Brother MFC 8220 User Manual 2

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MFC-8220

SOFTWARE USER’S GUIDE

Using the MFC as a printer ................................................. 1-1

Using the Brother MFC printer driver................................1-1

How to print your original document .................................1-2

Manual Duplex Printing............................................... 1-2

Face-down output tray................................................1-3

Printing on plain paper................................................ 1-4

The manual feed tray..............................................1-4

Printing on thicker paper and card stock ....................1-5

The manual feed tray..............................................1-5

Printing on envelopes.................................................1-7

Simultaneous printing and faxing.................................... 1-10

Printer operation keys..................................................... 1-10

Job Cancel................................................................1-10

Secure key................................................................1-10

Setting the Emulation Selection................................1-12

Printing the Internal Font List....................................1-13

Printing the Print Configuration List..........................1-13

Restoring default settings .........................................1-13

Printer driver settings ..........................................................2-1

Printer driver settings........................................................2-1

How to access the printer driver settings..........................2-1

Features in the Brother Native Driver ............................... 2-2

Basic tab..................................................................... 2-2

Paper Size..............................................................2-3

Multiple Page..........................................................2-3

Orientation..............................................................2-3

Copies ....................................................................2-4

Media Type.............................................................2-4

Advanced tab..............................................................2-6

Print Quality............................................................2-7

Duplex ....................................................................2-8

Watermark.............................................................. 2-9

Page Setting.........................................................2-11

Device Options .....................................................2-12

Accessories tab ....................................................2-17

Support tab...........................................................2-19

Features in the PS Brother (PostScript

(For Windows

Ports tab ...................................................................2-21

)............................................................2-20

) printer driver

Device Settings tab...................................................2-21

Layout tab................................................................. 2-22

Paper / Quality tab....................................................2-23

Advanced Options ....................................................2-24

How to scan using Windows® ............................................ 3-1

Scanning an original document ....................................... 3-1

TWAIN compliant........................................................ 3-1

How to access the Scanner........................................3-2

Scanning an original document into the PC ............... 3-3

Scanning a whole page .......................................... 3-3

Pre-Scanning to crop a portion you want to scan .... 3-4

Settings in the Scanner window ................................. 3-6

Image Type ............................................................ 3-6

Resolution .............................................................. 3-6

Scan Type .............................................................. 3-7

Brightness .............................................................. 3-7

Contrast..................................................................3-7

Document Size....................................................... 3-8

Scanning an original document

(For Windows

XP only)..............................................3-10

WIA compliant .......................................................... 3-10

How to access the scanner ...................................... 3-10

Scanning an original document into the PC ............. 3-11

Brother Scanner Utility ......................................... 3-13

Using the Scan key (For USB or Parallel interface cable

users)........................................................................... 3-14

Scan to E-mail .......................................................... 3-15

Scan to Image ..........................................................3-15

Scan to OCR ............................................................3-16

Scan to File............................................................... 3-16

Using ScanSoft

PaperPort® and TextBridge® OCR...... 3-17

Viewing items ...........................................................3-18

Organizing your items in folders ............................... 3-19

Quick links to other applications...............................3-20

ScanSoft

TextBridge® OCR lets you convert image

text into text you can edit......................................3-21

You can Import items from other applications .......... 3-22

You can Export items in other formats ..................... 3-22

Exporting an image file.........................................3-22

How to Uninstall PaperPort

ScanSoft

TextBridge®.........................................3-23

and

Using the Brother Control Center ......................................4-1

Brother MFL-Pro Control Center................................. 4-1

AutoLoad the Brother Control Center ......................... 4-2

How to turn off AutoLoad............................................4-2

Brother Control Center features........................................4-3

Auto Configuration...................................................... 4-3

Scan key operations ...................................................4-4

Copy operations.......................................................... 4-4

PC-Fax operation........................................................ 4-4

Scanner settings for Scan, Copy and PC-Fax buttons

Global settings............................................................ 4-5

Setting up the scanner configurations ........................ 4-6

Perform an operation from the Control Center screen

Scan to File.......................................................................4-8

To access Scan to File Configurations screen ........... 4-8

Scanner settings ......................................................... 4-8

Destination folder........................................................ 4-9

Scan to E-mail ................................................................4-10

To access Scan to E-mail Configurations screen .....4-10

Scanner settings ....................................................... 4-11

E-mail application .....................................................4-11

Send to Options ........................................................ 4-12

Scan to OCR (Word Processor) .....................................4-13

To access Scan to OCR Configurations screen ....... 4-13

Scanner settings ....................................................... 4-14

Word Processor........................................................4-14

Scan to Image.................................................................4-16

To access Scan to Image Configurations screen ..... 4-16

Scanner Settings ...................................................... 4-17

Target Application.....................................................4-17

Copy ...............................................................................4-18

To access the Copy Configurations screen .............. 4-18

Scanner settings ....................................................... 4-19

Number of copies......................................................4-19

Send a fax.......................................................................4-20

To access the Send a fax Configurations screen ..... 4-20

Scanner settings ....................................................... 4-20

PC-FAX Settings.......................................................4-21

.... 4-5

.....4-7

iii

Using the Windows®-Based Brother SmartUI Control Center

Brother SmartUI Control Center ....................................... 5-1

AutoLoad the Brother Control Center ......................... 5-2

How to turn off AutoLoad............................................ 5-2

Brother Control Center features ....................................... 5-3

Auto Configuration......................................................5-4

Hardware Section: Changing the Scan to button

configuration..................................................................5-5

Scan to E-mail ............................................................5-6

Scan to File.................................................................5-7

Scan to Image ............................................................5-8

Scan to OCR ............................................................5-10

Software Section ............................................................5-12

Scan .........................................................................5-13

Copy......................................................................... 5-13

Fax............................................................................ 5-14

Custom ..................................................................... 5-14

Scan to File.....................................................................5-15

Scan to E-mail ................................................................5-17

File attachments ....................................................... 5-19

Scanner settings.......................................................5-20

Scan to OCR (Word Processing program) ..................... 5-21

Scan to Graphics application

(example: Microsoft Paint)...........................................5-23

Copy......................................................................... 5-25

Fax setting (PC-Fax using the Brother Fax Driver) ........ 5-27

FAX settings .............................................................5-28

Custom: User-defined buttons........................................5-29

Customizing a user-defined button........................... 5-29

1. Select the Scan Action ..................................... 5-29

2. Select Configuration for the Scan Type............ 5-30

3. Select Scan Settings. ....................................... 5-34

... 5-1

Using MFC Remote Setup ................................................... 6-1

MFC Remote Setup..........................................................6-1

Using Brother PC-FAX software .........................................7-1

PC-FAX sending ............................................................... 7-1

Setting up user information......................................... 7-2

Sending setup.............................................................7-3

Outside line access .................................................... 7-4

Include header............................................................ 7-4

Address Book file........................................................7-4

User interface .............................................................7-5

Simple style ............................................................7-5

Facsimile style ........................................................7-5

Speed-Dial setup ..............................................................7-6

