Xerox Versant 80 Press System Administrator Guide

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System Software Version 80.20.84 Book Version 3.1 November 2015

Xerox

Versant

80 Press

System Administration Guide

©2015 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, FreeFlow®, SquareFold®, MeterAssistant®, SuppliesAssistant®, CentreWare®and Versant®are trademarks of Xerox Corporation in the United States and/or other countries.

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BR4002

1 System Administrator Overview..........................................................1-1

Entering / Exiting the System Administrator Mode...............................................1-1

Locating the Press IP Address.........................................................................................1-1

Customizing the User Interface.....................................................................................1-2

Customizing the UI Screens and Buttons.....................................................1-2

Assigning a Feature...............................................................................................1-2

Changing the Default Home Screen...............................................................1-2

Assigning the Screen After Auto Clear...........................................................1-3

Customizing the Button Layout on the Home Screen.............................1-3

Adding Stored Programming to the Home Screen...................................1-4

Energy Saver Mode.............................................................................................................1-4

Energy Saver Overview.........................................................................................1-4

Low Power Mode.....................................................................................................1-5

Sleep Mode...............................................................................................................1-5

Exiting Energy Saver Mode.................................................................................1-5

2 Tools (Administrator Mode)..................................................................2-1

Tools Overview.......................................................................................................................2-1

Essential Tools Procedures................................................................................................2-2

Tools Menu Lists...................................................................................................................2-2

Main Tools Menu....................................................................................................2-2

System Settings Menu List..................................................................................2-2

Setup & Calibration Menu List..........................................................................2-4

Accounting Menu List...........................................................................................2-4

Authentication / Security Settings Menu List.............................................2-4

3 System Settings (Tools Administrator Mode)................................3-1

System Settings Overview................................................................................................3-1

System Settings Procedure...............................................................................................3-1

Common Service Settings.................................................................................................3-2

Common Service Settings Overview...............................................................3-2

System Clock / Timers...........................................................................................3-3

System Clock / Timers Overview..........................................................3-3

Setting the System Clock / Timers......................................................3-4

Power Saver Settings.............................................................................................3-4

Setting / Changing the Power Saver Time Intervals...................3-4

Audio Tones..............................................................................................................3-5

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Audio Tones Overview.............................................................................3-5

Setting the Audio Tones.........................................................................3-6

Screen Buttons / Settings....................................................................................3-7

Screen / Button Settings Overview.....................................................3-7

Assigning Screen / Button Settings....................................................3-8

Paper Tray Settings................................................................................................3-8

Paper Tray Settings Overview...............................................................3-8

Selecting or Changing the Paper Tray Settings............................3-9

Image Quality Adjustment..............................................................................3-10

Image Quality Adjustment Overview.............................................3-10

Selecting Image Quality Adjustment Settings...........................3-11

Reports.....................................................................................................................3-11

Reports Overview....................................................................................3-11

Setting the Reports Options...............................................................3-11

Maintenance..........................................................................................................3-12

Maintenance Overview........................................................................3-12

Basic Maintenance Procedure...........................................................3-14

Initializing the Hard Disk.....................................................................3-14

Performing a Power On Self Test......................................................3-15

Setting the Tray 5 Guide Adjustment............................................3-15

Resetting a High Frequency Service Item (HFSI)

Counter.............................................................................................3-16

Alignment Adjustment.........................................................................3-16

Adjust Paper Curl....................................................................................3-18

Finisher Adjustment..............................................................................3-22

Setting the Productivity Mode Option...........................................3-28

Clean Toner Procedure..........................................................................3-28

Watermark..............................................................................................................3-29

Watermark Overview.............................................................................3-29

Selecting the Watermark Options....................................................3-30

Force Annotations................................................................................................3-30

Using Force Annotations.....................................................................3-30

Print Universal Unique ID.................................................................................3-31

Using Print Universal Unique ID.......................................................3-31

Notify Job Completion by E-mail...................................................................3-31

Using Notify Job Completion by E-mail........................................3-31

Plug-in Settings.....................................................................................................3-32

Using Plug-in Settings...........................................................................3-32

Other Settings (Common Service Settings)...............................................3-32

Other Settings Overview......................................................................3-32

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Basic Other Settings Procedure (Common Service

Settings)...........................................................................................3-36

Setting the Data Encryption Options.............................................3-36

Setting the Encryption Key for Confidential Data....................3-37

Setting the Ink Setoff Prevention Option.....................................3-38

Copy Service Settings......................................................................................................3-38

Copy Service Settings Overview.....................................................................3-38

Basic Copy Service Settings Procedure........................................................3-39

Preset Buttons.......................................................................................................3-39

Preset Buttons Overview......................................................................3-39

Selecting the Preset Buttons..............................................................3-40

Copy Defaults........................................................................................................3-41

Copy Defaults Overview.......................................................................3-41

Setting the Copy Defaults...................................................................3-42

Copy Control..........................................................................................................3-42

Copy Control Overview.........................................................................3-42

Selecting the Copy Control Options................................................3-44

Original Size Defaults.........................................................................................3-44

Original Size Defaults Overview........................................................3-44

Selecting Original Size Defaults........................................................3-44

Reduce / Enlarge Presets...................................................................................3-45

Selecting the Reduce / Enlarge Presets..........................................3-45

Custom Colors.......................................................................................................3-45

Selecting the Custom Colors..............................................................3-45

Connectivity and Network Setup................................................................................3-46

Connectivity & Network Setup Overview...................................................3-46

Basic Connectivity & Network Setup Procedure......................................3-48

Ping Connection Test..........................................................................................3-49

Selecting the Remote Authentication Server Settings..........................3-49

Selecting the Security Settings.......................................................................3-50

Selecting Other Settings Options for Connectivity & Network

Setup...............................................................................................................3-51

Scan Service Settings.......................................................................................................3-51

Scan Service Settings Overview......................................................................3-51

Screen Defaults.....................................................................................................3-52

Screen Defaults Overview....................................................................3-52

Selecting the Screen Defaults............................................................3-52

Scan Defaults.........................................................................................................3-53

Scan Defaults Overview.......................................................................3-53

Selecting Scan Defaults.......................................................................3-54

Scan to PC Defaults.............................................................................................3-54

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E-mail Service Settings....................................................................................................3-59

Address Book Settings.....................................................................................................3-61

Folder Service Settings....................................................................................................3-61

Job Flow Service Settings...............................................................................................3-62

Stored File Settings..........................................................................................................3-63

Scan to PC Defaults Overview...........................................................3-54

Selecting Scan to PC Defaults...........................................................3-55

Original Size Defaults.........................................................................................3-55

Original Size Defaults Overview........................................................3-55

Selecting Original Size Defaults........................................................3-55

Output Size Defaults...........................................................................................3-56

Output Size Defaults.............................................................................3-56

Selecting Output Size Defaults.........................................................3-56

Reduce / Enlarge Presets...................................................................................3-57

Reduce / Enlarge Presets Overview..................................................3-57

Selecting Reduce / Enlarge Presets..................................................3-57

Preset Buttons.......................................................................................................3-57

Selecting Preset Buttons......................................................................3-57

Other Settings (Scan Service Settings)........................................................3-58

Other Settings Overview (Scan Service Settings)......................3-58

Selecting Other Settings (Scan Service Settings)......................3-59

E-mail Service Settings Overview...................................................................3-59

Selecting E-mail Service Settings...................................................................3-60

Selecting Address Book Settings....................................................................3-61

Folder Service Settings Overview...................................................................3-61

Selecting Folder Service Settings...................................................................3-62

Selecting Job Flow Service Settings..............................................................3-62

Stored File Settings Overview.........................................................................3-63

Selecting Stored File Settings.........................................................................3-64

4 Simple Image Quality Adjustment (SIQA).....................................4-1

Using the Simple Image Quality Adjustment (SIQA) Tools................................4-1

Auto Alignment Adjustment...........................................................................................4-2

Auto Alignment Adjustment Overview..........................................................4-2

Printing the SIQA Targets....................................................................................4-2

Scanning the Targets............................................................................................4-3

Scanning the Targets with the Document Feeder

(DADF).................................................................................................4-4

Scanning the Targets with the Platen Glass...................................4-4

Saving the Profile....................................................................................................4-6

Using the Profile......................................................................................................4-7

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Density Uniformity Adjustment.....................................................................................4-7

Performing Density Uniformity Adjustment................................................4-8

Image Transfer.....................................................................................................................4-9

Performing Image Transfer.................................................................................4-9

Assigning the Image Transfer to Media.....................................................4-12

5 Setup and Calibration (Tools Administrator Mode)....................5-1

Setup & Calibration Overview.........................................................................................5-1

Setup & Calibration Procedure.......................................................................................5-1

Setup.........................................................................................................................................5-2

Setup Overview........................................................................................................5-2

Create Folder............................................................................................................5-2

Create Folder Overview...........................................................................5-2

Creating Folders.........................................................................................5-2

Linking a Job Flow Sheet with a Folder............................................5-3

Stored Programming.............................................................................................5-4

Stored Programming Overview............................................................5-4

Stored Programming Options..............................................................5-4

Stored Programming Notes and Restrictions.................................5-5

Stored Programming Procedures........................................................5-6

Create Job Flow Sheet..........................................................................................5-9

Job Flow Overview....................................................................................5-9

Creating a Job Flow Sheet..................................................................5-10

Job Flow Settings and Options.........................................................5-11

Creating a Job Flow Sheet Keyword.............................................................5-14

Add Address Book Entry....................................................................................5-14

Add Address Book Entry Overview...................................................5-14

Adding an Address Book Entry..........................................................5-16

Paper Tray Attributes..........................................................................................5-17

Selecting or Changing the Paper Tray Attributes......................5-17

Billing Impression Mode...................................................................................5-17

Billing Impression Mode Information.........................................................5-17

Setting or Changing the Billing Impression Mode.................................5-17

Calibration............................................................................................................................5-18

Calibrating the Press for Copy and Scan Jobs..........................................5-18

Cleaning the Fuser Assembly........................................................................................5-19

6 Using CentreWare Internet Services Settings................................6-1

CentreWare Internet Services Introduction..............................................................6-1

Configuration of the Press................................................................................................6-1

Connect to CentreWare Internet Services from a Computer.............................6-2

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The Properties Tab...............................................................................................................6-3

General Setup........................................................................................................................6-5

Connectivity........................................................................................................................6-12

Services..................................................................................................................................6-23

Configuration Overview.......................................................................................6-3

Description................................................................................................................6-3

Configuring the E-mail Settings........................................................................6-3

General Setup Overview.......................................................................................6-5

Job Management...................................................................................................6-5

Paper Tray Attributes - Priority..........................................................................6-6

Power Saver Settings.............................................................................................6-6

Internet Services Settings...................................................................................6-7

Extensible Service Setup......................................................................................6-7

Extensible Service Procedures..............................................................6-7

Billing Impression Mode......................................................................................6-9

Cloning........................................................................................................................6-9

Create and Install a Clone File.............................................................6-9

Alert Notification.................................................................................................6-10

Alert / Email Notification....................................................................6-10

Notify Job Completion by E-mail.....................................................6-10

SMart eSolutions Setup (Remote Services)...............................................6-11

Configure the Proxy Server for Remote Services........................6-11

Communication Status........................................................................6-12

Email Notification..................................................................................6-12

Connectivity Overview.......................................................................................6-12

Ethernet (Physical Connections)....................................................................6-13

Protocols..................................................................................................................6-13

TCP/IP..........................................................................................................6-13

SNMP Configuration.............................................................................6-15

Microsoft Networking (SMB).............................................................6-17

Port 9100...................................................................................................6-17

SMTP Server..............................................................................................6-18

LDAP............................................................................................................6-18

POP3 Settings..........................................................................................6-19

HTTP Procedures.....................................................................................6-20

Proxy Server..............................................................................................6-21

WebDAV.....................................................................................................6-22

Web Services for Devices (WSD).......................................................6-22

FTP................................................................................................................6-23

Services Overview.................................................................................................6-23

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Services General Procedure..............................................................................6-24

Upgrade Press Software....................................................................................6-25

Accounting...........................................................................................................................6-25

Local Accounting..................................................................................................6-25

Setting Up and Configuring Local Accounting........................................6-26

Configuring Local Accounting...........................................................6-26

Resetting Access and Usage Limits for All Users.......................6-26

Setting Up and Configuring Xerox Standard Accounting...................6-27

Xerox Standard Accounting...............................................................6-27

Configuring Xerox Standard Accounting......................................6-27

Creating a Group Account..................................................................6-28

Creating a New User Account and Setting Usage

Limits.................................................................................................6-28

Maximum Usage Limits.......................................................................6-29

Resetting Usage Limits.........................................................................6-29

Printing a Report.....................................................................................6-29

Network Accounting (Job Based Accounting)..........................................6-29

Network Accounting (Job Based Accounting)

Overview..........................................................................................6-29

Enabling and Configuring Network Accounting........................6-30

Configuring Accounting Login Screen Settings..........................6-30

Accounting and Billing Device Settings.........................................6-31

Enabling Accounting in a Windows Print Driver.........................6-31

Enabling Accounting in an Apple Macintosh Print

Driver.................................................................................................6-32

Security..................................................................................................................................6-32

Authentication and Security...........................................................................6-32

Local Authentication..........................................................................................6-32

Setting Up Local Authentication......................................................6-32

User Information....................................................................................6-33

Specifying Login Requirements........................................................6-33

Controlling Access for All Users......................................................................6-34

Digital Certificates...............................................................................................6-34

Digital Certificates Overview..............................................................6-34

Installing a Digital Certificate...........................................................6-35

Creating a Self-Signed Certificate...................................................6-35

Secure HTTP and SSL / TLS..............................................................................6-35

Information about Secure HTTP and SSL / TLS.........................6-35

Configuring Secure HTTP and SSL / TLS Settings......................6-35

Internet Protocol Security (IPsec).................................................................6-36

IPsec............................................................................................................6-36

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Configuring IPSec...................................................................................6-36

802.1X Information............................................................................................6-37

802.1X.........................................................................................................6-37

Configuring 802.1X...............................................................................6-37

IP Filtering Information....................................................................................6-38

IP Filtering.................................................................................................6-38

Creating an IP Filter Rule....................................................................6-38

Audit Log.................................................................................................................6-38

Audit Log Overview................................................................................6-38

Enabling Audit Log................................................................................6-38

Saving an Audit Log..............................................................................6-38

Interpreting the Audit Log..................................................................6-39

Job Information...................................................................................................6-39

Restricting Access to Job Information...........................................6-39

Hiding or Password Protecting Completed Job

Information....................................................................................6-39

Hiding Active Job Information..........................................................6-40

7 Configure Environment Settings for Scan Services......................7-1

Overview of Scan Services Environments...................................................................7-1

E-mail........................................................................................................................................7-2

E-mail Overview.......................................................................................................7-2

E-mail Requirements.............................................................................................7-2

Enabling the E-mail Port and Setting up TCP/IP........................................7-6

Configuring the E-mail Environment..............................................................7-7

Configuring the E-mail Environment Settings from

CentreWare Internet Services....................................................7-8

Network Scanning (Job Template)................................................................................7-9

Configuring the Network Scanning (Job Template) Environment

Settings............................................................................................................7-9

Enabling Ports and Setting up TCP/IP..............................................7-9

Configuring the SNMP Port................................................................7-10

Scan to PC............................................................................................................................7-10

Configuring the Scan to PC Environment Settings................................7-10

Enabling Ports and Setting up TCP/IP............................................7-11

Configuration on a Computer...........................................................7-12

Store to Folder....................................................................................................................7-12

Configuring the Store to Folder Environment Settings........................7-12

Enabling Ports and Setting up TCP/IP............................................7-13

Registering a Folder and Configuring a Computer...................7-14

Store to USB........................................................................................................................7-14

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Configuring the Store to USB Environment Settings............................7-14

Store and Send Link (Send to Folder)........................................................................7-15

Configuring the Store and Send Link Environment Settings..............7-15

Job Flow Scanning............................................................................................................7-15

Configuring the Job Flow Sheets Settings.................................................7-15

Enabling Ports and Setting up TCP/IP............................................7-15

Configuring the SNMP Port through CentreWare Internet

Services.............................................................................................7-16

Configuration on a Computer...........................................................7-17

Store to Web Services for Devices (WSD)................................................................7-17

Configuring the Store to WSD Environment Settings...........................7-17

Enabling the WSD Scan Port..............................................................7-17

Configuration on a Computer...........................................................7-18

8 Xerox Remote Print Services..................................................................8-1

Xerox Remote Print Services Overview........................................................................8-1

Direct Connect Overview...................................................................................................8-2

Network Access.....................................................................................................................8-2

Proxy Server Information..................................................................................................8-2

Proxy Server Worksheet........................................................................................8-3

Update and Verify the Proxy Server at the Press....................................................8-3

Updating the Proxy Server at the Press.........................................................8-3

Verifying the Xerox Server Connection at the Press.................................8-4

