HP Deskjet 6988dt User Manual

HP Deskjet 6980 series

User's guide

Hewlett-Packard Company notices

The information contained in this document is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Acknowledgements

Microsoft, Windows, and Windows XP are registered trademarks of Microsoft Corporation.

TrueType is a U.S. trademark of Apple Computer, Inc.

Adobe, Adobe Photoshop, and Acrobat are trademarks of Adobe Systems Incorporated.

Bluetooth is a trademark owned by its proprietor and used by HewlettPackard Company under license.

Accessibility

The HP printer provides a number of features that make it accessible for people with disabilities.

Visual

The printer software is accessible for users with visual impairments or low vision through the use of Windows accessibility options and features. It also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For users who are color blind, colored buttons and tabs used in the software and on the HP printer have simple text or icon labels that convey the appropriate action.

Mobility

For users with mobility impairments, the printer software functions can be executed through keyboard commands. The software also supports Windows accessibility options such as

StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper guides can be operated by users with limited strength and reach.

Support

For more details about the accessibility of this product and HP's commitment to product accessibility, visit HP's Web site at: www.hp.com/accessibility.

1Welcome.................................................................................................................4

2 Special features.....................................................................................................5

3 Get started..............................................................................................................6

Printer features .......................................................................................................6

Buttons and lights ...................................................................................................8

Paper trays ...........................................................................................................10

Photo/envelope feeder .........................................................................................12

Print cartridges .....................................................................................................15

Ink-backup mode ..................................................................................................16

Automatic paper-type sensor ...............................................................................17

4 Connect to the printer.........................................................................................18

USB ......................................................................................................................18

Wireless networking .............................................................................................19

Wired Ethernet networking ...................................................................................47

Bluetooth wireless printing ...................................................................................53

HP iPAQ Wi-Fi printing .........................................................................................57

5 Print photos.........................................................................................................59

Print borderless photos ........................................................................................59

Print photos with a border ....................................................................................61

HP Real Life technologies ....................................................................................62

Photo print cartridge .............................................................................................63

Maximum dpi ........................................................................................................64

Advanced color settings .......................................................................................65

Color management ...............................................................................................66

Gray photo print cartridge .....................................................................................66

Exif Print ...............................................................................................................67

Store and handle photo paper ..............................................................................67

Save money when printing photos .......................................................................68

6 Print photos from a digital camera....................................................................69

Use a PictBridge camera ......................................................................................69

Use a Bluetooth camera phone ............................................................................71

7 Print other documents........................................................................................72

E-mail ...................................................................................................................72

Letters ...................................................................................................................73

Documents ...........................................................................................................74

Envelopes .............................................................................................................75

Brochures .............................................................................................................76

Greeting cards ......................................................................................................77

Postcards ..............................................................................................................78

Transparencies .....................................................................................................79

Labels ...................................................................................................................80

Index cards and other small media ......................................................................82

Booklets ................................................................................................................83

Posters .................................................................................................................84

Iron-on transfers ...................................................................................................85

User's guide 1

Banners ................................................................................................................86

CD/DVD tattoos ....................................................................................................87

8 Printing tips..........................................................................................................90

Printing shortcuts ..................................................................................................90

Fast/economical printing .......................................................................................91

General everyday printing ....................................................................................91

Presentation printing ............................................................................................91

Print in grayscale ..................................................................................................91

Select a print quality .............................................................................................92

Set the page order ................................................................................................92

Print multiple pages on a single sheet of paper ...................................................93

Print a different first page .....................................................................................93

Print preview .........................................................................................................95

Set a custom paper size .......................................................................................95

Select a paper type ..............................................................................................96

Select a paper source ..........................................................................................96

Print task quick sets ..............................................................................................97

Automatic two-sided printing ................................................................................99

Manual two-sided printing ..................................................................................101

Resize a document .............................................................................................105

Watermarks ........................................................................................................107

9 Printer software.................................................................................................109

Printer Properties dialog box ..............................................................................109

What's This? help ...............................................................................................109

Ink Status window ...............................................................................................109

Download printer software updates ....................................................................110

10 Maintenance.......................................................................................................112

Install print cartridges .........................................................................................112

Set the auto-off feature .......................................................................................115

Align the print cartridges .....................................................................................115

Calibrate color ....................................................................................................116

Automatically clean print cartridges ....................................................................116

Print a test page .................................................................................................116

View estimated ink levels ...................................................................................116

Maintain the printer body ....................................................................................117

Remove ink from your skin and clothing ............................................................117

Manually clean print cartridges ...........................................................................117

Maintain print cartridges .....................................................................................118

Printer Toolbox ...................................................................................................119

11 Troubleshooting................................................................................................121

Ethernet problems ..............................................................................................121

Wireless communication problems .....................................................................123

Printer does not print ..........................................................................................127

Paper jam ...........................................................................................................128

Paper problems ..................................................................................................129

Paper mismatch ..................................................................................................130

Printer is stalled ..................................................................................................131

Print cartridge problems .....................................................................................131

Photos do not print correctly ...............................................................................133

PictBridge problems ...........................................................................................136

2 HP Deskjet 6980 series

Contents

Bluetooth printing problems ................................................................................137

Banners do not print correctly ............................................................................138

Print quality is poor .............................................................................................139

Document is misprinted ......................................................................................140

Problems with borderless documents ................................................................141

Error messages ..................................................................................................145

Printer lights are on or flashing ...........................................................................147

Document prints slowly .......................................................................................149

If you continue to have problems .......................................................................150

HP support process ............................................................................................150

12 Accessories.......................................................................................................151

Automatic Two-Sided Printing Accessory (duplexer) .........................................151

250-Sheet Plain Paper Tray ...............................................................................159

Auto Two-Sided Print Accessory with Small Paper Tray ....................................166

13 Supplies..............................................................................................................176

Paper ..................................................................................................................176

USB cables .........................................................................................................176

Accessories ........................................................................................................176

14 Specifications ...................................................................................................177

Printer specifications ..........................................................................................177

15 Environmental information...............................................................................178

Environmental statement ....................................................................................178

Print cartridge recovery ......................................................................................179

User's guide 3

Welcome

To find an answer to a question, select one of the following topics:

● Special features

● Get started

● Connect to the printer

● Print photos

● Print photos from a digital camera

● Print other documents

● Printing tips

● Printer software

● Maintenance

● Troubleshooting

● Optional accessories

● Supplies

● Specifications

● Environmental information

4 HP Deskjet 6980 series

Special features

Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features:

● Built-in networking capabilities: Connect to either a wired or a wireless network without using an external print server.

● Ink-backup mode: Use ink-backup mode to continue printing with one print cartridge when the other print cartridge has run out of ink.

● Print Cancel button: Cancel print jobs at the touch of a button.

● Borderless printing: Use the entire page surface when printing photos and

brochures with the borderless printing feature.

● Real Life technologies: Get better photos easier with HP Real Life technologies. Automatic red-eye removal and adaptive lighting to enhance detail in shadows are just a few of the many technologies included.

● Six-ink upgradeable printing: Enhanced photo printing with a six-inkphoto print

cartridge (purchased separately).

HP Vivera Inks deliver true-to-life photo quality and exceptional fade resistance resulting in vivid colors that last. HP Vivera Inks are specially-formulated and scientifically tested for quality, purity and fade resistance.

● Printing from a digital camera: Print photos directly from a PictBridge-compatible camera using the front USB port.

● Automatic paper-type sensor: Use the auto paper-type sensor to optimize print quality for various papers.

● Quiet Mode: Use the Quiet Mode button when you require quieter printing such as with a baby sleeping or a client in the office.

● Photo/envelope feeder: Use the photo/envelope feeder to conveniently print single envelopes, photos, or postcards.

● Bluetooth printing: Print images without a cable using Bluetooth. Use an optional

HP Bluetooth Wireless Printer Adapter to print images from most Bluetooth devices

to the printer without a cable connection.

● Optional Automatic Two-Sided Printing Accessory: Purchase an Automatic

Two-Sided Printing Accessory to print two-sided documents automatically.

● Optional Auto Two-Sided Print Accessory with Small Paper Tray: Purchase an

Auto Two-Sided Print Accessory with Small Paper Tray to print two-sided documents

automatically and load small media from the back of the printer.

● Optional 250-Sheet Plain Paper Tray Accessory: Purchase a 250-Sheet Plain

Paper Tray Accessory to expand the printer's paper-handling capability.

User's guide 5

Get started

● Printer features

● Buttons and lights

● Paper trays

● Photo/envelope feeder

● Print cartridges

● Ink-backup mode

● Automatic paper-type sensor

For a description of the optional accessories, see the optional accessories page.

Printer features

The printer has several features to make printing easier and more efficient.

1 Buttons and lights

2 Paper trays

3 Photo/envelope feeder

4 Front USB port

6 HP Deskjet 6980 series

1 Print cartridges

2 Automatic paper-type sensor (not illustrated)

3 Ink-backup mode (not illustrated)

1 Rear USB port

2 Wired Ethernet port

Optional accessories

Automatic Two-Sided Printing Accessory

250-Sheet Plain Paper Tray (optional)

Auto Two-Sided Print Accessory with Small Paper Tray (optional)

(optional)

User's guide 7

Chapter 3

Buttons and lights

Use the printer buttons to turn the printer on and off, cancel a print job, restart a job, operate in Quiet Mode, and set up a wireless connection with SecureEasySetup. The printer lights give you visual cues about the status of the printer.

1 Power button and light

2 Print Cancel button

3 Resume button and light

4 Report Page button

5 Quiet mode button

6 SecureEasySetup button

7 Network light

8 Print Cartridge Status lights

9 Wireless Status light

For a description of the following buttons and lights, click the appropriate option:

● Report Page button

● SecureEasySetup button

● Network light

● Wireless Status light

Power button and light

Use the Power button to turn the printer on and off. It can take a few seconds for the printer to turn on after you press the Power button.

The Power light flashes when the printer is processing.

Caution Always use the Power button to turn the printer on and off. Using a

power strip, surge protector, or a wall-mounted switch to turn the printer on and off might cause printer failure.

The printer is designed with an auto-off feature that, when set, automatically places the printer into a low power mode when it has been idle for 30 minutes. In this mode, the printer continues to consume a maximum 3.0 watts of power with the radio off (maximum

5.5 watts with the radio on) and turns back on automatically when print jobs are sent to the printer. You can manually turn the printer off by pressing and holding the Power button

8 HP Deskjet 6980 series

for three seconds. When the printer is manually turned off, the printer uses less than one watt of power.

Note Energy consumption can be prevented by turning the printer power off,

and then disconnecting the end of the printer power cord from the electrical source.

Print Cancel button

Pressing the Print Cancel button cancels the current print job.

Resume button

The Resume light flashes when an action is required, such as loading paper or clearing a paper jam. When the problem is solved, press the Resume button to continue printing.

Quiet mode button

Use the Quiet Mode feature when you have an occasion that requires quieter printing such as a baby sleeping or a client in the office. By pressing the Quiet Mode button, the speed and sound level of the print job is reduced. To resume normal printing speed, press the Quiet Mode button again. The button is illuminated when Quiet Mode is active.

Quiet mode can be used in Normal, Fast Normal, and Draft print modes.

If the printer is printing while the Quiet Mode button is pressed, Quiet Mode goes into effect on the next page. The light on the Quiet Mode button will blink to show that the mode is pending, and then turn on fully when Quiet Mode is in effect.

Print Cartridge Status lights

The Print Cartridge Status lights indicate the status of the print cartridges.

1 Print Cartridge Status lights

User's guide 9

Chapter 3

1. The left status light represents the tri-color print cartridge, which is installed in the left side of the print cartridge cradle.

– The light is on and solid when the tri-color print cartridge is low on ink. – The light flashes when the tri-color print cartridge needs to be serviced.

2. The right status light represents the print cartridge that is installed in the compartment on the right side of the print cartridge cradle. That print cartridge can be the black print cartridge, the photo print cartridge, or the gray photo print cartridge.

– The light is on and solid when the black, photo, or gray photo print cartridge is

low on ink.

– The light flashes when the black, photo, or gray photo print cartridge needs to

be serviced.

PictBridge lights

Plug a PictBridge-enabled camera into the front USB port using a digital camera USB cable to print digital photographs.

1 Connection light

2 Error light

When a PictBridge-compatible camera is connected correctly, the green Connection light is illuminated. The printer Power light flashes and the Connection light remains lit solid when printing from the camera. If the camera is not PictBridge-compatible or is not in PictBridge mode, the amber Error light flashes.

Paper trays

The printer has two paper trays:

In tray

The In tray holds paper or other media.

10 HP Deskjet 6980 series

1 In tray

Slide the paper guides firmly against the edges of the media on which you are printing.

1 Paper-width guide

2 Paper-length guide

Out tray

Printed pages are deposited in the Out tray.

1 Out tray

2 Photo/envelope feeder

Use the photo/envelope feeder to print single envelopes, small photos, and cards.

Raise the Out tray to load paper or other media. Lower the Out tray before printing.

User's guide 11

Chapter 3

To prevent paper from falling out of the Out tray, fully pull out the Out-tray extension. If you are printing in the Fast draft mode, unfold the Out-tray extension stop.

Do not unfold the Out-tray extension stop when printing on legal paper.

1 Out-tray extension

2 Out-tray extension stop

After the print job is complete, fold the Out-tray extension stop, and then push the Outtray extension into the Out tray.

Photo/envelope feeder

Use the photo/envelope feeder to print a variety of media sizes including the following documents:

● Envelopes

● Photos

● Postcards

12 HP Deskjet 6980 series

1 Photo/envelope feeder

Envelopes

Follow these steps to use the photo/envelope feeder for single envelopes:

1. Insert the envelope into the photo/envelope feeder with the side to be printed on facing down and the flap to the left.