The Address Book ......................................................7-7

Setting up a Member in the Address Book .................7-8

Setting up a Group for Broadcasting .......................... 7-9

Editing Member information......................................7-10

Deleting a Member or Group ....................................7-10

Exporting the Address Book .....................................7-10

Importing to the Address Book .................................7-12

Setting up a Cover Page...........................................7-14

You can enter information in each field ....................7-15

Sending a file as a PC-FAX using the Facsimile

style ......................................................................7-16

Redial ...................................................................7-17

Sending a file as a PC-FAX using the Simple style....7-17

Setting up PC-FAX receiving

(Windows Windows NT

95/98/98SE/Me/2000 Professional and

WS 4.0 only).........................................7-19

Running PC-FAX Receiving .....................................7-19

Setting up your PC....................................................7-19

Viewing new PC-FAX messages..............................7-20

Receiving a fax into the PC

(Windows

XP only).....................................................7-21

How to receive a fax automatically ...........................7-21

How to view the received faxes................................7-27

Using your MFC with a Macintosh® ....................................8-1

Setting up your USB-equipped Apple Using the Brother printer driver with your Apple

Macintosh

(Mac OS® 8.6-9.2) ...................................... 8-2

Using the Brother Printer Driver with Your Apple

Macintosh

(Mac OS® X)............................................... 8-4

Macintosh®..........8-1

Choosing page setup options ..................................... 8-4

Specific settings..........................................................8-5

Using the PS driver with your Apple

For Mac OS For Mac OS

8.6 to 9.2 users..................................... 8-7

X users ...............................................8-11

Sending a fax from your Macintosh

For Mac OS For Mac OS

8.6-9.2 users ......................................8-14

X users ...............................................8-16

Drag a vCard from the Mac OS

Macintosh®............8-6

application ............ 8-14

X Address Book

application ........................................................ 8-18

Using the Brother TWAIN scanner driver with your

Macintosh

Accessing the scanner .............................................8-20

Scanning an image into your Macintosh

Pre-Scanning an image ............................................ 8-22

Settings in the Scanner window ............................... 8-23

Using Presto!

Highlights..................................................................8-27

System requirements................................................ 8-28

Technical Support..................................................... 8-28

MFC Remote Setup (Mac OS

.................................................................8-20

................. 8-21

Scanning a whole page ........................................ 8-21

Image ...................................................................8-23

Scanning Area ...................................................... 8-25

Adjusting the Image..............................................8-26

PageManager®.......................................8-27

X) .................................. 8-29

Network Scanning ............................................................... 9-1

Network License......................................................... 9-1

Registering your PC with the MFC .............................9-2

Using the Scan key...........................................................9-5

Scan to E-mail (PC).................................................... 9-5

Scan to E-mail (E-mail server).................................... 9-6

Scan to Image ............................................................9-7

Scan to OCR ..............................................................9-8

Scan to File.................................................................9-9

Brother Network PC-FAX software ..................................10-1

Enable Network PC-FAX.......................................... 10-1

Sending setup ...................................................... 10-2

Extra options in Address Book ............................. 10-3

Using the Brother Network PC-FAX software........... 10-4

Quick Tips: ...........................................................10-4

Sending a Network PC-FAX from your Macintosh

application ............................................................ 10-5

For Mac OS For Mac OS

users................................................................. 10-5

Index ......................................................................................I-1

8.6-9.2 users .................................. 10-5

X 10.1/10.2.1-10.3 or greater

Using the MFC as a printer

Using the Brother MFC printer driver

A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

Windows

The dedicated printer driver and TrueType Microsoft Windows NT supplied with your MFC. You can install them easily into your Windows our unique compression mode to enhance printing speed in Windows settings, including economy printing mode and custom paper size.

Popular Printer Emulation Support

The MFC supports HP LaserJet (PCL level 6) and BR-Script (PostScript use DOS application software, you can use HP LaserJet (PCL level

6) and BR-Script (PostScript mode for printer operations.

Printing

™

Windows® 95/98/98SE/Me/2000 Professional/XP and

workstation 4.0 are available on the CD-ROM

system using our installer program. The driver supports

applications, and allows you to set various printer

®3™

language emulation) printer emulation mode. If you

®3™

language emulation) emulation

compatible fonts for

1 - 1 USING THE MFC AS A PRINTER

How to print your original document

When the MFC receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes.

From your computer select the Print command. If your computer is also connected to any other printers, select

MFC-8220 (USB) Printer or Brother MFC-8220 as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.

Your computer sends a print command and data to the MFC.

The LCD back light will change to orange and the MFC starts to print.

You can select the paper size and orientation in your application software.

If your application software does not support your custom paper size, select the next largest paper size.

Then adjust the print area by changing the right and left margins in your application software.

Manual Duplex Printing

The MFC prints all the even-numbered pages on one side of the paper first.

Then, the Windows instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.

We recommend 75 to 90 g/m

driver

(20 to 24 lb) paper.

USING THE MFC AS A PRINTER 1 - 2

Face-down output tray

The MFC ejects paper with printed surfaces face down into the output tray in the front of the MFC. Unfold the support flap to support the printed pages.

When printing transparencies, remove each one from the support flap after it exits the MFC.

Support Flap with Extension

1 - 3 USING THE MFC AS A PRINTER

Printing on plain paper

The manual feed tray

The MFC automatically turns on the Manual Feed mode when you put paper in the manual feed tray.

Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Plain Paper Paper Source: Manual

Open the manual feed tray. Slide the paper guides to fit the paper size.

Using both hands put paper in the manual feed tray face up until the front edge of the paper touches the paper feed roller and the MFC grips the paper.

■

Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

■

Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam.

Send the print data to the MFC.

After the printed page comes out of the MFC, put in the next sheet of paper as in Step 3. Repeat for each page that you want to print.

USING THE MFC AS A PRINTER 1 - 4

Printing on thicker paper and card stock

When the back output tray is pulled down, the MFC has a straight paper path from the manual feed tray through to the back of the MFC. Use this paper feed and output method when you want to print on thicker paper or card stock.

The manual feed tray

Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Thick paper or Thicker paper Paper Source: Manual

Open the back output tray.

Open the manual feed tray. Slide the paper guides to fit the paper size.

Using both hands put the paper in the manual feed tray face up until the front edge of the paper touches the paper feed roller and the MFC grips the paper.

■

Make sure that the paper is straight and in the proper position in the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

■

Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam.

1 - 5 USING THE MFC AS A PRINTER

Send the print data to the MFC.

After the printed page comes out of the MFC, put in the next sheet of paper as in Step 4. Repeat for each page that you want to print.

When you have finished the print job, close the back output tray.

Caution

Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl.

USING THE MFC AS A PRINTER 1 - 6

Printing on envelopes

To print on envelopes use manual feed tray

■

The MFC automatically turns on the Manual Feed mode when you put paper in the manual feed tray.

■

All sides should be properly folded without any wrinkles or creases.

Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Envelope, Env.Thin or Env.Thick

Open the back output tray.

1 - 7 USING THE MFC AS A PRINTER

Open the manual feed tray. Slide the paper guides to fit the envelope size.

If envelopes are creased after they have been printed: At the back of the MFC, open the back output tray and push

down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.

USING THE MFC AS A PRINTER 1 - 8

Using both hands put the envelope in the manual feed tray face up until the front edge of the envelope touches the paper feed roller and the MFC grips the envelope.

■

Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam.

■

Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam.

■

Put the envelope in the manual feed tray, making sure that the side to be printed on is face up in the tray.

