Dell C7765DN User Manual

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Dell™ C7765dn

Color Multifunction Printer

Administrator Guide

Regulatory Model: C7765dn

Information in this document is subject to change without notice.

als in an

Reproduction of these materi

Trademarks used in this text:

Windows Vista, Microsoft Network, and Internet Explorer

United States and/or other countries;

Macintosh, and Mac OS

registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries; are registered trademarks of Hewlett-Packard Corporation; countries;

RSA and BSAFE

are trademarks of Apple Inc., registered in the U.S. and other countries.

are either registered trademarks or trademarks of EMC Corporation in the United States and/or other countries.

XML Paper Specification (XPS)

conditions upon which Microsoft is licensing such intellectual property may be found at http://go.microsoft.com/fwlink/?LinkId=52369;

DES

: This product includes software developed by Eric Young (eay@mincom.oz.au);

TIFF (libtiff)

Nuance

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

The printer software uses some of the codes defined by the Independent JPEG Group.

WSD stands for Web Services on Devices.

SD Logo is a trademark of SD-3C, LLC.

y manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Dell

and the

DELL

NetWare

logo are trademarks of Dell Inc.;

are either trademarks or registered trademarks of Microsoft Corporation in the

is a registered trademark of Novell, Inc. in the United States and other countries;

Microsoft, Windows, Windows NT, Windows Server,

Adobe, Acrobat, and PostScript

PCL, HP-GL, and HP-GL/2

ThinPrint

: This product may incorporate intellectual property owned by Microsoft Corporation. The terms and

is a registered trademark of ThinPrint GmbH in Germany and other

AES

ICC Profile (Little cms)

EtherTalk,

are either

: Copyright

As for RSA BSAFE

This printer includes RSA® BSAFE® Cryptographic software from EMC Corporation.

____________________

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.

August 2013 Rev. A00

Table of Contents

1 Before Using the Machine .................................................................................................................... 13

Table of Contents

Preface.........................................................................................................................................

Types of Manuals.............................................................................................................................

Using This Guide..............................................................................................................................

Organization of This Guide......................

Conventions................................................................................................................................

Interface Cables............................................................................................................................

Using the USB Interface ................................................................................................................... 19

Using the Ethernet Interface

Power Saver Mode............................................................................................................................

Changing the Interval for Entering Power Saver Mode........

Completely Disabling the Wakeup Motion Sensor .........

Customizing the Control Panel ............................................

Changing the Default Screen........................................................................................................... 25

Setting the Screen Customizing the Button Layout Assigning Services to the Custom Buttons...

Adjusting the Screen Brightness.................................................................................................... 32

Entering Text

...............................................................................................................................

After Auto Clear............................................................................................... 26

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........ 15

........ 16

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...... 21

2 Paper and Other Media.......................................................................................................................... 35

Paper Types

Loadable Quantity and Weight ....................................................................................................... 36

Supported Paper......

Loading Paper...................................................................................................................................

Loading Paper in Trays 1 to 4..................

Loading Paper in Tray 5 (Bypass Tray)...............................

Loading Paper in Tray 6 (HCF B1)..............

Changing the Paper Size .....................................................................................................................

Changing the Paper Size for Trays 1 to 4...........................

Changing the Paper Size for Tray 6 (HCF B1) (optional).....

Changing the Paper Settings .................................................................................................................

3 Maintenance............................................................................................................................................

Replacing Consumables......................................................................................................................

Replacing Toner Cartridges ............................................................................................................. 58

Replacing Waste Toner Container

Replacing Drum Cartridges R1, R2, R3, or R4.......................

Replacing Staple Cartridge (for Finisher-B1) .........................

Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

Emptying the Hole Punch Waste Container (for Finisher-B1)............

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R5 ............................................................................................ 60

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........ 36

... 36

........ 47

... 51

... 58

Cleaning the Machine.......................................................................................................................

Cleaning the Exterior......................................................................................................................

Cleaning the Interior (LED Printheads) ..........

................................................................................70

...... 70

... 70

Cleaning the Touch Screen ..............................................................................................................72

Cleaning Document Cover and Document Glass ..........................................................................72

Cleaning Film and Constant Velocity Transport Glass............

Cleaning Document Feeder Rollers ................................................................................................73

....................................................72

Executing Calibration.....

Printing a Report/List......................................................................................................................

Deleting a Private Charge Print Job with an Invalid User ID ...

Setting Restore Tool........................................................................................................................

4 Machine Status ........................................................................................................................................

Overview of Machine Status.................................................................................................................

Machine Information

General Information Paper Tray Status Print Reports

Automatically Printed Reports/Lists ...........

Overwrite Hard Disk Print Mode Fax Receiving Mode

Faults

...........................................................................................................................................................99

Supplies

Billing Information

....................................................................................................................................................100

Billing Information User Account Billing Information

........................................................................................................................................86

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.84

5 Tools.........................................................................................................................................................

System Settings Procedure ..................................................................................................................

Step 1 Entering System Administration Mode ...........

Step 2 Entering the System Administrator User ID and Passcode......

Step 3 Selecting [Tools] ..................................................................................................................107

Step 4 Selecting a Tab on the [Tools] Screen.............................................................................107

Step 5 Setting a Feature ..................................................................................................................

Step 6 Exiting System Administration Mode...............................................................................109

Tools Menu List....

Common Service Settings

Machine Clock / Timers Power Saver Settings Audio Tones Screen / Button Settings Paper Tray Settings Image Quality Adjustment Reports Maintenance Watermark Force Annotation Print Universal Unique ID Notify Job Completion by E-mail

................................................................................................................................................137

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105

106

109

Table of Contents

Plug-in Settings................................................................................................................................ 144

Other Settings

................................................................................................................................... 144

Copy Service Settings

Copy Tab - Features Allocation Preset Buttons Copy Defaults Copy Control Original Size Defaults Reduce / Enlarge Presets Custom Colors Annotations - Create Comments

Connectivity & Network Setup

Port Settings Protocol Settings Machine's E-mail Address / Host Name Proxy Server Settings Outgoing / Incoming E-mail Settings Remote Authentication / Directory Service Security Settings Other Settings

Print Service Settings

Allocate Memory Delete Form Other Settings

...........................................................................................................................158

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Scan Service Settings

Screen Defaults Scan Defaults Scan to PC Defaults Original Size Defaults Output Size Defaults Reduce / Enlarge Presets Other Settings

Fax Service Settings

Screen Defaults Fax Defaults Fax Control Fax Received Options Reduce / Enlarge Presets Original Size Defaults Local Terminal Information Internet Fax Control

E-mail / Internet Fax Service Settings

E-mail Control

........................................................................................................................................ 206

...........................................................................................................................197

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............................................................................................... 216

Address Book Settings

Folder Service Settings

Job Flow Service Settings

Media Print Service Settings

.........................................................................................................................219

........................................................................................................................ 220

................................................................................................................... 221

.............................................................................................................. 222

Stored File Settings................................................................................................................................223

Web Applications Service Setup

Server Certificate Verification Settings.......................................................................................225

Server Setu Other Settings

Web Browser Setup

.........................................................................................................................................................231

Setup

Create Folder Stored Programming Create Job Flow Sheet Create Job Flow Sheet Keyword Add Address Book Entry Create Fax Group Recipients Add Fax Comment Paper Tray Attributes

Accounting

Create / View User Accounts View Accounts Reset User Accounts System Administrator's Meter (Copy Jobs) Accounting Type Accounting Login Screen Settings Fax Billing Data Accounting / Billing Device Settings

......................................................................................................................................227

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Authentication / Security Settings

System Administrator Settings Authentication Allow User to Disable Active Settings Job Status Default Overwrite Hard Disk

6 Dell Printer Configuration Web Tool Settings.....................

Installation of Dell Printer Configuration Web Tool................

Preparations ................................................................................................................................

Configuration on the Machine .......................................................................................................275

Starting Dell Printer Configuration Web Tool

Configuring Machine Settings Using Dell Printer Configuration Web Tool ...............................

7 Printer Environment Settings...............................................................................................................281

Print Overview

Installation When Using USB Port......................................................................................................285

Step 1 Preparations...

Step 2 Configuration on the Machine............

Step 3 Configuration on the Computer..................................

Dell Printer Configuration Web Tool Setting Items ...................................................................286

...................................................................................................................................261

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......274

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277

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..285

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........................................................286

Installation When Using TCP/IP (LPD/Port 9100)..............................................................................287

Step 1 Preparations.............................................................................................................

...........

..287

Table of Contents

Step 2 Configuration on the Machine........................................................................................... 287

Step 3 Configuration on the Computer ......................................................................................... 288

Dell Printer Configuration Web Tool Setting Items...............

.................................................... 288

Installation When Using NetWare .................

Step 1 Preparations ........................................................................................................................

Step 2 Configuration on the Machine........................................................................................... 290

Step 3 Configuration on the Computer ......................................................................................... 291

Dell Printer Configuration Web Tool Setting Items...............

Installation When Using Microsoft Network (SMB).......

Step 1 Preparations ........................................................................................................................

Step 2 Configuration on the Machine........................................................................................... 293

Step 3 Configuration on the Computer ......................................................................................... 294

Dell Printer Configuration Web Tool Setting Items...............

Installation When Using Internet Printing Protocol (IPP).......

Step 1 Preparations ........................................................................................................................

Step 2 Configuration on the Machine........................................................................................... 295

Step 3 Configuration on the Computer ......................................................................................... 296

Dell Printer Configuration Web Tool Setting Items...............

Installation When Using EtherTalk .............

Step 1 Preparations ........................................................................................................................

Step 2 Configuration on the Machine .......................................................................................... 297

Step 3 Configuration on the Computer ......................................................................................... 298

Dell Printer Configuration Web Tool Setting Items...............

.................................................................................... 290

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. 290

. 293

. 295

. 297

8 E-mail Environment Settings............................................................................................................... 299

E-mail Overview...

Preparations ..................................................................................................................................

Installation Procedures ............................

Step 1 Enabling Port and Setting up TCP/IP................................................................................ 303

Step 2 Conf

Dell Printer Configuration Web Tool Setting Items...............

9 Scanner Environment Settings ........................................................................................................... 307

Scan Service Overview ..

Configuration of Store to Folder.......................................................................................................... 310

Step 1 Enabling Port and Setting up TCP/IP................................................................................ 310

Step 2 Regi Step 3 C

Configuration of Scan to PC................................................................................................................. 312

Step 1 Preparations .............................................................................................................

Step 2 Enabling Port and Setting up TCP/IP................................................................................ 313

Step 3 Conf

Configuration of Store to USB ............................................................................................................. 315

Step 1 Available USB Memory Devices....................................................................................... 315

Step 2 Dell Printer Configuration Web Tool Setting Items.......................................................

onfiguring on the Computer............................................................................................. 311

............................................................................................................................

............................................................................................ 303

iguring E-mail Environment....................................................................................... 304

.................................................... 305

...................................................

stering a Folder ............................................................................................................ 311

iguration on the Computer ......................................................................................... 314

................................................................... 308

...... 300

......... 301

...........

. 312

315

Configuration of Job Flow Sheets .......

Step 1 Enabling Ports and Setting up TCP/IP.............................................................................. 316

............................................................................................... 316

Step 2 Configuring the SNMP Port ................................................................................................317

Step 3 Configuration on the Computer..........................................................................................317

Configuration of Store & Send Link.....................................................................................................318

Step 1 Configuring E-mail .................................................

Step 2 Enabling Authentication .....................................................................................................318

Step 3 Other Settings

Step 4 Dell Printer Configuration Web Tool Setting Items .......................................................318

Config

uration of Store to WSD.............................................................................................................320

Step 1 Preparations........................................................................................................................

Step 2 Enabling Port.......................................................................................................................

Step 3 Confirmation on the Computer ......................................

10 Using the Internet Fax Service............................................................................................................323

ernet Fax Overview .....................................................................................................................

Int

.......................................................................................................................

..............................................................318

318

..320 ..320

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.....324

Preparations ..................................................................................................................................

System Requirements for the Machine ........................................................................................324

E-Mail Environment..........................................................................................................................

Installation Procedures...................................................

Step 1 Enabling Port and Setting up TCP/IP ................................................................................326

Step

2 Configuring E-mail Environment............

Step 3 Testing the Internet Fax ......................................................................................................328

11 Encryption and Digital Signature Settings.....................

Encryption and Digital Signature Overview..............................

Types of Certificate ........................................................................................................................

Encryption Features for Communication..........

Encryption and Digital-Signature Features for Scan Files ..........

Configuration of HTTP Communications Encryption ..................

Installation Overview ......................................................................................................................

Step1 Configuration on the Machine..........

Step2 Configuration on the Computer............

Configuration of Encryption using IPSec................................

Installation Overview ......................................................................................................................

Step1 Import and Configuration of a Certificate .........................................................................

Step2 Configuration on the Machine (Configuration of IPSec)............

Step3 Configuration on the Computer............

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334 334

Configuration of E-mail Encryption/Digital Signature................

Installation Overview ......................................................................................................................

Step1 Configuration on the Machine..........

Step2 Configuration on Sender and Recipient.......................

Configuration of PDF/XPS Signature...................................................................................................341

Installation O

Step1 Configuration on the Machine..........

Step2 Configuration on the Computer............

12 Authentication and Accounting Features .........................................................................................343

Overview of Authe

Overview of Authentication Feature...........

verview ......................................................................................................................

ntication and Accounting Feature................

..................................................................................337

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337

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341

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Table of Contents

Overview of Accounting Feature .................................................................................................. 345

Authentication........................................................................................................................................346

User Types Managed by Authentication Feature...................

User Roles and Authorization Groups............

Types of Authentication..................................................

Types of Account Administration.................................................................................................. 348

Authenticatio

n and Accounting Relationship ...........................

.............................................................................. 346

.................................................... 346

................................................................ 347

................................................. 350

Services Controlled by Authentication..........

Overview........................................................................................................................................

Services Restricted by User ID Authentication..........

Services Restricted by the Combined Use of Smart Card Authentication and User ID

Authentication ..............................................................................................................................

Authentication for Job Flow Sheets and Folders .........

Overview........................................................................................................................................

When the Authentication Feature is Disabled .......................

When the Authentication Feature is Enabled.........................

Jobs Manageable by Account Administration.........

Configuration for Authentication ............

