Brother DCP-J172W, DCP-J552DW, DCP-J752DW, MFC-J470DW, MFC-J475DW Web Connection Guide

...

Web Connect Guide

Version 0

Applicable models

This User’s Guide applies to the following models:

DCP-J152W/J172W/J552DW/J752DW, MFC-J470DW/J475DW/J650DW/J870DW

Definitions of notes

We use the following note style throughout this user’s guide:

NOTE

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a trademark of Brother Industries, Ltd.

Flickr and the Flickr Dots logo are the trademarks and/or registered trademarks of Yahoo! Inc.

Google Drive and Picasa Web Albums are trademarks of Google Inc. Use of this trademark is subject to Google Permissions.

Evernote and the Evernote Elephant logo are trademarks of Evernote Corporation and used under a license.

Microsoft, Windows and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Macintosh is a trademark of Apple Inc., registered in the United States and other countries.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

IMPORTANT NOTE

 Please go to the Brother Solutions Center at http://solutions.brother.com/ and click Manuals on your model

page to download the other manuals, including the Quick Setup Guide and User’s Guide, for your model.

 Not all models are available in all countries.

 For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s

guide, please read ‘MFC-xxxx’ as ‘DCP-xxxx’.

1 Introduction 1

Brother Web Connect ................................................................................................................................1

Accessible services ...................................................................................................................................2

Conditions for using Brother Web Connect ...............................................................................................4

Service account...................................................................................................................................4

Internet connection ..............................................................................................................................4

MFL-Pro Suite installation ...................................................................................................................4

Proxy server settings...........................................................................................................................4

Setting up Brother Web Connect ...............................................................................................................7

Step-by-step overview.........................................................................................................................7

How to create an account for each of the desired services.................................................................8

How to apply for Brother Web Connect access...................................................................................8

How to register and delete accounts on the machine........................................................................10

Setting up Brother Web Connect (For Brother CreativeCenter) ........................................................15

2 Scan and Upload 16

Scanning and uploading documents........................................................................................................16

How to change scan settings.............................................................................................................19

Uploading a document from an external memory device (For DCP-J552DW/J752DW,

MFC-J650DW/J870DW) .......................................................................................................................22

3 Download, Print, and Save 24

Downloading and printing documents (For DCP-J172W/J552DW/J752DW, MFC-J650DW/J870DW)...24

For Picasa Web Albums™, Flickr

and Box .........................................................................................................................................25

For Brother CreativeCenter (not available for some countries) ........................................................28

How to change print settings .............................................................................................................30

Downloading and saving a document to an external memory device (For DCP-J552DW/J752DW,

MFC-J650DW/J870DW) .......................................................................................................................32

, Facebook, Google Drive™, Evernote®, Dropbox, SkyDrive®

4 Outline, Scan, and Copy or Cut 34

Scanning, copying, and cutting parts of your documents ........................................................................34

How to outline and scan a document ................................................................................................35

How to copy or cut an outlined section..............................................................................................39

5 NotePrint and NoteScan

(For DCP-J172W/J552DW/J752DW, MFC-J650DW/J870DW) 41

Printing and Scanning notes....................................................................................................................41

Print Note and Folder Template ........................................................................................................43

How to Scan a note ...........................................................................................................................45

6 Shortcut Settings

(For DCP-J552DW/J752DW, MFC-J650DW/J870DW) 48

Adding Web Connect Shortcuts...............................................................................................................48

How to change Shortcuts ..................................................................................................................49

How to edit Shortcut names ..............................................................................................................49

How to delete Shortcuts ....................................................................................................................49

How to use a Shortcut .......................................................................................................................49

A Troubleshooting 50

Error messages .......................................................................................................................................50

iii

Introduction 1

Brother Web Connect 1

Certain websites provide services that allow users to upload and view images and files on the website. Your Brother machine can scan images and upload them to these services, and also download from and print images that are already uploaded to these services.

Printing

Scanning

Web service

1 Photos, images, documents, and other files

Introduction

Accessible services 1

The following services can be accessed from your Brother machine:

 Picasa Web Albums™

Picasa Web Albums™ is an online photo sharing service. Images can be uploaded, organized into albums, and shared with other users.

URL: http://picasaweb.google.com/

 Google Drive™

Google Drive™ is an online document editing and sharing service.

