HP Deskjet 6800 User's Guide

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HP Deskjet 6800 series printer User's Guide

1 HP Deskjet 6800 series printer

To find an answer to a question, click the appropriate topic below:

• Notices

• Special features

• Getting started

• Connecting to the printer

• Printing from a digital camera

• Printing photos from a computer

• Printing other documents

• Printing tips

• Printer software

• Maintenance

• Troubleshooting

• Optional accessories

• Specifications

• Supplies

HP Deskjet 6800 series printer User's Guide

2 Notices

• Notices and acknowledgements

• Terms and conventions

2.1 Notices and acknowledgements

Hewlett-Packard company notices

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Acknowledgements

Apple, the Apple logo, AppleTalk, ColorSync, the ColorSync logo, Finder, Mac, Macintosh, MacOS, Powerbook, Power Macintosh, and Quickdraw are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

TrueType is a U.S. trademark of Apple Computer, Inc.

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

2.2 Terms and conventions

The following terms and conventions are used in the user's guide.

Terms

The HP Deskjet printer may be referred to as the HP printer or printer.

Cautions, warnings, and notes

A Caution indicates possible damage to the HP Deskjet printer or to other equipment. For example:

HP Deskjet 6800 series printer User's Guide

Caution: Do not touch the print cartridge ink nozzles or copper contacts. Touching these parts will result in clogs, ink failure, and bad electrical connections.

A Warning indicates possible harm to you or to others. For example:

Warning: Keep both new and used print cartridges out of the reach of children.

A Note indicates that additional information is provided. For example:

Note: For great results use HP products.

HP Deskjet 6800 series printer User's Guide

3 Special features

Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features:

• Built-in networking capabilities: Connect to either a wired or a wireless network without using an external print server.

• Ink-backup mode: Ink-backup mode lets you continue printing with one print cartridge when the other print cartridge has run out of ink.

• Print Cancel button: Cancel print jobs at the touch of a button.

• Print multiple pages on a single sheet of paper: Use the printer software to print up to 16 pages on a single sheet of paper.

• Borderless printing: Use the entire page surface when printing photos and cards by using the borderless printing feature.

• Digital photo printing: Use the enhanced digital photo printing capabilities.

• Six-ink upgradeable printing: Enhance photo printing with a photo print

cartridge.

• Direct camera printing: Use the PictBridge port on the front of the printer to print photographs directly from a digital camera.

• Optional Automatic Two-Sided Printing Accessory: Purchase a Automatic Two-

Sided Printing Accessory to print two-sided documents automatically.

• Optional Auto Two-Sided Print Accessory with Small Paper Tray: Purchase a Optional Auto Two-Sided Print Accessory with Small Paper Tray to print two- sided documents automatically and load small media from the back of the printer.

• Optional 250-Sheet Plain Paper Tray Accessory: Purchase an optional 250-

Sheet Plain Paper Tray Accessory and expand the printer's paper-handling

capability.

HP Deskjet 6800 series printer User's Guide

4 Getting started

For an overview of the printer features, see the printer features page.

Click the appropriate topic below for a description of a printer feature:

• Buttons and lights

• Print Cartridge Status lights

• Paper trays

• Photo/envelope feeder

• Print cartridges

• Ink-backup mode

• Automatic Paper Type Sensor

• PictBridge port

For a description of the optional accessories, see the optional accessories page.

4.1 Printer features

The HP printer has several features to make printing easier and more efficient.

1. Buttons and lights

HP Deskjet 6800 series printer User's Guide

2. Paper trays

3. Photo/envelope feeder

4. PictBridge port

1. Print cartridges

2. Automatic Paper-Type Sensor (not illustrated)

3. Ink-backup mode (not illustrated)

1. Rear USB port

2. Wired Ethernet port

Optional accessories

HP Deskjet 6800 series printer User's Guide

Automatic Two-Sided Printing Accessory (optional)

250-Sheet Plain Paper Tray Accessory (optional)

Auto Two-Sided Print Accessory with Small Paper Tray (optional)

4.2 Buttons and lights

Use the printer buttons to turn the printer on and off, cancel a print job, and restart a job. The printer lights give you visual cues about the status of the printer.

1. Power button and light

2. Print Cancel button

3. Resume button and light

4. Report Page button

5. Wireless Status light and Signal Strength indicator

6. Print Cartridge Status lights

7. Network icon

For a description of the following buttons and lights, click the appropriate option:

• Report Page button

• Network icon

HP Deskjet 6800 series printer User's Guide

• Wireless Status light and Signal Strength indicator

• Print Cartridge Status lights

Power button and light

The Power button turns the printer on and off. It might take a few seconds for the printer to turn on after you press the Power button.

The Power light flashes when the printer is processing.

Caution: Always use the Power button to turn the printer on and off. Using a power strip, surge protector, or a wall-mounted switch to turn the printer on and off can cause printer failure.

Print Cancel button

Pressing the Print Cancel button cancels the current print job.

Resume button and light

The Resume light flashes when an action is required, such as loading paper or clearing a paper jam. When the problem is solved, press the Resume button to continue printing.

4.3 Print Cartridge Status lights

The Print Cartridge Status lights indicate the status of the print cartridges.

Status of the Print Cartridge Status lights Status of the print cartridges

On and solid Low on ink

Flashing Service required

1. Print Cartridge Status lights

HP Deskjet 6800 series printer User's Guide

1. The left status light represents the tri-color print cartridge.

2. The right status light represents the print cartridge that is installed in the compartment on the right side of the print cartridge cradle. That print cartridge can be the black print cartridge, the photo print cartridge, or the gray photo print cartridge.

4.4 Paper trays

The printer has two paper trays:

• In tray

• Out tray

In tray

The In tray holds paper or other media to be printed.

1. In tray

Slide the paper guides firmly against the edges of the media on which you are printing.

HP Deskjet 6800 series printer User's Guide

1. Paper-width guide

2. Paper-length guide

Out tray

Printed pages are deposited in the Out tray.

1. Out tray

2. Photo/envelope feeder

Use the photo/envelope feeder to print single envelopes, small photos, and cards.

Raise the Out tray to load paper.

To prevent paper from falling out of the Out tray, pull out the Out-tray extension, and then unfold the Out-tray extension stop.

HP Deskjet 6800 series printer User's Guide

1. Out-tray extension

2. Out-tray extension stop

Do not unfold the Out-tray extension stop when printing on legal paper.

After the print job is complete, fold the Out-tray extension stop, and then push the Out-tray extension into the Out tray.

4.5 Photo/envelope feeder

Use the photo/envelope feeder to print the following documents:

• Envelopes

• Photos

• Postcards

1. Photo/envelope feeder

HP Deskjet 6800 series printer User's Guide

Envelopes

Follow these steps to use the photo/envelope feeder for single envelopes:

1. Insert the envelope with the side to be printed on facing down and the flap to the left.

2. Push the envelope into the printer as far as it will go without bending.

3. Print the envelope.

Photos

Follow these steps to use the photo/envelope feeder to print a single photo:

1. Insert the photo paper into the photo/envelope feeder with the side to be printed on facing down.

2. Gently push the photo paper into the photo/envelope feeder as far as it will go without bending.

3. Slide the photo/envelope feeder forward as far as it will comfortably go.

Note: If the photo paper touches the back of the paper tray, you have pushed

the feeder in as far as it needs to go.

HP Deskjet 6800 series printer User's Guide

4. Print the photo.

Postcards

Follow these steps to use the photo/envelope feeder to print a single postcard:

1. Insert the postcard into the photo/envelope feeder with the side to be printed on facing down.

2. Gently push the postcard into the photo/envelope feeder as far as it will go without bending.

3. Slide the photo/envelope feeder forward as far as it will go.

4. Print the postcard.

HP Deskjet 6800 series printer User's Guide

4.6 Print cartridges

Four print cartridges are available for use with the printer.

1. Black

2. Tri-color

3. Photo

4. Gray photo

Note: The availability of print cartridges varies by country/region.

Using print cartridges

Everyday printing

Use the black and tri-color print cartridges for everyday print jobs.

Quality color photos

For more vibrant colors when printing color photographs or other special documents, remove the black print cartridge and use a photo print cartridge in combination with the tri-color print cartridge.

Quality black and white photos

For outstanding black and white photographs, remove the black print cartridge and use a gray photo print cartridge in combination with the tri-color print cartridge.

Replacing print cartridges

When buying print cartridges, look for the print cartridge selection number.

You can find the selection number in these places:

• Selection number label: Look at the label on the print cartridge that you are replacing.

HP Deskjet 6800 series printer User's Guide

1. Selection number label

• Printer documentation: For a list of print cartridge selection numbers, see the reference guide that came with the printer.

• HP Inkjet Toolbox: Open the HP Inkjet Toolbox, and then select the Supplies panel.

If a print cartridge runs out of ink, the printer can operate in the ink-backup mode.

For information about installing a print cartridge, see the print cartridge installation page.

4.7 Ink-backup mode

In the ink-backup mode, the printer operates by using only one print cartridge. The ink back-up mode is initiated when a print cartridge is removed from the print cartridge cradle.

To remove a print cartridge, see the print cartridge installation page.

Ink-backup mode output

Printing in ink-backup mode slows the printer and affects the quality of printed documents.

Installed print cartridge Result

Black print cartridge. Colors are printed as grayscale.

Tri-color print cartridge. Colors print but black is grayed and is not a true black.

Photo print cartridge. Colors are printed as grayscale.

Gray photo print cartridge. Colors are printed as grayscale.

HP Deskjet 6800 series printer User's Guide

Note: It is recommended that you do not use the photo print cartridge or the gray

photo print cartridge for ink-backup mode.

Exiting ink-backup mode

Install two print cartridges in the printer to exit the ink-backup mode.

To install a print cartridge, see the print cartridge installation page.

4.8 Automatic Paper-Type Sensor

The Automatic Paper-Type Sensor automatically selects the appropriate print settings for the media that is being printed on, particularly HP media.

