Brother MFC-8950DW User Manual

Advanced User’s Guide

MFC-8950DW
MFC-8950DWT

Not all models are available in all countries.

Version 0

USA/CAN

User's Guides and where do I find them?

Which Guide? What's in it? Where is it?

Product Safety
Guide

Quick Setup Guide Follow the instructions for setting up your

Basic User's Guide Learn the basic Fax, Copy, Scan and Direct

Advanced User's
Guide

Software User's
Guide

Network User's
Guide

Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.

machine and installing the drivers and
software for the operating system and
connection type you are using.

Print operations and how to replace
consumables. See troubleshooting tips.

Learn more advanced operations: Fax,
Copy, security features, printing reports and
performing routine maintenance.

Follow these instructions for Printing,
Scanning, Network Scanning, Remote
Setup, PC-Fax, and using the Brother
ControlCenter utility.

This Guide provides useful information
about wired and wireless network settings
and security settings using the Brother
machine. You can also find supported
protocol information for your machine and
detailed troubleshooting tips.

Printed / In the Box

Printed / In the Box

Printed / In the Box

PDF file / Installer CD-ROM /
In the Box

PDF file / Installer CD-ROM /
In the Box

PDF file / Installer CD-ROM /
In the Box

Wi-Fi Direct™ Guide This Guide provides details on how to

configure and use your Brother machine for
wireless printing directly from a mobile
device supporting the Wi-Fi Direct™
standard.

Google Cloud Print
Guide

Mobile Print/Scan
Guide for Brother
iPrint&Scan

i

This Guide provides details on how to
configure your Brother machine to a Google
account and use Google Cloud Print
services for printing over the Internet from
devices using Gmail™ for mobile, GOOGLE
DOCS™ for mobile and applications for the
Chrome OS.

This Guide provides useful information

about printing JPEG and PDF
your mobile device and scanning from your
Brother machine to your mobile device when
connected on a Wi-Fi network.

1

files from

PDF file / Brother Solutions

2

Center

PDF file / Brother Solutions

2

Center

PDF file / Brother Solutions

2

Center

Which Guide? What's in it? Where is it?

Web Connect Guide This Guide provides details about how to

configure and use your Brother machine to
scan, load and view images and files on
certain Web sites that provide these
services.

1

PDF printing is not supported on Windows® Phone.

2

Visit us at http://solutions.brother.com/.

PDF file / Brother Solutions

2

Center

ii

Table of Contents

1 General Setup 1

IMPORTANT NOTE...............................................................................................1

Memory storage.....................................................................................................1

Volume settings .....................................................................................................1

Ring volume.....................................................................................................1

Beeper volume ................................................................................................2

Speaker volume...............................................................................................2

Automatic Daylight Saving Time............................................................................3

Ecology features....................................................................................................3

Toner Save ......................................................................................................3

Sleep Time ......................................................................................................4

Deep Sleep mode ............................................................................................4

Quiet mode feature ................................................................................................5

Quiet mode......................................................................................................5

LCD screen............................................................................................................5

Setting the backlight brightness.......................................................................5

Setting the Dim Timer for the backlight ...........................................................5

Dial Prefix ..............................................................................................................6

Setting up the prefix number ...........................................................................6

Changing the prefix number ............................................................................6

2 Security features 7

Secure Function Lock 2.0......................................................................................7

Setting and changing the Administrator Password ..........................................8

Setting up and changing the Public user mode ...............................................9

Setting up and changing restricted users ........................................................9

Turning Secure Function Lock on/off.............................................................11

Switching Users.............................................................................................12

Setting Lock .........................................................................................................13

Setting up the password ................................................................................13

Changing your Setting Lock password ..........................................................14

Turning Setting Lock on/off............................................................................14

Restricting dialing ................................................................................................15

Dial pad restriction.........................................................................................15

One Touch restriction ....................................................................................15

Speed Dial restriction ....................................................................................15

LDAP server restriction..................................................................................16

3 Sending a fax 17

Additional sending options...................................................................................17

Sending faxes using multiple settings ...........................................................17

Changing a 2-sided fax layout .......................................................................18

Contrast.........................................................................................................18

Changing Fax Resolution ..............................................................................19

iii

Additional sending operations..............................................................................19

Sending a fax manually ................................................................................. 19

Sending a fax at the end of a conversation ...................................................20

Dual access...................................................................................................20

Broadcasting.................................................................................................. 21

Real Time Transmission................................................................................22

Overseas Mode .............................................................................................23

Delayed Fax ..................................................................................................23

Delayed batch transmission ..........................................................................24

Checking and canceling waiting jobs.............................................................24

Setting your changes as the new default....................................................... 25

Restoring all fax settings to the factory settings ............................................25

Electronic cover page ....................................................................................26

Destination Display........................................................................................28

Polling overview...................................................................................................29

Polled transmit...............................................................................................29

4 Receiving a fax 30

Remote Fax Options............................................................................................30

Fax Forwarding..............................................................................................30

Paging ...........................................................................................................31

Fax Storage...................................................................................................32

Changing Remote Fax Options .....................................................................32

Remote retrieval ............................................................................................33

Remote fax commands..................................................................................36

Additional receiving operations............................................................................37

Printing a reduced incoming fax ....................................................................37

Duplex (2-sided) printing for Fax mode .........................................................37

Setting the Fax Receive Stamp.....................................................................38

Receiving a fax at the end of a conversation.................................................38

Setting the Print Density................................................................................39

Printing a fax from the memory .....................................................................39

Receiving faxes into memory when the paper tray is empty .........................39

Polling overview...................................................................................................40

Polling receive ...............................................................................................40

5 Dialing and storing numbers 42

Telephone line services .......................................................................................42

Tone or Pulse (Canada only).........................................................................42

For Fax/Tel mode only...................................................................................42

Special line considerations ............................................................................42

Additional dialing operations................................................................................44

Dialing access codes and credit card numbers .............................................44

Additional ways to store numbers........................................................................45

Setting up Groups for Broadcasting ..............................................................45

Options for Setting Up Groups ......................................................................47

Changing Group numbers .............................................................................48

Deleting Group numbers ............................................................................... 49

iv

6 Printing reports 50

Fax reports...........................................................................................................50

Transmission Verification Report...................................................................50

Fax Journal (Activity Report) .........................................................................50

Reports ................................................................................................................51

How to print a report ......................................................................................51

7 Making copies 52

Copy settings.......................................................................................................52

Stop copying..................................................................................................52

Improving copy quality...................................................................................52

Enlarging or reducing the image copied ........................................................53

Duplex (2-sided) Copying ..............................................................................54

Tray selection ................................................................................................55

Adjusting Brightness and Contrast ................................................................56

Sorting copies................................................................................................56

Making N in 1 copies (page layout) ...............................................................57

2 in 1 ID Copy................................................................................................59

Setting your changes as the new default.......................................................60

Restoring all copy settings to the factory settings .........................................60

Setting your favorites.....................................................................................60

A Routine maintenance 62

Cleaning and checking the machine....................................................................62

Cleaning the outside of the machine .............................................................63

Cleaning the scanner.....................................................................................64

Cleaning the corona wire...............................................................................65

Cleaning the drum unit ..................................................................................67

Cleaning the paper pick-up rollers.................................................................71

Checking the Page Counters.........................................................................73

Checking the remaining life of parts ..............................................................73

Replacing periodic maintenance parts.................................................................74

Packing and shipping the machine ......................................................................75

BOptions 78

Options ................................................................................................................78

Optional paper tray (LT-5400) .............................................................................79

Memory board......................................................................................................79

SO-DIMM Types............................................................................................79

Installing extra memory .................................................................................80

C Glossary 82

D Index 86

v

1

1

General Setup 1

IMPORTANT NOTE 1

 Most of the illustrations in this User’s

Guide show the MFC-8950DW.

Memory storage 1

Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast and Overseas Mode) will be lost.
Also, during a power failure the machine will
retain the date and time and programed fax
timer jobs (for example, Delayed Fax) for
approximately 60 hours. Other fax jobs in the
machine's memory will not be lost.

Volume settings 1

Ring volume 1

You can choose a range of ring volume
levels, from High to Off.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Volume.

Press Volume.

d Press Ring.
e Press Low, Med, High or Off.
f Press Stop/Exit.

1

Chapter 1

Beeper volume 1

When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Volume.

Press Volume.

d Press Beeper.
e Press Low, Med, High or Off.
f Press Stop/Exit.

Speaker volume 1

You can choose a range of speaker volume
levels, from High to Off.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Volume.

Press Volume.

d Press Speaker.
e Press Low, Med, High or Off.
f Press Stop/Exit.

You can also temporarily adjust the speaker
volume by pressing Hook.

a Press Hook on the control panel.
b Press d or c on the Touchscreen to

display Volume.

c Press Volume.
d Press to decrease or to

increase the speaker volume level.
Each button press changes the volume
to the next setting.

e Press Hook on the control panel.

2

General Setup

1

Note

Automatic Daylight Saving Time 1

You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the Spring, and
back one hour in the Fall.

a Press Menu.
b Press a or b to display

Initial Setup.
Press Initial Setup.

c Press a or b to display Date&Time.

Press Date&Time.

d Press Auto Daylight.
e Press On or Off.
f Press Stop/Exit.

Ecology features 1

Toner Save 1

You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Ecology.

Press Ecology.

d Press Toner Save.
e Press On or Off.
f Press Stop/Exit.

We do not recommend Toner Save for
printing Photo or Gray Scale images.

3

Chapter 1

Sleep Time 1

The Sleep mode setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.

You can choose how long the machine must
be idle before it goes into Sleep mode. The
timer will restart if any operation is carried out
on the machine, such as receiving a fax or a
print job. The default setting is 3 minutes.

When the machine goes into Sleep mode, the
LCD backlight turns off.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Ecology.

Press Ecology.

Deep Sleep mode 1

If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a fax or a print job.

When the machine is in Deep Sleep mode,
the LCD backlight is Off and the Home key is
dimmed.

If a wireless network is enabled, the machine
will not enter Deep Sleep mode.

For the procedure to disable the wireless
network uu Network User's Guide: Control

panel setup

If the machine has secure print data it will not
enter Deep Sleep mode.

d Press Sleep Time.
e Using the dial pad on the Touchscreen,

enter the length of time (0-90 minutes)
the machine will remain idle before
entering Sleep mode.
Press OK.

f Press Stop/Exit.

4

General Setup

1

Quiet mode feature 1

Quiet mode 1

The Quiet mode setting can reduce noise
while printing. When Quiet Mode is turned On,
the print speed becomes slower. The default
setting is Off.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Quiet Mode.

Press Quiet Mode.

d Press On or Off.
e Press Stop/Exit.

LCD screen 1

Setting the backlight brightness 1

You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display LCD Settings.