Installation Overview......................................................................................................................

Enabling Authentication ....................................................

Changing the Default Authorization Group Settings ................

Creating an Authorization Group..................

Configuration for Account Administration..........

Step 1 Selecting an Accounting Type.......................................................................................... 372

Step 2 Registering User Information ............................................................................................372

User Authentication Operations .......

Authenticating Login Users........................

Changing Passcode .........................................................................................................................

...........

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.... 351

.... 353

.... 356

368

375

13 Problem Solving .................................................................................................................................... 377

oubleshooting ...............................................................................................................................

Machine Trouble..............................................................................................................................

Image Quality Trouble.......................................................................................................................

Trouble during Copying ............................

Unable to Copy..............................................................................................................................

The Copy Result is Not What was Expected............................................................................... 391

Trouble during Printing....................................................

Unable to Print..............................................................................................................................

The Print Result is Not What was Expected............................................................................... 395

Trouble during Faxing.......................................................................................................................

Sending Problems...........................................................................................................................

Receiving Problems.........................................................................................................................

Trouble during Scanning.................

Unable to Scan with the Machine.........

Unable to Import Scanned Documents to the Computer............

Unable to Send a Scanned Document over the Network (FTP/SMB) .......

............................................................................................ 390

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...... 378

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.... 384

.... 390

.... 394

.... 397

. 397

399

Unable to Send E-mail .....................................................................................................................404

The Image is not What was Expected..........................................................................................404

Network-related Problems...................................................................................................................

When using SMB..............................................................................................................................

When using NetWare ......................................................................................................................408

When using

When using EtherTalk .....................................................................................................................413

Dell

Printer Configuration Web Tool Problems ..........................................................................414

E-mail Features Problems...............................................................................................................

Internet/Intranet Connection Problems........................................................................................416

IPv4

and IPv6 Connection Problems ........................................

Media Print - Text Trouble..............................................

Media Print - Photos Trouble...........................................

Status Code................................................................................................................................

Other Errors................................................................................................................................

Paper Jams .................................................................................................................................

Paper Jams in Upper Left Cover A.................................................................................................495

Paper Jams in Bottom Left Cover C....

Paper Jams in Top Left Cover D.. Paper Jams in Trays 1 to Paper

Paper Jams in Tray 6 (HCF B1) .......................................................................................................499

Paper Jams in Duplex Module B...

Paper Jams in Finisher-B1.....

TCP/IP...........................................................................................................................

.....................................................417

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4 ..............................................................................................................498

Jams in Tray 5 (Bypass Tray)......................................

................................................................................................501

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..............422

........494

.............495

406 406

412

415

501

Document Jams ...............................................................................................................................

Duplex Automatic Document Feeder B1-C............

Stapler Faults ...................................................................................................................................

Staple Jams in Staple Cartridge (for Finisher-B1) ................

14 Appendix ................................................................................................................................................

Specifications...............................................................................................................................

Printable Area...............................................................................................................................

Standard Printable Area..................................................................................................................519

Extended Pri

Int

ernal Fonts..............................................................................................................................

Optional Components........................................................................................................................

Adjust Image Transfer ......................................................................................................................

Adjusting the Transfer Output Value..................................

ESC/P-K Emulation ............................................................................................................................

Emulation.....................................................................................................................................

Fonts....................................................................................................................................

Output Feature..............................................................................................................................

ESC/P-K Emulation Print Features.................................................................................................527

ESC/P-K Emulation Settings ......................................................................................................

Magnification Table

Paper Size and Number of Printable Characters........................................................................539

ntable Area .................................................................................................................519

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......................................................................504

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...........................................................523

.......504

.......506

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.....522

.....523

.....526

.......526

................527

.....527

.....528

.509

534

Table of Contents

PDF Direct Print...................................................................................................................................... 541

PDF Direct Print Settings................................................................................................................ 541

PCL Emulation...................................................................................................................................

Emulation.....................................................................................................................................

Fonts ....................................................................................................................................

Output Feature ..............................................................................................................................

PCL Emulation Settings...................................................................................................................

HP-GL/2 Emulation...........................................................................................................................

Emulation.....................................................................................................................................

Fonts ....................................................................................................................................

Output Feature ..............................................................................................................................

Factory Default Settings .................................................................................................................

HP-GL/2 Emulation Settings........................................................................................................... 553

Hard Clip

Printable Area...............................................................................................................................

Auto Layout..................................................................................................................................

Notes and Restrictions .....................................................................................................................

Notes and Restrictions on the Use of the Machine...............

Notes and Restrictions on the Use of the Copy Feature ..........

Notes and Restrictions on the Use of the Print Feature.............

Notes and Restrictions on the Use of the Scan Features..........

Notes and Restrictions on the Use of the Fax Feature..........

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature.................................. 582

Notes an

Notes and Restrictions on the Interrupt Mode.......................

Notes and Restrictions on Folders......................................

Notes and Restrictions when Connecting to Internet or Intranet.....

Notes and Restrictions when Operating from Computers............

Notes and Restrictions on Job Flows ......................................

Notes and Restrictions on the Security Features ..................

Notes and Restrictions on the Authentication and Accounting Features...........

Notes and Restrictions for Using SMB........................................................................................ 593

Notes and Restrictions for Using TCP/IP..............................

Notes and Restrictions for Using EtherTalk.........................

Notes and Restrictions for Using Bonjour............................

Notes and Restrictions for IPv6 Connection...........................

Notes and Restrictions for Print E-mail....................................................................................... 599

Area ..............................................................................................................................

.................................................... 569

................................................. 573

............................................... 574

............................................... 576

.................................................... 581

d Restrictions when Connecting with Internet Service Provider............

.................................................... 588

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.................. 593

...... 543

.... 545

545

...... 551

.... 552

552

.... 559

.... 560

...... 562

.... 569

Using the Telephone .........................................................................................................................

Placing a Call..............................................................................................................................

Activity Report...............................................................................................................................

Index..............................................................................................................................................................

.... 600

...... 600

......... 602

605

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in this guide.

• Preface ....................................................................................................................................

• Types of Manuals ..................................................................................................................15

• Using This Guide.....

• Interface Cables......

• Power Saver Mode.

• Customizing the Control Pa

• Entering Text ..........................................................................................................................34

...............................................................................................................16

...............................................................................................................19

...............................................................................................................21

nel............................................................................................25

1 Before Using the Machine

Preface

Thank you for selecting the Dell C7765dn Color Multifunction Printer (hereafter referred to as "the machine").

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

The guide assumes that you are familiar with a personal computer knowledgeable of computer networks. When you need manuals provided with the personal computer, operating system, and network products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs

For more information on how to copy, print, scan, and fax, refer to the User Guide. For information about optional components for the with each optional component.

and that are

additional information, refer to the

with the machine.

Print feature, refer to the guide provided

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User's Guide (PDF)

Types of Manuals

The guide describes the basic operations of the machine, as well maintenance. This guide is included in the Documentation CD-ROM.

PostScript User Guide (PDF)

The guide describes how to install the print driver and configure the functions in order to use the machine as a PostScript Library" CD-ROM.

Driver CD Kit Documentation (HTML)

The documentation describes installation and configuration procedures for print drivers and the printe

Print Driver Help

The help describes print features and operations.

r environment. This documentation is included in the Driver CD Kit.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and installing the software.

as daily management and

printer. This guide is included in the "PostScript Driver

1 Before Using the Machine

Using This Guide

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes the organization of this guide and conventions.

2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and how to load media in a

3 Maintenance

tray.

Describes how to replace consumables and to clean the machine.

4 Machine

Describes how to check the faults that occurred on the machine and to print various reports/ lists.

Tools

Describes the procedures to set up the system.

6 Dell Printer Configuration Web Tool Settings

Describes how to use Dell Printer Configuration Web Tool.

7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

8 E-

9 Scanner Environment Settings

10 Using the Internet Fax Service

mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

Describes the settings to use the Scan services on the machine.

Status

Describes

Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature features with your co

12 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for each feature and the Accounting feature to manage the use of each feature Type selected.

the settings to use the services via the Internet Fax service on the machine.

mmunications and documents.

based on the Login

13 Problem Solving

Conventions

Using This Guide

Describes troubleshooting procedures to solve the problems with the machine.

Appendix

Describes the specifications of the machine, optional accessories, and cautions/restrictions.

• The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

• The procedures in this guide may vary depending on the used due to the upgrades.

• In this guide, "C

• The following term is used in this

Note : Additional information on operations or features.

• The following symbols are used in this guide:

" " : • A cross-reference included in this guide.

[

] : • Folders, files, applications, button or menu names displayed on

< > button : Hardware buttons on the control panel.

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

omputer" refers to a personal computer or workstation.

guide:

• Names of CD-ROM, features, and touch screen messages and input text.

the touch screen.

• Names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu na

mes.

driver and utility software being

For example: When you see the procedure "select [Tools] > [Setup] > [Create Folder]", this means that you need [Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer.

For example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this

means that you need

then click [For Files or Folders] to search for files and folders.

• Cross-reference

For example: "Refer to "5 Tools" > "Common Service Settings" > "Audio Tones" in the Administrator Guide." The sentence above the section "Audio Tones" in "Common Service Settings" in chapter 5 "Tools" of the Administrator Guide.

• Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading the document

viewed from the front of the

machine.

to click [Start], click [Search], and

means that it is recommended to refer to

or paper in portrait orientation when

to select

1 Before Using the Machine

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation

when viewed from the front of the machine.

Interface Cables

When you connect the machine directly to your computer, use the USB interface. When you connect the machine to a network, use the Ethernet interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0.

This section describes the installation procedures for the USB interface.

Press the power switch to the [ ] position to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

Open the front cover.

Press the main power switch to the [ ] position to switch off the main power.

Remove the rear right cover.

Interface Cables

Connect the USB cable to the USB 2.0 interface connector.

Return the rear right cover to its original position.

Connect the other end of the USB cable to the computer.

Press the main power switch to the [ | ] position to switch on the main power.

Close the front cover.

Press the power switch to the [ | ] position to switch on the power.

Restart the computer.

1 Before Using the Machine

For more information on setting items, refer to "Printer Environment Settings" (P.281).

Using the Ethernet Interface

The Ethernet interface of the machine supports the following three types.

• 1000BASE-T

•100BASE-TX

•10BASE-T

This section describes the installation procedures for the

Press the power switch to the [ ] position to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

Open the front cover.

Press the main power switch to the [ ] position to switch off the main power.

Remove the rear right cover.

Connect the network cable to the Ethernet interface connector.

Note • Always use the correct network cable with

your network connection. When you replace the cable, contact Customer Support at dell.com/contactdell.

Ethernet interface.

Return the rear right cover to its original position.

Press the main power switch to the [ | ] position to switch on the main power.

Close the front cover.

Press the power switch to the [ | ] position to switch on the power.

For more information on setting items, refer to "Printer Environment Settings" (P.281).

Power Saver Mode

The machine is equipped with the Power Saver mode that reduces the power consumption by saving the electricity to the machine when no copy or print data is received for a specified time.

There are two types of Power Saver modes: the Low Power mode and the Sleep mode.

When you press the <Power Saver> button or do not use the machine for a specified period of time, the m When time exceeds the time specified in the Low Power mode, the machine then enters the Sleep mode.

Press the <Power Saver> button on the control panel to make the machine Saver mode.

Low Power Mode

The Low Power mode reduces the power to the control panel and the fusing unit.

Power Saver Mode

achine enters the Low Power mode.

enter the Power

This turns off the touch scre panel. To activate the machine,

en and turns on the <Power Saver> button on the control

press the <Power Saver> button. Pressing the <Power

Saver> button turns off the light and deactivates the Power Saver mode.

Note • While the machine is in the Low Power mode, the power supply to the fusing unit is also reduced.

Sleep Mode

The Sleep mode reduces the power to the machine even more than the Low Power mode.

This turns off the touch screen and turns on the <Pow panel. To activate the machine,

press the <Power Saver> button. Pressing the <Power

er Saver> button on the control

Saver> button turns off the light and deactivates the Power Saver mode.

It takes longer time than the Low Power mode to deactivate the Sleep mode and enable to use the machine.

Note • When you press the <Power Saver> button during the Power Saver mode, the touch screen lights up.

At this point, the scanner and the output devices remain the Power Saver mode. Afterwards, by operations such as using the touch screen, opening or closing of the document cover, and loading paper in the document feeder, you can make the devices necessary to activate the machine exit the Power Saver mode and make the machine ready to start exiting the Power Saver mode.

• When you make the machine exit the Power Saver mode by pressing the <Power Saver> button, the machine does no To make the machine identify these operations, exit all Power Saver mode by operating the control panel (for example, pressing the <Machine Status> button) before opening the front cover.

• If you replace toner cartridges or supply paper during the Power Saver mode, the machine does not identify these changes. Before performing these operations, exit Powe <Power Saver> button and the <Machine Status> button on the control panel.

• The Power Saver mode is not exited by the following operations:

Charge Print

- Secure Print

- Delayed Print

- Private Charge Print

- Faxes stored in folders

- Direct Fax

- Accessing a folder of the machine using Dell Printer

• The control panel remains lit off and only the following operations:

-Print

- Sample Print

- Print Fax

t immediately identify the movements such as opening or closing of the front cover.

r Saver mode by pressing the

Configuration Web

output devices exit the Power Saver mode by the

Tool

1 Before Using the Machine

<Log In/Out> button

• When [Deactivate With wakeup motion sensor] is set to [Enabled] under [Tools] > [System Settings] > [Common Service Settings] > [Power Saver Settings], and human presence is detected, the machine automatically exits the Power Saver mode.

• When the following device is connected to the machine and a user performs the following operation, the Low Power mode can be deactivated without pressing the <Power Saver> button. If the machine is in the Sleep mode, however, the Sleep mode will not be deactivated by the operation. By setting longer time to elapse until the machine enters the Sleep mode, you can make the machine to exit the Power Saver mode without pressing the <Power Saver> button. For more information on how to change the time to elapse until the machine enters the Sleep mode, refer to "Changing the Interval for Entering Power Saver Mode" (P.22).

- Placing a smart card on the smart card reader

• When the machine enters the Low Power mode during a user is authenticated, the machine exits the

ntication mode.

authe

Changing the Interval for Entering Power Saver Mode

This section describes the procedures for setting the Power Saver mode.

