Brother MFC-9120CN, MFC-9320CW User Guide
USER’S GUIDE
MFC-9120CN
MFC-9320CW
Version 0
UK/IRE
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-9120CN and MFC-9320CW
(Circle your model number)
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2009 Brother Industries, Ltd.
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in other countries.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
EC Declaration of Conformity
ii
Table of Contents
Section I General
1 General information 2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing documentation ................................................................................... 3
Accessing Brother Support (For Windows
Control panel overview ..........................................................................................6
Data LED indications..................................................................................... 10
2 Loading paper and documents 11
Loading paper and print media............................................................................11
Loading paper in the standard paper tray......................................................11
Loading paper in the manual feed slot ..........................................................12
Unprintable area............................................................................................ 16
Acceptable paper and other print media..............................................................17
Recommended paper and print media..........................................................17
Type and size of paper..................................................................................17
Handling and using special paper .................................................................19
Loading documents ............................................................................................. 22
Using the automatic document feeder (ADF) ................................................22
Using the scanner glass ................................................................................23
®
) .........................................................5
3 General Setup 24
Mode Timer..........................................................................................................24
Paper settings......................................................................................................24
Paper Type....................................................................................................24
Paper Size.....................................................................................................24
Volume settings ...................................................................................................25
Ring volume...................................................................................................25
Beeper volume ..............................................................................................25
Speaker volume.............................................................................................25
Automatic daylight savings time ..........................................................................26
Ecology features..................................................................................................26
Toner Save ....................................................................................................26
Sleep Time ....................................................................................................27
LCD Contrast .......................................................................................................27
iii
4 Security features 28
Secure Function Lock 2.0 (MFC-9320CW only) ..................................................28
Setting the password for the administrator ................................................... 28
Changing the password for the administrator................................................29
Setting up the public user mode ....................................................................29
Setting up restricted users .............................................................................30
Turning Secure Function Lock on/off.............................................................30
Switching Users.............................................................................................31
Memory Security (MFC-9120CN only).................................................................31
Setting up the password ...............................................................................32
Changing your memory security password ...................................................32
Turning memory security on/off .....................................................................32
Setting Lock .........................................................................................................33
Setting up the password ................................................................................33
Changing your Setting Lock password..........................................................33
Turning Setting Lock on/off............................................................................33
Restricting dialling................................................................................................34
Dial pad restriction.........................................................................................34
One Touch restriction ....................................................................................34
Speed Dial restriction ....................................................................................34
Section II Fax
5Sending a fax 36
How to fax............................................................................................................36
Entering fax mode .........................................................................................36
Sending a fax from the ADF ..........................................................................36
Sending a fax from the scanner glass ...........................................................36
Faxing Letter size document from the scanner glass ....................................37
Cancelling a fax in progress ..........................................................................37
Broadcasting (black & white only)........................................................................37
Cancelling a Broadcast in progress ...............................................................38
Additional sending operations..............................................................................38
Sending faxes using multiple settings ...........................................................38
Electronic cover page (black & white only)....................................................39
Contrast .........................................................................................................40
Changing Fax Resolution ..............................................................................40
Dual access (black & white only) ...................................................................41
Real Time Transmission................................................................................41
Overseas Mode .............................................................................................42
Delayed Fax (black & white only) ..................................................................42
Delayed batch transmission (black & white only) ..........................................42
Checking and cancelling waiting jobs............................................................43
Sending a fax manually .................................................................................43
Out of memory message ...............................................................................43
iv
6 Receiving a fax 44
Receive modes....................................................................................................44
Choosing the receive mode...........................................................................44
Using receive modes ...........................................................................................45
Fax Only ........................................................................................................45
Fax/Tel...........................................................................................................45
Manual...........................................................................................................45
External TAD ................................................................................................. 45
Receive Mode settings ........................................................................................46
Ring Delay .....................................................................................................46
F/T Ring Time (Fax/Tel mode only)...............................................................46
Fax Detect .....................................................................................................47
Setting the Print Density ................................................................................ 47
Additional receiving operations............................................................................48