Press LCD Settings.

d Press Backlight.
e Press Light, Med or Dark.
f Press Stop/Exit.

Setting the Dim Timer for the backlight 1

You can set how long the LCD backlight stays
on after you go back to the Ready screen.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display LCD Settings.

Press LCD Settings.

d Press Dim Timer.
e Press 10 Secs, 20 Secs, 30 Secs or

Off.

f Press Stop/Exit.

5

Chapter 1

Note

Note

Dial Prefix 1

The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.

Setting up the prefix number 1

a Press Menu.
b Press a or b to display

Initial Setup.
Press Initial Setup.

c Press a or b to display Dial Prefix.

Press Dial Prefix.

d Do one of the following:

 If you want to set the dial prefix

feature to on, press On. Go to
step e.

 If you want to set the dial prefix

feature to off, press Off. Go to
step g.

e Press Dial Prefix.

Changing the prefix number 1

a Press Menu.
b Press a or b to display

Initial Setup.
Press Initial Setup.

c Press a or b to display Dial Prefix.

Press Dial Prefix.

d Press On (or Off).

You can turn off the prefix number by
pressing Off. The prefix number will
remain off until you press On.

e Press Dial Prefix.
f Do one of the following using the buttons

on the Touchscreen.

 To change the prefix number, press

d or c to position the cursor under the
digit to be deleted and press the

Back Space button . Then press
the correct digit.

Repeat until the prefix number is
correct, and then press OK.

 To exit without making a change,

press OK.

f Enter the prefix number (up to 5 digits)

by pressing the buttons on the
Touchscreen.
Press OK.

• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)

• If your telephone system requires a time
break recall (hookflash), press ! on the
Touchscreen.

• (Canada only) If pulse dialing mode is on,
# and l are not available to use.

g Press Stop/Exit.

6

• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)

• If your telephone system requires a time
break recall (hookflash), press ! on the
Touchscreen.

• (Canada only) If pulse dialing mode is on,
# and l are not available to use.

g Press Stop/Exit.

2

2

Note

Security features 2

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public
access to the following machine functions:

 Fax Tx

 Fax Rx

 Copy

 Scan

 Direct Print

 Print

 Page Limit

 Web Connect

1

2

3

This feature also prevents users from
changing the default settings of the machine
by limiting access to the Menu settings.

1

2

3

Scan includes scan jobs via Brother iPrint&Scan.

Print includes print jobs via Google Cloud Print and
Brother iPrint&Scan.

Page Limit is configured using Web Based
Management.

2

• Secure Function Lock can be set manually
at the control panel, or by using Web
Based Management or BRAdmin

Professional 3 (Windows
recommend using Web Based
Management or BRAdmin Professional 3

(Windows
(See Network User's Guide.)

• Only administrators can set limitations
and make changes for each user.

• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.

®

only) to configure this feature.

®

only). We

Before using the security features you must
first enter an administrator password.

Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.

Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.

7

Chapter 2

Note

Setting and changing the Administrator Password 2

Setting up the password 2

The password you set in these steps is for the
administrator. This password is used to set
up users and to turn the Secure Function
Lock on or off. (See Setting up and changing

restricted users uu page 9 and Turning
Secure Function Lock on/off uu page 11.)

Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Re-enter the correct
password. If you forget it, please call
Brother Customer Service.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

Changing the password 2

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock.
e Press Set Password.
f Enter the registered four-digit password

by pressing the buttons on the
Touchscreen.
Press OK.

g Enter a four-digit number for the new

password by pressing the buttons on the
Touchscreen.
Press OK.

h Re-enter the password when the LCD

shows Verify:.
Press OK.

i Press Stop/Exit.

d Press Function Lock.
e Enter a four-digit number for the

password by pressing the buttons on the
Touchscreen.
Press OK.

f Re-enter the password when the LCD

shows Verify:.
Press OK.

g Press Stop/Exit.

8

Security features

2

Setting up and changing the Public user mode 2

Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock.
e Press Setup ID.
f Enter the administrator password by

pressing the buttons on the
Touchscreen.
Press OK.

g Press a or b to display Public.

Press Public.

h Do one of the following:

 To set up the Public user, press

Enable or Disable for each
operation, as follows: Press Fax Tx.
Then press Enable or Disable.
After you have set Fax Tx, repeat
these steps for Fax Rx, Copy,

Scan, Direct Print, Print and
Web Connect.

 To change the Public user settings,

pressa or b to display the setting you
want to change. Press the setting
and press Enable or Disable.
Repeat this step until you finish
changing settings.

Setting up and changing restricted users 2

You can set up users with a password and
restrict the functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management or BRAdmin Professional 3

(Windows
Guide.) You can set up to 25 restricted users.

Setting up restricted users 2

®

only). (See Network User's

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator

password by pressing the buttons on the
Touchscreen.
Press OK.

g Press a or b to display UserXX.

Press UserXX.

h Enter the user name by pressing the

buttons on the Touchscreen. (See Basic
User's Guide: Entering text.)
Press OK.

i Enter a four-digit user password by

pressing the buttons on the
Touchscreen.
Press OK.

i Press Stop/Exit.

9

Chapter 2

Note

Note

j To set up a restricted user, press

Enable or Disable for each operation,
as follows: Press Fax Tx. Then press

Enable or Disable. After you have set
Fax Tx, repeat these steps for
Fax Rx, Copy, Scan, Direct Print,
Print and Web Connect.

k Press and repeat steps g to j for

entering each additional user and
password.

l Press Stop/Exit.

You cannot use the same name as
another user's name.

Changing user name, password or settings for restricted users 2

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator

password by pressing the buttons on the
Touchscreen.
Press OK.

g Press a or b to display the existing

restricted user you want to change.
Press the user name.

h Press Change.

To change the user name, enter a new
user name by pressing the buttons on
the Touchscreen. (See Basic User's
Guide: Entering text.)
Press OK.

i To change the password, enter a new

four-digit user password by pressing the
buttons on the Touchscreen.
Press OK.

j To change a restricted user's settings,

press a or b to display the setting you
want to change. Press the setting and
then press Enable or Disable.
Repeat this step until you are finished
making changes.

k Press Stop/Exit.

You cannot use the same name as
another user's name.

Reset existing restricted users 2

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator

password by pressing the buttons on the
Touchscreen.
Press OK.

g Press a or b to display the existing

restricted user you want to reset.
Press the user name.

h Press Reset.
i Press Yes to reset the existing restricted

user.

j Press Stop/Exit.

10

Security features

2

Note

Turning Secure Function Lock on/off 2

Turning Secure Function Lock on

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Function Lock.
e Press Lock OffOn.
f Enter the registered four-digit

administrator password by pressing the
buttons on the Touchscreen.
Press OK.

Turning Secure Function Lock off

a Press Public or xxxxx (where xxxxx is

the user’s name).

b Press Lock OnOff.
c Enter the registered four-digit

administrator password by pressing the
buttons on the Touchscreen.
Press OK.

If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.

11

Chapter 2

Note

Note

Switching Users 2

This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.

Changing to the restricted user mode

a Press Public or xxxxx (where xxxxx is

the user’s name).
Press Change User.

b Press a or b to display your user name.
c Press your user name.
d Enter the registered four-digit user

password by pressing the buttons on the
Touchscreen.
Press OK.

• If the current ID is restricted for the
function you want to use,
Access Denied will appear on the LCD.

Changing to the Public mode

a Press xxxxx. (where xxxxx is the user’s

name.)

b Press Go to Public.

• After a restricted user has finished using
the machine, it will return to the Public
setting within one minute.

• If the function you want to use is restricted
for all users, Access Denied will appear
on the LCD and the machine will go back
to the Ready mode. You cannot access
the function you want to use. Contact your
administrator to check your Secure
Function Lock Settings.

• If your ID has set page limit restrictions
and already reached the maximum
number of pages, the LCD will show
Limit Exceeded when you print data.
Contact your administrator to check your
Secure Function Lock Settings.

12

Security features

2

Setting Lock 2

Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.

Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.

While Setting Lock is On, you cannot access
the Menu button or edit the numbers you
stored in the Address Book. You can still use
the Address Book button to send faxes and
E-mail messages to previously stored
numbers.

Machine settings cannot be changed through
the Remote Setup utility while Setting Lock
is On.

Setting up the password 2

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Setting Lock.
e Enter a four-digit number for the

password by pressing the buttons on the
Touchscreen.
Press OK.

f Re-enter the password when the LCD

shows Verify:.
Press OK.

g Press Stop/Exit.

13

Chapter 2

01

MenuMenu

Setting LockSetting Lock

Copy Fax Scan Web

COPY

01.01.2012 11:00$0

Changing your Setting Lock password 2

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Setting Lock.
e Press Set Password.
f Enter the registered four-digit password

by pressing the buttons on the
Touchscreen.
Press OK.

g Enter a four-digit number for the new

password by pressing the buttons on the
Touchscreen.
Press OK.

Turning Setting Lock on/off 2

If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.

Turning Setting Lock on

a Press Menu.
b Press a or b to display

General Setup.
Press General Setup.

c Press a or b to display Security.

Press Security.

d Press Setting Lock.
e Press Lock OffOn.
f Enter the registered four-digit

administrator password by pressing the
buttons on the Touchscreen.
Press OK.

h Re-enter the password when the LCD

shows Verify:.
Press OK.

The LCD will show locks on the Setting
Lock and Menu buttons.

i Press Stop/Exit.

Turning Setting Lock off

a Press Setting Lock on the LCD.
b Enter the registered four-digit

administrator password by pressing the
buttons on the Touchscreen.
Press OK.

14

Security features

2

Restricting dialing 2

This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialing
when you use the dial pad, One Touch,
Speed Dial and LDAP search.

If you choose Off, the machine does not
restrict the dialing method.

If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialing. If you
re-enter the wrong number, the LCD will
show an error message.

If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.

Dial pad restriction 2

a Press Menu.
b Press a or b to display Fax.

Press Fax.

One Touch restriction 2

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Dial Restrict..
Press Dial Restrict..

d Press One Touch Dial.
e Press Enter # twice, On or Off.
f Press Stop/Exit.

Speed Dial restriction 2

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Dial Restrict..
Press Dial Restrict..

c Press a or b to display

Dial Restrict..
Press Dial Restrict..

d Press Dial Pad.
e Press Enter # twice, On or Off.
f Press Stop/Exit.

d Press Speed Dial.
e Press Enter # twice, On or Off.
f Press Stop/Exit.

15

Chapter 2

Note

LDAP server restriction 2

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Dial Restrict..
Press Dial Restrict..

d Press LDAP Server.
e Press Enter # twice, On or Off.
f Press Stop/Exit.