2. Push the envelope into the printer as far as it will go without bending.

3. Slide the photo/envelope feeder forward as far as it will go.

4. Print the envelope.

User's guide 13

Chapter 3

Photos

Follow these steps to use the photo/envelope feeder to print a single photo:

1. Insert the photo paper into the photo/envelope feeder with the side to be printed on facing down.

2. Gently push the photo paper into the photo/envelope feeder as far as it will comfortably go.

3. Slide the photo/envelope feeder forward as far as it will go.

4. Print the photo.

Postcards

Follow these steps to use the photo/envelope feeder to print a single postcard:

1. Insert the postcard into the photo/envelope feeder with the side to be printed on facing down.

2. Gently push the postcard into the photo/envelope feeder as far as it will comfortably go.

14 HP Deskjet 6980 series

3. Slide the photo/envelope feeder forward as far as it will go.

4. Print the postcard.

Print cartridges

Four print cartridges can be used with the printer.

1 Black print cartridge

2 Tri-color print cartridge

3 Photo print cartridge

4 Gray photo print cartridge

Note The availability of print cartridges varies by country/region.

Use print cartridges

The print cartridges can be used in the following ways:

● Everyday printing: Use the black and tri-color print cartridges for everyday print jobs.

● Quality color photos: For more vibrant colors when printing color photographs or other special documents, remove the black print cartridge and install a photo print cartridge. The photo print cartridge, in combination with the tri-color print cartridge, provides you with virtually grain-free photos.

● Quality black and white photos: For outstanding black and white photographs, remove the black print cartridge and use a gray photo print cartridge in combination with the tri-color print cartridge.

Replace print cartridges

When buying print cartridges, look for the print cartridge selection number.

User's guide 15

Chapter 3

You can find the selection number in three places:

● Selection number label: Look at the label on the print cartridge that you are replacing.

1 Selection number label

● Printer documentation: For a list of print cartridge selection numbers, see the reference guide that came with the printer.

● Print Cartridge Ordering Information dialog box: For a list of print cartridge selection numbers, open the printer Toolbox, click the Estimated Ink Level tab, and then click the Print Cartridge Information button.

If a print cartridge runs out of ink, the printer can operate in ink-backup mode.

For information about installing a replacement print cartridge, see the print cartridge

installation page.

Ink-backup mode

Use the ink-backup mode to operate the printer with only one print cartridge. The inkbackup mode is initiated when a print cartridge is removed from the print cartridge cradle.

Ink-backup mode output

Printing in ink-backup mode slows the printer and affects the quality of printouts.

Installed print cartridge

Black print cartridge Colors print as grayscale.

Tri-color print cartridge Colors print but black is grayed and is not a true black.

Photo print cartridge Colors print as grayscale.

Gray photo print cartridge

Note HP does not recommend using the photo print cartridge or the gray photo

print cartridge for ink-backup mode.

16 HP Deskjet 6980 series

Result

Colors print as grayscale.

Exit ink-backup mode

Install two print cartridges in the printer to exit ink-backup mode.

For instructions about installing a print cartridge, see the print cartridge installation page.

Automatic paper-type sensor

The HP automatic paper-type sensor detects the paper in the printer, and then selects optimal print settings for that media. The result is fewer mouse clicks to start printing, and automatic optimal print quality on plain, photo, brochure and other high-quality papers. The sensor also checks the paper width to ensure it matches the size selected in the printer software. If the widths are different, the printer warns you so that you do not waste a sheet of paper.

When the auto paper-type sensor is engaged, the printer uses a red optical sensor light to scan the first page of a document and determine the best paper-type setting and check paper width. If the paper width is different from the printer software, the printer warns you and gives you the opportunity to stop printing. If the width matches, the printer determines the paper-type setting and the page is printed.

Note The Automatic Paper-Type Sensor is not available for documents that are

printed from the 250-Sheet Plain Paper Tray Accessory or the Auto Two-Sided Print Accessory with Small Paper Tray.

For more information about using the automatic paper-type setting, see Select a paper

type.

Caution Do not place the printer in direct sunlight. Direct sunlight can interfere

with the auto paper-type sensor.

User's guide 17

USB

Connect to the printer

● Wireless networking

● Wired Ethernet networking

● Connecting a digital camera

● USB

● Bluetooth wireless printing

● HP iPAQ Wi-Fi printing

The printer connects to the computer with a universal serial bus (USB) cable. The computer must be running Windows 98 SE or later to use a USB cable.

For instructions about connecting the printer with a USB cable, see the setup poster that came with the printer.

Note A USB cable might not be packaged with the printer.

Change the printer from a USB connection to a network connection

If you first install the printer with a USB connection, you can later change to either a wireless or Ethernet network connection. If you already understand how to connect to a network, you can use the general instructions that follow. For more detailed instructions on connecting the printer to a network, see the Setup Guide.

Note For optimal performance and security in a wireless network, use an access

point (such as a wireless router) to connect the printer.

To change a USB connection to a wireless connection

1. Unplug the USB connection from the back of the printer.

2. Insert the printer software CD in the computer CD-ROM drive, and then follow the onscreen instructions. This runs the Setup Wizard.

3. On the Connection Type screen, select Wireless, and then click Next.

18 HP Deskjet 6980 series

4. Follow the onscreen instructions to complete the network installation.

5. When the installation is complete, open Printers and Faxes in Control Panel and delete the printers for the USB installation.

To change a USB connection to a wired (Ethernet) connection

1. Unplug the USB connection from the back of the printer.

2. Connect an Ethernet cable from the Ethernet port on the back of the printer to an available Ethernet port on the router, switch, or access point.

3. Insert the printer software CD in the computer CD-ROM drive, and then follow the onscreen instructions. This runs the Setup Wizard.

4. On the Connection Type screen, select Wired Network, and then click Next.

5. Follow the onscreen instructions to complete the network installation.

6. When the installation is complete, open Printers and Faxes in Control Panel and delete the printers for the USB installation.

Wireless networking

For setup information, click one of the following options:

● Wireless network basics

● Wireless security

For a description of the printer's wireless feature, click one of the following options:

● SecureEasySetup button

● Wireless Status light

● Report Page button

● Network light

● Wireless radio

● HP Report page

● Embedded Web server (EWS)

Other information:

● Resetting the printer to the factory defaults

● Troubleshooting

● Glossary

Wireless networking basics

The printer's built-in wireless communications feature allows you to connect the printer directly to an 802.11g or 802.11b Wi-Fi wireless network without the aid of an external print server.

To install the printer on a wireless network, follow the wireless installation instructions in the Setup guide.

Wi-Fi

802.11g and 802.11b

Wi-Fi is a wireless communications technology that allows you to connect computers and other devices (such as printers) to each other and the Internet without the use of wires. The printer is compatible with two types of Wi-Fi technology: 802.11g and 802.11b.

User's guide 19

Chapter 4

Both 802.11g and 802.11b operate by radio transmission in the 2.4 Gigahertz (GHz) frequency band. 802.11g devices communicate at a maximum speed of 54 megabits per second (Mb/s). 802.11b devices communicate at a maximum speed of 11 Mb/s.

For instructions to switch the printer between 802.11b and 802.11g, click here.

802.11a

802.11a is an emerging wireless networking technology that operates in the 5 GHz frequency band and offers communication speeds similar to those of 802.11g. The printer cannot communicate with 802.11a devices over a wireless connection.

If you have an 802.11a wireless network, you can use an Ethernet cable to connect the printer to the network's Wireless Access Point (WAP) in order to achieve a processing speed comparable to that of the 802.11a network. If your wireless network supports

802.11g and 802.11b technology, another option is to switch the rest of the network to the lower frequency to use the printer wirelessly.

To connect the printer to an Ethernet network, follow the Ethernet network installation

instructions.

Adapters and access points

Adapters

While some devices, such as the printer, have built-in Wi-Fi capability, other devices need an adapter to become Wi-Fi-enabled.

Examples of common adapters include:

PCMCIA card that plugs into the PCMCIA slot in a laptop

ISA or PCI card that can be used with a desktop computer

USB adapter that connects to the USB port on a desktop or laptop computer

Other types of adapters are available. All adapters come with configuration software that allows you to configure the adapter for a wireless network.

Access points

Infrastructure networks are a common variety of wireless network. An infrastructure

network requires the use of a Wireless Access Point (WAP).

20 HP Deskjet 6980 series

A WAP acts as a central hub for a wireless network or as a router connecting the wireless network to another network (such as the Internet or an Ethernet network). Devices on the network communicate through the WAP.

Wireless network examples

To see some examples of wireless networks, see the wireless network examples page.

Communication modes

There are two types of communication modes for wireless devices:

● Infrastructure mode

● ad hoc

Infrastructure mode

For optimal performance and security in a wireless network, HP recommends you use a

Wireless Access Point (WAP) (802.11b or g) to connect the printer and other network

devices. When network devices are connected through an access point, this is called an

infrastructure network. A wireless network without an access point is called an ad hoc network.

The advantages of a wireless infrastructure network as compared to an ad hoc network include:

● Advanced network security

● Enhanced reliability

● Network flexibility

● Better performance, especially with 802.11g mode

● Shared Internet access

What you need for a wireless infrastructure network

User's guide 21

Chapter 4

To connect the printer to a wireless network, you need the following:

● A wireless 802.11b or g network that includes a wireless access point.

● A desktop computer or laptop with either wireless networking support, or a network

interface card (NIC). You can use either an Ethernet (wired) connection or a wireless connection from the computer to the access point. If you want to use an Ethernet connection to the access point, follow the directions in the Setup Guide.

● Broadband Internet access (recommended) such as cable or DSL. If you connect the printer on a wireless network that has Internet access, HP recommends that you use a wireless router (access point) that uses Dynamic Host Configuration Protocol (DHCP).

● Network name (SSID)

● WEP key (suggested), WPA Passphrase (if needed)

Ad hoc mode

When the printer is set to the ad hoc communication mode, the printer communicates directly with other wireless devices on the network without the use of a WAP. You might want to use an ad hoc connection if you do not want to invest in an access point, or you want to set up a simpler, more casual network.

Note An ad hoc is available if you do not have an access point. However, it

provides little flexibility, a low level of network security, and slower network performance than with an access point.

For a wireless ad hoc setup, you need to manually turn on the wireless radio.

Switch between 802.11b and 802.11g

The ad hoc communication mode defaults to 802.11b. The infrastructure communication mode defaults to 802.11g. Use the printer's embedded Web server (EWS) to change these settings.

Note To switch from ad hoc 802.11b to ad hoc 802.11g, the computer must have

an 802.11g card or adapter installed.

Wireless network settings

Devices (such as computers and printers) on a wireless network must share the following settings:

Network name (SSID)

22 HP Deskjet 6980 series

A network name, or "Service Set Identifier (SSID)," identifies a particular wireless network. In order to operate on a network, a device must know the network's network name.

For an in-depth explanation of network names, see the network names page.

Wireless profiles

A wireless profile is a group of network settings unique to a given wireless network. A wireless device might have wireless profiles for several wireless networks. In order to use the printer, the computer must be set to the profile for the printer's wireless network.

For example, a laptop that is used both at work and at home, might have one profile for a wireless network at work and another profile for a wireless network at home.

The printer does not support multiple profiles.

For more information on wireless profiles, see the wireless profiles page.

Wireless security

Devices on a wireless network must share the same security settings.

For a description of the wireless security options available for the printer, see the wireless

security page.

Reduce interference in a wireless network

The following tips help reduce the chances for interference in a wireless network:

● Keep the wireless devices away from large metal objects, such as filing cabinets, and other electromagnetic devices, such as microwaves and cordless telephones, as these objects can disrupt radio signals.

● Keep the wireless devices away from large masonry structures and other building structures as these objects can absorb radio waves and lower signal strength.

● For an infrastructure network, position the WAP in a central location in line of sight with the wireless devices on the network.

● Keep all wireless devices on the network within range of one another.

Printing

Computers on the network send print jobs directly to the printer, which prints them in the order received.

The printer can accept print jobs sent simultaneously from four users.

For example, if five users each send a print job to the printer at the same time, the printer accepts four of the print jobs and rejects the fifth. The user who sent the fifth print job should wait a few minutes and then resend the print job.

Wireless network examples

There are three common configurations for wireless networks:

Ad hoc networks

An ad hoc network is a type of wireless network in which devices directly communicate with each other rather than through a Wireless Access Point (WAP).

User's guide 23

Chapter 4

For example, a simple ad hoc wireless network might consist of a laptop and a printer communicating directly with one another.

Ad hoc networks are typically small and simple. Performance on these types of networks can degrade if more than six devices are on the network.

Infrastructure networks

On an infrastructure network, devices, such as computers and printers, communicate through a Wireless Access Point (WAP). WAPs act as routers or gateways on small networks.

For example, a simple infrastructure wireless network might consist of a laptop and a printer communicating through a WAP.

Mixed wired and wireless networks

Wireless devices often exist on a largely wired network.

In this case, a WAP is connected to the main network by an Ethernet cable plugged into the WAP's WAN port. The WAP acts as the go-between for the wired devices and the wireless devices. The wired devices communicate with the WAP over the Ethernet cable, while the wireless devices communicate with the WAP over radio waves.

24 HP Deskjet 6980 series

For example, a mixed wired and wireless network can consist of the following:

● Several desktop computers

● A WAP connected to an Ethernet network

● A printer connected wirelessly to the WAP

In order to use the printer, a desktop PC sends a print job over the Ethernet cable to the WAP. The WAP then wirelessly transmits the print job to the printer.

Wireless profiles

A wireless profile is a set of network settings unique to a given wireless network.

Many wireless devices have configuration utilities that allows the device to have wireless profiles for several wireless networks. In order to use the printer, the computer must be set to the profile for the printer's wireless network.

The printer only supports one wireless profile.

Example

A person uses the same wireless-enabled laptop at work and at home. They have one wireless network at work, and another wireless network at home

Each network has a unique set of wireless settings. The person creates the following wireless profiles on the laptop:

● at_work: Contains the network settings for the office wireless network

● at_home: Contains the network settings for the home wireless network

Note Not all wireless devices support multiple profiles.

