Apple APPLESHARE 3.0 User Manual

INTRODUCTION

This introduction provides information to people who are new to AppleShare as
well as to those who are not. The first section gives new AppleShare users an
overview of the AppleShare services and features. If you've used previous
versions of AppleShare, you can skip directly to the section "What's New in
AppleShare 3.0?" Also included in this chapter is a list of additional books
for further information on AppleShare and networking.

If you are using system software version 7.0 or later, the procedures for
using shared files are slightly different. Refer to the manuals that came
with your computer or your System 7 documentation.

What is AppleShare?

AppleShare is software that allows you to share information or network
resources with other users. AppleShare includes server and workstation
software. This manual describes how to set up and use the workstation
software.

AppleShare provides two key services to you and your network. These are:

- file service, which lets you store and share files on the network

- print service, which lets you quickly regain the use of your computer when
you print documents

AppleShare services can be used on any AppleTalk network -- Apple Computer's
network system that allows Macintosh and other computers (such as Apple II,
MS-DOS, and even large mainframe computers) to communicate with each other.
An AppleTalk network also allows computer users to share printers, file
servers, and other network-based services.

AppleTalk can operate over several different network types. One type,
LocalTalk, is built into every Macintosh and Apple IIgs computer. Apple IIe
users can connect to a LocalTalk network by installing an Apple II
Workstation Card. AppleTalk can also operate over Ethernet networks, to which
you can connect using EtherTalk software. TokenTalk software allows you to
use AppleTalk over Token Ring networks. If you want to know more about
AppleTalk or network types, consult your network administrator or see the
books listed at the end of this chapter.

No matter which type of network your computer is on, you use AppleShare
services in the same manner.

AppleShare file service

An AppleShare file server consists of a Macintosh computer that has one or
more hard disks or CD-ROM discs attached to it and that is running AppleShare
file server software. The file server makes all or some of the folders on the
hard disks or CD-ROM discs accessible to other computers on the network,
provided they have AppleShare workstation software or other file-sharing
software installed. In most cases, you can use a file server to share files
with other network users instead of printing and distributing paper documents
or trading floppy disks.

When you use an AppleShare file server, you can read or post messages in a
"bulletin board" folder accessible to an entire department, workgroup, or

school class keep frequently used forms (such as expense reports, travel
advance requests, or payroll documents) in a folder that others can copy as
needed use private folders on the file server's hard disk so that only you
(and, if you wish, others you designate) have access to the documents in
those folders maintain documents that change frequently (such as student
rosters, company address lists, or databases about clients) so that you no
longer need to issue paper updates to the people who need the most current
version of the information share public-domain software with other network
users (or copyrighted software, if the copyright statement or a special
license allows multiple use).

For more information on using AppleShare file service, see Chapter 2, "Using
AppleShare File Service."

AppleShare print service

An AppleShare print server is a Macintosh computer, often the same computer
as the file server, that is running special AppleShare print server software.
The print server helps to reduce the printing workload of your computer and
the time you spend waiting for your computer to finish printing a document.
When you and other people on your network print documents, the documents are
sent to the print server, which routes them to the respective printers on a
first-come, first-serve basis. However, all of this routing and printing
occurs behind the scenes; you simply print your documents as you normally do
and the use of your computer is quickly returned to you.

For more information on using AppleShare print service, see Chapter 3, "Using
AppleShare Print Service."

What's new in AppleShare 3.0?

If you have worked with AppleShare before, you'll find most of the menu
commands and dialog boxes in version 3.0 very familiar. The following new
features are included in this version.

Server volumes

AppleShare 2.0 allowed you to select a hard disk connected to the file server
that you wanted to use. With AppleShare 3.0, volumes that appear in the
Chooser and on your desktop can be folders, as well as hard disks or CD-ROM
discs. However, the steps you take to connect to the file server and to
select a volume are exactly as they were in version 2.0.

Server messages

Your network administrator can send you messages from the file server.
Messages may include information on upgrade alerts, service dates, and
warnings about server shutdown. These messages can appear at any time while
you are connected to a file server, or they can appear as a "greeting
message" when you log on to a server.

Inherited access privileges

With AppleShare 3.0, a newly created folder is automatically assigned the
access privileges of the folder that contains it. This feature saves time and
helps to avoid mistakes, because in many cases the same users need to see a
folder and all its enclosed folders. Of course, if you want a folder you

create to have different privileges from those of the folder that contains
it, you can set its privileges to what you desire.

Extra security

AppleShare 3.0 enables your computer to verify that a file server is valid
before a connection is made. Additionally, your network administrator can
require that passwords be a minimum length and be changed at regular
intervals. The administrator can also disable a connection after a certain
number of failed log-on attempts. These requirements keep your data secure by
making it more difficult for unauthorized users to gain access to the file
server.

For more information

If you want more information about networks and networking, see the following
books from Apple Computer (published by Addison-Wesley Publishing Company and
available at your local bookstore):

- Understanding Computer Networks describes networking basics, including
types of networks, network components, network media, and telecommunications.

- The AppleTalk Network System Overview provides a technical introduction to
the structure and implementation of the AppleTalk network system protocols.

- Planning and Managing AppleTalk Networks explains in detail how to
administer a small- to medium-sized AppleTalk network. The book includes a
discussion of network media and topology, design guidelines, and
troubleshooting strategies.

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CHAPTER 1
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GETTING STARTED

This chapter provides information you need to get started using AppleShare
services. It includes:

- a list of system requirements

- instructions for installing AppleShare file service software

No installation is necessary for AppleShare print service. See Chapter 3 for
more information.

