Canon X MF1238 User Manual

Name: Canon X MF1238
Brand: Canon
SKU: 6516907
Rating: 4 (2 reviews)

4 (2)

imageCLASS X

MF1238

User's Guide

USRMA-5271-00 2020-05 en

Contents
Setting Up ............................................................................................................................................................	3
Main Functions .........................................................................................................................................................	4
Preparations Required Before Use .............................................................................................................................	6
Preventing Unauthorized Access ................................................................................................................................	8
Setting Up Using the Setup Guide ............................................................................................................................	10
Setting the Date/Time .............................................................................................................................................	12
Setting Up the Network Environment ......................................................................................................................	14
Selecting Wired LAN or Wireless LAN .....................................................................................................................	16
Connecting to a Wired LAN ..................................................................................................................................	17
Connecting to a Wireless LAN ...............................................................................................................................	18
Setting Up Connection Using WPS Push Button Mode .......................................................................................	20
Setting Up Connection Using WPS PIN Code Mode ...........................................................................................	22
Setting Up Connection by Selecting a Wireless Router .......................................................................................	24
Setting Up Connection by Specifying Detailed Settings ......................................................................................	27
Checking the SSID and Network Key ...............................................................................................................	30
Setting IP Addresses ...........................................................................................................................................	31
Setting IPv4 Address .....................................................................................................................................	32
Setting IPv6 Addresses ..................................................................................................................................	35
Viewing Network Settings ....................................................................................................................................	38
Configuring Settings for Communication with a Computer ......................................................................................	40
Configuring Printing Protocols and WSD Functions ...........................................................................................	41
Configuring Printer Ports ...............................................................................................................................	44
Setting Up Print Server ..................................................................................................................................	48
Configuring the Machine for Your Network Environment .........................................................................................	51
Configuring Ethernet Settings ........................................................................................................................	52
Changing the Maximum Transmission Unit ......................................................................................................	54
Setting a Wait Time for Connecting to a Network ..............................................................................................	55
Configuring DNS ..........................................................................................................................................	56
Configuring SMB ..........................................................................................................................................	60
Configuring WINS .........................................................................................................................................	62
Registering LDAP Servers ..............................................................................................................................	64
Monitoring and Controlling the Machine with SNMP .........................................................................................	69
Other Network Settings .................................................................................................................................	73
Installing Drivers ....................................................................................................................................................	77
onfigur ng Initial Settings for Fax Functions ...........................................................................................................	78
Deciding Which Fax Receive Mode to Use ..............................................................................................................	79
Registering the Fax Number and Unit Name ..........................................................................................................	80
Selecting the Receive Mode ..................................................................................................................................	81
Connecting the Telephone Line ............................................................................................................................	82
onfigur ng Scan Settings .......................................................................................................................................	83
Preparing to Use the Machine as a Scanner ...........................................................................................................	84
Procedure for Setting to Send E-Mail/Send and Receive I-Fax ...................................................................................	85
Configuring Basic E-Mail Settings ....................................................................................................................	86

Configuring E-Mail/I-Fax Communication Settings ............................................................................................	89
Procedure for Setting a Shared Folder as a Save Location ........................................................................................	93
Setting a Shared Folder as a Save Location .......................................................................................................	94
Procedure for Setting a FTP Server as a Save Location .............................................................................................	97
Basic Operations ........................................................................................................................................	100
Parts and Their Functions ......................................................................................................................................	104
Front Side ........................................................................................................................................................	105
Back Side .........................................................................................................................................................	107
Interior ...........................................................................................................................................................	109
Feeder ............................................................................................................................................................	110
Multi-Purpose Tray ...........................................................................................................................................	111
Paper Drawer ...................................................................................................................................................	112
Operation Panel ...............................................................................................................................................	113
Turning ON the Machine .......................................................................................................................................	115
Turning OFF the Machine ...................................................................................................................................	116
Turning OFF the Machine by Remote Operation .............................................................................................	117
Powering OFF at a Fixed Time ......................................................................................................................	118
Restarting the Machine .....................................................................................................................................	120
Using the Operation Panel ....................................................................................................................................	122
Basic Screens ...................................................................................................................................................	123
Home Screen .............................................................................................................................................	124
<Status Monitor> Screen .............................................................................................................................	127
Message Display .........................................................................................................................................	129
Basic Operation ................................................................................................................................................	130
Entering Text ...................................................................................................................................................	133
Logging in to the Machine .....................................................................................................................................	135
Placing Originals ...................................................................................................................................................	137
Loading Paper .......................................................................................................................................................	141
Loading Paper in the Paper Drawer ....................................................................................................................	143
Loading Paper in the Multi-Purpose Tray .............................................................................................................	148
Loading Envelopes ............................................................................................................................................	151
Loading Preprinted Paper ..................................................................................................................................	153
Specifying Paper Size and Type ..........................................................................................................................	157
Specifying Paper Size and Type in the Paper Drawer .......................................................................................	158
Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................	160
Registering Default Paper Settings for the Multi-Purpose Tray .........................................................................	162
Registering a Custom Paper Size ..................................................................................................................	164
Limiting the Paper Sizes Displayed ................................................................................................................	166
Automatically Selecting an Appropriate Paper Source for Each Function ............................................................	167
Customizing the Display ........................................................................................................................................	168
Customizing the Home Screen ...........................................................................................................................	169
Registering Frequently Used Settings ..................................................................................................................	172
Changing the Default Settings for Functions ..........................................................................................................	174
Setting Sounds ......................................................................................................................................................	176