Wireless network location

Office at_work

Home at_home

User's guide 25

Profile

● Network name: office

● Communication mode: infrastructure

● Security: WPA

● Authentication: WPA/PSK

● Network name: home

● Communication mode: ad hoc

● Security: WEP

● Authentication: Open System

Chapter 4

When the laptop is being used at work, the person must set the wireless profile to at_work in order to connect to the office network.

Conversely, the laptop must be set to the at_home wireless profile when the person is at home and wants to connect the laptop to the home network.

Network name (SSID)

A network name, or "Service Set Identifier (SSID)," identifies a particular wireless network. In order to operate on a network, a device must know the network's name.

A wireless network only has one network name.

A given location, such as an office, might have several wireless networks, each with a different network name. Wireless devices use network names to identify overlapping wireless networks.

Caution To prevent other users from accessing the wireless network, HP

strongly recommends setting a password or passphrase and a unique SSID in your access point. The access point might have been shipped with a default SSID which can be accessed by others using the same default SSID. For more information on how to change the SSID, see the documentation that came with your access point.

Example

The printer is in an office with two wireless infrastructure networks. Each network has a

Wireless Access Point (WAP).

Note In this example, both wireless networks have the same security settings.

1 Network name equals "network_1"

2 Network name equals "network_2"

The network name for one wireless network is network_1. The network name for the other wireless network is network_2.

The printer is configured for network_1

The printer's network name (SSID) setting has been configured for network_1. The printer can only communicate to network_1. In other words, the printer can only accept print jobs from network_1.

26 HP Deskjet 6980 series

1 Network name equals "network_1"

2 Network name equals "network_2"

The laptop is configured for network_2

The laptop's network name (SSID) settings have been configured for network_2. The laptop is unable to communicate with the printer and cannot send print jobs to the printer.

1 Network name equals "network_1"

2 Network name equals "network_2"

The laptop is reconfigured for network_1

The laptop's network name (SSID) settings have been reconfigured for network_1. The laptop is able to communicate with the printer and is ready to send print jobs to network_1.

1 Network name equals "network_1"

2 Network name equals "network_2"

User's guide 27

Chapter 4

Wireless security

The printer can be configured for several wireless security options depending on the type of wireless network of which the printer is part.

Infrastructure networks

● WPA

● WEP

● Open System

Ad hoc networks (wireless direct-connect)

● WEP

● Open System

For more information about wireless security, see the authentication and encryption

page.

Add security to the network

As with other networks, security for wireless local area networks (WLANs) focuses on access control and privacy. Traditional WLAN security includes the use of Service Set Identifiers (SSIDs), open or shared-key authentication, static Wired Equivalent Privacy (WEP) keys, and optional Media Access Control (MAC) authentication. This combination offers a rudimentary level of access control and privacy.

If you are using an access point, you might also employ advanced forms of authentication and encryption on the WLAN, such as the Pre-Shared Key mode of Wi-Fi Protected Access (WPA-PSK).

To protect the wireless network, HP strongly suggests you implement a wireless security scheme (either WEP or WPA) during setup, use an antivirus program to protect against computer viruses, and follow basic security rules such as setting strong passwords and not opening unknown attachments. Other network components, including firewalls, intrusion-detection systems, and segmented networks, should also be considered as part of the network design.

Note If you decide to add encryption and authentication to the network after

installing the printer, change the settings on the printer prior to changing them on other devices on the network.

Authentication and encryption

Wireless security is a complex and developing topic. This page gives a brief overview of the basics involved in making a wireless network secure.

In the simplest terms, wireless security involves two strategies: authentication and encryption.

A wireless security method, such as WEP or WPA, involves varying levels of authentication and encryption.

Authentication

Definition

Authentication verifies the identity of a user or device before granting access to a network, making it more difficult for unauthorized users to access network resources.

28 HP Deskjet 6980 series

In order to be authenticated and allowed to use a network, a device must supply a known password to other devices on the network. If the device cannot supply the correct password, it will not be able to use other devices on the network.

Types of authentication

The printer supports three types of authentication. Each type of authentication has its benefits and limitations.

Authentication

Description Benefits Limitations

type

Open System Devices on a

network identify themselves with the network name (SSID) only.

Shared Key Devices use a

shared master secret to identify themselves as authorized members of the network.

WPA/PSK Devices use a

single pre-shared key (PSK) to identify themselves as authorized members of the network and to generate an encryption key.

Least complicated strategy.

Convenient to use in conjunction with WEP, since a WEP key can serve as the shared authentication key.

The pre-shared key and the encryption keys are not identical. Allows smaller networks to use WPA without the need for an authorization server.

Provides little protection against unauthorized users.

All devices must have the key. The shared key does not change automatically.

All devices must have the key.

Encryption

Definition

Encryption involves using a password to encode data sent over a wireless network in order to make the data unintelligible to eavesdroppers. Only devices that know the password can decode the data.

Types of encryption

The printer supports four types of encryption. Each type of encryption has its benefits and limitations.

Encryption type

Open System Devices on a

User's guide 29

Description Benefits Limitations

network do not encrypt data.

Least complicated strategy.

Provides no protection against eavesdroppers.

Chapter 4

(continued)

Encryption type Description Benefits Limitations

WEP encryption Devices on a

network share a password, called a "WEP key" to encode and decode data.

AES Advanced

Encryption Standard (AES) is a U.S. government sponsored encryption method that uses a complex algorithm called "Rijndael." AES uses encryption keys to encode data. AES automatically changes the encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

Simplest strategy that provides encryption.

Since the encryption key changes automatically, the data is more difficult for eavesdroppers to decode.

All devices must have the key. The WEP key does not change automatically. WEP encryption provides less security than both AES or TKIP.

All devices must have the key.

TKIP Temporal Key

Integrity Protocol (TKIP) uses encryption keys to encode data. TKIP automatically changes the

Since the encryption key changes automatically, the data is more difficult for eavesdroppers to decode.

All devices must have the key.

encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

30 HP Deskjet 6980 series

Wi-Fi Protected Access (WPA)

Wi-Fi Protected Access (WPA) provides security by doing the following:

● Encrypting data sent over radio waves from one wireless device to another wireless device

● Controlling access to network resources through authentication protocols

Only devices that share the same WPA settings as the printer will be able to communicate with the printer.

For example, if the printer's network uses WPA, only devices that have the same WPA settings as the printer will be able to use the printer.

WPA provides better security than WEP.

WPA is a network feature

WPA is an optional wireless network feature. Not all wireless networks use WPA.

Configure the printer for WPA only if the printer's network uses WPA. The printer's WPA settings must match the network's settings.

If the printer's network does not use WPA, do not configure the printer to use WPA.

If you do not know if the network uses WPA, see the configuration utility for the computer's NIC card or the network's Wireless Access Point (WAP).

Encryption

WPA uses encryption keys to encode data.

The printer supports two types of WPA encryption: TKIP and AES.

For more information about TKIP and AES, see the authentication and encryption page.

To add WPA security

Follow these steps to configure the printer to use WPA:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connection, click Wireless (802.11).

4. Click the Advanced tab.

5. Under Network Settings, select Infrastructure, and then click WPA-PSK Authentication.

6. Select one of the following options from the Encryption drop-down list: – TKIP – AES

– AES/TKIP – WEP

7. Enter the passphrase in the Passphrase box, and then re-enter the passphrase in the Confirm Passphrase box.

8. Review the configuration summary, click Apply, and then close the EWS.

Wired equivalent privacy (WEP)

Wired Equivalent Privacy (WEP) provides security by encrypting data sent over radio waves from one wireless device to another wireless device.

User's guide 31

Chapter 4

WEP can also provide security through authentication. For more information about authentication and encryption, see the authentication and encryption page.

WEP encodes the data sent across the network making the data unintelligible to eavesdroppers. Only devices that share the same WEP settings as the printer will be able to communicate with the printer.

For example, if the printer's network uses WEP, only devices that have the same WEP settings as the printer will be able to use the printer.

WEP is a network feature

WEP is an optional wireless network feature. Not all wireless networks use WEP.

Configure the printer for WEP only if the printer's network uses WEP. The printer's WEP settings must match the network's settings. If the network has WEP, you must use an Ethernet cable to connect the printer to the network in order to install the printer software.

If the printer's network does not use WEP, do not configure the printer to use WEP.

If you do not know if the network uses WEP, see the configuration utility for the computer's NIC card or the network's Wireless Access Point (WAP).

WEP keys

Devices on a WEP-enabled network use WEP keys to encode data.

WEP keys can also be used for authentication.

After creating a set of WEP keys, record and store the keys in a secure location. You might not be able to retrieve the WEP keys if you lose them.

Caution If you lose the WEP keys, you will not be able to add a new device to

the network without reconfiguring the WEP settings for every device on the network.

A WEP-enabled network might use multiple WEP keys. Each WEP key is assigned a key number (such as Key 2). Each device on the network must recognize all the network's WEP keys and the key number assigned to each WEP key.

To add WEP encryption

Follow these steps to configure the printer to use WEP:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connection, click Wireless (802.11).

4. Click the Advanced tab.

5. Under Network Settings, select Infrastructure or Ad Hoc, and then click WEP encryption.

6. Select the authentication method from the Authentication drop-down list.

7. Enter the WEP key in the Key box, re-enter the WEP key in the Confirm Key box, and then click a number in the Index drop-down list to assign the WEP key an index number.

32 HP Deskjet 6980 series

8. Review the configuration summary, click Apply, and then close the EWS.

Open system

A wireless network that does not use any authentication or encryption method is referred to as an "open system."

An open system can still have a minor level of security if the network's wireless access point(s) does not broadcast the network's network name (SSID). A device trying to join the network must then know the network name before connecting.

For more information about network names, see the network name (SSID) page.

An open system is highly vulnerable to eavesdropping and intrusion.

Configure the printer for an open system

Follow these steps to configure the printer for an open system:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connection, click Wireless (802.11).

4. Click the Advanced tab.

5. Under Network Settings, select Infrastructure or Ad Hoc, and then click No

6. Review the configuration summary, click Apply, and then close the EWS.

Note If the network uses multiple WEP keys, repeat step six for each WEP

key. Assign each WEP key a different index number.

Authentication or Encryption.

SecureEasySetup button

SecureEasySetup (SES) simplifies the setup of a Wi-Fi network by automating the processes of configuring new wireless networks and adding devices to existing networks. After a user pushes the SecureEasySetup button on their router and printer, SecureEasySetup establishes a private connection between the devices and automatically configures the network's Service Set Identifier (SSID) while enabling

WPA security.

1 SecureEasySetup button

See the Setup Guide for instructions on how to use SecureEasySetup.

User's guide 33

Chapter 4

Wireless Status light

The Wireless Status light indicates the status of the printer's internal wireless communications radio.

State of the Wireless Status light

Printer status

On Able to receive and transmit data

wirelessly.

Off Is not able to receive and transmit data

wirelessly.

Flashing Receiving data.

Report Page button

Use the Report Page button to do the following:

● Print an HP Report page

● Reset the printer to the factory defaults

1 Report Page button

34 HP Deskjet 6980 series

Network light

The Network light illuminates when the printer is connected to:

● An Ethernet network

● An active wireless network

● An active wireless direct-connection to a computer or other wireless device

Status of the icon

On Connected to either an Ethernet network

Off Not connected to an Ethernet network or

Wireless radio

The printer has an internal wireless radio for wireless communication. The wireless radio feature is in either an enabled or disabled mode. When enabled, the wireless radio can be on or off but when in the disabled mode, the radio can only be off. The wireless radio is enabled but off by default.

Status of the printer network connection

or a wireless network.

a wireless network.

How the wireless radio works

The wireless radio broadcasts on the 2.4 GHz frequency whenever the wireless radio is powered on and enabled.

The wireless radio automatically turns off when the printer is powered off or unplugged from a power source.

If the printer is connected to an active Ethernet network with an Ethernet cable, the wireless radio is inactive and the printer will not make a wireless connection.

Note USB connections have no effect on the radio's functionality.

Wireless Status light

The Wireless Status light indicates the status of the wireless radio. For a description of the Wireless Status light, see the Wireless Status light page.

User's guide 35

Chapter 4

Disable and enable the wireless radio

Disabling the radio turns the wireless radio off. When disabled, the wireless radio sends no signals even if the printer is powered on, preventing the radio from being turned on accidently.

Enabling the radio automatically turns the wireless radio on. When enabled, the wireless radio sends signals if the printer is powered on.

Disable the wireless radio

Follow these wireless steps to disable the radio:

1. Verify that the printer is powered on and is idle.

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button once, and then press the Resume button once.

4. Release the Report Page button.

Enable the wireless radio

Follow these steps to re-enable the wireless radio:

1. Verify that the printer is powered on and is idle.

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button once.

4. Release the Report Page button.

Manually turn on and off the wireless radio

Use the SES button to quickly turn on and off wireless radio.

Turn radio on

Follow these steps to turn on the wireless radio:

1. Verify the printer is powered on and idle.

2. Open the top cover of the printer.

3. Press the SES button twice (two presses within 3 seconds). The wireless radio (and the Wireless Status light) will turn on and stay on.

4. Close the top cover.

Note Ad hoc connections are now possible if the printer's wireless radio is in ad

hoc mode. Press the Report Page button and verify on the HP Report page that the communication mode is ad hoc, the network name (SSID) is hpsetup, and the IP address is something other than 0.0.0.0. If not in ad hoc mode, you must access the EWS to change to ad hoc mode or reset the printer to factory

defaults.

Turn radio off

Follow these steps to turn off the wireless radio:

1. Verify the printer is powered on and idle, and that the Wireless Status light is illuminated.

2. Open the top cover of the printer.

36 HP Deskjet 6980 series

3. Press the SES button twice (two presses within 3 seconds). The wireless radio (and the Wireless Status light) will turn off.

4. Close the top cover.

HP Report page

The HP Report page supplies useful information about the printer's wireless, wired, and

front USB port connections.

