Canon MF411dw User Guide

MF419x / MF418x / MF416dw / MF411dw

User's Guide

USRMA-0821-00 2016-04 en Copyright CANON INC. 2016

Contents

Important Safety Instructions ........................................................................................................... 2

Installation ............................................................................................................................................................... 3

Power Supply ............................................................................................................................................................ 5

Handling ................................................................................................................................................................... 6

Maintenance and Inspections .................................................................................................................................... 9

Consumables .......................................................................................................................................................... 10

Basic Operations .......................................................................................................................................... 14

Parts and Their Functions ........................................................................................................................................ 17

Front Side .......................................................................................................................................................... 18

Back Side ........................................................................................................................................................... 20

Interior .............................................................................................................................................................. 22

Multi-Purpose Tray .............................................................................................................................................. 24

Paper Drawer ..................................................................................................................................................... 25

Operation Panel ................................................................................................................................................. 26

Display ........................................................................................................................................................ 29

Customizing the Home Screen ....................................................................................................................... 34

Using the Display .................................................................................................................................................... 38

Entering Text .......................................................................................................................................................... 41

Logging on to the Machine ...................................................................................................................................... 44

Placing Documents ................................................................................................................................................. 47

Loading Paper ......................................................................................................................................................... 51

Loading Paper in the Paper Drawer ....................................................................................................................... 53

Loading Paper in the Multi-Purpose Tray ............................................................................................................... 58

Loading Envelopes .............................................................................................................................................. 61

Loading Preprinted Paper .................................................................................................................................... 63

Specifying Paper Size and Type ............................................................................................................................. 67

Specifying Paper Size and Type in the Paper Drawer ......................................................................................... 68

Specifying Paper Size and Type in the Multi-Purpose Tray .................................................................................. 70

Registering Default Paper Settings for the Multi-Purpose Tray ............................................................................ 72

Registering a Custom Paper Size .................................................................................................................... 74

Limiting the Paper Sizes Displayed .................................................................................................................. 77

Registering in the Address Book .............................................................................................................................. 78

Registering Destinations in the Address Book ........................................................................................................ 80

Registering Destinations for Favorites ................................................................................................................... 87

Registering Multiple Destinations for Group Dial .................................................................................................... 94

Adjusting the Volume .............................................................................................................................................. 99

Entering Sleep Mode ............................................................................................................................................. 101

Setting Auto Shutdown Time ................................................................................................................................. 103

I

Copying .............................................................................................................................................................. 105

Basic Copy Operations ........................................................................................................................................... 107

Selecting Copy Paper ........................................................................................................................................ 110

Canceling Copies ................................................................................................................................................... 111

Checking the Copying Status and Log .................................................................................................................... 113

Various Copy Settings ............................................................................................................................................ 115

Enlarging or Reducing ....................................................................................................................................... 116

Selecting Document Type .................................................................................................................................. 117

Adjusting Density ............................................................................................................................................. 118

Adjusting Sharpness ......................................................................................................................................... 120

2-Sided Copying ............................................................................................................................................... 122

Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) ................................................................................. 125

Copying Both Sides of an ID Card onto One Page ................................................................................................. 127

Erasing Dark Borders and Frame Lines (Erase Frame) ............................................................................................ 128

Collating Copies by Page ................................................................................................................................... 129

Conguring Copy Settings to Your Needs ............................................................................................................... 130

Changing Default Settings ................................................................................................................................. 131

Registering Frequently Used Copy Settings .......................................................................................................... 132

Faxing .................................................................................................................................................................. 137

Conguring Initial Settings for Fax Functions (MF419x / MF416dw) ......................................................................... 140

Deciding Which Fax Receive Mode to Use ............................................................................................................ 141

Registering the Fax Number and Unit Name ........................................................................................................ 142

Selecting the Receive Mode ............................................................................................................................... 144

Connecting the Telephone Line .......................................................................................................................... 146

Sending Faxes (MF419x / MF416dw) ........................................................................................................................ 149

Specifying Registered Destinations ..................................................................................................................... 153

Specifying from Address Book ...................................................................................................................... 154

Selecting Destinations Directly by Entering Coded Dial Numbers ...................................................................... 156

Specifying Previously Used Destinations ........................................................................................................ 159

Specifying Destinations in an LDAP Server ..................................................................................................... 162

Various Fax Settings .......................................................................................................................................... 166

Adjusting Resolution ................................................................................................................................... 167

Adjusting Density ....................................................................................................................................... 168

Scanning 2-Sided Documents ....................................................................................................................... 169

Adjusting Sharpness ................................................................................................................................... 170

Conguring Fax Settings to Your Needs ............................................................................................................... 172

Changing Default Settings ........................................................................................................................... 173

Registering Frequently Used Fax Settings ...................................................................................................... 174

Canceling Sending Documents (Fax/I-Fax) ........................................................................................................... 177

Receiving Faxes (MF419x / MF416dw) ..................................................................................................................... 179

Sending and Receiving Faxes According to Your Purposes (MF419x / MF416dw) ....................................................... 183

Making a Call before Sending Faxes (Manual Sending) .......................................................................................... 184

Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) ........................................................ 186

II

Storing Received Faxes into Memory (Memory Reception) ..................................................................................... 188

Forwarding Received Faxes ................................................................................................................................ 191

Selecting a Document to Forward ................................................................................................................. 192

Forwarding All the Received Documents Automatically .................................................................................... 194

Archiving Sent Faxes ......................................................................................................................................... 198

Receiving Fax Information Services ..................................................................................................................... 199

Checking Status and Log for Sent and Received Documents .................................................................................... 201

Sending Faxes from Your Computer (PC Fax) (MF419x / MF416dw) ........................................................................... 203

Sending PC Faxes ............................................................................................................................................. 204

Attaching Cover Sheets to PC Faxes .................................................................................................................... 207

Using Address Book for PC Faxes ........................................................................................................................ 211

Registering Destinations ............................................................................................................................. 213

Using Registered Destinations ..................................................................................................................... 217

Importing/Exporting Address Book Data from the Fax Driver ........................................................................... 219

Using Internet Fax (I-Fax) ...................................................................................................................................... 223

Sending I-Faxes ................................................................................................................................................ 224

Receiving I-Faxes .............................................................................................................................................. 231

Using the Machine as a Printer ..................................................................................................... 234

Printing from a Computer ..................................................................................................................................... 235

Printing a Document ......................................................................................................................................... 237

Canceling Prints ............................................................................................................................................... 241

Checking the Printing Status and Log .................................................................................................................. 244

Various Print Settings ........................................................................................................................................ 246

Enlarging or Reducing ................................................................................................................................. 248

Switching 1-Sided and 2-Sided Printing ......................................................................................................... 250

Collating Printouts by Page .......................................................................................................................... 252

Printing Multiple Pages onto One Sheet ........................................................................................................ 254

Printing Posters .......................................................................................................................................... 256

Printing Booklet ......................................................................................................................................... 257

Printing Borders ......................................................................................................................................... 259

Printing Dates and Page Numbers ................................................................................................................ 260

Printing Watermarks ................................................................................................................................... 262

Printing Specic Pages onto Different Paper .................................................................................................. 264

Selecting Document Type ............................................................................................................................ 266

Saving Toner .............................................................................................................................................. 268

Combining and Printing Multiple Documents ................................................................................................. 270

Conguring Printer Settings on the Machine .................................................................................................. 274

Printing a Document Secured by a PIN (Secure Print) ............................................................................................ 276

Preparing for Using Secure Print .................................................................................................................. 277

Printing via Secure Print .............................................................................................................................. 279

Conguring Print Settings to Your Needs ............................................................................................................. 284

Registering Combinations of Frequently Used Print Settings ............................................................................ 285

Changing Default Settings ........................................................................................................................... 287

Printing from USB Memory (Memory Media Print) .................................................................................................. 289

Changing Default Memory Media Print Settings ................................................................................................... 302

III

Using the Machine as a Scanner ................................................................................................... 304

Preparing to Use the Machine as a Scanner ............................................................................................................ 305

Scanning from the Machine ................................................................................................................................... 306

Scanning from a Computer .................................................................................................................................... 310

Scanning Using an Application ........................................................................................................................... 311

Conguring Scan Settings in ScanGear MF ........................................................................................................... 313

Conguring Scan Settings in Simple Mode ..................................................................................................... 314

Conguring Scan Settings in Advanced Mode ................................................................................................. 317

Convenient Scanning with a Machine-Based Operation .......................................................................................... 331

Scanning Documents Directly to USB Memory ...................................................................................................... 332

Sending Documents as E-Mails Directly from the Machine ..................................................................................... 335

Saving Documents Directly in Shared Folder/FTP Server ........................................................................................ 342

Canceling Sending Documents (E-Mail/Shared Folder/FTP Server) ........................................................................... 345

Specifying Detailed Settings ............................................................................................................................... 347

Specifying a Scanning Size ........................................................................................................................... 349

Setting Color Mode ..................................................................................................................................... 350

Selecting a File Format ................................................................................................................................ 351

Adjusting Density ....................................................................................................................................... 353

Specifying Orientation of Your Document ...................................................................................................... 354

Selecting Document Type ............................................................................................................................ 355

Scanning 2-Sided Documents ....................................................................................................................... 356

Adjusting Sharpness ................................................................................................................................... 357

Adjusting Balance between File Size and Image Quality ................................................................................... 359

Setting Gamma Values ................................................................................................................................ 360

Sending Using Registered Destinations (E-Mail/I-Fax/Shared Folder/FTP Server) ....................................................... 361

Specifying from Address Book ...................................................................................................................... 362

Selecting Destinations Directly by Entering Coded Dial Numbers ...................................................................... 365

Specifying Previously Used Destinations ........................................................................................................ 368

Specifying Destinations in an LDAP Server (E-Mail/I-Fax) .................................................................................. 371

Conguring Scan Settings to Your Needs ............................................................................................................. 375

Changing Default Settings ........................................................................................................................... 376

Registering Frequently Used Scan Settings (E-Mail/I-Fax/Shared Folder/FTP Server) ............................................ 379

Checking Status and Log for Sent Documents (E-Mail/Shared Folder/FTP Server) ...................................................... 383

Can Be Used Conveniently with a Mobile Device ........................................................... 386

Connecting to a Mobile Device ............................................................................................................................... 387

Make Direct Connection (Access Point Mode) ....................................................................................................... 388

Connecting by a Touch on the Machine (NFC) (MF416dw) ...................................................................................... 390

Making the Best Use of the Machine by Utilizing Applications ................................................................................. 391

Using AirPrint ................................................................................................................................................... 393

Printing with AirPrint .................................................................................................................................. 398

Scanning with AirPrint ................................................................................................................................. 401

Faxing with AirPrint .................................................................................................................................... 403

If AirPrint Cannot Be Used ........................................................................................................................... 405

Using Google Cloud Print .................................................................................................................................. 406

IV

Managing the Machine Remotely .......................................................................................................................... 410

Network ............................................................................................................................................................ 413

Connecting to a Network ...................................................................................................................................... 415

