Brother MFC-9060 User Manual

FA X-8060P MFC-9060

OWNER’S MANUAL

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Congratulations on purchasing your Brother Fax machine.

Please set up your machine as follows — refer to the Owner’s Manual for further information.

1. Check the Packing List

2. Install the Drum Unit

3. Install the Phone Line and Power Cord

4. Attach Wire Extensions and Document/Paper Trays

5. Loading Paper

6. Connect External Telephone (Only if you are sharing one line for both telephone and fax)

7. Set Date and Time

8. Set Station ID

9. Select an Answer mode

<Setting Up the Machine and Computer to Work Together - Chapter 12> (For MFC-9060 Only)

10. Connecting Brother Machine to PC

Table of Contents

Introduction

Installation

Using This Manual................................................................................. 1

Finding Information.............................................................................. 1

Symbols Used in This Manual.............................................................. 2

About Fax Machines ............................................................................. 2

Fax Tones and Handshake .................................................................... 2

ECM (Error Correction Mode) ............................................................. 3

FAX-8060P Control Panel Overview .................................................. 4

MFC-9060 Control Panel Overview ................................................... 6

Packing List ............................................................................................ 9

Choosing a Location............................................................................ 10

Caution ...................................................................................................11

Assembly ................................................................................................11

Install the Drum Unit Assembly (with Toner Cartridge) .....................11

Setting Up the Machine ...................................................................... 13

Loading Paper ..................................................................................... 15

Acceptable Paper........................................................................ 16

Manual Feed Slot............................................................................ 17

Multi-Line Connections (PABXs) ...................................................... 17

If you are installing the machine to work with a PABX: ........... 17

Using Extension Telephones............................................................... 18

Connecting an External Telephone Answering Device (TAD) ........... 19

Sequence......................................................................................... 19

Connections .................................................................................... 19

Outgoing Message (OGM) of External TAD ................................. 20

Connecting an External Telephone ..................................................... 20

On-Screen Programming

Initial Setup

User-Friendly Programming.............................................................. 21

Function Mode.................................................................................... 21

Alternating Displays ........................................................................... 22

Function Selection Table..................................................................... 22

Getting Started..................................................................................... 27

Setting the Dialling Mode (Tone/Pulse) ............................................. 27

Setting the Date and Time................................................................... 27

Setting the Station ID.......................................................................... 28

Entering Text .................................................................................. 30

TABLE OF CONTENTS

Inserting Spaces.............................................................................. 30

Making Corrections ........................................................................ 30

Repeating Letters............................................................................ 30

Special Characters and Symbols .................................................... 30

Setting the Beeper Volume.................................................................. 31

PABX and TRANSFER ...................................................................... 31

Setting PABX ...................................................................................... 31

Setting the Clock Change ................................................................... 32

Sleep Mode ......................................................................................... 32

Setting the Speaker Volume ................................................................ 32

Setting the Ring Volume ..................................................................... 33

Memory Storage ................................................................................. 33

TX Lock .............................................................................................. 33

Using TX Lock ................................................................................... 34

Setting Up the TX Lock for the First Time .................................... 34

Changing the TX Lock Password................................................... 35

Switching TX Lock ON.................................................................. 35

Switching OFF TX Lock ................................................................ 36

Setup Receive

Basic Receiving Operations................................................................ 37

Select Answer Mode ........................................................................... 37

To select or change your Answer Mode ..................................... 38

Setting the Ring Delay ........................................................................ 38

Setting the F/T Ring Time .................................................................. 39

Fax Detect (with an External Telephone) ........................................... 40

Printing a Reduced Incoming Document............................................ 40

Reception into Memory ...................................................................... 41

Setting the Print Density ..................................................................... 42

Toner Save .......................................................................................... 42

Advanced Receiving Operations ....................................................... 43

Operation from an External or Extension Telephone ......................... 43

For Fax/Tel (F/T) Mode Only......................................................... 44

Changing Remote Codes ................................................................ 44

To change Remote Codes........................................................... 44