Printing a reduced incoming fax .................................................................... 48
Setting the Fax Receive Stamp (black & white only).....................................48
Receiving faxes into memory (black & white only) ........................................48
Printing a fax from the memory ..................................................................... 49
Out of Paper Reception (black & white only).................................................49
7 Telephone and external devices 50
Telephone line services.......................................................................................50
Caller ID (For U.K. and Ireland only) .............................................................50
Setting the telephone line type ......................................................................51
BT Call Sign (U.K. only).................................................................................52
Connecting an external TAD ............................................................................... 52
Connections...................................................................................................53
Recording an outgoing message (OGM).......................................................53
Multi-line connections (PBX) .........................................................................53
External and extension telephones......................................................................54
Operation from external or extension telephones ......................................... 54
For Fax/Tel mode only...................................................................................54
Connecting an external or extension telephone ............................................54
Using a non-Brother cordless external handset ............................................55
Using Remote Codes ....................................................................................56
v
8 Dialling and storing numbers 57
How to dial ...........................................................................................................57
Manual dialling...............................................................................................57
One touch Dialling .........................................................................................57
Speed dialling................................................................................................57
Search ...........................................................................................................57
Fax redial.......................................................................................................58
Storing numbers ..................................................................................................58
Storing a pause .............................................................................................58
Storing One Touch Dial numbers ..................................................................59
Storing Speed Dial numbers..........................................................................60
Changing One Touch and Speed Dial numbers............................................62
Setting up Groups for Broadcasting ..............................................................63
Combining quick dial numbers ......................................................................65
Tone or Pulse ................................................................................................65
9 Remote Fax Options (black & white only) 66
Fax Forwarding....................................................................................................66
Fax Storage .........................................................................................................67
PC Fax Receive...................................................................................................67
Changing Remote Fax Options ...........................................................................68
Turning off Remote Fax Options ...................................................................69
Remote retrieval ..................................................................................................69
Setting a Remote Access Code.....................................................................69
Using your Remote Access Code..................................................................70
Retrieving fax messages ...............................................................................70
Changing the Fax Forwarding number..........................................................71
Remote fax commands........................................................................................72
10 Polling 73
Polling receive .....................................................................................................73
Secure polling................................................................................................73
Delayed polling ..............................................................................................73
Sequential polling ..........................................................................................74
Polled transmit (black & white only).....................................................................74
Setup for polled transmit................................................................................74
Setup for polled transmit with a secure code.................................................75
11 Printing reports 76
Fax reports...........................................................................................................76
Transmission verification report.....................................................................76
Fax Journal....................................................................................................77
Reports ................................................................................................................77
How to print a report ......................................................................................78
vi
Section III Copy
12 Making copies 80
How to copy .........................................................................................................80
Entering copy mode.......................................................................................80
Making a single copy ..................................................................................... 80
Making multiple copies ..................................................................................80
Stop copying..................................................................................................80
Copy options (temporary settings)....................................................................... 81
Enlarging or reducing the image copied........................................................81
Using the Options key ...................................................................................82
Improving copy quality...................................................................................83
Sorting copies using the ADF ........................................................................83
Adjusting Contrast, Colour and Brightness....................................................83
Making N in 1 copies (page layout) ...............................................................84
Out of memory message .....................................................................................86
Section IV Direct printing
13 Printing photos from a digital camera (MFC-9320CW only) 88
Before using PictBridge .......................................................................................88
PictBridge requirements ................................................................................88
Using PictBridge ..................................................................................................88
Setting your digital camera ............................................................................ 88
Printing images....................................................................................................89
DPOF printing................................................................................................90
Printing images with Secure Function Lock 2.0 enabled
(MFC-9320CW only)......................................................................................... 90
Connecting a camera as a storage device ..........................................................92
Understanding the error messages .....................................................................92
14 Printing data from a USB Flash memory drive
(MFC-9320CW only) 93
Supported file formats..........................................................................................93
Creating a PRN or PostScript
Printing data directly from the USB Flash memory drive
(MFC-9320CW only)......................................................................................... 94
Printing data directly from the USB flash memory drive with
Secure Function Lock 2.0 enabled (MFC-9320CW only).................................95
Understanding the error messages .....................................................................97
®