Selecting Wired LAN or Wireless LAN ................................................................................................................... 417

Connecting to a Wired LAN ................................................................................................................................ 418

Connecting to a Wireless LAN ............................................................................................................................. 419

Setting Up Connection Using WPS Push Button Mode ..................................................................................... 421

Setting Up Connection Using WPS PIN Code Mode ......................................................................................... 423

Setting Up Connection by Selecting a Wireless Router ..................................................................................... 426

Setting Up Connection by Specifying Detailed Settings .................................................................................... 429

Checking the SSID and Network Key ............................................................................................................. 433

Setting IP Addresses ......................................................................................................................................... 436

Setting IPv4 Address ................................................................................................................................... 437

Setting IPv6 Addresses ................................................................................................................................ 441

Viewing Network Settings ..................................................................................................................................... 445

Conguring the Machine for Printing or Faxing from a Computer ........................................................................... 448

Conguring Printing Protocols and WSD Functions ............................................................................................... 449

Conguring Printer Ports ................................................................................................................................... 453

Setting Up Print Server ...................................................................................................................................... 458

Conguring Scan Settings (E-Mail/I-Faxes/Shared Folders/FTP Server) ..................................................................... 461

Conguring Scan Settings (Sending E-Mail, Sending & Receiving I-Faxes) ................................................................. 462

Conguring Basic E-Mail Settings ................................................................................................................. 464

Conguring E-Mail/I-Fax Communication Settings .......................................................................................... 469

Conguring the Machine for Scanning to Shared Folders ....................................................................................... 474

Setting a Shared Folder as a Save Location .................................................................................................... 475

Conguring the Machine for Scanning to FTP Server ............................................................................................. 480

Conguring FTP PASV mode ........................................................................................................................ 481

Conguring the Machine for Your Network Environment ....................................................................................... 483

Conguring Ethernet Settings ............................................................................................................................ 484

Changing the Maximum Transmission Unit .......................................................................................................... 486

Setting a Wait Time for Connecting to a Network .................................................................................................. 487

Conguring DNS .............................................................................................................................................. 488

Conguring SMB .............................................................................................................................................. 493

Conguring WINS ............................................................................................................................................. 496

Registering LDAP Servers .................................................................................................................................. 499

Conguring SNTP ............................................................................................................................................. 505

Monitoring and Controlling the Machine with SNMP ............................................................................................. 508

Conguring Settings for Device Management Software ......................................................................................... 513

Security .............................................................................................................................................................. 519

Protecting the Machine from Unauthorized Access ................................................................................................ 520

Preventing Unauthorized Access ........................................................................................................................ 521

Setting Access Privileges .................................................................................................................................... 523

Setting the System Manager ID .................................................................................................................... 524

V

Setting the Department ID Management ....................................................................................................... 526

Setting a Remote UI PIN .............................................................................................................................. 534

LDAP Server Authentication ............................................................................................................................... 536

Restricting Communication by Using Firewalls ..................................................................................................... 541

Specifying IP Addresses for Firewall Rules ...................................................................................................... 542

Specifying MAC Addresses for Firewall Rules .................................................................................................. 546

Changing Port Numbers .................................................................................................................................... 549

Setting a Proxy ................................................................................................................................................. 551

Restricting the Machine's Functions ...................................................................................................................... 554

Restricting Access to Address Book and Sending Functions .................................................................................... 555

Setting a PIN for Address Book ..................................................................................................................... 556

Limiting Available Destinations ..................................................................................................................... 558

Prohibiting PC Faxing (MF419x / MF416dw) .................................................................................................... 559

Disabling Use of Previously Used Destinations ............................................................................................... 560

Checking Destinations before Sending Documents ......................................................................................... 561

Prohibiting Sequential Broadcasting (MF419x / MF416dw) ............................................................................... 563

Restricting USB Functions .................................................................................................................................. 564

Disabling HTTP Communication ......................................................................................................................... 567

Disabling Remote UI ......................................................................................................................................... 568

Implementing Robust Security Features ................................................................................................................ 569

Enabling TLS Encrypted Communication for the Remote UI ................................................................................... 570

Conguring IPSec Settings ................................................................................................................................. 574

Conguring IEEE 802.1X Authentication ............................................................................................................... 583

Conguring Settings for Key Pairs and Digital Certicates ...................................................................................... 588

Generating Key Pairs ................................................................................................................................... 590

Using CA-issued Key Pairs and Digital Certicates ........................................................................................... 598

Verifying Key Pairs and Digital Certicates ..................................................................................................... 602

Using Remote UI ........................................................................................................................................ 605

Starting Remote UI ............................................................................................................................................... 606

Remote UI Screens ................................................................................................................................................ 608

Managing Documents and Checking the Machine Status ........................................................................................ 613

Setting Up Menu Options from Remote UI ............................................................................................................. 617

Saving/Loading Settings Data ................................................................................................................................ 619

Saving Settings Data ......................................................................................................................................... 620

Loading Settings Data ....................................................................................................................................... 622

Registering Destinations in the Address Book from Remote UI ............................................................................... 624

Setting Menu List ...................................................................................................................................... 629

Network Settings .................................................................................................................................................. 630

Preferences .......................................................................................................................................................... 641

Timer Settings ...................................................................................................................................................... 645

Common Settings .................................................................................................................................................. 649

Copy Settings ........................................................................................................................................................ 653

Fax Settings (MF419x / MF416dw) ........................................................................................................................... 655

VI

Scan Settings ........................................................................................................................................................ 666

Memory Media Print Settings ................................................................................................................................ 674

Printer Settings .................................................................................................................................................... 678

Adjustment/Maintenance ..................................................................................................................................... 701

System Management Settings ............................................................................................................................... 707

Troubleshooting ......................................................................................................................................... 721

Clearing Jams ........................................................................................................................................................ 723

When an Error Message Appears ........................................................................................................................... 734

When an Error Code Appears ................................................................................................................................. 747

Common Problems ................................................................................................................................................ 757

Installation/Settings Problems ........................................................................................................................... 758

Copy/Printing Problems .................................................................................................................................... 762

Faxing/Telephone Problems (MF419x / MF416dw) ................................................................................................ 765

When You Cannot Print Properly ............................................................................................................................ 767

Printing Results Are Not Satisfactory ................................................................................................................... 769

Paper Creases or Curls ...................................................................................................................................... 777

Paper Is Fed Incorrectly ..................................................................................................................................... 779

When a Problem Cannot Be Solved ......................................................................................................................... 780

Maintenance ................................................................................................................................................. 783

Cleaning the Machine ........................................................................................................................................... 785

Exterior ........................................................................................................................................................... 786

Platen Glass ..................................................................................................................................................... 787

Feeder ............................................................................................................................................................ 789

Fixing Unit ....................................................................................................................................................... 791

Replacing Toner Cartridges ................................................................................................................................... 793

Using Up Toner ................................................................................................................................................ 796

How to Replace Toner Cartridges ........................................................................................................................ 798

Relocating the Machine ......................................................................................................................................... 801

Maintaining and Improving Print Quality ............................................................................................................... 803

Adjusting the Gradation and Density for Copy Jobs ............................................................................................... 804

Adjusting Print Density ...................................................................................................................................... 806

Printing Reports and Lists ..................................................................................................................................... 808

TX Result Report ............................................................................................................................................... 809

Communication Management Report ................................................................................................................. 812

RX Result Report ............................................................................................................................................... 814

Consumables Status Report ............................................................................................................................... 815

Address Book List ............................................................................................................................................. 816

User Data List/System Manager Data List ............................................................................................................ 818

Department ID Management Report ................................................................................................................... 819

IPSec Policy List ................................................................................................................................................ 820

PCL Font List .................................................................................................................................................... 821

PS Font List ...................................................................................................................................................... 822

VII

Viewing the Counter Value .................................................................................................................................... 823

Using a USB Memory Device to Save/Load Settings Data ......................................................................................... 824

Saving Settings Data to a USB Memory Device ..................................................................................................... 825

Loading Settings Data from a USB Memory Device ............................................................................................... 827

Initializing Settings ............................................................................................................................................... 829

Initializing Menu ............................................................................................................................................... 830

Initializing Key and Certicate ............................................................................................................................ 832

Initializing Address Book ................................................................................................................................... 833

Updating the Firmware ......................................................................................................................................... 834

Appendix ........................................................................................................................................................... 838

Feature Highlights ................................................................................................................................................ 839

Going Green and Saving Money ......................................................................................................................... 840

Improving Eciency ......................................................................................................................................... 842

Going Digital .................................................................................................................................................... 845

So Much More .................................................................................................................................................. 848

Specications ....................................................................................................................................................... 851

Machine Specications ...................................................................................................................................... 852

Wireless LAN Specications ................................................................................................................................ 855

Document Type ................................................................................................................................................ 856

Scan Area .................................................................................................................................................. 857

Paper .............................................................................................................................................................. 858

Copy Specications ........................................................................................................................................... 862

Fax Specications (MF419x / MF416dw) ............................................................................................................... 863

Scanner Specications ....................................................................................................................................... 864

Printer Specications ........................................................................................................................................ 865

Specications for E-Mail Sending/I-Faxes Sending and Receiving ............................................................................ 866

Specications for Scanning to Shared Folders/FTP Server ...................................................................................... 867

Consumables ........................................................................................................................................................ 868

Optional Items ...................................................................................................................................................... 869

Manuals Included with the Machine ...................................................................................................................... 873

Using e-Manual ..................................................................................................................................................... 874

Installing e-Manual ........................................................................................................................................... 875

Uninstalling e-Manual ....................................................................................................................................... 880

Screen Layout of e-Manual ................................................................................................................................ 883

Viewing e-Manual ............................................................................................................................................. 889

Manual Display Settings .................................................................................................................................... 890

Others .................................................................................................................................................................. 891

Basic Windows Operations ................................................................................................................................. 892

For Mac OS Users ............................................................................................................................................. 900

Notice ............................................................................................................................................................. 901

Oce Locations .................................................................................................................................................... 906

VIII

Important Safety Instructions

Important Safety Instructions

Important Safety Instructions ................................................................................................................... 2

Installation ............................................................................................................................................................ 3

Power Supply ......................................................................................................................................................... 5

Handling ................................................................................................................................................................. 6

Maintenance and Inspections .............................................................................................................................. 9

Consumables ....................................................................................................................................................... 10

1

Important Safety Instructions

Important Safety Instructions

0UWX-000

The content described in this chapter is for the prevention of damage to property and injury to users of the machine
and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do
not perform any operations not described in this manual. Canon will not be responsible for any damages resulting
from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party
authorized by Canon.

2

Important Safety Instructions

Installation

0UWX-001

To use this machine safely and comfortably, carefully read the following precautions and install the machine in an
appropriate location.

Do not install in a location that may result in a re or electrical shock

● A location where the ventilation slots are blocked

(too close to walls, beds, rugs, or similar objects)

● A damp or dusty location

● A location exposed to direct sunlight or outdoors

● A location subject to high temperatures

● A location exposed to open ames

● Near alcohol, paint thinners or other ammable substances

Other warnings

● Do not connect unapproved cables to this machine. Doing so may result in a re or electrical shock.

