Brother MFC-8950DW User Manual

Advanced User’s Guide

MFC-8950DW

MFC-8950DWT

Not all models are available in all countries.

Version 0

USA/CAN

User's Guides and where do I find them?

Which Guide?	What's in it?	Where is it?
Product Safety	Read this Guide first. Please read the Safety	Printed / In the Box
Guide	Instructions before you set up your machine.
	See this Guide for trademarks and legal
	limitations.
Quick Setup Guide	Follow the instructions for setting up your	Printed / In the Box
	machine and installing the drivers and
	software for the operating system and
	connection type you are using.
Basic User's Guide	Learn the basic Fax, Copy, Scan and Direct	Printed / In the Box
	Print operations and how to replace
	consumables. See troubleshooting tips.
Advanced User's	Learn more advanced operations: Fax,	PDF file / Installer CD-ROM /
Guide	Copy, security features, printing reports and	In the Box
	performing routine maintenance.
Software User's	Follow these instructions for Printing,	PDF file / Installer CD-ROM /
Guide	Scanning, Network Scanning, Remote	In the Box
	Setup, PC-Fax, and using the Brother
	ControlCenter utility.
Network User's	This Guide provides useful information	PDF file / Installer CD-ROM /
Guide	about wired and wireless network settings	In the Box
	and security settings using the Brother
	machine. You can also find supported
	protocol information for your machine and
	detailed troubleshooting tips.
Wi-Fi Direct™ Guide	This Guide provides details on how to	PDF file / Brother Solutions
	configure and use your Brother machine for	Center 2
	wireless printing directly from a mobile
	device supporting the Wi-Fi Direct™
	standard.
Google Cloud Print	This Guide provides details on how to	PDF file / Brother Solutions
Guide	configure your Brother machine to a Google	Center 2
	account and use Google Cloud Print
	services for printing over the Internet from
	devices using Gmail™ for mobile, GOOGLE
	DOCS™ for mobile and applications for the
	Chrome OS.
Mobile Print/Scan	This Guide provides useful information	PDF file / Brother Solutions
Guide for Brother	about printing JPEG and PDF 1 files from	Center 2
iPrint&Scan	your mobile device and scanning from your
	Brother machine to your mobile device when
	connected on a Wi-Fi network.

i

Which Guide?	What's in it?	Where is it?
Web Connect Guide	This Guide provides details about how to	PDF file / Brother Solutions
	configure and use your Brother machine to	Center 2
	scan, load and view images and files on
	certain Web sites that provide these
	services.

1PDF printing is not supported on Windows® Phone.

2Visit us at http://solutions.brother.com/.

ii

Table of Contents
1	General Setup	1
	IMPORTANT NOTE...............................................................................................	1
	Memory storage.....................................................................................................	1
	Volume settings .....................................................................................................	1
	Ring volume.....................................................................................................	1
	Beeper volume ................................................................................................	2
	Speaker volume...............................................................................................	2
	Automatic Daylight Saving Time............................................................................	3
	Ecology features ....................................................................................................	3
	Toner Save ......................................................................................................	3
	Sleep Time ......................................................................................................	4
	Deep Sleep mode ............................................................................................	4
	Quiet mode feature ................................................................................................	5
	Quiet mode ......................................................................................................	5
	LCD screen............................................................................................................	5
	Setting the backlight brightness.......................................................................	5
	Setting the Dim Timer for the backlight ...........................................................	5
	Dial Prefix ..............................................................................................................	6
	Setting up the prefix number ...........................................................................	6
	Changing the prefix number ............................................................................	6
2	Security features	7
	Secure Function Lock 2.0 ......................................................................................	7
	Setting and changing the Administrator Password ..........................................	8
	Setting up and changing the Public user mode ...............................................	9
	Setting up and changing restricted users ........................................................	9
	Turning Secure Function Lock on/off.............................................................	11
	Switching Users.............................................................................................	12
	Setting Lock .........................................................................................................	13
	Setting up the password ................................................................................	13
	Changing your Setting Lock password ..........................................................	14
	Turning Setting Lock on/off............................................................................	14
	Restricting dialing ................................................................................................	15
	Dial pad restriction.........................................................................................	15
	One Touch restriction ....................................................................................	15
	Speed Dial restriction ....................................................................................	15
	LDAP server restriction..................................................................................	16
3	Sending a fax	17
	Additional sending options...................................................................................	17
	Sending faxes using multiple settings ...........................................................	17
	Changing a 2-sided fax layout .......................................................................	18
	Contrast .........................................................................................................	18
	Changing Fax Resolution ..............................................................................	19