3™ file for direct printing....................................93
vii
Section V Software
15 Software and Network features 100
How to read the HTML User’s Guide .................................................................100
Windows
Macintosh ....................................................................................................100
®
.................................................................................................... 100
Section VI Appendixes
A Safety and legal 102
Choosing a location ...........................................................................................102
To use the machine safely................................................................................. 103
Important safety instructions........................................................................107
Disconnect device .......................................................................................108
Wiring information (U.K. only)......................................................................108
LAN connection ...........................................................................................109
Radio interference .......................................................................................109
EU Directive 2002/96/EC and EN50419......................................................109
EU Directive 2006/66/EC - Removing or Replacing the Battery..................109
International ENERGY STAR
Libtiff Copyright and License .............................................................................111
Trademarks........................................................................................................112
®
Qualification Statement..............................110
BOptions 113
Memory board....................................................................................................113
Installing extra memory ...............................................................................113
C Troubleshooting and routine maintenance 115
Troubleshooting.................................................................................................115
If you are having difficulty with your machine ..............................................115
Improving the print quality ...........................................................................124
Setting Dial Tone detection .........................................................................131
Telephone line interference.........................................................................131
Error and maintenance messages.....................................................................132
Transferring your faxes or Fax Journal report .............................................138
Document jams............................................................................................139
Paper jams ..................................................................................................140
Routine maintenance.........................................................................................145
Cleaning the outside of the machine ...........................................................145
Cleaning the scanner glass .........................................................................146
Cleaning the LED heads..............................................................................147
Cleaning the corona wires...........................................................................148
Cleaning the drum unit ................................................................................149
Cleaning the paper pick-up rollers............................................................... 154
Calibration ...................................................................................................154
Auto Registration .........................................................................................155
Manual Registration.....................................................................................155
viii
Replacing the consumable items.......................................................................156
Replacing a Toner cartridge........................................................................158
Drum units ...................................................................................................163
Replacing the belt unit.................................................................................167
Replacing the waste toner box .................................................................... 171
Replacing periodic maintenance parts...............................................................176
Machine Information ..........................................................................................177
Checking the Serial Number........................................................................177
Checking the Page Counters.......................................................................177
Checking the remaining life of parts ............................................................ 177
Reset Functions...........................................................................................177
How to reset the machine............................................................................178
Packing and shipping the machine....................................................................178
D Menu and features 183
On-screen programming....................................................................................183
Menu table...................................................................................................183
Memory storage........................................................................................... 183
Menu keys .........................................................................................................183
How to access the menu mode ...................................................................184
Menu table.........................................................................................................185
Entering text ......................................................................................................204
E Specifications 206
General..............................................................................................................206
Print media......................................................................................................... 208
Fax.....................................................................................................................209
Copy .................................................................................................................. 210
Scan ..................................................................................................................211
Print ................................................................................................................... 212
Interfaces........................................................................................................... 213
PictBridge (MFC-9320CW)................................................................................214
Direct Print feature (MFC-9320CW) .................................................................. 215
Computer requirements.....................................................................................216
Consumable items.............................................................................................217
Ethernet wired network......................................................................................218
Ethernet wireless network (MFC-9320CW only)................................................220
Authentication and encryption for wireless users only.................................222
Wireless one-push configuration ................................................................. 224
F Glossary 225
GIndex 229
ix
x
Section I
General I
General information 2
Loading paper and documents 11
General Setup 24
Security features 28
1
General information 1
Using the
documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold style identifies keys on the
machine control panel or
computer screen.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
WARNING
1
Warnings tell you what to do to prevent
possible personal injury.
CAUTION
Cautions specify procedures you must
follow or avoid to prevent possible minor
injuries.
IMPORTANT
IMPORTANT describes procedures you
must follow or avoid to prevent possible
machine problems or damage to other
objects.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the current
operation works with other features.
2
General information
Accessing the
Software User’s Guide
and Network User’s
Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Fax, Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide.
Viewing documentation 1
Viewing documentation (Windows®) 1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the program
group, and then click User’s Guides in
HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC.
Insert the Brother CD-ROM labelled
®
Windows
b If the language selection screen
appears, click your language.
into your CD-ROM drive.
c If the model name screen appears, click
your model name. The CD-ROM main
menu will appear.
