HP LaserJet CM8060, LaserJet CM8050 User's Guide

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HP CM8060/CM8050 Color MFP with Edgeline Technology

User Guide

HP CM8060/CM8050 Color MFP with Edgeline Technology

User Guide

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 1, 3/2008

C5956-90347

Trademark Credits

Windows

is a U.S. registered trademark of

Microsoft Corporation.

Safety information

Always follow basic safety precautions when using the device to reduce risk of injury from fire or electric shock.

Observe all warnings and instructions marked on the device.

Warning! Risk of injury from moving parts. Do not reach into the stapler. Do not reach below moving trays.

Table of contents

1 Device basics

Conventions used in this guide ............................................................................................................ 2

Product walkaround .............................................................................................................................. 3

Front view ............................................................................................................................ 3

Back view (right side) ........................................................................................................... 4

Back view (left side) ............................................................................................................. 4

Single output bin .................................................................................................................. 5

Optional finishers ................................................................................................................. 6

Optional HP 4-Bin Job Separator ........................................................................ 6

Optional HP Multifunction Finisher ...................................................................... 7

Turn the device on and off .................................................................................................................... 8

Use the control panel ........................................................................................................................... 9

Control-panel layout ............................................................................................................. 9

Home screen ..................................................................................................................... 10

Buttons on the touchscreen ............................................................................................... 12

Control-panel Help system ................................................................................................ 12

Supported paper ................................................................................................................................. 13

Recommended paper ........................................................................................................ 13

Guidelines for using specialty papers ................................................................................ 14

Recommended paper for specific types of documents ...................................................... 14

Supported paper types for each tray ................................................................................. 16

Supported paper sizes for each tray .................................................................................. 17

Capacity of each tray and bin ............................................................................................ 19

Supported paper sizes for each bin ................................................................................... 19

Load trays ........................................................................................................................................... 20

Load Tray 1 (manual feed tray) ......................................................................................... 20

Load Trays 2, 3, and 4 ....................................................................................................... 22

Load Tray 5 ........................................................................................................................ 24

Load special types of paper ............................................................................................................... 25

2 Use the device

Copy ................................................................................................................................................... 28

Copy from the document feeder ........................................................................................ 28

Copy mixed-size originals ................................................................................. 29

ENWW iii

Copy from the glass ........................................................................................................... 29

Adjust the copy settings ..................................................................................................... 31

Use the job-build feature .................................................................................................... 33

Fax ..................................................................................................................................................... 34

Configure the fax options for each job ............................................................................... 34

Send faxes ......................................................................................................................... 35

Receive faxes .................................................................................................................... 35

Cancel faxes ...................................................................................................................... 36

Use Windows PC fax send ................................................................................................ 36

Send a fax to a single recipient ......................................................................... 36

Send a fax to multiple recipients ....................................................................... 37

Insert special characters in the fax number ...................................................... 38

Send a fax by using the phone book ................................................................. 38

Edit the phone book .......................................................................................... 39

Add names to the phone book .......................................................... 39

Remove names from the phone book .............................................. 40

Edit names in the phone book .......................................................... 40

Send to e-mail .................................................................................................................................... 41

Send a scanned file as an e-mail attachment .................................................................... 41

Use the e-mail address book ............................................................................................. 42

Configure the e-mail options for each job .......................................................................... 43

Send to a network folder .................................................................................................................... 44

Send a scanned file to a network folder ............................................................................. 44

Set the folder options ......................................................................................................... 45

Job Storage ........................................................................................................................................ 46

Store jobs at the device ..................................................................................................... 46

Store jobs from a computer ............................................................................................... 47

Configure the job storage options ...................................................................................... 47

Retrieve stored jobs ........................................................................................................... 49

Delete stored jobs .............................................................................................................. 49

Check job status and use the job queue ............................................................................................ 50

Open the job queue ........................................................................................................... 50

Process multiple job types ................................................................................................. 51

Promote and interrupt jobs in the queue ............................................................................ 52

Job priorities ...................................................................................................... 52

Job interruption ................................................................................................. 53

Print from a Windows computer ......................................................................................................... 54

Windows printer driver features ......................................................................................... 54

Select a tray ...................................................................................................... 54

Select an output bin for print jobs ...................................................................... 54

Select a paper type ........................................................................................... 54

Set the color quality ........................................................................................... 55

Store jobs .......................................................................................................... 55

Create and use printing shortcuts ..................................................................... 55

iv ENWW

Use watermarks ................................................................................................ 56

Resize documents ............................................................................................. 56

Set a custom paper size .................................................................................... 57

Print using different paper ................................................................................. 57

Insert blank or preprinted sheets ....................................................................... 57

Chapter page layout .......................................................................................... 58

Print on both sides of the paper ........................................................................ 58

Layout options for printing on both sides .......................................... 58

Print multiple pages on one sheet of paper in Windows ................................... 59

Create booklets ................................................................................................. 59

Shift images on the page .................................................................................. 60

Use the HP Digital Imaging Options dialog box ................................................ 60

Set the stapling options ..................................................................................... 61

Set the color options ......................................................................................... 61

Use the Services tab ......................................................................................... 61

Print from a Macintosh computer ....................................................................................................... 62

Macintosh printer driver features ....................................................................................... 62

Select a tray ...................................................................................................... 62

Select an output bin .......................................................................................... 62

Select a paper type ........................................................................................... 62

Set the color quality ........................................................................................... 63

Store jobs .......................................................................................................... 63

Create and use presets ..................................................................................... 63

Use watermarks ................................................................................................ 63

Resize documents ............................................................................................ 64

Print on a custom paper size ............................................................................. 64

Print a cover page ............................................................................................. 64

Print on both sides of the paper ........................................................................ 64

Print multiple pages on one sheet of paper ....................................................... 65

Create booklets ................................................................................................. 65

Shift images on the page .................................................................................. 66

Set the stapling options ..................................................................................... 66

Set the color options ......................................................................................... 66

Use the Services menu ..................................................................................... 66

3 Maintain the device

Replace ink cartridges ........................................................................................................................ 68

Replace staple cartridges ................................................................................................................... 70

Clean the device ................................................................................................................................. 73

Clean the outside of the device ......................................................................................... 73

Clean the touchscreen ....................................................................................................... 73

Clean the flatbed glass ...................................................................................................... 74

Clean the glass scanner strip ............................................................................................ 74

ENWW v

Clean the white-vinyl backing ............................................................................................ 74

4 Solve problems

System administrator .......................................................................................................................... 76

Problem-solving checklists ................................................................................................................. 77

Problems with all jobs ........................................................................................................ 77

Problems with copy and scan jobs .................................................................................... 77

Problems with print jobs ..................................................................................................... 77

Control-panel messages .................................................................................................................... 79

Clear jams .......................................................................................................................................... 80

Precautions for clearing jams ............................................................................................ 80

Method for clearing jams ................................................................................................... 80

Prevent jams ...................................................................................................................... 81

Appendix A Regulatory statements

FCC regulations ................................................................................................................................. 84

Declaration of conformity .................................................................................................................... 85

Hewlett-Packard limited warranty statement ...................................................................................... 86

Index ................................................................................................................................................................... 89

vi ENWW

1 Device basics

This chapter contains information about the following topics:

Conventions used in this guide

●

Product walkaround

●

Turn the device on and off

●

Use the control panel

●

Supported paper

●

Load trays

●

Load special types of paper

●

WARNING! To avoid injury, do not touch moving parts. Do not reach into the device except to clear

jams, to replace ink cartridges, or to add or remove paper.

ENWW 1

Conventions used in this guide

Throughout this guide, several tips, notes, cautions, and warnings alert you about important information.

TIP: Tips provide helpful hints or shortcuts.

NOTE: Notes provide important information to explain a concept or to complete a task.

CAUTION: Cautions indicate procedures that you should follow to avoid losing data or damaging the

device.

WARNING! Warnings alert you to specific procedures that you should follow to avoid personal injury,

catastrophic loss of data, or extensive damage to the device.

2 Chapter 1 Device basics ENWW

Product walkaround

Before using the device, familiarize yourself with its major components.

Front view

1 On/off button

2 Document feeder

3 Control panel

4 Front door

5 Tray 1 (manual feed; holds 80 sheets of standard paper)

6 Tray 5 (optional high-capacity tray; holds 4,000 sheets of standard paper)

7 Tray 4 (holds 500 sheets of standard paper)

8 Tray 3 (holds 500 sheets of standard paper)

9 Tray 2 (holds 500 sheets of standard paper)

10 Ink cartridge door

11 Optional finisher

ENWW Product walkaround 3

Back view (right side)

1 Master power switch

2 Power connection

WARNING! Do not use the master power switch or unplug the device unless you have already turned

the device off by using the on/off button on the control panel. If you use the master power switch to turn off the device, wait for the amber LED to turn dark before you turn the switch on again.

Back view (left side)

The following figure shows the interface ports for the device.

4 Chapter 1 Device basics ENWW

1 Boot Codes LCD monitor (for service use only)

2 Host USB (for connecting an accessory to the device)

3 Fax (RJ-11) (covered with label)

4 Embedded LAN (RJ-45) (no telecommunication connections)

5 CAN Interface (Finisher)

6 Engine Interface (PCI Express)

7 Scanner Interface

8 EIO Slot

9 FIH (Foreign Interface Harness)

10 Device USB (for connecting the device to a computer)

11 Status LEDs for (service use only)

12 Engine Power Control (Serial)

Single output bin

1 Single output bin

ENWW Product walkaround 5

Optional finishers

By default, when an optional finisher is installed, all copy jobs are sent to Output Bin 1, print jobs are sent to Output Bin 2, and fax jobs are sent to Output Bin 3. The system administrator can change these default settings.

Optional HP 4-Bin Job Separator

1 Output Bin 1 (Copy jobs)

2 Output Bin 2 (Print jobs)

3 Output Bin 3 (Fax jobs)

4 Output Bin 4

6 Chapter 1 Device basics ENWW

Optional HP Multifunction Finisher

1 Output Bin 1 (Copy jobs)

2 Output Bin 2 (Print jobs)

3 Output Bin 3 (Fax jobs)

4 Output Bin 4

5 Output Bin 5 (all stapled jobs are delivered to Output Bin 5)

6 Stapler 2

7 Stapler 1

ENWW Product walkaround 7

Turn the device on and off

To turn the device on and off, press the on/off button on the device control panel.

WARNING! Do not use the master power switch or unplug the device unless you have already turned

the device off by using the on/off button on the control panel.

8 Chapter 1 Device basics ENWW

Use the control panel

The control panel has a full-color VGA touchscreen that provides easy access to all device functions. Use the buttons and numeric keypad to control jobs and the device status. The LED lights indicate overall device status.

Control-panel layout

1 On/off button Turn the device on and off.

2 Touchscreen Select and use all device features.

3 Numeric keypad Specify the quantity for copies and other numeric information.

4 Interrupt button Pause the device so you can insert a new job into the queue for immediate

printing.

5 Sleep button Put the device into a low-power, Sleep mode to save energy.

If the device is already in Sleep mode, the light next to the button is lit amber. Press Sleep to return to the ready mode.

6 Reset button Restore all the device settings to the default values, and return to the Home

screen. Press this button to sign out if you are signed in. This button will also resume the device if it is paused.

7 Stop button Halt the current job. The job status screen opens. If it was processing a scan

8 Start button Begin copying, scanning, printing a stored job, or resume printing a job that has

9 Clear button Clear the active number or text field, or return it to the default value.

10 Attention light Indicates that the device has a condition that requires intervention. Examples

11 Data light Indicates that the device is receiving data.

job, the job is immediately canceled. Touch OK to continue.

been interrupted.

include an empty paper tray or an error message on the touchscreen.

12 Ready light Indicates that the device is ready to begin processing any job.

13 Brightness-adjustment dial Controls the background lighting of the touchscreen.

ENWW Use the control panel 9

Home screen

The Home screen provides access to the device features, and it indicates the current status of the device.

NOTE: Depending on how the system administrator has configured the device, the features that

appear on the Home screen can vary. To use some features, you might need to sign in.

HP CM8060 Color MFP with Edgeline Technology

1 Device status line Provides information about the overall device status. Various buttons appear in

2 Features Depending on how the system administrator has configured the device, the

this area, depending on the current status. For a description of the buttons that can appear on the touchscreen, see

features that appear in this area can include any of the following items:

●

Buttons on the touchscreen on page 12.

Copy

Fax

E-mail

●

Network Folder

●

Job Storage

●

Job Status

●

Supplies Status

●

Administration

●

Service

●

You might need to scroll to see all the features.

3 Help button Open the built-in Help system. You can search for information by using the Help

menu, or you can search by keyword. See

on page 12.

4 Copy count Indicates the number of copies that the device is set to make. To change the

copy count, touch the box to open a virtual keypad, or use the numeric keypad on the control panel.

5 Scroll bar Touch the up or down arrows on the scroll bar to see the complete list of available

features.