Update and Verify the Proxy Server through CentreWare Internet

Services..........................................................................................................................8-4

Updating the Proxy Server through CentreWare Internet

Services.............................................................................................................8-4

Verifying the Xerox Server Connection through CentreWareInternet

Services.............................................................................................................8-5

Troubleshooting ..................................................................................................................8-5

9 Accounting (Tools Administrator Mode)..........................................9-1

Accounting Overview..........................................................................................................9-1

Create / View User Accounts...........................................................................................9-2

Create / View User Accounts Overview..........................................................9-2

Creating / Viewing / Editing a User Account...............................................9-3

Resetting an Individual User Account............................................................9-4

Reset User Accounts...........................................................................................................9-4

Reset User Accounts Overview..........................................................................9-4

Resetting All User Accounts (Accounting)....................................................9-5

System Administrator's Meter (Copy Jobs)...............................................................9-6

Viewing / Resetting the System Administrator's Meter (Copy

Jobs)..................................................................................................................9-6

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Accounting Type...................................................................................................................9-6

Accounting Type Overview.................................................................................9-6

Setting the Accounting Type / Enabling Accounting...............................9-7

Auto Reset of User Billing Information.......................................................................9-7

Automatically Resetting User Billing Information....................................9-7

Accounting / Billing Device Settings............................................................................9-8

Selecting Accounting and Billing Device Settings.....................................9-8

Copy Activity Report...........................................................................................................9-8

Enabling / Disabling the Copy Activity Report............................................9-8

10 Authentication / Security Settings (Tools Administrator

Mode)......................................................................................................10-1

Authentication / Security Settings Overview.........................................................10-1

System Administrator Settings....................................................................................10-2

System Administrator Settings Overview...................................................10-2

Selecting the System Administrator Settings...........................................10-2

Authentication...................................................................................................................10-3

Authentication Overview..................................................................................10-3

Selecting the Authentication Features / Options....................................10-6

Selecting the Access Control Options..........................................................10-6

Creating / Editing an Authorization Group...............................................10-7

Selecting the User Details Setup Options..................................................10-8

Allow User to Disable Active Settings.......................................................................10-8

Selecting the Option for Allow User to Disable Active

Settings..........................................................................................................10-8

Job Status Default............................................................................................................10-9

Selecting Job Status Default Options..........................................................10-9

Overwrite Hard Disk.......................................................................................................10-10

Overwrite Hard Disk Synopsis.......................................................................10-10

Selecting the Overwrite Hard Disk Options.............................................10-11

11 Accounting and Authentication Features..................................11-1

Overview of the Accounting and Authentication Features..............................11-1

Defining the Components of the Authentication Feature...............................11-2

Accounting Type Categories.........................................................................................11-4

Authentication and Accounting Relationship........................................................11-5

Services Controlled by Authentication......................................................................11-5

Overview..................................................................................................................11-5

Services Restricted by User ID Authentication........................................11-5

Services Restricted by Combining Smart Card and User ID

Authentication............................................................................................11-8

Common Access Card (CAC)......................................................................................11-10

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Common Access Card (CAC) Authentication.........................................11-10

Disabling the Common Access Card (CAC).............................................11-11

12 Administration Problem Solving....................................................12-1

SMB Troubleshooting......................................................................................................12-1

CentreWare Internet Services Troubleshooting....................................................12-2

Scanner Troubleshooting...............................................................................................12-4

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System Administrator Overview

Entering / Exiting the System Administrator Mode

1. Press the Log In/Out button on the press UI.

2. Enter the system administrator Login ID with the numeric keypad, and select Enter.

The default Login ID value is admin, and the default password is 1111.

Note

By default, the password prompt is not enabled.

3. To access system functions, press the Machine Status button on the UI.

4. To change settings, select the Tools tab.

5. Select the appropriate Mode, Group, and Feature.

6. To logout, press the Log In/Out button.

7. When the Logout screen appears, select Logout.

Locating the Press IP Address

The IP Address of the press is found on the Configuration Report and can be obtained from the press touch screen. This address, however, is only used to enable communication/network connectivity between the press and the print server.

To obtain the IP Address of the press:

1. At the press UI, press the Machine Status button.

2. Select the Device Information tab. The IP Address is listed.

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Customizing the User Interface

Customizing the UI Screens and Buttons

The administrator may customize the following features:

• Whether certain screens will display or not on the press UI.

• Specify when screens may be displayed such as after the press is switched on or when

it exits the Power Saver mode.

• The brightness of the screens as they are displayed on the press UI.

• The speed of the scroll buttons alongside the screen.

• The default language to be used.

Assigning a Feature

1. Log in as the administrator.

2. To access system functions, press the Machine Status button on the UI.

3. To change settings, select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Screen / Button Settings. From the list, select the feature you want to set or

change.

6. Select Change Settings.

7. Select the desired setting for the feature.

8. Select Save.

The previous screen displays.

9. Select Close.

The main Tools screen displays.

10. Exit the administrator mode.

Changing the Default Home Screen

Use this procedure to change the screen that will be displayed when the machine is switched on or when the Energy Saver mode is deactivated.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Screen / Button Settings.

6. Select Screen Default from the displayed list.

7. Select Change Settings.

8. Select the desired setting for the default home screen.

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The default setting is Services Home.

9. Select Save.

The previous screen displays.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

Assigning the Screen After Auto Clear

Use this procedure to assign which screen will be displayed after the Auto Clear button is pressed.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Screen / Button Settings.

6. Select Screen After Auto Clear from the displayed list.

7. Select Change Settings.

8. Select either Last Selection Screen or Services Home.

The default setting is Services Home.

9. Select Save.

The previous screen displays.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

Customizing the Button Layout on the Home Screen

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Screen / Button Settings.

6. Select Services Home from the displayed list.

7. Select Change Settings.

8. From the displayed list, select the position where you want to assign a service.

The layout of the buttons on this screen correspond with the layout of the buttons on the Home screen.

9. From the Main Feature Selection screen, select a service you want to display on the

Home screen.

10. Select Save.

The previous screen displays.

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11. Select Save again.

The Screen / Buttons Setting window displays.

12. Select Close.

The main Tools screen displays.

13. Exit the administrator mode.

Adding Stored Programming to the Home Screen

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Screen / Button Settings.

6. Select Services Home from the displayed list.

7. Select Change Settings.

8. From the displayed list, select the position where you want to assign the Stored

Programming service.

9. From the Main Feature Selection screen, select the Stored Programming service.

10. Select Save.

The previous screen displays.

11. Select Save again.

The Screen / Buttons Setting window displays.

12. Select Close.

The main Tools screen displays.

13. Exit the administrator mode.

Energy Saver Mode

Energy Saver Overview

The Energy Saver feature allows the press to enter a reduced power consumption mode when all print jobs have completed and there are no jobs currently processing. There are two energy saving modes: Low Power and Sleep.

By default, the press automatically enters the Low Power mode after 1 minute of inactivity. After 1 minute of inactivity, the press then enters Sleep mode. These time intervals for both modes can be changed by the system administrator.

Here are two examples:

• If Low Power Mode is set to 15 minutes and Sleep Mode is set to 60 minutes, Sleep Mode activates after 60 minutes of total inactivity, not 60 minutes after Low Power

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Mode begins. In other words, Sleep Mode activates 45 minutes after the Low Power Mode begins.

• If Low Power Mode is set to 15 minutes and Sleep Mode is set to 20 minutes, Sleep Mode activates 5 minutes after Low Power Mode begins.

For information on changing the time intervals, refer to Setting / Changing the Power

Saver Time Intervals.

Low Power Mode

In this mode, the power to the User Interface (UI) and fuser unit is lowered to save power. The display goes out and the Energy Saver button on the UI lights. To use the press, press the Energy Saver button. The Energy Saver button is no longer lit, indicating that the Energy Saver feature is canceled.

Sleep Mode

In this mode, the power is lowered more than in the Low Power mode. The display goes out and the Energy Saver button on the UI lights. To use the press, press the Energy Saver button. The Energy Saver button is no longer lit, indicating that the Energy Saver feature is canceled.

Exiting Energy Saver Mode

The press exits Energy Saver mode by doing one of the following:

• Pressing the Power Saver button on the press UI,

• Receiving print data for an incoming job to be printed, or

• Programming and performing a copy/scan job.

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Tools (Administrator Mode)

Tools Overview

The following summarizes the various options from Machine Status > Tools on the press UI that can be set or used while logged in as administrator.

When you press the Tools tab while in the Administrator mode, the following features are available for selection:

• Cleaning the Fuser Assembly - If needed, run this image quality procedure to clean and remove dry ink/toner debris that may appear on the back side of prints.

• DFA Finisher Profile - If the press includes a third-party, DFA inline finishing devices, this feature is enabled to create a profile of the finisher and add, edit, and / or delete its attributes.

• Simple Image Quality Adjustment (SIQA) Tools - This is a set of procedure that are used to correct and adjust alignment, density uniformity, and image quality transfer on prints. Refer to the SIQA chapter for detailed information and procedures.

• Tools - Select the Tools tab on the UI to access other areas where you can set system functions and security settings, including the following:

- System Settings: Refer to System Settings for detailed information and

procedures.

- Setup & Calibration: Refer to Setup & Calibration for detailed information and

procedures.

- Accounting: Refer to Accounting for detailed information and procedures.

- Authentication / Security Settings: Refer to Authentication / Security Settings

for detailed information and procedures.

Note

Use the up/down scroll buttons on the screens to view the entire list of options.

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Tools (Administrator Mode)

Essential Tools Procedures

The following is a list of some of the essential Tools procedures:

• For Finisher Adjustment > Adjust Fold Position, refer to Adjust Fold Position

• For Finisher Adjustment > DFA Finisher Profiles, refer to Using DFA Finisher Profiles

• For correcting / adjusting the paper curl, refer to Adjust Paper Curl

• For HFSI counters, refer to Resetting a High Frequency Service Item (HFSI) Counter

• For Auto Alignment, Density Uniformity, and Image Transfer, refer to the Simple

Image Quality Adjustment (SIQA) section of this guide

• Calibrating the Press for Copy and Scan Jobs

• Cleaning the Fuser Assembly

Tools Menu Lists

Main Tools Menu

The press has many factory default settings which can be customized. The following tables provide a quick reference of the various features and options that can be set or changed while logged in as administrator. The features/options may vary depending on the press configuration and any optional hardware or software installed.

Tools

System Settings Setup & Calibration Accounting Authentication / Security Settings

System Settings Menu List

System Settings

Common Service Settings Copy Service Settings Connectivity & Network Setup Scan Service Settings E-mail Service Settings Address Book Settings Folder Service Settings Job Flow Service Settings Stored File Settings

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System Administration Guide

Tools (Administrator Mode)

Common Service Settings

Copy Service Settings

Connectivity & Network Setup

System Clock / Timers Power Saver Settings Audio Tones Screen / Button Settings Paper Tray Settings Image Quality Adjustment Reports Maintenance Watermark Force Annotation Print Universal Unique ID Notify Job Completion by E-mail Plug-in Settings Other Settings

Preset Buttons Copy Defaults Copy Control Original Size Defaults Reduce / Enlarge Presets Custom Colors

Port Settings Protocol Settings Device's E-mail Address / Host Name Proxy Server Settings Remote Authentication Server Settings Security Settings Other Settings

Scan Service Settings

Address Book Settings

Folder Service Settings

Job Flow Service Settings

Screen Defaults Scan Defaults Scan to PC Defaults Original Size Defaults Output Size Defaults Reduce / Enlarge Presets Preset Buttons Other Settings

E-Mail ControlE-mail Service Settings

Address Book Defaults: Public Entries Address Book Default Scan: Network Entries

Files Retrieved By Client File Display Default Print & Delete Confirmation Screen Quality/File Size for Retrieval

Pool Server Pool Server Login Method Job Flow Sheet List Default

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Tools (Administrator Mode)

Expiration Date for Files in FolderStored File Settings

Network Controller Settings

Ethernet Rated Speed TCP/IP - IP Address Resolution TCP/IP - IP Address TCP/IP - Subnet Mask TCP/IP - Gateway Address Frame Type Port Settings Protocol Settings Machine’s E-mail Address/Host Name Proxy Server Settings Remote Authentication Server Settings Security Settings Other Settings

Setup & Calibration Menu List

Setup

Create Folder Stored Programming Create Job Flow Sheet Create Job Flow Sheet Keyword Add Address Book Entry Paper Tray Attributes Billing Impression Mode

Copy JobCalibration

Clean Fuser Assembly

Accounting Menu List

Accounting

Create / View User Accounts Reset User Accounts System Administrator's Meter (Copy Jobs) Accounting Type Auto Reset of User Billing Information Accounting / Billing Device Settings Copy Activity Report

Authentication / Security Settings Menu List

Authentication / Security Settings

System Administrator Settings Authentication Allow User to Disable Active Settings Job Status Default Overwrite Hard Disk

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System Administration Guide

System Settings (Tools Administrator Mode)

System Settings Overview

From System Settings, you can set or change the initial values. The system settings features include:

• Common Service Settings

• Copy Service Settings

• Connectivity & Network Setup

• Scan Service Settings

• E-mail Service Settings

• Address Book Settings

• Folder Service Settings

• Job Flow Service Settings

• Stored File Settings

System Settings Procedure

1. Login as the Administrator.

2. Press the Machine Status button on the UI control panel.

3. Select the Tools tab on the UI.

4. Select System Settings.

5. Select a Mode, Group, and Feature.

6. Set or change the feature options, as desired.

7. Select Save.

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System Settings (Tools Administrator Mode)

8. Exit the System Administration Mode.

Common Service Settings

Common Service Settings Overview

Use the Common Service Settings to select the default settings that affect the press itself. Common Service Settings includes the following features:

System Clock / Timers

Use this feature to set the machine clock time and the time intervals for various timers.

Power Saver Settings

The time intervals for both the Low Power and Sleep modes may be changed to reflect a value of 1-240 minutes for each mode.

Audio Tones

Use this feature to select whether or not to sound an alarm for various machine functions; for example an alarm can be set to sound when a job ends or there is a fault.

Screen / Button Settings

Use this feature to set specific screens and buttons that will be displayed when the power is turned on or when the machine exits power saver.

Paper Tray Settings

Use this feature to set items relating to the paper and trays.

Image Quality Adjustment

Use this feature to set the image quality processing method that is used when the machine is scanning an original.

Reports

Use this feature to set the options which affect printable reports. For example, by selecting a specific option, the machine will automatically print out a report after a specified number of jobs has been processed.

Maintenance

Use this feature to further customize the machine settings (such as creating an alignment adjustment for a specific stock), to initialize the machine hard disk, or to delete data.

Watermark

Use this feature to configure default settings for commonly used watermarks.

Forced Annotation

Use this feature to create and save annotation templates that can be used with copy, scan, and print jobs.

Print Universal Unique ID

Use this feature to select whether or not Universal Unique IDs will be printed each job. Universal Unique IDs can be used with certain applications as a search key to retrieve print log information.

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System Administration Guide

System Settings (Tools Administrator Mode)

Notify Job Completion by E-mail

Use this feature to set whether or not a user will receive an e-mail notification with the job results (copy, scan, print) that were performed by the press.

Plug-in Settings

Use this feature to select and set any plug-in options, as applicable.

Other Settings

Use this feature to assign a variety of settings for commonly used features (such as default paper sizes).

System Clock / Timers

System Clock / Timers Overview

Use the System Clock / Timers feature to set the machine clock time and time intervals for various options:

Date

Sets the date of the machine clock. The date set here prints on lists and reports. Select from three different options when setting the date:

• Year/Month/Day

• Month/Day/Year

• Day/Month/Year

Time

Sets the time of the machine clock. The time set here prints on lists and reports. Select either a 12-hour or 24-hour representation.

Auto Clear

Sets the time period which determines when the machine returns to its default screen; in other words, if a given time period elapses with no operation, the machine

automatically returns to the initial (default) screen. When this option is set for On, select a time period between 10-900 seconds, in one second intervals.

Note

Even if Off is selected, any currently scanned and pending jobs continue processing after one minute of inactivity on the machine.

Auto Job Release

If an error occurs during a copy or scan job, this sets the time that elapses until the current job is automatically cleared, and thereby enables the completion of the next

job. When set for On, select a time period between 4-99 minutes, in one minute increments. Select Off if you do not want to use this feature.

Auto Print

Set the time from the end of print job until the execution of next print job. When set for On, select a time period between 1-240 seconds, in one second intervals. If Off is selected, printing can start immediately, once the machine is ready.

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System Settings (Tools Administrator Mode)

Printer Lockout Duration

When set for On, select the time from the start to the end of printer lockout. Set the values from 0-23 hours and to 59 minutes. If you select Off no printer lockout occurs.

Time Zone

Sets the time difference from Greenwich Mean Time (GMT).

Daylight Savings Time

With this feature enabled, the machine automatically adjusts the current time when the summer time starts and ends. Options include:

•

Adjust off: Select this feature if you do not want to use the Daylight Savings feature.

