Brother MFC-9120CN, MFC-9320CW User Guide

USER’S GUIDE

MFC-9120CN
MFC-9320CW

Version 0

UK/IRE

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: MFC-9120CN and MFC-9320CW
(Circle your model number)

1

Serial Number:

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

© 2009 Brother Industries, Ltd.

Approval Information and Compilation and
Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in other countries.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without
notice.

Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

i

EC Declaration of Conformity

ii

Table of Contents

Section I General

1 General information 2

Using the documentation .......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................3

Viewing documentation ................................................................................... 3

Accessing Brother Support (For Windows

Control panel overview ..........................................................................................6

Data LED indications..................................................................................... 10

2 Loading paper and documents 11

Loading paper and print media............................................................................11

Loading paper in the standard paper tray......................................................11

Loading paper in the manual feed slot ..........................................................12

Unprintable area............................................................................................ 16

Acceptable paper and other print media..............................................................17

Recommended paper and print media..........................................................17

Type and size of paper..................................................................................17

Handling and using special paper .................................................................19

Loading documents ............................................................................................. 22

Using the automatic document feeder (ADF) ................................................22

Using the scanner glass ................................................................................23

®

) .........................................................5

3 General Setup 24

Mode Timer..........................................................................................................24

Paper settings......................................................................................................24

Paper Type....................................................................................................24

Paper Size.....................................................................................................24

Volume settings ...................................................................................................25

Ring volume...................................................................................................25

Beeper volume ..............................................................................................25

Speaker volume.............................................................................................25

Automatic daylight savings time ..........................................................................26

Ecology features..................................................................................................26

Toner Save ....................................................................................................26

Sleep Time ....................................................................................................27

LCD Contrast .......................................................................................................27

iii

4 Security features 28

Secure Function Lock 2.0 (MFC-9320CW only) ..................................................28

Setting the password for the administrator ................................................... 28

Changing the password for the administrator................................................29

Setting up the public user mode ....................................................................29

Setting up restricted users .............................................................................30

Turning Secure Function Lock on/off.............................................................30

Switching Users.............................................................................................31

Memory Security (MFC-9120CN only).................................................................31

Setting up the password ...............................................................................32

Changing your memory security password ...................................................32

Turning memory security on/off .....................................................................32

Setting Lock .........................................................................................................33

Setting up the password ................................................................................33

Changing your Setting Lock password..........................................................33

Turning Setting Lock on/off............................................................................33

Restricting dialling................................................................................................34

Dial pad restriction.........................................................................................34

One Touch restriction ....................................................................................34

Speed Dial restriction ....................................................................................34

Section II Fax

5Sending a fax 36

How to fax............................................................................................................36

Entering fax mode .........................................................................................36

Sending a fax from the ADF ..........................................................................36

Sending a fax from the scanner glass ...........................................................36

Faxing Letter size document from the scanner glass ....................................37

Cancelling a fax in progress ..........................................................................37

Broadcasting (black & white only)........................................................................37

Cancelling a Broadcast in progress ...............................................................38

Additional sending operations..............................................................................38

Sending faxes using multiple settings ...........................................................38

Electronic cover page (black & white only)....................................................39

Contrast .........................................................................................................40

Changing Fax Resolution ..............................................................................40

Dual access (black & white only) ...................................................................41

Real Time Transmission................................................................................41

Overseas Mode .............................................................................................42

Delayed Fax (black & white only) ..................................................................42

Delayed batch transmission (black & white only) ..........................................42

Checking and cancelling waiting jobs............................................................43

Sending a fax manually .................................................................................43

Out of memory message ...............................................................................43

iv

6 Receiving a fax 44

Receive modes....................................................................................................44

Choosing the receive mode...........................................................................44

Using receive modes ...........................................................................................45

Fax Only ........................................................................................................45

Fax/Tel...........................................................................................................45

Manual...........................................................................................................45

External TAD ................................................................................................. 45

Receive Mode settings ........................................................................................46

Ring Delay .....................................................................................................46

F/T Ring Time (Fax/Tel mode only)...............................................................46

Fax Detect .....................................................................................................47

Setting the Print Density ................................................................................ 47

Additional receiving operations............................................................................48

Printing a reduced incoming fax .................................................................... 48

Setting the Fax Receive Stamp (black & white only).....................................48

Receiving faxes into memory (black & white only) ........................................48

Printing a fax from the memory ..................................................................... 49

Out of Paper Reception (black & white only).................................................49

7 Telephone and external devices 50

Telephone line services.......................................................................................50

Caller ID (For U.K. and Ireland only) .............................................................50

Setting the telephone line type ......................................................................51

BT Call Sign (U.K. only).................................................................................52

Connecting an external TAD ............................................................................... 52

Connections...................................................................................................53

Recording an outgoing message (OGM).......................................................53

Multi-line connections (PBX) .........................................................................53

External and extension telephones......................................................................54

Operation from external or extension telephones ......................................... 54

For Fax/Tel mode only...................................................................................54

Connecting an external or extension telephone ............................................54

Using a non-Brother cordless external handset ............................................55

Using Remote Codes ....................................................................................56

v

8 Dialling and storing numbers 57

How to dial ...........................................................................................................57

Manual dialling...............................................................................................57

One touch Dialling .........................................................................................57

Speed dialling................................................................................................57

Search ...........................................................................................................57

Fax redial.......................................................................................................58

Storing numbers ..................................................................................................58

Storing a pause .............................................................................................58

Storing One Touch Dial numbers ..................................................................59

Storing Speed Dial numbers..........................................................................60

Changing One Touch and Speed Dial numbers............................................62

Setting up Groups for Broadcasting ..............................................................63

Combining quick dial numbers ......................................................................65

Tone or Pulse ................................................................................................65

9 Remote Fax Options (black & white only) 66

Fax Forwarding....................................................................................................66

Fax Storage .........................................................................................................67

PC Fax Receive...................................................................................................67

Changing Remote Fax Options ...........................................................................68

Turning off Remote Fax Options ...................................................................69

Remote retrieval ..................................................................................................69

Setting a Remote Access Code.....................................................................69

Using your Remote Access Code..................................................................70

Retrieving fax messages ...............................................................................70

Changing the Fax Forwarding number..........................................................71

Remote fax commands........................................................................................72

10 Polling 73

Polling receive .....................................................................................................73

Secure polling................................................................................................73

Delayed polling ..............................................................................................73

Sequential polling ..........................................................................................74

Polled transmit (black & white only).....................................................................74

Setup for polled transmit................................................................................74

Setup for polled transmit with a secure code.................................................75

11 Printing reports 76

Fax reports...........................................................................................................76

Transmission verification report.....................................................................76

Fax Journal....................................................................................................77

Reports ................................................................................................................77

How to print a report ......................................................................................78

vi

Section III Copy

12 Making copies 80

How to copy .........................................................................................................80

Entering copy mode.......................................................................................80

Making a single copy ..................................................................................... 80

Making multiple copies ..................................................................................80

Stop copying..................................................................................................80

Copy options (temporary settings)....................................................................... 81

Enlarging or reducing the image copied........................................................81

Using the Options key ...................................................................................82

Improving copy quality...................................................................................83

Sorting copies using the ADF ........................................................................83

Adjusting Contrast, Colour and Brightness....................................................83

Making N in 1 copies (page layout) ...............................................................84

Out of memory message .....................................................................................86

Section IV Direct printing

13 Printing photos from a digital camera (MFC-9320CW only) 88

Before using PictBridge .......................................................................................88

PictBridge requirements ................................................................................88

Using PictBridge ..................................................................................................88

Setting your digital camera ............................................................................ 88

Printing images....................................................................................................89

DPOF printing................................................................................................90

Printing images with Secure Function Lock 2.0 enabled

(MFC-9320CW only)......................................................................................... 90

Connecting a camera as a storage device ..........................................................92

Understanding the error messages .....................................................................92

14 Printing data from a USB Flash memory drive

(MFC-9320CW only) 93

Supported file formats..........................................................................................93

Creating a PRN or PostScript
Printing data directly from the USB Flash memory drive

(MFC-9320CW only)......................................................................................... 94

Printing data directly from the USB flash memory drive with

Secure Function Lock 2.0 enabled (MFC-9320CW only).................................95

Understanding the error messages .....................................................................97

®

3™ file for direct printing....................................93

vii

Section V Software

15 Software and Network features 100

How to read the HTML User’s Guide .................................................................100

Windows

Macintosh ....................................................................................................100

®

.................................................................................................... 100

Section VI Appendixes

A Safety and legal 102

Choosing a location ...........................................................................................102

To use the machine safely................................................................................. 103

Important safety instructions........................................................................107

Disconnect device .......................................................................................108

Wiring information (U.K. only)......................................................................108

LAN connection ...........................................................................................109

Radio interference .......................................................................................109

EU Directive 2002/96/EC and EN50419......................................................109

EU Directive 2006/66/EC - Removing or Replacing the Battery..................109

International ENERGY STAR

Libtiff Copyright and License .............................................................................111

Trademarks........................................................................................................112

®

Qualification Statement..............................110

BOptions 113

Memory board....................................................................................................113

Installing extra memory ...............................................................................113

C Troubleshooting and routine maintenance 115

Troubleshooting.................................................................................................115

If you are having difficulty with your machine ..............................................115

Improving the print quality ...........................................................................124

Setting Dial Tone detection .........................................................................131

Telephone line interference.........................................................................131

Error and maintenance messages.....................................................................132

Transferring your faxes or Fax Journal report .............................................138

Document jams............................................................................................139

Paper jams ..................................................................................................140

Routine maintenance.........................................................................................145

Cleaning the outside of the machine ...........................................................145

Cleaning the scanner glass .........................................................................146

Cleaning the LED heads..............................................................................147

Cleaning the corona wires...........................................................................148

Cleaning the drum unit ................................................................................149

Cleaning the paper pick-up rollers............................................................... 154

Calibration ...................................................................................................154

Auto Registration .........................................................................................155

Manual Registration.....................................................................................155

viii

Replacing the consumable items.......................................................................156

Replacing a Toner cartridge........................................................................158

Drum units ...................................................................................................163

Replacing the belt unit.................................................................................167

Replacing the waste toner box .................................................................... 171

Replacing periodic maintenance parts...............................................................176

Machine Information ..........................................................................................177

Checking the Serial Number........................................................................177

Checking the Page Counters.......................................................................177

Checking the remaining life of parts ............................................................ 177

Reset Functions...........................................................................................177

How to reset the machine............................................................................178

Packing and shipping the machine....................................................................178

D Menu and features 183

On-screen programming....................................................................................183

Menu table...................................................................................................183

Memory storage........................................................................................... 183

Menu keys .........................................................................................................183

How to access the menu mode ...................................................................184

Menu table.........................................................................................................185

Entering text ......................................................................................................204

E Specifications 206

General..............................................................................................................206

Print media......................................................................................................... 208

Fax.....................................................................................................................209

Copy .................................................................................................................. 210

Scan ..................................................................................................................211

Print ................................................................................................................... 212

Interfaces........................................................................................................... 213

PictBridge (MFC-9320CW)................................................................................214

Direct Print feature (MFC-9320CW) .................................................................. 215

Computer requirements.....................................................................................216

Consumable items.............................................................................................217

Ethernet wired network......................................................................................218

Ethernet wireless network (MFC-9320CW only)................................................220

Authentication and encryption for wireless users only.................................222

Wireless one-push configuration ................................................................. 224

F Glossary 225

GIndex 229

ix

x

Section I

General I

General information 2
Loading paper and documents 11
General Setup 24
Security features 28

1

General information 1

Using the
documentation

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions
used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or
computer screen.

Italics Italicized style emphasizes an

important point or refers you to
a related topic.

WARNING

1

Warnings tell you what to do to prevent
possible personal injury.

CAUTION

Cautions specify procedures you must
follow or avoid to prevent possible minor
injuries.

IMPORTANT

IMPORTANT describes procedures you
must follow or avoid to prevent possible
machine problems or damage to other
objects.

Electrical Hazard icons alert you to a
possible electrical shock.

Hot Surface icons warn you not to
touch machine parts that are hot.

Courier
New

Courier New font identifies the
messages shown on the LCD
of the machine.

Notes tell you how you should
respond to a situation that may arise
or give tips about how the current
operation works with other features.

2

General information

Accessing the
Software User’s Guide
and Network User’s
Guide

This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Fax, Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s

Guide and Network User’s Guide.