Printing a Fax from Memory .............................................................. 44

BT Call Sign (For U.K. Only) ............................................................ 45

Set the BT Call Sign ....................................................................... 45

Polling .................................................................................................... 46

Secure Polling................................................................................. 46

Setup for Polling Receive ............................................................... 46

Setup for Polling Receive with Secure Code ................................. 47

Setup Delayed Polling Receive ...................................................... 47

Sequential Polling........................................................................... 48

TABLE OF CONTENTS

iii

Setup Send

Before You Begin .................................................................................. 49

Resolution ........................................................................................... 50

Contrast ............................................................................................... 50

Automatic Transmission ..................................................................... 51

Manual Transmission (with an External Telephone) .......................... 51

Fax Redial ........................................................................................... 51

Dual Access......................................................................................... 51

Real Time Transmission ..................................................................... 52

Basic Sending Operations................................................................... 53

Composing an Electronic Cover Page ................................................ 53

Cover Page for Next Fax Only ....................................................... 54

Always Send Cover Page ............................................................... 55

Using a Printed Cover Page............................................................ 56

Cover Page Message ........................................................................... 56

Composing Your Own Comments .................................................. 56

Advanced Sending Operations .......................................................... 57

Overseas Mode ................................................................................... 57

Call Reservation (with an External Telephone) .................................. 57

Print Sample Call Back Message........................................................ 58

Delayed Transmission (T imer) ........................................................... 59

Broadcasting ....................................................................................... 59

Multiple Resolution Transmission...................................................... 61

Setup for Polling Transmit.................................................................. 61

Setup for Polling Transmit with Secure Code ................................ 62

Cancelling a Job While Scanning the Document................................ 63

Cancelling a Job in Memory ............................................................... 63

Interrupting Delayed Fax and Polling Transmit Jobs ......................... 64

Setup Quick-Dial Numbers

Telephone (Voice) Operation

Storing Numbers for Easy Dialling................................................... 65

Storing One Touch Dial Numbers....................................................... 65

Storing Speed Dial Numbers .............................................................. 66

Changing One Touch and Speed Dial Numbers ................................. 67

Setting Up Groups for Broadcasting................................................... 67

Making Voice Calls with an External Telephone ............................ 69

Manual Dialling with an External Telephone ..................................... 69

One Touch Dialling............................................................................. 69

Speed Dialling..................................................................................... 70

Pause ................................................................................................... 70

On Hook Dialling................................................................................ 70

Search.................................................................................................. 70

Chain Dialling..................................................................................... 71

Tone/Pulse........................................................................................... 71

Fax/Tel (F/T) Mode ............................................................................ 71

Tel Key................................................................................................ 72

TABLE OF CONTENTS

Remote Fax Options

Printing Reports

Making Copies

Setting Fax Storage.............................................................................. 73

Fax Forwarding ................................................................................... 74

Programming a Fax Forwarding Number ........................................... 74

Changing the Remote Access Code................................................... 74

Remote Retrieval ................................................................................. 75

Using Your Remote Access Code ....................................................... 75

Remote Commands............................................................................. 75

Change Fax Forwarding Setting................................................. 75

Retrieve a Fax ............................................................................ 76

Check the Receiving Status........................................................ 76

Change Answer Mode ................................................................ 76

Exit Remote Operation............................................................... 76

Retrieving the Memory Status List ..................................................... 77

Retrieving Fax Messages .................................................................... 77

Changing the Fax Forwarding Number .............................................. 78

Machine Settings and Journal ........................................................... 79

To Print a Report................................................................................. 80

Transmission Verification (Xmit) Report ........................................... 80

Journal Period ..................................................................................... 80

Using Your Machine as a Copier....................................................... 83

Making a Single Copy ........................................................................ 84

Using the Photo/Text Key................................................................... 84

Making Multiple Copies ..................................................................... 84

Stacking and Sorting Multiple Copies ................................................ 85

If You Get a Memory Full Message................................................... 85

Reducing and Enlarging Copies ......................................................... 85

