Xerox Versant 4100 Press System Administrator Guide

Version 1.0 November 2020 702P08370

Xerox

Versant

4100 Press

System Administrator Guide

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Table of Contents

1 Administrator Overview ........................................................................................................... 7

Entering System Administrator Mode . ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... 8

Locating the Press Serial Number ... ......... ......... ..... .... ..... ......... ......... ......... ......... ..... .... ............. 9

Exiting the System Administrator Mode .. ..... ......... ......... ......... ......... ..... .... .............. ......... ...... 10

System Administrator Options...... .............. .... ..... ......... ......... ......... ......... ..... .... ..... ......... ........ 11

Locating the Press IP Address ....... ......... ......... .............. .... ..... ......... ......... ......... ......... ..... .... .... 12

Customizing the Press Screen ....... .............. ......... ......... ......... ......... .............. .... ..... ......... ........ 13

Assigning a Feature to the Screens...... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... 13

Power Saver ........ ......... ......... ......... ......... .............. ......... ......... ......... ......... .............. .... ..... ...... 14

Low Power Mode. ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... .... 14

Sleep Mode.... ......... ..... ......... ......... ......... ......... ......... ..... ......... ......... ......... ......... ......... ..... 14

Exiting Power Saver Mode .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... . 14

Administrator Tools Mode ........ ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ... 15

Full Width Array (FWA) Feature........ ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ....... 15

Clean Fuser Assembly Routine....... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... . 15

DFA Finisher Profile for Third-Party Finishing Devices. ..... ......... ......... ......... ..... .... ..... .... ..... 17

Resetting a High Frequency Service Item (HFSI) Counter . ..... ......... ......... ......... ......... ....... 17

2 System Settings.......................................................................................................................19

System Settings Procedure ...... ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... .... 20

Common Service Settings. ......... ......... ......... ......... ..... ......... ......... ......... ......... ......... ..... ......... .. 21

Machine Clock/Timers.. ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ..... .... 23

Power Saver Timers.... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... ... 28

Setting and Changing the Power Saver Time Intervals ....... ......... ..... ......... .... ..... ......... ..... 28

Enter Power Saver after Printing Ends... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ... 28

Power Saver Deactivation... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... ......... ... 29

Audio Tones .. ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ... 30

Setting Audio Tones .. .... ..... .... ..... ......... ......... ......... ..... .... ..... .... .............. ......... ......... ..... ... 31

Screen Settings . ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... .............. ......... ......... ..... ... 32

Assigning Screen Settings ..... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... 32

Customize Keyboard Button .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ....... 33

Keyboard Input Restriction......... .............. .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... .... 33

Operation of Up/Down Scroll Buttons...... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... 33

Paper Tray Settings ....... ......... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ..... 34

Setting the Paper Tray Priority.............. .... ..... ......... ......... ......... ......... ..... .... ..... ......... ........ 34

Setting Auto Tray Switching Control... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ..... 34

Reports . .............. .... ..... ......... ......... ......... ......... ..... .... ..... ......... ......... ......... ......... ..... .... ........... 36

Setting the Reports options........ .............. ......... .... ..... ......... ......... .............. ......... .... ..... .... 36

Maintenance . ......... .............. ......... .... ..... ......... ......... .............. .... ..... .... ..... ......... ......... ......... .. 37

Xerox®Versant®4100 Press System Administrator Guide

Table of Contents

Setting the Tray 5 Guide Adjustment ........ ......... ......... ......... ..... ......... .... ..... ......... ......... ... 38

Billing Impression Mode........ ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... 39

Using the Fuser NVM Read/Write Setting........ ......... ......... ......... ......... .............. ......... ...... 39

Resetting a High Frequency Service Item (HFSI) Counter . ..... ......... ......... ......... ......... ....... 41

Initializing the Hard Disk.... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ... 41

Plug-in Settings.. ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ....... 43

Other Settings........ ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ... 44

Setting options for Encryption Key for Confidential Data .... ......... ......... ..... .... ......... ..... .... 45

Network Controller Settings . ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ....... 47

Changing Network Controller Settings.. ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ... 47

Connectivity and Network Setup .... ......... ......... ......... .............. ......... .... ..... ......... ......... ........... 48

Port Settings ........ ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... ... 49

Protocol Settings.... ......... ......... ......... .............. .... ..... ......... ......... ......... .............. .... ..... ...... 49

Proxy Server Settings ..... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ....... 50

Machine Email Address ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... 50

Security Settings.... ..... .... .............. ......... ......... ......... ......... .............. ......... ......... ......... ...... 51

3 Using CentreWare®Internet Services ...............................................................................53

Configuration of the Press...... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ..... 54

Setting the IP address ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... .. 54

Connect to CentreWare

Locating the Press Serial Number in CentreWare

Internet Services from a Computer..... ......... ......... ..... .... ..... .... ..... .... 56

Internet Services .... .............. ......... ...... 56

The Properties Tab ........ ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... ......... .... . 57