iii

	Additional sending operations..............................................................................	19
	Sending a fax manually .................................................................................	19
	Sending a fax at the end of a conversation ...................................................	20
	Dual access ...................................................................................................	20
	Broadcasting..................................................................................................	21
	Real Time Transmission................................................................................	22
	Overseas Mode .............................................................................................	23
	Delayed Fax ..................................................................................................	23
	Delayed batch transmission ..........................................................................	24
	Checking and canceling waiting jobs.............................................................	24
	Setting your changes as the new default.......................................................	25
	Restoring all fax settings to the factory settings ............................................	25
	Electronic cover page ....................................................................................	26
	Destination Display........................................................................................	28
	Polling overview...................................................................................................	29
	Polled transmit...............................................................................................	29
4	Receiving a fax	30
	Remote Fax Options............................................................................................	30
	Fax Forwarding..............................................................................................	30
	Paging ...........................................................................................................	31
	Fax Storage ...................................................................................................	32
	Changing Remote Fax Options .....................................................................	32
	Remote retrieval ............................................................................................	33
	Remote fax commands..................................................................................	36
	Additional receiving operations............................................................................	37
	Printing a reduced incoming fax ....................................................................	37
	Duplex (2-sided) printing for Fax mode .........................................................	37
	Setting the Fax Receive Stamp .....................................................................	38
	Receiving a fax at the end of a conversation.................................................	38
	Setting the Print Density ................................................................................	39
	Printing a fax from the memory .....................................................................	39
	Receiving faxes into memory when the paper tray is empty .........................	39
	Polling overview...................................................................................................	40
	Polling receive ...............................................................................................	40
5	Dialing and storing numbers	42
	Telephone line services.......................................................................................	42
	Tone or Pulse (Canada only).........................................................................	42
	For Fax/Tel mode only...................................................................................	42
	Special line considerations ............................................................................	42
	Additional dialing operations................................................................................	44
	Dialing access codes and credit card numbers .............................................	44
	Additional ways to store numbers........................................................................	45
	Setting up Groups for Broadcasting ..............................................................	45
	Options for Setting Up Groups ......................................................................	47
	Changing Group numbers .............................................................................	48
	Deleting Group numbers ...............................................................................	49

iv

6	Printing reports	50
	Fax reports...........................................................................................................	50
	Transmission Verification Report...................................................................	50
	Fax Journal (Activity Report) .........................................................................	50
	Reports ................................................................................................................	51
	How to print a report ......................................................................................	51
7	Making copies	52
	Copy settings .......................................................................................................	52
	Stop copying ..................................................................................................	52
	Improving copy quality ...................................................................................	52
	Enlarging or reducing the image copied ........................................................	53
	Duplex (2-sided) Copying ..............................................................................	54
	Tray selection ................................................................................................	55
	Adjusting Brightness and Contrast ................................................................	56
	Sorting copies................................................................................................	56
	Making N in 1 copies (page layout) ...............................................................	57
	2 in 1 ID Copy................................................................................................	59
	Setting your changes as the new default.......................................................	60
	Restoring all copy settings to the factory settings .........................................	60
	Setting your favorites .....................................................................................	60
A	Routine maintenance	62
	Cleaning and checking the machine....................................................................	62
	Cleaning the outside of the machine .............................................................	63
	Cleaning the scanner.....................................................................................	64
	Cleaning the corona wire ...............................................................................	65
	Cleaning the drum unit ..................................................................................	67
	Cleaning the paper pick-up rollers.................................................................	71
	Checking the Page Counters.........................................................................	73
	Checking the remaining life of parts ..............................................................	73
	Replacing periodic maintenance parts.................................................................	74
	Packing and shipping the machine ......................................................................	75
B	Options	78
	Options ................................................................................................................	78
	Optional paper tray (LT-5400) .............................................................................	79
	Memory board......................................................................................................	79
	SO-DIMM Types ............................................................................................	79
	Installing extra memory .................................................................................	80
C	Glossary	82
D	Index	86

v

1 General Setup

IMPORTANT NOTE

Most of the illustrations in this User’s Guide show the MFC-8950DW.