1
If this window does not appear, use
®
Windows
start.exe program from the root directory
of the Brother CD-ROM.
Explorer to find and run the
1
d Click Documentation.
e Click the documentation you want to
read:
HTML documents (2 manuals):
Software User’s Guide and
Network User’s Guide in HTML
format.
This format is recommended for
viewing on your computer.
PDF documents (4 manuals):
User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick
Setup Guide.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
®
driver (Windows
Chapter 2
Using ControlCenter3 in Chapter 3
Network Scanning in Chapter 12
XP/Windows Vista®) in
ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides:
The complete ScanSoft™
PaperPort™ 11SE with OCR How-toGuides can be viewed from the Help
selection in the ScanSoft™
PaperPort™ 11SE application.
Viewing documentation (Macintosh) 1
a Turn on your Macintosh.
Insert the Brother CD-ROM labelled
Macintosh into your CD-ROM drive.
b The following window will appear.
1
c Double-click the Documentation icon.
d Double-click your language folder.
e Double-click top.html to view the
Software User’s Guide and Network
User’s Guide in HTML format.
How to find Network setup
instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.
f Click the documentation you want to
1
read.
Software User’s Guide
Network User’s Guide
Note
The documents are also available in PDF
format (4 manuals): User’s Guide for
stand-alone operations, Software User’s
Guide, Network User’s Guide and
Quick Setup Guide. The PDF format is
recommended for printing the manuals.
Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)
4
General information
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide: 1
Scanning in Chapter 8
Using ControlCenter2 in Chapter 9
Network Scanning in Chapter 12
Presto! PageManager User’s Guide: 1
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
How to find Network setup
instructions
Accessing Brother
Support
(For Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) and on the Brother CD-ROM.
Click Brother Support on the main menu.
The following screen will appear:
1
®
) 1
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.
To access our website
(http://www.brother.com/
Brother Home Page.
For the latest news and product support
information
(http://solutions.brother.com/
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
To return to the main page, click Back or
if you have finished, click Exit.
), click
), click
), click
5
Chapter 1
Control panel overview 1
MFC-9120CN and MFC-9320CW have similar keys.
1234 56
01/07 15:30 Fax
Res:Standard
1011
1234 56
01/07 15:30 Fax
Res:Standard
1011
6
General information
34 5 6 7 8
01/07 15:30 Fax
Res:Standard
1
34 5 6 7 8
01/07 15:30 Fax
Res:Standard
91011
91011
7
Chapter 1
1 One Touch keys
These 4 keys give you instant access to 8
previously stored numbers.
Shift
Lets you access One Touch numbers 5 to 8
when held down.
2 Fax, Copy and Print keys
Fax keys:
Tel/R
This key is used to have a telephone
conversation after picking up the external
handset during the F/T pseudo-ring.
When connected to a PBX, you can use this
key to gain access to an outside line, to recall
an operator, or to transfer a call to another
extension.
Redial/Pause
Redials the last number called. It also inserts a
pause when programming quick dial numbers
or when dialling a number manually.
Resolution
Sets the resolution when sending a fax.
Copy keys:
Options
You can quickly and easily choose temporary
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
Quality
Lets you change the quality for the next copy.
Print keys:
Direct (MFC-9320CW)
Lets you print data from a USB flash memory
drive or PictBridge compatible camera directly
to the machine.
(See Printing photos from a digital camera
(MFC-9320CW only) on page 88.)
Reports (MFC-9120CN)
Print the Transmission Verification Reports,
Help List, Tel Index List, Fax Journal, User
Settings and Network Config.
Secure
You can print data saved in the memory when
you enter your four-digit password. (For details
about using the Secure key, see the Software
User’s Guide on the CD-ROM.)
(MFC-9320CW) When using Secure Function
Lock, you can switch restricted users by
holding down Shift as you press Secure. (See
Secure Function Lock 2.0 (MFC-9320CW only)
on page 28.)
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory. To cancel
multiple print jobs, hold down this key until the
LCD shows Job Cancel (All).
3 Data LED
The LED will flash depending on the machine
status.
4 Error LED
Blinks in orange when the LCD displays an
error or an important status message.
