Lexmark 4A2 User Manual
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X65x Series

User's Guide

November 2012

www.lexmark.com

 

 

Machine type(s):

7462

Model(s):

0A1, 0A5, 2A1, 2A2, 2A5, 2A6, 4A2, 4A6, 031, 035, 231, 232, 235, 236, 432, 436

Contents

2

Contents

 

Safety information.......................................................................................

7

Learning about the printer...........................................................................

9

Finding information about the printer......................................................................................................

9

Printer configurations.............................................................................................................................

10

Selecting a location for the printer..........................................................................................................

11

Basic functions of the scanner.................................................................................................................

12

Understanding the ADF and scanner glass..............................................................................................

12

Understanding the printer control panel................................................................................................

13

Understanding the home screen.............................................................................................................

14

Using the touch-screen buttons..............................................................................................................

16

Additional printer setup.............................................................................

20

Installing internal options........................................................................................................................

20

Attaching cables......................................................................................................................................

38

Verifying printer setup............................................................................................................................

39

Setting up the printer software...............................................................................................................

40

Setting up wireless printing.....................................................................................................................

42

Installing the printer on an Ethernet network........................................................................................

47

Changing port settings after installing a new network Internal Solutions Port......................................

50

Setting up serial printing.........................................................................................................................

51

Setting up the printer to fax....................................................................................................................

53

Loading paper and specialty media............................................................

64

Setting the Paper Size and Paper Type....................................................................................................

64

Configuring Universal paper settings......................................................................................................

64

Loading the standard or optional 250 sheet or 550 sheet tray..............................................................

65

Loading the 2000 sheet tray...................................................................................................................

68

Loading the multipurpose feeder............................................................................................................

72

Loading the envelope feeder..................................................................................................................

74

Linking and unlinking trays......................................................................................................................

75

Paper and specialty media guidelines.........................................................

78

Paper guidelines......................................................................................................................................

78

Supported paper sizes, types, and weights.............................................................................................

81

Contents

3

Printing......................................................................................................

85

Printing a document................................................................................................................................

85

Printing on specialty media.....................................................................................................................

85

Printing confidential and other held jobs................................................................................................

88

Printing from a mobile device.................................................................................................................

90

Printing from a flash drive.......................................................................................................................

90

Printing information pages......................................................................................................................

91

Canceling a print job................................................................................................................................

92

Copying......................................................................................................

93

Making copies.........................................................................................................................................

93

Copying photos........................................................................................................................................

94

Copying on specialty media.....................................................................................................................

94

Customizing copy settings.......................................................................................................................

95

Job interrupt..........................................................................................................................................

101

Placing information on copies...............................................................................................................

101

Canceling a copy job..............................................................................................................................

102

Understanding the copy screens and options.......................................................................................

102

Improving copy quality..........................................................................................................................

105

E-mailing..................................................................................................

106

Getting ready to e-mail.........................................................................................................................

106

Creating an e-mail shortcut...................................................................................................................

107

E-mailing a document............................................................................................................................

108

Customizing e-mail settings...................................................................................................................

109

Canceling an e-mail...............................................................................................................................

110

Understanding e-mail options...............................................................................................................

110

Faxing......................................................................................................

113

Sending a fax.........................................................................................................................................

113

Creating shortcuts.................................................................................................................................

114

Using shortcuts and the address book..................................................................................................

115

Customizing fax settings........................................................................................................................

116

Canceling an outgoing fax.....................................................................................................................

118

Understanding fax options....................................................................................................................

118

Improving fax quality.............................................................................................................................

120

Contents

4

Holding and forwarding faxes...............................................................................................................

120

Scanning to an FTP address......................................................................

122

Scanning to an FTP address...................................................................................................................

122

Creating shortcuts.................................................................................................................................

123

Understanding FTP options...................................................................................................................

124

Improving FTP quality............................................................................................................................

126

Scanning to a computer or flash drive......................................................

127

Scanning to a computer........................................................................................................................

127

Scanning to a flash drive........................................................................................................................

128

Understanding scan profile options......................................................................................................

128

Improving scan quality..........................................................................................................................

130

Clearing jams............................................................................................

131

Avoiding jams........................................................................................................................................

131

Understanding jam numbers and locations..........................................................................................

132

200 and 201 paper jams........................................................................................................................

132

202 paper jam.......................................................................................................................................

134

230–239 paper jams..............................................................................................................................

135

240–249 paper jams..............................................................................................................................

136

250 paper jam.......................................................................................................................................

137

260 paper jam.......................................................................................................................................

138

270–279 paper jams..............................................................................................................................

138

280–282 paper jams..............................................................................................................................

138

283 staple jams.....................................................................................................................................

139

290–294 paper jams..............................................................................................................................

141

Understanding printer menus...................................................................

143

Menus list..............................................................................................................................................

143

Paper menu...........................................................................................................................................

144

Reports menu........................................................................................................................................

156

Network/Ports menu.............................................................................................................................

158

Security menu.......................................................................................................................................

172

Settings menu........................................................................................................................................

176

Help menu.............................................................................................................................................

222

Contents

5

Understanding printer messages..............................................................

223

List of status and error messages..........................................................................................................

223

Maintaining the printer............................................................................

242

Cleaning the exterior of the printer......................................................................................................

242

Cleaning the scanner glass....................................................................................................................

242

Adjusting scanner registration..............................................................................................................

243

Storing supplies.....................................................................................................................................

244

Conserving supplies...............................................................................................................................

245

Checking the status of supplies.............................................................................................................

245

Ordering supplies..................................................................................................................................

246

Recycling Lexmark products..................................................................................................................

249

Moving the printer................................................................................................................................

249

Administrative support............................................................................

251

Finding advanced networking and administrator information.............................................................

251

Using the Embedded Web Server.........................................................................................................

251

Checking the device status....................................................................................................................

251

Setting up e mail alerts.........................................................................................................................

251

Viewing reports.....................................................................................................................................

252

Adjusting the brightness of the display.................................................................................................

252

Adjusting Power Saver..........................................................................................................................

253

Restoring the factory default settings...................................................................................................

253

Troubleshooting.......................................................................................

255

Solving basic printer problems..............................................................................................................

255

Printer control panel display is blank or displays only diamonds..........................................................

255

Solving printing problems.....................................................................................................................

255

Solving copy problems..........................................................................................................................

259

Solving scanner problems.....................................................................................................................

261

Solving fax problems.............................................................................................................................

263

Solving option problems........................................................................................................................

267

Solving paper feed problems.................................................................................................................

270

Solving print quality problems..............................................................................................................

271

Embedded Web Server does not open.................................................................................................

282

Contacting customer support................................................................................................................

282

Contents

6

Notices.....................................................................................................

284

Product information..............................................................................................................................

284

Edition notice........................................................................................................................................

284

Power consumption..............................................................................................................................

288

Index........................................................................................................

301