• The Enter # twice setting will not work
if you use an external phone or press
Hook before entering the number. You will
not be asked to re-enter the number.

• You can not restrict dialing when you use
Redial/Pause.

• If you chose On or Enter # twice, you
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialing.

16

3

3

Note

Fax

Duplex Fax

Address Book

Fax

Resolution

Off Standard

Fax

Fax

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

Before you send a fax, you can change any
combination of these settings:

 Duplex Fax

 Contrast

 Fax Resolution

 Real Time TX

 Overseas Mode

 Delayed Fax

 Batch TX

 Coverpage Message

 Coverpage Setup

a Press Fax on the Touchscreen.

c Do one of the following:

3

 Repeat step b to change more

settings.

 If you are finished choosing settings,

go to the next step for sending your
fax.

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as the
default. These settings will stay until you
change them again. (See Setting your
changes as the new default uu page 25.)

The LCD shows:

b Press d or c to display a setting you

want to change and press the setting,
then press the option you want.

17

Chapter 3

Note

Changing a 2-sided fax layout3

You need to choose the duplex scanning
format before you send a 2-sided fax. The
format you choose will depend on the layout
of your 2-sided document.

a Press Fax.
b Press d or c to display Duplex Fax.

Press Duplex Fax.

c Do one of the following:

 If your document is flipped on the

Long edge, press
DuplexScan : LongEdge.

Long edge

Portrait Landscape

 If your document is flipped on the

Short edge, press
DuplexScan : ShortEdge.

Contrast 3

For most documents the default setting of

Auto will give the best results.
Auto automatically chooses the suitable

contrast for your document.

If your document is very light or very dark,
changing the contrast may improve the
quality of the fax.

Use Dark to make the faxed document
lighter.

Use Light to make the faxed document
darker.

a Press Fax.
b Press d or c to display Contrast.

Press Contrast.

c Press Auto, Light or Dark.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.

Short edge

Portrait Landscape

18

Sending a fax

3

Note

Changing Fax Resolution 3

The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax.

a Press Fax.
b Press d or c to display

Fax Resolution.
Press Fax Resolution.

c Press Standard, Fine, S.Fine or

Photo.

You can choose four different resolution
settings.

Black & white

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of grey or is a
photograph. This has the
slowest transmission time.

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

a Press Fax.
b Load your document.
c Press Hook and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tones, press

Start.

 If you are using the scanner glass,

press Send.

19

Chapter 3

Note

Sending a fax at the end of a conversation 3

At the end of a conversation you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

b Load your document.
c Press Start.

 If you are using the scanner glass,

press Send.

d Replace the handset of an external

telephone.

Dual access 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If you get an Out of Memory message
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memory message while
scanning a subsequent page, you can
press Start to send the pages scanned so
far, or press Stop/Exit to cancel the
operation.

20

Sending a fax

3

Note

Note

Note

Broadcasting 3

Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.

You can broadcast up to 382 different
numbers. This will depend on how many
Groups, access codes or credit card numbers
you have saved, and how many delayed or
stored faxes are in the memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See Basic
User's Guide: Storing One Touch Dial
numbers and Storing Speed Dial numbers.)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
previously stored One Touch Dial and Speed
Dial numbers for easier dialing. (See Setting
up Groups for Broadcasting uu page 45.)

How to broadcast a fax 3

To help you choose numbers easily, press

(Search).

a Press Fax.
b Load your document.
c Press d or c to display Broadcasting.

Press Broadcasting.

d You can add numbers to the broadcast

in the following ways:

 Press Manual and enter a number

by pressing the buttons on the
Touchscreen. (See Basic User's
Guide: How to dial.)

Press OK.

 Press Address Book. Press

to search by Alphabetical Order or
Numerical Order. Put a check in the
check box beside each number you
want to include in the broadcast.

Press OK.

One Touch Dial numbers begin with l.
Speed Dial numbers begin with #.

e After you have entered all the fax

numbers by repeating step d, press OK.

f Press Start.

After the broadcast is finished the machine
will print a broadcast report to let you know
the results.

The scan profile of the One Touch,
Speed Dial or Group number you chose
first will be applied to the broadcast.

21

Chapter 3

Note

Canceling a Broadcast in progress 3

While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.

a Press Stop/Exit.
b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

button that displays the number
being dialed. Go to step d.

 To exit without canceling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire broadcast, do one of
the following:

 Press Yes to confirm.

 To exit without canceling, press No

or Stop/Exit.

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without canceling, press No

or Stop/Exit.

Real Time Transmission 3

When you are sending a fax, the machine will
scan the documents into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.

• If the memory is full and you are sending a
fax from the ADF, the machine will send
the document in real time (even if
Real Time TX is set to Off). If the memory
is full, faxes from the scanner glass cannot
be sent until you clear some of the
memory.

• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.

a Press Fax.
b Load your document.
c Press d or c to display Real Time TX.

Press Real Time TX.

d Press On.

22

Sending a fax

3

Note

Overseas Mode 3

If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on Overseas Mode may help.

This is a temporary setting, and will only be
active for your next fax.

a Press Fax.
b Load your document.
c Press d or c to display

Overseas Mode.
Press Overseas Mode.

d Press On.

Delayed Fax 3

You can store up to 50 faxes in the memory
to be sent within a twenty-four hour period.

a Press Fax.
b Load your document.
c Press d or c to display Delayed Fax.

Press Delayed Fax.

d Press On.
e To enter the time you want the fax to be

sent, do one of the following:

 If you have set 12h Clock as the

format in the Date&Time setting,
enter the time (in 12-hour format) by
pressing the buttons on the
Touchscreen, and then press AM or
PM.

Press OK.

 If you have set 24h Clock in the

Date&Time setting, enter the time

(in 24-hour format) by pressing the
buttons on the Touchscreen.

Press OK.

(For example, enter 19:45 for 7:45
PM.)

The number of pages you can scan into
the memory depends on the amount of
data printed on each page.

23

Chapter 3

Delayed batch transmission 3

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.

All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display Setup Send.

Press Setup Send.

d Press Batch TX.
e Press On (or Off).
f Press Stop/Exit.

Checking and canceling waiting jobs 3

Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Remaining Jobs.
Press Remaining Jobs.
Jobs that are waiting will appear on the
LCD.

d Press a or b to scroll through the waiting

jobs and press the job you want to
cancel. Press OK.

e Do one of the following:

 To cancel, press Yes. If you want to

cancel another job repeat step d.

 To exit without canceling, press No.

f When you have finished canceling jobs,

press Stop/Exit.

24

Sending a fax

3

Setting your changes as the new default 3

You can save the fax settings for

Fax Resolution, Contrast,
Real Time TX, Glass ScanSize and
Coverpage Setup you use most often by

setting them as the default. These settings
will stay until you change them again.

a Press Fax.
b Press d or c to choose the setting you

want to change, and then press the new
option.
Repeat this step for each setting you
want to change.

c After changing the last setting,

press d or c to display Set New
Default.
Press Set New Default.

d Press Yes.

Restoring all fax settings to the factory settings 3

You can restore all the fax settings you have
changed to the factory settings. These
settings will stay until you change them again.

a Press Fax.
b Press d or c to display

Factory Reset.
Press Factory Reset.

c Press Yes.
d Press Stop/Exit.

e Press Stop/Exit.

25

Chapter 3

Electronic cover page 3

This feature will not work unless you have
programmed your Station ID. (See Quick
Setup Guide.)

You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name (or
number) stored in the One Touch or Speed
Dial memory.

By choosing On you can also display the
number of pages on the cover page.

You can choose one of the following preset
comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,
you can enter two personal messages of your
own, up to 27 characters long. (See Basic
User's Guide: Entering text.)

Composing your own comments 3

You can set up two comments of your own.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display Setup Send.

Press Setup Send.

d Press Coverpage Setting.
e Press Coverpage Message.
f Press 5 or 6 to store your own comment.
g Enter your own comment by pressing

the buttons on the Touchscreen.
Press OK.

Press to choose numbers, letters or
special characters. (See Basic User's
Guide: Entering text.)

h Press Stop/Exit.

(See Composing your own comments
uu page 26.)

5.(User Defined)

6.(User Defined)

26

Sending a fax

3

Send a cover page for all faxes 3

You can set the machine to send a cover
page whenever you send a fax.

a Press Fax.
b Press d or c to display

Coverpage Setup.
Press Coverpage Setup.

c Press On (or Off).
d Press the comment you want to add.
e Enter two digits to show the number of

pages you are sending.
Press OK.
For example, enter 0 2 for 2 pages or
00 to leave the number of pages blank.
If you make a mistake, press Clear to
back up and re-enter the number of
pages.

f Press d or c to display

Set New Default.
Press Set New Default.

Using a printed cover page 3

If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display Setup Send.

Press Setup Send.

d Press Coverpage Setting.
e Press Print Sample.
f Press Start.
g After the machine prints a copy of your

cover page, press Stop/Exit.

g Press Yes.
h Press Stop/Exit.

27

Chapter 3

Destination Display 3

The machine displays the information
registered in the address book or the number
you dialed to send a fax. You can set the
machine to hide the destination information
on the LCD.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display Setup Send.

Press Setup Send.

d Press Destination.
e Press Hidden (or Display).
f Press Stop/Exit.

28

3

Polling overview 3

Note

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polled transmit 3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

Setup for polled transmit 3

a Press Fax.
b Load your document.

Sending a fax

The document will be stored and can be
retrieved from any other fax machine until
you delete the fax from memory.

To delete the fax from memory, press
Menu, Fax, Remaining Jobs. (See
Checking and canceling waiting jobs
uu page 24.)

c Press d or c to display Polled TX.

Press Polled TX.

d Press On.
e Press Start.

If you are using the ADF, go to step h.

f If you are using the scanner glass, the

LCD will prompt you to choose one of
the following options:

 Press Yes to scan another page.

Go to step g.

 Press No or Start if you are finished

scanning pages.

g Place the next page on the scanner

glass and press Start. Repeat
step f for each additional page you
want to scan from the scanner glass.

h Your machine will automatically send

the fax when it is polled.

29

Note

Important

Receiving a fax 4

4

Remote Fax Options 4

Remote Fax Options let you receive faxes
while you are away from the machine.

You can use only one Remote Fax Option at
a time.

• You can enter an E-mail address by
pressing on the Touchscreen.

• You can display your stored numbers and
E-mail addresses in alphabetical order by

pressing on the Touchscreen.

Fax Forwarding 4

The Fax Forwarding feature lets you
automatically forward your received faxes to
another machine.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive.
Press Setup Receive.

d Press a or b to display

Forward/Page/Store.
Press Forward/Page/Store.

e Press Fax Forward.
f Do one of the following:

 Press Manual to enter the

forwarding fax number (up to 20
characters) or E-mail address (up to
60 characters) using the buttons on
the Touchscreen. (See Basic User's
Guide: Entering text.)

