Brother MFC-8950DW, MFC-8950DWT Advanced User Guide

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Advanced User’s Guide

MFC-8950DW MFC-8950DWT

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Product Safety Guide

Quick Setup Guide Follow the instructions for setting up your

Basic User's Guide Learn the basic Fax, Copy, Scan and Direct

Advanced User's Guide

Software User's Guide

Read this Guide first. Please read the Safety Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

machine and installing the drivers and software for the operating system and connection type you are using.

Print operations and how to replace consumables. See troubleshooting tips.

Learn more advanced operations: Fax, Copy, security features, printing reports and performing routine maintenance.

Follow these instructions for Printing, Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

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Network User's Guide

Wi-Fi Direct™ Guide This Guide provides details on how to

Google Cloud Print Guide

This Guide provides useful information about wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips.

configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.

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Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides useful information

about printing JPEG and PDF

files from your mobile device and scanning from your Brother machine to your mobile device when connected on a Wi-Fi network.

Web Connect Guide This Guide provides details about how to

configure and use your Brother machine to scan, load and view images and files on certain Web sites that provide these services.

PDF printing is not supported on Windows® Phone.

Visit us at http://solutions.brother.com/.

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1 General Setup 1

IMPORTANT NOTE...............................................................................................1

Memory storage.....................................................................................................1

Automatic Daylight Saving Time............................................................................1

Ecology features....................................................................................................2

Toner Save ......................................................................................................2

Sleep Time ......................................................................................................2

Deep Sleep mode ............................................................................................3

Quiet mode feature ................................................................................................3

Quiet mode......................................................................................................3

LCD screen............................................................................................................4

Setting the backlight brightness.......................................................................4

Setting the Dim Timer for the backlight ...........................................................4

2 Security features 5

Secure Function Lock 2.0......................................................................................5

Setting and changing the Administrator Password ..........................................6

Setting up and changing the Public user mode ...............................................7

Setting up and changing restricted users ........................................................7

Turning Secure Function Lock on/off...............................................................9

Switching Users.............................................................................................10

Setting Lock .........................................................................................................11

Setting up the password ................................................................................11

Changing your Setting Lock password ..........................................................12

Turning Setting Lock on/off............................................................................12

Restricting dialling................................................................................................13

Dial pad restriction.........................................................................................13

One Touch restriction ....................................................................................13

Speed Dial restriction ....................................................................................13

LDAP server restriction..................................................................................14

iii

3 Sending a fax 15

Additional sending options...................................................................................15

Sending faxes using multiple settings ...........................................................15

Changing a 2-sided fax layout .......................................................................16

Contrast.........................................................................................................16

Changing Fax Resolution ..............................................................................17

Additional sending operations..............................................................................17

Sending a fax manually ................................................................................. 17

Dual access...................................................................................................18

Broadcasting.................................................................................................. 18

Real Time Transmission................................................................................20

Overseas Mode .............................................................................................20

Delayed Fax ..................................................................................................21

Delayed batch transmission ..........................................................................21

Checking and cancelling waiting jobs............................................................22

Setting your changes as the new default....................................................... 22

Restoring all fax settings to the factory settings ............................................23

Electronic cover page ....................................................................................23

Destination Display........................................................................................25

Polling overview...................................................................................................26

Polled transmit...............................................................................................26

4 Receiving a fax 27

Remote Fax Options............................................................................................27

Fax Forwarding..............................................................................................27

Fax Storage...................................................................................................28

Changing Remote Fax Options .....................................................................28

Remote retrieval ............................................................................................29

Remote fax commands..................................................................................32

Additional receiving operations............................................................................33

Printing a reduced incoming fax ....................................................................33

Duplex (2-sided) printing for Fax mode .........................................................33

Setting the Fax Receive Stamp.....................................................................34

Setting the Print Density................................................................................34

Printing a fax from the memory .....................................................................35

Out of Paper Reception .................................................................................35

Polling overview...................................................................................................36

Polling receive ...............................................................................................36

5 Dialling and storing numbers 38

Telephone line services .......................................................................................38

BT Call Sign (U.K. only).................................................................................38

Additional dialling operations ...............................................................................38

Combining quick dial numbers ......................................................................38

Additional ways to store numbers........................................................................39

Setting up Groups for Broadcasting ..............................................................39

Options for Setting Up Groups ......................................................................41

Changing Group numbers .............................................................................42

Deleting Group numbers ............................................................................... 43

6 Printing reports 44

Fax reports...........................................................................................................44

Transmission Verification Report...................................................................44

Fax Journal (Activity Report) .........................................................................44

Reports ................................................................................................................45

How to print a report ......................................................................................45

7 Making copies 46

Copy settings.......................................................................................................46

Stop copying..................................................................................................46

Improving copy quality...................................................................................46

Enlarging or reducing the image copied ........................................................47

Duplex (2-sided) Copying ..............................................................................48

Tray selection ................................................................................................49

Adjusting Brightness and Contrast ................................................................50

Sorting copies................................................................................................50

Making N in 1 copies (page layout) ...............................................................51

2 in 1 ID Copy................................................................................................53

Setting your changes as the new default.......................................................54

Restoring all copy settings to the factory settings .........................................54

Setting your favourites...................................................................................54

A Routine maintenance 56

Cleaning and checking the machine....................................................................56

Checking the Page Counters.........................................................................57

Checking the remaining life of parts ..............................................................57

Replacing periodic maintenance parts.................................................................57

Packing and shipping the machine ......................................................................58

BOptions 61

Optional paper tray (LT-5400) .............................................................................61

Memory board......................................................................................................61

SO-DIMM Types............................................................................................61

Installing extra memory .................................................................................62

C Glossary 64

D Index 68

General Setup 1

IMPORTANT NOTE 1

 Most of the illustrations in this User’s

Guide show the MFC-8950DW.

Memory storage 1

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast and Overseas Mode) will be lost. Also, during a power failure the machine will retain the date and time and programmed fax timer jobs (e.g. Delayed Fax) for up to 60 hours. Other fax jobs in the machine's memory will not be lost.

Automatic Daylight Saving Time

You can set the machine to change automatically for Daylight Saving Time. It will set itself forward one hour in the Spring, and back one hour in the Autumn.

a Press Menu. b Press a or b to display

Initial Setup. Press Initial Setup.

c Press a or b to display Date&Time.

Press Date&Time.

d Press Auto Daylight. e Press On or Off. f Press Stop/Exit.

Chapter 1

Note

Ecology features 1

Toner Save 1

You can save toner using this feature. When you set Toner Save to On, prints appear lighter. The default setting is Off.

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Ecology.

Press Ecology.

d Press Toner Save. e Press On or Off. f Press Stop/Exit.

We do not recommend Toner Save for printing Photo or Greyscale images.

Sleep Time 1

The Sleep mode setting can reduce power consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it is turned off. The machine will wake up and start printing when it receives a print job.

You can choose how long the machine must be idle before it goes into Sleep mode. The timer will restart if any operation is carried out on the machine, such as receiving a fax or a print job. The default setting is 3 minutes.

When the machine goes into Sleep mode, the LCD backlight turns off.

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Ecology.

Press Ecology.

d Press Sleep Time. e Using the dial pad on the Touchscreen,

enter the length of time (0-90 minutes) the machine will remain idle before entering Sleep mode. Press OK.

f Press Stop/Exit.

General Setup

Deep Sleep mode 1

If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will go into Deep Sleep mode automatically. Deep Sleep mode uses less power than Sleep mode. The machine will wake up when it receives a fax or a print job.

When the machine is in Deep Sleep mode, the LCD backlight is Off and the Home key is dimmed.

If a wireless network is enabled, the machine will not enter Deep Sleep mode.

For the procedure to disable the wireless network uu Network User's Guide: Control

panel setup

If the machine has secure print data it will not enter Deep Sleep mode.

Quiet mode feature 1

Quiet mode 1

The Quiet mode setting can reduce noise while printing. When Quiet Mode is turned On, the print speed becomes slower. The default setting is Off.

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Quiet Mode.

Press Quiet Mode.

d Press On or Off. e Press Stop/Exit.

Chapter 1

LCD screen 1

Setting the backlight brightness 1

You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display LCD Settings.

Press LCD Settings.

d Press Backlight. e Press Light, Med or Dark. f Press Stop/Exit.

Setting the Dim Timer for the backlight 1

You can set how long the LCD backlight stays on after you go back to the Ready screen.

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display LCD Settings.

Press LCD Settings.

d Press Dim Timer. e Press 10 Secs, 20 Secs, 30 Secs or

Off.

f Press Stop/Exit.

Note

Security features 2

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public access to the following machine functions:

 Fax Tx

 Fax Rx

 Copy

 Scan

 Direct Print

 Print

 Page Limit

 Web Connect

This feature also prevents users from changing the default settings of the machine by limiting access to the Menu settings.