● Do not place necklaces and other metal objects or containers lled with liquid on the machine. If foreign

substances come in contact with electrical parts inside the machine, it may result in a re or electrical shock.

● When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power

plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power
cord or interface cables may be damaged, resulting in a re or electrical shock.

● Do not use near any medical equipment. Radiowaves emitted from this machine may interfere with medical

equipment, which may cause a malfunction and result in serious accidents.

● If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and

contact your local authorized Canon dealer.

Do not install in the following locations

The machine may drop or fall, resulting in injury.

● Unstable location

● Location exposed to vibrations

Other cautions

● When carrying this machine, follow the instructions in this manual. If carried improperly, it may fall, resulting

in injury.

● When installing this machine, be careful not to get your hands caught between the machine and the oor or

walls, or between the paper drawers. Doing so may result in injury.

3

Important Safety Instructions

Do not install in the following locations that may result in damage

● A location subject to dramatic changes in temperature or

humidity

● A location near equipment that generates magnetic or

electromagnetic waves

● A laboratory or location where chemical reactions occur

● A location exposed to corrosive or toxic gases

● A location that may warp from the weight of the machine or

where the machine is liable to sink (a carpet, etc.)

Avoid poorly ventilated locations

● This machine generates a slight amount of ozone, etc. during normal use. Although sensitivity to ozone, etc.

may vary, this amount is not harmful. Ozone, etc. may be more noticeable during extended use or long
production runs, especially in poorly ventilated rooms. It is recommended that the room where the machine
operates be appropriately ventilated to maintain a comfortable working environment. Also avoid locations
where people would be exposed to emissions from the machine.

Do not install in a location where condensation occurs

● Water droplets (condensation) may form inside the machine when the room where the machine is installed

is heated rapidly, and when the machine is moved from a cool or dry location to a hot or humid location.
Using the machine under these conditions may result in paper jams, poor print quality, or damage to the
machine. Let the machine adjust to the ambient temperature and humidity for at least 2 hours before use.

When using wireless LAN

● Set the machine at a distance of 50 m or less from the wireless LAN router.

● Do not set machine in a location where any object blocks communication. The signal may be degraded when

passing through walls or oors.

● Keep the machine as far as possible from digital cordless phones, microwave ovens, or other equipment that

emit radio waves.

Connecting the telephone line

● This machine conforms to an analog telephone line standard. The machine can be connected to the public

switched telephone network (PSTN) only.
If you connect the machine to a digital telephone line or a dedicated telephone line, it might impede proper
operation of the machine and could be the cause of damage. Make sure to conrm a type of telephone line
before connecting the machine.
Contact your optical ber line or IP telephone line service providers if you want to connect the machine to
those telephone lines.

In altitudes of 3,000 m or above sea level

● Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters

above sea level, or higher.

4

Important Safety Instructions

Power Supply

This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz.

● Use only a power supply that meets the specied voltage requirements. Failure to do so may result in a re

or electrical shock.

● Do not use power cords other than the one provided, as this may result in a re or electrical shock.

● The provided power cord is intended for use with this machine. Do not connect the power cord to other

devices.

● Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place

heavy objects on the power cord. Damaging the power cord may result in a re or electrical shock.

● Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.

● Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a re or

electrical shock.

0UWX-002

● Do not wrap the power cord or tie it in a knot, as this may result in a re or electrical shock.

● Insert the power plug completely into the AC power outlet. Failure to do so may result in a re or electrical

shock.

● Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may

result in a re, electrical shock, or damage to the machine.

● Install this machine near the power outlet and leave sucient space around the power plug so that it can be

unplugged easily in an emergency.

When connecting power

● Do not connect the machine to an uninterruptible power source.

● If plugging this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to

connect other devices.

● Do not connect the power cord into the auxiliary outlet on a computer.

Other precautions

● Electrical noise may cause this machine to malfunction or lose data.

5

Handling

Important Safety Instructions

0UWX-003

● Immediately unplug the power plug from the AC power outlet

and contact an authorized Canon dealer if the machine makes
an unusual noise, emits an unusual smell, or emits smoke or
excessive heat. Continued use may result in a re or electrical
shock.

● Do not disassemble or modify this machine. There are high-

voltage and high-temperature components inside the machine
which may result in a re or electrical shock.

● Place the machine where children will not come in contact with the power cord and other cables or internal

and electrical parts. Failure to do so may result in unexpected accidents.

● Do not use ammable sprays near this machine. If ammable substances come into contact with electrical

parts inside this machine, it may result in a re or electrical shock.

● When moving this machine, be sure to turn OFF the power of this machine and your computer, and then

unplug the power plug and interface cables. Failure to do so may damage the power cord or interface
cables, resulting in a re or electrical shock.

● When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not

touch the metal part of the connector, as this may result in an electrical shock.

If you are using a cardiac pacemaker

● This machine generates a low level magnetic ux. If you use a cardiac pacemaker and feel abnormalities,

please move away from this machine and consult your physician immediately.

● Do not place heavy objects on this machine as they may fall, resulting in injury.

● For your safety, please unplug the power cord if the machine will not be used for a long period of time.

● Use caution when opening and closing covers to avoid injury to your hands.

● Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing,

this may result in personal injury.

● The inside of the machine and the output slot are very hot during and immediately after use. Avoid contact

with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use
caution when handling it. Failure to do so may result in burns.

6

Important Safety Instructions

● When copying with a thick book placed on the platen glass, do not press the feeder forcefully. Doing so may

damage the platen glass and result in injury.

● Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage the

platen glass and result in injury.

● Do not carry the machine with the paper drawers or the

optional paper feeder installed. Otherwise, the paper drawer
may fall and result in injury.

Laser beam

● This machine is classied as a Class 1 Laser Product under IEC60825-1:2007 and EN60825-1:2007. The laser

beam can be harmful to the human body. The laser beam is conned within protective housings and
external covers, so there is no danger of the laser beam escaping during normal machine operation. For
safety, never open covers other than those indicated in this manual.

● If you operate the machine in manners other than the control, adjustment, and operating procedures

prescribed in this manual, this may result in hazardous radiation exposure.
If the laser beam should escape and enter your eyes, exposure may cause damage to your eyes.

When transporting the machine

To prevent damage to the machine during transport, perform the following.

● Remove the toner cartridges.

● Securely pack the machine in the original box with packing materials.

If the operating noise concerns you

● Depending on the use environment and operating mode, if the operating noise is of concern, it is

recommended that the machine be Installed in a place other than the oce.

7

Important Safety Instructions

Other precautions

● Follow the instructions in the caution label attached to this machine.

● Avoid shaking or applying shock to this machine.

● Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the

machine.

● Do not touch the contacts ( ) inside the machine. Doing so may result in damage to the machine.

● To prevent a paper jam, do not turn OFF the power, open/close the operation panel area or covers, and load/

unload the paper when printing.

● Use a telephone cable with a length of 3 m or less.

● The display is a touch panel. Press gently to operate. Avoid pressing with a mechanical pencil, ballpoint pen,

or other pointed object. Doing so may scratch or damage the touch panel's surface.

8

Important Safety Instructions

Maintenance and Inspections

0UWX-004

Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to
observe the following. If a problem occurs during operation, see Troubleshooting(P. 721) . If the problem cannot be
resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved(P. 780) .

● Before cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so

may result in a re or electrical shock.

● Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust

may absorb humidity in the air and may result in a re if it comes into contact with electricity.

● Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use

alcohol, benzenes, paint thinners, or other ammable substances. Do not use tissue paper or paper towels.
If these substances come into contact with electrical parts inside the machine, they may generate static
electricity or result in a re or electrical shock.

● Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches,

cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a re or electrical
shock.

● The inside of the machine has high-temperature and high-voltage components. Touching these components

may result in burns. Do not touch any part of the machine that is not indicated in the manual.

● When loading paper or removing jammed documents or paper, be careful not to cut your hands with the

edges of the paper.

● When removing jammed paper or replacing toner cartridges, be careful not to get any toner on your hands

or clothing. If toner gets on your hands or clothing, wash them immediately with cold water.

9

Important Safety Instructions

Consumables

● Do not dispose of used toner cartridges in open ames. Also, do not store toner cartridges or paper in a

location exposed to open ames. This may cause the toner to ignite, and result in burns or re.

● If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid

inhaling any toner dust. Do not use a vacuum cleaner that is not equipped with safety measures to prevent
dust explosions to clean up loose toner. Doing so may cause damage to the vacuum cleaner or result in a
dust explosion due to static discharge.

If you are using a cardiac pacemaker

● The toner cartridge generates a low level magnetic ux. If you are using a cardiac pacemaker and feel

abnormalities, please move away from the toner cartridge and consult your physician immediately.

0UWX-005

● Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately.

● Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth,

immediately wash with cold water and consult a physician.

● Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold

water. If there is any irritation on your skin, consult a physician immediately.

● Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested,

consult a physician or poison control center immediately.

● Do not disassemble or modify the toner cartridge. Doing so may cause the toner to scatter.

● Remove the sealing tape of the toner cartridge completely without using excessive force. Doing otherwise

may cause the toner to scatter.

Handling the toner cartridge

● Be sure to hold the toner cartridge using the handle.

● Do not touch the toner cartridge memory ( ) or the electrical contacts ( ). To avoid scratching the

surface of the drum inside the machine or exposing it to light, do not open the drum protective shutter ( ).

10

Important Safety Instructions

● Do not remove the toner cartridge from this machine or from the protective bag unnecessarily.

● The toner cartridge is a magnetic product. Do not move it close to products susceptible to magnetism

including oppy disks and disk drives. Doing so may result in data corruption.

Storing the toner cartridge

● Store in the following environment to ensure safe and satisfactory use.

Storage temperature range: 0 to 35°C
Storage humidity range: 35 to 85% RH (relative humidity/no condensation)

*

● Store without opening until the toner cartridge is to be used.

● When removing the toner cartridge from this machine for storage, place the removed toner cartridge into

the original protective bag or wrap it with a thick cloth.

● When storing the toner cartridge, do not store it upright or upside down. The toner will solidify and may not

return to its original condition even if it is shaken.

*

Even within the storable humidity range, water droplets (condensation) may develop inside the toner cartridge if there is a
difference of temperature inside and outside the toner cartridge. Condensation will adversely affect the print quality of
toner cartridges.

Do not store the toner cartridge in the following locations

● Locations exposed to open ames

● Locations exposed to direct sunlight or bright light for ve minutes or more

● Locations exposed to excessive salty air

● Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)

● Locations subject to high temperature and high humidity

● Locations subject to dramatic changes in temperature and humidity where condensation may easily occur

● Locations with a large amount of dust

● Locations within the reach of children

Be careful of counterfeit toner cartridges

● Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit

toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any
malfunction, accident or damage caused by the use of counterfeit toner cartridge.
For more information, see canon.com/counterfeit .

Availability period of repairing parts and toner cartridges

● The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after

production of this machine model has been discontinued.

