Macintosh PowerBook 1400
Follow the instructions in this
chapter to set up your computer
and learn the basics.
1
Getting Started
The information and illustrations in this chapter provide an overview of your
Macintosh PowerBook system and get you started using the computer. To
begin, take a few moments to review some important details about the
computer’s hardware, software, and learning materials.
Becoming familiar with your Macintosh PowerBook
Your PowerBook is designed to keep you working productively in any
locatio n. With a PowerBook, you have
m easily expandable hardware
m specialized programs for mobile computing and versatile productivity
applications, in addition to Macintosh system software
m interactive online instructions for using the computer, a manual for setting
up and troubleshooting, and print and electronic manuals for application
programs provided with the computer
Hardware at a glance
The illustration on the next page shows the built-in features of your computer,
including the slots for PC Cards, the expansion bay for adding a CD-ROM
drive or other internal device, and the ports for connecting to a network, a
printer, and other external equipment.
1
Microphone
O
Contrast control
¤
Brightness control
On/off key
Trackpad
Trackpad button
Battery
Expansion bay
(CD-ROM drive
installed)
Sleep indicator
Speaker grill
g
SCSI port (HDI-30)
¯
Power
adapter port
V
Apple Desktop
Bus (ADB) port
√
Sound
input port
Expansion port
(for optional video, network,
or other expansion card)
´
Printer/External
modem port
PC Card eject buttons
Exchangeable
BookCover
Two PC Card
(PCMCIA card) slots
Infrared window
Security slot
Reset button
-
Sound
output port
Software for mobility and efficiency
Your PowerBook comes with a variety of applications, utility programs, and
control panels that provide broad functionality and flexibility.
In the Applications folder
m Apple Internet Connection Kit, complete software for using the Internet
m Apple Te leco m , software for using a modem to send faxes
m ClarisWorks, for word processing, graphics, spreadsheet, database, and
telecommunications
m Claris O rganizer, for managing contacts and calendar information
m PowerBook File Assistant, for synchronizing file contents when you have
several versions of a file
m Apple IR File Exchange, for sending and receiving files using the
computer’s infrared window
m Remot e Acc ess Client, for connecting to a computer located elsewhere
In the Apple E x tras folder
m MoviePlayer, for viewing QuickTime movies
m A template for making BookCover inserts to display on the computer’s case
m Special ized files for use with a PC Card modem
In the Utilities folder
m Battery Recondition, for extending the useful life of batteries
m Drive Setup, for testing, formatting, and partitioning hard disk drives and
drives for removable media (except PC Cards), such as optical disks
m Disk First Aid, for testing and repairing floppy disks and hard disks or
removable media (except PC Cards)
In the Control Panels folder
m Apple Location Manager, for saving groups of system settings, called
“locations,” that you can use in different operating environments, such as
your office and home
Each folder contai ns other items as well.
Getting Started
3
Control Strip for quick changes
The Control Strip appears on the desktop when you start up your PowerBook
for the first time. This strip lets you change common settings quickly—by
pressing an icon and then choosing the option you want from a pop-up menu.
Monitor
battery’s charge
Turn
AppleTalk
on or off
Play
audio CD
filesharing
on or off
Set screen’s
colors or grays
Turn
down the
hard disk
Spin
Adjust for power
Set screen’s
resolution
conservation or
performance
Change
default
printer
Put computer
to sleep
Adjust
sound
volume
(The Control Strip on your PowerBook may not look exactly like the
illustration, depending on your computer’s settings.)
You can adjust the Control Strip and add or remove items from it. For
instructions, see “How do I use the Control Strip?” in the “Customizing
Your Computer” topic area of Mac OS Guide, available from the
Guide (h) menu.
Learning materials and other information about the computer
Your PowerBook comes with a user’s manual that provides the information
you need for setting up the computer, caring for it, and finding solutions to
problems with the hardware. Depending on the PowerBook model you have,
other manuals may be included as well.
4
The majority of instructions for using your PowerBook are online—in the
Macintosh Tutorial, which introduces new users to the computer, and Mac OS
Guide, which offers step-by-step instructions for the primary tasks you
perform with the computer.
