Dell C7765DN User Manual

Dell™ C7765dn

Color Multifunction Printer

Administrator Guide

Regulatory Model: C7765dn

Information in this document is subject to change without notice.

als in an

Reproduction of these materi

Trademarks used in this text:

Windows Vista, Microsoft Network, and Internet Explorer

United States and/or other countries;

Macintosh, and Mac OS

registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries; are registered trademarks of Hewlett-Packard Corporation; countries;

RSA and BSAFE

are trademarks of Apple Inc., registered in the U.S. and other countries.

are either registered trademarks or trademarks of EMC Corporation in the United States and/or other countries.

XML Paper Specification (XPS)

conditions upon which Microsoft is licensing such intellectual property may be found at http://go.microsoft.com/fwlink/?LinkId=52369;

DES

: This product includes software developed by Eric Young (eay@mincom.oz.au);

TIFF (libtiff)

Nuance

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

The printer software uses some of the codes defined by the Independent JPEG Group.

WSD stands for Web Services on Devices.

SD Logo is a trademark of SD-3C, LLC.

y manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Dell

and the

DELL

NetWare

logo are trademarks of Dell Inc.;

are either trademarks or registered trademarks of Microsoft Corporation in the

is a registered trademark of Novell, Inc. in the United States and other countries;

Microsoft, Windows, Windows NT, Windows Server,

Adobe, Acrobat, and PostScript

PCL, HP-GL, and HP-GL/2

ThinPrint

: This product may incorporate intellectual property owned by Microsoft Corporation. The terms and

is a registered trademark of ThinPrint GmbH in Germany and other

AES

ICC Profile (Little cms)

EtherTalk,

are either

: Copyright

As for RSA BSAFE

This printer includes RSA® BSAFE® Cryptographic software from EMC Corporation.

____________________

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.

August 2013 Rev. A00

Table of Contents

1 Before Using the Machine .................................................................................................................... 13

Table of Contents

Preface.........................................................................................................................................

Types of Manuals.............................................................................................................................

Using This Guide..............................................................................................................................

Organization of This Guide......................

Conventions................................................................................................................................

Interface Cables............................................................................................................................

Using the USB Interface ................................................................................................................... 19

Using the Ethernet Interface

Power Saver Mode............................................................................................................................

Changing the Interval for Entering Power Saver Mode........

Completely Disabling the Wakeup Motion Sensor .........

Customizing the Control Panel ............................................

Changing the Default Screen........................................................................................................... 25

Setting the Screen Customizing the Button Layout Assigning Services to the Custom Buttons...

Adjusting the Screen Brightness.................................................................................................... 32

Entering Text

...............................................................................................................................

After Auto Clear............................................................................................... 26

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........ 15

........ 16

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...... 21

2 Paper and Other Media.......................................................................................................................... 35

Paper Types

Loadable Quantity and Weight ....................................................................................................... 36

Supported Paper......

Loading Paper...................................................................................................................................

Loading Paper in Trays 1 to 4..................

Loading Paper in Tray 5 (Bypass Tray)...............................

Loading Paper in Tray 6 (HCF B1)..............

Changing the Paper Size .....................................................................................................................

Changing the Paper Size for Trays 1 to 4...........................

Changing the Paper Size for Tray 6 (HCF B1) (optional).....

Changing the Paper Settings .................................................................................................................

3 Maintenance............................................................................................................................................

Replacing Consumables......................................................................................................................

Replacing Toner Cartridges ............................................................................................................. 58

Replacing Waste Toner Container

Replacing Drum Cartridges R1, R2, R3, or R4.......................

Replacing Staple Cartridge (for Finisher-B1) .........................

Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

Emptying the Hole Punch Waste Container (for Finisher-B1)............

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R5 ............................................................................................ 60

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........ 36

... 36

........ 47

... 51

... 58

Cleaning the Machine.......................................................................................................................

Cleaning the Exterior......................................................................................................................

Cleaning the Interior (LED Printheads) ..........

................................................................................70

...... 70

... 70

Cleaning the Touch Screen ..............................................................................................................72

Cleaning Document Cover and Document Glass ..........................................................................72

Cleaning Film and Constant Velocity Transport Glass............

Cleaning Document Feeder Rollers ................................................................................................73

....................................................72

Executing Calibration.....

Printing a Report/List......................................................................................................................

Deleting a Private Charge Print Job with an Invalid User ID ...

Setting Restore Tool........................................................................................................................