•

Adjust by Month, Day & Time: Select this feature to specify the start of the daylight savings feature, by month, day and time.

•

Adjust by Month, Week, Day of Week & Time: Select this feature to specify the start of the daylight savings feature, by month, week, day of the week and time.

Setting the System Clock / Timers

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select System Clock / Timers.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Power Saver Settings

Setting / Changing the Power Saver Time Intervals

Note

The time intervals for both the Low Power and Sleep modes may be changed to reflect a value of 1-240 minutes for each mode. Through System Settings, you can also change or set other options such as deactivating the feature or saving power after printing completes.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

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System Administration Guide

System Settings (Tools Administrator Mode)

5. Select Power Saver Settings.

6. Select Power Saver Timers.

7. Select Change Settings.

8. Specify the time interval for both low-power mode and sleep mode:

a) From Last Operation to Low Power Mode: The default time is 1 minute. Specify

the amount of time between the last operation and when entering low-power mode. Select from 1 through 240 minutes, in 1 minute increments.

The time From Last Operation to Low Power mode must not exceed the time From Last Operation to Sleep Mode.

b) From Last Operation to Sleep Mode: The default time is 1 minute. Specify the

amount of time between the last operation and when entering into the Sleep mode. Select from 1 through 240 minutes, in 1 minute increments.

Ensure that the Sleep mode interval is set with a longer amount of time than Low Power mode.

9. Select Save.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

Audio Tones

Audio Tones Overview

Use the Audio Tones feature to select whether or not to sound an alarm for various machine functions; for example an alarm can be set to sound when a job ends or there is a fault.

Note

All options include volume selections of Loud, Normal, and Soft. To disable the sound for any option, select Off.

Options include:

Control Panel Select Tone

Select the volume level that sounds when a button on the UI is correctly selected.

Control Panel Alert Tone

Select the volume level that sounds when a non-functioning (or grayed-out) button is selected or when an error occurs.

Base Tone

For a button that toggles (the setting changes each time it is pressed), select the volume level that sounds when the button is in its initial (first) position. This is the sound made

when the Interrupt button is released.

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System Settings (Tools Administrator Mode)

Machine Ready Tone

Set the volume level that sounds when the machine is ready to copy or print or after the machine powers on.

Job Complete Tone 1

Select the volume level that sounds when the machine successfully completes the specific cycle, such as a copy job. The default setting is Copy.

Job Complete Tone 2

Select the volume level that sounds when the machine successfully completes the specific cycle, such as a copy job. The default setting is Print Report.

Fault Tone

Select the volume level that sounds when there is an error termination.

Auto Clear Alert Tone

Select the volume level that sounds when the automatic clear feature is enabled.

Alert Tone

Select the volume level that sounds when a fault, such as a paper jam occurs, and the fault is left unattended.

Out of Paper Warning Tone

Select the volume level that sounds when there is no paper in the paper tray and the job is left unattended.

Low Toner Alert Tone

Select the volume level that sounds when it is time to replace the drum toner cartridge.

Stored Programming

Select the volume level that sounds when the Stored Programming feature is enabled.

Setting the Audio Tones

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Audio Tones.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

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System Administration Guide

System Settings (Tools Administrator Mode)

Screen Buttons / Settings

Screen / Button Settings Overview

Use the Screen / Button Settings feature to set specific screens and buttons that are displayed when the power is turned on, when exiting Power Saver, and more. Options include:

Screen Default

Assign a default screen that displays when the machine powers on; selections include

Services, Copy, Job Status, or Machine Status.

Service Screen Default

Assign a default to the service screen; selections include Services Home, Copy, or Stored Programming.

Service Screen After Auto Clear

Assign a default service screen that displays after Auto Clear occurs; select either

Services Home or Last Selection Screen.

Auto Display of Login Screen

When the Authentication feature is used, select whether or not to automatically display the login screen after turning the machine on or after canceling the Power Saver / Energy Saver mode.

All Services

Set the layout of service buttons that appear on the Services Home screen when pressing the Services Home button on the control panel.

Services Home Screen Default

Select whether or not the Services Home screen displays a functional description of a button when it is selected.

Job Type on Job Status screen

Select the job types that to display on the Completed Jobs tab of the Job Status screen when the Job Status button on the control panel is pressed.

Custom Buttons 1-3

Assign features to the three custom buttons on the control panel. For example, one button may be assigned to the Copy feature, and the other two buttons assigned to Stored Programming and Language.

Default Language

Set the default language for the machine; this language appears on the UI.

Customize Keyboard Button

Use this option to enter and save frequently used information and to create a customized button on the UI keyboard screen. Frequently used information may be a domain name, an IP address, or other related data; for example: www.xerox.com. Only one UI keyboard button may be customized.

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3-7Xerox®Versant®80 Press

System Settings (Tools Administrator Mode)

Assigning Screen / Button Settings

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Screen / Button Settings.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Paper Tray Settings

Paper Tray Settings Overview

Use the Paper Tray Settings featureto set items relating to the paper and trays, including the following components:

Custom Paper Settings

Use this feature to assign and set specific paper attributes to a custom paper. Attributes include:

• Name

• Paper Type (such as plain, coated, or uncoated stock)

• Paper Weight

• Alignment Adjustment: Use this feature to make adjustments to the image based on the alignment output of a document. Adjustments can be modified such as: registration, perpendicularity, skew, and magnification.

• Adjust Paper Curl: Use this feature when the output contains too much paper curl.

• Auto Air Assist Values: Use this feature to switch on/off fans in a paper tray in order to eliminate misfeeds, multifeeds, paper jams, or other possible tray feeding problems.

• Adjust Fold Position: Use this feature to adjust the fold position for various paper types, as well as set adjustment values to various default types. This option is available only if the machine is equipped with either the optional Standard Finisher or Booklet Maker Finisher.

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System Administration Guide

System Settings (Tools Administrator Mode)

Paper Tray Attributes

Use this feature to configure settings for specific paper characteristics for the paper that is loaded in each tray; options include:

• Paper Size

• Paper Type (such as plain, uncoated, or uncoated stock)

• Paper Weight

• Paper Color

• Adjust Paper Curl: Use this feature when the output contains too much paper curl.

• Auto Air Assist Values: Use this feature to switch on/off fans in a paper tray in order to eliminate misfeeds, multifeeds, paper jams, or other possible tray feeding problems.

Custom Paper Color Settings

Use this feature to assign a custom name for the color paper loaded in the machine. A maximum of twelve characters can be entered for each custom color paper name.

Paper Tray Attributes on Setup Screen

The selection made on this screen determines whether or not the Paper Tray Attributes option is displayed on the Tools tab.

Paper Tray Attributes During Loading

This features determines whether or not the Paper Tray Attributes option is displayed on the User Interface when a paper tray is opened and closed.

Paper Tray Priority

Use this feature to set the paper tray priority sequence for automatic tray selection. Automatic tray selection occurs when a tray containing the appropriate paper is automatically selected by the machine for copying or printing.

Tray 5 (Bypass) Paper Size

Use this feature to assign specific paper sizes to Tray 5 (Bypass). This will facilitate easier copying when using Tray 5 (Bypass). A maximum of twenty paper sizes can be assigned to the Tray 5 (Bypass) size selections.

Auto Tray Switching Control

Use this feature to choose the auto tray switching method and how to copy mixed size documents.

Selecting or Changing the Paper Tray Settings

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Paper Tray Settings.

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System Settings (Tools Administrator Mode)

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Image Quality Adjustment

Image Quality Adjustment Overview

Select the image quality processing method that is used when the machine is scanning an original. Image quality options include the following:

Photo and Text Recognition

Use this option set the default level for all photo and text copy jobs. Photo and text is used with Original Type when copying jobs.

Output Color Recognition

Use this option to change the recognition settings used when Auto Detect is selected on the Output Color area of the Copy tab.

Choose between More Black and White, Black and White, Normal, Color, and More

Color.

Photo Reproduction Level

Use this option to change the reproduction setting used when Auto is selected on the Original Type screen. Choose between More Text, Normal, and More Photo.

Background Suppression (Color Copy)

Use this option to change the background suppression setting used when Auto Suppression is selected on the Image Enhancement screen. Choose between High Quality and High Speed.

Background Suppression (Black Copy)

Use this option to change the background suppression setting used when Auto Suppression is selected on the Image Enhancement screen. Choose between High Quality and High Speed.

Background Suppression (Scan Jobs)

Use this option to change the background suppression setting used when Auto Suppression is selected on the Image Enhancement screen. Choose between High Quality and High Speed.

Image Enhancement

Use this option to select whether or not to carry out image enhancement. If On is selected, copy data is smoothed, to give a smoother appearance. If Off is selected, the

machine does not perform any image enhancement.

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System Administration Guide

System Settings (Tools Administrator Mode)

Selecting Image Quality Adjustment Settings

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Image Quality Adjustment.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Reports

Reports Overview

Use this feature to set the options which affect printable reports; options include:

Print Reports Button

When enabled, the Print Reports button appears on the Machine Information tab. No system administator login ID is required for printing the reports.

Job History Report

Select Print Report to automatically print a Job History Report after a total of fifty jobs is processed.

Scan File Transfer Report

Select whether or not to print the report for data transmission results when the scanned data is transferred to a computer on the network or is sent via e-mail. You can select

Off, On, or Print When Delivery Fails.

2 Sided Report

When printing a report, select whether to print a 1-sided or 2-sided report.

Job Flow Error Report

Select whether or not to automatically print a Job Flow Error Report. Select On or Off.

Setting the Reports Options

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

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System Settings (Tools Administrator Mode)

5. Select Reports.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Maintenance

Maintenance Overview

Use the Maintenance feature to further customize the press settings for the following options:

Quick Home Setup

Use this option to create a quick page to be used as the Home screen.

Initialize Hard Disk

Use this option to initialize the machine hard disk. This erases any current data on the hard disk. Refer to Initializing the Hard Disk.

USB Key

When enabled, this feature provides the capability to load software kit options using a USB device connected to the system instead of a pin code.

Delete All Data

Use this option to select Delete Job or Run Job when the machine memory is full.

Delete Certificates / Initialize Settings

Deletes all certificates stored on the press and initializes the security settings associated with certificates. This feature is designed to use when you cannot use a certificate data on the press because of an abnormality of the certificate file even when the certificate

is set to enabled for SSL/TLS Settings under Connectivity & Network Setup > Security

Settings.

Power On Self Test

Select whether or not to perform a self test when the machine is switched on/started. If any abnormal conditions are found, such as intentional program modification, the machine stops and records the information in the audit log. If the machine does not start, contact the Customer Support Center. Refer to Performing a Power On Self Test.

Software Options

This feature is for service representatives only. For more information, contact the Xerox Customer Support Center.

NVM Read Write

The Xerox Service Representative uses this feature to change certain system settings.

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System Administration Guide

System Settings (Tools Administrator Mode)

Billing Impression Mode

Identifies the billing capability used on the press and how to track impressions made on large size sheets such as A3 paper. There are two setting selections. The default setting is A3 Impression Mode that counts all print impressions equally. Or the system may be set to A4 Impression Mode that counts large impressions (depending on the customer and market region). It allows normal impression meters to increment by two when a large impression is made.

Supplies Activation Code

Supports converting the press from Meters to Sold billing.

Tray 5 Option

Tray 5 is not automatically detected by the system. When Tray 5 is installed, use this feature to show (enable) or hide (disable) Tray 5 in the system configuration graphic that is displayed on the press touch screen and on the Stock Library Manager.

Tray 5 Guide Adjustment

Calibrates the paper guides of Tray 5 to their minimum and maximum widths. Use this routine when the tray size sensor is replaced to calibrate the paper size detection for Tray 5. Refer to Setting the Tray 5 Guide Adjustment.

Technical Key Operator

Access this area to reset the HFSI counter for a newly-replaced CRU (customer replaceable unit) such as the Suction Air Filter at the rear of the press. The HFSI counter of the selected replaceable part will be reset to 0. This tracks when the consumable needs to be replaced next. Refer to Resetting a HFSI Counter.

Density Uniformity Adjustment

Refer to the Simple Image Quality Adjustment (SIQA) chapter for detailed information and procedures.

Alignment Adjustment

Choose either Auto Alignment Adjustment (SIQA chapter) or Manual Alignment

Adjustment.

Adjust Paper Curl

Use this feature to change the paper curl settings either at point of need or to create individual paper curl profiles for specific paper types, weights, and trays. Refer to

Correcting the Paper Curl for detailed information and procedures.

Finisher Adjustment (optional)

This feature is available only if the one of the following finishers is attached to the press:

• Standard Finisher

• Booklet Maker Finisher

• Standard Finisher Plus

Use the Finisher Adjustment feature to select the settings for the following options:

• Adjust Fold Position

• Using DFA Finisher Profiles (for Third-Party Finishing Devices)

Productivity Mode

Refer to Setting the Productivity Mode Option.

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System Settings (Tools Administrator Mode)

Clean Fuser Assembly

Refer to Cleaning the Fuser Assembly.

Clean Toner

Refer to Clean Toner Procedure.

Basic Maintenance Procedure

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Maintenance.

6. Select the Maintenance item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Initializing the Hard Disk

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Maintenance.

6. To initialize the machine hard disk, select Initialize Hard Disk.

a) From the Initialize Hard Disk screen, select the partition to be reformatted. b) Select Start. c) Select Yes.

When reformatting completes successfully, a message screen appears.

d) Select Confirm. e) Select Close to return to the Maintenance screen.

7. To delete the machine data, select Delete All Data.

a) From the Delete All Data screen, select Start.

Important

Do not use this function unless authorized and have checked with the Xerox service representative. Selecting Start deletes all data recorded in the machine. This includes all user settings, and data recorded automatically by the system.

b) Upon completion, select Close to return Maintenance screen.

8. Select Close.

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System Administration Guide

System Settings (Tools Administrator Mode)

The main Tools screen displays.

9. Exit the administrator mode.

Performing a Power On Self Test

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Maintenance.

6. Select Power On Self Test.

7. Select either On or Off to determine if a self test will be printed when the printer is

powered on.

8. Select Close. The main Tools screen displays.

9. Exit the administrator mode.

Setting the Tray 5 Guide Adjustment

If the Bypass Tray is installed and a paper size detection error occurs, use this procedure to calibrate the paper guide positions.

1. Log on as Administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Maintenance.

6. From the Maintenance screen, select Tray 5 Guide Adjustment.

7. Push the paper guides to their minimum width.

8. Select Minimum Position and press the Start button on the Control Panel.

If the sensor output value is within the specified range, OK displays in the Result box. If the value is out of the specified range, NG displays. Check the guide position and retry.

9. Push the paper guides to their maximum width.

10. Select Maximum Position and press the Start button on the Control Panel.

If the sensor output value is within the specified range, OK displays in the Result box. If the value is out of the specified range, NG displays. Check the guide position and retry.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

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System Settings (Tools Administrator Mode)

Resetting a High Frequency Service Item (HFSI) Counter

Many of the components of the press should be replaced at set print intervals. Each item that requires regular maintenance or replacement has its own counter and a maximum number of prints recommended between the maintenance task. Once a counter has reached its usage limit, the system displays a message that the component needs to be replaced. The status of the consumable is also shown on the press UI on the Supplies / Consumables screen from the Machine Status button.

After replacing the customer-replaceable unit (CRU), the system administrator will need to record the service by resetting the HFSI counter for the item at the press UI.

Note

This manual HFSI reset procedure does not need to be performed after replacing the Drum Cartridges, Dry Ink / Toner Cartridges, or Dry Ink / Toner Waste Container. The system will automatically update the HFSI counter for those CRUs.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select System Settings > Common Service Settings > Maintenance.

4. Use the up/down scroll arrows to access the next few Maintenance screens.

5. Select the Technical Key Operator icon.

6. From the screen that displays, select the row with the consumable part name that

corresponds with the newly-replaced component.

7. Select Reset Current Value.

The system resets the HFSI to 0 and saves the new value to the record log.

8. Verify that the Consumables screen has been reset and the status of the part is now at 100%.

9. Exit the administrator mode.

Alignment Adjustment

Manual Alignment Adjustment Overview

Tip

Always perform the Auto Alignment Adjustment (SIQA chapter) procedure before doing any manual adjustments. The majority of the time, the automatic alignment procedure will correct/fix most alignment issues.

Adjustments can be made to the image based on the alignment output of a document. Various adjustments can be modified such as: image position, scale, and skew. This can be achieved through the use of the twenty default adjustment types. In addition, a specific paper tray can be assigned to a specific adjustment type.

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System Administration Guide

System Settings (Tools Administrator Mode)

Adjustments can be made when the position of the output image is misaligned or skewed. This may be a result of paper expansion or contraction, cutting inaccuracy, or paper storage conditions. To compensate for this scenario, the Manual Alignment Adjustment feature can be used to adjust the image alignment.

The following adjustments can be made to the position of the output image.