Viewing documentation 1

Viewing documentation (Windows®) 1

To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the program
group, and then click User’s Guides in
HTML format.

If you have not installed the software, you can
find the documentation by following the
instructions below:

a Turn on your PC.

Insert the Brother CD-ROM labelled

®

Windows

b If the language selection screen

appears, click your language.

into your CD-ROM drive.

c If the model name screen appears, click

your model name. The CD-ROM main
menu will appear.

1

If this window does not appear, use

®

Windows
start.exe program from the root directory
of the Brother CD-ROM.

Explorer to find and run the

1

d Click Documentation.
e Click the documentation you want to

read:

 HTML documents (2 manuals):

Software User’s Guide and
Network User’s Guide in HTML

format.
This format is recommended for

viewing on your computer.

 PDF documents (4 manuals):

User’s Guide for stand-alone
operations, Software User’s Guide,

Network User’s Guide and Quick
Setup Guide.

This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)

3

Chapter 1

How to find scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User’s Guide: 1

 Scanning a document using the TWAIN

driver in Chapter 2

 Scanning a document using the WIA

®

driver (Windows
Chapter 2

 Using ControlCenter3 in Chapter 3
 Network Scanning in Chapter 12

XP/Windows Vista®) in

ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides:

 The complete ScanSoft™

PaperPort™ 11SE with OCR How-to­Guides can be viewed from the Help
selection in the ScanSoft™
PaperPort™ 11SE application.

Viewing documentation (Macintosh) 1

a Turn on your Macintosh.

Insert the Brother CD-ROM labelled
Macintosh into your CD-ROM drive.

b The following window will appear.

1

c Double-click the Documentation icon.
d Double-click your language folder.
e Double-click top.html to view the

Software User’s Guide and Network
User’s Guide in HTML format.

How to find Network setup
instructions

Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.

f Click the documentation you want to

1

read.

 Software User’s Guide

 Network User’s Guide

Note

The documents are also available in PDF
format (4 manuals): User’s Guide for
stand-alone operations, Software User’s

Guide, Network User’s Guide and
Quick Setup Guide. The PDF format is

recommended for printing the manuals.
Double-click Brother Solutions Center

icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)

4

General information

How to find scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User’s Guide: 1

 Scanning in Chapter 8
 Using ControlCenter2 in Chapter 9
 Network Scanning in Chapter 12

Presto! PageManager User’s Guide: 1

 The complete Presto! PageManager

User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.

How to find Network setup
instructions

Accessing Brother
Support
(For Windows

You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) and on the Brother CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

1

®

) 1

1

Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.

 To access our website

(http://www.brother.com/
Brother Home Page.

 For the latest news and product support

information
(http://solutions.brother.com/
Brother Solutions Center.

 To visit our website for original Brother

Supplies
(http://www.brother.com/original/
Supplies Information.

 To return to the main page, click Back or

if you have finished, click Exit.

), click

), click

), click

5

Chapter 1

Control panel overview 1

MFC-9120CN and MFC-9320CW have similar keys.

1234 56

01/07 15:30 Fax
Res:Standard

1011

1234 56

01/07 15:30 Fax
Res:Standard

1011

6

General information

34 5 6 7 8

01/07 15:30 Fax
Res:Standard

1

34 5 6 7 8

01/07 15:30 Fax
Res:Standard

91011

91011

7

Chapter 1

1 One Touch keys

These 4 keys give you instant access to 8
previously stored numbers.

Shift

Lets you access One Touch numbers 5 to 8
when held down.

2 Fax, Copy and Print keys

Fax keys:

Tel/R

This key is used to have a telephone
conversation after picking up the external
handset during the F/T pseudo-ring.

When connected to a PBX, you can use this
key to gain access to an outside line, to recall
an operator, or to transfer a call to another
extension.

Redial/Pause

Redials the last number called. It also inserts a
pause when programming quick dial numbers
or when dialling a number manually.

Resolution

Sets the resolution when sending a fax.

Copy keys:
Options

You can quickly and easily choose temporary
settings for copying.

Enlarge/Reduce

Reduces or enlarges copies.

Quality

Lets you change the quality for the next copy.

Print keys:

Direct (MFC-9320CW)

Lets you print data from a USB flash memory
drive or PictBridge compatible camera directly
to the machine.

(See Printing photos from a digital camera
(MFC-9320CW only) on page 88.)

Reports (MFC-9120CN)

Print the Transmission Verification Reports,
Help List, Tel Index List, Fax Journal, User
Settings and Network Config.

Secure

You can print data saved in the memory when
you enter your four-digit password. (For details
about using the Secure key, see the Software
User’s Guide on the CD-ROM.)

(MFC-9320CW) When using Secure Function
Lock, you can switch restricted users by
holding down Shift as you press Secure. (See
Secure Function Lock 2.0 (MFC-9320CW only)
on page 28.)

Job Cancel

Cancels a programmed print job and clears it
from the machine’s memory. To cancel
multiple print jobs, hold down this key until the
LCD shows Job Cancel (All).

3 Data LED

The LED will flash depending on the machine
status.

4 Error LED

Blinks in orange when the LCD displays an
error or an important status message.

5LCD

Displays messages to help you set up and use
your machine.

(MFC-9320CW only) A four level indicator
shows the current wireless signal strength if
you are using a wireless connection.

0Max

6 Clear/Back

Deletes entered data or lets you cancel the
current setting.

OK

Lets you store your settings in the machine.

Volume keys:

d or c

Press to scroll backwards or forwards through
menu selections. Press to change the volume
when in fax or standby mode.

a or b
Press to scroll through the menus and options.

Address Book:

Lets you look up numbers that are stored in the
dialling memory. It also lets dial stored
numbers by pressing a three digit number.

8

7Dialpad

Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.

The # key temporarily switches the dialling
mode from Pulse to Tone during a telephone
call.

8Stop/Exit

Stops an operation or exits from a menu.

9Start:

Colour

Lets you start sending faxes or making copies
in full colour.

Mono

Lets you start sending faxes or making copies
in black and white.

10 Mode keys:

General information

1

Fax

Puts the machine in Fax mode.

Scan

Puts the machine in Scan mode.
(For details about scanning, see the Software

User’s Guide on the CD-ROM.)

Copy

Puts the machine in Copy mode.

11 Menu

Lets you access the Menu to program your
settings in this machine.

9

Chapter 1

Data LED indications 1

The Data LED (light emitting diode) will flash depending on the machine’s status.

LED Machine Status Description

Ready Mode The machine is ready to print, in sleep mode, there is no print

data, or the power switch is off.

Receiving Data The machine is either receiving data from the computer,

processing data in memory, or printing data.

Green

(blinking)

Green

Data Remaining in
Memory

Print data remains in the machine memory.

10

2

Loading paper and documents 2

Loading paper and
print media

The machine can feed paper from the
standard paper tray.

When you put paper into the paper tray, note
the following:

 If your application software supports

paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.

Loading paper in the standard
paper tray 2

Printing on plain paper, thin paper or
recycled paper from the paper tray

a Pull the paper tray completely out of the

machine.

b While pressing the green paper-guide

release lever (1), slide the paper guides

2

2

to fit the paper size you are loading in
the tray. Make sure that the guides are
firmly in the slots.

1

Note

For Legal and Folio size paper, press the
release button (1) in the bottom of the
paper tray and then pull out the back of the
paper tray. (Legal or Folio size paper is
not available in some regions.)

2

1

11

Chapter 2

c Fan the stack of paper well to avoid

paper jams and misfeeds.

d Put paper in the tray, and make sure that

the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.

1

f Lift up the support flap (1) to prevent

paper from sliding off the face-down
output tray or remove each page as
soon as it comes out of the machine.

1

Loading paper in the manual
feed slot 2

You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.

IMPORTANT

Make sure the paper guides touch the
sides of the paper so it will feed correctly.
If you do not do this, it may cause damage
to your machine.

e Put the paper tray firmly back in the

machine. Make sure that it is completely
inserted into the machine.

Printing on plain paper, recycled
paper or bond paper from the manual
feed slot

Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.

Note

The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.

2

12

Loading paper and documents

a Lift up the support flap (1) to prevent

paper from sliding off the face-down
output tray or remove each page as
soon as it comes out of the machine.

1

b Open the manual feed slot cover.

d Using both hands, put one piece of

paper in the manual feed slot with the
print side face up until the front edge of
the paper touches the paper feed roller.
Wait until the machine automatically
feeds the paper. When you feel the
machine pull in the paper, let go.

2

c Using both hands, slide the manual feed

slot paper guides to the width of the
paper that you are going to use.

Printing on thick paper, labels,
envelopes or small paper

When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels, envelopes, or paper that is
smaller than 105 × 148 mm (or A6 size).

Note

• Remove each printed sheet or envelope
immediately to prevent a paper jam.

• The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.

2

13

Chapter 2

a Open the back cover (back output tray).

b <For printing envelopes only>

Pull down the two grey levers, one on
the left-hand side and one on the
right-hand side, toward you as shown in
the illustration below.

d Using both hands, slide the manual feed

slot paper guides to the width of the
paper that you are going to use.

e Using both hands, put one sheet of

paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.

c Open the manual feed slot cover.

14

Loading paper and documents

Note

• Put the paper into the manual feed slot
with the side to be printed face up.

• Make sure that the paper or print media
(see Acceptable paper and other print
media on page 17) is straight and in the
correct position on the manual feed slot. If
it is not, the paper may not be fed
correctly, resulting in a skewed printout or
a paper jam.

• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.

• Pull the paper out completely when you
retry putting the paper into the manual
feed slot.

• If you put paper or other print media in the
manual feed slot before the machine is in
the Ready mode, an error may occur and
the machine will stop printing.

• You can still use the machine while the
scanner is up. To close the scanner, push
it down with both hands.

2

• When the top cover is open, you cannot
open the scanner.

• To easily remove a small printout from the
output tray, lift up the scanner by using
both hands as shown in the illustration.

15

Chapter 2

Unprintable area 2

Unprintable area for faxes and copies 2

The figures below show unprintable areas.

2

1

2

Usage Document Size Top (1)

Bottom (1)

Left (2)

Right (2)

Fax Letter 4 mm 3.95 mm

A4 4 mm 1 mm

Copy Letter 4 mm 4 mm

A4 4 mm 3 mm

1

Note

(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4
size paper. The area that cannot be printed on will vary by paper size.

Unprintable area when printing from a computer 2

When using the printer driver the printable area is smaller than the paper size, as shown below.

Portrait Landscape

2

1

2

2

1

2

1

1

Windows® printer driver and Macintosh printer driver

®

BRScript Driver for Windows

and Macintosh

14.23mm

24.23mm

Note

The area that cannot be printed on may vary depending on the paper size and the printer driver
you are using. The unprintable area shown above is for A4 size paper.

16

Loading paper and documents

Acceptable paper and
other print media

Print quality may vary according to the type of
paper you are using.

You can use the following types of print
media: thin paper, plain paper, thick paper,
bond paper, recycled paper, labels or
envelopes.

For best results, follow the instructions below:

 Use paper made for plain paper copying.

 Use paper that is 75 to 90 g/m
 DO NOT put different types of paper in the

paper tray at the same time because it
may cause paper jams or misfeeds.

 For correct printing, you must choose the

same paper size from your software
application as the paper in the tray.

 Avoid touching the printed surface of the

paper immediately after printing.

2

.

Type and size of paper 2

2

The machine loads paper from the installed
standard paper tray or manual feed slot.

Standard paper tray 2

Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper trays
on page 18. The standard paper tray can
hold up to 250 sheets of Letter/A4, Legal or

Folio size paper (80 g/m

2

). Paper can be
loaded up to the maximum paper mark on the
sliding paper width guide.

Manual feed slot 2

The manual feed slot can hold a sheet with a
size of 76.2 to 220 mm wide and 116 to

406.4 mm long. You can use the manual feed
slot if you are using special paper, envelopes
or labels.

2

 Use long grain paper with a neutral Ph

value, and a moisture content of approx.
5%.

Recommended paper and
print media 2

To get the best print quality, we suggest using
the following paper.