Control-panel Help system

10 Chapter 1 Device basics ENWW

6 Sign In or Sign Out You might be required to sign in to use features for which the system

administrator has controlled access. These features have a lock symbol ( next to them. Depending on your permissions, if you have signed in, you still might not have access to some features.

NOTE: The lock symbol appears after you have signed in. The device

administrator can access all of the device features, except the Service menu.

Touch Sign In to open a virtual keyboard so you can type your user name and password, or type your access code. After you sign in, the name of this button changes to Sign Out.

7 Network Address Find information to connect the device to the network or to install a printer

driver.

8 Date and time The current date and time appear here. The system administrator can select the

format that the device uses to show the date and time, for example: 12-hour format or 24-hour format.

)

ENWW Use the control panel 11

Buttons on the touchscreen

Various buttons can appear on the touchscreen.

Home button. Touch this button to go to the Home screen from any other screen.

Start button. Touch this button to begin the action for the feature that you are using.

NOTE: The name of this button changes for each feature. For example, in the Copy feature, the button

is named Start Copy.

Information button. This button appears when two or more settings are in conflict. Touch the button to learn how to resolve the conflict.

Error button. This button appears whenever the device has an error that requires attention before it can continue. Touch this button to see a message that describes the error. The message also has instructions for solving the problem.

Warning button. This button appears when the device has a problem but can continue functioning. Touch the warning button to see a message that describes the problem. The message also has instructions for solving the problem.

Help button. Touch this button to open the built-in online Help system. For more information, see Control-

panel Help system on page 12.

Control-panel Help system

The device has a built-in Help system that explains how to use each screen. To open the Help system, touch the Help button (

For some screens, the Help opens to a global menu where you can search for specific topics. You can browse through the menu structure by touching the buttons in the menu. You can also search for information by using a keyword. Touch Index and then type a keyword.

For screens that contain settings for individual jobs, the Help opens to a topic that explains the options for that screen.

If the device alerts you of an error or warning, touch the error ( message that describes the problem. The message also contains instructions to help solve the problem.

) in the upper-right corner of the screen.

) or warning ( ) button to open a

12 Chapter 1 Device basics ENWW

Supported paper

The device produces high-quality documents in the fastest possible time when you follow these guidelines:

The device is designed to work with a broad range of plain papers for general-office use. For

●

optimum performance, use paper from the list of recommended papers.

Always configure the tray for the correct paper type, and select the correct type from the printer

●

driver.

Before using any paper, verify that it is of good quality and is free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, curls, or bent corners.

Recommended paper

The paper types that are listed in this section have been tested and are known to work with the device. These paper types are divided into three categories:

HP-brand tested and qualified papers. Use these paper types for the best results. Some of these

●

papers have been specially formulated for use with this device.

HP-brand papers that are not specifically optimized for this device. These papers work with the

●

device, but the results might be of lesser quality than when using the tested and qualified papers.

Certain non-HP brand papers. These paper types produce satisfactory print quality.

●

NOTE: Because HP cannot control paper formulations for these non-HP papers, future results

might not match past testing.

HP-brand paper is available at www.hpshopping.com or from local office-supplies retailers.

CAUTION: Using paper or other print media that does not meet HP specifications might cause

problems that require repair. This repair is not covered by the HP warranty or service agreements.

The device does not support envelopes or transparencies.

Table 1-1 Supported brands of paper for this device

HP-brand tested and qualified papers HP-brand supported papers (not

optimized for this device)

Plain paper

HP Office

HP Multipurpose

HP Printing Paper

HP Copy Paper

HP Office Paper LG

Brochure paper

HP Edgeline Glossy, 180 g/m

HP All-In-One Paper

HP Everyday Copy & Print Paper

HP LaserJet Paper

HP Color Laser Paper

HP Advanced Paper

HP Office Recycled Paper

HP Inkjet Paper

HP Color Inkjet Paper

Tested non-HP papers

North America

Boise X9

Domtar Copy Paper

GP Spectrum DP Copy

GP Copy Paper

IP HammerMill Fore MP

IP Great White Copy Paper

Wausau Exact Multipurpose

HP Premium Presentation Matte

HP Brochure and Flyer Paper Matte

HP Bright White

HP Premium Choice

Weyerhauser Husky Xerocopy

Xerox 4200

ENWW Supported paper 13

Table 1-1 Supported brands of paper for this device (continued)

HP-brand tested and qualified papers HP-brand supported papers (not

optimized for this device)

Speciality paper

HP Office Paper - Prepunched

HP Labels

Guidelines for using specialty papers

Table 1-2 Guidelines for specialty papers

Tested non-HP papers

Outside North America

Clairealfa White

IP Rey Office

IP Duo Colourcopy

Mondi IQ Economy

M-Real Data Copy

Portucel Navigator Universal

Stora-Enso Multicopy

UPM Office copy/print

Xerox Premier

Reflex Pure White

Paper type Guidelines

Labels Load labels only in Tray 1. Load labels with the front side facing down.

Labels should lie flat with no more than 13 mm (0.5 inch) of curl in any direction.

Use only full sheets of labels. If sheets have spaces between the labels, labels can peel off, which can cause jams that are difficult to remove.

Do not use labels that have wrinkles, bubbles, or that are peeling off the backing paper.

Cardstock Load heavier cardstock, up to 220 g/m² (80 lb cover) cardstock, only in Tray 1.

Cardstock up to 180 g/m² (67 lb cover) can be loaded in any tray.

Cardstock should have a smoothness rating of 100 to 180 Sheffield.

Cardstock should lie flat with no more than 13 mm (0.5 inch) of curl in any direction.

Do not use cardstock that is wrinkled, nicked, or otherwise damaged.

HP Edgeline Glossy Load HP Edgeline Glossy paper only in Tray 1.

Fan the stack of paper before placing the sheets in the tray. This helps prevent the sheets from sticking together.

Transparencies The device does not support transparencies. Do not try to print on them.

Envelopes The device does not support envelopes. Do not try to print on them.

Supported paper types for each tray

When you select a paper type, you are instructing the device to use a group of predefined settings to create the best possible print quality for that type of paper.

CAUTION: Selecting a paper type that does not match the type of paper that is loaded in the tray can

damage the device.

Table 1-4 Supported paper types for each tray

Paper type that is listed in the

Description Tray 1 Trays 2, 3, and 4 Tray 5 printer driver or on the control panel

Plain Plain, uncoated paper that is less than

HP Matte Premium 120g Use only for HP Premium Presentation

HP Matte Brochure 180g Use only for HP Brochure and Flyer

150 g/m

(40 lb bond)

Matte Paper, 120 g/m

Paper Matte, 180 g/m

X X X

HP Matte Cover 200g Use only for this HP-brand paper. X

HP Glossy Edgeline 180g Use only for HP Glossy for Edgeline

Paper, 180 g/m

Cardstock Plain, uncoated paper that is from 160

to 220 g/m

Cardstock Plain, uncoated paper that is from 160

to 180 g/m

(60 to 80 lb cover)

(60 to 67 lb cover)

Matte Plain, uncoated paper.

X X X

A3 or 11x17 inch paper must be

long-grain.

Matte Brochure Plain, uncoated paper.

X X X

A3 or 11x17 inch paper must be

long-grain.

Matte Cover Plain, uncoated paper that is from 160

to 220 g/m

(60 to 80 lb cover)

Labels Uncoated, non-glossy labels X

Letterhead Fine, uncoated paper that is less than

Preprinted Plain, uncoated paper that is less than

Prepunched Letter (3-hole) or A4 (2- or 4-hole) size

150 g/m

(40 lb bond)

paper that is less than 150 g/m

(40 lb

X X X

bond)

Colored Plain, uncoated paper that is less than

150 g/m

(40 lb bond)

XXX

16 Chapter 1 Device basics ENWW

Table 1-4 Supported paper types for each tray (continued)

Paper type that is listed in the printer driver or on the control panel

Bond Fine, uncoated paper that is less than

Recycled Plain, uncoated paper that is less than

Description Tray 1 Trays 2, 3, and 4 Tray 5

X X X

XXX

150 g/m

(40 lb bond)

Supported paper sizes for each tray

Standard paper sizes are marked in the trays. To use a custom paper size, use Tray 1.

Table 1-5 Supported paper sizes for each tray

Size Dimensions Tray 1 Trays 2, 3, and 4 Tray 5

Letter 216 x 280 mm

8.5 x 11 inches

Legal 216 x 356 mm

8.5 x 14 inches

Executive 184 x 267 mm

X X X

X X

7.25 x 10.5 inches

Statement 140 x 216 mm

5.5 x 8.5 inches

8.5 x 13 216 x 330 mm

8.5 x 13 inches

11 x 17 280 x 432 mm

11 x 17 inches

12 x 18 305 x 457 mm

12 x 18 inches

4 x 6 102 x 152 mm

4 x 6 inches

5 x 7 127 x 178 mm

5 x 7 inches

5 x 8 127 x 203 mm

5 x 8 inches

A3 297 x 420 mm

X X

11.69 x 16.54 inches

A4 210 x 297 mm

8.27 x 11.69 inches

XXX

ENWW Supported paper 17

Table 1-5 Supported paper sizes for each tray (continued)

Size Dimensions Tray 1 Trays 2, 3, and 4 Tray 5

A5 148 x 210 mm

5.83 x 8.27 inches

RA3 305 x 430 mm

12.01 x 16.93 inches

RA4 215 x 305 mm

8.46 x 12.01 inches

SRA4 225 x 320 mm

8.86 x 12.6 inches

B4 (JIS) 257 x 364 mm

10.12 x 14.33 inches

B5 (JIS) 182 x 257 mm

7.17 x 10.12 inches

B6 (JIS) 128 x 182 mm

5.04 x 7.17 inches

8K 273 x 394 mm

10.75 x 15.5 inches

X X

16K 197 x 273 mm

7.75 x 10.75 inches

Custom Minimum: 102 x 152 mm

(4 x 6 inches)

Maximum: 320 x 457 mm (12.6 x 18 inches)

18 Chapter 1 Device basics ENWW

Capacity of each tray and bin

To avoid jams and print-quality problems, load the trays with the correct amount of paper. Load complete reams at one time.

Remove paper from the output bins when they are full.

Table 1-6 Capacity of each tray and bin

Tray or bin Capacity Weight

Scanner glass One sheet of paper, up to 305 x 445 mm

(12 x 17.1 inches)

Maximum scanning area is 297 x 433 mm (11.7 x 17.0 inches)

Document feeder

Tray 1

Trays 2, 3, and 4

Tray 5

Single output bin

HP Multifunction Finisher Output Bins 1 and 2: 400 sheets

HP 4-Bin Job Separator Output Bins 1 and 2: 400 sheets

100 sheets of paper, 75 g/m2 (20 lb bond) 60 to 135 g/m2 (16 to 36 lb bond)

80 sheets of paper, 75 g/m2 (20 lb bond) 60 to 220 g/m2 (16 to 58 lb bond)

500 sheets of paper, 75 g/m2 (20 lb bond) 60 to 180 g/m2 (16 to 48 lb bond)

4,000 sheets of paper, 75 g/m2 (20 lb bond)

Letter or A4 size only

250 sheets of paper, 75 g/m2 (20 lb bond) 60 to 220 g/m2 (16 to 58 lb bond)

Output Bins 3 and 4: 200 sheets

Output Bin 5: 2,500 sheets

Output Bins 3 and 4: 200 sheets

Supported paper sizes for each bin

Any weight of paper

Objects, such as books, up to 50 mm (1.97 inches) high

60 to 180 g/m2 (16 to 48 lb bond)

60 to 220 g/m2 (16 to 58 lb bond)

60 to 220 g/m

(16 to 58 lb bond)

Table 1-7 Supported paper sizes for each bin

Bin Length Width

Output Bins 1, 2, 3, and 4 457 to 152 mm (18 to 6 inches) 320 to 102 mm (12.6 to 4 inches)

Output Bin 5

(HP Multifunction Finisher only)

432 to 230 mm (17 to 9.1 inches) 297 to 182 mm (11.7 to 7.2 inches)

ENWW Supported paper 19

Load trays

Labels on each tray indicate the correct way to load paper. Each time you load paper into a tray, the device prompts you to configure the tray for the paper size and type. Always set the paper size and type to get the best performance from the device.

Load Tray 1 (manual feed tray)

Load standard or custom-sized paper into this tray. It holds up to 80 sheets of 75 g/m2 (20 lb bond) paper. Also use this tray for heavier paper, such as cardstock, HP Edgeline Glossy, or brochure papers.

1. Slide the tray support up, pull it out, and then pull out the extension.

2. Move the guide outward.

3. Load the paper. Always load the paper with the short edge first.

20 Chapter 1 Device basics ENWW

Load letterhead or preprinted paper with the printed side face-down and the top edge to the

●

right.

NOTE: For duplex printing, load letterhead or preprinted paper with the printed side facing-

up and the top edge feeding first.

Load prepunched paper with the side that has holes toward the front of the device.

●

Load labels with the front side facing down.

●

When loading HP Edgeline Glossy paper, fan the paper stack to separate the sheets before

●

placing them in the tray. This helps prevent the sheets from sticking together.