When the Automatic Paper-Type Sensor is engaged, the printer scans the first page of a document with a red optical sensor light to determine the best paper-type setting. After the printer determines the paper-type setting, the page is printed.

Do not place the printer in direct sunlight. Direct sunlight can interfere with the Automatic Paper-Type Sensor.

To use the Automatic Paper-Type Sensor, see the paper-type selection page.

Note: The Automatic Paper-Type Sensor is not available for documents that are

printed from the 250-Sheet Plain Paper Tray Accessory or the Auto Two-

Sided Print Accessory with Small Paper Tray.

HP Deskjet 6800 series printer User's Guide

5 Connecting to the printer

• Connecting a digital camera

• USB

• Wireless networking

• Wired networking

5.1 Printing photos from a digital camera

Learn how to print photos directly from a digital camera:

• PictBridge description

• PictBridge printing instructions

• PictBridge troubleshooting

• Using the Auto Two-Sided Print Accessory with Small Paper Tray and

PictBridge

5.2 USB

The printer connects to the computer with a Universal Serial Bus (USB) cable.

For instructions on connecting the printer with a USB cable, see the reference guide or setup poster that came with the printer.

5.3 Wireless networking

For setup information, click one of the following options:

• Wireless network basics

• Wireless security

• Installing the printer on a wireless network

HP Deskjet 6800 series printer User's Guide

For a description of the printer's wireless feature, click one of the following options:

• Wireless Status light and Signal Strength indicator

• Report Page button

• Network icon

• Wireless radio

• HP Report page

• Embedded Web server (EWS)

Other information:

• Resetting the printer to the factory defaults

• Troubleshooting

• Glossary

5.3.1 Wireless networking basics

The printer's built-in wireless communications feature allows you to connect the printer directly to an 802.11g or 802.11b Wi-Fi wireless network without the aid of an external print server.

To install the printer on a wireless network, follow the wireless installation

instructions.

Wi-Fi

802.11g and 802.11b

Wi-Fi is a wireless communications technology that allows you to connect computers and other devices (such as printers) to each other and the Internet without the use of wires. The printer is compatible with two types of Wi-Fi technology:

802.11g and 802.11b.

Both 802.11g and 802.11b operate by radio transmission in the 2.4 gigahertz per second (GHz) frequency band. 802.11g devices communicate at a maximum speed of 54 megabits per second (Mb/s). 802.11b devices communicate at a maximum speed of 11 Mb/s.

In infrastructure mode, the printer operates in either 802.11g or 802.11b mode, depending on the wireless network. In ad hoc mode, the printer defaults to 802.11b mode.

802.11a

802.11a is an emerging wireless networking technology that operates in the 5 GHz frequency band and offers communication speeds similar to those of 802.11g. The printer cannot communicate with 802.11a devices over a wireless connection.

HP Deskjet 6800 series printer User's Guide

If you have an 802.11a wireless network, you must use an Ethernet cable to connect the printer to the network's Wireless Access Point (WAP) in order to achieve a processing speed comparable to that of the 802.11a network.

To connect the printer to an Ethernet network, follow the Ethernet network

installation instructions.

Adapters and access points

Adapters

While some devices, such as the printer, have built-in Wi-Fi capability, other devices need an adapter to become Wi-Fi-enabled.

AirPort® cards are available from Apple for Macintosh products. See the card documentation for installation and configuration instructions.

Access points

A common variety of wireless network is called an infrastructure network. An infrastructure network requires the use of a Wireless Access Point (WAP).

A WAP acts as a central hub for a wireless network or as a router connecting the wireless network to another network (such as the Internet or an Ethernet network). Devices on the network communicate through the WAP.

Macintosh users may use an AirPort® Base Station as a WAP.

Reducing interference in a wireless network

The following tips will help reduce the chances for interference in a wireless network:

HP Deskjet 6800 series printer User's Guide

• Keep the wireless devices away from large metal objects, such as filing cabinets, and other electromagnetic devices, such as microwaves and cordless telephones, as these objects can disrupt radio signals.

• Keep the wireless devices away from large masonry structures and other building structures as these objects can absorb radio waves and lower signal strength.

• For an infrastructure network, position the WAP in a central location in line of sight with the wireless devices on the network.

• Keep all wireless devices on the network within range of one another.

Wireless network examples

To see some examples of wireless networks, see the wireless network examples

page.

Communication modes

There are two types of communication modes for wireless devices:

• Infrastructure mode

• Ad hoc mode

Infrastructure mode

When the printer is set to the infrastructure communication mode, the printer communicates with other devices on the network, whether the devices are wired or wireless, through a Wireless Access Point (WAP). WAPs commonly act as

routers or gateways on small networks.

In infrastructure mode, the printer automatically detects whether the wireless network uses 802.11b or 802.11g.

Ad hoc mode

When the printer is set to the ad hoc, or computer-to-computer, communication mode, the printer communicates directly with other wireless devices on the network without the use of a WAP.

HP Deskjet 6800 series printer User's Guide

The ad hoc communication mode defaults to 802.11b. Follow these steps to use

802.11g in ad hoc mode:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connection, click Wireless (802.11).

4. Click the Advanced tab.

5. Under Compatibility, clear the In an ad hoc network use 802.11b behavior check box.

6. Click Apply, and then close the EWS.

Wireless network settings

Devices (such as computers and printers) on a wireless network must share the following settings:

Network name (SSID)

A network name, or “Service Set Identifier (SSID),” identifies a particular wireless network. In order to operate on a network, a device must know the network's network name.

For an in-depth explanation of network names, see the network names page.

Network locations

A network location is a set of network settings unique to a given wireless network. A wireless device might have network locations for several wireless networks. In order to use the printer, the computer must be set to the network location for the printer's wireless network.

For example, a computer that is used both at work and at home, might have one network location for a wireless network at work and another network location for a wireless network at home.

The printer does not support multiple network locations.

For an in-depth explanation of network locations, click here.

Wireless security

Devices on a wireless network must share the same security settings.

HP Deskjet 6800 series printer User's Guide

For a description of the wireless security options available for the printer, see the

wireless security page.

Printing

Computers on the network send print jobs directly to the printer, which prints them in the order received.

The printer can accept print jobs sent simultaneously from four users.

For example, if five users each send a print job to the printer at the same time, the printer accepts four of the print jobs and rejects the fifth. The user who sent the fifth print job should wait a few minutes and then resend the print job.

5.3.2 Wireless network examples

There are three common configurations for wireless networks:

• Ad hoc

• Infrastructure

• Mixed wired and wireless

Ad hoc networks

An ad hoc network, also called a computer-to-computer network, is a type of wireless network in which devices directly communicate with each other rather than through a Wireless Access Point (WAP).

For example, a simple ad hoc wireless network might consist of a laptop and a printer communicating directly with one another.

Ad hoc networks are typically small and simple. Performance on these types of networks can degrade if more than six devices are on the network.

HP Deskjet 6800 series printer User's Guide

Infrastructure networks

On an infrastructure network, devices, such as computers and printers, communicate through a Wireless Access Point (WAP). WAPs commonly act as

routers or gateways on small networks.

For example, a simple infrastructure wireless network might consist of a laptop and a printer communicating through a WAP.

Mixed wired and wireless networks

Wireless devices often exist on a largely wired network.

In this case, a WAP is connected to the main network by an Ethernet cable plugged into the WAP's WAN port. The WAP acts as the go-between for the wired devices and the wireless devices. The wired devices communicate with the WAP over the Ethernet cable, while the wireless devices communicate with the WAP over radio waves.

For example, a mixed wired and wireless network may consist of the following:

• Several desktop computers

• A WAP connected to an Ethernet network

• A printer connected wirelessly to the WAP

In order to use the printer, a desktop PC sends a print job over the Ethernet cable to the WAP. The WAP then wirelessly transmits the print job to the printer.

HP Deskjet 6800 series printer User's Guide

5.3.3 Network locations

A network location is a set of network settings unique to a given wireless network.

Many wireless devices have configuration utilities that allows the device to have network locations for several wireless networks. In order to use the printer, the computer must be set to the network location for the printer's wireless network.

Use the Network control panel to create and edit network locations.

Note: Not all wireless devices support multiple network locations.

The printer only supports one network location.

Example

A person uses the same wireless-enabled laptop at work and at home. They have one wireless network at work, and another wireless network at home.

Each network has a unique set of wireless settings. The person creates the following network locations on the laptop:

• at_work: Contains the network settings for the office wireless network

• at_home: Contains the network settings for the home wireless network

Where the wireless network is Network location settings

Office

at_work

• Network name: office

• Communication mode: infrastructure

• Security: WPA

HP Deskjet 6800 series printer User's Guide

Where the wireless network is Network location settings

Home

at_home

• Network name: home

• Communication mode: ad hoc

• Security: WEP

When the laptop is being used at work, the person must set the network location to at_work in order to connect to the office network.

Conversely, the laptop must be set to the at_home network location when the person is at home and wants to connect the laptop to the home network.

5.3.4 Network name (SSID)

A network name, or “Service Set Identifier (SSID)”, identifies a particular wireless network. In order to operate on a network, a device must know the network's network name.

A wireless network only has one network name.

A given location, such as an office, may have several wireless networks, each with a different network name. Wireless devices use network names to identify overlapping wireless networks.

Example

The printer is in an office with two wireless infrastructure networks. Each network has a Wireless Access Point (WAP).

Note: In this example, both wireless networks have the same security settings.

HP Deskjet 6800 series printer User's Guide

1. Network name equals “network_1”

2. Network name equals “network_2”

The network name for one wireless network is network_1. The network name for the other wireless network is network_2.

The printer receives signals from both networks, network_1 and network_2.

The printer is configured for network_1

The printer's network name (SSID) setting has been configured for network_1. The printer can only communicate to network_1. In other words, the printer can only accept print jobs from network_1.

The printer communicates with network_1.

The laptop is configured for network_2

The laptop's network name (SSID) settings have been configured for network_2. The laptop is unable to communicate with the printer and cannot send print jobs to the printer.