Setting Up the Machine and Computer to

Work Together

(For MFC-9060 only)

Before You Begin .................................................................................. 87

Computer Requirements ..................................................................... 88

Connecting the machine to Your Computer.................................... 88

Installing the Brother Drivers

Using Windows

Installing the Brother Drivers

Using Windows® 2000 Professional ................................................. 93

Installing the Brother Drivers

Using Windows NT® W orkstation Version 4.0 ................................. 97

Installing the Brother Software....................................................... 103

To install Multi-Function Link

To View On-Line Documentation:.................................................... 104

To Find Brother Home Page:............................................................ 105

Helpful Hints..................................................................................... 105

95, 98 and 98SE ................................................... 89

Pro (Main Application): ................ 104

TABLE OF CONTENTS

Using the Machine as a Printer

(For MFC-9060 only)

Using the Windows®– Based Brother

Control Centre

(For MFC-9060 only)

Special Printing Features ................................................................. 107

Windows

Enhanced Memory Management ...................................................... 107

Printing From Your PC..................................................................... 108

Multi-Purpose Sheet Feeder.............................................................. 108

Loading Envelopes ........................................................................... 108

Manual Feed Slot .............................................................................. 109

Paper Tray......................................................................................... 109

Job Cancel Key ................................................................................. 109

Simultaneous Printing/Faxing ......................................................... 109

Acceptable Paper ................................................................................110

Brother Control Centre .....................................................................111

AutoLoad the Brother Control Centre ...............................................111

How to Turn Off AutoLoad ...............................................................112

Using the Scan Key.............................................................................112

Using the Control Panel Keys...........................................................113

Scan Image.........................................................................................113

Scan/OCR ..........................................................................................113

Scan to E-mail....................................................................................114

Brother Contr ol Centre Features.....................................................114

Auto Configuration ............................................................................114

Scanning Operations ..........................................................................115

Copy Operations ................................................................................115

Scanner Settings for Scan and Copy Buttons ....................................115

Global Settings...................................................................................116

Setting Up the Scanner Configurations .............................................116

To Access the Scanner Configurations Screen: .................................117

Perform an Operation from the Control Centre Screen .....................117

Scan to File...........................................................................................117

Scanner Settings.................................................................................118

Destination Folder..............................................................................118

Scan to E-mail .....................................................................................119

Scanner Settings.................................................................................119

Email Application ..............................................................................119

File Attachments ............................................................................... 120

Conversion Options .......................................................................... 120

Show QuickSend Menu .................................................................... 120

QuickSend List ................................................................................. 120

Scan to Word Processor .................................................................... 121

Scanner Settings................................................................................ 121

Word Processor ................................................................................. 122

User Defined Button .......................................................................... 123

Scanner Settings................................................................................ 123

Tar get Application............................................................................. 123

Printing............................................................................ 107

TABLE OF CONTENTS

Copy / Two on One Copy .................................................................. 124

Scanner Settings................................................................................ 124

Copy Settings .................................................................................... 124

Using ScanSoft™ PaperPort® for Brother and

ScanSoft™ TextBridge

(For MFC-9060 only)

Important Information

Viewing Items in ScanSoft™ PaperPort® for Brother ...................... 126

Organizing Your Items in Folders..................................................... 127

Links to Many Other Applications.................................................... 127

Using ScanSoft™ TextBridge

You Can Edit) ................................................................................. 127

Importing Items from Other Applications ........................................ 128

Exporting Items in Other Formats .................................................... 128

Exporting an Image File ............................................................... 128

Accessing the Scanner ...................................................................... 129

Scanning a Document into your PC.................................................. 129

Settings in the Scanner Window ....................................................... 130

Image........................................................................................ 130

Contrast .................................................................................... 130

Custom ..................................................................................... 131

PreScanning an Image ...................................................................... 131

Important Safety Instructions ....................................................... 133

IEC 825 Specification................................................................... 135

For Y our Safety............................................................................. 136

IEC 825 Laser Class ..................................................................... 136

Disconnect device......................................................................... 136

IMPORTANT ............................................................................... 136

OCR (Converting Image Text to Text

Troubleshooting and Maintenance

Specifications

Troubleshooting.................................................................................. 137

Error Messages ................................................................................. 137

Document Jam .................................................................................. 140

Printer Jam ........................................................................................ 140

If You Are Having Difficulty with Your Machine ............................ 143

Packing and Shipping the Machine ................................................ 147

Regular Maintenance ........................................................................ 149

Cleaning the Scanner ........................................................................ 149

Cleaning the Printer .......................................................................... 150

Cleaning the Drum Unit.................................................................... 151

Replacing the Toner Cartridge .......................................................... 152

Steps for Replacing Toner Cartridge ............................................ 152

Replacing the Drum Unit.................................................................. 156

Specifications ...................................................................................... 161

Printer Specifications ........................................................................ 162

Electrical and Environment............................................................. 163

TABLE OF CONTENTS

Glossary............................................................................................... 165

Index .................................................................................................... 169

Accessory List..................................................................................... 173

vii

viii

TABLE OF CONTENTS

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother fax machine.

This machine has been designed to be simple to use, with LCD screen

prompts to guide you through functions. However, you can use your

machine to its fullest potential by taking a few minutes to read this

manual.

Additionally, your machine has a Help Key. Press Help (FAX-8060P) or

Copy/Help (MFC-9060) to print a list of basic operational steps and

functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents.

You will also be able to find information about a specific feature or

function by checking the Index at the back of this manual. Also,

throughout this manual, you’ll see special symbols alerting you to

important information, cross-references, and warnings. Illustrations of

some screen displays also help you choose the correct key-presses.

CHAPTER ONE

Symbols Used in This Manual

Note or additional information.

The machine may be damaged or may not work correctly if this is not observed.

Warnings detail precautions you must take to avoid possible personal injury.

About Fax Machines

If you’re a first-time fax machine user, fax operation may seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily .

Fax Tones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Start, and they continue for about 40 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVE. If your fax machine is set to the Fax Only Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVE. To cancel the receiving mode, press Stop.

INTRODUCTION

When your fax machine is in Fax/Tel (F/T) Mode, it answers with a

short beep. After this beep, the fax machine listens for CNG tones, and

then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG

tones and the receiving machines “chirps” overlap. This must be for at

least 2 to 4 seconds, so the fax machines can understand how each is

sending and receiving the fax. The handshake cannot begin until the call

is answered, and the CNG tones only last for about 40 seconds after the

number is dialled. Therefore, it’s important for the receiving machine to

answer the call in as few rings as possible.

When you have an external telephone answering device (T AD) on your fax

line, your TAD will determine the number of rings before the call is

answered. Pay special attention to the directions in the Installation chapter

for connecting a TAD (or answering machine) to your fax machine.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check

the integrity of a fax transmission while it is in progress. ECM

transmissions are possible only between machines that both have the

ECM feature. If they do, you may send and receive fax messages that are

continuously checked for their integrity.

Sufficient memory must be available in your machine for this feature to

work.

CHAPTER ONE

F AX-8060P Contr ol Panel Overview

5 4 3 2 161 15 14 13

Liquid Crystal Display

Displays messages to help you set up and operate your machine.

Lets you access the function and programming mode.

Tel (Telephone)

This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc.

Shift

This key is used to access the “9” through “16” One Touch keys.

9 10 11 12

One Touch Dial Keys

These 8 keys give you access to 16 previously stored phone numbers.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Search/Speed Dial

Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number.

INTRODUCTION

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine.

Fax Keys:

Mode

Select how the fax machine will handle incoming calls.

Broadcast

Use this key when you want to send a fax to several different locations (maximum 96 locations at once).

Resolution

Sets the resolution when you send a fax.

Stop

Stops a fax, cancels an operation or exits from function mode.

Start

Starts sending a fax.

Copy Keys:

Photo/Text

Lets you identify the type of document you want to copy: a photograph or text.

Enlarge/Reduce

Lets you select an enlargement or reduction ratio: 100%, 120%, 125%, 150%, 200%, 50%, 75%, 87%, 93%, Selecting AUTO automatically reduces the original to the selected paper size.

Copy

Makes a copy.

Help

Prints a quick reference Help List.

Set/Verify

Stores a function setting into the machine. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

(Left Arr ow) (Right Arr ow)

Volume

Moves the LCD cursor to the left or right in Function mode so you can make selections. Also, adjusts speaker and ring volume.

CHAPTER ONE

MFC-9060 Control P anel Overview

5 4 3 2 161 15 14 13

Liquid Crystal Display

Displays messages to help you set up and operate your machine.

Lets you access the function and programming mode.

Tel (Telephone)

This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc.

9 10 11 12

Scanner Key:

Scan

Lets you scan the next original into your computer and select the type of destination: word processing, graphics or E-mail application.

One Touch Dial Keys

These 8 keys give you access to 8 previously stored phone numbers.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

INTRODUCTION

Search/Speed Dial

Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine.

Fax Keys:

Mode

Select how the fax machine will handle incoming calls.

Broadcast

Use this key when you want to send a fax to several different locations (maximum 88 locations at once).

Resolution

Sets the resolution when you send a fax.

Copy Keys:

Photo/Text

Lets you identify the type of document you want to copy: a photograph or text.

Enlarge/Reduce

Lets you select an enlargement or reduction ratio: 100%, 120%, 125%, 150%, 200%, 50%, 75%, 87%, 93%, Selecting AUTO automatically reduces the original to the selected paper size.

Copy/Help

Makes a copy. If the ADF is empty, a quick reference Help List will be printed.

Printer Key:

Job Cancel

Clears data from the printer memory.

Set/Verify

Stores a function setting into the machine. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

Stop

Stops a fax, cancels an operation or exits from function mode.

Start

Starts sending a fax.

(Left Arr ow) (Right Arr ow)

Volume

Moves the LCD cursor to the left or right in function mode so you can make selections. Also, adjusts speaker and ring volume.

CHAPTER ONE

CHAPTER TWO

Installation

Packing List

Make sure you have the following items:

Telephone Wire Cord

(Example for the U.K.)

Document Tra y

IEEE-1284 Compliant Bi-directioned Cable (For MFC-9060 Only)

Cable TieFilter Core

Manual Feed Slot

Important Notice

Printer Drive

Paper T ray

Whenever you transport the machine, use the packing materials that

came with your machine and pack the machine correctly.

Floppy Disk*

Wire Extensions

CD-ROM (For MFC-9060 Only)

(Both wire extensions are same size)

Multi-purpose Sheet Feeder

Drum Unit Assembly (with free Starter Toner Cartridge)

Owner’s Manual

Dust Cover

CHAPTER TWO

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet.

Avoid placing your machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply . Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the machine is not impeded.

CAUTION

Caution

INSTALLATION

We recommend that this product be used with a surge protection

device to protect the product against damage caused by a lightning strike.

Never touch telephone wires or terminals that are not insulated

unless the telephone line has been disconnected at the network interface.

Avoid using a telephone (other than a cordless type) during an

electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the

leak.

Assembly

Install the Drum Unit Assembly

(with Toner Cartridge)

Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Do NOT remove the starter sheet – this will be ejected while the machine is warming up.

Top Cover

CHAPTER TWO

Open the top cover of the machine.

Do NOT remo ve starter sheet.

Holding the drum unit by its handles, insert it in the machine.

Close the top cover.

Setting Up the Machine

INSTALLATION

Follow the instructions below to connect power cord, and telephone line.

(Example for the U.K.)

Connect the power cord.

EXT.

LINE

CHAPTER TWO

IMPORTANT: If you need to remove the moulded mains plug in order to

fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.

As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter “E” or by the safety earth symbol green or green-and-yellow.

The wire which is coloured blue must be connected to the terminal which is marked with the letter “N” or coloured black.

