2N Omega Lite - Basic Services v1.3 User Manual

2N ® - OMEGA Lite Basic services

USER MANUAL Basic services

verze 1.3

User manual – Basic services

www.2n.cz

2N ® - OMEGA Lite Basic services

Dear customer,

let us congratulate you on having purchased the 2N OMEGA Lite system. This new product has been developed and produced in order to provide the maximum utility value, quality and reliability to the user. We hope you will be fully satisfied with the 2N OMEGA Lite for a long time.

User manual – Basic services

1

www.2n.cz

2N ® - OMEGA Lite Basic services

CONTENTS

	1.1.	PICTOGRAMS USED IN THE TEXT ............................................................................................	4
	1.2.	EXPLANATION OF TERMINOLOGY.............................................................................................	5
	1.3.	TYPES OF RINGING ...............................................................................................................	7
	1.4.	VOICE MESSAGES IN YOUR EARPIECE.....................................................................................	7
	1.5.	TONES IN YOUR EARPIECE.....................................................................................................	8
	1.6.	SOMEONE IS CALLING YOU ....................................................................................................	9
	1.7.	YOU WANT TO CALL SOMEBODY ...........................................................................................	10
	1.8.	YOU WANT TO MAKE A PRIVATE CALL....................................................................................	12
	1.9.	PERSONAL PASSWORD ENTERING .........................................................................................	13
	1.10.	PRIVATE CALL FROM ANOTHER TELEPHONE SET .....................................................................	14
	1.11.	ANOTHER TELEPHONE SET / VIRTUAL LINE PRIVATE CALL........................................................	15
	1.12.	CALL TRANSFER ..................................................................................................................	16
	1.13.	TEMPORARY CALL HOLDING..................................................................................................	18
	1.14.	SOMEONE WANTS TO ENTER YOUR PREMISES .......................................................................	19
	1.15.	CALL FORWARDING - SOMEONE ELSE WILL ANSWER YOUR CALLS ...........................................	21
	1.16.	CALL FORWARDING TO PTN .................................................................................................	23
	1.17.	ANOTHER TELEPHONE SET IS RINGING ..................................................................................	25
	1.18.	MULTI-PERSON TALK - CONFERENCE.....................................................................................	26
	1.19.	QUICK TRANSFER TO FAX.....................................................................................................	28
	1.20.	SUBSCRIBER / CO LINE RESERVATION ...................................................................................	29
	1.21.	REVERSE SUBSCRIBER LINE MODE........................................................................................	31
	1.22. USER GROUPS, DAY / NIGHT MODES ..................................................................................		32
	1.23. AUTOMATIC DAY / NIGHT MODE SWITCHING ........................................................................		33
	1.24. DAY / NIGHT MODE SETTING BY YOUR TELEPHONE SET ........................................................		34
2.	MOBILITY EXTENSION..................................................................................................................		35
	2.1.	MOBILITY EXTENSION – PERMANENT ......................................................................................	35
	2.2.	MOBILITY EXTENSION IN DAY MODE.......................................................................................	38
	2.3.	MOBILITY EXTENSION IN NIGHT MODE...................................................................................	41
	2.4.	MOBILITY EXTENSION – PASSIVE CALLS ..................................................................................	44
	2.5.	SMS AT NO ANSWER ......................................................................................................	45
	2.6.	MOBILITY EXTENSION – ACTIVE CALLS ....................................................................................	47
3. 2N OMEGA LITE, YOUR ANSWERING, RECORDING, AND FAX MACHINE ........................			49
	3.1.	„ANSWERING AND RECORDING MACHINE“ ACTIVATION.............................................................	50
	3.2.	„ANSWERING AND RECORDING MACHINE“ MESSAGE RETRIEVING .............................................	52
	3.3.	„ANSWERING AND RECORDING MACHINE“ DEACTIVATION.........................................................	53
4. 2N OMEGA LITE, YOUR COST SAVING MACHINE ..................................................................			54
5. 2N OMEGA LITE AND YOUR LAN ................................................................................................			55
6.	POWER OUTAGE .............................................................................................................................		56
7. OTHER OPTIONS AND ACCESSORIES ........................................................................................			57
User manual – Basic services			2

www.2n.cz

2N ® - OMEGA Lite Basic services

8. TABLE OF SERVICES......................................................................................................................