Scan includes scan jobs via Brother iPrint&Scan.

Print includes print jobs via Google Cloud Print and Brother iPrint&Scan.

Page Limit is configured using Web Based Management.

• Secure Function Lock can be set manually at the control panel, or by using Web Based Management or BRAdmin

Professional 3 (Windows recommend using Web Based Management or BRAdmin Professional 3

(Windows (uu Network User's Guide)

• Only administrators can set limitations and make changes for each user.

• Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled.

only) to configure this feature.

only). We

Before using the security features you must first enter an administrator password.

Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a password to use the machine.

Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call Brother Customer Service.

Chapter 2

Note

Setting and changing the Administrator Password 2

Setting up the password 2

The password you set in these steps is for the administrator. This password is used to set up users and to turn the Secure Function Lock on or off. (See Setting up and changing

restricted users uu page 7 and Turning Secure Function Lock on/off uu page 9.)

Make a careful note of the administrator password. If you enter the wrong password, the LCD will show Wrong Password. Re-enter the correct password. If you forget it, please call your Brother dealer for service.

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

Changing the password 2

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock. e Press Set Password. f Enter the registered four-digit password

by pressing the buttons on the Touchscreen. Press OK.

g Enter a four-digit number for the new

password by pressing the buttons on the Touchscreen. Press OK.

h Re-enter the password when the LCD

shows Verify:. Press OK.

i Press Stop/Exit.

d Press Function Lock. e Enter a four-digit number for the

password by pressing the buttons on the Touchscreen. Press OK.

f Re-enter the password when the LCD

shows Verify:. Press OK.

g Press Stop/Exit.

Security features

Setting up and changing the Public user mode 2

Public user mode restricts the functions that are available for Public users. Public users do not need to enter a password to access the features made available through this setting. You can set up one Public user.

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock. e Press Setup ID. f Enter the administrator password by

pressing the buttons on the Touchscreen. Press OK.

g Press a or b to display Public.

Press Public.

h Do one of the following:

 To set up the Public user, press

Enable or Disable for each operation, as follows: Press Fax Tx. Then press Enable or Disable. After you have set Fax Tx, repeat these steps for Fax Rx, Copy,

Scan, Direct Print, Print and Web Connect.

 To change the Public user settings,

pressa or b to display the setting you want to change. Press the setting and press Enable or Disable. Repeat this step until you finish changing settings.

Setting up and changing restricted users 2

You can set up users with a password and restrict the functions that are available to them. You can set up more advanced restrictions, such as by page count or PC user login name, through Web Based Management or BRAdmin Professional 3

(Windows You can set up to 25 restricted users.

Setting up restricted users 2

only). (uu Network User's Guide)

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock. e Press Setup ID. f Enter the four-digit administrator

password by pressing the buttons on the Touchscreen. Press OK.

g Press a or b to display UserXX.

Press UserXX.

h Enter the user name by pressing the

buttons on the Touchscreen. (uu Basic User's Guide: Entering text) Press OK.

i Enter a four-digit user password by

pressing the buttons on the Touchscreen. Press OK.

i Press Stop/Exit.

Chapter 2

Note

j To set up a restricted user, press

Enable or Disable for each operation, as follows: Press Fax Tx. Then press

Enable or Disable. After you have set Fax Tx, repeat these steps for Fax Rx, Copy, Scan, Direct Print, Print and Web Connect.

k Press and repeat steps g to j for

entering each additional user and password.

l Press Stop/Exit.

You cannot use the same name as another user's name.

Changing user name, password or settings for restricted users 2

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock. e Press Setup ID. f Enter the four-digit administrator

password by pressing the buttons on the Touchscreen. Press OK.

g Press a or b to display the existing

restricted user you want to change. Press the user name.

h Press Change.

To change the user name, enter a new user name by pressing the buttons on the Touchscreen. (uu Basic User's Guide: Entering text) Press OK.

i To change the password, enter a new

four-digit user password by pressing the buttons on the Touchscreen. Press OK.

j To change a restricted user's settings,

press a or b to display the setting you want to change. Press the setting and then press Enable or Disable. Repeat this step until you are finished making changes.

k Press Stop/Exit.

You cannot use the same name as another user's name.

Reset existing restricted users 2

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock. e Press Setup ID. f Enter the four-digit administrator

password by pressing the buttons on the Touchscreen. Press OK.

g Press a or b to display the existing

restricted user you want to reset. Press the user name.

h Press Reset. i Press Yes to reset the existing restricted

user.

j Press Stop/Exit.

Security features

Note

Turning Secure Function Lock on/off 2

Turning Secure Function Lock on

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock. e Press Lock OffOn. f Enter the registered four-digit

administrator password by pressing the buttons on the Touchscreen. Press OK.

Turning Secure Function Lock off

a Press Public or xxxxx (where xxxxx is

the user’s name).

b Press Lock OnOff. c Enter the registered four-digit

administrator password by pressing the buttons on the Touchscreen. Press OK.

If you enter the wrong password, the LCD will show Wrong Password. Re-enter the correct password.

Chapter 2

Note

Switching Users 2

This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on.

Changing to the restricted user mode

a Press Public or xxxxx (where xxxxx is

the user’s name). Press Change User.

b Press a or b to display your user name. c Press your user name. d Enter the registered four-digit user

password by pressing the buttons on the Touchscreen. Press OK.

• If the current ID is restricted for the function you want to use, Access Denied will appear on the LCD.

Changing to the Public mode

a Press xxxxx. (where xxxxx is the user’s

name.)

b Press Go to Public.

• After a restricted user has finished using the machine, it will return to the Public setting within one minute.

• If the function you want to use is restricted for all users, Access Denied will appear on the LCD and the machine will go back to the Ready mode. You cannot access the function you want to use. Contact your administrator to check your Secure Function Lock Settings.

• If your ID has set page limit restrictions and already reached the maximum number of pages, the LCD will show Limit Exceeded when you print data. Contact your administrator to check your Secure Function Lock Settings.

Security features

Setting Lock 2

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you forget it, you will have to reset the passwords stored in the machine. Please call your administrator or Brother Customer Service.

While the Setting Lock is On, you cannot access the Menu button or edit the numbers you stored in the Address Book. You can still use the Address Book button to send faxes and E-mail messages to previously stored numbers.

Machine settings cannot be changed through the Remote Setup utility while Setting Lock is On.

Setting up the password 2

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Setting Lock. e Enter a four-digit number for the

password by pressing the buttons on the Touchscreen. Press OK.

f Re-enter the password when the LCD

shows Verify:. Press OK.

g Press Stop/Exit.

Chapter 2

MenuMenu

Setting LockSetting Lock

01.01.2012 11:00

Copy Fax Scan Web

COPY

Changing your Setting Lock password 2

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Setting Lock. e Press Set Password. f Enter the registered four-digit password

by pressing the buttons on the Touchscreen. Press OK.

g Enter a four-digit number for the new

password by pressing the buttons on the Touchscreen. Press OK.

Turning Setting Lock on/off 2

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning Setting Lock on

a Press Menu. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Setting Lock. e Press Lock OffOn. f Enter the registered four-digit

administrator password by pressing the buttons on the Touchscreen. Press OK.

h Re-enter the password when the LCD

shows Verify:. Press OK.

The LCD will show locks on the Setting Lock and Menu buttons.

i Press Stop/Exit.

Turning Setting Lock off

a Press Setting Lock on the LCD. b Enter the registered four-digit

administrator password by pressing the buttons on the Touchscreen. Press OK.

Security features

Restricting dialling 2

This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialling when you use the dial pad, One Touch, Speed Dial or LDAP search.

If you choose Off, the machine does not restrict the dialling method.

If you choose Enter # twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialling. If you re-enter the wrong number, the LCD will show an error message.

If you choose On, the machine will restrict all fax sending and outbound calls for that dialling method.

Dial pad restriction 2

a Press Menu. b Press a or b to display Fax.

Press Fax.

One Touch restriction 2

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display Dial

Restrict.. Press Dial Restrict..

d Press One Touch Dial. e Press Enter # twice, On or Off. f Press Stop/Exit.

Speed Dial restriction 2

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display Dial

Restrict.. Press Dial Restrict..

c Press a or b to display Dial

Restrict.. Press Dial Restrict..

d Press Dial Pad. e Press Enter # twice, On or Off. f Press Stop/Exit.

d Press Speed Dial. e Press Enter # twice, On or Off. f Press Stop/Exit.

Chapter 2

Note

LDAP server restriction 2

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display Dial

Restrict.. Press Dial Restrict..

d Press LDAP Server. e Press Enter # twice, On or Off. f Press Stop/Exit.

• The Enter # twice setting will not work if you lift an external handset before entering the number. You will not be asked to re-enter the number.

