Canon X MF1238 User Manual

imageCLASS X

MF1238

User

's Guide

USRMA-5271-00 2020-05 en Copyright CANON INC. 2020

Setting Up

Main Functions ......................................................................................................................................................... 4

Preparations Required Before Use ............................................................................................................................. 6

Preventing Unauthorized Access ................................................................................................................................ 8

Setting Up Using the Setup Guide ............................................................................................................................ 10

Setting the Date/Time ............................................................................................................................................. 12

Setting Up the Network Environment ...................................................................................................................... 14

Selecting Wired LAN or Wireless LAN ..................................................................................................................... 16

Connecting to a Wired LAN .................................................................................................................................. 17

Connecting to a Wireless LAN ............................................................................................................................... 18

Setting IP Addresses ........................................................................................................................................... 31

............................................................................................................................................................ 3

Setting Up Connection Using WPS Push Button Mode ....................................................................................... 20

Setting Up Connection Using WPS PIN Code Mode ........................................................................................... 22

Setting Up Connection by Selecting a Wireless Router ....................................................................................... 24

Setting Up Connection by Specifying Detailed Settings ...................................................................................... 27

Checking the SSID and Network Key ............................................................................................................... 30

Setting IPv4 Address ..................................................................................................................................... 32

Setting IPv6 Addresses .................................................................................................................................. 35

Viewing Network Settings .................................................................................................................................... 38

Conguring Settings for Communication with a Computer ...................................................................................... 40

Conguring Printing Protocols and WSD Functions ........................................................................................... 41

Conguring Printer Ports ............................................................................................................................... 44

Setting Up Print Server .................................................................................................................................. 48

Conguring the Machine for Your Network Environment ......................................................................................... 51

Conguring Ethernet Settings ........................................................................................................................ 52

Changing the Maximum Transmission Unit ...................................................................................................... 54

Setting a Wait Time for Connecting to a Network .............................................................................................. 55

Conguring DNS .......................................................................................................................................... 56

Conguring SMB .......................................................................................................................................... 60

Conguring WINS ......................................................................................................................................... 62

Registering LDAP Servers .............................................................................................................................. 64

Monitoring and Controlling the Machine with SNMP ......................................................................................... 69

Other Network Settings ................................................................................................................................. 73

Installing Drivers .................................................................................................................................................... 77

Conguring Initial Settings for Fax Functions ........................................................................................................... 78

Deciding Which Fax Receive Mode to Use .............................................................................................................. 79

Registering the Fax Number and Unit Name .......................................................................................................... 80

Selecting the Receive Mode .................................................................................................................................. 81

Connecting the Telephone Line ............................................................................................................................ 82

Conguring Scan Settings ....................................................................................................................................... 83

Preparing to Use the Machine as a Scanner ........................................................................................................... 84

Procedure for Setting to Send E-Mail/Send and Receive I-Fax ................................................................................... 85

Conguring Basic E-Mail Settings .................................................................................................................... 86

Conguring E-Mail/I-Fax Communication Settings ............................................................................................

Procedure for Setting a Shared Folder as a Save Location ........................................................................................ 93

Setting a Shared Folder as a Save Location ....................................................................................................... 94

Procedure for Setting a FTP Server as a Save Location ............................................................................................. 97

Basic Operations ........................................................................................................................................ 100

Parts and Their Functions ...................................................................................................................................... 104

Front Side ........................................................................................................................................................ 105

Back Side ......................................................................................................................................................... 107

Interior ........................................................................................................................................................... 109

Feeder ............................................................................................................................................................ 110

Multi-Purpose Tray ........................................................................................................................................... 111

Paper Drawer ................................................................................................................................................... 112

Operation Panel ............................................................................................................................................... 113

Turning ON the Machine ....................................................................................................................................... 115

Turning OFF the Machine ................................................................................................................................... 116

Turning OFF the Machine by Remote Operation ............................................................................................. 117

Powering OFF at a Fixed Time ...................................................................................................................... 118

Restarting the Machine ..................................................................................................................................... 120

Using the Operation Panel .................................................................................................................................... 122

Basic Screens ................................................................................................................................................... 123

Home Screen ............................................................................................................................................. 124

<Status Monitor> Screen ............................................................................................................................. 127

Message Display ......................................................................................................................................... 129

Basic Operation ................................................................................................................................................ 130

Entering Text ................................................................................................................................................... 133

Logging in to the Machine ..................................................................................................................................... 135

Placing Originals ................................................................................................................................................... 137

Loading Paper ....................................................................................................................................................... 141

Loading Paper in the Paper Drawer .................................................................................................................... 143

Loading Paper in the Multi-Purpose Tray ............................................................................................................. 148

Loading Envelopes ............................................................................................................................................ 151

Loading Preprinted Paper .................................................................................................................................. 153