Configuration Overview......... ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... 57

Description ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... ......... ......... ......... 57

General Setup ... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... ... 58

General Setup ... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... ......... ......... ......... ....... 58

Job Management ... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ..... .... ......... ..... 58

Paper Tray Attributes . ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .. 58

Power Saver Settings...... ......... ......... ......... ......... ..... ......... ......... ......... ......... ......... ..... ....... 58

Internet Services Settings .. ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ... 59

Extensible Service Setup........ ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... ......... 59

Billing Impression Mode........ ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... 61

Cloning ......... ......... ......... .............. ......... ......... ......... ......... .............. ......... ......... ......... ...... 61

Alert / Email Notification ....... ......... ......... ......... ......... .............. ......... ......... ......... ......... .... 62

SMart eSolutions Setup (Remote Services) .... ......... ..... .... ..... .... .............. ......... ......... ..... ... 62

Connectivity....... ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... ......... ....... 64

Connectivity Overview.. ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... ......... 64

Ethernet (Physical Connections) ... ..... ......... ......... ......... ......... ......... ..... ......... ......... ......... .. 65

Protocols......... ..... .... .............. ......... ......... ......... ......... .............. ......... ......... ......... ......... .... 65

Services ... ..... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ... 73

Services ... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... .. 73

Services General Procedure ......... ......... ..... ......... .... ..... ......... ......... ......... ..... ......... .... ..... ... 74

Updating the Press Software........ ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ....... 74

Accounting ..... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... . 77

Local Accounting . ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... ... 77

Xerox®Versant®4100 Press System Administrator Guide

Table of Contents

Setting Up and Configuring Local Accounting .... ..... ......... ......... ......... ..... .... ..... .... ..... ....... 77

Setting Up and Configuring Xerox Standard Accounting ... ......... ..... .... ..... ......... ......... ...... 78

Security ....... ......... ......... ......... ......... .............. ......... .... ..... ......... ......... .............. .... ..... .... ..... .... 81

Authentication and Security........ ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ... 81

Local Authentication...... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ... 81

Controlling Access for All Users.... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ... 82

Digital Certificates .... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ... 83

Secure HTTP and SSL / TLS. ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... ... 83

Internet Protocol Security (IPsec) .. ......... ......... ......... ......... .............. ......... ......... ......... ...... 84

802.1X Information . .............. ......... ......... ......... ......... .............. .... ..... ......... ......... ......... .... 85

IP Filtering........ .............. .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... .. 86

Audit Log... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... 86

Job Information.... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ... 87

4 Xerox Remote Print Services..................................................................................................89

Direct Connect Overview ... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... . 90

Network Access...... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ... 91

Proxy Server Information ..... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... ....... 92

Proxy Server Worksheet...... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ... 92

Update and Verify the Proxy Server at the Press . ......... ......... ......... ..... ......... .... ..... ......... ......... 93

Updating the Proxy Server at the Press..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... .... 93

Verifying the Xerox Server Connection at the Press............ ......... ......... ......... ..... .... ........... 93

Update and Verify the Proxy Server through CentreWare Internet Services... .... ..... ......... ........ 94

Updating the Proxy Server through CentreWare

Verifying the Xerox Server Connection through CentreWare

Internet Services .... .... ..... ......... ......... ... 94

Internet Services ....... ..... .... 94

5 Accounting...............................................................................................................................95

Create/View User Accounts ..... ..... .... ..... ......... ......... ......... ......... ..... .... .............. ......... ......... .... 96

Create/View/Edit a User Account ..... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ... 96

Resetting an Individual User Account... ......... ......... ..... .... ......... .............. ......... ......... ........ 98

Reset User Accounts...... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... 99

Resetting All User Accounts (Accounting) ... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... .. 99

Accounting Type ..... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... 101

Selecting an Accounting Type ... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ... 101

Auto Reset of User Billing Information .. ......... .............. .... ..... ......... ......... ......... ......... ..... .... .. 102

Accounting and Billing Device Settings........ ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... 103

6 Authentication and Security Settings.............................................................................. 105

Authentication/Security Settings. ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .. 106

Authentication/Security Settings overview ..... ......... ......... ......... ......... .............. ......... ......... .. 107

Types of Users ... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ..... 108

Types of Authentication....... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ..... 109

System Administrator Settings ........ ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ..... ... 110

System Administrator Passcode ..... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ... 110

Authentication..... ......... ..... .... ......... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ... 111

Xerox®Versant®4100 Press System Administrator Guide

Table of Contents

Login Type .... .... ..... ......... ......... ......... ......... ..... .... .............. ......... ......... ......... ......... ......... 111

Access Control . ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... . 111

Create/View User Accounts ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... . 112

Reset User Accounts. .............. ......... ......... ......... ......... .............. ......... ......... ......... ......... .. 114

User Details Setup ..... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... 115

Maximum Login Attempts . ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... . 115

Passcode Policy . ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... 116

Job Status Default ....... ......... ......... ......... .............. .... ..... ......... ......... ......... ......... ..... .... ..... .... 117