URL: http://drive.google.com/

 Flickr

 Facebook

Flickr® is an online photo sharing service. Images can be uploaded, organized into albums, and shared with other users.

URL: http://www.flickr.com/

Facebook is a social networking service that also allows images to be uploaded and shared with other users.

URL: http://www.facebook.com/

 Evernote

Evernote® is an online file storage and managing service.

URL: http://www.evernote.com/

 Dropbox

Dropbox is an online file storage, sharing and file synchronization service.

URL: http://www.dropbox.com/

 SkyDrive

SkyDrive® is an online file storage, sharing and managing service.

URL: http://skydrive.live.com/

 Box

Box is an online document editing and sharing service.

URL: http://www.box.com/

 Brother CreativeCenter (not available for some countries)

Brother CreativeCenter is a service that allows you to download various templates to print, such as greeting cards, brochures, and calendars.

Introduction

NOTE

For more information about any of these services, refer to the respective service’s website.

The following table describes which file types can be used with each Brother Web Connect feature:

Google Drive™

Brother CreativeCenter

Accessible Services

Picasa Web Albums™

Flickr

Facebook

Evernote

Dropbox

SkyDrive

Box

Download and print images or save them to media

JPEG

JPEG/PDF/doc/docx/

xls/xlsx/ppt/pptx

○

(Print only)

Upload scanned images JPEG JPEG/PDF/doc/xls/ppt -

Upload images saved on

media

JPEG JPEG -

(For Hong Kong, Taiwan and Korea)

Brother Web Connect supports only file names written in English. Files named in the local language will not be downloaded or uploaded.

Introduction

NOTE

Conditions for using Brother Web Connect 1

Service account 1

In order to use Brother Web Connect, you must have an account with the desired service. If you do not already have an account, use a computer to access the service's website and create an account.

You do not need to create an account if you use Brother CreativeCenter.

Internet connection 1

In order to use Brother Web Connect, your Brother machine must be connected to a network that has access to the Internet through either a wired or wireless connection. For more information on connecting and configuring your machine, see the Quick Setup Guide included with your machine.

For network setups that use a proxy server, the machine must also be configured to use a proxy server (see Proxy server settings on page 4). If you are not sure, check with your network administrator.

A proxy server is a computer that serves as an intermediary between computers without a direct Internet connection, and the Internet.

MFL-Pro Suite installation 1

The initial installation of Brother Web Connect requires a computer that has access to the Internet and has Brother MFL-Pro Suite installed. Follow the steps outlined in the Quick Setup Guide to install MFL-Pro Suite (from the supplied installer CD-ROM) and configure the machine to be able to print over your wired or wireless network.

Proxy server settings 1

If the network uses a proxy server, the following proxy server information must be configured on the machine. If you are not sure, check with your network administrator.

 Proxy server address

 Port number

 User name

 Password

For more information on entering text on the LCD, see the Quick Setup Guide included with your machine.

For DCP-J552DW/J752DW, MFC-J650DW/J870DW

a Press (Settings). b Press All Settings.

Introduction

c Press a or b to display Network.

Press Network.

d Press a or b to display Web Connect Settings.

Press Web Connect Settings.

e Press Proxy Settings. f Press a or b to display Proxy Connection.

Press Proxy Connection.

g Press On. h Press the option that you want to set, and then enter the proxy server information.

Press OK.

i Press .

For DCP-J172W

a Press Settings. b Press s or t to display Network.

Press Network.

c Press s or t to display Web Connect Settings.

Press Web Connect Settings.

d Press Proxy Settings. e Press s or t to display Proxy Connection.

Press Proxy Connection.

f Press On. g Press the option that you want to set, and then enter the proxy server information.

Press OK.

h Press .

For DCP-J152W, MFC-J470DW/J475DW

a Press Menu.

b Press a or b to choose Network.

Press OK.

c Press a or b to choose Web Connect Settings.

Press OK.

d Choose Proxy Settings and press OK.

Introduction

e Press a or b to choose Proxy Connection.

Press OK.

f Press a or b to choose On.

Press OK.

g Press Stop/Exit.