• The machine cannot restrict dialling from Redial/Pause.

• If you chose On or Enter # twice, you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialling.

Note

Fax

Duplex Fax

Address Book

Fax

Resolution

Off Standard

Fax

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

Before you send a fax, you can change any combination of these settings:

 Duplex Fax

 Contrast

 Fax Resolution

 Real Time TX

 Overseas Mode

 Delayed Fax

 Batch TX

 Coverpage Note

 Coverpage Setup

a Press Fax on the Touchscreen.

c Do one of the following:

 Repeat step b to change more

settings.

 If you are finished choosing settings,

go to the next step for sending your fax.

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as the default. These settings will stay until you change them again. (See Setting your changes as the new default uu page 22.)

The LCD shows:

b Press d or c to display a setting you

want to change and press the setting, then press the option you want.

Chapter 3

Note

Changing a 2-sided fax layout3

You need to choose the duplex scanning format before you send a 2-sided fax. The format you choose will depend on the layout of your 2-sided document.

a Press Fax. b Press d or c to display Duplex Fax.

Press Duplex Fax.

c Do one of the following:

 If your document is flipped on the

Long edge, press DuplexScan : LongEdge.

Long edge

Portrait Landscape

 If your document is flipped on the

Short edge, press DuplexScan : ShortEdge.

Contrast 3

For most documents the default setting of

Auto will give the best results. Auto automatically chooses the suitable

contrast for your document.

If your document is very light or very dark, changing the contrast may improve the quality of the fax.

Use Dark to make the faxed document lighter.

Use Light to make the faxed document darker.

a Press Fax. b Press d or c to display Contrast.

Press Contrast.

c Press Auto, Light or Dark.

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

Short edge

Portrait Landscape

Sending a fax

Note

Changing Fax Resolution 3

The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax.

a Press Fax. b Press d or c to display

Fax Resolution. Press Fax Resolution.

c Press Standard, Fine, S.Fine or

Photo.

You can choose four different resolution settings.

Black & white

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission time.

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Press Fax. b Load your document. c Pick up the handset of an external

telephone and listen for a dial tone.

d Dial the fax number using the external

telephone.

e When you hear the fax tones, press

Start.

 If you are using the scanner glass,

press Send.

f Replace the handset of an external

telephone.

Chapter 3

Note

Dual access 3

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD will show the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

Broadcasting 3

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

You can broadcast to 382 different numbers. This will depend on how many Groups, access codes or credit card numbers you have saved, and how many delayed or stored faxes are in the memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (uu Basic User's Guide: Storing One Touch Dial numbers and Storing Speed Dial numbers)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many previously stored One Touch Dial and Speed Dial numbers for easier dialling. (See Setting up Groups for Broadcasting uu page 39.)

Sending a fax

Note

How to broadcast a fax 3

To help you choose numbers easily, press

(Search).

a Press Fax. b Load your document. c Press d or c to display Broadcasting.

Press Broadcasting.

d You can add numbers to the broadcast

in the following ways:

 Press Manual and enter a number

by pressing the buttons on the Touchscreen. (uu Basic User's Guide: How to dial)

Press OK.

 Press Address Book. Press

to search by Alphabetical Order or Numerical Order. Put a check in the check box beside each number you want to include in the broadcast.

Press OK.

Cancelling a Broadcast in progress 3

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press Stop/Exit. b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

button that displays the number being dialled. Go to step d.

 To exit without cancelling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire broadcast, do one of the following:

 Press Yes to confirm.

 To exit without cancelling, press No

or Stop/Exit.

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without cancelling, press No

or Stop/Exit.

One Touch Dial numbers begin with l. Speed Dial numbers begin with #.

e After you have entered all the fax

numbers by repeating step d, press OK.

f Press Start.

After the broadcast is finished the machine will print a broadcast report to let you know the results.

The scan profile of the One Touch, Speed Dial or Group number you chose first will be applied to the broadcast.

Chapter 3

Note

Real Time Transmission 3

When you are sending a fax, the machine will scan the documents into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialling and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

• If the memory is full and you are sending a fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.

• In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

a Press Fax.

Overseas Mode 3

If you are having difficulty sending a fax overseas due to a bad connection, then turning on Overseas Mode may help.

This is a temporary setting, and will only be active for your next fax.

a Press Fax. b Load your document. c Press d or c to display

Overseas Mode. Press Overseas Mode.

d Press On.

b Load your document. c Press d or c to display Real Time TX.

Press Real Time TX.

d Press On.

Sending a fax

Note

Delayed Fax 3

You can store up to 50 faxes in the memory to be sent within a twenty-four hour period.

a Press Fax. b Load your document. c Press d or c to display Delayed Fax.

Press Delayed Fax.

d Press On. e Enter the time you want the fax to be

sent (in 24-hour format) by pressing the buttons on the Touchscreen. Press OK.

The number of pages you can scan into the memory depends on the amount of data printed on each page.

Delayed batch transmission 3

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.

All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display Setup Send.

Press Setup Send.

d Press Batch TX. e Press On or Off. f Press Stop/Exit.

Chapter 3

Checking and cancelling waiting jobs 3

Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Remaining Jobs. Press Remaining Jobs. Jobs that are waiting will appear on the LCD.

d Press a or b to scroll through the waiting

jobs and press the job you want to cancel. Press OK.

e Do one of the following:

 To cancel, press Yes. If you want to

cancel another job go to step d.

Setting your changes as the new default 3

You can save the fax settings for

Fax Resolution, Contrast, Real Time TX, Glass ScanSize and Coverpage Setup you use most often by

setting them as the default. These settings will stay until you change them again.

a Press Fax. b Press d or c to choose the setting you

want to change, and then press the new option. Repeat this step for each setting you want to change.

c After changing the last setting,

press d or c to display Set New Default. Press Set New Default.

d Press Yes. e Press Stop/Exit.

 To exit without cancelling, press No.

f When you have finished cancelling jobs,

press Stop/Exit.

Sending a fax

Restoring all fax settings to the factory settings 3

You can restore all the fax settings you have changed to the factory settings. These settings will stay until you change them again.

a Press Fax. b Press d or c to display

Factory Reset. Press Factory Reset.

c Press Yes. d Press Stop/Exit.

Electronic cover page 3

This feature will not work unless you have programmed your Station ID. (uu Quick Setup Guide)

You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name (or number) stored in the One Touch or Speed Dial memory.

By choosing On you can also display the number of pages on the cover page.

You can choose one of the following preset comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long.

(See Composing your own comments uu page 24.)

5.(User Defined)

6.(User Defined)

Chapter 3

Composing your own comments 3

You can set up two comments of your own.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display Setup Send.

Press Setup Send.

d Press Coverpage Setting. e Press Coverpage Note. f Press 5 or 6 to store your own comment. g Enter your own comment by pressing

the buttons on the Touchscreen. Press OK.

Press to choose numbers, letters or special characters. (uu Basic User's Guide: Entering text)

h Press Stop/Exit.

Send a cover page for all faxes 3

You can set the machine to send a cover page whenever you send a fax.

a Press Fax. b Press d or c to display Coverpage

Setup. Press Coverpage Setup.

c Press On (or Off). d Press the comment you want to add. e Enter two digits to show the number of

pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If you make a mistake, press Clear to back up and re-enter the number of pages.

f Press d or c to display Set New

Default. Press Set New Default.

g Press Yes. h Press Stop/Exit.

Sending a fax

Using a printed cover page 3

If you want to use a printed cover page that you can write on, you can print the sample page and attach it to your fax.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display Setup Send.

Press Setup Send.

d Press Coverpage Setting. e Press Print Sample. f Press Start. g After the machine prints a copy of your

cover page, press Stop/Exit.

Destination Display 3

The machine displays the information registered in the address book or the number you dialled to send a fax. You can set the machine to hide the destination information on the LCD.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display Setup Send.

Press Setup Send.

d Press Destination. e Press Hidden or Display. f Press Stop/Exit.

Chapter 3

Note

Polling overview 3

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory.

To delete the fax from memory, press Menu, Fax, Remaining Jobs. (See Checking and cancelling waiting jobs uu page 22.)

Polled transmit 3

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

Setup for polled transmit 3

a Press Fax. b Load your document. c Press d or c to display Polled TX.

Press Polled TX.

d Press Standard. e Press Start.

If you are using the ADF, go to step h.

f If you are using the scanner glass, the

LCD will prompt you to choose one of the following options:

 Press Yes to scan another page.

Go to step g.

 Press No or Start if you are finished

scanning pages.

g Place the next page on the scanner

glass and press Start. Repeat step f for each additional page you want to scan from the scanner glass.

h Your machine will automatically send

the fax when it is polled.

Setup for polled transmit with a secure code 3

Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.

a Press Fax. b Load your document. c Press d or c to display Polled TX.