Active Jobs View/Completed Jobs View .... ......... ......... .............. ......... ......... ......... ......... .. 117

Overwrite Hard Disk ... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ..... 118

Number of Overwrites........ ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... . 118

Scheduled Image Overwrite ...... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ........ 119

7 Troubleshooting ...................................................................................................................121

CentreWare®Internet Services Troubleshooting......... ......... ..... .... ......... ..... ......... ......... ........ 122

Xerox Remote Print Services Troubleshooting ...... ..... .... ..... .... ..... ......... ......... ......... ..... .... ..... 123

Xerox®Versant®4100 Press System Administrator Guide

Administrator Overview

This chapter contains:

• Entering System Administrator Mode .. ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ....... 8

• Locating the Press Serial Number .... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... .. 9

• Exiting the System Administrator Mode ............. .... ..... .... ..... ......... ......... ......... ..... .... ..... .... ..... .... 10

• System Administrator Options... ......... ......... .............. .... ..... ......... ......... ......... ......... ..... .... ..... ...... 11

• Locating the Press IP Address .... ......... .... ..... ......... ......... .............. .... ..... .... ..... ......... ......... ......... .. 12

• Customizing the Press Screen .... ......... ......... .............. ......... ......... ......... ......... .............. .... ..... ...... 13

• Power Saver ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... ......... ......... ......... ......... ..... .... 14

• Administrator Tools Mode ..... ......... ......... ..... .... ......... .............. ......... ......... ......... ......... .............. . 15

Xerox®Versant®4100 Press System Administrator Guide

Administrator Overview

Entering System Administrator Mode

1. Press the Log In/Out button.

2. Enter the system administrator login ID using the numeric keypad, then touch Next.

The default login ID is admin.

3. Enter the System Administrator password or Passcode with the numeric keypad, then touch

Enter.

Note: By default, the password prompt is not enabled. The default password is the press

serial number. To prevent unauthorized access to the administrator mode, it is recommended that you change the administrator password as soon as possible after installing the press.

After you log in to administrator mode, to access system functions, refer to Administrator Tools Mode.

Xerox®Versant®4100 Press System Administrator Guide

Administrator Overview

Locating the Press Serial Number

You can access the press serial number from the user interface or locate the serial number plate on the inside frame of the press near Tray 1.

1. On the user interface, press the Machine Status button.

2. From the Machine Status screen, ensure that the Machine Information tab appears.

The press serial number appears in General Information.

3. If there is a loss of power and it is not possible to access the Machine Status screen, the press

serial number can be found on the inside frame of the press near Tray 1:

a. At the press, fully open paper Tray 1.

b. At the left of the feeder tray, on the press frame, locate the plate with the serial number

(SER#).

Xerox®Versant®4100 Press System Administrator Guide

Administrator Overview

Exiting the System Administrator Mode

To log out, you must be at one of the top level menu screens.

1. Press the Log In/Out button. Or, touch Admin, then touch Logout on the user interface screen.

2. When the Logout screen appears, touch Logout.

Xerox®Versant®4100 Press System Administrator Guide

Administrator Overview

System Administrator Options

At the press Control Panel, the System Administrator mode allows you to set and to change the following system features:

• Default language used

• Administrator password

• Paper tray priority settings

• Screen display options

• Date and time on the press

• Connectivity and network settings

• Power saver settings

• Attention sounds

• Reporting output

• Output devices

• Image quality options

• Security settings

• Remote Services setup

• Productivity Mode

• Software Options

• NVM Read/Write access

• Printer maintenance, including cleaning the fuser and the toner

• Accounting

• High Frequency Service Items (HFSI) counter reset by Technical Key Operator (TKO)

• Third-party Document Finishing Architecture (DFA) Finisher profiles

Note: DFA Finisher Profile option is available only if an optional, third-party,

Document Finishing Architecture (DFA) device is attached to your press. This feature

allows you to choose specific settings for that attached DFA device.

The following functions are set at the print server only through the PredictPrint Media Manager. For more information, refer to the Xerox

• Paper Tray settings such as stock size and type

• Paper curl correction

• Running test prints

Versant®4100 Press User Documentation.

• Profile functions, including:

– Alignment, for example, skew correction.

– Fold Adjustment: This feature appears if the optional finisher is attached.

Xerox System Administrator Guide

Versant®4100 Press

Administrator Overview

Locating the Press IP Address

The IP Address of the press is found on the Configuration Report and can be obtained from the press touch screen. This address, however, is only used to enable communication/network connectivity between the press and the print server.

To obtain the IP Address of the press:

1. At the press Control Panel, select the Machine Status button.

2. Select the Machine Information tab. The IP Address is listed.

To Access the Press through CentreWare Internet Services:

You will need the print server IP Address to access and use CentreWare Internet Services. The IP Address assigned at the print server allows you to access the press features and settings from any computer workstation.