• Squareness Adjustment (Skew): Adjust a skewed image

• Scale Adjustment: Adjust this when the size (scale) of the printed image is offset

• Print Position Adjustment: Use this option when making adjustments to the lead edge of the image (X direction) and side edge of the image (Y direction). For example, use this when the images on sides 1 and 2 are misaligned.

Manual Alignment Adjustment Procedure

Always perform the Auto Alignment Adjustment (SIQA chapter) procedure before doing any manual adjustments.

1. Load paper in a tray.

2. Log in as the administrator.

3. Press the Machine Status button on the UI.

4. Select the Tools tab.

5. Select System Settings > Common Service Settings.

6. Select Maintenance.

7. Select Alignment Adjustment.

8. Select Manual Alignment Adjustment.

9. Select Alignment Adjustment Type Setup, and press Change Settings.

10. Select the alignment adjustment type you want to set or adjust, and press Change Settings.

11. Select Name, and press Change Settings.

12. Assign a type name, and press Save.

Note

We recommend using a name such as "A4 Plain" that allows you to know what the content of the paper type is.

13. Press Sample Printout.

14. Select the paper tray in which you loaded paper in Step 1, and then select 1-Sided or 2-Sided followed by the desired number of sheets via the Number of Sheets option.

Note

When using the Squareness Adjustment option, select the A3 paper size. When using the Number of Sheets option, we recommend printing about 10 sheets in order to calculate the average value of the variations.

15. Press the Start button.

The current sample output is printed.

If the position of the sample output is correct, a line is printed at a position 10 mm from the edge of the paper. If the position of the line on the sample output is misaligned, make adjustments accordingly.

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System Administration Guide

System Settings (Tools Administrator Mode)

Note

Two lines are printed on the image of side 1 and one line is printed on the image of side 2 of the sample that is printed with Sample Printout to indicate the paper feed direction.

16. Press Save.

17. Check the sample output, and adjust the position if misalignment has occurred.

18. After you finish making adjustments, print another output sample by pressing the Sample Printout and verify the adjustment results.

19. Make adjustments again if necessary and press Save.

20. Press Save.

21. Press Close.

22. Select the tray to assign the set type (the tray in which you loaded the paper in Step

1), and press Change Settings.

23. Select the adjusted type, and press Save.

24. Select Close.

The main Tools screen displays.

25. Exit the administrator mode.

Adjust Paper Curl

Paper Curl Correction Overview

This feature allows you to select the desired paper curl setting in order to prevent your output from curling.

When paper is exposed to heat, the paper loses moisture and curls toward the heat source. High dry ink/toner coverage jobs tend to curl more due to the dry ink/toner plastification effect on the paper surface.

Paper curl is caused by many variables, including:

• The weight of the paper and whether it is coated or uncoated

• The amount of dry ink/toner and the area being covered on a sheet: the heavier the coverage, the greater the tendency to curl

• How the paper is loaded in the tray; load the paper as instructed on the ream wrapper

• The atmospheric conditions of the room where the paper is stored, especially those related to humidity and temperature

• The heat generated during the fusing processes

Tip

Successful paper curl correction varies from day to day. A successful setting used on one day may not be successful on another day. This is especially relevant if the room in which press is located experiences changes in temperature and humidity.

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System Administration Guide

System Settings (Tools Administrator Mode)

Automatic Paper Curl Correction

Your press is designed with an automated setting to control curl; this automated setting does not require the user to make any Adjust Paper Curl selections. The press automatically sends paper through the proper decurler, and automatically determines the amount of pressure needed at the different decurlers in order to reduce the output curl of the paper.

However, with some print jobs, the output prints may be curled more than you desire even with the automated control setting of the press. There may be other ways to correct curl before using the Adjust Paper Curl option; this depends on your press and any optional devices attached to it, such as the Interface Module.

Paper Curl and The Interface Module or Interface Cooling Module

If your press is equipped with the optional Interface Module or the Interface Cooling Module, then this is another way to correct paper curl. Both modules are designed with several automated presettings for controlling paper curl. The amount of curl correction is automatically set by the module decurler.

If the module's automated curl correction does not fix the paper curl, you can manually select curl correction from the module's control panel.

Tip

Using the buttons on the module is a quick and easy way to correct curl without using the Adjust Paper Curl option from Tools > System Settings > Common Service SettingsMaintenance. Another advantage to using the Interface Module or Interface Cooling Module is that paper curl can be adjusted while the job is printing by simply pressing one of the buttons on the module control panel.

From the Interface Module or Interface Cooling Module, the amount of curl correction is changed by selecting a related button on the control panel. The current selected amount of curl correction is displayed by the LEDs.

The following curl correction options are available from the module's control panel:

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3-19Xerox®Versant®80 Press

System Settings (Tools Administrator Mode)

1. Auto Curl button: This button selects the Auto Decurl function.

2. Manual Curl Up button: This button selects the three values of manual up curl.

3. Manual Curl Down button: This button selects the three values of manual down

curl.

4. Curl Up/Down indicators: These indicate the amount of manual curl (up or down)

that is selected.

5. Auto Curl indicator: This indicates that the Auto Curl Mode is selected.

Correcting Paper Curl from Adjust Paper Curl

If neither the press nor the Interface Module / Interface Cooling Module (if applicable) corrects the paper curl, then use the Adjust Paper Curl option to compensate for paper curl. Adjust Paper Curl options are based on the job type and image density ratio.

Note

Always refer to the latest Recommended Media List (RML) for the press for the recommended paper types and weights and the default paper curl (decurler) settings to use with them. The RML can be downloaded from www.xerox.com.

Adjust Paper Curl Options

Types A, B, and C

Types A, B, and C also are system default settings, and defined in the following list:

•

Type A uses a preset system Look-Up Table (LUT) to evaluate and corrects media which has a Severe Upward curl.

•

Type B uses a preset system Look-Up Table (LUT) to evaluate and corrects media which has an intermediate curl (Moderate/Medium Upward/Downward curl).

•

Type C uses a preset system Look-Up Table (LUT) to evaluate and corrects media which has a Severe Downward curl.

• These preset options offer an alternative to creating and using a customized setting. Using one of the preset Types A, B, or C settings usually eliminates the problem.

• Always use these settings first before using a customized setting. However, due to the broad range of paper variables, image coverage, and environmental factors, these default settings may not result in satisfactory performance.

•

If the output is still curling more than desired, use one of the Types 1-10 custom settings.

Types 1-10

There are ten customized settings. These settings are saved to the machine memory and can be recalled and used at point of need.

• Use the custom selections if Types A, B, and C did not succeed in reducing or eliminating the paper curl.

• The selection is based on the printed output. For example, if the printed output is curled upwards, always select an upward correction.

• Select a value that is one higher/lower than the current output or value. For example with an upward curling output, select a slightly higher upward value.

• Selecting a value that is two or more higher/lower may apply too much correction, and therefore, may cause paper jams and wrinkled output.

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System Administration Guide

System Settings (Tools Administrator Mode)

Recommended Order for Using the Adjust Paper Curl Options

Tip

Paper jams and wrinkled output may occur if the options are not used in the recommended order.

The recommended, sequential order for selecting and using the various paper curl correction options is :

1. Select and use Type A; copy/print some samples and review the output.

2. If paper curl is still a problem, select and use Type B; copy/print some samples and

review the output.

3. If paper curl is still a problem, select and use Type C; copy/print some samples and

review the output.

4. If paper curl is still a problem, select and use one of the customized Types 1-10;

copy/print some samples and review the output.

5. If paper curl still persists after trying several or all of these settings, try decreasing

the image density on the print job or use a different type of paper.

6. If paper curl is still a problem, contact the Customer Support Center for further

assistance.

Adjusting the Paper Curl

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Maintenance.

6. Select Adjust Paper Curl.

7. Select one of the Type 1-10 items.

8. Select Change Settings.

9. Assign the desired parameters to the paper curl Type (1-10) option.

a) Select the Name field. b) Use the keyboard to enter a name. c) Select the appropriate settings for 1 Sided-Face Up, 1 Sided-Face Down, and 2

Sided output.

d) Use the arrow buttons to select the correct amount of curl.

Selecting Auto lets the system automatically adjust the paper curl.

e) Select Sample Printout. f) Review the sample for paper curl.

If the sample printout still continues too much curl, further adjust the paper curl parameters and print another sample printout.

10. Do one of the following:

• If necessary, continue adjusting the paper curl parameters until satisfied with the

printouts.

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3-21Xerox®Versant®80 Press

System Settings (Tools Administrator Mode)

• A satisfactory printout is achieved; select Save.

11. Select Close twice.

The main Tools tab screen displays.

12. Exit the administrator mode.

Finisher Adjustment

Finisher Adjustment Overview

The Finisher Adjustment feature is available when optional finishing devices are attached to the press, such as the following:

• Standard Finisher (with or without C/Z Folder)

• Booklet Maker Finisher (with or with C/Z Folder)

• Standard Finisher Plus (with or without C/Z Folder) plus a Third-party, DFA finishing device (attached to the Standard Finisher Plus)

One or both of the following options will be available:

• Adjust Fold Position: Use this option for adjusting the fold position of the output. You can adjust the fold position for various paper types, as well as set adjustment values for a maximum of 10 default types. Furthermore, a set type can be assigned to each tray. Fold position adjustments can be set for single fold and booklet. In addition, if the optional C/Z Folder is connected, fold positions can be set for C fold, Z fold, and Z fold half sheet.

• DFA Finisher Profiles (for Third-Party Finishing Devices): Use this option to create a new or make changes/additions to an existing DFA profile for the attached third-party device.

Note

For information about the DFA settings to enter for the device, refer to the third-party DFA Finisher documentation.

Adjust Fold Position

Adjust Fold Position Overview

Use this option for adjusting the fold position of the output. You can adjust the fold position for various paper types, as well as set adjustment values for a maximum of 10 default types. Furthermore, a set type can be assigned to each tray. Fold position adjustments can be set for single fold and booklet. In addition, if the optional C/Z Folder is connected, fold positions can be set for C fold, Z fold, and Z fold half sheet.

Adjusting the Fold Position

1. Load paper in the desired tray.

2. Log in as the administrator.

3. Press the Machine Status button on the UI.

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System Administration Guide

System Settings (Tools Administrator Mode)

4. Select the Tools tab.

5. Select System Settings > Common Service Settings.

6. Select Maintenance > Finisher Adjustment

7. Select Adjust Fold Position.

8. Select Fold Position Type Setup, and select Change Settings.

9. Select the paper fold position type you want to set or adjust, and select Change Settings.

10. Select Name and select Change Settings.

11. Enter the desired type name, and select Save.

Note

The recommendation is to use a name such as Single Fold Plain that allows you to recall what the content of that fold type is.

12. Select the fold type, and select Change Settings.

Note

For details on making each fold adjustment, refer to that specific fold procedure.

13. Select the desired settings, and select Sample Printout.

14. Select the tray in which you loaded paper in step 1, and then press the Start button.

15. Measure the fold position on the output sample, and adjust the fold position

accordingly.

16. Make adjustments to the items if necessary.

17. After you finish making adjustments, print another output sample with Sample Printout and check the adjustment results.

18. Make adjustments accordingly by repeating the previous steps.

19. Select Save.

20. Select Close until the Adjust Fold Position screen appears.

21. Select the tray in which you loaded paper in step 1, and then press the Start button.

22. Select the adjusted fold position type, and select Save.

23. Continue to select Save or Close until you are returned to the main Tools tab display.

24. Exit the administrator mode.

Adjusting the Single Fold Position

1. Load paper in the desired tray.

2. Log in as the administrator.

3. Press the Machine Status button on the UI.

4. Select the Tools tab.

5. Select System Settings > Common Service Settings.

6. Select Maintenance > Finisher Adjustment

7. Select Adjust Fold Position.

8. Select Fold Position Type Setup, and select Change Settings.

9. Select Single Fold, and select Change Settings.

10. Specify Sheets to be folded, and select Sample Printout.

11. Select the tray in which you loaded paper, and press the Start button.

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System Settings (Tools Administrator Mode)

An output sample is printed.

12. Select Close.

13. Check the output sample printout, and measure the offset amount.

14. Select Long at Left or Long at Right.

15. Enter the measurement value you obtained previously in Values A Before Adjustment

field by touching the up/down arrow buttons.

16. Select Adjust.

17. Select Sample Printout again to print an output sample printout, and check the

adjustment results.

18. Make adjustments again if necessary.

19. Select Save.

20. Select Close until the Adjust Fold Position screen appears.

21. Select the tray in which you loaded paper in step 1, and then press the Start button.

22. Select the adjusted fold position type, and select Save.

23. Continue to select Save or Close until you are returned to the main Tools tab display.

24. Exit the administrator mode.

Adjusting the Booklet Fold Position

1. Load paper in the desired tray.

2. Log in as the administrator.

3. Press the Machine Status button on the UI.

4. Select the Tools tab.

5. Select System Settings > Common Service Settings.

6. Select Maintenance > Finisher Adjustment

7. Select Adjust Fold Position.

8. Select Fold Position Type Setup, and select Change Settings.

9. Select Booklet and select Change Settings.

10. Press Sample Printout.

11. Select the tray in which you loaded paper, select 2-Sheet Stack, and press the Start

button. An output sample is printed.

12. Select the tray in which you loaded paper, select 15-Sheet Stack, and press the Start button. An output sample is printed.

13. Select Close.

14. Check the output sample, and measure the position offset amount for 2-sheet stack

and 15-sheet stack.

15. Press Booklet Fold State (2 Sheets).

16. Select the state of the fold and staple position of the output paper, and enter the

2-sheet stack offset amount you measured in previously in Values A & B Before Adjustment field.

17. Select Save.

18. Set Booklet Fold State (15 Sheets) in the same way.

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System Administration Guide

System Settings (Tools Administrator Mode)

Note

The values between 2-sheet stack and 15-sheet stack are adjusted automatically.

Note

When you want to specify the number of sheets separately, use the set Variable-Sheet Booklet option to make the proper selections.

19. Press Sample Printout again to print an output sample, and check the adjustment results.

20. Make adjustments again if necessary.

21. Select Save.

22. Select Close until the Adjust Fold Position screen appears.

23. Select the tray in which you loaded paper in step 1, and then press the Start button.

24. Select the adjusted fold position type, and select Save.

25. Continue to select Save or Close until you are returned to the main Tools tab display.

26. Exit the administrator mode.

Adjusting the C Fold Position

1. Load paper in the desired tray.

2. Log in as the administrator.

3. Press the Machine Status button on the UI.

4. Select the Tools tab.

5. Select System Settings > Common Service Settings.

6. Select Maintenance > Finisher Adjustment

7. Select Adjust Fold Position.

8. Select Fold Position Type Setup, and select Change Settings.

9. Select C Fold-A4 or C Fold-8.5x11”, and select Change Settings.

10. Press Sample Printout.

11. Select the tray in which you loaded paper, and press the Start button.

An output sample is printed.

12. Select Close.

13. Check the output sample, and measure the A and B fold position movement amounts.

14. Enter the measurement value you obtained previously in Values A & B Before

Adjustment, and the final value you want after adjustment in Desired Values A & B.

Tip

Set value A and value B so that an edge of the paper does not extend past a fold position of the paper. An edge of paper extending past a fold position of the paper may cause a paper jam.

15. Select Sample Printout again to print an output sample, and check the adjustment results.

16. Make adjustments again if necessary.

17. Select Save.

18. Select Close until the Adjust Fold Position screen appears.

19. Select the tray in which you loaded paper in step 1, and then press the Start button.

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System Administration Guide

System Settings (Tools Administrator Mode)

20. Select the adjusted fold position type, and select Save.

21. Continue to select Save or Close until you are returned to the main Tools tab display.

22. Exit the administrator mode.

Adjusting the Z Fold Position

1. Load paper in the desired tray.

2. Log in as the administrator.

3. Press the Machine Status button on the UI.

4. Select the Tools tab.

5. Select System Settings > Common Service Settings.

6. Select Maintenance > Finisher Adjustment

7. Select Adjust Fold Position.

8. Select Fold Position Type Setup, and select Change Settings.

9. Select Z Fold-A4 or Z Fold-8.5x11”, and select Change Settings.

10. Select Sample Printout.

11. Select the tray in which you loaded paper, and press the Start button.

An output sample is printed.

12. Select Save.

13. Check the output sample, and measure the A and B fold position movement amounts.

14. Enter the measurement value you obtained in the previous step in Values A & B Before

Adjustment, and the final value you want after adjustment in Desired Values A & B.

Tip

Set value A and value B so that an edge of the paper does not extend past a fold position of the paper. An edge of paper extending past a fold position of the paper may cause a paper jam.