Press Polled TX.

d Press Secure. e Enter a four-digit number.

Press OK.

f Press Start. g If you are using the scanner glass, the

LCD will prompt you to choose one of the following options:

 Press Yes to scan another page. Go

to step h.

 Press No or Start if you are finished

scanning pages.

h Place the next page on the scanner

glass and press Start. Repeat steps g and h for each additional page.

i Your machine will automatically send

the fax when it is polled.

Note

Important

Receiving a fax 4

Remote Fax Options 4

Remote Fax Options let you receive faxes while you are away from the machine.

You can use only one Remote Fax Option at a time.

• You can enter an E-mail address by pressing on the Touchscreen.

• You can display your stored numbers and E-mail addresses in alphabetical order by

pressing on the Touchscreen.

Fax Forwarding 4

The Fax Forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print On, the machine will also print the fax.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive. Press Setup Receive.

d Press a or b to display

Forward/Store. Press Forward/Store.

e Press Fax Forward. f Do one of the following:

 Press Manual to enter the

forwarding fax number (up to 20 characters) or E-mail address (up to 60 characters) using the buttons on the Touchscreen. (uu Basic User's Guide: Entering text)

• Depending on the E-mail address you choose, you will be asked for the File Type. Choose TIFF or PDF and go to step g.

• If you choose a Group number from the Address Book, the faxes will be forwarded to multiple fax numbers.

g Press Backup Print:On or

Backup Print:Off.

If you choose Backup Print On, the machine will also print received faxes at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

h Press Stop/Exit.

Press OK.

 Press Address Book.

Press a or b to scroll until you find the fax number or E-mail address you want your faxes to be forwarded to.

Press the fax number or E-mail address you want to use.

Chapter 4

Important

Fax Storage 4

The Fax Storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages uu page 30.) Your machine will automatically print a copy of the stored fax.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive. Press Setup Receive.

d Press a or b to display

Forward/Store. Press Forward/Store.

e Press Fax Storage. f Press Stop/Exit.

Changing Remote Fax Options 4

If received faxes are left in your machine’s memory when you change to another Remote Fax Option, the LCD will ask you one of the following questions:

 Erase All Doc?

 Print All Fax?

• If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed the faxes will not be printed again.

• If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward or Fax Storage), the LCD will ask you the following question:

 Send Fax to PC?

• If you press Yes, faxes in the memory will be sent to your PC before the setting changes.

• If you press No, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

 Backup Print:On

Backup Print:Off

Press Backup Print:On or Backup Print:Off.

Receiving a fax

Note

Turning off Remote Fax Options 4

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive. Press Setup Receive.

d Press a or b to display

Forward/Store. Press Forward/Store.

e Press Off.

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options uu page 28.)

f Press Stop/Exit.

Remote retrieval 4

The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages.

Setting a Remote Access Code 4

The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is the inactive code: – – –l.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Remote Access. Press Remote Access.

d Enter a three-digit code using the

numbers 0 – 9, l or #. Press OK.

e Press Stop/Exit.

DO NOT use the same code used for your Remote Activation code (l51) or Remote Deactivation code (#51). (uu Basic User's Guide: Using Remote Codes)

You can change your code at any time. If you want to make your code inactive, press Clear and OK in d to restore the default setting – – –l.

Chapter 4

Note

Using your Remote Access Code 4

a Dial your fax number from a telephone

or another fax machine using touch tone dialling.

b When your machine answers,

immediately enter your Remote Access Code

c The machine signals if it has received

messages:

 No beeps

No messages received.

 1 long beep

Fax message received.

d The machine gives two short beeps to

tell you to enter a command. The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times.

e Press 9 0 to reset the machine when you

have finished.

f Hang up.

Retrieving fax messages 4

a Dial your fax number from a telephone

or another fax machine using touch tone dialling.

b When your machine answers,

immediately enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 6 2.

d Wait for a long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits).

e Hang up after you hear your machine

beep. Your machine will call the remote machine, which will then print your fax messages.

You can insert a pause in a fax number by using the # key.

If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as usual and let the machine ring. After 100 seconds you will hear a long beep to tell you to enter the remote access code. You will then have 30 seconds to enter the code.

Changing the Fax Forwarding number4

Note

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone dialling.

a Dial your fax number from a telephone

or another fax machine using touch tone dialling.

b When your machine answers,

immediately enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 5 4.

d Wait for a long beep, and then use the

dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits).

Receiving a fax

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

You can insert a pause in a fax number by using the # key.

Chapter 4

Remote fax commands 4

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding or

fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then

short beeps, you cannot change because the conditions have not been met (for example, registering a fax forwarding number). You can register the maximum number of rings. (See Changing the Fax Forwarding number uu page 31.) Once you have registered the number, fax forwarding will work.

messages. (See Retrieving fax messages uu page 30.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three short beeps.

replace the handset.

Receiving a fax

Note

Additional receiving operations 4

Printing a reduced incoming fax 4

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size and Tray Use settings . (uu Basic User's Guide: Paper Size and Type and Tray Use in Fax Mode)

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive. Press Setup Receive.

d Press a or b to display

Auto Reduction. Press Auto Reduction.

e Press On or Off. f Press Stop/Exit.

Duplex (2-sided) printing for Fax mode 4

Your machine can automatically print received faxes onto both sides of the paper when Duplex is set to On.

You can use A4 size paper for this function

(60 to 105 g/m

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive. Press Setup Receive.

d Press a or b to display Duplex.

Press Duplex.

e Press On or Off. f Press Stop/Exit.

• When Duplex is turned on incoming faxes will automatically be reduced to fit the size of paper in the paper tray.

• When Duplex is set to On, the LCD

displays (Duplex icon).

Chapter 4

Note

Setting the Fax Receive Stamp 4

You can set the machine to print the received date and time in the top centre of each received fax page.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive. Press Setup Receive.

d Press a or b to display Fax Rx Stamp.

Press Fax Rx Stamp.

e Press On or Off. f Press Stop/Exit.

• The received time and date will not appear when using Internet Fax.

Setting the Print Density 4

You can adjust the Print Density setting to make your printed pages darker or lighter.

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive. Press Setup Receive.

d Press a or b to display

Print Density. Press Print Density.

e Press c to make the print darker.

Or, press d to make the print lighter. Press OK.

f Press Stop/Exit.

• Make sure you have set the current date and time on the machine. (uu Quick Setup Guide)

Receiving a fax

Printing a fax from the memory 4

If you are using the Fax Storage feature (Menu, Fax, Setup Receive, Forward/Store), you can still print a fax from the memory when you are at your machine. (See Fax Storage uu page 28.)

a Press Menu. b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Print Document. Press Print Document.

d Press Start. e Press Stop/Exit.

Out of Paper Reception 4

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper. Put some paper in the paper tray. (uu Basic User's Guide: Loading paper and print media)

The machine will carry on receiving the fax, with the remaining pages being stored in the memory, if enough memory is available.

Incoming faxes will continue to be stored in the memory until the memory becomes full or paper is loaded in the paper tray. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Chapter 4

Polling overview 4

Polling receive 4

Polling receive lets you call another fax machine to receive a fax.

a Press Fax. b Press d or c to display Polling RX.

Press Polling RX.

c Press Standard. d Enter the fax number you are polling

using One Touch, Speed Dial, or the dial pad. Press Start.

Delayed polling 4

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a Press Fax. b Press d or c to display Polling RX.

Press Polling RX.

c Press Timer. d Enter the time (in 24-hour format) you

want to begin polling. Press OK.

e Enter the fax number you are polling.

Press Start. The machine makes the polling call at the time you entered.

Sequential polling 4

Sequential polling lets you request documents from several fax machines in one operation.

Secure polling 4

Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

a Press Fax. b Press d or c to display Polling RX.

Press Polling RX.

c Press Secure. d Enter a four-digit number.

Press OK.

e Enter the fax number you are polling.

Press Start.

a Press Fax. b Press d or c to display Polling RX.

Press Polling RX.

c Press Standard, Secure or Timer. d Choose one of the options below.

 If you choose Standard go to

step e.

 If you choose Secure, enter a

four-digit number, press OK, go to step e.

 If you chose Timer, enter the time

(in 24-hours format) you want to begin polling and press OK, go to step e.

e Press d or c to display Broadcasting.

Press Broadcasting.

Receiving a fax

Note

f Do one of the following:

 Press Manual and enter a number

by pressing the buttons on the Touchscreen.

Press OK.

 Press Address Book. Press

to choose Alphabetical Order or Numerical Order. Press a or b to select a number.

Press OK.

One Touch Dial numbers begin with l. Speed Dial numbers begin with #.

g After you have entered all the fax

numbers by repeating step f, press OK.

h Press Start.