Xerox®Versant®4100 Press System Administrator Guide

Administrator Overview

Customizing the Press Screen

The administrator may customize the following features:

• Whether certain screens will display or not on the press touch screen.

• Specify when screens may be displayed such as after the press is switched on or when it exits the

Power Saver mode.

• The brightness of the screens as they are displayed on the press touch screen

• The speed of the scroll buttons alongside the screen

• The default language to be used

AAssssiiggnniinngg aa FFeeaattuurree ttoo tthhee SSccrreeeennss

1. Log in as the administrator.

2. Press the Tools button on the press Control Panel.

3. Select the Tools icon on the screen that displays.

4. Select System Settings→Common Service Settings.

5. Select Screen Settings. From the list, select the feature you want to set or change.

6. Select Change Settings.

7. Select the desired setting for the feature.

8. Select Save.

The previous screen displays.

9. Select Close.

The main Tools screen displays.

10. Exit the administrator mode.

Xerox System Administrator Guide

Versant®4100 Press

Administrator Overview

Power Saver

The Power Saver feature allows the press to enter a reduced power consumption mode when all print jobs are complete. There are two power saving modes: Low Power and Sleep.

• Low Power: After the press is inactive for a preset period, it enters Low Power mode.

• Sleep: After the press enters Low Power mode and remains inactive for another preset time period, the press enters Sleep mode.

By default, after 15 minutes of inactivity, the press enters Low Power mode automatically. After a 30 minutes of inactivity, the press enters Sleep mode. The system administrator can change the time intervals for both modes.

Refer to the following example:

• Low Power mode is set to 1 minute.

• Sleep mode is set to 10 minutes.

• Sleep mode activates after a total of 10 minutes of inactivity, and not 10 minutes after Low Power mode begins.

Note: For complete information on how to set time intervals and other options for the Power

Saver feature, refer to Setting and Changing the Power Saver Time Intervals.

LLooww PPoowweerr MMooddee

In this mode, the power to the press and Control Panel is lowered to save power. The touch screen goes out and the Power Saver button on the Control Panel lights. To use the press, select the Power Saver button. The Power Saver button goes out to indicate that the Power Saver feature is canceled.

SSlleeeepp MMooddee

In this mode, the power is lowered more than in the Low Power mode. The press touch screen goes out and the Power Saver button on the press Control Panel lights. To use the press, select the Power Saver button. The Power Saver button goes out to indicate that the Power Saver feature is canceled.

EExxiittiinngg PPoowweerr SSaavveerr MMooddee

The press exits power saver mode either by pressing the Power Saver button on the Control Panel or when it receives print data for an incoming print job.

Xerox®Versant®4100 Press System Administrator Guide

Administrator Overview

Administrator Tools Mode

The following summarizes the various options from the Tools button on the press Control Panel that can be set or used while logged in as administrator.

Note: The actual procedures for performing the Full Width Array tasks are referenced in the

press User Guide.

When you press the Tools button in Administrator mode, the following features are available for selection:

• Full Width Array (FWA) Density Uniformity Adjustment - This procedure is used to correct and adjust density non-uniformity on prints

• Clean Fuser Assembly - If needed, run this image quality procedure to clean and remove dry ink/ toner debris that may appear on the back side of prints

• DFA Finisher Profile - If the press includes third-party, Document Finishing Architecture (DFA) inline finishing devices, this feature is enabled to create a profile of the finisher and add/edit/ delete its attributes

• Tools - Select the Tools icon on the screen to access other areas where you can set system function and security settings:

– System Settings (Common Service Settings and Connectivity/Network Setup)

– Setup (for Billing Impression mode)

– Accounting (Local and Standard Accounting with Auditron is supported)

– Authentication/Security Settings

Note: Use the scroll buttons on the screens to view the entire list of options.

FFuullll WWiiddtthh AArrrraayy ((FFWWAA)) FFeeaattuurree

The Full Width Array feature enables you to optimize image quality on the press. The operator or the administrator can perform the Full Width Away procedures. To use the FWA adjustment procedures, refer to the Versant 4100 Press User Documentation.

CClleeaann FFuusseerr AAsssseemmbbllyy RRoouuttiinnee

When you have an image quality issue caused by contaminants in the fuser, run the Clean Fuser Assembly routine from the Tools menu. For example, use this feature when you see dry ink/toner

debris on the back side of prints.

The press automatically runs this routine periodically. However if you see image quality problems with dry ink/toner on the back of prints, you can initiate this procedure manually.

Note: If you still notice contaminants on the back of the prints after running this procedure,

contact Xerox Service. Dry ink/toner debris can originate from either one of two areas in the

press: the Transfer Roll or the Fuser Assembly Roll.

CClleeaann FFuusseerr AAsssseemmbbllyy MMeetthhooddss

The Clean Fuser Assembly feature provides two methods for running the routine:

Xerox System Administrator Guide

Versant®4100 Press

Administrator Overview

• Clean with Paper: This method runs blank sheets through the press to remove any residual dry ink/toner from the fuser.