15. Select Sample Printout again to print an output sample, and check the adjustment results.

16. Make adjustments again if necessary.

17. Select Save.

18. Select Close until the Adjust Fold Position screen appears.

19. Select the tray in which you loaded paper in step 1, and then press the Start button.

20. Select the adjusted fold position type, and select Save.

21. Continue to select Save or Close until you are returned to the main Tools tab display.

22. Exit the administrator mode.

Adjusting the Z Fold Half Sheet Position

1. Load paper in the desired tray.

2. Log in as the administrator.

3. Press the Machine Status button on the UI.

4. Select the Tools tab.

5. Select System Settings > Common Service Settings.

6. Select Maintenance > Finisher Adjustment

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System Administration Guide

System Settings (Tools Administrator Mode)

7. Select Adjust Fold Position.

8. Select Fold Position Type Setup, and select Change Settings.

9. Select Z Fold Half Sheet- A3, Z Fold Half Sheet- B4, Z Fold Half Sheet-11x17”, or Z Fold Half Sheet - 8K, and select Change Settings.

10. Select Sample Printout.

11. Select the tray in which you loaded paper, and press the Start button.

An output sample is printed.

12. Select Save.

13. Check the output sample, and measure the A and B fold position movement amounts.

14. Enter the measurement value you obtained in the previous step in Values A & B Before

Adjustment, and the final value you want after adjustment in Desired Values A & B.

Tip

Set value B so that an edge of the paper does not extend past a fold position of the paper. An edge of paper extending past a fold position of the paper may cause a paper jam.

15. Select Sample Printout again to print an output sample, and check the adjustment

results.

16. Make adjustments again if necessary.

17. Select Save.

18. Select Close until the Adjust Fold Position screen appears.

19. Select the tray in which you loaded paper in step 1, and then press the Start button.

20. Select the adjusted fold position type, and select Save.

21. Continue to select Save or Close until you are returned to the main Tools tab display.

22. Exit the administrator mode.

Using DFA Finisher Profiles (for Third-Party Finishing Devices)

Use the DFA Finisher Profiles feature to create a profile for the specified DFA device and add, edit or delete attributes for the device, such as timing values.

Note

For information about the DFA settings to enter for the device, refer to the third-party DFA Finisher documentation.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Maintenance.

6. Scroll down the list to locate and select Finisher Adjustment and DFA Finisher Profiles.

7. From the DFA Finisher Profiles screen:

a) If adding a new third-party finisher, select an available row and select Create/Edit.

Enter the name and other attributes for that device.

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System Settings (Tools Administrator Mode)

b) If changing information about an existing device, select that finisher's row and

select Create/Edit to edit the profile.

c) If removing a third-party finishing device, select that finisher's row and select

Delete.

8. Select Save.

9. Select Close.

10. Select Close again.

The main Tools screen displays.

11. Exit Administrator mode.

Setting the Productivity Mode Option

Use this feature to set the press productivity mode. Choose one of two options:

• Optimize for Image Quality:

When this option is selected, the press adjusts the fuser settings for each stock used in the job.

• Optimize for Speed:

When this option is selected, the press slows down only to warm or cool the fuser depending on the media ranges.

Note

These productivity mode options are also available on the print server. If an option is selected from the print server, it will override any selections made on the press.

1. Log in as the administrator.

2. Press the Machine Status button on the press User Interface (UI).

3. Select the Tools tab.

4. Select System Settings > Common Service Settings > Maintenance.

5. Page down and select Productivity Mode.

6. Select the desired option.

• Optimize for Image Quality

• Optimize for Speed

7. Select Save.

8. Select Close.

The main Tools screen displays.

9. Exit the administrator mode.

Clean Toner Procedure

Use the Clean Toner Procedure after running a low area coverage job which was then followed by large area coverage job, and thereby experiencing toner agglomerates and clumps on the output prints. The press runs a full-page halftone to purge the debris and any residual dry ink / toner from the system.

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System Administration Guide

System Settings (Tools Administrator Mode)

Note

It is recommended that you run a few test prints before performing the cleaning procedure. After the Start Cleaning button is selected, the system automatically generates a test print. This allows you to compare the before and after prints for image quality.

1. Log in as the administrator.

2. Press the Machine Status button on the press User Interface (UI).

3. Select the Tools tab.

4. Select System Settings > Common Service Settings > Maintenance.

5. Page down and select Clean Toner.

6. Select the desired dry ink / toner colors to clean.

You can select all the toner colors, if desired.

7. Press Start. After the purge page prints, a Successfully Completed message displays.

8. To ensure that the problem is resolved, select Sample Print.

9. Select Close repeatedly until the main Tools screen displays.

10. Exit the administrator mode.

Watermark

Watermark Overview

Use this feature to configure default settings for commonly used watermarks; options include the following:

Date Format

Set the default date format as it appears on the Annotation and Watermark screens in the Output Format tab (Copy feature). When selected, the default date format is

printed on the copy output when On is selected for the Annotation/Date feature or when the Date option in the Watermark feature is selected.

• Choose from the following Date Format options: 20yy/mm/dd, mm/dd/20yy, dd/mm/20yy, and 20yy-mm-dd.

• The option selected here becomes the default setting for both the Annotation and Watermark features.

Default Watermark Effect

Select the default setting for Text Effect; this default value appears on the Watermark screen in the Output Format tab (Copy feature). This setting determines how the background text (watermark) appears on the printed output. Text Effect selections

include: Off, Embossed, and Outline.

Default Watermark

Select the default watermark from a displayed list.

Font Size

Select from four possibilities: 48 point, 64 point, 80 point or a custom size of 24 to 80 point.

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System Settings (Tools Administrator Mode)

Background Pattern

Select the background pattern to be used for the watermark option (on the Output Format tab/Copy feature). Select from eight patterns: wave, circle, stripes, chain,

beam, rhombic, sunflower, and fan.

Font Color

Select the font color for printing the background watermark text. You can choose between Black, Magenta, or Cyan.

Density

Select the density for printing the background watermark text. You can select from three levels: Lighter, Normal, or Darker.

Watermark/Background Contrast

Select the text/background contrast for printing watermark information. You can select from contrast levels 1 to 9.

Force Watermark Copy

Select On to force all copy jobs to print with a watermark. Select Off if you do not want all copy jobs printed with a watermark.

Custom Watermark 1-3

Create your own watermark.

Selecting the Watermark Options

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Watermark.

The Watermark screen displays.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired option for the Watermark feature.

9. Select Save.

10. Select another option to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools tab screen displays.

12. Exit the administrator mode.

Force Annotations

Using Force Annotations

Use this feature to create and save annotation templates that can be used with copy, scan, and print jobs.

1. Log in as the administrator.

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System Administration Guide

System Settings (Tools Administrator Mode)

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Force Annotations.

6. Select one of the following

• Apply Layout Template to Copy

• Delete Layout Template

• Create Text String.

7. Select Save.

8. Select Close.

The main Tools screen displays.

9. Exit the administrator mode.

Print Universal Unique ID

Using Print Universal Unique ID

Use this feature to select whether or not Universal Unique IDs will be printed each job. Universal Unique IDs can be used with certain applications as a search key to retrieve print log information.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Print Universal Unique ID.

6. Select the desired setting for the Print Universal Unique ID feature.

7. Select Save; you are returned to the Print Universal Unique ID screen.

8. Select Close.

The main Tools screen displays.

9. Exit the administrator mode.

Notify Job Completion by E-mail

Using Notify Job Completion by E-mail

Use this feature to set whether or not a user will receive an e-mail notification with the job results (copy, scan, print) that were performed by the press.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. In the Features column, select Notify Job Completion by E-mail.

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System Settings (Tools Administrator Mode)

6. Select Targeted Jobs from the Items list.

7. Select Change Settings.

8. Select the Copy, Scan, Print or Report service for which you wish to receive job results

by an e-mail notification.

9. Select the notification timing from Notify at the End of Job or Notify when Error only.

10. Select Save.

11. Select an e-mail address from the Items list.

12. Select Change Settings.

13. Enter an e-mail address on the keypad.

14. Select Save.

15. Select Close.

The main Tools screen displays.

16. Exit the administrator mode.

Plug-in Settings

Using Plug-in Settings

Use this feature to select and set any plug-in options, as applicable.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Plug-in Settings.

6. Select either Embedded Plug-ins or select from a List of Embedded Plug-ins.

7. Select Save.

8. Select Close.

The main Tools screen displays.

9. Exit the administrator mode.

Other Settings (Common Service Settings)

Other Settings Overview

Use this feature to assign a variety of settings for commonly used features; options include the following:

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System Administration Guide

System Settings (Tools Administrator Mode)

Offset Stacking (Right Middle Tray)

This feature is available only when the Standard/Booklet Maker Finisher is connected to the machine. Select the default offset stacking option for the finisher tray:

•

None: If this option is selected, the finishing tray will not offset any output.

•

Offset per set: If this option is selected, the finishing tray will offset each set of a copy/print job. This option also offsets each job.

•

Offset per job: If this option is selected, all the sets of a job are delivered on one stack to the output area. When the next job starts, that job is offset from the previous

job in the tray. This option does not offset each set of a job.

Offset Stacking (Stacker - Stacker Cart)

This feature is available only when the High Capacity Stacker (HCS) is connected to the machine. Offsetting means that each copy set is delivered to the center tray and shifted slightly to separate it from the previous job. When a copy set is delivered to the front of the tray, the next set is delivered to the rear of the tray. Options for the offset function for the High Capacity Stacker include the following:

•

None: If this option is selected, the finishing tray will not offset any output.

•

Offset per set: If this option is selected, the finishing tray will offset each set of a copy/print job. This option also offsets each job.

•

Offset per job: If this option is selected, all the sets of a job are delivered on one stack to the output area. When the next job starts, that job is offset from the previous

job in the tray. This option does not offset each set of a job.

When Offset per Set or Offset per Job is selected, the machine slightly shifts the output position per set or per job (print job) respectively.

Unload High Capacity Stacker

This feature is available only when the High Capacity Stacker (HCS) is connected to the machine. Allows you to determine the timing to stop the machine when the Unload

Output button is pressed. Select either Stop When Current Set Completes and Stop Immediately.

Auto Job Promotion

This Other Settings option allows you set the machine to automatically promote a job for printing/copying if the machine is unable to start a prior job. For example, the machine is unable to start an operation because there is no paper in the tray (at the start of a copy or print operation). If this feature is enabled, then the machine can bypass the current job and allows other jobs to start.

Tip

The other jobs must not have the same copy/print requirements as the faulted job. If other jobs have different copy/print requirements, then these other jobs can be promoted and copied/printed.

Note

Stored documents such as secure prints and sample prints are excluded and cannot be automatically promoted.

Default Print Paper Size

Set the default paper size, A4 or 8.5 × 11 in. on which to print reports and/or lists.

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System Administration Guide

System Settings (Tools Administrator Mode)

Paper Size Settings

Specify the size of paper to be automatically detected when you use standard sizes for a document or the machine is set to detect sizes of a document. Select one of the following options:

•

A/B Series (8 × 13 in.)

•

A/B Series

•

A/B Series (8K/16K)

•

A/B Series (8 × 13 in./8 × 14 in.)

•

Inch Series

Millimeters/Inches

Select the unit of measurement that will be displayed on the screen; select either

Millimeters or Inches.

Keyboard Input Restriction

Select whether or not to restrict the display of the virtual keyboard on the machine UI. To prevent characters from being garbled when switching character sets, you can limit

input to ASCII characters. If you select On (ASCII Only), the keyboard displayed shows ASCII characters only.

Operation of Up/Down Buttons

Select whether or not to enable continuous scrolling when pressing the scroll buttons.

Display of Consumables Screen

Select whether or not to display the consumables status when a replacement is required; options include:

•

Off: Does not display the consumables status screen.

•

When power is switched on: Displays the consumables status screen at startup.

•

When Auto Clear is activated: Displays the consumables status screen when Auto Clear is executed.

Data Encryption

If you want the recorded data on the hard disk encrypted, select On as the default setting for this feature. By switching on the data encryption, all data written to the

hard disk is automatically encrypted. Encryption prevents unauthorized access to the stored data.When encryption is on, an encryption key must be set.

Note

This is an optional feature that may not be available on your machine; it is part of the optional Data Security Kit. For more information, contact the Customer Support Center.

Refer to Setting the Data Encryption Options.

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System Administration Guide

System Settings (Tools Administrator Mode)

Encryption Key for Confidential Data

This optional feature sets an encryption key to encrypt confidential information such as the passcode of the system administrator. Encrypting confidential information prevents a network hacking and an unauthorized access to the information. Enter an encryption key of 4 to 12 characters using alphanumeric characters.

Important

If you change the existing encryption key, you may not restore confidential information from a backup. The factory default encryption key is x-admin.

Note

This is an optional feature that may not be available on your machine; it is part of the optional Data Security Kit. For more information, contact the Customer Support Center. Furthermore, a service representative can block changes to the settings of this feature.

Refer to Setting the Encryption Key for Confidential Data.

Service Representative Restricted Operation

Select whether or not to restrict the operation by the service representative in order to protect the security settings from being altered by someone impersonating the service representative; options include the following:

•

Off: The service representative is not restricted from any operations on the machine.

•

On: The service representative cannot change the following settings: Delete All Data, Secure Watermark, Data Encryption, Encryption Key for Confidential Data, Service

Representative Restricted Operation, System Administrator Settings, Maximum Login Attempts by System Administrator, Overwrite Hard Disk, and Creating/Changing Users with System Administrator Rights.

When On is set, set a maintenance passcode of 4 to 12 digits in the Maintenance Passcode screen. Entering the passcode is required when the service representative

performs maintenance.

Important

When On is set and if you lose the system administrator’s user ID and passcode, the items restricted to the service representative cannot be changed or reset to their default values.

Software Download

This feature is not supported; however, it may still be accessible. This feature is only for service representative use. Contact the Customer Support Center.Select Disabled as the default setting.

Document Feeder Tray Elevation

When a document is loaded in the document feeder, set the timing which tells the document feeder tray when to raise. Select either When loading originals or When

pressing Start.

•

When loading originals: Select this option if you want the elevator tray to raise when you load documents in the document feeder.

•

When pressing Start: Select this option if you want the document feeder elevator tray to raise when you press the Start button on the control panel.

Estimated Job Time

Select the default setting that is displayed for the estimated job completion time.

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System Settings (Tools Administrator Mode)

Restrict Recipient Selection Method

Select the default setting that is displayed for the recipient selection. Select Yes or No.

Restrict User to Edit Address Book

This feature allows you to specify if the user is allowed to edit Address Book information. Select Yes or No.

Ink Setoff Prevention

Refer to Setting the Ink Setoff Prevention Option.

Basic Other Settings Procedure (Common Service Settings)

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Other Settings.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Setting the Data Encryption Options

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Other Settings.

6. Select Data Encryption.

7. Select Change Settings.

8. Select On.

The Data Encryption screen displays.

9. Select Keyboard and from the Keyboard screen, enter the desired encryption key password.

Enter a 12-character encryption key; the default encryption key is 12 ones (111111111111).

10. Select Save.

The Data Encryption screen displays.

11. Select Keyboard again.

12. From the Keyboard screen reenter the same encryption key one more time.

13. Select Save.

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System Administration Guide

System Settings (Tools Administrator Mode)

The Data Encryption screen displays.

14. Select Save.

The Other Settings screen displays.

15. Select Close.

The main Tools tab screen displays.

16. Exit the administrator mode.

Setting the Encryption Key for Confidential Data

Important

Do not forget the encryption key! The data cannot be restored if you forget the encryption key.

Tip

A service representative can block changes to the settings of this feature. For more information about settings, refer to Service Representative Operation Limit .

If the optional Data Encryption feature is available for your machine, use the following procedure for creating an encryption key.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Other Settings.

6. Select Encryption Key for Confidential Data.

7. Select Keyboard and enter a 12-character encryption key.

Note

The default value for the encryption key is 111111111111 (twelve ones).

8. Select Save.

9. Select Next.

10. Using the same procedure, enter the same encryption key once more.

11. Select Save.

12. Select another item to set or change and repeat the previous steps as needed.

13. Select Close.

The main Tools screen displays.

14. Exit the administrator mode.

Data Restoration: The enciphered data cannot be restored if any of the following occur:

• When there is a physical hard disk error

• When you cannot remember the encryption key

• When attempting to access the Service Representative Operation Limit feature, but you cannot remember the System Administrator User ID and password.

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System Settings (Tools Administrator Mode)

Setting the Ink Setoff Prevention Option

When printing at high speeds, “blocking” can sometimes occur in document stacks. This refers to paper sticking together in the output stack because the ink is not yet dry. The Ink Setoff Prevention option manages this issue by essentially slowing down the print engine so that the ink has a chance to dry.

The Ink Setoff Prevention option is generally not needed; however, it may be used for the following conditions:

• In high temperature / high humidity environments

• With specific stocks such as 140 gsm, Coated

• When using either the Business Ready (BR) Finisher or the Offset Catch Tray (OCT) and printing stacks at high speed

When the option is On, the press skips pitches allowing the paper to cool down more between sheets stacking up. The default setting is Off.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Common Service Settings.

5. Select Other Settings.

6. Select Ink Setoff Prevention.

7. Select Change Settings.

8. Choose of the following options:

• Off (this is the default setting)

• Always On

• On for Required Paper Only

9. Select Save.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

Copy Service Settings

Copy Service Settings Overview

Use the Copy Service Settings to select the default settings that affect the Copy feature. Copy Service Settings includes the following features:

Preset Buttons

Use this feature to set the default settings for items such as the most commonly used paper tray and magnification percentage.