The laptop cannot communicate with the printer.

The laptop is reconfigured for network_1

The laptop's network name (SSID) settings have been reconfigured for network_1. The laptop is able to communicate with the printer and is ready to send print jobs to network_1.

HP Deskjet 6800 series printer User's Guide

The laptop and the printer can communicate.

5.3.5 Wireless security

The printer can be configured for several wireless security options depending on the type of wireless network of which the printer is part.

Infrastructure networks

• WPA

• WEP

• Open system

Ad hoc networks (computer-to-computer)

• WEP

• Open system

Wireless security basics

For more information about wireless security, see the authentication and encryption

page.

5.3.6 Authentication and encryption

Wireless security is a complex and developing topic. This page gives a brief overview of the basics involved in making a wireless network secure.

In the simplest terms, wireless security involves two strategies: authentication and encryption.

A wireless security method, such as WEP or WPA, involves varying levels of authentication and encryption.

HP Deskjet 6800 series printer User's Guide

Authentication

Definition

Authentication verifies the identity of a user or device before granting access to a network, making it more difficult for unauthorized users to access network resources.

In order to be authenticated and allowed to use a network, a device must supply a known password to other devices on the network. If the device cannot supply the correct password, then it will not be able to use other devices on the network.

Types of authentication

The printer supports three types of authentication. Each type of authentication has its benefits and limitations.

Authentication type Description Benefits Limitations

Devices on a

Shared Key

WPA/PSK

network identify themselves with the network name (SSID) only.

Devices use a shared master secret to identify themselves as authorized members of the network.

Devices use a single pre-shared key (PSK) to identify themselves as authorized members of the network and to generate an encryption key.

Least complicated strategy.

Convenient to use in conjunction with WEP, since a WEP key can serve as the shared authentication key.

The pre-shared key and the encryption keys are not identical.

Allows smaller networks to use WPA without the need for an authorization server.

Provides little protection against unauthorized users.

All devices must have the key.

The shared key does not change automatically.

All devices must have the key.

HP Deskjet 6800 series printer User's Guide

Encryption

Definition

Encryption involves using a password to encode data sent over a wireless network in order to make the data unintelligible to eavesdroppers. Only devices that know the password can decode the data.

Types of encryption

The printer supports four types of encryption. Each type of encryption has its benefits and limitations.

Encryption type Description Benefits Limitations

WEP encryption

Devices on a network do not encrypt data.

Devices on a network share a password, called a “WEP key” to encode and decode data.

Least complicated strategy.

Simplest strategy that provides encryption.

Provides no protection against eavesdroppers.

All devices must have the key.

The WEP key does not change automatically.

WEP encryption provides less security than both AES or TKIP.

HP Deskjet 6800 series printer User's Guide

Encryption type Description Benefits Limitations

Advanced Encryption Standard (AES) is a U.S. government sponsored encryption method

AES

TKIP

that uses a complex algorithm called “Rijndael.”

AES uses encryption keys to encode data. AES automatically changes the encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

Temporal Key Integrity Protocol (TKIP) uses encryption keys to encode data. TKIP automatically changes the encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

Since the encryption key changes automatically, the data is more difficult for eavesdroppers to decode.

All devices must have the key.

5.3.7 Wi-Fi Protected Access (WPA)

Wi-Fi Protected Access (WPA) provides security by doing the following:

• Encrypting data sent over radio waves from one wireless device to another wireless device

• Controlling access to network resources through authentication protocols

Only devices that share the same WPA settings as the printer will be able to communicate with the printer.

HP Deskjet 6800 series printer User's Guide

For example, if the printer's network uses WPA, only devices that have the same WPA settings as the printer will be able to use the printer.

WPA provides better security than WEP.

WPA is a network feature

WPA is an optional wireless network feature. Not all wireless networks use WPA.

Configure the printer for WPA only if the printer's network uses WPA. The printer's WPA settings must match the network's settings.

If the printer's network does not use WPA, then do not configure the printer to use WPA.

If you do not know if your network uses WPA, consult the configuration utility for your computer's NIC card or your network's Wireless Access Point (WAP).

Encryption

WPA uses encryption keys to encode data.

The printer supports two types of WPA encryption: TKIP and AES.

For more information about TKIP and AES, see the authentication and encryption

page.

Configuring the printer to use WPA

Follow these steps to configure the printer to use WPA:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connections, click Wireless (802.11).

4. On the Wireless Setup tab, click the Start Wizard button, and then follow the onscreen instructions

5. After configuring the printer, close the EWS.

5.3.8 Wired equivalent privacy (WEP)

Wired Equivalent Privacy (WEP) provides security by encrypting data sent over radio waves from one wireless device to another wireless device.

WEP can also provide security through authentication. For more information about authentication and encryption, see the authentication and encryption page.

WEP encodes the data sent across the network making the data unintelligible to eavesdroppers. Only devices that share the same WEP settings as the printer will be able to communicate with the printer.

HP Deskjet 6800 series printer User's Guide

For example, if the printer's network uses WEP, only devices that have the same WEP settings as the printer will be able to use the printer.

WEP is a network feature

WEP is an optional wireless network feature. Not all wireless networks use WEP.

Configure the printer for WEP only if the printer's network uses WEP. The printer's WEP settings must match the network's settings. If your network has WEP, you must use an Ethernet cable to connect the printer to the network in order to install the printer software.

If the printer's network does not use WEP, then do not configure the printer to use WEP.

If you do not know if your network uses WEP, consult the configuration utility for your computer's NIC card or your network's Wireless Access Point (WAP).

WEP keys

Devices on a WEP-enabled network use WEP keys to encode data.

WEP keys can also be used for authentication.

After creating a set of WEP keys, record and store the keys in a secure location. You may not be able to retrieve the WEP keys if you lose them.

Caution: If you lose the WEP keys, you will not be able to add a new device to your network without reconfiguring the WEP settings for every device on the network.

A WEP-enabled network might use multiple WEP keys. Each WEP key is assigned a key number (such as Key 2). Each device on the network must recognize all the network's WEP keys and the key number assigned to each WEP key.

Configuring the printer to use WEP

Follow these steps to configure the printer to use WEP:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connections, click Wireless (802.11).

4. On the Wireless Setup tab, click the Start Wizard button, and then follow the onscreen instructions

5. After configuring the printer, close the EWS.

HP Deskjet 6800 series printer User's Guide

5.3.9 Open system

A wireless network that does not use any authentication or encryption method is referred to as an “open system.”

An can still have a minor level of security if the network's wireless access point(s) does not broadcast the network's network name (SSID). A device trying to join the network must then know the network name before connecting.

For more information about network names, see the network name (SSID) page.

An is highly vulnerable to eavesdropping and intrusion.

Configuring the printer for an open system

Follow these steps to configure the printer for an open system:

1. Open the printer's embedded Web server (EWS).

2. Click the Networking tab.

3. Under Connections, click Wireless (802.11).

4. On the Wireless Setup tab, click the Start Wizard button, and then follow the onscreen instructions

5. After configuring the printer, close the EWS.

5.3.10 Installing the printer on a wireless network

For instructions on installing the printer on a wireless network, see the network guide that came with the printer.

5.3.11 Wireless Status light

The Wireless Status light indicates the status of the printer's internal wireless communications radio.

State of the Wireless Status light Printer status

Able to receive and transmit data wirelessly.

HP Deskjet 6800 series printer User's Guide

State of the Wireless Status light Printer status

Is not able to receive and transmit data wirelessly.

Off

Receiving data.

Flashing

Signal Strength indicator

The Signal Strength indicator shows the strength of the radio signal that the printer is receiving. When all bars are illuminated, the signal is strong. When no bars are illuminated, the signal is weak.

5.3.12 Report Page button

Use the Report Page button to do the following:

• Print an HP Report page

• Reset the printer to the factory defaults

HP Deskjet 6800 series printer User's Guide

1. Report Page button

5.3.13 Network icon

The Network icon illuminates when the printer is connected to:

• An Ethernet network

• An active wireless network

• An active wireless direct-connection to a computer or other wireless device

Status of the icon

Off

Status of the printer network connection

Connected to either an Ethernet network or a wireless network.

Not connected to an Ethernet network or a wireless network.

HP Deskjet 6800 series printer User's Guide

5.3.14 Wireless radio

The printer has an internal wireless radio for wireless communication.

How the wireless radio works

The wireless radio broadcasts on the 2.4 GHz frequency whenever the wireless radio is powered on and enabled.

The wireless radio automatically turns off when the printer is powered off or unplugged from a power source.

If the printer is connected to an active Ethernet network with an Ethernet cable, the wireless radio remains active, but the printer does not attempt to make a wireless connection.

Note: USB connections have no effect on the radio's functionality.

Wireless Status light

The Wireless Status light indicates the status of the wireless radio. For a description of the Wireless Status light, see the Wireless Status light page.

Disabling and enabling the wireless radio

Disabling the radio turns the wireless radio off. When disabled, the wireless radio sends no signals even if the printer is powered on.

Enabling the radio turns the wireless radio on. When enabled, the wireless radio sends signals if the printer is powered on.

Disabling the wireless radio

Follow these wireless steps to disable the radio:

1. Verify that the printer is powered on and is idle.

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button once, and then press the Resume button once.

4. Release the Report Page button.

Enabling the wireless radio

Follow these steps to re-enable the wireless radio:

1. Verify that the printer is powered on and is idle.

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button once.

4. Release the Report Page button.

HP Deskjet 6800 series printer User's Guide

5.3.15 HP Report page

The HP Report page supplies useful information about the printer's wireless,

wired, and PictBridge connections.

Printing an HP Report page

To print an HP Report page, verify that the printer is powered on and idle, and then press the Report Page button once.

If the printer has just been connected to a network, wait a few minutes before printing the HP Report page to allow the printer to obtain valid settings.