Print an HP Report page

To print an HP Report page, verify that the printer is powered on and idle, and then press the Report Page button once.

If the printer has just been connected to a network, wait a few minutes before printing the HP Report page to allow the printer to obtain valid settings.

Note Although now off, the radio is still enabled and can turn on automatically,

for example during software installation.

Select the language

The default language for the HP Report page is English. Follow these steps to print the page in another language:

1. Press the Report Page button to print the English version of the page.

2. On the lower portion of the page, find the language that you want.

3. To print the page in that language, follow the instructions that correspond to the language.

For example, to print the page in French, press and hold down the Report Page button, press the Resume button twice, and then release the Report Page button.

Understand the HP Report page

The HP Report page lists the following information that you might frequently need to know:

General information

General information applies to both Ethernet and wireless networks:

User's guide 37

Chapter 4

Item Meaning

Network Status The printer's network status:

● Ready: The printer is ready to print.

● Offline: The printer is not connected to a network.

Active Connection Type

The type of network the printer is connected to:

● Wired: The printer is connected to an Ethernet network.

● Wireless: The printer is connected to a wireless network.

● Disabled: The printer is not connected to a network.

URL The address to use in order to open the printer's embedded Web

server.

Hardware

The printer's Media Access Control (MAC) address.

Address (MAC)

Firmware Revision

Revision number of the printer's internal software.

This item might be requested by HP Service and Support.

Host Name The printer's host name on the network.

IP Address The printer's current IP address on the network.

Subnet Mask The printer's subnet mask.

Default Gateway The printer's gateway address.

Configuration Source

How the printer obtained its IP address:

● Automatic: AutoIP or DHCP

● Manual: Static IP address

DNS Server The IP address of the printer's domain name server. Not Specified

means that no IP address has been set. This setting does not apply to the printer.

mDNS The printer's mDNS service name on the network.

This name is used by Apple Rendezvous to identify the printer on Mac OS X v10.2.3 and higher.

Admin Password

Indicates whether the printer's embedded Web server is password protected.

● Set: A password is required.

● Not Set: A password is not required.

Link Config The network link configuration:

● 802.11

● 10T-Full

● 10T-Half

● 100TX-Full

● 100TX-Half

38 HP Deskjet 6980 series

802.11 wireless

The 802.11 wireless information applies only to the printer's wireless connection:

Item

Meaning

Wireless Status The printer's wireless network status:

● Connected: The printer is connected to the wireless network.

● Disconnected: The printer is not connected to the wireless

network.

● Disabled: The wireless radio is off and the printer is connected to an Ethernet network.

Communication Mode

The communication mode to which the printer is configured.

● Infrastructure

● Ad hoc

Network Name

The SSID setting to which the printer is set.

(SSID)

Signal Strength (1-5 highest)

The strength of the 802.11 radio signal the printer is receiving:

● 1 through 5: 5 indicates an excellent signal; 1 indicates a poor signal.

● Not applicable: The printer is set to ad hoc communication mode or the wireless network is disabled.

Channel One of several pre-set frequencies at which 802.11b-enabled

devices communicate in order to reduce interference.

The number of channels available varies by country/region.

Not applicable means that the wireless network is disabled.

Authentication Type

The printer's authentication setting:

● Open System: No authentication is being used.

● Shared Key: The printer is using a WEP key for authentication.

● WPA-PSK: Authentication that uses a Pre-Shared Key (PSK).

Used as part of WPA for small networks.

● None: No authentication is in use.

Encryption The printer's encryption setting:

● 64-bit WEP: Printer is configured with a five-character or 10- digit WEP key.

● 128-bit WEP: Printer is configured with a 13-character or 26- digit WEP key.

● AES: An encryption method that can be used with WPA.

● TKIP: An encryption method that can be used with WPA.

● None: No encryption is being used.

Access Point HW address

User's guide 39

The MAC address of the Wireless Access Point (WAP) for the printer's network. This setting applies only to infrastructure

Chapter 4

(continued)

Item Meaning

networks. Not applicable means that the printer is set to ad hoc communication mode.

Miscellaneous

The Miscellaneous section contains information that applies to both Ethernet and wireless networks and PictBridge connections:

Item

Total Packets Transmitted

Total Packets Received

PictBridge Status

PictBridge Last Error

Meaning

Number of packets sent without error.

This item might be requested by HP Service and Support.

Number of packets received without error.

This item might be requested by HP Service and Support.

● Connected: The printer is connected to a digital camera.

● Error: Something is wrong with the PictBridge connection.

The last known error to occur in the printer PictBridge function since the printer was last turned on.

Embedded Web server (EWS)

The embedded Web server (EWS) provides a simple way to manage the printer on a network.

Use the printer's EWS to do the following:

● Check the printer's status.

● Adjust the printer's network configuration.

● Check estimated ink levels in the print

● View network statistics.

● Configure the printer's wireless security

● Configure Bluetooth settings

● Visit HP's Web site for support

cartridges.

settings.

information and to purchase supplies.

Caution It is recommended that the printer and the computers that use it be on

the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Before using the printer's internal Web page, verify that the printer and the computer are powered on and connected to the network.

40 HP Deskjet 6980 series

Open the Embedded Web Server

Follow these steps to open the printer's internal Web page:

1. Launch the Internet browser. Use Microsoft Internet Explorer 5.0 or higher or Netscape 4.75 or higher.

2. Enter either the printer's IP address or host name in the browser's address box.

Note If the printer is on a different subnet than the computer, enter the

printer's IP address (for example: http://192.168.1.1) in the browser's address box to open the embedded Web server. Also, if the computer uses a proxy server to access the Internet, you might need to configure the browser to by-pass the proxy server in order to access the EWS.

If you do not know the printer IP address or host name, print an HP Report page.

Caution Use caution when changing the print server's wireless network

settings; you can lose the connection. If you lose the connection, you might need to use the new settings to reconnect. If the printer loses its network connection, you might need to reset it to factory defaults and reinstall the software.

Configure Bluetooth settings on a network printer

The following table describes the Bluetooth settings you can configure on the Networking tab of the printer's embedded Web server (EWS) if the printer is connected to the network either wirelessly or with an Ethernet cable:

Note If your printer is not connected to a network, connect a USB cable from

your computer to the rear USB port on the printer and open the printer Toolbox to configure the Bluetooth settings.

Parameter

Device Address The hardware address of the Bluetooth device.

Device Name The device name assigned to the printer which can identify

Passkey A 4-digit value that the user must enter in order to print using

Visibility Shows whether or not the printer is visible to other Bluetooth

User's guide 41

Description

Note You cannot change this address.

it on a Bluetooth device.

Bluetooth. The default passkey is 0000.

devices that are within range.

● Visible to all: Any Bluetooth device within range can print to the printer.

● Not visible: Only Bluetooth devices that have stored the device address of the printer can print to it.

Chapter 4

(continued)

Parameter Description

Security The level of security set for the printer connected by

Bluetooth.

● High: The printer requires a passkey from the Bluetooth device before allowing the device to send a print job to it.

● Low: The printer does not require a passkey. Any Bluetooth device within range can print to it.

Tray Select Note If the optional 250-Sheet Plain Paper Tray

Accessoryis not installed, the Tray Select options will not

appear.

● Upper Tray: Selects the upper tray as the paper source.

● Lower Tray: Selects the lower tray as the paper source.

Reset Bluetooth Resets Bluetooth to factory default settings.

● Yes, reset Bluetooth: Resets Bluetooth to factory default settings.

● No: Settings remain as they are.

Reset the printer to the factory default settings

After the printer is configured for a network, its configuration settings are saved in its memory.

Resetting the printer to its factory default settings will clear all the settings from the printer's memory for the network. This should only be done as a last resort when troubleshooting the printer.

Resetting the printer to its factory default settings might require you to reinstall the printer software. Additionally, you will also have to reconfigure the printer's security settings.

The printer's default settings are:

Option

Communication Mode

Network Name (SSID)

Encryption None

Wireless Radio Off

EWS Administrator password

Follow these steps to reset the printer to the factory default settings:

Default setting

Ad hoc

hpsetup

[blank]

42 HP Deskjet 6980 series

1. Verify that the printer is powered on.

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button three times.

4. Release the Report Page button.

Networking glossary

numbers

10/100 Base-T: A technical term for Ethernet. 10/100 refers to the speed at which the

Ethernet network functions. 10 indicates 10 megabits per second (Mb/s) for normal Ethernet, and 100 indicates 100 Mb/s for Fast Ethernet.

802.11a: A type of wireless networking that provides up to 54 Mb/s transmission in the 5 GHz band.

802.11b: A type of wireless networking that provides up to 11 Mb/s transmission (with a fallback to 5.5, 2 and 1 Mb/s) in the 2.4 GHz band.

802.11g: A type of wireless networking that provides up to 54 Mb/s transmission in the

2.4 GHz band.

Ad hoc network: A type of wireless network in which devices directly communicate with

each other rather than through a Wireless Access Point (WAP). Ad hoc networks are typically small and simple (for example, two wireless PCs or a wireless PC and a wireless printer). Performance on these types of networks can degrade if more than six devices are on the network. Ad hoc networks are also known as peer-to-peer networks, independent basic service stations (IBSS), or direct-connect wireless networks.

AES: Advanced Encryption Standard (AES) is a U.S. government sponsored encryption method that uses a complex algorithm called "Rijndael." AES uses encryption keys to encode data. AES automatically changes the encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

Authentication: Authentication is a wireless network security strategy. On a network with authentication, devices use a shared key as a password and communicate only with devices that know the key. Authentication does not encrypt the data sent between wireless devices. Authentication can be used in conjunction with WEP. Authentication keys and WEP keys can be identical.

AutoIP: A process by which a device on a network automatically assigns an IP address to itself.

BOOTP: Bootstrap Protocol (BOOTP) is an Internet protocol that enables a device to

discover its own IP address, the IP address of a BOOTP server on the network, and a file to be loaded into memory to boot the machine. This enables the device to boot without requiring a hard or floppy disk drive.

Broadcast packet: A packet sent from one device on a network to all devices on the network.

User's guide 43

Chapter 4

Channel: One of several pre-set frequencies at which 802.11b-enabled devices

communicate in order to reduce interference. The number of channels available varies by country/region.

DHCP (Dynamic Host Configuration Protocol): A protocol used to automatically

assign an IP address to each device on a network.

EAP: Extensible Authentication Protocol (EAP) is a general protocol for authentication

that also supports multiple authentication methods, such as token cards, one-time passwords, certificates, and public key authentication. WPA uses EAP.

Encryption: A network security that encodes the data sent across a wireless network making the data unintelligible to eavesdroppers. The printer supports WEP and WPA.

Encryption keys: A sequence of characters or digits that a wireless device uses to encode data. Encryption keys can be static (as they are in WEP) or dynamic (as they are in WPA).

Ethernet: A popular form of wired computer networking for Local Area Networks.

Ethernet cable: There are two types of Ethernet cables. A straight-through cable is the

most common and is used to connect devices on a network to a hub or router. A crossover cable is used to connect two devices that have Ethernet ports but that are not hubs or routers. Use a CAT-5 cable with an RJ-45 plug to connect the printer to an Ethernet network.

Firewall: A combination of hardware and software tools that protects a network from

unwanted entry.

Gateway: A dedicated device (router or computer) that connects two different networks.

For example, a computer on an Ethernet network can act as a gateway between the network and the Internet.

Host Name: The name by which the printer identifies itself on the network. The printer's

host name is displayed on the HP Report page. Use the host name to open the printer's embedded Web server (EWS).

Hub: A simple device that acts as the center of an Ethernet network. Other devices on the network are connected to the hub.

ICS (Internet Connection Sharing): A Windows program that allows a computer to act

as a gateway between the Internet and a network. ICS uses DHCP to assign IP addresses. For more information about ICS, see the Windows documentation.

44 HP Deskjet 6980 series

Internet Sharing: A Macintosh OSX program that allows a computer to act as a gateway

between the Internet and a network. For more information about Internet, see Macintosh documentation.

IP address (Internet Protocol address): A unique number that identifies a device on a network. The IP address is often automatically assigned by DHCP or AutoIP. However, a device can be manually assigned a static IP address.

Infrastructure network: A type of wireless network in which devices communicate with each other through a Wireless Access Point (WAP), such as a wireless network hub, router, or gateway.

LAN (Local Area Network): A high-speed type of computer network that connects

devices that are a relatively short distance from one another. An Ethernet network is one type of LAN.

MAC address (Media Access Control address): The hardware address for a device

on a network. The printer's MAC address is displayed on the HP Report page.

Mb/s (megabits per second): The measure for the rate at which a network functions. For example, 1 Mb/s equals 1,000,000 bits per second (or 125,000 bytes per second).

mDNS: As an alternative to a Domain Name Server, a device issues a Multicast Domain Name Server (mDNS) notification to provide information regarding its service. The notification includes the type of service (such as printing), the name of the service (such as "your printer"), IP and port addresses, and other necessary information. Each device on the network receives the notification and stores the information in a personal DNS server.

Network name: A network name is an alphanumeric, case-sensitive character string that

provides basic access control to a wireless network. A network name is also known as a "Service Set Identifier (SSID)."

Packet: A message sent from one device on a network to other devices on the network.

Protocol: A language that devices on a network use to communicate with each other. A

popular network protocol is TCP/IP.

User's guide 45

Chapter 4

RJ-45: The type of plug at the end of an Ethernet cable.

Router: A complex networking device that directs packets from one network to another

network. A router can act as a gateway between a LAN and the Internet.

Static IP address: An IP address that is manually assigned to a device on a network. A

static IP address remains fixed until changed manually. Alternative methods for assigning IP address are DHCP and AutoIP.

Subnet: A small network that acts as part of a large network. It is recommended that the printer and the computers that use the printer all be on the same subnet.

Subnet mask: A number that identifies the IP addresses that belong to a subnet.

Switch: A network device that manages network traffic in order to minimize collisions

and maximize speed.