Introduction

Web serviceObtain account

User registration

Brother Web Connect application page

Obtain temporary ID

Enter account information

Setting up Brother Web Connect 1

(For Picasa Web Albums™, Flickr®, Facebook, Google Drive™, Evernote®, Dropbox, SkyDrive® and Box)

Step-by-step overview 1

Configure the settings using the following procedure:

Step 1: Create an account with the desired service (see page 8).

Access the service’s website using a computer and create an account. (If you already have an account, there is no need to create an additional account.)

Step 2: Apply for Brother Web Connect access (see page 8).

Start Brother Web Connect access using a computer and obtain a temporary ID.

Step 3: Register (on the machine), the account information that is needed to access the desired services (see

Enter the temporary ID to enable the service on the

Enter temporary ID

machine. Specify the account name as you would like it to be displayed on the machine, and enter a PIN if you would like to use one.

Web service

page 10

The machine can now use the service.

Introduction

NOTE

How to create an account for each of the desired services 1

In order to use Brother Web Connect to access an online service, you must have an account with that online service. If you do not already have an account, use a computer to access the website of the service and create an account. After creating an account, log on and use the account once with a computer before using the Brother Web Connect feature. Otherwise, you may not be able to access the service using Brother Web Connect.

If you already have an account, there is no need to create an additional account.

Continue with the next procedure, How to apply for Brother Web Connect access on page 8.

You do not need to create an account if you will use the service as a guest. You can use only certain services as a guest. If the service you want to use does not have a guest-user option, you must create an account.

How to apply for Brother Web Connect access 1

In order to use Brother Web Connect to access online services, you must first apply for Brother Web Connect access using a computer that has Brother MFL-Pro Suite installed:

a Turn on your computer. b Access the Brother Web Connect application web page.

 Windows

XP, Windows Vista® and Windows® 7

If you have already installed MFL-Pro Suite, choose (Start) / All Programs / Brother /

MFC-XXXX (where XXXX is your model name) / Brother Web Connect.

 Windows

Click (Brother Utilities), and then click the drop-down list and select your model name (if not

already selected). Click Use More in the left navigation bar, and then click Brother Web Connect.

You can also access the page directly by typing “http://bwc.brother.com” into your web browser’s address bar.

 Macintosh

If you have already installed MFL-Pro Suite, click Go from the Finder bar / Applications / Brother / Utilities / Brother Web Connect.

Introduction

NOTE

You can also access the page directly in the following ways:

• From the supplied CD-ROM

1 Put the CD-ROM into your CD-ROM drive. When it launches, double-click the Brother Support

icon.

2 Click the Brother Web Connect icon.

• From your web browser

Type “http://bwc.brother.com

c Choose the service you want to use.

” into your web browser’s address bar.

d Follow the on-screen instructions and apply for access.

When finished, your temporary ID will be displayed. Make a note of this temporary ID, as you will need it to register accounts to the machine. The temporary ID is valid for 24 hours.

Introduction

NOTE

e Close the web browser.

Continue with the next procedure, How to register and delete accounts on the machine on page 10.

How to register and delete accounts on the machine 1

Enter the account information and configure your machine so that it can access the service.

You can register up to 10 accounts on your machine.

Register an account 1

For DCP-J552DW/J752DW, MFC-J650DW/J870DW 1

a Before you register an account, confirm that the correct date and time are set on the machine’s control

panel. For more information on setting the date and time, see the Quick Setup Guide included with your machine.

b Press d or c to display Web.

Press Web.

c Information regarding the Internet connection is displayed on the machine’s LCD. Read the information

and press OK.

d You will be asked if you want to display this information again in the future.

Press Yes or No.

Occasionally, updates or announcements about your machine's feature will be displayed on the LCD. Read the information, and then press OK.

e Press a or b to display the service with which you want to register.

Press the service.

f If information regarding Brother Web Connect is displayed, press OK. g Press Register/Delete. h Press Register Account. i The machine will prompt you to enter the temporary ID you received when you applied for Brother Web

Connect access. Press OK.

j Enter the temporary ID using the LCD.

Press OK.

An error message will appear on the LCD if the information you entered does not match the temporary ID you received when you applied for access, or if the temporary ID has expired. Either enter the temporary ID correctly, or apply for access again to receive a new temporary ID (see How to apply for Brother Web Connect access on page 8).