Selecting the language

The default language for the HP Report page is English. Follow these steps to print the page in another language:

1. Press the Report Page button to print the English version of the page.

2. On the lower portion of the page, find the language that you want.

3. To print the page in that language, follow the instructions that correspond to the language.

For example, to print the page in French, press and hold down the Report Page button, press the Resume button twice, and then release the Report Page button.

Understanding the HP Report page

The HP Report page lists the following information that you might frequently need to know:

General information

General information applies to both Ethernet and wireless networks:

HP Deskjet 6800 series printer User's Guide

Item Meaning

The printer's network status:

Network Status

Active Connection Type

URL

Hardware Address (MAC) The printer's Media Access Control (MAC) address.

Firmware Revision

Host Name The printer's host name on the network.

IP Address The printer's current IP address on the network.

Subnet Mask The printer's subnet mask.

Default Gateway The printer's gateway address.

Configuration Source

DNS Server

mDNS

Admin Password

• Ready: The printer is ready to print.

• Offline: The printer is not connected to a network.

The type of network the printer is connected to:

• Wired: The printer is connected to an Ethernet network.

• Wireless: The printer is connected to a wireless network.

• Disabled: The printer is not connected to a network.

The address to use in order to open the printer's

embedded Web server.

Revision number of the printer's internal software.

This item may be requested by HP Service and Support.

How the printer obtained its IP address:

• Automatic: AutoIP or DHCP

• Manual: Static IP address

The IP address of the printer's domain name server. Not Specified means that no IP address has been set. This setting does not apply to the printer.

The printer's mDNS service name on the network.

This name is used by Apple Rendezvous to identify the printer on Mac OS X v10.2.3 and higher.

Indicates whether the printer's embedded Web server is password protected.

• Set: A password is required.

• Not Set: A password is not required.

HP Deskjet 6800 series printer User's Guide

Item Meaning

The network link configuration:

• 802.11

Link Config

802.11 wireless

The 802.11 wireless information applies only to the printer's wireless connection:

Item Meaning

Wireless Status

Communication Mode

Network Name (SSID) The SSID setting to which the printer is set.

Signal Strength (1-5 highest)

• 10T-Full

• 10T-Half

• 100TX-Full

• 100TX-Half

The printer's wireless network status:

• Connected: The printer is connected to the wireless network.

• Disconnected: The printer is not connected to the wireless network.

• Disabled: The wireless radio is off and the printer is connected to an Ethernet network.

The communication mode to which the printer is configured.

• Infrastructure

• Ad hoc

The strength of the 802.11 radio signal the printer is receiving:

• 1 through 5: 5 indicates an excellent signal; 1 indicates a poor signal.

• Not applicable: The printer is set to ad hoc communication mode or the wireless network is disabled.

HP Deskjet 6800 series printer User's Guide

Item Meaning

One of several pre-set frequencies at which

802.11b-enabled devices communicate in order to reduce interference.

Channel

Authentication Type

Encryption

Access Point HW address

The number of channels available varies by country/region.

Not applicable means that the wireless network is disabled.

The printer's authentication setting:

• Open System: No authentication is being used.

• Shared Key: The printer is using a WEP key for authentication.

• WPA-PSK: Authentication that uses a PreShared Key (PSK). Used as part of WPA for small networks.

• None: No authentication is in use.

• 64-bit WEP: Printer is configured with a fivecharacter or 10-digit WEP key.

• 128-bit WEP: Printer is configured with a 13character or 26-digit WEP key.

• AES: An encryption method that can be used with WPA.

• TKIP: An encryption method that can be used with WPA.

• None: No encryption is being used.

The MAC address of the Wireless Access Point

(WAP) for the printer's network. This setting applies

only to infrastructure networks. Not applicable means that the printer is set to ad hoc communication mode.

Miscellaneous

The Miscellaneous section contains information that applies to Ethernet networks, wireless connections, and PictBridge connections:

HP Deskjet 6800 series printer User's Guide

Item Meaning

Number of packets sent without error.

Total Packets Transmitted

Total Packets Received

PictBridge Status

PictBridge Last Error

This item may be requested by HP Service and Support.

Number of packets received without error.

This item may be requested by HP Service and Support.

• Connected: The printer is connected to a digital camera.

• Error: Something is wrong with the PictBridge connection.

The last known error to occur in the printer PictBridge function since the printer was last turned on.

5.3.16 Embedded Web server (EWS)

The embedded Web server (EWS) provides a simple way to manage your printer on a network.

Use the printer's EWS to do the following:

• Check the printer's status.

• Adjust the printer's network configuration.

• Check estimated ink levels in the print

cartridges.

• View network statistics.

• Configure the printer's wireless security

settings.

• Visit HP's Web site for support information and

to purchase supplies.

Caution: It is recommended that the printer and the computers that use it be on the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Before using the EWS, verify that the printer and the computer are powered on and connected to the network.

Follow these steps to open the EWS:

1. Launch your Internet browser.

HP Deskjet 6800 series printer User's Guide

Use Microsoft Internet Explorer 5.0 or higher, Netscape 4.75 or higher, or Apple Safariâ„¢.

2. Enter the printer's IP address in the browser's address box.

Note: If your computer uses a proxy server to access the Internet, you might need

to configure your browser to by-pass the proxy server in order to access the EWS.

If you do not know the printer IP address, print an HP Report page.

Note: For instructions on using the printer's EWS, see the online help. To open

the online help, click Help under the Other Links heading.

Caution: Use caution when changing the print server's wireless network settings; you may lose your connection. If you lose your connection, you may need to use the new settings to reconnect. If the printer loses its network connection, you may need to reset it to factory defaults and reinstall the software.

5.3.17 Resetting the printer to the factory default settings

Once the printer is configured for a network, its configuration settings are saved in its memory.

Resetting the printer to its factory default settings will clear all the settings from the printer's memory for your network. This should only be done as a last resort when troubleshooting the printer.

Resetting the printer to its factory default settings may require you to reinstall the printer software. Additionally, you will also have to reconfigure the printer's security settings.

The printer's default settings are:

Option Default setting

Communication mode Ad hoc

Network Name (SSID) hpsetup

Encryption None

Wireless radio On

EWS administrator password [blank]

Follow these steps to reset the printer to the factory default settings:

1. Verify that the printer is powered on.

HP Deskjet 6800 series printer User's Guide

2. Press and hold down the Report Page button.

3. While holding down the Report Page button, press the Cancel button three times.

4. Release the Report Page button.

5.3.18 Networking glossary

numbers

10/100 Base-T: A technical term for Ethernet. 10/100 refers to the speed at which the Ethernet network functions. 10 indicates 10 megabits per second (Mb/s) for normal Ethernet, and 100 indicates 100 Mb/s for Fast Ethernet.

802.11a: A type of wireless networking that provides up to 54 Mb/s transmission in the 5 GHz band.

802.11b: A type of wireless networking that provides up to 11 Mb/s transmission (with a fallback to 5.5, 2 and 1 Mb/s) in the 2.4 GHz band.

802.11g: A type of wireless networking that provides up to 54 Mb/s transmission in the 2.4 GHz band.

Ad hoc network: A type of wireless network in which devices directly communicate with each other rather than through a Wireless Access Point (WAP). Ad hoc networks are typically small and simple (for example, two wireless PCs or a wireless PC and a wireless printer). Performance on these types of networks can degrade if more than six devices are on the network. Ad hoc networks are also known as peerto-peer networks, independent basic service stations (IBSS), or direct-connect wireless networks.

AES: Advanced Encryption Standard (AES) is a U.S. government sponsored encryption method that uses a complex algorithm called “Rijndael.” AES uses encryption keys to encode data. AES automatically changes the encryption keys after a certain time interval, thus making the wireless network less vulnerable to eavesdropping.

Authentication: Authentication is a wireless network security strategy. On a network with authentication, devices use a shared key as a password and communicate only with devices that know the key. Authentication does not encrypt the data sent between wireless devices. Authentication can be used in conjunction with WEP. Authentication keys and WEP keys can be identical.

AutoIP: A process by which a device on a network automatically assigns an IP address to itself.

HP Deskjet 6800 series printer User's Guide

BOOTP: Bootstrap Protocol (BOOTP) is an Internet protocol that enables a device to discover its own IP address, the IP address of a BOOTP server on the network, and a file to be loaded into memory to boot the machine. This enables the device to boot without requiring a hard or floppy disk drive.

Broadcast packet: A packet sent from one device on a network to all devices on the network.

Channel: One of several pre-set frequencies at which 802.11b-enabled devices communicate in order to reduce interference. The number of channels available varies by country/region.

DHCP (Dynamic Host Configuration Protocol): A protocol used to automatically assign an IP address to each device on a network.

EAP: Extensible Authentication Protocol (EAP) is a general protocol for authentication that also supports multiple authentication methods, such as token cards, one-time passwords, certificates, and public key authentication. WPA uses EAP.

Encryption: A network security that encodes the data sent across a wireless network making the data unintelligible to eavesdroppers. The printer supports WEP, TKIP, and AES.

Encryption keys: A sequence of characters or digits that a wireless device uses to encode data. Encryption keys can be static (as they are in WEP) or dynamic (as they are in WPA).

Ethernet: A popular form of wired computer networking for Local Area Networks.

Ethernet cable: There are two types of Ethernet cables. A straight-through cable is the most common and is used to connect devices on a network to a hub or router. A crossover cable is used to connect two devices that have Ethernet ports but that are not hubs or routers. Use a CAT-5 cable with an RJ-45 plug to connect the printer to an Ethernet network.

Firewall: A combination of hardware and software tools that protects a network from unwanted entry.

HP Deskjet 6800 series printer User's Guide

Gateway: A dedicated device (router or computer) that connects two different networks. For example, a computer on an Ethernet network may act as a gateway between the network and the Internet.

Host name: The name by which the printer identifies itself on the network. The printer's host name appears on the HP Report page. Use the host name to open the printer's embedded Web server (EWS).

Hub: A simple device that acts as the center of an Ethernet network. Other devices on the network are connected to the hub.