Memory storage

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast and Overseas Mode) will be lost. Also, during a power failure the machine will retain the date and time and programed fax timer jobs (for example, Delayed Fax) for approximately 60 hours. Other fax jobs in the machine's memory will not be lost.

Volume settings

1

Ring volume

You can choose a range of ring volume levels, from High to Off.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Volume. Press Volume.

d Press Ring.

e Press Low, Med, High or Off. f Press Stop/Exit.

1

Chapter 1

Beeper volume

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of volume levels, from High to Off.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Volume. Press Volume.

d Press Beeper.

e Press Low, Med, High or Off. f Press Stop/Exit.

Speaker volume

You can choose a range of speaker volume levels, from High to Off.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Volume. Press Volume.

d Press Speaker.

e Press Low, Med, High or Off.

f Press Stop/Exit.

You can also temporarily adjust the speaker volume by pressing Hook.

a Press Hook on the control panel.

b Press d or c on the Touchscreen to display Volume.

c Press Volume.
d Press	to decrease or	to

increase the speaker volume level. Each button press changes the volume to the next setting.

e Press Hook on the control panel.

2

Automatic Daylight

Saving Time

You can set the machine to change automatically for Daylight Saving Time. It will set itself forward one hour in the Spring, and back one hour in the Fall.

a Press Menu.

b Press a or b to display

Initial Setup. Press Initial Setup.

c Press a or b to display Date&Time. Press Date&Time.

d Press Auto Daylight. e Press On or Off.

f Press Stop/Exit.

General Setup

Ecology features

Toner Save

1

You can save toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Ecology. Press Ecology.

d Press Toner Save. e Press On or Off. f Press Stop/Exit.

Note

We do not recommend Toner Save for printing Photo or Gray Scale images.

3

Chapter 1

Sleep Time

The Sleep mode setting can reduce power consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it is turned off. The machine will wake up and start printing when it receives a print job.

You can choose how long the machine must be idle before it goes into Sleep mode. The timer will restart if any operation is carried out on the machine, such as receiving a fax or a print job. The default setting is 3 minutes.

When the machine goes into Sleep mode, the LCD backlight turns off.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Ecology. Press Ecology.

d Press Sleep Time.

e Using the dial pad on the Touchscreen, enter the length of time (0-90 minutes) the machine will remain idle before entering Sleep mode.

Press OK.

f Press Stop/Exit.

Deep Sleep mode

If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will go into Deep Sleep mode automatically. Deep Sleep mode uses less power than Sleep mode. The machine will wake up when it receives a fax or a print job.

When the machine is in Deep Sleep mode, the LCD backlight is Off and the Home key is dimmed.

If a wireless network is enabled, the machine will not enter Deep Sleep mode.

For the procedure to disable the wireless network uu Network User's Guide: Control panel setup

If the machine has secure print data it will not enter Deep Sleep mode.

4

Quiet mode feature

Quiet mode

The Quiet mode setting can reduce noise while printing. When Quiet Mode is turned On, the print speed becomes slower. The default setting is Off.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Quiet Mode. Press Quiet Mode.

d Press On or Off. e Press Stop/Exit.

General Setup

LCD screen

Setting the backlight	1
brightness

You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display LCD Settings. Press LCD Settings.

d Press Backlight.

e Press Light, Med or Dark. f Press Stop/Exit.

Setting the Dim Timer for the backlight

You can set how long the LCD backlight stays on after you go back to the Ready screen.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display LCD Settings. Press LCD Settings.

d Press Dim Timer.

e Press 10 Secs, 20 Secs, 30 Secs or Off.

f Press Stop/Exit.

5

Chapter 1

Dial Prefix

The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send.

Setting up the prefix number

a Press Menu.

b Press a or b to display

Initial Setup. Press Initial Setup.

c Press a or b to display Dial Prefix. Press Dial Prefix.

d Do one of the following:

If you want to set the dial prefix feature to on, press On. Go to step e.

