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Xerox WorkCentre
7755 / 7765 / 7775
Multifunction Printer
Italiano Guida per l’utente
Deutsch Benutzerhandbuch
Español Guía del usuario
Português Guia do usuário
Nederlands Gebruikershandleiding
Svenska Användarhandbok
Dansk Betjeningsvejledning
Norsk Brukerhåndbok
Suomi Käyttöopas
Čeština
Uživatelská příručka
Polski Przewodnik użytkownika
Magyar Felhasználói útmutató
Русский Руководство пользователя
Türkçe Kullanıcı Kılavuzu
Ελληνικά Εγχειρίδιο χρήστη
Română
Ghid de utilizare
Xerox® WorkCentre
®
7755 / 7765 / 7775
User Guide
Guide d'utilisation
Page 2
© 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents
of this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed
on the screen such as styles, templates, icons, screen displays, looks, etc.
Xerox
®
, CentreWare®, WorkCentre®, PrintingScout®, Walk-Up®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, and the sphere of
connectivity design are trademarks of Xerox Corporation in the United States and/or other countries.
Adobe
Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of
Adobe Systems Incorporated in the United States and/or other countries.
Apple
®
, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Computer, Inc. in the
United States and/or other countries.
HP-GL
®
, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.
IBM
®
and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.
Microsoft
®
, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and/or
other countries.
Novell
®
, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are trademarks of
Novell, Incorporated in the United States and/or other countries.
SGI
®
IRIX® is a trademark of Silicon Graphics, Inc.
Sun
SM
, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Incorporated in the United States and/or other countries.
UNIX
®
is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
As an E
NERGY STAR
®
partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy
efficiency. The E
NERGY STAR name and logo are registered U.S. marks.
Document version 1.1: December 2009
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Contents
1Safety
Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Telephone Line Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Printer Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Operational Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Printer Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
2Features
Before Using the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Xerox Welcome Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Front-Left View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Front-Right View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Rear-Left View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Printer Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Control Panel Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Billing Meters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
3 Installation and Setup
Installation and Setup Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Physical Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Initial Printer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
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Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Installing Drivers and Utilities for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Installing the Drivers and Utilities for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Adding the Printer for OS X Version 10.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Adding the Printer for OS X Version 10.4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Adding the Printer for OS X Version 10.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
UNIX and Linux Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Finding The Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Accessing CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
4Printing
Printing Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Supported Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Recommended Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
General Media Loading Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Media That Can Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Paper Storage Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Loading Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Loading Paper in Tray 1 or Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Loading Paper in Tray 3 or Tray 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Loading Paper in Tray 5 (Bypass Tray) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Loading Paper in Tray 6 (Optional High-Capacity Feeder) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Loading Pre-Cut Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Printing on Special Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Printing on Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Printing on Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Printing on Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Printing on Glossy Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Printing Options for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Setting Default Printing Options for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Selecting Printing Options for an Individual Job in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Saving a Set of Commonly Used Printing Options in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Selecting Finishing Options for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Printing Options for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Selecting Options for an Individual Job for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Saving a Set of Commonly Used Printing Options for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Selecting Finishing Options for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Printing on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Printing a 2-Sided Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
2-Sided Page Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
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Selecting the Paper to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Selecting Paper in a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Printing Multiple Pages to a Single Sheet (N-Up). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Printing N-Up Using a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Printing Booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Selecting Booklet Printing in a Supported Driver Using a Booklet Maker . . . . . . . . . . . . . . . . . . . . . . . 67
Selecting Booklet Printing in a Supported Driver Without Using a Booklet Maker . . . . . . . . . . . . . . . 68
Using Color Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Color Corrections for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Color Corrections for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Selecting Color Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Selecting More Color Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Selecting Press Match Advanced Color Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Printing in Black and White. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Printing in Black and White Using a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Printing Insert Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Print Insert Pages Using a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Printing Cover Pages Using a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Printing Exception Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Printing Exception Pages Using a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Setting Scaling Using a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Printing Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Selecting, Creating, and Editing Watermarks Using a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . 80
Printing Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Printing Mirror Images Using a Supported Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Creating and Saving Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Creating and Saving Custom Sizes Using a Supported Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Job Completion Notification for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Enabling Job Completion Notification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Printing Special Job Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Printing and Deleting Secure Print Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Printing a Sample Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Delayed Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Saving a Print Job to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Sending a Print Job to a Fax Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
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5Copying
Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Adjusting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Image Quality Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Layout Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Output Format Adjustments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Advanced Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
6Scanning
Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Loading Original Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Using the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Using the Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Scan to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Scanning to the Public Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Retrieving Scan Files to Your Computer Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Using a Private Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Scan to a Network File Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Scan to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Setting Email Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Using the Xerox Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Scanning Using the Xerox Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Creating Scan Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Deleting Scan Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Managing Xerox Scan Utility Folder and Email Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Using the Scan to Email and Copy to Folder Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Importing Scanned Files into an Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Setting Scan Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Advanced Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
7Faxing
Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Inserting Pauses in Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Sending a Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Sending an Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Faxing from Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Sending the Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Including a Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Setting Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Creating Recipient Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Using Fax Phonebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
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Selecting Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Setting 2-Sided Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Selecting the Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Setting the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Adjusting Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Adjusting Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Additional Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Fax Mailboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Storing a Fax in a Local Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Storing a Fax in a Remote Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Fax Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Storing a Fax for Remote Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Remote Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Adding Speed Dial Entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Adding an Individual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Adding a Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Editing or Clearing Speed Dial Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Using Chain Dial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
8 Maintenance
Maintenance and Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Locating the Serial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Resetting Routine Maintenance Item Life Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156
Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Cleaning the Document Glass and Document Cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Cleaning the Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Cleaning the Document Feeder Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Installing Staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Main Staple Replacement for Advanced Office Finisher and Professional Finisher . . . . . . . . . . . . . 162
Booklet Staple Replacement for Professional Finisher and Light Production Finisher. . . . . . . . . . . 164
Main Staple Replacement for Light Production Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
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9 Troubleshooting
Control Panel Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
General Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Printer Does not Turn On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Printing Takes Too Long. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Printer Resets or Turns Off Frequently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Printer Is Making Unusual Noises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
2-Sided Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Scanner Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Clearing Paper Jams from Tray 1 and Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Clearing Paper Jams from Tray 3 and Tray 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Clearing Paper Jams from Tray 5 (Bypass Tray) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Clearing Paper Jams from Tray 6 (High-Capacity Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Clearing Paper Jams in the Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Clearing Paper Jams in the Transfer Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Clearing Paper Jams in the Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Clearing Paper Jams in the Bottom Left Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Clearing Paper Jams in the Bottom Right Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Clearing Paper Jams in Advanced Office Finisher and Professional Finisher . . . . . . . . . . . . . . . . . . . 187
Clearing Paper Jams in the Light Production Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
Clearing Hole Punch Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
Clearing Staple Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215
Clearing Main Staple Jams in the Advanced Finisher and the Professional Finisher . . . . . . . . . . . . 215
Clearing Main Staple Jams in the Light Production Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217
Clearing Booklet Staple Jams in the Professional Finisher and the Light
Production Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220
Solving Problems with Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223
Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Copy and Scan Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
Fax Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Problems Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
Printing the Protocol Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Fax and Scan Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Maintenance Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Helpful Weblinks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
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Contents
10 Printer Specifications
Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Configuration with Offset Catch Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Configuration with Advanced Office Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Configuration with Professional Finisher (with Booklet Maker) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Configuration with Light Production Finisher (without Folding Option) . . . . . . . . . . . . . . . . . . . . . . . 234
Configuration with Light Production Finisher (with Folding Option) . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Environmental Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
Temperature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
Relative Humidity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237
Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237
Print Speed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237
Controller Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
A Regulatory Information
Basic Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Ozone Release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241
Copy Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246
Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
South Africa . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248
B Recycling and Disposal
Guidelines and Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252
Index
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Contents
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User Guide
Page 11
Safety
This chapter includes:
• Electrical Safety on page 12
• Operational Safety on page 14
• Maintenance Safety on page 15
• Printer Symbols on page 16
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of
your printer.
1
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Page 12
Safety
Electrical Safety
Warning: Do not push objects (including paper clips or staples) into slots or openings on the
printer. Making contact with a voltage point or shorting out a part could result in fire or
electrical shock.
Warning: Do not remove the covers or guards that are fastened with screws unless you are
installing optional equipment and are specifically instructed to do so. Power should be OFF when
performing these installations. Disconnect the power cord when removing covers and guards for
installing optional equipment. Except for user-installable options, there are no parts that you can
maintain or service behind these covers.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
If any of these conditions occur, do the following:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
Laser Safety
This printer complies with laser printer performance standards set by governmental, national, and
international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous
light because the beam is totally enclosed during all modes of customer operation and maintenance.
Warning: Use of controls, adjustments, or performance of procedures other than those specified in
this manual can result in hazardous radiation exposure.
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Page 13
Safety
Power Cord
• Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Make sure each end of the
cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have
a ground connection terminal.
Warning: Avoid the potential of electrical shock by ensuring that the printer is properly grounded.
Electrical products may be hazardous if misused.
• Do not use an extension cord or power strip.
• Verify that the printer is plugged into an outlet that is capable of providing the correct voltage and
power. Review the printer’s electrical specification with an electrician if necessary.
• Do not place the printer in an area where people might step on the power cord.
• Do not place objects on the power cord.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Telephone Line Cord
Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
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Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of
your printer.
Printer Location
• Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment For optimum
performance environmental specifications, see Environmental Specifications on page 235
• Place the printer on a level, solid non-vibrating surface with adequate strength to hold the weight of the
printer. The base printer weight without any packaging materials is approximately 275 kg (604 lb.).
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning unit.
Operational Guidelines
• Do not remove the paper source tray that you selected in either the printer driver or control panel.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, etc., away from the exit and feed roller.
Printer Supplies
• Use the supplies specifically designed for your printer. The use of unsuitable materials may cause
poor performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies.
Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreements,
and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of
performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this
printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage
may vary outside these areas; please contact your local representative for details.
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Page 15
Safety
Maintenance Safety
• Do not attempt any maintenance procedure that is not specifically described in the
documentation supplied with your printer.
• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items. For information on Xerox supplies
recycling programs, go to www.xerox.com/gwa.
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Safety
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16
Printer Symbols
Symbol Description
Warning or Caution:
Ignoring this warning could cause serious injury or even death.
Ignoring this caution could cause injury or damage to the property.
Hot surface on or in the printer. Use caution to avoid personal injury.
Do not touch components with this symbol as personal injury could result.
War nin g:
Moving parts. Use caution to avoid personal injury.
Page 17
Features
This chapter includes:
• Before Using the Printer on page 18
• Parts of the Printer on page 19
• Printer Configurations on page 22
• Control Panel on page 24
• More Information on page 29
2
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Page 18
Fea ture s
Before Using the Printer
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox website for online solutions
and support.
www.xerox.com/office/worldcontacts
If you require further assistance, contact our experts at the Xerox Welcome Center. A local
representative telephone number may have been provided when the product was installed. For
convenience and future reference, please record the telephone number in the space below.
Welcome Center or local representative telephone number:
#______________________________________
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
If you need any additional help using your printer:
1. Refer to this User Guide.
2. Contact the Key Operator.
3. Visit our Customer Web Site at www.xerox.com/office/WC7755_WC7765_WC7775support or
contact the Xerox Welcome Center.
Please have your printer’s serial number when contacting Xerox.
The Welcome Center will want to know the following information: The nature of the problem, the serial
number of the printer, the fault code (if any), as well as the name and location of your company. Follow
the steps below to look up the serial number of the printer.
1. On the printer’s control panel, press Machine Status.
2. The Machine Information tab displays by default. The serial number is displayed on the left side of
the printer touch screen.
Note: The serial number is also found on the printer frame. Open the door underneath the Bypass
Tray. The serial number is located on the right side of the printer frame.
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Fea tures
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Parts of the Printer
This section includes:
• Front-Left View on page 19
• Rear-Left View on page 20
• Internal Components on page 21
Front-Left View
1. Document Feeder 6. Tray 3
2. Power Switch 7. Tray 4
3. Output Tray 8. Left Side Door
4. Tray 1 9. Tray 5 (Bypass Tray)
5. Tray 2 10. Control Panel with Touch Screen
wx77xx-125
1
2
3
4
5
10
9
8
6
7
Page 20
Fea ture s
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20
Front-Right View
Rear-Left View
1. Document Feeder Tray
2. Output Tray
3. Bottom Right Cover
1. Fax Line 1 4. Bottom Left Cover
2. Fax Line 2 5. Tray 5 (Bypass Tray)
3. Ethernet Connection
wc77xx-126
1
2
3
5
4
wc77xx-139
1
3
2
Page 21
Fea tures
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21
Internal Components
1. Toner Cartridges
2. Drum Cartridges (behind cover)
3. Transfer Module
4. Handle 2 (Transfer Module Release Handle)
wc77xx-127
2
3
1
4
Page 22
Fea ture s
Printer Configurations
• Standard Features on page 22
• Available Configurations on page 22
• Printer Options on page 23
Standard Features
The printer has many features to meet your print needs:
• Copy and print capabilities
• Maximum print speed of 75 pages per minute for black and white printing and 50 pages per
minute for color printing (on letter-size plain paper)
• 2400 x 2400 dpi
• Automatic 2-sided printing
• Color touch screen display on control panel
• Duplex Automatic Document Feeder (DADF) that holds up to 250 sheets
• Tray 1 and Tray 2 that each hold up to 500 sheets each; Size: Standard selectable sizes up to
11 x 17 in. / A3
• Tray 3 that holds 870 sheets; Size: 8.5 x 11 in. / A4
• Tray 4 that holds up to 1,140 sheets; Size: 8.5 x 11 in. / A4
• Tray 5 (Bypass Tray) that holds up to 250 sheets; Size: Custom sizes up to 13 x 19 in. / SRA3
•1GB RAM memory
• Hard drive that provides feature support for special job types and additional forms and macros
• PostScript and PCL fonts
• Ethernet 10/100/1000Base-TX connection
Available Configurations
The printer is available in three configurations
.
Model
WorkCentre 7755 55 monochrome/40 color
WorkCentre 7765 65 monochrome/50 color
WorkCentre 7775 75 monochrome/50 color
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User Guide
Print Speed in PPM
(1-Sided and 2-Sided)
Page 23
Printer Options
The following options are available for the printer:
•Fax
• Scan to Email
• High Capacity Feeder with 8.5 x 11 in./A4 support
• Offset Catch Tray
• Advanced Finisher
• Professional Finisher with Booklet Maker
• Light Production Finisher with optional C- and Z-folding
• Convenience Stapler
• Foreign Device Interface
•Xerox Copier Assistant
• Xerox Secure Access Unified ID System
• Network Accounting
•SmartSend
• Unicode Print
• Common Access Card Authentication (CAC)
Fea tures
For more information on options, go to www.xerox.com/office/WC7755_WC7765_WC7775supplies.
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Fea ture s
Control Panel
This section includes:
• Control Panel Layout on page 25
• Information Pages on page 26
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Fea tures
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Control Panel Layout
Item Description
1 Touch Screen Displays information and provides access to printer functions.
2 Services Home Press to access the features, such as copy, scan, and fax, on the
touch screen.
3 Services Press to access the options for the selected feature, such as copy, scan,
and fax, on the touch screen.
4 Alphanumeric Keys Enter alphanumeric information.
5 Log In/Out To access password protected features, press Log In/Out, then enter the
user name and password using the touch screen. Press again to log out.
6 Help Press to view a help message about the current selection on the
touch screen.
7 Language Press to change the touch screen language and keyboard settings.
8 Dial Pause Inserts a pause in a fax number.
9 C Deletes numeric values or the last digit entered.
10 Start Press to start a copy, scan, or fax job.
11 Stop Press to pause a print, copy, scan, or fax job. On the touch screen, touch
Resume to continue or Delete to cancel the job.
12 Interrupt Printing Press to interrupt printing. Press again to resume printing.
13 Clear All Press twice to clear current job settings. Touch Confirm on the touch
screen to reset all job settings to default.
123
456
789
*
0#
C
ABC DEF
MNOJKLGHI
WXYTUVPRS
DIAL PAUSE
Job StatusServices Machine Status
Language
HelpHelp
Log In / Out
Energy Saver
Clear All
Interrupt
Printing
Start
Stop
12
14
15
16
13
1
2
5
4
7
6
8 9
10
11
3
wc77xx-128
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Fea ture s
Item Description
14 Energy Saver Button When printer is in low power mode, press to enter normal mode. Press
while the printer is in normal mode to enter low power mode.
15 Machine Status Press to view supplies status, printer information, etc., on the
touch screen.
16 Job Status Press to view the list of active and completed jobs on the touch screen.
Information Pages
Your printer has a printable set of information pages stored on its internal hard drive. The information
pages provide configuration and font information.
To print an information page:
1. On the control panel, press the Machine Status button.
2. Touch Information Pages, then touch the desired information page.
3. Touch Print.
Note: Information pages can also be printed from CentreWare Internet Services (CentreWare IS).
Configuration Report
An information page called the Configuration Report lists information about the current configuration
of your printer, and is useful for network analysis and general troubleshooting.
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Billing Meters
The billing meters screen displays printer usage and billing information.
1. On the printer’s control panel, press the Machine Status button.
2. Touch the Billing Information tab.
The Billing Meters are displayed on the left of the screen.
3. For more detailed information, touch Usage Counters.
Fea tures
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Fea ture s
Accounting
Accounting is used to track billing and control access to copying, scanning, faxing and printing for each
user. When Accounting is enabled, each user is required to press the Log In/Out button and enter their
User ID information in order to use the printer. The system administrator must create user accounts
and then enable Accounting.
For details, see the System Administrator Guide at
www.xerox.com/office/WC7755_WC7765_WC7775docs.
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Fea tures
More Information
The following links provide more information about your printer and its capabilities.
Information Source
Quick Use Guide Packaged with printer
User Guide (PDF) Software and Documentation CD
www.xerox.com/office/WC7755_WC7765_WC7775docs
System Administrator Guide www.xerox.com/office/WC7755_WC7765_WC7775docs
Recommended Media List www.xerox.com/paper (United States)
www.xerox.com/europaper (Europe)
Printer Management Tools www.xerox.com/office/WC7755_WC7765_WC7775drivers
Online Support Assistant www.xerox.com/office/WC7755_WC7765_WC7775support
Tec hni cal Su p po r t www.xerox.com/office/WC7755_WC7765_WC7775support
Information about touch screen messages Control panel Help button
Information pages Print from the printer’s touch screen
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Fea ture s
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Installation and Setup
This chapter includes:
• Installation and Setup Overview on page 32
• Physical Connection on page 32
• Installing the Software on page 33
• Using CentreWare Internet Services on page 38
See also:
Online Support Assistant at www.xerox.com/office/WC7755_WC7765_WC7775support.
System Administrator Guide at www.xerox.com/office/WC7755_WC7765_WC7775docs for
details on initial setup and configuration, setting up faxing and scanning, UNIX drivers, and more.
3
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Installation and Setup Overview
Before you can use your printer, you must:
1. Make sure the printer is connected correctly and turned on.
2. Install software drivers and utilities.
3. Configure the software.
Physical Connection
You can connect to your printer over a network. Connect to a functioning and dedicated fax telephone
line for the optional fax. Communication cables are not included with your printer and must be
purchased separately.
Ethernet Network
To physically connect your printer to the network:
1. Connect the power cable to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5, or better, Ethernet cable to the Ethernet port in the back of the
printer. Connect the other end of the cable to your network port.
3. If your printer has fax installed, connect to a functioning telephone line using a standard RJ11 cable.
4. Turn the printer on.
Fax Connect ion
Use a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to connect your printer to
the telephone line.
Initial Printer Setup
Initial settings must be completed before the printer software can be installed. If the printer has not
been previously powered up and configured, see the System Administrator Guide at
www.xerox.com/office/WC7755_WC7765_WC7775docs.
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Installing the Software
This section includes:
• Operating System Requirements on page 33
• Installing Drivers and Utilities for Windows on page 33
• Installing the Drivers and Utilities for Macintosh on page 34
• UNIX and Linux Drivers on page 37
Operating System Requirements
• PC: Windows 2000, XP, Vista, Windows Server 2003 or newer.
• Macintosh: OS X, version 10.3 or newer.
• UNIX and Linux: see www.xerox.com/office/WC7755_WC7765_WC7775drivers
Installing Drivers and Utilities for Windows
Installation and Setup
To access all features of the printer, you must:
• Install the Xerox print driver.
• Install the Xerox scan driver.
Installing a Network Printer
Before installing drivers, ensure that the printer is plugged in, turned on, connected to an active
network and has a valid IP address.
To install the driver:
1. Insert the Software and Documentation CD into your computer’s CD drive.
2. The installer starts automatically unless you have autorun disabled on your computer.
Note: If the installer does not start, navigate to the drive and double-click Setup.exe. If the
Software and Documentation CD is not available, download the latest driver from
www.xerox.com/office/WC7755_WC7765_WC7775drivers.
3. To change the language, click Language, select your language from the list, then click OK.
4. Click Install Drivers, then click Install Print and Scan Drivers.
5. Click Agree to accept the License Agreement.
6. Select your printer from the list of discovered printers, then click Install.
7. If your printer does not appear in the list of discovered printers:
a. Click IP Address or DNS Name near the top of the window.
b. Type the address or name of your printer, then click Search. If the IP address does not display,
see Finding The Printer’s IP Address on page 38.
c. When the printer displays in the window, click Next.
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8. Select the desired printer driver:
• PostScript
•PCL 5
•PCL 6
9. Select the desired scan driver:
•TWAIN
•WIA
• Enable Xerox Scan Utility
10. Click Install.
11. When the installation completes, click Finish.
Installing the Drivers and Utilities for Macintosh
To access all features of the printer, you must:
• Install the printer and scan drivers
• If required, add the printer
Before installing drivers, verify that the printer is plugged in, turned on, connected to an active network
and has an IP address.
Printer and Scan Drivers
Note: The printer and scan drivers both install at the same time.
To install the printer and scan driver:
1. Insert the Software and Documentation CD into the CD drive.
Note: If the Software and Documentation CD is not available, download the latest driver from
www.xerox.com/office/WC7755_WC7765_WC7775drivers.
2. Open the Mac folder, then open Mac OS 10.3+Universal PS folder.
3. Open WorkCentre 7755_7765_7775 CD.dmg.
4. Open WorkCentre 7755_7765_7775 CD.
5. Click Continue three times.
6. Click Agree to accept the License Agreement.
7. Click the disk for installation, click Continue, then click Install.
8. Enter your password, then click OK.
9. If your printer does not appear in the list of discovered printers:
a. Click the Manually enter the printer’s name or address button at the top of the window.
b. Type the address or name of the desired printer, then wait for the computer to find the printer.
If the IP address of the printer is not known, see Finding The Printer’s IP Address on page 38.
c. Click Continue.
10. Click OK to accept the print queue message.
11. If desired, click the check boxes to Set Printer as Default and Print a Test Page.
12. Click Continue, then click Close.
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13. From the Apple menu, open System Preferences, then open Print & Fax.
14. Click the Printing tab, click to select the printer in the list, then click Printer Setup.
15. Click Installable Options, then confirm the options installed on the printer are displayed.
16. If changes are made, click Apply Changes, close the window, then quit System Preferences.
The printer is now ready to use.
Adding the Printer for OS X Version 10.3
1. Open the Applications folder, then open the Utilities folder.
2. Open the Printer Setup Utility.
3. Click Add.
4. Confirm that the first drop-down menu is set to Rendezvous for a network connection.
5. Select the printer in the window.
6. Select Xerox from the Printer Model drop-down menu.
7. Select the appropriate printer model from the list.
8. Click the Add button.
Note: If your printer was not detected by the network, check to make sure that the printer is on,
and the Ethernet cable is connected properly.
If you want to connect by specifying the printer’s IP address:
1. Open the Applications folder, then open the Utilities folder.
2. Open the Printer Setup Utility.
3. Click Add.
4. Confirm that the first drop-down menu is set to IP Printing.
5. Select LPD/LPR, IPP, or Socket/HP Jet Direct from the Printer Type drop-down menu.
6. Enter the printer’s IP address in the Printer Address field.
7. Select Xerox from the Printer Model drop-down menu.
8. Select the appropriate printer model from the list.
9. Click the Add button.
Adding the Printer for OS X Version 10.4
1. Open a Finder window, click the Applications folder, then click System Preferences.
Note: If the System Preferences application is displayed in your dock, click the icon to open
System Preferences.
2. Click Print & Fax, then click Printing.
3. Click the plus button under the list of detected printers.
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4. Click Default Browser in the Printer Browser window.
5. Select your printer from the list, then click Add.
Note: If your printer was not detected by the network, check to make sure that the printer is on and
the Ethernet cable is connected properly.
If you want to connect by specifying the printer’s IP address:
1. Open System Preferences from the Applications folder.
2. Open Print & Fax and select the Printing tab.
3. Click the plus button under the list of detected printers.
4. Click IP Printer in the Printer Browser window.
5. Select IPP, Line Printer Daemon – LPD, or HP Jet Direct – Socket from the Protocol list.
6. Type the printer’s IP address in the Address field.
7. Type a Name for the printer.
8. Type a location for the printer.
9. Select Xerox from the Print Using drop-down list.
10. Select your printer model from the list.
11. Click Add.
Adding the Printer for OS X Version 10.5
1. Open the Applications folder, then double-click System Preferences.
2. Click Print & Fax.
3. Click the plus button under the list of installed printers.
4. Type the IP address or host name of the printer you want to add.
5. Type a Queue name for your printer or leave it blank to use the default queue.
6. Select your printer from the list, then click Add.
Note: If your printer was not detected by the network, check to make sure that the printer is on,
and the Ethernet cable is connected properly.
If you want to connect by specifying the printer’s IP address:
1. From the Applications folder on the dock, click the System Preferences icon.
2. Click Print & Fax.
3. Click the plus button under the list of installed printers.
4. Click IP Printer.
5. Select IPP, Line Printer Daemon – LPD, or HP Jet Direct – Socket from the Protocol list.
6. Type the printer’s IP address in the Address field.
7. Type a name for the printer.
8. Type a location for the printer.
9. Select a driver to use from the Print Using drop-down list.
10. Select your printer model from the list.
11. Click Add.
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UNIX and Linux Drivers
Supported UNIX and Linux drivers are available at
www.xerox.com/office/WC7755_WC7765_WC7775drivers.
For details see the System Administrator Guide at
www.xerox.com/office/WC7755_WC7765_WC7775docs.
Other Drivers
The following drivers are also available for Windows only at:
www.xerox.com/office/WC7755_WC7765_WC7775drivers.
• Xerox Global Print Driver
made by other manufacturers. It configures itself for your individual printer upon installation.
• Xerox Mobile Express Driver
those made by other manufacturers. It configures itself for the printer you select every time you
print. If you travel frequently to the same sites, you can save your favorite printers in that location
and the driver will remember your settings.
TM
for PCL: Use to print to any PCL printer on your network, including those
TM
for PCL: Use to print to any PCL printer on your network, including
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Using CentreWare Internet Services
CentreWare Internet Services (CentreWare IS) provides access to the printer’s embedded Web server. It
enables you to easily manage, configure, and monitor your printer using a Web browser on a network
computer. Use CentreWare IS to access printer status, configuration, security settings, and diagnostic
functions. It also provides access to special printing functions such as printing saved jobs.
CentreWare IS enables you to:
• Check supplies status from your computer, saving a trip to the printer.
• Access job accounting records to allocate printing costs and plan supplies purchases.
• Retrieve scanned document files stored in the printer.
• Access online manuals and technical support information located on the Xerox website.
Note: Some printer capabilities must be enabled using CentreWare IS. Unless your system administrator
has unlocked the printer, you will need to log in as an administrator to access these settings.
CentreWare IS requires:
• A Web browser and a TCP/IP connection between the printer and the network (in Windows,
Macintosh, or UNIX environments).
• JavaScript must be enabled in the Web browser. If JavaScript is disabled, a warning message
appears and CentreWare IS may not function properly.
• TCP/IP and HTTP must be enabled in the printer.
For details see the CentreWare IS Help or the System Administrator Guide at
www.xerox.com/office/WC7755_WC7765_WC7775docs.
Finding The Printer’s IP Address
The printer’s IP address is required to use CentreWare IS. If you do not know the IP Address, print the
Configuration Report. The printer’s IP address appears in the Common User Data section in the upper
left of the page.
To print the Configuration Report:
1. An the printer’s control panel, press the Machine Status button .
2. Touch the Machine Information tab, then touch Information Pages.
3. Touch Configuration Report, then touch OK.
4. After the report prints, touch Close.
Accessing CentreWare IS
1. At your computer, open a Web browser.
2. Type the IP address of your printer.
The CentreWare IS Welcome page appears.
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Printing
This chapter includes:
• Printing Overview on page 40
• Supported Media on page 41
• Loading Media on page 43
• Printing on Special Media on page 54
• Selecting Printing Options on page 58
• Printing on Both Sides of the Paper on page 63
• Selecting the Paper to Use on page 65
• Printing Multiple Pages to a Single Sheet (N-Up) on page 66
• Printing Booklets on page 67
• Using Color Corrections on page 70
• Printing in Black and White on page 74
• Printing Insert Pages on page 75
• Printing Cover Pages on page 76
• Printing Exception Pages on page 78
• Scaling on page 79
• Printing Watermarks on page 80
• Printing Mirror Images on page 82
• Creating and Saving Custom Sizes on page 83
• Job Completion Notification for Windows on page 84
• Printing Special Job Types on page 85
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Printing Overview
1. Select appropriate media.
2. Load media in the tray, then specify the size, color, and type on the printer’s control panel.
3. Access the print settings in your software application, CTRL+P for Windows, or CMD+P for
Macintosh for most software applications.
4. Select your printer from the list.
5. Access the printer driver settings by selecting Properties or Preferences (Windows), Xerox Features
for Macintosh. The title of the button may vary depending on your application.
6. Modify the printer driver settings as necessary, then click OK.
7. Select Print (in your application’s print settings dialog) to send the job to the printer.
See also:
Loading Media on page 43
Selecting Printing Options on page 58
Printing on Both Sides of the Paper on page 63
Printing on Special Media on page 54
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Supported Media
This section includes:
• Recommended Media on page 41
• General Media Loading Guidelines on page 41
• Media That Can Damage Your Printer on page 41
• Paper Storage Guidelines on page 42
Your printer is designed to be used with a variety of media types. Follow the guidelines in this section to
ensure the best print quality and to avoid jams.
For best results, use Xerox printing media specified for your printer.
Recommended Media
A complete list of recommended media types is available:
• www.xerox.com/paper Recommended Media List (United States)
• www.xerox.com/europaper Recommended Media List (Europe)
Ordering Media
To order paper, transparencies, or other specialty media, contact your local reseller or go to:
www.xerox.com/office/WC7755_WC7765_WC7775supplies.
Caution: Damage caused by using unsupported paper, transparencies, and other specialty media
is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total
Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside
these areas; please contact your local representative for details.
General Media Loading Guidelines
Follow these guidelines when loading paper and media in the appropriate trays:
• Use only recommended Xerox transparencies; print quality may vary with other transparencies.
• Do not print on sheets of label stock that have labels removed.
• Use only paper envelopes. Print envelopes 1-sided only.
• Do not overload the paper trays.
• Adjust the paper guides to fit the paper size.
• Make sure the correct paper type is selected on the printer’s touch screen after loading paper in a
tray. Improper settings may degrade image quality.
Media That Can Damage Your Printer
Your printer is designed to use a variety of paper and media types for print jobs. However, some media
can cause poor output quality, increased paper jams, or damage to your printer.
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Do not use the following:
• Rough or porous media
• Inkjet paper
• Non-laser glossy or coated paper
• Paper that has been photocopied
• Paper that has been folded or wrinkled
• Paper with cutouts or perforations
• Stapled paper
• Envelopes with windows, metal clasps, side seams, or adhesives with release strips
• Padded envelopes
• Plastic media other than supported transparencies
Paper Storage Guidelines
Providing good storage conditions for your paper and other media contributes to optimum print quality.
• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from
ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is
particularly damaging to paper.
• The intensity and length of exposure to visible light on paper should be reduced as much as possible.
• Maintain constant temperatures and relative humidity.
• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to
collect moisture.
• Store paper flat, either on pallets, cartons, shelves, or in cabinets.
• Avoid having food or drinks in the area where paper is stored or handled.
• Do not open sealed packages of paper until you are ready to load them into the printer. Leave
stored paper in the original packaging. For most commercial-cut size grades, the ream wrapper
contains an inner lining that protects the paper from moisture loss or gain.
• Some specialty media is packaged inside resealable plastic bags. Store the media inside the bag
until you are ready to use it. Keep unused media in the bag and reseal it for protection.
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Loading Media
This section includes:
• Loading Paper in Tray 1 or Tray 2 on page 43
• Loading Paper in Tray 3 or Tray 4 on page 45
• Loading Paper in Tray 5 (Bypass Tray) on page 47
• Loading Paper in Tray 6 (Optional High-Capacity Feeder) on page 50
• Loading Envelopes on page 51
• Loading Pre-Cut Tabs on page 52
Select the appropriate tray depending on the media you plan to use. Use Tray 5 (Bypass Tray) for
printing C4 and C5 envelopes and tabs. For details, see Recommended Media on page 41.
Loading Paper in Tray 1 or Tray 2
Tray 1 and Tray 2 accept the following media types:
•Plain
•Punched
• Transparency
•Letterhead
• Heavyweight
• Extra heavyweight
• Extra heavyweight reloaded
•Recycled
•Bond
•Labels
• Heavyweight labels
•Pre-printed
•Gloss
• Heavyweight gloss
• Heavyweight gloss reloaded
Tray 1 and Tray 2 accept a maximum of approximately 560 sheets of 20 lb. (75 g/m
5.5 x 8.5 in. to 11 x 17 in. (A5: 148 x 210 mm to A3: 297 x 420 mm).
Tray 1 and Tray 2 accept paper weights from 17 lb. Bond to 81 lb. Cover (64 g/m
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) Bond paper from
to 220 g/m2).
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To load paper in Tray 1 or Tray 2:
1. Pull the paper tray out towards you.
2. Before loading paper into the paper trays, fan the edges to separate any sheets of paper that are
stuck together. This reduces the possibility of paper jams.
3. If required, move the paper tray guides further out to load the new paper. To adjust the side and
rear guides, pinch the guide lever on each guide and slide the guides to their new position. To
secure the guides in position, release the levers.
Load the paper against the left-hand side of the tray.
Notes:
• Load long edge feed pre-printed paper facedown, with the top of the page toward the front of
the tray.
• Load short edge feed pre-printed paper facedown, with the top of the page toward the left of
the tray.
• Do not load paper above the maximum fill line. Doing so may cause paper jams.
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4. Push the tray completely into the printer.
5. If required, choose paper size, type, or color on the printer’s touch screen, then touch Confirm.
6. If you have not changed the media type, touch Confirm on the touch screen.
Loading Paper in Tray 3 or Tray 4
Tray 3 and Tray 4 accept following media types:
•Plain
•Punched
• Transparency
•Letterhead
• Heavyweight
• Extra heavyweight
• Extra heavyweight reloaded
•Recycled
•Bond
•Labels
• Heavyweight labels
•Pre-printed
•Gloss
• Heavyweight gloss
• Heavyweight gloss reloaded
Tray 3 accepts a maximum of approximately 560 sheets of 20 lb. (75 g/m
2
) 8.5 x 11 in. (A4: 210 x 297
mm) Bond paper.
Tray 4 accepts a maximum of approximately 1,270 sheets 20 lb. (75 g/m
2
) 8.5 x 11 in. (A4: 210 x 297
mm) Bond paper.
Tray 3 and Tray 4 accept paper weights from 17 lb. Bond to 81 lb. Cover (64 g/m
2
to 220 g/m2).
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To load paper in Tray 3 or Tray 4:
1. Pull the paper tray out towards you.
2. Before loading paper into the paper trays, fan the edges to separate any sheets of paper that are
stuck together. This reduces the possibility of paper jams.
3. If required, move the paper tray guides further out to load the new paper. To adjust the side and
rear guides, pinch the guide lever on each guide and slide the guides to their new position. To
secure the guides in position, release the levers.
Load the paper against the left-hand side of the tray.
Notes:
• Load pre-printed paper facedown, with the top of the page toward the front of the tray.
• Do not load paper above the maximum fill line. Doing so may cause paper jams.
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4
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4. Push the tray completely into the printer.
5. If required, choose paper type, or color on the printer’s touch screen, then touch Confirm.
6. If you have not changed the media type, touch Confirm on the touch screen.
Loading Paper in Tray 5 (Bypass Tray)
Use the bypass tray for a variety of media types and custom sizes. It is primarily intended for small
quantity jobs using special media. The bypass tray is located on the left-hand side of the printer. A tray
extension is provided to accommodate larger paper. After loading paper in the bypass tray, make sure
that the bypass tray settings on the touch screen match the paper size and type loaded.
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Tray 5 (Bypass Tray) accepts the following paper types:
•Plain
•Punched
• Transparency
•Letterhead
• Heavyweight
• Extra heavyweight
• Extra heavyweight plus
• Extra heavyweight reloaded
•Recycled
•Bond
•Labels
• Heavyweight labels
• Extra Heavyweight labels
•Pre-printed
•Gloss
• Heavyweight gloss
• Extra Heavyweight gloss
• Heavyweight gloss reloaded
•Pre-Cut Tabs
•Envelopes
Tray 5 (Bypass Tray) accepts a maximum of approximately 280 sheets of 20 lb. (75 g/m
2
) Bond paper.
Tray 5 (Bypass Tray) accepts the following range of paper sizes: X: 148 to 488 mm (5.8 to 19.2 in.); Y:
100 to 330 mm (3.9 to 13 in.).
Tray 5 (Bypass Tray) accepts paper weights from 17 lb. Bond to 111 lb. Cover (64 g/m
2
to 300 g/m2).
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To load paper in Tray 5 (Bypass Tray):
1. Open Tray 5 by rotating it outward. For larger paper, pull the extension straight out until it stops.
2. Insert the paper either long edge or short edge first. Larger paper sizes can only be fed short edge first.
3. Slide the guides so they just touch the edges of the paper.
Notes:
• Load short edge feed pre-printed paper faceup, with the top of the page toward the right of the tray.
• Load long edge feed pre-printed paper faceup, with the top of the page toward the rear of the tray.
• Do not load paper above the maximum fill line. Doing so may cause paper jams.
4. If required, choose paper size, type, or color on the printer’s touch screen, then touch Confirm.
5. If you have not changed the media type, touch Confirm on the touch screen.
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Loading Paper in Tray 6 (Optional High-Capacity Feeder)
Tray 6 accepts the following media types:
•Plain
•Punched
•Letterhead
• Heavyweight
• Extra heavyweight
• Extra heavyweight reloaded
•Recycled
•Bond
•Labels
• Heavyweight labels
•Pre-printed
•Gloss
• Heavyweight gloss
• Heavyweight gloss reloaded
Tray 6 accepts a maximum of approximately 2,000 sheets 20 lb. (75 g/m
2
) 8.5 x 11 in. (A4: 210 x 297
mm) Bond paper.
1. Pull the paper tray out towards you.
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2. Before loading paper into the paper trays, fan the edges to separate any sheets of paper that are
stuck together. This reduces the possibility of paper jams.
Load the paper against the right-hand side of the tray.
Notes:
• Load pre-printed paper faceup, with the top of the page toward the front of the tray.
• To help avoid paper jams, do not load paper above the maximum fill line.
3. Push the tray completely into the feeder.
4. If required, choose paper type or color on the printer’s touch screen, then touch Confirm.
5. If you have not changed the media type, touch Confirm on the touch screen.
Loading Envelopes
Envelopes can only be loaded in Tray 5 (Bypass Tray).
Tray 5 (Bypass Tray) accepts C5 envelopes measuring 229 mm x 324 mm (9 x 12.75 in.) and C4
envelopes measuring 162 mm x 229 mm (6.3 x 9 in.).
wc77xx-162
wc77xx-038
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To load envelopes in Tray 5 (Bypass Tray):
1. Insert envelopes in Tray 5 (Bypass Tray) with the flaps on the trailing edge, open and facing down.
2. Slide the guides so they just touch the edges of the envelopes.
Note: To help avoid jams, do not load envelopes above the maximum fill line.
3. Choose the envelope size on the printer’s touch screen, then touch Confirm.
Loading Pre-Cut Tabs
Pre-Cut Tabs can only be loaded in Tray 5 (Bypass Tray).
To load Single Straight Pre-Cut Tabs in Tray 5 (Bypass Tray):
1. Insert the Pre-Cut Tabs in Tray 5 (Bypass Tray) with the tabs on the trailing edge, facing up.
2. Slide the guides so they just touch the edges of the Pre-Cut Tabs.
Note: To help avoid jams, do not load Pre-Cut Tabs above the maximum fill line.
wc77xx-124
C5
C4
wc77xx-163
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3. On the printer’s touch screen, set the following:
• From the Size menu, select Custom, then enter the size of the Pre-Cut Tabs, including the width
of the tabs.
• From the Paper menu, select Pre-Cut Tabs, then enter the number of tabs in each set.
•Touch Confirm.
4. If you have not changed the media, touch Confirm on the touch screen.
Note: Tab number one must be on top. Partially used tab sets must be removed from the tray
before printing a new Pre-Cut Tabs job.
Printing
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Printing on Special Media
This section includes:
• Printing on Transparencies on page 54
• Printing on Envelopes on page 55
• Printing on Labels on page 55
• Printing on Glossy Paper on page 56
• Printing on Custom Size Paper on page 57
Printing on Transparencies
Transparencies can be printed from Tray 1, 2, 3, 4, and 5 (Bypass Tray). For best results, use only
recommended Xerox transparencies.
To order paper, transparencies, or other specialty media, contact your local reseller or go to
www.xerox.com/office/WC7755_WC7765_WC7775supplies.
Caution: Damage caused by using unsupported paper, transparencies, or other specialty media is
not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total
Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside
these areas; please contact your local representative for details.
See also:
www.xerox.com/paper Recommended Media List (United States)
www.xerox.com/europaper Recommended Media List (Europe)
Guidelines
• Remove all paper before loading transparencies in the tray.
• Handle transparencies by the edges using both hands. Fingerprints or creases can cause poor
print quality.
• Do not load more than 20 transparencies. Overloading the tray can cause the printer to jam.
• Load transparencies faceup into Tray 5 (Bypass Tray) and facedown into trays 1, 2, 3 or 4.
• Do not use transparencies with stripes on the side.
• Do not fan transparencies.
• After loading transparencies, change the paper type to Transparency on the touch screen.
• In the printer driver, select either Transparency as the paper type, or select the tray loaded with
transparencies as the paper source.
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Printing on Envelopes
Envelopes can be printed only from Tray 5 (Bypass Tray).
Guidelines
• Successful envelope printing is dependent on the quality and construction of the envelopes. Try
another envelope brand if the desired results are not achieved.
• Maintain constant temperatures and relative humidity.
• Store unused envelopes in their packaging to avoid the excess moisture and dryness which can
affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before
or during printing.
• Avoid padded envelopes; use envelopes that lie flat on a surface.
• In the printer driver, select either Envelope as the paper type or Tray 5 (Bypass Tray) as the
paper source.
Note: Some wrinkling or embossing may occur when printing on envelopes.
Caution: Never use envelopes with windows or metal clasps; they can damage the printer. Damage
caused by using unsupported envelopes is not covered under the Xerox warranty, service
agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the
United States and Canada. Coverage may vary outside these areas, please contact your local
representative for details.
Printing on Labels
Labels can be printed from Tray 1, 2, 3, 4, and 5 (Bypass Tray).
To order paper, transparencies, or other specialty media, contact your local reseller or go to the Xerox
Supplies website at www.xerox.com/office/WC7755_WC7765_WC7775supplies.
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Guidelines
• Use labels designed for laser printing.
• Do not use vinyl labels.
• Do not use dry gum labels.
• Print only on one side of the sheet of labels. Use full sheet labels only.
• Do not use any sheet where labels are missing; it may damage the printer.
• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original
packaging until ready to use. Return any unused sheets of labels to the original packaging and
reseal it.
• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing
them in extreme conditions may cause print quality problems or cause them to jam in the printer.
• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and
jam in the printer.
• Extra Heavyweight Labels can only be fed from Tray 5 (Bypass Tray).
• In the printer driver, select either Labels, Heavyweight Labels, or Extra Heavyweight Labels as
the paper type or the tray containing the labels.
Printing on Glossy Paper
Glossy paper can be printed from Trays 1, 2, 3, 4, and 5 (Bypass Tray).
To order paper, transparencies, or other specialty media, contact your local reseller or go to the Xerox
Supplies website for your printer: www.xerox.com/office/WC7755_WC7765_WC7775supplies.
Guidelines
• Do not open sealed packages of glossy paper until you are ready to load them into the printer.
• Leave glossy paper in the original wrapper, and store unopened packages in the original shipping
carton until ready to use.
• Remove all other paper from the tray before loading glossy paper.
• Load only the amount of glossy paper you plan to use and remove the unused portion from the
tray when you are finished printing. Replace the unused portion in the original wrapper and seal for
later use.
• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy paper to
curl and jam in the printer.
• In the printer driver, select Gloss Coating, Heavyweight Gloss Coating or Extra Heavyweight
Gloss Coating as the paper type, or select the tray containing the glossy paper.
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Printing on Custom Size Paper
In addition to the wide variety of standard paper sizes that you can use for printing, you can also print
on custom size paper within the following dimensions and weights.
1-Sided Printing Manual 2-Sided Printing Automatic 2-Sided Printing
Short
edge
Long
edge
Weight
100–330 mm (3.9–12.9 in.) 100–330 mm (3.9–12.9 in.) 139.7–330 mm (5.5–12.9 in.)
148–488 mm (5.8–19.2 in.) 148–488 mm (5.8–19.2 in.) 182–488 mm (7.1–19.2 in.)
64–300 g/m
2
64–300 g/m
2
64–176 g/m
2
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Selecting Printing Options
Printing options, also referred to as printer driver options, are specified as Printing Preferences in
Windows, and Xerox Features in Macintosh. Printing Options include settings for 2-sided printing, page
layout, and print quality.
• Printing Options for Windows on page 58
• Setting Default Printing Options for Windows on page 59
• Selecting Printing Options for an Individual Job in Windows on page 60
• Saving a Set of Commonly Used Printing Options in Windows on page 60
• Selecting Finishing Options for Windows on page 60
• Printing Options for Macintosh on page 60
• Selecting Options for an Individual Job for Macintosh on page 61
• Saving a Set of Commonly Used Printing Options for Macintosh on page 61
• Selecting Finishing Options for Macintosh on page 62
Printing Options for Windows
The following table lists printing options organized in tabs within the Printing Preferences window.
Ta b PostScript Printing Options PCL 6 Printing Options
Paper/Output • Job Type
• Paper Size, Paper Color, Paper Type,
and tray selection
• Transparency Separators
• 2-sided Printing
• Finishing (if a finisher installed)
•Print Quality
• Output Destination
Special Pages • Covers
•Inserts
•Exception Pages
Color Options
(Color Correction)
Layout/Watermark • Pages Per Sheet (N-Up)
•Automatic Color
• Black and White conversion
• Color Adjustments
• Booklet Layout
•Orientation
•2-Sided Printing
•Watermark
•Job Type
• Paper Size, Paper Color, Paper Type,
and tray selection
• Transparency Separators
• 2-sided Printing
• Finishing (if a finisher installed)
•Print Quality
•Output Destination
•Covers
•Inserts
•Exception Pages
•Color
• Black and White conversion
•None
• Pages Per Sheet (N-Up)
• Booklet Layout
•Orientation
• 2-Sided Printing
•Watermark
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Ta b PostScript Printing Options PCL 6 Printing Options
Printing
Advanced Paper/Output
•Copies
• Collate
• Output Options
• Banner Sheet
•Offset Sets
• Feed Edge
Image options
• Rotate Image 180 degrees
• Reduce/Enlarge
•Margins
•Mirrored Output
• PostScript Pass-through
• Color Configuration
Booklet Layout
•Image Order
Advanced Printing Features
Font Substitution
Fon t Download
PostScript Output
PostScript Level
PostScript Error Handler
Paper/Output
•Copies
•Collate
• Output Options
• Banner Sheet
•Offset Sets
• Feed Edge
Image options
• Rotate Image 180 degrees
• Reduce/Enlarge
•Margins
Booklet Layout
•Image Order
Advanced Printing Features
Font Substitution
Font Download
Help is available in all tabs. For more information about Windows printer driver options, click the Help button
in the lower left-hand corner of any tab in the Properties or Printing Preferences window.
Setting Default Printing Options for Windows
When you print from any software application, the printer uses the print job settings specified in the
Printing Preferences window. You can specify your most common printing options and save them so
that you do not have to change them every time you print.
For example, if you typically print on both sides of the paper, specify 2-sided printing in Printing Preferences.
To change Printing Preferences:
1. Click Start, select Settings, then click Printers and Faxes.
2. In the Printers and Faxes folder, right-click the icon for your printer, then click Printing Preferences.
3. Click a tab in the Printing Preferences window, make selections, then click OK.
Note: For more information about Windows printer driver options, click the Help button in the
lower left-hand corner of any tab in the Printing Preferences window.
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Selecting Printing Options for an Individual Job in Windows
To use special printing options for a particular job, change the Printing Preferences before sending the
job to the printer. For example, if you want to use the Enhanced print quality mode when printing a
particular document, select this setting in Printing Preferences before printing that job.
1. With the document open in your application, access the Print dialog box (CTRL+P for
most applications).
2. Select the printer and click the Properties button to open the Printing Preferences window. This
button is labeled Preferences in some applications. Click a tab in the Printing Preferences window,
and make selections.
3. Click OK to save and close the Printing Preferences window.
4. Print the job.
Saving a Set of Commonly Used Printing Options in Windows
You can define and save a set of printing options, so that you can quickly apply them to future print jobs.
To save a set of printing options:
1. Click Saved Settings at the bottom of the Printing Preferences window, then click Save As.
2. Enter a name for the set of printing options, then click OK. The set of options is saved and will appear
in the list. The next time you want to print using these options, select the name from the list.
Selecting Finishing Options for Windows
If your printer has the Advanced Finisher, the Professional Finisher or the Light Production Finisher
installed, finishing options are selected in the printer driver.
To select finishing features in the PostScript and PCL printer drivers:
1. In the printer driver, click the Paper/Output tab.
2. Click the arrow to the right of the Finishing section, then select the desired finishing options.
Printing Options for Macintosh
See the following table for specific printing options in the Macintosh PostScript printer driver.
Ta b Printing Options
Paper/Output Job type
Paper size, paper color, paper type, and tray selection
Transparency separators
2-sided printing
Print quality
Finishing (if finisher installed)
Output Destination
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Ta b Printing Options
Special Pages Covers
Inserts
Exception pages
Image Options RGB Source Color
CMYK Source Color
Output Color Correction
Invert Image
Layout/Watermark Booklet layout
Page Borders
Watermark
Advanced Booklet Image Order
Output Options
Banner Sheet
Offset
True Gray Graphic s
Mirrored Output
Printing Optimization
Printing
Selecting Options for an Individual Job for Macintosh
To use special printing options for a particular job, change the driver settings before sending the job to
the printer.
1. With the document open in your application, click File, then click Print.
2. Select your printer from the Printer list.
3. From the Copies & Pages menu, select Xerox Features.
4. Select the desired printing options from the drop-down lists.
5. Click Print to print the job.
Saving a Set of Commonly Used Printing Options for Macintosh
You can define and save a set of options, so that you can quickly apply them to future print jobs.
To save a set of printing options:
1. Select the desired printing options from the drop-down lists on the Print menu screen.
2. Select Save As from the Presets menu to save and name the set of printing options.
3. The set of options is saved and will appear in the Presets list. To print using these options, select
the name from the list.
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Selecting Finishing Options for Macintosh
If your printer has the Advanced Finisher, the Professional Finisher or the Light Production Finisher
installed, finishing options are selected in the printer driver.
To select finishing features in the Macintosh printer driver:
1. In the printer driver, click the Copies & Pages menu, then select Xerox Features.
2. In the Paper/Output dialog box, click the arrow to the right of the Finishing section, then select
the desired finishing options.
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Printing on Both Sides of the Paper
• Automatic 2-Sided Printing on page 63
• Printing a 2-Sided Document on page 63
• 2-Sided Page Layout Options on page 64
Automatic 2-Sided Printing
A 2-sided document can be printed on supported paper. Before printing a 2-sided document, verify the
paper type and weight are supported.
2
Paper weights in the range of 64 to 176 g/m
The following paper types can be used for automatic 2-sided printing:
•Plain
•Letterhead
• Heavyweight
•Recycled
•Bond
•Pre-printed
(17 to 47 lb. Bond) can be used for automatic 2-sided printing.
The following paper and media cannot be used for 2-sided printing:
• Transparencies
•Envelopes
•Labels
• Any die-cut specialty media, such as business cards
• Extra Heavyweight
•Gloss
• Heavyweight Gloss
For details, see Recommended Media on page 41.
Printing a 2-Sided Document
See the following table for 2-sided document printer driver settings.
Operating System Steps
Windows 2000, XP, Vista, or
Windows Server 2003
1. Click the Paper/Output tab.
2. Click an option under 2-Sided Printing:
• 2-Sided Print
• 2-Sided Print, Flip on Short Edge
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2-Sided Page Layout Options
When you select 2-Sided Printing in the printer driver, you can specify the page layout which
determines how the pages turn.
Windows
1. In the printer driver, click the Layout/Watermark tab.
2. Click Portrait, Landscape, or Rotated Landscape.
3. Click 2-Sided Print, or 2-Sided Print, Flip on Short Edge.
Macintosh
1. In the application, click Portrait, Landscape or Rotated Landscape page orientation.
2. In the Print dialog box, select Xerox Features from the Copies & Pages menu.
3. Click 2-Sided Print, or 2-Sided Print, Flip on Short Edge.
Mac OS X, version 10.3 or newer 1. In the Print dialog box, click Xerox Features.
2. Click an option under 2-Sided Printing
•Click 2-Sided Print.
•Click 2-Sided Print, Flip on Short Edge.
Portrait Landscape
Portrait
2-Sided Print
Portrait
2-Sided Print, Flip on
Short Edge
Landscape
2-Sided Print, Flip on
Short Edge
Landscape
2-Sided Print
Operating System Steps
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Selecting the Paper to Use
When you send your print job to the printer, you can choose to let the printer automatically select
which paper to use based on the document size, paper type and paper color you select, or select a
specific tray.
Selecting Paper in a Supported Driver
Windows
1. In the printer driver, click the Paper/Output tab.
2. To change the paper type, click the arrow next to the Paper section, then select the paper type
from the Other Type menu.
3. To change the paper color, click the arrow next to the Paper section, then select the paper color
from the Other Color menu.
4. To specify a tray, click the arrow next to the Paper section, then select the tray from the Select by
Tray menu.
5. To specify a paper size, click the arrow next to the Paper section, then select Other Size. In the
Paper Size window, select the size from the Output Paper Size menu, then click OK.
Macintosh
1. In the Print dialog box, click Copies & Pages menu, then click Paper Feed.
2. From the All pages from drop-down list, click Auto Select to select the paper based on your
application settings, or select a specific paper tray.
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Printing Multiple Pages to a Single Sheet (N-Up)
When printing a multiple-page document, you can print more than one page on a single sheet of
paper. Print one, two, four, six, nine, or 16 pages per side.
Printing N-Up Using a Supported Driver
Windows
1. In the printer driver, click the Layout/Watermark tab.
2. Click Pages Per Sheet (N-Up).
3. Click the button for the number of pages you want to appear on each side of the sheet.
Macintosh
1. In the Print dialog box, click Copies & Pages menu, then click Layout.
2. Select the number of Pages per Sheet and Layout Direction.
1 2
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Printing Booklets
With 2-sided printing, you can print a document in the form of a small book. Create booklets for any
paper size that is supported for 2-sided printing. The driver automatically reduces each page image
and prints four pages per sheet of paper (two on each side). The pages are printed in the correct order
so that you can fold and staple the pages to create a booklet.
Notes:
• Automatic folding requires the optional Professional Finisher or the optional Light
Production Finisher.
• Booklets can be created using 8.5 x 11 in. (A4 210 mm x 297 mm) paper and 11 x 17 in. (A3 297
mm x 420 mm) paper.
When you print booklets, you can specify the creep and gutter in supported drivers.
• Gutter: Specifies the horizontal distance (in points) between the page images. A point is 0.35 mm
(1/72 in.).
• Creep: Specifies how much the page images are shifted outward (in 10ths of a point). This
compensates for the thickness of the folded paper, which otherwise would cause the page images
to shift slightly outward when folded. You can select a value from zero to 1.0 points.
Selecting Booklet Printing in a Supported Driver Using a Booklet Maker
Windows
1. In the printer driver, click the Paper/Output tab, click the arrow to the right of Finishing, then
select Booklet Creation.
2. In the Booklet Creation window, under Booklet Finishing, do one of the following:
•Click None: no folding or stapling.
•Click Booklet Fold: bi-fold, 5 sheets maximum.
•Click Booklet Fold and Staple: bi-fold and saddle staple, 15 sheets maximum.
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3. Under Booklet Layout, do one of the following:
• If your document is preformatted as a booklet, click None.
• To have the printer order the pages into a booklet, click Booklet Layout. If desired, click Draw
Page Borders.
4. The paper size is automatically selected. To manually specify the paper size, under Booklet Paper
Size, clear the Automatically Select check box, click the down arrow, then select the paper size.
5. The gutter and creep values are set automatically. To manually specify the gutter and creep values,
click the arrows.
6. Click OK.
Macintosh
1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click the Paper/Output.
2. Click the arrow to the right of Finishing, then select Booklet Creation.
3. In the Booklet Creation dialog box, under Booklet Finishing, do one of the following:
•Click None: no folding or stapling.
•Click Booklet Fold: bi-fold, 5 sheets maximum.
•Click Booklet Fold and Staple: bi-fold and saddle staple, 15 sheets maximum.
4. Under Booklet Layout, do one of the following:
• If your document is preformatted as a booklet, click None.
• To have the printer order the pages into a booklet, click Booklet Layout. If desired, click Print
Page Borders.
5. The paper size is automatically selected. To manually specify the paper size, under Booklet Paper
Size, click the down arrow, then select the paper size.
6. The gutter and creep values are set automatically. To manually specify the gutter and creep values,
click the arrows.
7. Click OK.
Selecting Booklet Printing in a Supported Driver Without Using a Booklet
Maker
Windows
1. In the printer driver, click the Layout/Watermark tab.
2. Click the Booklet Layout option, then click Booklet Options.
3. The paper size is automatically selected. To manually specify the paper size, under Booklet Paper
Size, click the down arrow, then select the paper size.
4. The gutter and creep values are set automatically. To manually specify the values, click the arrows
to specify the gutter and creep values.
5. Click OK.
6. If desired, select Draw Page Borders from the drop-down list.
7. Click OK.
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Macintosh
1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click Layout/Watermark.
2. Under Booklet Layout, click Enabled.
3. Click Booklet Options.
4. The paper size is automatically selected. To manually specify the paper size, under Booklet Paper
Size, clear the Automatically Select check box, click the down arrow, then select the paper size.
5. The gutter and creep values are set automatically. To manually specify the gutter and creep values,
click the arrows.
6. Click OK.
7. If desired, click Print Page Borders.
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Using Color Corrections
This section includes:
• Color Corrections for Windows on page 70
• Color Corrections for Macintosh on page 71
• Selecting Color Correction on page 71
• Selecting More Color Adjustments on page 71
• Selecting Press Match Advanced Color Options on page 72
The Color Correction options provide simulations of different color devices. Automatic is the default
correction for general image processing. See the following table to determine which option to use.
Color Corrections for Windows
PostScript Printer Driver
Color Correction Description
Automatic Color
(Recommended)
Vivid Color Produces brighter and more saturated colors.
Black and White Converts all colors to black and white or shades of gray.
Color Adjustments Allows you to make minor adjustments, or access Custom options for Press
Applies the best color correction to each graphic element: text, graphics, and
images.
Matching.
PCL 6 Printer Driver
Color Correction Description
Color (Recommended) Applies the best color correction to each graphic element: text, graphics, and
images.
Black and White Converts all colors to black and white or shades of gray.
None Color corrections are not used.
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Color Corrections for Macintosh
Color Correction Description
Printing
Automatic
(Recommended)
sRGB Display Simulate a CRT computer display
Black & White Converts all colors to black and white or shades of gray.
Press Match Simulate a specified printing press.
Applies the best color correction to each graphic element: text, graphics, and
images.
Selecting Color Correction
Windows
1. In the printer driver, click the Color Options tab.
2. Click the desired color correction: Automatic, Vivid Color, Black and White, or Color Adjustments.
Macintosh
1. In the Print dialog box, from the Copies & Pages menu, click Xerox Features, select Image
Options, then select Output Color Correction.
2. Select the desired color correction: Automatic, Black & White or None.
Selecting More Color Adjustments
Note: This capability is only available in the Windows PostScript printer driver.
1. In the printer driver, click the Color Options tab.
2. Click Color Adjustments.
3. Click the Color Adjustments button.
4. In the More Color Adjustments window, under Color Correction, click the down arrow, then click the
desired color correction.
5. Click OK.
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If you need to make additional color adjustments for your job, you can customize a color correction.
1. After selecting a color correction (see steps 1 to 4 above), customize the selected correction by
moving these sliders:
• Lightness: Move the slider to the right to lighten colors or to the left to darken colors in your
print job. White remains white and black remains black.
• Saturation: Move the slider to the right to increase color intensity or to the left to decrease
color intensity without changing the darkness.
• Contrast: Move the slider to the right to increase contrast or to the left to decrease contrast.
With increased contrast, saturated colors become more saturated, darker colors become more
black, and lighter colors become more white.
• Color Cast:
Paired colors are complements of each other.
• Cyan/Red: Move the slider to change the color variation between cyan and red. Increasing
the cyan decreases the red and vice versa.
• Magenta/Green: Move the slider to change the color variation between magenta and
green. Increasing the magenta decreases the green and vice versa.
• Yellow/Blue: Move the slider to change the color variation between yellow and blue.
Increasing the yellow decreases the blue and vice versa.
The sample image changes as you move the sliders.
2. Click OK.
3. To track the adjustments and print the file name, print quality mode, and color settings for your job
on the edge of the page, select the Print Settings on Page box.
Selecting Press Match Advanced Color Options
If you need to proof a job that will ultimately be printed on a printing press, you can select the desired
printing press simulation.
Note: This capability is only available in the Windows and Macintosh PostScript printer drivers.
Windows
1. In the printer driver, click the Advanced tab.
2. Click Image Options, then click Color Configuration.
3. Click the Color Configuration drop-down menu, then click Custom.
4. In the Custom Color Adjustments window, click the Press Match tab.
Note: To match spot colors, click the Spot Color tab.
a. Click the Text and Graphics menu, then click the desired press match.
b. Click the Images menu, then click the desired press match.
5. Click OK.
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If you need to make additional color adjustments for your job, you can customize a press match.
1. After selecting a press match (see steps 1 to 4 above), click More Adjustments, then click the More
Adjustments button.
2. Customize the selected press match by moving these sliders:
• Lightness: Move the slider to the right to lighten colors or to the left to darken colors in your
print job. (White remains white and black remains black.)
• Saturation: Move the slider to the right to increase color intensity or to the left to decrease
color intensity without changing the darkness.
• Contrast: Move the slider to the right to increase contrast or to the left to decrease contrast.
With increased contrast, saturated colors become more saturated, darker colors become more
black, and lighter colors become more white.
• Color Cast:
Paired colors are complements of each other.
• Cyan/Red: Move the slider to change the color variation between cyan and red. Increasing
the cyan decreases the red and vice versa.
• Magenta/Green: Move the slider to change the color variation between magenta and
green. Increasing the magenta decreases the green and vice versa.
• Yellow/Blue: Move the slider to change the color variation between yellow and blue.
Increasing the yellow decreases the blue and vice versa.
3. Click OK twice.
Macintosh
1. In the print dialog box, click the Copies & Pages menu, then click Xerox Features.
2. Click Image Options, click CMYK Source Color, then click the desired press match.
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Printing in Black and White
Printing in Black and White Using a Supported Driver
Windows
1. In the print dialog box, click Properties, then click the Color Options tab.
2. Under Color Corrections, click Black and White, then click OK.
Macintosh
1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click Color Options.
2. In Color Corrections, click Black and White.
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Printing Insert Pages
An insert is a divider page or slipsheet that can be inserted after a print job, between copies of a print
job, or between individual pages of a print job. You must specify the tray to use as the source for the
insert pages.
Print Insert Pages Using a Supported Driver
Windows
1. Click the Special Pages tab, then click Add Inserts.
2. In the Add Inserts window, select the desired options, then click OK.
Macintosh
1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click Special Pages.
2. Click Add Inserts.
3. Select the desired settings, then click OK.
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Printing Cover Pages
A cover page is the first or last page of a document. The printer enables you to choose a different paper
source for the cover page than for the body of a document. For instance, use your company letterhead for
the first page of a document, or use heavyweight paper for the first and last pages of a report.
• Use any applicable paper tray as the source for printing cover pages.
• Verify that the cover page is the same size as the paper used for the rest of your document.
If you specify a different size in the driver than the tray you select as a cover pages source, your
cover(s) print on the same paper as the rest of your document.
You have the following options for cover pages:
• No Covers: Prints the first and last pages of your document from the same tray as the rest of
your document.
• Front Only: Prints the first page on paper from the specified tray.
• Back Only: Prints the back page on paper from the specified tray.
• Front and Back: Same: Front and back cover pages print from the same tray.
• Front and Back: Different: Front and back cover pages can print from different trays.
Cover Page Print Option Pages Printed on Cover
Front 1-sided printing Page 1
2-sided printing Pages 1 and 2
Back 1-sided printing Last page
2-sided printing (odd-numbered pages) Last page
2-sided printing (even-numbered pages) Last two pages
For the back of your front cover to remain blank when 2-sided printing, page two of your document
must be blank. For the back cover of your document to remain blank, see the following table for
inserting blank pages.
Print Option Last Page of Text Blank Pages
1-sided printing Add one blank page at the end of the document.
2-sided printing Odd-numbered Add two blank pages at the end of the document.
Even-numbered Add one blank page at the end of the document.
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Printing Cover Pages Using a Supported Driver
Windows
1. In the printer driver, click the Special Pages tab.
2. Click the Add Covers button.
3. In the Add Covers window, select the desired options, then click OK.
Macintosh
1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click Add Covers.
2. Click Before document or After document.
3. Click the desired options, then click OK.
Printing
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Printing Exception Pages
The printer enables you to specify the characteristics of any pages in the print job that differ from the
settings to use for the majority of the print job.
For example, your print job contains 30 pages that print on standard-sized paper, and two pages that
must print on a different size of paper. In the Add Exceptions dialog box, set the characteristics of
these two exception pages and select the alternate paper size to use.
• Page(s): Specify the location (page or range of pages) to place the inserts. Separate individual
pages or pages ranges with commas. Specify ranges with a dash. For example, to add inserts after
pages 1, 6, 9, 10, and 11, type: 1, 6, 9-11.
• Paper: The paper summary displays the Use Job Settings default size, color, and type of paper to
use for the exception pages. To change the paper to use for the exception pages, click the down
arrow to the right of the Paper section, then select from the following menu items:
• Other Size: Click this menu item, then click the paper size desired for the exception pages.
• Other Color: Click this menu item, then click a color for the paper to use for the exception pages.
• Other Type: Click this menu item, then click the type of paper or media to use for the
exception pages.
• 2-Sided Printing: Click the down arrow, then click the desired 2-sided printing option:
• Use Job Setting: Matches the setting used for the majority of the document.
• 1-Sided Print: Prints the exception pages on one side only.
• 2-Sided Print: Prints the exception pages on both sides of the sheet of paper with the images
printed so the job can be bound along the long edge of the sheet.
• 2-Sided Print, Flip on Short Edge: Prints the exception pages on both sides of the sheet of
paper with the images printed so the job can be bound along the short edge of the sheet.
• Job Settings: Displays the attributes of the paper for the majority of the document. If you select
Use Job Setting for any paper attribute (size, color, or type), the setting displayed here is used for
that attribute of the exception page.
Printing Exception Pages Using a Supported Driver
Windows
1. In the printer driver, click the Special Pages tab.
2. Click the Add Exceptions button.
3. Click the desired settings, then click OK.
Macintosh
1. In the Print dialog box, click Copies & Pages, then click Xerox Features.
2. Click Special Pages, then click Add Exceptions.
3. Click the desired settings, then click OK.
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Scaling
To reduce or enlarge your printed page images select a scaling value between 25 and 400 percent. The
default is 100 percent.
Setting Scaling Using a Supported Driver
Windows
1. In the printer driver, click the Paper/Output tab.
2. Click the down arrow to the right of the Paper section, then click Other Size.
3. In the Paper Sizes dialog box, click down arrow to the right of Scale Options, then click either:
• Automatically Scale to scale from one standard paper size to another.
• Manually Scale to scale by a percentage entered in the percentage box.
Macintosh
1. In the application, click File, then click Page Setup.
2. In the Scale box, type a value between 25 and 400 percent.
3. Click OK.
50% 100% 200%
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Printing Watermarks
A watermark is additional text that can be printed across one or more pages. For example, terms like Draft
and Confidential, which you might stamp on a page before distribution, can be inserted with a watermark.
Some printer drivers allow you to:
• Create a watermark.
• Edit an existing watermark’s text, color, location, and angle.
• Place a watermark on either the first page or every page in a document.
• Print a watermark in the foreground or background or blend with the print job.
• Use a graphic for the watermark.
• Use a time stamp for the watermark.
Note: Not all applications support watermark printing.
Selecting, Creating, and Editing Watermarks Using a Supported Driver
Windows
1. In the printer driver, click the Layout/Watermark tab.
• Click the Watermark down arrow, then click the desired existing watermark.
• To modify a watermark, click the Watermark down arrow, then click the Edit button to display
the Watermark Editor dialog box.
• To create a new watermark, click the Watermark down arrow, click New, then use the
Watermark Editor dialog box.
2. To select watermark printing options, click the Watermark down arrow, click Options, then click the
desired printing options.
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Macintosh
1. In the Print dialog box, click Copies & Pages, then click Xerox Features.
• Click the Watermark down arrow, then click the desired existing watermark.
• To modify a watermark, click the Watermark down arrow, then click the Edit button to display
the Watermark Editor dialog box.
• To create a new watermark, click the Watermark down arrow, click New, then use the
Watermark Editor dialog box.
2. To select watermark printing options, click the Watermark down arrow, click Options, then click the
desired printing options.
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Printing Mirror Images
You can print pages as a mirror image. Images mirror left to right when printed.
Printing Mirror Images Using a Supported Driver
Windows
1. In the printer driver, click the Advanced tab.
2. Under Image Options, Mirrored Output, click Ye s.
Macintosh
1. In the Print dialog box, click Copies & Pages, then click Xerox Features.
2. Click Advanced, click Mirrored Output, then click Enabled.
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Creating and Saving Custom Sizes
Custom size paper can print from Tray 5 (Bypass Tray). You can save custom size paper settings in a
supported printer driver. Since these custom sizes are saved in your computer’s operating system, they
are available for you to select in all your applications.
Note: For details, see Printing on Custom Size Paper on page 57.
Creating and Saving Custom Sizes Using a Supported Driver
Windows
1. Click the Paper/Output tab.
2. Click the down arrow the right of the Paper summary, then click Other Size.
3. In the Output Paper Size menu, click New.
4. In the New Custom Size dialog box, type a name in the Name box, then enter dimensions in the
Width and Height boxes.
5. Click OK.
Macintosh
1. In the application, click File, then click Page Setup.
2. In the Paper Size drop-down menu, click Manage Custom Sizes.
3. Click the + button to add a new custom page size.
4. Double click the name Untitled, then type a name for the custom size.
5. Enter the dimensions in the Width and Height boxes.
6. Click Printer Margins, then either:
• Select User Defined, then enter custom margin values.
• Select your printer from the list to use default margins.
7. Click OK.
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Job Completion Notification for Windows
You can choose to be notified when your job is done printing. A message appears in the lower right corner
of your computer screen with the name of the job and the name of the printer where it was printed.
Note: This feature is only available when your printer is connected to your computer over a network.
Enabling Job Completion Notification
1. In the printer driver, click the More Status button at the bottom of any tab.
2. In the Status window, click Notification, then click the desired option.
3. Click the X in the upper right corner of the window.
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Printing Special Job Types
You can assign the following special job types from either the Windows or Macintosh printer drivers.
• Printing and Deleting Secure Print Jobs on page 85
• Printing a Sample Set on page 86
• Delayed Printing on page 86
• Saving a Print Job to the Printer on page 87
• Sending a Print Job to a Fax Machine on page 87
Note: When using a Macintosh, click Copies & Pages, then click Xerox Features to access the Job
Type menu.
Printing and Deleting Secure Print Jobs
The secure job type allows you to print a job only after you select your name and enter your 4-10 digit
passcode on the printer’s control panel.
Printing Secure Jobs
Windows
1. In the printer driver, click Paper Output, click the Job Type menu, then click Secure Print.
2. Type a 4-10 digit passcode.
3. Click OK.
Macintosh
1. In the print dialog box, click Copies & Pages, then click Xerox Features.
2. Click the Job Type menu, then click Secure Print.
3. Type a 4-10 digit passcode.
4. Click OK.
Printing or Deleting Secure Jobs at the Printer
1. On the printer’s control panel, press the Job Status button.
2. On the touch screen, touch your document in the job list, touch Release, then enter the passcode
to print the job, or touch Delete to delete the job.
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Printing a Sample Set
The Sample Set job type allows you to send a multiple-copy job, print a sample copy of the job, and
hold the remaining copies of the job at the printer. After you review the sample copy, you can release
or delete the remaining copies.
Windows
1. In the printer driver, click Paper Output, click the Job Type menu, then click Sample Set.
2. Click OK.
Macintosh
1. In the print dialog box, click Copies & Pages, then Xerox Features.
2. Click the Job Type menu, then click Sample Set.
Printing or Deleting the Job at the Printer
1. On the printer’s control panel, press the Job Status button.
2. On the touch screen, touch the All Services button, then touch Reprint Saved Jobs.
3. Touch the folder containing your saved job, select your saved job, then press the green Start button.
Delayed Printing
A print job can be delayed for up to 24 hours from the original job submission time. Enter the time at
which you would like the job to print. Use either a 12-hour format or a 24-hour format.
Windows
1. In the printer driver, click Paper Output, click the Job Type menu, then click Delay Print.
2. Click the arrows to set the print time, then click OK.
3. Click OK.
Macintosh
1. In the print dialog box, click Copies & Pages, then Xerox Features.
2. Click the Job Type menu, then click Delay Print.
3. Click the arrows to set the print time, then click OK.
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Saving a Print Job to the Printer
The Saved Job type stores the print job in the printer so you can print it from the printer’s control panel.
The job is not automatically deleted after printing, but it can be manually deleted from the printer’s
control panel.
Windows
1. In the printer driver, click Paper Output, click the Job Type menu, then click Saved Job.
2. In the Saved Job dialog box, type a job name.
Select a folder on the printer to save the job or use the Public Folder.
3. If desired, enter the Secure Job data.
4. Click OK.
5. Click OK. The job will be saved to the printer.
Macintosh
1. In the print dialog box, click Copies & Pages, then Xerox Features.
2. Click the Job Type menu, click Saved Job.
3. In the Saved Job dialog box, type a job name.
Select a folder on the printer to save the job or use the Public Folder.
4. If desired, enter the Secure Job data.
5. Click OK.
6. Click Print. The job will be saved to the printer
Printing or Deleting a Job at the Printer
1. On the printer’s control panel, press the Job Status button.
2. On the touch screen, touch your document in the job list, then touch Release to print the remaining
copies, or touch Delete to delete the job.
Sending a Print Job to a Fax Machine
Windows
1. In the printer driver, click Paper Output, click the Job Type menu, then click Fax.
2. In the Fax dialog box, enter the recipient information
3. If desired, click Cover Sheet, then enter the cover sheet data.
4. If desired, click Options, then select the desired fax options.
5. Click OK.
6. Click OK to send the fax.
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Macintosh
1. In the print dialog box, click Copies & Pages, then Xerox Features.
2. Click the Job Type menu, click Fax.
3. In the Fax dialog box, enter the recipient information
4. If desired, click Cover Sheet, then enter the cover sheet data.
5. If desired, click Options, then select the desired fax options.
6. Click OK.
7. Click Print to send the fax.
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This chapter includes:
• Basic Copying on page 90
• Adjusting Copy Options on page 91
See also:
System Administrator Guide at www.xerox.com/office/WC7755_WC7765_WC7775docs for
details on managing copy functions.
5
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Basic Copying
To m ake co pi e s:
1. On the control panel, press the yellow Clear All button to remove previous copy settings.
2. Load your original documents. Use the document glass for single copies or paper that cannot be
fed using the document feeder. Use the document feeder for multiple or single pages.
.
3. On the control panel touch screen, touch Copy.
4. Use the alphanumeric keypad on the control panel to enter the number of copies. The number of
copies appears in the upper-right corner of the touch screen.
• To correct the number of copies entered using the alphanumeric keypad, press the C button,
then reenter the number.
• To stop a copy job, press the red Stop button on the control panel. On the touch screen, touch
Resume to continue the job, or Cancel to cancel the job completely.
5. If desired, change the copy settings. For details, see Adjusting Copy Options on page 91.
6. Press the green Start button on the control panel.
Document Glass Document Feeder
• Lift the document feeder cover and place
the original facedown, towards the back-
left corner of the document glass.
• The original must be aligned to the
matching paper size printed on the edge of
the glass.
• Insert originals faceup, with page 1 on top.
Adjust the paper guides so they fit against the
originals.
• The document feeder accepts paper weights
from 26 lb. Text to 74 lb. Cover (38 g/m
2
to
200 g/m
2
).
• The maximum feeder capacity is
approximately 250 sheets of 80 g/m
2
paper
wc77xx-032
wc77xx-031
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Adjusting Copy Options
This section includes:
• Basic Settings on page 91
• Image Quality Adjustments on page 96
• Layout Adjustments on page 98
• Output Format Adjustments on page 101
• Advanced Copying on page 107
Basic Settings
The Copy tab appears when the touch screen Copy button is touched. Use the Copy tab to change the
following basic settings:
• Selecting Color or Black and White Copies on page 91
• Reducing or Enlarging the Image on page 92
• Selecting the Tray to Use for Copies on page 93
• Specifying 2-Sided Originals or Copies on page 93
• Collated Copies on page 93
• Stapling Copies on page 94
• Folding Copies on page 94
• Advanced Folding Settings on page 95
• Hole Punching Copies on page 96
• Booklet Creation on page 96
Selecting Color or Black and White Copies
If the original document contains color, you can create copies in full color, a single color
(monochrome), or in black and white.
To select the output color:
1. Touch Copy on the touch screen.
2. Select the output color:
• Auto Detect: this option detects the color content in the original document, and makes copies
in full color if the original is a color document, or in black only if the original is a black and
white document.
• Black & White: this option copies in black and white only. Colors in the original are converted
to shades of gray.
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3. For additional options:
a. Touch More, then select from the following:
• Auto Detect: this option detects the color content in the original document, and makes
copies in full color if the original is a color document, or in black only if the original is a
black and white document.
• Black & White: this option copies in black and white only. Colors in the original are
converted to shades of gray.
• Color: this option copies in full color output using all four printing colors (cyan, magenta,
yellow, and black).
• Single Color: this option copies in shades of a single color.
b. Touch Save.
Reducing or Enlarging the Image
Image size can be reduced to 25% of original size or enlarged to 400% of original size.
To reduce or enlarge the image:
1. On the touch screen, touch Copy.
2. To reduce or enlarge the image proportionally, do one of the following:
•Touch the minus (-) or plus (+) button.
•Touch the Reduce/Enlarge box, then use the alphanumeric keypad to enter the value.
3. To reduce or enlarge the image proportionally by a preset amount, such as to fit a particular paper size:
a. Touch More.
b. Touch Proportional %, then touch one of the Preset % buttons.
Note: You can also use the arrow buttons to change the percentage.
c. To center the image on the page, touch Auto Center.
d. Touch Save.
4. To reduce or enlarge the width and length of the image by different percentages:
a. Touch More, then touch Independent X-Y%.
b. Touch the Width percentage arrow buttons to scale the width (X axis) of the image.
c. Touch the Length percentage arrow buttons to scale the length (Y axis) of the image.
Note: You can also touch one of the Presets.
d. To center the image on the page, touch Auto Center.
e. Touch Save.
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Selecting the Tray to Use for Copies
To make copies on letterhead, colored paper, different paper sizes, or transparencies, select a paper
tray loaded with the desired media.
To select the tray to use:
1. Touch Copy on the touch screen.
2. Touch the desired tray under Paper Supply.
3. To use another tray:
a. Touch More.
b. Touch the desired tray.
c. Touch Save.
Note: Auto Select allows the printer to automatically use trays containing the correct paper size
using the printer default settings for type and color.
Specifying 2-Sided Originals or Copies
The document feeder and the document glass can be used to copy one or both sides of 2-sided originals.
To copy both sides of a 2-sided original:
1. Touch Copy on the touch screen.
2. Under 2-Sided Copying, touch 2 –> 2 Sided.
3. Press the green Start button.
The document feeder automatically copies both sides of the 2-sided original.
Note: When using the document glass for 2-sided copying, a message appears at the top of the
touch screen when it is time to place the next original on the glass.
Other options are available under 2-Sided Copying:
• 1 –> 1 Sided: Scans only one side of the originals and produces 1-sided copies.
• 1 –> 2 Sided: Scans only one side of the originals and produces 2-sided copies.
• 2 –> 1 Sided: Scans both sides of the originals and produces 1-sided copies.
• If you selected 2-sided copies and you want the images on side 2 to be rotated 180 degrees, touch
Rotate Side 2.
Collated Copies
You can choose to have multi-page copy jobs automatically collate. For example, when making three 1sided copies of a six-page document, the copies are printed in this order:
1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6
To choose collated copies:
1. Touch Copy on the touch screen.
2. Under Copy Output, touch Collated.
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Uncollated Copies
Uncollated copies are printed in this order:
1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6
To choose uncollated copies:
1. Touch Copy on the touch screen.
2. Under Copy Output, touch More.
3. Under Collation, touch Uncollated.
4. Touch Save.
Stapling Copies
If your printer has the Advanced Finisher, the Professional Finisher, or the Light Production Finisher,
copies can be automatically stapled.
To select stapling:
1. Touch Copy on the touch screen.
2. Under Copy Output, touch 1 Staple (Portrait) or 1 Staple (Landscape).
3. For additional stapling options, touch More.
Note: Stapling options are dependent upon paper feed orientation (short edge or long edge). If the
desired stapling option is unavailable, touch Paper Supply, then choose the appropriate tray.
Touch the help button for details.
a. Under Staple, touch 1 Staple, 2 Staples or 4 staples. The screen shows the location of the
staple on the page.
b. Touch Original Orientation to change page orientation. If necessary, touch Paper Supply to
select the tray loaded with the required paper.
c. Touch Save.
Folding Copies
If your printer has the Professional Finisher or the Light Production Finisher, copies can be
automatically folded.
The Professional Finisher provides the following folding capabilities:
• No folding
•Single fold
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The Light Production Finisher provides the following folding capabilities:
• No folding
•Single fold
• C fold (optional)
• Z Fold for 8.5 x 11 in./A4 paper (optional)
• Z Fold half sheet for 11 x 17 in./A3/JIS B4 paper (optional)
Notes:
• Folding options are dependent upon paper size and feed orientation.The paper must be fed
short edge. If the folding button or the desired folding option is unavailable, touch Paper
Supply, then choose the appropriate tray. Touch the help button for details.
• To mix Z Fold half sheet (11 x 17 in./A3 paper) with non-folded 8.5 x 11 in./A4 paper to create a
pullout, use Build Job. For details, see Building a Job on page 107.
1. Touch Copy on the touch screen.
2. Touch Folding under Copy Output, then touch Single Fold.
3. Under Fold Pages, touch Individually to fold and stack each page separately, or touch Together as
a Set. If desired, when Together as a Set is selected, touch Booklet Staple to staple the pages at
the fold.
4. Touch Save.
Advanced Folding Settings
Additional options can be selected when making folding settings. On the Folding screen, touch
Advanced Settings, then choose from the following:
1. Originals
• Standard: Images are printed full size
• Booklet Format: Images are reduced and printed in booklet format
2. Side 1 Image
• Image Inside Fold: The side 1 image is printed inside the fold.
• Image Outside Fold: The side 1 image is printed outside the fold.
3. Collation
• Collated: See Collated Copies on page 93
• Uncollated: See Uncollated Copies on page 94
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Hole Punching Copies
If your printer has the Advanced Finisher, the Professional Finisher or the Light Production Finisher,
copies can be automatically hole punched.
Note: Hole punch options are dependent on paper size and feed orientation.The paper can be fed
short edge or long edge. If the desired hole punch option is unavailable, touch Paper Supply, then
choose the tray containing the paper in the correct orientation.
1. Touch Copy on the touch screen.
2. Under Copy Output, touch More.
3. Under Hole Punch, touch 2 Hole Punch, 3 Hole Punch, or 4 Hole Punch.
Note: Hole punch settings vary based on printer configuration.
4. Touch Save.
Booklet Creation
Copies can be printed in the form of a booklet. The page images are reduced to print two images per
side of each printed page. The pages can then be folded and stapled manually, or with the appropriate
finisher, they can be folded and stapled automatically. For details, see Creating Booklets on page 101.
Image Quality Adjustments
Use the Image Quality tab to change the following image quality settings:
• Specifying the Original Type on page 96
• Adjusting the Darkness, Sharpness, and Saturation on page 97
• Automatically Suppressing Background Variations on page 97
• Adjusting the Contrast on page 97
• Selecting Color Presets on page 98
• Adjusting the Color Balance on page 98
Specifying the Original Type
The printer optimizes the image quality of the copies based on the type of images in the original
document and how the original was created.
To specify the original type:
1. Touch Copy on the touch screen, then touch the Image Quality tab.
2. Touch Original Type.
3. In the Original Type window:
a. On the left side of the window, touch the content type of the original document.
b. If known, select how the original was produced.
c. Touch Save.
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Copying
Adjusting the Darkness, Sharpness, and Saturation
You can lighten or darken copies and adjust the sharpness and saturation.
To adjust these image options:
1. On the touch screen, touch Copy, then touch the Image Quality tab.
2. Touch Image Options.
3. In the Image Options window:
a. Move the Lighten/Darken pointer up or down to lighten or darken the image.
b. Move the Sharpness pointer up or down to sharpen or soften the image.
c. Move the Saturation pointer up or down to make the image colors more or less vivid.
d. Touch Save.
Automatically Suppressing Background Variations
When you are using originals printed on thin paper, text or images printed on one side of the paper can
sometimes be seen on the other side of the paper. To prevent this from happening in your copy, use the
Auto Suppression setting to minimize the sensitivity of the printer to variations in light background colors.
To change this setting:
1. Touch Copy on the touch screen, then touch the Image Quality tab.
2. Touch Image Enhancement.
3. Under Background Suppression, touch Auto Suppression.
4. Touch Save.
Adjusting the Contrast
Contrast is the difference between light and dark areas in an image. To reduce or increase the contrast
of the copies:
1. Touch Copy on the touch screen, then touch the Image Quality tab.
2. Touch Image Enhancement.
3. Do one of the following:
•Touch Auto Contrast to allow the printer to set the contrast.
•Touch Manual Contrast, then move the Contrast pointer up or down to increase or decrease
contrast. If you select Normal, the middle position on the slider, no changes are made to
the contrast.
4. Touch Save.
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Selecting Color Presets
If you have a color original, you can adjust the color using presets called Color Effects. For example,
the copy colors can be adjusted to be brighter or cooler.
To select a color preset:
1. On the touch screen, touch Copy, then touch the Image Quality tab.
2. Press the Color Presets button.
3. Touch the desired color preset. The sample images show how the colors are adjusted.
4. Touch Save.
Adjusting the Color Balance
If you have a color original, you can adjust the balance of the primary printing colors between cyan,
magenta, yellow and black before you print your copy.
To adjust the color balance:
1. Touch Copy on the touch screen, then touch the Image Quality tab.
2. Touch Color Balance.
3. To adjust the density levels of all four primary colors:
a. Select Basic Color on the Color Balance window.
b. Move the slider to adjust the level for each color.
4. To adjust the highlight, midtone, and shadow density levels by color:
a. Touch Advanced Color.
b. Touch the desired color.
c. Move the sliders to adjust the levels for highlights, midtones, and shadows.
d. Repeat steps 4b and 4c for additional colors.
5. Touch Save.
Layout Adjustments
Use the Layout Adjustment tab to change the following settings:
• Specifying the Orientation of the Original on page 99
• Specifying the Original Size on page 99
• Book Copying on page 99
• Shifting the Image on page 100
• Erasing the Edges of a Copy on page 100
• Inverting the Image on page 101
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Specifying the Orientation of the Original
If you plan to have the copies automatically stapled, specify the orientation:
1. On the touch screen, touch Copy, then touch the Layout Adjustment tab.
2. Touch Original Orientation, then touch the desired orientation.
a. Upright Images and Sideways Images refer to the direction the originals are loaded in the
document feeder.
b. Portrait Originals and Landscape Originals refer to the images on the originals.
3. Touch Save.
Specifying the Original Size
To specify the original size so that the correct area is copied:
1. On the touch screen, touch Copy, then touch the Layout Adjustment tab.
2. Touch Original Size.
a. Touch Auto Detect to allow the printer to automatically determine the size of the originals.
b. Touch Preset Scan Areas to specify the area to copy if it matches a standard paper size. Touch
the desired paper size in the scrolling list.
c. Touch Custom Scan Area, then touch the arrows to manually specify the height and width to
be copied.
d. Touch Mixed Size Originals to copy standard size originals of different sizes. Use the diagram
on the screen to determine which original sizes can be mixed in the same copy job.
3. Touch Save.
Copying
Book Copying
When copying a book, magazine, or other bound document, you can copy either the left or right page,
or both pages onto a single sheet of paper.
Note: You must use the document glass to make copies from books, magazines, or other bound
documents. Do not place bound originals in the document feeder.
To copy images from a book:
1. On the touch screen, touch Copy, then touch the Layout Adjustment tab.
2. Touch Book Copying.
3. Touch Off to copy both pages of an open book as one image on a single sheet of paper.
4. Touch Both Pages to copy the left and the right pages of an open book onto two sheets of paper:
If Binding Edge Erase is required, touch the arrows.
5. Touch Left Page Only to copy only the left page of an open book on a single sheet of paper:
If Binding Edge Erase is required, touch the arrows.
6. Touch Right Page Only to copy only the right page of an open book on a single sheet of paper:
If Binding Edge Erase is required, touch the arrows.
7. Touch Save.
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Copying
Shifting the Image
You can change the placement of the image on the copy page. This is useful if the image size is smaller
than the page size.
Originals must be positioned correctly for image shift to work correctly. For details, see Basic Copying
on page 90.
• Document feeder: position originals faceup, left (long) edge entering the feeder first.
• Document glass: position originals facedown, in the back-left corner of the document glass, long
edge to the left.
To change image placement:
1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.
2. Touch Image Shift.
3. Touch Auto Center to center the image on the page.
4. To specify the position of the image:
a. Touch Margin Shift.
b. Touch the arrow buttons to specify the amount of Up/Down and Left/Right shift for Side 1.
c. For 2-sided copies, touch the arrow buttons to specify the amount of Up/Down and Left/Right
shift for Side 2 or select Mirror Side 1.
Note: If preset values were previously saved by the system administrator, select the preset in the
lower-left corner of the window.
5. Touch Save.
Erasing the Edges of a Copy
You can erase content from the edges of your copies by specifying the amount to erase on the right,
left, top, and bottom edge.
To erase edges on copies:
1. Touch Copy on the touch screen, then touch the Layout Adjustment tab.
2. Touch Edge Erase.
3. To erase all the edges by the same amount:
a. Touch All Edges.
b. Touch the arrow buttons to specify the amount to erase from all edges on Side 1.
4. To specify different amounts for the edges:
a. Touch Individual Edges.
b. Touch Side 1, then touch the arrow buttons to specify the amount to erase from each edge.
c. Touch Side 2, then touch the arrow buttons to specify the amount to erase from each edge on
Side 2 or touch Mirror Side 1.
Note: If preset values were previously saved by the system administrator, such as Hole Punch erase,
touch the preset in the lower-left corner of the window.
5. Touch Save.
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