5LCD
Displays messages to help you set up and use
your machine.
(MFC-9320CW only) A four level indicator
shows the current wireless signal strength if
you are using a wireless connection.
0Max
6 Clear/Back
Deletes entered data or lets you cancel the
current setting.
OK
Lets you store your settings in the machine.
Volume keys:
d or c
Press to scroll backwards or forwards through
menu selections. Press to change the volume
when in fax or standby mode.
a or b
Press to scroll through the menus and options.
Address Book:
Lets you look up numbers that are stored in the
dialling memory. It also lets dial stored
numbers by pressing a three digit number.
8
7Dialpad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key temporarily switches the dialling
mode from Pulse to Tone during a telephone
call.
8Stop/Exit
Stops an operation or exits from a menu.
9Start:
Colour
Lets you start sending faxes or making copies
in full colour.
Mono
Lets you start sending faxes or making copies
in black and white.
10 Mode keys:
General information
1
Fax
Puts the machine in Fax mode.
Scan
Puts the machine in Scan mode.
(For details about scanning, see the Software
User’s Guide on the CD-ROM.)
Copy
Puts the machine in Copy mode.
11 Menu
Lets you access the Menu to program your
settings in this machine.
9
Chapter 1
Data LED indications 1
The Data LED (light emitting diode) will flash depending on the machine’s status.
LED Machine Status Description
Ready Mode The machine is ready to print, in sleep mode, there is no print
data, or the power switch is off.
Receiving Data The machine is either receiving data from the computer,
processing data in memory, or printing data.
Green
(blinking)
Green
Data Remaining in
Memory
Print data remains in the machine memory.
10
2
Loading paper and documents 2
Loading paper and
print media
The machine can feed paper from the
standard paper tray.
When you put paper into the paper tray, note
the following:
If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
Loading paper in the standard
paper tray 2
Printing on plain paper, thin paper or
recycled paper from the paper tray
a Pull the paper tray completely out of the
machine.
b While pressing the green paper-guide
release lever (1), slide the paper guides
2
2
to fit the paper size you are loading in
the tray. Make sure that the guides are
firmly in the slots.
1
Note
For Legal and Folio size paper, press the
release button (1) in the bottom of the
paper tray and then pull out the back of the
paper tray. (Legal or Folio size paper is
not available in some regions.)
2
1
11
Chapter 2
c Fan the stack of paper well to avoid
paper jams and misfeeds.
d Put paper in the tray, and make sure that
the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.
1
f Lift up the support flap (1) to prevent
paper from sliding off the face-down
output tray or remove each page as
soon as it comes out of the machine.
1
Loading paper in the manual
feed slot 2
You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.
IMPORTANT
Make sure the paper guides touch the
sides of the paper so it will feed correctly.
If you do not do this, it may cause damage
to your machine.
e Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
Printing on plain paper, recycled
paper or bond paper from the manual
feed slot
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
Note
The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
2
12
Loading paper and documents
a Lift up the support flap (1) to prevent
paper from sliding off the face-down
output tray or remove each page as
soon as it comes out of the machine.
1
b Open the manual feed slot cover.
d Using both hands, put one piece of
paper in the manual feed slot with the
print side face up until the front edge of
the paper touches the paper feed roller.
Wait until the machine automatically
feeds the paper. When you feel the
machine pull in the paper, let go.
2
c Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
Printing on thick paper, labels,
envelopes or small paper
When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels, envelopes, or paper that is
smaller than 105 × 148 mm (or A6 size).
Note
• Remove each printed sheet or envelope
immediately to prevent a paper jam.
• The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
2
13
Chapter 2
a Open the back cover (back output tray).
b <For printing envelopes only>
Pull down the two grey levers, one on
the left-hand side and one on the
right-hand side, toward you as shown in
the illustration below.
d Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
e Using both hands, put one sheet of
paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.
c Open the manual feed slot cover.
14
Loading paper and documents
Note
• Put the paper into the manual feed slot
with the side to be printed face up.
• Make sure that the paper or print media
(see Acceptable paper and other print
media on page 17) is straight and in the
correct position on the manual feed slot. If
it is not, the paper may not be fed
correctly, resulting in a skewed printout or
a paper jam.
• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.
• Pull the paper out completely when you
retry putting the paper into the manual
feed slot.
• If you put paper or other print media in the
manual feed slot before the machine is in
the Ready mode, an error may occur and
the machine will stop printing.
• You can still use the machine while the
scanner is up. To close the scanner, push
it down with both hands.
2
• When the top cover is open, you cannot
open the scanner.
• To easily remove a small printout from the
output tray, lift up the scanner by using
both hands as shown in the illustration.
15
Chapter 2
Unprintable area 2
Unprintable area for faxes and copies 2
The figures below show unprintable areas.
2
1
2
Usage Document Size Top (1)
Bottom (1)
Left (2)
Right (2)
Fax Letter 4 mm 3.95 mm
A4 4 mm 1 mm
Copy Letter 4 mm 4 mm
A4 4 mm 3 mm
1
Note
(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4
size paper. The area that cannot be printed on will vary by paper size.
Unprintable area when printing from a computer 2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Portrait Landscape
2
1
2
2
1
2
1
1
Windows® printer driver and Macintosh printer driver
®
BRScript Driver for Windows
and Macintosh
14.23mm
24.23mm
Note
The area that cannot be printed on may vary depending on the paper size and the printer driver
you are using. The unprintable area shown above is for A4 size paper.
16
Loading paper and documents
Acceptable paper and
other print media
Print quality may vary according to the type of
paper you are using.
You can use the following types of print
media: thin paper, plain paper, thick paper,
bond paper, recycled paper, labels or
envelopes.
For best results, follow the instructions below:
Use paper made for plain paper copying.
Use paper that is 75 to 90 g/m
DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
Avoid touching the printed surface of the
paper immediately after printing.
2
.
Type and size of paper 2
2
The machine loads paper from the installed
standard paper tray or manual feed slot.
Standard paper tray 2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper trays
on page 18. The standard paper tray can
hold up to 250 sheets of Letter/A4, Legal or
Folio size paper (80 g/m
2
). Paper can be
loaded up to the maximum paper mark on the
sliding paper width guide.
Manual feed slot 2
The manual feed slot can hold a sheet with a
size of 76.2 to 220 mm wide and 116 to
406.4 mm long. You can use the manual feed
slot if you are using special paper, envelopes
or labels.
2
Use long grain paper with a neutral Ph
value, and a moisture content of approx.
5%.
Recommended paper and
print media 2
To get the best print quality, we suggest using
the following paper.
Paper Type Item
Plain paper
Recycled Paper
Labels Avery laser label L7163
Envelope Antalis River series (DL)
Xerox Premier TCF 80 g/m
Xerox Business 80 g/m
Xerox Recycled Supreme
80 g/m
2
2
2
The name for the paper trays in the
printer driver in this Guide are as
follows:
Tray and slot Name
Standard paper tray Tray
Manual feed slot Manual Feed
2
17
Chapter 2
Paper capacity of the paper trays 2
Paper size Paper types No. of sheets
Paper Tray A4, Letter, Legal,
Executive, A5, A5 (Long
Plain paper, Thin paper
and Recycled paper
up to 250 [80 g/m
2
]
Edge), A6, B5 (ISO), B6
1
.
Plain paper, Thin paper,
1 sheet [80 g/m
2
]
Thick paper, Thicker
paper, Bond paper,
1 Envelope
Manual feed slot
(Manual Feed)
(ISO) and Folio
Width: 76.2 to 220 mm
Length: 116 to 406.4 mm
Recycled paper,
Envelopes and Labels.
1
Folio size is 215.9 mm x 330.2 mm.
Recommended paper specifications 2
The following paper specifications are suitable for this machine.
Basis weight
75-90 g/m
2
Thickness 80-110 µm
Roughness Higher than 20 sec.
Stiffness
90-150 cm
3
/100
Grain direction Long grain
Volume resistivity
Surface resistivity
Filler
9
10e
-10e11 ohm
9
-10e12 ohm-cm
10e
CaCO
(Neutral)
3
Ash content Below 23 wt%
Brightness Higher than 80%
Opacity Higher than 85%
18
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