Note: Any press operator can use the Clean with Paper method. This cleaning

method does not require administrator login.

• Clean with Felt: This method uses felt that is equipped inside the press to remove any dry ink/ toner from the fuser. Simply apply the felt against the pressure roll, and any residual dry ink/toner is removed. This method does not use paper.

Note: You must log in as an administrator to use the Clean with Felt method.

CClleeaanniinngg tthhee FFuusseerr AAsssseemmbbllyy wwiitthh PPaappeerr

1. Log in as Administrator.

2. Press the Tools button on the press User Interface.

3. Select the Clean Fuser Assembly tab.

4. From the window that displays, select Clean with Paper.

5. For Paper Supply, select the paper tray to use.

Note: Although you can use any type and size of paper, the smooth surface of coated

paper has more contact area to the pressure roll.

6. From Number of Sheets, select the number of blank sheets to run (1 — 5).

Note: For best results, run fewer sheets for more times. It is more effective to run one or

two sheets for multiple times than to run five sheets for one time only. This is especially important when running larger sheets, in the short-edge-feed (SEF) direction, such as 11 x 17 in. or A4 paper.

7. Select Save.

8. Press the Start button.

Note: When running five sheets of paper, the process takes approximately one minute.

The system begins the cleaning process. When the cleaning process finishes, a Completed Successfully message displays.

CClleeaanniinngg tthhee FFuusseerr AAsssseemmbbllyy wwiitthh FFeelltt

1. Log in as Administrator.

2. Press the Tools button on the press User Interface.

3. Select the Clean Fuser Assembly tab.

4. From the window that displays, select Clean with Felt.

Note: The Paper Supply and Number of Sheets selections are not available.

5. Press the Start button.

The system begins the cleaning process and displays a Completed Successfully message when finished.

6. Select OK.

Xerox®Versant®4100 Press System Administrator Guide

Administrator Overview

DDFFAA FFiinniisshheerr PPrrooffiillee ffoorr TThhiirrdd--PPaarrttyy FFiinniisshhiinngg DDeevviicceess

Inline finishers are Document Finishing Architecture devices that follow the Standard Finisher Plus and Interface Module. If the press is installed with third-party inline finishers, during installation, DFA finisher profiling is enabled. To make any changes or additions to the DFA profiling of the devices, the system administrator can view the DFA Finisher Profile feature:

Use the DFA Finisher Profile feature to create a profile for the specified DFA device, and add, edit, or delete attributes for the device, such as timing values,

Note: For information about the DFA settings to enter for the device, refer to the third-party

DFA Finisher documentation.

Note: To set up the job workflow for third-party DFA finishers, always enter the DFA profiles on

the press first. On the print server, enter these attributes using the Profile tab of the

PredictPrint Media Manager application.

1. Log in as an administrator.

2. At the control panel, press the Tools button.

3. Touch the Tools icon.

4. From the screen that appears, select Maintenance.

5. Scroll to locate and select Finisher Adjustment and DFA Finisher Profiles.

6. From the DFA Finisher Profile screen:

• To add a new third-party finisher, select an available row, then select Create/Edit. Enter the

name and other attributes for that device.

• To change information about an existing device, select the row for finisher, then select

Create/Edit to edit the profile.

• To remove a third-party finishing device, select the row for the finisher, then select Delete.

7. Select Save.

8. Select Close.

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Many press components require periodic maintenance and replacement. These components have their own HFSI counter and a maximum number of prints recommended between the maintenance task. To ensure the consumable status, verify the HFSI list periodically. After a HFSI counter reaches its usage limit, replace the component. To display the consumable status from the press user interface, press Machine Status→Supplies.

After replacing the consumable, the system administrator resets the HFSI counter.

Note: You do not have to reset any HFSI counters after you replace the Drum Cartridges, Dry

Ink/Toner Cartridges, or Dry Ink/Toner Waste Container. The system automatically updates the

HFSI counter for these consumables.

1. From the press control panel, press the Home button.

2. Log in as the administrator.

3. From the control panel, press Tools.

4. From the window that displays, select the Tools icon.

Xerox System Administrator Guide

Versant®4100 Press

Administrator Overview

5. Select System Settings→Common Service Settings→Maintenance.

6. To access the Maintenance features, use the arrow buttons.

7. Select the Technical Key Operator icon.

8. To enter TKO mode:

Note: To shut down the press from a Ready-to-print mode, enter the Technical Key

Operator (TKO) mode. While in TKO mode, you cannot run print jobs from the control panel or through a print server.

a. From the Ready-to-print window, select Logon.

b. From the Logon window, select Technical Key Operator.

c. Enter the TKO password, then select OK.

You are now in Technical Key Operator mode.

Attention

If you cannot log in as TKO, or do not have the TKO password, call your Customer Service Engineer.

