TimeTec Web
A Perfect Web Solution For Time & Attendance
User Guide
CONTENTS
5-17 1 • INTRODUCING & INSTALLING THE TIMETEC
TimeTec – An Introduction
Installing The System
1824 2 • MANAGING TERMINALS
Adding Terminals to TimeTec
Updating Terminals Information in TimeTec
Deleting Terminals from TimeTec
Adding A Terminal Group
Editing A Terminal Group
Deleting A Terminal Group
Displaying The Data Audit List
Viewing The Data
Managing Terminals
Uploading User
Installing FingerTec TimeTec
2531 3 • MANAGING USERS
Enrolling Users Into FingerTec Terminals
Downloading User Information from Terminals
Adding User Information
Purging User information
Importing User
Finding User
Suspending User
Editing User
Inserting User Photos
Sorting User
Viewing All Users
Viewing Users by Branch/Department/Section
Setting Privileges
Adding User Names
Creating Password
Inserting Card Number
Selecting Terminals
Erasing User Identities
Finding Biometrics Information
Sign In User Names
Creating A Mobile Account
Suspending Users From Using TimeTec
Accessing TimeTec
Viewing Attendance Records
32-37 4 • CONFIGURING TIMETEC
Creating Company Profile
Creating A Username Account
Editing A Username Account
Changing Sign In Password of Username Account
Deleting Username Account
Suspending A Username Account
Setting Up System Settings
Configuring Day Type
Editing Default Day Type
Configuring Work/Overtime/Different Overtime Work Wages
Configuring Leave Type
Adding Leave Types
Editing Leave Types
Deleting Leave Types
Setting Up A Departments
Editing A Department
Deleting A Department
Setting Up A Section
Editing A Section
Deleting A Section
Adding Remarks
Editing Remarks
Deleting A Remark
3844 5 • SETTING UP CLOCKING SCHEDULES
Understanding Clocking Schedules
Type of Clocking Schedules
Clocking Columns
Adding Clocking Schedule
Editing Clocking Schedule
Inputting Clocking Time
Setting Grace Period for Clocking Time
Setting Flexible Break Time
Deducting Break Time From Total Working Hours
Include Early Time Into Total Working Hours
Arranging Clocking Time in Correct Slots
Setting Clocking Range
Replacing Attendance Data with The Latest Clocking Time
Setting Tolerance Time Before Shifts Starts in Daily Schedule
Setting Shifts in Daily Schedules
Setting Clocking Rules in Overtime Hour
4548 6 • SETTING UP GROUP DUTY ROSTER, DUTY PLANNER AND
COMPANY HOLIDAYS & LEAVES
Understanding Group Duty Roster
Type of Shift in Working Calendar
Description of Columns in Duty Roster
Adding A New Group Duty Roster
Editing Group Duty Roster
Understanding The Group Duty Calendar
Editing Work Calendar
Resetting Work Calendar To Default
Viewing Group Duty Roster List
Setting Up Duty Planner
Listing Users in User Duty Planner
Setting Up Company Holidays and Leaves
4952 7 • MANAGING USERS
Understanding Attendance Sheet
Sorting Attendance Sheet
Editing Attendance Sheet
Purging Attendance Sheet
Generating Attendance Sheet
Viewing Attendance Records
5355 8 • ATTENDANCE REPORTS
Understanding TimeTec Attendance Reports
Generating Reports
Reports Under Attendance Listing Category
Reports Under Attendance Analysis Category
Reports Under Terminal Analysis Category
Reports Under Duty Schedule Listing Category
Reports Under Table Listing Category
5665 9 • INTRODUCING TIMETEC MOBILE
Introducing TimeTec Mobile
The Importance of Internet Connectivity
Checking In Without Internet Connectivity
Group Check In Using A Single Device
Understanding Authorization Level
Downloading and Installing TimeTec Mobile
Setting Up Your TimeTec Mobile
Possible Error Screens During Setup
Using TimeTec Mobile
66 10 • INDEX
67 11 • OTHER RESOURCES
1
Introducing & Installing the TimeTec
•
TimeTec – An Introduction
THE BASIC UNDERSTANDING OF TIMETEC
TimeTec is a web based FingerTec application for managing employee data and
attendance records. Administrators can manage employees easily as they are able
to transfer user data within the terminals with TimeTec. Attendance data from FingerTec terminals are downloaded into TimeTec to provide an overview of the staff’s
attendance. TimeTec works with a MySQL database to maximize the capacity storage and minimize housekeeping efforts.