If you want to set the dial prefix feature to off, press Off. Go to step g.

e Press Dial Prefix.

f Enter the prefix number (up to 5 digits) by pressing the buttons on the Touchscreen.

Press OK.

Note

•You can use the numbers and symbols 0 to 9, #, and l. (You cannot use ! with any other numbers or symbols.)

•If your telephone system requires a time break recall (hookflash), press ! on the Touchscreen.

•(Canada only) If pulse dialing mode is on,

# and l are not available to use.

g Press Stop/Exit.

6

Changing the prefix number

a Press Menu.

b Press a or b to display

Initial Setup. Press Initial Setup.

c Press a or b to display Dial Prefix. Press Dial Prefix.

d Press On (or Off).

You can turn off the prefix number by pressing Off. The prefix number will remain off until you press On.

e Press Dial Prefix.

f Do one of the following using the buttons on the Touchscreen.

To change the prefix number, press d or c to position the cursor under the digit to be deleted and press the

Back Space button . Then press the correct digit.

Repeat until the prefix number is correct, and then press OK.

To exit without making a change, press OK.

Note

•You can use the numbers and symbols 0 to 9, #, and l. (You cannot use ! with any other numbers or symbols.)

•If your telephone system requires a time break recall (hookflash), press ! on the Touchscreen.

•(Canada only) If pulse dialing mode is on,

# and l are not available to use.

g Press Stop/Exit.

2 Security features

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public access to the following machine functions:

Fax Tx

Fax Rx

Copy

Scan 1

Direct Print

Print 2

Page Limit 3

Web Connect

1Scan includes scan jobs via Brother iPrint&Scan.

2Print includes print jobs via Google Cloud Print and Brother iPrint&Scan.

3Page Limit is configured using Web Based Management.

Note

• Secure Function Lock can be set manually

at the control panel, or by using Web 2 Based Management or BRAdmin

Professional 3 (Windows® only). We recommend using Web Based Management or BRAdmin Professional 3

(Windows® only) to configure this feature. (See Network User's Guide.)

•Only administrators can set limitations and make changes for each user.

•Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled.

This feature also prevents users from changing the default settings of the machine by limiting access to the Menu settings.

Before using the security features you must first enter an administrator password.

Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a password to use the machine.

Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call Brother Customer Service.

7

Chapter 2

Setting and changing the Administrator Password

Setting up the password

The password you set in these steps is for the administrator. This password is used to set up users and to turn the Secure Function Lock on or off. (See Setting up and changing restricted users uu page 9 and Turning Secure Function Lock on/off uu page 11.)

Note

Make a careful note of the administrator password. If you enter the wrong password, the LCD will show

Wrong Password. Re-enter the correct password. If you forget it, please call Brother Customer Service.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Function Lock.

e Enter a four-digit number for the password by pressing the buttons on the Touchscreen.

Press OK.

f Re-enter the password when the LCD shows Verify:.

Press OK.

g Press Stop/Exit.

Changing the password a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Function Lock.

e Press Set Password.

f Enter the registered four-digit password by pressing the buttons on the Touchscreen.

Press OK.

g Enter a four-digit number for the new password by pressing the buttons on the Touchscreen.

Press OK.

h Re-enter the password when the LCD shows Verify:.

Press OK.

i Press Stop/Exit.

8

Setting up and changing the Public user mode

Public user mode restricts the functions that are available for Public users. Public users do not need to enter a password to access the features made available through this setting. You can set up one Public user.

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Function Lock.

e Press Setup ID.

f Enter the administrator password by pressing the buttons on the Touchscreen.

Press OK.

g Press a or b to display Public. Press Public.

h Do one of the following:

To set up the Public user, press

Enable or Disable for each operation, as follows: Press Fax Tx. Then press Enable or Disable. After you have set Fax Tx, repeat these steps for Fax Rx, Copy,

Scan, Direct Print, Print and Web Connect.

To change the Public user settings, pressa or b to display the setting you want to change. Press the setting and press Enable or Disable. Repeat this step until you finish changing settings.

iPress Stop/Exit.

Security features

Setting up and changing restricted users

You can set up users with a password and restrict the functions that are available to

them. You can set up more advanced 2 restrictions, such as by page count or PC

user login name, through Web Based Management or BRAdmin Professional 3

(Windows® only). (See Network User's Guide.) You can set up to 25 restricted users.