4. Adjust the guide so that it touches the paper.

5. Configure the tray for the type and size of paper.

a. From the Home screen, touch Supplies Status.

b. Touch the Trays tab.

c. If the size and type that are listed for the tray are not correct, touch the name of the tray, and

then touch Modify.

d. Select the correct paper size and type, and then touch OK.

-or-

ENWW Load trays 21

If you are loading a custom paper size, touch Custom. Type the dimensions of the paper, and then touch OK to return to the Modify Tray screen.

e. Touch OK to save the settings.

Load Trays 2, 3, and 4

Trays 2, 3, and 4 hold many standard sizes and types of paper. Each tray holds up to 500 sheets of 75 g/m

1. Open Tray 2, 3, or 4.

2. Load the paper, whole reams at a time. Always place the long edge along the front side of the tray.

(20 lb bond) paper.

Load letterhead or preprinted paper with the printed side face-up and the top edge to the left.

●

NOTE: For duplex printing, load letterhead or preprinted paper with the printed side face-

down and the top edge to the right.

Load prepunched paper with the edge that has the holes along the front side of the tray.

●

3. Adjust both guides so that they click into the position that is marked for the paper size.

22 Chapter 1 Device basics ENWW

4. Slide the tray into the device.

5. Configure the tray for the type of paper by responding to the pop-up message that appears on the

touchscreen when you close the tray. Or, follow these steps:

a. From the Home screen, touch Supplies Status.

b. Touch the Trays tab.

c. If the type that is listed for the tray is not correct, touch the name of the tray, and then touch

Modify.

d. Select the correct paper type, and then touch OK.

ENWW Load trays 23

Load Tray 5

This tray is preconfigured to hold up to 4,000 sheets (8 reams) of either Letter-size or A4-size paper. You cannot change this size setting.

1. Open the Tray 5 top door, and load the paper. Load whole reams at a time. The tray lowers itself

as you load more paper.

●

Load letterhead or preprinted paper with the printed side face-down and the top edge to the right.

NOTE: For duplex printing, load letterhead or preprinted paper with the printed side facing-

up and the top edge feeding first.

Load prepunched paper with the side that has holes toward the front of the device.

2. Configure the tray for the type of paper by responding to the pop-up message that appears on the

touchscreen when you close the tray. Or, follow these steps:

a. From the Home screen, touch Supplies Status.

b. Touch the Trays tab.

c. If the paper type that is listed for the tray is not correct, touch the name of the tray, and then

touch Modify.

d. Select the correct paper type, and then touch OK.

24 Chapter 1 Device basics ENWW

Load special types of paper

The following table provides guidelines for loading special types of paper. Use the correct paper-type setting in the printer driver to obtain the best print quality.

NOTE: In the Windows printer driver, adjust the paper type on the Paper tab in the Type is drop-down

list.

In the Macintosh printer driver, adjust the paper type on the Finishing tab of the Finishing pop-up menu. Select the Media Type drop-down list.

Table 1-8 Load special paper

Paper type Tray 1 paper orientation Trays 2–4 paper orientation Tray 5 paper orientation

Labels Front side facing down. Use only Tray 1 for printing on

labels.

Letterhead or Preprinted Front side facing down and

the top edge to the right.

Prepunched Edge that has the holes

toward the front of the device.

Front side facing up and the top edge toward the left.

Edge that has the holes toward the front of the device.

Use only Tray 1 for printing on labels.

Front side facing down and the top edge to the right.

Edge that has the holes toward the front of the device.

ENWW Load special types of paper 25

26 Chapter 1 Device basics ENWW

2 Use the device

This chapter contains information about the following topics:

Copy

●

Fax

●

Send to e-mail

●

Send to a network folder

●

Job Storage

●

Check job status and use the job queue

●

Print from a Windows computer

●

Print from a Macintosh computer

●

ENWW 27

Copy

You can scan original documents by using the document feeder or the scanner glass. The device has several options available for customizing copied output.

Copy from the document feeder

The document feeder holds a maximum of 100 sheets of paper.

1. Place the original document face-up in the document feeder, with the top edge of the document

toward the rear of the document feeder or feeding first into the input slot. For two-sided originals, place the first side of the original face-up.

NOTE: The document feeder beeps and illuminates a green light when an original is properly

loaded.

2. Adjust the paper guides so that they are touching the original document.

NOTE: Depending on how the system administrator has configured the device, you might need to sign

in.

NOTE: For the fastest performance when using Letter or A4-size paper, place the short edge of the

document toward the rear of the document feeder.

To make copies by using the default copy options, use the numeric keypad on the control panel to select the number of copies, and press Start. To use customized settings, touch Copy. Specify the settings, and then press Start. For more information about using customized settings, see

on page 31.

NOTE: You can use either the hard Start button on the control panel or the Start Copy button on the

touchscreen.

Retrieve the original document from the output bin that is under the document feeder input-tray. Retrieve the copies from the output bin that is on the left side of the device.

28 Chapter 2 Use the device ENWW

Adjust the copy settings

Copy mixed-size originals

You can copy original documents that are printed on different sizes of paper as long as the sheets of paper have one common dimension, and that dimension is not greater than 297 mm (11.7 inches). For example, you could combine Letter and Legal sizes, or you could combine A4 and A5 sizes.

1. Arrange the sheets in the original document so they all have the same width.

2. Place the sheets face-up into the document feeder, and adjust the paper-width guides against the

document.

3. From the Home screen, touch Copy.

4. Touch More Options.

5. Touch Original Size.

6. Select Mixed Sizes (of same width), and then touch OK.

7. Touch Start Copy.

Copy from the glass

1. Place the original document face-down on the glass.

2. Align the corner of the original with the upper-left corner of the glass.

To use the default copy options, use the numeric keypad on the control panel to select the number of copies, and press Start.

To use customized settings, touch Copy. Specify the settings, and then press Start. For more information about using customized settings, see

NOTE: You can use either the hard Start button on the control panel or the Start Copy button on the

touchscreen.

In most cases, the device automatically detects the size of the original document on the glass. If the original is a nonstandard size, or if you want to copy only part of it, use the Original Size feature to turn off automatic size detection, and then specify the area to copy:

1. From the Home screen, touch Copy.

2. Touch More Options

3. Touch Original Size

ENWW Copy 29

Adjust the copy settings on page 31.

4. Select the size you wish to scan, and then touch OK. This turns off automatic size detection.

5. Touch Start Copy

30 Chapter 2 Use the device ENWW

Adjust the copy settings

The device offers several features so you can optimize copied output. These features are all available on the Copy screen.

The Copy screen consists of several pages. From the first page, touch More Options to go to the next page. Then touch the up or down arrow buttons to scroll to other pages.

For details about how to use an option, touch the option, and then touch the help (

) button in the upper-

right corner of the screen. The following table provides an overview of the copy options.

NOTE: Depending on how the system administrator has configured the device, some of these options

might not appear. The options in the table are listed in the order in which they can appear.

Table 2-1 Options for copy jobs

Option name Description

Sides Use this feature to indicate whether the original document is printed on one or both sides, and

Color/Black Use this feature to select whether copies are printed in black & white or in color. Select Auto

Reduce/Enlarge Use this feature to reduce or enlarge the copied image. Touch the box below Scaling: to specify

Paper Selection Use this feature to select the tray that holds the size and type of paper that you want to use.

Image Adjustment Use this feature to improve the overall quality of the copy. For example, you can adjust the

whether the copies should be printed on one or both sides.

detect to automatically detect whether each page of the original is in black & white or color, and

produce copies that are the same.

If you select Color or Auto detect, you can also select the Color Quality. Choose either General

Office or Professional. For some paper types, the color quality can only be set to Professional.

a custom percentage. To reduce the image, select a value smaller than 100%. To enlarge the image, select a value larger than 100%.

Darkness, Sharpness, and Contrast, and you can use the Background Cleanup setting to

remove faint images from the background or to remove a light background color.

Content Orientation Use this feature to specify the way the content of the original page is placed on the page: portrait

or landscape.

If you are copying a document that is printed on both sides, you can also specify the orientation of the second side.

Output Bin Use this feature to select an output bin for the copies. If the optional HP Multifunction Finisher

is attached, stapled copies are always delivered to Output Bin 5. If a finisher is not installed, the Output Bin option does not appear.

Staple/Collate Use this feature to collate copies in the output bin. If the optional HP Multifunction Finisher is

attached, this feature includes options for stapling.

Optimize Text/Picture Use this feature to optimize the output for a particular type of content. You can optimize the

output for text, printed pictures, photos, or a mixture.

Pages per Sheet Use this feature to copy multiple pages onto one sheet of paper.

Original Size Use this feature to describe the page size of the original document.

Watermark Use this feature to print semi-transparent text diagonally across the center of each page. You

can specify the color, text, and type-style to use, and you can adjust the transparency level.

Color Adjustment Use this feature to adjust the saturation and temperature settings to change the overall

appearance of color copies.

ENWW Copy 31

Table 2-1 Options for copy jobs (continued)

Option name Description

Color Balance Use this feature to adjust colors individually to change the color balance in the copies. For

example, increasing the amount of cyan makes copies more blue and less red.

One/Two Color Use this feature to convert all the colors in a document to shades of a single color, or shades

Overlays Use this feature to print a semi-transparent image on each page. Overlays are similar to

Chapter Pages Use this feature to copy documents that have chapters. You can specify that the chapters

Stamp Page Number Use this feature to print page numbers on copies. You can control the numbering style and the

Stamp Date/Time Use this feature to print the date and time on copies. You can control the numbering style and

Stamp Text Use this feature to print a predefined text message on the copies or print a message that you

Stamp Set Number Use this feature to print the set number on copies. For example, if you are making five copies

Edge-To-Edge If the original document is printed close to the edges, use this feature to ensure that the

Job Build Use this feature to combine several sets of original documents into one copy job. Also use this

of a single color plus black. For example, you could convert all colors to varying shades of blue.

watermarks, but overlays can consist of any image, such as a company logo.

always begin on either the left or right page. If necessary, the device inserts blank images so the first page of each chapter is on the correct side.

position.

the position of the information.

specify. A text stamp is similar to a watermark, but you can control the position on the page and the angle.

of a document, each page in the first set of copies is stamped with the same number. You can select from several numbering formats, and you can specify the starting set number.

maximum amount of content is copied. However, shadows might appear along the edges.

feature to copy an original document that has more pages than the document feeder can accommodate at one time.

Auto Layout Use this feature when copying from the flatbed glass. Place the original document anywhere

on the flatbed glass. The device senses the edges of the document and centers the image on the copy.

Auto Crop Use this feature to remove dark areas from the background when you copy with the flatbed

cover open. The device senses the edge of the object on the flatbed and removes the black area from around the image.

Image Justify Use this feature to move the image to an edge, a corner, or the center of the page.

Image Shift Use this feature to shift the image on the page. This feature is similar to Image Justify, but it

moves the image by a particular measurement.

Image Repeat Use this feature to copy the same image multiple times on a single sheet of paper. To use this

feature, place the original on the flatbed glass, and leave the cover open.

Erase Edges Use this feature to remove any dark lines that appear at the edges of copies.

Erase Gutter Use this feature to remove the shadows that appear in the center of copies when you copy an

open book or when you copy two pages next to each other.

Negative Image Use this feature to reverse all the colors in a document. This feature changes red to cyan, blue

to yellow, green to magenta, and white to black.

32 Chapter 2 Use the device ENWW

Use the job-build feature

Use the Job Build option to divide a complex job into smaller segments. This is useful when you are scanning an original document that has more pages than the document feeder can hold or when you want to combine pages that have different sizes into one job. You can use either the glass or the document feeder to scan the original documents.

NOTE: The Job Build option is available for the Copy, E-mail, and Network Folder features.

1. Place the first segment of the job into the document feeder or onto the scanner glass.

NOTE: If you are scanning on the glass, each page is a separate segment.

2. Touch Copy, E-mail, or Network Folder, and then set the options that you want to use.

3. Touch Job Build and then select Job Build on. Touch OK.

4. Press Start to scan the first segment.

5. The device prompts you to load the next segment.

If you want to apply different options to this segment or modify settings that apply to the whole

●

job, touch Options.

If you have more segments to scan, touch Scan.

●

If you have finished scanning all the segments, touch Finish.

●

If you need to start over, touch Cancel Job.

●

6. When you select Finish, your job will begin processing.

ENWW Copy 33

Fax

If an optional fax accessory is installed in the device and it is connected to an analog phone line, you can use the device to send and receive faxes.

NOTE: If the system administrator has set up a LAN fax service or an Internet fax service, you can

use the device to send faxes, but not to receive faxes.

Configure the fax options for each job

The device offers several features so you can optimize each fax. These features are all available on the

Fax screen.

The Fax screen consists of two pages. From the first page, touch More Options to go to the next page.

For details about how to use an option, touch the option, and then touch the Help (

) button in the

upper-right corner of the screen. The following table provides an overview of the fax options.

Depending on how the system administrator has configured the device, some of these options might not appear. The options in the table are listed in the order in which they can appear.