Managing and using the TimeTec is easy. FingerTec terminals automatically upload
new user information (user ID, fingerprint templates, card information and password) to TimeTec whenever a new employee is registered at the terminal.
For companies with multiple branches or outlets, employees are often relocated.
With TimeTec, an administrator can upload the information of the employee concerned to relevant terminals in the new branch within seconds. The employee can
then start to report his/her attendance at the new branch immediately. If an employee resigns, the administrator will be able to delete the employee details from
the system easily as well.
TimeTec provides a complete hierarchy to fit most companies’ structure. It is divided into Company > Branch > Department > Section. An administrator can assign
employees into the appropriate level in a company to ease management and data
viewing. The system administrator can also assign new administrators/operators to
run TimeTec, manage attendance data, and generate reports. It comes with a multilevel login authorization where the system administrator can assign the operating
levels of each user, for example an administrator of the Accounts department will
only be able to view records within the Accounts department – records and transactions from other departments /branches / companies will not be viewable to the
Accounts administrator.
With the TimeTec, FingerTec terminals are utilized as attendance capturing stations.
Employees report their attendance by verifying their fingerprint, card or password,
and the attendance records will be uploaded to TimeTec immediately for the system administrator to view in the attendance sheet. This ensures that the attendance
records in TimeTec will always be up to date. TimeTec provides a total of 999 working scenarios, each with 7 pairs of clocking status:
In | Tea break in-out | Lunch break in-out | Tea break in-out | dinner break in-out |
supper break in-out | OT in-out | Out
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TimeTec allows administrators to setup working schedules to fit a specific working
environment, for example normal working hours, overnight working hours, factory
shifts working patterns and flexi working hours. The First in and last Out are the MUST
have columns under the working schedules; the others are optional. The 7-pairs (14)
of columns maximize the slots for attendance capturing and also provide detailed
check points of all employees.
An administrator can prepare 26 types of reports to understand and analyze employees’ working behavior and efficiency. With multiple levels of access, system operators can view reports with restriction (branch/department/section), without having
to interrupt each other. Individual employees can also login to TimeTec to view and
print their personal attendance records. Furthermore, each report can be saved into
different digital formats (PDF, DOC or XLS).
WHAT WILL YOU NEED TO SETUP TIMETEC?
You will need the following components to set up the TimeTec successfully:
a. Server: (tech spec)
MINIMUM SERVER REQUIREMENTS
• Speed: 1GHz
• Operating System: Windows XP Professional (32-Bit)/Windows Server 2003 (32-Bit)/Windows Vista
(32-Bit or 64-Bit) Home Premium, Business, Enterprise and Ultimate/Windows 7 (32-Bit or 64-Bit) /Windows
8 (32-Bit r 64-Bit), Home Premium, Professional and Ultimate/Windows Server 2008 (32-Bit & 64-Bit)
• Memory: 2GB RAM
• Storage: 10GB free disk space
• Framework: .Net Framework 4.0
• Supported Browser: Web Browser IE7/Chrome 9/FireFox 3/Safari 5
b. Static IP
The TimeTec server requires a static IP to link up to the FingerTec terminals. The
terminals respond to this static IP to upload user data and attendance.
c. Internet connectivity
TimeTec must be connected to the terminals all the time to be able to retrieve data
for user management and attendance processing. Make sure the Internet connectivity in between TimeTec and the terminals is stable and reliable. Check the connection to prevent any interrupted data connection.
d. FingerTec terminals (Webster supported)
FingerTec terminals are installed as attendance-reporting machines. The FingerTec
terminals must be updated with a special firmware to add the Webster function for
it to be able to work with TimeTec. Only selected FingerTec models can support
Webster; consult your local reseller or support@fingertec.com for more informa-
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tion on your terminal’s compatibility .