Entering Sleep Mode .............................................................................................................................................	178
Registering Destinations .......................................................................................................................................	180
Registering Destinations in the Address Book ......................................................................................................	182
Registering Multiple Destinations as a Group .................................................................................................	185
Editing the Registered Destinations in the Address Book .................................................................................	187
Using a USB Memory Device ..................................................................................................................................	188
Copying ..............................................................................................................................................................	191
Copy Basic Features Screen ...................................................................................................................................	193
Basic Copy Operations ...........................................................................................................................................	195
Canceling Copies ..............................................................................................................................................	200
Checking the Copying Status and Log .................................................................................................................	201
Enhancing and Adjusting Copy Quality ...................................................................................................................	203
Selecting the Type of Original for Copying ...........................................................................................................	204
Adjusting Sharpness for Copying (Sharpness) ......................................................................................................	205
Erasing Dark Borders When Copying (Erase Frame) ...............................................................................................	206
Useful Copy Functions ...........................................................................................................................................	207
Copying Multiple Documents onto One Sheet (N on 1) ..........................................................................................	208
Collating Copies by Page ...................................................................................................................................	209
Making ID Card Copies ......................................................................................................................................	210
Making Passport Copies ....................................................................................................................................	211
Faxing ..................................................................................................................................................................	214
Fax Basic Features Screen ......................................................................................................................................	217
Basic Operations for Sending Faxes .......................................................................................................................	218
Canceling Sending Faxes ...................................................................................................................................	226
Receiving Faxes ....................................................................................................................................................	227
Useful Functions When Sending .............................................................................................................................	231
Recalling Previously Used Settings for Sending (Recall Settings) .............................................................................	232
Sending a Fax after a Phone Call (Manual Sending) ...............................................................................................	235
Saving a Copy of a Sent Original .........................................................................................................................	237
Various Receiving Methods ....................................................................................................................................	239
Saving Received Documents into the Machine (Memory Reception) ........................................................................	240
Forwarding the Received Documents Automatically ...............................................................................................	242
Checking Status and Log for Sent and Received Documents ....................................................................................	245
Sending Faxes from Your Computer (PC Fax) ..........................................................................................................	247
Sending PC Faxes .............................................................................................................................................	248
Using Internet Fax (I-Fax) ......................................................................................................................................	250
Sending I-Faxes ................................................................................................................................................	251
Receiving I-Faxes ..............................................................................................................................................	258
Printing ..............................................................................................................................................................	260
Printing from a Computer .....................................................................................................................................	261
Canceling Prints ...............................................................................................................................................	263
III