9. From the window that displays, select the row that corresponds with the consumable-part name

of the newly replaced component.

10. Select Reset Current Value.

The system resets the HFSI to 0, and saves the new value to the record log.

11. To exit TKO mode, select Log off.

12. From the Supplies window, verify that the component status is 100%. If the status displays less

than 100%, contact your Customer Service Engineer.

Note: Not all HFSI parts appear in the Supplies window.

13. Exit the administrator mode.

Xerox®Versant®4100 Press System Administrator Guide

System Settings

This chapter contains:

• System Settings Procedure ... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ....... 20

• Common Service Settings.. ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... 21

• Power Saver Timers . ......... ......... .............. ......... ......... ......... ......... .............. .... ..... ......... ......... ...... 28

• Audio Tones ........ ......... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... . 30

• Screen Settings ....... ......... ......... ......... ..... .... .............. ......... ......... ......... ......... .............. ......... ...... 32

• Paper Tray Settings .... ......... ......... ..... .... ......... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ... 34

• Reports ....... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ......... ......... ..... .... 36

• Maintenance ... .............. .... ..... ......... ......... ......... ......... ..... .... ..... ......... ......... ......... ......... ..... .... .... 37

• Plug-in Settings... ..... ......... ......... ......... ..... .... ..... .... ..... ......... ......... ......... ..... .... ......... ..... ......... ..... 43

• Other Settings..... .... .............. ......... ......... ..... .... ......... .............. ......... ......... ......... ......... .............. . 44

• Network Controller Settings...... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... ......... ..... .... ... 47

• Connectivity and Network Setup ..... ..... ......... ......... ......... ......... ......... ..... ......... .... ..... ......... ......... 48

Xerox®Versant®4100 Press System Administrator Guide

System Settings

System Settings Procedure

To select default settings that affect the access or use of basic features and functions of the press by the operator, do the following:

Note: You can assign paper attributes, such as Type, Weight, and Color, on the print server, in

the PredictPrint Media Manager application.

1. At the press Control Panel, log in as an administrator.

2. Press the Tools button.

3. From the Tools screen, touch the Tools icon.

4. Select System Settings→Common Service Settings.

Xerox®Versant®4100 Press System Administrator Guide

Common Service Settings

Machine Clock/Timers Date

Time

NTP Time Synchronization

Connection Interval

Time Server Address

Auto Clear

Auto Job Release

Auto Print

Printer Lockout Duration

Time Zone

Daylight Savings

Power Saver Settings Power Saver Timers

System Settings

Enter Power Saver After Printing Ends

Power Saver Deactivation

Audio Tones Control Panel Select Tone

Control Panel Alert Tone

Base Tone

Machine Ready Tone

Job Complete Tone

Fault Tone

Auto Clear Alert Tone

Alert Tone

Out of Paper Warning Tone

Low Toner Alert Tone

Screen Settings Auto Display of Login Screen

Default Language

Screen Brightness

Customize Keyboard Button

Display Consumables Screen

Keyboard Input Restriction

Operation of Up/Down Buttons

Paper Tray Settings Paper Tray Priority

Xerox®Versant®4100 Press System Administrator Guide

System Settings

Auto Tray Switching Control

Manual Tray Switching

Image Quality. Refer to the Versant

4100 Press User Documentation, Calibrating the Press.

Reports Print Reports Button

Maintenance

Full Width Array

Job History Report

2 Sided Report

Report Output tray

Quick Setup Home

Billing Impression Mode

USB Key

Initialize Hard Disk

NVM Read/Write

Supplies Activation Code

Software Options

Power On Self Test

Finisher Adjustment

Tray 5 Option

Tray 5 Guide Adjustment

Technical Key Operator, for resetting HFSI counters

Delete All Certifications/Initialize Settings

Productivity Mode

Clean Fuser Assembly

Clean Toner

Xerox SMart eSolutions Settings

Printing, when using Inserter Tray T1 (optional)

Xerox®Versant®4100 Press System Administrator Guide

System Settings

Plug-In Settings

Other Settings Offset Stacking

Embedded Plug-ins

List of Embedded Plug-ins

Unload High Capacity Stacker

Default Print Paper Size

Paper Size Settings

Millimeters/Inches

Data Encryption

Encryption Key for Confidential Data

Service Representative Restricted Operation

Software Download

Data Indicator

Resume Job After Print Error

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Use the Machine Clock/Timers feature to set the press clock time and time intervals for various options.

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1. Log in as the administrator.

2. Press the Tools button on the press Control Panel.

3. From the Tools screen, select the Tools icon.

4. Select System Settings→Common Service Settings.

5. Select MachineClock/Timers.

6. Select the item to be set or changed. Options include:

• Date

• Time

• Auto Clear

• Auto Print

• Power Saver Timers

• Printer Lockout Duration

• Time Zone

• Daylight Savings Time

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

The previous screen displays.