You’ll need to configure the following in the FingerTec terminal:
• IP, Gateway and Subnet mask of the terminal
• Webserver IP (static IP of the TimeTec server)
• Port number (recommended to use 80)
THE SYSTEM OVERVIEW
HEADQUARTERS
Collecting Time Data Viewing & Scheduling Processing, Reporting & Editing Payroll Interfacing
Fingerprint
Face
Password
Web check-in
Card
Branch
Collecting Time Data
Fingerprint
Face
Password
Mobile Web
check-in
Card
attendance records
Manager monitors,
schedules and edits
attendance records
attendance records
rules automatically
Manager monitors, schedules
and edits attendance records
Internet
Broadband
Manager monitors, schedules
and edits attendance records
Time attendan ce
applies
Broadband/LAN
Server
(Wide Area Network)
Broadband
Home
Supervisor edits
and approves the reports
• Data Collection
• TimeTec Application
• Server located at
HQ/Data Center
GPRS
Reports
Interface with
third party system
Fingerprint
Password
Fingerprint
Password
Remote Site A
Collecting Time Data
Face
Mobile Web
check-in
Card
Remote Site B
Collecting Time Data
Face
Mobile Web
check-in
Card
processes paychecks
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Installing The System
For TimeTec to function properly, these components need to be installed first:
1. Internet Information Service (IIS)
2. Microsoft .Net framework 4.0
3. MySQL database version 5.0
4. MySQL Connector ODBC 3.51
5. TimeTec
INSTALLING THE INTERNET INFORMATION SERVICE IIS
The IIS comes with the Windows Operating System and should be installed by the
administrator. To install it, follow the steps below.
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Go to Control Panel > Pro-
gram & Features > Turn Windows feature on or off > Check
Internet Information Service
checkbox to install IIS > Follow
the on-screen instructions to
finish the installation of IIS.
INSTALLING MICROSOFT .NET FRAMEWORK 4.0
Download the installation file at http://www.microsoft.com/download/en/details.
aspx?id=17851 > Run the installation file and follow the instructions to start to install
Microsoft .Net Framework 4.0
Read and accept the license agreement > The installation requires an Internet connection to download and install the component into the server. Make sure an Internet connection is available. > Follow the on-screen instructions to complete the
installation.
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INSTALLING THE MYSQL SERVER V5.5
TimeTec requires the MySQL server version 5.5 to run smoothly. Download the installation file at http://www.mysql.com/downloads > Run the installation file to begin
installation.
Click Next > Read and accept the License Agreement > Click Next to proceed.
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Select Typical > Click Install to begin the installation process.
Wait for the installation of the MySQL to be complete > Check the checkbox to
Launch the MySQL Instance Configuration Wizard > Finish > Start to configure the
MySQL server.
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If the server is installed with an older version of MySQL server, the system will advise
the administrator > Select to use the latest version, v5.5.8 > Next > Select Details
Configuration and Click Next
Select Developer Machine > Click Next > Select Multifunctional Database > Click
Next
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Select Database Support (DSS)/OLAP > Click Next
Select Standard Character Set > Click Next
Uncheck Modify Security Settings if the administrator does not want to change the
default login name and password of the MySQL server (default login name = root,
password = <blank>) > CLick Next
If the Administrator would like to change the login name and password, check Modify
Security Settings and Insert Login password to proceed.
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Click Execute > Wait for the system to complete the configuration > Click Finish to
end the process.
INSTALLING THE MYSQL CONNECTOR ODBC 3.5.1
TimeTec requires the MySQL Connector ODBC 3.51 to work with the MySQL database. Download the installation file at http://www.mysql.com/downloads/connec-
tor/odbc/3.51.html
Run the installation file > Click Next > Read and accept the License Agreement >
Click Next
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Select Typical > Click Next > Click Install > Click Finish
INSTALLING TIMETEC
Run the installation and follow the on-screen instructions. Read and accept the software license agreement to proceed.
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The installer will set a default installation path for the software. It
is recommended to use the default
location for installation.
Click Finish and launch the
TimeTec Database Installer.
Configuring the TimeTec Database
Installer is an important step. The
administrator must ensure that
they configure it correctly. Any
mistakes or improper settings in
this page can disrupt TimeTec
from working with the MySQL database.
The first section requires you to insert details of the MySQL database
server (the physical server that the
MySQL database is installed in).
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Field Description
Server Type The type of database. The default is set to MySQL. Do not change this.
Host The IP address of the server that the MySQL database is installed in. Insert “local-
Admin The login username to access the MySQL database. The default is “root” which can
Password The login password to access the MySQL database. The default is blank (nothing
Port Port number of the server, to allow linkage to the MySQL database. The default is
host” if the MySQL database is installed in the same server as the TimeTec.
be changed during the MySQL database installation process.
insert) which can be changed during the MySQL database installation process.
3306. Do not change this.
Click Test Connection after configuring the settings. The section labeled “Database”
will be activated if the connection to the MySQL database is correctly established.