Send the print data to the MFC.

After the printed envelope comes out of the MFC, the MFC will wait until you put in the next envelope. Repeat Step 4 for each envelope you want to print.

After you finish the print job, close the back output tray.

1 - 9 USING THE MFC AS A PRINTER

Simultaneous printing and faxing

Your MFC can print from your computer while sending or receiving a fax, or while scanning an original document into the computer. Fax sending will not be stopped during PC printing.

Printer operation keys

Job Cancel

You can clear data from the memory by pressing the Job Cancel key.

Secure key

Secured data is password protected. Only those people that know the password will be able to print the data. The MFC will not print secure data until the password is entered. After the original document is printed, the data will be cleared from the memory. To use this menu setting, you need to set your password in the printer driver dialog box. (See Device Options on page 2-12.)

The Secure Key setting is not available when using the Brother BR-Script (PostScript

Press

Press or to select the user name.

Press selections.

The LCD displays memory.

Secure

Set

. The LCD displays job

®3™

language emulation) driver.

No Data!

User? MIKE

if there is no secured data in the

USING THE MFC AS A PRINTER 1 - 10

Press or to select the job. Press

enter your four-digit password.

Enter your password using the control panel.

Press

Press or to select Press —OR— If you want to delete the secured data, press or to

select

■

Set

. The LCD prompts you to

Set

. The MFC prints the data.

Delete

If you turn the MFC power switch off, the secured data saved in memory will be cleared.

After you print the secured data it will be cleared from memory.

and press

Set

Job? Text1

Text1 Password:XXXX

1 - 11 USING THE MFC AS A PRINTER

Setting the Emulation Selection

Your MFC will receive print commands in a printer job language or Emulation. Different operating systems and applications will send the print commands in different languages. Your MFC can receive print commands in a variety of emulation’s. This MFC has an Automatic Emulation Selection setting. When the MFC receives information from the PC, it automatically chooses the emulation mode. This setting has been set at the factory to AUTO.

You can change the default emulation mode manually by using the control panel.

Press

Press or to select

HP LaserJet

Press

We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, select the required emulation mode manually using the MFC panel buttons.

Menu, 4, 1

Set

Stop/Exit

Auto

BR-Script 3

Printer

1.Emulation

USING THE MFC AS A PRINTER 1 - 12

Printing the Internal Font List

You can print a list of the MFC’s internal (or resident) fonts to see how each font looks before you select it.

1 2 3

Press Press Press

Menu, 4, 2, 1 Start

. The MFC prints the list.

Stop/Exit

Print Options

1.Internal Font

Printing the Print Configuration List

You can print a list of current printer settings.

1 2

Press Press

settings. Press

Menu, 4, 2, 2 Start

. The MFC prints the

Stop/Exit

Print Options

2.Configuration

Restoring default settings

You can return the MFC to the default settings. Fonts and macros in the temporary settings are cleared.

Press

Press 1 to restore the default settings

—OR— Press

Press

Menu, 4, 3

to exit without making a change.

Stop/Exit

Printer

3.Reset Printer

Only the printer settings will be returned to the default settings.

1 - 13 USING THE MFC AS A PRINTER

Printer driver settings

(Windows® Only)

Printer driver settings

You can change the following printer settings when you print from your computer:

Media Type

■

Multiple Page

■

Watermark*

■

Scaling*

■

Print Date & Time*

■

Quick Print Setup*

■

Secure Print*

■

*1 These settings are not available with the BR-script (PostScript®3™

language emulation) driver.

These settings are not available with the Universal printer driver.

1*2

How to access the printer driver settings

Select Print from the File menu in your application software.

Select Brother MFC-8220 (USB) Printer or Brother MFC-8220 as your printer and click Preferences for Windows (Properties for Windows

Document Defaults for Windows NT Preferences dialog box will appear.

The way you access the printer driver settings depends on your operating system and software applications.

The screens shown in this section are from Windows® XP. The screens on your computer may vary depending on your

Windows

operating system.

95/98/98SE/Me and 2000,

4.0). The Printing

PRINTER DRIVER SETTINGS 2 - 1

Features in the Brother Native Driver

The Brother Native driver is a printer driver developed exclusively by Brother. This driver includes more features than the Microsoft Windows

Universal printer driver.

Basic tab

Select the Paper Size, Multiple Page, Border Line (if any) and Orientation.

Select number of Copies and Media Type.

Select Paper Source (First Page and Other Pages). Auto Select allows the printer driver to select a suitable tray for

Paper Size automatically.

You can set the paper size for each tray in the Accessories tab.

Accessories tab

(See

To return to the default settings, click the Default button.

on page 2-17.)

2 - 2 PRINTER DRIVER SETTINGS

Paper Size

From the drop-down box select the Paper Size you are using.

Multiple Page

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

Ex. 4 in 1 Ex. 1 in 2 × 2 pages

Border Line

When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.

Orientation

Orientation selects the position of how your original document will be printed (Portrait or Landscape).

Portrait Landscape

PRINTER DRIVER SETTINGS 2 - 3

Copies

The copies selection sets the number of copies that will be printed.

Collate

With the Collate check box selected, one complete copy of your original document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the original document is printed.

Collate box checked Collate box not checked

Media Type

You can use the following types of media in your MFC. For the best print quality, select the type of media that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env. Thick Env. Thin

2 - 4 PRINTER DRIVER SETTINGS

■

When using ordinary plain paper (19 to 25 lb), select Plain Paper. When using heavier weight paper, envelopes or

rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper for OHP transparencies, select Transparencies.

■

When you use envelopes, select Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, select Env. Thick. If the envelope is crumpled when Envelopes has been selected, select Env. Thin.

PRINTER DRIVER SETTINGS 2 - 5

Advanced tab

1 234 5

To return to the default settings, click the Default button.

Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options

2 - 6 PRINTER DRIVER SETTINGS

Print Quality

Choosing the Print Quality icon displays the Print Quality features available.

Resolution

You can change the resolution as follows:

■

HQ 1200

■

600 dpi

■

300 dpi

Toner Save

You can save running costs by turning on the Toner Save Mode, which reduces the print density.

Print Setting

For Windows

Print Setting is used for optimizing your print quality for the type of original document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.

With the Print Setting set to Manual, you can change the Brightness, Contrast and Graphics Quality options manually.

For Windows

■

Check Use Printer Halftone to print using Halftone.

■

Check Use System Halftone to print using Halftone of the system. To change the setting, press Setting.

■

If the halftone cannot be printed correctly, check Improve gray printing.

95/98/98SE/Me

2000/XP/NT® WS 4.0

PRINTER DRIVER SETTINGS 2 - 7

Duplex

Duplex printing lets the print job be printed on both sides of the paper which reduces the amount paper used for printing. Choosing the

Duplex icon displays the Duplex features available.

Manual Duplex

Check the Manual Duplex box. In this mode, the MFC prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed.

Duplex Type

You can select Duplex Type. There are six types of duplex directions available for each orientation.

Flip on Left Edge

Flip on Right Edge

Flip on Top Edge

Flip on Bottom Edge

Flip on Top Edge (No Reverse)

Flip on Bottom Edge (No Reverse)

2 - 8 PRINTER DRIVER SETTINGS

Binding Offset

Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].

Watermark

Choosing the Watermark icon displays the Watermark features available.