The Guide menu
You use the Guide menu to open Macintosh Tutorial or Mac OS Guide.
Chapter 1
The Guide menu contains online instructions for using Macintosh system
software when the Finder is the active program. In addition to Mac OS Guide
and the tutorial, the Guide menu contains an explanation for using the Guide
online instructions (About Apple Guide) and a summary of shortcuts.
The Guide menu usually provides online help for other applications when
they are active.
You also use the Guide menu to turn balloons on or off. When turned on,
balloons display a description of the item on the screen at the pointer’s
location. The illustration shows the balloon for the Trash.
Whe n you have questions about the computer
When you have questions about using your Macintosh, you can look for
answers in several places. These include
m Mac OS Guide and other online instructions available in the Guide menu
m electronic manuals and Read Me documents on your computer’s hard disk
m files that provide demonstrations and tours of the hardware and software
(on the hard disk)
m the printed ma nuals that came with your computer and with any additional
application programs or equipment you’re using
m Apple’s World Wide Web sites and other information sources on the
Internet (by modem)
m the Apple support center (by telephone)
Getting Started
5
Wher e to find answer s
The summary that follows indicates the type of information you can expect to
get from each information source.
On the computer’s hard disk
In the Guide menu
The Guide menu (marked with the hicon) is your main source
of information about the Macintosh. You can learn basic skills in
the tutorial and get interactive, step-by-step help for tasks in
Mac OS Guide.
In electronic manuals
For some programs, condensed instructions and reference
information are supplied in an online manual. This type of document
usually contains illustrations and bookmarks you use for quick
access to the items you need. You can print this manual also.
In Read Me documents
The Read Me files that come on your computer’s hard disk
contain late-breaking information about your PowerBook and
some of the software that comes with your PowerBook.
In software samplers and tours
6
Some files on your hard disk offer a tour of the computer’s features
or an introduction to one or more applications.
Chapter 1
In the printed materials
User’s ManualUser’s Manual
Macintosh PowerBookMacintosh PowerBook
On the Internet
In this book
Use this book to set up and learn about your computer and for
useful tips and suggestions if you have problems while using your
computer.
In other manuals
For answers to questions about other equipment or about
application programs you have purchased, see the manuals
that came with them.
At Apple’s Web sites
Apple maintains a number of sites on the World Wide Web
that provide software updates, product information, and technical
information. The central site is http://www.apple.com.
Several other Apple sites (linked to the central one) provide
PowerBook updates, product details, and mobile computing
solutions.
Over the telephone
From Apple’s customer support line
If you can’t find an answer in any of the materials provided, call the
Apple Assistance Center. (See the service and support information
that came with your computer for the phone number.)
Getting Started
7
Preparing to set up th e computer
Now that you know some essential details about your PowerBook, you’re
ready to set it up and begin using it.
To set up your computer for the first time, you need the power adapter a nd
the power co rd t hat came with it.
When setting up your computer, place your computer on a sturdy, flat surface
near a grounded electrical outlet. Before following the setup instructions in
this chapter, you may want to read “Arranging Your Work Area and
Equipment” in Appendix A for tips on adjusting your work furniture and
computer so that you’re comfortable when using the computer.
Pluggin g in the computer
Plugging in the power adapter recharges the computer’s battery. You should
plug in the power adapter in case the battery has been drained duri ng
shipping or storage.
WARNING
Use only the power adapter that came with your Macintosh
PowerBook computer (model number M4896, 45W AC Adapter).
Adapters for other electronic devices (including other Macintosh
PowerBook models and other portable computers) may look similar,
but they may damage your computer.
8
Chapter 1
When you are ready to begin, follow these steps:
¯
Power adapter port
Power adapter plug
Power adapter
Power cord
1Plug one end of the power cord into the power adapter and the other end into a three-
hole grounded outlet or power strip.
Note: It’s impor ta nt to plug the adapter into a wall outlet before attaching it to
the co mputer.