TCP/IP: Transmission Control Protocol/Internet Protocol (TCP/IP) is the network

communication protocol used on the Internet. The printer's built-in networking feature supports LANs that use TCP/IP.

TKIP: Temporal Key Integrity Protocol (TKIP) is an encryption method used in WPA.

Unicast packet: A packet sent from one device on a network to another device on the

network.

WEP: Wired Equivalent Privacy (WEP) provides security by encrypting data sent over

radio waves from one wireless device to another wireless device. WEP encodes the data sent across the network making the data unintelligible to eavesdroppers. Only devices that share the same WEP settings as the printer will be able to communicate with the printer. WEP depends on encryption keys that are static and provides less security than WPA.

WEP key: A WEP key, or encryption key, is a sequence of alphanumeric characters or hexadecimal digits. After creating a WEP key, you must remember it or store it in a secure location. You might not be able to retrieve the WEP key if you lose it. A WEP key is either 64 or 128 bits long. The first 24 bits of the key are provided automatically. When creating the WEP key, the person creating the key provides the remaining bits (40 bits in the case of a 64-bit key, or 104 bits in the case of a 128-bit key).

Wireless Access Point (WAP): A Wireless Access Point (WAP) is a device through which devices (for example, computers and printers) on an infrastructure wireless network communicate with one another. A WAP is also called a base station.

Wireless profile: A wireless profile is a collection of wireless network settings that applies to a particular wireless network. For example, a wireless LAN card can have one

46 HP Deskjet 6980 series

profile for a home network and another profile for an office network. When installing a device on a network, be sure to select the appropriate profile.

Wireless radio: The printer has an internal wireless radio for wireless communication. The wireless radio broadcasts on the 2.4 GHz frequency whenever the wireless radio is powered on and enabled. The Wireless Status light indicates the status of the wireless radio. When the Wireless Status light is on, the wireless radio is on.

WPA: WPA provides security by encrypting data sent over radio waves from one wireless device to another wireless device and by controlling access to network resources through authentication protocols. Only devices that share the same WPA settings as the printer will be able to communicate with the printer. WPA uses encryption keys that change frequently. WPA provides better security than WEP.

Wired Ethernet networking

For setup information, click one of the following options:

● Ethernet basics

● What you need for a wired network

● Install the printer on an Ethernet network

For a description of the printer's Ethernet feature, click one of the following options:

● Ethernet lights

● Report Page button

● Network light

● Reports page

● Embedded Web server (EWS)

Other information:

● Resetting the printer to the factory defaults

● Troubleshooting

● Glossary

Ethernet basics

The printer's built-in Ethernet feature allows you to connect the printer directly to a 10/100

Base-T Ethernet network without the aid of an external print server.

To install the printer on an Ethernet network, follow the Ethernet installation instructions.

Hardware

Hubs, switches, and routers

On an Ethernet network, devices, such as computers and printers, are each connected to a network hub, switch, or router.

User's guide 47

Chapter 4

Hubs, switches, and routers can look similar, but there are important differences:

● Hubs are passive. Other devices on the network plug into the hub in order to communicate with one another. A hub does not manage the network.

● A switch allows devices on a network to communicate directly with one another in a smooth and efficient manner. A switch monitors and directs network traffic in order to allow each transmission the most possible bandwidth. By monitoring network traffic, a switch minimizes collisions and maximizes speed.

● Routers primarily connect different networks (for example, connecting a home network to the Internet). Routers are active. Routers have network administration tools, such as firewalls and DHCP. A router can act as a gateway, while a hub and a switch cannot.

Cables

Use a CAT-5 Ethernet cable to connect the printer to an Ethernet network. Ethernet cables have an RJ-45 plug.

1 RJ-45 plug

Network communication

TCP/IP

Devices on a network communicate with one another using a "language" called a

protocol. The printer is designed to operate on networks that use a popular protocol called TCP/IP.

IP address

Each device on a network identifies itself with a unique IP address. Most networks use a software tool, such as DHCP or AutoIP, to automatically assign IP addresses.

Internet connections

Networks might not be connected to the Internet.

If you place the printer on a network connected to the Internet, it is recommended that you use a gateway so that the printer's IP address is assigned through DHCP.

A gateway can either be a router or a Windows computer running Internet Connection

Sharing (ICS). For more information about ICS, see the documentation that came with

the Windows computer.

Ethernet network examples

To see some examples of Ethernet networks, see the Ethernet network examples page.

48 HP Deskjet 6980 series

Printing

Computers on the network send print jobs directly to the printer, which prints them in the order received.

The printer can accept print jobs sent simultaneously from four users.

What you need for a wired network

To connect the printer to a wired network, you need the following:

● A functional Ethernet network that includes an Ethernet router, switch, or a wireless access point with Ethernet ports

● CAT-5 Ethernet cable Although standard Ethernet cables look similar to standard telephone cables, they

are not interchangeable. There is a different number of wires in each one and each has a different connector. An Ethernet cable connector (also called an RJ-45 connector) is wider and thicker and always has eight contacts on the end. A phone connector has between two and six contacts.

● A desktop computer or laptop with either a wired or wireless connection to the router or access point.

● Broadband Internet access (recommended) such as cable or DSL.

Ethernet network examples

These are some common Ethernet network configurations:

Shared Internet connection with a router acting as a gateway

In this example, a router manages the network connections and acts as a gateway between the network and the Internet.

User's guide 49

Chapter 4

Shared Internet connection with a PC acting as a gateway

In this example, the network devices are connected to a hub. A computer on the network acts as the gateway between the network and the Internet. The gateway computer uses

Windows Internet Connection Sharing (ICS) to manage the network connections and

provide Internet access to the other devices.

DSL or cable Internet connection without a gateway

This example looks similar to the first example. However, in this example, the network devices are connected to a hub, rather than a router. The hub is directly connected to the Internet.

Caution HP does not recommend this configuration. If possible, use a gateway

to manage the network's Internet access in order to limit exposure to viruses and guard against unwanted entry.

Ethernet network without an Internet connection

In this example, the network devices are connected to a hub. Devices use AutoIP to obtain IP addresses.

Install the printer on an Ethernet network

Installing the printer on an Ethernet network is a two-part process.

50 HP Deskjet 6980 series

First you must connect the printer to the network. Then you must install the printer software on each computer that will use the printer.

● Connect the printer to an Ethernet network

● Install the printer software

Connect the printer to an Ethernet network

Follow these steps to connect the printer to an Ethernet network:

1. If necessary, set up the printer hardware. For printer hardware setup instructions, see the setup poster that came with the printer.

2. Verify that the printer is powered on.

3. Connect the Ethernet cable to an available port on the network hub or router.

Note Do not plug the Ethernet cable into a port labeled WAN, Uplink, or

Internet.

4. Connect the Ethernet cable to the Ethernet port on the back of the printer.

Note The printer's wireless radio is disabled when a Ethernet cable is

connected to the printer.

5. Do one of the following:

State of the Link light

On Go to step 6.

Off Repeat steps 2 through 4. If the lights are still off, verify

User's guide 51

Task

the following items:

– The printer is powered on. – The network hub or router is powered on. – All cable connections are secure.

– You are using an Ethernet cable.

Chapter 4

State of the Link light Task

6. Print an HP Report page.

7. Install the printer software on each computer that will use the printer.

Caution It is recommended that the printer and the computers that use it

be on the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Install the printer software

Before installing the printer software on a networked computer, verify the following items:

● The printer is set up and powered on.

● The network hub, switch, or router is powered on and functioning properly.

● All computers on the network are powered on and connected to the network.

● The printer is installed on the network.

Previous installations

If the printer software was previously installed on the computer, you must use the printer software CD to install an Ethernet version of the printer driver on the computer. Follow the steps below. The printer software installation wizard guides you through the installation process.

Caution It is recommended that the printer and the computers that use it be on

the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Software installation

Follow these steps to install the printer software on the computer:

1. Close all applications running on the computer.

2. Insert the printer software CD in the computer's CD-ROM drive.

3. Follow the onscreen instructions. On the Connection Type screen, select Wired Network.

4. After the installation has completed, follow the onscreen instructions to print a test page.

Ethernet lights

The printer's Ethernet lights indicate the status of the printer's Ethernet connection.

Link light

The Link light is solid when the printer is connected to an Ethernet network and powered on.

52 HP Deskjet 6980 series

State of the Link light

On Connected to an Ethernet network and powered on.

Off Not connected to an Ethernet network or powered off.

Activity light

The Activity light flashes when the printer is receiving or transmitting data over the Ethernet connection.

State of the printer

The printer's wireless radio is disabled when a Ethernet cable is connected to the printer.

State of the Activity light

Flashing Receiving or transmitting data over the Ethernet connection.

Off Not receiving or transmitting data over the Ethernet connection.

State of the printer

Bluetooth wireless printing

Use an optional HP Bluetooth Wireless Printer Adapter to print images from most Bluetooth devices to the printer without a cable connection. Simply insert the Bluetooth adapter (also known as a dongle) into the front USB port of the printer and print from a Bluetooth device such as a PDA, camera phone, or computer. For more information, see the documentation included with the adapter.

User's guide 53

Chapter 4

Configure the Bluetooth settings on the printer by using either the printer's embedded

web server (EWS) or the printer Toolbox, depending on whether the printer is connected to a network.

The basic procedure for printing from any device with Bluetooth wireless technology is the same:

1. Have the device search for available Bluetooth printers.

2. Select the printer when it is displayed on the device.

3. Send.

Check the documentation that came with the device for detailed instructions.

Connect the HP Bluetooth Wireless Printer Adapter

1. Insert the HP Bluetooth Wireless Printer Adapter into the front USB port of the printer.

1 Front USB port

2. Some Bluetooth devices exchange device addresses when they communicate with each other and establish a connection. Also, some Bluetooth devices display the name of the printer when connected.

If the Bluetooth device requires the address of the printer

a. Print an HP Report page.

The device address of the Bluetooth printer adapter is listed in the Bluetooth settings.

b. Enter the device address into the Bluetooth device, following the instructions

that came with the Bluetooth device.

If the Bluetooth device displays the name of the printer

Follow the instructions that came with the Bluetooth device to select the printer

➔

for printing or to change the name that is displayed for the printer.

Configure Bluetooth settings

The method to configure Bluetooth settings for the printer depends on whether the printer is connected to a network.

54 HP Deskjet 6980 series

If your printer is not connected to a network

Note If your printer is not connected to a network, you will need a USB cable to

configure the Bluetooth settings.

1. Connect a USB cable from your computer to the rear USB port on the printer.

2. Open the printer Toolbox.

3. Click the Configure Bluetooth Settings tab.

4. Configure the settings you want, and then click Apply.

If your printer is connected wirelessly or by Ethernet cable to a network

1. Open the printer's embedded Web server (EWS).

2. Click the Bluetooth tab.

3. Configure the settings you want, and then click Apply.

The following table describes the Bluetooth settings:

Option

Description

Device Address The MAC address of your Bluetooth wireless printer adapter.

Device Name The name assigned to the printer that appears on other

Bluetooth devices when they locate the printer. You can enter a new printer name.

Passkey The 4-digit number you must enter before you can print using

Bluetooth. The default passkey is 0000.

To change the Passkey

● Toolbox: Click Change Passkey, and then enter a new 4- digit number.

● EWS: Enter a new 4-digit number.

Reset Bluetooth To reset Bluetooth to factory default settings

● Toolbox: Click Reset Device Access.

● EWS: Click Yes, reset Bluetooth.

Visibility To select the printer's visibility to other Bluetooth devices

● Toolbox: Click the Make device visible to other Bluetooth devices check box to allow any Bluetooth

device within range to discover and use the printer. If not selected, only sending devices that have stored the printer's Bluetooth device address can discover and use the printer.

● EWS: Select one of the following options: – Visible to All: Any Bluetooth device within range can

discover and use the printer.

– Not Visible: Only sending devices that have stored the

printer's Bluetooth device address can discover and use the printer.

User's guide 55

Chapter 4

(continued)

Option Description

Security Level To set the level of security

HP iPAQ Bluetooth printing

To print a file wirelessly using Bluetooth from the HP iPAQ Pocket PC, complete the following steps:

Step 1: Install Mobile Printing

Install HP Mobile Printing from a desktop computer to the Pocket PC through Microsoft ActiveSync.

1. Save the installer program (hpmobileprinting.exe) from www.hp.com/go/

pocketpcprint_software to a desktop computer.

2. Connect a Pocket PC to the desktop computer by using the ActiveSync cradle. To properly install this software, the Pocket PC must be in the ActiveSync cradle. If you need help connecting with ActiveSync, see the Pocket PC user guide.

3. Double-click hpmobileprinting.exe on the desktop computer. The installer program copies the necessary files to the Pocket PC.

Select one of the following options:

● Low: The printer does not require a passkey. Any Bluetooth device within range can print to the printer.

● High: The printer requires a passkey from the Bluetooth device before allowing the device to send a print job to it.

Step 2: Add the printer to the printer list

1. Insert the Bluetooth wireless printer adapter into printer and press the Report Page button on the printer to print an HP Report Page.

Note The printer’s Bluetooth name by default is Deskjet 6800 series.

2. In the iPAQ’s HP Mobile Printing program, tap Tools, and then tap Print Config.

3. Select the Printers tab, and then tap Add.

4. In the Add Printer screen, select Network, and then tap Next.

5. In the Add Bluetooth Printer screen, select Search for a Bluetooth printer near me to perform a search of the available local Bluetooth devices.

6. After the search has completed, select the printer by its Bluetooth name and tap Next.

7. Select a manufacturer and model.

8. As appropriate, select from the following check boxes: – Enable raw file type: Sends an unprocessed file (such as .PDF) directly to the

printer.

– Set as default printer: Sets the current printer the default printer.

9. Tap Finish. The Configuration screen is displayed.

10. Tap OK on the Configuration screen. The My Printers screen is displayed with the added printer.

56 HP Deskjet 6980 series

Step 3: Print a file

Note See www.hp.com/go/pocketpcprint for supported file types.

