Page 1
USER’S GUIDE
MFC-8460N
MFC-8860DN
Page 2
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-8460N and MFC-8860DN
(Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and,
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
Page 3
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in other countries.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
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Table of Contents
Section I General
1 General information
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the complete User’s Guide ...................................................................2
Viewing documentation ...................................................................................2
Control panel overview ..........................................................................................5
Status LED indications ....................................................................................8
2 Loading documents and paper
Loading documents .............................................................................................10
Using the ADF ...............................................................................................10
Using the scanner glass (Flatbed).................................................................11
Acceptable paper and other media......................................................................11
Recommended media ...................................................................................11
Handling and using media .............................................................................12
Loading paper, and other media ..........................................................................14
Loading paper................................................................................................14
Loading envelopes and other media .............................................................15
Printable Area................................................................................................16
3 General setup
Mode timer...........................................................................................................17
Paper settings......................................................................................................17
Paper Type ....................................................................................................17
Paper Size .....................................................................................................18
Tray use in Copy mode .................................................................................18
Tray use in Fax mode....................................................................................19
Tray use in Print mode ..................................................................................19
Volume Settings...................................................................................................20
Ring volume...................................................................................................20
Beeper volume ..............................................................................................20
Speaker volume.............................................................................................20
Setting daylight savings time ...............................................................................21
Ecology features..................................................................................................21
Toner save.....................................................................................................21
Sleep time......................................................................................................22
Turning off the scanner lamp.........................................................................22
LCD Contrast.......................................................................................................22
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4 Security features
Security................................................................................................................23
Setting Lock...................................................................................................23
Secure Function Lock....................................................................................24
Section II Fax
5 Sending a fax
How to fax............................................................................................................30
Entering fax mode .........................................................................................30
Sending a single-sided fax from the ADF ......................................................30
Sending a 2-sided fax from the ADF (MFC-8860DN only) ............................30
Sending a fax from the scanner glass ...........................................................31
Faxing legal size documents from the scanner glass.................................... 31
Cancelling a fax in progress..........................................................................31
Broadcasting........................................................................................................32
Cancelling a Broadcast in progress...............................................................32
Additional sending operations..............................................................................33
Sending faxes using multiple settings ...........................................................33
Electronic cover page ....................................................................................33
Contrast.........................................................................................................35
Changing fax resolution.................................................................................35
Dual access...................................................................................................36
Real time transmission ..................................................................................36
Overseas mode .............................................................................................37
Delayed faxing...............................................................................................37
Delayed batch transmission ..........................................................................37
Checking and cancelling waiting jobs............................................................38
Sending a fax manually .................................................................................38
Out of Memory message ...............................................................................38
6 Receiving a fax
Receive modes ....................................................................................................39
Choosing the receive mode...........................................................................39
Using Receive Modes..........................................................................................40
Fax only.........................................................................................................40
Fax/Tel...........................................................................................................40
Manual...........................................................................................................40
External TAD .................................................................................................40
Receive Mode settings ........................................................................................41
Ring Delay.....................................................................................................41
F/T Ring Time................................................................................................41
Fax Detect .....................................................................................................42
Setting the Print Density................................................................................42
Additional receiving operations............................................................................43
Printing a reduced incoming fax ....................................................................43
Duplex printing for Fax mode (MFC-8860DN only) .......................................43
Setting the Fax Receive Stamp.....................................................................44
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Receiving faxes into memory ........................................................................44
Printing a fax from the memory .....................................................................45
7 Phone and external devices
Phone line services..............................................................................................46
Do you have Voice Mail?...............................................................................46
Telephone Service for Australia.......................................................................46
Telstra
Caller ID (Caller IDentification)......................................................................48
How Does the Caller ID Work?......................................................................49
The Caller ID is Stored in Your Machine Memory .........................................49
Viewing Caller ID List ....................................................................................49
Telephone Service for New Zealand ...................................................................50
FaxAbility.......................................................................................................50
Caller ID (Caller IDentification)......................................................................51
How Does the Caller ID Work?......................................................................52
Viewing Caller ID List ....................................................................................52
Telephone Service for Some Countries...............................................................53
Distinctive Ringing (For Singapore and Hong Kong).....................................53
Caller ID (For Singapore and Hong Kong) ....................................................54
Viewing Caller ID List ....................................................................................54
Connecting an external TAD ...............................................................................55
Connections...................................................................................................55
Recording an outgoing message...................................................................55
Multi-Line connections (PABX)......................................................................56
External and extension phones ...........................................................................56
Operation from extension telephones............................................................56
For Fax/Tel mode only...................................................................................56
Connecting an external or extension phone ..................................................57
Using a cordless external handset ................................................................57
Using remote codes.......................................................................................57
®
FaxStream® Duet® (Distinctive Ringing).........................................46
8 Dialling and storing numbers
How to Dial ..........................................................................................................58
Manual dialling...............................................................................................58
One-Touch dialling ........................................................................................58
Speed-Dialling ...............................................................................................58
Search ...........................................................................................................59
LDAP (Lightweight Directory Access Protocol) Search (MFC-8860DN only) 59
Fax redial.......................................................................................................59
Storing numbers ..................................................................................................60
Storing a pause .............................................................................................60
Storing One-Touch dial numbers...................................................................60
Storing Speed-Dial numbers .........................................................................62
Changing One-Touch and Speed-Dial numbers ...........................................63
Setting up Groups for broadcasting...............................................................64
Combining Quick-Dial numbers.....................................................................65
Tone or Pulse (not available in New Zealand)...............................................65
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9 Remote fax options
Fax forwarding.....................................................................................................66
Fax storage..........................................................................................................67
PC fax receive .....................................................................................................67
Changing remote fax options...............................................................................68
Turning off remote fax options.......................................................................68
Remote retrieval ..................................................................................................69
Setting a remote access code .......................................................................69
Using your remote access code ....................................................................69
Retrieving fax messages ...............................................................................70
Changing the fax forwarding number ............................................................70
Remote fax commands........................................................................................71
10 Printing reports
Fax reports...........................................................................................................72
Transmission verification report.....................................................................72
Fax journal.....................................................................................................72
Reports................................................................................................................73
How to print a report......................................................................................73
11 Polling
Polling receive .....................................................................................................74
Secure polling................................................................................................74
Delayed polling ..............................................................................................74
Sequential polling ..........................................................................................75
Polled transmit.....................................................................................................75
Setup for polled transmit................................................................................75
Setup for polled transmit with a secure code.................................................75
Section III Copy
12 Making copies
How to copy.........................................................................................................78
Entering copy mode.......................................................................................78
Making a single copy.....................................................................................78
Making multiple copies ..................................................................................78
Stop copying..................................................................................................78
Copy options........................................................................................................79
Changing copy quality ...................................................................................79
Changing text copy resolution .......................................................................80
Enlarging or reducing the image copied ........................................................80
Making N in 1 copies or a poster ...................................................................81
Duplex (2-sided) copying (MFC-8860DN only)..............................................83
Sorting copies using the ADF........................................................................85
Adjusting contrast..........................................................................................85
Tray Select ....................................................................................................86
Out of Memory message .....................................................................................86
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Section IV Software
13 Software and Network features
Section V Appendices
A Safety and Legal
Choosing a location .............................................................................................90
Important Information...........................................................................................91
Safety precautions.........................................................................................91
IEC 60825-1 Specification .............................................................................94
Disconnect device .........................................................................................94
LAN connection .............................................................................................95
Radio interference .........................................................................................95
International Energy Star
Important Information for Australia ......................................................................96
IMPORTANT-For Your Safety .......................................................................96
International Energy Star
Important safety instructions..........................................................................96
Important Information for New Zealand ...............................................................98
Important Safety Instructions.........................................................................98
IMPORTANT-For Your Safety .....................................................................100
IMPORTANT NOTICE.................................................................................100
Important Information for Some Countries.........................................................100
Important Safety Instructions.......................................................................100
Trademarks .................................................................................................102
®
®
Compliance Statement .......................................95
Compliance Statement .......................................96
BOptions
Optional Paper Tray (LT-5300)..........................................................................103
Memory Board ...................................................................................................103
DIMM types .................................................................................................103
Installing extra memory ...............................................................................104
C Troubleshooting and
routine maintenance
Troubleshooting .................................................................................................105
Solutions to common problems ...................................................................105
Improving the print quality ...........................................................................111
Setting Dial Tone detection .........................................................................115
Compatibility................................................................................................115
Error messages .................................................................................................116
Checking if the machine has faxes in its memory .......................................120
Sending faxes to another fax machine ........................................................120
Sending faxes to your PC ............................................................................120
Document jams............................................................................................121
Paper jams ..................................................................................................122
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Routine maintenance.........................................................................................126
Cleaning the outside of the machine ...........................................................126
Cleaning the scanner glass .........................................................................128
Cleaning the laser scanner window .............................................................128
Cleaning the corona wire.............................................................................130
Cleaning the drum unit ................................................................................130
Replacing the toner cartridge (TN-3145/TN-3185) ......................................131
Replacing the toner cartridge ......................................................................132
Replacing the drum unit (DR-3115).............................................................134
Replacing periodic maintenance parts...............................................................136
Packing and shipping the machine ....................................................................137
Machine Information..........................................................................................138
Checking the serial numbers.......................................................................138
Checking the page counters........................................................................138
Checking the remaining life of parts ............................................................138
D Menu and Features
On screen programming....................................................................................139
Menu table...................................................................................................139
Memory storage...........................................................................................139
Menu keys .........................................................................................................139
Menu Table........................................................................................................141
Entering Text .....................................................................................................153
E Specifications
General..............................................................................................................155
Print media.........................................................................................................156
Fax.....................................................................................................................157
Copy ..................................................................................................................158
Scan ..................................................................................................................159
Print ...................................................................................................................160
Interfaces...........................................................................................................160
Computer requirements.....................................................................................161
Consumable items.............................................................................................162
Ethernet wired network .....................................................................................163
F Glossary
Glossary.............................................................................................................164
GIndex
Index..................................................................................................................168
vii
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Section I
General I
General information 2
Loading documents and paper 10
General setup 17
Security features 23
Page 11
1
General information 1
Using the documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold style indentifies keys on
the machine control panel or
computer screen.
Italics Italicized style emphasises an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Warning icons tell you what to do to
avoid the risk of injury.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Caution icons tell you about
procedures you must follow to
prevent damaging the machine.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.
Accessing the complete User’s Guide 1
The printed User’s Guide does not contain all
the information about your machine. The
advanced features of the Printer, Network,
Scanner, and PC Fax are explained in the
complete User’s Guide that you can find on
the CD-ROM.
Viewing documentation 1
Viewing documentation (Windows®) 1
To view the documentation, from the Start
menu, point to Brother, MFL Pro Suite from
the program group, and then click
User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM labelled Windows
CD-ROM drive.
b If the language selection screen
appears, click your language.
c If the model name screen appears, click
your model name.The CD-ROM main
menu will appear.
®
into your
2
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General information
If this window does not appear, use
Windows
setup.exe program from the root
directory of the Brother CD-ROM.
®
Explorer to find and run the
d Click Documentation.
e Click the documentation you want to
read:
Setup Guide: Setup and software
installation instructions.
User's Guide: User’s Guide for
stand-alone operations, Network
User’s Guide, and Software User’s
Guide.
PaperPort User's Guide: Document
management software.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
How to scan using Windows®
(For Windows® 98/98SE/Me/2000
Professional and Windows
Using ControlCenter2
(For Windows
Professional and Windows
Network Scanning
®
98/98SE/Me/2000
®
®
XP)
XP)
How to find Internet FAX instructions (MFC-8860DN only) 1
You can find the instructions in the Network
User’s Guide on the CD-ROM.
Viewing Documentation (Macintosh®) 1
a Turn on your Macintosh
Brother CD-ROM labelled Macintosh
into your CD-ROM drive. The following
window will appear.
®
. Insert the
®
b Double-click the Documentation icon.
c If the language selection screen
appears, double-click your language.
d Click the documentation you want to
read:
Setup Guide: Setup and Software
installation instructions.
User's Guides: User’s Guide for
stand-alone operations, Network
User’s Guide, and Software User’s
Guide.
1
PaperPort® User's Guide: 1
Instructions for scanning directly from
ScanSoft
®
PaperPort
®
3
Page 13
Chapter 1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning from a Macintosh® (For Mac
®
OS
9.1-9.2/Mac OS® X 10.2.4 or
greater)
Using ControlCenter2 (For Mac OS
®
X
10.2.4 or greater)
Network Scanning (For Mac OS
®
X 10.2.4
or greater)
Presto!® PageManager® User's Guide:1
Instructions for scanning directly from
Presto!
®
PageManager
®
How to find Internet FAX instructions (MFC-8860DN only) 1
You can find the instructions in the Network
User’s Guide on the CD-ROM.
4
Page 14
General information
Control panel overview 1
MFC-8460N and MFC-8860DN have similar control keys.
12 3
1 One-Touch keys
These 20 keys give you instant access to 40
previously stored numbers.
Shift
Lets you access One-Touch numbers 21 to 40
when held down.
2 Status LED (light emitting diode)
The LED will flash and change colour
depending on the machine’s status.
3 LCD (liquid crystal display)
Displays messages to help you use your
machine.
4 Menu keys:
Menu
Accesses the main menu.
Clear/Back
Deletes entered data or lets you exit the
menu.
OK
Selects a setting.
d or c
Scrolls backwards or forwards through menu
selections. Changes the volume when in fax
or standby mode.
a or b
Scrolls through the menus and options.
5Dialpad
Used to enter telephone and fax numbers or to
enter text.
The # key temporarily switches the dialling
mode from Pulse to Tone during a telephone
call (not available in New Zealand).
6 Stop/Exit
Stops an operation or exits from a menu.
7Start
Starts sending a fax, making a copy or
scanning.
1
91011
5
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Chapter 1
34 5
987
8 Copy keys
Duplex (MFC-8860DN only)
Lets you print copies on both sides of the
paper.
Contrast/Quality (MFC-8860DN only)
Lets you change the quality or contrast for
the next copy.
Contrast (MFC-8460N only)
Lets you change the contrast for the next
copy.
Quality (MFC-8460N only)
Lets you change the quality for the next
copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used for
the next copy.
Sort
Sorts multiple copies using the ADF.
N in 1
You can choose N in 1 to copy 2 or 4 pages
onto one page.
6
9 Mode keys
FAX
Puts the machine in Fax mode.
Scan
Puts the machine in Scan mode.
(For details about scanning, see Software
User’s Guide on the CD-ROM.)
Copy
Puts the machine in Copy mode.
6
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10 Fax and telephone keys
Tel/R
Lets you answer an incoming call on an
external phone.
When connected to a PBX, you can use this
key to gain access to an outside line, to recall
an operator, or to transfer a call to another
extension.
Resolution
Sets the resolution when sending a fax.
Search/Speed Dial
Lets you look up numbers stored in the
dialling memory and LDAP server*
(*MFC-8860DN only).
You can search the stored number
alphabetically.
It also lets you look up the stored number in
Speed-Dial numbers by pressing Shift and
Search/Speed-Dial simultaneously and
then the three-digit number.
Redial/Pause
Redials the last number called. It also inserts
a pause when programming quick dial
numbers.
11 Print keys
Secure
You can print data saved in memory by
entering your four-digit password.
Job Cancel
Press this key to cancel a print job and clear
the machine’s memory.
General information
1
7
Page 17
Chapter 1
Status LED indications 1
The Status LED (light emitting diode) will flash and change color depending on the machine’s
status.
The LED indications shown in the table below are used in the illustrations in this chapter.
LED LED Status
LED is off.
Green
Green
Orange
Orange
Red
Red
LED Machine Status Description
Sleep Mode The power switch is off or the machine is in Sleep mode.
Warming Up The machine is warming up for printing.
Green
Ready The machine is ready to print.
Green
Receiving Data The machine is either receiving data from the computer,
processing data in memory or printing data.
Orange
Data Remaining in
Print data remains in the machine memory.
Memory
LED is on.
LED is blinking.
8
Orange
Page 18
General information
Service error Follow the steps below.
1. Turn off the power switch.
Red
2. Wait a few seconds, and then turn it back on and try to print
again.
If you cannot clear the error and see the same service call
indication after turning the machine back on, please call your
Brother dealer for service.
Cover open The front cover, back cover, fuser cover or document cover is
open. Close the cover.
Red
Toner Life End Replace the toner cartridge with a new one.
Paper error Put paper in the tray or clear the paper jam. Check the LCD
message.
Scan lock Check that the scanner lock lever is released.
Others Check the LCD message.
Out of memory Memory is full.
Note
When the power switch is off or the machine is in Sleep mode, the LED is off.
1
9
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2
Loading documents and paper 2
Loading documents 2
All fax, scan and copy operations can be
performed from the ADF or the scanner
glass. (Flatbed)
Using the ADF 2
You can use the ADF (automatic document
feeder) to fax, scan or copy sheets of paper.
The ADF feeds each sheet one at a time.
When loading the ADF, make sure that
documents written with ink are completely
dry.
Single-Sided Document
Documents must be from 148.0 to 215.9 mm
wide (5.8 to 8.5 inches) wide and 148.0 to
355.6 mm (5.8 to 14 inches) long, and of a
standard weight (80 gsm (20 lb)).
2-Sided Document
(MFC-8860DN only)
When you load a 2-sided document, the
document must be from 148.0 to 215.9 mm
(5.8 to 8.5 inches) wide and 148.0 to 297.0
mm (5.8 to 11.7 inches) long.
a Unfold the ADF document output
support flap (1).
1
b Fan the pages well.
c Place your documents face up, top edge
first in the ADF until you feel them touch
the feed roller.
d Adjust the paper guides to fit the width of
your documents.
For information on the capacity of the ADF
see Specifications on page 155.
CAUTION
Do not use paper that is curled, wrinkled,
folded, ripped, stapled, paper-clipped,
pasted or taped.
Do not use cardboard, newspaper or fabric.
10
CAUTION
To avoid damaging your machine while
using the ADF, do not pull on the document
while it is feeding.
To scan non standard documents, see
Using the scanner glass (Flatbed) on page
11.
Page 20
Loading documents and paper
Using the scanner glass (Flatbed) 2
You can use the scanner glass to fax, scan,
or copy the pages of a book or single sheets
of paper. Documents can be up to 215.9 mm
wide to 355.6 mm long (8.5 inches wide to
14 inches long).
To use the scanner glass, the ADF must be
empty.
a Lift the document cover.
Acceptable paper and other media 2
Print quality may vary according to the type of
paper you use.
You can use the following types of media:
plain paper, transparencies, labels or
envelopes.
For best results, follow the instructions below:
Use paper made for plain paper copying.
Use paper that is 75 to 90 gsm (20 to
24 lb).
Use labels or transparencies which are
designed for use in laser printers.
When using transparencies remove each
sheet immediately to prevent smudging or
paper jams.
Let printed paper cool down before
removing it from the output tray.
Use long grain paper with a neutral Ph
value, and a moisture content around 5%.
2
b Using the document guidelines on the
left, centre the document face down on
the scanner glass.
c Close the document cover.
If the document is a book or is thick, do not
slam the cover or press on it.
CAUTION
Recommended media 2
To get the best print quality, we suggest using
the following paper.
Paper Type Item
Plain paper Xerox Premier 80 gsm
Xerox Business 80 gsm
M-real DATACOPY 80 gsm
Recycled paper Xerox Recycled Supreme
Transparency 3M CG 3300
Labels Avery laser label L7163
11
Page 21
Chapter 2
Handling and using media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching either side of
transparencies, as this can decrease the
print quality.
Only use transparencies recommended
for laser printing.
Only use sharply creased envelopes.
Improper Setup
Do not use any of the following paper, as
they will cause paper feed problems:
damaged, coated, curled, wrinkled, highly
textured, irregularly shaped, or paper which
has previously been printed on by a printer.
1 4 mm (0.08 in.) or longer
12
Page 22
Loading documents and paper
Paper capacity of the paper tray 2
Paper size Paper types No. of sheets
Paper Tray
(Tray #1)
Multi-purpose tray
(MP tray)
Paper Tray
(Tray #2)
A4, Letter, Executive, A5,
A6, B5 and B6
Width: 69.9 to 215.9 mm
(2.75 to 8.5 in.)
Length: 116.0 to 406.4 mm
(4.57 to 16.0 in.)
A4, Letter, Executive, A5,
B5 and B6
Plain paper, Recycled
paper and Bond paper
Transparency up to 10
Plain paper, Recycled
paper, Bond paper,
Envelope and Labels
Transparency up to 10
Plain paper, Recycled
paper and Bond paper
up to 250
[80 g/m
up to 50
[80 g/m
up to 250 [80 g/m
2
(20 lb)]
2
(20 lb)]
2
]
2
13
Page 23
Chapter 2
Loading paper, and other media 2
When printing on plain paper 60 to 105 gsm
(16 to 28 lb) or laser transparencies use the
paper tray.
For printing on other types of media use the
MP tray (Multi purpose tray).
Loading paper 2
a Unfold the output paper tray support
flap.
b Pull the paper tray completely out of the
machine.
d Fan the stack of paper well to avoid
paper feeding problems.
e Insert the paper into the paper tray with
the top edge of the paper first, and the
print side down.
Make sure that the paper is flat in the
tray and below the maximum paper
mark (1).
1
c While pressing the blue paper-guide
release lever (1), slide the paper guides
to fit the paper size. Make sure that the
guides are firmly in the slots.
1
14
f Push the paper tray firmly back into the
machine.
Page 24
Loading documents and paper
Loading envelopes and other media 2
Use the MP tray when printing envelopes,
labels, and thick paper.
a Open the MP tray and lower it gently.
b Pull out the MP tray support.
Loading Envelopes 2
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
Do not use any of the following types of
envelope, as they will cause paper feed
problems:
1 Envelopes with a baggy construction.
2 Embossed envelopes (those with a
3 Envelopes with clasps or staples.
4 Envelopes that are pre-printed on the
CAUTION
raised surface).
inside.
2
c Insert the media into the MP tray with
the top edge first and the printing side
face up.
Glue 2
Rounded
flap
2
Double
flap
2
Triangular
flap
2
15
Page 25
Chapter 2
Printable Area 2
Printable Area for copies 2
The printable area of your machine begins at
approximately 3 mm (0.12 in.) from the top
and bottom and 2.05 mm (0.08 in.) from both
sides of the paper.
2
1
1 3mm (0.12in.)
2 2.05 mm (0.08 in.)
Note
This printable area shown above is for a
single copy or a 1 in 1 copy using A4 size
paper. The printable area changes with
the paper size.
2
1
Printable Area when printing from a computer 2
When using the default driver the printable
area is smaller than the paper size, as shown
below.
Portrait
2
1
1 4.23 mm (0.16 in.)
2 6.01 mm (0.24 in.)
Landscape
2
1
2
1
2
16
1
1 4.23 mm (0.16 in.)
2 5mm (0.19in.)
Note
The printable area shown above is for A4
size paper. The printable area changes
with the paper size.
Page 26
3
General setup 3
Mode timer 3
The machine has three mode keys on the
control panel: Fax, Scan, and Copy.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode. If you select Off, the
machine will stay in the mode you used last.
This setting also sets the time the machine
will change from individual user to public user
when using Secure Function Lock. See
Switching Users on page 27.
a Press Menu, 1, 1
11.Mode Timer
a 0 Sec
30 Secs
b 1 Min
Select
b Press a or b to select 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off. Press OK.
c Press Stop/Exit.
ab & OK
Paper settings 3
Paper Type 3
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a Choose one of the options below:
To set the paper type for the
MP Tray press Menu, 1, 2, 1.
To set the paper type for Tray#1
press Menu, 1, 2, 2.
To set the paper type for Tray#2
press Menu, 1, 2, 3 if you installed
the optional tray.
12.Paper Type
1.MP Tray
a Plain
b Thick
Select
b Press a or b to select Thin, Plain,
Thick, Thicker, Transparency or
Recycled Paper. Press OK.
c Press Stop/Exit.
Note
• Transparency is not available for the
optional Tray #2.
ab & OK
3
• You can choose Transparency only if
A4, Letter, Legal or Folio size was
chosen as the paper size.
17
Page 27
Chapter 3
Paper Size 3
You can use nine sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5, A6,
B5, B6 and Folio, and four sizes for printing
faxes: A4, Letter, Legal or Folio.
When you change the type of paper you load
in the machine, you will also need to change
the setting for paper size at the same time.
This is so your machine can fit an incoming
fax onto the page.
a Choose one of the options below:
To set the paper size for the
MP Tray press Menu, 1, 3, 1.
To set the paper size for Tray#1
press Menu, 1, 3, 2.
To set the paper size for Tray#2
press Menu, 1, 3, 3 if you installed
the optional tray.
13.Paper Size
1.MP Tray
a A4
b Letter
Select
ab & OK
Tray use in Copy mode 3
You can change the default tray priority that
the machine will use for printing copies.
When you select Tray#1 Only, MP Only or
1.Copy
1
, the machine takes paper
Tray#2 Only
only from that tray. If the selected tray is out
of paper, No Paper will appear on the LCD.
Insert the paper in the empty tray.
When you select T1>T2>MP, the machine
takes paper from Tray #1 until it is empty,
then from Tray #2, then from the MP tray.
When you select MP>T1>T2, the machine
takes paper from the MP tray until it is empty,
then from Tray #1, then from Tray #2.
To change the tray settings follow the
instructions below:
a Press Menu, 1, 7, 1.
17.Tray Use
a Tray#1 Only
b MP Only
Select ab & OK
b Press a or b to select A4, Letter,
Legal, Executive, A5, A6, B5, B6,
Folio or Any.
Press OK.
c Press Stop/Exit.
Note
• Legal, Folio and Any appear only when
you select the MP tray (Menu, 1, 3, 1).
• A6 size is not available for the optional
Tray #2.
• If you select Any for the MP Tray Paper
Size: You must choose MP Only for the
Tray Use setting. You cannot use the Any
Paper Size selection for the MP tray when
making N in 1 copies. You must choose
one of the other available Paper Size
selections for the MP tray.
b Press a or b to select Tray#1 Only,
Tray#2 Only
MP>T1>T2
1
Tray#2 Only and T2 appear only if the
optional tray is installed.
1
, MP Only,
1
or T1>T2 1>MP. Press OK.
c Press Stop/Exit.
Note
• When loading the documents from the
ADF and MP>T1>T2 or T1>T2>MP is
selected, the machine looks for the tray
with the most suitable paper and takes
paper from that tray. If no tray has suitable
paper, the machine takes paper from the
tray with the highest priority.
• When using the scanner glass, your
document is copied from the tray with the
highest priority even if more suitable paper
is in another paper tray.
18
Page 28
General setup
Tray use in Fax mode 3
You can change the default tray priority that
the machine will use for printing received
faxes.
When you select Tray#1 Only, MP Only or
Tray#2 Only
only from that tray. If the selected tray is out
of paper, No Paper will appear on the LCD.
Insert the paper in the empty tray.
When you select T1>T2>MP, the machine
takes paper from Tray #1 until it is empty,
then from Tray #2, then from the MP tray.
When you select MP>T1>T2, the machine
takes paper from the MP tray until it is empty,
then from Tray #1, then from Tray #2.
Note
• You can use four sizes of paper for
printing faxes: A4, Letter, Legal or Folio.
When a suitable size is not in any of the
trays received faxes will be stored in the
machine
Check Paper Size will appear on the
LCD. For details, see Check Paper Size
on page 116.
• If the tray is out of paper and received
faxes are in the machine
No Paper will appear on the LCD. Insert
paper in the empty tray.
a Press Menu, 1, 7, 2.
17.Tray Use
a Tray#1 Only
b MP Only
Select
1
, the machine takes paper
’s memory and
2.Fax
ab & OK
’s memory,
Tray use in Print mode 3
You can change the default tray the machine
will use for printing from your computer.
a Press Menu, 1, 7, 3.
17.Tray Use
3.Print
a Tray#1 Only
b MP Only
Select
b Press a or b to select Tray#1 Only,
Tray#2 Only
1
or T1>T2 1>MP. Press OK.
1
Note
• The setting in the printer driver will take
priority over the setting made on the
control panel.
• If the control panel is set to
Tray#1 Only, Tray#2 Only, MP Only
or MP>T1>T2 and you choose ‘Auto
Select’ in the printer driver, the tray use
will be MP>T1>T2.
If the control panel is set to T1>T2>MP and
you choose ‘Auto Select’ in the printer
driver, the tray use will remain T1>T2>MP.
ab & OK
1
, MP Only, MP>T1>T2
Tray#2 Only and T2 appear only if the
optional tray is installed.
3
b Press a or b to select Tray#1 Only,
Tray#2 Only, MP Only, MP>T1>T2
or T1>T2
1
1
>MP. Press OK.
Tray#2 Only and T2 appear only if the
optional tray is installed.
1
19
Page 29
Chapter 3
Volume Settings 3
Ring volume 3
You can select a ring volume level from a
range of settings, from High to Off.
▲
While in Fax mode press or to
adjust the volume level. The LCD shows the
current setting, and each key press will
change the volume to the next. The machine
will keep the new setting until you change it.
You can also change the volume through the
menu, by following the instructions below:
a Press Menu, 1, 4, 1.
14.Volume
1.Ring
a Med
b High
Select
ab & OK
b Press a or b to select Off, Low, Med or
High. Press OK.
▲
Speaker volume 3
You can select a range of speaker volume
levels, from High to Off.
You can change the volume through the
menu, by following the instructions below:
a Press Menu, 1, 4, 3.
14.Volume
3.Speaker
a Med
b High
Select
ab & OK
b Press a or b to select Off, Low, Med or
High. Press OK.
c Press Stop/Exit.
c Press Stop/Exit.
Beeper volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
select a range of volume levels, from High to
Off.
a Press Menu, 1, 4, 2.
14.Volume
2.Beeper
a Med
b High
Select ab & OK
b Press a or b to select Off, Low, Med or
High. Press OK.
c Press Stop/Exit.
20
Page 30
General setup
Setting daylight savings time 3
You can set the machine to change for
Daylight Savings Time. If you select
On, it will reset the time forward one hour and
it you select
Off, it will reset the time backward one hour.
a Press Menu 1, 5.
15.Daylight Save
a On
b Off
Select
b Press a or b to select On, or Off.
Press OK.
c Press Stop/Exit.
ab & OK
Ecology features 3
Toner save 3
You can save toner using this feature. When
you set toner save to On, print appears
lighter. The default setting is Off.
a Press Menu, 1, 6, 1.
16.Ecology
1.Toner Save
a
On
b Off
Select
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
ab & OK
3
21
Page 31
Chapter 3
Sleep time 3
Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.
You can choose how long the machine must
be idle (from 00 to 99 minutes) before it goes
into sleep mode. When the machine receives
a fax, computer data or makes a copy, the
timer will reset. The default setting is 05
minutes.
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
a Press Menu 1, 6, 2.
16.Ecology
2.Sleep Time
Sleep Time:05Min
Enter & OK Key
b Enter the length of time the machine is
idle before entering sleep mode (00 to
99). Press OK.
Turning off the scanner lamp 3
The scanner lamp stays on for 16 hours
before automatically switching off to preserve
the life of the lamp and reduce power
consumption.
To turn the scanner lamp off manually press
the d and c keys simultaneously. The
scanner lamp will remain turned off until the
next time you use the scanning feature.
Note
Turning the lamp off regularly will reduce
the lamp’s life.
LCD Contrast 3
You can change the contrast to make the
LCD look lighter or darker.
a Press Menu, 1, 8.
18.LCD Contrast
-
nnonn
+
c Press Stop/Exit.
To turn off sleep mode, press Secure and
Job Cancel at the same time in b. Press a
or b to select Off or On.
Press OK.
Note
When you turn off sleep mode, the setting
will take effect the next time the machine
copies, prints or is turned off and on.
22
Select d c & OK
b Press c to make the LCD darker.
Or press d to make the LCD lighter.
Press OK.
c Press Stop/Exit.
Page 32
4
Security features 4
Security 4
Setting Lock 4
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, please call your Brother dealer or
Brother Customer Service.
While setting lock is On, it is not possible to
change the following settings without a
password:
Date/Time
Station ID
Quick-Dial settings
Mode Timer
Paper Type
Paper Size
Volume
Clock Change
Ecology
Tray Use
LCD Contrast
Security settings
Setting up the password 4
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
New Passwd:XXXX
Enter & OK Key
b Enter a four digit number for the
password. Press OK.
c Re-enter your password when the LCD
shows Verify:. Press OK.
d Press Stop/Exit.
Changing your password 4
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
a On
b Set Password
Select
ab & OK
b Press a or b to select Set Password.
Press OK.
c Enter your four-digit password.
Press OK.
d Enter a four-digit number for the new
password. Press OK.
4
e Re-enter your password when the LCD
shows Verify:. Press OK.
f Press Stop/Exit.
23
Page 33
Chapter 4
Turning Setting Lock on/off 4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Setting Lock on 4
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
a On
b Set Password
Select ab & OK
b Press a or b to select On.
Press OK.
c Enter your four-digit password.
Press OK.
d Press Stop/Exit.
Turning Setting Lock off 4
a Press Menu, 1, 9, 1.
19.Security
1.Setting Lock
Password:XXXX
Enter & OK Key
Secure Function Lock 4
Secure Function Lock lets you restrict Public
access to certain machine functions (Fax Tx,
Fax Rx, Copy, Scan and PCprint
1
PCprint includes PC Fax Send as well as all print
jobs.
This feature also prevents users from
changing the default settings of the machine
by limiting access to the Menu settings.
Disabling at least one function is required to
turn on Secure Function Lock for the Public
user.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must select the stored name
and enter a password to use the machine.
Make a careful note of your password. If you
forget it, please call your Brother dealer or
Brother Customer Service.
Note
• You can set up to 25 individual users and
one Public user.
• When you set up a Public user, you can
restrict one or more of the machine’s
functions to all users who do not have a
password.
1
).
b Enter your four-digit password.
Press OK twice.
c Press Stop/Exit.
24
• Only administrators can set limitations
and make changes for each user.
• When PCprint is disabled, computer print
jobs will be lost without notification.
• When Secure Function Lock is on, you
can only use 21.Contrast,
26.Polled TX or 27.Coverpg Setup
in the Fax menu.
If Fax Tx is disabled, you cannot use any
function in the Fax menu.
• Polling Receive is enabled only when the
both Fax Tx and Fax Rx are enabled.
Page 34
Security features
Setting the password for the administrator 4
The password you set in these steps is for the
administrator. This password is used to set
up restricted users and to turn Secure
Function Lock on or off. See Setting up
restricted users on page 26 and Turning
Secure Function Lock on on page 26.
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
New Passwd:XXXX
Enter & OK Key
b Enter a four-digit number for the
password. Press OK.
c Re-enter the password when the LCD
shows Verify:. Press OK.
d Press Stop/Exit.
Setting up the Public user 4
You can set up the Public user. Public users
do not need to enter a password.
Note
You must disable at least one function.
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OffiOn
b Set Password
Select
ab & OK
b Press a or b to select Setup User.
Press OK.
c Enter the Administrator password.
Press OK.
19.Security
Setup User
a Public
b User01
Select
ab & OK
4
d Press a or b to select Public.
Press OK.
e Press a or b to select Enable or
Disable for Fax Tx. Press OK.
After you have set Fax Tx, repeat this step
for Fax Rx, Copy, Scan and PCprint
Press OK.
1
You can set PCprint for only the Public user.
f Press Stop/Exit.
1
.
25
Page 35
Chapter 4
Setting up restricted users 4
You can set up users with restrictions and a
password.
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OffiOn
b Set Password
Select
ab & OK
b Press a or b to select Setup User.
Press OK.
c Enter the Administrator password.
Press OK.
19.Security
Setup User
a Public
b User01
Select ab & OK
d Press a or b to select User01.
Press OK.
e Use the dial pad to enter the user name.
(See Entering Text on page 153.)
Press OK.
f Enter a four-digit password for the user.
Press OK.
g Press a or b to select Enable or
Disable for Fax Tx. Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy and Scan.
Press OK.
Turning Secure Function Lock on/off 4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong password. Re-enter the
correct password.
Turning Secure Function Lock on 4
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OffiOn
b Set Password
Select ab & OK
b Press a or b to select Lock OffiOn.
Press OK.
c Enter your four-digit administrator
password. Press OK.
Turning Secure Function Lock off 4
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OniOff
b Change User
Select ab & OK
b Press a or b to select Lock OniOff.
Press OK.
c Enter your four-digit administrator
password. Press OK.
h Repeat d to g for entering each
additional user and password.
i Press Stop/Exit.
26
Page 36
Switching Users 4
This setting allows another user to log on the
machine when Secure Function Lock is
turned on.
Note
The time to change from an individual user
to the Public user is the same as the Mode
Timer setting (Menu, 1, 1). See Mode
timer on page 17. Also, you can exit from
an individual user by pressing the
illuminated Mode key.
a Press Menu, 1, 9, 2.
19.Security
2.Function Lock
a Lock OniOff
b Change User
Select
ab & OK
b Press a or b to select Change User.
Press OK.
Security features
4
c Press a or b select the registered
name of the user to be logged on.
Press OK.
d Enter the password of the user you have
selected in c. Press OK.
27
Page 37
Chapter 4
28
Page 38
Section II
Fax II
Sending a fax 30
Receiving a fax 39
Phone and external devices 46
Dialling and storing numbers 58
Remote fax options 66
Printing reports 72
Polling 74
Page 39
5
Sending a fax 5
How to fax 5
Entering fax mode 5
To enter fax mode press (Fax), and the
key will glow blue.
Sending a single-sided fax from the ADF 5
Using the ADF to send your faxes is the
easiest way. To cancel a fax in progress
press Stop/Exit.
a Make sure you are in Fax mode .
b Put your document face up in the ADF.
c Dial the fax number.
See How to Dial on page 58
d Press Start.
The machine will now scan and send your
document.
Sending a 2-sided fax from the ADF (MFC-8860DN only) 5
You can send a 2-sided document from the
ADF. To cancel a fax in progress press
Stop/Exit.
a Make sure you are in Fax mode .
b Put your document in the ADF.
c Press Duplex.
d Dial the fax number.
See How to Dial on page 58
e Press Start.
The machine will now scan and send your
document.
Note
Legal size 2-sided documents cannot be
faxed from the ADF.
30
Page 40
Sending a fax
Sending a fax from the scanner glass 5
You can use the scanner glass to fax the
pages of a book, or a single page at a time.
The documents can be up to Letter, A4 or
Legal size. Press Stop/Exit to cancel a fax in
progress.
a Make sure you are in Fax mode .
b Put your document on the scanner
glass.
c Dial the fax number.
See How to Dial on page 58
d Press Start.
e After the machine scans the page, the
LCD will prompt you to choose one of
the options below:
Flatbed Fax:
Next Page?
a 1.Yes
b 2.No (Send)
Select ab & OK
Press 1 to send another page. Go to
f.
Press 2 or Start to send the
document. Go to g.
Faxing legal size documents from the scanner glass 5
When faxing legal size documents, you need
to set the scan glass size to Legal/Folio,
otherwise a portion of your faxes will be
missing.
a Make sure you are in Fax mode.
b Press Menu, 2, 2, 0.
22.Setup Send
0.Glass Fax Size
a A4/Letter
b Legal/Folio
Select
ab & OK
c Press a or b to choose Legal/Folio.
Press OK.
d Press Stop/Exit.
Cancelling a fax in progress 5
Press Stop/Exit to cancel a fax in progress. If
the machine is already dialing or sending the
fax you will also need to press 1 to confirm.
5
f Place the next page on the scanner
glass, press OK. Repeat e and f for
each additional page.
Flatbed Fax:
Set Next Page
Then Press OK
g Your machine will automatically send
the fax.
Note
When faxing multiple pages from the
scanner glass, real time transmission
should be set to Off.
31
Page 41
Chapter 5
Broadcasting 5
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One-Touch, Speed-Dial
numbers and up to 50 manually dialled
numbers in the same broadcast. For
information see How to Dial on page 58.
You can broadcast up to 390 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
Note
Use the Search/Speed Dial to help you
choose numbers easily.
a Make sure you are in Fax mode .
b Load your document.
c Enter a number. Press OK.
You can use either a One-Touch,
Speed-Dial, a Group number, or a
number manually entered using the dial
pad. See How to Dial on page 58.
Cancelling a Broadcast in progress 5
While broadcasting you can cancel the fax
currently being sent or the whole broadcast
job.
a Press Menu, 2, 6.
The LCD will display the fax job currently
being sent (e.g. #001:FRIENDS) and
the broadcast job (e.g. Broadcast#001):
26.Remaining Jobs
a #001 FRIENDS
b Broadcast#001
Select
ab & OK
b Press ab to choose the job you want to
cancel.
Press OK.
c Press 1 to clear or 2 to exit.
If you chose to only cancel the fax
currently being sent in a, the machine
will ask you if you want to cancel the
broadcast. Press 1 to clear or 2 to exit.
d Press Stop/Exit.
d Repeat c until you have entered all the
fax numbers you want to broadcast to.
e Press Start.
After the broadcast is finished the machine
will print a broadcast report to let you know
the results.
Note
• The scan profile of the One-Touch,
Speed-Dial or Group number you chose
first will be applied to the broadcast.
• If the fax resolution of the fax number you
chose first is S.Fine and you want to do
a broadcast that includes IFAX, press
Resolution, and then press a or b to
select Std or Fine resolution. Press OK.
Then follow the steps above.
32
Page 42
Sending a fax
Additional sending operations 5
Sending faxes using multiple settings 5
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time, transmission
or cover page settings.
a Make sure you are in Fax mode .
After each setting is accepted, the LCD
asks if you want to enter more settings:
22.Setup Send
Next?
a 1.Yes
b 2.No
Select
b Do one of the following:
To choose more settings, press 1.
If you have finished choosing
ab & OK
The LCD returns to the Setup Send
menu.
settings, press 2 and go to the next
step.
Electronic cover page 5
This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name stored
in the One-Touch or Speed-Dial memory.
By choosing Next Fax:On you can also
display the number of pages on the cover
page.
You can choose one of the following preset
comments, or you can store two personal
comments, up to 27 characters long:
Comment Off
Please Call
Urgent
Confidential
Composing your own comments 5
You can set up two comments of your own.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 8.
22.Setup Send
8.Coverpage Note
a 5.
b 6.
Select
ab & OK
5
c Press a or b to choose 5 or 6 to store
your own comment. Press OK.
d Enter your own comment using the dial
pad. Press OK.
Use the chart on page 153 for help entering
characters.
33
Page 43
Chapter 5
Send a cover page for the next fax 5
If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 7.
22.Setup Send
7.Coverpg Setup
a Next Fax:On
b Next Fax:Off
Select
ab & OK
d Press a or b to choose Next Fax:On
(or Next Fax:Off). Press OK.
e Press a or b to choose a comment.
Press OK.
f Enter two digits to show the number of
pages you are sending. Press OK.
For example, enter 0, 2 for 2 pages or 0,
0 to leave the number of pages blank. If
you make a mistake, press d or
Clear/Back to back up and re-enter the
number of pages.
Using a printed cover page 5
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 7.
22.Setup Send
7.Coverpg Setup
a Next Fax:On
b Next Fax:Off
Select ab & OK
c Press a or b to choose
Print Sample.
Press OK.
d Press Start. Your machine will print a
copy of your cover page.
Send a cover page for all faxes 5
You can set the machine to send a cover
page whenever you send a fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 7.
22.Setup Send
7.Coverpg Setup
a Next Fax:On
b Next Fax:Off
Select ab & OK
c Press a or b to choose On (or Off).
Press OK.
d Press a or b to choose a comment.
Press OK.
34
Page 44
Sending a fax
Contrast 5
For most documents the default setting of
Auto will give the best results. It
automatically chooses the suitable contrast
for your document.
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
Use Dark to increase the contrast of a light
document.
Use Light to decrease the contrast of a dark
document.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.
22.Setup Send
1.Contrast
a Auto
b Light
Select
ab & OK
d Press a or b to select Auto, Light or
Dark. Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the next fax 5
a Make sure you are in Fax mode .
b Load your document.
c Press Resolution then a or b to select
the resolution. Press OK.
To change the default fax resolution 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
22.Setup Send
2.Fax Resolution
a Standard
b Fine
Select
ab & OK
c Press a or b to select the resolution
you want. Press OK.
Below is a list of the available fax
resolution settings. The finer the
resolution, the longer the fax will take to
transmit.
Standard
Suitable for most typed documents.
Fine
Good for small print.
S.Fine
Good for small print or artwork.
Photo
Use when the document has varying
shades of grey or is a photograph.
5
35
Page 45
Chapter 5
Dual access 5
Your machine supports dual access, which
lets you dial a number and begin scanning a
fax into memory while you are already
sending or receiving a fax.
The LCD will show the new job number. The
number of pages you can scan into the
memory will vary depending on what is
printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Start to send the
scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.
If the memory is full, the machine will send the
document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax:On for the next fax only.
Sending in real time for all faxes 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
22.Setup Send
5.Real Time TX
a On
b Off
Select
ab & OK
Sending in real time for the next fax only 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
22.Setup Send
5.Real Time TX
a On
b Off
Select
ab & OK
c Press a or b to select Next Fax:On.
Press OK.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Not sending in real time for the next fax only 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
22.Setup Send
5.Real Time TX
a On
b Off
Select ab & OK
c Press a or b to select Next Fax:Off.
Press OK.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
c Press a or b to select On. Press OK.
36
Page 46
Sending a fax
Overseas mode 5
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on the overseas mode may help.
This is a temporary setting, and will only be
active for your next fax.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 9.
22.Setup Send
9.Overseas Mode
a On
b Off
Select
ab & OK
d Press a or b to select On or Off.
Press OK.
Delayed faxing 5
You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.
Delayed batch transmission 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 4.
22.Setup Send
4.Batch TX
a On
b Off
Select ab & OK
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
5
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 3.
22.Setup Send
3.Delayed Fax
Set Time=00:00
Enter & OK Key
d Enter the time you want the fax to be
sent (in 24-hour format). Press OK.
(For example, enter 19:45 for 7:45 PM)
22.Setup Send
3.Delayed Fax
Set Time=19:45
Enter & OK Key
The number of pages you can scan into the
memory depends on the amount of data
printed on each page.
37
Page 47
Chapter 5
Checking and cancelling waiting jobs 5
Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
a Press Menu, 2, 6.
26.Remaining Jobs
a #001 12:34 BROTHER
#002 15:00 BIC
b #003 17:30 ABCDEFG
Select ab & OK
The number of jobs still to be sent will be
displayed.
b Choose one of the options below:
Press a or b to scroll though the
waiting jobs, press OK to select a
job, and then press 1 to cancel it.
Press 2 to exit without cancelling.
c When you have finished, press
Stop/Exit.
Out of Memory message 5
If you get an Out of Memory message while
scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message while
scanning a subsequent page, you will have
the option to press Start to send the pages
scanned so far, or to press Stop/Exit to
cancel the operation
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 36.)
To gain extra memory, choose one of the
solutions bellow:
Print the faxes that are in the memory.
(See Printing a fax from the memory on
page 45.)
You can turn off Fax Storage. (See Turning
off remote fax options on page 68.)
Sending a fax manually 5
Manual transmission 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode .
b Load your document.
c Pick up the handset of the external
phone and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Start.
38
Add an optional memory (See Memory
Board on page 103.)
Note
When you get an Out of Memory
message, you may be able to clear this
message if you first print incoming faxes
in the memory to restore the memory to
100%.
Page 48
6
Receiving a fax 6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the receive mode 6
The diagram below will help you choose the correct mode.
For more detailed information on the receive modes see page 40.
Are you connecting an external telephone or external telephone answering
device to the machine?
Yes
Do you use a Distinctive Ring subscriber
service?
Are you using the voice message function of
your external telephone answering device?
1
No
Go to
Yes
"Distinctive Ring"
in the Chapter 7
of the User's Guide
No
Do you want the machine to answer
fax and telephone calls automatically?
1
No
No
6
Yes
No
1
FaxAbility in New Zealand
To set a receive mode follow the instructions below.
a Press Menu, 0, 1.
b Press a or b to select a receive mode. Press OK.
c Press Stop/Exit.
The LCD will display the current receive mode.
Yes
Do you want to use the
machinefor Fax only?
No
01.Receive Mode
a Fax Only
Fax/Tel
b External TAD
Select
ab & OK
Yes
Fax Only
Fax/Tel
Manual
External TAD
39
Page 49
Chapter 6
Using Receive Modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes see page 41.
Fax only 6
Fax only mode will automatically answer
every call as a fax.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
External TAD 6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
For more information see Connecting an
external TAD on page 55.
Also see F/T Ring Time on page 41 and Ring
Delay on page 41.
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring
1
FaxAbility in New Zealand
To receive a fax in manual mode press Start
when you hear fax tones (short repeating
beeps). You can also use the Fax Detect
feature to receive faxes by lifting a handset on
the same line as the machine.
Also see Fax Detect on page 42.
If you use a computer modem on the same
line, Faxing will not operate correctly.
1
feature.
40
Page 50
Receiving a fax
Receive Mode settings 6
Ring Delay 6
The ring delay sets the number of times the
machine rings before it answers in Fax Only
and Fax/Tel modes.
If you have external or extension phones on
the same line as the machine or subscribe to
the Distinctive Ring
Delay setting of 6. (See Operation from
extension telephones on page 56 and Fax
Detect on page 42.)
1
FaxAbility in New Zealand
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 1.
21.Setup Receive
1.Ring Delay
a 03
b 04
Select
c Press a or b to select how many times
the line rings before the machine
answers (02-10 for Australia, 01-10 for
New Zealand, 00-10 for some
countries). Press OK.
d Press Stop/Exit.
1
service, keep the Ring
ab & OK
F/T Ring Time 6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. For more information see
Using remote codes on page 57.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 2.
21.Setup Receive
2.F/T Ring Time
a 20 Secs
b 30 Secs
Select ab & OK
c Press a or b to select how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds for Australia and some
countries, 20, 30, 40, or 55 seconds for
New Zealand). Press OK.
6
d Press Stop/Exit.
41
Page 51
Chapter 6
Fax Detect 6
Turning fax detect On allows the machine to
receive fax calls automatically if you lift any
handset on the same line as the machine.
When you see Receiving on the LCD or
when you hear ‘chirps’ through the handset of
an extension phone connected to another
telephone wall socket, just replace the
handset and your machine will receive the
fax.
If this feature is set to on, but your machine
does not connect a fax call when you lift the
handset of an external or extension phone,
press l51 on the external or extension
phone. (See Operation from extension
telephones on page 56.)
Note
We do not recommend having a PC and
the machine on the same phone line.
a Make sure you are in Fax mode .
Setting the Print Density 6
You can adjust print density to make your
printed pages darker or lighter.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
21.Setup Receive
7.Print Density
nnonn+
-
Select d c & OK
c Press c to make the print darker.
Or press d to make the print lighter.
Press OK.
d Press Stop/Exit.
b Press Menu, 2, 1, 3.
21.Setup Receive
3.Fax Detect
a On
b Off
Select
ab & OK
c Press a or b to select On,or Off.
Press OK.
d Press Stop/Exit.
42
Page 52
Receiving a fax
Additional receiving operations 6
Printing a reduced incoming fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal or Folio size
paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 5.
21.Setup Receive
5.Auto Reduction
a On
b Off
Select ab & OK
c Press a or b to select On or Off. Press
OK.
Duplex printing for Fax mode (MFC-8860DN only) 6
If you set Duplex to On for fax receive the
machine will print received faxes on both
sides of the paper.
You can use A4, Letter, Legal or Folio size of
paper for this function.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 0.
21.Setup Receive
0.Duplex
a On
b Off
Select
ab & OK
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Note
When you turn Duplex on the auto
reduction feature is also turned on.
6
d Press Stop/Exit.
43
Page 53
Chapter 6
Setting the Fax Receive Stamp 6
You can set the machine to print the received
date and time in the top centre of each
received fax page.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 9.
21.Setup Receive
9.Fax Rx Stamp
a On
b Off
Select
ab & OK
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Note
• The received time and date will not appear
when using Internet Fax* (*MFC-8860DN
only).
• Make sure you have set the current date
and time in the machine.
Receiving faxes into memory 6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper, asking you to put paper in the
paper tray. (See Loading paper, and other
media on page 14.) If you are unable to put
paper in the paper tray the following will
happen:
If Memory Receive is On: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
If Memory Receive is Off: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available. The
machine will then stop automatically
answering calls until fresh paper is put in the
paper tray. To print the last fax you received,
put fresh paper in the tray.
44
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 6.
c Use a or b to select On or Off. Press
OK.
d Press Stop/Exit.
Page 54
Printing a fax from the memory 6
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
See Fax storage on page 67.
a Press Menu, 2, 5, 3.
25.Remote Fax Opt
3.Print Document
Press Start
b Press Start.
Receiving a fax
6
45
Page 55
7
Phone and external devices 7
Phone line services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one phone line may create
problems with the operation of your machine.
Do you have Voice Mail? 7
If you have Voice Mail on the phone line that
you will install your new MFC on, there is a
strong possibility that Voice Mail and the MFC
will conflict with each other while receiving
incoming calls. However, the Distinctive
Ring feature allows you to use more than
one number on your line, so both Voice
Mail and the MFC can work together
without any problems. If each one has a
separete phone number, neither will interfere
with the other’s operations.
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your MFC can
recognize its incoming calls.
Telephone Service for Australia
Telstra® FaxStream® Duet® (Distinctive Ringing) 7
Telstra® FaxStream® Duet® is an enhanced
Public Switched Telephone Service (PSTS)
offered by Telstra
additional number on one phone line, with its
own distinctive ring pattern. Telstra
FaxStream
that helps users distinguish voice and
facsimile calls. With FaxStream
incoming calls to a fax number are
announced by a different, distinctive ring
signal. Only one call can be answered (or
made) at any one time and while this call is in
progress, incoming calls to either number will
be presented with a busy tone.
Your machine has a Distinctive Ringing
function, allowing you to dedicate one phone
number just for receiving faxes.
Note
After you have set the Distinctive Ring
feature to On, the receive mode is set to
Manual automatically. If you don’t have a
TAD or Voice Mail set up on the Distinctive
Ring number, Manual mode means you
must answer all the calls yourself. You can
not change the receive mode from
Manual mode while the Distinctive Ring is
set to on.
®
that allows you to have an
®
®
Duet® is a call handling feature
®
Duet®,
7
46
Page 56
Phone and external devices
What is the Advantage of using Telstra® FaxStream® Duet® Function?7
Using Telstra® FaxStream® Duet® is the
most efficient way to receive both fax and
telephone calls on the same line. When the
voice call comes in, all phones (extension
and external) and the fax machine will ring to
alert you to pick it up. If a fax call comes in,
the fax machine will answer automatically
without ringing, whereas the extension and
external phones will ring with a distinctive ring
pattern. It is also a more efficient way of
operating a Fax machine with an extension
phone as you do not have to use the remote
activation codes. It gives you two
independent numbers without the higher cost
of a second line.
How does Telstra® FaxStream® Duet® Work? 7
Incoming calls to the voice number, will have
the standard ring pattern of long, long tone,
followed by a pause, repeated, while the new
fax number will have a different ring pattern of
three short bursts of ring, repeated at regular
intervals.
When FaxStream
receive a voice call all extension and external
phones will ring with a standard ring pattern.
The fax machine will ring on the third ring with
a standard ring pattern. All external and the
extension phones will continue to ring, until
you or a telephone answering device can
answer the voice number.
When FaxStream
receive a fax call on the Duet
Fax machine will answer and automatically
receive the fax message without ringing. On
the other hand, all extension and external
phones will ring with a distinctive ring pattern.
Do not answer the phone as you are receiving
a fax message.
Flowchart Sequence of Incoming call
(either Voice or Fax)
®
Duet® is On and you
®
Duet® is On and you
Incoming Call
®
number the
7
All extension phones ring,
fax machine is silent.
Registered
Duet (Fax)
Number
Fax machine
automatically
receives and prints
fax message
without ringing.
You answer the call
at an external phone
or an extension
phone.
Main number
(Voice Number)
Fax machine
begins ringing
on third ring.
Telephone Answering
Device (TAD)
answers the call.
47
Page 57
Chapter 7
Set the Distinctive Ring to ON 7
Very important!*
After you have set the Distinctive Ring feature
to ON, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring
number, Manual mode means you must
answer all the calls yourself. You can not
change the receive mode to another mode
while the Distinctive Ring is set to on.
a Press Menu, 2, 0, 2.
20.Miscellaneous
2.Distinctive
a On
b Off
Select
ab & OK
b Press a or b to select On.
c Press OK.
d Press Stop/Exit. Distinctive Ring is now
set to on.
Turning off Distinctive Ring 7
a Press Menu, 2, 0, 2.
20.Miscellaneous
2.Distinctive
a On
b Off
Select
ab & OK
Caller ID (Caller IDentification) 7
Caller ID is a telephone service that allows
the subscriber to see a display of the caller’s
phone number or name as the telephone
rings. It is a fast way to screen your calls. You
can respond quickly to calls you missed,
because Caller IDs are received and stored in
your machine memory.
Note
To get the Caller ID Service: apply for the
Caller ID service at your local telephone
company, if available.
Advantages of Caller ID 7
For Business
All businesses profit from a quicker response
to customer calls. Businesses that provide
mail order services, money-lending services
or provide confidential information, can
protect themselves from false orders or
acceptance of false identification.
At Home
Residential customers can protect
themselves from unwanted calls.
b Press a or b to select Off. Press OK.
c Press Stop/Exit.
Note
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choosing the receive
mode on page 39.)
48
Page 58
Phone and external devices
How Does the Caller ID Work?7
The Caller ID Appears on the Display When Your Telephone Rings 7
As your telephone rings, the display shows
you the caller’s phone number or name if the
name has stored in the One-Touch and
Speed-Dial. Once you press Hook and
answer the call, the caller’s ID disappears.
You will see up to the first 16 characters of the
number on the display.
Note
•If Out of Area appears on the display,
it means that the call came from outside
your caller ID service area or a public
phone.
•If Private Call appears on the display,
it means the caller intentionally blocked
the transmission of his/her ID.
1
1
1
Depends on network Function.
Viewing Caller ID List
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu, 2, 0, 3.
20.Miscellaneous
3.Caller ID
a Display#
b Print Report
Select
ab & OK
b Press a or b to select Display#.
Press OK.
c Press a or b to scroll through the Caller
ID memory to select the Caller ID you
want to view. Press OK. The LCD
shows the caller’s number, the date, and
time of the call.
d Press d to return to the Caller ID listing,
or press Stop/Exit.
7
The Caller ID is Stored in Your Machine Memory 7
The machine can store a maximum of the last
30 incoming caller IDs in the memory, along
with the time and date of reception. The 31st
call will cause the oldest ID to be erased.
The Caller ID information stored in the
memory can be used for the following.
Printing the Caller ID List.
You can review calls you received by
checking the Caller IDs in memory. This
report will list the Date, Time, Phone
Number (Caller ID) name, and type of Call
(Comment) if available.
Printing Caller ID List 7
a Press Menu, 2, 0, 3.
20.Miscellaneous
3.Caller ID
a Display#
b Print Report
Select
ab & OK
b Press a or b to select Print Report.
Press OK.
c Press Start.
d When the printing has finished, press
Stop/Exit.
49
Page 59
Chapter 7
Telephone Service for New Zealand 7
FaxAbility 7
FaxAbility is a service offered by Telecom
that allows you to have an additional number
on one phone line, with its own distinctive ring
pattern. This way, when you get an incoming
call, you can identify the number being called
by its ring.
How Will the Fax Machine Treat All Other Numbers? 7
FaxAbility mode ensures that the machine
will answer calls to the FaxAbility (secondary)
number. When a call comes in to your main
number, all the phones will ring. You can set
an external answering device (TAD) to
answer calls on the other number(s). (See the
chart in the following page.)
How Does FaxAbility Work? 7
Your telephone number will have the
standard ring pattern of long, long tone, while
the new number will have a ring pattern of
long, silence, long, etc. When FaxAbility is
On, you will not hear the first ring of all
incoming calls on the fax machine. Extension
phones will ring as usual. If the fax machine
recognizes the ring pattern, all ringing will
stop and the fax machine will answer and
automatically receive the fax message.
Otherwise, you will hear the extension
phones and the fax machine continue to ring.
The fax machine always listens to the ring
pattern before it answers, so do not pick up
the phone during that time. You will quickly
learn to recognize the ring pattern for faxes,
so you will not be tempted to answer that
number. Either you or a telephone answering
device can answer the main number(s).
Flowchart Sequence of Incoming call
Incoming Call
(either Voice or Fax)
What is the Advantage of Using the FaxAbility Function?
Using FaxAbility is the most efficient way to
receive both fax and telephone calls on the
same line. It is much easier for your callers
who dial manually. The fax machine will
answer with receiving tones so they will not
have to press an activation code. And the
people who call to talk on your main number
will not have to talk to your fax machine.
Basically, it gives you two independent
numbers without the higher cost of a second
line.
7
All extension phones ring,
fax machine is silent.
Registered
Duet (Fax)
Number
Fax machine
automatically
receives and prints
fax message
without ringing.
You answer the call
at an external phone
or an extension
phone.
Main number
(Voice Number)
Fax machine
begins ringing
on third ring.
Telephone Answering
Device (TAD)
answers the call.
Note
After you have set the FaxAbility feature to
On, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the FaxAbility
number, Manual mode means you must
answer all the call yourself. You can not
change the receive mode to the other
mode while the FaxAbility is set to on.
50
Page 60
Phone and external devices
How to Turn FaxAbility OFF or ON 7
The FaxAbility function is designed to
accommodate the FaxAbility service provided
by Telecom. To change the setting, repeat
Steps 1-3; Step 2 is where you can select
either On or Off.
Call Waiting beeps caused by incoming calls
on your main number can affect fax
transmissions. If you have FaxAbility Service
but don’t have Call Waiting, you need do
nothing at this stage. If you do have Call
Waiting as well as FaxAbility, set the Call
Waiting menu option to On. See below.
a Press Menu, 2, 0, 2.
The screen displays
20.Miscellaneous
2.Faxability
a On
b Off
Select ab & OK
b Press a or b to set FaxAbility to On or
Off.
If you have FaxAbility service, select On.
Press OK.
Caller ID (Caller IDentification) 7
Caller ID is a telephone service that allows
the subscriber to see a display of the caller’s
phone number and name if available as the
telephone rings. It is a fast way to screen your
calls. You can respond quickly to calls you
missed, because Caller IDs are received and
stored in your machine memory.
Note
To get the Caller ID Service: apply for the
Caller ID service at your local telephone
company, if available.
Advantages of Caller ID 7
For Business
All businesses profit from a quicker response
to customer calls. Businesses that provide
mail order services, money-lending services
or provide confidential information, can
protect themselves from false orders or
acceptance of false identification.
7
c Press a or b to set Call Waiting to On
or Off. If you have Call Waiting service,
select On to avoid the trouble caused by
Call Waiting.
Press OK.
d Press Stop/Exit.
At Home
Residential customers can protect
themselves from unwanted calls.
51
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Chapter 7
How Does the Caller ID Work?7
The Caller ID Appears on the Display When Your Telephone Rings 7
As your telephone rings, the display shows
you the caller’s phone number or name if
available. Once you press Hook and answer
the call, the caller’s ID disappears. You will
see up to the first 16 characters of the number
and name if available on the display.
Note
•If Out of Area appears on the display,
it means that the call came from outside
your caller ID service area.
•If Private Call appears on the display,
it means the caller intentionally blocked
the transmission of his/her ID.
1
Depends on network Function.
1
1
Viewing Caller ID List
Printing Caller ID List 7
a Press Menu, 2, 0, 3.
20.Miscellaneous
3.Caller ID
a Display#
b Print Report
Select
ab & OK
b Press a or b to select Print Report.
Press OK.
c Press Start.
d When the printing has finished, press
Stop/Exit.
Note
If you use the Caller ID for Dial back…
• Please be sure that you use
appropriate dialling procedures for
local and national call.
• Please be sure that you make sure of
the details of the exact number to be
called back, and the need to insert
prefix(es) for manual dialling.
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu, 2, 0, 3.
20.Miscellaneous
3.Caller ID
a Display#
b Print Report
Select
ab & OK
b Press a or b to select Display#.
Press OK.
c Press a or b to scroll through the Caller
ID memory to select the Caller ID you
want to view. Press OK. The LCD
shows the caller’s number, the date, and
time of the call.
d Press d to return to the Caller ID listing,
or press Stop/Exit.
• Please understand that your machine
may not display precisely the digits to
be called.
52
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Phone and external devices
Telephone Service for Some Countries 7
Distinctive Ringing (For Singapore and Hong Kong) 7
This machine feature lets you use the
Distinctive Ringing subscriber service offered
by some telephone companies, which allows
you to have several telephone numbers on
one phone line. Each phone number has its
own Distinctive Ringing pattern, so you will
know which phone number is ringing. This is
one way you can have a separate phone
number for your machine.
Your machine has a Distinctive Ringing
function, allowing you to dedicate one phone
number just for receiving faxes. You will need
to set Distinctive Ringing to On.
Note
You can switch it off temporarily, then turn
it back on. When you get a new fax
number, make sure you reset this
function.
Registering the Distinctive Ring pattern 7
Very important!*
After you have set the Distinctive Ring feature
to ON, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring
number, Manual mode means you must
answer all the calls yourself. You can not
change the receive mode to another mode
while the Distinctive Ring is set to on.
a Press Menu, 2, 0, 2.
20.Miscellaneous
2.Distinctive
a On
b Off
Select
ab & OK
b Press a or b to select On.
c Press OK.
d Press Stop/Exit. Distinctive Ring is now
set to on.
Turning off Distinctive Ring 7
7
• The machine will answer only calls to
the Distinctive Ringing number.
Note
After you have set the Distinctive Ring
feature to On, the receive mode is set to
Manual automatically. Unless you have a
TAD or Voice Mail set up on the Distinctive
Ring number, Manual mode means you
must answer all the call yourself. You can
not change the receive mode to the other
mode while the Distinctive Ring is set to
on.
a Press Menu, 2, 0, 2.
20.Miscellaneous
2.Distinctive
a Off
b Set
Select
ab & OK
b Press a or b to select Off. Press OK.
c Press Stop/Exit.
Note
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choosing the receive
mode on page 39.)
53
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Chapter 7
Caller ID (For Singapore and Hong Kong) 7
The Caller ID feature of this machine lets you
use the Caller ID subscriber service offered
by many local phone companies. This service
provides you, by means of the screen display,
the telephone number (or name) of your
caller as the line rings. (See Printing Caller ID
List on page 54.)
After a few rings, the screen displays the
telephone number of your caller (or name, if
available). Once you press Hook and answer
the call, the Caller ID information disappears
from the screen, but the call information
remains stored in the Caller ID memory.
You will see the first 16 characters of the
number or name.
Out of Area display means call
originates outside your Caller ID service
area.
Private Call display means the caller
has intentionally blocked transmission of
information.
Note
You can print a list of Caller ID information
received by your machine.
Caller ID service varies with different
carriers. Call your local phone company to
determine the kind of service available in
your area.
Viewing Caller ID List
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu, 2, 0, 3.
20.Miscellaneous
3.Caller ID
a Display#
b Print Report
Select
ab & OK
b Press a or b to select Display#.
Press OK.
c Press a or b to scroll through the Caller
ID memory to select the Caller ID you
want to view. Press OK. The LCD
shows the caller’s name or number, the
date, and time of the call.
d Press d to return to the Caller ID listing,
or press Stop/Exit.
Printing Caller ID List 7
a Press Menu, 2, 0, 3.
20.Miscellaneous
3.Caller ID
a Display#
b Print Report
Select
ab & OK
b Press a or b to select Print Report.
Press OK.
54
c Press Start.
d When the printing has finished, press
Stop/Exit.
Page 64
Phone and external devices
Connecting an external TAD 7
You can connect an external Telephone
Answering Device (TAD) to the same line as
your machine. When the TAD answers a call,
your machine will “listen” for the CNG (fax
calling) tones sent by a sending fax machine.
If it hears them it will take over the call and
receive the fax. If it does not hear them, it will
let your TAD take a voice message and the
display will show Telephone.
The external TAD must answer within four
rings (we recommend you set it to two rings).
This is because your machine cannot hear
the CNG tones until the external TAD has
picked up the call. The sending machine will
send CNG tones for only eight to ten seconds
longer. We do not recommend using the toll
saver feature on your external TAD if it needs
more than four rings to activate it.
Note
If you have problems receiving faxes,
reduce the ring delay setting on your
external TAD to one or two rings.
a Set your external TAD to one or two
rings. (The machine’s Ring Delay
setting does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Set the Receive Mode to
External TAD. (See Choosing the
receive mode on page 39.)
Recording an outgoing message 7
a Record 5 seconds of silence at the
beginning of your message. This allows
your machine time to listen for fax tones.
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or
send a fax by pressing l51 (l91 for
New Zealand) and Start.”
7
Connections 7
The external TAD must be connected as
shown in the illustration below.
1
1
(Example for Australia)
1TAD
Note
We recommend beginning your OGM with
an initial 5 second silence because the
machine cannot hear fax tones over a loud
voice. You may try leaving out this pause,
but if your machine has trouble receiving,
then you should re-record the OGM to
include it.
55
Page 65
Chapter 7
Multi-Line connections (PABX) 7
Most offices use a central telephone system.
Brother recommends that all our Fax/MFC
machines be connected to a discreet
(dedicated) line. Although a particular PABX
may appear to work with a particular model of
fax machine, we cannot guarantee that the
unit will operate correctly.
While it is often relatively simple to connect a
fax machine to a PABX, (Private Automatic
Branch Exchange), we suggest that you
contact the company that installed your
telephone system and ask them to connect
the fax machine for you.
Brother does not recommend the use of a
PABX line. PABX limitations in general can
cause some functions of the fax machine not
to work correctly.
External and extension phones 7
Operation from extension telephones 7
If you answer a fax call on an extension
telephone, or an external telephone that is
correctly connected to the machine into the
correct socket on the machine, you can make
your machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l51 (l91 for New Zealand),
the machine starts to receive the fax. (See
Fax Detect on page 42.)
If you answer a call and no one is on the line:
You should assume that you’re receiving a
manual fax.
a Press l51 (l91 for New Zealand) and
wait for the chirp or until the machine’s
LCD shows Receiving, and then hang
up.
7
56
Note
You can also use the Fax Detect feature to
make your machine tactically take the call.
(See Fax Detect on page 42.)
For Fax/Tel mode only 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
Lift the external telephone’s handset, and
then press Hook to answer.
If you’re at an extension phone, you will need
to lift the handset during the F/T Ring Time
and then press #51 (#91 for New Zealand),
between the pseudo/double rings. If no one is
on the line, or if someone wants to send you
a fax, send the call back to the machine by
pressing l51 (l91 for New Zealand).
Page 66
Phone and external devices
Connecting an external or extension phone 7
You can connect a separate telephone
directly to your machine as shown in the
diagram below.
(Example for Australia)
1 Extension telephone
2 External telephone
When you are using an external telephone,
the LCD shows Telephone.
Using a cordless external handset 7
If your cordless telephone is connected to the
telephone line cord (see page 57) and you
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to transfer the call to the cordless
handset.
Note
Not all brands of cordless phones are
compatible for use with your machine.
Using remote codes 7
Fax Receive Code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the fax receive code
l51 (l91 for New Zealand). Wait for the
1
2
chirping sounds then replace the handset.
See Fax Detect on page 42. Your caller will
have to press Start to send the fax.
Telephone Answer Code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing #51 (#91
for New Zealand) (make sure you press this
between the rings).
7
Changing the remote codes 7
The preset fax receive code is l51 (l91 for
New Zealand). The preset telephone answer
code is #51 (#91 for New Zealand). If you are
always disconnected when accessing your
external TAD, try changing the three digit
remote codes, for example ### and 555.
a Make sure you are in Fax mode .
b Press Menu 2, 1, 4.
21.Setup Receive
4.Remote Codes
a On
b Off
Select ab & OK
c Press a or b to select On or Off.
Press OK.
d If you selected On in c, enter the new
fax receive code. Press OK.
e Enter the new telephone answer code.
Press OK.
f Press Stop/Exit.
57
Page 67
8
Dialling and storing numbers 8
How to Dial 8
Manual dialling 8
Use the keypad to enter all the digits of the
telephone number.
One-Touch dialling 8
Press the One-Touch key that stores the
number you want to call.
To dial One-Touch numbers 21 to 40, hold
down Shift as you press the One-Touch key.
Speed-Dialling 8
Hold down Shift as you press
Search/Speed Dial and then the three-digit
Speed-Dial number.
58
Three-digit number
Note
If the LCD shows Not Registered
when you enter a One-Touch or a SpeedDial number, it means that a number is not
stored there.
Page 68
Dialling and storing numbers
Search 8
You can search alphabetically for names you
have stored in the One-Touch and SpeedDial memories.
a Press Search/Speed Dial.
b Press the dial pad key for the first letter
of the name.
(Use the chart Entering Text on page
153 to help you enter letters.)
Press OK.
c Press a or b to scroll until you find the
name you are looking for.
Press OK.
Note
You can press Resolution to change
the displayed resolution.
d Press Start.
LDAP (Lightweight Directory Access Protocol) Search (MFC-8860DN only) 8
If the machine is connected to your LDAP
server, you can search for information such
as fax numbers and E-mail addresses from
your server. (For details about how to set up
LDAP see the Network User’s Guide on the
CD-ROM.)
Fax redial 8
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
If you are sending a fax manually and the line
is busy, press Redial/Pause, wait for the
other fax machine to answer, and then press
Start to try again. If you want to make a
second call to the last number dialled, you
can save time by pressing Redial/Pause and
Start.
8
Redial/Pause only works if you dialled from
the control panel.
59
Page 69
Chapter 8
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: One-Touch,
Speed-Dial and Groups for Broadcasting
faxes. You can also specify the default
resolution for each One-Touch and SpeedDial number. When you dial a quick-dial
number, the LCD shows the name you stored
or the number. A scan profile can also be
stored along with the fax number or E-mail
address.
If you lose electrical power, the quick-dial
numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan
settings that you choose when you store a
number. For example, you will be asked to
select Standard, Fine, S.Fine or Photo if you
have selected the Fax/Tel option. Or, you will
be asked to select B/W 200 dpi,
B/W 200x100 dpi, Color 150 dpi,
Color 300 dpi or Color 600 dpi if you selected
the E-Mail option.
Storing One-Touch dial numbers 8
Your machine has 20 One-Touch keys where
you can store 40 fax or phone numbers, Email addresses for automatic dialling. To
access numbers 21 to 40, hold down Shift as
you press the One-Touch key.
MFC-8460N: 8
a Press Menu, 2, 3, 1.
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
Storing a pause 8
Press Redial/Pause to insert a 2.8-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
b Press the One-Touch key where you
want to store a number.
c Enter the phone or fax number (up to 20
characters). Press OK.
d Choose one of the options below:
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering Text on page 153 to help
you enter letters. Press OK.
Press OK to store the number
without a name.
e Choose one of the options below:
If you want to change the fax
resolution, press a or b to select
Std, Fine, S.Fine or Photo.
Press OK.
Press OK if you don’t want to change
the resolution.
60
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Dialling and storing numbers
f Choose one of the options below:
To store another One-Touch number
go to b.
To finish storing One-Touch
numbers press Stop/Exit.
MFC-8860DN: 8
a Press Menu, 2, 3, 1.
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
b Press the One-Touch key where you
want to store a number.
c Press a or b to select Fax/Tel,
E-Mail or IFAX. Press OK.
d Choose one of the options below:
Enter the number (up to 20
characters) if you selected Fax/Tel.
Press OK.
Enter the E-mail address (up to 60
characters) if you selected E-Mail
or IFAX. Use the chart Entering Text
on page 153 to help you enter letters.
Press OK.
Note
If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use E-mail
address when you are in Fax mode.
f Choose one of the options below:
If you selected Fax/Tel at c, press
a or b to select Std, Fine, S.Fine
or Photo. Press OK and then go to
h.
If you selected E-Mail at c, press
a or b to select B/W 200dpi, B/W
200x100dpi, Color 150dpi,
Color 300dpi, or Color 600dpi.
Press OK and then go to g.
If you selected IFAX at c, press a
or b to select Std, Fine or Photo.
Press OK and then go to h.
Press OK if you don’t want to change
the default resolution. Go to h.
g Choose one of the options below:
If you selected Black & White at f,
select the file format (TIFF or PDF) that
will be used to send to your PC.
If you selected Colour at f, select the
file format (PDF or JPEG) that will be
used to send your PC.
h Choose one of the options below:
To store another One-Touch number
go to b.
To finish storing One-Touch
numbers press Stop/Exit.
Note
When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number your chose first will be applied to
the broadcast.
8
e Choose one of the options below:
Enter the name using the dial pad
(up to 15 characters). Press OK.
Press OK to store the number or
E-mail address without a name.
61
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Chapter 8
Storing Speed-Dial numbers 8
You can store your frequently used numbers
as Speed-Dial numbers. The machine can
store 300 Speed-Dial numbers.
MFC-8460N: 8
a Press Menu, 2, 3, 2.
23.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
b Use the dial pad to enter a three digit
Speed-Dial location number (001–300).
Press OK.
c Enter the phone or fax number (up to 20
characters). Press OK.
d Choose one of the options below:
Enter the name using the dial pad
(up to 15 characters). Use the chart
Entering Text on page 153 to help
you enter letters. Press OK.
Press OK to store the number
without a name.
e Choose one of the options below:
To store the fax resolution, press a
or b to select Std, Fine, S.Fine or
Photo. Press OK.
Press OK if you don’t want to change
the default resolution.
f Choose one of the options below:
To store another Speed-Dial number
go to b.
To finish storing Speed-Dial
numbers press Stop/Exit.
MFC-8860DN: 8
a Press Menu, 2, 3, 2.
23.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
b Use the dial pad to enter a three digit
Speed-Dial location number (001–300).
Press OK.
c Press a or b to select Fax/Tel,
E-Mail or IFAX. Press OK.
d Choose one of the options below:
Enter the number (up to 20
characters) when you select
Fax/Tel.
Enter the E-mail address (up to 60
characters) when you select E-Mail
or IFAX. Use the chart Entering Text
on page 153 to help you enter letters.
Press OK.
Note
If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use E-mail
address when you are in Fax mode.
e Choose one of the options below:
Enter the name using the dial pad
(up to 15 characters). Press OK.
Press OK to store the number or E-
mail address without a name.
62
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Dialling and storing numbers
f Choose one of the options below:
If you selected Fax/Tel at c, press
a or b to select Std, Fine, S.Fine
or Photo. Press OK and then go to
h.
If you selected E-Mail at c, press
a or b to select B/W200x100,
B/W200dpi, Color150dpi,
Color300dpi or Color600dpi.
Press OK and then go to g.
If you selected IFAX at c, press a
or b to select Std, Fine or Photo.
Press OK and then go to h.
Press OK if you don’t want to change
the default resolution. Go to h.
g If you selected Black & White at f,
select the file format (TIFF or PDF) that
will be used to send to your PC.
If you selected Colour at f, select the
file format (PDF or JPEG) that will be
used to send your PC.
h Choose one of the options below:
To store another Speed-Dial number
go to b.
To finish storing Speed-Dial
numbers press Stop/Exit.
Note
When you do a broadcast and you have
saved a scan profile along with the
number or E-mail address, the scan profile
of the One-Touch, Speed-Dial or Group
number your chose first will be applied to
the broadcast.
Changing One-Touch and Speed-Dial numbers 8
If you try to store a One-Touch or Speed-Dial
number over an existing number, the LCD will
show the name or number already stored
there.
a Do one of the following:
To change the stored number, press
1.
To exit without making a change,
press 2.
23.Set Quick-Dial
#005:MIKE
a 1.Change
b 2.Exit
Select ab & OK
(MFC-8460N) Go to c.
(MFC-8860DN) Go to b.
b (MFC-8860DN only)
Press a or b to select Fax/Tel,
E-Mail or IFAX.
Press OK.
c Press d or c to position the cursor
under the character you want to change,
and then press Clear/Back to delete it.
Repeat for each character you want to
delete.
d Enter a new number or character.
Press OK.
e Follow the directions for Storing One-
Touch Dial numbers and Storing SpeedDial numbers. (See Storing One-Touch
dial numbers on page 60 and Storing
Speed-Dial numbers on page 62.)
8
63
Page 73
Chapter 8
Setting up Groups for broadcasting 8
If you often want to send the same fax
message to many fax numbers you can set
up a group.
Groups are stored on a One-Touch key or a
Speed-Dial number. Each group uses up a
One-Touch key or a Speed-Dial location. You
can then send the fax message to all the
numbers stored in a group just by pressing a
One-Touch key or entering a Speed-Dial
number, and then pressing Start.
Before you can add numbers to a group, you
need to store them as One-Touch or SpeedDial numbers. You can have up to 20 small
groups, or you can assign up to 339 numbers
to one large group.
a Press Menu, 2, 3, 3.
23.Set Quick-Dial
3.Setup Groups
Group Dial:
Press Speed-Dial...
b Choose an empty location where you
want to store the group in one of the
following ways:
Press a One-Touch key.
Hold down Shift as you press
Search/Speed Dial, and then enter
the three-digit Speed-Dial location.
Press OK.
Note
Please select a One-Touch key or a
Speed-Dial number that has not already
been used to store a number.
c Use the dial pad to enter a group
number (1 to 20). Press OK.
(MFC-8460N) Go to e.
(MFC-8860DN) Go to d.
d (MFC-8860DN only) Press a or b to
select Fax/IFAX or
E-Mail. Press OK.
e The LCD will display your chosen One-
Touch numbers with a l and SpeedDial numbers with a # (for example
l006, #09).
To add One-Touch or Speed-Dial
numbers follow the instructions below:
For One-Touch numbers, press the
One-Touch keys one after the other.
For Speed-Dial numbers, hold down
Shift as you press
Search/Speed Dial, and then enter
the three-digit Speed-Dial location.
f Press OK when you have finished
adding numbers.
g Do one of the following:
Enter the name using the dial pad
(up to 15 characters). Use the chart
Entering Text on page 146 to help
you enter letters. Press OK.
Press OK to store the group or E-
Mail address without a name.
h Choose one of the options below:
(MFC-8460N)
To store the fax resolution,
press a or b to select Std, Fine,
S.Fine or Photo.
Press OK.
Press OK If you don’t want to change
the default resolution.
(MFC-8860DN)
If you selected Fax/IFAX in d,
press a or b to select Std, Fine,
S.Fine or Photo.
Press OK and then go to j.
If you selected E-Mail in d,
press a or b to select B/W200dpi
or B/W200x100.
Press OK and then go to i.
Press OK if you don't want to change
the default resolution. Go to j.
Note
If you have selected Fax/IFAX in d
and added One-Touch or Speed-Dial
numbers that are stored as ‘IFAX’, you
cannot select S.Fine.
64
Page 74
Dialling and storing numbers
i Select the file format (TIFF or PDF) that
will be used to send to your computer.
j Do one of the following:
To store another group for
broadcasting, go to b.
To finish storing groups for
broadcasting, Press Stop/Exit.
Combining Quick-Dial numbers 8
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on
Speed-Dial #003 and ‘7000’ on Speed-Dial
#002. You can use them both to dial ‘555-7000’
if you press the following keys:
Hold down Shift as you press Search/Speed
Dial, 003,
Hold down Shift as you press Search/Speed
Dial, 002 and Start.
Tone or Pulse (not available in New Zealand) 8
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.
a Lift the handset of the external phone.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialling service.
8
Numbers can be added manually by entering
them on the dial pad:
Hold down Shift as you press
Search/Speed Dial, 003, 7001 (on the dial
pad), and Start.
This would dial ‘555-7001’. You can also add
a pause by pressing the Redial/Pause key.
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9
Remote fax options 9
Remote fax options let you receive faxes
while you are away from the machine.
You can only use one fax option at a time.
Fax forwarding 9
The fax forwarding feature lets you
automatically forward your received faxes to
another machine. If you select Backup Print
On, the machine will also print the fax.
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Forward/Store
a Off
b Fax Forward
Select
b Press a or b to select Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
ab & OK
e Press a or b to select On or Off.
25.Remote Fax Opt
Backup Print
a
Off
b
On
Enter & OK Key
Press OK.
f Press Stop/Exit.
Note
If you select Backup Print On, the machine
will also print the fax at your machine so
you will have a copy. This is a safety
feature in case there is a power failure
before the fax is forwarded or a problem at
the receiving machine. The machine can
store faxes to up to 4 days if there is a
power failure. After 4 days, the faxes in the
machine’s memory will be deleted.
c Enter the forwarding number using dial
pad (up to 20 digits), using a One-Touch
Key or using Search/Speed Dial and
the three-digit location.
Note
If you store a group on a One-Touch Key
or a Speed Dial location, the faxes will be
forwarded to several fax numbers.
d Press OK.
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Remote fax options
Fax storage 9
The fax storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands, see Retrieving fax
messages on page 70. Your machine will
automatically print a copy of the stored fax.
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Forward/Store
a Off
b Fax Forward
Select
ab & OK
b Press a or b to select Fax Storage.
Press OK.
c Press Stop/Exit.
PC fax receive 9
The PC fax receive feature lets you
automatically send your received faxes to
your PC. You can then use your PC to view
and store these faxes. If your PC is off when
faxes are received, your machine will store
them in memory until your PC is turned on
again. If you select Backup Print On, the
machine will also print the fax. (See Fax
forwarding on page 66.)
For PC fax receive to work you must be
connected to a PC that has the MFL-Pro
Suite software installed. (See PC-FAX
receive in the Software User’s Guide on the
CD-ROM.)
c Press a or b to select the interface to
which the PC is connected (<USB> or
<Parallel>), or your computer name
if the machine is connected to a
network.
25.Remote Fax Opt
1.Forward/Store
<USB>
<Parallel>
Select
ab & OK
d Press a or b to select On or Off. Press
OK.
25.Remote Fax Opt
Backup Print
a
Off
b
On
Select
ab & OK
e Press Stop/Exit.
Note
• If your machine has a problem and is
unable to print faxes in memory, you can
use this setting to transfer your faxes to a
PC. (For details, see Error messages on
page 116.)
• PC fax receive is not supported in
Windows NT
and Mac OS
connected on a network. (See Configuring
the Network PC-FAX Receiving Settings
in the Software User’s Guide on the CDROM.)
®
Workstation Version 4.0
®
or when the machine is
9
a Press Menu, 2, 5, 1.
25.Remote Fax Opt
1.Forward/Store
a Off
b Fax Forward
Select ab & OK
b Press a or b to select
PC Fax Receive. Press OK.
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Chapter 9
Changing remote fax options 9
If received faxes are left in your machine’s
memory when you change to another remote
fax option, the LCD will ask you the following
message:
25.Remote Fax Opt
Erase All Doc?
a 1.Yes
b 2.No
Select
25.Remote Fax Opt
Print All Fax?
a 1.Yes
b 2.No
Select
If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
ab & OK
or
ab & OK
Turning off remote fax options 9
If you set the remote fax options to Off and
there are faxes in your machine’s memory,
the LCD will give you two options:
a If you press 1, all unprinted faxes will be
printed and erased before the setting
turns off. If a backup copy has already
been printed it will not be printed again.
b If you press 2, the memory will not be
erased and the setting will be
unchanged.
If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine’s
memory when you change to
PC Fax Receive from another remote fax
option (Fax Forward or Fax Storage),
the LCD will ask you the following message:
25.Remote Fax Opt
Send Fax to PC?
a 1.Yes
b 2.No
Select
ab & OK
If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC-Fax Receive icon
is active on your PC. See the Software
User’s Guide.
If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
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Remote fax options
Remote retrieval 9
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone phone or fax machine,
then use the Remote Access Code to retrieve
your messages.
Setting a remote access code9
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you use the
remote access and retrieval features, you
have to set up your own code. The default
code is an inactive code: – – –l.
a Press Menu, 2, 5, 2.
25.Remote Fax Opt
2.Remote Access
Access Code:---*
Enter & OK Key
b Enter a three-digit code using numbers
0 – 9, l or #. Press OK.
c Press Stop/Exit.
Note
Do not use the same code used for your
Fax Receive Code (l51, l91 for New
Zealand) or Telephone Answer Code
(#51, #91 for New Zealand). See
Changing the remote codes on page 57.
You can change your code at any time. If you
want to make your code inactive, press
Clear/Back and then OK in b to restore the
default setting – – –l.
Using your remote access code 9
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers,
immediately enter your remote access
code (3 digits followed by l).
c The machine signals if it has received
messages:
No beeps
No messages received.
1 long beep
Fax message received.
d The machine gives two short beeps to
tell you to enter a command. The
machine will hang up if you wait longer
than 30 seconds before entering a
command. If you enter an invalid
command the machine will beep three
times.
e Press 9 0 to reset the machine when you
have finished.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, you can access your machine by
waiting about 2 minutes after it starts
ringing, and then entering the remote
access code within 30 seconds.
9
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Chapter 9
Retrieving fax messages 9
a Dial your fax number.
b When your machine answers,
immediately enter your remote access
code (3 digits followed by l). If you hear
one long beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 9 6 2.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent to, followed by
## (up to 20 digits).
e Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
Note
You can insert a pause in a fax number by
using the # key.
Changing the fax forwarding number 9
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l). If you hear one long
beep, you have messages.
c When you hear two short beeps, use the
dial pad to press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).
e Press 9 0 to reset the machine when you
have finished.
f Hang up after you hear your machine
beep.
70
Note
You can insert a pause in a fax number by
using the # key.
Page 80
Remote fax options
Remote fax commands9
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will
give two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the fax forwarding or
fax storage settings
1 OFF You can choose Off after you have retrieved or erased all your
messages.
2 Fax forwarding One long beep means the change is accepted. If you hear three
4 Fax forwarding number
6 Fax storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
97 Check the receiving status
1 Fax You can check whether your machine has received any faxes.
98 Change the receive mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Press 9, 0 to exit remote retrieval. Wait for the long beep, then
short beeps, you cannot change because the conditions have
not been met (for example, registering a fax forwarding
number). You can register your fax forwarding number by
entering 4. (See Changing the fax forwarding number on page
70.) Once you have registered the number, fax forwarding will
work.
message(s). (See Retrieving fax messages on page 70.)
from the memory.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
replace the handset.
9
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10
Printing reports 10
Fax reports 10
Some fax reports (transmission verification
and fax journal) can be printed automatically
or manually.
Transmission verification report 10
You can use the transmission report as proof
that you sent a fax. This report lists the time
and date of transmission and whether the
transmission was successful (shown as
“OK”). If you select On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Selecting On+Image or Off+Image will print
a section of the fax’s first page on the report
to help you remember.
When the verification report is turned Off or
to Off+Image, the report will only print if
there is a transmission error.
a Press Menu, 2, 4, 1.
24.Report Setting
1.Transmission
a Off
b Off+Image
Select
b Press a or b to select On, On+Image
Off or Off+Image. Press OK.
c Press Stop/Exit.
ab & OK
Fax journal 10
You can set the machine to print a fax journal
(activity report) at specific intervals (every 50
faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
a Press Menu, 2, 4, 2.
24.Report Setting
2.Journal Period
a Every 50 Faxes
b Every 6 Hours
Select
ab & OK
b Press a or b to choose an interval.
Press OK. If you choose 7 days, you will
be asked to choose a day when you
want the 7 day countdown to begin.
c Enter the time to begin printing, in 24
hour format.
Press OK.
For example: enter 19:45 for 7:45 PM.
d Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you selected has
passed, the machine will print the journal
early and then erase all jobs from memory.
If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.
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Printing reports
Reports 10
The following reports are available:
1 XMIT Verify
Displays the Transmission Verification
Report for your last 200 outgoing faxes at
most and prints the last report.
2 Help List
Prints a list of commonly used functions to
help you program your machine.
3 Tel Index List
Prints a list of names and numbers stored
in the One-Touch and Speed-Dial
memory in numerical or alphabetical
order.
4 Fax Journal
Prints a list of information about your last
200 incoming and outgoing faxes. (TX:
transmit.) (RX: receive.)
5 User Settings
Print a list of your current settings.
How to print a report 10
a Press Menu, 5.
5.Print Reports
1.XMIT Verify
2.Help List
3.Tel Index List
Select
ab & OK
b Choose one of the options below:
Press a or b to select the report you
want. Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the help list.
c Press Start.
6 Network Config
Lists your network settings.
7 Order Form
You can print an accessories order form to
fill out and send to your Brother dealer.
10
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11
Polling 11
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 11
Polling receive lets you call another fax
machine to receive a fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
21.Setup Receive
8.Polling RX
a Standard
b Secure
Select
c Press a or b to select Standard.
Press OK.
d Enter the fax number you are polling.
Press Start.
Secure polling 11
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
ab & OK
e Enter the fax number you are polling.
f Press Start.
Delayed polling 11
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
c Press a or b to select Timer. Press
OK.
d Enter the time (in 24-hour format) you
want to begin polling. Press OK.