WARNING
This equipment is intended to be electrically grounded. T h e
power adapter that came with your Macintosh PowerBook is equipped
with a three-wire grounding plug—a plug that has a third (grounding)
pin. This plug will fit only a grounded AC outlet. This is a safety
feature. If you are unable to insert the plug into the outlet, contact a
licensed electrician to replace the outlet with a properly grounded
outlet. Do not defeat the purpose of the grounding plug!
2Plug the power adapter plug into the power adapter port (marked with the icon
back panel of the computer.
¯
) on the
Getting Started
9
Opening the display
Slide the latch to the left to open the display.
1Slide the latch to the left and lift up the display.
2Position the display at a comfortable viewing angle.
You can adjust the angle of the display at any time by tilting it toward or away
from you.
10
Chapter 1
Removing the batter y label (if necessary)
2 Slide the battery out.
1 Slide and hold the latch to the right.
Most new PowerBooks are shipped with a label covering the battery to
protect it from losing its charge completely. If there is a label, you need to
remove it before the battery will provide power for the computer.
1With the display open, peel off the part of the label on the computer’s case, taking care
not to tear the label.
2Close the display.
3Move the latch under the battery to the right and hold it in that position.
4Slide the battery out of its compartment.
5 Carefully remove the label from the battery.
Avoid touching the battery’s metal contacts as you peel off the label.
6 Replace the battery and open the display.
Getting Started
11
Turning the computer on
on/off
Power key
To tur n on the computer for the first time:
m
Press the Power key (marked with “on/off”) at the upper-right corner of the keyboard
to turn the computer on.
You should hear a tone when you turn on the computer. It takes the computer
a few minutes to start up. You’ll see the Mac OS startup screen as the system
software is loaded on the computer. In a few moments the Macintosh desktop
appears, like the picture below.
12
Note: Your screen should look very similar to this, but it may not look exactly
the same.
Chapter 1
Prob lems tu rning th e computer on?
O
Contrast control
¤
Brightness control
m
Nothing happened when you pressed the Power key.
The battery may be drain ed. Make sure you plug in the power adapter,
and that the power adapter is firmly connected to both the computer and a
power source. If the power adapter is plugged into a power strip, make sure
the power strip is plugged in and turned on. Th en try pressing the
key again.
If the computer still doesn’t turn on, see “Problems Starting Up the
Computer” in Chapter 6.
The computer made a sound, but you can’t see anything on the screen.
m
Adjust t he brightness control (marked with the icon ¤) and contrast
control (O) until an image appears and the screen is easy to read.
Getting Started
13
What’s next?
m
You see a picture of a disk with a blinking question mark on the screen.
This icon usually means that the computer can’t find system software on
the hard disk or any disks attached to the computer. You may need to
reinstall system software. See “Reinstalling the Mac OS System Software”
in Chapter 7.
Yo u’ve now finished setting up your Macintosh PowerBook. Continue with
one of the following steps:
m If you are new to the Macintosh, turn to the next section, “Learning the
Basics.”
m If you have additional equipment to connect to your computer, see
Chapter 3, “Connecting Additional Equipment and Changing BookCovers,”
for instructions. (If you are a new Macintosh user, you should complete
“Learning the Basics” before connecting additional equipment.)
14
Chapter 1
m If you have application programs that you want to install on your computer,
see Chapter 4, “Installing and Using Application Programs,” for
instructions. (If you are a new Macintosh user, you should complete
“Learning the Basics” before installing application programs.)
IMPORTANT
If you need to turn off your computer at any point, read the
instructions in “Turning the Computer Off” later in this chapter to learn the
correct procedure for turning off your Macintosh PowerBook computer.
Learning the basics
Trackpad Trackpad button
If you are new to the Macintosh, you should begin by looking at the easy-touse p r ogram called the Macintosh Tutorial. The tutorial teaches you the basic
skills you’ll need to use your computer. To start the tutorial, follow these
steps:
1Move your finger on the trackpad to move the arrow pointer (
8
) on the screen.
Place your index finger on the trackpad and your thumb on the trackpad
button. Don’t press the trackpad button yet.
Move your finger across the trackpad, watching the arrow on the screen.