Xerox

Versant®4100 Press

System Administrator Guide

System Settings

10. Select another option to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools tab screen displays.

12. Exit the administrator mode.

Date and Time

Use Date to set the month, day and year of the press clock. The date set here prints on lists and reports and can be in the format:

• Year/Month/Day

• Month/Day/Year

• Day/Month/Year

Use Time to set the time of the press clock. The time set here prints on lists and reports. Select either a 12-hour or 24-hour representation.

To set up the date and time on the press:

1. Select Machine Clock/Timers.

2. Select Date and select Change Settings. Enter the Date Format and then the day, month and

year.

3. Select Save.

4. Select Time and select Change Settings. Select either 12 Hour Clock or 24 Hour Clock. Then

select the hours and select Save.

5. Select Close and, if needed, log off the Administrator mode.

NTP Time Synchronization

Set the press to synch with the network time protocol (NTP) server on the network. When you enable this feature (on), the press time will be in synch and show the same time as the time on the NTP server. When you change the time, any devices on the network will also be updated.

1. Select Machine Clock/Timers.

2. From the Machine Clock/Timers screen, select NTP Time Synchronization, and select Change

Settings.

3. Select On to synchronize the times, or Off.

4. Select Save to save the setting and return to the previous window.

5. Select Close and, if needed, log off the Administrator mode.

Connection Interval

Select the time interval at which a connection is made to the time server.

Select an interval from 1 through 500 hours, in steps of one hour.

1. Select Machine Clock/Timers.

2. From the Machine Clock/Timers screen, select Connection Interval, and select Change Settings.

3. Enter the Connection Interval using the numeric keypad.

Xerox®Versant®4100 Press System Administrator Guide

System Settings

4. Select Save to save the settings and return to the previous window.

5. Select Close and, if needed, log off the Administrator mode.

Time Server IP Address

To use the NTP Time Synchronization feature, make sure to activate the feature by setting it to on, and then follow the steps below to enter the IP address of the time server.

Note: Your network adminstrator can supply the IP Address of the time server for you to enter.

1. Select Machine Clock/Timers.

2. From the Machine Clock/Timers screen, select Time Server Address and press Change Settings.

3. Enter the IP address:

• IP Address: Set the IP address of the time server from which the time is obtained, using values 0 to 255.

• Addresses 244 to 255.XXX.XXX.XXX and 127.XXX.XXX.XXX cannot be set.

• Select Next to enter the next part of the IP address if the address between dots is less than 3 digits.

4. Select Save to save the settings and return to the previous window.

5. Select Close and, if needed, log off the Administrator mode.

Auto Clear

If a given time period elapses with no press activity, the press touch screen automatically returns to the initial (default) screen. Set this option to On and select a time period between 10–900 seconds, in intervals of 1 second, after which the press will return to its default screen.

Note: Even if Off is selected, any currently pending jobs continue processing after one minute

of inactivity on the press.

1. Select Machine Clock/Timers.

2. From the Machine Clock/Timers screen, select Auto Clear and select Change Settings.

3. Select Off or On.

4. If you selected On, select the time by using the arrows or the numeric keypad to enter a numeric

time.

5. Select Save to save the settings and return to the previous window.

6. Select Close and, if needed, log off Administrator mode.

Auto Job Release

If an error occurs during a copy or scan job, you can set the time that elapses until the current job is automatically cleared, and thereby enabling the completion of the next job. Errors that may occur include a paper feed, a jammed original, a copy jam, running out of hard disk space, etc. Once the current job is cleared, jobs that can be continued are limited to those that only use parts of the machine not affected by the error. Set the value in the range 1–99 minutes, in 1 minute increments. Select Off if you do not want to use this feature.

1. From the Machine Clock/Timers window, select Auto Job Release, and select Change Settings.

2. Select Off or On.

Xerox

Versant®4100 Press

System Administrator Guide

System Settings

3. If you selected On, set the time using the arrows or the numeric keypad to enter a numeric

quantity.

4. Select Save to save the settings and return to the previous window.

Auto Print

Use this option to set the time between when the press returns to a Ready state and when the press begins printing. When set for On, select a time period between 1-240 seconds, in one second intervals. If you select Off, printing starts immediately, once the press is ready.

1. Select Machine Clock/Timers.

2. From the Machine Clock/Timers window, select Auto Print, and then select Change Settings.

3. Select Off or On.

4. If you selected On, set the time by using the arrows, or the numeric keypad to enter a numeric

time.

5. Select Save to save the settings and return to the previous window.

6. Select Close and, if needed, log off Administrator mode.

Printer Lockout Duration

Use this option to prohibit the press from printing jobs temporarily or for a set period of time. When this Lockout feature is On, define the time from the start to the end of the printing lockout. Set the values from 0 to 23 hours and to 59 minutes. If you select Off, no printing lockout occurs and printing is not disabled.

1. Select Machine Clock/Timers.

2. From the Machine Clock/Timers window, select Printer Lockout Duration, and then select Change Settings.

3. Select Off or On.

4. If you selected On, set the Start and End time by using the arrows, or the numeric keypad to enter a numeric quantity.