Specifying Paper Size and Type .......................................................................................................................... 157

Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 158

Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................ 160

Registering Default Paper Settings for the Multi-Purpose Tray ......................................................................... 162

Registering a Custom Paper Size .................................................................................................................. 164

Limiting the Paper Sizes Displayed ................................................................................................................ 166

Automatically Selecting an Appropriate Paper Source for Each Function ............................................................ 167

Customizing the Display ........................................................................................................................................ 168

Customizing the Home Screen ........................................................................................................................... 169

Registering Frequently Used Settings .................................................................................................................. 172

Changing the Default Settings for Functions .......................................................................................................... 174

Setting Sounds ...................................................................................................................................................... 176

Entering Sleep Mode .............................................................................................................................................

Registering Destinations ....................................................................................................................................... 180

Registering Destinations in the Address Book ...................................................................................................... 182

Registering Multiple Destinations as a Group ................................................................................................. 185

Editing the Registered Destinations in the Address Book ................................................................................. 187

Using a USB Memory Device .................................................................................................................................. 188

178

Copying .............................................................................................................................................................. 191

Copy Basic Features Screen ................................................................................................................................... 193

Basic Copy Operations ........................................................................................................................................... 195

Canceling Copies .............................................................................................................................................. 200

Checking the Copying Status and Log ................................................................................................................. 201

Enhancing and Adjusting Copy Quality ................................................................................................................... 203

Selecting the Type of Original for Copying ........................................................................................................... 204

Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 205

Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 206

Useful Copy Functions ........................................................................................................................................... 207

Copying Multiple Documents onto One Sheet (N on 1) .......................................................................................... 208

Collating Copies by Page ................................................................................................................................... 209

Making ID Card Copies ...................................................................................................................................... 210

Making Passport Copies .................................................................................................................................... 211

Faxing .................................................................................................................................................................. 214

Fax Basic Features Screen ...................................................................................................................................... 217

Basic Operations for Sending Faxes ....................................................................................................................... 218

Canceling Sending Faxes ................................................................................................................................... 226

Receiving Faxes .................................................................................................................................................... 227

Useful Functions When Sending ............................................................................................................................. 231

Recalling Previously Used Settings for Sending (Recall Settings) ............................................................................. 232

Sending a Fax after a Phone Call (Manual Sending) ............................................................................................... 235

Saving a Copy of a Sent Original ......................................................................................................................... 237

Various Receiving Methods .................................................................................................................................... 239

Saving Received Documents into the Machine (Memory Reception) ........................................................................ 240

Forwarding the Received Documents Automatically ............................................................................................... 242

Checking Status and Log for Sent and Received Documents .................................................................................... 245

Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 247

Sending PC Faxes ............................................................................................................................................. 248

Using Internet Fax (I-Fax) ...................................................................................................................................... 250

Sending I-Faxes ................................................................................................................................................ 251

Receiving I-Faxes .............................................................................................................................................. 258

Printing .............................................................................................................................................................. 260

Printing from a Computer ..................................................................................................................................... 261

Canceling Prints ............................................................................................................................................... 263

III

Checking the Printing Status and Log

Various Printing Methods ...................................................................................................................................... 267

Printing a Document Secured by a PIN (Secure Print) ............................................................................................ 268

Printing via Secure Print .............................................................................................................................. 269

Printing from a USB Memory Device (Memory Media Print) .................................................................................... 272

.................................................................................................................. 265

Scanning ........................................................................................................................................................... 281

Scan Basic Features Screen .................................................................................................................................... 283

Basic Operations for Scanning Originals ................................................................................................................ 286

Scanning and Saving to a Computer .................................................................................................................... 287

Saving Data to a USB Memory Device .................................................................................................................. 289

Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ..................................................................... 293

Canceling Sending Documents ........................................................................................................................... 303

Checking Status and Log for Scanned Originals .................................................................................................... 304

Scanning Clearly ................................................................................................................................................... 306

Adjusting Image Quality .................................................................................................................................... 307

Adjusting Density ............................................................................................................................................. 308

Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 309

Useful Scanning Functions .................................................................................................................................... 311

Enhancing the Security of Electronic Files ............................................................................................................ 312

Adjusting Balance between File Size and Image Quality (Data Size) ......................................................................... 315

Conguring a File Name .................................................................................................................................... 316

Recalling Previously Used Settings for Sending/Saving (Recall Settings) ................................................................... 317

Specifying E-Mail Settings .................................................................................................................................. 320

Using Your Computer to Scan (Remote Scan) .......................................................................................................... 323

Scanning Documents from an Application ........................................................................................................... 324

Using ScanGear MF ........................................................................................................................................... 326

Using WSD ....................................................................................................................................................... 327

Scanning Originals Using WSD (WSD Scan) .................................................................................................... 329