You can place a logo or text into your original document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created.

Check Use Watermark, and then select the watermark you want to use.

In background

Check In background to print the watermark image in the background of your original document. If this feature is not checked then the Watermark will be printed on top of your original document.

In Outline Text (Windows

2000 Professional/XP/NT® WS 4.0 Only)

Check In Outline Text if you only want to print an outline of the watermark.

PRINTER DRIVER SETTINGS 2 - 9

Print Watermark The Print Watermark feature offers the following print choices:

On all pages

■

On first page only

■

From second page

■

Custom

■

Apply from second copy (collate only)

■

(For Windows

2000 Professional/XP/ Windows NT® 4.0)

Watermark Setting

You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or

Bitmap in the Watermark Style.

Title

■

You can select CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.

2 - 10 PRINTER DRIVER SETTINGS

Watermark Text

■

Enter your Watermark text into the Text Box, and then select the Font, Size, Darkness and Style.

Watermark Bitmap

■

Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image.

Position

■

This setting offers you the control for where the Watermark is to be positioned on the page.

Page Setting

Choosing the Page Setting icon displays the Page Setting features available.

PRINTER DRIVER SETTINGS 2 - 11

Scaling

You can change the print size of your original document with the Scaling feature.

Off

■

Print the original document as it appears on your screen.

Fit to Paper Size

■

Check here, if your original document has an unusual size, or if you have only the standard size paper.

Free

■

You can manually reduce or enlarge the output.

Mirror Print

Reverses the data left to right and prints.

Reverse Print

Rotates the data by 180 degrees and prints.

Device Options

Lets you set the following Printer Functions:

2 - 12 PRINTER DRIVER SETTINGS

Secure Print

Secured original documents are original documents that are password protected when they are sent to the MFC. Only the people who know the password will be able to print them. Since the original documents are secured at the MFC, you must use the control panel of the MFC (with the password) to print them.

To send a secured original document:

Select Secure Print from Printer Function and check Secure Print.

Enter your password, user name and job name and click OK.

You must print the secured original documents from the control panel of the MFC. (See

To delete a secure original document:

You need to use the control panel of the MFC to delete secured original documents. (See Secure key on page 1-10.)

You can store up to 8 MB of secured data in the MFC's memory.

Secure key

on page 1-10.)

PRINTER DRIVER SETTINGS 2 - 13

Quick Print Setup

The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.

The default setting is OFF.

2 - 14 PRINTER DRIVER SETTINGS

Administrator (For Windows® 95/98/98SE/Me Users Only)

The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected.

Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.

PRINTER DRIVER SETTINGS 2 - 15

Print Date & Time

When enabled the Print Date & Time feature will automatically print the date and time from your computers system clock on your original documents.

Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.

The Date and Time indicated in the selection box represents the format that will be printed. The actual Date and Time printed on your original documents is automatically retrieved from the settings of your computer.

2 - 16 PRINTER DRIVER SETTINGS

Accessories tab

The Accessories tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings.

Paper Source Setting

To configure the paper size for each paper source, highlight the source in the Paper Source Setting list. Select the Paper Size from the pull-down box and click Update. When Auto Select (default Paper Source) is set in the Basic tab of the printer driver (See

tab

on page 2-2), the printer driver will automatically use the Paper

Source setting to select a tray which matches the Paper Size

setting in the printer driver.

Default Source

The Default Source allows you to choose the paper source that will be used when the paper size of the original documents being sent does not match the Paper Source settings.

Basic

PRINTER DRIVER SETTINGS 2 - 17

Available Options

In order to access the optional lower tray the option must be installed in the driver. Highlight the model number from the Available

Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration

will display the optional lower tray.

2 - 18 PRINTER DRIVER SETTINGS

Support tab

The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites.

Click the Support tab to display the following screen:

Brother Solutions Center

The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your MFC.

Web Update Web Update checks the Brother web site for updated drivers, and

automatically downloads and updates the printer driver on your computer.

Check Setting

The Check Setting selection displays a list of your current driver settings.

PRINTER DRIVER SETTINGS 2 - 19

Features in the PS Brother (PostScript®) printer driver (For Windows®)

The Windows® 95/98/98SE/Me/2000 Professional/XP and Windows

4.0 utilizes BR-Script (PostScript® 3™ language emulation)

driver. You can download the latest driver by accessing the Brother

Solutions Center at http://solutions.brother.com

To install the PS driver

If you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install Software. Choose MFL-Pro Suite and follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions.

If you have not previously installed the driver and software, insert the CD-ROM into the CD-ROM drive on your PC and click Install Software. Choose MFL-Pro Suite and follow the on-screen instructions. When the Setup Type screen appears, select Custom and check the PS Printer Driver. Then continue following on-screen instructions.

The screens in this section are from Windows® XP. The screens on your PC will vary depending on your operating system.

2 - 20 PRINTER DRIVER SETTINGS

Ports tab

Select the port where your printer is connected or the path to the network printer you are using.

Device Settings tab

Select the options you installed to configure any additional accessories you have installed.

PRINTER DRIVER SETTINGS 2 - 21

Layout tab

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences in the General tab of the Brother MFC-8220 BR-Script3 Properties screen.

The Layout tab enables you to change various layout settings such as Orientation, Page Order and Page Per Sheet.

2 - 22 PRINTER DRIVER SETTINGS

Paper / Quality tab

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing

Preferences in the General tab of the Brother MFC-8220 BR-Script3 Properties screen.

Select the Paper Source.

PRINTER DRIVER SETTINGS 2 - 23

Advanced Options

If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Brother MFC-8220 BR-Script3 Advanced Options tab by clicking the Advanced button in the Layout tab or the Paper/Quality tab.

Select the Paper Size and Copy Count.

Set the Print Quality, Scaling and TrueType Font setting.

You can change settings by selecting the setting in the Printer Features list:

■

Media Type

■

Toner Save

■

BR-Script Level

2 - 24 PRINTER DRIVER SETTINGS

How to scan using

Windows

The scanning operations and drivers will be different depending on your operating system.

For Windows Windows NT

The MFC uses a TWAIN Compliant driver for scanning original documents from your applications. (See Scanning an original document on page 3-1.)

For Windows

The MFC uses Windows scanning original documents. (See

document (For Windows

For ScanSoft®, PaperPort® and TextBridge® OCR

Using ScanSoft

Go to page 3-17.

95/98/98SE/Me/2000 Professional and

Workstation 4.0

Imaging Acquisition (WIA) for

XP only)

PaperPort® and TextBridge® OCR

Scanning an original

on page 3-10.)

Scanning an original document

TWAIN compliant

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe PageMaker

viewer that Brother included with your MFC, but you can

, CorelDraw® and many more.

Photoshop®, Adobe®

HOW TO SCAN USING WINDOWS® 3 - 1

How to access the Scanner

Open the software application (ScanSoft® PaperPort®) to scan an original document.

The instructions for scanning in this guide are for when you use ScanSoft

Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel.

Select Brother MFC-8220, Brother MFC-8220 USB or Brother MFC-8220 LAN (if the optional NC-9100h is installed) from the Scanner drop-down list box.