Table 2-2 Options for fax jobs

Option name Description

Resolution Use this feature to set the resolution for outgoing faxes. Higher resolution images have more

dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.

Original Sides Use this feature to describe the layout for each side of the original document.

Notification Use this feature to receive notification about the status of an outgoing fax.

Content Orientation Use this feature to specify the way the content of the original document is placed on the page:

Original Size Use this feature to describe the page size of the original document.

Image Adjustment Use this feature to improve the overall quality of the file. For example, you can adjust the

Optimize Text/Picture Use this feature to optimize the fax for a particular type of content. You can optimize for text or

portrait or landscape.

darkness, sharpness, and contrast, and you can use the Background Cleanup setting to remove faint images from the background or to remove a light background color.

printed pictures, or you can manually adjust the setting.

34 Chapter 2 Use the device ENWW

Send faxes

1. Place the original document face-down on the glass or face-up in the document feeder.

2. From the Home screen, touch Fax to open the fax feature.

3. You can send a fax to a single recipient or to multiple recipients.

Specify the fax numbers by using one or both of these methods:

Type the fax number manually From the Fax screen, touch the box below Fax Number: to open the virtual

keypad. Type the fax number.

Touch Pause to indicate a required pause.

Use a speed dial From the Fax screen, select the speed-dial code from the list or touch the box

4. Touch OK to return to the main fax screen. To transfer the number into the fax recipients list, touch

the down arrow button (

5. Touch More Options to see other fax options. For more information about using customized

settings, see

After all the options are set, touch Send Fax (

7. To verify if the fax was sent successfully, open the Home screen and touch Job Status. Touch the

Job Log tab, and look for the fax in the list of completed jobs.

Receive faxes

The device can receive incoming faxes if an analog fax accessory is installed. If this accessory is not installed, you can use a LAN fax service or Internet fax service to send faxes, but the device cannot receive faxes.

The device places incoming faxes into the active job queue. If no other jobs are in the queue, the device prints the fax immediately. If other jobs are in the queue, the device prints the fax after the jobs that are ahead of it in the queue. If you want to print the fax sooner, you can promote it in the job queue.

To delete a character, touch the backspace button (

below Speed Dial Code: and type the speed-dial code.

To search for a speed dial, touch the search button (

Configure the fax options for each job on page 34.

) to scan the document and send the fax.

NOTE: If the system administrator has set up a schedule for printing faxes, it is possible that all faxes

are stored on the device and then printed at a later time.

Promote a fax in the job queue

1. From the Home screen, touch Job Status.

2. On the Active tab, open the drop-down list named Select Job Type, and select Copy, Print, Incoming

Fax Jobs.

3. From the list of jobs, select the job, and then touch Promote. The device moves the job as far

forward as possible in the job queue.

ENWW Fax 35

Cancel faxes

You can cancel outgoing faxes that are currently scanning or that are waiting in the job queue. You can also cancel incoming faxes.

Cancel a fax while it is scanning 1. Press Stop. The Job Status screen opens, and a message appears that

Cancel an outgoing fax 1. From the Home screen, touch Job Status.

Cancel an incoming fax 1. From the Home screen, touch Job Status.

Use Windows PC fax send

If the system administrator has installed it, you can use the Windows PC fax send software to send faxes from a computer.

confirms the job has been canceled.

2. Touch OK to continue.

2. On the Active tab, open the drop-down list named Select Job Type, and select

either Outgoing Faxes or Send and Outgoing Faxes.

3. From the list of jobs, select the job, and then touch Cancel Job.

2. On the Active tab, open the drop-down list named Select Job Type, and select

Copy, Print, Incoming Fax Jobs.

3. From the list of jobs, select the job, and then touch Cancel Job.

Send a fax to a single recipient

1. Open the document that you want to fax in the software program in which it was created.

2. Click File and then click Print.

3. From the list of printers, select the Send Fax driver.

4. Click OK or Print.

NOTE: Click the button that sends a document to the device. This might not be labeled the same

in all software programs.

5. Under Fax To in the Send Fax dialog box, type the recipient name, fax number, and company

name. The fax number is the only required information.

NOTE: See Insert special characters in the fax number on page 38 for a list of special characters

that you can use in the Fax Number text field.

6. Click Add to Phone Book to add the recipient information to the Send Fax phone book. This step

is optional.

NOTE: Click Clear Fields to remove all of the values in the recipient Name, Fax Number, and

Company Name text boxes.

7. The default cover page information appears under Include With Fax in the Send Fax dialog box.

You can change the cover page information for any individual fax job.

36 Chapter 2 Use the device ENWW

8. If the billing code feature is enabled, and the system administrator has made it editable, type the

billing code under Billing Information in the Send Fax dialog box. You can change the billing code for any individual fax job.

9. To send the fax with the default settings, click Send.

NOTE: Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification

information, and preview settings. You can change this information for any individual fax job. Click

Send to send the fax.

10. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job

appears. Review the fax for accuracy, and then click Preview and Send to send the fax.

NOTE: The preview function is not available when you use Point and Print.

Point and Print is a Windows feature that you can use to connect, print, or fax to a remote printer without using installation disks. Files and configuration information are automatically downloaded from the print server to the client.

11. Click View or use the zoom drop-down menu to change the size of the document preview.

12. Click the arrow buttons to navigate through the document.

13. Click Send Fax to send the fax or Cancel Fax to edit the fax settings.

Send a fax to multiple recipients

1. Open the document that you want to fax in the software program in which it was created.

2. Click File and then click Print.

3. From the list of printers, select the Send Fax driver.

4. Click OK or Print.

NOTE: Click the button that sends a document to the device. This might not be labeled the same

in all software programs.

5. Under Fax To in the Send Fax dialog box, type the recipient name, fax number, and company

name. The fax number is the only required information.

NOTE: See Insert special characters in the fax number on page 38 for a list of special characters

that you can use in the Fax Number text field.

6. Click Add to Phone Book to add the recipient information to the Send Fax phone book. This step

is optional.

NOTE: Click Clear Fields to remove all of the values in the recipient Name, Fax Number, and

Company Name text boxes.

7. Click To to add the recipient to the Fax Recipients field.

8. Repeat this procedure for each fax recipient. The fax is sent to all of the names that appear in the

Fax Recipients field.

9. If the billing code feature is enabled, and the system administrator has made it editable, type the

billing code under Billing Information in the Send Fax dialog box. You can change the billing code for any individual fax job.

ENWW Fax 37

10. To send the fax with the default settings, click Send.

NOTE: Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification

information, and preview settings. You can change this information for any individual fax job. Click

Send to send the fax.

11. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job

appears. Review the fax for accuracy, and then click Preview and Send to send the fax.

NOTE: The preview function is not available when you use Point and Print.

12. Click View or use the zoom drop-down menu to change the size of the document preview.

13. Click the arrow buttons to navigate through the document.

14. Click Send Fax to send the fax, or click Cancel Fax to edit the fax settings.

Insert special characters in the fax number

The Fax Number field accepts special characters in addition to the numbers 0 through 9.

Table 2-3 Special characters for fax numbers

Special character Function

- Use a hyphen in the fax number to make the number easier to read.

( and ) Use parentheses in the fax number to make the number easier to read.

[ and ] Use an opening and closing bracket to hide a portion of the fax number so that it does not print on the fax

cover sheet, call reports, or e-mail communications. For example, a fax number might include a callingcard access code. Type brackets around the calling-card access code portion of the fax number to prevent showing this information.

* The asterisk is transmitted as a touch-tone.

# The number sign is transmitted as a touch-tone.

, A comma represents a 2-second pause when the fax number is dialed. Use multiple commas for a longer

pause during dialing.

Send a fax by using the phone book

1. Open the document that you want to fax in the software program in which it was created.

2. Click File and then click Print.

3. From the list of printers, select the Send Fax driver.

4. Click OK or Print.

NOTE: Click the button that sends a document to the device. This might not be labeled the same

in all software programs.

5. Under Fax To in the Send Fax dialog box, click the book icon.

38 Chapter 2 Use the device ENWW

6. In the Phone Book dialog box, select the name for each fax recipient and click To to add the

recipient to the Fax Recipients field.

7. After you have added all of the fax recipients to the Fax Recipients field, click OK.

8. Under Include With Fax in the Send Fax dialog box, clear Cover Page (Single recipient only)

if it is selected.

9. If the billing code feature is enabled, type the billing code under Billing Information in the Send

Fax dialog box. You can change the billing code for any individual fax job.

10. To send the fax to all recipients with the default settings, click Send.

NOTE: Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification

information, and preview settings. This information can be changed for any individual fax job. Click

Send to send the fax.

11. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job

appears. Review the fax for accuracy.

NOTE: The preview function is not available when you use Point and Print.

12. Click View or use the zoom drop-down menu to change the size of the document preview.

13. Click the arrow buttons to navigate through the document.

14. Click Send Fax to send the fax or Cancel Fax to edit the fax settings.

Edit the phone book

Use the phone book to store contact information that appears under Fax To in the Send Fax dialog box. You can add or remove names.

The Send Fax phone book is saved as an XML file in the My Documents folder. HP does not recommend editing or copying this file.

Add names to the phone book

To add names to the phone book, do the following:

1. Under Fax To in the Send Fax dialog box, click the book icon.

2. In the Phone Book dialog box, click Add.

3. In the Add to Phone Book dialog box, type the recipient name, fax number, and company name

in the text boxes.

4. Click OK.

5. In the Phone Book dialog box, click Add to add names.

6. Click OK when you are finished adding names to the phone book.

ENWW Fax 39

Remove names from the phone book

To remove names from the phone book, do the following:

1. Under Fax To in the Send Fax dialog box, click the book icon.

2. In the Phone Book dialog box, select the name that you want to delete and then click Delete.

3. Click OK when you are finished removing names from the phone book.

Edit names in the phone book

To edit names in the phone book, do the following:

1. Under Fax To in the Send Fax dialog box, click the book icon.

2. In the Phone Book dialog box, select the name that you want to edit and then click Edit.

3. In the Edit Phone Book Entry dialog box, edit the recipient name, fax number, and company name

in the text boxes.

4. Click OK when you are finished editing.

40 Chapter 2 Use the device ENWW

Send to e-mail

If the device is connected to a network server that has a valid simple mail transfer protocol (SMTP) address and has Internet access, you can use the device to scan a document and send it as an e-mail attachment.

Send a scanned file as an e-mail attachment

1. Place the original document face-down on the glass or face-up in the document feeder.

2. From the Home screen, touch E-mail to open the e-mail feature.

3. For each field, touch the text box to open the virtual keyboard and then type the information. Use

the scroll buttons on the right side of the screen to see all the fields. To use an address from the e-mail address book, touch the address book button ( more information, see

NOTE: If the system administrator has configured the device so that you can send e-mail only to

yourself, the address book button does not appear.

From: Type the e-mail address for the person who is sending the e-mail. If the system administrator has

To: Type the recipients' names. To separate the names, type a semi-colon or touch Enter. If the system

Use the e-mail address book on page 42.

set up a default From: address, this field is already complete, and you might not be able to change it. If you are signed in to the device, your e-mail address is filled in.

administrator has configured this feature so that you can send e-mail only to yourself, this field is already filled in with your e-mail address, and you cannot change it.

), if it is available, and select a name. For

CC: Type the recipients' names. To separate the names, type a semi-colon or touch Enter. If the system

administrator has configured this feature so that you can send e-mail only to yourself, this field is empty and you cannot change it.

BCC: Type the recipients' names. The other recipients cannot see names in this field. To separate the

Subject: Type the subject of the e-mail.

File Name: Type the file name to use for the e-mail attachment.

Message: Type a message to deliver with the e-mail. The system administrator might have locked this field.

names, type a semi-colon or touch Enter. If the system administrator has configured this feature so that you can send e-mail only to yourself, this field is empty and you cannot change it.

4. Touch More Options to see other e-mail options. For more information about using customized

settings, see

After all the options are set, touch Send E-mail (

Configure the e-mail options for each job on page 43.

) to scan the document and send the e-mail.

6. To verify that the e-mail was sent successfully, open the Home screen and touch Job Status. Touch

the Job Log tab, and look for the e-mail in the list of completed jobs.

ENWW Send to e-mail 41

Use the e-mail address book

Use the e-mail address book to store information for e-mail recipients. To open the address book, touch the address book button (

CC:, and BCC: fields.

To get more information about any address, select the address in the list on the left side of the screen and touch Details.

You can add entries to the address book that is stored on the device. You can also edit or delete certain entries. If you are signed in to the device, addresses that you add are not available to other users.

NOTE: You cannot edit or delete network address entries, and you cannot edit or delete some entries

that have been imported from other address books. For those entries, the buttons for adding, editing, and deleting are inactive.

Use an address 1. Touch one or more name in the list on the left side of the screen to select them.

) on the main e-mail screen. The button is available for the From:, To:,

Touch the right arrow button ( of the screen.

3. If you need to remove a name from the list on the right side of the screen, select

the name and then touch the trash button that is below the list.