To activate the Power Saver, set the time to elapse until the machine enters the Low Power mode as well as the time to elapse until the machine enters the Sleep mo

Note • When the interval setting specified for the Sleep Mode is the same as that specified for the Low

Power mode, the machine ignores the Low Power mode setting.

de.

Press the <Log In/Out> button.

Enter the system administrator's user ID with the numeric keypad or the keyboard displayed

on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Power Saver Settings].

Select [Power Saver Timers], and then select [Change Settings].

Using [ ] and [ ], set the time to elapse until entering the Power Saver mode, in 1 minute

increments.

Power Saver Mode

From Last Ope

Set the time to elapse from the last operation until the machine enters the Low Power mode.

Note • The default value for [From Last Operation to Low Power Mode] is [1] minute. You cannot disable the

From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters the Sleep mode.

Note • The default value for [From Last Operation to Sleep Mode] is [1] minute. To make the machine enter

Select [Save].

Select [Close] repeatedly until the [Tools] screen is displayed.

Select [Close].

ration to Low Power Mode

Low Power mode.

• The timer does not start counting until the operator leaves the detectable area of the wakeup motion sensor. The Access Lamp is lit while the machine detects human presence.

the Low Power mode, set a longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation to Low Power Mode].

• The timer does not start counting until the operato sensor. The Access Lamp is lit while the machine detects human presence.

Completely Disabling the Wakeup Motion Sensor

r leaves the detectable area of the wakeup motion

This section describes how to disable the wakeup motion sensor completely.

Press the power switch to the [ ] position to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

Open the front cover.

1 Before Using the Machine

Press the main power switch to the [ ] position to switch off the main power.

Cover the wakeup motion sensor (pyroelectric sensor) with the sticker provided with the machine.

Note • Make sure that the sensor is covered with the

Press the main power switch to the [ | ] position to switch on the main power.

Close the front cover.

Press the power switch to the [ | ] position to switch on the power.

sticker completely.

Customizing the Control Panel

<Log In/Out> button

You can change the services displayed on the touch screen or the features assigned to the buttons to make best use of the machine.

This section describes how to change the screen default, the services displayed after Auto Clear, the services d buttons, and how to adjust the screen contrast.

For information on how to change the other settings of the control panel, refer to "Screen / Button Settings" (P.129).

Changing the Default Screen

You can specify what screen to display when the machine is turned on or the Power Saver mode is deactivated.

The [Home] screen is displayed by factory default.

Press the <Log In/Out> button.

isplayed on the [Home] screen, and the services assigned to the custom

Customizing the Control Panel

Enter the system administrator's user ID with the numeric keypad or the keyboard displayed

on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

1 Before Using the Machine

<Log In/Out> button

Select [Screen Default], and then select [Change Settings].

Select a service you want to display.

Note • Select [ ] to display the previous screen or

Select [Save].

[ ] to display the next screen.

Setting the Screen After Auto Clear

You can specify what screen to display when the settings are reset with Auto Clear. [Last Selection Screen] or [Home] can be selected.

For information on Auto Clear, refer to "Auto Clear" (P.125).

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Service buttons

Additional feature buttons

* WSD stands for Web Services on Devices.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Select [Screen After Auto Clear], and then select [Change Settings].

Select [Last Selection Screen] or [Home].

Customizing the Control Panel

Select [Save].

Customizing the Button Layout

You can specify the button layout and what buttons to display on the [Home] screen, which can be displayed by pressing the <Home> button on the control panel.

Note • The feature unsupported by the machine will not be displayed, and the feature unavailable due to a

failure will be grayed out.

•Copy

• Fax/Internet Fax

•E-mail

• Simple Copy

• Simple Fax

•Scan to PC

• Store to Folder

• Store to USB

• Send from Folder

• Stored Programming

• Store & Send Link

Note • This service is displayed when the User

• Job Flow Sheets

Authentication feature is used.

1 Before Using the Machine

<Log In/Out> button

• Web Applications

• Media Print - Text

• Media Print - Photos

• Secure Print

• Sample Set

• Delayed Print

• Charge Print

•Private Charge Print

• Store to WSD

Note • WSD stands for Web Services on Devices.

•Custom Services

Note • This service is for service representative use. For more information, contact Customer Support at

•Language

• Screen Brightness

dell.com/contactdell.

Home

•Setup

•Calibration

• Activity Report

• Fax Receiving Mode

•Print Mode

• Lockout Printer/Release Printer

Note • [Lockout Printer]/[Release Printer] is not displayed by default. To display this feature, select [Allow

User to Lock Out] in [Printer Lockout] under [Tools] > [System Settings] > [Common Service Settings] > [Machine Clock/Timers], and then assign [Disable Auto Printing] to a button on the [Home - Additional Features] screen.

You can select service buttons, which are displayed on the [Home] screen.

If you select [(Not Assigned)], the position of the selected button becomes blank.

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Customizing the Control Panel

Select [Home], and then select [Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

Select the position where you want to assign a service.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• The layout of the buttons in this screen corresponds to the layout of those on the [Home] sc

Select the service to assign to the selected

reen.

position.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• You cannot assign the same feature to more

e button.

than on

Select [Save].

1 Before Using the Machine

<Log In/Out> button

Home - Additional Features

You can select additional feature buttons, which are displayed on the [Home] screen.

If you select [(Not Assigned)], the position of the selected button becomes blank.

You cannot assign [Setup] to [(Not Assigned)]. If you do not want to display the [Setup] button, select the [S

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

how this in Admin mode] check box.

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Select [Home - Additional Features], and then select [Change Settings].

<Log In/Out> button

Select the position where you want to assign an additional feature.

Note • The layout of buttons in this screen is

corresponding to the layout of those on the [Home] screen.

Select a service you want to display on the [Home] screen.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• You cannot assign the same feature to more than one button.

Select [Save].

Customizing the Control Panel

Assigning Services to the Custom Buttons

You can assign services to the <Copy>, <Shortcut 1>, and <Shortcut 2> buttons on the control panel.

Assigning a service to a custom button allows you to switch to this serv return to the [Home] screen. If you do not need to assign any service to a custom button, select [(Not Set)].

[Copy] is assigned to the <Copy> button and [Review] is assigned to the button by factory default, while the <Shortcut 1> button has no assignment.

This section describes how to assign [Send from Folder] to the < example.

Note • After you change the assignment, apply the labels provided with the machine. When you assign a

service for which no label is provided, use a blank label and write down the service name with a permanent marker. The labels include the services that are not supported by the machine.

Press the <Log In/Out> button.

ice without having to

Shortcut 1> button, as an

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

1 Before Using the Machine

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Select [Custom Button 2], and then select [Change Settings].

• The default passcode is "1111".

the touch screen, press the <Home> button.

Select [Send from Folder].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

Select [Save].

Adjusting the Screen Brightness

You can adjust the screen brightness of the screen on the [Home] screen.

Select [Screen Brightness] on the [Home] screen.

Press [+] or [-] to adjust the screen brightness.

Select [Save].

Customizing the Control Panel

To adjust the screen brightness from the [Tools] screen, refer to "Screen Brightness" (P.130).

1 Before Using the Machine

Entering Text

During operations, a screen for entering text sometimes appears. The following describes how to enter text.

You can enter the following characters: numerals, alphabets, and symbols

Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the

Entering symbols Select [More Characters].

Item Description

lowercase letters, select [Shift] again.

Note • Depending on the keyboard, you can select a symbol

from the pull-up options displayed on the bottom left of the screen.

Entering a space Select [Space].

Deleting characters Select [Backspace] to delete one character at a time.

2 Paper and Other Media

This chapter describes the paper that can be used with the machine, precautions when handling paper, and how to load paper in trays.

• Paper Types............................................................................................................................36

• Loading Paper ...

• Changing t

• Changing the Paper Settings...............................................................................................54

.....................................................................................................................47

he Paper Size......................................................................................................51

2 Paper and Other Media

Paper Types

This section describes the paper that can be used with this machine.

Use of unrecommended paper may result in paper jams, lower print quality, malfunctions, or damage to the machine. To recommend that you use only paper recommended by Dell.

If you desire to use paper other than the paper recommended by Dell, contact Customer Support at dell.com/contactdell.

Note • Moisture generated by water, rain, or vapor may cause the printed images to fade. For more

information, contact Customer Support at dell.com/contactdell.

Loadable Quantity and Weight

Paper Tray Loadable Paper Loadable Quantity*

achieve optimum performance of the machine, we

Trays 1 to 4 Basis Weight: 60 to 256 gsm

Tray 5 (bypass tray) Basis Weight: 55 to 280 gsm

Tray 6 (HCF B1) (optional)

* :When using 80 gsm paper

Note • Printing on paper that differs from the paper type and size selected in the print driver, or printing from

Supported Paper

500 sheets

Ream Weight: 51.6 - 220.1 kg

Up to 10 mm

Ream Weight: 47.3 - 240.7 kg

Basis Weight: 55 to 216 gsm Ream Weight: 47.3 - 186 kg

a tray that does not support the loaded paper may result in a paper jam. To ensure correct printing, select the correct paper size, paper type, and paper tray.

• Basis weight is the weight of 1 m2 of a paper sheet.

• Ream weight is the weight

• When copying on non-standard size paper from Tray 5, you must enter the paper size. Furthermore, if

you frequently copy on non-standard size paper, you can preset the size on the machine. That size then appears under [Standard Size] on the [Tray 5] screen. For more information on the settings, refer to "Tray 5 - Paper Size Defaults" (P.133).

• Most ideal image quality with the paper can be obtained by setting the image quality for each type of paper. For more information on the settings, refer to "Image Quality" (P.134).

of 1,000 sheets of duodecimo size (788 x 1,091 mm) paper.

90 sheets

2,030 sheets

Standard Paper

When printing or copying on commonly used paper (plain paper), use paper meeting the standards described below. To copy or print as clear as possible, we recommend the following standard paper.

Paper Name Size Basis Weight

Xerox Business

4200

Xerox Color

Xpressio

ns Select

Xerox Premier A4, A3 80 gsm Plain Plain F

8.5 x 11", 11 x 17"

75 gsm / 20 lb. Plain Plain E

90 gsm / 24 lb. Bond Plain A

Paper

Type

Image

Quality

Notes / Countermeasure

Paper Types

Paper Name Size Basis Weight

Xerox Colotech+

A4, A3 90 gsm Bond Plain A

Paper

Type

Image

Quality

Notes / Countermeasure

(Gold label)

*1 :Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

(P.54).

*2 :Most ideal image quality with the paper can be obtained by setting the image quality for each

information on the settings, refer to "Image Quality" (P.134).

type of paper. For more

Semi Standard Paper

In addition to the standard paper, the following paper can also be used.

Paper Name Size Basis Weight

Xerox Business

8.5 x 14" 75 gsm / 20 lb. Plain Plain E

Paper

Type

Image Quality

4200

Xerox Color

Xpressio

ns Select

8.5 x 14" 90 gsm / 24 lb. Bond Plain A

Xerox Business A4, A3 80 gsm Plain Plain F • Dog ear defect and

Notes / Countermeasure

wrinkles may occur under high humidity conditions.

Xerox Recycled

A4, A3 80 gsm Recycled Plain F

Supreme

Xerox Exclusive A4, A3 80 gsm Plain Plain F

Xerox Digital

Colour Colotech

*1 :Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

*2 :Most ideal image quality with the paper can be obtained by setting the

A4, A3 90 gsm Bond Plain F

A4, A3 100 gsm Bond Plain F

(P.54).

information on the settings, refer to "Image Quality" (P.134).

Usable Paper

In addition to the standard paper, the following paper can also be used.

Paper Name Size Basis Weight

Xerox Business

4200 (3-hole)

Xerox Business Recycled Paper

8.5 x 11" 75 gsm / 20 lb. Plain Plain E

8.5 x 11",

75 gsm / 20 lb. Recycled Pl

8.5 x 14", 11 x 17"

Paper

Type

Image

Quality

image quality for each

ain E

type of paper. For more

Notes / Countermeasure

Xerox Business Recycled Paper

)

(3-hole

Xerox Color

Xpressions Sele

(3-hole)

8.5 x 11" 75 gsm / 20 lb. Recycled Plain E

8.5 x 11" 90 gsm / 24 lb. Bond Plain A

2 Paper and Other Media

Paper Name Size Basis Weight

Xerox Color

Xpressions Elite

Xerox Color

Xpressions Planet

8.5 x 11", 17 x 11",

18 x 12"

8.5 x 11", 17 x 11",

18 x 12"

11",

8.5 x 17 x 11",

18 x 12"

8.5 x 11", 17 x 11",

18 x 12"

5 x 11",

17 x 11",

18 x 12"

120 gsm / 32 lb. Heavyweight HW 1A • Tray 1 does not support 18 x

163 gsm /

60 lb. cover

215 gsm /

80 lb. cover

270 gsm /

100 lb. cover

175 gsm /

65 lb. cover

Paper

Type

Heavyweight HW 1A • Tray 1 does not support 18 x

Extra

Heavywei

Heavyweight

ght

Extra

ght

Plus

Extra

Image

Quality

HW 2A • Tray 1 does not support 18 x

HW 2A • Load the paper into Tray 5.

HW 2A • Tray 1 does not support 18 x

Notes / Countermeasure

12 paper.

• When you use Tray 5, automatic duplexing is not

ble.

availa

• Automatic duplexing is not available

12 paper.

• When you use Tray 5, automatic duplexing is not availa

ble.

8.5 x 11", 17 x 11",

18 x 12"

Xerox Business

Index

Xerox Premier A4 60 gsm Plain Plain F

Xerox Exclusive

(4-hole)

Xerox Exclusive A4, A3 90 gsm Bond Plain A

Xerox Colour

Imp

ressions

Xerox Colo

Impressions

8.5 x 11

17 x 11"

A4, A3 90 gsm Bond Plain F

A4 120 gsm Heavyweight HW 1A

A4 80 gsm Plain Plain F

A4, A3 80

A4 90 gsm Bond Plain F

A3, SRA3 120 gsm Heavyweight HW 1A • Tray 1 does not support

A3, SRA

270 gsm /

100 lb. cover

163 gsm / 90 lb. Heavyweight Coated 1 • Manually feed one paper at

gsm Plain Plain F

3 250 gsm Extra

Extra

Heavywei

Heavyweight

ght

Plus

HW 2A • Load the paper into Tray 5.