• Depending on the E-mail address you
choose, you will be asked for the File
Type. Choose TIFF or PDF and go to
step g.

• If you choose a Group number from the
Address Book, the faxes will be forwarded
to multiple fax numbers.

g Press Backup Print:On or

Backup Print:Off.

If you choose Backup Print On, the
machine will also print received faxes at
your machine so you will have a copy.
This is a safety feature in case there is a
power failure before the fax is forwarded
or a problem at the receiving machine.

h Press Stop/Exit.

30

Press OK.

 Press Address Book.

Press a or b to scroll until you find the
fax number or E-mail address you
want your faxes to be forwarded to.

Press the fax number or E-mail
address you want to use.

Receiving a fax

4

Note

Paging 4

When Paging is chosen, the machine dials
the cell phone or pager number you
programmed. This activates your cell phone
or pager so you will know that you have a fax
message in the machine’s memory.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive.
Press Setup Receive.

d Press a or b to display

Forward/Page/Store.
Press Forward/Page/Store.

e Press Paging.
f Enter your cell phone or pager number

followed by # # (up to 20 digits) by
pressing the buttons on the
Touchscreen.
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press
18005551234##.

h Press Stop/Exit.

• If you have set Paging, a backup copy will
automatically be printed at the machine.

• You cannot change a pager, cell phone or
PIN number remotely.

g Do one of the following:

 If your pager needs a PIN, enter the

PIN, press #, press Pause, enter
your fax number followed by ##.
Press OK. (For example, press:

1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7
8 9 # #)

 If you do not need a PIN, press OK.

 If you are programming a cell phone

number, press OK.

31

Chapter 4

Fax Storage 4

The Fax Storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
messages uu page 34.) Your machine will
automatically print a copy of the stored fax.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive.
Press Setup Receive.

d Press a or b to display

Forward/Page/Store.
Press Forward/Page/Store.

e Press Fax Storage.
f Press Stop/Exit.

Changing Remote Fax Options 4

If received faxes are left in your machine’s
memory when you change to another
Remote Fax Option, the LCD will ask you one
of the following questions:

 Erase All Fax?

 Print All Fax?

• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed the faxes will not
be printed again.

• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.

If received faxes are left in the machine’s
memory when you change to
PC Fax Receive from another remote fax
option (Fax Forward, Paging or
Fax Storage), the LCD will ask you the
following question:

 Send Fax to PC?

• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. Faxes in the memory
will be sent to your PC when the
PC-Fax Receive icon is active on your
PC. (See Software User's Guide.)

• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.

 Backup Print:On

Backup Print:Off

Press Backup Print:On or
Backup Print:Off.

32

Receiving a fax

4

Important

Note

Note

Remote retrieval 4

If you choose Backup Print On, the
machine will also print received faxes at
your machine so you will have a copy.
This is a safety feature in case there is a
power failure before the fax is forwarded
or a problem at the receiving machine.

Turning off Remote Fax Options 4

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive.
Press Setup Receive.

d Press a or b to display

Forward/Page/Store.
Press Forward/Page/Store.

e Press Off.

The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone telephone or fax
machine, then use the Remote Access Code
to retrieve your messages.

Setting a Remote Access Code 4

The Remote Access Code feature lets you
access the remote retrieval features when
you are away from your machine. Before you
use the remote access and retrieval features,
you have to set up your own code. The
default code is an inactive code: – – –l.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Remote Access.
Press Remote Access.

The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Remote Fax Options uu page 32.)

f Press Stop/Exit.

d Enter a three-digit code using the

numbers 0 – 9, l or #.
Press OK.

e Press Stop/Exit.

DO NOT use the same code used for your
Fax Receive Code (l51) or Telephone
Answer Code (#51). (See Basic User's
Guide: Using Remote Codes.)

You can change your code at any time. If you
want to make your code inactive, press
Clear and then OK in d to restore the
inactive setting – – –l.

33

Chapter 4

Note

Note

Using your Remote Access Code 4

a Dial your fax number from a telephone

or another fax machine using touch
tone.

b When your machine answers,

immediately enter your Remote Access
Code (3 digits followed by l).

c The machine signals if it has received

messages:

 No beeps

No messages received.

 1 long beep

Fax message received.

d The machine gives two short beeps to

tell you to enter a command. (See
Remote fax commands uu page 36.)
The machine will hang up if you wait
longer than 30 seconds before entering
a command. If you enter an invalid
command the machine will beep three
times.

e Press 9 0 to reset the machine when you

have finished.

Retrieving fax messages 4

a Dial your fax number from a telephone

or another fax machine using touch
tone.

b When your machine answers,

immediately enter your Remote Access
Code (3 digits followed by l). If you hear
one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 6 2.

d Wait for a long beep, and then use the

dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).

e Hang up after you hear your machine

beep. Your machine will call the remote
machine, which will then print your fax
messages.

You can insert a pause in a fax number by
using the # key.

f Hang up.

If your machine is set to Manual mode,
you can still access the remote retrieval
features. Dial the fax number as usual and
let the machine ring. After 100 seconds
you will hear a long beep to tell you to
enter the remote access code. You will
then have 30 seconds to enter the code.

34

4

Changing the Fax Forwarding number4

Note

You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.

a Dial your fax number from a telephone

or another fax machine using touch
tone.

b When your machine answers,

immediately enter your Remote Access
Code (3 digits followed by l). If you hear
one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 5 4.

d Wait for a long beep, and then use the

dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).

Receiving a fax

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

You can insert a pause in a fax number by
using the # key.

35

Chapter 4

Remote fax commands 4

Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding,

paging or fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

3 Paging

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then

short beeps, you cannot make the change because something
has not been set up (for example, a fax forwarding or paging
number has not been registered). You can register your fax
forwarding number by entering 4. (See Changing the Fax
Forwarding number uu page 35.) Once you have registered
the number, fax forwarding will work.

messages. (See Retrieving fax messages uu page 34.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three
short beeps.

replace the handset.

36

Receiving a fax

4

Note

1

2

Additional receiving operations 4

Printing a reduced incoming fax 4

If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, A4, Legal or Folio size
paper.

The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size and Tray Use settings . (See Basic
User's Guide: Paper Size and Type and
Tray Use in Fax Mode.)

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive.
Press Setup Receive.

Duplex (2-sided) printing for Fax mode 4

Your machine can automatically print
received faxes onto both sides of the paper
when Duplex is set to On.

You can use Letter, Legal or Folio
(8.5 in. × 13 in.) size paper for this function

[16 to 28 lb (60 to 105 g/m

2

)].

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive.
Press Setup Receive.

d Press a or b to display Duplex.

Press Duplex.

e Press On (or Off).
f Press Stop/Exit.

d Press a or b to display

Auto Reduction.
Press Auto Reduction.

e Press On (or Off).
f Press Stop/Exit.

• When Duplex is turned on incoming faxes
will automatically be reduced to fit the size
of paper in the paper tray.

• When Duplex is set to On, the LCD

displays (Duplex icon).

37

Chapter 4

Note

Setting the Fax Receive Stamp 4

You can set the machine to print the received
date and time in the top center of each
received fax page.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive.
Press Setup Receive.

d Press a or b to display Fax Rx Stamp.

Press Fax Rx Stamp.

e Press On (or Off).
f Press Stop/Exit.

• The received time and date will not appear
when using Internet Fax.

Receiving a fax at the end of a conversation 4

At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.

a Ask the other party to place the

document in their machine and to press
the Start or Send key.

b When you hear the CNG tones (slowly

repeating beeps), press Start.

c Press Receive to receive a fax.
d Replace the external handset.

• Make sure you have set the current date
and time in the machine. (See Quick
Setup Guide.)

38

Receiving a fax

4

Setting the Print Density 4

You can adjust the Print Density setting to
make your printed pages darker or lighter.

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Setup Receive.
Press Setup Receive.

d Press a or b to display

Print Density.
Press Print Density.

e Press c to make the print darker.

Or, press d to make the print lighter.
Press OK.

f Press Stop/Exit.

Printing a fax from the memory 4

If you are using the Fax Storage feature
(Menu, Fax, Setup Receive,
Forward/Page/Store), you can still print a
fax from the memory when you are at your
machine. (See Fax Storage uu page 32.)

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display Print Fax.

Press Print Fax.

d Press Start.
e Press Stop/Exit.

Receiving faxes into memory when the paper tray is empty 4

As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper and begins receiving faxes into
the machine’s memory. Put some paper in
the paper tray. (See Basic User's Guide:
Loading paper and print media.)

The machine will carry on receiving the fax,
with the remaining pages being stored in the
memory, if enough memory is available.

Incoming faxes will continue to be stored in
the memory until the memory becomes full or
paper is loaded in the paper tray. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.

39

Chapter 4

Note

Polling overview 4

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polling receive 4

Polling receive lets you call another fax
machine to receive a fax.

a Press Fax.
b Press d or c to display Polling RX.

Press Polling RX.

c Press On.
d Enter the fax number you are polling

using One Touch, Speed Dial, or the dial
pad. Press Start.

e Do one of the following:

 Press Manual and enter a number

by pressing the buttons on the
Touchscreen.

Press OK.

 Press Address Book. Press

to choose Alphabetical Order or
Numerical Order. Press a or b to
select a number.

Press OK.

One Touch Dial numbers begin with l.
Speed Dial numbers begin with #.

f After you have entered all the fax

numbers by repeating step e, press OK.

g Press Start.

The machine polls each number or
Group number in turn for a document.

Stop Polling 4

Sequential polling 4

Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.

a Press Fax.
b Press d or c to display Polling RX.

Press Polling RX.

c Press On.
d Press d or c to display Broadcasting.

Press Broadcasting.

To cancel the polling process, press
Stop/Exit while the machine is dialing.

To cancel all sequential polling receive jobs,
see Canceling a Sequential Polling Job
uu page 41.

40

4

Canceling a Sequential Polling Job 4

a Press Stop/Exit.
b Do one of the following:

 To cancel the entire sequential

polling job, press
Entire Seq. Poll. Go to step c.

 To cancel the current job, press the

button that displays the number
being dialed. Go to step d.

 To exit without canceling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire sequential polling job,
do one of the following:

 Press Yes to confirm.

 To exit without canceling, press No

or Stop/Exit.

Receiving a fax

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without canceling, press No

or Stop/Exit.

41

5

Dialing and storing numbers 5

Telephone line services

Tone or Pulse (Canada only) 5

If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.

a Press Hook.
b Press # on the machine’s control panel.

Any digits dialed after this will send tone
signals.
When you are finished with the call, the
machine will return to the Pulse dialing
service.

For Fax/Tel mode only 5

When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.

If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.