Click

If the MFC is connected via: Parallel - use Brother MFC-8220 USB - use Brother MFC-8220 USB LAN - use Brother MFC-8220 LAN (if the optional NC-9100h is

installed)

The Brother MFC-8220, Brother MFC-8220 USB or Brother MFC-8220 LAN Scanner Setup dialog box will appear:

PaperPort® 8.0SE.

Scan

3 - 2 HOW TO SCAN USING WINDOWS

Scanning an original document into the PC

You can scan a whole page

—OR—

Scan a portion of the page after pre-scanning the original document.

Scanning a whole page

Place the original document face down in the ADF.

Adjust the following settings, if required, in the Scanner window:

Image Type

■

Resolution

■

Scan Type

■

Brightness

■

Contrast

■

Document Size

■

After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Settings in the Scanner window on page 3-6.)

Click the Start button in the scanner window. When scanning is completed, click Cancel to return to the

PaperPort

window.

HOW TO SCAN USING WINDOWS® 3 - 3

Pre-Scanning to crop a portion you want to scan

The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image.

Place the original document face down in the ADF.

Scanning area

Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed.

3 - 4 HOW TO SCAN USING WINDOWS

In the Brother MFC-8220, Brother MFC-8220 USB or Brother MFC-8220 LAN Scanner Setup dialog box, click the PreScan

button. The entire original document will be scanned into the PC and will appear in the Scanning Area.

Scanning area

Select the portion you want to scan by clicking the left mouse button and dragging it.

You can enlarge the portion you selected by pressing to

check it. If you want to select a different portion, use to undo the image.

Place the original document face down in the ADF again.

Click Start. This time only the selected area of the original document will

appear in the PaperPort window).

In the PaperPort® window, use the options available to refine the image.

window (or your software application

HOW TO SCAN USING WINDOWS® 3 - 5

Settings in the Scanner window

Image Type

Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting.

The default settings are:

Image Type Resolution Scan Type

Photo Select for scanning photo images. 300 x 300 dpi True Gray

Web Select for attaching the scanned

image to web pages.

Text Select for scanning text original

documents.

Resolution

You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. You can choose Black & White/Gray (Error Diffusion) and True Gray. The following shows the resolution you can choose.

■

100 × 100 dpi

■

150 × 150 dpi

■

200 × 200 dpi

■

300 × 300 dpi

■

400 × 400 dpi

■

600 × 600 dpi

■

1200 × 1200 dpi

■

2400 × 2400 dpi

■

4800 × 4800 dpi

■

9600 × 9600 dpi

100 x 100 dpi True Gray

200 x 200 dpi Black & White

3 - 6 HOW TO SCAN USING WINDOWS

Scan Type

Black & White: Set the Scan Type to Black & White for text or

line art.

Gray Scale: Set the Scan Type to Gray or True Gray for

photographic images.

Brightness

Adjust the settings (-50 to 50) to obtain the best image. The default value is 0, representing an ‘average’.

You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting.

If the scanned image is too light, set a lower brightness value and scan the original document again. If the image is too dark, set a higher brightness value and scan the original document again.

Contrast

This setting is adjustable only when you have selected one of the gray scale settings. It is not available when Black & White settings are selected as the Scan Type.

You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also type a value in the box for the setting.

HOW TO SCAN USING WINDOWS® 3 - 7

Document Size

Set the Size to one of the following:

■

Letter (8 1/2 × 11 in.)

■

A4 (210 × 297 mm)

■

Legal (8 1/2 × 14 in.)

■

A5 (148 × 210 mm)

■

B5 (182 × 257 mm)

■

Executive (7 1/4 × 10 1/2 in.)

■

Photo 3.5 × 5 in. (9 × 13 cm)

■

Photo 5 × 7 in. (13 × 18 cm)

■

APS C 4 × 6 in. (10 × 15 cm)

■

Business Card (60 × 90 mm)

■

Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or

8.9

8.9 mm to 215.9 × 355.6 mm)

When scanning photographs or other images for use in a word processor or other graphics application. You should try different settings for the contrast and resolution modes to see which best suits your needs.

If you selected Custom as the size, the Custom Document Size dialog box will appear.

Type the Name, Width and Height for the original document. You can choose “mm” or “inch” as the unit for Width and Height.

3 - 8 HOW TO SCAN USING WINDOWS

You can see the actual paper size you selected on the screen.

Width: shows the width of scanning area

■

Height: shows the height of scanning area

■

Data Size: shows the approximate data size calculated in a

■

Bitmap format. The size will be different for other file formats such as JPEG.

HOW TO SCAN USING WINDOWS® 3 - 9

Scanning an original document (For Windows® XP only)

WIA compliant

Windows® XP uses Windows Image Acquisition (WIA) for scanning images from the MFC. You can scan images directly into the PaperPort scan images directly into any other software application that supports WIA or TWAIN scanning.

How to access the scanner

viewer that Brother included with your MFC or you can

Open your software application to scan an original document.

The instructions for scanning in this guide are for when you use ScanSoft application may vary.

Select Scan from the File drop-down menu or select the Scan button.

The Scan panel appears in the left panel.

Select the scanner you are using from the Scanner drop-down list box.

Click Scan. The Scan dialog box will appear:

PaperPort® 8.0. The steps for scanning from another

3 - 10 HOW TO SCAN USING WINDOWS

Scanning an original document into the PC

Place the original document face down in the ADF.

Select the Document Feeder from the Paper source drop-down list box (A).

Select the picture type (B).

Select the Paper size from the drop-down list box (D).

HOW TO SCAN USING WINDOWS® 3 - 11

If you require advanced settings, click Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings.

■

The scanner resolution you can select is up to 1200 × 1200 dpi.

■

For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 3-13.)

To start scanning your original document, click the Scan button in the Scan dialog box.

3 - 12 HOW TO SCAN USING WINDOWS

Brother Scanner Utility

The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi. You must restart your PC for the new settings to take effect.

To run the utility: You can run the utility by selecting the Scanner Utility located in the

Start/All Programs/Brother/MFL-Pro Suite MFC-8220 menu.

Scanning at resolutions greater than 1200 dpi may cause problems with some scanning applications.

HOW TO SCAN USING WINDOWS® 3 - 13

Using the Scan key (For USB or Parallel interface cable users)

You can use (

documents into your word processing, graphics or E-mail applications or your computer folder. The advantage of using

Scan

(

from your computer.

For Scan to E-mail, Scan to Image, Scan to OCR and Scan to File

Before you can use (

must have connected the MFC to your Windows computer and loaded the appropriate Brother Drivers for your

version of Windows®.

When you are ready to use (

Brother Control Center application is running on your computer. For details about how to configure the Brother Control Center buttons to launch the application of your choice using

) is that you avoid the mouse clicks required to scan

Scan

) on the control panel to scan original

Scan

) on the control panel, you

Scan

), make sure the

based

Scan

(

■

For Windows® 95/98/98SE/Me/2000 Professional and Windows NT on page 4-1.

■

For Windows® XP, see

Control Center

■

If your MFC is connected with both a USB and a Parallel cable, you need to select USB or Parallel as the destination in each step.

3 - 14 HOW TO SCAN USING WINDOWS

), go to the appropriate chapter:

WS 4.0, see

Using the Windows

on page 5-1.