Linking with Mobile Devices ............................................................................................................ 333

Connecting with Mobile Devices ............................................................................................................................ 334

Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................ 335

Connecting Directly (Access Point Mode) ............................................................................................................. 337

Utilizing the Machine through Applications ........................................................................................................... 340

Using AirPrint ....................................................................................................................................................... 342

Printing with AirPrint ........................................................................................................................................ 347

Scanning with AirPrint ....................................................................................................................................... 350

Faxing with AirPrint .......................................................................................................................................... 352

If AirPrint Cannot Be Used ................................................................................................................................. 354

Using Google Cloud Print ....................................................................................................................................... 355

Printing with Default Print Service (Android) .......................................................................................................... 357

Managing the Machine by the Remote Control ....................................................................................................... 358

Managing the Machine ........................................................................................................................ 361

Setting Access Privileges ....................................................................................................................................... 363

Setting the System Manager ID and PIN .............................................................................................................. 364

Setting the Department ID Management ............................................................................................................. 366

Setting a Remote UI PIN .................................................................................................................................... 372

LDAP Server Authentication ............................................................................................................................... 374

Conguring the Network Security Settings ............................................................................................................ 378

Restricting Communication by Using Firewalls ..................................................................................................... 380

Specifying IP Addresses for Firewall Settings .................................................................................................. 381

Specifying MAC Addresses for Firewall Settings .............................................................................................. 384

Changing Port Numbers .................................................................................................................................... 387

Setting a Proxy ................................................................................................................................................. 388

Conguring the Key and Certicate for TLS .......................................................................................................... 390

Generating the Key and Certicate for Network Communication ...................................................................... 393

Generating a Key and Certicate Signing Request (CSR) ................................................................................... 396

Registering the Key and Certicate for Network Communication ...................................................................... 399

Conguring IPSec Settings ................................................................................................................................. 401

Conguring IEEE 802.1X Authentication Settings .................................................................................................. 408

Restricting the Machine's Functions ...................................................................................................................... 412

Restricting Access to Address Book and Sending Functions .................................................................................... 414

Restricting Use of the Address Book ............................................................................................................. 415

Limiting Available Destinations ..................................................................................................................... 417

Restricting the Fax Sending Functions ........................................................................................................... 419

Restricting Printing from a Computer .................................................................................................................. 421

Restricting USB Functions .................................................................................................................................. 422

Disabling HTTP Communication ......................................................................................................................... 424

Disabling Remote UI ......................................................................................................................................... 425

Increasing the Security of Documents .................................................................................................................... 426

Generating a Device Signature Key ..................................................................................................................... 427

Managing the Machine from a Computer (Remote UI) ............................................................................................ 428

Starting Remote UI ........................................................................................................................................... 429

Checking the Status and Logs ............................................................................................................................ 433

Setting Up Menu Options from Remote UI ........................................................................................................... 439

Registering Destinations from Remote UI ............................................................................................................ 442

Security Policy .................................................................................................................................................. 446

Importing/Exporting the Setting Data ................................................................................................................. 452

Updating the Firmware ......................................................................................................................................... 455

Initializing Settings ............................................................................................................................................... 457

Setting Menu List ...................................................................................................................................... 460

<Preferences> ....................................................................................................................................................... 461

<Display Settings> ............................................................................................................................................ 462

<English Keyboard Layout> ................................................................................................................................ 467

<Timer/Energy Settings> ................................................................................................................................... 468

<External Interface> .......................................................................................................................................... 487

<Accessibility> .................................................................................................................................................. 488

<Adjustment/Maintenance> .................................................................................................................................. 489

<Adjust Image Quality> ..................................................................................................................................... 490

<Maintenance> ................................................................................................................................................ 499

<Function Settings> .............................................................................................................................................. 500

<Common> ...................................................................................................................................................... 501

<Copy> ............................................................................................................................................................ 507

<Printer> ......................................................................................................................................................... 509

<Send> ............................................................................................................................................................ 534

<Receive/Forward> ........................................................................................................................................... 546

<Store/Access Files> .......................................................................................................................................... 553

<Secure Print> .................................................................................................................................................. 559

<Set Destination> .................................................................................................................................................. 560

<Management Settings> ....................................................................................................................................... 561

<User Management> ........................................................................................................................................ 562

<Device Management> ...................................................................................................................................... 563

....................................................................................................................................................... 472

<License/Other> ............................................................................................................................................... 565

<Data Management> ........................................................................................................................................ 567

<Security Settings> ........................................................................................................................................... 569

Maintenance ................................................................................................................................................. 572

Regular Cleaning .................................................................................................................................................. 574

Cleaning the Exterior ........................................................................................................................................ 575

Cleaning the Platen Glass .................................................................................................................................. 576