ICS (Internet Connection Sharing): A Windows program that allows a computer to act as a gateway between the Internet and a network. ICS uses DHCP to assign IP addresses. See Windows documentation for more information about ICS.

Internet Sharing: A Macintosh OSX program that allows a computer to act as a gateway between the Internet and a network. See Macintosh documentation for more information about Internet Sharing.

IP address (Internet Protocol address): A unique number that identifies a device on a network. The IP address is often automatically assigned by DHCP or AutoIP. However, a device can be manually assigned a static IP address.

Infrastructure network: A type of wireless network in which devices communicate with each other through a Wireless Access Point (WAP), such as a wireless network hub, router, or gateway.

LAN (Local Area Network): A high-speed type of computer network that connects devices that are a relatively short distance from one another. An Ethernet network is one type of LAN.

MAC address (Media Access Control address): The hardware address for a device on a network. The printer's MAC address appears on the HP Report page.

Mb/s (megabits per second): The measure for the rate at which a network functions. For example, 1 Mb/s equals 1,000,000 bits per second (or 125,000 bytes per second).

HP Deskjet 6800 series printer User's Guide

mDNS: As an alternative to a Domain Name Server, a device issues a Multicast Domain Name Server (mDNS) notification to provide information regarding its service. The notification includes the type of service (such as printing), the name of the service (such as “your printer”), IP and port addresses, and other necessary information. Each device on the network receives the notification and stores the information in a personal DNS server.

Network name: A network name is an alphanumeric, case-sensitive character string that provides basic access control to a wireless network. A network name is also known as a “Service Set Identifier (SSID).”

Packet: A message sent from one device on a network to other devices on the network.

Protocol: A language that devices on a network use to communicate with each other. A popular network protocol is TCP/IP.

RJ-45: The type of plug at the end of an Ethernet cable.

Router: A complex networking device that directs packets from one network to another network. A router can act as a gateway between a LAN and the Internet.

Static IP address: An IP address that is manually assigned to a device on a network. A static IP address remains fixed until changed manually. Alternative methods for assigning IP address are DHCP and AutoIP.

Subnet: A small network that acts as part of a large network. It is recommended that the printer and the computers that use the printer all be on the same subnet.

Subnet mask: A number that identifies the IP addresses that belong to a subnet.

Switch: A network device that manages network traffic in order to minimize collisions and maximize speed.

TCP/IP: Transmission Control Protocol/Internet Protocol (TCP/IP) is the network communication protocol used on the Internet. The printer's built-in networking feature supports LANs that use TCP/IP.

TKIP: Temporal Key Integrity Protocol (TKIP) is an encryption method used in WPA.

HP Deskjet 6800 series printer User's Guide

Unicast packet: A packet sent from one device on a network to another device on the network.

WEP: Wired Equivalent Privacy (WEP) provides security by encrypting data sent over radio waves from one wireless device to another wireless device. WEP encodes the data sent across the network making the data unintelligible to eavesdroppers. Only devices that share the same WEP settings as the printer will be able to communicate with the printer. WEP depends on encryption keys that are static and provides less security than WPA.

WEP key: A WEP key, or encryption key, is a sequence of alphanumeric characters or hexadecimal digits. After creating a WEP key, you must remember it or store it in a secure location. You may not be able to retrieve the WEP key if you lose it. A WEP key is either 64 or 128 bits long. The first 24 bits of the key are provided automatically. When creating the WEP key, the person creating the key provides the remaining bits (40 bits in the case of a 64-bit key, or 104 bits in the case of a 128-bit key).

Wireless Access Point (WAP): A Wireless Access Point (WAP) is a device through which devices (for example, computers and printers) on an infrastructure wireless network communicate with one another. A WAP is also called a base station.

Wireless profile: A wireless profile is a collection of wireless network settings that applies to a particular wireless network. For example, a wireless LAN card can have one profile for a home network and another profile for an office network. When installing a device on a network, be sure to select the appropriate profile.

WPA: Wi-Fi Protected Access (WPA) provides security by encrypting data sent over radio waves from one wireless device to another wireless device and by controlling access to network resources through authentication protocols. Only devices that share the same WPA settings as the printer will be able to communicate with the printer. WPA uses encryption keys that change frequently. WPA provides better security than WEP.

5.4 Wired Ethernet networking

For setup information, click one of the following options:

• Ethernet basics

HP Deskjet 6800 series printer User's Guide

• Installing the printer on an Ethernet network

For a description of the printer's Ethernet feature, click one of the following options:

• Ethernet lights

• Report Page button

• Network icon

• HP Report page

• Embedded Web server (EWS)

Other information:

• Resetting the printer to the factory defaults

• Troubleshooting

• Glossary

5.4.1 Ethernet basics

The printer's built-in Ethernet feature allows you to connect the printer directly to a 10/100 Base-T Ethernet network without the aid of an external print server.

To install the printer on an Ethernet network, follow the Ethernet installation

instructions.

Hardware

Hubs, switches, and routers

On an Ethernet network, devices, such as computers and printers, are each connected to a network hub, switch, or router.

Hubs, switches, and routers may look similar, but there are important differences:

• Hubs are passive. Other devices on the network plug into the hub in order to communicate with one another. A hub does not manage the network.

• A switch allows devices on a network to communicate directly with one another in a smooth and efficient manner. A switch monitors and directs network traffic in order to allow each transmission the most possible bandwidth. By monitoring network traffic, a switch minimizes collisions and maximizes speed.

• Routers primarily connect different networks (for example, connecting a home network to the Internet). Routers are active. Routers have network administration tools, such as firewalls and DHCP. A router can act as a

gateway, while a hub and a switch cannot.

Cables

Use a CAT-5 Ethernet cable to connect the printer to an Ethernet network. Ethernet cables have an RJ-45 plug.

HP Deskjet 6800 series printer User's Guide

1. RJ-45 plug

Network communication

TCP/IP

Devices on a network communicate with one another using a “language” called a

protocol. The printer is designed to operate on networks that use a popular protocol

called TCP/IP.

IP address

Each device on a network identifies itself with a unique IP address. Most networks use a software tool, such as DHCP or AutoIP, to automatically assign IP addresses.

Internet connections

Networks may or may not be connected to the Internet.

If you place the printer on a network connected to the Internet, it is recommended that you use a gateway so that the printer's IP address is assigned through DHCP.

A gateway can either be a router or a Macintosh OSX computer running Internet

Sharing. For more information about Internet Sharing, see the documentation that

came with the computer.

Rendezvous

Rendezvous® is a networking feature available with Mac OS X v10.2 and higher.

Rendezvous allows you to create instant IP-based wired or wireless networks of computers and devices without any configuration.

For more information about Rendezvous, see the documentation that came with your computer.

Note: Hewlett-Packard supports Rendezvous for Mac OS X v 10.2.3 and higher.

HP Deskjet 6800 series printer User's Guide

Ethernet network examples

To see some examples of Ethernet networks, see the Ethernet network examples page.

Printing

Computers on the network send print jobs directly to the printer, which prints them in the order received.

The printer can accept print jobs sent simultaneously from four users.

5.4.2 Ethernet network examples

These are some common Ethernet network configurations:

Shared Internet connection with a router acting as a gateway

In this example, a router manages the network connections and acts as a

gateway between the network and the Internet.

Shared Internet connection with a computer acting as a gateway

In this example, the network devices are connected to a hub. A Macintosh OSX computer on the network acts as the gateway between the network and the Internet. The gateway computer uses Internet Sharing to manage the network connections and provide Internet access to the other devices.

HP Deskjet 6800 series printer User's Guide

DSL or cable Internet connection without a gateway

This example looks similar to the first example. However, in this example, the network devices are connected to a hub, rather than a router. The hub is directly connected to the Internet.

Caution: HP does not recommend this configuration. If possible, use a gateway to manage your network's Internet access in order to limit exposure to viruses and guard against unwanted entry.

Ethernet network without an Internet connection

In this example, the network devices are connected to a hub. Devices use AutoIP to obtain IP addresses.

5.4.3 Installing the printer on an Ethernet network

Installing the printer on an Ethernet network is a two-part process.

First you must connect the printer to the network. Then you must install the printer software on each computer that will use the printer.

• Connecting the printer to an Ethernet network

• Installing the printer software

5.4.4 Connecting the printer to an Ethernet network

Follow these steps to connect the printer to an Ethernet network:

1. If necessary, set up the printer hardware.

For printer hardware setup instructions, see the setup poster that came with the printer.

HP Deskjet 6800 series printer User's Guide

2. Verify that the printer is powered on.

3. Connect the Ethernet cable to an available port on the network hub or router.

Note: Do not plug the Ethernet cable into a port labeled WAN or Uplink.

4. Connect the Ethernet cable to the Ethernet port on the back of the printer.

Note: The printer's wireless radio is disabled when a Ethernet cable is

connected to the printer.

5. Do one of the following:

State of the Link light Task

Go to step 6.

Off

6. Print an HP Report page.

7. Install the printer software on each computer that will use the printer.

Caution: It is recommended that the printer and the computers that use it be on the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Repeat steps 2 through 4. If the lights are still off, then verify the following items:

• The printer is powered on.

• The network hub or router is powered on.

• All cable connections are secure.

• You are using an Ethernet cable.

HP Deskjet 6800 series printer User's Guide

5.4.5 Installing the printer software

Before installing the printer software on a networked computer, verify the following items:

• The printer is set up and powered on.

• The network hub, switch, or router is powered on and functioning properly.

• All computers on the network are powered on and connected to the network.

• The printer is installed on the network.

Software installation

For instructions on installing the printer software, see the network guide that came with the printer.

5.4.6 Ethernet lights

The printer's Ethernet lights indicate the status of the printer's Ethernet connection.

Link light

The Link light is solid when the printer is connected to an Ethernet network and powered on.

State of the Link light State of the printer

Connected to an Ethernet network and powered on.

The printer's wireless radio is disabled when a Ethernet cable is connected to the printer.

Off

Not connected to an Ethernet network or powered off.

Activity light

The Activity light flashes when the printer is receiving or transmitting data over the Ethernet connection.