HW 2A • Tray 1 does not support

• Automatic duplexing is not available

a time, using Tray 5.

SRA3.

• Duplexing is supported by Tray 5 only. Automatic du

plexing is not available.

Paper Types

Paper Name Size Basis Weight

Xerox Digital

Colour Colotech+

A3+,

SRA3

A3+,

SRA3

A4, A3,

A3+,

SRA3

A4, A3,

A3+,

SRA3

A4, A3,

A3+,

SRA3

A4, A3,

A3+,

SRA3

90 gsm Bond Plain F • Load the paper into paper

100 gsm Bond Plain

120 gsm He

160 gsm He

200 gsm Extra

220 gsm Extra

Paper

Type

avyweight HW 1A • Tray 1 does not support

avyweight

Image

Quality

F • Load the paper into paper

HW 2A • Tray 1 does not support

Notes / Countermeasure

trays other than Tray 1.

A3+ and SRA3.

• When you use Tray 5, automa available.

A3+ and SRA3.

• When you use Tray 5, automa available.

tic duplexing is not

Xerox Col

(Gold label)

otech+

A4, A3,

SRA3

A4, A3,

SRA3

A3 90 gsm Bond Plain A • Load the paper into paper

A4, A3,

SRA3

A4, A3,

SRA3

A4, A3,

SRA3

250 gsm Extra

Heavyw

m Extra

250 gs

Heavyweight

100 gsm Bond Plain A •

120 gsm Heavyw

160 gsm Heavyw

200 gsm Extra

Heavyw

eight

eight HW 1A • Tray 1 does not support

eight

HW 2A • Tray 1 does not support

SRA3.

• Duplexing is supported by Tray 5 only. Automatic duplexing is not available.

HW 2A • Tray 1 does not support

SRA3.

• Duplexing is supported by Tray 5 only. Automatic duplexing is not available.

trays other than Tray 1.

Tray 1 does not support SRA3.

SRA3.

HW 2A • Tray 1 does not support

SRA3.

• When you use Tray 5, automa available.

tic duplexing is not

A4, A3,

SRA3

220 gsm Extra

Heavyw

eight

HW 2A • Tray 1 does not support

SRA3.

• When you use Tray 5, automa available.

tic duplexing is not

2 Paper and Other Media

Paper Name Size Basis Weight

X e r o x C o l o t e c h +

Natural White

A4, A3,

A3+, SRA3

A4, A3,

A3+, SRA3

A4, A3,

A3+, SRA3

*1 :Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

(P.54).

*2 :Most ideal image quality with the paper can be obtained by setting the i

information on the settings, refer to "Image Quality" (P.134).

100 gsm Bond Plain A • Tray 1 does not support

160 gsm Heav

200 gsm Extra

Special Media

You can use the following special media such as postcards and envelopes:

Paper

Type

yweight HW 1A • Tray 1 does not support

yweight

Heav

Image

Quality

HW 2A • Tray 1 does not support

mage quality for each type of paper. For more

Notes / Countermeasure

A3+ and SRA3.

• When you use Tray 5, automatic duplexing is not

ble.

availa

Paper Name Size Basis Weight

Xerox

Transparency -

Removable Stripe

Envelopes 4.1 x 9.5" 75 - 90 gsm No. 10

Xerox Colour Laser

Labels

8.5 x 11" - Transparency Transparency • Load the paper with the

3.9 x 7.5" 75 - 90 gsm Monarch

A4 - Label HW 2A • Load the

Paper

Type

Envelope

(4.1 x 9.5")

Envelope

(3.9 x 7.5")

Image

Quality

Envelope • L

• It is not recommended to

• Duplexing is not available.

• Place plain paper

• Duplexing is not available.

Notes / Countermeasure

paper stripe at the trail edge.

output more transp

underneath the

ranspare

t misfeeds occur.

oad the paper into Tray 5.

or Tray 5.

than 20

arencies at a time.

ncy sheet if

paper into Tray 1

X e r o x H i g h S p e e d

Laser Rem

X e r o x H i g h S p e e d

Laser Labels

ovable

Labels

A4 - Labels HW 2A • Load the paper into Tray 1

or Tray 5.

• Duplexing is not available.

A4 - Labels HW 2A • L

oad the paper into Tray 1

or Tray 5.

• Duplexing is not available.

Paper Types

Paper Name Size Basis Weight

Xerox Plain

Transparency for

Colour

*1 :Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

*2 :Most ideal image quality with the paper can be obtained by setting the image quality for each

Note • For more information on special paper such as other heavyweight paper, contact Customer Support at

A4 - Transparency - • Duplexing is not available.

(P.54).

information on the settings, refer to "Image Quality" (P.134).

dell.com/contactdell.

Limited Paper

You can use the following paper with limitations:

Paper Name Size Basis Weight

Paper

Type

Paper

Type

Image

Quality

Image

Quality

Notes / Countermeasure

• It is not recommended to output more than 20

arencies at a time.

transp

• Place plain paper underneath the

ranspar

t misfeeds occur.

ency sheet if

type of paper. For more

Notes / Countermeasure

Xerox Color

Xpressions Elite

Xerox Color

Xpressions El

(3 -hole)

Xerox Color

Xpressions Planet

Xerox Digital

Color Elite

Text and Cover

(C2S)

ite

Silk

8.5 x 11", 17 x 11"

8.5 x 11" 105 gsm / 28 lb. Bond Plain A

8.5 x 1

17 x 11",

18 x 12"

8.5 x 11",

17 x 11",

18 x 12"

8.5 x 11",

17 x 11",

18 x 12"

8.5 x 11",

17 x 11",

18 x 12"

8.5 x 11",

17 x 11",

18 x 12"

105 gsm / 28 lb. Bond Plain A

1",

105 gsm / 28 lb. Bond Plain A • If misregistration occurs

215 gsm /

80 lb. cover

120 gsm /

80 lb. text

140 gsm /

100 lb. text

210 gsm /

80 lb. cover

Extra

Heavyweight

Gloss Coated 1 • Manually feed one sheet at

Heavyweight

Gloss

HW 2A • T

Coated 2 • Manually feed one sheet at

when output sheets are delivered to Finisher-B1, invert the paper in the paper tray.

ray 1 does not support 18

x 12 paper.

• When you use Tray 5, automa available.

a ti

a time, usin

• Automatic duplexing is not availabl

tic duplexing is not

me, using Tray 5.

g Tray 5.

2 Paper and Other Media

Paper Name Size Basis Weight

Xerox Digital

Color Elite Gloss

Text and Cover

(C2S)

Xerox Digital

Color Select Gloss

Text and Cover

(C2S)

8.5 x 11", 17 x 11",

18 x 12"

8.5 x 11", 17 x 11",

18 x 12"

11",

8.5 x 17 x 11",

18 x 12"

8.5 x 11", 17 x 11",

18 x 12"

17 x 11",

18 x 12"

17 x 11",

18 x 12"

120 gsm /

80 lb. text

140 gsm /

100 lb. text

210 gsm /

80 lb. cover

280 gsm /

100 lb. cover

0 gsm /

80 lb. text

210 gsm /

80 lb. cover

Paper

Type

Gloss Coated 1 • Manually feed one sheet at

Heavyweight

Gloss

Extra

Heavyweigh

Gloss

Gloss Coated 1 • Manually feed one sheet at

Heavyweight

Gloss

Image

Quality

Coated 2 • Manually feed one sheet at

Notes / Countermeasure

time, using Tray 5.

a time, using Tray 5.

a time, using Tray 5. Automatic duplexing is not

• available

a time, using Tray 5.

• Automatic duplexing is not available

time, using Tray 5.

a time, using Tray 5.

•

Automatic duplexing is not available

Xerox Digital

Color Supreme

Gloss FSC (C1S)

Xerox Business

Index

Xerox Digital

Color Select Gloss

Labels

Xerox Matte

Coated Labe

8.5 x 11", 17 x 11",

18 x 12

8.5 x 11", 17 x 11",

18 x 12"

8.5 x 11" 199 gs

8.5 x 11" - Labels HW 2A • M

8.5 x 11" - Labels HW 2A • Manually feed one sheet at

8 pt / 160 gsm Gloss Coated 1 • Manually feed one sheet at

a time, using Tray 5.

12 pt / 247 gsm Heavyweight

m / 110 lb. Extra

Heavyweight

Coated 2 • Manually feed one sheet at

Gloss

Coated 2 • Manually feed one sheet at

• Set the output destination to other than [Center Tray

Upper] ([Center Tray]

when a finisher is installed).

a time, using Tray 5. Automatic duplexing is not

• available

• Set the output destination to other than [Center Tray

Upper] ([Center Tray]

when a finisher is installed).

a time, using Tray 5.

• Automatic duplexing is not available

a time, using Tray 5.

• Duplexing is not available.

a time, using Tray 5.

• Duplexing is not available.

anually feed one sheet at

Paper Types

Paper Name Size Basis Weight

Xerox Phase

Professional

Transparency

Xerox Digital EA

Color Transfer

Paper

Xerox Colour

Impressions

X e r o x C o l o t e c h +

Gloss Coated

8.5 x 11" - Transparency Transparency • It is not recommended to

17 x 11"

A4, A

SRA3

A4, A3,

SRA3

8.5 x 11

A3, SRA3 90 gsm Bond Plain F

- Heavyweight HW 1A • Load the paper into Tray 5.

100 gsm Bond Plain F

120 gsm Gloss Coated 1 • Manually feed one sheet at

Paper

Type

Image

Quality

Notes / Countermeasure

output more than 20 transparencies at a time.

• Duplexing is not available.

• Place plain paper underneath the transparency misfeeds occur.

• Duplexing is not available.

a time, usin

• Blisters may occur on a printed page under high temperature and humidity conditions.

sheet if

g Tray 5.

X e r o x C o l o t e c h +

Silk Coated

, A3,

SRA3

A4, A3,

SRA3

A4, A3,

SRA3

A4, A3,

SRA3

A4, A3,

SRA3

A4, A3,

SRA3

A4, A3,

SRA3

140 gsm Gloss Coated 1 • Manually feed one sheet at

a time, usin

170 gsm Heavyweight

Gloss

210 gsm Heavyweight

Gloss

250 gsm Heavyweight

Gloss

20 gsm Gloss Coated 1 • Manually feed one sheet at

140 gsm Gloss Coated 1 • Manually feed one sheet at

170 gsm Heavyweight

Gloss

Coated 2 • Manually feed one sheet at

a time, usin

• Automatic duplexing is not availabl

Coated 2 • Manually feed one sheet at

a time, usin

• Automatic duplexing is not availabl

Coated 2 • Manually feed one sheet at

a time, usin

• Automatic duplexing is not availabl

a time, using Tray 5.

a time, usin

Coated 2 • Manually feed one sheet at

a time, usin

• Automatic duplexing is not availabl

g Tray 5.

A4, A3,

SRA3

A4, A3,

SRA3

210 gsm Heavyweight

Gloss

250 gsm Heavyweight

Gloss

Coated 2 • Manually feed one sheet at

a time, usin

• Automatic duplexing is not availabl

Coated 2 • Manually feed one sheet at

a time, usin

• Automatic duplexing is not availabl

g Tray 5.

2 Paper and Other Media

Paper Name Size Basis Weight

X e r o x C o l o t e c h +

Supergloss

A4 135 gsm Gloss Coated 1 • Manually feed one sheet at

A4, A3 160 gsm Gloss Coated 1 • Manually feed one sheet at

A4, A3,

SRA3

210 gsm He

Paper

Type

avyweight

Gloss

Image

Quality

Coated 2 • Manually feed one sheet at

Notes / Countermeasure

a time, using Tray 5.

• Set the output destination to other than [Center Tray

Upper] ([Center Tray]

when a finisher is installed).

a time, using Tray 5. Set the output destination

• to other than [Center Tray

Upper] ([Center Tray]

when a finisher is installed).

a time, using Tray 5.

• Automatic duplexing is not available

• Set the output destination to other than [Center Tray

Upper] ([Center Tray]

when a finisher is installed).

Xerox Dura Paper

Labels

X e r o x C o l o t e c h

Supergloss Labels

Xerox Colotech

Super Gloss CD

Labels

Xerox Colour

Laser Matte CD

Labels, Co

Xerox DocuPac

Folders High Glo

mbi Box

White

A4 - Label HW 2A • Load the paper into Tray 1

A4, SRA3 - Heavyweight

A4 - Heavywei

A4 - Heavyweight - • Manually feed one sheet at

A4+ 210 gsm Heavyweight

Gloss

ght

y 5.

or Tra

• Duplexing is not available.

Coated 2 • Manually feed one sheet at

a time, using Tray 5. Duplexing is not available.

•

• Set the output destination

her than [Center Tray

to ot

Upper] ([Center Tray]

when a finisher is installed).

Coated 2 • Manually feed one sheet at

a time, using Tray 5.

• Duplexing is not available.

• Set the output destination

her than [Center Tray

to ot

Upper] ([Center Tray]

when a finisher is installed).

a time, using Tray 5.

• Duplexing is not available.

- • Manually feed one sheet at a time, using Tray 5.

• Duplexing is not available.

Xerox DocuPac

Folde

Matte White

Xerox Digital EA

Color Transfer

paper

A4+ 180 gsm Extra

Heavyweight

, A3 - Heavyweight - • Load the paper into Tray 5.

- • Manually feed one sheet at a time, using Tray 5.

• Duplexing is not available.

Paper Types

Paper Name Size Basis Weight

Envelopes 9 x 6.4",

8.7 x 4.3"

*1 :Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings"

(P.54).

*2 :Most ideal image quality with the paper can be obtained by setting the image quality for each

information on the settings, refer to "Image Quality" (P.134).

Note • "High temperature and humidity conditions" in the above table means an environment with

temperature of 28 °C and humidity of 85%, and "low temperature and humidity conditions" means an environment with temperature of 10 °C and humidity of 15%.

75 - 90 gsm Envelope - • Load the paper into Tray 5.

Paper

Type

Image

Quality

Notes / Countermeasure

• Duplexing is not available.

• Wrinkles with certain brands and types ar

e possible. If wrinkles are encountered, try a different brand or type.

type of paper. For more

2 Paper and Other Media

Unusable Paper

Using paper and transparencies not recommended by Dell may cause a paper jam or machine malfunction. Use paper and transparencies recommended by Dell.