Toner cartridge packing materials

● Save the protective bag for the toner cartridge. They are required when transporting this machine.

11

Important Safety Instructions

● The packing materials may be changed in form or placement, or may be added or removed without notice.

● Dispose of the removed sealing tape according to local regulations.

When disposing of a used toner cartridge

● Place the toner cartridge into its protective bag to prevent the toner from scattering, and then dispose of the

toner cartridge according to local regulations.

12

Basic Operations

Basic Operations

Basic Operations ............................................................................................................................................... 14

Parts and Their Functions ................................................................................................................................... 17

Front Side ....................................................................................................................................................... 18

Back Side ........................................................................................................................................................ 20

Interior ........................................................................................................................................................... 22

Multi-Purpose Tray ......................................................................................................................................... 24

Paper Drawer ................................................................................................................................................. 25

Operation Panel .............................................................................................................................................. 26

Display ..................................................................................................................................................... 29

Customizing the Home Screen ................................................................................................................. 34

Using the Display ................................................................................................................................................. 38

Entering Text ....................................................................................................................................................... 41

Logging on to the Machine ................................................................................................................................. 44

Placing Documents .............................................................................................................................................. 47

Loading Paper ...................................................................................................................................................... 51

Loading Paper in the Paper Drawer ................................................................................................................ 53

Loading Paper in the Multi-Purpose Tray ........................................................................................................ 58

Loading Envelopes .......................................................................................................................................... 61

Loading Preprinted Paper ............................................................................................................................... 63

Specifying Paper Size and Type ....................................................................................................................... 67

Specifying Paper Size and Type in the Paper Drawer ............................................................................... 68

Specifying Paper Size and Type in the Multi-Purpose Tray ....................................................................... 70

Registering Default Paper Settings for the Multi-Purpose Tray ................................................................ 72

Registering a Custom Paper Size ............................................................................................................. 74

Limiting the Paper Sizes Displayed .......................................................................................................... 77

Registering in the Address Book ........................................................................................................................ 78

Registering Destinations in the Address Book ................................................................................................ 80

Registering Destinations for Favorites ............................................................................................................ 87

Registering Multiple Destinations for Group Dial ........................................................................................... 94

Adjusting the Volume .......................................................................................................................................... 99

Entering Sleep Mode ......................................................................................................................................... 101

Setting Auto Shutdown Time ............................................................................................................................ 103

13

Basic Operations

Basic Operations

0UWX-006

This chapter describes basic operations, such as how to use the operation panel or how to load the paper and
documents, that are frequently performed to use the functions of the machine.

◼ Parts and Their Functions

This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys
on the operation panel and how to view the display.

Parts and Their Functions(P. 17)

Using the Display

◼

The display used on this machine is a touch panel display. This section describes how to use the display for tasks such
as selecting items and adjusting settings. Using the Display(P. 38)

Entering Text

◼

This section describes how to enter the characters and numbers for registering destinations in the Address Book or
sending faxes. Entering Text(P. 41)

◼ Logging on to the Machine

This section describes how to log on when a logon screen is displayed.

14

Logging on to the Machine(P. 44)

Basic Operations

◼ Placing Documents

This section describes how to place documents on the platen glass and in the feeder. Placing Documents(P. 47)

Loading Paper

◼

This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P. 51)

Registering in the Address Book

◼

This section describes how to register destinations for sending faxes or scanned documents.

Address Book(P. 78)

Registering in the

◼ Adjusting the Volume

This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending
is complete or when an error occurs. Adjusting the Volume(P. 99)

15

◼ Entering Sleep Mode

Basic Operations

This section describes how to set the sleep mode.

◼

Setting Auto Shutdown Time

This section describes how to enable the <Auto Shutdown Time> setting.

Entering Sleep Mode(P. 101)

Setting Auto Shutdown Time(P. 103)

16

Basic Operations

Parts and Their Functions

0UWX-007

This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In
addition to describing the parts of the machine used for such basic operations as placing documents, loading paper,
and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this
section for tips on how to use the machine properly.

Front Side(P. 18)
Back Side(P. 20)
Interior(P. 22)
Multi-Purpose Tray(P. 24)
Paper Drawer(P. 25)
Operation Panel(P. 26)

17

Front Side

Basic Operations

0UWX-008

Feeder

Automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the
feeder, documents can be scanned continuously. Placing Documents(P. 47)

Ventilation slots

Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in
front of the ventilation slots prevents ventilation. Installation(P. 3)

Lift handles

Hold the lift handles when carrying the machine. Relocating the Machine(P. 801)

Speaker

Emits sounds produced by the machine, such as fax tones and warning tones.

Operation panel

The operation panel consists of keys such as the numeric keys and Start key, a display, and status indicators.
You can perform all the operations and specify settings from the operation panel. Operation Panel(P. 26)
Display(P. 29)

18

Basic Operations

Front cover

Open the front cover when replacing the toner cartridge or clearing paper jams. How to Replace Toner
Cartridges(P. 798) Clearing Jams(P. 723)

Output tray

Printed paper is output to the output tray.

Paper drawer

Load the type of paper you frequently use into the paper drawer.

Drawer(P. 53)

Loading Paper in the Paper

Scanning area

Documents loaded in the feeder are automatically fed to the scanning area for scanning.

Platen glass

Place documents to scan on the platen glass. Also, use the platen glass to place thick or bound documents
such as books when they cannot be loaded in the feeder. Placing Documents(P. 47)

USB port (for USB device connection)

Use this port to connect a USB memory device or USB keyboard. Connecting a USB memory device allows
you to print data from the memory device or save scanned documents to the memory device. Printing

from USB Memory (Memory Media Print)(P. 289) Scanning Documents Directly to USB
Memory(P. 332)

Paper stopper

Open the paper stopper to prevent paper in the output tray from falling.

Multi-purpose tray

Load the paper into the multi-purpose tray when you want to temporarily use a type of paper different from
that which is loaded in the paper drawer.

Loading Paper in the Multi-Purpose Tray(P. 58)

Power switch

Turns the power ON or OFF. To restart the machine, turn OFF the machine, wait for at least 10 seconds, and
turn it back ON.

19

Back Side

Basic Operations

0UWX-009

Upper rear cover

Open the upper rear cover when clearing paper jams. Clearing Jams(P. 723)

Ventilation slots

Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in
front of the ventilation slots prevents ventilation. Installation(P. 3)

Rating label

The label shows the serial number, which is needed when making inquiries about the machine.

Problem Cannot Be Solved(P. 780)

When a

Power socket

Connect the power cord.

USB port (for computer connection)

Connect a USB cable when connecting the machine and a computer.

LAN port

Connect a LAN cable when connecting the machine to a wired LAN router, etc.

LAN(P. 418)

20

Connecting to a Wired

Basic Operations

Sub-output tray

When using a paper type that easily curls such as labels or envelopes, you can reduce curl by opening this
tray. Paper Curls(P. 777)

Lower rear cover

Open the lower rear cover to set the paper size switch lever or remove jammed paper. Interior(P. 22)
Clearing Jams(P. 723)

Handset jack (MF419x / MF416dw)

Connect the optional handset. Connecting the Telephone Line(P. 146)

External telephone jack (MF419x / MF416dw)

Connect your telephone or answering machine.

Connecting the Telephone Line(P. 146)

Telephone line jack (MF419x / MF416dw)

Connect a telephone cable when connecting the machine to a telephone line. Connecting the Telephone
Line(P. 146)

21

Interior

Basic Operations

0UWX-00A

Duplex transport guide

If paper has jammed during 2-sided printing, lower the duplex transport guide to remove the jammed paper.

Clearing Jams(P. 723)

Transport guide

If there is a paper jam inside the machine, raise the transport guide to remove the jammed paper.

Clearing Jams(P. 723)

Paper size switch lever

Before starting 2-sided printing, change the position of this lever properly to match the size of the paper to
print on.

A4 size

Pull the lever towards you.

Letter/Legal size

Push the lever away from you.

22

Basic Operations

● In addition to A4, Letter, and Legal sizes, some other paper sizes can be used for 2-sided printing (

Paper(P. 858) ). When using those paper sizes, set the paper size switch lever in the same position as
that for Letter/Legal size.

23

Multi-Purpose Tray

Paper guides

Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the
machine.

Basic Operations

0UWX-00C

Paper tray

Pull out the paper tray when loading paper.

Tray extension

Open the tray extension when loading large paper.

LINKS

Loading Paper in the Multi-Purpose Tray(P. 58)

24

Paper Drawer

Basic Operations

0UWX-00E

Paper level indicator

Indicates the remaining amount of paper. The mark moves downward as the remaining amount of paper
decreases.

Paper guides

Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the
machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks
and slide the paper guides.

LINKS

Loading Paper in the Paper Drawer(P. 53)

25

Operation Panel

MF419x / MF418x

Basic Operations

0UWX-00F

MF416dw / MF411dw

● The operation panel shown above is for the MF416dw. The available functions vary depending on the

model

26

Basic Operations

Home key

Press to display the Home screen, which provides access to the setting menu and functions such as copy and
scan. Customizing the Home Screen(P. 34)

Back key

Press to return to the previous screen. If you press this key when specifying settings, for example, the
settings are not applied and the display returns to the previous screen.

Display

You can view the progress of copy, fax, and other jobs and error statuses. The display is also a touch panel,
so you can specify settings by touching the screen directly. Display(P. 29) Using the Display(P. 38)

Quick Guide key

Press to view operation guidance and error causes/solutions.

Status Monitor key

Press to check the status of printing or faxing, to view the usage history, or to view the network settings such
as the IP address of the machine. You can also check the status of the machine, such as the remaining
amounts of paper and the amount remaining in the toner cartridges, or whether any errors occurred.

Display(P. 29)

Numeric keys ([0]-[9] keys)

Press to enter numbers and text. Entering Text(P. 41)

[ID] key

Press after entering the ID and PIN to log on when Department ID Management is enabled. After you nish
using the machine, press this key again to log off. Logging on to the Machine(P. 44)

Clear key

Press to delete the entered numbers and text.

Energy Saver key

Press to put the machine into sleep mode. The key lights up green when the machine is in sleep mode. Press
the key again to exit sleep mode. Entering Sleep Mode(P. 101)

Stop key

Press to cancel copying, faxing, and other operations.

27

Basic Operations

Start key

Press to scan or copy documents. Also press this key when you start printing images from a USB memory
device.

Sound Volume key

Press to adjust volume. Adjusting the Volume(P. 99)

Counter Check key (MF419x / MF418x)

Press to view the counter values of printouts as well as the list of the available optional equipment.

Viewing the Counter Value(P. 823) Display(P. 29)

[#] key

Press to enter symbols such as "@" or "/".

Error indicator

Blinks or lights up when an error such as a paper jam occurs

Wi-Fi indicator

Lights up when the machine is connected to wireless LAN.

Processing/Data indicator

Blinks while operations such as sending or printing are being performed. Lights up when there are
documents waiting to be processed.

[*] key

● Press to switch the type of text that is entered.

● Press to use tone dialing such as when receiving fax information services.

Services(P. 199)

Receiving Fax Information

Reset key

Press to cancel the settings and restore the previously specied settings.

NFC (Near Field Communication) mark (MF416dw)

You can also use functions such as printing by waving a smartphone or similar device with Canon Mobile
Application installed over this mark. Connecting by a Touch on the Machine (NFC) (MF416dw)(P. 390)

LINKS

Using the Display(P. 38)

28

Basic Operations

Display

0UWX-00H

The Home screen or settings screen appears on the display, allowing you to initiate functions such as copying or
scanning. You can also use the display to check information such as error messages and the machine's operation
status. The screen is also a touch panel, so you can perform operations by touching the screen directly.

Home Screen

The Home screen is displayed when the power is turned ON or by pressing on the operation panel. Use this
screen to specify settings for and register functions.

<Copy>

Use this button to start copying. Copying(P. 105)

<Fax> (MF419x / MF416dw)

Use this button to send a fax from the machine. Faxing(P. 137)

<Scan>

Scans a document and converts it into an electronic le. You can save
scanned les on your computer or send them via e-mail.

Machine as a Scanner(P. 304)

<Memory Media Print>

Prints les stored in a USB memory media.

(Memory Media Print)(P. 289)

Change page button

Use this to view another page in the Home screen. This works in the same
way as icking left/right.

<Address Book>

Use this to register or edit the destinations for e-mails and faxes. You can
also display a registered destination when sending an e-mail or fax.

Registering in the Address Book(P. 78)

<Menu>

<Timer Settings>, <Preferences>, and many other machine settings start
from this button. Setting Menu List(P. 629)

Printing from USB Memory

Using the

29

Basic Operations

<Secure Print>

Use this function to print a secure document. Printing a Document
Secured by a PIN (Secure Print)(P. 276)

<Paper Settings>

This button is also used for specifying the size and type of paper loaded in
the paper drawer and multi-purpose tray.

Type(P. 67)

<Home Screen Settings>

Allows you to change the order that Home screen buttons are displayed in.

Customizing the Home Screen(P. 34)

<ID Card Copy>

Settings are preregistered for copying the front and back sides of a driver's
license or other card onto the same side of a page at actual size. Copying

Both Sides of an ID Card onto One Page(P. 127)

Specifying Paper Size and

<Direct Connection>

Use this to establish a direct wireless connection to a mobile device. Make
Direct Connection (Access Point Mode)(P. 388)

Shortcut buttons

Display "Favorite Settings" that are registered to Copy, Fax, and Scan.

Adding Buttons to the Home Screen(P. 34)

<Status Monitor> Screen

When you press , a screen appears in which you can check the progress of documents that are being
printed, sent or received, as well as the status of the machine (amount remaining in the toner cartridge, etc.)

and network settings such as the machine's IP address.

<Error Information/Notication>

Displays the details of any errors that occurred. When an Error Message Appears(P. 734)

30

Basic Operations

<Device Status>

Displays the status of the machine, such as the amount of paper or the amount remaining in the toner
cartridges.

<Paper Information>

Displays whether paper is loaded in each paper source.

<Amount Remaining in Cartridge>

Displays the amount remaining in the toner cartridges. Other internal parts may reach the end of their
lifetime before the toner runs out.

<Remove Memory Media>

Use to safely remove a USB memory device.
Scanning Documents Directly to USB Memory(P. 332)

Printing from USB Memory (Memory Media Print)(P. 289)

<Check Counter> (MF416dw / MF411dw)
Displays the total number of sheets that have been printed so far. Viewing the Counter Value(P. 823)

<Secure Print Memory Usage>

Displays the amount of memory currently used for storing secured document data.

Document Secured by a PIN (Secure Print)(P. 276)

<Version Information>

Displays rmware version information.

<Serial Number>

Displays the serial number.

Printing a

Status of copy/print/send/receive jobs

Displays the current status of the selected item. The <Copy/Print Job Status> screen is shown below as an
example.

<Network Information>

Displays the network settings such as the IP address of the machine and status such as the condition of
wireless LAN communications. Viewing Network Settings(P. 445)

31

Basic Operations

<Check Counter> Screen (MF419x / MF418x)

When you press ( ), the <Check Counter> screen is displayed. From this screen, you can view the
counter values of printouts, as well as the serial number of the machine and the machine conguration.

<Check Device

Displays the serial number of the machine and the list of the equipment that is attached or enabled.

Conguration>

Counters

Select the counter to check the counter value. Viewing the Counter Value(P. 823)

When a Message Is Displayed

Messages are displayed at the top of the screen in situations such as when paper runs out or end of toner
cartridge lifetime. The display alternates between showing the normal screen and the message.

When an Error Message Appears(P. 734)

When

● Tap

is displayed

to view the notication.

When an Error Occurs

In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on­screen instructions to solve the problem. The screen displayed when a paper jam occurs is shown below as an
example.

32

LINKS

Customizing the Home Screen(P. 34)
Using the Display(P. 38)

Basic Operations

33

Basic Operations

Customizing the Home Screen

0UWX-00J

You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred
arrangement. You can also change the order that they are displayed in.

Adding Buttons to the Home Screen(P. 34)
Changing the Arrangement of Buttons(P. 35)
Inserting a Blank(P. 36)

Adding Buttons to the Home Screen

You can add shortcut buttons to the Home screen for frequently used functions such as <Copy>, <Fax>, and <Scan>.
For example, you can carry out tasks more quickly and eciently by assigning a sequence of settings (e.g. "Scan both
sides of a document, save it as a highly compressed PDF le and send it via e-mail") to a single button.

● The settings to be added as a shortcut button must be registered beforehand as Favorite Settings.

Registering Frequently Used Copy Settings(P. 132)
Registering Frequently Used Fax Settings(P. 174)
Registering Frequently Used Scan Settings (E-Mail/I-Fax/Shared Folder/FTP Server)(P. 379)

● You can register up to 11 shortcut buttons.

Press and tap <Home Screen Settings>.

1

● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .

Logging on to the Machine(P. 44)

Tap <Select Button to Display>.

2

Select the function with the Favorite Settings you want to add as a button.

3

34

Basic Operations

Select the check box for all settings to be displayed in the Home screen and tap

4

<Apply>.

● Clear the check box for the name of the button you want to remove and then tap <Apply>. Once you

remove a registered button, a space appears where the button was displayed in the Home screen. If
necessary, delete the space. Inserting a Blank(P. 36)

Read the message that is displayed, and tap <OK>.

5

A button for the newly selected settings is added to the Home screen.

➠

● If the Home screen is full and no more settings can be registered, Delete registered buttons and spaces in

<Home Screen Settings>.

Changing the Arrangement of Buttons

To make the buttons easier to use, you can rearrange the buttons however you like. For instance, you can put the most
frequently used functions rst, or arrange the function buttons together with shortcut buttons for Favorite Settings.

Press and tap <Home Screen Settings>.

1

35

Basic Operations

● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .

Logging on to the Machine(P. 44)

Tap <Set Display Order>.

2

Select the button to move.

3

● The selected button is highlighted. Tap the selected button again to deselect it.

Tap <Previous> or <Next>.

4

● The button moves as many times as you tapped.

● Long touching <Previous>/<Next> to move the button continuously.

Tap <Apply>.

5

Inserting a Blank

To make the Home screen easier to view, you can insert spaces instead of buttons.

Press and tap <Home Screen Settings>.

1

36

Basic Operations

● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .

Logging on to the Machine(P. 44)

Tap <Insert and Delete Blank>.

2

Select the button where you want to insert a blank, and tap <Insert>.

3

A space is inserted before the selected button.

➠

Deleting Spaces

● To delete a space, select the space to be deleted and tap <Delete>.

Tap <Apply>.

4

LINKS

Display(P. 29)

37

Basic Operations

Using the Display

The display is a touch panel, allowing you to operate directly on the screen.

Avoid the following actions.

The display may misfunction or be damaged.

● Pressing forcefully

● Pressing with pointed objects (ngernails, ballpoint pen, pencil, etc.)

● Operating with wet/soiled hands

● Operating the display while an object is placed on it

Tap

Touch the screen lightly and quickly. Use for selecting or nalizing items.

0UWX-00K

Long Touch

Keep nger held on the screen. When text cannot be completely displayed on one line ("..." appears), touch and
hold the line to scroll all of the text. You can also use a long touch to continuously increase or decrease
numbers, such as the copy magnication.

Flick

Flick with the nger on the display. The effect of icking varies depending on the screen. For instance, icking in
the Home screen moves you one page in the direction of the ick, while icking in the Copy screen scrolls the
screen in accordance with the icking motion.

38

◼ Selecting Items

Tap an item name or button to make a selection.

Basic Operations

If an item is mistakenly touched

● Slide your nger away then release it from the screen to cancel the selection.

To return to the previous screen

● Press to return to the previous screen.

◼ Scrolling the Screen

The scroll bar appears on the screen when there is still information that is undisplayed. If the scroll bar is displayed,
ick the screen to scroll in the direction of the ick. Note that the scroll bar only appears while the screen is being
touched.

39

Basic Operations

◼ Changing Values and Settings

Changing Values

Tap / to enter values. If an icon such as below is displayed at the upper left of the screen, you can enter
values directly using the numeric keys.

To move the cursor

● When / is displayed, tap to move the cursor.

Value range

● Values in ( ) displayed below the entry box are the enterable value range.

Changing Setting Values

Tap / to adjust the setting on the scale. You can also adjust a setting by icking the slider left or right.

● You can change a variety of display-related settings, such as the scrolling speed or display language:

Display Settings(P. 641)

● To change the screen that is automatically displayed when the machine remains idle for a specied length of

time:

Function After Auto Reset(P. 647)

40

Basic Operations

Entering Text

Use the display and numeric keys to enter text and values.

Switching the Type of Text

Tap <A/a/12> to switch the type of text that is entered. The currently selected type of text is indicated by the "A",
"a", or "12" displayed above and to the right of the text input eld.

0UWX-00L

● You can also press to switch the type of text.

Types of Text That Can Be Entered

Text that can be entered is listed below.

Key

A a 12

@ . - _ / 1

ABC abc 2

DEF def 3

GHI ghi 4

JKL jkl 5

MNO mno 6

PQRS pqrs 7

TUV tuv 8

WXYZ wxyz 9

41

Basic Operations

(Not available) 0

(space) -.*#!",;:^`_=/|'?$@%&+\~()[]{}<> (Not available)

● Press or tap <#> when the type of text that is entered is <A> or <a> to display enterable symbols

in the screen. Tap symbols to enter.

Deleting Text

One character is deleted each time is pressed. Press and hold to delete all of the entered text.

Moving the Cursor (Entering a Space)

Tap or to move the cursor. To enter a space, move the cursor to the end of the text, and tap .

Example of Entering Text and Numbers

Example: "Canon-1"

Tap <A/a/12> repeatedly until <A> is selected.

1

Press repeatedly until the letter "C" is selected.

2

Tap <A/a/12> repeatedly until <a> is selected.