HP Deskjet 6800 series printer User's Guide

State of the Activity light State of the printer

Flashing

Receiving or transmitting data over the Ethernet connection.

Off

Not receiving or transmitting data over the Ethernet connection.

HP Deskjet 6800 series printer User's Guide

6 Printing photos from a computer

Select the type of photograph that you want to print:

Borderless Photos

Small borderless photo Large borderless photo Panoramic borderless photo

Photos with a white border

Small photo

with a white border

Enhancing your photos

Learn how to enhance your photographs by using the printer's photo printing

features.

PictBridge

Use the printer PictBridge port to print photos directly from a digital camera.

Large photo

with a white border

Panoramic photo

with a white border

6.1 Enhancing your photos

The printer software offers several features to make printing digital photos easier and improve photo quality:

• Use the HP digital photography options to touch up photos.

• Achieve the highest resolution with Maximum dpi.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

HP Deskjet 6800 series printer User's Guide

Learn how to add professional touches to your digital photographs:

• Use the photo print cartridge for great colors.

• Use these software options for advanced color settings:

• Color options

• CMYK settings

• Advanced color management

• Use the gray photo print cartridge for outstanding black-and-white photos.

• Print black-and-white photos.

• Print to the edges of the photo paper with borderless printing.

To prevent photo paper from curling, follow the photo paper storage guidelines.

6.2 Printing digital photographs

The printer has several features to improve the quality of digital photographs.

Accessing the digital photography options

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

3. Click the Digital Photo tab.

HP Deskjet 6800 series printer User's Guide

Using the digital photography options

1. Options Menu: Select from the following options:

• Red eye removal: Click On to remove or reduce red-eye in the photograph.

• Digital flash: Adjust the exposure in dark areas of photos to bring out detail. Click Auto to allow the printer driver to automatically balance lightness and darkness.

• Contrast enhancement: Adjust the contrast to your preference. Click Auto to allow the printer driver to automatically balance the contrast.

• SmartFocus: Enhance the image quality and clarity. Click On to allow the printer driver to automatically sharpen details in the image.

• Smoothing: Soften an image. Click Auto to allow the printer driver to automatically set the level of smoothing for the image.

• Sharpness: Adjust the image sharpness to your preference. Click Auto to allow the printer driver to automatically set the level of sharpening for the image.

6.3 Maximum dpi

The Maximum dpi print quality setting offers 4800 x 1200 optimized dpi printing.

HP Deskjet 6800 series printer User's Guide

The 4800 x 1200 optimized dpi print mode is the highest quality resolution for this printer. When 4800 x 1200 optimized dpi is selected in the printer driver, the tri-color print cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200 optimized dpi color and 1200-input dpi). If a photo print cartridge is also installed, the print quality is enhanced. A photo print cartridge can be purchased separately if it is not included with your printer.

Follow these steps to print in the 4800 x 1200 optimized dpi mode:

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

3. In the Paper Type drop-down list, click Photo Paper, and then click the appropriate photo paper type.

4. In the Quality drop-down list, click Maximum dpi.

5. Select any other print settings that you want, and then click Print.

6.4 Saving money when printing photos

HP Everyday Photo Paper

To save money and ink when printing photos, use HP Everyday Photo Paper, Semigloss and set the Print quality to Normal.

HP Deskjet 6800 series printer User's Guide

HP Everyday Photo Paper, Semi-gloss is designed to create quality photos with less ink.

Note: For higher-quality photos, use HP Premium Plus Photo paper and set the

Print quality to Best or Maximum dpi.

6.5 Photo print cartridge

The photo print cartridge, used in conjunction with the tri-color print cartridge, provides six-ink, virtually grain-free photos that have exceptional fade resistance.

The photo print cartridge can be purchased separately if it is not included with your product.

Installing the photo print cartridge

To install the photo print cartridge, remove the black print cartridge from the printer, and then install the photo print cartridge in the compartment on the right of the print cartridge cradle.

For more information, see the print cartridge installation page.

Using the photo print cartridge

Follow these steps to print in the six-ink color print mode:

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

3. Select the appropriate photo paper type from the Paper Type drop-down list.

4. Select one of the following print-quality modes from the Quality drop-down list.

• Normal

• Best

• Maximum dpi

5. Select any other print settings that you want, and then click Print.

HP Deskjet 6800 series printer User's Guide

Storing the photo print cartridge

To maintain the health of the print cartridge, follow the print cartridge storage

guidelines.

6.6 Using color options

Adjusting the color options causes the printed colors to differ from the colors that appear on your computer monitor.

Follow these steps to set color options:

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

3. Verify that ColorSmart/sRGB is selected in the Color drop-down list.

4. Click the Color Options tab.

HP Deskjet 6800 series printer User's Guide

5. Adjust the Saturation, Brightness, and Color Tone to affect how overall colors are printed.

6. Select any other print settings that you want, and then click Print.

6.7 CMYK settings

Follow these steps to specify the CMYK settings:

1. Open the Print dialog box.

2. Click the Paper Type/Quality tab.

3. Click the CMYK tab.

HP Deskjet 6800 series printer User's Guide

4. Adjust the Cyan, Magenta, Yellow, and Black sliders to specify the level of each color that is used in printing.

5. Select any other print settings that you want, and then click Print.

6.8 Advanced color management

Color management defines the range of colors that can be printed. The printer software translates the colors of your document from their current color settings to the color-management option that is selected.

Follow these steps to select a color-management option:

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

HP Deskjet 6800 series printer User's Guide

3. In the Color drop-down list, click one of the following options:

• AdobeRGB: When printing from a professional application with AdobeRGB, turn off the color management in the application and allow the printer software to manage the color space. Use the AdobeRGB setting for documents or photos that were originally created in the AdobeRGB color space.

• ColorSync: This option allows the printer driver to manage the color of the document.

• Managed by application: This option allows the application from which you are printing to manage the color of the document.

4. Select any other print settings that you want, and then click Print.

6.9 Gray photo print cartridge

The gray photo print cartridge, used in conjunction with the tri-color print cartridge, prints high-quality black-and-white photographs.

HP Deskjet 6800 series printer User's Guide

The gray photo print cartridge can be purchased separately if it is not included with your product.

Installing the gray photo print cartridge

To install the gray photo print cartridge, remove the black print cartridge from the printer, and then install the gray photo print cartridge in the compartment on the right of the print cartridge cradle.

For more information, see the print cartridge installation page.

Using the gray photo print cartridge

To use the gray photo print cartridge, follow the steps to print a black-and-white

photo.

Storing the gray photo print cartridge

To maintain the health of the print cartridge, follow the print cartridge storage

guidelines.

6.10 Printing black-and-white photos

You can perform the following tasks with the printer:

• Print a black-and-white photo

• Print a color photo in black-and-white

For great black-and-white photos, install a gray photo print cartridge and a tri-color printer cartridge in the printer.

Printing a black-and-white photo

To print a photo that is already black-and-white, simply follow the instructions for the type and size of photo that you want to print.

Printing a color photo in black and white

Follow these steps to print a color photo in black-and-white:

HP Deskjet 6800 series printer User's Guide

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

3. In the Color drop-down list, click Grayscale.

4. Select any other print settings that you want, and then click Print.

6.11 Printing borderless photos

Use borderless printing to print to the edges of certain paper types and on a range of standard paper sizes.

Guidelines

• Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer.

• Open the file in a software application and assign the image size. Ensure that the size corresponds to the paper size on which you want to print the image.

Printing

Follow these steps to print a borderless document:

1. Open the file that you want to print.

2. Open the Page Setup dialog box.

HP Deskjet 6800 series printer User's Guide

3. Click the appropriate borderless paper size in the Paper Size list.

4. Click OK.

5. Open the Print dialog box.

6. Select any other print settings that you want, and then click Print.

If you printed on photo paper that has a tear-off tab, remove the tab to make the document completely borderless.

6.12 Storing and handling photo paper

Follow these instructions to maintain the quality of your HP brand photo paper.

HP Deskjet 6800 series printer User's Guide

Storage

• Keep unused photo paper in a resealable plastic bag, in the box in which it was originally packaged. Store the packaged photo paper on a flat surface in a cool place.

• When you are ready to print, remove only the paper that you plan to use immediately from the plastic bag. When you have finished printing, return any unused photo paper to the plastic bag.

• Do not leave unused photo paper in the printer paper tray. The paper might start to curl, which can reduce the quality of your photographs.

Handling

• Always hold photo paper by its edges. Fingerprints on photo paper can reduce print quality.

• Verify that the photo paper is not curled. If the photo paper is curled, place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat. If the problem persists, use photo paper that is not curled.

6.13 Small borderless photos

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

To print a single photo, use the photo/envelope feeder.

To print multiple photos, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

HP Deskjet 6800 series printer User's Guide

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down. If you are using a photo paper that has a tear-off tab, verify that the tab is pointing away from the printer.

6. Slide the paper guides firmly against the paper.

7. Replace the Out tray.

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate borderless paper size

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate photo paper type

• Quality: Best or Maximum dpi

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click Print.

6.14 Large borderless photos

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

HP Deskjet 6800 series printer User's Guide

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down.

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate borderless paper size

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate photo paper type

• Quality: Best or Maximum dpi

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click Print.

HP Deskjet 6800 series printer User's Guide

6.15 Panoramic borderless photos

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down.

6. Slide the paper guides firmly against the paper.

Note: Some panoramic paper sizes may extend beyond the edge of the In

tray. When printing on such papers, be sure to slide the paper widthguide firmly against the edge of the paper.

7. Lower the Out tray.

HP Deskjet 6800 series printer User's Guide

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate borderless paper size

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate photo paper type

• Quality: Best or Maximum dpi

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click Print.

6.16 Small photos with a white border

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

To print a single photo, use the photo/envelope feeder.

To print multiple photos, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

HP Deskjet 6800 series printer User's Guide

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down. If you are using a photo paper that has a tear-off tab, verify that the tab is pointing away from the printer.