Introduction

NOTE

k The machine will prompt you to enter the account name that you want to be displayed on the LCD.

Press OK.

l Enter the name using the LCD.

Press OK.

m Do one of the following:

 To set a PIN for the account, press Yes. (A PIN prevents unauthorized access to the account.)

Enter a four-digit number and press OK.

 If you do not want to set a PIN, press No.

n When the account information you entered is displayed, confirm that it is correct.

 Press Yes to register your information as entered.

 Press No to change any of the information you entered. Go back to step j.

o Account registration is complete.

Press OK.

p Press .

For DCP-J172W

a Before you register an account, confirm that the correct date and time are set on the machine’s control

panel. For more information on setting the date and time, see the Quick Setup Guide included with your machine.

b Press s or t to display Web.

Press Web.

c Information regarding the Internet connection is displayed on the machine’s LCD. Read the information

and press OK.

d You will be asked if you want to display this information again in the future.

Press Yes or No.

Occasionally, updates or announcements about your machine's feature will be displayed on the LCD. Read the information, and then press OK.

e Press s or t to display the service with which you want to register.

Press the service.

f If information regarding Brother Web Connect is displayed, press OK.

g Press Register/Delete. h Press Register Account.

Introduction

NOTE

i The machine will prompt you to enter the temporary ID you received when you applied for Brother Web

Connect access. Press OK.

j Enter the temporary ID using the LCD.

Press OK.

k The machine will prompt you to enter the account name that you want to be displayed on the LCD.

Press OK.

l Enter the name using the LCD.

Press OK.

m Do one of the following:

 To set a PIN for the account, press Yes. (A PIN prevents unauthorized access to the account.)

Enter a four-digit number and press OK.

 If you do not want to set a PIN, press No.

n When the account information you entered is displayed, confirm that it is correct.

 Press Yes to register your information as entered.

 Press No to change any of the information you entered. Go back to step j.

o Account registration is complete.

Press OK.

p Press .

For DCP-J152W, MFC-J470DW/J475DW 1

a Before you register an account, confirm that the correct date and time are set on the machine’s control

panel. For more information on setting the date and time, see the Quick Setup Guide included with your machine.

b Press (WEB). c Information regarding the Internet connection is displayed on the machine’s LCD. Read the information

and press OK.

d You will be asked if you want to display this information again in the future.

Press 1 (Yes) or 2 (No).

Introduction

NOTE

Occasionally, updates or announcements about your machine's feature will be displayed on the LCD. Read the information, and then press OK.

e Press a or b to choose the service with which you want to register.

Press OK.

f If information regarding Brother Web Connect is displayed, press OK. g Press a or b to choose Register/Delete.

Press OK.

h Press a or b to choose Register Account.

Press OK.

i The machine will prompt you to enter the temporary ID you received when you applied for Brother Web

Connect access. Press OK.

j Enter the temporary ID using the dial pad.

Press OK.

k The machine will prompt you to enter the account name that you want to be displayed on the LCD.

Press OK.

l Enter the name and press OK. m Do one of the following:

 To set a PIN for the account, press 1 (Yes). (A PIN prevents unauthorized access to the account.)

Enter a four-digit number and press OK.

 If you do not want to set a PIN, press 2 (No).

n When the account information you entered is displayed, confirm that it is correct.

 Press 1 (Yes) to register your information as entered.

 Press 2 (No) to change any of the information you entered. Go back to step j.

o Account registration is complete.

Press OK.

p Press Stop/Exit.

+ 39 hidden pages

Brother DCP-J172W, DCP-J552DW, DCP-J752DW, MFC-J470DW, MFC-J475DW Web Connection Guide

Applicable models

Definitions of notes

Trademarks

IMPORTANT NOTE

Table of Contents

Introduction 1

Brother Web Connect 1

Accessible services 1

Conditions for using Brother Web Connect 1

Service account 1

Internet connection 1

For network setups that use a proxy server, the machine must also be configured to use a proxy server (see Proxy server settings on page 4). If you are not sure, check with your network administrator.

MFL-Pro Suite installation 1

Setting up Brother Web Connect 1

Step-by-step overview 1

How to create an account for each of the desired services 1

How to apply for Brother Web Connect access 1

Continue with the next procedure, How to register and delete accounts on the machine on page 10.

Register an account 1