Notice that the arrow on the screen moves in the same direction that you
move your finger on the trackpad.
The trackpad is sensitive not only to the direction you move your finger, but
also to how fast you move your finger. If you want the pointer to move a short
distance across the screen, move your finger slowly across the trackpad. The
faster you move your finger, the farther the pointer moves on the screen.
Getting Started
15
Tips for using the trackpad
For best results when using the trackpad, keep in mind these tips:
m Use your index finger (left or right hand). Use only one finger.
m Use only your finger on the trackpad (and be sure your finger is dry).
Do not use a pen or any other object.
m Sometimes humidity or condensation may cause moisture to gather
on the trackpad. If this happens, gently wipe the trackpad with a
clean cl oth before you use it.
m You can use the trackpad to click and drag. For instructions, see
“How do I use the trackpad to click and drag?” in the “Customizing
Your Computer” topic area of Mac OS Guide, available in the
Guide (h) menu.
2Move your finger on the trackpad so that the tip of the arrow (
mark in the upper-right portion of the screen.
3With the tip of the arrow (8) on the question mark, press and hold down the trackpad
button.
8
) points to the question
A list of choices (called a menu) appears. This is the Guide (h) menu, which
is the place to go when you have a question about how to use your computer.
4While holding down the trackpad button, move the arrow (
Tutorial” are highlighted, then release the trackpad button.
8
)until the words “Macintosh
A window appears welcoming you to the tutorial. You can set aside this book
for now and follow the instructions you see on the screen. When you have
completed the tutorial, return to this book.
16
Chapter 1
Reviewing the basics
You can use the following illustrations to review the elements you use on your
screen to do work with your computer.
Menu
Control Strip
Menus
The strip across the top of the screen is called the menu bar. The symbols and
words in it represent menus of commands. To open a menu, place the pointer
on the symbol or word for the menu a nd press the trackpad button.
Icons
Window
Guide menu
To find an answer to a question,
h
look in the Guide (
) menu.
Application menu
You can have several
application programs open
at once. To see which program
is active or to switch from one
program to another, use this
menu (called the
Application menu).
Getting Started
17
Icons
Icons are small pictures that represent disks, programs, documents, and
folders. You can double-click any icon to open it and see what it contains.
This icon represents your computer’s internal hard disk.
Icons like this one represent application programs, which you use to create
documents and do other work.
Icons like this one represent documents, which you can create and edit.
Icons like this represent folders. A folder contains other icons.
To throw away an item you no longer want, drag it to the Trash icon and choose
Empty Trash from the Special menu.
Windows
Windows are boxes that display text, graphics, or icons. To change the shape
or position of a window, or to close the window, use the elements shown here.
18
To make a partially
covered window
active, click
anywhere in it.
Chapter 1
Close box
To close a window,
click the close box.
Title bar
To move a window, drag it by the middle of the title
bar (anywhere in the bar except the small boxes).
Scroll arrow
To bring hidden portions
of a window’s contents into
view, click one of the four
scroll arrows.
Size box
To change the shape or size of
a window, drag the size box.
Control Strip
The Control Strip gives you a quick and easy way to monitor and update your
PowerBook’s power management options and other useful features. For
instructions on using the Control Strip, see “How do I use the Control Strip?”
in the “Customizing Your Computer” topic area of Mac OS Guide, available
in the Guide (h) menu.
Reviewing the Guide menu
The Guide (h) menu is your main source of information when you’re
working with your computer. T h e menu is identified by a question
mark (h) in the upper-right corner of the screen.
Getting Started
19
Using M ac OS Guide to get answers to your questions
When you have a question while working with your computer, you can get the
answer by choosing Mac OS Guide from the Guide (h) menu.
1Pull down the Application menu (in the upper-right corner of the screen) and choose
Finder to make it the active application program.
A checkmark in the menu indicates that the Finder is the active program.
2Pull down the Guide menu (marked with the
h
icon) and choose Mac OS Guide.
The Mac OS Guide window appears.
20
Whenever you use Mac OS Guide, its window remains in front of other
windows. If the window gets in your way, you can move it by dragging its
title ba r (the gray bar across the top of the window).
Chapter 1
3Notice the three buttons at the top of the window: Topics, Index, and Look For.
Mac OS Guide gives you three ways of finding information:
m
Topics
lets you choose from a list of general subjects; it is like the table of
contents in a book.
m
Index
lets you choose from an alphabetical list of more specific subjects; it
is like the index in a book.
m
Look For
lets you search for information related to a specific word or
phrase that you type.
If you have problems while using Mac OS Guide, see “Tips for Using Mac OS
Guide” later in this chapter.
Getting answers with the Topics button
1 In the Mac OS Guide window, click the Topics button.
A list of general topics appears on the left side of the Mac OS Guide window.
(Depending on the hardware and software you have, the list of topics may
look different.)
Getting Started
21
2Click “Customizing Your Computer” in the list of topics.
When you click any topic area, a list of related questions appears on the right
side of the Mac OS Guide window.
To get instructions,
click a question…
…and then click OK.
3Click the question “How do I set the time and date?” and then click OK. Or double-click
the question.
A small window appears with instructions for you to follow.
22
If you want to
return to the main
Mac OS Guide
window, click here.
4 Read and follow the instructions in this window.
5When you have completed all the steps, click the Topics button in the lower-left corner to
Chapter 1
Click here to see the next
step (if there is one).
Mac OS Guide provides step-by-step instructions to answer the question you
selected. When you have completed each step, click the right arrow in the
lower-right corner to see the next step.
return to the main Mac OS Guide window.
Try the other ways of finding information in Mac OS Guide also: Use the
Index button to display a list of keywords, and use the Look For button to
search for a word or phrase that you enter.
Tips for using Mac OS Guide
Here are a few tips for using Mac OS Guide effectively:
m Mac OS Guide is available only when you are in the Finder—the
desktop area where you can see the icons of disks, folders, and files.
(Other programs may also have h elp available in the Guide menu,
however.) If you don’t see Mac OS Guide in the Guide menu, pull
down the Application menu (to the right of the Guide menu) and
choose Finder.
m Foll ow the steps when you’re instructed to; don’t skip ahead or read
ahead. That way the computer can check to make sure you’ve done a
step correctly.
m Unlike most windows, the Mac OS Guide window stays i n front of
other windows on the screen so that your instructions are never
covered. If you need to move the Guide window out of the way, drag
it by the title bar at the top of the window.
You can also move the window out of the way by clicking the zoom
box. Click the box once to shrink the window; click it a second time
to expand the window to its original size.
m If you need more information about an instruction or a term, click
the button labeled “Huh?” to get further explanation. (The “Huh?”
button is dimmed when no additional information is available.)
m If you wa nt to retur n to the main Mac OS Guide window, click the
Topi cs button in the lower-left corner of the Guide window.
m When you’re finished using Mac OS Guide, click the close box in the
upper-left corner of the window.
Close box
Topics button
Title bar
“Huh?” button
Zoom box
Right arrow
Getting Started
23
Turning the computer off
Always use one of the following methods to shut down the computer. If you
don’t, you risk losing any work you haven’t previously saved on a disk. You
also risk losing any open documents.
Turning th e computer off with the Power key
To tur n th e computer off, press the Power key. Detailed instr uctions follow.
1If the computer is in sleep, press the Power key (or any key on the keyboard except Caps
Lock or the trackpad button) to wake it.
For information on the sleep feature of your Macintosh PowerBook, see
“Putting the Computer to Sleep,” n ext.
2Press and hold the Power key for about two seconds.
The following dialog box appears on the screen:
24
3Press the Return key on the keyboard (or click the Shut Down button in the dialog box).
Chapter 1
Turning th e computer off with the Shut Down command
You can also turn your computer off by using the Shut Down command in the
Special m enu. Follow these steps:
1If the computer is in sleep, press the Power key (or any key on the keyboard except Caps
Lock or the trackpad button) to wake it.
2Move the tip of the arrow to the word “Special” at the top center of the screen.
If the word “Special” does not appear at the top of the screen, you’re not
working in the Finder. Choose Finder from the Application menu at the
far-right end of the menu bar.
3With the tip of the arrow on the word Special, press and hold down the trackpad button.
4While holding down the trackpad button, move the arrow until the words “Shut Down”
are highlighted. Then release the button.
Trouble? If a problem with the computer prevents you from using the Power
key or choosing Shut Down—for example, if the computer “freezes” so that
the pointer does not respond to the trackpad—you can turn off the computer
by pressing the reset button on the back of the computer. Use this method
only if you cannot choose Shut Down or Restart when you press the Power
key, or if you cannot choose either command from the Special menu.
Getting Started
25
Putting the computer to sleep
Sleep is a power conservation feature of Macintosh PowerBook computers,
reducing the amount of power the computer draws when it’s not b ei ng used.
When the computer is in sleep, it has a darkened screen and appears to be off.
A small green light flashes on the top of the display case when the computer
is in sleep. (Note: The computer must be on in order for you to put it to sleep.)
To put the computer to sleep, do this:
1Press and hold the Power key for about two seconds.
A dialog box appears.
2Click the Sleep button.
WARNING
Once you put your computer to sleep, listen for the hard disk
to stop spinning before you move your Macintosh PowerBook. Moving
your Macintosh PowerBook with the hard disk spinning can damage
your computer.
Other ways of putting your computer to sleep
m You can choose the Sleep command from the Special menu to put your
computer to sleep.
26
Chapter 1
m You can also put your computer to sleep by closing the display.
Sleep indicator
When the computer is in sleep, a small green light flashes in the upper-right
corner of the display.
After closing the display, be sure to check that the sleep light is blin king (at
the top-right edge of the display). If you don’t see the blinking light, open the
display and use the Control Strip or the Special menu to put the computer in
sleep.
Note: You may notice that the computer sleeps when the display is not closed
completely. Sleep is initiated by a magnet-controlled switch that may engage
before the display is flush with the lower part of the computer’s case. Also,
you may need to open the display to an angle of about 45 degrees to
disengage the sleep switch. (Then press any key, except Caps Lock or the
trackpad button, to wake the computer.)
For information on other ways of putting the computer to sleep, see the
“Batteries & Power” topic of Mac OS Guide, available in the
Guide (h) menu.
Getting Started
27
Automatic slee p
If you don’t use the computer for several minutes, it goes to sleep
automatically. This conserves battery power.
To wake th e computer, press any key on the keyboard (except Caps Lock or
the trackpad button). The screen reappears as it was before the computer
went to sleep.
Note: If the display is partly or fully closed, open it about halfway (to an
angle of 45 degrees) and press a key to wake the computer.
You can control the automatic sleep feature. For more information on sleep
and automatic sleep, see the “Batteries & Power” topic of Mac OS Guide,
available in the Guide (h) menu.
Restarting a computer that’s already on
You need to restart your computer—turn it off and back on again—when you
want to make certain changes to settings, use a newly installed system
software file, or start up the computer using a different disk.
You may also need to restart if you see a “system error” message on the
screen (indicating a temporary software problem). In this case, use the
trackpad to click the Restart button that appears.
28
Follow these instructions to restart your computer:
1Press and hold the Power key for about two seconds.
A dialog box appears.
Chapter 1
2Click the Restart button.
You can also do this to restart:
m
Choose Restart from the Special menu.
If the Special menu does not appear in the menu bar, you’re working in the
wrong program. Click anywhere on the desktop to return to the Finder.
When you choose Restart, the computer prompts you to save your work,
closes all open programs, and restarts itself.
Restarting using either of the methods outlined above does not affect your
RAM disk (if you created one) or its contents.
Trouble? If a problem with the computer prevents you from using the Power
key or choosing Restart—for example, if the computer “freezes” so that the
pointer does not respond to the trackpad—you can turn off the computer by
pressing the reset button on the back of the computer. Use this method only if
you cannot choose Shut Down or Restart from the dialog box that appears
when you press the Power key, or if you cannot choose either command from
the Spe cial me nu.
Getting Started
29
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