3

Press repeatedly until the letter "a" is selected.

4

Press repeatedly until the letter "n" is selected.

5

Press repeatedly until the letter "o" is selected.

6

Press repeatedly until the letter "n" is selected.

7

Press repeatedly until the symbol "-" is selected.

8

Tap <A/a/12> repeatedly until <12> is selected.

9

Press .

10

Tap <Apply>.

11

◼ Entering Characters Using a USB Keyboard

When is displayed on the screen, you can connect a keyboard to the USB port for USB devices on the Front
Side(P. 18) and enter text from the keyboard. When using a keyboard, you can still use the number keypad.

● Some keys on the USB keyboard, such as the [Backspace], [Home] and [End] keys, cannot be used. When

keys that cannot be used are pressed, nothing is entered or changed.

● To delete text, press the [Delete] key.

● Pressing the [RETURN/ENTER] key completes text entry in the same way as tapping <Apply>.

● You can specify the type of keyboard layout (US layout or UK layout).

● You can disconnect the USB keyboard from the machine at any time. No special operation is required to

disconnect it.

42

English Keyboard Layout(P. 644)

Basic Operations

● Depending on the display language, you may not be able to enter some characters correctly.

43

Basic Operations

Logging on to the Machine

0UWX-00R

If Department ID Management is enabled or System Manager IDs are enabled, you must log on before using the
machine. You also need to log on if use of the fax and scan functions is restricted.

Department ID Management logon(P. 44)
Logging on to Authorized Send(P. 45)

Department ID Management logon

When the logon screen appears, use the procedure below to enter the Department ID and PIN.

● If the screen is displayed prompting you to insert a control card, see

Optional Items(P. 869) .

Enter an ID.

1

Tap <Department ID> or <System Manager ID>.

1

Enter a ID using the numeric keys, and tap <Apply>.

2

● If no PIN is registered, proceed to step 3.

Enter the PIN.

2

Tap <PIN>.

1

Enter a ID using the numeric keys, and tap <Apply>.

2

44

Press .

3

➠ The logon screen will be changed to the Home screen.

● After you nish using the machine, press again to display the logon screen.

Logging on to Authorized Send

Basic Operations

If the Send function authorization setting (
logon screen appears when the fax or scan function is used.

Enter your user name.

1

Tap <User Name>.

1

Enter your user name using the numeric keys, tap <Apply>.

2

● On how to enter text, see Entering Text(P. 41) .

LDAP Server Authentication(P. 536) ) is enabled, the Authorized Send

Enter the password.

2

Tap <Password>.

1

Enter the password using the numeric keys, tap <Apply>.

2

Tap <Server Name>, and Select the server for your authentication.

3

● Select the LDAP server where your user name and password are registered.

45

Basic Operations

Press .

4

➠ The logon screen switches to the fax or scan function Home screen.

● After you nish using the machine, press again to display the logon screen.

If the logout selection screen appears

● If you are logged in to both Authorized Send and Department ID Management, a dialog box appears in

which you can select the items you want to log out of.

<Log Out from All Authenticated Functions>

Select to log out of Authorized Send (fax or scan function) and Department ID Management simultaneously.

<Log Out from Authenticated Sending>

Select to log out of Authorized Send (fax or scan function) only. You are still logging on to Department ID
Management. After you nish using the machine, press

Management.

LINKS

Setting the Department ID Management(P. 526)
Setting the System Manager ID(P. 524)

again to log out of Department ID

46

Basic Operations

Placing Documents

0UWX-00S

Place documents on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents
such as books. You can load two or more sheets of documents in the feeder so that they can be scanned continuously.
For information about the types of documents that can be placed on the platen glass or in the feeder, and information
about the scannable area of a document, see

Placing Documents on the Platen Glass(P. 48)
Placing Documents in the Feeder(P. 48)

Document Type(P. 856) or Scan Area(P. 857) .

Use documents that are completely dry

● When placing documents, make sure that any glue, ink, or correction uid on the documents has

completely dried.

To avoid paper jams

Do not place the following types of documents in the feeder as this may cause paper jams:

● Wrinkled or creased paper

● Carbon paper

● Curled or rolled paper

● Coated paper

● Torn paper

● Onion skin or thin paper

● Stapled or clipped documents

● Paper printed by a thermal transfer printer

● Transparencies

To scan documents more accurately

● Documents placed in the feeder are scanned while being fed into the machine. On the other hand,

documents placed on the platen glass remain in a xed position while they are scanned. To ensure more
accurate scanning results, placing documents on the platen glass is recommended.

To scan tracing paper or transparencies

● To scan transparent documents (for example, tracing paper or transparencies), place them on the platen

glass.

47

Basic Operations

Placing Documents on the Platen Glass

Open the feeder.

1

Place the document face down on the platen glass.

2

● Align the corner of the document with the top-left corner of the platen glass.

● To scan transparent documents (for example, tracing paper or transparencies), cover them with plain

white paper.

Gently close the feeder.

3

➠ The machine is ready to scan the document.

When scanning is complete

● Remove the document from the platen glass.

Placing Documents in the Feeder

Spread the document guides apart.

1

● Slide the document guides outward until they are slightly farther apart than the actual document width.

48

Basic Operations

Fan the document stack and align the edges.

2

● Fan the document stack in small batches, and align the edges by lightly tapping the stack on a at surface a

few times.

Place the document(s) face up in the feeder.

3

● Make sure that the document stack does not exceed the load limit lines ( ).

● Do not load documents of various sizes at the same time.

● Up to 50 sheets can be loaded at a time. If 51 or more sheets are loaded, scanning may stop or a paper

jam may occur.

Align the document guides against the edges of the document.

4

● Slide the document guides inward until they are aligned securely against the edges of the document.

49

Basic Operations

➠ The machine is ready to scan the document.

Align the document guides securely against the edges of the document

● Document guides that are too loose or too tight can cause misfeeds or paper jam.

While documents are being scanned

● Do not add or remove documents.

When scanning is complete

● Remove the scanned documents from beneath the feeder to prevent paper jams.

50

Basic Operations

Loading Paper

0UWX-00U

You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper
drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you
temporarily use size or type of paper that is not loaded in the paper drawer. See Paper(P. 858) for available paper
sizes.

Paper Type and Setting for the Machine

See the table below to specify the paper settings according to the type and weight of the paper to load into the
paper source. For more information about how to specify the paper settings on the machine, see Specifying

Paper Size and Type(P. 67) . For the amount of paper that can be loaded in each paper source, see
Paper(P. 858) .

Paper Type Paper Weight

60 to 89 g/m² <Plain>

Plain paper

60 to 69 g/m²

Recycled paper 60 to 89 g/m² <Recycled>

Color paper 60 to 89 g/m² <Color>

90 to 128 g/m² <Heavy 1>

Heavy paper

129 to 163 g/m² <Heavy 2>

Envelope <Envelope>

Label <Labels>

*1

Specify <Plain L> as the paper type if printouts come out curled with <Plain> specied.

Paper Setting

on the Machine

<Plain L>

*1

Do not use the following types of paper:

● Wrinkled or creased paper

● Curled or rolled paper

● Torn paper

● Damp paper

● Very thin paper

● Paper printed by a thermal transfer printer

● Highly textured paper

● Glossy paper

51

Basic Operations

Paper handling and storage

● Store the paper on a at surface.

● Keep the paper wrapped in its original package to protect the paper from moisture or dryness.

● Do not store the paper in such a way that may cause it to curl or fold.

● Do not store the paper vertically or stack too much paper.

● Do not store the paper in direct sunlight, or in a place subject to high humidity, dryness, or drastic

changes in temperature or humidity.

When printing on paper that has absorbed moisture

● Steam may emit from the paper output area, or water droplets may form on the back side of the

operation panel or around the paper output area. There is nothing unusual about any of these
occurrences, which occur when the heat generated from xing toner on the paper causes moisture in
the paper to evaporate (most likely to occur at low room temperatures).

LINKS

Registering a Custom Paper Size(P. 74)

52

Basic Operations

Loading Paper in the Paper Drawer

0UWX-00W

Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the
paper drawer, load the paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P. 58)

Loading Regular Size Paper(P. 53)
Loading Custom Size Paper(P. 55)

Make sure to load paper in portrait orientation

● Paper cannot be loaded in landscape orientation. Make sure to load the paper in portrait orientation, as

shown in the illustrations below.

*

Custom size paper can only be loaded in landscape orientation. For custom size paper that can be loaded in the paper
drawer, see Paper(P. 858) .

● Follow the procedure below when loading paper into the optional paper feeder.

*

Loading Regular Size Paper

To load paper whose size is found in the paper size markings on the paper drawer, use the following procedure. For
paper whose size is not found in the paper size markings, see Loading Custom Size Paper(P. 55) .

Pull out the paper drawer.

1

● Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage

the paper drawer by dropping it, if it slides out too easily.

53

Basic Operations

Adjust the positions of the paper guides to the paper size you want to use.

2

● Press the lock release lever ( ) to align the projection ( ) to the appropriate paper size markings.

Load the paper so that the edge of the paper stack is aligned against the paper guide

3

on the rear side of the paper drawer.

● Load the paper in portrait orientation (with the short edge toward the machine), with the print side face

down. Paper cannot be loaded in landscape orientation.

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit line when loading paper

● Make sure that the paper stack does not exceed the load limit line ( ). Loading too much paper can

cause paper jams.

● When loading paper with a logo, see Loading Preprinted Paper(P. 63) .

54

Basic Operations

Insert the paper drawer into the machine.

4

● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a conrmation screen

is displayed. Notify to Check Paper Settings(P. 715)

Continue to Specifying Paper Size and Type in the Paper Drawer(P. 68)

»

When changing the paper size or type

● The factory default settings for paper size and type are <A4> and <Plain>, respectively. If you load a

different size or type of paper into the machine, make sure to change the settings. If you do not change
the settings, the machine cannot print properly.

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tray ( Loading Paper in the Multi-Purpose Tray(P. 58) ), with the side to print face up
(previously printed side face down).

● Load one sheet of paper each time you print.

● You can use only the paper printed with this machine.

● You cannot print on the side that has previously been printed on.

Loading Custom Size Paper

To load custom size paper or other paper whose size is not found in the paper size markings on the paper drawer, use
the following procedure.

Pull out the paper drawer.

1

● Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage

the paper drawer by dropping it, if it slides out too easily.

Slide the paper guides apart.

2

● Press the lock release lever to slide the paper guides outward.

55

Basic Operations

Load the paper so that the edge of the paper stack is aligned against the front side of

3

the paper drawer.

● Load the paper with the print side face down.

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit line when loading paper

● Make sure that the paper stack does not exceed the load limit line (

cause paper jams.

● When loading paper with a logo, see Loading Preprinted Paper(P. 63) .

Align the paper guides against the edges of the paper.

4

). Loading too much paper can

● Press the lock release lever and slide the paper guides inward until they are aligned securely against the

edges of the paper.

56

Basic Operations

Align the paper guides securely against the edges of the paper

● Paper guides that are too loose or too tight can cause misfeeds or paper jams.