The machine polls each number or Group number in turn for a document.

Stop Polling 4

To cancel the polling process, press

Stop/Exit while the machine is dialling.

Cancelling a Sequential Polling Job 4

a Press Stop/Exit. b Do one of the following:

 To cancel the entire sequential

polling job, press Entire Seq. Poll. Go to step c.

 To cancel the current job, press the

button that displays the number being dialled. Go to step d.

 To exit without cancelling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire sequential polling job, do one of the following:

 Press Yes to confirm.

 To exit without cancelling, press No

or Stop/Exit.

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without cancelling, press No

or Stop/Exit.

To cancel all sequential polling receive jobs, see Cancelling a Sequential Polling Job uu page 37.

Dialling and storing numbers 5

Telephone line services

BT Call Sign (U.K. only) 5

The BT Call Sign subscriber service is a way to have a separate number for your machine, it allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern.

You can set up your machine so that it only responds to the second number.

When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern. If you turn the feature off, your receive mode will remain on Manual.

To enable the machine to work with BT Call Sign 5

This feature will only work with your external phone.

a Press Menu.

Additional dialling

operations

Combining quick dial numbers 5

Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long distance carriers and credit card numbers as One Touch and Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate One Touch and Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (uu Basic User's Guide: Storing numbers)

For example, you might have stored ‘01632' in Speed Dial #003 and ‘960555' in Speed Dial #002. You can use them both to dial ‘01632-960555’ if you press the following keys:

Press (Address Book), #003 and Send a fax.

Press Address Book, #002, Send a fax and Start.

b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Miscellaneous. Press Miscellaneous.

d Press BT Call Sign. e Press On or Off. f Press Stop/Exit.

Numbers can be added manually by entering them on the dial pad:

Press (Address Book), #003,

Send a fax, 960556 (on the dial pad), and Start.

This would dial ‘01632-960556’. You can also add a pause by pressing the Redial/Pause key.

Dialling and storing numbers

Note

Additional ways to store numbers 5

Setting up Groups for Broadcasting 5

If you often want to send the same fax message to many fax numbers you can set up a Group.

Groups are stored on a One Touch button or a Speed Dial number. Each Group uses up a One Touch button or a Speed Dial location. You can then send the fax message to all the numbers stored in a Group just by pressing a One Touch button or entering a Speed Dial number, pressing Send a fax or Send a E-mail, and then pressing Start.

Before you can add numbers to a Group, you need to store them as One Touch or Speed Dial numbers. You can set up to 20 small Groups, or you can assign up to 331 numbers to one large Group.

For a listing of the options available when you set up Group numbers, see the table uu page 41.

a Press (Address Book). b Press Edit. c Press Setup Groups (One Touch)

or Setup Groups (Speed Dial) where you want to store the new Group.

d Do one of the following:

 Press OK to accept the displayed

One Touch or Speed Dial number.

 Enter a new number using the

buttons on the Touchscreen.

Press OK.

e Enter the Group name (up to 15

characters) by pressing the buttons on the Touchscreen.

Press to choose numbers, letters or special characters. (uu Basic User's Guide: Entering text) Press OK.

f Do one of the following:

 Press OK to accept the displayed

Group number.

 Enter a new Group number using the

buttons on the Touchscreen. Press OK.

g To select the Registration Type (Dial

type) and the file type, press d or c to display

Fax/IFAX, E-Mail B&W PDF, E-Mail B&W TIFF, E-Mail Color PDF, E-Mail Color JPEG, E-Mail Color XPS, E-Mail Gray PDF, E-Mail Gray JPEG, E-Mail Gray XPS.

The machine automatically allocates an available Speed Dial number or One Touch Dial location for the new Group.

Press the option you want.

h Add One Touch or Speed Dial numbers

to the Group by pressing the check box to display a red check mark. If you want to list the numbers in

alphabetical order, press . Press OK.

Chapter 5

Note

• One Touch Dial numbers begin with l. Speed Dial numbers begin with #.

• If the stored Registration Type (Dial type) of a One Touch Dial number or a Speed Dial number is not compatible with the Registration Type (Dial type) selected in step g, the One Touch Dial number or Speed Dial number will be dimmed on the LCD.

i To choose the fax/scan resolution for

the Group number, go to the appropriate next step as shown in the following table.

Option selected in step g Go to step

Fax/IFAX j

E-Mail B&W PDF

E-Mail B&W TIFF

E-Mail Color PDF

E-Mail Color XPS

E-Mail Gray PDF

E-Mail Gray XPS

lE-Mail Color JPEG

mE-Mail Gray JPEG

l Select the resolution from 100 dpi,

200 dpi, 300 dpi, 600 dpi or Auto.

 If you chose E-Mail Color PDF,

go to step n.

 If you chose E-Mail Color JPEG

or E-Mail Color XPS, go to step o.

m Select the resolution from 100 dpi,

200 dpi, 300 dpi or Auto.

 If you chose E-Mail Gray PDF, go

to step n.

 If you chose E-Mail Gray JPEG or

E-Mail Gray XPS, go to step o.

n Select the PDF type from PDF, PDF/A,

Secure PDF or Signed PDF that will

be used to send E-mail.

If you choose Secure PDF, the machine will ask you to enter a four-digit password using the numbers 0-9 before it starts scanning.

o Press OK to confirm. p Press Stop/Exit.

j Select the resolution from Standard,

Fine, S.Fine step o.

S.Fine is available if the Group includes only fax numbers.

or Photo and go to

k Select the resolution from 300 dpi,

200 dpi or 200 x 100 dpi.

 If you chose E-Mail B&W PDF, go

to step n.

 If you chose E-Mail B&W TIFF, go

to step o.

Dialling and storing numbers

Note

Options for Setting Up Groups 5

The following chart shows the selections for setting up Group numbers. When you store numbers, the LCD instructs you to choose from the options shown in the following steps.

Step 1

Enter Group Location

One Touch or Speed Dial

Step 2

Enter Group Name

(Name) Press OK

Step 3

Enter Group Number

(1 to 20) Fax/IFAX Fax Number or

Step 4

Select Registration Type

(Dial Type)

E-Mail B&W PDF

E-Mail B&W TIFF

E-Mail Color PDF

E-Mail Color JPEG

E-Mail Color XPS

E-Mail Gray PDF

E-Mail Gray JPEG

E-Mail Gray XPS

Step 5

Add Stored One Touch and Speed Dial Numbers to the Group

E-mail Address

Step 6

Select Resolution

Standard, Fine, S.Fine

300 dpi, 200 dpi, 200 x 100 dpi

100 dpi, 200 dpi, 300 dpi, 600 dpi, Auto

100 dpi, 200 dpi, 300 dpi, Auto

100 dpi, 20 300 dpi, Auto

, Photo

0 dpi,

Step 7

Select File Type

PDF, PDF/A, Secure PDF, Signed PDF

S.Fine does not appear if you add an E-mail address in step 5.

• PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information to be able to reproduce the document after long-term storage.

• Secure PDF is a PDF file format that has been password-protected.

• Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of an author by including a digital certificate within the document. If you choose Signed PDF, you must install a certificate on your machine using Web Based Management. Choose Signed PDF from Administrator in Web Based Management. (See How to install a certificate uu Network User's Guide.)

Chapter 5

Note

Changing Group numbers 5

You can change a Group number that has already been stored. If the Group has a fax forwarding number, it will be dimmed on the LCD. You cannot select the number to make changes.

Changing a Group name, Resolution or PDF type

a Press (Address Book). b Press Edit. c Press Change. d Press a or b to display the Group you

want to change. Press the Group.

e You can change the Group settings:

 If you chose Name, enter the name

(up to 15 characters) by pressing the buttons on the Touchscreen.

Press OK.

 If you chose Resolution, press one of

the available resolution options displayed on the LCD.

Adding and deleting numbers in a Group

If a number in the Group has a fax forwarding number, it will be dimmed on the LCD and cannot be deleted from the Group.

a Press (Address Book). b Press Edit. c Press Change. d Press a or b to display the Group you

want to change. Press the Group.

e Press Add/Delete. f Press a or b to display the number you

want to add or delete.

g Press the check box of each number

you want to add to check it. Press the check box of each number you want to delete to uncheck it. Press OK to confirm.

h Press OK. i Press Stop/Exit.

 If you chose PDF type, press one of

the available file type options displayed on the LCD.

The LCD will display your new setting.

How to change the stored name:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then

press . Re-enter the character.

f When you are finished making changes

to the Group, press OK.

g Press Stop/Exit.

Deleting Group numbers 5

You can delete a Group number that has already been stored. If a Group has a scheduled job or fax forwarding number, it will be dimmed on the LCD. You cannot select the number to delete it.

a Press (Address Book). b Press Edit. c Press Delete. d Press a or b to display the Group you

want to delete. Press the check box of the Group you want to delete to check it. Press OK.

e When the LCD shows

Erase This Data?, do one of the following:

Dialling and storing numbers

 To Delete the Group, press Yes.