5. Select Save to save the settings and return to the previous window.

6. Select Close and, if needed, log off Administrator mode.

Time Zone

Use this option to set the time difference from Greenwhich Mean Time (GMT).

1. Select Machine Clock/Timers.

2. From the Machine Clock/Timers screen, select Time Zone and then select Change Settings.

3. Use the arrows to set the time difference from Greenwich Mean Time (GMT).

4. Select Save to save the settings and return to the previous window.

5. Select Close and, if needed, log off Administrator mode.

Daylight Savings

With this feature enabled, the press automatically adjusts the current time when daylight savings time starts and ends.

Xerox®Versant®4100 Press System Administrator Guide

System Settings

From the Machine Clock/Timers screen, select one of the following:

• Adjust off: Select this feature if you do not want to use the Daylight Savings feature.

• Adjust by Month, Day & Time: Select this feature to specify the start of the daylight savings

feature, by month, day and time.

• Adjust by Month, Week, Day of Week & Time: Select this feature to specify the start of the

daylight savings feature, by month, week, day of the week and time.

Xerox

Versant®4100 Press

System Administrator Guide

System Settings

Power Saver Timers

In Power Saving mode, there is a low-power mode and a sleep mode. When a set time has elapsed (from the last operation on the press), the press goes to low-power mode, then to sleep mode.

The Power Saver Timers feature allows you to specify the amount of time to elapse before the press enters these modes.

Note: Set the Sleep Mode time for a longer time interval than the Low Power Mode time.

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You can change the time intervals for the Low Power and Sleep modes to a value of 1–30 minutes for each mode.

1. At the press Control Panel, log in as the administrator.

2. Press the Tools button.

3. Touch the Tools icon.

The System Settings screen appears.

4. Select System Settings→Common Service Settings.

5. Select Power Saver Settings.

6. Select Power Saver Timers.

7. Select Change Settings.

8. Specify the time interval for both low-power mode and sleep mode:

a. From Last Operation to Low Power Mode: The default time is 15 minutes. Specify the

amount of time from the last operation to when the press enters low-power mode. Select from 1–30 minutes, in 1-minute increments.

The value of Last Operation to Low Power Mode cannot exceed the value of From Last Operation to Sleep Mode.

b. From Last Operation to Sleep Mode: The default time is 30 minutes. Specify the amount of

time from the last operation to when the press enters Sleep mode. Select from 1–30 minutes, in 1-minute increments.

9. Select Save.

10. Select Close.

The main Tools screen appears.

11. Exit administrator mode.

In System Settings, you can change and set other options, such as deactivating the feature or saving power after printing completes.

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From the Power Saver Settings window, select To Save Power After Printing Ends and define the exact time to apply power saving after a job has automatically printed.

Select Change Settings and one of the following options:

Xerox®Versant®4100 Press System Administrator Guide

System Settings

• 15 Seconds after (default) - Power Saver mode will initiate automatically 15 seconds after the

end of the print job.

• According to Power Saver Timer Settings - Power Save mode will initiate based on the settings

already established on the Power Saver Timers screen.

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From the Power Saver Settings window, select Power Saver Deactivation and Change Settings. Select whether to deactivate (turn off) the Power Saver feature completely. When a print job is submitted, the Power Saver feature will not be in effect. Select Save to save the setting and return to the previous window.

Xerox System Administrator Guide

Versant®4100 Press

System Settings

Audio Tones

Use the Audio Tones feature to select whether or not to sound an alarm for various press functions; for example an alarm can be set to sound when a job ends or there is a fault. Options include:

Control Panel Select Tone

Select the volume level that sounds when a button on the press Control Panel is correctly selected. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Control Panel Alert Tone

Select the volume level that sounds when a non-functioning (or grayed-out) button is selected or when an error occurs. Select from Loud, Normal, and Soft. To disable the sounds, select Off.

Base Tone

For a button that toggles (the setting changes each time it is pressed), select the volume level that sounds when the button is in its initial (first) position. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Machine Ready Tone

Set the volume level that sounds when the press is ready to print or after the press powers on. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Job Complete Tone

Select the volume level that sounds when the press successfully completes the specific cycle, such as a print job. Select from Loud, Normal, and Soft. To disable the sound, select Off. The default setting is Soft.

Fault Tone

Select the volume level that sounds when there is an error termination. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Auto Clear Alert Tone

Select the volume level that sounds when the automatic clear feature is enabled. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Alert Tone

Select the volume level that sounds when a fault, such as a paper jam occurs, and the fault is left unattended. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Out of Paper Warning Tone

Select the volume level that sounds when there is no paper in the paper tray and the job is left unattended. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Low Toner Alert Tone

Select the volume level that sounds when it is time to replace the drum toner cartridge. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Xerox®Versant®4100 Press System Administrator Guide

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