6. Slide the paper guides firmly against the paper.

7. Replace the Out tray.

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate paper size

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate photo paper type

• Quality: Best or Maximum dpi

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click Print.

6.17 Large photos with a white border

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

HP Deskjet 6800 series printer User's Guide

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down.

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate paper size

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate photo paper type

• Quality: Best or Maximum dpi

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click Print.

HP Deskjet 6800 series printer User's Guide

6.18 Panoramic photos with a white border

Guidelines

• For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge.

• For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer.

• To learn how to use the photo printing features, see the photo enhancing page.

• Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos.

• Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all of the paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Verify that the photo paper is flat.

If the photo paper is not flat, see the photo paper storage instructions.

5. Place the photo paper in the In tray with the side to be printed on facing down.

6. Slide the paper guides firmly against the paper.

Note: Some panoramic paper sizes may extend beyond the edge of the In

tray. When printing on such papers, be sure to slide the paper widthguide firmly against the edge of the paper.

7. Lower the Out tray.

HP Deskjet 6800 series printer User's Guide

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate paper size

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate photo paper type

• Quality: Best or Maximum dpi

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click Print.

HP Deskjet 6800 series printer User's Guide

7 Printing other documents

E-mail Letters Documents Envelopes

Postcards Brochures Greeting cards Transparencies

Labels Index cards Banners Iron-on

transfers

Printing tips

Minimize your cost and effort while maximizing the quality of your printouts by using these printing tips.

Printer software

Learn about the printer software.

7.1 Email

Guidelines

Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

HP Deskjet 6800 series printer User's Guide

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

6. Lower the Out tray.

Printing

1. If necessary, open the Page Setup dialog box and set the paper size, scaling, or orientation options.

2. Open the Print dialog box.

3. Select the Paper Type/Quality panel.

4. In the Paper Type drop-down list, click Automatic or Plain paper.

5. Select the following print settings as appropriate:

• Print quality

• Paper source

6. Select any other print settings that you want, and then click Print.

7.2 Letters

Guidelines

• For help printing on an envelope, see the envelope page.

• Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

HP Deskjet 6800 series printer User's Guide

5. Slide the paper guides firmly against the paper.

1. Letter or A4 paper

Note: If you are using letterhead, verify that the letterhead is facing down

and towards the interior of the printer.

6. Lower the Out tray.

Do not extend the Out-tray extension stop when printing on legal paper.

2. Legal paper

Printing

1. If necessary, open the Page Setup dialog box and set the paper size, scaling, or orientation options.

2. Open the Print dialog box.

3. Select the Paper Type/Quality panel.

4. In the Paper Type drop-down list, click Automatic or Plain paper.

5. Select the following print settings as appropriate:

• Print quality

• Paper source

6. Select any other print settings that you want, and then click Print.

7.3 Documents

Guidelines

• Save paper with two-sided printing.

• Do not exceed the In-tray capacity: up to 150 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

HP Deskjet 6800 series printer User's Guide

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place plain paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

1. Letter or A4 paper

6. Lower the Out tray.

Do not extend the Out-tray extension stop when printing on legal paper.

2. Legal paper

Printing

1. If necessary, open the Page Setup dialog box and set the paper size, scaling, or orientation options.

2. Open the Print dialog box.

3. Select the Paper Type/Quality panel.

4. In the Paper Type drop-down list, click Automatic or Plain paper.

5. Select the following print settings as appropriate:

• Print quality

• Paper source

• Two-sided printing

6. Select any other print settings that you want, and then click Print.

7.4 Envelopes

Guidelines

• Avoid using envelopes that have the following qualities:

• Have clasps or windows

• Have thick, irregular, or curled edges

• Are shiny or embossed

HP Deskjet 6800 series printer User's Guide

• Are wrinkled, torn, or otherwise damaged

• Align the envelope edges before inserting them in the In tray.

• Do not exceed the In-tray capacity: up to 20 envelopes.

Preparing to print

If you are printing on a single envelope, use the photo/envelope feeder.

If you are printing on multiple envelopes, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Place the envelopes, with the sides to be printed on facing down and the flaps to the left, into the In tray and to the right. Push the envelopes into the printer until they stop.

5. Slide the paper guides firmly against the envelopes.

6. Replace the Out tray.

Printing

1. If necessary, open the Page Setup dialog box and set the paper size, scaling, or orientation options.

2. Open the Print dialog box.

3. Select the Paper Type/Quality panel.

4. In the Paper Type drop-down list, click Automatic or Plain paper.

5. Select any other print settings that you want, and then click Print.

HP Deskjet 6800 series printer User's Guide

7.5 Postcards

If the optional Auto Two-Sided Print Accessory with Small Paper Tray is attached to the printer, follow the steps for printing

postcards with the Auto Two-Sided Print Accessory with Small Paper Tray.

Guidelines

• Use only cards and small media that meet the printer paper-size specifications. For specifications, see the reference guide that came with the printer.

• Do not exceed the In-tray capacity: up to 60 cards.

Preparing to print

To print a single card, use the photo/envelope feeder.

To print multiple cards, follow these steps:

1. Verify that the printer is turned on.

2. Remove the Out tray, then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place the cards, with the sides to be printed on facing down and one of the short sides pointing towards the printer, into In tray and to the right. Push the cards into the printer until they stop.

5. Slide the paper guides firmly against the cards.

6. Replace the Out tray.

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate paper size

HP Deskjet 6800 series printer User's Guide

Note: To print a borderless card, click the borderless photo size that

matches the card size.

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate paper type

• Quality: Normal, Best, or Maximum dpi

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click Print.

Note: If an out-of-paper message appears, verify that the cards are

positioned properly in the paper tray.

7.6 Brochures

Guidelines

• Learn to print borderless brochures.

• For great results, use HP Brochure & Flyer Paper.

• Do not exceed the In-tray capacity: up to 25 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place brochure paper in the In tray, pushing the paper into the printer until it stops.

5. Slide the paper guides firmly against the paper.

HP Deskjet 6800 series printer User's Guide

6. Lower the Out tray.

Printing

1. If necessary, open the Page Setup dialog box and set the paper size, scaling, or orientation options.

2. Open the Print dialog box.

3. Select the Paper Type/Quality panel, and then specify the following settings:

• Source: Upper Tray

• Paper Type: Automatic or the appropriate brochure paper type

• Quality: Normal, Best, or Maximum dpi.

4. Select any other print settings that you want, and then click Print.

7.7 Greeting cards

Guidelines

• Unfold prefolded cards, and then place them in the In tray.

• For great results, use HP Greeting Card Paper.

• Do not exceed the In-tray capacity: up to 30 cards.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Fan the edges of the greeting cards to separate them, then align the edges.

5. Place the greeting cards in the In tray, with the side to be printed on facing down. Push the cards into the printer until they stop.

6. Slide the paper guides firmly against the paper.

HP Deskjet 6800 series printer User's Guide

7. Lower the Out tray.

Printing

1. If necessary, open the Page Setup dialog box and set the paper size, scaling, or orientation options.

2. Open the Print dialog box.

3. Select the Paper Type/Quality panel, and then specify the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate greeting card paper type

• Quality: Normal, Best, or Maximum dpi.

4. Select any other print settings that you want, and then click Print.

7.8 Transparencies

Guidelines

• For great results, use HP Premium Inkjet Transparency Film.

• Do not exceed the In-tray capacity: up to 30 transparencies.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

4. Place the transparencies in the In tray, with the side to printed on facing down and the adhesive strip facing up and toward the printer.

HP Deskjet 6800 series printer User's Guide

5. Carefully push the transparencies into the printer until they stop so that none of the adhesive strips catch on one another.

6. Slide the paper guides firmly against the paper.

7. Lower the Out tray.

Printing

1. If necessary, open the Page Setup dialog box and set the paper size, scaling, or orientation options.

2. Open the Print dialog box.

3. Select the Paper Type/Quality panel, and then specify the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate transparency film type

• Quality: Normal or Best.

4. Select any other print settings that you want, and then click Print.

7.9 Labels

Guidelines

• Use only labels that are designed specifically for inkjet printers.

• Use only full sheets of labels.

• Verify that the labels are not sticky, wrinkled, or pulling away from the protective backing.

• Do not exceed the In-tray capacity: up to 30 sheets of labels (use only lettersize or A4-size sheets).

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray, and then remove all paper from the In tray.

HP Deskjet 6800 series printer User's Guide

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Fan the edges of the label sheets to separate them, and then align the edges.

5. Place the label sheets in the In tray with the label side facing down. Push the sheets into the printer until they stop.

6. Slide the paper guides firmly against the edge of the sheets.

7. Lower the Out tray.

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: A4 or US Letter

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then specify the following settings:

• Source: Upper tray

• Paper Type: Automatic or Plain paper

5. Select any other print settings that you want, and then click Print.

7.10 Index cards and other small media

Guidelines

• Use only cards and small media that meet the printer paper-size specifications. For specifications, see the reference guide that came with the printer.

• Do not exceed the In-tray capacity: up to 60 cards.

Preparing to print

To print a single card, use the photo/envelope feeder.

To print multiple cards, follow these steps:

HP Deskjet 6800 series printer User's Guide

1. Verify that the printer is turned on.

2. Remove the Out tray, then remove all paper from the In tray.

3. Slide the paper-width guide all the way to the left, then pull out the paper-length guide.

5. Slide the paper guides firmly against the cards.

6. Replace the Out tray.

Printing

1. Open the Page Setup dialog box, and then select the following settings:

• Paper Size: The appropriate paper size

Note: To print a borderless card, click the borderless photo size that

matches the card size.

• Orientation: The appropriate orientation

2. Click OK.

3. Open the Print dialog box.

4. Select the Paper Type/Quality panel, and then select the following settings:

• Source: Upper tray

• Paper Type: Automatic or the appropriate paper type

• Quality: Normal, Best, or Maximum dpi

5. If you want to use them, set the HP digital photography options.

6. Select any other print settings that you want, and then click Print.

Note: If an out-of-paper message appears, verify that the cards are

positioned properly in the paper tray.