 To exit without deleting the Group,

press No.

f Press Stop/Exit.

Printing reports 6

Fax reports 6

Some fax reports (Transmission Verification Report and Fax Journal) can be printed automatically and manually.

Transmission Verification Report 6

You can use the Transmission Verification Report as proof that you sent a fax. (uu Basic User's Guide: Transmission Verification Report)

Fax Journal (Activity Report) 6

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report uu page 45. The factory setting is Every 50 Faxes.

If you set the interval to Off, you can still print the report by following the procedure in Reports uu page 45.

a Press Menu.

e Press d or c to choose an interval.

If you choose Every 50 Faxes, go to step h

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory.

If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

f Enter the time to start printing in 24-hour

format. Press OK.

g If you chose Every 7 Days in step e,

press d or c to choose the day of the week to print the journal.

b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Report Setting. Press Report Setting.

d Press Journal Period.

h Press Stop/Exit.

Printing reports

Reports 6

The following reports are available:

1 XMIT Verify

Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report.

2 Tel Index List

Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order.

3 Fax Journal

Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.)

4 User Settings

Prints a list of your current settings.

5 Network Config

Lists your network settings.

6 Drum Dot Print

Prints the drum dot check sheet to troubleshoot a dotted print problem.

7 WLAN Report

Prints the result of wireless LAN connectivity diagnosis.

How to print a report 6

a Press Menu. b Press a or b to display

Print Reports. Press Print Reports.

c Press a or b to display the report you

want to print. Press the report you want to print.

d Do one of the following:

 If you chose XMIT Verify, go

to step e.

 If you chose Tel Index List,

press Numerical Order or Alphabetical Order.

Go to step f.

 For other reports, go to step f.

e Do one of the following:

 To view the Transmission

Verification Report, press View on LCD.

 To print the Transmission

Verification Report, press Print Report.

f Press Start. g Press Stop/Exit.

Making copies 7

Copy settings 7

You can change the copy settings temporarily for the next copy.

Press Copy on the Touchscreen and then press d or c to scroll through the copy settings. When the setting you want is displayed, press the button.

When you are finished changing settings, press Start.

Stop copying 7

To stop copying, press Stop/Exit.

Improving copy quality 7

You can choose from a range of quality settings. The default setting is Auto.

 Auto

Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs.

 Text

Suitable for documents containing mainly text.

 Photo

Better copy quality for photographs.

 Graph

Suitable for copying receipts.

a Press Copy. b Load your document. c Enter the number of copies you want.

d Press d or c to display Quality.

Press Quality.

e Press Auto, Text, Photo or Graph. f If you do not want to change additional

settings, press Start.

Making copies

Note

Enlarging or reducing the image copied 7

To enlarge or reduce the next copy follow the instructions below:

a Press Copy. b Load your document. c Enter the number of copies you want. d Press d or c to display

Enlarge/ Reduce. Press Enlarge/ Reduce.

e Press 100%, Enlarge, Reduce, Auto

or Custom (25-400%).

f Do one of the following:

 If you chose Enlarge or Reduce,

press the enlargement or reduction ratio button you want.

 If you chose Custom (25-400%),

enter an enlargement or reduction ratio from 25% to 400%.

Press OK.

 If you chose 100% or Auto

step g.

, go to

100%*

104% EXE  LTR

141% A5  A4

200%

50%

70% A4  A5

78% LGL  LTR

83% LGL  A4

85% LTR  EXE

91%FullPage

94% A4  LTR

97% LTR  A4

Auto

Custom (25-400%)

The factory setting is shown in Bold

with an asterisk.

Auto sets the machine to calculate the reduction ratio that best fits the size of paper. Auto is only available when using the ADF.

g If you do not want to change additional

settings, press Start.

Page Layout Options 2in1(P),

2in1(L), 2in1(ID), 4in1(P) and 4in1(L) are not available with

Enlarge/Reduce.

Chapter 7

Duplex (2-sided) Copying 7

If you want to use the automatic duplex copy feature, load your document in the ADF.

If you get an Out of Memory message while you are making duplex copies, try installing extra memory. (See Installing extra memory uu page 62.)

You must choose a 2-sided copy layout from the following options before you can start duplex copying. The layout of your document determines which 2-sided copy layout you should choose.

Portrait

 2sidei2side

 1sidei2side Long Edge Flip

 2sidei1side Short Edge Flip

Landscape

 2sidei2side

 1sidei2side Long Edge Flip

 2sidei1side Long Edge Flip

 1sidei2side Short Edge Flip

 2sidei1side Short Edge Flip

 1sidei2side Short Edge Flip

Making copies

Note

a Press Copy. b Load your document. c Enter the number of copies you want. d Press d or c to display Duplex Copy.

Press Duplex Copy.

e Press d or c to display the following

layout options:

2side2side, 1side2side LongEdgeFlip, 2side1side LongEdgeFlip, 1side2side ShortEdgeFlip, 2side1side ShortEdgeFlip, Off

Press the option you want.

f If you do not want to change additional

settings, press Start.

Tray selection 7

You can temporarily change the Tray Use option for the next copy.

a Press Copy. b Load your document. c Enter the number of copies you want. d Press d or c to display Tray Use.

Press Tray Use.

e Press MP>T1, MP>T1>T2

T1>T2>MP Tray#2 Only

T2 and Tray#2 Only appears only if Tray 2 is installed.

, Tray#1 Only,

or MP Only.

, T1>MP,

f If you do not want to change additional

settings, press Start.

To change the default setting for Tray Use

uu Basic User's Guide: Tray Use in Copy mode

Chapter 7

Adjusting Brightness and Contrast 7

Brightness 7

Adjust the copy brightness to make copies darker or lighter.

a Press Copy. b Load your document. c Enter the number of copies you want. d Press d or c to display Brightness.

Press Brightness.

e Press d to make a darker copy or press

c to make a lighter copy.

Press OK.

f If you do not want to change additional

settings, press Start.

Contrast 7

Adjust the contrast to help an image look sharper and more vivid.

a Press Copy. b Load your document. c Enter the number of copies you want. d Press d or c to display Contrast.

Press Contrast.

Sorting copies 7

You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on.

a Press Copy. b Load your document. c Enter the number of copies you want. d Press d or c to display Stack/Sort.

Press Stack/Sort.

e Press Sort. f If you do not want to change additional

settings, press Start to scan the page. If you placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

g After the machine scans the page, press

Yes to scan the next page.

h Put the next page on the scanner glass.

Press Start. Repeat steps g and h for each page of the layout.

i After all the pages have been scanned,

press No in step g to finish.

e Press d to decrease the contrast or

press c to increase the contrast. Press OK.

f If you do not want to change additional

settings, press Start.

Making copies

Important

Making N in 1 copies (page layout) 7

You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page. If you want to copy both sides of an ID card onto one page, see 2 in 1 ID Copy uu page 53.

• Please make sure the paper size is set to A4, Letter, Legal or Folio.

• You cannot use the Enlarge/Reduce setting with the N in 1 feature.

•(P) means Portrait and (L) means Landscape.

a Press Copy. b Load your document. c Enter the number of copies you want. d Press d or c to display Page Layout.

Press Page Layout.

g After the machine scans the page, press

Yes to scan the next page.

h Put the next page on the scanner glass.

Press Start. Repeat steps g and h for each page of the layout.

i After all the pages have been scanned,

press No in step g to finish.

If you are copying from the ADF: 7

Insert your document face up in the direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

e Press d or c to display Off(1in1),

2in1(P), 2in1(L), 2in1(ID) 4in1(P) or 4in1(L).

Press the button you want.

For details about 2in1(ID), see 2 in 1 ID Copy uu page 53.

f If you do not want to change additional

settings, press Start to scan the page. If you placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

 4in1(L)

Chapter 7

If you are copying from the scanner glass: 7

Insert your document face down in the direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

Making copies

Note

2 in 1 ID Copy 7

You can copy both sides of your identification card onto one page, keeping the original card size.

You can copy an identification card to the extent permitted under applicable laws.

(uu Product Safety Guide: Unlawful use

of copying equipment (MFC and DCP only))

a Press Copy. b Place your identification card face down

at the left corner of the scanner glass.

g Turn over your identification card and

place it on the left side of the scanner glass.

h Press Start. The machine scans the

other side of the card and prints the page.

When 2 in 1 ID Copy is chosen, the machine sets the quality to Photo and the contrast to +2.

1 4 mm or greater (top, left)

 Even if a document is placed on the

ADF, the machine scans the data from the scanner glass when in this mode.

c Enter the number of copies you want. d Press d or c to display Page Layout.