4 Machine Status ........................................................................................................................................

Overview of Machine Status.................................................................................................................

Machine Information

General Information Paper Tray Status Print Reports

Automatically Printed Reports/Lists ...........

Overwrite Hard Disk Print Mode Fax Receiving Mode

Faults

...........................................................................................................................................................99

Supplies

Billing Information

....................................................................................................................................................100

Billing Information User Account Billing Information

........................................................................................................................................86

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.84

5 Tools.........................................................................................................................................................

System Settings Procedure ..................................................................................................................

Step 1 Entering System Administration Mode ...........

Step 2 Entering the System Administrator User ID and Passcode......

Step 3 Selecting [Tools] ..................................................................................................................107

Step 4 Selecting a Tab on the [Tools] Screen.............................................................................107

Step 5 Setting a Feature ..................................................................................................................

Step 6 Exiting System Administration Mode...............................................................................109

Tools Menu List....

Common Service Settings

Machine Clock / Timers Power Saver Settings Audio Tones Screen / Button Settings Paper Tray Settings Image Quality Adjustment Reports Maintenance Watermark Force Annotation Print Universal Unique ID Notify Job Completion by E-mail

................................................................................................................................................137

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..........110

105

106

109

Table of Contents

Plug-in Settings................................................................................................................................ 144

Other Settings

................................................................................................................................... 144

Copy Service Settings

Copy Tab - Features Allocation Preset Buttons Copy Defaults Copy Control Original Size Defaults Reduce / Enlarge Presets Custom Colors Annotations - Create Comments

Connectivity & Network Setup

Port Settings Protocol Settings Machine's E-mail Address / Host Name Proxy Server Settings Outgoing / Incoming E-mail Settings Remote Authentication / Directory Service Security Settings Other Settings

Print Service Settings

Allocate Memory Delete Form Other Settings

...........................................................................................................................158

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...................................................................................... 176

............................................................................................ 178

................................................................................179

Scan Service Settings

Screen Defaults Scan Defaults Scan to PC Defaults Original Size Defaults Output Size Defaults Reduce / Enlarge Presets Other Settings

Fax Service Settings

Screen Defaults Fax Defaults Fax Control Fax Received Options Reduce / Enlarge Presets Original Size Defaults Local Terminal Information Internet Fax Control

E-mail / Internet Fax Service Settings

E-mail Control

........................................................................................................................................ 206

...........................................................................................................................197

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............................................................................................... 216

Address Book Settings

Folder Service Settings

Job Flow Service Settings

Media Print Service Settings

.........................................................................................................................219

........................................................................................................................ 220

................................................................................................................... 221

.............................................................................................................. 222

Stored File Settings................................................................................................................................223

Web Applications Service Setup

Server Certificate Verification Settings.......................................................................................225

Server Setu Other Settings

Web Browser Setup

.........................................................................................................................................................231

Setup

Create Folder Stored Programming Create Job Flow Sheet Create Job Flow Sheet Keyword Add Address Book Entry Create Fax Group Recipients Add Fax Comment Paper Tray Attributes

Accounting

Create / View User Accounts View Accounts Reset User Accounts System Administrator's Meter (Copy Jobs) Accounting Type Accounting Login Screen Settings Fax Billing Data Accounting / Billing Device Settings

......................................................................................................................................227

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...........................................................................................258

Authentication / Security Settings

System Administrator Settings Authentication Allow User to Disable Active Settings Job Status Default Overwrite Hard Disk

6 Dell Printer Configuration Web Tool Settings.....................

Installation of Dell Printer Configuration Web Tool................

Preparations ................................................................................................................................

Configuration on the Machine .......................................................................................................275

Starting Dell Printer Configuration Web Tool

Configuring Machine Settings Using Dell Printer Configuration Web Tool ...............................

7 Printer Environment Settings...............................................................................................................281

Print Overview

Installation When Using USB Port......................................................................................................285

Step 1 Preparations...

Step 2 Configuration on the Machine............

Step 3 Configuration on the Computer..................................

Dell Printer Configuration Web Tool Setting Items ...................................................................286

...................................................................................................................................261

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......274

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277

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..285

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........................................................286

Installation When Using TCP/IP (LPD/Port 9100)..............................................................................287

Step 1 Preparations.............................................................................................................

...........

..287

Table of Contents

Step 2 Configuration on the Machine........................................................................................... 287

Step 3 Configuration on the Computer ......................................................................................... 288

Dell Printer Configuration Web Tool Setting Items...............