The wire which is coloured brown must be connected to the terminal which is marked with the letter “L” or coloured red.

Green-and-yellow : Earth Blue : Neutral Brown : Live

or coloured

The PC interface is a SELV (Safety Extra Low Voltage) por t as defined in EN41003. It must only be connected with a SELV circuit; only the MFL Pro for Fax cable kit (available in an option pack), satisfies this requirement.

NOTICE:

■ This machine must be fitted with an earthed plug.

■ Since the machine is earthed via the mains plug, you can protect

yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

■ Do not touch the rollers at the paper exit.

Connect one end of the telephone line cord to the socket marked

LINE on the left side of the machine. Connect the other end to the modular wall socket.

INSTALLATION

Attach the wire extensions to the Multi-purpose Sheet Feeder, and to

the document guide base.

Attach the document and paper trays to the machine, and pull out

their extensions.

Loading Paper

Open the Multi-purpose Sheet Feeder cover.

CHAPTER TWO

Fan the paper well. Load the paper, making sure that the printing

surface is towards the fax unit and the paper level is stacked below the triangle mark. The feeder can hold up to 200 sheets of paper.

Adjust the guides to fit the paper width.

Acceptable Paper

Size : A4 (210 mm x 297 mm) Weight : 60 g/m Thickness : 0.08 – 0.20 mm

– 158 g/m

INSTALLATION

Manual Feed Slot

The Multi-purpose Sheet Feeder also has a Manual Feed Slot. You can

load paper sheet-by-sheet into this slot. You do not have to remove paper

from the Multi-purpose Sheet Feeder.

Multi-purpose Sheet Feeder

Manual Feed Slot

Multi-Line Connections (PABXs)

Most offices use a central telephone system, or PABX. The machine will

work with most PABX or key systems that allow a two-wire analogue

connection. However, we recommend that you have a separate telephone

line for your machine. You can then leave the machine in Fax Only Mode

to receive faxes any time of day or night.

If you are installing the machine to w ork with a P ABX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to Manual. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialling.

CHAPTER TWO

Using Extension T elephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

FAX

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

FAX MACHINE MUST BE PLUGGED

Fig. 2.

MASTER SOCKET

FAX

INTO MASTER SOCKET

INCOMING

LINE

INCOMING

LINE

INSTALLATION

Connecting an External T elephone

Answering Device (TAD)

Sequence

You might choose to connect an additional answering machine. When

you have an external TAD on the same telephone line as the machine,

the TAD answers all calls. The machine “listens” for fax calling (CNG)

tones. If it hears them, the machine takes over the call and receives the

fax. If it doesn’t hear the CNG tones, the machine will not answer the

call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we

recommend two rings as the TAD setting. The machine cannot hear CNG

tones until the TAD has answered the call, and with four rings there are

only 8–10 seconds of CNG tones left for the fax “handshake.” Make

sure you carefully follow instructions in this manual for recording your

outgoing message. Do not use a “toll-saver” ring setting on the TAD.

It is important that the TAD is connected via the EXT socket on the

machine or on the line jack unit. Do not use a line doubler on the line

jack as this can cause answering problems.

Connections

(Example for the U.K.)

2 3

You may connect an external TAD to your machine, as shown below.

TAD

Set your external TAD to two rings or less. Record the outgoing message (see below). Set the TAD to answer calls. Set the Answer Mode to TAD:ANSWER MACH. by pressing

Mode.

TAD

CHAPTER TWO

Outgoing Message (OGM) of External T AD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

We recommend the outgoing message (OGM) is no longer than 20

seconds. Allow 5 seconds of silence at the beginning of your message.

(This allows the fax to detect the calling tone prior to OGM, so reception can be faster.)

We recommend that you end your OGM by giving your Remote

Activation Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing

51 and Start”

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled. In these cases you must inform callers that they must enter the remote activation code to send a fax.

Connecting an External T elephone

You can connect a separate telephone (or telephone answering device) to your machine, as shown below.

(Example for the U.K.)

Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE.

External Telephone

Extension Telephone

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