4. Touch OK to return to main E-mail screen. The name or names should appear

in the correct field.

Add an address 1.

Edit an address 1. Touch a name in the list on the left side of the screen to select it.

Touch the plus button ( virtual keyboard opens.

2. Select each field and type the correct information in the box. The required fields

are marked with an asterisk (*).

3. When you have completed all the information, touch OK to add the name to the

list of contacts and return to the Address Book screen.

If you are signed in to the device, the address is stored in your list of personal contacts. If you are not signed in to the device, the address is stored in the list of shared contacts.

2. Touch Edit to open the virtual keyboard.

3. To change the information in any field, select the field and then type the correct

information.

4. After you have made all the changes, touch OK to return to the Address Book screen.

) to move the names to the list on the right side

), which is in the lower left corner of the screen. The

Delete an address 1. Touch a name in the list on the left side of the screen to select it. You can select

multiple names.

2. Touch the trash button.

3. The device prompts you to confirm that you want to delete the addresses.

Touch Yes to delete the addresses and return to the address book screen.

42 Chapter 2 Use the device ENWW

Configure the e-mail options for each job

The device offers several features for optimizing e-mail attachments. These features are all available on the E-mail screen.

The E-mail screen consists of two pages. From the first page, touch More Options to go to the next page.

For details about how to use an option, touch the option, and then touch the help (

) button in the upper-

right corner of the screen. The following table provides an overview of the e-mail options.

NOTE: Depending on how the system administrator has configured the device, some of these options

might not appear. The options in the table are listed in the order in which they can appear.

Table 2-4 Options for e-mail jobs

Option name Description

Document File Type Use this feature to select the file format for the e-mail attachment.

Original Sides Use this feature to describe the layout for each side of the original document.

Output Quality Use this feature to select the quality for the e-mail attachment. Higher-quality images require

Content Orientation Use this feature to specify the way the content of the original document is placed on the page:

Resolution Use this feature to set the resolution for the e-mail attachment. Higher resolution images have

Original Size Use this feature to describe the page size of the original document.

Color/Black Use this feature to select whether the e-mail attachment is in black & white or in color.

Optimize Text/Picture Use this feature to optimize the output for a particular type of content. You can optimize the

a larger file size than lower-quality images. Larger files take more time to send, and some recipients might have trouble receiving larger files.

portrait or landscape.

more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.

output for text or printed pictures, or you can manually adjust the setting.

Notification Use this feature to receive notification about the status of an e-mail attachment that you have

sent. You can receive an e-mail notification, or you can print the notification.

Image Adjustment Use this feature to improve the overall quality of the file. For example, you can adjust the

Job Build Use this feature to combine several sets of original documents into one e-mail attachment. Also

darkness, sharpness, and contrast, and you can use the Background Cleanup setting to remove faint images from the background or to remove a light background color.

use this feature to scan an original document that has more pages than the document feeder can accommodate at one time.

ENWW Send to e-mail 43

Send to a network folder

If the device is connected to a network, and if the system administrator has enabled this feature, you can scan a document and save it as a file in a folder on the network.

Send a scanned file to a network folder

NOTE: Depending on how the system administrator has configured the device, you might need to sign

in to the device to use this feature.

1. Place the original document face-down on the glass or face-up in the document feeder.

2. From the Home screen, touch Network Folder to open the network folder feature.

3. Specify the folder where you want to store the file in one of these ways:

Select one of the Quick Access Folders from the list. These are folders that the administrator

●

has set up.

Touch the box below Network Folder Path: to open the virtual keyboard. Type the network

●

path to the folder.

4. Specify the name for the file by touching the box below File Name:. The virtual keyboard opens.

Type the name to use for the file. You do not need to type the file-type extension. It is added automatically based on the document file-type setting.

NOTE: The administrator sets the default file type to use. If you want to use a different file type,

touch More Options, and open the Document File Type option.

5. Touch More Options to see other network folder options. For more information about using

customized settings, see

After all the options are set, touch the Send to Network Folder button ( and send the file.

7. To verify that the file was sent successfully, open the Home screen and touch Job Status. Touch

the Job Log tab, and look for the file in the list of completed jobs.

Set the folder options on page 45.

) to scan the document

44 Chapter 2 Use the device ENWW

Set the folder options

The device offers several features for optimizing files that are stored in network folders. These features are all available on the Network Folder screen.

The Network Folder screen consists of two pages. From the first page, touch More Options to go to the next page.

For details about how to use an option, touch the option, and then touch the help (

) button in the upper right corner of the screen. The following table provides an overview of the options for saving a file in a network folder.

Table 2-5 Options for network folder jobs

Option name Description

Document File Type Use this feature to select the file format for the saved file.

Original Sides Use this feature to describe the layout for each side of the original document.

Output Quality Use this feature to select the quality for the file. Higher-quality images require a larger file size

Content Orientation Use this feature to specify the way the content of the original document is placed on the page:

Resolution Use this feature to set the resolution for the file. Higher resolution images have more dots per

Original Size Use this feature to describe the page size of the original document.

Color/Black Use this feature to select whether the file is in black & white or in color.

Optimize Text/Picture Use this feature to optimize the output for a particular type of content. You can optimize the

Notification Use this feature to receive notification about the status of the file after you send it. You can

than lower-quality images, and they take more time to send.

portrait or landscape.

inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.

output for text or printed pictures, or you can manually adjust the setting.

receive an e-mail notification, or you can print the notification.

Image Adjustment Use this feature to improve the overall quality of the file. For example, you can adjust the

darkness, sharpness, and contrast, and you can use the Background Cleanup setting to remove faint images from the background or to remove a light background color.

Job Build Use this feature to combine several sets of original documents into one file. Also use this feature

to scan an original document that has more pages than the document feeder can accommodate at one time.

ENWW Send to a network folder 45

Job Storage

You can store jobs on the device so you can print them at any time. You can share stored jobs with other users, or you can make them private.

Store jobs at the device

1. Place the original document face-down on the glass or face-up in the document feeder.

2. From the Home screen, touch Job Storage to open the Job Storage feature. Select the Create tab.

3. Specify the name for the stored job in one of these ways:

Select an existing folder from the list. Touch New Job and type a job name.

●

Touch the box below the existing Folder Name: or Job Name:, and then edit the text.

●

4. A private stored job has a lock icon next to the name, and it requires that you specify a PIN to

retrieve it. To make the job private, select PIN to Print and then type the PIN for the job.

5. Touch More Options to see other job storage options. For more information about using customized

settings, see

After all the options are set, touch the Create Stored Job button ( store the job. The job is saved on the device until you delete it, so you can print it as often as necessary.

Configure the job storage options on page 47.

) to scan the document and

If you are signed in to the device, the job is stored in a folder with your sign-in name. If you are not signed in to the device, the job is stored in a public folder.

For information about retrieving the job, see

Retrieve stored jobs on page 49.

46 Chapter 2 Use the device ENWW

Store jobs from a computer

In addition to scanning a document at the device control panel and storing it, you can also send a job from a computer and store it on the device. Use the printer driver to do this. When you store a job from a computer, you have several options for types of jobs to store.

Table 2-6 Types of stored jobs

Job-storage option Description

Proof and Hold The job is sent to the device for short-term storage. If you need to print multiple

Personal Job The job is stored on the device until you, or someone else, retrieves it at the device.

Quick Copy The job is sent to the device and printed one time. It is stored on the device so you

Stored Job The job is stored on the device until you delete it. It is not printed until you, or

copies of a job but you want to verify how they appear before printing them all, use this feature. The job is sent to the device and printed one time. At the device control panel, you can choose to print the remaining copies or to cancel the job. After the copies are printed, the job is deleted.

If you specify a 4-digit PIN, the person who retrieves the job must provide the PIN.

The device automatically deletes the job after it is printed.

can print more copies as needed.

someone else, retrieves it at the device. If you specify a 4-digit PIN, the person who retrieves the job must provide the PIN.

Use this option for storing documents that are shared by many users.

For details about how to use the printer driver to store jobs, see the following sections:

Set the color options on page 61

●

Macintosh printer driver features on page 62

●

Configure the job storage options

The device offers several features for optimizing jobs that are scanned at the device and stored. These features are all available on the Job Storage screen when you create the stored job.

NOTE: These features are not available when someone retrieves the job for printing.

The Job Storage screen consists of four pages. From the first page, touch More Options to go to the next page.

For details about how to use an option, touch the option, and then touch the help ( right corner of the screen. The following table provides an overview of the job storage options.

NOTE: Depending on which accessories are installed, some of these options might not appear. The

options in the table are listed in the order in which they can appear.

Table 2-7 Options for stored jobs

Option name Description

Paper Selection Use this feature to select the tray that holds the size and type of paper that you want to use.

) button in the upper-

Image Adjustment Use this feature to improve the overall quality of the file. For example, you can adjust the

darkness, sharpness, and contrast, and you can use the Background Cleanup setting to remove faint images from the background or to remove a light background color.

ENWW Job Storage 47

Table 2-7 Options for stored jobs (continued)

Option name Description

Content Orientation Use this feature to specify the way the content of the original page is placed on the page: portrait

or landscape.

Output Bin Use this feature to select an output bin for the copies. If the optional HP Multifunction Finisher

Pages per Sheet Use this feature to copy multiple pages onto one sheet of paper.

Watermark Use this feature to print a string of text diagonally across the center of each page.

Overlays Use this feature to print a semi-transparent image on each page. Overlays are similar to

Chapter Pages Use this feature to copy documents that have chapters. You can specify that the chapters

Stamp Date/Time Use this feature to print the date and time on copies. You can control the numbering style and

Stamp Page Number Use this feature to print page numbers on copies. You can control the numbering style and the

Stamp Text Use this feature to print a predefined text message on the copies or print a message that you

Stamp Set Number Use this feature to print the set number on copies. For example, if you are making five copies

Edge-To-Edge If the original document is printed close to the edges, use this feature to ensure that the

Image Shift Use this feature to shift the image on the page.

is attached, stapled copies are always delivered to Output Bin 5.

watermarks, but overlays can consist of any image, such as a company logo.

always begin on either the left or right page. If necessary, the device inserts blank pages so the first page of each chapter is on the correct side.

the position of the information.

position.

specify. A text stamp is similar to a watermark, but you can control the position on the page and the angle.

of a document, each page in the first set of copies is stamped with the number 1.

maximum amount of content is copied. However, shadows might appear along the edges.

Image Repeat Use this feature to copy the same image multiple times on a single sheet of paper. To use this

feature, place the original on the flatbed glass, and leave the cover open.

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Retrieve stored jobs

At the device, you can retrieve and print jobs that are stored on the device, whether they were scanned at the device or sent from a computer.

NOTE: Depending on how the system administrator has configured the device, you might need to sign

in.

You cannot retrieve or print a stored job if you do not have permission to print in color. The device provides an alert in this situation.

1. From the Home screen, touch Job Storage to open the Job Storage feature. Select the Retrieve

tab.

2. From the list on the left side of the screen, select the folder in which the job is stored. A list of stored

jobs appears.

3. Select the job from the list. If the job is private, touch the box below PIN: and type the correct PIN.

Touch the Retrieve Stored Job button (

The device retains most jobs until you delete them, but it automatically deletes certain jobs as soon as you print them.

Type of stored job Action after printing

All public and private stored jobs that are scanned at the device Retained on the device hard disk

) to print the job.

Stored jobs that are sent from a computer Retained on the device hard disk

Quick Copy stored jobs, sent from a computer Retained on the device hard disk

"Personal job" jobs, sent from a computer Deleted automatically after printing

Proof and Hold stored jobs, sent from a computer Deleted automatically after the subsequent copies are printed

Delete stored jobs

To delete stored jobs, open the Job Storage feature on the device control panel.

1. From the Home screen, touch Job Storage.

2. Select the Retrieve tab.

3. Open the folder in which the job is stored, and then select the job.

4. Touch Delete.

5. Repeat the process for each stored job that you want to delete.

ENWW Job Storage 49

Check job status and use the job queue

To check the status of individual jobs, use the Job Status feature on the device control panel. Also use this feature to pause all jobs, remove jobs from the queue, or to promote a job so it is processed sooner.

Open the job queue

1. From the Home screen, scroll to and touch Job Status. The job queue opens.

2. The Active tab shows jobs that are currently processing. From the drop-down menu, select a job

category, and then select the name of the job.

NOTE: The system administrator can configure the device so that you cannot cancel, promote,

or see the details for jobs that are not your own.

Touch Pause All to stop all active jobs.

●

CAUTION: As long as the device is in a paused state, it will not process incoming print jobs.

It will remain in this state until Resume All is selected on the control panel.

Touch Cancel Job to cancel the selected job and remove it from the job queue.

●

Touch Details to see the information about the selected job.

●

Touch Promote to move the selected job forward in the job queue so it can be completed as

●

soon as possible. For more information, see

on page 52.

Promote and interrupt jobs in the queue

3. The Job Log tab lists all the completed jobs. From the drop-down menu, select a job category, and

then select the name of the job. Touch Details to see the information about the selected job.