The second section requires you to
set the login details of the TimeTec
MySQL database. The Database
name and username is preset as
“timetec”. It is recommended that
you change the password from the
current default “timetec”.
Click Update Connection to save
the changes done.
Click New Database to create the
TimeTec My SQL database.
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2
Managing Terminals
•
This chapter guides you on how to add, define and identify all FingerTec
terminals to TimeTec in a connected environment for a complete management of employees and their attendance data.
Adding Terminals to TimeTec
To track employees’ attendance records, you must add the terminals that are being used to report attendance. Connecting the terminals to TimeTec enables you to
download all attendance data contained in the terminals via the web, upload and
update relevant information to the terminals and monitor the activities of the terminals effectively. TimeTec cannot update any information to terminals that are not
connected to it.
Choose Device > Add > Fill out the details > Submit
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Field Description
Terminal ID Identify terminals that are being connected
Terminal Group Define which group that a particular terminal
Description Describe the location of the terminal for easy
Model
State the model of the terminal (e.g. AC100,
Serial No
Connect Choose to connect the terminal via web to list
to TimeTec with a unique ID for example 110,
111, 112, etc.
belongs to i.e Terminal 111 belongs to Group
1, normal hours workers., Terminal 110 is being used by Group 2 who has shifts.
reference and identification for, example
main entrance, biology building entrance,
laboratory 1 entrance, etc.
TA100, R2) for easier tracing and tracking.
Each terminal comes with a unique serial
number; input the serial number of the terminal here for identification.
the terminals in TimeTec.
Note: It is important to
make sure that all terminals
are loaded with Webster before you attempt to connect
the terminals to TimeTec.
Webster is an online web
based platform, similar to
an SDK, that is used to consolidate and centralize the
database for time and attendance. With the Webster
platform, you can access raw
time attendance data anytime and everywhere using
internet browser.
Updating Terminals Information in TimeTec
From time to time, you might want to update the terminal(s) information TimeTec
provides you with an option to update the information of every terminal that you
have added into TimeTec.
Choose Device > Click on
the right of a row and edit accordingly
Deleting Terminal from TimeTec
You can delete any terminal from the list of devices once the terminals are no longer
used for recording attendance or the company has made changes that affect any
listed terminals in TimeTec.
Choose Device > Click on
You can add the terminal(s) back to TimeTec as and when necessary. Refer to Chap-
ter 3, Page 11 for instructions.
the far right of a row > Confirm the deletion.
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Adding a Terminal Group
TimeTec allows you to add terminal(s) into the same Duty Group for staff management.
Choose Device > Terminal Group > Add > Enter Group Number and its description
> Submit.
The newly added Terminal Group will appear on the list
Editing a Terminal Group
Any information that you have keyed in for the terminal group can be edited by clicking on
. Once the editing is confirmed, click on to save the changes.
Deleting a Terminal Group
You have the option to delete the terminal group by clicking on at the end of row
of the terminal group you choose to delete. Confirm the deletion and the terminal
group will no longer be listed on the page.
Displaying the Data Audit List
Data Audit List contains all the information available for each transaction log of each
terminal as an audit trail. Fields available on Data Audit List are explained in the next
page:
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Field Description
Log ID Log ID is a unique ID for each transaction in TimeTec, displayed in a descending
Terminal The terminal ID as described when you add a terminal into TimeTec.
Serial Number This is the serial number of the terminal that the user used to report attendance
User ID User ID of the user is displayed here for identification
Name The Name of the user is displayed here for identification and verification
Check Time This contains the recorded date and time of the attendance activity from the
Check Type Check Type describes the purpose of the attendance for example 0 for check In
Activity This contains work code information that is inputted by users when they report
Attendance This contains the date of the attendance record
Slot Slot is the information about the location of this record in the attendance sheet
order, the later the time, the higher the Log ID number.
terminal.
and 1 for check out.
their attendance for example 13 for meeting clients, 14 for a visit to a clinic.
column, for example In, Break, Resume etc
Viewing the Data Audit List
To view data audit list based on what you are looking for specifically, choose any
field header and select your preference. For example, you want to view the Data
Audit List by the Check Type, move your cursor to the Check Type header and you’ll
be presented with a drop down selection. Choose one and TimeTec will search the
data you want.
Click the arrow at the bottom of the page to view the next pages’ information or to
go back to the previous pages’ information.
Managing Terminals
There are 9 commands you can perform to manage your list of connected terminals
in TimeTec.
Choose Device > Manage Terminals > Select your command
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