If you are at an extension telephone, lift the
handset during the F/T Ring Time and then
press #51 between the pseudo/double rings.
If no one is on the line, or if someone wants to
send you a fax, send the call back to the
machine by pressing l51.

Special line considerations 5

5

Roll over telephone lines 5

A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.

Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call would be
transferred to a line that does not have a fax
machine. Your machine will work best on a

dedicated line.

Two-line telephone system 5

A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or combined
into one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine.

42

Dialing and storing numbers

5

RJ14

RJ11

RJ14

1

2

34

Converting telephone wall outlets 5

There are three ways to convert to an RJ11
jack. The first two ways may require
assistance from the telephone company. You
can change the wall outlets from one RJ14
jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump
one of the telephone numbers to it.

The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.

a Put the two-line TAD and the two-line

telephone next to your machine.

b Plug one end of the telephone line cord

for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.

c Plug one end of the first telephone line

cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.

d Plug one end of the second telephone

line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.

Installing machine, external two-line TAD and two-line telephone 5

When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external
two-line TAD. You will need a fourth line cord
if you add a two-line telephone.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

4 Machine

You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine’s
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or, you can
plug the two-line telephone into the TEL jack
of the two-line TAD.

43

Chapter 5

Additional dialing operations 5

Dialing access codes and credit card numbers 5

Sometimes you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long
distance carriers and credit card numbers as
One Touch and Speed Dial numbers. You
can store these long dialing sequences by
dividing them and setting them up as
separate One Touch and Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
(See Basic User's Guide: Storing numbers.)

For example, you might have stored ‘555’ on
Speed Dial #003 and ‘7000’ on Speed Dial
#002. You can use them both to dial
‘555-7000’ if you press the following keys:

Press (Address Book), #003 and
Send a fax.

Press Address Book, #002, Send a fax
and Start.

Numbers can be added manually by entering
them on the dial pad:

Press (Address Book), #003,

Send a fax, 7001 (on the dial pad), and
Start.

This would dial ‘555-7001’. You can also add
a pause by pressing the Redial/Pause key.

44

Dialing and storing numbers

5

Note

Additional ways to store numbers 5

Setting up Groups for Broadcasting 5

If you often want to send the same fax
message to many fax numbers you can set
up a Group.

Groups are stored on a One Touch button or
a Speed Dial number. Each Group uses up a
One Touch button or a Speed Dial location.
You can then send the fax message to all the
numbers stored in a Group just by pressing a
One Touch button or entering a Speed Dial
number, pressing Send a fax or
Send a E-mail, and then pressing Start.

Before you can add numbers to a Group, you
need to store them as One Touch or Speed
Dial numbers. You can set up to 20 small
Groups, or you can assign up to 331 numbers
to one large Group.

For a listing of the options available when you
set up Group numbers, see the table on
page 47.

a Press (Address Book).
b Press Edit.
c Press Setup Groups (One Touch)

or Setup Groups (Speed Dial) to
choose where you want to store the new
Group.

d Do one of the following:

 Press OK to accept the displayed

One Touch or Speed Dial number.

 Enter a new number using the

buttons on the Touchscreen.

Press OK.

e Enter the Group name (up to 15

characters) by pressing the buttons on
the Touchscreen.

Press to choose numbers, letters or
special characters. (See Basic User's
Guide: Entering text.)
Press OK.

f Do one of the following:

 Press OK to accept the displayed

Group number.

 Enter a new Group number using the

buttons on the Touchscreen.
Press OK.

g To select the Registration Type (Dial

type) and the file type, press d or c to
display

Fax/IFAX,
E-Mail B&W PDF,
E-Mail B&W TIFF,
E-Mail Color PDF,
E-Mail Color JPEG,
E-Mail Color XPS,
E-Mail Gray PDF,
E-Mail Gray JPEG,
E-Mail Gray XPS.

Press the option you want.

The machine automatically allocates an
available Speed Dial number or One
Touch Dial location for the new Group.

45

Chapter 5

Note

Note

h Add One Touch or Speed Dial numbers

to the Group by pressing the check box
to display a red check mark.
If you want to list the numbers in

alphabetical order, press .
Press OK.

• One Touch Dial numbers begin with l.
Speed Dial numbers begin with #.

• If the stored Registration Type (Dial type)
of a One Touch Dial number or a Speed
Dial number is not compatible with the
Registration Type (Dial type) selected in
step g, the One Touch Dial number or
Speed Dial number will be dimmed on the
LCD.

i To choose the fax/scan resolution for

the Group number, go to the appropriate
next step as shown in the following
table.

Option selected in step g Go to step

Fax/IFAX j

E-Mail B&W PDF

E-Mail B&W TIFF

E-Mail Color PDF

E-Mail Color XPS

E-Mail Gray PDF

E-Mail Gray XPS

k

lE-Mail Color JPEG

mE-Mail Gray JPEG

j Select the resolution from Standard,

Fine, S.Fine
step o.

1

S.Fine is available if the Group includes only
fax numbers.

1

or Photo and go to

k Select the resolution from 300 dpi,

200 dpi or 200 x 100 dpi.

 If you chose E-Mail B&W PDF, go

to step n.

 If you chose E-Mail B&W TIFF, go

to step o.

l Select the resolution from 100 dpi,

200 dpi, 300 dpi, 600 dpi or Auto.

 If you chose E-Mail Color PDF,

go to step n.

 If you chose E-Mail Color JPEG

or E-Mail Color XPS, go to
step o.

m Select the resolution from 100 dpi,

200 dpi, 300 dpi or Auto.

 If you chose E-Mail Gray PDF, go

to step n.

 If you chose E-Mail Gray JPEG or

E-Mail Gray XPS, go to step o.

n Select the PDF type from PDF, PDF/A,

Secure PDF or Signed PDF that will

be used to send E-mail.

If you choose Secure PDF, the machine
will ask you to enter a four-digit password
using the numbers 0-9 before it starts
scanning.

o Press OK to confirm.
p Press Stop/Exit.

46

Dialing and storing numbers

5

Note

Options for Setting Up Groups 5

The following chart shows the selections for setting up Group numbers.
When you store numbers, the LCD instructs you to choose from the options shown in the following
steps.

Step 1

Enter
Group
Location

One
Touch
or
Speed
Dial

Step 2

Enter
Group
Name

(Name)
Press OK

Step 3

Enter
Group
Number

(1 to 20) Fax/IFAX Fax Number or

Step 4

Select
Registration
Type

(Dial Type)

E-Mail B&W
PDF

E-Mail B&W
TIFF

E-Mail
Color PDF

E-Mail
Color JPEG

E-Mail
Color XPS

E-Mail Gray
PDF

E-Mail Gray
JPEG

E-Mail Gray
XPS

Step 5

Add Stored
One Touch
and Speed
Dial Numbers
to the Group

E-mail
Address

E-mail
Address

Step 6

Select Resolution

Standard, Fine,
S.Fine

300 dpi, 200 dpi,
200 x 100 dpi

300 dpi, 200 dpi,
200 x 100 dpi

100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto

100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto

100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto

100 dpi, 200 dpi,
300 dpi, Auto

100 dpi, 200 dpi,
300 dpi, Auto

100 dpi, 20
300 dpi, Auto

1

, Photo

0 dpi,

Step 7

Select File
Type

-

PDF, PDF/A,
Secure PDF,
Signed PDF

-

PDF, PDF/A,
Secure PDF,
Signed PDF

-

-

PDF, PDF/A,
Secure PDF,
Signed PDF

-

-

1

S.Fine does not appear if you add an E-mail address in step 5.

• PDF/A is a PDF file format intended for long-term archiving. This format contains all the
necessary information to be able to reproduce the document after long-term storage.

• Secure PDF is a PDF file format that has been password-protected.

• Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of
an author by including a digital certificate within the document. If you choose Signed PDF, you
must install a certificate on your machine using Web Based Management.
Choose Signed PDF from Administrator in Web Based Management. (See How to install a
certificate uu Network User's Guide.)

47

Chapter 5

Note

Changing Group numbers 5

You can change a Group number that has
already been stored. If the Group has a fax
forwarding number, it will be dimmed on the
LCD. You cannot select the number to make
changes.

Changing a Group name, Resolution or
PDF type

a Press (Address Book).
b Press Edit.
c Press Change.
d Press a or b to display the Group you

want to change.
Press the Group.

e You can change the Group settings:

 If you chose Name, enter the name

(up to 15 characters) by pressing the
buttons on the Touchscreen.

Press OK.

 If you chose Resolution, press one of

the available resolution options
displayed on the LCD.

Adding and deleting numbers in a Group

If a number in the Group has a fax forwarding
number, it will be dimmed on the LCD and
cannot be deleted from the Group.

a Press (Address Book).
b Press Edit.
c Press Change.
d Press a or b to display the Group you

want to change.
Press the Group.

e Press Add/Delete.
f Press a or b to display the number you

want to add or delete.

g Press the check box of each number

you want to add to check it.
Press the check box of each number
you want to delete to uncheck it.
Press OK to confirm.

h Press OK.
i Press Stop/Exit.

 If you chose PDF type, press one of

the available file type options
displayed on the LCD.

The LCD will display your new setting.

How to change the stored name:

If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then

press . Re-enter the character.

f When you are finished making changes

to the Group, press OK.

g Press Stop/Exit.

48

5

Deleting Group numbers 5

You can delete a Group number that has
already been stored. If a Group has a
scheduled job or fax forwarding number, it will
be dimmed on the LCD. You cannot select
the number to delete it.

a Press (Address Book).
b Press Edit.
c Press Delete.
d Press a or b to display the Group you

want to delete.
Press the check box of the Group you
want to delete to check it.
Press OK.

e When the LCD shows

Erase This Data?, do one of the
following:

Dialing and storing numbers

 To Delete the Group, press Yes.

 To exit without deleting the Group,

press No.

f Press Stop/Exit.

49

6

Printing reports 6

Fax reports 6

Some fax reports (Transmission Verification
Report and Fax Journal) can be printed
automatically and manually.

Transmission Verification Report 6

You can use the Transmission Verification
Report as proof that you sent a fax. (See
Basic User's Guide: Transmission
Verification Report.)

Fax Journal (Activity Report) 6

You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps in How to print a report uu page 51.
The factory setting is Every 50 Faxes.

e Press d or c to choose an interval.

If you choose Every 50 Faxes, go to
step h

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at
the chosen time and then erase all
jobs from its memory.

If the machine's memory becomes
full with 200 jobs before the time you
chose has passed, the machine will
print the Journal early and then erase
all jobs from the memory. If you want
an extra report before it is due to
print, you can print it without erasing
the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal
when the machine has stored 50
jobs.

f To enter the time to start printing, do one

of the following:

a Press Menu.
b Press a or b to display Fax.