• Transparencies

• Damp or wet paper

• Paper pre-printed with another printer or copying machine

• Wrinkled, creased, or ripped paper

• Envelopes that are not flat, or that have clasps

• Color paper with surface treatments

• Paper with rough surface, such as pulp paper or fibrous paper

• Symphony (Pastel Pink etc.) A4 80 gsm

Storing and Handling Paper

Please keep the following points in mind when storing paper

• Store paper inside a cabinet or other dry place. Paper that has absorbed moisture can result in paper jams and lower image quality.

• After opening a package of paper, wrap and store any remaining paper. We recommend that you store remaining paper in moisture prevention

• Store paper on a flat surface to prevent bends or warping.

Please adhere to the following points when loading paper in a tray

• Align the stack of paper neatly before setting

•Do not use paper that is creased or wrinkled.

o not use warped or curled paper.

•

• Do not load paper of mixed sizes together into a tray.

• Carefully fan transparencies and labels before toge

ther, resulting in paper jams, or multiple sheets being fed to the machine

simultaneously.

• When continuously outputting on transparencies, transparency sheets may stick together. After printing 20 or more sheet them down.

s, remove them from the output tray and fan them to cool

it in a tray.

use.

packets.

Otherwise,

the paper may

stick

Loading Paper

This section describes how to load paper.

Types of paper loaded in trays

The machine automatically detects the size and orientation of loaded paper in a tray, but not a paper type. Normally, each tray is paper, you must change the paper type setting. You can name paper types and can set up to five paper types as user-defined paper.

For information on changing the paper type settings, refer to "Changing the Paper Settings" (P.54).

Automatic Tray Selection

Loading Paper

set to plain paper. When loading paper other than plain

If you set paper source on the [Paper/Output] tab to [Paper Tray] in the PCL print screen when printing, the machine automatically selects the paper tray according to the size and orientation of the document to be printed. This is called the Automatic Tray Selection.

When copying, selecting [Auto Select] for [Paper Supply] enables automatic tray selection. If the machine detects two or more corresponding trays for

the automatic tray selection, the machine selects the tray with the highest priority specified in [Paper Type Priority] among the trays set under [Paper Type]. Trays whose [Paper Type Priority] setting is set to [Auto Paper Off] are ignored in automatic tray selection. Also, if the [Paper Type Priority] settings are identical, the tray priority is determined by [Paper Tray Priority].

Note • Some trays may not be selected in automatic tray selection depending on the setting of that tray for

[Auto Paper Select]. For more information, refer to "Change Settings" (P.132).

• Tray 5 cannot be selected in automatic tray selection.

• When the paper runs out during copying or printing, select a tray

orientation, and the machine continues copying or printing (Auto Tray Switching feature). The machine cannot switch to a tray containing a paper type for which [Paper Type Priority] is set to [Auto Paper Off].

For information about [Paper Type], [Paper Type Priority], and [Paper Tray Priority] settings, and the paper substitute feature, refer to "Paper Tray Settings" (P.131). You can also set these settings from Dell Printer Configuration Web Tool.

containing the same sized paper and

Adding paper

When the machine runs out of paper during copying or printing, a message appears on the touch screen. Add paper according to the message instructions. Copying or printing automatically resumes when paper is added.

Note • Carefully fan the paper before loading it in a tray. Otherwise, the paper may stick together, resulting in

paper jams, or multiple sheets being fed to the machine simultaneously.

driver's

Loading Paper in Trays 1 to 4

The following describes the procedures to load paper in Trays 1 to 4.

Note • Carefully fan the paper before loading it in a tray. Otherwise, the paper may stick together, resulting in

paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Trays 1 to 4" (P.51).

2 Paper and Other Media

Pull out the tray until it stops.

Note • While the machine is processing a job, do not

Load and align the edge of the paper against the left edge of the tray, with the side to be copied or printed on facing up.

Note • Do not load paper above the maximum fill line

pull out the tray that is being used for the job.

• To prevent paper jams or erroneous detection of loaded paper in a tray by the machine, do not add paper on top of any remaining paper in the tray. Remove any remaining paper in the tray, and then load that paper on top of the newly loaded paper.

• Do not pull out all the trays at the same time. Otherwise, the machine gets inclined and turns over

("MAX" in the right figure). It may cause paper jams or machine malfunction.

• Do not place any paper or objects in the empty space on the right side of Trays 1 to 4. It may cause paper jams or machine malfunction.

, which may cause injuries.

Push the tray in gently until it stops.

Note • When inserting the tray, push it gently. Forcibly pushing the tray in may cause machine malfunction.

Loading Paper in Tray 5 (Bypass Tray)

When printing or copying on a size or type of paper that cannot be set in Trays 1 to 4, use Tray 5 (bypass tray). The following describes the procedures to load paper in Tray 5. To use Tray 5 when printing, select Tray 5 and specify the paper type on the [Paper/Output] tab of the print driver.

Note • To prevent paper jams and erroneous detection of paper loaded in the tray by the machine, do not take

out paper of a package until the tray runs out of paper.

• Carefully fan the paper before loading it in a tray. Otherwise, the paper may stick together, resulting in paper jams, or multiple sheets being fed to the machine simultaneously.

Open Tray 5.

Note • If necessary, pull out the extension tray. The

extension tray can be extended in two stages. Pull out the extension tray gently.

Load paper with the side to be copied or printed on facing down, inserting the paper until its edge lightly touches against the paper

feed entrance.

Note • Do not load mixed paper types into the tray.

• Do not load paper above the maximum fill line.

It may cause paper jams or machine malfunction.

• Depending on the type of the heavyweight paper, paper may not be fed to the machine or image quality may deteriorate.

Adjust the paper guides to align the edges of the paper loaded.

Loading Paper

Instruct a copy or print job.

Loading Paper in Tray 6 (HCF B1)

The following describes the procedure for loading paper into Tray 6 (HCF B1).

When the machine runs out of paper during copying or printing, a message is displayed on the touch automatically resumed when paper is added.

Note • Carefully fan the paper before loading it in a tray. Otherwise, the paper may stick together, resulting in

For information on changing the paper size and orientation, refer to "Changing the Paper Size" (P.51).

Pull out Tray 6 until it stops.

Note • While the machine is processing a job, do not

screen. Add paper according to the displayed instructions. Copying or printing is

paper jams.

pull out the tray that is being used for the job.

• To prevent paper jams or erroneous detection of loaded paper in a tray by the machine, do not add paper on top of any remaining paper in the tray.

Load and align the edge of the paper against the right edge of the tray with the side to be copied or printed on facing down.

Note • Do not load paper above the maximum fill line

("MAX" in the right figure). It may cause paper jams or machine malfunction.

2 Paper and Other Media

Push the tray in gently until it stops.

Changing the Paper Size

This section describes how to change the paper size in Trays 1 to 4, and 6.

Note • The types of paper in Trays 1 to 4, and 6 are preset. Normally, Trays 1 to 4 are set to plain paper. When

changing to a different paper type, change the paper quality settings to match the type of paper to be loaded so that you can maintain high quality printing. For more information on paper type settings, refer to "Changing the Paper Settings" (P.54).

• Non-standard size paper can be loaded in Trays 1 to 4. When loading non-standard size paper, you must register the paper size. For information on

For more information on corresponding paper sizes, refer to "Paper Size Settings" (P.145). For more information on how to copy on non-standard size paper, refer to

"Paper Supply (Selecting the Paper for Copying)" in the User Guide. For more information on how to print on non-standard size paper, refer to the help of the print driver.

Note • Do not load paper of mixed sizes together into a tray.

Changing the Paper Size for Trays 1 to 4

The following describes how to change paper size in Trays 1 to 4.

Note • The types of paper in Trays 1 to 4 are preset. There are 16 paper types: Plain paper, Bond paper,

Recycled paper, Transparency, Heavyweight paper, Gloss, Labels, Punched, Letterhead, Pre-Print, Other, and Custom paper 1 to 5, and normally, plain paper is set. When changing to a different paper type, change the paper quality settings to match the type of paper to be loaded so that you can maintain high quality printing. For more information on paper type settings, refer to "Changing the Paper Settings" (P.54).

• When loading non-standard size paper, you must register the registering paper sizes, refer to "Paper Tray Attributes" (P.132).

For more information on how to copy on non-standard size paper, refer to "3 Copy" > "Copy" > "Paper Supply (Selecting the Paper for Copying)" in the User Guide. For more information on how to print on non-standard size paper, refer to the help of the print driver.

Changing the Paper Size

registering paper sizes, refer to "Paper Size" (P.132).

"3 Copy" > "Copy" >

paper size. For information on

Pull out the Tray until it stops.

Note • While the machine is processing a job, do not

pull out the tray that is being used for the job.

• To prevent paper jams or erroneous detection of loaded paper in a tray by the not add paper on top of any remaining paper in the tray.

Remove any paper loaded in the tray.

While pinching the two paper guides, move

machine, do

them to the edges of the paper.

2 Paper and Other Media

Load and align the edge of the paper against the left side of the tray, with the side to be copied or printed on facing up.

Note • Do not load paper above the maximum fill line

("MAX" in the right figure).

Push the tray in gently until it stops.

Note • When inserting the tray, push it gently.

Forcibly pushing the tray in may cause machine malfunction.

• Affix the paper size label to the front of the paper tray.

For more information on paper type settings, refer to "Changing the Paper Settings" (P.54).

Changing the Paper Size for Tray 6 (HCF B1) (optional)

The following describes how to change paper size in Tray 6 (HCF B1) (optional).

Pull out the Tray 6 until it stops.

Note • While the machine is processing a job, do not

pull out the tray that is being used for the job.

• To prevent paper jams or erroneous detection of loaded paper in a tray by the machine, do not add

paper on top of any remaining paper in

the tray.

Remove any paper loaded in the tray.

Open the end guide (1) and unscrew the screw (2). And then remove the guide from the tray.

Insert the small protrusions at the bottom of the guide into the holes corresponding to the paper size (1). Insert the protrusion on the tray into a hole corresponding to the paper size on the top of the guide, and tighten up the screw (2).

Changing the Paper Size

Unscrew the screw of the front guide and remove the guide from the tray.

Pull up the lever of the end guide (1). Move the lever along the slot, and set it at the position corresponding to the paper size (2). And then press the lever down (3).

Note • Adjust the end guide correctly to the size of

the paper. If the end guide is not adjusted correctly, the machine cannot feed the paper properly, resulting in paper jams.

• The slot to the left of 8.5" is not used.

Open the end guide (1), and load and align the edge of the paper against the right edge of the tray with the side to be copied or printed on

facing down (2).

Note • Do not load paper above the maximum fill line

("MAX" in the right figure). It may cause paper jams or machine malfunction.

Close the end guide securely.

Push the tray in gently until it stops.

2 Paper and Other Media

<Log In/Out> button

Changing the Paper Settings

This section describes how to change the paper type for Trays and how to set image quality processing by the individual paper type.

After loading paper in a tray, specify the type of paper loaded and select image quality for the paper type. Setting image quality for each paper type enab suitable image quality for the paper type.

For information on image quality processing for each paper type, refer to "Image Quality" (P.134).

Note • Users can name Custom 1 to Custom 5 displayed in the paper type settings. For information on how to

set names to Custom 1 to Custom 5, refer to "Custom Paper Name / Color" (P.132).

• You can change the paper type setting without entering to the System Administration mode on the [Setup] screen, which is displayed by selecting [Setup] in the [Home] screen if you configure the settings in advance. For more information, refer to "Customize Paper Supply Screen" (P.132).

Press the <Log In/Out> button.

les you to print with the most

Enter the system administrator's user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Paper Tray Settings].

Select [Paper Tray Attributes].

Select a paper tray for changing the paper type setting under [Items].

Select [Change Settings].

Changing the Paper Settings

Select the [Paper Type], [Paper Size], [Paper Color], and [Auto Paper Select] respectively.

Select [Save], [Confirm], or [Close] repeatedly until the [Paper Tray Settings] screen is displayed.

Select [Image Quality].

Select the paper type for changing the image quality settings under [Items], and then select

[Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

2 Paper and Other Media

Select the image quality, and then select [Save].

Make sure that the paper type you selected is displayed under [Current Settings] of [Items], and then select [Close].

Select [Close] repeatedly until the [Tools] screen is displayed.

Select [Close].

3 Maintenance

This chapter describes how to replace consumables, clean the machine, calibrate colors, print a report/list, and delete a print job with an invalid User ID.

• Replacing Consumables.......................................................................................................58

• Cleaning the Machine ..........................................................................................................70

• Executing Calibration...........................................................................................................75

• Printing a Report/List...

• Deleting a

• Setting Restore Tool..............................................................................................................81

Private Charge Print Job with an Invalid User ID

.........................................................................................................79

.......................................80

3 Maintenance

Replacing Consumables

Use the supplies recommended by Dell. Visit the Dell Printer Supplies website at dell.com/supplies, or order Dell Printer Supplies by phone.

Handling consumable

s/periodic replacement parts

• Do not store boxes of consumables/periodic replacement parts upright.

• Do not unpack consumables/periodic replacement parts before use. Avoid storing consumables/periodic replacement

parts in the following locations:

- In high temperature and humid locations

- Near heat-generating devices

- Areas exposed to direct sunlight

- Dusty areas

• When using consumables/periodic replacement parts, carefully read precautions for use. Precautions for use

are instructed on their bodies or packages,

or a precaution sheet is

included in their packages.

• We recommend always keeping spare consumables/periodic replacement parts in stock.

• When calling customer support to order consumables/periodical replacement your Dell printer Service Tag available.

• The use impair machine qual parts recommended by Dell

of consumables/periodic replacement parts not recommended by Dell could

ity and performance. Use only consumables/periodic replacement

Checking the status of consumables

parts, have

You can check the status of consumables on the [Supplies] screen.

For information on consumables, refer to "Supplies" (P.100).

The following shows the reference section for each procedure.

Replacing Toner Cartridges.......................................................................................................58

Replacing Waste Toner Container R5......................................................................................60

Replacing Drum Cartridges R1, R2, R3, or R4......................

Replacing Staple Cartridge (for Finisher-B1).....................

Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)..........

Emptying the Hole Punch Waste Container (for Finisher-B1) ...