.................................................... 288

Installation When Using NetWare .................

Step 1 Preparations ........................................................................................................................

Step 2 Configuration on the Machine........................................................................................... 290

Step 3 Configuration on the Computer ......................................................................................... 291

Dell Printer Configuration Web Tool Setting Items...............

Installation When Using Microsoft Network (SMB).......

Step 1 Preparations ........................................................................................................................

Step 2 Configuration on the Machine........................................................................................... 293

Step 3 Configuration on the Computer ......................................................................................... 294

Dell Printer Configuration Web Tool Setting Items...............

Installation When Using Internet Printing Protocol (IPP).......

Step 1 Preparations ........................................................................................................................

Step 2 Configuration on the Machine........................................................................................... 295

Step 3 Configuration on the Computer ......................................................................................... 296

Dell Printer Configuration Web Tool Setting Items...............

Installation When Using EtherTalk .............

Step 1 Preparations ........................................................................................................................

Step 2 Configuration on the Machine .......................................................................................... 297

Step 3 Configuration on the Computer ......................................................................................... 298

Dell Printer Configuration Web Tool Setting Items...............

.................................................................................... 290

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. 290

. 293

. 295

. 297

8 E-mail Environment Settings............................................................................................................... 299

E-mail Overview...

Preparations ..................................................................................................................................

Installation Procedures ............................

Step 1 Enabling Port and Setting up TCP/IP................................................................................ 303

Step 2 Conf

Dell Printer Configuration Web Tool Setting Items...............

9 Scanner Environment Settings ........................................................................................................... 307

Scan Service Overview ..

Configuration of Store to Folder.......................................................................................................... 310

Step 1 Enabling Port and Setting up TCP/IP................................................................................ 310

Step 2 Regi Step 3 C

Configuration of Scan to PC................................................................................................................. 312

Step 1 Preparations .............................................................................................................

Step 2 Enabling Port and Setting up TCP/IP................................................................................ 313

Step 3 Conf

Configuration of Store to USB ............................................................................................................. 315

Step 1 Available USB Memory Devices....................................................................................... 315

Step 2 Dell Printer Configuration Web Tool Setting Items.......................................................

onfiguring on the Computer............................................................................................. 311

............................................................................................................................

............................................................................................ 303

iguring E-mail Environment....................................................................................... 304

.................................................... 305

...................................................

stering a Folder ............................................................................................................ 311

iguration on the Computer ......................................................................................... 314

................................................................... 308

...... 300

......... 301

...........

. 312

315

Configuration of Job Flow Sheets .......

Step 1 Enabling Ports and Setting up TCP/IP.............................................................................. 316

............................................................................................... 316

Step 2 Configuring the SNMP Port ................................................................................................317

Step 3 Configuration on the Computer..........................................................................................317

Configuration of Store & Send Link.....................................................................................................318

Step 1 Configuring E-mail .................................................

Step 2 Enabling Authentication .....................................................................................................318

Step 3 Other Settings

Step 4 Dell Printer Configuration Web Tool Setting Items .......................................................318

Config

uration of Store to WSD.............................................................................................................320

Step 1 Preparations........................................................................................................................

Step 2 Enabling Port.......................................................................................................................

Step 3 Confirmation on the Computer ......................................

10 Using the Internet Fax Service............................................................................................................323

ernet Fax Overview .....................................................................................................................

Int

.......................................................................................................................

..............................................................318

318

..320 ..320

.....................................................321

.....324

Preparations ..................................................................................................................................

System Requirements for the Machine ........................................................................................324

E-Mail Environment..........................................................................................................................

Installation Procedures...................................................

Step 1 Enabling Port and Setting up TCP/IP ................................................................................326

Step

2 Configuring E-mail Environment............

Step 3 Testing the Internet Fax ......................................................................................................328

11 Encryption and Digital Signature Settings.....................

Encryption and Digital Signature Overview..............................

Types of Certificate ........................................................................................................................

Encryption Features for Communication..........

Encryption and Digital-Signature Features for Scan Files ..........

Configuration of HTTP Communications Encryption ..................

Installation Overview ......................................................................................................................

Step1 Configuration on the Machine..........

Step2 Configuration on the Computer............

Configuration of Encryption using IPSec................................

Installation Overview ......................................................................................................................

Step1 Import and Configuration of a Certificate .........................................................................

Step2 Configuration on the Machine (Configuration of IPSec)............