1. Open HP Mobile Printing and tap the File View icon on the command bar.

2. Do one of the following tasks: – To display the files on the Pocket PC: Tap the My Device icon on the

command bar.

– To display the files on the network: Tap the Network icon on the command

bar, type the path name, and then tap OK. You might be prompted to enter a user name and password.

3. Select the file to print.

4. Tap Print.

5. Select the printer from the printer list and tap Print.

HP iPAQ Wi-Fi printing

To print a file wirelessly from the HP iPAQ Pocket PC, complete the following steps:

Step 1: Install Mobile Printing

Install HP Mobile Printing from a desktop computer to the Pocket PC through Microsoft ActiveSync.

1. Save the installer program (hpmobileprinting.exe) from www.hp.com/go/

pocketpcprint_software to a desktop computer.

3. Double-click hpmobileprinting.exe on the desktop computer. The installer program copies the necessary files to the Pocket PC.

Step 2: Configure the iPAQ Pocket PC

Before the HP iPAQ Pocket PC can communicate with the printer, configure the iPAQ for a Wi-Fi network. You will need to enter the following settings:

● Network name

● Network type

● Wi-Fi security settings

See the documentation that came with the Wi-Fi PC card for detailed information.

Step 3: Add the printer to the printer list

1. Press the Report Page button on the printer to print an HP Report Page.

Note The Report Page should show the printer on the same network as the

Pocket PC. See the setup guide for information on changing the printer’s wireless network settings, if needed.

2. In the iPAQ’s HP Mobile Printing program, tap Tools, and then tap Print Config.

3. Select the Printers tab, and then tap Add.

User's guide 57

Chapter 4

4. In the Add Printer screen, select Network, and then tap Next.

5. In the Specify Printer screen, select the printer manufacturer and model.

6. Enter the IP address of the printer from the HP Report Page.

7. Enter a unique name for the printer to help with identification.

8. As appropriate, select from the following check boxes: – Enable raw file type: Sends an unprocessed file (such as .PDF) directly to the

printer.

– Set as default printer: Sets the current printer the default printer.

9. Tap Finish. The Configuration screen is displayed.

10. Tap OK on the Configuration screen. The My Printers screen is displayed with the added printer.

Step 4: Print a file

Note See www.hp.com/go/pocketpcprint for supported file types.

1. Open HP Mobile Printing and tap the File View icon on the command bar.

2. Do one of the following tasks: – To display the files on the Pocket PC: Tap the My Device icon on the

command bar.

– To display the files on the network: Tap the Network icon on the command

bar, type the path name, and then tap OK. You might be prompted to enter a user name and password.

3. Select the file to print.

4. Tap Print.

5. Select the printer from the printer list and tap Print.

58 HP Deskjet 6980 series

Print photos

The printer software offers several features that make printing digital photos easier and improve photo quality.

Learn how to perform the following tasks:

● Print a borderless photo.

● Print a photo with a border.

● Use HP Real Life technologies to touch up photos.

● Use the photo print cartridge for great colors and virtually grain-free photos.

● Use the gray photo print cartridge for outstanding black-and-white photos.

● Achieve the highest printing resolution with maximum dpi.

● Improve printed colors with the following software options:

– Advanced color settings – Color management

● Print an Exif Print-formatted photo if you have Exif Print-enabled software.

● Prevent photo paper from curling by following the photo paper storage and handling

guidelines.

● Use HP Everyday Photo Paper to save money and ink when printing photos.

Print borderless photos

Use borderless printing to print to the edges of certain paper types and to print on a range of paper sizes—from 3 x 5 inch photo paper to a 210 x 594 mm (8.5 x 23.4 inch) custom photo size.

Guidelines

● For high-quality results, use a photo print cartridge in combination with the tri-color print cartridge.

● Do not print borderless photos in ink-backup mode. Always have two print cartridges installed in the printer.

● Open the file in a software program such as Adobe Photoshop and assign the photo size. Ensure that the size corresponds to the paper size on which you want to print the photo.

● For maximum fade resistance, use HP Premium Plus Photo Paper.

● Verify that the photo paper that you are using is flat. For information about preventing

photo paper from curling, see the photo paper storage instructions.

● Do not exceed the In tray capacity: 25 sheets of photo paper.

Prepare to print

To print a single small photo, use the photo/envelope feeder.

To print larger or multiple photos, follow these steps:

1. Verify that the printer is turned on.

2. For small photos, remove the Out tray. For large photos, raise the Out tray. Remove all of the paper from the In tray.

User's guide 59

Chapter 5

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Verify that the photo paper is flat.

5. Place the photo paper in the In tray, with the side to be printed on facing down. If you are using photo paper with a tear-off tab, verify that the tab is pointing away

from the printer.

6. Slide the paper guides firmly against the paper.

1 Small photos

2 Large photos

Note Some panoramic paper sizes might extend beyond the edge of the In

tray.

7. For small photos, replace the Out tray. For large photos, lower the Out tray.

Note If the software program includes a photo printing feature, follow the

instructions that are provided with the software program. Otherwise, follow these instructions.

1. Open the photo in an application that allows editing, such as Adobe Photoshop.

2. Open the Printer Properties dialog box.

3. Click the Printing Shortcuts tab.

4. In the What do you want to do? drop-down list, click Photo printing-borderless, and then select the following options:

– Print quality: Normal or Best

Note For maximum dpi quality, go to the Paper/Quality tab, and then

click Maximum dpi in the Print quality drop-down list.

– Paper type: An appropriate photo paper type

60 HP Deskjet 6980 series

– Paper size: An appropriate borderless photo paper size – Orientation: Portrait or Landscape

5. Set the HP Real Life technologies as appropriate.

6. Click OK to print the photo. If you printed on photo paper with a tear-off tab, remove the tab to make the

document completely borderless.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Print photos with a border

Follow these instructions to print photos with a white border.

Guidelines

● For high-quality results, use a photo print cartridge in combination with the tri-color print cartridge.

● For maximum fade resistance, use HP Premium Plus Photo Paper.

● Open the file in a software program such as Adobe Photoshop and assign the photo

size. Ensure that the size corresponds to the paper size on which you want to print the photo.

● Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

● Do not exceed the In tray capacity: 25 sheets of photo paper.

Prepare to print

To print a single small photo, use the photo/envelope feeder.

To print larger or multiple photos, follow these steps:

1. Verify that the printer is turned on.

2. For small photos, remove the Out tray. For large photos, raise the Out tray. Remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Verify that the photo paper is flat.

5. Place the photo paper in the In tray with the side to be printed on facing down.

6. Slide the paper guides firmly against the paper.

1 Small photos

User's guide 61

Chapter 5

2 Large photos

Note Some panoramic paper sizes might extend beyond the edge of the In

tray.

7. For small photos, replace the Out tray. For large photos, lower the Out tray.

Note If the software program includes a photo printing feature, follow the

instructions that are provided with the software program. Otherwise, follow these instructions.

1. Open the photo in an application that allows editing, such as Adobe Photoshop.

2. Open the Printer Properties dialog box.

3. Click the Printing Shortcuts tab.

4. In the What do you want to do? drop-down list, click Photo printing-with white borders, and then select the following options:

– Print quality: Normal or Best

Note For maximum dpi quality, go to the Paper/Quality tab, and then

click Maximum dpi in the Print quality drop-down box.

– Paper type: An appropriate photo paper type – Paper size: An appropriate photo paper size

– Orientation: Portrait or Landscape

5. Set the HP Real Life technologies as appropriate.

6. Click OK to print the photo.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

HP Real Life technologies

HP Real Life technologies make it easy for you to get better photos. Automatic red-eye removal and adaptive lighting to enhance detail in shadows are just a few of the technologies included.

62 HP Deskjet 6980 series

Open HP Real Life technologies

Follow these steps to open the HP Real Life technologies dialog box:

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then click the Real Life digital photography button.

Use HP Real Life technologies

Use the HP Real Life technologies dialog box to set these options:

1. Automatic red-eye removal: Click On to automatically remove or reduce red-eye in the photo.

2. Photo brightening: Automatically enhance colors and contrast for washed-out photos. Click Automatic to allow the printer software to intelligently brighten the photo, focusing only on areas that need adjustment.

3. Adaptive lighting: Adjust the exposure in dark areas of photos to bring out detail. Click Automatic to allow the printer software to balance lightness and darkness automatically.

4. SmartFocus: Enhance the image quality and clarity of low resolution images such as those downloaded from the Internet. Click On to allow the printer software to sharpen details in the image automatically.

5. Sharpness: Adjust the image sharpness to your preference. Click Automatic to allow the printer software to set the level of sharpening for the image automatically.

6. Smoothing: Soften an image. Click Automatic to allow the printer software to set the level of smoothing for the image automatically.

Photo print cartridge

The photo print cartridge, when used in conjunction with the tri-color print cartridge, provides virtually grain-free photos. It offers exceptional fade resistance for photos that are printed on HP Premium Plus Photo Paper.

User's guide 63

Chapter 5

The photo print cartridge can be purchased separately if it is not included with the printer.

Install the photo print cartridge

To install the photo print cartridge, remove the black print cartridge from the printer, and then install the photo print cartridge in the right side of the print cartridge cradle.

Note To protect a print cartridge when it is not in the printer, follow these storage

guidelines.

Use the photo print cartridge

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click either Photo printing- borderless or Photo printing-with white borders.

4. In the Print quality drop-down list, click Normal or Best.

5. In the Paper type drop-down list, click the appropriate photo paper type.

6. Select any other print settings that you want, and then click OK.

Store the photo print cartridge

Follow these guidelines when storing the photo print cartridge.

Maximum dpi

The maximum dpi print quality setting offers 4800 x 1200 optimized dots per inch (dpi) printing.

The 4800 x 1200 optimized dpi is the highest quality resolution for this printer. When 4800 x 1200 optimized dpi is selected in the printer software, the tri-color print cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200 optimized dpi color and 1200-input dpi).

If a photo print cartridge is also installed, the print quality is enhanced. A photo print cartridge can be purchased separately if it is not included with the printer.

Note Using maximum dpi increases the printing time and requires a large

amount of disk space.

Follow these steps to print in the 4800 x 1200 optimized dpi mode:

Note For maximum dpi quality, on the Paper/Quality tab, click Maximum

dpi in the Print quality drop-down list.

64 HP Deskjet 6980 series

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab.

3. In the Type is drop-down list, click the appropriate photo paper type.

4. In the Print quality drop-down list, click Maximum dpi.

5. Select any other print settings that you want, and then click OK.

Note Use an HP premium photo paper when printing in the maximum dpi mode

to enhance color matching and detail in the photo.

Advanced color settings

Use the Advanced color settings dialog box to adjust how printed colors appear in the photos.

Adjusting these settings causes the printed colors to differ from the colors that appear on the computer monitor.

To specify advanced color settings, follow these steps:

1. Open the Printer Properties dialog box.

2. Click the Color tab, and then click the Advanced color settings button. The Advanced color settings dialog box is displayed.

3. You can adjust the following settings: – Advanced color settings: Adjust the Saturation, Brightness, and Color

Tone to affect how overall colors are printed.

– Specific color settings: Adjust the Cyan, Magenta, Yellow, and Black sliders

to specify the level of each color that is used in printing.

Note When you adjust color settings, the changes are reflected in the

Preview box.

4. After specifying the color settings, click OK.

5. Select any other print settings that you want, and then click OK.

User's guide 65

Chapter 5

Color management

Color management defines the range of colors that can be printed. The printer software translates the colors of the photo from the current color settings to the color management option that is selected.

Follow these steps to select a color management option:

1. Open the Printer Properties dialog box.

2. Click the Color tab.

3. Click one of the following options in the Color management drop-down list: – ColorSmart/sRGB: ColorSmart/sRGB is an appropriate option for most print

jobs. It is used for most Web-based documents and current imaging devices.

– AdobeRGB: When using AdobeRGB to print from a professional software

program, turn off the color management in the program and allow the printer software to manage the color space. Use the AdobeRGB setting for photos that were originally created in the AdobeRGB color space.

– Managed by application: Use this option to allow the program from which you

are printing to manage the color of the photo.

4. Select any other print settings that you want, and then click OK.

Gray photo print cartridge

The gray photo print cartridge, used in conjunction with the tri-color print cartridge, prints high-quality black-and-white photographs.

66 HP Deskjet 6980 series

The gray photo print cartridge can be purchased separately if it is not included with the product.

Install the gray photo print cartridge

To install the gray photo print cartridge, remove the black print cartridge from the printer, and then install the gray photo print cartridge in the compartment on the right of the print cartridge cradle.

For more information, see the print cartridge installation page.

Use the gray photo print cartridge

To use the gray photo print cartridge, follow the steps to print a black-and-white photo.

Store the gray photo print cartridge

To maintain the health of the print cartridge, follow the print cartridge storage guidelines.

Exif Print

Exif Print (Exchangeable Image File Format 2.2) is an international digital imaging standard that simplifies digital photography and enhances printed photos. When a photo is taken with an Exif Print-enabled digital camera, Exif Print captures information such as exposure time, type of flash, and color saturation, and stores it in the image file. The HP Deskjet printer software then uses this information to automatically perform imagespecific enhancements to create outstanding photos.

To print Exif Print-enhanced photos, you must have the following items:

● A digital camera that supports Exif Print

● Exif Print-enabled photo software

Follow these steps to print Exif Print-enhanced photos:

1. Open the photo in an application that allows editing, such as Adobe Photoshop.

2. Open the Printer Properties dialog box.

3. Click the Paper/Quality tab.

4. Click the appropriate photo paper type in the Type is drop-down list.

5. In the Print Quality drop-down list, click Normal, Best, or Maximum dpi.

6. Select any other print settings that you want, and then click OK.

The printer software automatically optimizes the printed image.

Store and handle photo paper

Follow these instructions to maintain the quality of HP brand photo paper.

User's guide 67

Chapter 5

Storage

● Keep unused photo paper in a plastic bag. Store the packaged photo paper on a flat surface in a cool place.