58

User manual – Basic services

3

www.2n.cz

2N ® - OMEGA Lite Basic services

Basic Services

1.1. Pictograms Used in the Text

Your telephone is ringing

Pick up the handset

Start conversation

Listen to the tone or the voice message in the earpiece

Hang up the handset

nn Dial the internal subscriber number nn (21, e.g.) or department number (10, e.g.)

r...r Dial the external (CO line) subscriber number r...r.

.. Dial individual digits

.

Press “FLASH” or “R”

Press “#“

Press “Ρ”

Dial the department number (10, 20,30,40,50 or 60)

Dial the PBX memory number (8000 through 8099, or 80#00 through 80#99)

Dial your personal password

Advise your colleagues on the present situation

Please read this paragraph carefully

C Notes, good ideas for you

& Refer to page

User manual – Basic services

4

www.2n.cz

2N ® - OMEGA Lite Basic services

1.2. Explanation of Terminology

CO (External, Public) Line

CO lines are public telephone network lines that are connected to your 2N OMEGA LITE PBX as inputs. They are used for outgoing (external) calls, i.e. calls outside your company. These lines include either the Telecom lines, GSM lines, or also your private lines.

External (CO Line) Subscriber

Any external subscriber worldwide that calls or is called by your PBX using a CO line.

Internal Subscriber

Any subscriber inside your company connected to the 2N OMEGA LITE PBX. Internal PBX calls are free of charge.

Private Network

A telephone network owned by one subject and used for telephone interconnection of his branches and their subscribers. From the viewpoint of the 2N OMEGA LITE PBX, there is no difference between private and public telephone networks are identical.

Private Subscriber

Any external private telephone network subscriber.

Tone and Pulse Dialing, Tone and Pulse Telephone Sets

Two types of telephone sets are used in many countries - the older pulse telephone sets and advanced tone telephone sets (which are usually able to use pulse dialing too, the dialing mode is selected by a switch). The 2N OMEGA LITE PBX works with both the types of telephone sets without problems, but pulse telephone sets offer lower comfort. Since services are different in each type of telephone sets, make sure which of the telephone sets you are using currently. We recommend to use tone dialing telephone sets for better comfort.

Trunk

A group (cluster) of CO lines, for one department of your company, for example.

Voice Mail and Fax Server

PC-based software that gives each internal 2N OMEGA LITE subscriber a comfortable answering and recording machine and fax „of its own“. For illustration see the invitation card below where the 2N OMEGA LITE PBX is able to distinguish answering/recording machine and fax calls automatically.

User manual – Basic services

5

www.2n.cz

2N ® - OMEGA Lite Basic services

DISA

An option to dial an internal PBX subscriber number directly (without needing the operator) - refer to the User Manual, Services for PBX Operator, Chap. Disa Service.

Paging

A system similar to the broadcasting one which looks for and advises subscribers equipped with key (system) telephone sets.

ISDN

A digital public network operated by PTT that provides high-quality voice and data services. It allows, for example, to use DDI from the public telephone network to an internal subscriber. The ISDN module for the 2N OMEGA LITE PBX is available to you.

Internal Subscriber Groups

The 2N OMEGA LITE PBX allows to define two internal subscriber groups that can behave as if they had 2 independent (virtual) PBXs. Each group can

∙have a PBX operator of its own;

∙have a fax and answering and recording machine of its own (unless it uses 2N OMEGA LITE voice mail);

∙have a DAY / NIGHT mode of its own (independently of the other group);

∙keep its telephone call costs separately;

∙have an 2N DOOR COMMUNICATOR doorlock system of its own;

∙have their own CO lines, etc.

Department

Internal subscribers that are part of an organizational unit (such as department, division, etc.). Departments are fully independent of groups. The PBX defines up to 6 departments with numbers 10, 20, 30, 40, 50, and 60. Each internal subscriber can be part of one or more departments, but of one group only.

User manual – Basic services

6

www.2n.cz

2N ® - OMEGA Lite Basic services

1.3. Types of Ringing

Internal subscriber ringing (two rings followed by a pause)

External subscriber ringing (long ring followed by a pause)

Alarm clock (continous ringing) signal that the preprogramed time has been reached

2N DOOR COMMUNICATOR ringing (two short rings followed by a pause) signals that the entrance door bell operated by 2N DOOR COMMUNICATOR is ringing

Returned call (longer ring followed by a short ring) signals that an unsuccessfully transfered call or an unparked call is returning to you

Back ringing of your telephone set or a waiting call via internet

1.4. Voice Messages in Your Earpiece

To make you as comfortable as possible, the 2N OMEGA LITE PBX sends messages on the following situations into your earpiece:

	This is what you can				This means
	hear in your earpiece
	„Dialing accepted“		The service has been accepted and performed.
	„Service non-available“		There is no such service or the service has been
			performed incorrectly.
	„Unauthorized dialing“		You are not authorized to use the service or have
			entered an incorrect password.
	„All lines busy“		You tried to make an outgoing call and all CO lines
			accessible by you are busy.
	„Warning: More expensive		The PBX	cannot	use	the least-cost	route	and
			warns you	that	the	connection will	be	more
	call“
			expensive.
	„Calls forwarded“		Your telephone has been forwarded permanently
			or the „Follow Me“ service is active.
	„Do not disturb“ active		The „Do Not Disturb With Incoming Calls“ service
			is active.
	„Enter password“		Enter your personal or the PBX system password.
	„Locked“		You tried	to make an outgoing call,			but	your
			telephone set is locked (barred) for CO line calls.
	„Line in defect“		You tried to make an outgoing call using a line that
			is defective (marked defective).
	User manual – Basic services							7

www.2n.cz

2N ® - OMEGA Lite Basic services

1.5. Tones in Your Earpiece

This is what you can hear in your earpiece

This means

Internal dialing tone (continuous non-interrupted tone) signals that the PBX is ready to receive your dialing.

CO (external) dialing tone (Czech standard: alternating short and long tones, US: 350+425 Hz) signals that the CO line is ready to receive your external subscriber number dialing.

External ringing tone (long interrupted tone) signals that the telephone set of the called external (CO line) subscriber is ringing.

Internal ringing tone (two long tones followed by a pause) signals that the telephone set of the called internal subscriber is ringing.

Busy tone (short interrupted tone) signals that the called party’s line is busy.

Special tone (two short tones followed by a longer pause) signals that you „have held“ the other call and can dial other services or establish other calls.

Conference tone (one short tone) signals the entering/returning of another subscriber into your call/conference, who was temporarily excluded.

Internal warning tone (two short and one long tones into the call) signals during your call that another internal subscriber is trying to get through to your line.

Entering into call warning tone (ticking tone during the call) signals that someone has got through to your line. Warning tones (1, 2, 3, or 4 short tones during the call) signal that another subscriber is trying to get through to your line:

∙from a subscriber line (extension)

∙from a CO line

∙PBX operator

∙a call returning after call transfer

Ringing types of your telephone and tones in your earpiece can be changed by a PBX technician if the PBX software allows so. This is done for special applications in particular. In that case, the description in this Manual may not correspond with the actual setup. This Manual provides the default setup only.

User manual – Basic services

8

www.2n.cz

2N ® - OMEGA Lite Basic services

1.6. Someone Is Calling You

Your telephone set is ringing, which means that someone is calling you:

Your telephone set is ringing

Pick up your handset

Start conversation

The type of ringing of your telephone set indicates whether

· an internal PBX subscriber is calling you (your telephone set rings as follows: - - --

), or

·the call is coming from the public telephone network (your telephone set rings as follows: ¾ ¾ ).

User manual – Basic services

9

www.2n.cz

2N ® - OMEGA Lite Basic services

1.7. You Want to Call Somebody

You wish to call an internal PBX subscriber (this call is free of charge), or an external public telephone network line subscriber.

To call an internal PBX subscriber free of charge:

Pick up your handset and wait until you can hear the internal dialing tone (————)

nn Dial the internal subscriber number (nn is the extension number of the internal subscriber to be called

	or	dial "9" to get through to your PBX operator
		dial "10" or "20" or "30" or "40" or "50" or "60" to get through to
	or	someone (the first free subscriber) from departments 1,2,3,4,5 or 6
		respctively

wait until the subscriber answers the call and then start conversation

If the called party does not answer the call, you can

∙either hang up and try later, or

∙dial another internal subscriber number, or

∙use the „Subscriber / CO Line Reservation“ service.

If you can hear the busy tone (- - - -) after your dialing, then the called internal subscriber is just making a call. In that case you can

∙either hang up and try later, or

∙dial another internal subscriber number, or

∙wait, with the busy tone in your earpiece, until the called party hangs up. In that case, the busy tone converts into the ringing tone automatically and the called subscriber’s telephone set will be ringing, or

∙use the „Subscriber / CO Line Reservation“ service.