Press Page Layout.

e Press d or c to display 2in1(ID).

Press 2in1(ID).

f Press Start.

After the machine scans the first side of the card, the LCD will display Turn

over the ID Card Then Press Start.

Chapter 7

Setting your changes as the new default 7

You can save the copy settings for Quality, Brightness and Contrast you use most

often by setting them as the default. These settings will stay until you change them again.

a Press Copy. b Press d or c to choose the setting you

want to change, and then press the new option. Repeat this step for each setting you want to change.

c After changing the last setting, press

d or c to display Set New Default. Press Set New Default.

d Press Yes. e Press Stop/Exit.

Restoring all copy settings to the factory settings 7

You can restore all the copy settings you have changed to the factory settings. These settings will stay until you change them again.

Setting your favourites 7

You can store the copy settings that you use most often by setting them as a favourite. You can set up to three favourites.

a Press Copy. b Choose the copy option and settings

you want to store.

c Press d or c to display

Favorite Settings. Press Favorite Settings.

d Press Store. e Press the location where you want to

store your setting for Favorite:1, Favorite:2 or Favorite:3.

f Do one of the following:

 If you want to rename your setting,

press to delete characters. Then enter the new name (up to 12 characters). Press OK.

 If you do not want to rename your

setting, press OK.

g Press Stop/Exit.

a Press Copy. b Press d or c to display

Factory Reset. Press Factory Reset.

c Press Yes. d Press Stop/Exit.

Retrieving your favourite setting 7

When you are ready to use one of your favourite set of settings, you can recall it.

a Press Copy. b Press Favorite. c Press the favourite setting you want to

retrieve.

d Press Start.

Rename your favourite setting 7

After you stored your favourite setting, you can rename it.

a Press Copy. b Press d or c to display

Favorite Settings. Press Favorite Settings.

c Press Rename. d Press the favourite setting you want to

rename.

e Enter the new name (up to 12

characters).

f Press OK. g Press Stop/Exit.

Making copies

WARNING

Important

Routine maintenance A

Cleaning and checking the machine

Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure that you clean the inside of the machine. If printed pages are stained with toner, clean the inside of the machine with a dry, lint-free cloth.

• DO NOT put a toner cartridge or a toner cartridge and drum unit assembly into a fire. It could explode, resulting in injuries.

• DO NOT use flammable substances, any type of spray, or an organic solvent/liquid containing alcohol or ammonia to clean the inside or outside of the product. Doing so could cause a fire or electrical shock. Instead, use only a dry, lint-free cloth.

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine.

(uu Product Safety Guide: General precautions)

Routine maintenance

Checking the Page Counters A

You can see the machine’s Page Counters for copies, printed pages, reports and lists, faxes or a summary total.

a Press Menu. b Press a or b to display

Machine Info.. Press Machine Info..

c Press Page Counter.

The LCD shows number of pages for Total, Fax/List, Copy or Print.

d Press Stop/Exit.

Checking the remaining life of parts A

You can see the machine’s parts life on the LCD.

a Press Menu. b Press a or b to display

Machine Info.. Press Machine Info..

c Press Parts Life.

Replacing periodic maintenance parts A

The periodic maintenance parts will need to be replaced regularly to maintain the print quality. The parts listed below will have to be replaced after printing approximately 50,000

pages for PF Kit 1, PF Kit 2, Fuser and Laser. Please call Brother Customer Service when the following messages appear on the LCD.

LCD message Description

Replace Parts Fuser Unit

Replace Parts Laser Unit

Replace Parts PF Kit 1

Replace Parts

PF Kit 2

Replace Parts PF Kit MP

for PF Kit MP and 100,000 pages1

Replace the fuser unit.

Replace the laser unit.

Replace the paper feeding kit for the paper tray.

A4 or Letter size single-sided pages.

When Tray 2 is installed.

Replace the paper feeding kit for the lower tray (option).

Replace the paper feeding kit for the multi-purpose tray.

d Press a or b to see the approximate

remaining parts life of the Drum, Fuser, Laser, PF Kit MP, PF Kit 1 and PF Kit 2

When Tray 2 is installed.

e Press Stop/Exit.

Packing and shipping

WARNING

Note

FRONT

the machine A

This machine is heavy and weighs more than 17.7 kg. To prevent possible injuries at least two people should lift the machine. Be careful not to pinch your fingers when you put the machine down.

If you use a Lower Tray, DO NOT carry the machine with the Lower Tray as you may be injured or cause damage to the machine because it is not attached to the Lower Tray.

If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier.

a Turn off the machine. Leave the

machine turned off for at least 10 minutes to cool down.

b Disconnect all the cables, and then

unplug the power cord from the electrical socket.

c Put the packing material (1) into the

carton.

Routine maintenance

FRONT

RIGHT

LEFT

d Wrap the machine in a plastic bag, then

put it on the bottom packing material (1).

e Put the packing material (2) marked

“RIGHT” on the right of the machine. Put the packing material (3) marked “LEFT” on the left of the machine. Put the AC power cord and printed materials in the original carton as shown in the illustration.

f Close the carton and tape it shut.

g <If you have a Lower Tray>

Repack the lower tray as shown in the illustration.

WARNING

Note

Options B

Optional paper tray (LT-5400)

An optional lower tray can be installed on the

MFC-8950DW

sheets of 80 g/m

When an optional tray is installed, the machine can hold up to 1050 sheets of plain paper.

For setup, see the Instructions that we have supplied with the lower tray unit.

Tray 2 is standard on MFC-8950DWT.

If you use a Lower Tray, DO NOT carry the machine with the Lower Tray as you may be injured or cause damage to the machine because it is not attached to the Lower Tray.

, and it can hold up to 500

paper.

Memory board B

MFC-8950DW(T) has 128 MB of standard memory. The machine has one slot for optional memory expansion. You can increase the memory up to maximum of 384 MB by installing one SO-DIMM (Small Outline Dual In-line Memory Module).

SO-DIMM Types B

You can install the following SO-DIMMs:

 256 MB Kingston KTH-LJ2015/256

 256 MB Transcend TS256MHP423A

• For more information, visit the Kingston Technology website at http://www.kingston.com/

• For more information, visit the Transcend website at http://www.transcend.com.tw/

In general, the SO-DIMM must have the following specifications:

Type 144-pin and 16-bit output

CAS latency 4

Clock frequency

Capacity 256 MB

Height 30.0 mm

DRAM type DDR2 SDRAM

267 MHz (533 Mb/S/Pin) or more

• There might be some SO-DIMMs that will not work with the machine.

• For more information, call the dealer you bought the machine from or Brother Customer Service.

Installing extra memory B

Note

Important

a Turn off the machine’s power switch.

Unplug the telephone line cord.

b Disconnect the interface cable from the

machine, and then unplug the power cord from the electrical socket.

Be sure to turn off the machine’s power switch before you install or remove the SO-DIMM.

c Remove the plastic SO-DIMM

cover (1).

e Hold the SO-DIMM by the edges and

align the notches in the SO-DIMM with the protrusions in the slot. Insert the SO-DIMM diagonally (1), then tilt it toward the interface board until it clicks into place (2).

d Unpack the SO-DIMM and hold it by its

edges.

To prevent damage to the machine from static electricity, DO NOT touch the memory chips or the board surface.

f Put the plastic SO-DIMM cover (1) back

on.

g Plug the machine’s power cord back into

Note

the electrical socket first, and then connect the interface cable.

h Plug in the telephone line cord. Turn on

the machine’s power switch.

To make sure that you have installed the SO-DIMM correctly, you can print the User Settings List that shows the current RAM SIZE. (See How to print a report uu page 45.)

Options

Glossary C

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF and scanned one page at a time automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the handset of the external telephone.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure.

Batch Transmission

As a cost saving feature, all delayed faxes to the same fax number will be sent as one transmission.

Beeper Volume

Volume setting for the beep when you press a key or make an error.

Broadcasting

The ability to send the same fax message to more than one location.

BT Call Sign

A subscriber service purchased from the telephone company in the U.K. that gives you another phone number on an existing phone line. The Brother machine uses the new number to simulate a dedicated fax line.

Cancel Job

Cancels a programmed print job and clears it from the machine’s memory.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Coding method

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JBIG, if the receiving machine has the same capability.

Communication error (or Comm. Error)

An error during fax sending or receiving, usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Delayed Fax

Sends your fax at a specified later time that day.

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.

Glossary

17- 32

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension telephone

A telephone on the fax number that is plugged into a separate wall socket.

External phone

A TAD (telephone answering device) or telephone that is connected to your machine.

F/T Ring Time

The length of time that the Brother machine fast double-rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

Fax Forwarding

Sends a fax received into the memory to another pre-programmed fax number.

Fax Journal

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.