● When you are ready to print, remove only the paper that you plan to use immediately from the plastic bag. When you have finished printing, return any unused photo paper to the plastic bag.

● Do not leave unused photo paper in the paper tray. The paper might start to curl, which can reduce the quality of the photos.

Handling

● Always hold photo paper by its edges. Fingerprints on photo paper can reduce print quality.

● If the corners of the photo paper curl more than 10 mm (0.4 inch), flatten the paper by putting it in the storage bag, and then gently bending it in the opposite direction of the curl until the paper lies flat.

Photo paper should be flat before it is printed on.

Save money when printing photos

To save money and ink when printing photos, use HP Everyday Photo Paper and set the

print quality to Normal.

HP Everyday Photo Paper is designed to create quality photos with less ink.

Note For higher-quality photos, use HP Premium Plus Photo Paper and set the

print quality to Best or Maximum dpi.

68 HP Deskjet 6980 series

Print photos from a digital camera

Learn how to print photos directly from a digital camera.

● Use a PictBridge camera

● Use a Bluetooth camera phone

Use a PictBridge camera

With a PictBridge-enabled camera, you do not need a computer to print digital photographs. Just plug the camera into the printer's front USB port.

Note Other then PictBridge-compatible cameras and Bluetooth dongles, do not

plug other USB devices into the front USB port.

1 Front USB port

Note When two PictBridge devices communicate, they provide only the services

that they have in common. For example, some cameras might allow photos formatted as either TIFFs or JPEGs to be printed over a PictBridge connection, but, since the printer does not support TIFFs over a PictBridge connection, only JPEGs can be printed.

When a PictBridge-enabled camera is connected to the front USB port, the default printer settings will print a 4 x 6 inch borderless photo with portrait orientation. For detailed information on printing from the camera, see the documentation that came with the camera.

PictBridge printing

In order to print photos directly from a digital camera, you need the following items:

● A PictBridge-compatible camera

● A digital camera USB cable

User's guide 69

Chapter 6

Check the documentation that came with the camera to ensure that the camera supports PictBridge.

Follow these steps to print photos from a PictBridge-compatible camera:

1. Verify that the printer is turned on.

2. For small photos, remove the Out tray. For large photos, raise the Out tray. Remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place the photo paper in the In tray, with the side to be printed on facing down.

5. Slide the paper guides firmly against the paper.

6. Connect the camera to the front USB port on the printer using the USB cable supplied with the camera.

7. Turn on the camera, and then set it to PictBridge mode. If you do not know how to set the camera to PictBridge mode, see the documentation that came with the camera.

Note When the camera is connected correctly, the Connection light is

illuminated. The Connection light blinks green when printing from the camera. If the camera is not PictBridge-compatible or is not in PictBridge mode, the Error light flashes.

1 Connection light

2 Error light

After you successfully connect the camera to the printer, you can print the photos. Be sure the size of the paper loaded in the printer matches the setting on the camera. See the documentation that came with the camera for detailed information on printing from the camera.

70 HP Deskjet 6980 series

Use a Bluetooth camera phone

If you have a camera phone with Bluetooth wireless technology, you can purchase an

optional HP Bluetooth Wireless Printer Adapter and print from the camera phone using

a Bluetooth wireless connection.

Print photos from a Bluetooth camera phone

1. Verify that the printer is turned on.

2. For small photos, remove the Out tray. For large photos, raise the Out tray. Remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place the photo paper in the In tray, with the side to be printed on facing down.

5. Slide the paper guides firmly against the paper.

6. Insert the HP Bluetooth Wireless Printer Adapter into the front USB port of the printer. If you are using photo paper with a tear-off tab, verify that the tab is pointing away

from the printer.

1 Front USB port

The light on the adapter indicates its status:

Display

Double-blinking once a second

Rapid blinking A sending device is discovering the HP wireless printer

On steady The HP wireless printer adapter is receiving data.

7. Follow the instructions in the documentation that came with the digital camera to send photos to the printer.

User's guide 71

Description

The device is installed and has power.

adapter.

Print other documents

E-mail Letters Documents Envelopes

Brochures Greeting cards Postcards Transparencies

Labels Index cards Booklets Posters

Banners Iron-on transfers CD tattoos

Printing tips: Minimize the cost and effort while maximizing the quality of the printouts with printing tips.

Printer software: Learn about the printer software.

E-mail

Guidelines

Do not exceed the In tray capacity: 150 sheets of plain paper.

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

72 HP Deskjet 6980 series

Letters

6. Lower the Out tray.

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click General everyday printing or Fast/economical printing, and then specify the following print settings:

– Paper type: Automatic or Plain paper – Paper size: An appropriate paper size

4. Select the following print settings as appropriate: – Print quality

– Paper source

5. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Guidelines

● Learn how to add a watermark to the letter.

● For help printing on an envelope, see envelopes.

● Do not exceed the In tray capacity: 150 sheets of paper.

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place the paper in the In tray, pushing the paper into the printer until it stops.

Note If you are using letterhead paper, verify that the letterhead is facing

down and toward the interior of the printer.

5. Slide the paper guides firmly against the paper.

6. Lower the Out tray. Do not extend the Out-tray extension stop when printing on legal paper.

User's guide 73

Chapter 7

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click Presentation printing, and then specify the following print settings:

– Paper type: Automatic or Plain paper – Paper size: An appropriate paper size

4. Select the following print settings as appropriate: – Print quality

– Paper source

5. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Documents

Guidelines

● For draft documents, use Fast/economical printing.

● Save paper with two-sided printing.

● Learn how to add a watermark to the document.

● Learn how to print the first page of the document on a different paper type.

● Do not exceed the In tray capacity: 150 sheets of paper.

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

1 Letter or A4 paper

74 HP Deskjet 6980 series

6. Lower the Out tray. Do not extend the Out-tray extension stop when printing on legal paper.

1. Open the Printer Properties box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click General everyday printing or Presentation printing, and then specify the following print settings:

– Paper type: Automatic or Plain paper – Paper size: An appropriate paper size

4. Select the following print settings: – Print quality

– Paper source – Print on both sides if you want to print on both sides of the paper

5. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Envelopes

Guidelines

● Avoid using envelopes that have the following features: – Clasps or windows

– Thick, irregular, or curled edges – Shiny or embossed coatings – Wrinkles, tears, or other damage

● Align the envelope edges before inserting the envelopes in the In tray.

● Do not exceed the In tray capacity: 20 envelopes.

2 Legal paper (extends over the edge of the In tray)

Prepare to print

To print a single envelope, use the photo/envelope feeder.

To print multiple envelopes, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

User's guide 75

Chapter 7

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place the envelopes in the In tray, as far to the right as possible. The side to be printed on should face down and the flap should be on the left.

5. Push the envelopes into the printer until they stop.

6. Slide the paper guides firmly against the envelopes.

7. Replace the Out tray.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then select the following print settings: – Size is: An appropriate envelope size

– Type is: Automatic or Plain paper

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Brochures

Guidelines

● Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer.

● Open the file in a software program and assign the brochure size. Ensure that the size corresponds to the paper size on which you want to print the brochure.

● Do not exceed the In tray capacity: 25 sheets of brochure paper.

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place brochure paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

76 HP Deskjet 6980 series

6. Lower the Out tray.

Print borderless brochures

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings: – Size is: An appropriate paper size

– Type is: An appropriate brochure paper or other paper type

Do not select Automatic.

Note Not all paper sizes and types are available for borderless printing.

3. Select the Borderless printing check box.

4. Set the print quality to Best.

5. Click the Basics tab, and then set the orientation.

6. Click the Finishing tab, and then select Print on both sides to print on both sides of the paper. For more information, see Two-sided printing.

7. Click OK to print.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Print brochures with borders

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click Presentation printing, and then specify the following print settings:

– Paper type: An appropriate brochure paper

Do not select Automatic.

– Paper size: An appropriate paper size

4. Select the following print settings as appropriate: – Print quality – Print In grayscale

– Print on both sides

5. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Greeting cards

Guidelines

● Unfold prefolded cards, and then place them in the In tray.

● Do not exceed the In tray capacity: 30 cards.

User's guide 77

Chapter 7

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Fan the edges of the greeting cards to separate them, and then align the edges.

5. Place the greeting cards in the In tray, with the side to be printed on facing down.

6. Push the cards into the printer until they stop.

7. Slide the paper guides firmly against the paper.

8. Lower the Out tray.

Note If the software program includes a greeting card printing feature, follow the

instructions that are provided with the software program. Otherwise, follow the instructions below.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings. – Size is: An appropriate card size – Type is: An appropriate card type – Source is: Upper tray

– Print quality: Normal

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Postcards

If the optional Auto Two-Sided Print Accessory with Small Paper Tray is attached to the printer, follow the steps for printing postcards

with the Auto Two-Sided Print Accessory with Small Paper Tray.

78 HP Deskjet 6980 series

Guidelines

● Use only cards that meet the paper size specifications for the printer. For specifications, see the reference guide that came with the printer.

● Do not exceed the In tray capacity: 60 cards.

Prepare to print

To print a single card, use the photo/envelope feeder.

To print multiple cards, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place the cards in the In tray, as far to the right as possible. The side to be printed on should face down and the short edge should point toward

the printer.

5. Push the cards into the printer until they stop.

6. Slide the paper guides firmly against the edge of the cards.

7. Replace the Out tray.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings: – Size is: An appropriate card size

– Type is: Automatic or an appropriate card type – Source is: Upper tray

– Print quality: Normal or Best

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Transparencies

Guidelines

Do not exceed the In tray capacity: 30 transparencies.

User's guide 79

Chapter 7

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place the transparencies in the In tray. The side to be printed on should face down and the adhesive strip should face up and toward the printer.

5. Carefully push the transparencies into the printer until they stop, so that none of the adhesive strips catch on one another.

6. Slide the paper guides firmly against the transparencies.

7. Lower the Out tray.

Labels

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click Presentation printing, and then specify the following print settings:

– Paper type: Automatic or an appropriate transparency film – Paper size: An appropriate paper size – Paper source: Upper tray

4. Select the following print settings as appropriate: – Print quality

– Print In grayscale

5. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear on the Printer Properties dialog box.

Guidelines

● Use only paper, plastic, or clear labels that are designed specifically for inkjet printers.

● Use only full sheets of labels.

80 HP Deskjet 6980 series

● Avoid using labels that are sticky, wrinkled, or pulling away from the protective backing.

● Do not exceed the In tray capacity: 30 sheets of labels (use only Letter or A4-size sheets).

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Fan the edges of the label sheets to separate them, and then align the edges.

5. Place the label sheets in the In tray with the label side facing down.

6. Push the sheets into the printer until they stop.

7. Slide the paper guides firmly against the sheets.

8. Lower the Out tray.

Note If the software program includes a label printing feature, follow the

instructions that are provided with the software program. Otherwise, follow the instructions below.

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click General everyday printing, and then specify the following print settings:

– Paper type: Automatic or Plain paper – Paper size: An appropriate paper size

– Paper source: Upper tray

4. Select the following print settings as appropriate: – Print quality

– Print In grayscale

5. Select any other print settings that you want, and then click OK.

Use the What's This help to learn about the features that appear in the Printer Properties dialog box.

User's guide 81

Chapter 7

Index cards and other small media

If the optional Auto Two-Sided Print Accessory with Small Paper Tray is attached to the printer, follow the small media printing steps for the Auto Two-Sided Print Accessory with

Small Paper Tray.

Guidelines

● Use only cards and small media that meet the paper size specifications for the printer. For specifications, see the reference guide that came with the printer.

● Do not exceed the In tray capacity: 60 cards.

Prepare to print

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place the cards in the In tray, as far to the right as possible. The side to be printed on should face down and the short edge should point toward

the printer.

5. Push the cards into the printer until they stop.

6. Slide the paper guides firmly against the cards.

7. Replace the Out tray.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings: – Size is: An appropriate card size

– Type is: An appropriate card type – Source is: Upper tray

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear on the Printer Properties dialog box.

82 HP Deskjet 6980 series

Booklets

Booklet printing automatically arranges and resizes the pages of a document so that when the document is folded into a booklet, the page order is correct.

For example, when a four-page booklet is printed on both sides of the paper, the pages are reordered and printed like this:

If an optional two-sided printing accessory is attached to the printer, follow the steps

to print a booklet automatically.

Guidelines

Do not exceed the In tray capacity: 150 sheets of paper.

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

6. Lower the Out tray.

User's guide 83

Chapter 7

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click Two-sided, duplex, printing.

4. In the Booklet layout drop-down list, click one of the following binding options: – Left edge booklet

– Right edge booklet

5. Select any other print settings that you want, and then click OK.

6. When prompted, reload the printed pages in the In tray as shown below.

7. Click Continue to finish printing the booklet.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Posters

Guidelines

● After the sections of a poster have been printed, trim the edges of the sheets and tape the sheets together.

● Do not exceed the In tray capacity: 150 sheets of paper.

84 HP Deskjet 6980 series

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

6. Lower the Out tray.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings: – Size is: An appropriate paper size

– Source is: Upper tray – Type is: Automatic or Plain paper

3. Click the Finishing tab, and then specify the following print setting: Poster printing: 2 x 2, 3 x 3, 4 x 4, or 5 x 5

4. Click the Basics tab, and then specify the orientation.

5. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Iron-on transfers

Guidelines

● When printing a mirror image, the text and the pictures are horizontally reversed from what is displayed on the computer screen.

● Do not exceed the In tray capacity: 20 iron-on transfers.

User's guide 85

Chapter 7

Prepare to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Place the iron-on transfer paper in the In tray, with the side to be printed on facing down.

5. Push the paper into the printer until it stops.

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Note If the software program includes an iron-on transfer printing feature, follow

the instructions that are provided with the software program. Otherwise, follow the instructions below.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings: – Size is: An appropriate paper size – Source is: Upper tray – Type is: HP Iron-on Transfer

– Print quality: Normal or Best

3. Click the Basics tab, and then specify the following print setting:

Orientation: Mirror image

Note Some iron-on transfer software programs do not require you to print

a mirror image.

4. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that appear in the Printer Properties dialog box.

Banners

Guidelines

● Remove any perforated strips from the banner paper before loading it in the In tray.

86 HP Deskjet 6980 series

● Do not exceed the In-tray capacity: 20 sheets.

Prepare to print

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

3. Slide the paper width-guide all the way to the left, and then pull out the paper-length guide.

4. Place the banner paper in the In tray so that the unattached edge is on top of the paper stack and pointing toward the printer.

1 Unattached edge

5. Slide the paper-width guide firmly against the paper.

Note Leave the Out tray off of the printer when printing a banner.

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab, and then specify the following print settings: – Size is: Letter or A4 – Source is: Upper tray

– Type is: HP Banner Paper

3. Select any other print settings that you want, and then click OK.

Use the What's This? help to learn about the features that you see in the Printer

Properties dialog box.

CD/DVD tattoos

User's guide 87

Chapter 7

Guidelines

● Refer to the instructions that are included with the media for the most current printing tips.

● To avoid damage to the printer, do not feed a sheet of tattoos through the printer more than once.

● Separating any part of the tattoo from the protective backing sheet before printing could harm the printer. Be sure that the tattoo covers the entire backing sheet with no exposed spaces.

● Do not use tattoos that are separating from the backing sheet, or that are wrinkled, curled, or damaged in any way.

● If the tattoo sheets do not easily feed through the printer , try one of the following suggestions:

– Do not load the In tray to capacity. – Fan the stack of tattoos.

– Feed the tattoos one sheet at a time.

Prepare to print

Load the paper

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide.

4. Insert one sheet, pushing it all the way into the printer until it stops.

5. Slide the paper guides firmly against the sheet.

6. Replace the Out tray.

To simplify downloading sample templates and practice sheets, set Adobe Acrobat Reader 5.0 or later as the default PDF reader by following these instructions:

Set up Acrobat as the default PDF reader

1. Right-click any PDF file on the computer.

2. Click Open With from the main menu.

3. Click Choose Program.

4. Select Acrobat Reader or Adobe Reader 5.0 or later.

5. Select the Always use the selected program to open this kind of file check box.

For easy-to-use templates for creating personalized tattoos, go to www.hp.com.

Note Before printing a tattoo, print a practice page to test the layout of the

design. The design might need to be adjusted slightly.

1. Select Print in the software program.

2. Select the printer from the Print dialog box.

3. Select Properties.

4. Select Letter (8.5 x 11 in.) as the paper size.

5. Select HP Premium Plus as the paper type.

88 HP Deskjet 6980 series

6. Select Best for image quality.

7. Make the following selections: – Page Scaling: None

– Auto-Rotate and Center: Off

8. Click OK.

User's guide 89

Printing tips

Save time

● Use the Printing Shortcuts tab.

● Create print task quick sets for documents that you often print.

● Use the 250-Sheet Plain Paper Tray Accessory to reload the printer less often.

● Set the order that the pages print.

Save money

● Use Fast/economical printing.

● Print multiple pages on a single sheet of paper.

● Print a two-sided document either automatically or manually.

● Use HP Everyday Photo Paper to save money and ink when printing photos.

Enhance the quality of printouts

● Preview the document before printing it.

● Print on a custom paper size.

● Select the correct paper type.

● Select the correct print quality.

● Resize the document as needed.

● Add a watermark.

● Print a borderless brochure.

● Print the first page of a document on a different paper type.

Printing shortcuts

The Printing Shortcuts tab makes it easy to set the printing options for the documents that you want to print.

90 HP Deskjet 6980 series

Use the Printing Shortcuts tab for the following print tasks:

● General everyday printing

● Photo printing–borderless

● Photo printing–with white borders

● Fast/economical printing

● Presentation printing

● Two-sided, duplex printing

● Postcard printing

Fast/economical printing

Use Fast/economical printing to produce draft-quality printouts quickly.

Follow these steps to use Fast/economical printing:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the What do you want to do? drop-down list, click Fast/economical printing.

4. Specify the print settings that you want.

5. Click OK.

Use the What's This? help to learn about the features you see on the Printer Properties dialog box.

General everyday printing

Use General everyday printing to print documents quickly.

● Documents

● E-mail

Presentation printing

Use Presentation printing to print high-quality documents, including:

● Letters

● Brochures

● Transparencies

Print in grayscale

Follow these steps to print in grayscale:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. Click the Color tab.

4. In the Print in grayscale drop-down list, click one of the following: – High quality: Use this option for photos and other high-quality printouts.

– Black print cartridge only: Use this option for fast, economical printing.

5. Select any other print settings that you want, and then click OK.

User's guide 91

Chapter 8

Select a print quality

Follow these steps to select a print quality:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. Click one of the following options in the Print quality drop-down list: – Fast draft: Prints at the fastest printing speed while using the least amount of

ink.

– Fast normal: Prints more quickly than Normal mode and at a higher print quality

than Fast draft.

– Normal: Provides the best balance between print quality and speed. This is the

appropriate setting for most documents. – Best: Provides high-quality printing. – Maximum dpi: Provides the highest quality printing, but requires longer to print

than Best and requires a large amount of disk space.

Note Maximum dpi is available on the Paper/Quality tab.

Note The print quality options that are available on the Printing Shortcuts tab

vary depending on the type of document that you are printing.

Set the page order

The page order determines the order in which the multipage documents print.

To set the page order, follow these steps:

1. Open the Printer Properties dialog box.

2. Click the Basics tab.

92 HP Deskjet 6980 series

3. Click one of the following options: – Front to back: The first page of the document will be on top when the document

is finished printing. You do not have to reorder the printed pages.

Note This option requires more time for printing.

– Back to front: The last page of the document will be on top when the document

is finished printing. You have to reorder the printed pages.

4. Select any other print settings that you want, and then click OK.

Print multiple pages on a single sheet of paper

Use the printer software to print multiple pages of a document on a single sheet of paper. The printer software automatically resizes the document text and images to fit on the printed page.

Follow these steps to print multiple pages of a document on a single sheet of paper:

1. Open the Printer Properties dialog box.

2. Click the Finishing tab.

3. In the Pages per sheet drop-down list, click the number of pages that you want to appear on each sheet of paper.

4. If you want a border to appear around each page image that is printed on the sheet of paper, select the Print page borders check box.

5. In the Page order is drop-down list, click a layout for each sheet of paper.

6. Select any other print settings that you want, and then click OK.

Print a different first page

If the 250-Sheet Plain Paper Tray Accessory is attached to the printer, follow the steps to print a different first page with the 250-

Sheet Plain Paper Tray Accessory.

Load paper

1. Load the paper for the body of the document in the In tray. For instructions about loading a specific paper type, go to the printing other

documents page, and then select the appropriate document type.

2. Load the paper for the first page on top of the paper stack in the In tray.

Follow these steps to print a document with a different first page:

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab.

3. Select the Use different paper for check box.

4. Click First page.

User's guide 93

Chapter 8

5. Select the paper type and paper size for the first page.

6. Click Upper tray in the Source is box.

7. Click Other pages.

8. Click Upper tray in the Source is box.

94 HP Deskjet 6980 series

9. Select the paper type for the other pages in the Type is drop-down list.

10. Select any other print settings that you want, and then click OK.

Note Do not print the document in reverse order.

Print preview

Use the print preview function to view a printout on the computer before printing a document. If the printout does not look correct, you can cancel the print job and adjust the print settings as needed.

To preview a printed document, follow these steps:

1. Open the Printer Properties dialog box.

2. Click the Basics tab.

3. Select the Show print preview check box.

4. Select any other print settings that you want, and then click OK. Before the document prints, a preview is displayed.

5. Do one of the following: –Click File and then click Print to HP Deskjet to print the document.

–Click File and then click Cancel Printing to cancel the print job. Adjust the print

settings as needed before trying to print the document again.

Set a custom paper size

Use the Custom paper size dialog box to print on a special paper size.

Note This feature is not available for all paper types.

Follow these steps to define a custom paper size:

1. Open the Printer Properties dialog box.

2. Click the Paper/Quality tab.

3. Click the Custom button. The Custom paper size dialog box is displayed.

4. In the Name drop-down list, click a custom paper size name.

User's guide 95

Chapter 8

5. Type the paper dimensions in the Width and Length boxes. The minimum and maximum dimensions appear beneath each of the boxes.

6. Click the unit of measurement: Inches or Millimeters.

7. Click Save to save the custom paper size.

8. Click OK to exit the Custom paper size dialog box.

Select a paper type

To determine the paper type used for a printing job, select Automatic to use the automatic paper-type sensor or select a specific paper type.

Use the automatic paper-type sensor

Automatic is the default paper-type setting. When it is used, the auto paper-type

sensor automatically selects the print settings that are appropriate for the media that you

are printing, particularly when HP paper and media are used.

Note The Automatic Paper-Type Sensor cannot be used for documents that are

printed from the 250-Sheet Plain Paper Tray Accessory.

Follow these steps to use the auto paper-type sensor:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the Paper type drop-down list, click Automatic.

4. Select any other print settings that you want, and then click OK.

Note Do not use the Automatic setting for high-quality printouts. Instead, select

a specific paper type.

Select a specific paper type

When printing a higher-quality document, HP recommends that you select a specific paper type.

Follow these steps to select a specific paper type:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab.

3. In the Paper type drop-down list, click an appropriate paper type.

4. Select any other print settings that you want, and then click OK.

Select a paper source

The printer offers three sources for paper:

96 HP Deskjet 6980 series

(continued)

250-Sheet Plain Paper

In tray

Follow these steps to select a paper source:

1. Open the Printer Properties dialog box.

2. Click the Printing Shortcuts tab or the Paper/Quality tab.

3. Find the appropriate drop-down list:

Tray Accessory

Auto Two-Sided Print Accessory with Small Paper Tray

Tab

Printing Shortcuts Paper source

Paper/Quality Source is

Select any other print settings that you want, and then click OK.

4. Select one of the following options in the drop-down list: – Upper tray: prints from the In tray.

– Lower tray: prints from the 250-Sheet Plain Paper Tray Accessory. – Upper, then lower: prints from the In tray. If the In tray is empty, the printer

prints from the 250-Sheet Plain Paper Tray Accessory.

– Lower, then upper: prints from the 250-Sheet Plain Paper Tray Accessory. If

the accessory is empty, the printer prints from the In tray.

– Rear tray: prints from the Auto Two-Sided Print Accessory with Small Paper

Tray. This option is displayed only if the accessory is attached to the printer.

Print task quick sets

Use print task quick sets to print with or save print settings that you use often.

If you frequently print on envelopes, for example, you can create a print task that contains the paper size, print quality, and orientation setting that you normally use for envelopes. After creating the print task, simply select it when printing on envelopes rather than setting each of the print settings separately.

Note The printer software can save up to 25 print task quick sets.

Drop-down list

Create a print task or use the specially designed print tasks that are available in the Print Task Quick Sets drop-down list.

Use a print task quick set

Follow these steps to use a print task quick set:

1. Open the Printer Properties dialog box. A Print Task Quick Sets drop-down list is displayed at the top of most tabs.

2. Go to Print Task Quick Sets on any tab where it is displayed.

3. In the drop-down list, click the print task that you want to use.

User's guide 97

Chapter 8

4. Click OK.

Note To restore default print settings, click Default Print Settings in the Print

Task Quick Sets drop-down list, and then click OK.

Create a print task quick set

Follow these steps to create a print task quick set:

1. Open the Printer Properties dialog box.

2. Select the options that you want to include in the new print task.

3. Go to Print Task Quick Sets on any tab where it is displayed.

4. Type a name for the new print task in the Print Task Quick Sets drop-down list, and then click Save.

The print task quick set is added to the drop-down list.

Note If you add more options to the print task, rename the print task and then

click OK.

Delete a print task quick set

Follow these steps to delete a print task quick set:

1. Open the Printer Properties dialog box. A Print Task Quick Sets drop-down list is displayed at the top of most tabs.

2. Go to Print Task Quick Sets on any tab where it is displayed.

3. In the drop-down list, click the print task that you want to delete and then click Delete.

Note Some print task quick sets cannot be deleted.

98 HP Deskjet 6980 series

HP Deskjet 6988dt User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Welcome

Special features

Get started

Printer features

Buttons and lights

Paper trays

Photo/envelope feeder

Print cartridges

Ink-backup mode

Automatic paper-type sensor

Connect to the printer

Wireless networking

Wireless networking basics

Wireless network examples

Wireless profiles

Network name (SSID)

Wireless security

Authentication and encryption

Wi-Fi Protected Access (WPA)

Wired equivalent privacy (WEP)

Open system

SecureEasySetup button

Wireless Status light

Report Page button

Network light

Wireless radio

HP Report page

Embedded Web server (EWS)

Configure Bluetooth settings on a network printer

Reset the printer to the factory default settings

Networking glossary

Wired Ethernet networking

Ethernet basics

What you need for a wired network

Ethernet network examples

Install the printer on an Ethernet network

Connect the printer to an Ethernet network

Install the printer software

Ethernet lights

Bluetooth wireless printing

Connect the HP Bluetooth Wireless Printer Adapter

Configure Bluetooth settings

HP iPAQ Bluetooth printing

HP iPAQ Wi-Fi printing

Print photos

Print borderless photos

Print photos with a border

HP Real Life technologies

Photo print cartridge

Maximum dpi

Advanced color settings

Color management

Gray photo print cartridge

Exif Print

Store and handle photo paper

Save money when printing photos

Print photos from a digital camera

Use a PictBridge camera

PictBridge printing

Use a Bluetooth camera phone

Print other documents

E-mail

Letters

Documents

Envelopes

Brochures

Greeting cards

Postcards

Transparencies

Labels

Index cards and other small media

Booklets

Posters

Iron-on transfers

Banners