Replacing Toner Cartridges

The following messages are displayed on the touch screen depending on the amount of toner remaining. Replace the toner cartridge according to the message.

Message*

Please order a Yellow Toner [Y] Cartridge.

...................................................63

......................................................66

............67

...........................................68

Remaining Page Yield*

Black: Approx. 3,500 pages Other than Black: Approx. 2,500 pages

You do not need to replace the Toner Cartridge immediately. Order the Toner Cartridge displayed on the screen.

Solution

Yellow Toner [Y] Cartridge needs to be replaced soon.

Approx. 40 pages Replace the toner cartridge with

w one.

a ne

Replacing Consumables

Message*

Remaining Page Yield*

Yellow Toner [Y] Cartridge needs to be replaced. -

Solution

The machine will stop. Replace the toner cartridge with a new one.

*1 :The messages in the above table apply to Yellow Toner. "Yellow Toner [Y]" shown in the messages varies depending on the

color and number of the applicable toner.

*2 :The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used. The value is an estimate and

varies depending on the conditions such as the content printed, dot coverage (area cov print density, output image type, and the machine operating environment.

Note • When replacing a toner cartridge, toner may spill and soil the floor. We recommend laying paper on

the floor beforehand.

• The use of toner cartridges not recommended by Dell may degrade image quality and performance. Use only toner cartridges recommended by Dell.

• When the remaining amount of toner is low, the machine may stop printing and display a message. If this occurs, replace the toner cartridge to resume copying or printing.

• Replace toner cartridges while the machine is on.

• Copy or print density

appears on the touch screen.

• If you replace a toner cartridge with a partially used toner cartridge, the n copy or print after the message "Please order a XXX Toner Cartridge" is displayed may differ significantly from the values described in the above table.

may decrease slightly after the message "Please order a XXX Toner Cartridge"

erage), paper size, paper type, copy/

umber of pages that you can

Make sure that the machine is not operating, and open the front cover.

Put your hand under the dent of the toner cartridge indicated in the message, and slightly lift up the cartridge.

Note • "Y", "M", "C", or "K" indicates Yellow, Magenta,

Cyan, and Black, respectively.

Pull out the toner cartridge slowly, and slide it out.

Note • Slide out the toner cartridge gently. Otherwise,

toner may spill from the cartridge.

3 Maintenance

Take the new toner cartridge of the same color out of the box, and shake the cartridge up and down and left and right for ten times.

Note • Do not touch the shutter part.

Hold the cartridge with the arrow facing up, and push the cartridge in slowly until it stops.

Close the front cover.

Note • If the front cover is not closed completely, a message appears and the machine will remain paused.

Replacing Waste Toner Container R5

The waste toner container holds used toner. The following messages are displayed on the touch screen according to the status of the waste toner container. Follow the messages as necessary.

Message Remaining Page Yield* Solution

Please order a Waste Toner Container.

The Waste Toner Container needs to b

* :The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used. The value is an estimate and

varies depending on the conditions such as the content printed, do print density, output image type, and machine operating environment.

When replacing the waste toner container, clean the LED printhead with the supplied cleaning bar to prevent inconsistencies in density or color in copies and prints.

Note • Do not touch the five gray-colored sponge parts on the back side of the waste toner container.

e replaced.

Otherwise, your hands may get dirty with toner.

• When replacing the waste toner container, toner may spill and soil the floor. We recommend laying paper on the floor beforehand.

Approx. 1,200 pages Order the waste toner container.

- The machine will stop. Replace the waste toner container with a new one.

t coverage (area coverage), paper size, paper type, copy/

• The proper disposal of used waste toner containers is required.

Waste Toner Container

• The use of waste toner containers not recommended by Dell may degrade image quality and performance. Use only waste toner containers recommended by Dell.

Make sure that the machine is not operating, and open the front cover.

Pull out the waste toner container slowly while holding its left side with one hand.

Replacing Consumables

Prepare a new waste toner container out of a box.

While holding the left side of the waste toner container, push the container in until it clicks.

Insert the used waste toner container into the supplied plastic bag and then seal it firmly with the zipper.

3 Maintenance

Carefully place the old waste toner container into the empty box with both hands.

Rotate the release lever of the drum cartridge cover counterclockwise.

Lower the cover.

Note • You can now see the drum cartridge.

Slowly slide out the cleaning bar housed within the LED printhead until it stops. The cleaning

bars are located in the cleaning connection just under the drum cartridges R1, R2, R3, and R4.

Note • Slide out the cleaning bar until you see "zzz".

• Do not remove the cleaning bar from the housing.

Slowly slide the cleaning bar back into place.

Note • Clean the four LED printheads R1 to R4 by sliding

the cleaning bar back and forth for two or three times respectively.

Return the cover to the original position.

Note • Push the cover until it clicks into place.

Rotate the release lever clockwise to lock the cover.

Replacing Consumables

Close the front cover.

Note • If the front cover is not closed completely, a message appears and the machine will remain paused.

Replacing Drum Cartridges R1, R2, R3, or R4

The machine displays the following messages when a drum cartridge R1, R2, R3 or R4 needs to be replaced. When the message is displayed, contact Customer Support at dell.com/contactdell.

If you continue to copy or print without replacing the drum cartridge after the message is displayed on the touch screen, the machine will stop after copying or pages shown in the following table.

Message Remaining Page yield Solution

Please order a Drum Cartridge RX.

Drum Cartridge needs to be replaced.

Black: Approx. 3,000 pages Other than Black: Approx. 3,000 pages

printing the number of

You do not need to replace the Drum Cartridge immediately. Order the Drum Cartridge displayed on the screen.

- Replace the drum tridge with a new

car one.

Note • The use of drum cartridges not recommended by Dell may degrade image quality and performance.

Use only drum cartridges recommended by Dell.

• Do not expose drum cartridges to direct sunlight or strong light from indoor fluorescent lighting. Do not touch or scratch the surface of the drum. Doing so may result in unsatisfactory printing.

• The remaining page yield is applicable when A4 paper LEF ( ) is used. The value varies depending on the conditions such as the paper size, the paper orientation, the number of pages

uously print, and the machine operating environment.

contin

• Images output from the machine may get dirty after the message "Please order a Drum Cartridge XXX RX" appears on the touch screen.

is an estimate and

3 Maintenance

Make sure that the machine is not operating, and open the front cover.

Rotate the release lever of the drum cartridge cover counterclockwise.

Lower the cover.

Note • The drum cartridge is unlocked.

Grasp the handle of the drum cartridge R1, R2, R3, or R4 indicated in the message and gently

slide out the cartridge.

Note • When removing the drum cartridge, be careful

not to drop it on the floor.

• The illustrations in this section explains how to replace the example.

Hold the bottom of the drum cartridge as shown in the illustration, and pull it out from the machine.

Note • Be careful not to touch the toner attached to

the cartridge.

drum cartridge R1, as an

Take the new drum cartridge out of the box, and insert the used drum cartridge into the supplied plastic bag and place it into the box.

Note • Do not place the new drum cartridge in an upright position.

Insert the front two points of the new drum cartridge with protective cover in the holes on the machine.

Note • Insert the two points as shown in the

illustration on the right.

Pull out the black paper while holding the protective cover with one hand. While doing so,

keep the two points inserted in the holes.

Grasp the tab on top of the cartridge and slide it toward the machine while holding the protective cover with one hand.

Replacing Consumables

Slide the tab until it stops.

Carefully remove the protective cover.

Push the drum cartridge straight in the housing until it stops.

Note • Place the protective cover into the box.

3 Maintenance

Return the cover to the original position.

Note • Push the cover until it clicks into place.

Rotate the release lever clockwise to lock the cover.

Close the front cover.

Note • If the front cover is not closed completely, a message appears and the machine will remain paused.

Replacing Staple Cartridge (for Finisher-B1)

When the optional Finisher-B1 is installed and the staple cartridge needs to be replaced, a message appears on the touch screen. When the message appears, load a new staple case into the staple cartridge.

Note • The use of staple cartridges not recommended by Dell may degrade quality and performance. Use

only staple cartridges recommended by Dell.

Make sure that the machine is not operating, and open the finisher front cover.

Grasp the handle and pull out the staple cartridge holder to the right, towards you.

Take the staple cartridge out of the finisher.

Note • The staple cartridge is firmly inserted. A slight

force is required to pull the cartridge out of the finisher.

Pinch both sides of the empty staple case with your fingers (1), and remove the staple case

from the cartridge (2).

Insert the front side of the new staple case into the staple cartridge (1), and then push the rear side into the cartridge (2).

Replacing Consumables

Push the staple cartridge into the finisher until it clicks into place.

Close the finisher front cover.

Note • If the front cover is not closed completely, a message appears and the machine will remain paused.

Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

When the optional Booklet Maker Unit for Finisher-B1 is installed and the booklet staple cartridges need to be replaced, a message appears on the touch screen. When the message appears, replace the booklet staple cartridges with new ones.

Note • The use of booklet staple cartridges not recommended by Dell may degrade quality and performance.

Use only booklet staple cartridges recommended by Dell.

3 Maintenance

Make sure that the machine is not operating, and open the finisher side cover.

Hold the tabs on both sides of the booklet staple cartridge and pull it out.

Hold the tabs on both sides of a new booklet staple cartridge, and insert it into the finisher until it clicks.

Do the same for the booklet staple cartridge on the other side.

Close the finisher side cover.

Note • If the cover is not closed completely, a message appears and the machine will remain paused.

Emptying the Hole Punch Waste Container (for Finisher-B1)

When the optional Finisher-B1 is installed and the hole punch waste container becomes full, a message appears on the touch screen. When the message appears, empty the hole punch waste container as instructed.

Make sure to discard all paper chads when emptying the hole punch doing so will cause the container to fill up before the message telling you to empty the container appears again, and this can cause machine malfunction.

Note • Empty the hole punch waste container when the machine is on. If you empty the container while the

machine is off, the machine does not recognize that the container has been emptied.

waste container. Not

Make sure that the machine is not operating, lift the top transport cover, and then open the front transport cover of the finisher.

Pull out the hole punch waste container.

Empty the container.

Replacing Consumables

Insert the emptied hole punch waste container into the finisher until it stops.

Close the front transport cover, and then close the top transport cover of the finisher.

Note • If the cover is not completely closed, a message will appear and the machine remain paused.

3 Maintenance

Cleaning the Machine

This section describes how to clean the machine such as the machine exterior, document cover, document feeder, and document glass.

Cleaning the Exterior

The following describes how to clean the exterior of the machine.

Note • Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the machine as

they might discolor, deform, or crack covers.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying.

Wipe the exterior with a firmly wrung soft cloth moistened with water.

Note • Do not use cleaning agents other than water

or neutral detergent.

• If you cannot remove the dirt easily, gently wipe with a small amount of neutral detergent.

the machine with a soft cloth moistened

Wipe off any excess water with a soft cloth.

Cleaning the Interior (LED Printheads)

The following describes how to clean the interior (LED printheads) of the machine.

Normally, clean the LED printheads when you replace the waste toner container. However, if you have image quality problems such printed outputs, clean the LED printheads.

Note • Clean the LED printheads periodically when you replace the waste toner container.

Make sure that the machine is not operating, and open the front cover.

Rotate the release lever of the drum cartridge cover counterclockwise.

as white or colored stripes appear on copied or

Lower the cover.

Note • You can now see the drum cartridge.

Slowly slide out the cleaning bar housed within the LED printhead until it stops. The cleaning

bars are located in the cleaning connection just under the drum cartridges R1, R2, R3, and R4.

Note • Slide out the cleaning bar until you see

"zzz".

• Do not remove the cleaning bar from the housing.

Slowly slide the cleaning bar back into place.

Cleaning the Machine

Note • Clean the four LED printheads R1 to R4 by

sliding the cleaning bar back and forth for two or three times respectively.

Return the cover to the original position.

Note • Push the cover until it clicks into place.

Rotate the release lever clockwise to lock the cover.

Close the front cover.

Note • If the front cover is not closed completely, a message appears and the machine will remain paused.

3 Maintenance

Cleaning the Touch Screen

This section describes how to clean the touch screen of the machine.

Wipe the LCD only with a soft cloth moistened with neutral detergent or alcohol.

Note • Do not apply too much neutral detergent or

alcohol. Squeeze out excess moisture before you wipe the LCD if the fluid drips.

• Do not use volatile solvent such as benzene and paint thinner or insect killer. Doing so might cause discolored, deformed, or cracked parts.

• Wipe the panel softly, otherwise, the parts might be damaged.

Cleaning Document Cover and Document Glass

If the document cover and document glass become soiled, smudges may appear on copies, faxes, or scanned documents and the machine may not properly detect document sizes.

To ensure clear copies at all times, clean the document cover and the document glass once a mont

Note • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint or coating

Wipe the document cover with a soft cloth

on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying, faxing, or scanning.

moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Note • Do not use cleaning agents other than water

or neutral detergent.

• If you cannot remove dirt easily, gently wipe the document cover with a soft cloth moistened with a small amount of neutral detergent.

Wipe the document glass with a soft cloth moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Note • Do not use cleaning agents other than water

or neutral detergent.

• If you cannot remove dirt easily, gently wipe the document moistened with a small amount of neutral detergent.

glass with a soft cloth

Cleaning Film and Constant Velocity Transport Glass

If the film or constant velocity transport glass become soiled, smudges may appear on copies, faxes, or scanned documents and the machine may not properly detect document sizes.

To ensure clear copies at all times, clean the film and the constant velocity once a month.

transport glass

Cleaning the Machine

Note • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint or coating

on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying, faxing, or scanning.

Wipe the film with a soft cloth moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Note • Do not press the film with an excessive force

as it can be easily damaged.

• Do not use cleaning agents other than water or neutral detergent.

• If you cannot remove dirt easily, the film with a soft cloth moistened with a small amount of neutral detergent.

Wipe the constant velocity transport glass with

gently wipe

a soft cloth moistened with water to remove any dirt, and then wipe it with a soft dry cloth.

Note • Do not use cleaning agents other than water

or neutral detergent.

• If you cannot remove dirt easily, gently wipe the glass with a soft cloth moistened with a small amount of neutral detergent.

Cleaning Document Feeder Rollers

If the document feeder rollers become soiled, smudges may appear on copies, faxes, or scanned documents and paper jams may occur.