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System Administration Guide

System Settings (Tools Administrator Mode)

Copy Defaults

Use this feature to select the default settings for the various copy features.

Copy Control

Use this feature to set the default settings that relate to the copy operation such as auto job release and mixed size originals.

Original Size Defaults

Use this feature to set the original sizes displayed in Layout Adjustment > Original Size.

Reduce/Enlarge Presets

Use this feature to set a maximum of 12 default magnification levels.

Custom Colors

Use this feature to set a maximum of six custom colors.

Basic Copy Service Settings Procedure

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Copy Service Settings.

5. Select the item to be set.

6. Select Change Settings.

7. Select the desired setting for the option.

8. Select Save.

9. Select another item to set or change and repeat the previous steps as needed.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

Preset Buttons

Preset Buttons Overview

Select the default settings for the Preset Buttons including the most commonly used paper tray and magnification percentage. By assigning default values to these buttons, you reduce the number of selections when choosing features for the copy process. Options include the following:

Paper Supply Buttons 2-5

Select the default tray setting for the Paper Supply Buttons 2, 3, 4, and 5. These buttons appear in the Paper Supply column on the basic Copy tab (Copy feature).

Reduce/Enlarge Buttons 3, 4, 5

Select the default magnification setting for the Reduce/Enlarge Buttons 3, 4, and 5. These buttons appear in the Reduce/Enlarge column on the basic Copy tab (Copy

feature).

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System Administration Guide

System Settings (Tools Administrator Mode)

Image Shift Preset Buttons 1, 2, 3

Select the default setting for the Image Shift Preset Buttons 1, 2 and 3. These buttons appear on the Image Shift screen, which can be found by accessing the Copy feature,

Layout Adjustment tab.

Front Cover Tray - Buttons 1-3

Set the default setting of the tray displayed in Paper Supply when the option Front Cover option is selected from Output Format > Covers.

Back Cover Tray - Buttons 1-3

Set the default setting of the tray displayed in Paper Supply when the option Back Cover option is selected from Output Format > Covers.

Transparency Tray - Buttons 1-3

Set the default setting of the transparency tray displayed in Output Format > Transparency Options.

Separator & Handout Tray - Buttons 1-3

Set the default setting of the separator and handout tray displayed in Output Format > Transparency Options.

Selecting the Preset Buttons

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Copy Service Settings.

5. Select Preset Buttons.

6. Select the item to be set.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

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System Administration Guide

System Settings (Tools Administrator Mode)

Copy Defaults

Copy Defaults Overview

Use this feature to select the default settings for the various copy features. Selections made here are displayed on the Copy screen. When the power is switched on, when the machine exits the power saving mode, or when the Clear All button is pressed, these default settings are displayed. By assigning default values to commonly used features, you reduce the number of selections when choosing features for the copy process. Copy Defaults settings can be made for the following options:

• Paper Supply

• Reduce/Enlarge

• Output Color

• Original Type

• Lighten/Darken

• Sharpness

• Background Suppression

• 2 Sided Copying

• Mixed Size Originals

• Edge Erase: Top Edge, Bottom Edge, Left Edge, Right Edge, Center Erase/Binding Edge Erase, and 2 Sided Original - Side

• Image Shift: Side 1 and Side 2

• Image Rotation and Image Rotation - Rotation Direction

• Original Orientation

• Pages per Side

• Copy Output

• Uncollated - Default Separator Tray

• Output Destination

• Face Up/Down Option

• Sample Job

• Annotations: Stored Comment, Comment on Side 1 and Side 2, Comment - Font Size, Comment - Font Color

• Date: Position on Side 1 and Side 2, Font Size

• Page Numbers: Style, Position on Side 1 and Side 2, Font Size

• Bates Stamp: Number of Digits, Position on Side 1 and Side 2, Font Size

• Tab Shift Margin - Shift Value

• Booklet Creation - Default Cover Tray

• Covers - Default Front Cover Tray, Default Back Cover Tray

• Separators - Default Separator Tray

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System Settings (Tools Administrator Mode)

Setting the Copy Defaults

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Copy Service Settings.

5. Select Copy Defaults.

6. Select the item to be set.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Copy Control

Copy Control Overview

The options here allow you to select the default settings that relate to the copy operation, including the following:

Memory Full Procedure

While scanning/copying an original, if there is insufficient space on the machine hard disk, a screen appears. This screen asks the user how to handle the partially stored data.

If the user does not respond to this screen and a predetermined amount of time elapses, then the machine will either cancel the job or run the partially scanned-in/copied job. The setting selected here determines how the machine will handle that partially scanned-in/copied job. Select one of two choices:

•

Delete Job: The stored data is deleted from the machine’s hard disk.

•

Run Job: The scanned-in/copied data is treated as valid and complete, and the job printed as is.

The amount of time that elapses between an error occurring and the way the machine handles the partially scanned-in/copied job can be set for a specific amount with Auto

Job Release option (Machine Clock/Timers).

Maximum Stored Pages

Set the maximum number of pages stored for a copy document. You can set from 1 to 2000 pages.

Auto Paper Off

Select the default tray that will be used when Auto (Copy > Paper Supply) is canceled because either Auto% or the Independent X-Y% (Copy > Reduce/ Enlarge) is selected.

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System Administration Guide

System Settings (Tools Administrator Mode)

Mixed Size Originals

Select the default setting that affects the 2-sided originals. Select either Copy to New Sheet or Copy to Side 2.

Fine-tune 100%

The fine-tune value is applied to documents that are placed on the document glass for copying and either Copy > Reduce/Enlarge > 100% or Reduce/Enlarge > Preset% is selected. Set the value in the X/Y direction within the range 98 to 102% in 0.1%

increments.

ID Card Copy - Reduce/Enlarge

Set the default copy magnification ratio when copying ID cards. Selecting Allow to Change lets you specify the ratio between 25-400 percent in 1 percent increments.

Background Suppression (Photo and Text)

Specify whether the Background Suppression level is Normal or Higher for the Photo and Text feature.

Background Suppression Level (Text)

Specify whether the Background Suppression level is Normal or Higher for the Text feature.

Photo and Text/Printed Original

Specify whether the Printed Original option is for Normal, Inkjet, or Highlighted for the Photo and Text feature.

Original Type - See Through Paper

Select the default setting for See - Through Paper.The selection made here is displayed on Image Quality > Original Type.Select either Enabled or Disabled.

Face Up/Down Output

Specify whether the Face Up/Down feature should be set to Reverse Order.

Annotations - Edit Comment 1-8

Select Allow or Do Not Allow.

Bates Stamp - Edit Prefix 1-8

Select Allow or Do Not Allow.

Bates Stamp - Position

Select the desired Bates Stamp position.

Auto Image Positioning - Above/Below 105 gsm

Select a value for the image position.

Comment Position

Select a value for the image position.

Date Position

Select the desired date position.

Maximum Number of Sets

Select 1-9,999.

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System Settings (Tools Administrator Mode)

Reading Order Options

Select Hide Reading Order or Show Reading Order.

Selecting the Copy Control Options

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Copy Service Settings.

5. Select Copy Control.

6. Select the item to be set.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Original Size Defaults

Original Size Defaults Overview

Set the original sizes displayed in Layout Adjustment > Original Size. You can assign original sizes to the buttons (except the Auto Detect button).

If you frequently make non-standard size copies, setting default non-standard sizes can avoid extra operations required during the use of the machine. Original Size Default options include the following:

A/B Series Size

Select a size from A and B series sizes.

Inch Size

Select a size from inch series sizes.

Others

Select a size from other sizes.

Custom Size

Enter any size. Set the width (X) from 15 to 432 mm, and the height (Y) from 15 to 297 mm in 1 mm increments.

Selecting Original Size Defaults

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

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System Administration Guide

System Settings (Tools Administrator Mode)

4. Select System Settings > Copy Service Settings.

5. Select Original Size Defaults.

The Original Size Defaults screen displays.

6. Select the item to be set.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Reduce / Enlarge Presets

Selecting the Reduce / Enlarge Presets

Select a maximum of 12 default magnification levels. The selections made here appear on Copy > Reduce/Enlarge > More > Preset%.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Copy Service Settings.

5. Select Reduce / Enlarge Presets.

6. Select the item to be set.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Custom Colors

Selecting the Custom Colors

Select a maximum of six custom colors. The selections made here appear on Copy > Output Color.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Copy Service Settings.

5. Select Custom Colors.

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System Settings (Tools Administrator Mode)

6. Select the item to be set.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Connectivity and Network Setup

Connectivity & Network Setup Overview

In Connectivity & Network Setup, you select the default network settings by which the press is connected to and communicates with the client computers and the parameters required for the communications between the press and its networked clients.

Note

More detailed settings are available when using CentreWare Internet Services.

The Connectivity & Network Setup features include the following:

Port Settings

Select the interface by which the press is connected to the client. In Port Settings, you can set the following items:

• USB

• SMB

• Port9100

• SNMP

• FTP Client

• Send E-mail

• E-mail Notification Service

• Web Services on Devices (WSD)

• Internet Services (HTTP)

• SOAP

• WebDAV

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System Administration Guide

System Settings (Tools Administrator Mode)

Protocol Settings

Select the parameters required for communications between the press and client workstations. In Protocol Settings, you can set the following items:

• Ethernet Rated Speed

• TCP/IP - IP Mode

• IPv4 - IP Address Resolution

• IPv4 - IP Address

• IPv4 - Subnet Mask

• IPv4 - Gateway Address

• IPv4 - DNS Server Setup

• IPv4 - IP Filter

• IPv6 Address Manual Configuration

• Manually Configured IPv6 Address

• Manually Configured IPv6 Address Prefix

• Manually Configured IPv6 Gateway

• IPv6 - DNS Server Setup

• Automatically Configured IPv6 Address

• IPv6 - IP Filter

Device's E-mail Address / Host Name

Select the e-mail address and host name for this machine. In Machine E-mail Address/Host Name, you can set the following items:

• E-mail Address

• Device Name

• Host Name

• Domain Name

Proxy Server Settings

You can set the following items:

• Use Proxy Server

• Proxy Server Setup

• Addresses to Bypass Proxy Server

• HTTP Proxy Server Name

• HTTP Proxy Server Port Number

• HTTP Proxy Server Authentication

• HTTP Proxy Server Login Name

• HTTP Proxy Server Password

• HTTPS Proxy Server Name

• HTTPS Proxy Server Port Number

• HTTPS Proxy Server Authentication

• HTTPS Proxy Server Login Name

• HTTPS Proxy Server Password

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3-47Xerox®Versant®80 Press

System Settings (Tools Administrator Mode)

Remote Authentication Server Settings

Set the following items:

• SMB Server Settings

• Kerberos Server Settings

Security Settings

Set the following items:

• SSL/TLS Settings

• IPsec Settings

• S/MIME Settings

• IEEE 802.1x Settings

• PDF/XPS Signature Settings

• Certificate Revocation Retrieval Settings

• Other Security Settings: FIPS140 Validation Mode

Other Settings

Set the following items:

• Add Domain Name to User Name

• FTP Server Login Name

• Output Destination for Email

• Domain Filtering

Basic Connectivity & Network Setup Procedure

1. Login as the Administrator.

2. Press the Machine Status button on the UI control panel.

3. Select the Tools tab on the UI.

4. Select System Settings.

5. Select Connectivity & Network Setup.

6. Select the feature to be set or changed.

• Port Settings

• Protocol Settings

• Device's E-mail Address / Host Name

• Proxy Server Settings

• Remote Authentication Server Settings

• Security Settings

• Other Settings

7. Select the item to be set or changed.

8. Select Change Settings.

9. Select the desired setting for the option.

10. Select Save.

11. Select another item to set or change and repeat the previous steps as needed.

12. Select Close.

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System Administration Guide

System Settings (Tools Administrator Mode)

The main Tools screen displays.

13. Exit the administrator mode.

Ping Connection Test

Use this feature to check that the ethernet connection from the press is working.

1. Login as the Administrator.

2. Press the Machine Status button on the press User Interface (UI) control panel.

3. Select the Tools tab on the UI.

4. Select System Settings > Connectivity & Network Setup > Protocol Settings.

5. Select the Ping Connection Test button.

6. From the Ping Connection Test window, enter the press IP adderess or Host Name

7. Select Start.

When completed, a message displays that the test completed successfully. If the test completed successfully, then ethernet connection is working. If the test did not complete successfully, contact your Information Technology (IT) personnel.

8. Select Close repeatedly until the main Tools screen displays.

9. Exit the administrator mode.

Selecting the Remote Authentication Server Settings

1. Login as the Administrator.

2. Press the Machine Status button on the UI control panel.

3. Select the Tools tab on the UI.

4. Select System Settings.

5. Select Connectivity & Network Setup.

6. Select Remote Authentication Server Settings.

7. Select Authentication System.

8. Select Setup.

9. Select Change Settings.

10. Select one of the following:

• Kerberos Server Settings; go to the Step 11.

• SMB Server Settings; go to Step 12.

11. For Kerberos Server Settings, perform the following:

a) Select a Kerberos Server. b) Select Change Settings. c) In Kerberos Server Settings, you can set the following items:

• Primary Server Name/Address

• Primary Server Port Number

• Secondary Server Name/Address

• Secondary Server Port Number

• Domain Name

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System Settings (Tools Administrator Mode)

d) Repeat the previous steps for any additional Kerberos servers. e) Go to Step 13.

12. For SMB Server Settings, perform the following:

a) Select SMB Server Setup. b) Select either By Domain Name or By Domain & Server Names/IP Address. c) Select Save. d) Select an SMB Server. e) Select Change Settings. f) In SMB Server Settings, set the Domain Name and the Server Name/IP Address. g) Repeat the previous steps for any additional SMB servers. h) Go to Step 13.

13. Select Save, if necessary.

14. Select Close until the main Tools screen displays.

15. Exit the administrator mode.

Selecting the Security Settings

1. Login as the Administrator.

2. Press the Machine Status button on the UI control panel.

3. Select the Tools tab on the UI.

4. Select System Settings.

5. Select Connectivity & Network Setup.

6. Select Security Settings.

7. Select one of the following items and then proceed to the next step:

• SSL/TLS Settings

• IPSec Settings

• S/MIME Settings

• IEEE 802.1x Settings

• PDF/XPS Signature Settings

• Certificate Revocation Retrieval Settings

• Other Settings: FIPS140 Validation Mode

8. Select the item to be set or changed.

9. Select Change Settings.

10. Select the desired setting or enter the desired value.

11. Select Save.

12. Select Close to return to the Security Settings screen.

13. Select another Security Settings item to set or change and repeat the previous steps

as needed.

14. Select Close until the main Tools screen displays.

15. Exit the administrator mode.

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System Administration Guide

System Settings (Tools Administrator Mode)

Selecting Other Settings Options for Connectivity & Network Setup

1. Login as the Administrator.

2. Press the Machine Status button on the UI control panel.

3. Select the Tools tab on the UI.

4. Select System Settings.

5. Select Connectivity & Network Setup.

6. Select Other Settings.

7. Select one of the following items:

• Add Domain Name to User Name: Perform the following:

1. Select either Off (to disable) or On (to enable).

2. If On is selected, enter the Domain Name and User Name.

• FTP Server Login Name: If selected, enter the FTP Server Name via the UI

keyboard.

• Output Destination for E-mail: Perform the following:

1. Select

• Domain Filtering

9. Select the item to be set or changed, and select Change Settings.

10. Select the item to be changed.

11. Select Save.

12. Select another item to set or change and repeat the previous steps as needed.

13. Select Close.

The main Tools screen displays.

14. Exit the administrator mode.

Scan Service Settings

Scan Service Settings Overview

Use the Scan Service Settings to select the default settings that affect the various scan services. Scan Service Settings includes the following options:

• Screen Defaults

• Scan Defaults

• Scan to PC Defaults

• Original Size Defaults

• Output Size Defaults

• Reduce / Enlarge Presets

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System Settings (Tools Administrator Mode)

• Preset Buttons

• Other Settings

Screen Defaults

Screen Defaults Overview

Use the Screen Defaults to set the main screen (first tab) that is displayed when selecting any of the following Scan Services:

• E-mail

• Network Scanning

• Scan to PC

• Store to Folder

• Store to USB

• Store & Send Link (Send to Folder)

Select the features that appear in the second column of the lower part of the first tab; options include:

• 2 Sided Scanning

• Resolution

• Lighten / Darken

• Reduce / Enlarge: If this option is selected, then the magnification ratios may be set for the various Reduce / Enlarge Presets.