Paper Type Item

Plain paper

Recycled Paper

Labels Avery laser label L7163
Envelope Antalis River series (DL)

Xerox Premier TCF 80 g/m

Xerox Business 80 g/m

Xerox Recycled Supreme
80 g/m

2

2

2

The name for the paper trays in the
printer driver in this Guide are as
follows:

Tray and slot Name

Standard paper tray Tray
Manual feed slot Manual Feed

2

17

Chapter 2

Paper capacity of the paper trays 2

Paper size Paper types No. of sheets

Paper Tray A4, Letter, Legal,

Executive, A5, A5 (Long

Plain paper, Thin paper
and Recycled paper

up to 250 [80 g/m

2

]

Edge), A6, B5 (ISO), B6

1

.

Plain paper, Thin paper,

1 sheet [80 g/m

2

]

Thick paper, Thicker
paper, Bond paper,

1 Envelope

Manual feed slot
(Manual Feed)

(ISO) and Folio
Width: 76.2 to 220 mm

Length: 116 to 406.4 mm

Recycled paper,
Envelopes and Labels.

1

Folio size is 215.9 mm x 330.2 mm.

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight

75-90 g/m

2

Thickness 80-110 µm
Roughness Higher than 20 sec.

Stiffness

90-150 cm

3

/100

Grain direction Long grain

Volume resistivity

Surface resistivity

Filler

9

10e

-10e11 ohm

9

-10e12 ohm-cm

10e
CaCO

(Neutral)

3

Ash content Below 23 wt%
Brightness Higher than 80%
Opacity Higher than 85%

18

Loading paper and documents

Handling and using special
paper 2

The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.

Some important guidelines when selecting
paper are:

 DO NOT use inkjet paper because it may

cause a paper jam or damage your
machine.

 Preprinted paper must use ink that can

withstand the temperature of the
machine’s fusing process (200 degrees
centigrade).

 If you use bond paper, paper having a

rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.

Types of paper to avoid 2

IMPORTANT

Some types of paper may not perform well
or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

1

1

12mm or greater curl may cause jams

to occur.

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight
specification in this guide

• with tabs and staples

• with letterheads using low temperature
dyes or thermography

2

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed
they may damage your machine. This
damage is not covered under any Brother
warranty or service agreement.

19

Chapter 2

Envelopes 2

Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.

Envelopes can only be fed from the Manual
feed slot. We recommend that you print a test
envelope to make sure the print results are
what you want before you print or purchase a
large quantity of envelopes.

Check the following:

 Envelopes should have a lengthwise

sealing flap.

 The sealing flaps should be folded crisply

and correctly (irregularly cut or folded
envelopes may cause paper jams).

 Envelopes should consist of two layers of

paper in the area circled in the figure
below.

Types of envelopes to avoid 2

IMPORTANT

DO NOT use envelopes:

• that are damaged, curled, wrinkled or
an unusual shape

• that are extremely shiny or textured

• with clasps, staples, snaps or tie
strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing
on them)

• that were previously printed by a
laser/LED machine

• that are pre-printed on the inside

• that cannot be arranged neatly when
stacked

• that are made of paper that weighs
more than the paper weight
specifications for the machine

• with edges that are not straight or
consistently square

• with windows, holes, cut-outs or
perforations

1

1 Feeding direction

 Envelope joints that are sealed by the

manufacturer should be secure.

 We recommend that you do not print

within 15 mm of the edges of envelopes.

20

• with glue on surface as shown in figure
below

1

• with double flaps as shown in figure
below

Loading paper and documents

• with sealing flaps that have not been
folded at purchase

• with sealing flaps as shown below

• with each side folded as shown below

If you use any of the types of envelopes
listed above, they may damage your
machine. This damage may not be
covered under any Brother warranty or
service agreement.

Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.

Labels 2

The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.

All labels used in this machine must be able
to withstand a temperature of 200 degrees
centigrade for a period of 0.1 seconds.

Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print correctly and may cause
damage to your machine.

Labels must be fed from the manual feed slot
only.

2

Types of labels to avoid 2

Do not use labels that are damaged, curled,
wrinkled or an unusual shape.

IMPORTANT

DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.

21

Chapter 2

Loading documents 2

Using the automatic
document feeder (ADF) 2

The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard

80 g/m
before putting them in the ADF.

Recommended environment 2

Temperature: 20 to 30°C
Humidity: 50% - 70%

Paper: Xerox Premier TCF 80 g/m
Business 80 g/m

2

paper and always fan the pages

2

or Xerox

2

IMPORTANT

• DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.

a Unfold the ADF document output

support flap (1) and the ADF support
flap (2).

2

1

b Fan the pages well.
c Place your document face up, top edge

first in the ADF until the LCD display
message changes and you feel it touch
the feed rollers.

d Adjust the paper guides (1) to fit the

width of your document.

• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paper­clipped, pasted or taped.

• DO NOT use cardboard, newspaper or
fabric.

• To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.

Note

To scan documents that are not suitable
for the ADF, see Using the scanner glass
on page 23.

 Make sure documents with correction fluid

or written with ink are completely dry.

 Documents to be faxed must be from

147.3 to 215.9 mm wide and from 147.3 to
356 mm long, and of a standard

weight [80 g/m

2

].

1

22

Loading paper and documents

Using the scanner glass 2

You can use the scanner glass to fax, copy or
scan pages of a book one page at a time.

Documents can be up to 215.9 mm wide and
297 mm long.

Note

To use the scanner glass, the ADF must
be empty.

a Lift the document cover.
b Using the document guidelines on the

left and top, place the document face
down in the upper left corner of the
scanner glass.

c Close the document cover.

IMPORTANT

If the document is a book or is thick do not
slam the cover or press on it.

2

23

3

General Setup 3

Mode Timer 3

The machine has three mode keys on the
control panel: Fax, Scan, and Copy.

You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you choose Off, the
machine will stay in the mode you used last.

This setting also sets the time the machine
will change from individual user to the Public
mode when using Secure Function Lock.
(See Switching Users on page 31.)

a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.

Press OK.

Paper settings 3

Paper Type 3

Set up the machine for the type of paper you
are using. This will give you the best print
quality.

a Press Menu, 1, 2, 1.
b Press a or b to choose Thin, Plain,

Thick, Thicker or
Recycled Paper.

Press OK.

c Press Stop/Exit.

Paper Size 3

You can use ten sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5,
A5 L, A6, B5, B6 and Folio and four sizes for
printing faxes: A4, Letter, Legal or
Folio (215.9 mm × 330.2 mm).

c Press Stop/Exit.

When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document or an incoming
fax on the page.

a Press Menu, 1, 2, 2.
b Press a or b to choose A4, Letter,

Legal, Executive, A5, A5 L, A6, B5,
B6 or Folio.

Press OK.

c Press Stop/Exit.

24

General Setup

Volume settings 3

Ring volume 3

You can choose a range of ring volume
levels, from High to Off.

While in Fax mode press or to adjust
the volume level. The LCD will show the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.

You can also change the ring volume through
the menu:

a Press Menu, 1, 3, 1.
b Press a or b to choose Off, Low, Med or

High.
Press OK.

Speaker volume 3

You can choose a range of speaker volume
levels, from High to Off.

a Press Menu, 1, 3, 3.
b Press a or b to choose Off, Low, Med or

High.
Press OK.

c Press Stop/Exit.

3

c Press Stop/Exit.

Beeper volume 3

When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.

a Press Menu, 1, 3, 2.
b Press a or b to choose Off, Low, Med or

High.
Press OK.

c Press Stop/Exit.

25

Chapter 3

Automatic daylight
savings time

You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Autumn.

a Press Menu, 1, 4.
b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

Ecology features 3

3

Toner Save 3

You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.

a Press Menu, 1, 5, 1.
b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

Note

We do not recommend Toner Save for
printing Photo or Greyscale images.

26

General Setup

Sleep Time 3

The Sleep Time setting can reduce power
consumption by turning off the fuser while the
machine is idle.

You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives a fax, computer data, or
makes a copy, the timer will be reset. The
default setting is 005 minutes.

While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.

a Press Menu, 1, 5, 2.
b Enter the length of time the machine is

idle before entering sleep mode.
Press OK.

LCD Contrast 3

You can change the contrast to make the
LCD look lighter or darker.

a Press Menu, 1, 6.
b Press a to make the LCD darker. Or,

press b to make the LCD lighter.
Press OK.

c Press Stop/Exit.

3

c Press Stop/Exit.

27

4

Security features 4

Secure Function Lock 2.0
(MFC-9320CW only)

Secure Function Lock lets you restrict Public
access to the following machine functions:

 Fax Tx
 Fax Rx
 Copy
 Scan
 USB Direct
 PC Print
 Color Print

This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.

Before using the security features you must
first enter an administrator password.

Note

4

• Secure Function Lock can be set manually
at the control panel or by using Web
Based Management. We recommend
using Web Based Management to
configure this feature. For more
information, see the Network User’s
Guide on the CD-ROM.

• Only administrators can set limitations
and make changes for each user.

• When Secure Function Lock is on, you
can only use 1.Contrast and

6.Polled TX, 7.Coverpg Setup
under 2.Setup Send in the Fax menu.

If Fax Tx is disabled, you cannot use any
function in the Fax menu.

• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.

Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.

Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call your Brother
dealer for service.

Setting the password for the
administrator 4

The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 30 and Turning Secure Function
Lock on/off on page 30.)

a Press Menu, 1, 7, 1.
b Enter a four-digit number for the

password using numbers 0–9.
Press OK.

c Re-enter the password when the LCD

shows Verify:.
Press OK.

d Press Stop/Exit.

28

Security features

Changing the password for
the administrator 4

a Press Menu, 1, 7, 1.

Security

1.Function Lock

b Press a or b to choose Set Password.

Press OK.

c Enter the registered four-digit password.

Press OK.

d Enter a four-digit number for the new

password.
Press OK.

e If the LCD shows Verify: re-enter the

new password.
Press OK.

f Press Stop/Exit.

Setting up the public user
mode 4

Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.

a Press Menu, 1, 7, 1.
b Press a or b to choose Setup ID.

Press OK.

c Enter the administrator password.

Press OK.

d Press a or b to choose Public.

Press OK.

e Press a or b to choose On or Off for

Fax Tx.

Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,

USB Direct, PC Print and
Color Print. When the LCD shows
Exit, press OK.

4

f Press Stop/Exit.

29

Chapter 4

Setting up restricted users 4

You can set up users with restrictions and a
password for functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (For more information, see the
Network User’s Guide on the CD-ROM.) You
can set up to 25 restricted users with
restrictions and a password.

a Press Menu, 1, 7, 1.
b Press a or b to choose Setup ID.

Press OK.

c Enter the administrator password.

Press OK.

d Press a or b to choose User01.

Press OK.

e Use the numeric keys to enter the user

name. (See Entering text on page 204.)
Press OK.

f Enter a four-digit password for the user.

Press OK.

Turning Secure Function
Lock on/off 4

If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.

Turning Secure Function Lock on

a Press Menu, 1, 7, 1.
b Press a or b to choose Lock OffiOn.

Press OK.

c Enter your four-digit administrator

password.
Press OK.

Turning Secure Function Lock off

a Press Menu, 1, 7, 1.
b Press a or b to choose Lock OniOff.

Press OK.

c Enter your four-digit administrator

password.
Press OK.

g Press a or b to choose On or Off for

Fax Tx.

Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,

USB Direct, PC Print and
Color Print. When the LCD shows
Exit, press OK.

h Repeat steps d to g for entering each

additional user and password.

i Press Stop/Exit.

Note

You cannot use the same name as
another user’s name.

30

Security features

Switching Users 4

This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.

Changing to the restricted user Mode

a Hold down Shift as you press Secure.
b Press a or b to choose your name.

Press OK.

c Enter your four-digit password.

Press OK.

Note

If you press a Mode key that is restricted,
Access Denied will appear on the LCD
and then the machine will ask your name.
If you are a restricted user with access to
this Mode, press a or b to choose your
name and enter your four-digit password.

Changing to the Public Mode

After a restricted user has finished using the
machine, it will return to the Public setting
within the same time as the Mode Timer
setting (Menu, 1, 1). (See Mode Timer
on page 24.) You can also exit from the
restricted user mode by pressing the current
Mode key you are in. Then LCD will ask you
Go to Public?.

Press 1 to choose 1.Yes.

Memory Security
(MFC-9120CN only)

Memory Security lets you prevent
unauthorized access to the machine.

While Memory Security is on, the following
operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax Forwarding (if Fax Forwarding was

already on)

 Remote Retrieval (if Fax Storage was

already on)

While Memory Security is on, the following
operations are NOT available:

 Printing received faxes
 Sending faxes
 Copying
 PC printing
 Scanning
 PC Fax Receive

Note

• To print the faxes in memory, turn off
Memory Security.

