A Central Solution for Time Attendance and Access Control
Copyright Notice
All rights reserved. No part of this book may
be reproduced or transmitted in any form
or by any means, electronic or mechanical,
including photocopying, recording, or
by any information storage and retrieval
system, without written permission from
FingerTec Worldwide Sdn Bhd. Every
precaution has been made to supply
complete and accurate information.
Information in this document is subject
to change without prior notice.
No person should rely on the contents of this
publication without first obtaining
from a qualified professional person.
The company expressly disclaims all and any
liability and responsibility to any terminal or
user of this book, in respect of anything, and
of the consequences of anything, done by
any such person in reliance, whether wholly
or partially, upon the whole or any part of
the contents of this book.
FINGERTEC WORLDWIDE SDN BHD
advice
Contents
7 Preface: Getting The Most Out of TCMS V2
Welcome to TCMS V2
8-10 Chapter 1: Installation and ActivationGetting Started To install TCMS V2 from FingerTec CD
To install TCMS V2 from an online link
Minimum system requirements for TCMS V2 installation
Using TCMS V2 for the first time
Setting date & time format
Setting day type
Setting clocking schedule
Setting access rights
11-18
Chapter 2: Connecting Terminals to TCMS V2
Activating Terminal in TCMSV2 Activating terminal in TCMS V2 for the first time via TCP/IP
Activating terminal in TCMS V2 for the first time via USB
Activating terminal in TCMS V2 for the first time via COM port for serial connection
RS485 or RS232
Editing Terminal Information in TCMS V2
Understanding Types of Connection in TCMS V2
Adding More Terminal(s) to TCMS V2
Deleting Terminal(s) from TCMS V2
Additional Features for TCP/IP and Serial Port Connection
Understanding Terminal Advanced Settings
Other Functions in Terminal Advanced Settings
Returning to default settings
Saving information via set settings
Printing settings for reference
Updating firmware in terminal advanced settings
Exiting terminal advanced settings
19-47
Chapter 3: System Settings of TCMS V2
Date/Hour Format Setting of date and hour format
Choosing calendar type
Day Type
Setting day type
Understanding day type
Understanding wages calculation
Terminal Employees Control
Assigning terminals with access codes Terminal Last Update Status
Viewing the latest updates on the terminal
Configuring Access Zones
Understanding access zones
Set Terminal Date & Time
Daily time synchronization with computer’s time Set Automatic Download Interval
Setting the schedule for TCMS V2 to download data from terminal Download Data from Terminal
Manually downloading data from terminal to the TCMS V2 Clear All Data In The Terminal
Clearing data of terminal via the TCMS V2
Clocking Data Audit List
Viewing of clocking activities from terminal
Filtering of clocking data
Converting clocking data into attendance sheet
Exporting audit data to an external file
Deleting audit data
Monitor Terminal Activities
Monitoring and displaying terminals statuses
USB Flash Disk Monitoring
Reading clocking data from a USB disk into a computer
Reading employee info from a USB disk into a computer
Writing data from the computer to a USB disk
Instant Message Display
Inputting message on terminals
Erasing terminal message
Writing a message for employee
Erasing an employee message
Terminal Multimedia Management
Inserting display theme (wallpaper)
Managing advertisement pictures
Inserting employee photos
Downloading photos from terminal
Removing photos from terminal
Removing photos from TCMS V2
FTDP Database Server Management
Understanding FTDP
Synchronizing terminals to FTDP
Synchronizing TCMS V2 users to FTDP
Downloading transaction logs from FTDP
FingerTec Webserver Database Server Management
Understanding FingerTec Webserver
Establishing connection to FingerTec Webserver (Webster)
Synchronizing terminals to Webster
Synchronizing employees in TCMS V2 to Webster
Downloading transaction logs from Webster
72-75 Chapter 5: Employees
Filling Up Employee Time Card
Adding Employee to Employee Time Card
Changing Employee ID
Changing Issued Date
Importing Employee
Deleting Employee
76-82 Chapter 6: Attendance Sheet
Data Viewing
Choosing Data Display Options
Downloading Transactions Data from Terminal to Attendance Sheet
Sending Transaction Data from Attendance Sheet to History
Editing Attendance Data
Adding Employee Leaves Into Attendance Sheet
Assigning Employees into Multi-shifts
Generating Data in Attendance Sheet
Exporting Data from TCMS V2 to Third Party Software
83-87 Chapter 7: Report Understanding the Different Reports by TCMS V2
Previewing/Printing Report
Saving Report for Future Use or Reference
Emailing Report
Viewing Sample Report
88 Chapter 8: Fire Roll Call
Understanding Fire Roll Call
Generating Fire Roll Call Report
89 Chapter 9: Advisor
Getting Shortcuts to the Most Useful Features of TCMS V2
90 Chapter 10: New Release
Update your TCMS V2 to the Latest Release
91 Chapter 11: Other Resources
92-96 Index
Preface
Getting The Most Out of TCMSV2
Welcome to the TCMSV2
Before you start learning how to setup and use your software, it is important that
you get an idea of what and how the TCMSV2 functions.
The TCMSV2 is a customized software specifically designed to centralize, store and manage all data extracted from connected FingerTec terminals to create an easily managed
and networked attendance solution, simplifying human resources tasks and thus, reducing labor costs of an organization. It comes complimentary with every terminal, and
gives you access to data from your FingerTec terminal. Much like how you use a software
to extract and edit photos from a digital camera, the TCMS V2 enables you to download
and process attendance records from your FingerTec terminal.
Setting up and installing a FingerTec time clock or access control terminal at your office
building is just the beginning of implementing a total attendance and access control
system in your organization. In this manual, we will guide you on how to install your
TCMS V2 software, activate each terminal from the software, add/delete/manage users straight from the software, manage access control functions, and ultimately how to
download, process, and customize reports and interpret the data from the TCMS V2.
If you have not used the TCMS V2 before, we advise you to closely follow instructions in
this manual to quickly and effectively learn the ways of the software, and avoid deleting
crucial information from your terminal. FingerTec has 24-hour support lines available
by emailing
com to find out how) should you have any difficulties or feedback.
We hope you find this software and its functions useful for your organization. Thank you
for choosing FingerTec!
support@fingertec.com and live chat via various means (visit www.fingertec.
Note: Please note that this manual applies to TCMS V2 version 2.2.021 and above ONLY. While di erences be-
tween previous versions and the V2.2.021 are only a few, FingerTec strongly recommends that you update your
TCMS V2 version regularly to the latest version. Email
support@fingertec.com for further inquiries.
7
Chapter 1
Installation And Basic Setup
This chapter guides you on your initial TCMS V2 installation and basic setup you
need to do to get your TCMS V2 up and running.
Get ready with the installation CD provided with your FingerTec purchase, or you can
download the latest version of the software online from user.fingertec.com/software-up-
dates.html
Getting Started
To install the TCMS V2 from FingerTec Going Green DVD
• Insert the DVD into your computer. It’s important to note that one copy of TCMS V2
can be installed in only one computer. Don’t attempt installation of the same copy in
another computer.
• Once the DVD is inserted, it will auto-run. Click “Run Start.exe” to view the flash introduction.
• Click on Software and choose “Software Installation”
• Follow the steps to install the TCMS V2 software. Specify your preferred destination
folder to install the software and proceed to install the software. The location will remain at its default location if no changes are made
wide\TCMS V2\
• When the installation completes, you will find the TCMS V2 shortcut icon on your computer desktop.
• Click on this icon the next time you want to run the TCMS V2.
C:\Program Files\FingerTec World-
To install TCMSV2 from an online link
• In case you have lost the TCMS V2 installation DVD, you can get the latest copy of TCMS
V2 from an online link at user.fingertec.com/software-updates.html
• Click on the download icon at the right side of the table
• The zip file will be downloaded onto your computer.
• Unzip the file and start the installation process
• When the installation completes, you will find the TCMS V2 icon on your computer
desktop
• Click on this TCMS V2 icon the next time you want to run the software.
8
Minimum Systems Requirement to Install TCMS V2
• Pentium III 450Mhz or above
• Microsoft Windows 2000, Windows XP, Windows Server 2003, Windows Vista, Windows 7 and Windows 8
• 256MB of RAM or more
• At least 100MB free disk space
• Laser Printer/Dot Matrix Printer
• Player CD-ROM or DVD-ROM
• Video Super VGA 1024x768 or higher with 256 colors
Note: : TCMS V2 is not compatible with any Apple computers and its MAC OS operating system.
Using TCMS V2 for the First Time
• Double click on the TCMS V2 icon on your computer to run the software
• Select your preferred language
• The system will prompt you to enter the “Product Key” for authorization to use the
software. All information including “Product Key”, “Activation Key” and “Terminal Serial
Number” is available at the back of the CD cover.
Note: It’s important that you keep the DVD and the DVD cover provided by FingerTec safely to avoid future
inconveniences. In case you have lost the information, contact us at support@ ngertec.com to retrieve it.
Setting the Date & Time Format
Choose the date and time display format for the TCMS V2 software. The formats will be
applied in all data and reports in the TCMS V2. Format change is possible later on if you
should change your mind. See Chapter 3: System Settings of TCMS V2
9
Setting Day Type
• Determine the day types or description that you prefer to apply in your working environment.
• Default descriptions are workday, holiday, restday and offday – change them accordingly based on your preferences
• Determine the first day of the week relevant for your company. The first day of the
week might differ from one country to the next. Some observe Monday as the first day
of the week while others start the week on Sunday.
• Determine the payroll cycle. The selections available are weekly – biweekly, semimonth, monthly.
Setting Clocking Schedule
Determine your company’s day types for example, workday, restday, off day, and working time such as in, out, lunch, resume, and etc.
Setting Access Rights
• Configure your password to access the TCMS V2.
• Fill in the company information. Information that you entered here will appear in the
attendance sheet and reports.
Congratulations!
You have successfully installed and con gured the initial setup of your TCMS V2. Explore more functions to get the
best out of TCMS V2.
10
Chapter 2
Connecting Terminals to TCMS V2
This chapter guides you on the basic connection and activation of FingerTec terminals in the TCMS V2
Get ready with your timeclock terminal’s IP address and serial number before you proceed with this chapter. The product key that you have keyed in during installation will
appear in the FingerTec Terminal window. There are several ways to connect to FingerTec terminals, including TCP/IP, USB and Serial Port (RS485 or RS232). Choose your
connection method and let’s start.
Activating Terminal in TCMS V2
Activating Terminal in TCMSV2 for the first time via TCP/IP
1. Choosing the Terminal Model
The terminal of which its Product Key is being used to install the TCMS V2 will appear
on the first line in the “FingerTec Terminal” window.
Choose the model of the terminal. Please go to product.fingertec.com to find out more
about FingerTec products.
2. Choosing Connection Type
To connect your timeclock terminal via TCP/IP, make sure that you have connected
the terminal with the computer installed with TCMS V2 using a CAT5 cable. Once the
cable is connected, you can start activating your terminal.
3. Specifying IP Address in the Terminal
Click on IP Address and specify the IP address for your timeclock terminal. The default
IP address is 192.168.1.201.
4. Uncheck the Disabled Button
There is a checker labeled Disabled on the far right of the FingerTec Terminal window.
Uncheck the Disabled button for the system to start connecting to the terminal.
Once the checker is disabled, the system reads the IP address and displays the correct
serial number of the terminal.
5. Terminal activation
A. Online Activation (requires Internet access)
Now you will be prompted with a pop-up window requiring an Activation Key. Select
“I want to generate the Activation key online with these details” and click Apply. Wait
for a moment for the server to be connected and then click Apply to fill up the Activation key automatically.
B. Offline Activation (no Internet access required)
In case you do not have Internet connection, contact your local reseller or support@
fingertec.com to request for an activation key. Please provide the serial number and
product model so that we can generate a corresponding activation key.
11
Once you insert the correct Activation Key, the Apply button will be enabled. Click on
it and then click OK to proceed.
6. Saving Information
It is crucial that you save the information to avoid a connection loss between the
TCMS V2 and the terminal.
Once the terminal is activated in the TCMS V2, all icons on the software will be acti-
vated, and you are now ready to configure and use the TCMS V2.
Activating Terminal in TCMSV2 for the first time via USB
1. Choosing the Terminal Model
The terminal of which its Product Key is being used to install the TCMS V2 will appear
on the first line in the “FingerTec Terminal” window.
Choose the model of the terminal. Please go to product.fingertec.com to find out more
about FingerTec products.
2. Choosing Connection Type
To connect your terminal via USB, make sure that you have a USB flash disk complete
with information of the terminal that you want to connect to the TCMS V2.
3. Uncheck the Disabled Button
There is a checker labeled Disabled on the far right of the FingerTec Terminal window.
Uncheck the Disabled button for the system to start connecting to the terminal
4. Inserting Serial Number of Terminal
The system will prompt you to insert the Serial Number of your terminal. Insert the
correct serial number, which can be found on the same hologram sticker pasted at the
back of the FingerTec Going Green DVD cover.
5. Terminal activation
A. Online Activation (requires Internet access)
Now you will be prompted with a pop-up window requiring an Activation Key. Select “I
want to generate the Activation key online with these details” and click Apply. Wait for
a moment for the server to be connected and then click Apply to fill up the Activation
key automatically.
B. Offline Activation (no Internet access required)
In case you do not have Internet connection, contact your local reseller or support@
fingertec.com to request for an activation key. Please provide the serial number and
product model so that we can generate a corresponding activation key.
Once you insert the correct Activation Key, the Apply button will be enabled. Click on it
and then click OK to proceed.
6. Saving Information
It is crucial that you save the information to avoid a connection loss between the
TCMS V2 and the terminal. Once the terminal is activated in the TCMS V2, all icons on
the software will be activated, and you are now ready to configure and use the TCMS
V2.
12
Activating a Terminal in the TCMS V2 for the first time via COM Port
for Serial Connection RS485 or RS232
1. Choosing the Terminal Model
The terminal of which the Product Key being used to install TCMS V2 will appear on the
first line in the “FingerTec Terminal” window.
Choose the model of the terminal. Please go to product.fingertec.com to find out more
about FingerTec products.
2. Choosing Connection Type
To connect your terminal via COM port, make sure that you have connected the termi-
nal with the computer installed with TCMS V2 using a serial cable. It is recommended
to maintain the RS232 cable length at 1 meter to avoid data loss and for RS485, the
maximum distance is 1km, but excellent data repeaters should be installed with it.
Once the cable is connected, you can start activating your terminal.
3. Determining the Baudrate
Baudrate is the speed of data transfer via serial connection and this field is only appli-
cable for serial connection RS485 and RS23. The value in the terminal must be the same
as shown in the TCMS V2.
To check the baudrate value of the terminal, press Menu > Comm > RS232/485 >
Baudrate
4. Uncheck the Disabled Button
There is a checker labeled Disabled on the far right of FingerTec Terminal window.
Uncheck the Disabled button for the system to start connecting with the terminal.
5. Inserting Serial Number of the Terminal
When the connection is established, the system will prompt you to insert the Serial
Number of your terminal. Insert the correct serial number, which can be found on the
same hologram sticker pasted at the back of the FingerTec Going Green DVD cover.
6. Terminal Activation
A. Online Activation (requires Internet access)
Now you will be prompted with a pop-up window requiring an Activation Key. Select “I
want to generate the Activation key online with these details” and click Apply. Wait for
a moment for the server to be connected and then click Apply to fill up the Activation
key automatically.
B. Offline Activation (no Internet access required)
In case you do not have Internet connection, contact your local reseller or support@
fingertec.com to request for an activation key. Please provide the serial number and
product model so that we can generate a corresponding activation key.
Once you insert the correct Activation Key, the Apply button will be enabled. Click on
it and then click OK to proceed.
7. Saving Information
It is crucial that you save the information to avoid a connection loss between the TCMS
V2 and the terminal.
Once the terminal is activated in the TCMS V2, all icons on the software will be acti-
vated, and you are now ready to configure and use the TCMS V2.
13
Editing Terminal Information in the TCMS V2
With the initial connection, there might be some information that you haven’t completed in the FingerTec Terminal details. The system allows you to edit the information of
your terminals in the FingerTec Terminal window.
1. Check the Disabled Button
To avoid any information loss during editing, it is highly recommended that you dis-
able the terminal that you want to edit by checking the Disabled checker box. The
connection between the terminal and the software will be terminated once this is
checked.
2. Determining the Terminal’s ID and Description
To easily identify one terminal from the rest, assign the terminals with unique num-
bers. It is recommended that you label the terminal with the same number that you
identify it in the system to avoid any confusion. The ID numbers available are from 1
to 999.
Insert the description of the terminal for example, for ID 1, main entrance, for ID 2,
sales department entrance, etc.
3. Choosing a Terminal Group
The Group function is meant to ease the task during downloading and uploading
of information from multiple terminals. In an environment where you have a large
quantity of terminals, group them based on your preference and convenience. For
example, you can name Group 1 for all readers on first floor of a building, Group 2 for
all readers on 2nd Floor and so on.
The maximum number of Groups available for the TCMS V2 is 1000, starting from 0 to
999
4. Specifying Port Value
Port is for port forwarding connection. The default value for port is 4370. If you are
using another value, please specify it here.
5. Specifying Key Value
The Key function is intended for security purposes, where the number specified in
the terminal is identical as the number/password specified in the TCMS V2 in order to
obtain connection.
In the terminal, go to Menu > Comm > Security > Determine the password
Understanding Types of Connection in TCMS V2
TCP/IP - TCP/IP connection supports single and multiple terminals and it is widely used
in network structures.
• TCP/IP for Single Connection:You will need an Ethernet 10/100Base-T Crossover Cable to connect the ter-
minal to a single computer using the TCP/IP connection. The cable can be used to cascade hubs or to connect
Ethernet stations back-to-back without a hub. It works with both 10Base-T and 100Base-TX.
• TCP/IP for Network Connection:You will need an Ethernet 10/100Base-T Straight Thru Cable or “Whips” to
connect multiple terminals to the computers using the TCP/IP connection. The cable works with both 10 Base-T
and 100Base-TX, connecting a network interface card to a hub or network outlet.
14
USB - Connecting the terminal to the software by using the USB flash disk. This connection
does not require any wiring and the data is secured with a password.
USB/Client - This connection connects the terminal directly to the computer using a USB
2.0 printer cable. This connection is exclusively for TA300 only.
COM/Serial Port
• RS232: This is a conventional 9-pin serial port for short distance connection. It is not suitable for network struc-
tures.
• RS485: There are 2 types of connection, the single connection and network connection. The single connection
connects a single computer using the RS485 wire. The network connection connects multiple computers using the
Daisy Chain connection. Unlike the RS232, this connection supports long distance connection (up to 1km).
FRIS - The FRIS Server stores employees’ fingerprint templates and transaction data. It also
serves as a platform for fingerprint verification. A computer installed with the TCMS V2 can
access the FRIS server to retrieve the transaction data. All downloaded transaction data will
then be processed by the TCMS V2 software and can be viewed in reports.
FTDP - The FingerTec Data Processor (FTDP) is a simplified version of the TCMS V2 and the
BioBridge SDK combined. With the FTDP you can perform basic functions such as adding/
deleting employees, as well as exporting the raw data from the terminal to be used with
any third party software.
Web - You can connect the terminal to the TCMS V2 using the port forwarding connec-
tion. Port forwarding allows remote computers to connect to a specific computer or service
within a private local-area network (LAN). When configuring port forwarding, the network
administrator sets aside one port number on the gateway for the exclusive use of communicating with a service in the private network, located on a specific host. External hosts
must know this port number and the address of the gateway to communicate with the
network-internal service.
Webster - Webster is an online web based platform used to consolidate and centralize
the database for time attendance purposes. With the Webster platform, you can download
data from the terminal in a real time manner and connect it to the TCMS V2 or other third
party software.
Adding More Terminal(s) to TCMS V2
Click Devices > Setup FingerTec Terminals > Add > Enter the 16-digit Product Key of your
additional terminal and the system will automatically add the terminal into the list when
the Product Key is correctly entered.
Repeat the steps to get connection of this terminal with the TCMS V2.
Deleting Terminal(s) from TCMS V2
Note: Before you attempt any deletion of terminal from TCMS V2, please be sure about your selection and that your
cursor has been placed properly because once you click “Delete”, the system will delete the row in which your cursor
is located.
Click Devices > Setup FingerTec Terminals > Place your cursor properly on the row of terminal that you wish to delete > Delete
15
Additional Features for TCP/IP and Serial Port
Connection
The TCMS V2 lets you configure the settings of your terminal(s) directly from the software. This feature is useful for management of multiple terminals in an environment.
Once the connection is established via TCP/IP or COM connection, the Advanced Set-
tings button in the FingerTec Terminal window will be enabled. Click to setup your
terminal(s).
Understanding Terminal Advanced Settings
Click Get Settings for the TCMS V2 to obtain the relevant information from a specific
timeclock terminal.
Learn the description of every field in the table below:
Terminal ID - Terminal’s identification number
Model - Terminal model’s number
Description - Terminal’s details for easy reference for example: Level 1, Sales or Level
2, Marketing
Pulling Host IP - Retrieve IP address, only a computer with the mentioned IP address will
be connected to the TCMS V2
No Attendance Records - A check on this box will provide you with no attendance
record; this function is suitable for FingerTec terminals functioning as a door access
device only.
Language - This is the language selection for the terminal. Select your preference.
Date format - Choose the date format for the terminal.
16
Voice - Enable or disable the terminal’s voice
1:N threshold - Specify the value for one-to-many matching threshold, where you don’t
need to key in your ID before scanning your finger.
The value equivalent to the quantity of fingerprint’s minutiae points being read during
verification.
Value Range: 0-50, Default Value: 35
1:1 threshold - Specify the value for one-to-one matching threshold, where you have to
key in your ID before scanning your finger.
The value equivalent to the quantity of fingerprint’s minutiae points being read during
verification.
Value Range: 0-50, Default Value: 15
Only 1:1 - Specify the verification matching method preferred for the terminal. Choosing
Yes would require employees to key in their ID number prior to scanning a fingerprint.
Choosing No, the terminal will adopt 1:N matching method.
Idle Minute - Specify the minute value before the terminal turns idle. When the terminal is
left uninterrupted for this value of time, the terminal will either power off or go into sleep
mode. Choose 0 if you want to disable this function.
Idle Action - Choose between Sleep Mode/Power off to decide on the action of the termi-
nal after it exceeds its idle minute period.
Lock Delay - Specify the timer of the door lock after any successful verification is done and
before the door is locked again. Maximum Value: 254, Default Value: 150
Wiegand Format - Specify the Wiegand bits of the terminal. Select between 26 or 34
Anti-passback - Choose the anti-passback value. Anti-passback is exclusively for door ac-
cess function where a user will be denied exit if there is no record of entry. Default value: None,
Other options: Out, in, in out, no and save
Baudrate - Choose the data transmission speed for COM communication for RS232/RS485
Connection. Default Value: 115200
IP Address - Specify the IP address of the terminal. Only applicable for TCP/IP connection.
Default Value: 192.168.1.201
Connection - Choose from the type of connection available.
Communication Key - Specify the communication key of the terminal and the value must
match with the value in the terminal. Default Value: 0
Sleep Time - Specify the time for the terminal to be in idle mode.
Power off Time - Specify the time for the terminal to shut down automatically.
Power On Time - Specify the time for the terminal to be turned on automatically.
SDK Version - Display the SDK Version of the terminal
Firmware Version - Display the Firmware Version of the terminal
Administrator - Display the total number of administrator enrolled in the terminal
Employee - Display the total number of employees enrolled in the terminal
Fingerprint - Display the total number of fingerprint templates enrolled in the terminal
Password - Display the total number of password stored in the terminal
Employee Log - Display the total number of transactions stored in the terminal
WorkCode - Workcode is a code being identified for excuse in attendance.
17
For example, workcode 1 is for meeting clients, workcode 2 is for attending training, 3 is for conference, 4 is for
clinic visit and etc.
If the workcodes have been set in the terminal, click Get Settings to obtain the information or you could define the workcode in this window and click
workcode in the terminal.
Click on the checker
Save the information and Close once you are done.
Code Available: 1-99
Set Settings to apply the
In Use if you wish to use the workcode in the terminal.
Other Functions in Terminal Advanced Settings
Returning to Default Settings
A click on this button returns all the previously set settings to its default settings.
Note: Caution is recommended before you attempt to return to default settings.
Saving Information via Set Settings
Once you have completed filling up the information in the Terminal Advanced Settings
page, click Set Settings to save the information in your terminal.
Printing Settings for Reference
Click Print Settings to print the existing setting for your reference.
Updating Firmware in Terminal Advanced Settings
FingerTec always recommends its employees to have the updated firmware of the terminal. However, caution needs to be exercised before attempting this function because
it could cause damage to the terminal. It is highly recommended that you consult your
reseller before you attempt this function. Alternatively, you can contact us at support@
fingertec.com to obtain more information about Firmware Update.
Exiting Terminal Advanced Settings
Click Close when you have completed the settings of your terminal and proceed with
other terminals connected to the TCMS V2.
18
Chapter 3
System Settings of TCMS V2
This chapter guides you to configure the system settings of TCMS V2 for accurate
attendance and access control data that suits your business’s requirements.
The TCMS V2 is designed to provide time attendance and access control data for workforce management system. Please make sure that you configure all the system settings
correctly to obtain accurate data and reports. Click System Settings >
Date/Hour Format
Setting of Date and Hour Format
This date and hour format will be used throughout TCMS V2. Choose the date and time
format you prefer for your company
The time formats available are 24-hour and 12-hour AM/PM.
View the example of date & time format that you choose before saving the information
for future use.
Choosing Calendar Type
TCMS V2 offers three types of calendars. The default calendar is Gregorian. For Middle
Eastern and Islamic Countries, TCMS V2 offers Umm Al-Qura and Persian calendars.
System Settings > Date/Hour format > Choose the calendar.
Click
Note: Lunar Calendar/ Umm Al-Qura is only made available once you choose Arabic as the software language
and Persian Calendar is only available when you select Persian as the language for your TCMS V2.
Day Type
Setting Day Type
It is crucial that you describe the day types being used by your company in order to
obtain time attendance data that your company understands.
19
Understanding Day Type
Note: The default descriptions are as shown in the picture above. It is recommended that you maintain the
default descriptions. Changes are possible but you have to make sure that the descriptions you provide are
consistent all throughout the TCMS V2 to avoid confusion in the future.
Normal Working Day - Define normal working days for your company. Default: WORKDAY
Non-Working Holiday - Define non-working holiday for your company. Default: HOLIDAY
Other Non-Working Days - Define other non-working days which are not holidays for
your company. Default: WEEKEND and OFFDAY
First Day of the Week - Define the first day of the week for your company/country.
Default: SUNDAY
Payroll Cycle - Determine your company’s Payroll Cycle. There are 4 options available,
which include Weekly, Bi-Weekly, Semi-Monthly and Monthly. Default: Monthly
Payroll Cycle Start Date - Determine your company’s Payroll Cycle starting date by
clicking on the calendar and choosing the date.
The symbol for currency - Select the symbol of currency being used for your compa-
ny’s payroll.
20
Understanding Wage Calculation
Note: Labor law is di erent from one country to the other. Salary calculation also di ers based on the labor law
of a country.
In each day type, you have the option to determine the value in the work wages. For example: the work wages is 100%, the overtime wages is 150% and the different overtime
wages is 200%.
Note: Do not forget to “Save” your settings before you close the window.
Leave Type
Setting Leave Type
Define the leave types that are applicable to your company. Determine the keyword that
you want to use to describe ‘absent on working day’. The default keyword in the TCMS
V2 is Absent.
Define other types of leave applicable to your company. Default types include Annual,
Sick, Holiday, Vacation, Unpaid Leave, PTO (Paid Time Off). There are a maximum of 20
columns of leave type to fill up.
Save the page once you have made amendments to it.
Sta Extended Type
Setting Staff Extended Leave
Use this function to key-in leave that have been approved by the human resource department. Every applied leave must be keyed-in onto the system to indicate that the
employee is taking a leave day instead of being absent.
Fill up all the relevant information and click
the relevant individual’s attendance sheet.
To delete, choose the relevant row and click
Save the information once you have made any changes to the function. Click Close to
return to the main menu.
Update Leave to update the information to
Delete.
Reschedule Sta Roster
Rescheduling Staff Roster
This function is to reschedule the already determined work schedule for an individual
employee on a certain date. These records will overwrite the previous roster and the attendance sheet will reflect the changes being done in this function.
However, if you have deleted any of the changes you made on this function, TCMS V2 will
restore the default work schedule from the group duty roster.
Leave the Day Type and the Schedule blank if you do not want to do any changes.
21
Clocking Schedule
Understanding Clocking Schedules
Clocking Schedule configurations are crucial to calculate attendance data accurately.
Every setting and rule of the clocking schedules will affect the outcome of time attendance and its corresponding reports. This setting is to set the daily schedule for
each day of a week. The clocking time is defined as the time someone clocks in or
clocks out from the office. The TCMS V2 offers 1000 different clocking schedules to be
configured.
Weekly - Working schedule for weekly basis. This is the most commonly used working
schedule worldwide where working days fall on weekdays and offdays fall on weekends.
Daily - Working schedule for daily basis. This is suitable for multiple shifts, overnight
shifts, open shifts, rotational shifts, etc. where the work schedules change everyday.
Flexi - Working schedule that does not include any late ins, early outs or overtime. This
is suitable for groups of workers with flexible working time.
Configuring Weekly Clocking Schedules
Click “Edit” and configure your first weekly clocking schedule.
• Define the number of the clocking schedule by selecting one number from 0 to 999
• Describe the clocking schedule accordingly for example Schedule A.
• Choose the type of work schedule applicable for this particular clocking schedule and
for this schedule is weekly.
• There are 7 tabs that you need to set the rules for your weekly clocking schedules.
22
1• CLOCKING RULES
Clocking refers to the time someone clocks in and clocks out from timeclock terminals.
TCMS V2 offers 6 attendance columns in 3 pairs. Learn about clocking pair as explained
in the table below.
In-Out - In-Out pair refers to the times when an employee clocks in for work (IN) and
clocks out after work (OUT). Any clocking time that exceeds the OUT time will be considered as overtime (OT). In-Out pair is a compulsory pair.
Break-Resume - Break-Resume pair refers to the times that a break such as lunch or dinner
starts (BREAK) and the times that a break ends (RESUME). You can choose to deduct the
break time from the total working time or you can include this time into the total working
time. This pair is optional.
OT-Done - OT-Done refers to the time that overtime (OT) starts and the time it finishes
(DONE). It is recommended to use this pair if OT is optional in the schedules time period.
Define the times for each pair on every day of the week. For Weekend, all the columns will
be in black shade and you cannot input any time onto the fields.
At every clocking column, you can determine the Round to nearest minutes which means
that the attendance recorded will be rounded to the nearest minutes as specified in the
field
Examples of Rounding:
• If you choose to round up 15 minutes, when an employee clocks in at 9:06am, his IN time will be recorded as
9:15am
• If you choose to round down 15 minutes, when an employee clocks in at 9:06am, his IN time will be recorded as
9:00am.
• If you choose to take a midpoint of 15 minutes, when an employee clocks in at 9:06am, his IN time will be recorded
as 9:07am
2• RANGE RULES
Range is to determine the maximum time that one slot could record before it is considered as the time for the corresponding slot. For example, if a value for IN is 12:00 and
when a staff clocks in at 12:01, the time will be recorded in Break column instead of in the
IN column. When you set the range for OUT is at 6:00, any time that falls after 6:00 will be
recorded on the next column which is OT column.
You need to set the time for the clocking range of the clocking columns.
Replace with the latest clocking –When you click this checker, TCMS V2 will replace the
clocking data with the latest clocking data after the download process is done. It is recommended that you select this checker for OUT and DONE columns only because TCMS
V2 will always check the latest OUT time of the users and will publish it on the Attendance
Sheet.
23
3 • GENERAL RULES
General is to determine whether you want to consider the times that are recorded in OT
and DONE columns to be considered as overtime or as normal working time. Click the appropriate radio button to determine your choice. If you choose as OT, the extra time will
be calculated in the overall time of the staff that is using this clocking schedule.
You can also determine whether an employee needs to press a key button to define his/
her status during clocking. Click Yes if you want to.
4 • TOLERANCE RULES
Tolerance is to determine the rules of grace period allowed during clocking activities.
Learn about them in the table below:
Tolerance Rules
Deduct the amount of late-in
time from Work Time if employee come in late more than
__ minutes
Deduct the amount of early time
out from Work Time if employee
goes for lunch early more than
__ minutes
Deduct the amount of late-in
time from Work Time if employee resumes late more than
__ minutes
Deduct the amount of early
time out from Work Time if employee leaves early more than
__ minutes
Examples
Given you choose 15 mins and the IN time is 9.00 a.m., If an employee
arrives at 9:20 a.m. (exceed tolerance period), the system will deduct
20 mins from his work time. However, if an employee arrives at 9.15
am or earlier, no time will be deducted
Given you choose 15 mins and the BREAK time is 12.30p.m. If an employee leaves at 12:10 p.m.(exceed tolerance period), the system will
deduct 20 mins from his work time. However, if an employee leaves
at between 12:15 and 12:30, no time will be deducted
Given you choose 15 mins and the RESUME time is 1.30 p.m., If an employee arrives at 1:50 p.m.(exceed tolerance period), the system will
deduct 20 mins from his work time. However, if an employee arrives
between 1:30 p.m. and 1:44 p.m., no time will be deducted
Given you choose 15 mins and the OUT time is 6:00 p.m., If an employee leaves at 5:40 p.m. (exceed tolerance period), the system will
deduct 20 mins from his work time. However, if an employee leaves
between 5:45 p.m. and 6:00 p.m., no time will be deducted.
Specify the rules based on your company’s policy. Leave them blank if it’s not applicable
to your environment.