Setting up restricted users

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Function Lock.

e Press Setup ID.

f Enter the four-digit administrator password by pressing the buttons on the Touchscreen.

Press OK.

g Press a or b to display UserXX. Press UserXX.

h Enter the user name by pressing the buttons on the Touchscreen. (See Basic User's Guide: Entering text.)

Press OK.

i Enter a four-digit user password by pressing the buttons on the Touchscreen.

Press OK.

9

Chapter 2

j To set up a restricted user, press Enable or Disable for each operation, as follows: Press Fax Tx. Then press Enable or Disable. After you have set Fax Tx, repeat these steps for

Fax Rx, Copy, Scan, Direct Print, Print and Web Connect.

k Press and repeat steps g to jfor entering each additional user and password.

l Press Stop/Exit.

Note

You cannot use the same name as another user's name.

Changing user name, password or settings for restricted users

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Function Lock.

e Press Setup ID.

f Enter the four-digit administrator password by pressing the buttons on the Touchscreen.

Press OK.

g Press a or b to display the existing restricted user you want to change. Press the user name.

h Press Change.

To change the user name, enter a new user name by pressing the buttons on the Touchscreen. (See Basic User's Guide: Entering text.)

Press OK.

10

i To change the password, enter a new four-digit user password by pressing the buttons on the Touchscreen.

Press OK.

j To change a restricted user's settings, press a or b to display the setting you want to change. Press the setting and then press Enable or Disable.

Repeat this step until you are finished making changes.

k Press Stop/Exit.

Note

You cannot use the same name as another user's name.

Reset existing restricted users

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Function Lock.

e Press Setup ID.

f Enter the four-digit administrator password by pressing the buttons on the Touchscreen.

Press OK.

g Press a or b to display the existing restricted user you want to reset. Press the user name.

h Press Reset.

i Press Yes to reset the existing restricted user.

j Press Stop/Exit.

Turning Secure Function Lock on/off

Turning Secure Function Lock on

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Function Lock.

e Press Lock Off On.

f Enter the registered four-digit administrator password by pressing the buttons on the Touchscreen.

Press OK.

Security features

Turning Secure Function Lock off

a Press Public or xxxxx (where xxxxx is the user’s name).

b Press Lock On Off.

c Enter the registered four-digit	2
administrator password by pressing the
buttons on the Touchscreen.
Press OK.

Note

If you enter the wrong password, the LCD will show Wrong Password. Re-enter the correct password.

11

Chapter 2

Switching Users

This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on.

Changing to the restricted user mode

a Press Public or xxxxx (where xxxxx is the user’s name).

Press Change User.

b Press a or b to display your user name. c Press your user name.

d Enter the registered four-digit user password by pressing the buttons on the Touchscreen.

Press OK.

Note

•If the current ID is restricted for the function you want to use,

Access Denied will appear on the LCD.

•If your ID has set page limit restrictions and already reached the maximum number of pages, the LCD will show Limit Exceeded when you print data. Contact your administrator to check your Secure Function Lock Settings.

Changing to the Public mode

a Press xxxxx. (where xxxxx is the user’s name.)

b Press Go to Public.

Note

•After a restricted user has finished using the machine, it will return to the Public setting within one minute.

•If the function you want to use is restricted for all users, Access Denied will appear on the LCD and the machine will go back to the Ready mode. You cannot access the function you want to use. Contact your administrator to check your Secure Function Lock Settings.

12

Setting Lock

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you forget it, you will have to reset the passwords stored in the machine. Please call your administrator or Brother Customer Service.

While Setting Lock is On, you cannot access the Menu button or edit the numbers you stored in the Address Book. You can still use the Address Book button to send faxes and E-mail messages to previously stored numbers.

Machine settings cannot be changed through the Remote Setup utility while Setting Lock is On.

Security features

Setting up the password

a Press Menu.

b Press a or b to display

General Setup.	2
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Setting Lock.
e Enter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.

f Re-enter the password when the LCD shows Verify:.

Press OK.

g Press Stop/Exit.

13

Chapter 2

Changing your Setting Lock password

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Setting Lock.

e Press Set Password.

f Enter the registered four-digit password by pressing the buttons on the Touchscreen.

Press OK.

g Enter a four-digit number for the new password by pressing the buttons on the Touchscreen.

Press OK.

h Re-enter the password when the LCD shows Verify:.

Press OK.

i Press Stop/Exit.

14

Turning Setting Lock on/off

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning Setting Lock on

a Press Menu.

b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Security. Press Security.

d Press Setting Lock.

e Press Lock Off On.

f Enter the registered four-digit administrator password by pressing the buttons on the Touchscreen.

Press OK.

The LCD will show locks on the Setting Lock and Menu buttons.

01 COPY		01.01.2012 11:00$0
Copy	Fax	Scan	Web
	Setting Lock		Menu

Turning Setting Lock off

a Press Setting Lock on the LCD.

b Enter the registered four-digit administrator password by pressing the buttons on the Touchscreen.

Press OK.

Restricting dialing

This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialing when you use the dial pad, One Touch, Speed Dial and LDAP search.

If you choose Off, the machine does not restrict the dialing method.

If you choose Enter # twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialing. If you re-enter the wrong number, the LCD will show an error message.

If you choose On, the machine will restrict all fax sending and outbound calls for that dialing method.

Dial pad restriction

a Press Menu.

b Press a or b to display Fax. Press Fax.

c Press a or b to display

Dial Restrict.. Press Dial Restrict..

d Press Dial Pad.

e Press Enter # twice, On or Off. f Press Stop/Exit.

Security features

One Touch restriction

a Press Menu.

b Press a or b to display Fax.

	Press Fax.	2
	c Press a or b to display
	Dial Restrict..
	Press Dial Restrict..
	d Press One Touch Dial.
	e Press Enter # twice, On or Off.
	f Press Stop/Exit.
	Speed Dial restriction
	a Press Menu.
	b Press a or b to display Fax.
	Press Fax.
	c Press a or b to display
	Dial Restrict..
	Press Dial Restrict..
	d Press Speed Dial.
	e Press Enter # twice, On or Off.
	f Press Stop/Exit.

15

Chapter 2

LDAP server restriction

a b

Press Menu.

Press a or b to display Fax. Press Fax.

c Press a or b to display

Dial Restrict.. Press Dial Restrict..

d e f

Press LDAP Server.

Press Enter # twice, On or Off.

Press Stop/Exit.

Note

• The Enter # twice setting will not work if you use an external phone or press Hook before entering the number. You will not be asked to re-enter the number.

•You can not restrict dialing when you use

Redial/Pause.

•If you chose On or Enter # twice, you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialing.

16

3 Sending a fax

Additional sending options

Sending faxes using multiple settings

Before you send a fax, you can change any combination of these settings:

Duplex Fax

Contrast

Fax Resolution

Real Time TX

Overseas Mode

Delayed Fax

Batch TX

Coverpage Message

Coverpage Setup

a Press Fax on the Touchscreen.

	Fax
	The LCD shows:
	Fax
	Duplex Fax	Fax
		Resolution
	Address Book
	Off	Standard

Fax

b Press d or c to display a setting you want to change and press the setting, then press the option you want.

c Do one of the following:

 Repeat step b to change more

settings.
 If you are finished choosing settings,
go to the next step for sending your	3
fax.

Note

•Most settings are temporary and the machine returns to its default settings after you send a fax.

•You can save some of the settings you use most often by setting them as the default. These settings will stay until you change them again. (See Setting your changes as the new default uu page 25.)

17

Chapter 3

Changing a 2-sided fax layout

You need to choose the duplex scanning format before you send a 2-sided fax. The format you choose will depend on the layout of your 2-sided document.

a Press Fax.

b Press d or c to display Duplex Fax. Press Duplex Fax.

c Do one of the following:

If your document is flipped on the Long edge, press

DuplexScan : LongEdge.

Long edge

Portrait

Landscape

If your document is flipped on the Short edge, press

DuplexScan : ShortEdge.

Short edge

Portrait

Landscape

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Contrast

For most documents the default setting of Auto will give the best results.

Auto automatically chooses the suitable contrast for your document.

If your document is very light or very dark, changing the contrast may improve the quality of the fax.

Use Dark to make the faxed document lighter.

Use Light to make the faxed document darker.

a Press Fax.

b Press d or c to display Contrast. Press Contrast.

c Press Auto, Light or Dark.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

Changing Fax Resolution

The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax.

a Press Fax.

b Press d or c to display

Fax Resolution. Press Fax Resolution.

c Press Standard, Fine, S.Fine or Photo.

Note

You can choose four different resolution settings.

Black & white

Standard	Suitable for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork
	and transmits slower than Fine
	resolution.
Photo	Use when the document has
	varying shades of grey or is a
	photograph. This has the
	slowest transmission time.

Sending a fax

Additional sending operations

Sending a fax manually

Manual transmission

Manual transmission lets you hear the 3 dialing, ringing and fax-receiving tones while sending a fax.

a Press Fax.

b Load your document.

c Press Hook and listen for a dial tone.

d Dial the fax number you want to call.

e When you hear the fax tones, press

Start.

If you are using the scanner glass, press Send.

19

Chapter 3

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.

b Load your document. c Press Start.

If you are using the scanner glass, press Send.

d Replace the handset of an external telephone.

20

Dual access

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD will show the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

Broadcasting

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast.

You can broadcast up to 382 different numbers. This will depend on how many Groups, access codes or credit card numbers you have saved, and how many delayed or stored faxes are in the memory.

Before you begin the broadcast

One Touch and Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (See Basic User's Guide: Storing One Touch Dial numbers and Storing Speed Dial numbers.)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many previously stored One Touch Dial and Speed Dial numbers for easier dialing. (See Setting up Groups for Broadcasting uu page 45.)

Sending a fax

How to broadcast a fax

Note

To help you choose numbers easily, press (Search).

a Press Fax.
b Load your document.	3
c Press d or c to display Broadcasting.
Press Broadcasting.

d You can add numbers to the broadcast in the following ways:

Press Manual and enter a number by pressing the buttons on the Touchscreen. (See Basic User's Guide: How to dial.)

Press OK.

Press Address Book. Press to search by Alphabetical Order or Numerical Order. Put a check in the check box beside each number you want to include in the broadcast. Press OK.

Note

One Touch Dial numbers begin with l. Speed Dial numbers begin with #.

e After you have entered all the fax numbers by repeating step d, press OK.

f Press Start.

After the broadcast is finished the machine will print a broadcast report to let you know the results.

Note

The scan profile of the One Touch, Speed Dial or Group number you chose first will be applied to the broadcast.

21

Chapter 3

Canceling a Broadcast in progress

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press Stop/Exit.

b Do one of the following:

To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

To cancel the current job, press the button that displays the number being dialed. Go to step d.

To exit without canceling, press

Stop/Exit.

c When the LCD asks if you want to cancel the entire broadcast, do one of the following:

Press Yes to confirm.

To exit without canceling, press No or Stop/Exit.

d Do one of the following:

To cancel the current job, press Yes.

To exit without canceling, press No or Stop/Exit.

Real Time Transmission

When you are sending a fax, the machine will scan the documents into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

Note

•If the memory is full and you are sending a fax from the ADF, the machine will send the document in real time (even if

Real Time TX is set to Off). If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.

•In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

a Press Fax.

b Load your document.

c Press d or c to display Real Time TX. Press Real Time TX.

d Press On.

22

Overseas Mode

If you are having difficulty sending a fax overseas due to a bad connection, then turning on Overseas Mode may help.

This is a temporary setting, and will only be active for your next fax.

a Press Fax.

b Load your document.

c Press d or c to display

Overseas Mode. Press Overseas Mode.

d Press On.

Sending a fax

Delayed Fax

You can store up to 50 faxes in the memory to be sent within a twenty-four hour period.

a Press Fax.
b Load your document.
c Press d or c to display Delayed Fax.	3

Press Delayed Fax.

d Press On.

e To enter the time you want the fax to be sent, do one of the following:

If you have set 12h Clock as the format in the Date&Time setting, enter the time (in 12-hour format) by pressing the buttons on the Touchscreen, and then press AM or

PM. Press OK.

If you have set 24h Clock in the Date&Time setting, enter the time (in 24-hour format) by pressing the buttons on the Touchscreen.

Press OK.

(For example, enter 19:45 for 7:45 PM.)

Note

The number of pages you can scan into the memory depends on the amount of data printed on each page.

23