Using the Brother Control Center

-Based Brother

Scan to E-mail

You can scan a black and white original document into your E-mail

application as a file attachment. You can also change the

Scan

( (For Windows

button configuration

) configuration. (See

XP: See Hardware Section: Changing the Scan to

on page 5-5 to 5-11.)

Place the original document face down in the ADF.

Press (

Press or to select Press The MFC will scan the original document, create a file

attachment, and launch your E-mail application, displaying the new message waiting to be addressed.

Set

Scan

Scan to E-mail

Scan to E-Mail

on page 4-10 to 4-12.)

▲▼

& Set

Select Scan to E-mail

Scan to Image

You can scan a picture into your graphics application for viewing and

Scan

editing. You can also change the (

Scan to Image on page 4-16.) (For Windows Section: Changing the Scan to button configuration

5-11.)

Place the original document face down in the ADF.

) configuration. (See

XP: See Hardware

on page 5-5 to

Press (

Press or to select Press The MFC will start the scanning process.

Set

Scan

Scan to Image

HOW TO SCAN USING WINDOWS® 3 - 15

Select Scan to Image

▲▼

& Set

Scan to OCR

If your original document is text, you can have it converted by

ScanSoft result displayed in your word processing application for viewing and

editing. You can change the (

Scan to OCR (Word Processor) on page 4-13 to 4-15.) (For Windows

configuration on page 5-5 to 5-11.)

TextBridge® to an editable text file and then have the

Scan

) configuration. (See

XP: See Hardware Section: Changing the Scan to button

Place the original document face down in the ADF.

Press (

Press or to select Press The MFC will start the scanning process.

Set

Scan

Scan to OCR

Select Scan to OCR

▲▼

& Set

Scan to File

You can scan a black and white original document into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center. (See

Scan to File Section: Changing the Scan to button configuration on page 5-5 to

5-11.)

Place the original document face down in the ADF.

Press (

Press or to select Press The MFC will start the scanning process.

on page 4-8 to 4-9.) (For Windows

Scan

Scan to File

Set

XP: See

Select Scan to File

Hardware

▲▼

& Set

3 - 16 HOW TO SCAN USING WINDOWS

Using ScanSoft® PaperPort® and TextBridge® OCR

ScanSoft® PaperPort® for Brother is a document management application. You will use PaperPort

to view scanned original

documents. PaperPort

has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text original documents. It allows you to combine or “stack” original documents of different formats for printing, faxing or filing.

ScanSoft PaperPort

See Documentation for ScanSoft

PaperPort® can be accessed through the ScanSoft®

program group.

PaperPort® on the CD-ROM.

The complete ScanSoft ScanSoft

TextBridge® OCR, is in the documentation on the

PaperPort® User’s Guide, including

CD-ROM. This chapter is only an introduction to the basic operations. When you install MFL-Pro Suite, ScanSoft

and ScanSoft

TextBridge® OCR are installed with it automatically.

PaperPort® for Brother

If you are using Windows® XP, Windows NT® 4.0 or Windows 2000 Professional, we recommend that you are logged on with administrator rights.

HOW TO SCAN USING WINDOWS® 3 - 17

Viewing items

ScanSoft® PaperPort® provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents

each item in a Desktop or folder). Items in the selected folder appear on the PaperPort

can see PaperPort

items (MAX files) and non-PaperPort® items

(files created using other applications). Non-PaperPort

items include an icon that indicates the application that was used to create the item; a non-PaperPort represented by a small rectangular thumbnail and not an actual image.

Desktop View displays items

as thumbnails

Desktop. You

item is

Page View displays a close-up of a single page and you can open a PaperPort

item by double-clicking on it.

As long as you have the appropriate application on your computer to display it, you can also double-click a non-PaperPort

Page View displays each item

as a full page

3 - 18 HOW TO SCAN USING WINDOWS

item to open it.

Organizing your items in folders

PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort

non-PaperPort

■

Folders are arranged in a “tree” structure in the Folder View.

item:

You use this section to select folders and view their items in Desktop View.

■

You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the

item is stored in that folder.

■

Folders can be “nested”—that is, stored in other folders.

■

When you double-click a folder, its items (both PaperPort® MAX files and non paperport

You can also use Windows® Explorer to manage the folders

■

files) appear on the Desktop.

and items shown in Desktop View.

item or a

HOW TO SCAN USING WINDOWS® 3 - 19

Quick links to other applications

ScanSoft® PaperPort® automatically recognizes many other applications on your computer and creates a “working link” to them.

The Send To Bar at the bottom of the Desktop view shows icons of those linked applications.

To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Send To Bar is to select an item and then fax it.

This sample Send To Bar shows several applications with links to PaperPort

If PaperPort applications on your computer, you can manually create a link using the Add to Send To Bar... command. (See PaperPort more information about creating new links.)

does not automatically recognize one of the

in the Documentation section on the CD-ROM for

3 - 20 HOW TO SCAN USING WINDOWS

ScanSoft® TextBridge® OCR lets you convert image text into text you can edit

Software by:

ScanSoft® TextBridge® OCR is installed automatically with PaperPort

ScanSoft PaperPort

when you install MFL-Pro Suite on your computer.

PaperPort® can quickly convert the text on a ScanSoft®

item (which is really just a picture of the text) into text that

you can edit with a word processing application.

PaperPort ScanSoft

—OR—

uses the optical character recognition application

TextBridge®, which comes with PaperPort

PaperPort® can use your preferred OCR application if it is already on your computer. You can convert the entire item, or by using the Copy Text command, you can select only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s built-in OCR application, or you can use your own

OCR application.

HOW TO SCAN USING WINDOWS® 3 - 21

You can Import items from other applications

In addition to scanning items, you can bring items into PaperPort® in a variety of ways and convert them to PaperPort several different ways:

■

Print to the Desktop View from another application, such as Microsoft

■

Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF).

Excel.

(MAX) files in

You can Export items in other formats

You can export or save PaperPort® items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing.

For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an image file

Select the Save As command from the File pull-down menu in the PaperPort displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File Name text box. (You can scroll through the Directories and File Name listing for prompting.)

Select the OK button to save your file, or Cancel to return to the PaperPort

window. The Save ‘XXXXX’ as dialog box will be

without saving it.

3 - 22 HOW TO SCAN USING WINDOWS

How to Uninstall PaperPort® and ScanSoft® TextBridge

For Windows® 95/98/98SE, and Windows NT® Workstation 4.0 and Windows

Me:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab.

Select Brother Extensions for Paperport and click the Add/Remove button.

Select PaperPort

8.0 SE from the list and click the Add/Remove

button.

For Windows

2000 Professional:

Select Start, Settings, Control Panel and Add/Remove Programs.

Select Brother Extensions for Paperport and click the Change/Remove button.

Select PaperPort

For Windows

8.0 SE from the list and click the Change button.

XP:

Select Start, Control Panel, Add or Remove Programs and the Change or Remove Programs icon.

Select PaperPort

8.0 SE from the list and click the Change button.

HOW TO SCAN USING WINDOWS® 3 - 23

Using the Brother Control Center

(For Windows® 95/98/98SE/Me/2000 Professional and Windows NT

If you are using Windows® 2000 Professional or Windows NT®

4.0, we recommend that you are logged on with administrator rights.

Brother MFL-Pro Control Center

The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the MFC. This allows you to quickly and with very few mouse clicks, to access the most frequently used scanning applications. Using the Control Center stops the need to manually startup any specific applications.