Selecting the Screen Defaults

1. Login as the Administrator.

2. Press the Machine Status button on the UI control panel.

3. Select the Tools tab on the UI.

4. Select System Settings.

5. Select Scan Service Settings.

6. Select Screen Defaults.

7. Select the item to be set or changed, and select Change Settings.

8. Select the desired default setting for that item.

9. Select Save.

The previous screen is displayed.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

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System Administration Guide

System Settings (Tools Administrator Mode)

Scan Defaults

Scan Defaults Overview

Use Scan Defaults to select the default settings for the various Scan Services. These default settings are displayed whenever any of the following occurs:

• The press power is switched on,

• The press exits power / energy saver mode, or

• The Clear All button is pressed.

Options include the following:

• Color Scanning: Select the default value for Color Scanning. Select one of the following: Auto Detect, Color, Grayscale, or Black and White.

• Original Type: Select the default value for Original Type that displays on the first tab of the scan screen. Select one of the following: Text & Photo, Text, or Photo.

• File Format: Select the default file format. Select one of the following: TIFF/JPEG Auto Select, TIFF, PDF, PDF/A or XPS.

• Optimize PDF for Quick Web View: The Optimize PDF for Quick Web View feature allows the user to open and view the first page of a multi-page PDF document within a web browser, while the remainder of the document continues to load in the background. This may increase the overall file size. Quick Web View restructures an Adobe®PDF®document for page-at-a-time downloading (byte-serving) from web servers. With page-at-a-time downloading, the web server sends only the requested page, rather than the entire PDF document. This is especially important with large documents that can take a long time to download from a server.

• Thumbnail - Outgoing E-mail: Select either Off or On.

• Thumbnail - Scan to PC: Select either Off or On.

• Lighten / Darken: Select one of the following items as your default Lighten / Darken option: Lighter (+3), Lighter (+2), Lighter (+1), Normal, Darker (+1), Darker (+2), or Darker (+3).

• Contrast: Select one: Higher, High, Normal, Low, or Lower.

• Sharpness: Select one of the following: Sharpen +2, Sharpen +1, Normal, Soften +1, or Soften +2.

• Background Suppression: Select either Off or Auto Suppression.

• Shadow Suppression: Select either Off or On.

• Color Space: Select either sRGB or Device Color Space.

• Original Orientation: Select Upright Images or Sideways Images (Top to Left).

• Resolution: Select one of the following: 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

• Mixed Size Originals: Select either Off or On.

• Edge Erase: Select either All Edges or Individual Edges.

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System Settings (Tools Administrator Mode)

• Edge Erase - Top & Bottom Edges: Select the default value for the amount of edge erased from the original in the top and bottom directions in Edge Erase (as displayed on the Scan Defaults screen). Select a value between 0-50 mm, 1 mm increments.

• Edge Erase - Left & Right Edges: Select the default value for the amount of edge erased from the original in the left and right directions in Edge Erase (as displayed on the Scan Defaults screen). Select a value between 0-50 mm, in 1 mm increments.

• Center Erase / Binding Edge Erase: Select a default value between 0-50 mm, in 1 mm increments.

• Quality / File Size: Select the quality and file size from four options ranging from Quality: Normal, File Size: Small to Quality: Maximum, File Size: Largest.

• E-mail Subject: A maximum of 128 characters may be used.

• Store & Send Link - E-mail Subject: A maximum of 128 characters may be used.

• Searchable Text: Select Image Only or Searchable.

• Language of Original: Select Auto, or if applicable, select a specific language (if available).

• Searchable - Text Compression: Select Disabled or Enabled (Flat Compression).

Selecting Scan Defaults

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Scan Service Settings.

5. Select Scan Defaults.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the default settings for the selected item.

9. Select Save.

The Scan Defaults screen is displayed.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Scan to PC Defaults

Scan to PC Defaults Overview

Use Scan to PC Defaults to select the defaults for the Scan to PC feature; options include:

• Transfer Protocol: Select one of three protocols - FTP, SMB, or SMB (UNC Format).

• Login Credential to Access Destination: Select the default value for the login credentials. Select either None or Remotely Authenticated User.

• User Name for FTP Scan: Select either None or Remotely Authenticated User.

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System Administration Guide

System Settings (Tools Administrator Mode)

Selecting Scan to PC Defaults

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Scan Service Settings.

5. Select Scan to PC Defaults.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the default settings for the selected item.

9. Select Save.

The Scan to PC Defaults screen is displayed.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Original Size Defaults

Original Size Defaults Overview

Use Original Size Defaults to select default original size settings (as displayed on the Original Size option on the Layout Adjustment tab). Assign an original size to each of the fourteen buttons. If you frequently scan nonstandard size originals, presetting a nonstandard size eliminates the need to enter the original size each time a scan is made.

Original Size Defaults includes the following options:

• A / B Series: Select from 10 different A and B series sizes.

• Inch Size: If you select this option, you can then select from 11 different inch-series sizes.

• Others: Select from fourteen other sizes.

• Custom Size: Enter any size. Set the width between 15-432 mm, and the height between 15-297 mm, in 1 mm increments.

Selecting Original Size Defaults

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Scan Service Settings.

5. Select Original Size Defaults.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the default settings for the selected item.

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System Settings (Tools Administrator Mode)

9. Select Save. The Original Size Defaults screen is displayed.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Output Size Defaults

Select the sizes that will be displayed as the Output Size when selecting Auto % for scanning documents. Any output sizes can be assigned to output size buttons 1-14. By selecting commonly used sizes, you can reduce the number of selection operations required for a scan job.

Output Size Defaults includes the following options:

• A / B Series: Select from 10 different A and B series sizes.

• Inch Size: If you select this option, you can then select from 11 different inch-series sizes.

• Others: Select from fourteen other sizes.

Selecting Output Size Defaults

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Scan Service Settings.

5. Select Output Size Defaults.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the default settings for the selected item.

9. Select Save.

The previous screen displays.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

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System Administration Guide

System Settings (Tools Administrator Mode)

Reduce / Enlarge Presets

Reduce / Enlarge Presets Overview

Select the magnification levels as shown in the Preset% option (as displayed on the Reduce/Enlarge feature on the Scan Options screen). Assign any magnification to the Reduce / Enlarge Preset buttons 1-9; you cannot select 100%.

Options include:

• Preset%: Select from 25 standard magnification ratios.

• Variable%: Select any magnification level. Specify a value from 25% to 400%, in 1% increments.

Selecting Reduce / Enlarge Presets

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Scan Service Settings.

5. Select Reduce / Enlarge Presets.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the default settings for the selected item.

9. Select Save.

The previous screen displays.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Preset Buttons

Selecting Preset Buttons

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Scan Service Settings.

5. Select Preset Buttons.

6. Select the item to be set or changed.

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System Settings (Tools Administrator Mode)

7. Select Change Settings.

8. Select the desired setting for that item.

9. Select Save.

The previous screen displays.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Other Settings (Scan Service Settings)

Other Settings Overview (Scan Service Settings)

Options include:

• Memory Full Procedure: Select either Delete Job or Run Job as the default setting. This default setting appears while scanning an original if there is insufficient hard disk space for the scanner. If an insufficient amount of hard disk space is determined, a confirmation screen appears asking how the partially stored data should be handled (cancel job or run job). Additional options include:

- Delete Job: The stored data is discarded.

- Run Job: The partially stored data is treated as valid and complete, the job is run.

• Maximum Stored Pages: Select the maximum number of stored pages of a scan original. Select a number from 1 through 999 pages.

• Saturation: Select Pastel +2, Pastel +1, Normal, Vivid +1, or Vivid +2.

• Background Suppression: Select either Off or Auto Suppression.

• Shadow Suppression: Select either Off or On.

• Color Space: Select whether or not to display the Color Space feature.

• TIFF Format: Select the TIFF format for scanned data. Select either TIFF V6 or TTN2.

• Image Transfer Screen: Select whether or not to display a message when the scan process completes.

- Disabled: Do not show message.

- Display Message at End of Scanning: Show scan completion message.

- Display Scan and Transfer Screens: Show a screen while scanning an original

and upon completion of the scan process.

- Display Message at End of Transfer

• Searchable Page Orientation: Select Auto Upright Orientation or According to Original Orientation.

• URL File Expiration: Set the retention period for files stored with the Store & Send Link feature. You can specify a value from 1 to 168 hours in 1 hour increments. The default value is 3 hours.

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System Administration Guide

System Settings (Tools Administrator Mode)

• Generation of URL Link: Set the format of URLs generated with the Store & Send Link feature. Select either Use IP Address or Use FQDN.

• Store & Send Link - Maximum File Size: Set the maximum data size of files that can be stored for the Store & Send Link feature. You can specify the value from 1 to 200 MB in 1 MB increments. The default value is 200 MB.

• Print Login Name on PDF Files: Select either No or Yes.

Selecting Other Settings (Scan Service Settings)

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Scan Service Settings.

5. Select Other Settings.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for that item.

9. Select Save.

The previous screen displays.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

E-mail Service Settings

E-mail Service Settings Overview

Use E-mail Service Settings to configure settings that are related to the e-mail service. E-mail Service Settings consists of the E-mail Control feature.

E-mail Control consists of the following options:

Maximum Address Entries

Set the maximum number of addressees that can be specified when sending an e-mail. The number of addressees is the total number in the To:, Cc:, and Bcc: fields. Set the maximum number of addressees in the range from 1-100. If the maximum number of addressees is exceeded, the email transmission is aborted.

Incoming E-mail Print Options

When the machine receives an e-mail, you can select the type of print operation:

•

Print Attachment Only: Only the attached document is printed.

•

Full Headers and Message: The e-mail headers and body of the e-mail are printed.

•

Attachment, Basic Headers and Message: This prints the attachment, e-mail headers (From, To, Subject, and Date) and the e-mail body.

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System Settings (Tools Administrator Mode)

Read Receipts

When an e-mail is sent from the machine, select whether or not a dialog box should open requesting the recipient to return the read status:

•

Off: The read receipts feature cannot be used.

•

On: All users are permitted to use the read receipts feature.

Split Send Method

Select Split into Pages or Split by Data Size.

Maximum Data Size per Email

Select a size between 512 and 20,480 kilobytes (KB).

Maximum Total Data Size

Select a size between 512 and 200,000 KB.

Maximum Split Count

Select No Splitting or Specify Split Count.

Allow Casual Users to Edit From Field

Select whether or not to Allow Casual Users to Edit From Field; select Yes or No.

Allow Guest Users to Edit From Field

Select whether or not to Allow Guest Users to Edit From Field; select Yes or No.

Allow to edit From if Search Found

Select whether or not to Allow Edit From if Search Found; select Yes or No.

Allow to edit From if Search Failed

Select whether or not to Allow Edit From if Search Failed; select Yes or No.

E-mail Sending When Search Failed

Select whether or not to automatically send an E-mail if Search Failed; select Yes or No.

Add Me to [To] Field

Select whether or not to automatically add yourself to the To field; select Yes or No.

Add Me to [CC] Field

Select whether or not to automatically add yourself to the To CC field; select Yes or No.

Edit E-Mail Recipients

Select whether or not to allow the editing of E-mail recipients; select Yes or No.

Selecting E-mail Service Settings

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > E-mail Service Settings.

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System Administration Guide

System Settings (Tools Administrator Mode)

5. Select E-Mail Control.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for that item.

9. Select Save.

The previous screen displays.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

Address Book Settings

Selecting Address Book Settings

Use Address Book Settings to configure the press address book.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Address Book Settings.

5. Select Address Book Default - Scan.

6. Select Change Settings.

7. Select either Public Entries or Network Entries.

Public Entries is the system default.

8. Select Save. The previous screen displays.

9. Select Close. The main Tools screen displays.

10. Exit the administrator mode.

Folder Service Settings

Folder Service Settings Overview

Use Folder Service Settings, to configure the press for handing documents stored in folders. Folder Service Settings includes the following features:

Send From Folder

Select either Copy & Print Jobs or Scan & Other Jobs.

File Display Default

Select either List or Thumbnail for displaying files in folders.

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System Settings (Tools Administrator Mode)

Orientation for Stored Print Jobs

Select either Portrait or Landscape orientation for stored print jobs with custom size page setting.

Files Retrieved By Client

Select whether or not to delete a file stored in the mailbox when it is retrieved by the client.

Print & Delete Confirmation Screen

Select whether or not to print and delete a document stored in the mailbox by selecting

Enabled or Disabled.

Quality / File Size for Retrieval

Select the quality and file size from four options ranging from Quality: Normal, File Size: Small to Quality: Maximum, File Size: Largest.

Selecting Folder Service Settings

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Folder Service Settings.

5. Select the item to be set or changed.

6. Select Change Settings.

7. Select the desired setting for that item.

8. Select Save.

The previous screen displays.

9. Select another item to set or change and repeat the previous steps as needed.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

Job Flow Service Settings

Selecting Job Flow Service Settings

Use Job Flow Service Settings to configure the default settings for the Job Flow Service. Options include:

• Pool Server: Select whether or not to enable the Pool Server.

• Pool Server Login Method: Select either Show login screen or Automatically log in.

• Job Flow Sheet List Default: Select either Local Machine or Pool Server.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

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System Administration Guide

System Settings (Tools Administrator Mode)

3. Select the Tools tab.

4. Select System Settings > Job Flow Service Settings.

5. Select the item to be set or changed.

6. Select Change Settings.

7. Select the desired setting for that item.

8. Select Save.

The previous screen displays.

9. Select another item to set or change and repeat the previous steps as needed.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

Stored File Settings

Stored File Settings Overview

Use Stored File Settings to configure the default settings for handling of files stored in folders. Stored File Settings includes the following options:

Expiration Date for Files in Folder

Select either Off or On.

•

If On is selected, set the storage period, and the time of deletion using the numeric keypad on the press UI.

• In the Files Kept field, set the document storage period from 1 through 14 days.

• In the Files deleted at field, set the time for the document to be deleted after the storage period has expired in the Files deleted at field; select a time period between 0 and 23 hours and between 00 and 59 minutes.

Note

When a storage period is set, ensure that the folder feature Delete Documents with Expiry Date is Enabled.

Stored Job Expiration Date

Options:

•

Off

•

On: If On is selected , set the storage period, and the time of deletion using the numeric keypad on the press UI. Set the document storage period between 4 and

23 hours in the Files kept for field.

•

Same Date as Files in Folder: When this option is selected, files stored on the press are deleted in accordance with the setting in Expiration Date for Files in Folder.

Power Off Deletes Jobs: This option allows you to set whether or not to delete stored files when the press is switched off and then on. When you select Yes, all stored files are deleted. When you select No, the press deletes only the expired stored files.

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System Settings (Tools Administrator Mode)

Print Job Confirmation Screen

Select whether or not to display a confirmation screen before deleting the stored files (after they are printed). When Enabled is selected, the confirmation message appears.

When Disabled is selected, stored files are automatically deleted after printing, and no confirmation message is displayed.

Minimum Passcode Length for Stored Jobs

Select the minimum passcode length from 1 to 12 digits.

Print Order for All Selected Files

Select one of the following:

• Date and Time: Oldest First

• Date and Time: Newest First

• File Name: Ascending

• File Name: Descending

Selecting Stored File Settings

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings > Stored File Settings.

5. Select the item to be set or changed.

6. Select Change Settings.

7. Select the desired setting for that item.

8. Select Save.

The previous screen displays.

9. Select another item to set or change and repeat the previous steps as needed.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

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System Administration Guide

Simple Image Quality Adjustment (SIQA)

Using the Simple Image Quality Adjustment (SIQA) Tools

Simple Image Quality Adjustment (SIQA) is a set of maintenance tools that adjust the quality of the printed images generated by the press. SIQA performs three types of adjustments:

• Alignment: The Alignment procedure generates an individual alignment profile for each stock/tray combination selected when performing the procedure. These profiles ensure that images are placed correctly on the media. You can create a maximum of 50 profiles. Each created profile is then automatically used each time the associated stock is used, ensuring optimal print quality.

• Density Uniformity: The Density Uniformity procedure adjusts print engine tables to ensure that ink is deposited uniformly and consistently across the entire surface of a page for each print.

• Image Transfer: This tool corrects for uneven toner and color shift by creating an Image Transfer Adjustment to the Bias Transfer Roll in the press. The adjustment is created and saved for specific stocks and can be selected for any tray when printing on those stocks.

These are the three sets of steps that are performed when calibrating the press with the SIQA tools:

1. Print the SIQA targets.

2. Scan the targets using either the Document Feeder or the Platen Glass.

3. Save the adjustment data to a file on the press providing the file with a unique

name.

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Simple Image Quality Adjustment (SIQA)

The adjustment profile is then complete and can be selected by users for print runs, as needed.

Auto Alignment Adjustment

Auto Alignment Adjustment Overview

The Auto Alignment procedure generates an individual alignment profile for each stock/tray combination selected when performing the procedure. These profiles ensure that images are placed correctly on the media. You can create up to 50 profiles. Each created profile will then be automatically used each time the associated stock is used, ensuring optimal print quality.

Printing the SIQA Targets

1. If not done already, you will need to print a pattern that is used during this procedure. Print the PDF file called Black Background Sheet which is located on www.xerox.com under the Versant 80 Press Documentation.