Fax Storage

You can store faxes in the memory.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

Fine resolution

Resolution is 203 × 196 dpi. It is used for small print and graphs.

Greyscale

The shades of grey available for copying and faxing photographs.

Group number

A combination of One Touch and Speed Dial numbers that are stored on an One Touch button or in a Speed Dial location for Broadcasting.

Journal Period

The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle.

LCD (liquid crystal display)

The display screen on the machine that shows interactive messages during On-Screen Programming and shows the date and time when the machine is idle.

Manual fax

When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press

Start to begin transmission.

Menu mode

Programming mode for changing your machine’s settings.

OCR (optical character recognition)

Nuance™ PaperPort™ 12SE or Presto! PageManager software application converts an image of text to text you can edit.

One Touch

Buttons on the machine’s Touchscreen where you can store numbers for easy dialling. You can store a second number

on each key if you press and then press the One Touch button where you want to store the second number.

Out of Paper Reception

Receives faxes into the machine’s memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.

Pause

Allows you to place a 2.8 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing One Touch and Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse

A form of rotary dialling on a telephone line.

Real Time Transmission

When memory is full, you can send faxes in real time.

Remaining Jobs

You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually.

Remote Access Code

Your own four-digit code (– – –l) that allows you to call and access your machine from a remote location.

Remote Activation code

Press this code (l51) when you answer a fax call on an extension or external telephone.

Remote Deactivation code (Fax/Tel mode only)

When the machine answers a voice call, it fast double-rings. You can pick up at an extension or external telephone by pressing this code (#51).

Remote Retrieval Access

The ability to access your machine remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines per inch.

Ring Delay

The number of rings before the machine answers in Fax Only and Fax/Tel modes.

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic image of a paper document into your computer.

An electronic, alphabetical listing of stored One Touch, Speed Dial, Group numbers and LDAP.

Speed Dial

A pre-programmed number for easy dialling.

Station ID

The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.

TAD (telephone answering device)

You can connect an external TAD to your machine.

Tel Index List

A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Tone

A form of dialling on the telephone line used for Touch Tone telephones.

Transmission

The process of sending faxes over the telephone lines from your machine to the receiving fax machine.

User Settings List

A printed report that shows the current settings of the machine.

Xmit Report (Transmission Verification Report)

A listing for each transmission, that shows its date, time and number.

Glossary

Index

Apple Macintosh

See Software User's Guide.

Broadcasting ............................................18

cancelling setting up Groups for

..............................................19

............................39

Cancelling

broadcast in process fax jobs in memory fax storage jobs awaiting redial remote fax options

ControlCenter2 (for Macintosh)

See Software User's Guide.

ControlCenter4 (for Windows

See Software User's Guide.

Copy

2 in 1 ID Copy brightness button contrast duplex Enlarge/Reduce N in 1 (page layout) quality sort

........................................................50

temporary settings using scanner glass

Cover page

custom comments for all faxes printed form

............................................28

.............................................50

....................................................46

.................................................50

...................................................48

....................................................46

..............................................23

............................................24

...........................................25

.............................19

................................22

...............................22

................................29

)

.......................................53

....................................47

...............................51

................................46

....................... 50, 51

.................................24

Daylight Saving Time ................................ 1

Deep Sleep mode Delayed batch transmission Destination Display Dialling

Groups (broadcasting) restricting dialling

Drum unit

checking (remaining life) Dual access Duplex copy

...................................... 3

.................... 21

.................................. 25

.......................... 18

.................................. 13

...................... 57

............................................. 18

............................................. 48

Enlarge/Reduce ....................................... 47

Fax codes

changing

remote access code Fax forwarding

changing remotely

programming a number Fax storage

printing from memory

turning off

turning on Fax, stand-alone

receiving

fax forwarding fax receive stamp into memory (fax storage) polling receive reducing to fit on paper retrieving from a remote site

............................................... 29

............................. 29

.......................... 31, 32

........................ 27

............................................. 28

........................... 35

............................................. 29

............................................. 28

..............................27, 32

.............................. 34

................. 28

................................... 36

..................... 33

........30, 32

sending ................................................. 15

broadcasting cancelling from memory contrast delayed batch delayed fax destination display from memory (dual access) manual overseas polled transmit real time transmission resolution

......................................18

.....................22

..............................................16

.................................... 21

........................................21

.............................25

...............18

...............................................17

............................................20

...................................26

........................ 20

...........................................17

Groups for broadcasting ..........................39

LCD (liquid crystal display)

backlight brightness

................................ 4

Machine information

checking remaining life of parts page counts

Macintosh

See Software User's Guide.

Maintenance, routine

checking the remaining life of parts

Manual

transmission

Memory

adding DIMM (option)

installing

storage

.......................................... 57

...............................56

..........................................17

...........................61

............................................. 62

....................................................1

............57

......57

N in 1 (page layout) ................................. 51

Network

faxing

See Software User's Guide.

printing

See Network User's Guide.

scanning

See Software User's Guide.

Nuance™ PaperPort™ 12SE

See Software User's Guide and Help in the PaperPort™ 12SE application to access How-to-Guides.

Page layout (N in 1) ................................. 51

PC-Fax

See Software User's Guide.

Polling

polled transmit

polling receive Power failure Presto! PageManager

See Software User's Guide. See also Help

in the Presto! PageManager application. Print

fax from memory

reports Printing

See Software User's Guide.

.................................................. 45

...................................... 26

...................................... 36

............................................. 1

.................................. 35

Quality

copying Quick dial

broadcasting

Group dial

Quiet mode

................................................. 46

......................................... 18

using Groups

setting up Groups for broadcasting

..................................... 18

................................................ 3

... 39

Redial/Pause key .....................................66

Reducing

copies

....................................................47

incoming faxes

Remote retrieval

access code commands getting your faxes

Remote setup

See Software User's Guide.

Reports

Resolution

Restricted users

............................................. 44, 45

Drum Dot Print Fax Journal

journal period how to print Network Configuration Tel Index List Transmission Verification User Settings WLAN Report

fax (standard, fine, superfine, photo) setting for next fax

......................................33

.......................................29

................................... 29, 30

............................................32

..................................30

......................................45

.................................... 44, 45

.....................................44

...........................................45

..........................45

.........................................45

......................44

........................................45

....17

.................................17

.........................................7

Wi-Fi Direct™ ..............................................i

Windows

See Software User's Guide.

Wireless Network

See Quick Setup Guide and Network User's Guide.

Scanning

See Software User's Guide.

Security

restricting dialling Secure function lock

administrator password

Public user mode

restricted users Setting lock

Sleep mode Sort

..........................................................50

................................................2

..................................13

........................6

.................................7

....................................7

...........................................11

Temporary copy settings ..........................46

Toner Save

................................................2

Visit us on the World Wide Web

http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

Brother MFC-8950DW, MFC-8950DWT Advanced User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

User's Guides and where do I find them?

Table of Contents

General Setup 1

IMPORTANT NOTE 1

Memory storage 1

Automatic Daylight Saving Time

Ecology features 1

Toner Save 1

Sleep Time 1

Deep Sleep mode 1

Quiet mode feature 1

Quiet mode 1

LCD screen 1

Setting the backlight brightness 1

Setting the Dim Timer for the backlight 1

Security features 2

Secure Function Lock 2.0

Setting and changing the Administrator Password 2

Setting up the password 2

Changing the password 2

Setting up and changing the Public user mode 2

Setting up and changing restricted users 2

Setting up restricted users 2

Changing user name, password or settings for restricted users 2

Reset existing restricted users 2

Turning Secure Function Lock on/off 2

Switching Users 2

Setting Lock 2

Setting up the password 2

Changing your Setting Lock password 2

Turning Setting Lock on/off 2

Restricting dialling 2

Dial pad restriction 2

One Touch restriction 2

Speed Dial restriction 2

LDAP server restriction 2

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

Changing a 2-sided fax layout3

Contrast 3

Changing Fax Resolution 3

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Dual access 3

Broadcasting 3

Before you begin the broadcast 3

How to broadcast a fax 3

Cancelling a Broadcast in progress 3

Real Time Transmission 3

Overseas Mode 3

Delayed Fax 3

Delayed batch transmission 3

Checking and cancelling waiting jobs 3

Setting your changes as the new default 3

Restoring all fax settings to the factory settings 3

Electronic cover page 3

Composing your own comments 3

Send a cover page for all faxes 3

Using a printed cover page 3

Destination Display 3

Polling overview 3

Polled transmit 3

Setup for polled transmit 3

Setup for polled transmit with a secure code 3

Receiving a fax 4

Remote Fax Options 4

Fax Forwarding 4

Fax Storage 4

Changing Remote Fax Options 4

Turning off Remote Fax Options 4

Remote retrieval 4

Setting a Remote Access Code 4

Using your Remote Access Code 4

Retrieving fax messages 4