To call an external public telephone network line subscriber:

Pick up your handset and wait until you can hear the internal dialing tone (————)

r...r

or n

r...r

Dial "0", wait for the public dialing tone (- — - — - —) and then dial external subscriber number r...r

Dial „8n“, where n is the CO line trunk number (1through 8), wait for the public dialing tone (- — - — - —) and then dial the external subscriber number r...r

						Dial "80pp", where pp is the PBX memory number (00 through 99 or
	or					#00 through 99) from which you wish to call the public line subscriber
	User manual – Basic services						10

www.2n.cz

2N ® - OMEGA Lite Basic services

Wait until the called subscriber answers the call and then start conversation

You can use your pre-programmed 2N OMEGA LITE PBX memory for calling public telephone network subscribers. What you have to know is the number of the PBX memory that contains the number of the subscriber to be called.

The 2N OMEGA LITE PBX contains 200 memories altogether with numbers ‘8000’ through ‘8099 and ’80#00’ through ‘80#99’(For the first 100 numbers dial 8000 through 8099, for another 100 dial ’80#00’through ’80#99’ – e.g. to dial abbreviated diallig 53 dial 8053, to dial abbreviated dialling 153 dial ‘80#53’). Yet not all abbreviated dialing memories may be available to you.

Having dialed the number from the PBX memory, you can continue dialing (adding some digits).

If all CO lines are busy, you can

∙either hang up and try later, or

∙use the „Subscriber / CO Line Reservation“ service.

If the called telephone line is busy, you can

∙either hang up and try later, or

∙use the „Automatic Redial“ service.

When making long-distance or international calls (from L.A. to N.Y., or from Denver to Tokyo, e.g.), you can use the Internet telephony option of your 2N OMEGA LITE PBX. This kind of connection will save up to 96% of your telephone call costs.

In case your PBX is equipped with a cost saving machine, your CO line calls will be automatically routed according to the LCR (Least Cost Routing) principle. If the least-cost route is currently not available, you will be warned with the „Warning, more expensive call“ message in your earpiece.

Using the cost saving machine, the GSM and Internet networks consistently, you can save up to 30% of your telephone call costs!

User manual – Basic services

11

www.2n.cz

2N ® - OMEGA Lite Basic services

1.8. You Want to Make a Private Call

It is your wish to make a private call. Unless the PBX is set otherwise, making private calls ensures full privacy of the called number and private call costs are carried to your personal account.

Pick up your hand set and wait until you cen hear the internal dialing tone (————)

Wiht a tone telephone set:

Dial „#71“

With a pulse telephone set:

Dial „771“

Futher, in either case:

Enter your personal password (see below)

Dial „0“

r...r Dial the telephone number r...r of the subscriber to be called

Wait until the called party answers the call

You can use trunk or PBX memory calling instead of dialing ‘0’. The steps and C further options are identical as those for normal public telephone network

calling

You can store the whole procedure in the memory of your telephone set.

User manual – Basic services

12

www.2n.cz

2N ® - OMEGA Lite Basic services

1.9. Personal Password Entering

You need a personal password in order to make private and other calls. You should set your personal password before you use it for the first time and then could change it any time.

Pick up your handset and wait until you can hear the internal dialing tone (————)

With a tone telephone set:

Dial „#79“

With a pulse telephone set:

Dial „779“

Further, in either case:

Enter your original password (4 digits,. 5987 e.g.). The PBX password is 1111 by default

Listen to the password accepting message

Enter your new password (4 digits, 1998 e.g.)

Remember the password well!

Listen to the password accepting message

Hang up

Should you forget your password, you have to ask your PBX administrator to reset the PBX to enter the default state.

User manual – Basic services

13

www.2n.cz

2N ® - OMEGA Lite Basic services

1.10. Private Call from Another Telephone Set

This service is similar to the „You Want to Make a Private Call“ service, but another telephone set is used. You can make your public telephone network private calls from any telephone set but have to know your personal password.

Pick up your handset and wait until you can hear the internal dialing tone (————)

Wiht a tone telephone set:

nn Dial „#72nn“, where nn is your line number

With a pulse telephone set:

nn Dial „772nn“, where nn is your line number

Further, in either case:

Enter your personal password

Dial "0" and then the number r...r od the externall subscriber to be r...r called

Wait until the called party answers the phone and then start conversation

You can use trunk or PBX memory calling instead of dialing ‘0’. The steps and further options are identical as those for normal public telephone network calling

You need a personal password in order to make private calls. You should set your personal password before you make your first private call and then can change it any time.

If you make an unsuccessful outgoing call from another telephone set, you can redial the number without entering your password. If you, however, put the other telephone set on hook for a period of time longer than 5 seconds, the option to make private calls from this telephone set on your account will be canceled automatically.

User manual – Basic services

14

www.2n.cz

2N ® - OMEGA Lite Basic services

1.11. Another Telephone Set / Virtual Line Private Call

This service is similar to the „Another Telephone Set Private Call“ service but is shorter. You can make your private call using any other telephone set via the public network. All you have to do is to know your line number or the virtual line number and your personal password:

Pick up the earpiece of another telephone set and wait until you can hear the internal dialtone (————).

With a tone telephone set:

nn Dial „*nn“, where nn is your line number or the virtual line number.

Further:

Dial your personal password (for Password Entering refer to & 13).

r...r Dial „0“ and then the subscriber number r...r to be called.

Wait until the called subscriber answers the call and start speaking.

Instead of dialing „0“, you can dial via trunks or from the PBX memory. The procedure and options are the same as with ordinary calls to a PTN subscriber .

You need your personal password to make private calls. Set your personal password before your first private call and you can change it any time. For Personal Password Setting refer to.

Your PBX administrator sets your personal password for the virtual line.

If your outgoing call from another telephone fails, you can retry without password. However, if you hang up another telephone for more about 5 seconds, the possibility to make calls from this telephone on your account will be cancelled.

User manual – Basic services

15

www.2n.cz

2N ® - OMEGA Lite Basic services

1.12. Call Transfer

You are just talking with someone and want to transfer the call to another internal PBX subscriber or another public telephone network subscriber.

				You are talking with somebody
	With a tone telephone set:
	nn			To transfer the call to another internal PBX subscriber, press
				"FLASH" or "R" on your telephone set and then dial the number nn
				of the internal transferee
				to transfer the call to someone from a department , press "FLASH"
	or			or "R" on your telephone set	and	then	dial the	number of the
				department (10,20,30,40,50 or 60)
	or			to get through to the PBX operator, press "FLASH" or "R" on your
				telephone set and then dial "9"
				to transfer the call to another public telephone network subscriber,
	or			then press "FLASH" or "R" on your telephone set, then "0" and dial
	r...r			the telephone number r...r	of	the	public	line subscriber
				(069 111222, e.g.)

With a pulse telephone set:

nn To transfer the call to another internal PBX subscriber, dial the number nn of the internal transferee

	To transfer the call to somebody from a depatment, press the
or	number of the department (10,20,30,40,50 or 60)

To transfer the call to another public telephone network subscriber, or r...r press "0" and dial the telephone number r...r of the public line

subscriber (069 111222, e.g.)

Further , in either case:

You can wait until the callled party answers the call and speak to it shortly (your original call is on the background), but you need not wait.

Hang up. Your call will be transferred.

For call transfer, you can use the PBX memory calling or trunking.

Cthem, the 2N OMEGA LITE PBX is very user-friendly. Here’s an example:

If you do not wait until the called party answers the call and hang up, the PBXA number of various situations may happen during call transfers. In each of

User manual – Basic services

16

www.2n.cz

2N ® - OMEGA Lite Basic services

will solve everything on behalf of you. If the call transfer is not successful within the pre-set timeout, the PBX will return the call to your telephone set.

The called internal subscriber does not answer or is busy:

∙ To get back to the original call:

Press “Ρ“ on your tone telephone set

Press „9“ on your pulse telephone set

∙ To transfer the call to another subscriber:

		nn With tone telephone set, dial the following number into the
		busy or ringing tone:
	or	♦ nn of another internal subscriber (21, e.g.), or
		♦ of department (10,20,30,40,50,60), or
	or	♦ "9“ to get through to the PBX operator.
		nn With a pulse telephone set, dial the following number into
		the busy or ringing tone:
	or	♦ nn of another internal subscriber(21, e.g.), or
		♦ of department (10,20,30,40,50,60).

You are already talking with the called party but wish to get back to your original call (you have made the „Back Inquiry“):

Press "FLASH" or "R" and then “Ρ“ on your tone telephone set

Press"9“ on your pulse telephone set

Then, you can repeat the call transfer attempt.

You are already talking with the called party and wish to alternate the call with the original call:

Press "FLASH“ or "R" and then “#5“ on your tone telephone set

Press „75“ on your pulse telephone set

Then, you can repeat your call alternating as you need.

You are already talking with the called party and wish to build a conference of these three subscribers:

Press "FLASH“ or "R“ and then “#0“ on your tone telephone set

Press „70“ on your pulse telephone set

User manual – Basic services

17

www.2n.cz