System requirements

To install and use AppleShare services on your Macintosh, you should have the
following software and hardware:

- a Macintosh computer running Macintosh system software version 6.0.3 or
later. (You can find out what system software you are using by choosing About
the Finder in the Apple menu.) If you are using system software version 7.0
or later, refer to the manuals that came with your computer or your System 7
documentation; this guide is not for you.

Be sure to check with your network system administrator before installing any
new software -- particularly printer drivers.

- at least 1 megabyte of RAM (random-access memory)

- at least one connection to an AppleTalk network -- LocalTalk, EtherTalk,
and TokenTalk networks all support AppleTalk. (Hint: if you currently print
to a LaserWriter printer, you are connected to an AppleTalk network.)

- at least one floppy disk drive or a hard disk

- the AppleShare Workstation disk

Installing AppleShare file service software

1. Insert the AppleShare Workstation disk into a floppy disk drive.

2. Open the Installer.

Double-click the disk icon, and then double-click the Installer icon in the
window. You then see the Installer screen.

3. Click Install.

When the installation is complete, you'll see a message that installation was
successful.

4. Click Restart.

Reducing the size of your system disk If you start your computer from a
floppy disk and you have added several desk accessories or system files, you
may find that you have less and less room for your own programs and
documents. To compensate for this, you can start with a minimal system disk
that contains the System Folder files that originally came with your
Macintosh, such as the Finder, Control Panels, and so on, and AppleShare.
Then you can use products that allow you to store desk accessories, fonts,
and other files on another floppy disk. Consult your network administrator or
Apple sales representative for more information.

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CHAPTER 2
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USING APPLESHARE FILE SERVICE

This chapter describes how you connect to an AppleShare file server. It
includes:

- a checklist of things to do before you use file service

- step-by-step instructions for connecting to the file server

- instructions for controlling access to your folders and documents on the
file server

A checklist for getting started with file service

Before you can use an AppleShare file server, you need to do the following:

- Obtain the names of the file servers and volumes that you want to access
and the zones, if any, in which they are located. Zones, which are set up by
your network administrator, are physical or logical subdivisions of a
computer network. These groupings of computers, printers, and file servers on
a network allow you to choose a file server or printer in your workgroup
instead of searching through a long list of devices on the entire network.

- Find out from your network administrator if you are registered on those
servers or if the servers allow guest access.

- If you are a registered user on a server, find out your user name and
password to each of the servers you want to access.

Connecting to a file server

To connect to a network file server, you must be a registered user on the
file server or the file server must allow guest access.

- You are a registered user if your network administrator has registered your
name (and optionally, your password) on the file server.

- You are a guest if you have not been registered on the file server. You can
only access the file server if the network administrator has enabled guest
access to it.

- In addition, you can be a member of a registered group of users. Registered
groups are used to allow groups of network users with similar requirements
the same access privileges to a volume or to folders on a volume.

1. Choose the Chooser desk accessory from the Apple menu.

The Chooser opens.

2. Make sure that AppleTalk is active.

Once AppleTalk is made active it stays active until you make it inactive, so
you only need to take this step if you have never activated AppleTalk or if
you recently turned it off. The AppleTalk Active button should be
highlighted; if it is not, click it now.

3. Select the AppleShare icon in the upper-left corner of the window by
clicking it.

4. If your network contains zones, they are listed in the lower-left corner
of the Chooser window. Select the zone in which the file server you wish to
access is located.

If your network does not contain zones, skip this step.

You may have to scroll to locate the zone you want. When you select a zone,
AppleShare file servers in that zone are listed in the upper-right portion of
the window.

5. Select the name of the file server that you want to use.

You may have to scroll to find the one you want. If the file server you want
isn't listed, check with your network administrator.

6. Click OK.

A dialog box appears in which you identify yourself as a registered user or
guest user of the file server.

7. Click Guest or Registered User.

If you are a guest or if you are not certain that you are registered on the
server, click the Guest button so that it is highlighted. If you are a
registered user, the Registered User button is already highlighted.

In some cases, the Guest option is dimmed, indicating that guests are not
permitted access to the file server you selected.

8. If you are a registered user, type or correct your name and password and
click OK.

The name that appears is taken from your User Name in the Chooser. If that is
not your registered name for the file server, type your registered name.

Type in your password exactly as it was given to you or as you set it,
matching upper- and lowercase letters and spaces. Dots appear as you type to
protect your password from being seen.

- Note Next to your password, a word or phrase in parentheses lets you know
what method of security is used to send your password to the file server. The
possible methods are Clear Text, Scrambled, and Two-way Scrambled. Clear Text
sends your password directly to the server without modification. Both
Scrambled and Two-way Scrambled send your password to the server in an
encrypted form. Scrambled is used by the server to verify that you are a
valid user. Two-way Scrambled allows your computer to verify that it is
communicating with a valid server as well. u

A dialog box appears in which you select the volumes you want to use. A
volume is an area of storage on your file server where you access and store
information. A volume can be an entire hard disk or a CD-ROM disc attached to
the file server, or a folder on either of these media.

9. Select the name of the volumes you want to use.

You may have to scroll to see the volume you want. You can also type the
first few letters of the name of the volume to select it. To select more than
one volume, hold down the Shift key or the key and click the additional
volume names.

A dimmed volume name indicates that either the volume is already on your
desktop, or you do not have access privileges to connect to it.

10. Click OK.

When you click OK, the dialog box closes and an AppleShare icon appears on
your desktop in the area where disk and disk drive icons appear. (If you are
connecting to a type of file server other than AppleShare, the icon will be
different from the one shown here.)

Clicking the Cancel button will terminate the log-on process and return you
to the Chooser.