To ensure clean copies at all times, clean the document feeder roller about once a m

Note • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint or coating

on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documen

Pull up the knob on the left cover of the document feeder, and open the cover

completely.

Note • When you fully open the cover, it enters a

fixed position. Open the cover gently.

ts during copying, faxing, scanning, or printing.

onth.

3 Maintenance

While turning the rollers, wipe them with a soft cloth moistened with water.

Note • Do not use cleaning agents other than water or neutral detergent.

• Use a cloth firmly wrung to prevent water drops from falling into the machine. If water g

machine, it may cause the machine to malfunction.

• If you cannot remove dirt easily, gently wipe the rollers with a soft cloth moistened with a small amount of neutral detergent.

Close the document feeder left cover until it clicks into place, and confirm that there is no

ets into the

space between the near or far side of the cover and the document feeder.

Executing Calibration

Calibrate the machine regularly to correct and ensure consistency of printing colors over time, environment and devices.

Select a screen type on the [Calibration] screen and execute calibration, and calibration data for that screen type will be saved. The saved calibration data will be applied to the job that type of screen is to be used for the job. Which type of screen is to be used for the job will be determined by the job settings.

The following four screen types can be selected on the [Calibration] screen.

•Co

py Job 1

Executing Calibration

when

The calibration data for [Copy Job 1] will be applied when

[Text], [P

hoto & Text], or

[Map] is selected for [Original Type].

•Copy Job 2

The calibration data for [Copy Job 2] will be applied when [Photo] is selected for [Original Type].

int Job 1

•Pr

For PCL print drivers

- The calibration data for [Print Job 1] will be applied when the screen for [Image Quality], [Image Adjustment [Color Options] tab,

is to be used.

Mode], and [Image Types], which can be specified on the

- The calibration data for [Print Job 1] will be applied when [Auto Screening], [Fineness], or [Standard] is selected for [Screen]

on the [Advanced] tab.

For PostScript print drivers

- The calibration data for [Print Job 1] will be applied when [High Quality] or [High Re

solution] is selected for [Image Quality] and [Auto Screening], [Fineness], or

[Standard] is selected for [Screen] on the [Color Options] tab.

- The calibration data for [Print Job 1] will be applied when [High Speed] is selected for [Image Quality] and [Finen

ess] or [Standard] is selected for [Screen] on the [Color

Options] tab.

•Print Job 2

For PCL print drivers

- The calibration data for [Print Job 2] will be applied when [Gradation] is selected for [Screen] on the [Advanced] tab unless [High Resolution

] is selected for [Image

Quality].

- The calibration data for [Print Job 2] will be applied when [Print Page Mode] is selected on the [Advanced]

tab unless [High Resolution] is specified for [Image Quality].

For PostScript print drivers

- The calibration data for [Print Job 2] will [Image Quality] and [Auto Screening] or [

be applied when [High Speed] is selected for

Fineness] is selected for [Screen] on the

[Color Options] tab.

Note • It is recommended to execute calibration for each of the four screen types. After calibration for the

first screening type, select the next screen type and repeat the procedure.

• When the printed colors do not seem to have been c contact Customer Support at dell.com/contactdell.

• Make sure that the following settings are specified under [Tools] > [System Se Settings] > [Copy Defaults] in the System Administration mode before calibration.

-Lighten/Darken: Normal

-Contrast: Normal

-Sharpness: Normal

orrected properly despite regular calibration,

ttings] > [Copy Service

3 Maintenance

<Log In/Out> button

-Saturation: Normal

-Color Balance: 0, 0, 0

-Color Shift: Normal

• You can change the above [Copy Defaults] settings after calibration.

information on [Copy Defaults], refer to "Copy Defaults" (P.159).

• For

• During calibration, the machine cannot receive print jobs or faxes.

The following describes how to calibrate the machine.

Select [Calibration] on the [Home] screen.

When [Calibration] is not displayed, follow the procedure below.

Press the <Log In/Out> button.

2) Enter the System Administrator's user ID with

the numeric keypad or the keyboard

displayed on the screen, and select [Enter].

When a passcode

is required, select [Next] and enter the System Administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

3) Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

4) Select [System Settings] > [Common

Magenta

Service Settings] > [Image Quality Adjustment].

5) Select [Calibration].

Set [Screen Type] and [Paper Supply].

Note • [Copy Job 1] is selected here as an example.

• Make sure that [Target] is set to [Copy & Print

Jobs]. If not, calibration will not for jobs outside the selected range.

be effective

Executing Calibration

Select [Start].

Note • A message saying "Outputting the Calibration

Chart... - Copy Job 1" appears, and the machine prints the Calibration Chart.

Place the Calibration Chart face down on the document glass with the magenta marks on corners on your left hand side.

Note • Place the Calibration Chart on the document

glass.

Place at least five sheets of white paper on the Calibration Chart to cover the Chart and close

the document cover.

Select [Start].

3 Maintenance

10 11

The machine starts calibration. It takes about 10 seconds to complete the calibration.

The calibration result will be shown on the screen.

Select [Confirm].

To execute calibration for another screen type, repeat steps 2 to 7.

Select [Close] repeatedly until the [Tools] screen is displayed.

Select [Close].

Copy to confirm the image quality.

Note • During calibration, the machine cannot receive print jobs or faxes.

Select [Close].

Printing a Report/List

<Machine Status> button

You can print a report/list to check the settings and communication status.

This section describes how to print a report/ list.

For information on the types of report/list, refer to "Print Reports" (P.86).

Note • When the <Data> indicator is not lit, you cannot print the Stored File List.

Press the <Machine Status> button.

Select [Print Reports].

Printing a Report/List

Note • If [Print Reports Button] under [Reports] is set

to [Disabled], the [Print Reports] button appears only when the [Tools] button is displayed on the [Home] screen. For more information on [Reports], refer to "Reports" (P.137).

• If you want to print [Billing Data List] or [Auditron Report (Fax Jobs)], insert a card the machine before instructing print.

Select a report or list to print, and then press the <Start> button.

Note • The reports and the lists to be displayed on the

screen depend on the configuration of your machine.

3 Maintenance

Deleting a Private Charge Print Job with an Invalid User ID

When the Private Charge Print feature is used, all the print jobs with a User ID, regardless of its validity, are stored with the Private Charge Print feature. The system administrator can set the expiration date and can set up the machine to delete the expired jobs automatically, or manually delete them.

This section describes how to delete documents with an invalid User ID stored with the Private Charge Print feature.

For more information on the Private Charge Print feature, refer to "11 Job Status" > "Printing and Deleting Stored Jobs", and "12 Computer Operations" > "Print" in the User Guide.

For more information on how to set the period of time (P.223).

Press the <Log In/Out> button.

Enter the system administrator's user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Press the <Job Status> button.

save jobs, refer to "Stored File Settings"

Select the [Secure Print Jobs & More] tab.

Select [Private Charge Print].

Select the User ID of the job to delete, and then select [Job List...].

Select the job to delete, and then select [Delete].

Setting Restore Tool

Setting Restore Tool backs up the settings data of the machine to a network-connected computer to prevent the loss of data resulting from the malfunction of the machine's hard disk.

The feature is designed to restore data to the machine after the hard disk is replaced.

For more information on Setting Restore Tool, contact Customer Support at dell.com/contactdell.

The following data can be backed up on the computer:

• Address Book

• Folder (except for document files)

• User account list

• Job Flow

• Stored Programming

• Job log

• Error log

Setting Restore Tool

• Auditron log

• Other information such as user setting data

Users cannot replace the hard disk by themselves. When replacing Customer Support at dell.co

m/contactdell.

the hard disk, contact

3 Maintenance

4 Machine Status

This chapter describes the features for checking the machine status.

• Overview of Machine Status...............................................................................................84

• Machine Information ............................................................................................................85

• Faults........................................................................................................................................

• Supplies.................................................................................................................................

• Billing Information..............................................................................................................101

100

4 Machine Status

<Machine Status> button

Overview of Machine Status

You can check machine status and the number of printed pages on the screen. You can also print various reports/lists to check the job history, settings and registered information.

Press the <Machine Status> button.

You can check the following information on the [Machine Status] screen:

Machine

Faults

Supplies

Billing Information

Information

You can check the machine configuration, paper tray status, and hard disk overwriting status. You can also change or set print modes, and check the number of pages printed per meter or per us

er. You can also print various reports/lists to check the job history, settings and

registered information.

For more information, refer to "Machine Information" (P.85).

You can check the information on errors that occurred on the machine.

For more information, refer to "Faults" (P.99).

You can check the status of consumables.

For more information, refer to "Supplies" (P.100).

You can check the number of pages printed by meter.

For more information, refer to "Billing Information" (P.101).

Machine Information

On the [Machine Information] screen, you can check the machine configuration and paper tray status, print various reports/lists, and change and set print mode settings.

The following shows the reference section for each item.

General Information.................................................................................................................. 85

Paper Tray Status ...................................................................................................................... 86

Print Re

Automatically Printed Reports/Lists ........................................................................................ 94

Overwrite Hard Disk .................................................................................................................95

Print Mode.....

Fax Receiving Mode.................................................................................................................. 98

Press the <Machine Status> button.

On the [Machine Information] screen displayed, you can check the machine status.

ports..............................................................................................................................

Machine Information

...........................................................................................................................

. 96

General Information

In the [General Information] area, you can check the serial number of the machine, machine configuration, and software version.

Check the general information.

Website:

Tells you whom to contact when making inquiries about maintenance and operation.

Machine Serial Number:

Indicates the serial number of the machine.

Service Tag / Express Code:

Displays the Service Tag and the Express Code of the machine.

IP Address

Indicates the IP address of the machine.

Machine Configuration

Displays the [Machine Configuration] screen.

For more information, refer to "[Machine Configuration] Screen" (P.86).

Software Version

Displays the [Software Version] screen.

For more information, refer to "[Software Version] Screen" (P.86).

4 Machine Status

[Machine Configuration] Screen

You can check the machine configuration.

Select [Machine Configuration].

Check the machine configuration on the screen displayed.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

[Software Version] Screen

You can check the software version.

Select [Software Version].

Check the software versions.

Paper Tray Status

You can check the paper trays set on the machine. On the screen, you can check the following items:

• Status

• % Full (Amount of paper remaining)

• Paper Size

• Paper Type

Select [Paper Tray Status].

Check the status of the paper trays.

Print Reports

The following describes how to print a report and a list.

Note • The items displayed vary depending on the optional features installed.

Select [Print Reports].

Select the type of a report or a list to print.

Note • The screen on the right appears when the

[Tools] button is displayed on the [Home] screen.

Job Status / Activity Report

Select [Job Status / Activity Report].

Note • To display the [Job Status / Activity Report] screen, press the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Job Status / Activity Report].

Select a report or a list to print.

Machine Information

Press the <Start> button.

Job History Report

You can check the status or result of each job. Up to 200 latest jobs can be printed. Select a report to print from [All Jobs], [P Fax Jobs], [File Transfer Jobs], or [Job Flow & File Transfer Jobs].

Selecting [Include Child Jobs] check box prints each related job on each line. Deselecting this check box prints the multipl

You can also set up the machine to automatically print a [Job History Report] every 50 jobs.

For information on the auto print of a job history report, refer to "Reports" (P.137). When you set the machine to print a job history report automatically, the m

Error History Report

You can print information on errors occurred in the machine. The latest 50 errors are printed.

Activity Report

You can check whether transmissions completed successfully or no name and the result and status are recorded by sorting into incoming or outgoing fax.

The following information is not included in the Activity

• Redialed transmissions and pollings.

rinter & Print from Folder Jobs], [Scan, Fax, & Internet

e related jobs (such as job flow jobs) on one line.

achine prints the results of all jobs.

t. The remote terminal

Report.

• W

hen the power is shut off, or when a system error occurs during an activity.

• Deleted documents that were waiting to be transmitted.

You can also set up the machine to automatically print the [Activity Report] every 100 activities.

For information on the settings, refer to "Reports" (P.137). For more information about the Activity Report, refer to "Activity Report" (P.602).

4 Machine Status

Stored File List

Copy Reports

2 3

Configuration Report

You can print a list of uncompleted jobs (uncompleted transmissions/receptions or those stored for polling) stored in folders.

Select [Copy Reports].

Note • To display the [Copy Reports] screen, press the <Machine Status> button, and then select [Machine

Information] > [Print Reports] > [Copy Reports].

Select [Configuration Report].

Press the <Start> button.

Printer Reports

Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy Reports], [Printer

Reports], [Scan Reports], or [Fax Reports].

Select [Printer Reports].

Note • To display the [Printer Reports] screen, press the <Machine Status> button, and then select [Machine

Information] > [Print Reports] > [Printer Reports].

Select a list to print.

Note • The items displayed vary depending on the

options installed.

Press the <Start> button.

You can check the hardware configuration, network information, and print and copy settings of the machine with the report.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy Reports], [Printer

Reports], [Scan Reports], or [Fax Reports].

PCL Settings List

Prints the settings for the PCL printer.

PCL Macro List

Prints the list of forms registered for PCL.

PDF Settings List

Prints the settings configured in the PDF printer mode.

TIFF / JPEG Settings List

Machine Information

Prints the se

ttings configured in the TIFF and JPEG printer m

ode.

TIFF / JPEG Logical Printers List

Prints the list of logical printers created in the TIFF and JPEG printer mode.

Note • You can configure the setting for TIFF and JPEG logical printers using Dell Printer Configuration Web

Tool.

PostScript Logical Printers List

Prints the list of logical printers created in PostScript.

Note • You can configure the setting for PostScript logical printers using Dell Printer Configuration Web Tool.

ESC/P Settings List

Prints the settings configured in the ESC/P-K emulation mode.

ESC/P Logical Printers List

Prints the

HP-GL/2

Prints the settings for the HP-GL

programming settings configured in the ESC/P-K emulation mode.

Settings List

, HP-GL/2® and HP-RTL emulation modes.

HP-GL/2 Logical Printers List

Scan Reports

Prints the stored programming settings for the HP-GL, HP-GL/2, and HP-RTL emulation modes.

HP-GL/2 Pale

tte List

Prints the sample list in 256 colors that can be set with the pen attribute on HP-GL and HPGL/2 emulation modes.

Font List

Prints

Note • Information printed varies depending on the options installed.

the list of fonts available on the machine.

PCL Font List

Prints the fonts available in PCL.