For example, enter 21:45 for 9:45 PM.
e Enter the fax number you are polling.
Press Start.
The machine makes the polling call at
the time you entered.
Note
If the other fax machine that you are
calling has not been set-up for Polling, you
will receive the message Connection
Fail.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
c Press a or b to select Secure. Press
OK.
d Enter a four-digit secure code. Press
OK. This is the security code of the fax
machine you are polling.
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Polling
Sequential polling 11
Sequential polling lets you request
documents from several fax machines in one
operation.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
21.Setup Receive
8.Polling RX
a Standard
b Secure
Select ab & OK
c Press a or b to choose Standard,
Secure or Timer. Press OK.
d Choose one of the options below.
If you selected Standard go to e.
If you selected Secure, enter a four-
digit number, press OK, go to e.
Note
If you did not enter the correct Secure
Code, you will receive the message
Disconnected.
If you selected Timer, enter the time
(in 24-hour format) you want to begin
polling and press OK, go to e.
e Specify the destination fax machines
you want to poll by using One-Touch,
Speed-Dial, Search, a Group and or the
dial pad. You must press OK between
each location.
f Press Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
press Menu, 2, 6.
Polled transmit 11
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
Setup for polled transmit 11
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
22.Setup Send
6.Polled TX
a Standard
b Secure
Select
d Press a or b to select Standard.
Press OK.
Note
Once a document has been stored in the
memory for polling transmit, it can be sent
and received more than once.
Setup for polled transmit with a secure code 11
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
22.Setup Send
a Standard
b Secure
Select
ab & OK
6.Polled TX
ab & OK
11
d Press a or b to select Secure.
Press OK.
e Enter a four-digit number. Press OK.
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Chapter 11
76
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Section III
Copy III
Making copies 78
Page 87
12
Making copies 12
How to copy 12
Entering copy mode 12
Press (Copy) to enter Copy mode.
Contrast:- +
1
2
Quality :Auto
3
Enlg/Red:100%
4
Tray :MP>T1
Press ab or Start
1 Contrast
2Quality
3 Copy Ratio
4Tray Use
5 Number of Copies
Making a single copy 12
a Make sure you are in Copy mode
.
01
5
Making multiple copies 12
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Start.
Note
To sort your copies, press Sort (See
Sorting copies using the ADF on page 85).
Stop copying 12
To stop copying, press Stop/Exit.
b Load your document.
c Press Start.
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Making copies
Copy options 12
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy keys. You can use different
combinations.
(MFC-8460N)
(MFC-8860DN)
The machine returns to its default settings
after 60 seconds or if the Mode Timer returns
the machine to Fax mode. (See Mode timer
on page 17.)
Changing copy quality 12
You can select from a range of quality
settings. The default setting is Auto.
Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
Text
Suitable for documents containing only
text.
To temporarily change the quality setting,
follow the instruction below:
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d (MFC-8460N)
Press Quality.
(MFC-8860DN)
Press Contrast/Quality.
Press a or b to choose Quality.
Press OK.
e Press d or c to choose Auto, Text or
Photo. Press OK.
f Press Start.
To change the default setting, follow the
instructions below:
a Press Menu, 3, 1.
31.Quality
a Auto
Text
b Photo
Select ab & OK
b Press a or b to choose the copy
quality. Press OK.
c Press Stop/Exit.
12
Photo
Suitable for copying photographs.
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Chapter 12
Changing text copy resolution 12
You can change the text copy resolution to
1200x600dpi if you have selected Text
from the Quality or Contrast/Quality
options, and make a copy with 100% ratio
using the scanner glass. To change the text
copy resolution, follow the instructions below:
a Make sure you are in Copy mode
.
b Put your document on the scanner
glass.
c Press Menu, 3, 2.
32.FB Txt Quality
a 1200x600dpi
b 600dpi
Select
ab & OK
d Press a or b to choose the text copy
resolution. Press OK.
e Press Stop/Exit.
Enlarging or reducing the image copied 12
You can select the following enlargement or
reduction ratios:
Press
Enlarge/Reduce
Custom(25–400%) allows you to enter a
ratio from 25% to 400%.
100%*
104% EXEiLTR
141% A5iA4
200%
Auto
Custom(25–400%)
50%
70% A4iA5
78% LGLiLTR
83% LGLiA4
85% LTRiEXE
91% Full Page
94% A4iLTR
97% LTRiA4
80
Auto sets the machine to calculate the
reduction ratio that best fits the size of paper.
To enlarge or reduce the next copy follow the
instructions below:
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Enlarge/Reduce.
e Press Enlarge/Reduce or c.
Page 90
Making copies
f Choose one of the options below:
Press a or b to select the
enlargement or reduction ratio you
want. Press OK.
Press a or b to select Custom (25–
400%). Press OK. Use the dial pad
to enter an enlargement or reduction
ratio from 25% to 400%. (For
example, press 5 3 to enter 53%.)
Press OK.
g Press Start.
Note
• The Auto setting is available only when
loading from the ADF.
• Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P), 4 in 1(L) or Poster are not
available with Enlarge/Reduce.
(P) means Portrait and (L) means
Landscape.
Making N in 1 copies or a poster 12
You can reduce the amount of paper used
when copying by using the N in 1 copy feature.
This allows you to copy two or four pages onto
one page, which lets you save paper.
You can also make a poster. When you use
the poster feature your machine divides your
document into sections, then enlarges the
sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press N in 1.
e Press a or b to select 2in1(P),
2in1(L), 4in1(P),
4in1(L), Poster (3 x 3) or Off
(1 in 1).
Press OK.
f Press Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to g.
g After the machine scans the page, press
1 to scan the next page.
Flatbed Copy:
Next Page?
a
1.Yes
b
2.No
Select
ab & OK
h Put the next page on the scanner glass.
Press OK.
Repeat g and h for each page of the
layout.
i After all the pages have been scanned,
press 2 to finish.
12
Important 12
Please make sure the paper size is set to
Letter, A4, Legal or Folio.
(P) means Portrait and (L) means
Landscape.
You can only use the N in 1 copy and
poster feature with 100% copy size.
You can only make one poster copy at a
time.
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Chapter 12
If you are copying from the ADF: 12
Insert your document face up in the direction
shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
4 in 1 (L)
Poster (3x3)
You can make a poster size copy of a
photograph.
If you are copying from the scanner glass: 12
Insert your document face down in the
direction shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
82
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Making copies
1
1
1
1
1
1
1
1
Duplex (2-sided) copying (MFC-8860DN only) 12
If you want to use the duplex copy feature,
load your document in the ADF.
Duplex Copy 12
1 sided i 2 sided
Portrait
1
1
2
Landscape
1
2
2 sided i 2 sided
Portrait
1
2
Landscape
2
1
2
1
2
2 sided i 1 sided
Portrait
1
1
2
Landscape
1
2
2
1
2
a Make sure you are in Copy mode
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Duplex and a or b to select
1sided i 2sided,
2sided i 2sided or
2sided i 1sided.
Duplex
a1sided i 2sided
2sided i 2sided
b2sided i 1sided
Select
ab & OK
Press OK.
e Press Start to scan the document.
12
1
2
1
2
Note
Duplex copy using a 2-sided legal size
document is not available from the ADF.
If you are using the scanner glass, go
to f.
83
Page 93
Chapter 12
1
1
1
1
f After the machine scans the page, press
1 to scan the next page.
Flatbed Copy:
Next Page?
a
1.Yes
b
2.No
Select
ab & OK
g Put the next page on the scanner glass.
Press OK.
Repeat f and g for each page of the
layout.
h After all the pages have been scanned,
press 2 in f to finish.
Advanced Duplex Copy 12
Advanced 2 sided i 1 sided
Portrait
1
2
1
2
a Make sure you are in Copy mode
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Duplex and a or b to select
Advanced.
Duplex
a1sided i 2sided
2sided
b2sided i 1sided
Select
i 2sided
ab & OK
Press OK.
e Press a or b to select
2sided i 1sided or
1sided i 2sided. Press OK.
Duplex Advanced
a2sided i 1sided
b1sided i 2sided
Select
ab & OK
f Press Start to scan the document.
Landscape
1
1
2
Advanced 1 sided i 2 sided
Portrait
1
2
1
2
2
Landscape
1
1
2
84
2
Note
Duplex copy using a 2-sided legal size
document is not available from the ADF.
If you are using the scanner glass, go
to g.
g After the machine scans the page, press
1 to scan the next page.
Flatbed Copy:
Next Page?
a 1.Yes
b 2.No
Select
ab & OK
h Put the next page on the scanner glass.
Press OK.
Repeat g and h for each page of the
layout.
i After all the pages have been scanned,
press 2 in g to finish.
Page 94
Making copies
Sorting copies using the ADF12
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Sort.
e Press Start.
Adjusting contrast 12
Contrast 12
Adjust the contrast to help an image look
sharper and more vivid.
To temporarily change the contrast setting,
follow the instruction below:
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d (MFC-8460N)
Press Contrast.
(MFC-8860DN)
Press Contrast/Quality.
Press a or b to choose Contrast.
Press OK.
Contrast:-nnonn+c
Quality :Auto
Enlg/Red:100%
Tray :MP>T1
Select d c & OK
e Press d or c to increase or decrease
the contrast.
f Press Start.
To change the default setting follow the
instructions below:
a Press Menu, 3, 3.
33.Contrast
nnonn+
-
Select d c & OK
b Press d or c to change the contrast.
Press OK.
c Press Stop/Exit.
12
85
Page 95
Chapter 12
Tray Select 12
You can change the tray use only for the next
copy.
a Make sure you are in Copy mode
.
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Tray Select.
Contrast:-nnonn+
Quality :Auto
Enlg/Red:100%
Tray :MP>T1 c
Select d c & OK
e Press d or c to select the tray usage.
Press OK.
f Press Start.
Press Tray Select MP>T1 or M>T1>T2
T1>MP or T1>T2>M
#1(XXX)*
#2(XXX)*
MP(XXX)*
* XXX is the paper size you set in Menu, 1, 3.
Note
• T2 and #2 appear only if the optional
paper tray is installed.
Out of Memory message 12
If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.
If you get an Out of Memory message while
scanning a subsequent page, you will have
the option to press Start to copy the pages
scanned so far, or to press Stop/Exit to
cancel the operation.
To gain extra memory, choose one of the
solutions below:
Print the faxes that are in the memory.
(See Printing a fax from the memory on
page 45.)
You can turn off remote fax options. (See
Turning off remote fax options on page
68.)
Add optional memory (See Memory Board
on page 103.)
Note
When you get an Out of Memory
message, you may be able to make
copies if you first print incoming faxes in
the memory to restore the memory to
100%.
• To change the Tray Select setting, See
Tray use in Copy mode on page 18.
86
Page 96
Section IV
Software IV
Software and Network features 88
Page 97
13
Software and Network features 13
The User’s Guide on the CD-ROM includes
the Software User’s Guide and Network
User’s Guide for features available when
connected to a computer (for example,
Printing and Scanning).
Printing
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
Scanning
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
ControlCenter2
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
®
, see Chapter 1 in the
®
, see Chapter 7 in the
®
, see Chapter 2 in the
®
, see Chapter 8 in the
®
, see Chapter 3 in the
®
, see Chapter 9 in the
Network Printing
(See the Network User’s Guide on the CDROM.)
Network Scanning
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
®
, see Chapter 4 in the
®
, see Chapter 10 in the
Note
See Accessing the complete User’s Guide
on page 2.
Remote Setup
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
Brother PC-FAX
(For Windows
Software User’s Guide on the CD-ROM.)
(For Macintosh
Software User’s Guide on the CD-ROM.)
LDAP
(See the Network User’s Guide on the CDROM.)
Network Faxing
(See the Network User’s Guide on the CDROM.)
88
®
, see Chapter 5 in the
®
, see Chapter 11 in the
®
, see Chapter 6 in the
®
, see Chapter 7 in the
Page 98
Section V
Appendices V
Safety and Legal 90
Options 103
Troubleshooting and routine maintenance 105
Menu and Features 139
Specifications 155
Glossary 164
Page 99
A
Safety and Legal A
Choosing a location A
Place your machine on a flat, stable surface that is free of vibration. Put the machine near a
telephone socket and a standard, grounded electrical socket. Choose a location where the
temperature remains between 10° and 32.5° C.
Make sure cables leading to the machine do not constitute a trip hazard.
Avoid placing your machine on the carpet.
Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
Do not expose the machine to direct sunlight, excessive heat, moisture, or dust.
Do not connect your machine to electrical sockets controlled by wall switches or automatic
timers, or to the same circuit as large appliances that might disrupt the power supply.
Avoid sources of interference, such as speakers, or the base units of cordless phones.
90
Page 100
Safety and Legal
Important Information A
Safety precautions A
Please read these instructions before attempting any maintenance, and keep them for later
reference. When using your telephone equipment, follow basic safety precautions to reduce the
risk of fire, electric shock or personal injury.
Do not use this product near water, or in a damp environment.
Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
We do not advise using an extension lead.
Never install telephone wiring during a lightning storm. Never install a telephone wall socket in
a wet location.
If any cables become damaged, disconnect your machine, and contact your Brother dealer.
Do not place any objects on the machine, or obstruct the air vents.
Do not use flammable substances near the machine.
Doing this might cause a fire or electrical shock.
This product should be connected to an adjacent grounded AC power source within the range
indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure,
contact a qualified electrician.
Do not dispose of batteries in a fire. They may explode. Check with local codes for possible
special disposal instructions.
91
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