The Brother Control Center provides three operations (Scan, Copy and PC-Fax):

■

Scan directly to a file, E-mail, word processor or graphic application of your choice

■

Copy

■

PC Faxing using the Brother PC-FAX software

WS 4.0)

4 - 1 USING THE BROTHER CONTROL CENTER

AutoLoad the Brother Control Center

The Control Center is loaded every time Windows® is started.

When the Control Center is loaded, the Control Center icon will appear on the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad.

If the Control Center icon does not appear on your task bar, you will have to launch the software.

Double-click the Control Center icon on the desktop or from the Start menu, select Programs, ScanSoft PaperPort

8.0, and then click Brother SmartUI POPUP.

How to turn off AutoLoad

Left-click the Control Center icon and click Show.

When the Control Center window appears, left click the Smart

Click Control Center button.

A dialog box will appear:

Uncheck the ‘AutoLoad’ Pop-Up check box.

USING THE BROTHER CONTROL CENTER 4 - 2

Brother Control Center features

Auto Configuration

During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor.

For example, if you are using Outlook as your default E-mail application, the Control Center will create a link and a scanning application button for Outlook.

You can change a default application. Right-click the appropriate Control Center button to display Configurations and then click it. Select a different application.

For example, you can change a scan button from MS Word Pad

to MS Word by changing the application

that is listed for the Word Processor.

4 - 3 USING THE BROTHER CONTROL CENTER

Scan key operations

Scan to File—Lets you scan directly to a file on your computer. You can change the file type and directory for the original document you are scanning.

Scan to E-mail—Lets you scan a picture or text original directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.

Scan to OCR (Word Processor)

ScanSoft TextBridge

OCR, and insert the text original (not a graphic

—Lets you scan a text original, run

image) into a word processing file. You can choose the word processing application, such as Word Pad, MS Word, and so on.

Scan to Image—Lets you scan an image directly into any graphic viewer/editor application. You can choose the graphics application, such as Microsoft Paint.

Copy operations

Copy—Lets you use the PC and any Windows

printer driver for

enhanced copy operations. You can scan the page on the Brother MFC and print the copies

using any of the features of the Brother MFC printer driver. —OR— You can send the copy output to any standard Windows

printer

driver that is on your PC.

PC-Fax operation

Send a Fax

image as a fax from the PC using the Brother PC-FAX software.

—Lets you scan a picture or text original and send the

USING THE BROTHER CONTROL CENTER 4 - 4

Scanner settings for Scan, Copy and PC-Fax buttons

When the Pop-Up screen appears, you can access the Scanner Settings window.

Click the Smart Click Control Center icon at the top right of the Brother Control Center screen.

—OR— Click the Modify Settings button on any of the Configuration

screens.

Global settings

AutoLoad Pop-Up

MFL Control Center to load when you turn on your computer.

4 - 5 USING THE BROTHER CONTROL CENTER

—Select this checkbox if you want the Brother

Setting up the scanner configurations

The Pop-Up application stores eight different scanning modes. Each time you scan an original document, you can choose the most appropriate scanning mode from the following:

Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy

Each mode has its own set of stored settings. You can keep the default settings or change them at any time:

Resolution—From the pull-down list, select the scanning resolution you most often use.

Color Mode

you most often use. Scan Size—From the pull-down list, select the scan size you most often use.

Brightness—Slide the adjuster from 0% to 100% Contrast—Slide the adjuster from 0% to 100%

Click OK to save your changes. If you make a mistake or want the original document default setting, just click the Restore Defaults button when the scanning mode is displayed.

—From the pull-down list, select the color settings

USING THE BROTHER CONTROL CENTER 4 - 6

Perform an operation from the Control Center screen

If you see this screen it means you left-clicked a button in the Control Center window without first placing an original document in the ADF.

Place the original document in the MFC’s ADF, and then click OK to go to the Control Center screen.

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Scan to File

To access Scan to File Configurations screen

Place the original document face down in the ADF. The Brother Control Center screen will pop up.

Right-click Scan to File and click on Configuration. Click the

Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults

button.

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for the mode, click Modify Settings.

USING THE BROTHER CONTROL CENTER 4 - 8

Destination folder

PaperPort Folder—Select this checkbox to scan the original document into your PaperPort folder.

Other Folder

another file type or to store it in another directory/folder. File—If you selected Other Folder from the pull-down list, select the

type of file:

PaperPort Image Item (*.max) PaperPort Self-Viewing (*.exe) PaperPort Browser-Viewable (*.htm) PaperPort 5.0 Image Item (*.max) PaperPort 4.0 Image Item (*.max) PaperPort 3.0 Image Item (*.max) Windows Bitmap (*.bmp) PC Paintbrush (*.pcx) PCX Multi-page (*.dcx) JPEG (*.jpg) TIFF-Uncompressed (*.tif) TIFF-Group 4 (*.tif) TIFF-Class F (*.tif) TIFF Multi-page - Uncompressed (*.tif) TIFF Multi-page - Group 4 (*.tif) TIFF Multi-page - Class F (*.tif) Portable Network Graphics (*.png) FlashPix (*.fpx)

To Search your system for the directory and folder you want, click the Browse button. Click OK to save your settings.

—Select this checkbox to scan the original document as

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Scan to E-mail

To access Scan to E-mail Configurations screen

Place the original document face down in the ADF. The Brother Control Center screen will pop up.

Right-click the E-mail application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults

button.

USING THE BROTHER CONTROL CENTER 4 - 10

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

E-mail application

E-mail Application—From the pull-down list, select your E-mail

application. E-mail Settings—Click the E-Mail Settings button to set up links. The Send To Options window will appear:

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Send to Options

Convert attachments to specified file type—Converts items to the

type in the File Type box. Clear this check box to keep files in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format.

All documents and image items—Converts all items regardless of the program in which the item was created; for example, converts all Word (doc) files and JPEG (.jpg) files to the file type.

PaperPort image items (max) only—Converts only PaperPort image items (.max) files. PaperPort does not convert other file types, such as JPEG images and Word documents.

File type—Identifies the format in which to convert items; for example, JPEG or TIFF.

Combine items into single file, if possible—Combines all selected items into a single file that contains multiple pages. This option is available only when the file type supports multiple pages, such as multi-page TIFF.

USING THE BROTHER CONTROL CENTER 4 - 12

Scan to OCR (Word Processor)

To access Scan to OCR Configurations screen

Place the original document face down in the ADF. The Brother Control Center screen will pop up.

Right-click the word processor application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults

button.

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Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

Word Processor

Word Processor—From the pull-down list, select the word processor you want to use.

Click the Link Settings button to display the screen to set up the original document format you want to use and identify the OCR program:

File Type—From the pull-down list, select the file type you want to use for your word processor or text original.

OCR—Identify the OCR program to use to convert scanned original document images to editable original documents. This option is available only when you have an OCR program other than the one provided with PaperPort. (PaperPort 8.0 uses the same OCR engine that is in ScanSoft's TextBridge

USING THE BROTHER CONTROL CENTER 4 - 14

Pro Millennium product.)

Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application.

The OCR Settings window will appear:

Select your setting and click OK.