PostScript Font List

Prints the fonts available in PostScript.

Select [Scan Reports].

Note • To display the [Scan Reports] screen, press the <Machine Status> button, and then select [Machine

Information] > [Print Reports] > [Scan Reports].

4 Machine Status

2 3

Reports

Select a list to print.

Press the <Start> button.

You can print the Configuration Report, Scan/Fax Configuration Report, and Domain Filter List. Select a

• Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy Reports], [Printer

• Scan / Fax Configuration

list to print, and then press the <Start> button.

Reports], [Scan Reports], or [Fax Reports].

Fax Reports

You can check the settings configured for the Scan feature and the Fax feature.

•Do

main Filter List

You can check the settings configured for the domain which filters data transmissions.

Address Book

You can check numbers, the list of settings for the specified address numbers is printed. Each page contains the settings inform

Select [Address Book].

Specify a range of address numbers to print.

Press the <Start> button.

the settings for the address numbers. When you specify a range of address

ation on 50 address numbers.

Select [Fax Reports].

Note • To display the [Fax Reports] screen, press the <Machine Status> button, and then select [Machine

Information] > [Print Reports] > [Fax Reports].

Select a list to print.

Press the <Start> button.

Machine Information

Reports

You can print the Configuration Report, Scan/Fax Configuration Report, Folder Selector L

ist, Inbound Fax Spam List, Domain Filter List and VoIP Gateway List. Select a list to

print, and then press the <Start> button.

• Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy Reports], [Printer

Reports], [Scan Reports], or [Fax Reports].

• Scan / Fax Configuration

You can check the settings configured for the Fax feature and the Scan feature.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy Reports], [Printer

Reports], [Scan Reports], or [Fax Reports].

• Folder Selector List

You can check the settings for the Folder Sorting feature.

• Inbound Fax Spam List

You

can check the settings for the G3-ID (telephone numbers) for which fax reception is

restricted.

• Domain Filter List

You

can check the settings configured for the domain which filters data transmissions.

• VoIP Gateway List

You can check the registration for VoIP gateways.

Address Book

You can check the settings for the address numbers

(speed dial), fax group recipients, and

relay stations.

When you specify a range of address num numbers and relay stations are printed. Each page

bers, the lists of settings for the specified address

contains the settings information on 50

address numbers.

For information on how to register speed dial and fax group recipients, refer to "Add Address Book Entry" (P.241) and "Create Fax Group Recipients" (P.248).

Selecting [Address Book] displays the screen for specifying a range of address numbers. Select a range of numbers, and then press the <Start> button.

• Fax Group Recipients

You can print the list of settings for Fax Group Recipients.

• Select All

u can print the lists of settings for all address numbers, fax

Yo stations.

group recipients, and relay

4 Machine Status

Fax Comments List

Billing Data List

You can check the registered comments to use on fax cover sheets.

You can check the registration status of the billing data.

Note • [Billing Data List] is displayed when [Fax / Internet Fax Service] is set to [Enable Accounting] under

[Accounting] > [Accounting Type] > [Local Accounting] > [Auditron Mode].

Selecting [Billing Data List] displays the screen for specifying a range of address numbers. Select a range of numbers, and then press the <Start> button.

• Select All

You can print the list of all billing data.

Folder List

Prints the list of folder settings and the procedure for saving files to folders.

Note • [Folder List] appears when the [Tools] button is displayed on the [Home] screen.

For information on how to create a folder, refer to "Create Folder" (P.231).

Select [Folder List].

Note • To display the [Folder List] screen, press the <Machine Status> button, and then select [Machine

Select a range of folder numbers to print.

Press the <Start> button.

Job Counter Report

Information] > [Print Reports] > [Folder List].

Prints the counter report for each job. You can check the breakdown of the number of actual use of the machine by feature (such as the number of pages printed and the number of times used) and cumulative time when the machine is used (such as runtime, standby time, Low Power mode, Sleep mode, and power-off time) by minutes on the Job Counter Report.

Note • [Job Counter Report] appears when the [Tools] button is displayed on the [Home] screen.

Select [Job Counter Report].

Note • To display the [Job Counter Report] screen, press the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Job Counter Report].

Select [Job Counter Report].

Press the <Start> button.

Auditron Reports

You can print an auditron report by each user. Note that the content on the screen differs depending on whether the Auditron mode for services is enabled or not.

Note • [Auditron Reports] appears when the [Tools] button is displayed on the [Home] screen.

When [Accounting Type] is set to other than [Local Accounting]

When [Accounting Type] of each service is set to other than [Local Accounting], the following scree

Machine Information

• You cannot output the report to a file.

n appears, allowing you to print a Meter Report (Print Jobs).

Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, press the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Auditron Reports].

Select [Meter Report (Print Jobs)].

Press the <Start> button.

Meter Report (Print Jobs)

You can check the total number of printed pages and sheets of paper used for each client (job owne

r). [Meter Report (Print Jobs)] counts pages from the time at which the data is

initialized.

When [Accounting Type] is set to [Local Accounting]

When [Accounting Type] is set to [Local Accounting], the [Auditron Reports] screen appears. You can print the auditron report per user for the services mode is set to [Enable Accounting].

For information on enabling the Auditron feature for each service, refer to "Accounting" (P.251).

of which the Auditron

Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, press the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Auditron Reports].

4 Machine Status

Auditron Report (Copy Jobs)

Select an auditron report to print.

Select a range of user numbers to print.

Note • Selecting [Select All] selects all users.

Press the <Start> button.

You can check the total number of pages copied and printed on

the machine. If the limit is set for the number of pages or colors that can be scanned, you can also check the limit value. [Auditron Report (Copy Jobs)] counts pages from the time at which the data is initialized.

Note • The number of pages copied or printed to be displayed on the report is the User Account Number

assigned when a user is registered under [Accounting] or [Authentication / Security Settings].

Auditron Report (Print Jobs)

You can check the total number of pages printed and sheets of paper used for each client (job owner). [Auditron Report

(Print Jobs)] counts pages from the time at which the data is

initialized.

Note • When [Print Service] is set to [Disable Accounting] in [Auditron Mode] under [Accounting Type],

[Meter Report (Print Jobs)] is displayed instead of [Auditron Report (Print Jobs)]. For more information on [Meter Report (Print Jobs)], refer to "Meter Report (Print Jobs)" (P.93).

• The number of pages printed to be displayed on the report is the User Account Number assigned when a user is registered under [Accounting] or [Authentication / Security Settings].

Auditron Report (Scan Jobs)

You can check the total number of pages scanned with the machine. If the limit is set

for the number of pages that can be scanned, you can also check the limit value. [Auditron Report (Scan Jobs)] counts pages from the time at which the data is initialized.

Note • The number of pages scanned to be displayed on the report is the User Account Number assigned

when a user is registered under [Accounting] or [Authentication / Security Settings].

Auditron Report (Fax Jobs)

You can check the total number of fax transmissions/receptions and the total number of pages transmitted for each user.

Note • The number of pages faxed to be displayed on the report is the User Account Number assigned when

a user is registered under [Accounting] or [Authentication / Security Settings].

Automatically Printed Reports/Lists

Some reports/lists related to the Fax and Scan services can be printed only automatically. The following describes reports/lists that can be printed automatically.

Transmission Report - Job Undelivered

The report is automatically printed when a transmission of scanned data to a computer on a network or a transmission of scanned data by e-mail fails. When a fax or the Internet Fax transmission fails, this report is also printed. You can check a thumbnail of the scanned data and its transmission result.

You can set not to print out the Transmission Report - Undelivered automatically.

For information on setting whether to print the report for e-mails automatically, refer to "Scan File Transfer Report" (P.138).

For information on setting whether to print the report for faxes automatically, r Report - Job Undelivered" (P.138).

Transmission Report

The report is automatically printed when a transmission of scanned data to a computer on a network or a transmission of scanned data by e-mail succeeds. When a fax or the Internet Fax transmission succeeds, this report is also printed. You can check a thumbnail of the scanned data and its transmission result.

You can set not to print out the Transmission Report - Undelivered automatically.

For information on setting whether to print the report for e-mails automatically, refer to "Scan File Transfer Report" (P.138).

For information on setting whether to print the report for faxes automatically, r Report - Job Undelivered" (P.138).

Folder Report

You can confirm that a document is stored in a folder.

For information on setting whether to print the report automatically, refer to "Folder Report" (P.138).

Machine Information

efer to "Transmission

Broadcast Report

You can check the result of a broadcast transmission. The recipients and transmission result/ status are recorded.

If you set to print this report automatically, it is printed each time a broadcast transmission is completed.

For information on setting whether to print the report automatically, refer to "Broadcast / Multi-Poll Report" (P.138).

Multi-Poll Report

You can check the result of a multi-poll communication (polling from multiple recipients). The remote terminal name and transmission result/status are recorded.

If you set to print this report automatically, it is printed each time a multi-poll transmission is completed.

For information on setting whether to print the report automatically, refer to "Broadcast / Multi-Poll Report" (P.138).

Job Flow Error Report

This report notifies job flow errors. The date and time of the status occurred and the status codes are printed.

You can set not to print out the Job Flow Error Report automatically.

For information on setting whether to print the report automatically, refer to "Job Flow Error Report" (P.138).

Overwrite Hard Disk

You can check the overwriting status of the hard disk. "Overwriting" indicates that the overwriting is in progress. "Standby" indicates that the overwriting is completed.

Note • [Overwrite Hard Disk] appears when [Overwrite Hard Disk] is enabled under [Authentication / Security

Select [Overwrite Hard Disk].

Settings]. For more information, refer to "Overwrite Hard Disk" (P.269).

4 Machine Status

Print Mode

1 2

Check the overwriting status of the hard disk.

You can print the programming settings configured in the ESC/P-K emulation mode and retrieve the programming.

Note • The items displayed vary depending on the options installed.

Select [Print Mode].

Select [Off-line] or [On-line].

Off-line

The machine does not accept data from a computer. Any data being sent is cancelled and not printed.

On-line

The machine accepts data from a computer.

Select a printer language to set a print mode.

Set each item.

Note • The items displayed vary depending on the

Retrieve Programming

You can retrieve and use settings registered in memory.

printer language.

Select [Retrieve Programming].

Factory Defaults

Custom Settings

Programming

Machine Information

Select the memory number to use.

You can use the factory default settings.

Displays the numbers stored in the memory.

You can check or change the value set for the print mode item number.

For the item numbers that can be configured in each mode menu, refer to "ESC/P-K Emulation Settings" (P.528), "PDF Direct Print Settings" (P.541), "PCL Emulation Settings" (P.545), and "HPGL/2 Emulation Settings" (P.553).

Select [Programming].

Enter the item number of the feature to set in [Item Number] with the numeric keypad.

Select [Confirm].

Select [Change Value].

Enter [New Value] with the numeric keypad.

Select [Save].

Store / Delete Programming

For ESC/P-K and HP-GL/2 emulations, you can register settings in memory. You can register up to 20 print modes for ESC/P-K and HP-GL/2 emulations.

Select [Store / Delete Programming].

Select [Store Current Selections] or [Delete].

Store Current Selections

Stores the current selections. If you select a number already used, its settings will be overwritten with overwritten settings cannot be restored.

the new settings. The

4 Machine Status

Delete

Select this to delete a programming.

Note • Deleted settings cannot be restored.

Select the memory number to store or to delete.

Default Programming

You can start the machine using the settings stored in memory as default settings.

Select [Default Programming].

Select [Factory Defaults] or [Custom Settings].

Factory Defaults

You can use the factory default settings.

Custom Settings

Displays the numbers stored in memory.

When you select [Custom Settings], select a memory number to use.

Select [Save].

Password

For PDF Direct Print, if a password is set for files, set the password here in advance. PDF files can be printed only when the passwords assigned and entered are the same.

You can use up to 32 characters for the password.

Select [Password].

Enter a password of up to 32 single-byte characters with the keyboard displayed, and select [Save].

Fax Receiving Mode

You can set a mode for receiving faxes.

For information on auto receive and manual receive, refer to "4 Fax" > "Receiving Faxes" in the User Guide.

Select [Fax Receiving Mode].

Select a fax receiving mode.

Manual Receive

The machine manually receives faxes from a remote machine. This mode is convenient to confirm the sender or use before receiving faxes.

Auto Receive

The machine automatically receives faxes.

Select [Save].

an external telephone

Faults

This section describes how to check the information on errors that occurred on the machine.

The error history report shows the list of the latest 50 errors. The items pr date and time, status code, and error category.

The following describes how to print the error history report.

Press the <Machine Status> button.

Select the [Faults] tab.

Select [Error History Report].

Press the <Start> button.

Note • You can also access [Error History Report]

under [Machine Information] > [Print Reports] > [Job Status / Activity Report].

• If [Print Reports Button] under [Reports] is set to [Disabled], the [Error History Report] button does not appear on the screen. For more information on [Reports], refer to "Reports" (P.137).

inted include the

4 Machine Status

Supplies

1 2

You can check the status of consumables on the [Supplies] screen. The status of consumables is shown as "OK", "Replace Soon (Order Now)", or "Replace Now".

The following describes the procedure to check the status of consumables.

For information on replacing consumables, refer to "Maintenance" (P.57).

Press the <Machine Status> button.

Select the [Supplies] tab and confirm the status of the toners.

Note • Pressing a supply name displays a screen

about the status of the supply.

Select [Toner] from the drop-down list box, and then select [Other Consumables] and confirm the status of the consumables.

On the [Supplies] screen, you can check the following items:

•Black Toner [K] • Drum Cartridge [R4]

• Cyan Toner [C] •Waste Toner Container [R5]

• Magenta Toner [M] • Staple Cartridge [R1]

•Yellow Toner [Y] • Booklet Staple Cartridge [R2]

• Drum Cartridge [R1] • Booklet Staple Cartridge [R3]

• Drum Cartridge [R2] • Hole Punch Waste Container [R4]

• Drum Cartridge [R3]

Note • If you replace a toner cartridge with a partially used toner cartridge (such as a toner cartridge

removed from another Dell C7765dn Color Multifunction Printer), the status displayed may differ from the actual remaining amount. When replacing toner cartridges, we recommend that you use new ones.

• Pressing a supply name displays a screen about the status of the supply.

• The items displayed var

y depending on the op

tions installed.

100

Dell C7765DN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual