Xerox Versant 3100 Press FFPS Help set
9.0 SP3 December 2016 CI100
®
FreeFlow
Print Server
FreeFlow Print Server Help
© 1995-2016 Xerox Corporation. All Rights Reserved. Xerox®, Xerox and Design®,
FreeFlow®iGen®, CiPress®, and Versant®are trademarks of Xerox Corporation in the
United States and/or other countries.
Includes Adobe®Normalizer and PostScript®.
Includes Adobe®PDF Library.
Includes Monotype Imaging®Intellifont.
Includes Adobe®PDF Normalizer.
Includes Adobe®PDFtoPS Library.
Includes Adobe®CPSI (previewer).
Includes Adobe®PostScript 3017.102 OEM Source.
Includes Adobe®PostScript Fonts.
Includes Monotype®Imaging Fonts.
Includes Adobe®Japanese Fonts.
Includes Pantone Matching System®and Pantone Matching System®Plus.
Microsoft, Windows, Windows 2000, Windows XP, Windows Vista, and Windows 7 are
registered trademarks of Microsoft Corporation.
Macintosh is a registered trademark of Apple Computer, Inc., registered in the US and
other countries.
Table of Contents
1 About FreeFlow Print Server..................................................................1-1
The FreeFlow Print Server User Interface...................................................................1-1
The default screen..................................................................................................1-1
Menus..........................................................................................................................1-2
Status area................................................................................................................1-2
Printer message field...............................................................................1-2
Mode indicator icons...............................................................................1-2
Unload Stacker button..........................................................................1-2
Pause Printer and Resume Printer buttons......................................1-2
Printer mimic...............................................................................................1-2
Printing and processing progress indicators...................................1-3
Viewing additional information and settings.............................................1-3
Button Guide.........................................................................................................................1-3
Disk Usage Indicator..........................................................................................................1-3
Clean File...................................................................................................................1-4
Keyboard Accessibility and Shortcuts..........................................................................1-4
Common Keyboard Shortcuts............................................................................1-5
Navigation and Activation Keys.......................................................................1-6
Navigation and Activation Keys....................................................................1-11
Mnemonics.............................................................................................................1-16
2 The Print from File service......................................................................2-1
About the Print From File window.................................................................................2-1
Using the Files tab...............................................................................................................2-2
The Basic tab.........................................................................................................................2-3
Using the Output tab to set job properties...............................................................2-4
The Image Quality tab......................................................................................................2-4
The Image Edit tab.............................................................................................................2-5
About the Special Pages tab...........................................................................................2-5
Printing a batch of files using the Print from File Service....................................2-5
Proofing a job, holding a job and using Print Now ...............................................2-6
Proofing a job...........................................................................................................2-6
Using Print Now......................................................................................................2-7
3 Job Management......................................................................................3-1
The Job Manager.................................................................................................................3-1
The Job Lists...........................................................................................................................3-2
Managing the Job list...........................................................................................3-3
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Using job preflight...............................................................................................................3-3
Job Manager menus...........................................................................................................3-6
Job Properties Window......................................................................................................3-7
Option conflict gray-out feature....................................................................................3-8
Viewing thumbnail images..............................................................................................3-8
Previewing jobs.....................................................................................................................3-8
Printing Jobs........................................................................................................................3-10
Running preflight checks on a PDF job..........................................................3-4
Viewing a preflight error report........................................................................3-4
Approving a preflight PDF..................................................................................3-4
Printing a preflight report...................................................................................3-4
Exporting a preflight report................................................................................3-5
Setting up job preflight........................................................................................3-5
Viewing thumbnail images.................................................................................3-8
Previewing a job using Job Manager..............................................................3-9
Viewing Held By Queue auto thumbnail and properties........................3-9
Using preview range..............................................................................................3-9
Viewing a job report..............................................................................3-10
Exporting a preview to PDF................................................................3-10
Releasing a job to print.....................................................................................3-10
Changing Job Properties...................................................................................3-11
Applying job properties.....................................................................................3-11
Saving job properties..........................................................................................3-11
Managing job properties..................................................................................3-11
Renaming a job....................................................................................................3-12
Using the Document Media List....................................................................3-12
Deleting a job........................................................................................................3-12
Cancelling a job....................................................................................................3-13
Moving a job..........................................................................................................3-13
Copying a job to Job Manager.......................................................................3-13
Forwarding a job..................................................................................................3-14
Setting up a printing system name for job forwarding...........3-15
Editing a printing system for job forwarding..............................3-15
Deleting a printing system name for job forwarding...............3-16
Limitations and notes associated with job forwarding...........3-16
Process and hold a job.......................................................................................3-17
Print Now.................................................................................................................3-17
Promoting a job....................................................................................................3-17
Proofing a job........................................................................................................3-18
About JDF printing..............................................................................................3-18
Printing with JDF job tickets...............................................................3-19
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JDF printing limitations........................................................................3-19
JDF error handling..................................................................................3-20
The Saved tab.....................................................................................................................3-20
Saving a job...........................................................................................................3-20
Using a Display Resolution Image................................................................3-21
Printing a saved job............................................................................................3-22
Copying a saved job............................................................................................3-22
Save a job as a background form..................................................................3-22
Editing a saved job..............................................................................................3-23
The Settings Tab................................................................................................................3-24
Using the Settings tab to set job properties.............................................3-24
Using Pages/Format...........................................................................................3-25
Using Destination to print and/or save a job...........................................3-25
Administrative Pages..........................................................................................3-26
Setting Banner Page options.............................................................3-27
Setting Error Page options..................................................................3-27
Setting Attributes Report options....................................................3-28
About PostScript/PDF format settings........................................................3-28
Choosing the fonts for an ASCII job...............................................3-28
Using network filing via SMB.............................................................3-29
Using Network Filing via FTP/SFTP.................................................3-29
The Stock Tab.....................................................................................................................3-29
Using the Stock tab to set job properties...................................................3-30
Programming extra long stock.......................................................................3-30
The Output Tab..................................................................................................................3-31
Using the Output tab to set job properties...............................................3-31
Setting basic properties.....................................................................................3-31
Using the Stapling/Finishing button............................................................3-32
Enabling Slip Sheets...........................................................................................3-35
Setting Layout Styles.........................................................................................3-35
Advanced Settings for Layouts.........................................................3-37
Caveats for using the Layout feature.............................................3-39
The Image Quality tab...................................................................................................3-39
Adjusting color balance.....................................................................................3-39
User TRCs...................................................................................................3-41
Previewing and Editing TRCs.............................................................3-41
Importing and Exporting User TRCs...............................................3-46
About grayscale printing...................................................................................3-48
Print as Grayscale...................................................................................3-48
Setting up trapping.............................................................................................3-48
Automatic Image Enhancement...................................................................3-48
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The Image Edit tab..........................................................................................................3-58
About the Special Pages tab.........................................................................................3-60
The Time Stamps Tab......................................................................................................3-62
The Faulted tab..................................................................................................................3-62
The Ineligible Tab.............................................................................................................3-63
About Custom Image Preferences...................................................3-49
Selecting a resolution.........................................................................................3-50
About Halftone Screens....................................................................................3-50
Setting a halftone screen....................................................................3-51
The Color Management window...................................................................3-51
About the Color Management window.........................................3-51
Editing Color Management settings...............................................3-52
Setting the job properties using the Image Edit tab.............................3-58
About Background Forms.................................................................................3-58
Using background forms.....................................................................3-59
Creating exception pages................................................................................3-60
Creating inserts.....................................................................................................3-61
Creating cover pages..........................................................................................3-62
Clearing a faulted job.........................................................................................3-62
Clearing an ineligible job..................................................................................3-63
Viewing Jobs that contain errors...................................................................3-63
4 Queue Management................................................................................4-1
Default Queues.....................................................................................................................4-1
About the Queue Manager..............................................................................................4-2
Queue Manager Main Window.........................................................................4-2
Queue Properties....................................................................................................4-2
Queue Menu.............................................................................................................4-3
View menu.................................................................................................................4-4
Creating New Queues........................................................................................................4-4
Understanding the Override Option...............................................................4-4
Creating and Enabling a Queue.......................................................................4-5
Creating a new queue..........................................................................................4-5
Copying a queue.....................................................................................................4-6
Using the Queue Manager Settings tab.......................................................4-8
Using the Preflight FAB...........................................................................4-8
Using Destination.....................................................................................4-9
Setting or Changing Queue Properties.....................................................................4-11
The Content menu..............................................................................................4-11
Adding Comments and a Banner Page Message to a Queue............4-12
The Settings tab...................................................................................................4-12
Background form settings...................................................................4-12
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.......................................................................................................................4-13
Enabling Parallel RIP.............................................................................4-14
Administrative Pages............................................................................4-14
The Stock Tab........................................................................................................4-17
Using the Stock tab to set queue properties...............................4-18
Programming extra long stock..........................................................4-18
The Output tab.....................................................................................................4-19
Using the Output tab to set queue properties............................4-19
The Image Quality tab......................................................................................4-20
Using the Sample button....................................................................4-20
The Image Quality tab......................................................................................4-20
Adjusting color balance.......................................................................4-20
About grayscale printing.....................................................................4-29
Setting up trapping................................................................................4-29
Automatic Image Enhancement.....................................................4-29
Selecting a resolution...........................................................................4-31
About Halftone Screens.......................................................................4-31
The Color Management window......................................................4-32
Image Quality settings......................................................................................4-38
About Image Quality Options...........................................................4-40
Automatic Image Enhancement.....................................................4-40
Setting up Trapping...............................................................................4-41
Editing Color Advanced Settings...................................................................4-42
Selecting the Input Color Space.......................................................4-42
Enabling or disabling Spot Color processing...............................4-42
Selecting the Output Color Space....................................................4-42
Setting up Job Rendering....................................................................4-43
The Image Edit Tab..........................................................................................................4-44
Using the Image Edit tab to set queue properties.................................4-44
Using Image Shift..................................................................................4-44
Using Edge Erase....................................................................................4-46
Using Image Alignment......................................................................4-46
Using Rotation.........................................................................................4-47
Using Background Forms..................................................................................4-47
The PDL Settings Tab.......................................................................................................4-48
Using the PDL Settings tab to set queue properties............................4-49
About Adobe PDF Print Engine (APPE)........................................................4-49
Selecting the Native PDF PDL processing options..................................4-50
Using PostScript....................................................................................................4-51
Setting PCL Advanced Options......................................................................4-54
Setting TIFF Decomposer options................................................................4-55
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Controlling Queue Behavior..........................................................................................4-59
Managing the queue list ...............................................................................................4-60
Setting PCL options.............................................................................................4-56
The PCL Paper Sources option........................................................................4-57
PCL Tray Commands...........................................................................................4-58
Using the ASCII FAB...........................................................................................4-59
Deleting a queue..................................................................................................4-60
Enabling a queue to accept jobs...................................................................4-60
Preventing a queue from accepting jobs....................................................4-60
Setting a queue to release jobs......................................................................4-60
Setting a queue to hold jobs...........................................................................4-61
Locking or unlocking a queue.........................................................................4-61
Using queue list controls...................................................................................4-61
Setting the default queue................................................................................4-62
Applying Administration Pages to queues................................................4-62
Enabling and disabling Hot Folders..............................................................4-63
5 Logon and Password Security...............................................................5-1
Logon/Logoff.........................................................................................................................5-1
Logon...........................................................................................................................5-1
Logoff..........................................................................................................................5-2
Password security.................................................................................................................5-2
Password expiration............................................................................................................5-3
Changing passwords...........................................................................................................5-3
Enabling strong passwords..............................................................................................5-4
6 The Printer menu.......................................................................................6-1
Unlocking a finisher............................................................................................................6-1
Power Saver............................................................................................................................6-1
Setting up Power Saver and Automatic Shutdown ..................................6-1
Using immediate Power Saver..........................................................................6-2
Exiting Power Saver................................................................................................6-3
Toner Level..............................................................................................................................6-3
Setting Administrative Pages properties....................................................................6-3
Setting the sides imaged..................................................................................................6-4
Setting the edge treatment option..............................................................................6-4
Unload Stacker option.......................................................................................................6-4
Sample Current Job.............................................................................................................6-5
Using the Sample Current Job feature (Static Sample)..........................6-5
Reposition Output................................................................................................................6-6
Using the Reposition Output feature.............................................................6-6
The Stock Library window.................................................................................................6-7
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To add stock or modify existing stocks in the stock library after
restoring the stock library ........................................................................6-7
The Finishing window........................................................................................................6-8
Finishing window fields........................................................................................6-8
Finishing window menus.....................................................................................6-8
Setting up external finishing devices.............................................................6-9
External finisher setup overview.........................................................6-9
The Stacking window.......................................................................................................6-14
Stacker Controls....................................................................................................6-14
The Stacking Window Menu...........................................................................6-14
Using the Stacking window.............................................................................6-14
Managing the Stacker list...................................................................6-15
The Image Quality window...........................................................................................6-15
The Image Quality window menus and fields.........................................6-15
Adjusting image quality....................................................................................6-16
7 The System Menu.....................................................................................7-1
Using the System menu....................................................................................................7-1
Pausing and resuming the printer...................................................................7-1
Pausing and resuming processing...................................................................7-1
Reset Job IDs............................................................................................................7-2
Resetting Job IDs......................................................................................7-2
Log Console...............................................................................................................7-2
Viewing log activity and system usage............................................7-3
Network Status........................................................................................................7-4
Using Network Status..............................................................................7-4
Printing a Configuration Report........................................................................7-4
Printing a Test Page...............................................................................................7-5
Remote Services......................................................................................................7-5
Using Remote Services............................................................................7-5
Update Manager....................................................................................................7-5
Using Update Manager..........................................................................7-5
Exporting updates.....................................................................................7-6
Importing updates...................................................................................7-6
Software Install.......................................................................................................7-6
Using the Software Install feature.....................................................7-6
Data Overwrite........................................................................................................7-7
Setting up Data Overwrite on your system.....................................7-7
Service Diagnostics................................................................................................7-8
Powering on/off and restarting the system and printer.........................7-8
Powering on the printer..........................................................................7-8
Powering off the printer.........................................................................7-8
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Performing a deferred shutdown and restart................................7-9
Restarting the FreeFlow Print Server software..............................7-9
When to use an emergency power off...........................................7-10
About backing up and restoring the system files...................................7-10
Backing up the System files...............................................................7-10
Restoring the System Disk files.........................................................7-12
About Backing up and restoring the configuration files......................7-12
Backing up the configuration files...................................................7-12
Restoring the configuration files......................................................7-13
Undoing queue restoration................................................................7-14
Secure Mode..........................................................................................................7-14
Enabling Secure Mode..........................................................................7-14
Eject CD media.....................................................................................................7-14
About Data Overwrite........................................................................................7-14
Running a Data Overwrite..................................................................7-15
8 The Services Menu....................................................................................8-1
Print from File........................................................................................................................8-1
IPDS Manager.......................................................................................................................8-1
9 The Customize Menu...............................................................................9-1
Showing and hiding shortcuts........................................................................................9-1
Enabling the AutoThumbnail option...........................................................................9-1
Selecting shortcuts to display.........................................................................................9-1
Setting the Job Manager layout....................................................................................9-2
Using the Saved Jobs List - Select Paths window.......................................9-2
Setting the home screen...................................................................................................9-3
Setting the home screen timeout.................................................................................9-3
Text Size...................................................................................................................................9-4
Changing the UI text size...................................................................................9-4
10 The Setup Menu...................................................................................10-1
Accessing and viewing the system configuration................................................10-1
Setting up the CD Drive..................................................................................................10-3
Printing System configuration information............................................................10-3
Feature Licenses.................................................................................................................10-4
Viewing licenses...................................................................................................10-4
Accessing license properties............................................................................10-4
Loading a license file..........................................................................................10-5
Networking..........................................................................................................................10-6
Setting the Host Name and Internet Protocol.........................................10-6
Restoring Xerox Defaults.....................................................................10-7
Clearing Network Settings..................................................................10-8
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Setting the IPv4 tab...........................................................................................10-8
Setting the IPv6 tab...........................................................................................10-9
Adding or Editing an IP or Gateway address..............................10-9
Deleting an IP or Gateway address..............................................10-10
Single IP and Dual IP port forwarding......................................................10-11
Enabling and disabling port forwarding for Raw Print/LPR
in Single IP mode.......................................................................10-11
Switching from Single IP mode to Dual IP mode...................10-12
Switching from Dual IP mode to Single IP mode...................10-13
Setting the NIS / NIS+ tab............................................................................10-13
Setting the DNS tab.........................................................................................10-14
Setting the Options tab..................................................................................10-14
Auto Proxy Detection.......................................................................................10-15
Requirements for Single IP Configuration...............................................10-15
Setting the Proxy Configuration.................................................................10-16
Setting up LPD....................................................................................................10-16
Entering Proxy Information Into Remote Services..............................10-17
Enabling Raw TCP/IP (Port 9100)...............................................................10-17
Configuring SNMP............................................................................................10-17
Accessing SNMP settings..................................................................10-18
Enabling SNMP.....................................................................................10-18
Configuring or Viewing SNMP Serial Numbers........................10-18
Setting up SNMP Internationalization........................................10-19
Configuring Common IPP and SNMP Settings........................10-19
Setting or Editing SNMP Trap Parameters.................................10-19
IPP...........................................................................................................................10-20
Enabling IPP...........................................................................................10-21
NetWare (NDS and Bindery)........................................................................10-21
Setting up the Netware Server.......................................................10-21
Setting the Frame Type and Novell Net Number....................10-22
Accessing Queue Server to configure printer to server
communications........................................................................10-23
Configuring Queue Server in Office Mode.................................10-23
Configuring Queue Server in Production Mode.......................10-24
AppleTalk..............................................................................................................10-26
Enabling AppleTalk through License Manager........................10-26
Viewing or Changing Phase Type and Zone Name...............10-26
Microsoft ADS User Names...........................................................................10-27
Configuring the system to join the domain..............................10-27
Logging on to the system with ADS user names....................10-27
Encoding...............................................................................................................10-28
Setting up encoding...........................................................................10-28
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System Preferences........................................................................................................10-35
FTP and Remote Diagnostics.....................................................................................10-51
Online Gateway Setup....................................................................................10-28
Selecting and Creating Security Profiles..................................................10-29
Selecting the Current profile...........................................................10-30
Selecting the Default Profile............................................................10-30
Selecting the Default Profile to be the Current
Profile.............................................................................................10-31
Viewing Profile Properties.................................................................10-31
Copying Profiles and Creating New Profiles.............................10-31
General Tab............................................................................................10-31
System tab..............................................................................................10-33
INIT tab...................................................................................................10-33
INETD tab...............................................................................................10-33
RPC tab....................................................................................................10-34
Adding, editing and deleting IP Addresses and Members...............10-34
Adding IP Addresses...........................................................................10-34
Adding IP Address Members...........................................................10-34
Editing IP Addresses and Members..............................................10-35
Deleting IP Addresses and Members...........................................10-35
Setting International Preferences..............................................................10-35
Setting Up the Default Save Directory.....................................................10-36
Setting PPML preferences..............................................................................10-38
Setting Job Processing options....................................................................10-38
Setting the Job Policy......................................................................................10-43
Selecting the Grayscale Image Print Mode for
Performance................................................................................10-46
Setting the font site policy............................................................................10-46
Stocks and Trays tab........................................................................................10-46
Setting Preferences for the Remote Print Server...................................10-46
Adding IP addresses for Remote Print Server...........................10-47
Editing IP addresses for Remote Print Server...........................10-47
Deleting IP addresses for Remote Print Server........................10-48
Remote Print Server specifics and limitations:.........................10-48
Enabling SSL/TLS...............................................................................................10-48
Managing your SSL/TLS certificate...........................................................10-49
Setting up a self-signed SSL/TLS certificate.............................10-49
Setting up a signed certificate from a certificate
authority.......................................................................................10-50
Installing a received SSL/TLS certificate....................................10-51
Removing an SSL/TLS certificate...................................................10-51
IP Filter..................................................................................................................10-51
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Using FTP/Remote Diagnostics...................................................................10-52
About users and groups...............................................................................................10-52
Adding a new user............................................................................................10-52
Editing a user account.....................................................................................10-53
Enabling or Disabling an account..............................................................10-53
Deleting a new account..................................................................................10-53
Setting Group Authorizations......................................................................10-53
Default Job Management user settings..................................................10-54
Viewing ADS Group information.................................................................10-57
11 Administration......................................................................................11-1
Using the Administration menu..................................................................................11-1
About accounting................................................................................................11-1
Viewing the accounting log...............................................................11-2
Setting the Accounting Log options...............................................11-2
Purging the Accounting Log...............................................................11-3
Printing the Accounting Log..............................................................11-3
Exporting the Accounting Log...........................................................11-4
About fonts.............................................................................................................11-7
Viewing fonts on the Print Server.....................................................11-7
Printing a list of PostScript and PCL resident fonts...................11-8
Loading additional fonts on the Print Server..............................11-8
12 The Language menu..........................................................................12-1
Supported languages......................................................................................................12-1
Selecting a language.......................................................................................................12-2
Language selection limitations...................................................................................12-2
13 Color Management.............................................................................13-1
About Color Management.............................................................................................13-1
The Color menu..................................................................................................................13-2
The Associations window.................................................................................13-2
Understanding the Associations window.....................................13-2
Setting Color Group properties.........................................................13-4
Creating a new Color Group...............................................................13-4
Moving a stock into a Color Group..................................................13-5
Setting a Color Group as default......................................................13-5
Deleting a Color Group.........................................................................13-5
Exporting a Color Group......................................................................13-5
Importing a Color Group.....................................................................13-5
Restoring Color Group defaults.........................................................13-6
Full Width Array retraining...............................................................................13-6
Retraining Full Width Array values..................................................13-6
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Additional Job- and Queue-level Color Management.....................................13-33
The Color Management window..............................................................................13-36
Calibrating the printer.......................................................................................13-7
Using the X-Rite Spectrophotometer to calibrate the
printer...............................................................................................13-7
Manual TRC Calibration with the X-Rite i1
Spectrophotometer.....................................................................13-8
Calibrating X-Rite instrument............................................................13-9
Using Full Width Array to calibrate the printer........................13-10
Timer Based Calibration....................................................................13-10
The Color Profiles window.............................................................................13-11
Understanding the Color Profiles window.................................13-11
Using Profile Optimization...............................................................13-12
About destination profiling.............................................................13-13
User TRCs.............................................................................................................13-17
What are User TRCs?..........................................................................13-17
Previewing and Editing TRCs........................................................................13-18
Opening the User TRCs Edit window...........................................13-18
Importing and Exporting User TRCs..........................................................13-23
Exporting User TRCs...........................................................................13-23
Importing User TRCs..........................................................................13-24
About spot colors..............................................................................................13-25
Creating a new spot color................................................................13-26
Editing an existing spot color.........................................................13-27
Printing a spot color sample............................................................13-28
Printing a Swatch Book......................................................................13-29
Reverting a modified PANTONE®color to its original color
recipe..............................................................................................13-29
Deleting a custom spot color..........................................................13-29
About the Spot Color List window..............................................................13-30
About the Spot Color Editor window.........................................................13-31
About the Print Color Sample window......................................................13-31
About the Print Swatch Book window.......................................................13-32
About the Spot Color Selector window.....................................................13-32
Color Space Translations................................................................................13-33
Gray Component Removal............................................................................13-33
Using Gray Component Removal..................................................13-33
Using the Grayscale Image Print Mode for Performance.................13-34
Selecting a Print Mode....................................................................................13-34
Using Open PrePress Interface....................................................................13-35
Previewing User TRCs......................................................................................13-35
About the Color Management window....................................................13-36
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Editing Color Management settings.........................................................13-36
Selecting the Input Color Space....................................................13-36
Selecting the Output Color Space.................................................13-40
Enabling or disabling Spot Color processing.............................13-40
Enabling or disabling PDF/X processing.....................................13-40
Setting up Job Rendering.................................................................13-41
14 FreeFlow Print Server Frequently Asked Questions
(FAQs)......................................................................................................14-1
Feature options required to use Subset Finishing and Offset.........................14-1
General job programming tasks..................................................................................14-4
How do I add and program covers?...........................................................................14-4
How do I add and program inserts?..........................................................................14-4
How do I add inserts to a 2-up or signature job?.................................................14-5
How do I add slip sheets?..............................................................................................14-5
How do I change job properties?................................................................................14-6
How do I change paper tray attributes?..................................................................14-6
How do I change stitch/staple placement?............................................................14-6
How do I change stock programming (paper tray stock change)?...............14-6
How do I convert a signature job to standard, and a standard job to
signature?..................................................................................................................14-7
How do I copy a queue?.................................................................................................14-7
How do I create a queue?..............................................................................................14-8
How do I delete a job?..................................................................................................14-9
How do I determine the optimal Parallel RIP option?.....................................14-10
How do I direct jobs to a particular tray?.............................................................14-13
How do I export/save the accounting log?..........................................................14-13
How do I hold a job?.....................................................................................................14-15
How do I insert a range of pages before a specified page?..........................14-15
How do I interrupt a job to print another job?...................................................14-15
How do I invert a page when I copy a job?.........................................................14-15
How do I load fonts onto the Print Server?..........................................................14-16
How do I make image quality adjustments?......................................................14-17
How do I pause and resume a printer?..................................................................14-18
How do I perform a multi-page crop?....................................................................14-19
How do I print 5.5 x 8.5 duplex?...............................................................................14-19
How do I print a 2-up job head-to-toe?.................................................................14-19
How do I print a job head-to-toe?...........................................................................14-20
How do I print a job in reverse order?....................................................................14-20
How do I print letter size on larger paper?...........................................................14-20
How do I print the accounting log?........................................................................14-20
How do I prioritize/promote a job?.........................................................................14-21
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How do I program a booklet/signature job?.......................................................14-21
How do I program job finishing?..............................................................................14-22
How do I proof a job?...................................................................................................14-22
How do I resolve stock programming conflicts (required stock not
How do I use the Set Use Ready option?..............................................................14-23
How do I select offset stacking?..............................................................................14-24
How do I set up First In First Out (FIFO) printing?............................................14-25
How do I turn off banner, error and attributes report pages?.....................14-26
How Do I Use the Fuser Width Switch to Optimize Image Quality?.........14-26
How do I use Power Saver?.........................................................................................14-26
Job layout and finishing..............................................................................................14-27
Manipulating jobs in the main job window.........................................................14-27
Queue management topics........................................................................................14-27
How do I control which Destination Profile is used?........................................14-28
Stock Programming/Tray Usage...............................................................................14-28
What are the stock and tray descriptions for the Loaded Stock
What are the stock and tray descriptions for the Name menu?.................14-29
What are Tray Confirmation Save behaviors?....................................................14-29
loaded)?...................................................................................................................14-23
menu?.......................................................................................................................14-28
15 Glossary...................................................................................................15-1
FreeFlow®Print Serverxiv
FreeFlow Print Server Help
1
About FreeFlow Print Server
The FreeFlow Print Server software provides a user interface (UI) to the following
functions of your Xerox printing system:
• Printer Management
• Job Management
• System Administration
• Queue Management
• Adjusting color image quality
The FreeFlow Print Server User Interface
The FreeFlow Print Server software provides a user interface (UI) to control all of the
features and functions for your Xerox printing system.
The UI consists ofwindows,tabs, and dialogs that can beaccessedthroughbuttons and
menus. In addition, the UI displays status and error messages which provide feedback
on job processing.
Online Help is available through Help Contents or by selecting the Help buttons on the
various dialogs. Additional informationis availablethrough the customer documentation
that is provided on CD-ROM with your system.
The default screen
The Job Manager enables you to perform tasks related to jobs. It organizes jobs based
on their characteristics such as active, held, paused, completed, and saved and enables
you to perform operations on and select options for individual jobs or groups of jobs.
Other features of the default screen are:
• Menus - allow you to access other functions of the FreeFlow Print Server.
• Status area - indicates the state of the Print Server and printer.
• Shortcuts - provide quick access to some of the windows of the FreeFlow Print Server
UI that are also accessible through the menus.
FreeFlow Print Server Help
1-1FreeFlow®Print Server
About FreeFlow Print Server
Menus
The FreeFlow Print Server menus are located at the top of the interface and provide
access to additional functions of the system.
The menus are:
• Logon - provides access to secured features of the Print Server.
• System - enables you to access system management controls including software
installation, resetting job IDs, diagnostics, and starting/stopping the system.
• Services - enables you to access services providing additional methods of input to
the Print Server.
• Printer - enables you to access and manage printer configuration functions including
setting power saver options.
• Color - these tools are used to assist with matching color for printing.
• Queue - can automate job management and application of job properties.
• Setup - allows configuration of peripherals, licensed features, and network settings.
• Administration - enables a System Administrator to control resources, fonts, and
accounting.
• Help - provides access to this Help set as well as to printable documentation.
Status area
The status area of the UI, below the menu bar, displays information about the Print
Server and provides buttons for some printer functions.
Printer message field
The printer message field at the top of the FreeFlow Print Server window displays status
messages for the printer.
Mode indicator icons
The mode indicator icons, between the printer message field and the menu bar, become
active when the Print Server is in a special mode.
Unload Stacker button
The Unload Stacker button allows you to unload the printer stacker to remove the
completed output prior to the stacker delivering the output when it is full.
Pause Printer and Resume Printer buttons
The Pause Printer and Resume Printer buttons toggle the printer between paused and
resumed states.
Printer mimic
The printer mimic is a representation of the printer on the Print Server user interface.
Busy, Ready, Faulted, and Paused conditions are indicated on the mimic. Additional
information may be available by hovering the cursor over an area of the mimic.
FreeFlow®Print Server1-2
FreeFlow Print Server Help
About FreeFlow Print Server
Printing and processing progress indicators
The progress of printing and processing is displayed in the upper right corner of the UI.
The JobID, Job Name, percentage complete, and the number of pages, images, or sets
completed are also displayed.
Viewing additional information and settings
The FreeFlow Print Server provides access to additional information through pop-up
menus, Feature Access Buttons (FABs), and tabs.
• Pop-up menus enable you to control functionality at the job or queue level and can
be accessed by right-clicking or double-clicking on a particular job or list item.
• Feature Access Buttons (FABs) enable you to set job properties. FABs are available
from within specific tabs. Once property selections are made, your choices display
on the FAB.
• Tabs provide access to different information, settings, and FABsfrom within the same
window.
Button Guide
• OK saves all changes to a tab or dialog and closes the active window.
• Apply saves all changes to a tab or dialog without closing the window. You do not
need to select Apply before selecting OK to save changes.
• Cancel enables you to close a window without saving changes.
• Close enables you to exit a window; changes you have made are saved.
• Reset is available on some UI screens. Reset enables you to restore previous settings
without leaving the UI screen, in the event that the changes you have made are
incorrect.
Disk Usage Indicator
The Disk Usage Indicator icon allows operators and system administrators to monitor
any of the System Disk Partitions:
• Root
• System Data
• User Data
The icon, which is located at the top right corner of the GUI, shows three states of disk
usage:
• Normal
• Warning
• Error
FreeFlow Print Server Help
1-3FreeFlow®Print Server
About FreeFlow Print Server
Hoveringthe cursor over the Disk Usage Indicator icon displays a tool tip which presents
the disk usage percentage for each partition. Percentage indicators change dynamically
to show the amount of used and free space.
Double-clicking on the Disk Usage Indicator opens a window that contains information
about disk size, used and free space, disk usage percentage, partition name or path and
the current state of each partition.
Disk Usage Indicator threshold values are defined as follows:
• Root:
• Normal Range: 0-84%-
- Warning Range: 85-89%
- Error Range: 90-100%
• System Data and User Data:
• Normal Range: 0-69%-
- Warning Range: 70-89%
- Error Range: 90-100%
Note
Percent values may fluctuate +/-5% based on system/drive/printer or other
adjustments that are made during the software development cycle.
Warning and Error messages are displayed as follows:
• Warning: Root disk free space is low. A green icon indicates a Warning range.
• Error: Root disk free space is dangerously low. A red icon indicates an Error range.
If a disk partition reaches a warning or error disk usage range, a fault message window
opens and a fault message also displays in the Status area. Follow the instructions to
address disk partition issues.
• Select Close to exit the fault message dialog.
Clean File
The Clean Files option allows you to remove waste files that are created by system
crashes. A warning icon will inform you of which partition to address.
Keyboard Accessibility and Shortcuts
The FreeFlow Print Server enables you access and control the features and functions for
your Xerox printing system using the keyboard. You can navigate the system, activate
fields within various UI windows, and select printing properties.
FreeFlow®Print Server1-4
FreeFlow Print Server Help
About FreeFlow Print Server
Common Keyboard Shortcuts
Shortcuts allow you to perform common UI functions quickly using the keyboard.
ActionKeyboard Selection
Navigates to the next available component.Tab
Navigatesto the previous available component.Shift+Tab
Control+Tab
Shift+Control+Tab
Home
Navigates to the next available component
even if the component accepts the tab command. An example would be escaping from a
table once a table element becomes available.
Navigatesto the previous available component
even if the component accepts the tab command. An example would be escaping from a
table once a table element becomes available.
Moves left one character or component.Left Arrow
Moves right one character or component.Right Arrow
Moves up one line or component.Up Arrow
Moves down one line or component.Down Arrow
Moves up one pane of information.Page Up
Moves down one pane of information.Page Down
Moves to the beginning of the data field. In a
table, moves to the beginning of the row.
End
Enter or Return
Esc (Escape)
Spacebar
FreeFlow Print Server Help
Moves to the end of the data field. In a table,
moves to the last cell in a row.
Activates the default command button.Control+Enter or Control+Return
Activates the command that is currently selected
Exits a menu or window without changes except
when focus is in a table cell.
Activates the component that has keyboard
focus.
1-5FreeFlow®Print Server
About FreeFlow Print Server
Navigation and Activation Keys
Specific keystrokes enable you to interact with the components and features of the
printing system.
Component
Type
tion
F6Split Pane
F8
Control-DMode Indicator
ActionKeyboard Selec-
Moves the focus between the panes to the first available
element in the pane.
Gives focus to the splitter bar. Arrow, Home and End keys
can be used to move the bar. Arrow keys give fine control
of movement. The Home and End keys effectively hide an
entire pane from view.
Puts focus on the first mode indicator, from which you can
display the tool-tip. This can include one or more of the
following modes:
• Secure
• Job Fault
• Diagnostic
• Remote Print Server
• Logging
Pauses the printer.Control-PPauseButton(s)
FABs
Control-SContent Area
Control-Page Up
Control-Page
Down
Control-Shift-Left Arrow / Control-Shift-Right
Arrow
Pauses the scanner on production printer systems.Control-NStatus Area
Unload buttonControl-U
Start button (Copy, Scan to File, and Print Service) when
the pathway to the Start button is open.
Moves between tabs.ArrowsTab Pane
Puts the focus at the selected tab.Control-UpArrow
Moves to the previous tab, preparing to enter the first
available component in the tab.
Movesto the next tab, preparing to enter the first available
component in the tab.
Moves the focus between a FAB and the first available
element within that FAB.
FreeFlow®Print Server1-6
FreeFlow Print Server Help
About FreeFlow Print Server
Component
Type
tion
TabTables
Shift-Tab
Return/Enter
Shift-Return /
Shift-Enter
Up Arrow / Down
Arrow
ActionKeyboard Selec-
Moves focus one cell to the right. If the table cells are selected, the focus should wrap, left to right, top to bottom
and then back to the top of the selected region.
Moves focus one cell to the left. With cell selection, ShiftTab behaves similarly to Tab, but in the reverse order.
Move focus one cell down, row selection follows focus. At
the bottom of a table, focus wraps to the top of a column.
If more than one cell is selected, the focus moves to each
selected column in turn and then repeat from the beginning.
Move focus one cell up, row selection follows focus. At the
top of a table, focus wraps to the bottom of a column. If
more than one cell is selected, the focus moves to each
selected column in turn and then repeat.
Deselects the current selection and moves the focus
up/down one cell, re-establishing row selection in the focused cell row.
Left Arrow /
Right Arrow
Page Up / Page
Down
Control-Page Up
/ Control-Page
Down
Home / End
Deselects the current selection and moves the focus
left/right one cell.
Deselects the current selection. When no vertical scrollbar
is visible, it moves the focus and the row selection to the
last/first row in a table. The focused cell remains in the
same column that it originated. When a vertical scrollbar
is visible, it scrolls the table up/down one row and re-establishes the selected row as the last/first visible row in the
table. The focus is moved, within its current column to the
newly selected row.
Deselects the current selection. When the horizontal
scrollbar is not visible, it moves the focus to the first/last
cell in the row and re-establishes the row selection where
the focused cell resides. When a horizontal scrollbar is visible, it scrolls the table left/right to make the first incomplete displayed column visible and places the focus in that
column. Row selection is re-established in the focused cell
row.
Deselects the current selection. Moves the focus to first/last
cell in a row and re-establishes the row selection in the focused cell row.
Control-Home/
Control-End
FreeFlow Print Server Help
Deselects the current selection. Moves the focus to first/last
row in the table within the same column where the focus
originated and re-establishes the row selection.
1-7FreeFlow®Print Server
About FreeFlow Print Server
Component
Type
Tables
tion
Shift-Down Arrow
Shift-Page Up /
Shift-Page Down
Control-ShiftHome / Control-Shift-End
ActionKeyboard Selec-
Select all rows in a tableControl
Extend selection up/down one row in the table.Shift-Up Arrow /
Extend selection up/down one "table page" at a time. When
the vertical scrollbar is not visible, it moves the focus and
row selection to the last/first row in the table. The focused
cell remains in the same column in which it originated. Row
selection is established from the original row in which the
focusresided to the row in which the focushas been moved.
When a vertical scrollbar is visible, it scrolls the table
up/down one row and moves the focus within its current
column to the newly visible row. Row selection is established
from the original row in which focus resided to the row in
which the focus has been moved.
Extend selection from the current row where focus resides
to the beginning/end of table. Focus does not move.
Control-Left Arrow / Control-Left Arrow
Shift-Down Arrow
Control-Shift-Up
Arrow/ Control-Shift-Down
Arrow
Presents a popup menu, if one exists.Spacebar
Movea table column where the focus resides right/left one
column in the table.
Extend selection up/down one row in table.Shift-Up Arrow /
Sort column where the focusresides in ascending/descending order. This assumes that the table has sorting activated.
FreeFlow®Print Server1-8
FreeFlow Print Server Help
About FreeFlow Print Server
Component
Type
Lists
tion
Up Arrow / Down
Arrow
Page Up/Page
Down
Home/End
Shift-Up Arrow/
Shift-Down Arrow
Shift-Page Up/
Shift-Page Down
ActionKeyboard Selec-
Deselects the current selection and moves the focus
up/down one element re-establishing selection on the focused list element.
Deselects the current selection. When the vertical scrollbar
is not visible, it moves the focus and element selection to
the last/first element in the list. When a vertical scrollbar
is visible, it scrolls the list up/down one row, and moves the
focusand element selection to the last/first visible element
in the list.
Moves the focus and selection to the first/last element in
the list.
Select all elements in list.Control-A
Extend selection and focus up/down one list element at a
time.
Extend selection up/down one, page view, at a time. Focus
moves to the bottom/top of selection.
Scroll Bars
Shift-Home/
Shift-End
Arrow
Page Up/Page
Down
Home / End
Arrow
Right Arrow
Left Arrow
Extendselection to the top/bottom of the list. Focus moves
to the top/bottom of the list.
Scroll the viewing window up/down one row at a time.Up Arrow/Down
Scroll the viewing window up/down one page view at a
time.
Scroll the viewing window to the top/bottom of the displayed component (example: tree, table or list).
Select the menu item with focus.Space / EnterPop Up Menu
Move focus to a previous/next menu item.Up Arrow/Down
If focus is a cascading menu element, it opens a cascading
menu.
If focus is a cascading menu element, it closes a cascading
menu.
Exit pop-up menus.Esc
FreeFlow Print Server Help
1-9FreeFlow®Print Server
About FreeFlow Print Server
Component
Type
Pull-downmenu
Directory Tree
tion
row
Arrow
Up Arrow / Down
Arrow
Left Arrow /
Right Arrow
ActionKeyboard Selec-
Activates the menu.Space/Down Ar-
Moves focus and selects previous/next menu item.Up/Down Arrow
Exits the pull-down menu.Esc
Activates the menu.F10Menu Bar
Moves focus to previous/next menu item.Up Arrow/Down
Selects focused menu item.Space/Enter
Exits the menu bar.Esc
Movesfocusand selection up/down one row in the directory
tree.
Moves focus left/right one column in the directory tree. If
a closed folder is selected the right arrow opens the folder
when it is not empty. If the folder is open and selected, the
left arrow closes the folder.
Page Up/Down
row/ Control-Right Arrow
Control-Page Up
/ Control-Page
Down
Control-End
Space
Control-F1Tool Tip
Movesup/down one page view. The first availablecomponent in view gets the focus and selection.
Moves to the first/last element in the tree.Home/End
Moves focus up/down one row in the directory tree.Control-Left Ar-
Movesup/down one page view. The first availablecomponent in the view gets focus and selection.
Moves to the first/last element in the tree.Control-Home/
Selects the element in the directory tree where the focus
is activated.
Displays a tool tip if one is attached to the focused component.
Hides a tool tip.Control-F1 / Esc
FreeFlow®Print Server1-10
FreeFlow Print Server Help
About FreeFlow Print Server
Navigation and Activation Keys
Specific keystrokes enable you to interact with the components and features of the
printing system.
Component
Type
tion
F6Split Pane
F8
Control-DMode Indicator
ActionKeyboard Selec-
Moves the focus between the panes to the first available
element in the pane.
Gives focus to the splitter bar. Arrow, Home and End keys
can be used to move the bar. Arrow keys give fine control
of movement. The Home and End keys effectively hide an
entire pane from view.
Puts focus on the first mode indicator, from which you can
display the tool-tip. This can include one or more of the
following modes:
• MICR
• Secure
• Job Fault
• Diagnostic
• Remote Print Server
• Logging
Pauses the printer.Control-PPauseButton(s)
FABs
Control-SContent Area
Control-Page Up
Control-Page
Down
Control-Shift-Left Arrow / Control-Shift-Right
Arrow
Pauses the scanner on production printer systems.Control-NStatus Area
Unload buttonControl-U
Start button (Copy, Scan to File, and Print Service) when
the pathway to the Start button is open.
Moves between tabs.ArrowsTab Pane
Puts the focus at the selected tab.Control-UpArrow
Moves to the previous tab, preparing to enter the first
available component in the tab.
Movesto the next tab, preparing to enter the first available
component in the tab.
Moves the focus between a FAB and the first available
element within that FAB.
FreeFlow Print Server Help
1-11FreeFlow®Print Server
About FreeFlow Print Server
Component
Type
tion
TabTables
Shift-Tab
Return/Enter
Shift-Return /
Shift-Enter
Up Arrow / Down
Arrow
ActionKeyboard Selec-
Moves focus one cell to the right. If the table cells are selected, the focus should wrap, left to right, top to bottom
and then back to the top of the selected region.
Moves focus one cell to the left. With cell selection, ShiftTab behaves similarly to Tab, but in the reverse order.
Move focus one cell down, row selection follows focus. At
the bottom of a table, focus wraps to the top of a column.
If more than one cell is selected, the focus moves to each
selected column in turn and then repeat from the beginning.
Move focus one cell up, row selection follows focus. At the
top of a table, focus wraps to the bottom of a column. If
more than one cell is selected, the focus moves to each
selected column in turn and then repeat.
Deselects the current selection and moves the focus
up/down one cell, re-establishing row selection in the focused cell row.
Left Arrow /
Right Arrow
Page Up / Page
Down
Control-Page Up
/ Control-Page
Down
Home / End
Deselects the current selection and moves the focus
left/right one cell.
Deselects the current selection. When no vertical scrollbar
is visible, it moves the focus and the row selection to the
last/first row in a table. The focused cell remains in the
same column that it originated. When a vertical scrollbar
is visible, it scrolls the table up/down one row and re-establishes the selected row as the last/first visible row in the
table. The focus is moved, within its current column to the
newly selected row.
Deselects the current selection. When the horizontal
scrollbar is not visible, it moves the focus to the first/last
cell in the row and re-establishes the row selection where
the focused cell resides. When a horizontal scrollbar is visible, it scrolls the table left/right to make the first incomplete displayed column visible and places the focus in that
column. Row selection is re-established in the focused cell
row.
Deselects the current selection. Moves the focus to first/last
cell in a row and re-establishes the row selection in the focused cell row.
Control-Home/
Control-End
Deselects the current selection. Moves the focus to first/last
row in the table within the same column where the focus
originated and re-establishes the row selection.
FreeFlow®Print Server1-12
FreeFlow Print Server Help
About FreeFlow Print Server
Component
Type
Tables
tion
Shift-Down Arrow
Shift-Page Up /
Shift-Page Down
Control-ShiftHome / Control-Shift-End
ActionKeyboard Selec-
Select all rows in a tableControl
Extend selection up/down one row in the table.Shift-Up Arrow /
Extend selection up/down one "table page" at a time. When
the vertical scrollbar is not visible, it moves the focus and
row selection to the last/first row in the table. The focused
cell remains in the same column in which it originated. Row
selection is established from the original row in which the
focusresided to the row in which the focushas been moved.
When a vertical scrollbar is visible, it scrolls the table
up/down one row and moves the focus within its current
column to the newly visible row. Row selection is established
from the original row in which focus resided to the row in
which the focus has been moved.
Extend selection from the current row where focus resides
to the beginning/end of table. Focus does not move.
Control-Left Arrow / Control-Left Arrow
Shift-Down Arrow
Control-Shift-Up
Arrow/ Control-Shift-Down
Arrow
Presents a popup menu, if one exists.Spacebar
Movea table column where the focus resides right/left one
column in the table.
Extend selection up/down one row in table.Shift-Up Arrow /
Sort column where the focusresides in ascending/descending order. This assumes that the table has sorting activated.
FreeFlow Print Server Help
1-13FreeFlow®Print Server
About FreeFlow Print Server
Component
Type
Lists
tion
Up Arrow / Down
Arrow
Page Up/Page
Down
Home/End
Shift-Up Arrow/
Shift-Down Arrow
Shift-Page Up/
Shift-Page Down
ActionKeyboard Selec-
Deselects the current selection and moves the focus
up/down one element re-establishing selection on the focused list element.
Deselects the current selection. When the vertical scrollbar
is not visible, it moves the focus and element selection to
the last/first element in the list. When a vertical scrollbar
is visible, it scrolls the list up/down one row, and moves the
focusand element selection to the last/first visible element
in the list.
Moves the focus and selection to the first/last element in
the list.
Select all elements in list.Control-A
Extend selection and focus up/down one list element at a
time.
Extend selection up/down one, page view, at a time. Focus
moves to the bottom/top of selection.
Scroll Bars
Shift-Home/
Shift-End
Arrow
Page Up/Page
Down
Home / End
Arrow
Right Arrow
Left Arrow
Extendselection to the top/bottom of the list. Focus moves
to the top/bottom of the list.
Scroll the viewing window up/down one row at a time.Up Arrow/Down
Scroll the viewing window up/down one page view at a
time.
Scroll the viewing window to the top/bottom of the displayed component (example: tree, table or list).
Select the menu item with focus.Space / EnterPop Up Menu
Move focus to a previous/next menu item.Up Arrow/Down
If focus is a cascading menu element, it opens a cascading
menu.
If focus is a cascading menu element, it closes a cascading
menu.
Exit pop-up menus.Esc
FreeFlow®Print Server1-14
FreeFlow Print Server Help
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