HP Deskjet 6800 series printer User's Guide

7.11 Banners

Guidelines

• Use HP Banner Paper for great results.

• Remove any perforated strips from the banner paper before loading it in the In tray.

• Do not exceed the In-tray capacity: up to 20 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Remove the Out tray, and then remove all paper from the In tray.

3. Slide the paper width-guide all the way to the left, and then pull out the paperlength guide.

4. Place the banner paper in the In tray so that the unattached edge is on top of the paper stack and pointing toward the printer.

1. Unattached edge

5. Slide the paper-width guide firmly against the paper.

Note: Leave the Out tray off of the printer when printing a banner.

Printing

1. Open the Page Setup dialog box.

2. In the Paper Size drop-down list, click A4 Banner or US Letter Banner.

HP Deskjet 6800 series printer User's Guide

3. Click OK.

4. Open the Print dialog box.

5. Select the Paper Type/Quality panel, and then specify the following settings:

• Source: Upper tray

• Paper Type: Automatic or Plain paper

6. Select any other print settings that you want, and then click Print.

7.12 Iron-on transfers

Guidelines

• Use HP Iron-on Transfers for great results.

• When printing a mirror image, the text and the pictures are horizontally reversed from what appears on the computer screen.

• Do not exceed the In tray capacity: Up to 20 sheets.

Preparing to print

1. Verify that the printer is turned on.

2. Raise the Out tray.

3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide.

4. Place iron-on transfer paper with the side to be printed on facing down in the In tray.

5. Push the paper into the printer until it stops.

6. Slide the paper guides firmly against the paper.

HP Deskjet 6800 series printer User's Guide

7. Lower the Out tray.

Printing

1. If necessary, open the Page Setup dialog box and set the paper size, scaling, or orientation options.

2. Open the Print dialog box.

3. Select the Paper Type/Quality panel, and then specify the following settings:

• Source: Upper tray

• Paper Type: Automatic or Plain paper

4. Select any other print settings that you want, and then click Print.

HP Deskjet 6800 series printer User's Guide

8 Printing tips

Save time

• Use the 250-Sheet Plain Paper Tray Accessory to reload the printer less often.

• Print in reverse page order.

• Print collated copies.

Save money

• Print a two-sided document.

• Print multiple pages on a single sheet of paper.

Enhance the quality of printouts

• Select the right paper type.

• Select the right print quality.

• Resize the document as needed.

• Print a borderless brochure.

8.1 Using the 250-Sheet Plain Paper Tray Accessory

If the 250-Sheet Plain Paper Tray Accessory is not installed on the printer, follow the installation steps.

Note: The 250-Sheet Plain Paper Tray Accessory is not available in all countries/

regions.

Follow these steps to use the 250-Sheet Plain Paper Tray Accessory:

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

HP Deskjet 6800 series printer User's Guide

3. In the Source drop-down list, click Lower tray.

8.2 Setting the page order

Setting the page order determines the order in which your document will be printed. Frequently, it is convenient to have the first page of a document printed last so that the complete document is lying face-up in the Out tray.

Follow these steps to set the page order:

1. Open the Print dialog box.

2. Select the Paper Handling panel.

HP Deskjet 6800 series printer User's Guide

3. Do one of the following actions:

• Select the Reverse Page Order check box to print the first page of the document last. This is the appropriate setting for most print jobs.

• Clear the Reverse Page Order check box to print the last page of the document last.

4. Select any other print settings that you want, and then click Print.

Note: The reverse page order feature is only available in Mac OS X 10.3 and

later.

8.3 Printing collated copies

If you are printing several copies of a document at one time, use collation so that you do not have to re-arrange the copies after printing.

Note: Some software programs do not allow you to use the printer software to

specify the number of copies to print. If the program that you are using allows you to specify the number of copies to print, then specify the number of copies to print in the application.

Follow these steps to print collated copies:

1. Open the Print dialog box.

2. Select the Copies and Pages panel.

3. In the Copies box, type the number of copies that you want to print.

4. Select the Collated check box.

5. Select any other print settings that you want, and then click Print.

HP Deskjet 6800 series printer User's Guide

8.4 Automatic two-sided printing

To print a two-sided document automatically, one of the following accessories must be attached to the printer:

Automatic Two-Sided Printing Accessory

Auto Two-Sided Print Accessory with Small Paper Tray

The two-sided printing accessories only support certain paper types. For a list of supported paper types, see the documentation that came with the accessory.

Printing

Follow these instructions to print a two-sided document:

1. Open the Print dialog box, and then select the Two-Sided Printing panel.

2. Select the appropriate binding:

HP Deskjet 6800 series printer User's Guide

Book binding

Tablet binding

3. Change any other print settings that you want, and then click Print.

After the first side of the page is printed, the printer pauses while the ink dries. After the ink is dry, the paper is pulled back into the duplexer and the reverse side of the page is printed.

Note: Do not remove the paper from the printer until both sides of the page

have been printed.

8.5 Printing multiple pages on a single sheet of paper

The printer software allows you to print multiple pages of a document on a single sheet of paper. The printer software automatically resizes the document text and images to fit on the printed page.

Follow these steps to print multiple pages on a single sheet of paper:

1. Open the Print dialog box.

2. Select the Layout panel.

3. In the Pages per Sheet menu, select the number of pages that you want to appear on each sheet of paper.

HP Deskjet 6800 series printer User's Guide

4. For Layout Direction, select the option for how you want the multiple pages arranged on a single sheet of paper.

5. If you want a border to appear around each page image that is printed on the sheet of paper, select the border that you want from the Border menu.

6. Select any other print settings that you want, and then click Print.

Note: The two-sided printing controls on the Layout panel are not operational

for the printer. To print a two-sided document, see the two-sided

printing page.

8.6 Selecting a paper type

The printer software offers these options for selecting a paper type:

• Use the automatic paper-type sensor

• Select a specific paper type

Using the automatic paper-type sensor

The Automatic Paper-Type Sensor automatically selects the print settings appropriate for the media be printed on, particularly when used with HP paper and media.

Note: The Automatic Paper-Type Sensor cannot be used for documents printed

from the 250-Sheet Plain Paper Tray Accessory.

Follow these steps to use the automatic paper-type sensor:

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

HP Deskjet 6800 series printer User's Guide

3. In the Paper Type drop-down list, click Automatic.

4. Select any other print settings that you want, and then click Print.

Selecting a specific paper type

When printing a higher-quality printout, it is recommended that you select a specific paper type.

Follow these steps to select a specific paper type:

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

HP Deskjet 6800 series printer User's Guide

3. In the Paper Type drop-down list, click the appropriate paper type.

4. Select any other print settings that you want, and then click Print.

8.7 Selecting a print quality

Follow these steps to select a print quality from the printer software:

1. Open the Print dialog box.

2. Select the Paper Type/Quality panel.

HP Deskjet 6800 series printer User's Guide

3. Select one of the following from the Quality drop-down list:

• FastDraft: prints at the fastest printing speed.

• Fast normal: prints more quickly than the Normal mode and at a higher print quality than FastDraft.

• Normal: provides the best balance between print quality and speed. This is the appropriate setting for most documents.

• Best: provides high-quality printing.

• Maximum dpi: provides the highest quality printing but requires longer to print than Best and requires a large amount of disk space.

8.8 Resizing a document

Use this feature to shrink or enlarge printed text and graphics without changing the paper size.

Follow these steps to shrink or enlarge text and graphics:

1. Open the Page Setup dialog box.

HP Deskjet 6800 series printer User's Guide

2. In the Scale box, type the percentage by which you want to shrink or enlarge the document.

• Type a number from 25 to 99 to reduce a document image.

• Type a number from 101 to 400 to enlarge a document image.

3. Click OK, and then print the document.

8.9 Printing a borderless brochure

You can print a borderless brochure on glossy brochure paper.

For instructions about printing a borderless photo, see the borderless photo page.

Guidelines

• Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer.

• Open the file in a software application and assign the image size. Ensure that the size corresponds to the paper size on which you want to print the image.

Printing

Follow these steps to print a borderless document:

1. Open the file you want to print.

2. Open the Page Setup dialog box.

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HP Deskjet 6800 User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

1 HP Deskjet 6800 series printer

2 Notices

2.1 Notices and acknowledgements

Hewlett-Packard company notices

Acknowledgements

2.2 Terms and conventions

Terms

Cautions, warnings, and notes

3 Special features

4 Getting started

4.1 Printer features

4.2 Buttons and lights

Power button and light

Print Cancel button

Resume button and light

4.3 Print Cartridge Status lights

4.4 Paper trays

In tray

Out tray

4.5 Photo/envelope feeder

Envelopes

Photos

Postcards

4.6 Print cartridges

Using print cartridges

Everyday printing

Quality color photos

Quality black and white photos

Replacing print cartridges

4.7 Ink-backup mode

Ink-backup mode output

Exiting ink-backup mode

4.8 Automatic Paper-Type Sensor

5 Connecting to the printer

5.1 Printing photos from a digital camera

5.2 USB

5.3 Wireless networking

5.3.1 Wireless networking basics

Wi-Fi

802.11g and 802.11b

802.11a

Adapters and access points

Adapters

Access points

Reducing interference in a wireless network

Wireless network examples

Communication modes

Infrastructure mode

Ad hoc mode

Wireless network settings

Network name (SSID)

Network locations

Wireless security

Printing

5.3.2 Wireless network examples

Ad hoc networks

Infrastructure networks

Mixed wired and wireless networks

5.3.3 Network locations

Example

5.3.4 Network name (SSID)

Example

The printer is configured for network_1

The laptop is configured for network_2

The laptop is reconfigured for network_1

5.3.5 Wireless security

Infrastructure networks

Ad hoc networks (computer-to-computer)

Wireless security basics

5.3.6 Authentication and encryption

Authentication

Definition

Types of authentication

Encryption

Definition

Types of encryption