Press Fax.

c Press a or b to display

Report Setting.
Press Report Setting.

d Press Journal Period.

50

 If you have set 12h Clock in the

Date&Time setting, enter the time

(in 12-hour format) by pressing the
buttons on the Touchscreen, and
then press AM or PM.

Press OK.

 If you have set 24h Clock in the

Date&Time setting, enter the time

(in 24-hour format) by pressing the
buttons on the Touchscreen.

Press OK.

(For example: enter 19:45 for 7:45
PM.)

g If you chose Every 7 Days in step e,

press d or c to choose the day of the
week to print the journal.

h Press Stop/Exit.

Printing reports

6

Reports 6

The following reports are available:

1 Transmission

Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.

2 Tel Index List

Prints a list of names and numbers stored
in the One Touch and Speed Dial memory
in numerical or alphabetical order.

3 Fax Journal

Prints a list of information about your last
200 incoming and outgoing faxes.
(TX: transmit.) (RX: receive.)

4 User Settings

Prints a list of your current settings.

5 Network Config

Lists your network settings.

6 Drum Dot Print

Prints the drum dot check sheet to
troubleshoot a dotted print problem.

7 WLAN Report

Prints the result of wireless LAN
connectivity diagnosis.

How to print a report 6

a Press Menu.
b Press a or b to display

Print Reports.
Press Print Reports.

c Press a or b to display the report you

want to print.
Press the report you want to print.

d Do one of the following:

 If you chose Transmission, go

to step e.

 If you chose Tel Index List,

press Numerical Order or
Alphabetical Order.

Go to step f.

 If you chose other than

Transmission or
Tel Index List, go to step f.

e Do one of the following:

 To view the Transmission

Verification Report, press
View on LCD.

 To print the Transmission

Verification Report, press
Print Report.

f Press Start.
g Press Stop/Exit.

51

7

Making copies 7

Copy settings 7

You can change the copy settings temporarily
for the next copy.

Press Copy on the Touchscreen and then
press d or c to scroll through the copy
settings. When the setting you want is
displayed, press the button.

When you are finished changing settings,
press Start.

Stop copying 7

To stop copying, press Stop/Exit.

Improving copy quality 7

You can choose from a range of quality
settings. The default setting is Auto.

 Auto

Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.

 Text

Suitable for documents containing only
text.

 Photo

Suitable for copying photographs.

 Graph

Suitable for copying receipts.

a Press Copy.
b Load your document.
c Enter the number of copies you want.

52

d Press d or c to display Quality.

Press Quality.

e Press Auto, Text, Photo or Graph.
f If you do not want to change additional

settings, press Start.

Making copies

7

Note

Enlarging or reducing the image copied 7

To enlarge or reduce the next copy follow the
instructions below:

a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display

Enlarge/ Reduce.
Press Enlarge/ Reduce.

e Press 100%, Enlarge, Reduce, Auto

or Custom (25-400%).

f Do one of the following:

 If you chose Enlarge or Reduce,

press the enlargement or reduction
ratio button you want.

 If you chose Custom (25-400%),

enter an enlargement or reduction
ratio from 25% to 400%.

Press OK.

 If you chose 100% or Auto

step g.

1

, go to

100%*

104% EXE  LTR

141% A5  A4

200%

50%

70% A4  A5

78% LGL  LTR

83% LGL  A4

85% LTR  EXE

91%FullPage

94% A4  LTR

97% LTR  A4

1

Auto

Custom (25-400%)

*

The factory setting is shown in Bold

with an asterisk.

1

Auto sets the machine to calculate the
reduction ratio that best fits the size of paper.
Auto is only available when using the ADF.

g If you do not want to change additional

settings, press Start.

Page Layout Options 2in1(P),

2in1(L), 2in1(ID), 4in1(P) and
4in1(L) are not available with

Enlarge/Reduce.

53

Chapter 7

1

2

1

2

1

2

1

2

1

2

1

2

1

2

1

2

1

2

1

2

Duplex (2-sided) Copying 7

If you want to use the automatic duplex copy
feature, load your document in the ADF.

If you get an Out of Memory message while
you are making duplex copies, try installing
extra memory. (See Installing extra memory
uu page 80.)

You must choose a 2-sided copy layout from
the following options before you can start
duplex copying. The layout of your document
determines which 2-sided copy layout you
should choose.

Portrait

 2sidei2side

1

2

 1sidei2side Long Edge Flip

1

2

1

 2sidei1side Short Edge Flip

1

1

2

Landscape

 2sidei2side

 1sidei2side Long Edge Flip

 2sidei1side Long Edge Flip

2

1

2

2

 2sidei1side Long Edge Flip

 1sidei2side Short Edge Flip

1

1

2

2

 2sidei1side Short Edge Flip

1

 1sidei2side Short Edge Flip

2

1

2

54

Making copies

7

Note

a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Duplex Copy.

Press Duplex Copy.

e Press d or c to display the following

layout options:

2side2side,
1side2side LongEdgeFlip,
2side1side LongEdgeFlip,
1side2side ShortEdgeFlip,
2side1side ShortEdgeFlip,
Off

Press the option you want.

f If you do not want to change additional

settings, press Start.

Tray selection 7

You can change the Tray Use option for the
next copy.

a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Tray Use.

Press Tray Use.

e Press MP>T1, MP>T1>T2

T1>T2>MP
Tray#2 Only

1

T2 and Tray#2 Only appears only if Tray 2
is installed.

1

, Tray#1 Only,

1

or MP Only.

1

, T1>MP,

f If you do not want to change additional

settings, press Start.

To change the default setting for Tray Use

uu Basic User's Guide: Tray Use in Copy
mode

55

Chapter 7

Adjusting Brightness and Contrast 7

Brightness 7

Adjust the copy brightness to make copies
darker or lighter.

a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Brightness.

Press Brightness.

e Press d to make a darker copy or press

c to make a lighter copy.

Press OK.

f If you do not want to change additional

settings, press Start.

Contrast 7

Adjust the contrast to help an image look
sharper and more vivid.

a Press Copy.
b Load your document.
c Enter the number of copies you want.

Sorting copies 7

You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.

a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Stack/Sort.

Press Stack/Sort.

e Press Sort.
f If you do not want to change additional

settings, press Start to scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.

If you are using the scanner glass, go
to step g.

g After the machine scans the page, press

Yes to scan the next page.

h Place the next page on the scanner

glass.
Press Start.
Repeat steps g and h for each page of
the layout.

d Press d or c to display Contrast.

Press Contrast.

e Press d to decrease the contrast or

press c to increase the contrast.
Press OK.

f If you do not want to change additional

settings, press Start.

56

i After all the pages have been scanned,

press No in step g to finish.

Making copies

7

Important

Making N in 1 copies (page layout) 7

You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page. If you want to copy
both sides of an ID card onto one page, see
2 in 1 ID Copy uu page 59.

• Please make sure the paper size is set to
Letter, A4, Legal or Folio.

• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.

•(P) means Portrait and (L) means
Landscape.

a Press Copy.
b Load your document.
c Enter the number of copies you want.

g After the machine scans the page, press

Yes to scan the next page.

h Place the next page on the scanner

glass.
Press Start.
Repeat steps g and h for each page of
the layout.

i After all the pages have been scanned,

press No in step g to finish.

If you are copying from the ADF: 7

Insert your document face up in the direction
shown below:

 2in1(P)

 2in1(L)

d Press d or c to display Page Layout.

Press Page Layout.

e Press d or c to display Off(1in1),

2in1(P), 2in1(L), 2in1(ID)
4in1(P) or 4in1(L).

Press the button you want.

1

For details about 2in1(ID), see 2 in 1 ID
Copy uu page 59.

1

,

f If you do not want to change additional

settings, press Start to scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.

If you are using the scanner glass, go
to step g.

 4in1(P)

 4in1(L)

57

Chapter 7

If you are copying from the scanner glass: 7

Insert your document face down in the
direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

58

Making copies

7

Note

Note

1

2 in 1 ID Copy 7

You can copy both sides of your identification
card onto one page, keeping the original card
size.

You can copy an identification card to the
extent permitted under applicable laws.

See Product Safety Guide: Legal

limitations for copying (MFC and DCP
only).

a Press Copy.
b Place your identification card face down

at the left corner of the scanner glass.

g Turn over your identification card and

place it on the left side of the scanner
glass.

h Press Start. The machine scans the

other side of the card and prints the
page.

When 2 in 1 ID Copy is chosen, the
machine sets the quality to Photo and the
contrast to +2.

1 0.16 in. (4 mm) or greater (top, left)

 Even if a document is placed on the

ADF, the machine scans the data
from the scanner glass when in this
mode.

c Enter the number of copies you want.
d Press d or c to display Page Layout.

Press Page Layout.

e Press d or c to display 2in1(ID).

Press 2in1(ID).

f Press Start.

After the machine scans the first side of
the card, the LCD will display

Turn over the ID Card Then
Press Start.

59

Chapter 7

Setting your changes as the new default 7

You can save the copy settings for Quality,
Brightness and Contrast you use most

often by setting them as the default. These
settings will stay until you change them again.

a Press Copy.
b Press d or c to choose the setting you

want to change, and then press the new
option.
Repeat this step for each setting you
want to change.

c After changing the last setting, press

d or c to display Set New Default.
Press Set New Default.

d Press Yes.
e Press Stop/Exit.

Restoring all copy settings to the factory settings 7

You can restore all the copy settings you
have changed to the factory settings. These
settings will stay until you change them again.

Setting your favorites 7

You can store the copy settings that you use
most often by setting them as a favorite. You
can set up to three favorites.

a Press Copy.
b Choose the copy option and settings

you want to store.

c Press d or c to display

Favorite Settings.
Press Favorite Settings.

d Press Store.
e Press the location where you want to

store your setting for Favorite:1,
Favorite:2 or Favorite:3.

f Do one of the following:

 If you want to rename your setting,

press to delete characters. Then
enter the new name (up to 12
characters). Press OK.

 If you do not want to rename your

setting, press OK.

g Press Stop/Exit.

a Press Copy.
b Press d or c to display

Factory Reset.
Press Factory Reset.

c Press Yes.
d Press Stop/Exit.

60

Retrieving your favorite setting 7

When you are ready to use one of your
favorite set of settings, you can recall it.

a Press Copy.
b Press Favorite.
c Press the favorite setting you want to

retrieve.

d Press Start.

7

Rename your favorite setting 7

After you stored your favorite setting, you can
rename it.

a Press Copy.
b Press d or c to display

Favorite Settings.
Press Favorite Settings.

c Press Rename.
d Press the favorite setting you want to

rename.

e Enter the new name (up to 12

characters).

f Press OK.
g Press Stop/Exit.