Step3 Configuration on the Computer............

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324

329

..330

332

334 334

Configuration of E-mail Encryption/Digital Signature................

Installation Overview ......................................................................................................................

Step1 Configuration on the Machine..........

Step2 Configuration on Sender and Recipient.......................

Configuration of PDF/XPS Signature...................................................................................................341

Installation O

Step1 Configuration on the Machine..........

Step2 Configuration on the Computer............

12 Authentication and Accounting Features .........................................................................................343

Overview of Authe

Overview of Authentication Feature...........

verview ......................................................................................................................

ntication and Accounting Feature................

..................................................................................337

..................................................................................341

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337

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341

.....................................................344

Table of Contents

Overview of Accounting Feature .................................................................................................. 345

Authentication........................................................................................................................................346

User Types Managed by Authentication Feature...................

User Roles and Authorization Groups............

Types of Authentication..................................................

Types of Account Administration.................................................................................................. 348

Authenticatio

n and Accounting Relationship ...........................

.............................................................................. 346

.................................................... 346

................................................................ 347

................................................. 350

Services Controlled by Authentication..........

Overview........................................................................................................................................

Services Restricted by User ID Authentication..........

Services Restricted by the Combined Use of Smart Card Authentication and User ID

Authentication ..............................................................................................................................

Authentication for Job Flow Sheets and Folders .........

Overview........................................................................................................................................

When the Authentication Feature is Disabled .......................

When the Authentication Feature is Enabled.........................

Jobs Manageable by Account Administration.........

Configuration for Authentication ............

Installation Overview......................................................................................................................

Enabling Authentication ....................................................

Changing the Default Authorization Group Settings ................

Creating an Authorization Group..................

Configuration for Account Administration..........

Step 1 Selecting an Accounting Type.......................................................................................... 372

Step 2 Registering User Information ............................................................................................372

User Authentication Operations .......

Authenticating Login Users........................

Changing Passcode .........................................................................................................................

...........

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.... 351

.... 353

.... 356

368

375

13 Problem Solving .................................................................................................................................... 377

oubleshooting ...............................................................................................................................

Machine Trouble..............................................................................................................................

Image Quality Trouble.......................................................................................................................

Trouble during Copying ............................

Unable to Copy..............................................................................................................................

The Copy Result is Not What was Expected............................................................................... 391

Trouble during Printing....................................................

Unable to Print..............................................................................................................................

The Print Result is Not What was Expected............................................................................... 395

Trouble during Faxing.......................................................................................................................

Sending Problems...........................................................................................................................

Receiving Problems.........................................................................................................................

Trouble during Scanning.................

Unable to Scan with the Machine.........

Unable to Import Scanned Documents to the Computer............

Unable to Send a Scanned Document over the Network (FTP/SMB) .......

............................................................................................ 390

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...... 378

...... 379

.... 384

.... 390

.... 394

.... 397

. 397

399

Unable to Send E-mail .....................................................................................................................404

The Image is not What was Expected..........................................................................................404

Network-related Problems...................................................................................................................

When using SMB..............................................................................................................................

When using NetWare ......................................................................................................................408

When using

When using EtherTalk .....................................................................................................................413

Dell

Printer Configuration Web Tool Problems ..........................................................................414

E-mail Features Problems...............................................................................................................

Internet/Intranet Connection Problems........................................................................................416

IPv4

and IPv6 Connection Problems ........................................

Media Print - Text Trouble..............................................

Media Print - Photos Trouble...........................................

Status Code................................................................................................................................

Other Errors................................................................................................................................

Paper Jams .................................................................................................................................

Paper Jams in Upper Left Cover A.................................................................................................495

Paper Jams in Bottom Left Cover C....

Paper Jams in Top Left Cover D.. Paper Jams in Trays 1 to Paper

Paper Jams in Tray 6 (HCF B1) .......................................................................................................499

Paper Jams in Duplex Module B...

Paper Jams in Finisher-B1.....

TCP/IP...........................................................................................................................

.....................................................417

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...........................................................................................496

...................................................................................................497

4 ..............................................................................................................498

Jams in Tray 5 (Bypass Tray)......................................

................................................................................................501

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........................................................498

..............422

........494

.............495

406 406

412

415

501

Document Jams ...............................................................................................................................

Duplex Automatic Document Feeder B1-C............

Stapler Faults ...................................................................................................................................

Staple Jams in Staple Cartridge (for Finisher-B1) ................

14 Appendix ................................................................................................................................................

Specifications...............................................................................................................................

Printable Area...............................................................................................................................

Standard Printable Area..................................................................................................................519

Extended Pri

Int

ernal Fonts..............................................................................................................................

Optional Components........................................................................................................................

Adjust Image Transfer ......................................................................................................................

Adjusting the Transfer Output Value..................................

ESC/P-K Emulation ............................................................................................................................

Emulation.....................................................................................................................................

Fonts....................................................................................................................................

Output Feature..............................................................................................................................

ESC/P-K Emulation Print Features.................................................................................................527

ESC/P-K Emulation Settings ......................................................................................................

Magnification Table

Paper Size and Number of Printable Characters........................................................................539

ntable Area .................................................................................................................519

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......................................................................504

.....................................................506

...........................................................523

.......504

.......506

..........510

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.....522

.....523

.....526

.......526

................527

.....527

.....528

.509

534

Table of Contents

PDF Direct Print...................................................................................................................................... 541

PDF Direct Print Settings................................................................................................................ 541

PCL Emulation...................................................................................................................................

Emulation.....................................................................................................................................

Fonts ....................................................................................................................................

Output Feature ..............................................................................................................................

PCL Emulation Settings...................................................................................................................

HP-GL/2 Emulation...........................................................................................................................

Emulation.....................................................................................................................................

Fonts ....................................................................................................................................

Output Feature ..............................................................................................................................

Factory Default Settings .................................................................................................................

HP-GL/2 Emulation Settings........................................................................................................... 553

Hard Clip

Printable Area...............................................................................................................................

Auto Layout..................................................................................................................................

Notes and Restrictions .....................................................................................................................

Notes and Restrictions on the Use of the Machine...............

Notes and Restrictions on the Use of the Copy Feature ..........

Notes and Restrictions on the Use of the Print Feature.............

Notes and Restrictions on the Use of the Scan Features..........

Notes and Restrictions on the Use of the Fax Feature..........

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature.................................. 582

Notes an

Notes and Restrictions on the Interrupt Mode.......................

Notes and Restrictions on Folders......................................

Notes and Restrictions when Connecting to Internet or Intranet.....

Notes and Restrictions when Operating from Computers............

Notes and Restrictions on Job Flows ......................................

Notes and Restrictions on the Security Features ..................

Notes and Restrictions on the Authentication and Accounting Features...........

Notes and Restrictions for Using SMB........................................................................................ 593

Notes and Restrictions for Using TCP/IP..............................

Notes and Restrictions for Using EtherTalk.........................

Notes and Restrictions for Using Bonjour............................

Notes and Restrictions for IPv6 Connection...........................

Notes and Restrictions for Print E-mail....................................................................................... 599

Area ..............................................................................................................................

.................................................... 569

................................................. 573

............................................... 574

............................................... 576

.................................................... 581

d Restrictions when Connecting with Internet Service Provider............

.................................................... 588

.......................................................... 590

...................................... 590

............................................ 591

.................................................... 592

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....................................................... 595

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............... 586

.................. 593

...... 543

.... 545

545

...... 551

.... 552

552

.... 559

.... 560

...... 562

.... 569

Using the Telephone .........................................................................................................................

Placing a Call..............................................................................................................................

Activity Report...............................................................................................................................

Index..............................................................................................................................................................

.... 600

...... 600

......... 602

605

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in this guide.

• Preface ....................................................................................................................................

• Types of Manuals ..................................................................................................................15

• Using This Guide.....

• Interface Cables......

• Power Saver Mode.

• Customizing the Control Pa

• Entering Text ..........................................................................................................................34

...............................................................................................................16

...............................................................................................................19

...............................................................................................................21

nel............................................................................................25

1 Before Using the Machine

Preface

Thank you for selecting the Dell C7765dn Color Multifunction Printer (hereafter referred to as "the machine").

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

The guide assumes that you are familiar with a personal computer knowledgeable of computer networks. When you need manuals provided with the personal computer, operating system, and network products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs

For more information on how to copy, print, scan, and fax, refer to the User Guide. For information about optional components for the with each optional component.

and that are

additional information, refer to the

with the machine.

Print feature, refer to the guide provided

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User's Guide (PDF)

Types of Manuals

The guide describes the basic operations of the machine, as well maintenance. This guide is included in the Documentation CD-ROM.

PostScript User Guide (PDF)

The guide describes how to install the print driver and configure the functions in order to use the machine as a PostScript Library" CD-ROM.

Driver CD Kit Documentation (HTML)

The documentation describes installation and configuration procedures for print drivers and the printe

Print Driver Help

The help describes print features and operations.

r environment. This documentation is included in the Driver CD Kit.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and installing the software.

as daily management and

printer. This guide is included in the "PostScript Driver

1 Before Using the Machine

Using This Guide

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes the organization of this guide and conventions.

2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and how to load media in a

3 Maintenance

tray.

Describes how to replace consumables and to clean the machine.

4 Machine

Describes how to check the faults that occurred on the machine and to print various reports/ lists.

Tools

Describes the procedures to set up the system.

6 Dell Printer Configuration Web Tool Settings

Describes how to use Dell Printer Configuration Web Tool.

7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

8 E-

9 Scanner Environment Settings

10 Using the Internet Fax Service

mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

Describes the settings to use the Scan services on the machine.

Status

Describes

Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature features with your co

12 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for each feature and the Accounting feature to manage the use of each feature Type selected.

the settings to use the services via the Internet Fax service on the machine.

mmunications and documents.

based on the Login

13 Problem Solving

Conventions

Using This Guide

Describes troubleshooting procedures to solve the problems with the machine.

Appendix

Describes the specifications of the machine, optional accessories, and cautions/restrictions.

• The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

• The procedures in this guide may vary depending on the used due to the upgrades.

• In this guide, "C

• The following term is used in this

Note : Additional information on operations or features.

• The following symbols are used in this guide:

" " : • A cross-reference included in this guide.

[

] : • Folders, files, applications, button or menu names displayed on

< > button : Hardware buttons on the control panel.

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

omputer" refers to a personal computer or workstation.

guide:

• Names of CD-ROM, features, and touch screen messages and input text.

the touch screen.

• Names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu na

mes.

driver and utility software being

For example: When you see the procedure "select [Tools] > [Setup] > [Create Folder]", this means that you need [Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer.

For example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this

means that you need

then click [For Files or Folders] to search for files and folders.

• Cross-reference

For example: "Refer to "5 Tools" > "Common Service Settings" > "Audio Tones" in the Administrator Guide." The sentence above the section "Audio Tones" in "Common Service Settings" in chapter 5 "Tools" of the Administrator Guide.

• Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading the document

viewed from the front of the

machine.

to click [Start], click [Search], and

means that it is recommended to refer to

or paper in portrait orientation when

to select

1 Before Using the Machine

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation

when viewed from the front of the machine.

Interface Cables

When you connect the machine directly to your computer, use the USB interface. When you connect the machine to a network, use the Ethernet interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0.

This section describes the installation procedures for the USB interface.

Press the power switch to the [ ] position to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

Open the front cover.

Press the main power switch to the [ ] position to switch off the main power.

Remove the rear right cover.

Interface Cables

Connect the USB cable to the USB 2.0 interface connector.

Return the rear right cover to its original position.

Connect the other end of the USB cable to the computer.

Press the main power switch to the [ | ] position to switch on the main power.

Close the front cover.

Press the power switch to the [ | ] position to switch on the power.

Restart the computer.

1 Before Using the Machine

For more information on setting items, refer to "Printer Environment Settings" (P.281).

Using the Ethernet Interface

The Ethernet interface of the machine supports the following three types.

• 1000BASE-T

•100BASE-TX

•10BASE-T

This section describes the installation procedures for the

Press the power switch to the [ ] position to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

Open the front cover.

Press the main power switch to the [ ] position to switch off the main power.

Remove the rear right cover.

Connect the network cable to the Ethernet interface connector.

Note • Always use the correct network cable with

your network connection. When you replace the cable, contact Customer Support at dell.com/contactdell.

Ethernet interface.

Return the rear right cover to its original position.

Press the main power switch to the [ | ] position to switch on the main power.

Close the front cover.

Press the power switch to the [ | ] position to switch on the power.

For more information on setting items, refer to "Printer Environment Settings" (P.281).

Power Saver Mode

The machine is equipped with the Power Saver mode that reduces the power consumption by saving the electricity to the machine when no copy or print data is received for a specified time.

There are two types of Power Saver modes: the Low Power mode and the Sleep mode.

When you press the <Power Saver> button or do not use the machine for a specified period of time, the m When time exceeds the time specified in the Low Power mode, the machine then enters the Sleep mode.

Press the <Power Saver> button on the control panel to make the machine Saver mode.

Low Power Mode

The Low Power mode reduces the power to the control panel and the fusing unit.

Power Saver Mode

achine enters the Low Power mode.

enter the Power

This turns off the touch scre panel. To activate the machine,

en and turns on the <Power Saver> button on the control

press the <Power Saver> button. Pressing the <Power

Saver> button turns off the light and deactivates the Power Saver mode.

Note • While the machine is in the Low Power mode, the power supply to the fusing unit is also reduced.

Sleep Mode

The Sleep mode reduces the power to the machine even more than the Low Power mode.

This turns off the touch screen and turns on the <Pow panel. To activate the machine,

press the <Power Saver> button. Pressing the <Power

er Saver> button on the control

Saver> button turns off the light and deactivates the Power Saver mode.

It takes longer time than the Low Power mode to deactivate the Sleep mode and enable to use the machine.

Note • When you press the <Power Saver> button during the Power Saver mode, the touch screen lights up.

At this point, the scanner and the output devices remain the Power Saver mode. Afterwards, by operations such as using the touch screen, opening or closing of the document cover, and loading paper in the document feeder, you can make the devices necessary to activate the machine exit the Power Saver mode and make the machine ready to start exiting the Power Saver mode.

• When you make the machine exit the Power Saver mode by pressing the <Power Saver> button, the machine does no To make the machine identify these operations, exit all Power Saver mode by operating the control panel (for example, pressing the <Machine Status> button) before opening the front cover.

• If you replace toner cartridges or supply paper during the Power Saver mode, the machine does not identify these changes. Before performing these operations, exit Powe <Power Saver> button and the <Machine Status> button on the control panel.

• The Power Saver mode is not exited by the following operations:

Charge Print

- Secure Print

- Delayed Print

- Private Charge Print

- Faxes stored in folders

- Direct Fax

- Accessing a folder of the machine using Dell Printer

• The control panel remains lit off and only the following operations:

-Print

- Sample Print

- Print Fax

t immediately identify the movements such as opening or closing of the front cover.

r Saver mode by pressing the

Configuration Web

output devices exit the Power Saver mode by the

Tool

1 Before Using the Machine

<Log In/Out> button

• When [Deactivate With wakeup motion sensor] is set to [Enabled] under [Tools] > [System Settings] > [Common Service Settings] > [Power Saver Settings], and human presence is detected, the machine automatically exits the Power Saver mode.

• When the following device is connected to the machine and a user performs the following operation, the Low Power mode can be deactivated without pressing the <Power Saver> button. If the machine is in the Sleep mode, however, the Sleep mode will not be deactivated by the operation. By setting longer time to elapse until the machine enters the Sleep mode, you can make the machine to exit the Power Saver mode without pressing the <Power Saver> button. For more information on how to change the time to elapse until the machine enters the Sleep mode, refer to "Changing the Interval for Entering Power Saver Mode" (P.22).

- Placing a smart card on the smart card reader

• When the machine enters the Low Power mode during a user is authenticated, the machine exits the

ntication mode.

authe

Changing the Interval for Entering Power Saver Mode

This section describes the procedures for setting the Power Saver mode.

To activate the Power Saver, set the time to elapse until the machine enters the Low Power mode as well as the time to elapse until the machine enters the Sleep mo

Note • When the interval setting specified for the Sleep Mode is the same as that specified for the Low

Power mode, the machine ignores the Low Power mode setting.

de.

Press the <Log In/Out> button.

Enter the system administrator's user ID with the numeric keypad or the keyboard displayed

on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Power Saver Settings].

Select [Power Saver Timers], and then select [Change Settings].

Using [ ] and [ ], set the time to elapse until entering the Power Saver mode, in 1 minute

increments.

Power Saver Mode

From Last Ope

Set the time to elapse from the last operation until the machine enters the Low Power mode.

Note • The default value for [From Last Operation to Low Power Mode] is [1] minute. You cannot disable the

From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters the Sleep mode.

Note • The default value for [From Last Operation to Sleep Mode] is [1] minute. To make the machine enter

Select [Save].

Select [Close] repeatedly until the [Tools] screen is displayed.

Select [Close].

ration to Low Power Mode

Low Power mode.

• The timer does not start counting until the operator leaves the detectable area of the wakeup motion sensor. The Access Lamp is lit while the machine detects human presence.

the Low Power mode, set a longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation to Low Power Mode].

• The timer does not start counting until the operato sensor. The Access Lamp is lit while the machine detects human presence.

Completely Disabling the Wakeup Motion Sensor

r leaves the detectable area of the wakeup motion

This section describes how to disable the wakeup motion sensor completely.

Press the power switch to the [ ] position to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

Open the front cover.

1 Before Using the Machine

Press the main power switch to the [ ] position to switch off the main power.

Cover the wakeup motion sensor (pyroelectric sensor) with the sticker provided with the machine.

Note • Make sure that the sensor is covered with the

Press the main power switch to the [ | ] position to switch on the main power.

Close the front cover.

Press the power switch to the [ | ] position to switch on the power.

sticker completely.

Customizing the Control Panel

<Log In/Out> button

You can change the services displayed on the touch screen or the features assigned to the buttons to make best use of the machine.

This section describes how to change the screen default, the services displayed after Auto Clear, the services d buttons, and how to adjust the screen contrast.

For information on how to change the other settings of the control panel, refer to "Screen / Button Settings" (P.129).

Changing the Default Screen

You can specify what screen to display when the machine is turned on or the Power Saver mode is deactivated.

The [Home] screen is displayed by factory default.

Press the <Log In/Out> button.

isplayed on the [Home] screen, and the services assigned to the custom

Customizing the Control Panel

Enter the system administrator's user ID with the numeric keypad or the keyboard displayed

on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

1 Before Using the Machine

<Log In/Out> button

Select [Screen Default], and then select [Change Settings].

Select a service you want to display.

Note • Select [ ] to display the previous screen or

Select [Save].

[ ] to display the next screen.

Setting the Screen After Auto Clear

You can specify what screen to display when the settings are reset with Auto Clear. [Last Selection Screen] or [Home] can be selected.

For information on Auto Clear, refer to "Auto Clear" (P.125).

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Service buttons

Additional feature buttons

* WSD stands for Web Services on Devices.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Select [Screen After Auto Clear], and then select [Change Settings].

Select [Last Selection Screen] or [Home].

Customizing the Control Panel

Select [Save].

Customizing the Button Layout

You can specify the button layout and what buttons to display on the [Home] screen, which can be displayed by pressing the <Home> button on the control panel.

Note • The feature unsupported by the machine will not be displayed, and the feature unavailable due to a

failure will be grayed out.

•Copy

• Fax/Internet Fax

•E-mail

• Simple Copy

• Simple Fax

•Scan to PC

• Store to Folder

• Store to USB

• Send from Folder

• Stored Programming

• Store & Send Link

Note • This service is displayed when the User

• Job Flow Sheets

Authentication feature is used.

1 Before Using the Machine

<Log In/Out> button

• Web Applications

• Media Print - Text

• Media Print - Photos

• Secure Print

• Sample Set

• Delayed Print

• Charge Print

•Private Charge Print

• Store to WSD

Note • WSD stands for Web Services on Devices.

•Custom Services

Note • This service is for service representative use. For more information, contact Customer Support at

•Language

• Screen Brightness

dell.com/contactdell.

Home

•Setup

•Calibration

• Activity Report

• Fax Receiving Mode

•Print Mode

• Lockout Printer/Release Printer

Note • [Lockout Printer]/[Release Printer] is not displayed by default. To display this feature, select [Allow

User to Lock Out] in [Printer Lockout] under [Tools] > [System Settings] > [Common Service Settings] > [Machine Clock/Timers], and then assign [Disable Auto Printing] to a button on the [Home - Additional Features] screen.

You can select service buttons, which are displayed on the [Home] screen.

If you select [(Not Assigned)], the position of the selected button becomes blank.

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Customizing the Control Panel

Select [Home], and then select [Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

Select the position where you want to assign a service.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• The layout of the buttons in this screen corresponds to the layout of those on the [Home] sc

Select the service to assign to the selected

reen.

position.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

• You cannot assign the same feature to more

e button.

than on

Select [Save].

1 Before Using the Machine

<Log In/Out> button

Home - Additional Features

You can select additional feature buttons, which are displayed on the [Home] screen.

If you select [(Not Assigned)], the position of the selected button becomes blank.

You cannot assign [Setup] to [(Not Assigned)]. If you do not want to display the [Setup] button, select the [S

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

how this in Admin mode] check box.

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "admin".

• The default passcode is "1111".

Select [Tools] on the [Home] screen.

Note • When the [Home] screen is not displayed on

the touch screen, press the <Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Select [Home - Additional Features], and then select [Change Settings].

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