Cleaning the Feeder .......................................................................................................................................... 577

Cleaning the Fixing Assembly ............................................................................................................................. 580

Replacing the Toner Cartridge ............................................................................................................................... 581

Checking the Remaining Amount of Consumables .................................................................................................. 585

Adjusting Image Quality ....................................................................................................................................... 586

Adjusting the Gradation and Density for Copy Jobs ............................................................................................... 587

Adjusting Values for Text Color Reproducibility ..................................................................................................... 589

Adjusting Print Density ...................................................................................................................................... 591

Adjusting Print Position ..................................................................................................................................... 592

Viewing the Counter Value .................................................................................................................................... 594

Printing Reports and Lists ..................................................................................................................................... 595

Replacement Parts ................................................................................................................................................ 600

Troubleshooting (FAQ) .......................................................................................................................... 603

Appendix ........................................................................................................................................................... 605

Third Party Software ............................................................................................................................................. 607

Feature Highlights

Going Green and Saving Money ......................................................................................................................... 609

Improving Eciency ......................................................................................................................................... 611

Going Digital .................................................................................................................................................... 613

So Much More .................................................................................................................................................. 615

Specications ....................................................................................................................................................... 617

Main Unit ........................................................................................................................................................ 618

Feeder ............................................................................................................................................................ 621

Available Paper ................................................................................................................................................ 622

Cassette Feeding Module-AH ............................................................................................................................. 625

Copy Card Reader-F .......................................................................................................................................... 626

Fax Function .................................................................................................................................................... 627

Scan Function .................................................................................................................................................. 628

Printer Functions .............................................................................................................................................. 629

Management Functions ..................................................................................................................................... 631

System Environment ......................................................................................................................................... 633

Network Environment ....................................................................................................................................... 635

Options ................................................................................................................................................................ 636

................................................................................................................................................ 608

Optional Equipment .......................................................................................................................................... 637

System Options ................................................................................................................................................ 639

Manuals and Their Contents .................................................................................................................................. 641

Using User's Guide ................................................................................................................................................ 642

Screen Layout of User's Guide ............................................................................................................................ 643

Viewing User's Guide ........................................................................................................................................ 646

Basic Windows Operations .................................................................................................................................... 647

Notice .................................................................................................................................................................. 655

VII

Setting Up

Setting Up ...............................................................................................................................................................

Main Functions ...................................................................................................................................................... 4

Preparations Required Before Use ....................................................................................................................... 6

Preventing Unauthorized Access .......................................................................................................................... 8

Setting Up Using the Setup Guide ...................................................................................................................... 10

Setting the Date/Time ......................................................................................................................................... 12

Setting Up the Network Environment ............................................................................................................... 14

Selecting Wired LAN or Wireless LAN .............................................................................................................. 16

Connecting to a Wired LAN ............................................................................................................................. 17

Connecting to a Wireless LAN ......................................................................................................................... 18

Setting Up Connection Using WPS Push Button Mode ............................................................................. 20

Setting Up Connection Using WPS PIN Code Mode .................................................................................. 22

Setting Up Connection by Selecting a Wireless Router ............................................................................. 24

Setting Up Connection by Specifying Detailed Settings ............................................................................ 27

Checking the SSID and Network Key ........................................................................................................ 30

Setting IP Addresses ....................................................................................................................................... 31

Setting IPv4 Address ................................................................................................................................ 32

Setting IPv6 Addresses ............................................................................................................................ 35

Viewing Network Settings ............................................................................................................................... 38

Conguring Settings for Communication with a Computer ............................................................................ 40

Conguring Printing Protocols and WSD Functions ................................................................................. 41

Conguring Printer Ports ......................................................................................................................... 44

Setting Up Print Server ............................................................................................................................ 48

Conguring the Machine for Your Network Environment ............................................................................... 51

Conguring Ethernet Settings ................................................................................................................. 52

Changing the Maximum Transmission Unit ............................................................................................. 54

Setting a Wait Time for Connecting to a Network .................................................................................... 55

Conguring DNS ...................................................................................................................................... 56

Conguring SMB ...................................................................................................................................... 60

Conguring WINS .................................................................................................................................... 62

Registering LDAP Servers ......................................................................................................................... 64

Monitoring and Controlling the Machine with SNMP ............................................................................... 69

Other Network Settings ........................................................................................................................... 73

Installing Drivers ................................................................................................................................................. 77

Conguring Initial Settings for Fax Functions ................................................................................................... 78

Deciding Which Fax Receive Mode to Use ....................................................................................................... 79

Setting Up

Registering the Fax Number and Unit Name ..................................................................................................