NOTE: The Job Log feature lists only jobs that the user is authorized to view. The user might be

required to log in at the control panel to use this feature.

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Process multiple job types

The device processes multiple jobs simultaneously whenever it can. This is possible because the scanner, the print engine, and the digital send features can function at the same time for separate jobs. For example, the device can be receiving a fax, sending a fax, or sending out a digital send job while scanning a copy job and while printing a job from a remote user. It can also allow some types of jobs to interrupt jobs in process depending on settings and on priority.

The administrator can control the priority of incoming print jobs using the Hold Off Print Job feature. This feature provides the option of delaying incoming print jobs while users are copying or using the stored job features at the device. When the Hold Off Print Job feature is On, incoming print jobs are delayed until jobs in process at the device are finished. When the Hold Off Print Jobs feature is Off, the device places incoming print jobs in the queue immediately even if they interrupt copy jobs or stored jobs.

NOTE: The Hold Off Print Job feature only affects processes that involve printing. Otherwise, the

device places incoming jobs in the queue as soon at it receives them.

ENWW Check job status and use the job queue 51

Promote and interrupt jobs in the queue

When the device is processing multiple jobs, in most cases it prioritizes them according to the order in which it receives them. However, some types of jobs automatically take priority over others. You can also promote a job in the queue so it is processed as soon as possible, or you can interrupt a job that is in progress so a new job is processed immediately.

Job priorities

The device prioritizes jobs in the following order, with the highest priority listed first:

1. Any job that you have specifically promoted in one of the following ways:

By using the Promote option in the Job Status feature on the device control panel.

◦

By pressing the Interrupt button on the device control panel.

◦

Promoting a job by using either of these methods causes the current job to be interrupted immediately. See

2. Jobs that are started at the device:

copy jobs

◦

job-storage jobs

◦

print internal pages

◦

Job interruption on page 53.

Starting any of these jobs causes the current job to be interrupted immediately. See

on page 53.

3. Jobs that are sent from a computer and incoming faxes. These jobs do not interrupt current jobs.

If someone is currently using the device control panel, these jobs are held until that person is finished. However, the administrator can configure the Hold Off Print Job setting to Off to prevent these jobs from being held off by user activity at the device control panel.

Job interruption

52 Chapter 2 Use the device ENWW

Job interruption

The device can interrupt a job that is currently printing at these boundaries:

After a complete page, but in the middle of a multiple-page job. If the current job is being printed

●

on both sides, the interruption occurs after both sides have printed.

NOTE: If the current job requires stapling, the new job interrupts the current job after a complete

set of pages.

After a complete set of pages for jobs that have multiple copies.

●

The type of interruption that occurs depends on the type of job that is being promoted or started.

Starting a copy job interrupts the current job after a complete page, unless the current job requires

●

stapling.

Printing an internal page or a stored job interrupts the current job after a complete set of pages.

●

Printing a job from a computer or printing an incoming fax does not interrupt the current job, unless

●

you promote the new job in one of the following ways:



If you promote the new job, it interrupts the current job after a complete set of pages.

By using the Promote option in the Job Status feature on the device control panel.

By pressing the Interrupt button on the device control panel.

Pressing the Interrupt button on the device control panel interrupts the current job after a complete

●

set of pages.

ENWW Check job status and use the job queue 53

Print from a Windows computer

The device comes with printer drivers that the computer uses to communicate with the device. Printer drivers provide access to device features, such as printing on custom-sized paper, resizing documents, and inserting watermarks.

The printer drivers include online Help that has instructions for common printing tasks and also describes the buttons, checkboxes, and drop-down lists that are in the printer driver.

NOTE: Make sure that the device is available in the list of printers before sending a print job to the

device.

Windows printer driver features

NOTE: Settings in the printer driver and software program generally override control-panel settings.

Software-program settings generally override printer-driver settings.

Select a tray

Use the printer driver to select a tray for the print job by doing the following:

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. On the Paper/Quality tab, select the tray from the Paper source drop-down menu.

4. Click OK.

Select an output bin for print jobs

If the optional finisher is installed, use the printer driver to select an output bin for the print job by doing the following:

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. On the Output tab, select the output bin from the Output Bin Options drop-down menu.

NOTE: All stapled output is delivered to Output Bin 5.

4. Click OK.

Select a paper type

Rather than instructing the device to use a specific tray, you can specify that the job is printed on a particular type of paper. The device uses a tray that contains that type of paper, or it prompts you to load the correct type.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Paper/Quality tab.

4. In the Paper type drop-down box, select the type of paper to use.

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Set the color quality

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Paper/Quality tab.

4. In the area for Print Quality for the Color Quality, select either Professional or General Office.

Store jobs

Use the Job Storage printer-driver tab to store print jobs on the device. You can then print the job at any time from the device control panel. For example, you might want to download a personnel form, calendar, timesheet, or accounting form that other users can print when they need it.

Enable the Job Storage tab

You might need to enable the Job Storage tab before you can use this feature.

1. Click Start, click Settings, and then click Printers or Printers and Faxes.

2. Right-click the driver icon, and then select Properties.

3. Click the Device Settings tab.

4. Under Installable Options, click next to Job Storage, and click Enabled.

5. Click Apply.

Store a job

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Job Storage tab.

4. Select the job storage mode and options that you want to use.

NOTE: The text box at the top of the Job Storage tab describes each option as you select it.

5. Click OK.

Create and use printing shortcuts

Use printing shortcuts to print jobs with specific printer-driver settings. Select one of the defined shortcuts or create custom printing shortcuts.

Create a printing shortcut

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Select the print settings that you want to use.

4. Click the Printing Shortcuts tab, and then click Save as.

ENWW Print from a Windows computer 55

5. In the Printing Shortcuts box, type a name for the custom printing shortcut.

6. Click OK.

Use printing shortcuts

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Printing Shortcuts tab.

4. Select the printing shortcut that you want to use from the Printing Shortcuts list.

5. Click OK.

Use watermarks

A watermark is a notice, such as "Confidential," that is printed in the background of each page of a document.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. From the Effects tab, click the Watermarks drop-down list.

4. Click the watermark that you want to use. To create a new watermark, click Edit.

5. If you want the watermark to appear only on the first page of the document, click First Page

Only.

6. Click OK.

To remove the watermark, click (none) in the Watermarks drop-down list.

Resize documents

Use the document resizing options to scale a document to a percentage of its normal size. You can also choose to print a document on a different size paper, with or without scaling.

Reduce or enlarge a document

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. On the Effects tab, next to % of Actual Size, type the percentage by which you want to reduce or

enlarge your document.

You can also use the scroll bar to adjust the percentage.

4. Click OK.

Print a document onto a different paper size

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

56 Chapter 2 Use the device ENWW

3. On the Effects tab, click Print Document On.

4. Select the paper size to print on.

5. To print the document without scaling it to fit, make sure that the Scale to Fit option is not selected.

6. Click OK.

Set a custom paper size

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. On the Paper/Quality tab, click Custom.

4. On the Custom Paper Size window, type the name of the custom paper size.

5. Type the paper-size length and width. If you type a size that is too small or too large, the driver

adjusts the size to the minimum or maximum size that is allowed.

6. If necessary, click the button to change the unit of measure between millimeters and inches.

7. Click Save.

8. Click OK. The name that you saved appears in the paper-size list for future use.

Print using different paper

Follow these instructions to print specific pages of the job on different paper.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Paper/Quality tab.

4. In the Page exceptions list box, click Print pages on different paper.

5. Click Settings.

6. Select the settings that you want to use to print specific pages on different paper. Click Add.

7. Click OK to return to the Paper/Quality tab.

8. Click OK.

Insert blank or preprinted sheets

Follow these instructions to insert blank or preprinted sheets in the print job.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Paper/Quality tab.

4. In the Page exceptions list box, click Covers.

5. Click Settings.

ENWW Print from a Windows computer 57

6. Select the settings that you want to use to add blank or preprinted sheets.

7. Click OK to return to the Paper/Quality tab.

8. Click OK.

Chapter page layout

Follow these instructions to set the layout of chapters in the print job.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Paper/Quality tab.

4. In the Page exceptions list box, click Chapter page layout.

5. Click Settings.

6. Select the settings that you want to use to for the layout of the chapters in the print job.

7. Click OK to return to the Paper/Quality tab.

8. Click OK.

Print on both sides of the paper

You can automatically print on both sides of a page.

1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special

paper, see

2. On the File menu in the software program, click Print.

3. Select the driver, and then click Properties or Preferences.

4. On the Finishing tab, click Print on Both Sides.

5. Click OK.

Layout options for printing on both sides

The four duplex orientation options are shown here. To select option 1 or 4, select Flip Pages Up in the printer driver.

Load special types of paper on page 25.

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1. Long-edge landscape Every other printed image is oriented upside-down. Facing pages are read continuously from top to bottom.

2. Short-edge landscape Every printed image is oriented right-side-up. Facing pages are read from top to

3. Long-edge portrait This is the default setting, and the most common layout used. Every printed image

4. Short-edge portrait Every other printed image is oriented upside-down. Facing pages are read

bottom.

is oriented right-side-up. Facing pages are read from top to bottom.

continuously from top to bottom.

Print multiple pages on one sheet of paper in Windows

You can print more than one page on a single sheet of paper.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Finishing tab.

4. In the section for Document Options, select the number of pages that you want to print on each

sheet (1, 2, 4, 6, 9, or 16).

5. If the number of pages is greater than 1, select the correct options for Print Page Borders and

Page Order.

●

6. Click OK. The product is now set to print the number of pages per sheet that you have selected.

Create booklets

You can copy two pages on one sheet of paper so you can fold the pages in the center to form a booklet. The device arranges the pages in the correct order. For example, if the original document has eight pages, the device prints pages 1 and 8 on the same sheet.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Finishing tab.

4. Select Print On Both Sides.

If you need to change the page orientation, click Portrait or Landscape.

ENWW Print from a Windows computer 59

5. In the drop-down box for Booklet Layout, select either Left Edge Binding or Right Edge

Binding. The Pages per Sheet setting automatically changes to 2 pages per sheet.

6. Click OK.

Shift images on the page

You can adjust the placement of the image on the page toward any edge.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Output tab.

4. Click Image shift settings....

You can adjust the front and back sides independently by specifying measurements for Front

●

side shift and Back side shift.

You can adjust the front and back sides by the same amount, but in opposite directions. This

●

is useful for creating a wider margin along the binding edge. Select Front side shift, specify the settings, and then select Mirror front side.

Select Reduce to fit to shrink the image to accommodate increased margins.

●

Use the HP Digital Imaging Options dialog box

Use HP Digital Imaging Options to print better-quality photos and images.

Open the HP Digital Imaging Options dialog box

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties.

3. Click the Paper/Quality tab, and then click the HP Digital Imaging button.

The following options are available on the HP Digital Imaging Options dialog box:

Contrast Enhancement: Enhance colors and contrast for washed-out photos. Click Automatic

●

to allow the printer software to brighten areas of photos that need adjustment.

Digital Flash: Adjust the exposure in dark areas of photos to bring out detail. Click Automatic to

●

allow the printer software to balance lightness and darkness.

SmartFocus: Enhance the image quality and clarity of low resolution images such as those

●

downloaded from the Internet. Click On to allow the printer software to sharpen details in the image.

Sharpness: Adjust the image sharpness to your preference. Click Automatic to allow the printer

●

software to set the level of sharpening for the image.

Smoothing: Soften an image. Click Automatic to allow the printer software to set the level of

●

smoothing for the image.

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Set the stapling options

Configure the driver to recognize the finisher

If the HP Multifunction Finisher is installed, but the stapling options do not appear in the printer driver, you need to configure the driver to recognize the finisher.

1. Click Start, click Settings, and then click Printers or Printers and Faxes.

2. Right-click the driver icon, and then select Properties.

3. Click the Device Settings tab. (The Device Settings tab is not available from within software

programs.)

4. In the area for configuring installable options, select the HP Multifunction Finisher, and then click

OK.

Set the stapling options for each job

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Output tab.

4. In the Staple box, select the stapling option that you want to use for the print job.

5. Click OK.

Set the color options

Options on the Color tab control how colors are interpreted and printed from software programs.

1. On the File menu in the software program, click Print.

2. Select the driver, and then click Properties or Preferences.

3. Click the Color tab.

4. In the Color Options area, select the option that you want to use.

5. Click More color options... to open the Advanced Color Settings dialog box. Adjust the individual

settings for cyan, magenta, yellow, and black. Click OK.

6. In the Color Themes area, select the RGB Color option that you want to use.

7. Click OK.

Use the Services tab

If the device is connected to a network, use the Services tab to obtain device and supply-status information. Click the Device and Supplies status button to open the Device Status page of the embedded Web server. This page shows the current status of the device, the percentage of life remaining for each supply, and information for ordering supplies.

ENWW Print from a Windows computer 61

Print from a Macintosh computer

The printer drivers include online Help that has instructions for common printing tasks and also describes the buttons, checkboxes, and drop-down lists that are in the printer driver.