Auto orient page—Click this checkbox to automatically rotate

■

pages so that the text is upright. Single column output—Click this checkbox if you want to

■

remove columns from multi-column original document so that converted text appears in a one-column format.

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Scan to Image

To access Scan to Image Configurations screen

Place the original document face down in the ADF. The Brother Control Center screen will pop up.

Right-click the graphic application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults

button.

USING THE BROTHER CONTROL CENTER 4 - 16

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

Target Application

Application—From the pull-down list, select the application you want to add to this Pop-Up screen.

Click the Custom Link Settings button to set up links for your user-defined application.

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Copy

To access the Copy Configurations screen

Place the original document face down in the ADF. The Brother Control Center screen will pop up.

Right-click the Copy and click on Configuration. Click the

Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults

button.

USING THE BROTHER CONTROL CENTER 4 - 18

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

Number of copies

Copies

To change the copy options, click the Copy Options button. Click OK to save your Copy settings.

—Enter the number of copies you want to print.

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Send a fax

To access the Send a fax Configurations screen

Place the original document face down in the ADF. The Brother Control Center screen will pop up.

Right-click the Send a fax and click on Configuration. Click the

Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults

button.

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

USING THE BROTHER CONTROL CENTER 4 - 20

PC-FAX Settings

Brother PC-Fax

FAX Resolution

To change the fax options, click the FAX Options button. The Brother PC-FAX Properties screen appears:

For Windows

—Fine (200

95/98/98SE/Me

200)

For Windows

Select the Paper Size and Orientation (Portrait or Landscape) and click OK.

To go back to the default settings, click the Restore Defaults or

Default button.

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2000 Professional and Windows NT® WS 4.0

Using the Windows®-Based

Brother SmartUI Control Center

(For Windows® XP)

Brother SmartUI Control Center

The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan an original document directly to a folder on your computer. The Brother Control Center provides four categories of operations:

Scan directly to a file, E-mail, word processor or graphics application of your choice.

Enhanced copy functions, such as Four/Two or One-on-One Copying.

PC Faxing using the Brother PC-Fax software.

Custom buttons allow you to configure a button to meet your own application requirements.

In the Task Tray right-click on the SmartUI icon and select Show to have access to the Brother SmartUI Control Center window.

USING THE WINDOWS®-BASED BROTHER SMARTUI CONTROL CENTER

5 - 1

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time Windows SmartUI icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn AutoLoad off.

is started. When the Control Center is loaded the

How to turn off AutoLoad

Right-click the SmartUI icon in the Task Tray and select Show.

The main SmartUI Control Center window appears. Please look at the bottom of the window for a check box labeled “AutoLoad Pop-up”.

Uncheck the AutoLoad Pop-Up option to prevent the SmartUI from automatically loading every time Windows is started.

5 - 2

USING THE WINDOWS®-BASED BROTHER SMARTUI CONTROL CENTER

Brother Control Center features

The SmartUI control center gives you the ability to configure the hardware to File” feature allows you to scan an original document directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab.

Scan

key on your MFC such as “Scan to File”. The “Scan

USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

5 - 3

Auto Configuration

During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor.

For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.

You can change the default application by right-clicking on any of the scan buttons in the Control Center and then clicking Select the Configuration tab and from the Application pull down menu select a different application. For example, you can change the E-mail scan button from Outlook Express to Outlook by changing the application that is listed.

Configuration

5 - 4

USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

Hardware Section: Changing the Scan to button configuration

When the Brother Control Center is displayed, you can access the

Scan

Hardware Section window to reconfigure the (

on your MFC. Click the Hardware Section tab at the top left of the Brother SmartUI Control Center screen. (See Using the Scan key (For USB or Parallel interface cable users) on page 3-14.)

) button

USING THE WINDOWS®-BASED BROTHER SMARTUI CONTROL CENTER

5 - 5

Scan to E-mail

To configure the Scan to E-mail feature left-click on the Scan to E-mail button and the following screen will appear. You have the

ability to change the configuration that includes the destination E-mail application, attachment file and the scanner settings.

The destination E-mail application is changed by selecting another compatible E-mail application installed on your system from the Application pull down list.

If you wish to change the attachment file type click on the Link

Preferences button to display a list of file types.

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USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

Scan to File

To configure the Scan to File feature, left click on the Scan to File button and the following screen will appear.

Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder/directory by clicking the Browse button.

USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

5 - 7

Scan to Image

To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You have the

ability to change the configuration, which includes the destination image format or document application.

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USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

To change the default setting of the scan, click on the Scan Settings tab.

You can set the Color Mode to Black & White or 8-bit Gray. The resolution can be changed from 100 to 1200 dpi. You can define

the size of the paper you’re using, and you can adjust the brightness and contrast of the image before scanning.

USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

5 - 9

Scan to OCR

To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You have the ability to change the configuration, which includes the destination applications.

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USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

You have the option to send your scan as a different file type. You can select the application from the File Type window according to your needs.

You have the option to choose your OCR setting from Single column output to Auto orient page.

USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

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Software Section

The Software Section contains four groups of scan to buttons. Each section has a number of different buttons which are predefined for the most frequently used applications. The Scan section contains four buttons for Scan to File, Scan to E-mail, Scan to Word Processor and Scan to Image applications. The Copy section contains three buttons for N to 1 copying. The Fax section button is for sending faxes using the Brother PC-FAX application and the Custom section contains three buttons to which you can assign your own function.

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USING THE WINDOWS®-BASED BROTHER CONTROL CENTER

Brother MFC 8220 User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of contents

Using the MFC as a printer

Using the Brother MFC printer driver

How to print your original document

Manual Duplex Printing

Face-down output tray

Printing on plain paper

The manual feed tray

Printing on thicker paper and card stock

The manual feed tray

Printing on envelopes

Simultaneous printing and faxing

Printer operation keys

Job Cancel

Secure key

Setting the Emulation Selection

Printing the Internal Font List

Printing the Print Configuration List

Restoring default settings

Printer driver settings

Printer driver settings

How to access the printer driver settings

Features in the Brother Native Driver

Basic tab

Paper Size

Multiple Page

Orientation

Copies

Media Type

Advanced tab

Print Quality

Duplex

Watermark

Page Setting

Device Options

Accessories tab

Support tab

Features in the PS Brother (PostScript®) printer driver (For Windows®)

Ports tab

Device Settings tab

Layout tab

Paper / Quality tab

Advanced Options

Scanning an original document

TWAIN compliant

HOW TO SCAN USING WINDOWS® 3 - 1

How to access the Scanner

Scanning an original document into the PC

Scanning a whole page

Pre-Scanning to crop a portion you want to scan

Settings in the Scanner window

Image Type

Resolution

Scan Type

Brightness

Contrast

Document Size

Scanning an original document (For Windows® XP only)

WIA compliant

How to access the scanner

Scanning an original document into the PC

Brother Scanner Utility

Using the Scan key (For USB or Parallel interface cable users)

Scan to E-mail

Scan to Image

Scan to OCR

Scan to File

Using ScanSoft® PaperPort® and TextBridge® OCR

Viewing items

Organizing your items in folders

Quick links to other applications

ScanSoft® TextBridge® OCR lets you convert image text into text you can edit

You can Import items from other applications

You can Export items in other formats

Exporting an image file

Using the Brother Control Center