Insert the paper drawer into the machine.

5

● When you insert the paper drawer with <Notify to Check Paper Settings> set to <On>, a conrmation screen

is displayed. Notify to Check Paper Settings(P. 715)

Continue to Specifying Paper Size and Type in the Paper Drawer(P. 68)

»

When changing the paper size or type

● The factory default settings for paper size and type are <A4> and <Plain>, respectively. If you load a

different size or type of paper into the machine, make sure to change the settings. If you do not change
the settings, the machine cannot print properly.

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tray ( Loading Paper in the Multi-Purpose Tray(P. 58) ), with the side to print face up
(previously printed side face down).

● Load one sheet of paper each time you print.

● You can use only the paper printed with this machine.

● You cannot print on the side that has previously been printed on.

LINKS

Paper(P. 858)

57

Basic Operations

Loading Paper in the Multi-Purpose Tray

0UWX-00X

When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray.
Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer(P. 53)

Make sure to load paper in portrait orientation

● Paper cannot be loaded in landscape orientation. Make sure to load the paper in portrait orientation, as

shown in the illustrations below.

*

Custom size paper can only be loaded in landscape orientation. For custom size paper that can be loaded in the multi­purpose tray, see Paper(P. 858) .

Open the cover.

1

● Hold the top center of the cover to open it.

*

Pull out the paper tray and the tray extension.

2

● Pull out the tray extension when loading large paper.

Spread the paper guides apart.

3

● Slide the paper guides outward.

58

Basic Operations

Insert the paper into the multi-purpose tray until the paper stops.

4

● Load the paper with the print side face up.

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit guide when loading paper

● Make sure that the paper stack does not exceed the load limit guide ( ). Loading too much paper can

cause paper jams.

● When loading envelopes or paper with a logo, see Loading Envelopes(P. 61) or Loading Preprinted

Paper(P. 63) .

Align the paper guides against the edges of the paper.

5

● Slide the paper guides inward until they are aligned securely against the edges of the paper.

59

Basic Operations

Align the paper guides securely against the edges of the paper

● Paper guides that are too loose or too tight can cause misfeeds or paper jams.

Continue to Specifying Paper Size and Type in the Multi-Purpose Tray(P. 70)

»

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tray, with the side to print face up (previously printed side face down).

● Load one sheet of paper each time you print.

● You can use only the paper printed with this machine.

● You cannot print on the side that has previously been printed on.

LINKS

Paper(P. 858)

60

Basic Operations

Loading Envelopes

0UWX-00Y

Make sure to atten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes
and which side is face up. Note that envelopes cannot be loaded in the paper drawer.

Before Loading Envelopes(P. 61)
Loading Envelopes in the Multi-Purpose Tray(P. 62)

● This section describes how to load envelopes in the orientation you want, as well as procedures that you

need to complete before loading envelopes. For a description of the general procedure for loading
envelopes in the multi-purpose tray, see Loading Paper in the Multi-Purpose Tray(P. 58) .

Before Loading Envelopes

Follow the procedure below to prepare the envelopes before loading.

Close the ap of each envelope.

1

Flatten them to release any remaining air, and make sure that the edges are pressed

2

tightly.

Loosen any stiff corners of the envelopes and atten any curls.

3

61

Basic Operations

Align the edges of the envelope on a at surface.

4

Loading Envelopes in the Multi-Purpose Tray

Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the short edge toward the machine),
with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes.

● Load the envelopes so that the edge with the ap is toward the left side as shown in the illustration.

62

Basic Operations

Loading Preprinted Paper

0UWX-010

When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading.
Load the paper properly so that printing is performed on the correct side of the paper with a logo.

Making 1-Sided Printouts on Paper with Logos(P. 63)
Making 2-Sided Printouts on Paper with Logos(P. 64)

● This section mainly describes how to load preprinted paper with the proper facing and orientation. For a

description of the general procedure for loading paper in the paper drawer or multi-purpose tray, see
Loading Paper in the Paper Drawer(P. 53) or Loading Paper in the Multi-Purpose Tray(P. 58) .

Making 1-Sided Printouts on Paper with Logos

Printing on Paper with Logos in Portrait Orientation

When loading the paper in the paper drawer

Load the paper with the logo side (the side to print the document) face down.

When loading the paper in the multi-purpose tray

Load the paper with the logo side (the side to print the document) face up.

63

Basic Operations

Printing on Paper with Logos in Landscape Orientation

When loading the paper in the paper drawer

Load the paper with the logo side (the side to print the document) face down.

When loading the paper in the multi-purpose tray

Load the paper with the logo side (the side to print the document) face up.

Making 2-Sided Printouts on Paper with Logos

Printing on Paper with Logos in Portrait Orientation

When loading the paper in the paper drawer

Load the paper with the front logo side (the side to print the rst page of the document) face up.

64

Basic Operations

When loading the paper in the multi-purpose tray

Load the paper with the front logo side (the side to print the rst page of the document) face down.

Printing on Paper with Logos in Landscape Orientation

When loading the paper in the paper drawer

Load the paper with the front logo side (the side to print the rst page of the document) face up.

When loading the paper in the multi-purpose tray

Load the paper with the front logo side (the side to print the rst page of the document) face down.

65

Basic Operations

The <Switch Paper Feed Method> setting

● When you print on preprinted paper, you need to change the facing of the paper to load each time you

switch between 1-sided and 2-sided printing. However, if <Switch Paper Feed Method> is set to <Print Side
Priority>, the facing that you use for loading preprinted paper for 2-sided printing (logo side face up for
paper drawer or down for multi-purpose tray) can also be used for 1-sided printing. This setting is especially
useful if you frequently perform both 1-sided and 2-sided printing. Switch Paper Feed Method(P. 651)

66

Basic Operations

Specifying Paper Size and Type

0UWX-011

You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper
settings when you load the paper that is different from the previously loaded paper.

● If the setting does not match the size and type of loaded paper, a paper jam or printing error may occur.

67

Basic Operations

Specifying Paper Size and Type in the Paper Drawer

● To specify a custom paper size, you need to register that size before hand. Registering a Custom Paper

Size(P. 74)

Press and tap <Paper Settings>.

1

0UWX-012

Tap <Drawer 1> or <Drawer 2>.

2

● <Drawer 2> is displayed only when the optional paper feeder (drawer 2) is installed.

Select the paper size.

3

● If the loaded paper size is not displayed, tap <Other Sizes>.

Select the paper type.

4

68

LINKS

Loading Paper in the Paper Drawer(P. 53)
Limiting the Paper Sizes Displayed(P. 77)
Paper(P. 858)
Notify to Check Paper Settings(P. 715)

Basic Operations

69

Basic Operations

Specifying Paper Size and Type in the Multi-Purpose Tray

0UWX-013

The screen shown here is displayed when paper is loaded in the multi-purpose tray. Follow the on-screen instructions
to specify settings that match the size and type of the loaded paper.

If the screen shown above is not displayed when paper is loaded

● If you always load the same paper in the multi-purpose tray, you can skip the paper setting operations by

registering the paper size and type as the default setting. When the default setting is registered, however,
the screen shown above is not displayed. To display the screen, select <Specify When Loading Paper> (

Registering Default Paper Settings for the Multi-Purpose Tray(P. 72) ).

Select the paper size.

1

● If the loaded paper size is not displayed, tap <Other Sizes>.

When loading custom size paper

Tap <Custom>.

1

Specify the length of the <X> (shorter) side.

2

● Tap <X>.

● Input the length of the <X> side using / or the numeric keys, and tap <Apply>.

70

Basic Operations

Specify the length of the <Y> (longer) side.

3

● Tap <Y>.

● Input the length of the <Y> side, and tap <Apply>.

Tap <Apply>.

4

Select the paper type.

2

LINKS

Loading Paper in the Multi-Purpose Tray(P. 58)
Limiting the Paper Sizes Displayed(P. 77)
Paper(P. 858)

71

Basic Operations

Registering Default Paper Settings for the Multi­Purpose Tray

0UWX-014

You can register default paper settings for the multi-purpose tray. Registering default settings can save yourself the
effort of having to specify the settings each time you load the same paper into the multi-purpose tray.

● After the default paper setting is registered, the paper setting screen is not displayed when paper is loaded,

and the same setting is always used. If you load a different paper size or type without changing the paper
settings, the machine may not print properly. To avoid this problem, select <Specify When Loading Paper> in
step 3, and then load the paper.

Press and tap <Paper Settings>.

1

Tap <Multi-Purpose Tray>.

2

Select the paper size.

3

● If the loaded paper size is not displayed, tap <Other Sizes>.

Registering a custom paper size

Tap <Custom>.

1

72

Basic Operations

Specify the length of the <X> (shorter) side.

2

● Tap <X>.

● Input the length of the <X> side using / or the numeric keys, and tap <Apply>.

Specify the length of the <Y> (longer) side.

3

● Tap <Y>.

● Input the length of the <Y> side, and tap <Apply>.

Tap <Apply>.

4

Select the paper type.

4

LINKS

Loading Paper in the Multi-Purpose Tray(P. 58)
Limiting the Paper Sizes Displayed(P. 77)
Paper(P. 858)

73

Basic Operations

Registering a Custom Paper Size

You can register up to three frequently used custom paper sizes.

Press and tap <Paper Settings>.

1

Tap <Register Custom Paper>.

2

0UWX-015

Tap <Not Registered>.

3

● If paper sizes <1> to <3> have already been registered, either change or delete the setting to continue. The

procedures for changing and deleting these settings are described below.

Changing a setting

Select the registered size you want to change.

1

Tap <Edit>, and proceed to step 4.

2

Deleting a setting

Select the registered size you want to delete.

1

74

Tap <Delete> <Yes>.

2

Specify the paper size.

4

Specify the length of the <X> (shorter) side.

1

● Tap <X>.

● Input the length of the <X> side using / or the numeric keys, and tap <Apply>.

Basic Operations

Specify the length of the <Y> (longer) side.

2

● Tap <Y>.

● Input the length of the <Y> side, and tap <Apply>.

Tap <Apply>.

3

Select the paper type.

5

75

Basic Operations

Selecting a Registered Custom Paper Setting

The paper sizes that are registered in the procedure above are displayed on the screen for selecting the paper
size.

When selecting the paper size for the paper drawer

On the screen to specify the size of the paper that is loaded in the paper drawers, the registered paper sizes
are displayed. Specifying Paper Size and Type in the Paper Drawer(P. 68)

●

Of the registered paper sizes, only those that can be loaded in a paper drawer are displayed.

Paper(P. 858)

When selecting the paper size for the multi-purpose tray

When paper is loaded in the multi-purpose tray, the screen for selecting the paper size for the multi-purpose
tray is displayed. The registered paper sizes are displayed on this screen. Specifying Paper Size and Type

in the Multi-Purpose Tray(P. 70)

● The registered paper sizes are displayed when you set the default paper settings for the multi-purpose

tray. From the screen, you can select one of the displayed sizes as the default paper size for the multi­purpose tray. Registering Default Paper Settings for the Multi-Purpose Tray(P. 72)

LINKS

Loading Paper in the Paper Drawer(P. 53)
Loading Paper in the Multi-Purpose Tray(P. 58)

76

Basic Operations

Limiting the Paper Sizes Displayed

0UWX-016

You can ensure that only frequently used paper sizes are shown in the screen for selecting the paper size setting.