Selecting the Receive Mode ............................................................................................................................ 81

Connecting the Telephone Line ...................................................................................................................... 82

Conguring Scan Settings ................................................................................................................................... 83

Preparing to Use the Machine as a Scanner ................................................................................................... 84

Procedure for Setting to Send E-Mail/Send and Receive I-Fax ......................................................................... 85

Conguring Basic E-Mail Settings ............................................................................................................ 86

Conguring E-Mail/I-Fax Communication Settings ................................................................................... 89

Procedure for Setting a Shared Folder as a Save Location .............................................................................. 93

Setting a Shared Folder as a Save Location .............................................................................................. 94

Procedure for Setting a FTP Server as a Save Location ................................................................................... 97

Setting Up

Befor

e using the functions of the machine, the environmental conditions must be set in advance. To begin with, check

the sequences of ow required to complete the setup, and then perform the actual settings.

Befor

e Use(P. 6)

Conguring Initial Settings of the Machine (Setup Guide)

● Y

ou can easily congure the initial settings required to use the machine, such as date, time, and network

settings, by following the on-screen guidance.

Setting Up Using the Setup Guide(P. 10)

Preparations Required

6FR6-000

Main Functions

Setting Up

6FR6-001

This manual co

vers all the functions of the model series you purchased. Before getting started, check which functions

are available on the model you purchased.

: With function : Without function

Function MF1238

Copy

Fax

Scan

2-sided printing

Forward received faxes

Send scanned data (e-Mail/SMB/FTP)

Wired LAN connection

Wireless LAN connection

USB connection

Remote UI

Keys and Certicates

Linking with Mobile Devices

Display Touch panel

Feeder Feeder (2-sided scanning)

Default System Manager ID 7654321

Default System Manager PIN 7654321

Department ID Management

Application Library

Cassette Feeding Module-AH Optional

Copy Card Reader-F Optional

Barcode Printing Kit Optional

Send PDF Security Feature Set Optional

Setting Up

● For the available driver types, see the User Softwar

the Canon website (https://global.canon/).

LINKS

Viewing User's Guide(P. 646)

e CD-ROM/DVD-ROM supplied with the machine, or see

Setting Up

Preparations Required Before Use

6FR6-002

Set up the machine follo to the corresponding section. In addition, to use the machine safely, also check

Access(P

. 8) .

Step 1 Setting Up Using the Setup Guide(P. 10)

Step 2 Setting Up the Network Environment(P. 14)

wing steps 1 to 5 in order. For more information about a particular step, click on the link to go

● Congur

to use the Setup Guide, congure the network settings from here.

e the network settings that are not covered in the Setup Guide. If you do not need

Preventing Unauthorized

Step 3 Installing Drivers(P. 77)

Step 4 Conguring Initial Settings for Fax Functions

Step 5 Conguring Scan Settings

(P. 83)

(P. 78)

Setting from the Remote UI

Setting Up

● When the network envir

using Remote UI.

Importing data fr

● As long as the model is the same, you can save setting data registered on another Canon printer/

multifunction machine to a computer (export) and load the setting data to this machine (import).

Importing/Exporting the Setting Data(P. 452)

onment settings are complete, you can eciently set the machine from a computer

Starting Remote UI(P. 429)

om another machine to save time

Setting Up

Preventing Unauthorized Access

6FR6-003

This section describes the security measur a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network. In recent years, a printer/multifunction machine connected to the network can offer you a variety of useful functions, such as printing from a computer, operating from a computer using the remote function, and sending scanned documents via the Internet. On the other hand, it is essential to take security measures to reduce the security risk for information leakage, as a printer/multifunction machine has become more exposed to threats, such as unauthorized access and theft, when it is connected to the network. This section explains necessary settings you need to specify to prevent unauthorized access before using a printer/multifunction machine connected to the network.

es on how to prevent unauthorized access from the external network. This is

Security Measures to Prevent Unauthorized Access from the External Network

Assigning a Private IP Address(P. 8) Using Firewall to Restrict Transmission(P. 9) Specifying the TLS Encrypted Communication (P. 9) Setting PIN to Manage Information Stored in the Multifunction Machine(P. 9)

Assigning a Private IP Address

An IP address is a numerical label assigned to each device participating in a computer network. A "global IP address" is used for the communication connecting to the Internet, and a "private IP address" is used for the communication within a local area network, such as a LAN in the company. If a global IP address is assigned, your printer/ multifunction machine is open to the public and can be accessed via the Internet. Thus, the risk of information leakage due to unauthorized access from external network increases. On the other hand, if a private IP address is assigned, your printer/multifunction machine is closed to a local area network and can be accessed by only users on your local area network, such as a LAN in the company.