Checking the Printing Status and Log ..................................................................................................................	265
Various Printing Methods ......................................................................................................................................	267
Printing a Document Secured by a PIN (Secure Print) ............................................................................................	268
Printing via Secure Print ..............................................................................................................................	269
Printing from a USB Memory Device (Memory Media Print) ....................................................................................	272
Scanning ...........................................................................................................................................................	281
Scan Basic Features Screen ....................................................................................................................................	283
Basic Operations for Scanning Originals ................................................................................................................	286
Scanning and Saving to a Computer ....................................................................................................................	287
Saving Data to a USB Memory Device ..................................................................................................................	289
Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server .....................................................................	293
Canceling Sending Documents ...........................................................................................................................	303
Checking Status and Log for Scanned Originals ....................................................................................................	304
Scanning Clearly ...................................................................................................................................................	306
Adjusting Image Quality ....................................................................................................................................	307
Adjusting Density .............................................................................................................................................	308
Adjusting Sharpness When Scanning (Sharpness) .................................................................................................	309
Useful Scanning Functions ....................................................................................................................................	311
Enhancing the Security of Electronic Files ............................................................................................................	312
Adjusting Balance between File Size and Image Quality (Data Size) .........................................................................	315
Configuring a File Name ....................................................................................................................................	316
Recalling Previously Used Settings for Sending/Saving (Recall Settings) ...................................................................	317
Specifying E-Mail Settings ..................................................................................................................................	320
Using Your Computer to Scan (Remote Scan) ..........................................................................................................	323
Scanning Documents from an Application ...........................................................................................................	324
Using ScanGear MF ...........................................................................................................................................	326
Using WSD .......................................................................................................................................................	327
Scanning Originals Using WSD (WSD Scan) ....................................................................................................	329
Linking with Mobile Devices ............................................................................................................	333
Connecting with Mobile Devices ............................................................................................................................	334
Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................	335
Connecting Directly (Access Point Mode) .............................................................................................................	337
Utilizing the Machine through Applications ...........................................................................................................	340
Using AirPrint .......................................................................................................................................................	342
Printing with AirPrint ........................................................................................................................................	347
Scanning with AirPrint .......................................................................................................................................	350
Faxing with AirPrint ..........................................................................................................................................	352
If AirPrint Cannot Be Used .................................................................................................................................	354
Using Google Cloud Print .......................................................................................................................................	355
Printing with Default Print Service (Android) ..........................................................................................................	357
Managing the Machine by the Remote Control .......................................................................................................	358

Managing the Machine ........................................................................................................................	361
Setting Access Privileges .......................................................................................................................................	363
Setting the System Manager ID and PIN ..............................................................................................................	364
Setting the Department ID Management .............................................................................................................	366
Setting a Remote UI PIN ....................................................................................................................................	372
LDAP Server Authentication ...............................................................................................................................	374
onfigur ng the Network Security Settings ............................................................................................................	378
Restricting Communication by Using Firewalls .....................................................................................................	380
Specifying IP Addresses for Firewall Settings ..................................................................................................	381
Specifying MAC Addresses for Firewall Settings ..............................................................................................	384
Changing Port Numbers ....................................................................................................................................	387
Setting a Proxy .................................................................................................................................................	388
Configuring the Key and Certificate for TLS ..........................................................................................................	390
Generating the Key and Certificate for Network Communication ......................................................................	393
Generating a Key and Certificate Signing Request (CSR) ...................................................................................	396
Registering the Key and Certificate for Network Communication ......................................................................	399
Configuring IPSec Settings .................................................................................................................................	401
Configuring IEEE 802.1X Authentication Settings ..................................................................................................	408
Restricting the Machine's Functions ......................................................................................................................	412
Restricting Access to Address Book and Sending Functions ....................................................................................	414
Restricting Use of the Address Book .............................................................................................................	415
Limiting Available Destinations .....................................................................................................................	417
Restricting the Fax Sending Functions ...........................................................................................................	419
Restricting Printing from a Computer ..................................................................................................................	421
Restricting USB Functions ..................................................................................................................................	422
Disabling HTTP Communication .........................................................................................................................	424
Disabling Remote UI .........................................................................................................................................	425
Increasing the Security of Documents ....................................................................................................................	426
Generating a Device Signature Key .....................................................................................................................	427
Managing the Machine from a Computer (Remote UI) ............................................................................................	428
Starting Remote UI ...........................................................................................................................................	429
Checking the Status and Logs ............................................................................................................................	433
Setting Up Menu Options from Remote UI ...........................................................................................................	439
Registering Destinations from Remote UI ............................................................................................................	442
Security Policy ..................................................................................................................................................	446
Importing/Exporting the Setting Data .................................................................................................................	452
Updating the Firmware .........................................................................................................................................	455
Initializing Settings ...............................................................................................................................................	457
Setting Menu List ......................................................................................................................................	460
<Preferences> .......................................................................................................................................................	461
<Display Settings> ............................................................................................................................................	462
<English Keyboard Layout> ................................................................................................................................	467
<Timer/Energy Settings> ...................................................................................................................................	468
V