• You must turn off PC Fax Receive before
you can turn on Memory Security. (See
Turning off Remote Fax Options
on page 69.)

4

4

31

Chapter 4

Setting up the password 4

Note

• If you have already set the password, you
will not need to set it, again.

• If you forget the Memory Security
password, please call your Brother dealer.

a Press Menu, 1, 7, 1.

Security

1.Mem Security

b Enter a four-digit number for the

password using numbers 0–9.
Press OK.

c Re-enter the password when the LCD

shows Verify:.
Press OK.

d Press Stop/Exit.

Turning memory security
on/off 4

If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.

Turning memory security on

a Press Menu, 1, 7, 1.

Security

1.Mem Security

b Press a or b to choose Set Security.

Press OK.

c Enter your registered four-digit

password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.

Changing your memory
security password 4

a Press Menu, 1, 7, 1.

Security

1.Mem Security

b Press a or b to choose Set Password.

Press OK.

c Enter your four-digit password.

Press OK.

d Enter a four-digit number for the new

password.
Press OK.

e Re-enter the password when the LCD

shows Verify:.
Press OK.

Note

If there is a power failure the data will stay
in memory for up to 60 hours.

Turning memory security off

a Press Menu.

Enter the registered four-digit password.
Press OK.

b Memory Security is automatically turned

off and the LCD shows the date and
time.

Note

If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
Mode until the registered password is
entered.

f Press Stop/Exit.

32

Security features

Setting Lock 4

Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.

Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or your Brother dealer.

While Setting Lock is On, you cannot change
the following settings without a password:

 Date/Time
 Station ID
 Quick Dial settings
 Mode Timer
 Paper Type
 Paper Size

Changing your Setting Lock
password 4

a Press Menu, 1, 7, 2.
b Press a or b to choose Set Password.

Press OK.

c Enter your four-digit password.

Press OK.

4

d Enter a four-digit number for the new

password.
Press OK.

e Re-enter your new password when the

LCD shows Verify:.
Press OK.

f Press Stop/Exit.

 Volume
 Auto Daylight
 Ecology
 LCD Contrast
 Setting Lock
 Secure Function Lock (MFC-9320CW)
 Memory Security (MFC-9120CN)
 Dial Restriction

Setting up the password 4

a Press Menu, 1, 7, 2.
b Enter a four-digit number for the

password using numbers 0–9.
Press OK.

c Re-enter your password when the LCD

shows Verify:.
Press OK.

Turning Setting Lock on/off 4

If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.

Turning Setting Lock on

a Press Menu, 1, 7, 2.
b Press a or b to choose On.

Press OK.

c Enter your four-digit password.

Press OK.

d Press Stop/Exit.

Turning Setting Lock off

a Press Menu, 1, 7, 2.
b Enter your four-digit password.

Press OK twice.

d Press Stop/Exit.

c Press Stop/Exit.

33

Chapter 4

Restricting dialling 4

This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialling by
using the dial pad, One Touch and Speed
Dial.

If you choose Off, the machine does not
restrict the dialling method.

If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the LCD will
show an error message.

If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.

Dial pad restriction 4

Speed Dial restriction 4

a Press Menu, 2, 6, 3.
b Press a or b to choose Off,

Enter # twice or On.
Press OK.

c Press Stop/Exit.

Note

•The Enter # twice setting will not work
if you lift an external handset before
entering the number. You will not be
asked to re-enter the number.

• The machine cannot restrict dialling from
Redial/Pause.

• If you chose On or Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialling.

a Press Menu, 2, 6, 1.
b Press a or b to choose Off,

Enter # twice or On.
Press OK.

c Press Stop/Exit.

One Touch restriction 4

a Press Menu, 2, 6, 2.
b Press a or b to choose Off,

Enter # twice or On.
Press OK.

c Press Stop/Exit.

34

Section II

Fax II

Sending a fax 36
Receiving a fax 44
Telephone and external devices 50
Dialling and storing numbers 57
Remote Fax Options (black & white only) 66
Polling 73
Printing reports 76

5

Sending a fax 5

How to fax 5

Entering fax mode 5

To enter fax mode press (Fax), and the
key will glow blue.

Sending a fax from the ADF 5

Using the ADF to send your faxes is the
easiest way. To cancel a fax in progress
press Stop/Exit.

a Make sure you are in Fax mode .

b Place your document face up, top edge

first in the ADF until the LCD display
changes and you feel it touch the feed
rollers.

c Dial the fax number. (See How to dial

on page 57.)

d Press Mono Start or Colour Start.

Sending a fax from the
scanner glass 5

You can use the scanner glass to fax the
pages of a book, or a single page at a time.
The documents can be up to Letter or A4
size. Press Stop/Exit to cancel a fax in
progress.

a Make sure you are in Fax mode .

b Place your document face down on the

scanner glass.

c Dial the fax number. (See How to dial

on page 57.)

d Press Mono Start or Colour Start.

 If you press Mono Start, the

machine starts scanning the first
page. Go to step e.

 If you press Colour Start, the

machine starts sending. Go to
step g.

 If you press Mono Start, the

machine scans the pages into
memory and then sends the
document.

 If you press Colour Start, the

machine starts dialling and sends the
document in real time.

Note

If an Out of Memory message appears
while scanning a document into memory,
press Stop/Exit to cancel or Mono Start
to send the scanned pages.

e After the machine scans the page, the

LCD will prompt you to choose one of
the options below:

Next Page?

1.Yes 2.No(Send)

 Press 1 to send another page. Go to

step f.

 Press 2 or Mono Start to send the

document. Go to step g.

f Place the next page on the scanner

glass, press OK. Repeat steps e and f
for each additional page.

Set Next Page
Then Press OK

36

Sending a fax

g Your machine will automatically send

the fax.

Note

When faxing multiple pages from the
scanner glass, real time transmission
should be set to Off. (See Real Time
Transmission on page 41.)

Faxing Letter size document
from the scanner glass 5

When faxing Letter size documents, you will
need to set the scan glass size to Letter;
otherwise, a portion of your faxes will be
missing.

a Make sure you are in Fax mode .

b Press Menu, 1, 8, 1.

Broadcasting
(black & white only)

Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.

You can broadcast up to 258 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.

Note

Use (Address Book) to help you
choose numbers easily.

a Make sure you are in Fax mode .

5

5

c Press a or b to choose Letter.

Press OK.

d Press Stop/Exit.

Cancelling a fax in progress 5

Press Stop/Exit to cancel the fax. If you
press Stop/Exit while the machine is dialling
or sending, the LCD will show

1.Clear 2.Exit, press 1 to cancel the
fax.

b Load your document.
c Enter a number.

Press OK.
You can use either a One Touch,
Speed Dial, a Group number, or a
number manually entered using the dial
pad. (See How to dial on page 57.)

d Repeat step c until you have entered

all the fax numbers you want to
broadcast to.

e Press Mono Start.

After the broadcast is finished the machine
will print a broadcast report to let you know
the results.

Note

The scan profile of the One Touch,
Speed Dial or Group number you chose
first will be applied to the broadcast.

37

Chapter 5

Cancelling a Broadcast in
progress 5

a Press Menu, 2, 7.

The LCD will show the Broadcast job
number followed by the fax number (or
name) being dialed (for example,
#001 0123456789).

b Press OK.

The LCD will show the following
message:

#001 0123456789

1.Clear 2.Exit

c Press 1 to cancel the fax number being

dialed.
The LCD will then show the following
message:

Broadcast#001

1.Clear 2.Exit

d To cancel the Broadcast, press 1.
e Press Stop/Exit.

Additional sending
operations

Sending faxes using multiple
settings 5

Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.

a Make sure you are in Fax mode .

After each setting is accepted, the LCD
asks if you want to enter more settings.

Next

1.Yes 2.No

b Do one of the following:

 To choose more settings, press 1.

The LCD returns to the Setup Send
menu so you can choose another
setting.

5

 If you have finished choosing

settings, press 2 and go to the next
step for sending your fax.

38

Sending a fax

Electronic cover page
(black & white only) 5

This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)

You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name (or
number) stored in the One Touch or Speed
Dial memory.

By choosing Next Fax:On you can also
display the number of pages on the cover
page.

You can choose one of the following preset
comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Composing your own comments 5

You can set up two comments of your own.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 8.
c Press a or b to choose 5 or 6 to store

your own comment.
Press OK.

d Enter your own comment using the dial

pad.
Press OK.

Use the chart on page 204 for help entering
characters.

Send a cover page for the next fax 5

If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.

5

Instead of using one of the preset comments,
you can enter two personal messages of your
own, up to 26 characters long. Use the chart
on page 204 for help entering characters.

(See Composing your own comments
on page 39.)

5.(User Defined)

6.(User Defined)

a Make sure you are in Fax mode .

b Load your document.
c Press Menu, 2, 2, 7.
d Press a or b to choose Next Fax:On

(or Next Fax:Off).
Press OK.

e Press a or b to choose a comment.

Press OK.

f Enter two digits to show the number of

pages you are sending.
Press OK.
For example, enter 0, 2 for 2 pages or
0, 0 to leave the number of pages blank.
If you make a mistake, press d or
Clear/Back to back up and re-enter the
number of pages.

39

Chapter 5

Send a cover page for all faxes 5

You can set the machine to send a cover
page whenever you send a fax.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 7.
c Press a or b to choose On (or Off).

Press OK.

d Press a or b to choose a comment.

Press OK.

Using a printed cover page 5

If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 7.
c Press a or b to choose Print Sample.

Press OK.

d Press Start.
e After the machine prints a copy of your

cover page, press Stop/Exit.

Contrast 5

For most documents the default setting of
Auto will give the best results. It
automatically chooses the suitable contrast
for your document.

If your document is very light or dark,
changing the contrast may improve the
quality of the fax.

Use Dark to make the faxed document
lighter.

Use Light to make the faxed document
darker.

a Make sure you are in Fax mode .

b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light or

Dark.
Press OK.

Note

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.

40

Changing Fax Resolution 5

The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.

To change the Fax Resolution setting
for the next fax

a Make sure you are in Fax mode .

b Load your document.
c Press Resolution, then a or b to choose

the resolution.
Press OK.

5

Sending a fax

To change the default Fax Resolution
setting

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution

you want.
Press OK.

Note

You can choose four different resolution
settings for black & white faxes and two for
colour.

Black & white

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of grey or is a
photograph. This has the
slowest transmission time.

Dual access

5

(black & white only) 5

You can dial a number, and start scanning the
fax into memory even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

Note

If you get an Out of Memory message
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memory message while
scanning a subsequent page, you can
press Mono Start to send the pages
scanned so far, or press Stop/Exit to
cancel the operation.

5

Real Time Transmission 5

When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialling and
sending.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set

Real Time TX to On for all documents or
Next Fax:On for the next fax only.

Note

If the memory is full and you are sending a
black and white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to Off). If
the memory is full, faxes from the scanner
glass cannot be sent until you clear some
of the memory.

In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.

41

Chapter 5

Sending in real time for all faxes 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.
c Press a or b to choose On.

Press OK.

Sending in real time for the next fax
only

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.
c Press a or b to choose Next Fax:On.

Press OK.

Not sending in real time for the next
fax only

Delayed Fax
(black & white only) 5

You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.

a Make sure you are in Fax mode .

b Load your document.

5

c Press Menu, 2, 2, 3.
d Enter the time you want the fax to be

sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM)

Press OK.

Note

The number of pages you can scan into
the memory depends on the amount of

5

data printed on each page.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.
c Press a or b to choose Next Fax:Off.

Press OK.

Overseas Mode 5

If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on Overseas Mode may help.

This is a temporary setting, and will only be
active for your next fax.

a Make sure you are in Fax mode .

b Load your document.
c Press Menu, 2, 2, 9.

Delayed batch transmission
(black & white only) 5

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.

All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 4.
c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

d Press a or b to choose On or Off.

Press OK.

42

Sending a fax

Checking and cancelling
waiting jobs 5

Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.

a Press Menu, 2, 7.

The number of jobs still to be sent will be
displayed.

b Do one of the following:

 Press a or b to scroll though the

waiting jobs, press OK to choose a
job, and then press 1 to cancel it.

 Press 2 to exit without cancelling.

c When you have finished, press

Stop/Exit.

Out of memory message 5

If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.

If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press

Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real Time Transmission on page 41.)

5

Sending a fax manually 5

Manual transmission 5

Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.

a Make sure you are in Fax mode .

b Load your document.
c Pick up the handset of an external

telephone and listen for a dial tone.

d Dial the fax number you want to call.
e When you hear the fax tone, press

Mono Start or Colour Start.

 If you are using the scanner glass,

press 1 to send a fax.

f Replace the handset of an external

telephone.

43

Receiving a fax 6

6

Receive modes 6

You must choose a receive mode depending on the external devices and telephone services you
have on your line. The diagrams below will help you choose the correct mode. (For more detailed
information about the receive modes, see Using receive modes on page 45.)

Choosing the receive mode 6

Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?

Yes

Are you using the voice message function of
an external telephone answering device?

No

Do you want the machine to answer fax and
telephone calls automatically?

To set the receive mode follow the instructions below.

a Press Menu, 0, 1.
b Press a or b to choose the receive mode.

Press OK.

c Press Stop/Exit.

No

Fax Only

Manual

No

Fax/Tel

Yes

External TAD

Yes

The LCD will display the current receive mode.

44

Receiving a fax

Using receive modes 6

Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the Ring Delay before using these
modes. (See Ring Delay on page 46.)

Fax Only 6

Fax Only mode will automatically answer
every call as a fax.

Fax/Tel 6

Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:

 Faxes will be automatically received.

External TAD 6

External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in the
following ways:

 Faxes will be automatically received.
 Voice callers can record a message on the

external TAD.

(For more information see Connecting an
external TAD on page 52.)

6

 Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast
double ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only)
on page 46 and Ring Delay on page 46.)

Manual 6

Manual mode turns off all automatic
answering functions unless you are using the

1

BT Call Sign

1

BT Call Sign is for U.K. only.

To receive a fax in Manual mode lift the
handset of the external telephone. When you
hear fax tones (short repeating beeps), press
Mono Start, and then press 2 to receive a
fax. You can also use the Fax Detect feature
to receive faxes by lifting a handset on the
same line as the machine.

feature.

(Also see Fax Detect on page 47.)

45

Chapter 6

Receive Mode settings 6

Ring Delay 6

The Ring Delay setting sets the number of
times the machine rings before it answers in
Fax Only and Fax/Tel modes.

If you have external or extension telephones
on the same line as the machine, choose the
maximum number of rings. (See Operation
from external or extension telephones
on page 54 and Fax Detect on page 47.)

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 1.
c Press a or b to choose how many times

the line rings before the machine
answers.
Press OK.

F/T Ring Time
(Fax/Tel mode only) 6

When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the Ring
Delay setting.

If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T Ring Time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.

Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. (For more information see
Using Remote Codes on page 56.)

a Make sure you are in Fax mode .

d Press Stop/Exit.

b Press Menu, 2, 1, 2.
c Press a or b to choose how long the

machine will ring to alert you that you
have a voice call (20, 30, 40 or
70 seconds).
Press OK.

d Press Stop/Exit.

46

Receiving a fax

Fax Detect 6

If Fax Detect is On: 6

The machine can receive a fax automatically,
even if you answer the call. When you see
Receiving on the LCD or hear a click on the
phone line through the handset you are
using, just replace the handset. Your
machine will do the rest.

If Fax Detect is Off: 6

If you are at the machine and answer a fax
call first by lifting the external handset, then
press Mono Start or Colour Start, and then
press 2 to receive.

If you answered at an extension telephone
press l51. (See Operation from external or
extension telephones on page 54.)

Setting the Print Density 6

You can adjust the Print Density setting to
make your printed pages darker or lighter.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 7.
c Press a to make the print darker.

Or, press b to make the print lighter.
Press OK.

d Press Stop/Exit.

6

Note

• If this feature is set to On, but your
machine does not connect a fax call when
you lift an external or extension telephone
handset, press the remote activation code
l51.

• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 3.
c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

47

Chapter 6

Additional receiving
operations

Printing a reduced incoming
fax 6

If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal or Folio size
paper.

The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 2, 2).

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 5.
c Press a or b to choose On or Off.

Press OK.

Receiving faxes into memory

6

(black & white only) 6

As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper, asking you to put paper in the
paper tray. (See Loading paper and print
media on page 11.) If you are unable to put
paper in the paper tray the following will
happen:

If Memory Receive is On: 6

The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray and press
Mono Start or Colour Start.

d Press Stop/Exit.

Setting the Fax Receive
Stamp (black & white only) 6

You can set the machine to print the received
date and time in the top centre of each
received fax page.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 9.
c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Note

• The received time and date will not appear
when using Internet Fax.

If Memory Receive is Off: 6

The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available. The
machine will then stop automatically
answering calls until fresh paper is put in the
paper tray. To print the last fax you received,
put fresh paper in the tray and press
Mono Start or Colour Start.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 6.
c Use a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

• Make sure you have set the current date
and time in the machine. (See the Quick
Setup Guide.)

48

Printing a fax from the
memory 6

If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
(See Fax Storage on page 67.)

a Press Menu, 2, 5, 3.
b Press Start.
c Press Stop/Exit.

Out of Paper Reception (black

Receiving a fax

& white only) 6

As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper. Put some paper in the paper tray.
(See Loading paper and print media
on page 11.)

The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.

6

49

7

Telephone and external devices 7

Telephone line
services

Caller ID
(For U.K. and Ireland only) 7

The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.

After a few rings, the LCD will show the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.

 You will see the number (or name) on the

LCD.

 The ID Unknown message means the

call originated outside your Caller ID
service area.

 The ID Withheld message means the

caller has intentionally blocked
transmission of information.

You can print a list of the Caller ID information
received by your machine. (See Printing the
Caller ID List on page 51.)

Note

The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.This feature
may not be available in some countries.

Setting the Caller ID to On 7

7

If you have Caller ID on your line, then this
function should be set to On to display the
caller’s phone number on the LCD as the
telephone rings.

a Press Menu, 2, 0, 3.
b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Viewing the Caller ID List 7

Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.

a Press Menu, 2, 0, 3.
b Press a or b to choose Display ID.

Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD will show the caller's number
and the date and time of the call.

d To finish viewing, press Stop/Exit.

50

Telephone and external devices

Printing the Caller ID List 7

a Press Menu, 2, 0, 3.
b Press a or b to choose Print Report.

Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.

c Press Mono Start or Colour Start.
d After printing has finished,

press Stop/Exit.

Setting the telephone line
type 7

If you are connecting the machine to a line
that features a PBX or ISDN to send and
receive faxes, it is necessary to change the
Telephone Line Type accordingly by
completing the following steps. If you are
using a line that features a PBX, you can set
your machine so that it always access the
outside line (using the prefix you entered), or
accesses the outside line when Tel/R is
pressed.

a Press Menu, 0, 6.
b Press a or b to choose PBX, ISDN (or

Normal).
Press OK.

c Do one of the following:

e Enter the prefix number (up to 5 digits)

on the dial pad.
Press OK.

Note

• You can use the numbers 0 to 9, #, l
and !.

(Press Tel/R to display “!”.)

• If you choose On, pressing Tel/R (the
screen displays “!”) will let you access
an outside line.

• If you choose Always, you can access
an outside line without pressing Tel/R.

f Press a or b to choose On or Always.

Press OK.

g Press Stop/Exit.

7

PBX and TRANSFER 7

The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine’s recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when Tel/R is
pressed.

 If you chose ISDN or Normal, go to

step g.

 If you chose PBX, press OK and go to

step d.

d Do one of the following:

 If you want to change the current

prefix number, press 1 and go to
step e.

 If you do not want to change the

current prefix number, press 2 and
go to step g.

51

Chapter 7

BT Call Sign (U.K. only) 7

The BT Call Sign subscriber service is a way
to have a separate number for your machine,
it allows you to have at least two separate
telephone numbers on one phone line. Each
phone number has its own distinctive ringing
pattern.

You can set up your machine so that it only
responds to the second number.

When you set the BT Call Sign feature to ON,
the receive mode is set to Manual
automatically. Manual mode will not respond
to incoming telephone calls, since the
number you use for telephone calls will use
the normal ring pattern. If you turn the feature
off, your receive mode will remain on
Manual.

To enable the machine to work with BT
Call Sign

Connecting an external
TAD

You can connect an external Telephone
Answering Device (TAD) to the same line as
your machine. When the TAD answers a call,
your machine will “listen” for the CNG (fax
calling) tones sent by a sending fax machine.
If it hears them it will take over the call and
receive the fax. If it does not hear them, it will
let your TAD take a voice message and the
display will show Telephone.

The external TAD must answer within four
rings (we recommend you set it to two rings).
This is because your machine cannot hear
the CNG tones until the external TAD has
picked up the call. The sending machine will
send CNG tones for only eight to ten seconds
longer. We do not recommend using the toll
saver feature on your external TAD if it needs

7

more than four rings to activate it.

7

This feature will only work with your external
phone.

a Press Menu, 2, 0, 2.

The screen displays the current setting.

b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

Note

If you have problems receiving faxes,
reduce the ring delay setting on your
external TAD.

52

Telephone and external devices

Connections 7

The external TAD must be connected as
shown in the illustration below.

1

1

1TAD

a Set your external TAD to one or two

rings. (The machine’s Ring Delay
setting does not apply.)

b Record the outgoing message on your

external TAD.

Recording an outgoing
message (OGM) 7

a Record 5 seconds of silence at the

beginning of your message. This allows
your machine time to listen for fax tones.

b Limit your speaking to 20 seconds.
c End your 20-second message by giving

your Remote Activation code for people
sending manual faxes. For example:
“After the beep, leave a message or
press l51 and Start to send a fax.”

Note

• You need to turn the Remote Codes
setting to on to use the Fax Activation
Code l51. (See Using Remote Codes
on page 56.)

7

c Set the TAD to answer calls.
d Set the Receive Mode to

External TAD. (See Choosing the
receive mode on page 44.)

• We recommend beginning your OGM with
an initial 5 second silence because the
machine cannot hear fax tones over a loud
voice. You may try leaving out this pause,
but if your machine has trouble receiving,
then you should re-record the OGM to
include it.

Multi-line connections (PBX) 7

We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.

We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.

53

Chapter 7

External and extension
telephones

Note

You need to turn the Remote Codes
setting to on to use the Remote Activation
Code l51 and Remote Deactivation Code
#51. (See Using Remote Codes
on page 56.)

Operation from external or
extension telephones 7

If you answer a fax call on an extension
telephone, or an external telephone that is
correctly connected to the machine through
the T-piece connection, you can make your
machine take the call by using the Remote
Activation code. When you press the Remote
Activation code l51 the machine starts to
receive the fax.

For Fax/Tel mode only 7

7

When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.

Lift the external telephone’s handset, and
then press Tel/R to answer.

If you are at an extension telephone, you will
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing l51.

Connecting an external or
extension telephone 7

You can connect a separate telephone
directly to your machine as shown in the
diagram below.

If you answer a call and no one is on
the line:

You should assume that you’re receiving a
manual fax.

Press l51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to
make your tactically take the call. (See
Fax Detect on page 47.)

1

7

2

1 Extension telephone

2 External telephone

When you are using an external telephone,
the LCD shows Telephone.

54

Telephone and external devices

Using extension telephones (U.K.
only)

Your premises may already be wired with
parallel extension telephones (those
connected to sockets in other rooms in the
building), or perhaps you intend to add
extension telephones to your line. While the
simplest arrangement is a parallel
connection, there are some reasons why this
arrangement may cause problems.

The most common problem, is someone
picking up an extension telephone while the
machine is trying to send a fax.

Such problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected “downstream” of your machine, in
a master/slave configuration (see figure 2). In
such a configuration, this machine can
always detect whether a telephone is in use,
so it will not attempt to seize the line during
that time. This is known as “telephone
off-hook detection”.

Figure 1:

7

7

12

1

3

FAX

1 Extension socket

2 Master socket

3 Incoming line

Figure 2: Recommended connection of
extension sockets

12

7

1

3

7

FAX

1 Extension socket

2 Master socket

The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.

This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
inserted into the modular socket of the white
“T”-shaped connector provided as part of the
line cord assembly.

3 Incoming line

These phones are now connected as external
devices as shown on page 54, because they

are connected to the fax machine via the
T-connector.

Using a non-Brother cordless
external handset 7

If your non-Brother cordless telephone is
connected to the telephone line cord (see
page 54) and you typically carry the cordless
handset elsewhere, it is easier to answer
calls during the Ring Delay.

If you let the machine answer first, you will
have to go to the machine so you can press
Tel/R to transfer the call to the cordless
handset.

55

Chapter 7

Using Remote Codes 7

Remote Activation Code 7

If you answer a fax call on an external or
extension telephone, you can tell your
machine to receive it by pressing the Remote
Activation Code l51. Wait for the chirping
sounds then replace the handset. (See Fax
Detect on page 47.) Your caller will have to
press start to send the fax.

If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Start.

Remote Deactivation Code 7

If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double-ring) after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing #51
(make sure you press this between the rings).

If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at the external telephone by
pressing Tel/R.

Changing the Remote Codes 7

The preset Remote Activation Code is l51.
The preset Remote Deactivation Code is #51.
If you are always disconnected when
accessing your External TAD, try changing
the three-digit remote codes, for example ###
and 555.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 4.
c Press a or b to choose On or Off.

Press OK.

d If you chose On in step c, enter the new

Remote Activation Code.
Press OK.

e Enter the new Remote Deactivation

Code.
Press OK.

f Press Stop/Exit.

Turning on the Remote Codes 7

You need to turn the Remote Codes setting to
on to use the Remote Activation Code and
Remote Deactivation Code.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 4.
c Press a or b to choose On.

Press OK.

d If you do not want to change the Remote

Activation Code, press OK.

e If you do not want to change the Remote

Deactivation Code, press OK.

f Press Stop/Exit.

56

8

Dialling and storing numbers 8

How to dial 8

You can dial in any of the following ways.

Manual dialling 8

Use the dial pad to enter all the digits of the
telephone or fax number.

One touch Dialling 8

Press the One Touch key that stores the
number you want to call. (See Storing
One Touch Dial numbers on page 59.)

Speed dialling 8

Press (Address Book) and then the three
digit Speed Dial number. (See Storing Speed

Dial numbers on page 60.)

Three-digit number

Note

If the LCD shows Register Now? when
you enter a One Touch or a Speed Dial
number, it means that a number is not
stored there.

Search 8

You can search alphabetically for names you
have stored in the One Touch and Speed Dial
memories. (See Storing One Touch Dial

numbers on page 59 and Storing Speed Dial
numbers on page 60.)

8

To dial One Touch numbers 5 to 8, hold down
Shift as you press the One Touch key.

a Press (Address Book) twice.

b Press the dial pad key for the first few

letters of the name. (Use the chart on
Entering text on page 204 to help you
enter letters.)
Press OK.

c Press a or b to scroll until you find the

name you are looking for.
Press OK.

57

Chapter 8

d Press Mono Start or Colour Start.

Note

• If you do not enter a letter and press OK in
step b, all registered names will appear.
Press a or b to scroll until you find the
name you are looking for.

• If the LCD shows No Contact Found
when you enter the first few letters of the
name, it means that a name for the letter
is not stored.

Fax redial 8

If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.

If you are sending a fax manually and the line
is busy, press Redial/Pause, wait for the
other fax machine to answer, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to the last
number dialled, you can save time by
pressing Redial/Pause and Mono Start or

Colour Start.
Redial/Pause only works if you dialled from

the control panel.

Storing numbers 8

You can set up your machine to do the
following types of easy dialling: One Touch,
Speed Dial and Groups for Broadcasting
faxes. You can also specify the default
resolution for each One Touch and Speed
Dial number. When you dial a quick dial
number, the LCD shows the name, if you
stored it, or the number. A scan profile can
also be stored along with the fax number.

If you lose electrical power, the quick dial
numbers stored in the memory will not be lost.

A scan profile is the resolution and other scan
settings that you choose when you store a
number. For example, you will be asked to
select Standard, Fine, or Photo if you have
selected the I-FAX option. Or, you will be
asked to select B&W 200 dpi,
B&W 200 × 100 dpi, Gray 100 dpi,
Gray 200 dpi, Gray 300 dpi, Color 100 dpi,
Color 200 dpi, Color 300 dpi or Color 600 dpi
if you selected the E-Mail option. (I-FAX,
Fax/Tel and E-mail options are available as a
download.)

Storing a pause 8

Press Redial/Pause to insert a 2.8-second
pause between numbers. You can press
Redial/Pause as many times as needed to
increase the length of the pause.

58

Dialling and storing numbers

Storing One Touch Dial
numbers 8

Your machine has 4 One Touch keys where
you can store 8 fax or telephone numbers for
automatic dialling. To access numbers 5 to 8,
hold down Shift as you press the One Touch
key.

a Press the One Touch key where you

want to store the number.
If a number is not stored there, the LCD
shows Register Now?.
Press 1 to choose Yes.

b Enter the phone or fax number (up to

20 characters).
Press OK.

c Choose one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart
on Entering text on page 204 to help
you enter letters.

d If you want to save a fax resolution along

with the number, choose one of the
following:

 To store the fax resolution, press a or

b to select Std, Fine, S.Fine or

Photo.
Press OK.

 Press OK if you don’t want to change

the default resolution.

If you downloaded I-FAX, Fax/Tel and
E-mail options

a Press the One Touch key where you

want to store the number.
If a number is not stored there, the LCD
shows Register Now?.
Press 1 to choose Yes.

b Press a or b to select Fax/Tel, E-Mail

or IFAX.
Press OK.

8

c Choose one of the following:

 Enter the telephone or fax number

(up to 20 characters) if you selected
Fax/Tel.

Press OK.

 Enter the E-mail address (up to

60 characters) if you selected
E-Mail or IFAX. Use the chart on
Entering text on page 204 to help
you enter letters.

Press OK.

Press OK.

 Press OK to store the number

without a name.

Note

If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use the
E-mail address when you are in Fax
mode.

59

Chapter 8

d Choose one of the following:

 Enter the name using the dial pad

(up to 15 characters).
Press OK.

 Press OK to store the number or

E-mail address without a name.

e If you want to save a fax/scan resolution

along with the number, choose one of
the following:

 If you selected Fax/Tel in step b,

press a or b to select Std, Fine,
S.Fine or Photo.

Press OK.

 If you selected E-Mail in step b,

press a or b to select Color100dpi,

Color200dpi, Color300dpi,
Color600dpi, Gray100dpi,
Gray200dpi, Gray300dpi,
B&W200dpi or B&W200x100.

Press OK and then go to step f.

 If you selected IFAX in step b,

press a or b to select
Photo.

Press OK.

 Press OK if you don't want to change

the default resolution.

Std, Fine

or

f If you selected Black & White in step e,

select the file format (TIFF, PDF or
Secure PDF) that will be used to send to
your PC. If you selected Gray or Color in
step e, select the file format (PDF,
Secure PDF, JPEG, or XPS) that will be
used to send to your PC.
Press OK.

Note

• When you do a broadcast and you have
saved a scan profile along with the
number, the scan profile of the
One Touch, Speed Dial or Group number
you chose first will be applied to the
broadcast.

Storing Speed Dial numbers 8

You can store your frequently used numbers
as Speed Dial numbers, so that when you dial
you will only have to press a few keys

((Address Book), the three-digit number
and Mono Start or Colour Start). The

machine can store 200 Speed Dial numbers
(001 - 200).

a Press (Address Book) and enter a

three-digit Speed Dial location number
(001-200).
If a number is not stored there, the LCD
shows Register Now?.
Press 1 to choose Yes.

b Enter the phone or fax number (up to

20 characters).
Press OK.

c Choose one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart
on Entering text on page 204 to help
you enter letters.

Press OK.

 Press OK to store the number

without a name.

d If you want to save a fax resolution along

with the number, choose one of the
following:

 To store the fax resolution, press a or

b to select Std, Fine, S.Fine or
Photo.

Press OK.

 Press OK if you don’t want to change

the default resolution.

• You can also store the number by
pressing Menu, 2, 3, 1.

60

Dialling and storing numbers

If you downloaded I-FAX, Fax/Tel and
E-mail options

a Press (Address Book) and enter a

three-digit Speed Dial location number
(001-200).
If a number is not stored there, the LCD
shows Register Now?.
Press 1 to choose Yes.

b Press a or b to select Fax/Tel, E-Mail

or IFAX.
Press OK.

c Choose one of the following:

 Enter the telephone or fax number

(up to 20 characters) if you selected
Fax/Tel.

Press OK.

 Enter the E-mail address (up to

60 characters) if you selected
E-Mail or IFAX. Use the chart on
Entering text on page 204 to help
you enter letters.

Press OK.

Note

If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use the
E-mail address when you are in Fax
mode.

d Choose one of the following:

 Enter the name using the dial pad

(up to 15 characters).

e If you want to save a fax/scan resolution

along with the number, choose one of
the following:

 If you selected Fax/Tel in step b,

press a or b to select Std, Fine,
S.Fine or Photo.

Press OK.

 If you selected E-Mail in step b,

press a or b to select Color100dpi,

Color200dpi, Color300dpi,
Color600dpi, Gray100dpi,
Gray200dpi, Gray300dpi,
B&W200dpi or B&W200x100.

Press OK and then go to step f.

 If you selected IFAX in step b,

press a or b to select Std, Fine or
Photo.

Press OK.

 Press OK if you don't want to change

the default resolution.

f If you selected Black & White in step e,

select the file format (TIFF, PDF or
Secure PDF) that will be used to send to
your PC. If you selected Gray or Color in
step e, select the file format (PDF,
Secure PDF, JPEG, or XPS) that will be
used to send your PC.
Press OK.

Note

• When you do a broadcast and you have
saved a scan profile along with the
number, the scan profile of the
One Touch, Speed Dial or Group number
you chose first will be applied to the
broadcast.

8

Press OK.

 Press OK to store the number or

E-mail address without a name.

• You can also store the number by
pressing Menu, 2, 3, 2.

61

Chapter 8

Changing One Touch and
Speed Dial numbers 8

If you try to store a One Touch or Speed Dial
number over an existing number, the LCD will
show the name or number already stored
there. If your machine has a scheduled job or
you have set a fax forwarding number, the
LCD will ask you if you want to change the
number.

a Do one of the following:

 To change a stored One Touch

number, press Menu, 2, 3, 1.
Press OK.

OneTouchDial
Select One Touch

Choose the One Touch number you
want to change.

 To change a stored Speed Dial

number, press Menu, 2, 3, 2.
Press OK.

Speed Dial
Speed Dial? #

Choose the Speed Dial number you
want to change, then press OK.

b Do one of the following:

 To change the stored number,

press 1.

e If you want to save a fax resolution along

with the number, choose one of the
options below:

 To store the fax resolution, press a or

b to select Std, Fine, S.Fine or
Photo.

Press OK.

 Press OK if you don’t want to change

the default resolution.

f Press Stop/Exit.

If you downloaded I-FAX, Fax/Tel and
E-mail options

a Do one of the following:

 To change a stored One Touch

number, press Menu, 2, 3, 1.
Press OK.

One Touch Dial
Select One Touch

Choose the One Touch number you
want to change.

 To change a stored Speed Dial

number, press Menu, 2, 3, 2.
Press OK.

Speed Dial
Speed Dial? #

Choose the Speed Dial number you
want to change then press OK.

 To exit without making a change,

press 2.

#005:MIKE

1.Change 2.Exit

c Enter a new number or character.

Press OK.

d Press d or c to position the cursor under

the character you want to change, and
then press Clear/Back to delete it.
Repeat for each character you want to
delete.

62

b Do one of the following:

 To change the stored number,

press 1.

 To exit without making a change,

press 2.

#005:MIKE

1.Change 2.Exit

c Press a or b to select Fax/Tel, E-Mail

or IFAX.
Press OK.

Dialling and storing numbers

d Enter a new number or character.

Press OK.

e Press d or c to position the cursor under

the character you want to change, and
then press Clear/Back to delete it.
Repeat for each character you want to
delete.

f Follow the directions beginning in

step e in Storing One-Touch dial
numbers and Storing Speed-Dial
numbers. (See Storing One Touch Dial

numbers on page 59 and Storing Speed
Dial numbers on page 60.)

Setting up Groups for
Broadcasting 8

If you often want to send the same fax
message to many fax numbers you can set
up a group.

Groups are stored on a One Touch key or a
Speed Dial number. Each group uses up a
One Touch key or a Speed Dial location. You
can then send the fax message to all the
numbers stored in a group just by pressing a
One Touch key or entering a Speed Dial
number, and then pressing Mono Start.

Before you can add numbers to a group, you
need to store them as One Touch or Speed
Dial numbers. You can have up to 20 small
groups, or you can assign up to 207 numbers
to one large group.

a Press Menu, 2, 3, 3.
b Choose the One Touch key or Speed

Dial location where you want to store the
group.

 Press a One Touch key.

 Press (Address Book) and then

enter the three-digit Speed Dial
location.

Press OK.

c Use the dial pad to enter a group

number (01 to 20).
Press OK.

d To add One Touch or Speed Dial

numbers follow the instructions below:

 For One Touch numbers, press the

One Touch keys one after the other.

 For Speed Dial numbers, press

(Address Book) and then enter

the three-digit Speed Dial location.

8

The LCD will display your chosen One
Touch numbers with a l and Speed Dial
numbers with a # (for example l006,
#009).

63

Chapter 8

e Press OK when you have finished

adding numbers.

f Do one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart
on Entering text on page 204 to help
you enter letters.

Press OK.

 Press OK to store the group without

a name.

g If you want to save a fax resolution along

with the number, choose one of the
options below:

 To store the fax resolution, press a or

b to select Std, Fine, S.Fine or

Photo.
Press OK.

 Press OK if you do not want to

change the default resolution.

h Do one of the following:

If you downloaded I-FAX, Fax/Tel and
E-mail options

a Press Menu, 2, 3, 3.
b Choose an empty location where you

want to store the group in one of the
following ways:

 Press a One Touch key.

 Press (Address Book) and then

enter the three-digit Speed Dial
location.

Press OK.

c Use the dial pad to enter a group

number (01 to 20).
Press OK.

d Press a or b to select Fax/IFAX or

E-Mail.

Press OK.

e To add One Touch or Speed Dial

numbers follow the instructions below:

 To store another group for

broadcasting, go to step b.

 To finish storing groups for

broadcasting, press Stop/Exit.

 For One Touch numbers, press the

One Touch keys one after the other.

 For Speed Dial numbers, press

(Address Book) and then enter

the three-digit Speed Dial location.

The LCD will display your chosen One
Touch numbers with a l and Speed Dial
numbers with a # (for example l006,
#009).

f Press OK when you have finished

adding numbers.

g Do one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart
on Entering text on page 204 to help
you enter letters.

Press OK.

64

 Press OK to store the group without

a name.

Dialling and storing numbers

h You can save a fax/scan resolution

along with the number. Do one of the
following:

 If you selected Fax/IFAX in step d,

press a or b to select Std, Fine,
S.Fine or Photo.

Press OK.

 If you selected E-Mail in step d,

press a or b to select Color100dpi,

Color200dpi, Color300dpi,
Color600dpi, Gray100dpi,
Gray200dpi, Gray300dpi,
B&W200dpi or B&W200x100.

Press OK.

 Press OK if you don't want to change

the default resolution.

Note

If you have selected Fax/IFAX in step d
and added One-Touch or Speed-Dial
numbers that are stored as 'I-Fax', you
cannot select S.Fine.

i If you selected Black & White in step h,

select the file format (TIFF, PDF or
Secure PDF) that will be used to send to
your PC. If you selected Gray or Color in
step h, select the file format (PDF,
Secure PDF, JPEG or XPS) that will be
used to send your PC.
Press OK.

Combining quick dial
numbers 8

You can combine more than one Quick Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate from another long distance
carrier.

For example, you might have stored ‘555’ on
Speed Dial #003 and ‘7000’ on Speed Dial
#002. You can use them both to dial
‘555-7000’ if you press the following keys:

Press (Address Book), 003.

Press (Address Book), 002 and
Mono Start or Colour Start.

Numbers can be added manually by entering
them on the dial pad:

Press (Address Book), 003, 7001 (on the
dial pad), and Mono Start or Colour Start.

This would dial ‘555–7001’. You can also add
a pause by pressing Redial/Pause key.

Tone or Pulse 8

If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.

8

Note

Fax Broadcasting is for black & white only.

a Lift the handset of the external

telephone.

b Press # on the machine’s control panel.

Any digits dialled after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialling service.

65

Remote Fax Options

9

Remote Fax Options ARE NOT available for
colour fax.

Remote Fax Options let you receive faxes
while you are away from the machine.

You can use only one Remote Fax Option at
a time.

(black & white only)

Fax Forwarding 9

The Fax Forwarding feature lets you
automatically forward your received faxes to
another machine. If you choose Backup Print
On, the machine will also print the fax.

a Press Menu, 2, 5, 1.

9

IMPORTANT

If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes for up to 60 hours
if there is a power failure.

b Press a or b to choose Fax Forward.

Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.

c Enter the forwarding number (up to

20 digits).
Press OK.

Note

You can also enter an E-mail address if
your machine has been configured for the
Internet Fax feature. (For details about
Internet Fax, see the Network User’s
Guide on the CD-ROM. For information
about Fax Forward to E-mail, see the
Brother Solutions Center at
http://solutions.brother.com/

.)

d Press a or b to choose On or Off.

Press OK.

Backup Print
On

e Press Stop/Exit.

66

Remote Fax Options (black & white only)

Fax Storage 9

The Fax Storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
messages on page 70.) Your machine will
automatically print a copy of the stored fax.

a Press Menu, 2, 5, 1.
b Press a or b to choose Fax Storage.

Press OK.

c Press Stop/Exit.

Note

If Fax Storage is turned on your
machine cannot receive a colour fax
unless the sending machine converts it to
black & white.

PC Fax Receive 9

If you turn on the PC Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.

Even if you have turned off your PC (at night
or the weekend, for example), your machine
will receive and store your faxes in its
memory. The LCD will show the number of
stored faxes received, for example:

PC Fax Msg:001

When you start your PC and the PC Fax
Receiving software runs, your machine
transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)

a Press Menu, 2, 5, 1.
b Press a or b to choose

PC Fax Receive.
Press OK.

c Press a or b to choose <USB> or your

computer name if the machine is
connected to a network.
Press OK.

d Press a or b to choose On or Off.

Backup Print
Off

Press OK.

e Press Stop/Exit.

9

67

Chapter 9

IMPORTANT

If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes for up to 60 hours
if there is a power failure.

Note

• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide on the CD-ROM.)

• If your machine has a problem and is
unable to print faxes in memory, you can
use this setting to transfer your faxes to a
PC. (For details, see Error and
maintenance messages on page 132.)

• PC Fax Receive is not supported in Mac
OS. (See PC-FAX receiving in the
Software User’s Guide on the CD-ROM.)

Changing Remote Fax
Options

If received faxes are left in your machine’s
memory when you change to another
Remote Fax Option, the LCD will ask you the
following message:

Erase All Doc?

1.Yes 2.No

or

Print All Fax?

1.Yes 2.No

 If you press 1, faxes in the memory will be

erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.

 If you press 2, faxes in the memory will not

be erased or printed and the setting will be
unchanged.

If received faxes are left in the machine’s
memory when you change to
PC Fax Receive from another remote fax
option (Fax Forward or Fax Storage),
the LCD will ask you the following message:

Send Fax to PC?

1.Yes 2.No

9

68

 If you press 1, faxes in the memory will be

sent to your PC before the setting
changes.

 If you press 2, faxes in the memory will not

be erased or transferred to your PC and
the setting will be unchanged.

Remote Fax Options (black & white only)

IMPORTANT

If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes for up to 60 hours
if there is a power failure.

Turning off Remote Fax
Options 9

a Press Menu, 2, 5, 1.
b Press a or b to choose Off.

Press OK.

Remote retrieval 9

The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone phone or fax machine,
then use the Remote Access Code to retrieve
your messages.

Setting a Remote Access
Code 9

The Remote Access Code feature lets you
access the remote retrieval features when
you are away from your machine. Before you
use the remote access and retrieval features,
you have to set up your own code. The
default code is an inactive code: – – –l.

a Press Menu, 2, 5, 2.

Note

The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing Remote Fax
Options on page 68.)

c Press Stop/Exit.

b Enter a three-digit code using the

numbers 0 – 9, l or #.
Press OK.

9

c Press Stop/Exit.

Note

Do not use the same code used for your
Remote Activation code (l51) or Remote
Deactivation code (#51). (See Changing
the Remote Codes on page 56.)

You can change your code at any time. If you
want to make your code inactive, press
Clear/Back and OK in b to restore the
default setting – – –l.

69

Chapter 9

Using your Remote Access
Code 9

a Dial your fax number from a telephone

or another fax machine using touch
tone.

b When your machine answers,

immediately enter your Remote Access
Code.

c The machine signals if it has received

messages:

 No beeps

No messages received.

 1 long beep

Fax message received.

d The machine gives two short beeps to

tell you to enter a command. The
machine will hang up if you wait longer
than 30 seconds before entering a
command. If you enter an invalid
command the machine will beep three
times.

e Press 9 0 to reset the machine when you

have finished.

Retrieving fax messages 9

a Dial your fax number from a telephone

or another fax machine using touch
tone.

b When your machine answers,

immediately enter your Remote Access
Code (3 digits followed by l). If you hear
one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 6 2.

d Wait for a long beep, and then use the

dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).

e Hang up after you hear your machine

beep. Your machine will call the other
machine, which will then print your fax
messages.

Note

You can insert a pause in a fax number by
using the # key.

f Hang up.

Note

If your machine is set to Manual mode,
you can still access the remote retrieval
features. Dial the fax number as normal
and let the machine ring. After
100 seconds you will hear a long beep to
tell you to enter the remote access code.
You will then have 30 seconds to enter the
code.

70

Changing the Fax Forwarding
number 9

You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.

a Dial your fax number from a telephone

or another fax machine using touch
tone.

b When your machine answers, enter

your Remote Access Code (3 digits
followed by l). If you hear one long
beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 5 4.

Remote Fax Options (black & white only)

d Wait for a long beep, and then use the

dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

Note

You can insert a pause in a fax number by
using the # key.

9

71

Chapter 9

Remote fax commands 9

Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.

Remote commands Operation details
95 Change the fax forwarding or

fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear three
4 Fax Forwarding number
6 Fax Storage

short beeps, you cannot change because the conditions have

not been met (for example, registering a fax forwarding

number). You can register the maximum number of rings. (See

Changing the Fax Forwarding number on page 71.) Once you

have registered the number, fax forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only

90 Exit

messages. (See Retrieving fax messages on page 70.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three

short beeps.

Press 90 to exit remote retrieval. Wait for the long beep, then

replace the handset.

72

10

Polling 10

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polling receive 10

Polling receive lets you call another fax
machine to receive a fax.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 8.
c Press a or b to choose Standard.

Press OK.

Secure polling 10

Secure polling lets you restrict who can get
the documents you set up to be polled.
Secure polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 8.
c Press a or b to choose Secure.

Press OK.

d Enter a four-digit secure code.

Press OK.
This is the security code of the fax
machine you are polling.

d Enter the fax number you are polling.

Press Start.

e Enter the fax number you are polling.
f Press Start.

Delayed polling 10

Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.

a Make sure you are in Fax mode .

Press Menu, 2, 1, 8.

b
c Press a or b to choose Timer.

Press OK.

d Enter the time (in 24-hour format) you

want to begin polling.
For example, enter 21:45 for 9:45 PM.
Press OK.

10

e Enter the fax number you are polling.

Press Start.
The machine makes the polling call at
the time you entered.

73

Chapter 10

Sequential polling 10

Sequential polling lets you request
documents from several fax machines in one
operation.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 8.
c Press a or b to choose Standard,

Secure or Timer.
Press OK.

d Choose one of the options below.

 If you choose Standard go to

step e.

 If you choose Secure, enter a four-

digit number, press OK, go to
step e.

 If you chose Timer, enter the time

(in 24-hours format) you want to
begin polling and press OK, go to
step e.

Polled transmit
(black & white only)

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

Setup for polled transmit 10

a Make sure you are in Fax mode .

b Load your document.
c Press Menu, 2, 2, 6.
d Press a or b to choose Standard.

Press OK.

e Press 2 to choose 2.No if you do not

want to enter more settings when the
LCD asks you the following message:

Next

1.Yes 2.No

10

e Specify the destination fax machines

you want to poll by using One Touch,
Speed Dial, Search, a Group or the dial
pad. You must press OK between each
location.

f Press Start.

Press Stop/Exit while the machine is dialling
to cancel the polling process.