5 • ROUNDING RULES
Rounding is to determine the “rounding of minutes” rules allowed in the clocking schedule and the rules will determine the presentation of time in the attendance sheet. Learn
about it in the table below:
Round the work time to the nearest (minutes)
24
Round Up
Work hour is rounded up to the nearest minute
and is set to 15, hence all minutes will be
rounded up as per below:
1-15 minutes = 15
16-30 minutes = 30
31-45 minutes = 45
46-59 minutes = 1 hour
Round Down
Work hour is rounded down to the nearest
minute and is set to 15, all minutes will be
rounded down as per below:
1-15 minutes = 0
16-30 minutes = 15
31-45 minutes = 30
46-59 minutes = 45
Round Midpoint
Once you insert a value here, the software will calculate the value’s midpoint. For example if you set
the value at 15 min, the midpoint would be at 7 min. The clocking schedule’s IN time is 9.00am and
the midpoint is 7 min.
If the user veri es in less than 7 minutes after the IN time, for example 9.07 a.m., the software will round
down the transaction data to be displayed as 9.00am. If the user veri es more than 7 minutes after the
IN time, the software will round up the transaction data to be displayed as 9.15 a.m.
Round up or round down the OT time to the nearest (minutes)
Round Up
OT is rounded up to the nearest minute and
is set to 15, all minutes will be rounded up as
per below:
1-15 minutes = 15
16-30 minutes = 30
31-45 minutes = 45
46-59 minutes = 1 hour
Round Down
OT is round down to the nearest minute and is
set to 15, all minutes will be rounded down as
per below:
1-15 minutes = 0
16-30 minutes = 15
31-45 minutes = 30
46-59 minutes = 45
Round Midpoint
Once you insert a value here, the software will calculate the value’s midpoint. For example if you set
the value at 30 min, the midpoint would be 15 min. The clocking schedule’s OT time is 6.00pm and the
midpoint is 15 min.
If the user veri es in less than 15 minutes after the OT time, for example 6.15pm, the software will round
down the transaction data to be displayed as 6.00pm. If the user veri es more than 15 minutes after the
IN time, the software will round up the transaction data to be displayed as 6.30pm.
First rounding time range
This function is entitled for the IN time only. You can round the IN time into your pre-
ferred time. For example: any transaction between 9.01am – 9.15am will be rounded
as 9.00am.
Last rounding time range
This function is entitled for the OUT time only. You can round the OUT time into
your preferred time. For example: any transaction between 5.01pm – 5.15pm will be
rounded as 5.00pm.
Note: Specify the rules based on your company’s policy. Leave them blank if it’s not applicable to your envi-
ronment.
25
6 • BREAK RULES
Break is to determine the rules for break time allowed in the clocking schedule and the
rules will determine the presentation of time in the attendance sheet.
Learn about it in the table below:
Break Rules
Deduct actual lunch time
(Resume-Break) from work
time
Deduct actual dinner time (OTOUT) from work time
Do not deduct any lunch time if
employee works half day only
Break time duration for flexilunch range in minutes
Dinner time duration for flexidinner range in minutes
Do you want to Apply Auto Add
Break Rule when you include
lunch/dinner break?
Do you want to deduct extra
lunch/dinner time from working hour?
Auto deduct for break time (in
no. of hours) from overtime
hour
Click Yes if you want to deduct lunchtime, which is the period you clock out (Break) until you clock in again (Resume)
from the total work time.
Click
Yes if you want to deduct dinnertime, which is the pe-
riod you clock out for dinner (OUT) until you clock in again
(OT) from the total work time.
If this is the rule of your company, please click on the
checker. Leave it if it’s not applicable to your company.
Specify the minutes your company allows for staff to have
flexible lunchtime. If the staff exceeds the time allowed, the
extra minutes will be deducted from the total work time.
Specify the minutes your company allows for staff to have
flexible dinnertime. If the staff exceeds the time allowed,
the extra minutes will be deducted from the total work
time.
Click
Yes if you want to apply the rule. It means that the
remaining lunch/dinner time will be added into the work
time. This is to add the work time for the users who work
during their lunch/dinner break.
Click
Yes if you want to limit the break time to only the
permitted hour by the company; any extra minutes taken
will be deducted from the total work hours.
If you want to deduct the break time from the overtime,
define number of hours that should be deducted if the
overtime hour taken exceeds a certain value.
Note: Specify the rules based on your company’s policy. Leave them blank if it’s not applicable to your environ-
ment.
26
7 • OVERTIME RULES
Overtime is to determine the rules for overtime in the weekly clocking schedule you define here. Learn about the rules in the table below:
Overtime Rules
Record early login
as OT
Define time IN and
OUT to treat as
special OT
Minimum minutes
to work to claim
OT
Maximum hours to
allow to claim OT
Deduct short time
from OT
Examples
Sometimes employees come early for overtime for example the overtime starts at 8pm and they arrive at 7pm. If they logged in at 7pm,
would you like to count the extra one-hour as overtime? Click
your company allows this rule.
There is some overtime sessions required by a company on as-andwhen basis. Define the IN and OUT time for this specific overtime sessions.
Sometimes a staff would work only for a few minutes and considered
it as an OT; define the minimum minutes required by the company for
a staff to work in order for him/her to qualify for an OT claim.
Put a limit to a number of hour a staff could claim for overtime and the
default maximum is 24 hours.
There are cases where an employee has short time in his/her total
work hour and he/she is taking overtime. If the company wants to
replace the short time on his/her total work hour from the OT taken,
click
Yes.
Yes if
Note: The overtime rules set in the schedule will be applied to any group that is under this schedule. All rules and
calculations will re ect in the attendance sheet of the sta involved in this clocking schedule.
SAVING CLOCKING SCHEDULE
When everything has been set and determined, click Save to make sure that the details
are kept in the system. Add schedule and edit again for more clocking schedule.
Now, let’s move on to configuring Daily Clocking Schedule.
Con guring Daily Clocking Schedules
The Daily Clocking Schedule is only available when you add new schedule and select “Dai-
ly” from Work Schedule type. Daily clocking schedule is applicable for daily basis sched-
ule. This is suitable for multiple shifts, overnight shifts, open shifts, rotational shifts, etc
where the work schedule changes everyday.