<Network> .......................................................................................................................................................	472
<External Interface> ..........................................................................................................................................	487
<Accessibility> ..................................................................................................................................................	488
<Adjustment/Maintenance> ..................................................................................................................................	489
<Adjust Image Quality> .....................................................................................................................................	490
<Maintenance> ................................................................................................................................................	499
<Function Settings> ..............................................................................................................................................	500
<Common> ......................................................................................................................................................	501
<Copy> ............................................................................................................................................................	507
<Printer> .........................................................................................................................................................	509
<Send> ............................................................................................................................................................	534
<Receive/Forward> ...........................................................................................................................................	546
<Store/Access Files> ..........................................................................................................................................	553
<Secure Print> ..................................................................................................................................................	559
<Set Destination> ..................................................................................................................................................	560
<Management Settings> .......................................................................................................................................	561
<User Management> ........................................................................................................................................	562
<Device Management> ......................................................................................................................................	563
<License/Other> ...............................................................................................................................................	565
<Data Management> ........................................................................................................................................	567
<Security Settings> ...........................................................................................................................................	569
Maintenance .................................................................................................................................................	572
Regular Cleaning ..................................................................................................................................................	574
Cleaning the Exterior ........................................................................................................................................	575
Cleaning the Platen Glass ..................................................................................................................................	576
Cleaning the Feeder ..........................................................................................................................................	577
Cleaning the Fixing Assembly .............................................................................................................................	580
Replacing the Toner Cartridge ...............................................................................................................................	581
Checking the Remaining Amount of Consumables ..................................................................................................	585
Adjusting Image Quality .......................................................................................................................................	586
Adjusting the Gradation and Density for Copy Jobs ...............................................................................................	587
Adjusting Values for Text Color Reproducibility .....................................................................................................	589
Adjusting Print Density ......................................................................................................................................	591
Adjusting Print Position .....................................................................................................................................	592
Viewing the Counter Value ....................................................................................................................................	594
Printing Reports and Lists .....................................................................................................................................	595
Replacement Parts ................................................................................................................................................	600
Troubleshooting (FAQ) ..........................................................................................................................	603
Appendix ...........................................................................................................................................................	605
Third Party Software .............................................................................................................................................	607

Feature Highlights ................................................................................................................................................	608
Going Green and Saving Money .........................................................................................................................	609
Improving Efficiency .........................................................................................................................................	611
Going Digital ....................................................................................................................................................	613
So Much More ..................................................................................................................................................	615
Spec fic t ons .......................................................................................................................................................	617
Main Unit ........................................................................................................................................................	618
Feeder ............................................................................................................................................................	621
Available Paper ................................................................................................................................................	622
Cassette Feeding Module-AH .............................................................................................................................	625
Copy Card Reader-F ..........................................................................................................................................	626
Fax Function ....................................................................................................................................................	627
Scan Function ..................................................................................................................................................	628
Printer Functions ..............................................................................................................................................	629
Management Functions .....................................................................................................................................	631
System Environment .........................................................................................................................................	633
Network Environment .......................................................................................................................................	635
Options ................................................................................................................................................................	636
Optional Equipment ..........................................................................................................................................	637
System Options ................................................................................................................................................	639
Manuals and Their Contents ..................................................................................................................................	641
Using User's Guide ................................................................................................................................................	642
Screen Layout of User's Guide ............................................................................................................................	643
Viewing User's Guide ........................................................................................................................................	646
Basic Windows Operations ....................................................................................................................................	647
Notice ..................................................................................................................................................................	655

VII

Setting Up

Setting Up
Setting Up ...............................................................................................................................................................	3
Main Functions ......................................................................................................................................................	4
Preparations Required Before Use .......................................................................................................................	6
Preventing Unauthorized Access ..........................................................................................................................	8
Setting Up Using the Setup Guide ......................................................................................................................	10
Setting the Date/Time .........................................................................................................................................	12
Setting Up the Network Environment ...............................................................................................................	14
Selecting Wired LAN or Wireless LAN ..............................................................................................................	16
Connecting to a Wired LAN .............................................................................................................................	17
Connecting to a Wireless LAN .........................................................................................................................	18
Setting Up Connection Using WPS Push Button Mode .............................................................................	20
Setting Up Connection Using WPS PIN Code Mode ..................................................................................	22
Setting Up Connection by Selecting a Wireless Router .............................................................................	24
Setting Up Connection by Specifying Detailed Settings ............................................................................	27
Checking the SSID and Network Key ........................................................................................................	30
Setting IP Addresses .......................................................................................................................................	31
Setting IPv4 Address ................................................................................................................................	32
Setting IPv6 Addresses ............................................................................................................................	35
Viewing Network Settings ...............................................................................................................................	38
Configuring Settings for Communication with a Computer ............................................................................	40
Configuring Printing Protocols and WSD Functions .................................................................................	41
Configuring Printer Ports .........................................................................................................................	44
Setting Up Print Server ............................................................................................................................	48
Configuring the Machine for Your Network Environment ...............................................................................	51
Configuring Ethernet Settings .................................................................................................................	52
Changing the Maximum Transmission Unit .............................................................................................	54
Setting a Wait Time for Connecting to a Network ....................................................................................	55
Configuring DNS ......................................................................................................................................	56
Configuring SMB ......................................................................................................................................	60
Configuring WINS ....................................................................................................................................	62
Registering LDAP Servers .........................................................................................................................	64
Monitoring and Controlling the Machine with SNMP ...............................................................................	69
Other Network Settings ...........................................................................................................................	73
Installing Drivers .................................................................................................................................................	77
onfigur ng Initial Settings for Fax Functions ...................................................................................................	78
Deciding Which Fax Receive Mode to Use .......................................................................................................	79

Setting Up
Registering the Fax Number and Unit Name ..................................................................................................	80
Selecting the Receive Mode ............................................................................................................................	81
Connecting the Telephone Line ......................................................................................................................	82
onfigur ng Scan Settings ...................................................................................................................................	83
Preparing to Use the Machine as a Scanner ...................................................................................................	84
Procedure for Setting to Send E-Mail/Send and Receive I-Fax .........................................................................	85
Configuring Basic E-Mail Settings ............................................................................................................	86
Configuring E-Mail/I-Fax Communication Settings ...................................................................................	89
Procedure for Setting a Shared Folder as a Save Location ..............................................................................	93
Setting a Shared Folder as a Save Location ..............................................................................................	94
Procedure for Setting a FTP Server as a Save Location ...................................................................................	97

Setting Up

6FR6-000

Before using the functions of the machine, the environmental conditions must be set in advance. To begin with, check the sequences of flow required to complete the setup, and then perform the actual settings. Preparations Required

Before Use(P. 6)

onfigur ng Initial Settings of the Machine (Setup Guide)

●You can easily configure the initial settings required to use the machine, such as date, time, and network settings, by following the on-screen guidance. Setting Up Using the Setup Guide(P. 10)

Setting Up

Main Functions

6FR6-001

This manual covers all the functions of the model series you purchased. Before getting started, check which functions are available on the model you purchased.

: With function	: Without function

Function		MF1238

Copy

Print

Fax

Scan

2-sided printing

Forward received faxes

Send scanned data (e-Mail/SMB/FTP)

Wired LAN connection

Wireless LAN connection

USB connection

Remote UI

Keys and ert fic tes

Linking with Mobile Devices

Display		Touch panel

Feeder		Feeder (2-sided scanning)

Default System Manager ID		7654321

Default System Manager PIN		7654321

Department ID Management

Application Library

Cassette Feeding Module-AH		Optional

Copy Card Reader-F		Optional

Barcode Printing Kit		Optional

Send PDF Security Feature Set		Optional

Setting Up

●For the available driver types, see the User Software CD-ROM/DVD-ROM supplied with the machine, or see the Canon website (https://global.canon/).

LINKS

Viewing User's Guide(P. 646)

Setting Up

Preparations Required Before Use

6FR6-002

Set up the machine following steps 1 to 5 in order. For more information about a particular step, click on the link to go to the corresponding section. In addition, to use the machine safely, also check Preventing Unauthorized Access(P. 8) .

Step 1	Setting Up Using the Setup Guide(P. 10)

Step 2	Setting Up the Network Environment(P. 14)

●Configure the network settings that are not covered in the Setup Guide. If you do not need to use the Setup Guide, configure the network settings from here.

Step 3	Installing Drivers(P. 77)

Step 4	onfigur ng Initial Settings for Fax Functions(P. 78)

Step 5	onfigur ng Scan Settings(P. 83)

Setting Up

Setting from the Remote UI

●When the network environment settings are complete, you can efficiently set the machine from a computer using Remote UI. Starting Remote UI(P. 429)

Importing data from another machine to save time

●As long as the model is the same, you can save setting data registered on another Canon printer/ multifunction machine to a computer (export) and load the setting data to this machine (import).