Press and tap <Paper Settings>.

1

Tap <Select Frequently Used Paper Sizes>.

2

Tap <Multi-Purpose Tray>, <Drawer 1>, or <Drawer 2>.

3

● <Drawer 2> is displayed only when the optional paper feeder (drawer 2) is installed.

Clear the check boxes for paper sizes you do not want displayed.

4

● Ensure that only the check boxes for frequently used paper sizes are selected.

● Paper sizes that are not selected can be viewed by tapping <Other Sizes> in the paper size setting selection

screen.

Tap <Apply>.

5

LINKS

Specifying Paper Size and Type in the Paper Drawer(P. 68)
Specifying Paper Size and Type in the Multi-Purpose Tray(P. 70)
Registering Default Paper Settings for the Multi-Purpose Tray(P. 72)

77

Basic Operations

Registering in the Address Book

0UWX-017

You can register frequently used fax/scan destinations in the Address Book and

easily select them when needed. Destinations can be searched alphabetically, from
lists in the Address Book, or by entering three-digit numbers (coded dial numbers).
You can also specify destinations more quickly by using the following features.

◼ Favorites

Registering a lot of addresses in the Address Book makes it dicult to nd the destination you need. To avoid this
situation, register frequently used destinations as Favorites. Destinations registered in Favorites can be searched from
the < > in the Address Book. You can register up to 19 destinations as Favorites. Registering Destinations for

Favorites(P. 87)

◼ Group Dial

You can select multiple destinations that have already been registered and register them together as a group. You can
send faxes or e-mails to multiple destinations at the same time. You can register up to 299 destinations (100
destinations for e-mails) for a group. Groups can also be registered in Favorites.

for Group Dial(P. 94)

Index

◼

The registered destinations are classied into indexes depending on the initial character or the type of address.
Changing indexes allows you to perform a destination search quickly.

<All>

Displays all the destinations registered in the Address Book.

< >
Displays a list of destinations registered in Favorites.

Registering Multiple Destinations

<A-Z>/<0-9>/<ABC> to <YZ>

Displays destinations with recipient names whose rst characters correspond to the characters of the selected
index.

< > (MF419x / MF416dw)
Displays destinations for faxes.

>

<
Displays destinations for e-mails.

< >
Displays destinations for I-Faxes.

78

Basic Operations

< >
Displays destinations for shared folders and FTP servers. Registration of destinations is performed from the

computer.

Book from Remote UI(P. 624)

>

<

Displays a list of destinations registered in Group Dial.

● The Address Book allows for registration of up to 300 destinations including average and favorite ones.

● Use the computer to register a shared folder or FTP server as the destination for scans.

Setting a Shared Folder as a Save Location(P. 475)
Registering Destinations in the Address Book from Remote UI(P. 624)

● You can save the Address Book as a le on your computer (although you cannot use the computer to edit

the Address Book). You can also import a saved Address Book from the computer to the machine. Saving/
Loading Settings Data(P. 619)

Setting a Shared Folder as a Save Location(P. 475) Registering Destinations in the Address

● You can print a list of destinations registered in the Address Book. Address Book List(P. 816)

● If your oce has an LDAP server installed, you can make search to nd user information on the server and

register it in the Address Book. You need to specify the settings for connecting to an LDAP server
beforehand. Registering LDAP Servers(P. 499)

79

Basic Operations

Registering Destinations in the Address Book

0UWX-018

You can register up to 281 normal destinations in the Address Book. You can edit or delete destinations that you have
registered. Registering Destinations in the Address Book from Remote UI(P. 624)

Press and tap <Address Book>.

1

Tap <Register Dest.>.

2

● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap

<Apply>. Setting a PIN for Address Book(P. 556)

Tap <Coded Dial> Select type of address to register.

3

● According to the address being registered, tap <Fax>/<E-Mail>/<I-Fax>.

● The types of destinations that can be selected vary depending on the machine model.

● A three-digit number is automatically specied as coded dial number. You can later change this number to a

different one.

Registering destinations with the LDAP server

If your oce has an LDAP server installed, you can make search to nd user information on the server and
register it in the Address Book.

● To make registration from the LDAP server, you need to specify the settings for connecting to the LDAP

server beforehand. Registering LDAP Servers(P. 499)

Tap <LDAP Server>.

1

80

Basic Operations

Select the LDAP server you are using.

2

Select the search criteria.

3

● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria

for searching destinations.

Enter the search target character string using the numeric keys, and tap <Apply>.

4

● On how to enter text, see Entering Text(P. 41) .

● To specify multiple search criteria, repeat steps 3 and 4.

Tap <Search Method>.

5

Select the search method.

6

<Using All Conditions Below>

81

Basic Operations

Searches and displays the users that meet all the search criteria specied in steps 3 and 4.

<Using Some Conditions Below>

If users that meet even one of the criteria specied in steps 3 and 4 are found, displays all those users.

Tap <Start Search>.

7

➠ The users meeting your search criteria are displayed.

● If the authentication screen appears when you tap <Start Search>, enter the user name of the

machine and the password registered in the LDAP server, and tap <Apply>. Registering LDAP
Servers(P. 499)

Select a user.

8

● The user name, fax number, or e-mail address of the selected user that are registered in the LDAP

server is entered into the destination eld.

Proceed to step 8.

9

Tap <Name>.

4

● Registering <Name> is optional. If you register <Name>, the destination can be searched alphabetically.

Enter the name using the numeric keys, and tap <Apply>.

5

● On how to enter text, see Entering Text(P. 41) .

Tap <Fax Number>, <E-Mail Address>, or <I-Fax Address>.

6

Enter the destination using the numeric keys, and tap <Apply>.

7

82

Basic Operations

Making detailed settings (only when registered for fax)

After tapping <Details>, a screen similar to the following is displayed.

<ECM TX>

If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper
image from being sent when setting <On>.

<TX Speed>

If it takes time for transmissions to start, such as when there is a poor telephone connection, you can adjust
the transmission start speed downward incrementally starting from "33600 bps."

<Long Distance>

Specify <International (1)> to <International (3)> according to the transmission conditions when registering
overseas fax numbers.

● You can also specify <ECM TX> and <TX Speed> from <Menu> <Fax Settings>. However, settings

made from <Address Book> are enabled for the detailed settings of destinations registered in the
Address Book.

Tap <Apply>.

8

83

Basic Operations

◼ Editing the Content of Destinations

After registering destinations, you can change the content of registered information. For example, you can change the
fax number or name of a registered destination, change the type from fax number to e-mail, change the coded dial
number, and so on.

Press and tap <Address Book>.

1

Tap <Details/Edit>.

2

Select the index containing the destination you want to edit. Index(P. 78)

3

● You can change the display by tapping / .

Select the destination.

4

Tap <Edit>.

5

● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap

<Apply>. Setting a PIN for Address Book(P. 556)

84

Basic Operations

After editing the necessary items, tap <Apply>.

6

◼

Deleting a Destination from the Address Book

Press and tap <Address Book>.

1

Tap <Details/Edit>.

2

Select the index containing the destination you want to delete. Index(P. 78)

3

● You can change the display by tapping / .

Select the destination.

4

Tap <Delete>.

5

85

Basic Operations

● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap

<Apply>. Setting a PIN for Address Book(P. 556)

Tap <Yes>.

6

86

Basic Operations

Registering Destinations for Favorites

0UWX-019

You can register frequently used destinations as Favorites in the Address Book. Destinations can be edited or deleted
after they have been registered( Registering Destinations in the Address Book from Remote UI(P. 624) ). You can
register up to 19 destinations in Favorites.

● Three-digit numbers are not assigned to Favorites.

Press and tap <Address Book>.

1

Tap <Register Dest.>.

2

● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap

<Apply>. Setting a PIN for Address Book(P. 556)

Tap <Favorites> Select type of address to register.

3

● According to the address being registered, tap <Fax>/<E-Mail>/<I-Fax>.

● The types of destinations that can be selected vary depending on the machine model.

Registering destinations with the LDAP server

If your oce has an LDAP server installed, you can make search to nd user information on the server and
register it in the Address Book.

● To make registration from the LDAP server, you need to specify the settings for connecting to the LDAP

server beforehand. Registering LDAP Servers(P. 499)

87

Basic Operations

Tap <LDAP Server>.

1

Select the LDAP server you are using.

2

Select the search criteria.

3

● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria

for searching destinations.

Enter the search target character string using the numeric keys, and tap <Apply>.

4

● On how to enter text, see Entering Text(P. 41) .

● To specify multiple search criteria, repeat steps 3 and 4.

Tap <Search Method>.

5

Select the search method.

6

88

<Using All Conditions Below>

Searches and displays the users that meet all the search criteria specied in steps 3 and 4.

<Using Some Conditions Below>

If users that meet even one of the criteria specied in steps 3 and 4 are found, displays all those users.

Tap <Start Search>.

7

Basic Operations

➠ The users meeting your search criteria are displayed.

● If the authentication screen appears when you tap <Start Search>, enter the user name of the

machine and the password registered in the LDAP server, and tap <Apply>. Registering LDAP
Servers(P. 499)

Select a user.

8

● The user name, fax number, or e-mail address of the selected user that are registered in the LDAP

server is entered into the destination eld.

Proceed to step 8.

9

Tap <Name>.

4

● Registering <Name> is optional. If you register <Name>, the destination can be searched alphabetically.

Enter the name using the numeric keys, and tap <Apply>.

5

● On how to enter text, see Entering Text(P. 41) .

89

Basic Operations

Tap <Fax Number>, <E-Mail Address>, or <I-Fax Address>.

6

Enter the destination using the numeric keys, and tap <Apply>.

7

Making detailed settings (only when registered for fax)

After tapping <Details>, a screen similar to the following is displayed.

<ECM TX>

If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper
image from being sent when setting <On>.

<TX Speed>

If it takes time for transmissions to start, such as when there is a poor telephone connection, you can adjust
the transmission start speed downward incrementally starting from "33600 bps."

<Long Distance>

Specify <International (1)> to <International (3)> according to the transmission conditions when registering
overseas fax numbers.

● You can also specify <ECM TX> and <TX Speed> from <Menu> <Fax Settings>. However, settings

made from <Address Book> are enabled for the detailed settings of destinations registered in the
Address Book.

Tap <Apply>.

8

90

Basic Operations

◼ Editing the Content of Destinations in Favorites

After registering destinations, you can change the content of registered information. For example, you can change the
fax number or name of a registered destination, change the type from fax number to e-mail, and so on.

Press and tap <Address Book>.

1

Tap <Details/Edit>.

2

Tap < >.

3

Select the destination you want to edit.

4

Tap <Edit>.

5

91