Making copies

61

WARNING

Important

Routine maintenance A

A

Cleaning and checking the machine

Clean the outside and inside of the machine
regularly with a dry, lint-free cloth. When you
replace the toner cartridge or the drum unit,
make sure that you clean the inside of the
machine. If printed pages are stained with
toner, clean the inside of the machine with a
dry, lint-free cloth.

• DO NOT put a toner cartridge or a toner
cartridge and drum unit assembly into a
fire. It could explode, resulting in
injuries.

• DO NOT use flammable substances,
any type of spray, or an organic
solvent/liquid containing alcohol or
ammonia to clean the inside or outside
of the product. Doing so could cause a
fire or electrical shock. Instead, use only
a dry, lint-free cloth.

A

Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the surface of the machine.

(See Product Safety Guide: To use the
product safely.)

62

Routine maintenance

A

Cleaning the outside of the machine A

a Turn off the machine’s power switch.
b Unplug the telephone line cord first,

disconnect all cables, and then unplug
the power cord from the AC power
outlet.

c Wipe the outside of the machine with a

dry, lint-free cloth to remove dust.

e Remove anything that is stuck inside the

paper tray.

f If paper is loaded in the paper tray,

remove it.

g Wipe the inside and the outside of the

paper tray with a dry, lint-free cloth to
remove dust.

h Re-load the paper and put the paper tray

firmly back in the machine.

i Plug the machine’s power cord back into

the AC power outlet first, connect all
cables, and then plug in the telephone
line cord.

d Pull the paper tray completely out of the

machine.

j Turn on the machine’s power switch.

63

Cleaning the scanner A

Note

1

2

3

2

1

a Turn off the machine’s power switch.
b Unplug the telephone line cord first,

disconnect all cables, and then unplug
the power cord from the AC power
outlet.

c Unfold the ADF document support (1)

and then open the ADF cover (2).
Clean the white bar (3) and the scanner
glass strip (4) underneath it with a soft
lint-free cloth moistened with water.
Close the ADF cover (2) and fold the
ADF document support (1).

2

3

1

4

d Lift the document cover (1).

Clean the white plastic surface (2) and
scanner glass (3) underneath it with a
soft lint-free cloth moistened with water.

e In the ADF unit, clean the white bar (1)

and the glass strip (2) underneath it with
a soft lint-free cloth moistened with
water.

In addition to cleaning the scanner glass
and glass strip with a soft lint-free cloth
moistened with water, run your finger tip
over the glass to see if you can feel
anything on it. If you feel dirt or debris,
clean the glass again concentrating on
that area. You may need to repeat the
cleaning process three or four times. To
test, make a copy after each cleaning.

f Close the document cover.
g Plug the machine’s power cord back into

the AC power outlet first, connect all
cables, and then plug in the telephone
line cord.

64

h Turn on the machine’s power switch.

Routine maintenance

A

WARNING

Cleaning the corona wire A

If you have print quality problems or the LCD
shows Drum Error, clean the corona wire
as follows:

a Leave the machine turned on for

10 minutes for the internal fan to cool
the extremely hot parts inside the
machine.

b Press the front cover release button and

then open the front cover.

c Take out the drum unit and toner

cartridge assembly.

HOT SURFACE

After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait for the machine to cool
down before you touch the internal parts of
the machine.

65

Important

• We recommend that you put the drum unit

Note

1

and toner cartridge assembly on a piece of
disposable paper or cloth in case you
accidentally spill or scatter toner.

• Handle the drum unit and toner cartridge
assembly carefully. If toner scatters on
your hands or clothes, wipe or wash it off
with cold water.

• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.

d Clean the corona wire inside the drum

unit by gently sliding the green tab from
left to right and right to left several times.

Be sure to return the tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.

e Put the drum unit and toner cartridge

assembly back into the machine.

66

f Close the front cover of the machine.

Routine maintenance

A

Cleaning the drum unit A

If your printout has black or white dots or
other repeating marks at 3.7 in. (94 mm)
intervals, the drum may have foreign
material, such as glue from a label stuck on
the drum surface. Follow the steps below to
solve the problem.

a Make sure that the machine is in the

Ready mode.

b Press Menu.
c Press a or b to display

Print Reports.
Press Print Reports.

d Press a or b to display Drum Dot

Print.
Press Drum Dot Print.

e The machine will display

Press Start. Press Start.

f Leave the machine turned on for

10 minutes for the internal fan to cool
the extremely hot parts inside the
machine.

h Press the front cover release button and

then open the front cover.

i Take out the drum unit and toner

cartridge assembly.

g After the machine has cooled down, turn

off the machine’s power switch.

67

WARNING

Important

HOT SURFACE

After you have just used the machine, some
internal parts of the machine will be
extremely hot. Wait for the machine to cool
down before you touch the internal parts of
the machine.

• We recommend that you put the drum unit
and toner cartridge assembly on a piece of
disposable paper or cloth in case you
accidentally spill or scatter toner.

• Handle the drum unit and toner cartridge
assembly carefully. If toner scatters on
your hands or clothes, wipe or wash it off
with cold water.

• To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.

68

Routine maintenance

A

1

j Push down the green lock lever and take

the toner cartridge out of the drum unit.

k Turn the drum unit as shown in the

illustration. Make sure that the drum unit
gear (1) is on the left hand side.

l Use the numbered markers next to the

drum roller to find the mark. For
example, a dot in column 2 on the check
sheet would mean that there is a mark in
the "2" region of the drum.

69

m Turn the drum unit gear toward you by

Important

Note

hand while checking the surface of the
suspected area.

n When you have found the mark on the

drum that matches the drum dot check
sheet, wipe the surface of the drum
gently with a cotton swab until the mark
on the surface comes off.

p Put the toner cartridge back into the

drum unit until you hear it lock into place.
If you put the cartridge in correctly, the
green lock lever will lift automatically.

DO NOT clean the surface of the
photosensitive drum with a sharp object or
any liquids.

o Turn the drum unit back over.

70

Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.

Routine maintenance

A

q Put the drum unit and toner cartridge

assembly back into the machine.

r Close the front cover of the machine.
s Turn on the machine’s power switch.

Cleaning the paper pick-up rollers A

Cleaning the paper pick-up roller periodically
may prevent paper jams by insuring the
proper feeding of paper.

If you have paper feed problems, clean the
pick-up rollers as follows:

a Turn off the machine’s power switch.
b Unplug the telephone line cord first,

disconnect all cables, and then unplug
the power cord from the AC power
outlet.

c Pull the paper tray completely out of the

machine.

71

d Tightly wring out a lint-free cloth soaked

1

in lukewarm water, and then wipe the
separator pad (1) of the paper tray with
it to remove dust.

e Wipe the two pick-up rollers (1) inside of

the machine to remove dust.

g Plug the machine’s power cord back into

the AC power outlet first, connect all
cables, and then plug in the telephone
line cord.

h Turn on the machine’s power switch.

1

f Put the paper tray back in the machine.

72

Routine maintenance

A

Note

Checking the Page Counters A

You can see the machine’s Page Counters
for copies, printed pages, reports and lists,
faxes or a summary total.

a Press Menu.
b Press a or b to display

Machine Info..
Press Machine Info..

c Press Page Counter.

The LCD shows number of pages for
Total, Fax/List, Copy or Print.

d Press Stop/Exit.

Checking the remaining life of parts A

You can see the machine’s parts life on the
LCD.

a Press Menu.
b Press a or b to display

Machine Info..
Press Machine Info..

c Press Parts Life.
d Press a or b to see the approximate

remaining parts life of the Drum, Fuser,
Laser, PF Kit MP, PF Kit 1 and
PF Kit 2

1

When Tray 2 is installed.

1

.

e Press Stop/Exit.

• The life check will be accurate only if you
have reset the part counter when you
installed a new part. It will not be accurate
if that part’s life counter was reset during
the life of the used part.

• The remaining life of the toner cartridge is
listed on the User Settings report. (See
How to print a report uu page 51.)

73

Replacing periodic maintenance parts A

The periodic maintenance parts will need to
be replaced regularly to maintain the print
quality. The parts listed below will have to be
replaced after printing approximately 50,000

1

pages
for PF Kit 1, PF Kit 2, Fuser and Laser.
Please call Brother Customer Service when
the following messages appear on the LCD.

for PF Kit MP and 100,000 pages1

LCD message Description

Replace Parts
Fuser Unit

Replace Parts
Laser Unit

Replace Parts
PF Kit 1

Replace Parts

PF Kit 2

Replace Parts
PF Kit MP

2

Replace the fuser unit.

Replace the laser unit.

Replace the paper feeding
kit for the paper tray.

Replace the paper feeding
kit for the lower tray
(option).

Replace the paper feeding
kit for the multi-purpose
tray.

1

Letter or A4 size single-sided pages.

2

When Tray 2 is installed.

74

A

Packing and shipping

WARNING

Note

FRONT

1

the machine A

This machine is heavy and weighs more
than 39.0 lb (17.7 kg). To prevent possible
injuries at least two people should lift the
machine. Be careful not to pinch your
fingers when you put the machine down.

If you use a Lower Tray, DO NOT carry the
machine with the Lower Tray as you may
be injured or cause damage to the machine
because it is not attached to the Lower
Tray.

Routine maintenance

• If for any reason you must ship your
machine, carefully repack the machine in
the original packaging to avoid any
damage during transit. The machine
should be adequately insured with the
carrier.

• If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, including the drum unit, the toner
cartridge, and printed materials to use with
your ‘Exchange’ machine.

a Turn off the machine’s power switch.

Leave the machine turned off for at least
10 minutes to cool down.

b Disconnect all the cables, and then

unplug the power cord from the AC
power outlet.

c Put the packing material (1) into the

carton.

75

d Wrap the machine in a plastic bag, then

Note

FRONT

1

2

3

RIGHT

LEFT

put it on the bottom packing material (1).

e Put the packing material (2) marked

“RIGHT” on the right of the machine. Put
the packing material (3) marked “LEFT”
on the left of the machine. Put the AC
power cord and printed materials in the
original carton as shown in the
illustration.

76

If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, including the drum unit, toner
cartridge, and printed materials to use with
your ‘Exchange’ machine.

f Close the carton and tape it shut.

A

g <If you have a Lower Tray>

Repack the lower tray as shown in the
illustration.

Routine maintenance

77

Options B

B

Options B

This machine has the following optional accessories. You can increase the capabilities of the
machine with these items.

Lower tray unit

LT-5400

1

Tray 2 is standard on MFC-8950DWT.

1

SO-DIMM memory

78

Options

B

WARNING

Note

Optional paper tray (LT-5400) B

An optional lower tray can be installed on the

1

MFC-8950DW

sheets of 20 lb (80 g/m

When an optional tray is installed, the
machine can hold up to 1050 sheets of plain
paper.