Importing/Exporting the Setting Data(P. 452)

Setting Up

Preventing Unauthorized Access

6FR6-003

This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network. In recent years, a printer/multifunction machine connected to the network can offer you a variety of useful functions, such as printing from a computer, operating from a computer using the remote function, and sending scanned documents via the Internet. On the other hand, it is essential to take security measures to reduce the security risk for information leakage, as a printer/multifunction machine has become more exposed to threats, such as unauthorized access and theft, when it is connected to the network. This section explains necessary settings you need to specify to prevent unauthorized access before using a printer/multifunction machine connected to the network.

Security Measures to Prevent Unauthorized Access from the External Network

Assigning a Private IP Address(P. 8)

Using Firewall to Restrict Transmission(P. 9)

Specifying the TLS Encrypted Communication (P. 9)

Setting PIN to Manage Information Stored in the Multifunction Machine(P. 9)

Assigning a Private IP Address

An IP address is a numerical label assigned to each device participating in a computer network. A "global IP address" is used for the communication connecting to the Internet, and a "private IP address" is used for the communication within a local area network, such as a LAN in the company. If a global IP address is assigned, your printer/ multifunction machine is open to the public and can be accessed via the Internet. Thus, the risk of information leakage due to unauthorized access from external network increases. On the other hand, if a private IP address is assigned, your printer/multifunction machine is closed to a local area network and can be accessed by only users on your local area network, such as a LAN in the company.

Global IP Address	Private IP Address
Can be accessed from the external network	Can be accessed from the users within a local area network

Basically, assign a private IP address to your printer/multifunction machine. Make sure to confirm the IP address, assigned to the printer/multifunction machine you are using, is a private IP address or not. A private IP address is found in one of the following ranges.

Ranges for Private IP addresses

●From 10.0.0.0 to 10.255.255.255

●From 172.16.0.0 to 172.31.255.255

●From 192.168.0.0 to 192.168.255.255

For information on how to confirm the IP address, see Setting IPv4 Address(P. 32) .

●If a global IP address is assigned to a printer/multifunction machine, you can create a network environment to reduce the risk of unauthorized access by installing security software, such as a firewall that prevents

Setting Up

access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administrator.

Using Firewall to Restrict Transmission

A firewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network. You can use a firewall on your network environment to block access from the external network that appears to be dangerous, by restricting communication from specified IP address of the external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP address filter. For information on how to set up an IP address filter, see Specifying IP Addresses for Firewall Settings(P. 381) .

Specifying the TLS Encrypted Communication

For information on the TLS Encrypted Communication, see onfigur ng the Network Security Settings(P. 378) , and on the procedures to specify, see onfigur ng the Key and ert fic te for TLS(P. 390) .

Setting PIN to Manage Information Stored in the Multifunction Machine

If a malicious third party attempts to gain unauthorized access to a printer/multifunction machine, setting PIN to information stored in the machine will reduce the risk of information leakage. Canon printers/multifunction machines enable you to protect various type of information by setting PIN.

Setting PIN to Each Function

●Setting PIN for Using Remote UI

For more information, see Setting a Remote UI PIN(P. 372) .

●Setting PIN for the System Manager Settings

For more information, see Setting the System Manager ID and PIN(P. 364) .

●Address Book PIN

For more information on setting a PIN, see Restricting Use of the Address Book(P. 415) .

Listed above are some examples of security measures for preventing unauthorized access. For more information on the other security measures, see Managing the Machine(P. 361) and take necessary security measures for preventing unauthorized access to suit your environment.

Setting Up

Setting Up Using the Setup Guide

6FR6-004

When the machine is turned on ( Turning ON the Machine(P. 115) ) for the first time, the Setup Guide starts up to assist you to configure the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the setting screens are displayed in the following order.

Step 1	Setting the Display Language and the Country or Region

	Set the language to be displayed on the operation panel screen or in reports, as well as the
	country or region where the machine will be used.

Select a language.

Select <Yes>.

Select a country or region.

Step 2	Setting the Date and Time

	Adjust the machine's date/time.

Select a time zone.

What is UTC?

●Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC time zone setting is required for Internet communications.

Enter the date and time, and select <Apply>.

● Tap the entry field, and enter the date and time.

Step 3 Setting the Access Security Measures

Set the System Manager ID of the system manager account and a PIN to access the Remote UI. You can only use the Remote UI if you set a PIN.

Select <Yes>.

●If you select <No>, the settings required for using the Remote UI are not configured, and the Setup Guide proceeds to step 4.

Select <Yes>.

●If you select <No>, the System Manager ID and PIN are not changed from the default settings, and the Setup Guide proceeds to number 4 in this step.