Global IP Address

Can be accessed fr

Basically, assign a private IP address to your printer/multifunction machine. Make sure to conrm the IP address, assigned to the printer/multifunction machine you are using, is a private IP address or not. A private IP address is found in one of the following ranges.

om the external network

Can be accessed from the users within a local area network

Private IP Address

Ranges for Private IP addresses

om 10.0.0.0 to 10.255.255.255

● Fr

● From 172.16.0.0 to 172.31.255.255

● From 192.168.0.0 to 192.168.255.255

For information on how to conrm the IP address, see

Setting IPv4 Address(P. 32) .

● If a global IP addr

to reduce the risk of unauthorized access by installing security software, such as a rewall that prevents

ess is assigned to a printer/multifunction machine, you can create a network environment

Setting Up

access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administr

ator.

Using Firewall to Restrict Transmission

A r

ewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network. You can use a rewall on your network environment to block access from the external network that appears to be dangerous, by restricting communication from specied IP address of the external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP address lter. For information on how to set up an IP address lter, see

Settings(P

. 381) .

Specifying IP Addresses for Firewall

Specifying the TLS Encrypted Communication

For information on the TLS Encrypted Communication, see and on the procedures to specify, see

Conguring the Ke

Conguring the Network Security Settings

y and Certicate for TLS(P. 390) .

(P. 378) ,

Setting PIN to Manage Information Stored in the Multifunction Machine

If a malicious thir information stored in the machine will reduce the risk of information leakage. Canon printers/multifunction machines enable you to protect various type of information by setting PIN.

Setting PIN to Each Function

● Setting PIN for Using Remote UI

For mor

● Setting PIN for the System Manager Settings

For mor

● Addr

For more information on setting a PIN, see

Listed abo the other security measures, see preventing unauthorized access to suit your environment.

ve are some examples of security measures for preventing unauthorized access. For more information on

d party attempts to gain unauthorized access to a printer/multifunction machine, setting PIN to

e information, see

ess Book PIN

Setting a Remote UI PIN(P. 372) .

Setting the System Manager ID and PIN(P. 364) .

Restricting Use of the Address Book(P. 415) .

Managing the Machine(P. 361) and tak

e necessary security measures for

Setting Up

Setting Up Using the Setup Guide

6FR6-004

1660-009

When the machine is turned on ( Turning ON the Machine(P. 115) ) for the rst time, the Setup Guide starts up to assist you to congur setting screens are displayed in the following order.

Step 1 Setting the Display Language and the Country or Region

e the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the

Set the language to be displayed on the operation panel screen or in reports, as well as the country or r

egion where the machine will be used.

Select a language.

Select <Yes>.

Select a country or region.

Step 2 Setting the Date and Time

Adjust the machine's date/time.

Select a time zone.

What is UTC?

● Coor

Enter the date and time, and select <Apply>.

● Tap the entry eld, and enter the date and time.

Step 3 Setting the Access Security Measures

Set the System Manager ID of the system manager account and a PIN to access the Remote UI. Y

ou can only use the Remote UI if you set a PIN.

Select <Yes>.

● If you select <No>, the settings required for using the Remote UI are not

dinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC time zone setting is required for Internet communications.

congured, and the Setup Guide proceeds to step 4.

Select <Yes>.

● If you select <No>, the System Manager ID and PIN are not changed from the

default settings, and the Setup Guide proceeds to number 4 in this step.

Specify the System Manager ID and PIN.

● Specify the <System Manager ID>

● Enter numbers for each item, and select <Apply>.

● The Conrm scr

● Do not for

een is displayed. Enter the PIN once again to conrm.

get your PIN.

<System Manager PIN>.

Setting Up

● Y

ou cannot register an ID or PIN that consists only of zeros, such as "00" or

"0000000."

Select <Yes>.

● If you select <No>, a Remote UI Access PIN is not set, and the Setup Guide

proceeds to step 4.

Specify the Remote UI Access PIN.

● Enter a PIN, and select <Apply>.

● The Conrm screen is displayed. Enter the PIN once again to conrm.

● Do not for

ou cannot register a PIN that consists only of zeros, such as "00" or "0000000."

● Y

Step 4 Setting the Wireless LAN

Congure the settings to connect to the network using the wir

Select <Yes>.

● If you select <No>, wireless LAN is not set, and the Setup Guide proceeds to

step 5.

Select <OK>.

Select the setting method.

● For more information about the wireless LAN settings, see

Wir

Step 5 Viewing Application Library

The one-touch button referred to as "Application Library" is provided in the Home screen. You can r

ead the description of each function.

get your PIN.

eless LAN(P. 18) .

eless LAN.

Connecting to a

To nish the Setup Guide, select <End>.

➠ When the Setup Guide is complete, the Home screen appears.

Setting the Date/Time

Setting Up

6FR6-005

Set the date and time for the machine. The date and time ar time, therefore, they need to be set accurately.