NOTE: Make sure that the device is available in the list of printers before sending a print job to the

device.

Macintosh printer driver features

NOTE: Settings in the printer driver and software program generally override control-panel settings.

Software-program settings generally override printer-driver settings.

Select a tray

You can print all pages on the same paper, or you can print the first page on one type of paper and print the remaining pages on a different type of paper.

1. On the File menu, click Print.

2. Open the Paper Feed menu.

3. To print all pages on the same paper, select All pages from, and then open the drop-down list

and select which tray to use.

4. To print the first page on a different type of paper than the remaining pages, select First page

from, open the drop-down list, and select the tray. Also select the tray for Remaining pages from.

Select an output bin

1. On the File menu, click Print.

2. Open the Finishing menu.

3. On the Finishing tab, next to Output Destination, select which output bin to use.

NOTE: All stapled output is delivered to Output Bin 5.

Select a paper type

1. On the File menu, click Print.

2. Open the Finishing menu.

3. On the Finishing tab, next to Media Type, select the type of paper to use.

62 Chapter 2 Use the device ENWW

Set the color quality

1. On the File menu, click Print.

2. Open the Color/Quality Options menu, and select the Basic tab.

3. To print in color, select Color Print. Next to Color Quality, select either Professional or General

Office.

Store jobs

You can store jobs on the device so you can print them at any time. You can share stored jobs with other users, or you can make them private.

1. On the File menu, click Print.

2. Open the Job Storage menu.

3. Next to Job Storage Mode, select the type of stored job.

4. If you selected Stored Job or Personal Job in the previous step and you selected Use PIN To

Print, type a 4-digit number in the box. When other people attempt to print this job, the device

prompts them to type this PIN number.

Create and use presets

Use presets to save the current printer driver settings for reuse.

Create a preset

1. On the File menu, click Print.

2. Select the print settings.

3. In the Presets box, click Save As..., and type a name for the preset.

4. Click OK.

Use presets

1. On the File menu, click Print.

2. In the Presets menu, select the preset that you want to use.

NOTE: To use printer-driver default settings, select the Standard preset.

Use watermarks

A watermark is a notice, such as “Confidential,” that is printed in the background of each page of a document.

1. On the File menu, click Print.

2. Open the Watermarks menu.

3. Next to Mode, select the type of watermark to use. Select Watermark to print a semi-transparent

message. Select Overlay to print a message that is not transparent.

4. Next to Pages, select whether to print the watermark on all pages or on the first page only.

ENWW Print from a Macintosh computer 63

5. Next to Text, select one of the standard messages, or select Custom and type a new message in

the box.

6. Select options for the remaining settings.

NOTE: Transparent watermarks are not available for all applications.

Resize documents

You can scale a document to fit on a different size of paper.

1. On the File menu, click Print.

2. Open the Paper Handling menu.

3. In the area for Destination Paper Size, select Scale to fit paper size, and then select the size

from the drop-down list.

4. If you want to use only paper that is smaller than the document, select Scale down only.

Print on a custom paper size

You can print on a custom paper size.

1. On the File menu, click Page Setup.

2. (OS X v10.3) From the Settings drop-down list, select Custom Paper Size, and specify the

dimensions.

-or-

(OS X v10.4 and later) From the Paper Size drop down list, select Manage Custom Sizes, add the new size, and then specify the dimensions.

Print a cover page

You can print a separate cover page for your document that includes a message (such as “Confidential”).

1. On the File menu, click Print.

2. On the Cover Page pop-up menu, select whether to print the cover page Before document or

After document.

3. In the Cover Page Type pop-up menu, select the message that you want to print on the cover

page.

NOTE: To print a blank cover page, select Standard as the Cover Page Type.

Print on both sides of the paper

You can automatically print on both sides of a page.

1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special

paper, see

Load special types of paper on page 25.

2. On the File menu, click Print.

64 Chapter 2 Use the device ENWW

3. Open the Layout pop-up menu.

4. Next to Two-Sided, select either Long-Edge Binding or Short-Edge Binding.

NOTE: For OS X v10.5, a default binding value may appear if you had checked Two-Sided first.

Print multiple pages on one sheet of paper

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

1. On the File menu, click Print.

2. Click the Layout pop-up menu.

3. Next to Pages per Sheet, select the number of pages that you want to print on each sheet (1, 2,

4, 6, 9, or 16).

4. Next to Layout Direction, select the order and placement of the pages on the sheet.

5. Next to Border, select the type of border to print around each page on the sheet.

Create booklets

1. On the File menu, click Print.

2. Open the Finishing menu.

3. On the Booklet Printing tab, select Format Output As Booklet.

4. If the last page of the original document should be placed as the back cover of the booklet, select

Last Page Is Back Cover.

5. Next to Page Order, select whether the pages should be bound on the left or right edge.

6. Next to Scaling, select Proportional, or Fit To Page.

7. Next to Paper For Booklet, select the paper size to use.

ENWW Print from a Macintosh computer 65

Shift images on the page

You can adjust the placement of the image on the page toward any edge.

1. On the File menu, click Print.

2. Open the Finishing menu.

3. On the Image Shift tab, select the appropriate settings.

You can adjust the front and back sides independently by specifying measurements for Front

●

Side Shift and Back Side Shift.

You can adjust the front and back sides by the same amount, but in opposite directions. This

●

is useful for creating a wider margin along the binding edge. Select Front Side Shift, specify the settings, and then select Mirror Front Side.

Select Reduce to Fit to shrink the image to accommodate increased margins.

●

Set the stapling options

If the HP Multifunction Finisher is installed, you can staple documents.

1. On the File menu, click Print.

2. Open the Finishing menu, and select Output Bin 5 for the Output Destination.

3. On the Finishing tab, next to Finishing Options or Staple, select the stapling option that you want

to use.

Set the color options

Use the Color/Quality Options menu to control how colors are interpreted and printed from software programs.

1. On the File menu, click Print.

2. Open the Color/Quality Options menu.

3. Select the color options that you want to use.

Use the Services menu

If the device is connected to a network, use the Services menu to obtain device and supply-status information.

1. On the File menu, click Print.

2. Open the Services menu.

3. Select a maintenance task from the drop-down list, and then click Launch. The embedded Web

server opens to the page that provides the information for the task that you selected.

66 Chapter 2 Use the device ENWW

3 Maintain the device

This chapter contains information about the following topics:

Replace ink cartridges

●

Replace staple cartridges

●

Clean the device

●

ENWW 67

Replace ink cartridges

The device uses four color ink cartridges and one bonding agent cartridge. The bonding agent adheres the ink to the paper and improves the durability of the printed output.

A message appears on the control panel whenever a cartridge needs to be replaced. The control-panel message tells you which cartridge needs to be replaced.

An ink cartridge expires twelve months after the date of installation if it is installed prior to the install-by date shown on the ink cartridge package. If it is installed after the install-by date, the ink cartridge will expire in less than twelve months.

NOTE: The bottom of each cartridge has a unique shape so it fits only into its corresponding slot.

1. Open the ink-cartridge door.

68 Chapter 3 Maintain the device ENWW

2. Push the cartridge back and then up to release it, then pull the cartridge straight out.

3. Push the new cartridge straight in until it locks into place.

4. Please return your genuine HP supplies for recycling to Hewlett-Packard. For more information,

please visit us at

www.hp.com/go/recycle.

NOTE: On the Supplies Status Page, the HP logo only appears in front of the supply name when

genuine HP supplies are used.

ENWW Replace ink cartridges 69

Replace staple cartridges

NOTE: The HP Multifunction Finisher is an optional accessory. Other finishers do not have staplers.

A message appears on the control panel whenever a staple cartridge needs to be replaced. The optional HP Multifunction Finisher has two staplers. Stapler 1 is on the right, closest to the device. Stapler 2 is to the left and above Stapler 1. The control-panel message indicates which stapler is empty.

CAUTION: To avoid injury, do not reach into the device to change the staple cartridge while the device

is operating.

1. Open the stapler door.

2. To remove the staple cassette, pull forward on the green lever that is on the front of the staple

cassette, and then pull the staple cassette straight out.

70 Chapter 3 Maintain the device ENWW

3. To remove the staple cartridge from the cassette, push in at the arrow on each side and then pull

up to release the cartridge.

4. Insert the new staple cartridge into the staple cassette. Push the cartridge straight down until it

snaps into place.

5. Push the staple cassette straight into the slot.

ENWW Replace staple cartridges 71

6. Rotate the green lever up until it snaps into place.

7. Close the stapler door.

72 Chapter 3 Maintain the device ENWW

Clean the device

The device does not need to be cleaned often. However, if dirt is visible on the flatbed glass or on the white-vinyl backing, or if streaks or spots appear in copies, clean the flatbed glass and the white-vinyl backing. Clean the outside of the device and the touchscreen periodically to avoid getting dirt on the flatbed glass and the white-vinyl backing.

Use the following information to clean the device.

Clean the outside of the device

Clean the outside of the device with a soft, lint-free cloth dampened with water, or with water and a mild detergent.

Clean the touchscreen

HP CM8060 Color MFP with Edgeline Technology

Clean the touchscreen by gently wiping it with a lint-free cloth dampened with water. Do not pour or spray water directly onto the touchscreen. Do not use any other liquid. Solvents and cleaners can damage the touchscreen.

ENWW Clean the device 73

Clean the flatbed glass

Clean the glass scanner strip

Clean the flatbed glass only if dirt is visible or if streaks or spots appear in copies.

Gently wipe the glass with a lint-free cloth dampened with water. If water does not work, use a cloth dampened with isopropyl alcohol. Do not pour or spray the cleaner directly onto the glass. Do not press hard on the glass.

The small glass strip that is to the left of the flatbed glass has a special coating. Use only gentle pressure when cleaning this glass strip. Wipe the glass scanner strip with a clean, dry lintfree cloth. Only if necessary, use a slightly water-dampened lint-free cloth to clean the glass strip.

CAUTION: Never pour or spray liquids directly onto the glass

scanner strip. Only use gentle pressure when cleaning the glass scanner strip.

Clean the white-vinyl backing

Clean the white-vinyl backing that is under the flatbed cover only if dirt is visible or if spots appear in copies.

Gently wipe the backing with a lint-free cloth dampened with water. If water does not work, use a cloth dampened with isopropyl alcohol. Do not pour or spray the cleaner directly onto the backing.

74 Chapter 3 Maintain the device ENWW

4 Solve problems

This chapter contains information about the following topics:

System administrator

●

Problem-solving checklists

●

Control-panel messages

●

Clear jams

●

ENWW 75

System administrator

The system administrator is a person in your organization who is responsible for configuring and maintaining the device. This person has access to more in-depth information about solving problems. You should be able to resolve basic problems without the help of the system administrator. If you discover a problem that you cannot resolve, contact the system administrator for help.

76 Chapter 4 Solve problems ENWW

Problem-solving checklists

If the device is not responding correctly, complete the steps in the following checklists. If you discover a problem that you cannot resolve, contact the system administrator for help.

Problems with all jobs

1. Make sure at least one status light on the control panel is lit. If no lights are on, complete these

steps:

a. Press the on/off button on the control panel.

b. Check the master power switch at the right-rear corner of the device. Make sure it is in the on

position.

c. Check the power cable to see if it is securely connected at both ends.

d. Check the power source by plugging the device directly into the wall or into a different outlet.

2. If the device is receiving power but is not responding, check the cabling. Make sure the network

cable is secure.

3. Check the status line on the control panel for messages. See

on page 79.

Problems with copy and scan jobs

1. For copy jobs, make sure that paper is loaded in the tray you are trying to use.

2. If you are trying to use the document feeder, try scanning from the glass. If the job is successful,

the problem is with the document feeder. Contact the system administrator.

3. If you cannot scan with the document feeder or from the glass, the problem is with the scanner

mechanism. Contact the system administrator.

Problems with print jobs

1. Make sure that paper is loaded in the tray you are trying to use.

2. Print a configuration page. From the Home screen, touch Administration. Touch Information, and

then touch Configuration Page.

a. If the configuration page does not print, make sure paper is loaded in the tray. Also check the

control panel to see if the page has jammed inside the device. See

on page 80.

If the tray has paper and the page did not jam, the problem is with the device hardware. Contact the system administrator.

Control-panel messages

Clear jams

b. If the configuration page prints, the device hardware is printing correctly. The problem is with

the computer, the printer driver, the network, or with the software program. Continue with the next step.

ENWW Problem-solving checklists 77

3. At the computer, check to see if the print queue is stopped, paused, or set to print offline.

Windows: Click Start, click Settings, and then click Printers or Printers and Faxes. Double-

●

click HP CM8060 Color MFP with Edgeline Technology.

Macintosh: Open Print Center, or Setup Utilities, or Print and Fax under System

●

Preferences, and double-click the line for the HP CM8060 Color MFP with Edgeline Technology.

4. Try printing a document from a different software program. If the document prints, the problem is

with the software program that you are using.

5. Try sending a print job from a different computer. If the document prints, the problem is with the

computer you are using.