To cancel all sequential polling receive jobs,
press Menu, 2, 7. (See Checking and
cancelling waiting jobs on page 43.)

f Press Start.
g If you are using the scanner glass, the

LCD will prompt you to choose one of
the options below:

Next Page?

1.Yes 2.No(Send)

 Press 1 to send another page.

Go to step h.

 Press 2 or Start to send the

document.

74

Polling

h Place the next page on the scanner

glass, press OK. Repeat steps g and
h for each additional page.

The document will be stored in memory
until it is polled.

Note

The document will be stored and can be
retrieved from any other fax machine until
you delete the fax from memory.

To delete the fax from memory, press

Menu, 2, 7. (See Checking and cancelling
waiting jobs on page 43.)

Setup for polled transmit with
a secure code 10

Secure polling lets you restrict who can get
the documents you set up to be polled.
Secure polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.

h If you use the scanner glass, the LCD

will prompt you to choose one of the
options below:

Next Page?

1.Yes 2.No(Send)

 Press 1 to send another page.

Go to step i.

 Press 2 or Start to send the

document.

i Place the next page on the scanner

glass, press OK. Repeat steps h and
i for each additional page.

Set Next Page
Then Press OK

Your machine will automatically send
the fax.

a Make sure you are in Fax mode .

b Load your document.
c Press Menu, 2, 2, 6.
d Press a or b to choose Secure.

Press OK.

e Enter a four-digit number.

Press OK.

f Press 2 to choose 2.No if you do not

want to enter more settings when the
LCD asks you the following message:

Next

1.Yes 2.No

g Press Start.

10

75

11

Printing reports 11

Fax reports 11

You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.

Transmission verification
report 11

You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the receiving party’s name or fax
number, the time and date of transmission,
duration of transmission, number of pages
sent, and whether or not the transmission
was successful.

There are several settings available for the
Transmission Verification Report:

 On: Prints a report after every fax you

send.

c Press Stop/Exit.

Note

• If you choose On+Image or Off+Image,
the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See
Real Time Transmission on page 41.)

• If your transmission is successful, OK will
appear next to RESULT on the
Transmission Verification Report. If
transmission is not successful, ERROR will
appear next to RESULT.

 On+Image: Prints a report after every fax

you send. A portion of the fax’s first page
appears on the report.

 Off: Prints a report if your fax is

unsuccessful due to a transmission error.
Off is the default setting.

 Off+Image: Prints a report if your fax is

unsuccessful due to a transmission error.
A portion of the fax’s first page appears on
the report.

a Press Menu, 2, 4, 1.
b Press a or b to choose On, On+Image,

Off or Off+Image.
Press OK.

76

Printing reports

Fax Journal 11

You can set the machine to print a fax journal
(activity report) at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.

If you set the interval to Off, you can still print
the report by following the steps on the next
page.

a Press Menu, 2, 4, 2.
b Press a or b to choose an interval.

Press OK.
If you choose 7 days, you will be asked
to choose a day when you want the
7 day countdown to begin.
If you choose Every 50 Faxes, the
LCD shows Accepted. Then go to
step d.

c Enter the time to begin printing, in

24 hour format.
For example: enter 19:45 for 7:45 PM.
Press OK.

Reports 11

The following reports are available:
1 XMIT Verify

Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.

2 Help List

Prints a list of commonly used functions to
help you program your machine.

3 Tel Index List

Prints a list of names and numbers stored
in the One Touch and Speed Dial memory
in numerical or alphabetical order.

4 Fax Journal

Prints a list of information about your last
200 incoming and outgoing faxes.
(TX: transmit.) (RX: receive.)

5 User Settings

Print a list of your current settings.

6 Network Config

Lists your network settings.

d Press Stop/Exit.

If you choose 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you chose has
passed, the machine will print the journal
early and then erase all jobs from memory.

If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.

7 Order Form

You can print an accessories order form to
fill out and send to your Brother dealer.

11

77

Chapter 11

How to print a report 11

MFC-9320CW:

a Press Menu, 6.
b Do one of the following:

 Press a or b to choose the report you

want.
Press OK.

 Enter the number of the report you

want to print. For example, press 2 to
print the Help List.

c Press Mono Start or Colour Start.
d Press Stop/Exit.

MFC-9120CN:

a Press Reports.
b Do one of the following:

 Press a or b to choose the report you

want.
Press OK.

 Enter the number of the report you

want to print. For example, press 2 to
print the Help List.

c Press Mono Start or Colour Start.
d Press Stop/Exit.

78

Section III

Copy III

Making copies 80

12

Making copies 12

How to copy 12

Entering copy mode 12

Press (Copy) to enter Copy mode.

1 Stack/Sort

2 Copy ratio and Copy layout

3 Contrast

4 Quality

5 Number of copies

Making a single copy 12

Making multiple copies 12

a Make sure you are in Copy mode .

b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Mono Start or Colour Start.

Note

• To sort your copies, see Sorting copies
using the ADF on page 83.

• If the LCD shows "Please Wait" and the
machine stops copying while you are
making multiple copies, please wait for 30
to 40 seconds until the machine finishes
the colour registrations and cleaning
process of the belt unit.

a Make sure you are in Copy mode .

b Load your document in the ADF or on

the scanner glass.

c Press Mono Start or Colour Start.

Stop copying 12

To stop copying, press Stop/Exit.

80

Making copies

Copy options
(temporary settings)

When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.

The machine returns to its default settings
one minute after copying, unless you have
set the Mode Timer to 30 seconds or less.
(See Mode Timer on page 24.)

Enlarging or reducing the
image copied 12

You can choose the following enlargement or
reduction ratios:

Press

100%*

97% LTRiA4

94% A4iLTR

91% Full Page

To enlarge or reduce the next copy follow the
instructions below:

12

a Make sure you are in Copy mode .

b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Enlarge/Reduce.
e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you
want.

Press OK.

 Press a or b to choose

Custom(25-400%).
Press OK.
Use the dial pad to enter an

enlargement or reduction ratio from
25% to 400%. (For example, press
53 to enter

Press OK.

53%

.)

f Press Mono Start or Colour Start.

85% LTRiEXE

83% LGLiA4

78% LGLiLTR

70% A4iA5

50%

Custom(25-400%)

200%

141% A5iA4

104% EXEiLTR

* The factory setting is shown in Bold with an
asterisk.

Custom(25-400%) allows you to enter a
ratio from 25% to 400%.

Note

Page Layout Options 2 in 1(P), 2 in 1(L),
4in1(P) or 4in1(L) are not available with
Enlarge/Reduce.

12

81

Chapter 12

Using the Options key 12

Use the Options key to quickly set the following copy settings temporarily for the next copy.

Press

Menu selections Options Page
Press a or b, then press OK

Stack/Sort

(appears when the document

Press a or b, then press OK

Stack*

Sort

83

is in the ADF)

Brightness b-onnnn+a

84

b-nonnn+a

b-nnonn+a*

b-nnnon+a

b-nnnno+a

Contrast b-onnnn+a

83

b-nonnn+a

b-nnonn+a*

b-nnnon+a

b-nnnno+a

Page Layout Off(1 in 1)*

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

The factory settings are shown in Bold with an asterisk.

84

82

Making copies

Improving copy quality 12

You can choose from a range of quality
settings. The default setting is Auto.

 Auto

Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.

 Photo

Suitable for copying photographs.

 Text

Suitable for documents containing only
text.

To temporarily change the quality setting,
follow the steps below:

a Make sure you are in Copy mode .

Sorting copies using the ADF12

You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.

a Make sure you are in Copy mode .

b Load your document in the ADF.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Options. Press a or b to choose

Stack/Sort.
Press OK.

e Press a or b to choose Stack or Sort.

Press OK.

f Press Mono Start or Colour Start.

b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Quality.
e Press a or b to choose Auto, Photo or

Text.
Press OK.

f Press Mono Start or Colour Start.

To change the default setting, follow the
steps below:

a Press Menu, 3, 1.
b Press a or b to choose the copy quality.

Press OK.

c Press Stop/Exit.

Adjusting Contrast, Colour
and Brightness 12

Contrast 12

Adjust the contrast to help an image look
sharper and more vivid.

To temporarily change the contrast setting,
follow the steps below:

a Make sure you are in Copy mode .

b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Contrast.
Press OK.

12

e Press a or b to increase or decrease the

contrast.
Press OK.

f Press Mono Start or Colour Start.

83

Chapter 12

To change the default setting follow the steps
below:

a Press Menu, 3, 3.
b Press a or b to increase or decrease the

contrast.
Press OK.

c Press Stop/Exit.

Brightness 12

Adjust the copy brightness to make copies
darker or lighter.

To temporarily change the copy brightness
setting, follow the steps below:

a Make sure you are in Copy mode .

b Load your document.

Colour saturation 12

You can change the default setting for colour
saturation.

To change the default setting follow the steps
below:

a Press Menu, 3, 4.
b Press a or b to choose 1.Red,

2.Green, or 3.Blue.
Press OK.

c Press a or b to increase or decrease the

colour saturation.
Press OK.

d Return to step b to choose the next

colour. Or press Stop/Exit.

Making N in 1 copies

c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Brightness.
Press OK.

e Press a to make a lighter copy or press

b to make a darker copy.

Press OK.

f Press Mono Start or Colour Start.

To change the default setting follow the steps
below:

a Press Menu, 3, 2.
b Press a to make a lighter copy or press

b to make a darker copy.
Press OK.

c Press Stop/Exit.

(page layout) 12

You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page, which lets you save
paper.

IMPORTANT

• Please make sure the paper size is set to
Letter, A4, Legal or Folio.

•(P) means Portrait and (L) means
Landscape.

• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.

a Make sure you are in Copy mode .

b Load your document.

84

c Use the dial pad to enter the number of

copies (up to 99).

d Press Options. Press a or b to choose

Page Layout. Press OK.

Making copies

e Press a or b to choose 2in1(P),

2in1(L), 4in1(P),
4in1(L) or Off(1 in 1).

Press OK.

f Press Mono Start or Colour Start to

scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.

If you are using the scanner glass, go
to step g.

g After the machine scans the page,

press 1 to scan the next page.

Next Page?

1.Yes 2.No

h Put the next page on the scanner glass.

Press OK.
Repeat steps g and h for each page of
the layout.

If you are copying from the scanner
glass:

Insert your document face down in the
direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

12

i After all the pages have been scanned,

press 2 in step g to finish.

If you are copying from the ADF: 12

Insert your document face up in the direction
shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

12

 4 in 1 (L)

85

Chapter 12

Out of memory
message

If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.

If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start or
Colour Start to copy the pages scanned so
far, or to press Stop/Exit to cancel the
operation.

To gain extra memory, you can do the
following:

 Print the faxes that are in the memory.

(See Printing a fax from the memory
on page 49.)

 You can turn off Fax Storage. (See

Turning off Remote Fax Options
on page 69.)

12

 Add optional memory. (See Memory

board on page 113.)

Note

When you get an Out of Memory
message, you may be able to make
copies if you first print any incoming faxes
in the memory to restore the memory to
100%.

86

Section IV

Direct printing IV

Printing photos from a digital camera
(MFC-9320CW only)

Printing data from a USB Flash memory drive
(MFC-9320CW only)

88

93

Printing photos from a digital

13

Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.

Even if your camera is not in PictBridge mode
or does not support PictBridge, you can
connect your camera as a normal storage
device. This enables you to print photos from
your camera. Follow the steps for “Printing

data from a USB Flash memory drive
(MFC-9320CW only) on page 93”.

camera (MFC-9320CW only)

13

Using PictBridge 13

Setting your digital camera 13

Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera. Depending on your
camera some of these settings may not be
available.

 Copies
 Qualities
 Paper size
 Date print
 File name print

Before using
PictBridge

PictBridge requirements 13

To avoid errors, remember the following
points:

 The machine and the digital camera must

be connected using a suitable USB cable.

 The image file must be taken with the

digital camera you want to connect to the
machine.

 Layout (1 in 1 printing/Index printing only)

Note

13

The names and availability of each setting
depends on the specification of your
camera.

You can also set the following PictBridge
settings by using the control panel.

Menu selections Options

Paper Size Letter, A4, B5, A5, B6, A6

Orientation

Date & Time Off, On
File Name Off, On
Print Quality Normal, Fine

1

If you choose the paper size Letter, A4 or B5, Portrait
will be chosen. If you choose A5, B6 or A6,
Landscape will be chosen.

Portrait, Landscape

1

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