Setting the Time Zone(P. 12) Setting the Current Date and Time(P. 12) Setting the Daylight Saving Time(P. 13)

e used as the reference for the functions specifying the

Setting the Time Zone

If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed accordingly.

Select <Menu> in the Home screen.

Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Time

Zone>.

Select the time zone.

Home Screen(P. 124)

What is UTC?

● Coor

dinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. Time differences exist depending on the country or area where the machine is used. The correct UTC time zone setting is required for Internet communications.

Setting the Current Date and Time

Select <Menu> in the Home screen.

Select <Preferences> <Timer/Energy Settings> <Current Date/Time Settings>.

Enter the date and time.

● T

ap the entry eld, and enter the date and time.

Home Screen(P. 124)

Select <Apply>.

Setting Up

● Set <Time Zone> befor

current date and time are also changed accordingly.

● The display format of the date and time can be changed, r

<Date Format>(P. 469) <Time Format>(P. 469)

e setting the current date and time. If the <Time Zone> setting is changed later, the

Setting the Daylight Saving Time

If daylight saving time is enabled, specify the dates fr

Select <Menu> in the Home screen.

Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Daylight

Saving Time Settings>.

om which and to which daylight saving time is in effect.

espectively.

Home Screen(P. 124)

Select <Off> or <On> in <Daylight Saving Time>.

● When you select <On>, select <Start Date> and <End Date>, and set the month and day for each item. T

the day, specify "what day of which week."

Select <Apply>.

o set

Setting Up

Setting Up the Network Environment

6FR6-006

When connecting the machine to a wir the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specic IP address settings, contact your Internet service provider or Network Administrator.

● If the machine is connected to an unsecur

party.

ed or wireless local area network (LAN), you need to set an IP address unique to

ed network, your personal information might be leaked to a third

● The machine cannot connect to both wir

● The machine does not come with a LAN cable or router. Have them ready as necessary.

● For more information about your networking devices, see the instruction manuals for the devices or contact

your manufacturer.

◼ Befor

Follow these steps to connect the machine to a network.

e You Start

Check your computer settings.

● Mak

e sure that the computer is correctly connected to the network. For more information, see the instruction manuals for the devices you are using, or contact the device manufacturers.

● Make sure that the network settings have been completed on the computer. If the

network has not been set up properly, you will not be able to use the machine on the network, even if you perform the rest of the procedure below.

● Depending on the network, you may need to change settings for the communication

method or the Ethernet type ( Conguring Ethernet Settings(P information, contact your Internet service provider or Network Administrator.

ed and wireless LANs at the same time.

. 52) ). For more

● To check the MAC address of the machine.

Viewing the MAC Address for Wired LAN(P. 38) Viewing the MAC Address and Information for Wireless LAN(P. 39)

Setting Up

● T

o connect to an IEEE 802.1X network, see

Authentication Settings

Select wired or wireless LAN.

Selecting Wired LAN or Wireless LAN(P. 16)

Connect to a wired or wireless LAN.

oceed to the section that corresponds to the setting you selected in step 2.

● Pr

Connecting to a Wired LAN(P. 17) Connecting to a Wireless LAN(P. 18)

(P. 408) .

Conguring IEEE 802.1X

Set the IP address as necessary.

● At the time of pur

Change this setting if you want to use a specic IP address.

Addr

esses(P. 31)

chase, the machine is set to automatically acquire an IP address.

LINKS

Conguring Settings for Communication with a Computer(P. 40) Conguring the Machine for Your Network Environment(P. 51)

Setting IP

Setting Up

Selecting Wired LAN or Wireless LAN

6FR6-007

After you decide on wir using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the manuals for the relevant drivers on the online manual website.

Select <Menu> in the Home screen.

Select <Preferences> <Network>.

● If the login scr

Select <Select Wired/Wireless LAN>.

Select <Wired LAN> or <Wireless LAN>.

LINKS

Setting Up the Network Environment(P. 14) Connecting to a Wired LAN(P. 17) Connecting to a Wireless LAN(P. 18)

ed or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN

Home Screen(P. 124)

een appears, enter the correct ID and PIN.

Logging in to the Machine(P. 135)

Setting Up

Connecting to a Wired LAN

6FR6-008

Connect the machine to a computer via a r

Connect a LAN cable.

● Connect the machine to a r

● Push the connector in until it clicks into place.

outer by using a LAN cable.

outer. Use a LAN cable to connect the machine to the router.

Wait for several minutes.

➠ The IP addr

ou can set the IP address manually.

● Y

LINKS

Setting Up the Network Environment(P. 14)

ess is set automatically.

Setting IP Addresses(P. 31)

Setting Up

Connecting to a Wireless LAN

6FR6-009

Wir

eless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), conguring your network is automatic and easy. If your networking devices do not support automatic conguration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.