There are 6 tabs that you set for weekly clocking schedules.
27
1 • CLOCKING RULES
Clocking refers to the time someone clocks in and clocks out from timeclock terminals.
TCMS V2 offers 6 attendance columns in 3 pairs.
There are 6 clocking columns to be defined in the Daily Clocking Schedule. When you define the clocking time(s) in the clocking slots, TCMS V2 would accept the time and place
them into the appropriate clocking columns. For example, if you put 9:00 a.m. as the IN
time, whoever that clocks in at 9:00a.m., the clocking time will be in IN column.
Round the Clocking Time to the nearest minutes as specified in the column and you can
choose to round up, down or choose the midpoint for the time.
Clocking Range: Specify the time to be considered as a certain clocking time before it
is recorded as the corresponding clocking time. For example, if you specify the clocking range for IN as 12:00 p.m., any clocking activities that fall before 12:00 p.m. will be
recorded as IN and the clocking after 12:00 will be recorded as Break.
Latest Clocking: Clicking on this checker will configure the system to record only the
most recent clocking transaction within a clocking range. For example, if your official
OUT time is at 6:00 p.m. and you leave at 6:05 p.m., comes in again at 6:10 p.m. and
checks out again at 6:15 p.m., as long as the time falls under the clocking range of that
time slot, the software will take the most recent clocking time to be recorded in your
attendance record which is 6:15 p.m. However, it is NOT recommended to click on the
checker on the first four columns of IN, BREAK, RESUME, and OT.
NOTE: : It is recommended that you only apply this rule for OUT and DONE only because these two clocking
columns should be recording your latest time for the clocking activities.
28
2 • GENERAL RULES
General is to determine whether you want to consider the times that are recorded in OT
and DONE column to be considered as overtime or as normal working time.
Click the appropriate button. If you click as
OT, the time will be calculated in the overall
time of the staff that is using this clocking schedule. If you click Normal work time, the OT
will not be calculated even though the staff works passed that time.
You can also determine whether an employee needs to press a key button to define his/
her status during clocking. Click
Yes if you want to.
Daily clocking schedule could be used as schedules for rotational shifts. You can specify
the qualified minutes before the shift starts. Rotational shift means that a work schedule
with hours that change at prescribed intervals. For example a person may work for four
days from 8:00 a.m. to 4:00 p.m., continued with four days from 4:00 p.m., to midnight,
and followed by four days from midnight to 8:00 a.m. The cycle is then repeated.
3 • TOLERANCE RULES
Tolerance is to determine the rules of grace period allowed during clocking activities.
Learn about them in the table below:
Tolerance Rules
Deduct the amount of late-in time
from Work Time if employee come in
late more than __ minutes
Deduct the amount of early time out
from Work Time if employee goes for
lunch early more than ___ minutes
Deduct the amount of late-in time
from Work Time if employee resumes
late more than ___ minutes
Deduct the amount of early time out
from Work Time if employee leaves
early more than ___ minutes
Examples
Given you choose 15 min and the IN time is 9.00
a.m., If an employee arrives at 9:20 a.m., the system
will deduct 20 mins from his work time.
Given you choose 15 min and the BREAK time is
12.30 p.m., If an employee leaves at 12:10 p.m., the
system will deduct 20 min from his work time.
Given you choose 15 min and the RESUME time is
12.30 p.m., If an employee arrives at 12:50 p.m., the
system will deduct 20 min from his work time.
Given you choose 15 mins and the OUT time is 6:00
p.m., If an employee leaves at 5:40 p.m., the system
will deduct 20 mins from his work time.
Note: Specify the rules based on your company’s policy. Leave them blank if it’s not applicable to your environ-
ment.
29
4 • ROUNDING RULES
Rounding is to determine the “rounding of minutes” rules allowed in the clocking schedule and the rules will determine the presentation of time in the attendance sheet. Learn
about it in the table below.
Round the work time to the nearest (minutes)
Round Up
Work hour is rounded up to the nearest minute
and is set to 15, all minutes will be rounded up
as per below:
1-15 minutes = 15
16-30 minutes = 30
31-45 minutes = 45
46-59 minutes = 1 hour
Round Down
Work hour is rounded down to the nearest
minute and is set to 15, all minutes will be
rounded down as per below:
1-15 minutes = 0
16-30 minutes = 15
31-45 minutes = 30
46-59 minutes = 45
Round Midpoint
Once you insert a value here, the software will calculate the value’s midpoint. For example if you set
the value at 15 min, the midpoint would be 7 min. The clocking schedule’s IN time is 9.00am and the
midpoint is 7 min.
If the user veri es in less than 7 minutes after the IN time, for example 9.07am, the software will round
down the transaction data to be displayed as 9.00am. If the user veri es more than 7 minutes after the
IN time, the software will round up the transaction data to be displayed as 9.15am.
Round the OT time to the nearest (minutes)
Round Up
OT is rounded up to the nearest minute and
is set to 15, all minutes will be rounded up as
per below:
1-15 minutes = 15
16-30 minutes = 30
31-45 minutes = 45
46-59 minutes = 1 hour
Round Down
OT is rounded down to the nearest minute and
is set to 15, all minutes will be rounded down
as per below:
1-15 minutes = 0
16-30 minutes = 15
31-45 minutes = 30
46-59 minutes = 45
30
Round Midpoint
Once you insert a value here, the software will calculate the value’s midpoint. For example if you set
the value at 30 min, the midpoint would be 15 min. The clocking schedule’s OT time is 6.00pm and the
midpoint is 15 min.
If the user veri es in less than 15 minutes after the OT time, for example 6.15pm, the software will round
down the transaction data to be displayed as 6.00pm. If the user veri es more than 15 minutes after the
IN time, the software will round up the transaction data to be displayed as 6.30pm.
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