The Black Background sheet is needed when creating profiles for media over 220gsm and/or larger than 11x17/A3.

2. Print the file duplex on either 11x17 or A3 media depending on your region.

The weight (gsm) is not important, but a higher gsm will result in a longer sheet life. Once it is printed, you can re-use it and do not have to print it again until it gets worn down with use.

3. At the Press User Interface (UI), select the Login/Logout button.

4. Enter the system administrator Login ID with the numeric keypad, and select Enter.

The default Login ID value is admin, and the default password is 1111.

Note

By default, the password prompt is not enabled.

5. Select the Machine Status button on the UI.

6. Select the Tools tab.

7. From the main Tools screen, select Setup & Adjustment > Alignment Adjustment Setup.

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System Administration Guide

Simple Image Quality Adjustment (SIQA)

It is also accessed by selecting System Settings > Common Service Settings >

Maintenance > Alignment Adjustment.

8. Select Auto Alignment Adjustment.

9. Select Print Calibration Chart.

10. Select Paper Supply.

11. Select the Paper Supply tray for the adjustment/profile needed.

12. Select the Save button.

13. Set the area coverage if needed Coverage is the amount of toner covering the page.

Coverage 1 is for Side 1 and Coverage 2 is for Side 2 of the page. You can usually leave the coverage set to 1. However, if you are experiencing alignment problems repeadedly on print jobs with high area coverage, you can increase this value incrementally up to 10.

14. Set the number of sheets to print.

With multiple sheets, the software will use the average values from all sheets to make adjustments. Therefore it is best to set at least 5 sheets. and so the variation between the sheets will be reduced.

15. Select Print.

16. After the prints are output, touch Confirm.

17. Collect the printed targets from the output area of the press.

Continue to Scanning the Targets.

Scanning the Targets

After collecting the printed targets from the press output area, you must review them and choose which scanning option is the best to use for scanning the targets: the Document Feeder or the Document Glass

• Document Glass: Select this option if the targeted media is larger than 11 x 17 in. (A3) or heavier than 220 gsm.

• Document Feeder: This option provides a faster and easier scan process; however, the Document Glass is more accurate. The accuracy of the Document Feederis within

0.2 mm, while the accuracy of the Platen Glass is within 0.1 mm.

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Simple Image Quality Adjustment (SIQA)

Scanning the Targets with the Document Feeder (DADF)

1. Place all of the target sheets in the Document Feeder. The orientation of a target

sheet is not important when using the DADF.

2. Select the Scan Chart with Document Feeder button on the UI.

3. Select Scan.

4. After the scanning completes, select Start.

5. To continue, go to Saving the Profile.

Scanning the Targets with the Platen Glass

1. Select the Scan Chart with Document Glass button on the UI.

In the next steps, you will scan the Calibration Chart 4 times; 2 times per side. For each scan you will reposition the chart.

For each scan do not place the target against the registration edge, but leave at least 20 mm to the edge of the glass. Also makesure the target is not skewed more than 15 degrees:

2. Open the cover of the Automatic Document Feeder (ADF). Notice that the Control Panel now displays the Auto Alignment Adjustment screen. The instructions on this screen will assist you in performing the next several steps. Notice that the bottom right of the screen displays: Scan Page(s): 0.

The next series of steps will be performed 4 times; twice for each side of the Alignment Adjustment Calibration Chart that you printed.

3. To position the Calibration Chart and the Background Plate onto the glass, perform the following:

a) Place the Background Plate on the document glass and align it to the rear left

corner, as shown on the UI.

The all-black side of the document should be placed face down on the document glass. The side of the document with the instructional icons should face up. Note that these icons are identical to those displayed on the UI.

b) Select one of the five Calibration Charts that you printed.

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System Administration Guide

Simple Image Quality Adjustment (SIQA)

c) Inspect the Calibration Chart to find the side of the document that contains a

single black square printed in the left-hand margin.

d) Orient the document so that this single black square is in the lower left-hand

quadrant of the page as you hold the document.

e) Slide the chart under the Background Plate that you previously placed on the

document glass.

Tip

It is important to preserve a black margin around the Alignment Adjustment Calibration Chart.

f) Align the chart laterally (left to right) so that it is at least 20 mm to the right of

the left-hand edge of the glass, and not skewed more than 15 degrees.

g) Align the chart vertically (forward and back) so that the horizontal line is just

above the black square and aligned with the bottom edge of the Background Plate.

4. Close the document cover and select Scan.

This will generate a scanned image that is stored on the press for later use. While the scan is in progress, the UI displays a status screen.

The Auto Alignment Adjustment screen displays again when the scan is complete. Notice that the bottom left of the UI displays: Scan Page(s): 1, indicating that one scan is complete.

5. Slide the Alignment Adjustment Calibration Chart out from under the Background Plate and rotate it 180 degrees.

Notice that the lower left-hand quadrant of the document now contains two black

squares in the margin.

6. Reposition the chart under the Background Plate as you did in Step 3, except that 2

black squares should be showing.

7. Close the document cover and select Scan. Notice that the bottom left of the screen displays: Scan Page(s): 2, indicating that two scans are complete.

8. Slide the Alignment Adjustment Calibration Chart out from under the Background Plate and flip it over.

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Notice that the lower left-hand quadrant of the document now contains one gray square in the margin. Reposition the chart under the Background Plate as you did in

Step 3, except that one gray square should be showing.

9. Close the document cover and touch Scan.

10. Notice that the bottom left of the screen displays: Scan Page(s): 3, indicating that

three scans are complete.

11. Slide the Alignment Adjustment Calibration Chart out from under the Background

Plate and rotate it clockwise 180 degrees. Notice that the lower left-hand quadrant of the document now contains two gray squares in the margin. Reposition the chart under the Background Plate as you did in Step 3, except that two gray square should be showing.

12. Close the document cover and select Scan.

Notice that the bottom left of the screen displays: Scan Page(s): 4, indicating that four scans are complete. Note also that the Start button is now visible.

13. Select Start.

14. Remove the chart and black background sheet from the scanner.

15. Select Confirm.

This completes the scanning of the Alignment Adjustment Calibration Chart. To continue, go to Saving the Profile.

Saving the Profile

1. Choose one of the following:

• If the Document Feeder was used, select the line shown next to the blue checkmark

on the UI.

• If Document Glass was used, select an Available line (for example Type 1, as

shown). This will be the location for the saved adjustments.

2. Select Change Settings. The profile opens for you to enter information.

3. Select the Name line.

4. Select Change Settings.

5. Using the UI keyboard, enter a profile name, so that users can select the profile for

print jobs. Name the profile with the tray number, paper size, and weight. For example,

tray 2_11x17_90 gsm.

6. Select Save.

7. To see the results of the adjustment, select Sample Printout.

8. For 2 Sided Printing, select 1 Sided if the profile was build for only one side, or 2 Sided if the profile was built for both sides of the paper.

9. Press the green Start button on the Control Panel.

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10. Press Confirm when the printing is complete.

11. Examine the print that was made using the new Adjustment Alignment Profile that

you created. If you are satisfy with the results, touch Close and then Save. If you are not satisfied, touch Close and then Cancel. Restart the procedure at Step 1.

12. Select Close until the main Tools screen displays.

13. Log out of Admin mode by selecting the Admin icon on the top right of the screen, and touching Logout.

Using the Profile

The new profile is automatically assigned to the tray selected when performing the procedure. When a user selects this tray for a job, the profile will always be used unless the operator changes the setting.

To which profile a tray is using, or instruct the press to use no profile, use this procedure:

1. Open and close the tray to be used for the printing. Load the paper if needed. The

tray properties window opens on the Touch Screen.

2. Select Change Settings.

3. Touch Alignment Adjustment.

4. Select a new profile to use, or select Default Value to not use a created profile.

5. Touch Save.

6. Touch Save.

7. Touch Confirm.

Density Uniformity Adjustment

The purpose of this adjustment is to correct inboard-to-outboard density uniformity. This means the thickness of the toner across the page from one side of the paper to the other. At the press, you will print two Density Uniformity Adjustment targets and then scan them. One target consists of CMYK colors and the other is made up of RGB colors.

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Performing Density Uniformity Adjustment

Follow these steps to perform a Simple Image Quality Adjustment (SIQA) for density uniformity:

1. At the Press User Interface (UI), select the Login/Logout button.

2. Enter the system administrator Login ID with the numeric keypad, and select Enter.

The default Login ID value is admin, and the default password is 1111.

Note

By default, the password prompt is not enabled.

3. Select the Machine Status button on the UI.

4. Touch the Tools tab.

5. From the main Tools screen, select Setup & Adjustment > Density Uniformity Adjustment.

It is also accessed by selecting System Settings > Common Service Settings > Maintenance > Density Uniformity Adjustment.

6. Select Semi-Auto Process Using Scanner

7. Select Print Calibration Chart.

8. Select Paper Supply and select the Paper Supply tray and paper for the procedure.

Select the type of stock that you most commonly use, and use a paper of this type with the widest width side-to-side.

9. Select the Save button.

10. Select Print.Two charts now print, one with CMYK colors and one with RGB colors.

11. Select Confirm when the printing is complete.

12. Select Scan Calibration Chart.

13. Place the CMYK calibration chart onto the Platen Glass. The CMYK chart can be

recognized by the yellow color on the chart. Place the top of the chart against the top side of the glass as shown on the UI. Follow the directions that display on the UI. Make sure that you cover the charts with 4 or5 blank white sheets to avoid unwanted see through.

14. When the chart and blank sheets are in place, lower the cover and select Scan.

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Simple Image Quality Adjustment (SIQA)

15. When scanning is complete, remove the CMYK calibration chart and place the RGB

chart onto the Platen Glass, following the directions that display on the Touch Screen. Make sure that you cover the charts with 4 or5 blank white sheets to avoid unwanted see through.

16. When the chart and blank sheets are in place, lower the cover and select Scan.

17. When scanning is complete, select Start. The adjustments are now calculated.

18. When adjustments are complete, select Confirm.

19. You can now see the results of the adjustment procedure. To do this:

a) On the UI window currently open, under Paper Supply, select the tray for which

you created the adjustment.

b) Select Sample Printout. c) Select Confirm after the sample prints. d) Examine the prints, if you are satisfy with the results, select Save. If not satisfied,

touch Cancel and repeat the procedure from the beginning.

20. Select Close until the main Tools screen displays.

21. Log out of Admin mode by selecting the Admin icon on the top right of the screen, and selecting Logout.

Image Transfer

The purpose of this adjustment is to correct for mottle (uneven toner coverage) and color shift (inconsistent color). These IQ issues may occur on heavy-weight stocks. This procedure creates and saves an Image Transfer Adjustment to the Bias Transfer Roll in the press. The BiasTransfer Roll is where the image is transferred from the belt to the paper. Once created for a stock, the adjustment is saved and can be selected for that stock for any tray. SIQA automates the creation of the adjustment and eliminates the need for you to interpret printed targets and manually enter adjustment values. This saves time and avoids errors.

Performing Image Transfer

Follow these steps to perform a Simple Image Quality Adjustment (SIQA) for image transfer:

1. At the Press UI, select the Login/Logout button.

2. Log-in as a System Administrator.

3. Select the Machine Status button on the UI control panel.

4. Touch the Tools tab.

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5. On the Features column, touch Paper Tray Settings.

6. Select Custom Paper Settings.

7. Select the first line with Available under Current Settings.

8. Touch Change Settings.

9. Touch the Name line.

10. Touch Change Settings.

11. Enter a name for this adjustment. For applying the adjustment later when printing,

it is useful to name the adjustment with the paper size and weight. For example,

11x17_220

12. Touch Save.

13. Touch Adjust Image Transfer.

14. Touch Change Settings.

15. Touch Select Sample Number.

16. Touch Sample Printout.

17. Touch Paper Supply and select the Paper Supply tray and paper for this procedure.

Select the type of stock on which you are seeing uneven color. If you are seeing the problem on an 8.5x11 (A4) paper with a weight of 220 gsm, then if possible use an 11x17 (A3) size with the same weight 220 gsm. You need to match the weight, and it is best to use a large size paper so that more target patches will be printed and scanned.

18. Touch Save.

19. Under 2 Sided select either 1 Sided or 2 Sided. Select 1 Sided if you are printing

Simplex pages, and 2 Sided if you are printing Duplex pages.

20. Press the green Start button on the UI. A target print is made by the press.

21. Press Confirm when the printing is complete and you see the message Diagnostic

routine completed sucessfully.

22. Touch Close.

23. Touch Scan Calibration Chart.

24. Follow the on-screen directions to position the target on the document glass with

the code in the top left corner of the glass, and with Side 1 facing down. of the glass. The code is a square with a black bar beside it on the top left of the page.

25. Place 5 sheets of blank white paper on top of the target.

26. Lower the Document Feeder Cover.

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27. Touch Scan on the UI.

28. When the scanning is complete, Scan Page(s) 1 appears on the lower left of the

screen.

29. If you selected 2 Sided in Step 16, open the Document Feeder Cover and turn the target over so that Page 2 is now facing down. As you did for the first scan, position the target on the document glass with the code in the top left corner of the glass. If you are performing the procedure for 1 Sided printing only, skip to Step 34.

30. Place 5 sheets of blank white paper on top of the target.

31. Lower the Document Feeder Cover.

32. Touch Scan on the Control Panel.

33. When the scanning is complete, Scan Page(s) 2 appears on the lower left of the

screen.

34. Touch Start on the UI.

35. When adjustments are complete, touch Confirm.

36. Notice the adjustments that have been made for Side 1 and Side 2. They may range

from -5 to +10.

37. You can now print a sample to see the results of the adjustment, or immediately save the results.

To print a sample, touch Sample Printout, and press the green Start button on the Control Panel. Touch Confirm after the sample prints, and then Close. To evaluate the sample, check the color patches for the row marked 0.

To save the results without checking, touch Save.

38. Select Save.

39. Touch Close

40. Touch Close.

41. Log out of Admin mode by selecting the Admin icon on the top right of the screen, and touching Logout.

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Assigning the Image Transfer to Media

One an Image Transfer is created and saved, you can assign it to any tray that is feeding the stock for which you created the adjustment. Follow these steps to assign the adjustment:

1. Open and close the paper tray with the media requiring the Image Transfer settings.

The Tray Properties window opens on the Touch Screen.

2. Touch Change Settings.

3. Select Paper Type & Paper Weight.

4. Scroll down until you see the name of the Image Transfer Adjustment that you

created and want to apply. Select this name.

5. Touch Save.

6. Touch Save two more times to save the assignment and exit the screens.

The selected Image Transfer Adjustment will now appear on the Control Panel display for the Paper Tray that you assigned.

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System Administration Guide

Xerox Versant 80 Press System Administrator Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

System Administrator Overview

Entering / Exiting the System Administrator Mode

Locating the Press IP Address

Customizing the User Interface

Customizing the UI Screens and Buttons

Assigning a Feature

Changing the Default Home Screen

Assigning the Screen After Auto Clear

Customizing the Button Layout on the Home Screen

Adding Stored Programming to the Home Screen

Energy Saver Mode

Energy Saver Overview

Low Power Mode

Sleep Mode

Exiting Energy Saver Mode

Tools (Administrator Mode)

Tools Overview

Essential Tools Procedures

Tools Menu Lists

Main Tools Menu

System Settings Menu List

Setup & Calibration Menu List

Accounting Menu List

Authentication / Security Settings Menu List

System Settings (Tools Administrator Mode)

System Settings Overview

System Settings Procedure

Common Service Settings

Common Service Settings Overview

System Clock / Timers

System Clock / Timers Overview

Setting the System Clock / Timers

Power Saver Settings

Setting / Changing the Power Saver Time Intervals

Audio Tones

Audio Tones Overview

Setting the Audio Tones

Screen Buttons / Settings

Screen / Button Settings Overview

Assigning Screen / Button Settings

Paper Tray Settings

Paper Tray Settings Overview

Selecting or Changing the Paper Tray Settings

Image Quality Adjustment

Image Quality Adjustment Overview

Selecting Image Quality Adjustment Settings

Reports

Reports Overview

Setting the Reports Options

Maintenance

Maintenance Overview

Basic Maintenance Procedure

Initializing the Hard Disk

Performing a Power On Self Test

Setting the Tray 5 Guide Adjustment

Resetting a High Frequency Service Item (HFSI) Counter

Alignment Adjustment

Manual Alignment Adjustment Overview

Manual Alignment Adjustment Procedure

Adjust Paper Curl

Paper Curl Correction Overview

Adjusting the Paper Curl

Finisher Adjustment

Finisher Adjustment Overview

Adjust Fold Position

Adjust Fold Position Overview

Adjusting the Fold Position

Adjusting the Single Fold Position

Adjusting the Booklet Fold Position

Adjusting the C Fold Position

Adjusting the Z Fold Position

Adjusting the Z Fold Half Sheet Position

Using DFA Finisher Profiles (for Third-Party Finishing Devices)

Setting the Productivity Mode Option

Clean Toner Procedure