Specify the System Manager ID and PIN.

●Specify the <System Manager ID> <System Manager PIN>.

●Enter numbers for each item, and select <Apply>.

●The Confirm screen is displayed. Enter the PIN once again to confirm.

● Do not forget your PIN.

Setting Up

●You cannot register an ID or PIN that consists only of zeros, such as "00" or "0000000."

4Select <Yes>.

●If you select <No>, a Remote UI Access PIN is not set, and the Setup Guide proceeds to step 4.

5Specify the Remote UI Access PIN.

●Enter a PIN, and select <Apply>.

●The Confirm screen is displayed. Enter the PIN once again to confirm.

●Do not forget your PIN.

●You cannot register a PIN that consists only of zeros, such as "00" or "0000000."

Step 4 Setting the Wireless LAN

Configure the settings to connect to the network using the wireless LAN.

1Select <Yes>.

●If you select <No>, wireless LAN is not set, and the Setup Guide proceeds to step 5.

2Select <OK>.

3Select the setting method.

●For more information about the wireless LAN settings, see Connecting to a Wireless LAN(P. 18) .

Step 5	Viewing Application Library

	The one-touch button referred to as "Application Library" is provided in the Home screen. You
	can read the description of each function.
	1 To finish the Setup Guide, select <End>.
	When the Setup Guide is complete, the Home screen appears.

Setting Up

Setting the Date/Time

6FR6-005

Set the date and time for the machine. The date and time are used as the reference for the functions specifying the time, therefore, they need to be set accurately.

Setting the Time Zone(P. 12)

Setting the Current Date and Time(P. 12)

Setting the Daylight Saving Time(P. 13)

Setting the Time Zone

If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed accordingly.

1 Select <Menu> in the Home screen. Home Screen(P. 124)

2Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Time Zone>.

3 Select the time zone.

What is UTC?

●Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. Time differences exist depending on the country or area where the machine is used. The correct UTC time zone setting is required for Internet communications.

Setting the Current Date and Time

Select <Menu> in the Home screen. Home Screen(P. 124)

Select <Preferences> <Timer/Energy Settings> <Current Date/Time Settings>.

Enter the date and time.

● Tap the entry field, and enter the date and time.

Setting Up

4Select <Apply>.

●Set <Time Zone> before setting the current date and time. If the <Time Zone> setting is changed later, the current date and time are also changed accordingly.

●The display format of the date and time can be changed, respectively.

<Date Format>(P. 469)

<Time Format>(P. 469)

Setting the Daylight Saving Time

If daylight saving time is enabled, specify the dates from which and to which daylight saving time is in effect.

1 Select <Menu> in the Home screen. Home Screen(P. 124)

2Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Daylight Saving Time Settings>.

3Select <Off> or <On> in <Daylight Saving Time>.

●When you select <On>, select <Start Date> and <End Date>, and set the month and day for each item. To set the day, specify "what day of which week."

4 Select <Apply>.

Setting Up

Setting Up the Network Environment

6FR6-006

When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specific IP address settings, contact your Internet service provider or Network Administrator.

●If the machine is connected to an unsecured network, your personal information might be leaked to a third party.

●The machine cannot connect to both wired and wireless LANs at the same time.

●The machine does not come with a LAN cable or router. Have them ready as necessary.

●For more information about your networking devices, see the instruction manuals for the devices or contact your manufacturer.

Before You Start

Follow these steps to connect the machine to a network.

Check your computer settings.

●Make sure that the computer is correctly connected to the network. For more information, see the instruction manuals for the devices you are using, or contact the device manufacturers.

●Make sure that the network settings have been completed on the computer. If the network has not been set up properly, you will not be able to use the machine on the network, even if you perform the rest of the procedure below.

●Depending on the network, you may need to change settings for the communication method or the Ethernet type ( onfigur ng Ethernet Settings(P. 52) ). For more information, contact your Internet service provider or Network Administrator.

●To check the MAC address of the machine.

Viewing the MAC Address for Wired LAN(P. 38)

Viewing the MAC Address and Information for Wireless LAN(P. 39)

Setting Up

●To connect to an IEEE 802.1X network, see onfigur ng IEEE 802.1X Authentication Settings(P. 408) .

Select wired or wireless LAN.

Selecting Wired LAN or Wireless LAN(P. 16)

Connect to a wired or wireless LAN.

●Proceed to the section that corresponds to the setting you selected in step 2.

Connecting to a Wired LAN(P. 17)

Connecting to a Wireless LAN(P. 18)

Set the IP address as necessary.