Setting Up Connection Using WPS(P. 18) Manually Setting Up Connection(P. 19)

Risk of information leak

● Use wir

unsecured network, your personal information might be leaked to a third party because radio waves used in wireless communication can go anywhere nearby, even beyond walls.

eless LAN connection at your own discretion and at your own risk. If the machine is connected to an

Wireless LAN security

● The wireless LAN function of this machine supports WEP, WPA-PSK, and WPA2-PSK. For the wireless security

compatibility of your wireless router, see the instruction manuals for your networking devices or contact your manufacturer.

Required devices for wireless LAN connection

● The machine does not come with a wir

eless router. Have the router ready as necessary.

Setting Up Connection Using WPS

When using WPS, two modes ar

e available: push button mode and PIN code mode.

◼ Push Button Mode

Find the WPS mark shown below on the package of your wireless router. Also make sure that there is a WPS button on your networking device.

Setting Up Connection Using WPS Push Button Mode(P. 20)

◼ PIN Code Mode

Setting Up

Some WPS r the instruction manuals of your networking device, set up the connection by entering the PIN code.

Connection Using WPS PIN Code Mode(P

● If the wir

outers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in

Setting Up

. 22)

eless router is set to use WEP authentication, you may not be able to set up connection using WPS.

Manually Setting Up Connection

When manually setting up a wir information. Regardless of the method, make sure that you have the required setup information, including the SSID and network key.

◼ Selecting a Wir

Select this setup option if you need to manually set up the connection but want to complete the setup as easily as possible.

Setting Up Connection by Selecting a Wireless Router(P. 24)

Checking the SSID and Network Key(P. 30)

eless Router

◼ Manually Entering the Setup Information

eless connection, you can either select a wireless router or manually enter the required

If you want to specify security settings in detail, such as authentication and encryption settings, manually enter the SSID and network k

ey to set up the connection.

Setting Up Connection by Specifying Detailed Settings(P. 27)

LINKS

Setting Up the Network Environment(P. 14) Selecting Wired LAN or Wireless LAN(P. 16)

Setting Up

Setting Up Connection Using WPS Push Button Mode

6FR6-00A

1660-00J

If your wir

eless router supports WPS push button mode, you can easily set up a connection with a WPS button.

w to operate the wireless router may vary on each device. See the instruction manuals for your

● Ho

networking device for help.

Select <Menu> in the Home screen.

Select <Preferences>

● If the login scr

Select <Wireless LAN Settings>.

● If the <Do you want to enable the wir

Read the message that is displayed, and select <OK>.

Select <WPS Push Button Mode>.

Select <Yes>.

een appears, enter the correct ID and PIN.

<Network>.

eless LAN?> message is displayed, select <Yes>.

Home Screen(P. 124)

Logging in to the Machine(P. 135)

Press and hold the WPS button on the wireless router.

● The button must be pr

● Depending on the networking device, you may need to press and hold the button for 2 seconds or longer.

See the instruction manuals for your networking device for help.

If an error message is displayed during setup

● Select <Close> and r

essed within 2 minutes after selecting <Yes> in step 6.

eturn to step 5.

Setting Up

Wait until message <Connected.> is displayed.

Select <Close>.

➠ W

ait several minutes until the IP address and other items are set automatically.

Signal strength

● When

more than one wireless router is available for connection, the machine connects to the device

with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication).

● Y

ou can set the IP address manually.

● While

the machine is connected to the wireless LAN, the Wi-Fi icon is displayed in the Home screen or

the Basic Features screen of each function.

Setting IP Addresses(P. 31)

Basic Screens(P. 123)

Reducing power consumption

ou can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router.

● Y

<Power Save Mode>(P. 473)

If the IP addr

● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the

connection is maintained as long as the machine and the computer belong to the same subnet.

ess of the machine has changed

LINKS

Connecting to a Wireless LAN(P. 18)

Setting Up

Setting Up Connection Using WPS PIN Code Mode

6FR6-00C

If your wir the networking device.

eless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to

w to operate the wireless router may vary on each device. See the instruction manuals for your

● Ho

networking device for help.

From a Computer

Access your wireless router from a computer and display the screen for entering a

WPS PIN code.

● For more information, see the instruction manuals for your networking device.

From the Operation Panel

Select <Menu> in the Home screen. Home Screen(P. 124)

Select <Preferences>

● If the login scr

Select <Wireless LAN Settings>.

● If the <Do you want to enable the wir

Read the message that is displayed, and select <OK>.

Select <WPS PIN Code Mode>.

Select <Yes>.

➠ The PIN code is gener

From a Computer

een appears, enter the correct ID and PIN.

<Network>.

eless LAN?> message is displayed, select <Yes>.

ated and shown on the display.

Logging in to the Machine(P. 135)

● Register the PIN code on the setup scr

een displayed in step 1.

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