6. If you cannot identify the source of the problem, contact the system administrator for help.

78 Chapter 4 Solve problems ENWW

Control-panel messages

The status line on the touchscreen alerts you of potential problems with the device.

Errors: If the device has an error, a message appears that describes the error. The message also has instructions for solving the problem. The error button ( resolved.

) remains on the status line until the error is

Warnings: The warning button ( functioning. Touch the warning button to see a message that describes the problem. The message also has instructions for solving the problem.

If you are unable to resolve any error or warning messages, contact the system administrator for help.

) appears when the device has a problem but can continue

ENWW Control-panel messages 79

Clear jams

If a jam occurs, a message appears on the control panel to describe where the jam is located. The message also contains instructions for finding the jam, including a short video that shows which components to move and which doors to open.

Precautions for clearing jams

WARNING! To avoid injury, do not touch moving parts. Do not reach into the device except to clear

jams, to replace ink cartridges, or to add or remove paper.

WARNING! To avoid injuring your fingers, do not attempt to clear a staple jam while the device is

processing other jobs. Wait until the control-panel message prompts you to clear the jam.

CAUTION: To protect the printheads from electrostatic discharge, be sure to touch the horizontal metal

bar to ground yourself before clearing jams that are near the printheads. The printheads are above the print-drum area.

CAUTION: Be careful not to get ink on your skin or clothes when clearing jams. If ink gets on your

skin or clothes, wash with warm soap and water.

Method for clearing jams

1. On the device, lighted amber arrows indicate which door to open to find the jam. Open the door

and look for more lighted amber arrows. The lights indicate which component to open next in order to locate the jammed paper.

NOTE: Open only the doors and panels indicated by the lights.

2. To remove the jammed paper, grasp it and carefully pull it out of the device. If the paper tears, be

sure to remove all of the torn pieces.

3. After clearing the jam, close all the doors. Before it continues processing the job, the device clears

any remaining paper in the paper path. The device reprints the jammed pages and then continues printing the job.

80 Chapter 4 Solve problems ENWW

Prevent jams

Follow these guidelines to prevent jams.

When loading paper into the trays, always make sure the tray is configured for the correct type of

●

paper.

Load full reams of paper into Trays 2, 3, 4, and 5. Do not divide the reams into smaller sections

●

when loading paper.

Use only the types of paper that the device supports. See

●

When using the document feeder, remove staples, paper clips, adhesive papers, and any other

●

objects that are attached to the original document.

Always feed paper short-edge first. See the labels on each tray for the correct way to load paper.

●

When loading Edgeline Glossy paper into Tray 1, fan the paper stack to separate the sheets before

●

placing them in the tray. This helps prevent the sheets from sticking together.

Before using any paper, verify that it is of good quality and is free of cuts, nicks, tears, spots, loose

●

particles, dust, wrinkles, curls, or bent corners.

CAUTION: To prevent jams and to maintain print quality, make sure that each tray is configured

correctly for the paper type it contains.

Copy on page 28.

ENWW Clear jams 81

82 Chapter 4 Solve problems ENWW

A Regulatory statements

This appendix contains information about the following topics:

FCC regulations

●

Declaration of conformity

●

Hewlett-Packard limited warranty statement

●

ENWW 83

FCC regulations

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

NOTE: Any changes or modifications to the printer that are not expressly approved by HP could void

the user’s authority to operate this equipment.

Use of a shielded interface cable is required to comply with the Class A limits of Part 15 of FCC rules.

84 Appendix A Regulatory statements ENWW

Declaration of conformity

Declaration of Conformity

according to ISO/IEC Guide 22 and EN 45014

Manufacturer’s Name: Hewlett-Packard Company Manufacturer's Address: 60 Alexandria Terrace,

#07-01 The Comtech Singapore, 118502,

declares, that the product

Product Name: HP CM8060/CM8050 MFP

Regulatory Model: VCVRA-0609 Product Options: All

conforms to the following Product Specifications:

SAFETY: IEC 60950-1:2001 / EN60950-1: 2001

IEC 60825-1:1993 +A1+A2 / EN 60825-1:1994 +A1 +A2 (Class 1 for LEDs)

EMC: EN55022: 1998 +A1 +A2 / Class A / CISPR 22:1997 +A1 +A2 Class A

EN 55024:1998 / A1:2001 / A2:2003 / CISPR 24:1997 EN 61000-3-2:2000 EN 61000-3-3:1995 +A1 FCC Title 47 CFR, Part 15 Class A

Supplementary Information:

The product herewith complies with the requirements of the Low Voltage Directive 73/23/EEC and the EMC Directive 89/336/EEC, and carries the CE-Marking accordingly.

The product was tested in a typical configuration.

This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two Conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

For regulatory purposes, this product is assigned a Regulatory Model Number (RMN). This number should not be confused with the product name or number.

Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment no expressly approved by Hewlett-Packard Company may cause harmful interference, and void your authority to operate this equipment.

For Regulatory Topics Only:

European Contact Hewlett-Packard Gmbh, Department HQ-TRE, Herrenberger Strasse 140, Böblingen, D-71034, Germany

USA Contact Product Regulations Manager, Hewlett-Packard Company, PO Box 8906 Vancouver, WA 98668-8906, USA

ENWW Declaration of conformity 85

Hewlett-Packard limited warranty statement

HP PRODUCT DURATION OF LIMITED WARRANTY

HP CM8050/CM8060 Color MFP with Edgeline Technology 90 days (parts only)

HP warrants to the initial purchaser that HP hardware and accessories will be free from defects in materials and workmanship after the date of purchase, for the period specified above. If HP receives notice of such defects during the warranty period, HP will, at its option, either provide component parts or replace entire products which prove to be defective. Replacement parts or products may be either new or equivalent in performance to new. These replacement parts or products must be installed by an HP qualified service technician. HP may replace the entire product only if, in HP’s discretion, service history, diagnosis and troubleshooting indicate that replacement is warranted. This warranty is limited to replacement parts only. Cost of labor is not covered under this warranty.

HP warrants to you that HP software will not fail to execute its programming instructions after the date of purchase, for the period specified above, due to defects in material and workmanship when properly installed and used. If HP receives notice of such defects during the warranty period, HP will replace software which does not execute its programming instructions due to such defects.

HP does not warrant that the operation of HP products will be uninterrupted or error free. If HP is unable, within a reasonable time, to repair or replace any product to a condition as warranted, you will be entitled to a refund of the purchase price upon prompt return of the product.

HP products may contain remanufactured parts equivalent to new in performance or may have been subject to incidental use.

Warranty does not apply to defects resulting from (a) improper or inadequate maintenance or calibration, (b) software, interfacing, parts or supplies not supplied by HP, (c) unauthorized modification or misuse, (d) operation outside of the published environmental specifications for the product, or (e) improper site preparation or maintenance.

TO THE EXTENT ALLOWED BY LOCAL LAW, THE ABOVE WARRANTIES ARE EXCLUSIVE AND NO OTHER WARRANTY OR CONDITION, WHETHER WRITTEN OR ORAL, IS EXPRESSED OR IMPLIED AND HP SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE. Some countries/regions, states or provinces do not allow limitations on the duration of an implied warranty, so the above limitation or exclusion might not apply to you. This warranty gives you specific legal rights and you might also have other rights that vary from country/region to country/region, state to state, or province to province.

HP's limited warranty is valid in any country/region or locality where HP has a support presence for this product and where HP has marketed this product. The level of warranty service you receive may vary according to local standards. HP will not alter form, fit or function of the product to make it operate in a country/region for which it was never intended to function for legal or regulatory reasons.

TO THE EXTENT ALLOWED BY LOCAL LAW, THE REMEDIES IN THIS WARRANTY STATEMENT ARE YOUR SOLE AND EXCLUSIVE REMEDIES. EXCEPT AS INDICATED ABOVE, IN NO EVENT WILL HP OR ITS SUPPLIERS BE LIABLE FOR LOSS OF DATA OR FOR DIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL (INCLUDING LOST PROFIT OR DATA), OR OTHER DAMAGE, WHETHER BASED IN CONTRACT, TORT, OR OTHERWISE. Some countries/regions, states or provinces do not allow the exclusion or limitation of incidental or consequential damages, so the above limitation or exclusion may not apply to you.

86 Appendix A Regulatory statements ENWW

THE WARRANTY TERMS CONTAINED IN THIS STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT OR MODIFY AND ARE IN ADDITION TO THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THIS PRODUCT TO YOU.

ENWW Hewlett-Packard limited warranty statement 87

88 Appendix A Regulatory statements ENWW

Index

address book

e-mail 42 administrator, system 76 attachments, e-mail

options 43

send 41 Attention light 9

back view (left side) 4 back view (right side) 4 Bin 1

paper sizes supported 19 Bin 2

paper sizes supported 19 Bin 3

paper sizes supported 19 Bin 4

paper sizes supported 19 Bin 5

paper sizes supported 19 bins, output

capacities 19

optional finishers 6

select from Macintosh 62

select from Windows 54

single, locate 5 blank pages, insert from

Windows 57

booklet settings

Macintosh 65

Windows 59 Boot Codes LCD monitor 5 both sides, print on

Macintosh 64

Windows 58 brightness-adjustment dial,

touchscreen

brochure, paper for 15 business plan, paper for 15 buttons

control panel 9 touchscreen 12

CAN interface 5 cancel

faxes 36

jobs 50 capacities, trays 3 capacities, trays and bins 19 cardstock 14 cartridge door, locate 3 cartridges, ink

Macintosh status 66

replace 68

Windows status 61 cartridges, staple 70 catalog, paper for 15 cautions 2 chapter layout settings,

Windows 58 chart, paper for 15 clean 73 Clear button 9 color

paper, recommended 15

color quality settings

Windows 55

color settings

Macintosh 66

Windows 61 conflicts, job 51 control panel

buttons 9

Help system 12

Home screen 10

lights 9

locate 3 messages 79

count 10

from document feeder 28

from glass 29

Job Build option 33

mixed-size originals 29

multitask jobs 51

output bin, default 6

paper, recommended 15

problem-solve 77

settings, adjust 31 cover pages, Macintosh 64 custom-size paper settings

Macintosh 64

Windows 57

Data light 9 date 11 declaration of conformity 85 device status

control panel messages 79

Home screen 10

lights 9

Macintosh Services tab 66

Windows Services tab 61 Digital Imaging Options,

Windows 60 document conventions 2 document feeder

capacity 19 copy from 28 locate 3

documents, paper for 14

ENWW Index 89

doors

jams, clear 80 locate 3

double-sided printing

Macintosh 64 Windows 58

duplex

Macintosh 64 Windows 58

e-mail

address book 42 Job Build option 33 multitask jobs 51 options 43 send attachments 41

EIO slot

locate 5 embedded LAN 5 engine interface 5 Engine Power Control 5 enlarging documents 56 envelopes, not supported 14 Error button 12 error messages 79

fax

cancel 36

multitask jobs 51

options 34

output bin, default 6

phone book, edit 39

receive 35

send 35

send to multiple recipients 37

send to single recipient 36

send using phone book 38

special characters, insert 38 fax port

locate 5 FCC regulations 84 finishers, optional

CAN interface 5

capacities 19

locate 6

paper sizes supported,

bins 19

select from Macintosh 62 select from Windows 54

HP LaserJet CM8060, LaserJet CM8050 User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Device basics

Conventions used in this guide

Product walkaround

Front view

Back view (right side)

Back view (left side)

Single output bin

Optional finishers

Optional HP 4-Bin Job Separator

Optional HP Multifunction Finisher

Turn the device on and off

Use the control panel

Control-panel layout

Home screen

Buttons on the touchscreen

Control-panel Help system

Supported paper

Recommended paper

Guidelines for using specialty papers

Recommended paper for specific types of documents

Supported paper types for each tray

Supported paper sizes for each tray

Capacity of each tray and bin

Supported paper sizes for each bin

Load trays

Load Tray 1 (manual feed tray)

Load Trays 2, 3, and 4

Load Tray 5

Load special types of paper

2 Use the device

Copy

Copy from the document feeder

Copy mixed-size originals

Copy from the glass

Adjust the copy settings

Use the job-build feature

Configure the fax options for each job

Send faxes

Receive faxes

Cancel faxes

Use Windows PC fax send

Send a fax to a single recipient

Send a fax to multiple recipients

Insert special characters in the fax number

Send a fax by using the phone book

Edit the phone book

Add names to the phone book

Remove names from the phone book

Edit names in the phone book

Send to e-mail

Send a scanned file as an e-mail attachment

Use the e-mail address book

Configure the e-mail options for each job

Send to a network folder

Send a scanned file to a network folder

Set the folder options

Job Storage

Store jobs at the device

Store jobs from a computer

Configure the job storage options

Retrieve stored jobs

Delete stored jobs

Check job status and use the job queue

Open the job queue

Process multiple job types

Promote and interrupt jobs in the queue

Job priorities

Job interruption

Print from a Windows computer

Windows printer driver features

Select a tray

Select an output bin for print jobs

Select a paper type

Set the color quality

Store jobs

Create and use printing shortcuts