For setup, see the Instructions that we have
supplied with the lower tray unit.

1

Tray 2 is standard on MFC-8950DWT.

If you use a Lower Tray, DO NOT carry the
machine with the Lower Tray as you may
be injured or cause damage to the machine
because it is not attached to the Lower
Tray.

, and it can hold up to 500

2

) paper.

Memory board B

MFC-8950DW(T) has 128 MB of standard
memory. The machine has one slot for
optional memory expansion. You can
increase the memory up to maximum of
384 MB by installing one SO-DIMM (Small
Outline Dual In-line Memory Module).

SO-DIMM Types B

For information regarding memory for your
Brother machine please visit us at:

http://www.brother-usa.com/support/
memory/.

In general, the SO-DIMM must have the
following specifications:

Type 144-pin and 16-bit output

CAS latency 4

Clock
frequency

Capacity 256 MB

Height 1.18 in. (30.0 mm)

DRAM type DDR2 SDRAM

• There might be some SO-DIMMs that will
not work with the machine.

267 MHz (533 Mb/S/Pin) or
more

• For more information, call the dealer you
bought the machine from or Brother
Customer Service.

79

Installing extra memory B

Note

Important

1

12

a Turn off the machine’s power switch.

Unplug the telephone line cord.

b Disconnect the interface cable from the

machine, and then unplug the power
cord from the AC power outlet.

Be sure to turn off the machine’s power
switch before you install or remove the
SO-DIMM.

c Remove the plastic SO-DIMM

cover (1).

e Hold the SO-DIMM by the edges and

align the notches in the SO-DIMM with
the protrusions in the slot. Insert the
SO-DIMM diagonally (1), then tilt it
toward the interface board until it clicks
into place (2).

d Unpack the SO-DIMM and hold it by its

edges.

To prevent damage to the machine from
static electricity, DO NOT touch the
memory chips or the board surface.

f Put the plastic SO-DIMM cover (1) back

on.

1

80

B

g Plug the machine’s power cord back into

Note

the AC power outlet first, and then
connect the interface cable.

h Plug in the telephone line cord. Turn on

the machine’s power switch.

To make sure that you have installed the
SO-DIMM correctly, you can print the User
Settings List that shows the current
RAM SIZE. (See How to print a report
uu page 51.)

Options

81

Glossary C

C

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF
and scanned one page at a time
automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the
handset of the external telephone or
pressing Hook.

Automatic Redial

A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.

Backup Print

Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.

Batch Transmission

As a cost saving feature, all delayed faxes
to the same fax number will be sent as one
transmission.

Beeper Volume

Volume setting for the beep when you
press a key or make an error.

Broadcasting

The ability to send the same fax message
to more than one location.

Cancel Job

Cancels a programmed print job and
clears it from the machine’s memory.

CNG tones

The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.

Coding method

Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JBIG, if the
receiving machine has the same
capability.

Communication error (or Comm. Error)

An error during fax sending or receiving,
usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.

Contrast

Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.

Delayed Fax

Sends your fax at a specified later time
that day.

Distinctive Ring

A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.

Dual Access

Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax or receiving or
printing an incoming fax.

82

Glossary

C

Easy Receive

Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.

ECM (Error Correction Mode)

Detects errors during fax transmission
and resends the pages of the fax that had
an error.

Extension telephone

A telephone on the fax number that is
plugged into a separate telephone wall
jack.

External telephone

A telephone that is plugged into the EXT
jack of your machine.

F/T Ring Time

The length of time that the Brother
machine pseudo/double-rings (when the
Receive Mode setting is Fax/Tel) to notify
you to pick up a voice call that it answered.

Fax Forwarding

Sends a fax received into the memory to
another pre-programmed fax number.

Fax Journal

Lists information about the last
200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.

Fax Receive Code
(Fax/Tel mode only)

Press this code (l51) when you answer a
fax call on an extension or external
telephone.

Fax Storage

You can store faxes in the memory.

Fax tones

The signals sent by sending and receiving
fax machines while communicating
information.

Fax/Tel

You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).

Fine resolution

Resolution is 203 × 196 dpi. It is used for
small print and graphs.

Gray Scale

The shades of gray available for copying
and faxing photographs.

Group number

A combination of One Touch and
Speed Dial numbers that are stored on an
One Touch button or in a Speed Dial
location for Broadcasting.

Journal Period

The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.

LCD (liquid crystal display)

The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.

Manual fax

When you press Hook to hear the
receiving fax machine answer before you
press Start to begin transmission.

Menu mode

Programming mode for changing your
machine’s settings.

OCR (optical character recognition)

Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.

One Touch

Buttons on the machine’s Touchscreen
where you can store numbers for easy
dialing. You can store a second number

on each key if you press and then

17- 32

press the One Touch button where you
want to store the second number.

Out of Paper Reception

Receives faxes into the machine’s
memory when the machine is out of paper.

83

Overseas Mode

Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.

Paging

This feature enables your machine to call
your cell phone or pager when a fax is
received into its memory.

Pause

Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
One Touch and Speed Dial numbers.
Press Redial/Pause as many times as
needed for longer pauses.

Polling

The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.

Pulse (Canada only)

A form of rotary dialing on a telephone
line.

Real Time Transmission

When memory is full, you can send faxes
in real time.

Remaining Jobs

You can check which programmed fax
jobs are waiting in the memory and cancel
the jobs individually.

Remote Access Code

Your own four-digit code (– – –l) that
allows you to call and access your
machine from a remote location.

Remote Retrieval Access

The ability to access your machine
remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines
per inch.

Ring Delay

The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic
image of a paper document into your
computer.

Search

An electronic, alphabetical listing of stored
One Touch, Speed Dial, Group numbers
and LDAP.

Speed Dial

A pre-programmed number for easy
dialing.

Station ID

The stored information that appears on
the top of faxed pages. It includes the
sender’s name and fax number.

TAD (telephone answering device)

You can connect an external device or
answering machine to the EXT. jack of
your machine.

Telephone Answer Code
(Fax/Tel mode only)

When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (#51).

Tel Index List

A listing of names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.

Temporary settings

You can choose certain options for each
fax transmission and copy without
changing the default settings.

Tone

A form of dialing on the telephone line
used for Touch Tone telephones.

Transmission

The process of sending faxes over the
telephone lines from your machine to the
receiving fax machine.

84

C

Transmission Verification Report

A report for each transmission, that shows
its date, time and number.

User Settings List

A printed report that shows the current
settings of the machine.

Glossary

85

D

Index

A

Apple Macintosh

See Software User's Guide.

B

Broadcasting ............................................21

canceling
setting up Groups for

...............................................22

............................45

C

Canceling

broadcast in process
fax jobs in memory
fax storage
jobs awaiting redial
remote fax options

Cleaning

corona wire
drum unit
scanner

Connecting

two-line external TAD or telephone

ControlCenter2 (for Macintosh)

See Software User's Guide.

ControlCenter4 (for Windows

See Software User's Guide.

Copy

2 in 1 ID Copy
brightness
button
contrast
duplex
enlarge/reduce
N in 1 (page layout)
quality
sort

........................................................56

temporary settings
using ADF
using scanner glass

Cover page

custom comments
for all faxes
printed form

............................................32

...........................................65

...............................................67

.................................................64

.............................................56

....................................................52

.................................................56

...................................................54

....................................................52

.............................................57

..............................................26

............................................27

...........................................27

.............................22

................................24

...............................24

................................33

.......43

®

)

.......................................59

......................................53

...............................57

................................52

.................56, 57, 58

.................................26

D

Daylight Saving Time ................................ 3

Deep Sleep mode
Delayed batch transmission
Destination Display
Dialing

access codes and credit card
numbers
dial prefix
Groups (broadcasting)
restricting dialing

Drum unit

checking (remaining life)

cleaning
Dual access
Duplex copy

............................................... 44

..........................................65, 67

...................................... 4

.................... 24

.................................. 28

................................................ 6

.......................... 21

.................................. 15

...................... 73

............................................. 20

............................................. 54

E

Enlarge/Reduce ....................................... 53

F

Fax codes

changing

remote access code
Fax forwarding

changing remotely

programming a number
Fax storage

printing from memory

turning off

turning on
Fax, stand-alone

receiving

at end of conversation
fax forwarding
fax receive stamp
into memory (fax storage)
paging
polling receive
reducing to fit on paper
retrieving from a remote site

............................................... 33

............................. 33

..........................35, 36

........................ 30

............................................. 32

........................... 39

............................................. 33

............................................. 32

....................... 38

..............................30, 36

.............................. 38

................. 32

............................................... 31

................................... 40

..................... 37

........34, 36

86

sending .................................................17

at end of conversation
broadcasting
canceling from memory
contrast
delayed batch
delayed fax
destination display
from memory (dual access)
manual
overseas
polled transmit
real time transmission
resolution

Fax/Tel mode

receiving faxes

......................................21

..............................................18

....................................24

........................................23

...............................................19

............................................23

...................................29

...........................................19

......................................42

.......................20

..................... 24

.............................28

...............20

........................22

N

N in 1 (page layout) ................................. 57

Network

faxing

See Software User's Guide.

printing

See Network User's Guide.

scanning

See Software User's Guide.

Nuance™ PaperPort™ 12SE

See Software User's Guide and Help in the
PaperPort™ 12SE application to access
How-to-Guides.

P

G

Groups for broadcasting ..........................45

H

Hook key ..................................................42

J

Jacks

convert to RJ11 jack

triplex adapter

............................. 42, 43

L

LCD (liquid crystal display)

backlight brightness

................................ 5

M

Machine information

checking remaining life of parts
page counts

Macintosh

See Software User's Guide.

Maintenance, routine

checking the remaining life of parts

Manual

transmission

Memory

adding DIMM (option)

installing

storage

..........................................73

...............................62

..........................................19

...........................79

.............................................80

....................................................1

............73

......73

Page layout (N in 1) ................................. 57

Paging

PC-Fax

Polling

Power failure
Presto! PageManager

Print

Printing

..................................................... 31

programming your cell number
programming your pager number

See Software User's Guide.

polled transmit
polling receive

...................................... 29

...................................... 40

............ 31

......... 31

............................................. 1

See Software User's Guide. See also Help
in the Presto! PageManager application.

fax from memory
reports

See Software User's Guide.

.................................................. 51

.................................. 39

Q

Quality

copying

Quick dial

access codes and credit card
numbers
broadcasting

Group dial

Quiet mode

................................................. 52

............................................... 44

......................................... 21

using Groups

setting up Groups for broadcasting

..................................... 21

................................................ 5

... 45

D

87

Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormea ux, QC, Canada H9B 3H6

P.O. Box 6911

1 rue Hôtel de Ville,

Visit us on the World Wide Web

http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.