●At the time of purchase, the machine is set to automatically acquire an IP address. Change this setting if you want to use a specific IP address. Setting IP

Addresses(P. 31)

LINKS

onfigur ng Settings for Communication with a Computer(P. 40) onfigur ng the Machine for Your Network Environment(P. 51)

Setting Up

Selecting Wired LAN or Wireless LAN

6FR6-007

After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the manuals for the relevant drivers on the online manual website.

1 Select <Menu> in the Home screen. Home Screen(P. 124)

2Select <Preferences> <Network>.

●If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 135)

Select <Select Wired/Wireless LAN>.

Select <Wired LAN> or <Wireless LAN>.

LINKS

Setting Up the Network Environment(P. 14)

Connecting to a Wired LAN(P. 17) Connecting to a Wireless LAN(P. 18)

Setting Up

Connecting to a Wired LAN

6FR6-008

Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router.

1Connect a LAN cable.

●Connect the machine to a router by using a LAN cable.

●Push the connector in until it clicks into place.

2Wait for several minutes.

The IP address is set automatically.

● You can set the IP address manually. Setting IP Addresses(P. 31)

LINKS

Setting Up the Network Environment(P. 14)

Setting Up

Connecting to a Wireless LAN

6FR6-009

Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.

Setting Up Connection Using WPS(P. 18)

Manually Setting Up Connection(P. 19)

Risk of information leak

●Use wireless LAN connection at your own discretion and at your own risk. If the machine is connected to an unsecured network, your personal information might be leaked to a third party because radio waves used in wireless communication can go anywhere nearby, even beyond walls.

Wireless LAN security

●The wireless LAN function of this machine supports WEP, WPA-PSK, and WPA2-PSK. For the wireless security compatibility of your wireless router, see the instruction manuals for your networking devices or contact your manufacturer.

Required devices for wireless LAN connection

● The machine does not come with a wireless router. Have the router ready as necessary.

Setting Up Connection Using WPS

When using WPS, two modes are available: push button mode and PIN code mode.

Push Button Mode

Find the WPS mark shown below on the package of your wireless router. Also make sure that there is a WPS button on your networking device. Setting Up Connection Using WPS Push Button Mode(P. 20)

Setting Up

PIN Code Mode

Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up

Connection Using WPS PIN Code Mode(P. 22)

● If the wireless router is set to use WEP authentication, you may not be able to set up connection using WPS.

Manually Setting Up Connection

When manually setting up a wireless connection, you can either select a wireless router or manually enter the required information. Regardless of the method, make sure that you have the required setup information, including the SSID and network key. Checking the SSID and Network Key(P. 30)

Selecting a Wireless Router

Select this setup option if you need to manually set up the connection but want to complete the setup as easily as possible. Setting Up Connection by Selecting a Wireless Router(P. 24)

Manually Entering the Setup Information

If you want to specify security settings in detail, such as authentication and encryption settings, manually enter the SSID and network key to set up the connection. Setting Up Connection by Specifying Detailed Settings(P. 27)

LINKS

Setting Up the Network Environment(P. 14)

Selecting Wired LAN or Wireless LAN(P. 16)

Setting Up

Setting Up Connection Using WPS Push Button Mode

6FR6-00A

If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button.

●How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.

1 Select <Menu> in the Home screen. Home Screen(P. 124)

2Select <Preferences> <Network>.

●If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 135)

3Select <Wireless LAN Settings>.

●If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>.

Read the message that is displayed, and select <OK>.

Select <WPS Push Button Mode>.

Select <Yes>.

7Press and hold the WPS button on the wireless router.

●The button must be pressed within 2 minutes after selecting <Yes> in step 6.

●Depending on the networking device, you may need to press and hold the button for 2 seconds or longer. See the instruction manuals for your networking device for help.

If an error message is displayed during setup

● Select <Close> and return to step 5.

Setting Up

8 Wait until message <Connected.> is displayed.

9Select <Close>.

Wait several minutes until the IP address and other items are set automatically.

Signal strength

●When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication).

●You can set the IP address manually. Setting IP Addresses(P. 31)

●While the machine is connected to the wireless LAN, the Wi-Fi icon is displayed in the Home screen or the Basic Features screen of each function. Basic Screens(P. 123)

Reducing power consumption

●You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router.

<Power Save Mode>(P. 473)

If the IP address of the machine has changed

●In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet.

LINKS

Connecting to a Wireless LAN(P. 18)