Xerox Versant 3100 Press FFPS Help set

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9.0 SP3 December 2016 CI100

FreeFlow

Print Server

FreeFlow Print Server Help

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Includes Adobe®Normalizer and PostScript®.

Includes Adobe®PDF Library.

Includes Monotype Imaging®Intellifont.

Includes Adobe®PDF Normalizer.

Includes Adobe®PDFtoPS Library.

Includes Adobe®CPSI (previewer).

Includes Adobe®PostScript 3017.102 OEM Source.

Includes Adobe®PostScript Fonts.

Includes Monotype®Imaging Fonts.

Includes Adobe®Japanese Fonts.

Includes Pantone Matching System®and Pantone Matching System®Plus.

Microsoft, Windows, Windows 2000, Windows XP, Windows Vista, and Windows 7 are registered trademarks of Microsoft Corporation.

Macintosh is a registered trademark of Apple Computer, Inc., registered in the US and other countries.

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1 About FreeFlow Print Server..................................................................1-1

The FreeFlow Print Server User Interface...................................................................1-1

The default screen..................................................................................................1-1

Menus..........................................................................................................................1-2

Status area................................................................................................................1-2

Printer message field...............................................................................1-2

Mode indicator icons...............................................................................1-2

Unload Stacker button..........................................................................1-2

Pause Printer and Resume Printer buttons......................................1-2

Printer mimic...............................................................................................1-2

Printing and processing progress indicators...................................1-3

Viewing additional information and settings.............................................1-3

Button Guide.........................................................................................................................1-3

Disk Usage Indicator..........................................................................................................1-3

Clean File...................................................................................................................1-4

Keyboard Accessibility and Shortcuts..........................................................................1-4

Common Keyboard Shortcuts............................................................................1-5

Navigation and Activation Keys.......................................................................1-6

Navigation and Activation Keys....................................................................1-11

Mnemonics.............................................................................................................1-16

2 The Print from File service......................................................................2-1

About the Print From File window.................................................................................2-1

Using the Files tab...............................................................................................................2-2

The Basic tab.........................................................................................................................2-3

Using the Output tab to set job properties...............................................................2-4

The Image Quality tab......................................................................................................2-4

The Image Edit tab.............................................................................................................2-5

About the Special Pages tab...........................................................................................2-5

Printing a batch of files using the Print from File Service....................................2-5

Proofing a job, holding a job and using Print Now ...............................................2-6

Proofing a job...........................................................................................................2-6

Using Print Now......................................................................................................2-7

3 Job Management......................................................................................3-1

The Job Manager.................................................................................................................3-1

The Job Lists...........................................................................................................................3-2

Managing the Job list...........................................................................................3-3

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Using job preflight...............................................................................................................3-3

Job Manager menus...........................................................................................................3-6

Job Properties Window......................................................................................................3-7

Option conflict gray-out feature....................................................................................3-8

Viewing thumbnail images..............................................................................................3-8

Previewing jobs.....................................................................................................................3-8

Printing Jobs........................................................................................................................3-10

Running preflight checks on a PDF job..........................................................3-4

Viewing a preflight error report........................................................................3-4

Approving a preflight PDF..................................................................................3-4

Printing a preflight report...................................................................................3-4

Exporting a preflight report................................................................................3-5

Setting up job preflight........................................................................................3-5

Viewing thumbnail images.................................................................................3-8

Previewing a job using Job Manager..............................................................3-9

Viewing Held By Queue auto thumbnail and properties........................3-9

Using preview range..............................................................................................3-9

Viewing a job report..............................................................................3-10

Exporting a preview to PDF................................................................3-10

Releasing a job to print.....................................................................................3-10

Changing Job Properties...................................................................................3-11

Applying job properties.....................................................................................3-11

Saving job properties..........................................................................................3-11

Managing job properties..................................................................................3-11

Renaming a job....................................................................................................3-12

Using the Document Media List....................................................................3-12

Deleting a job........................................................................................................3-12

Cancelling a job....................................................................................................3-13

Moving a job..........................................................................................................3-13

Copying a job to Job Manager.......................................................................3-13

Forwarding a job..................................................................................................3-14

Setting up a printing system name for job forwarding...........3-15

Editing a printing system for job forwarding..............................3-15

Deleting a printing system name for job forwarding...............3-16

Limitations and notes associated with job forwarding...........3-16

Process and hold a job.......................................................................................3-17

Print Now.................................................................................................................3-17

Promoting a job....................................................................................................3-17

Proofing a job........................................................................................................3-18

About JDF printing..............................................................................................3-18

Printing with JDF job tickets...............................................................3-19

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JDF printing limitations........................................................................3-19

JDF error handling..................................................................................3-20

The Saved tab.....................................................................................................................3-20

Saving a job...........................................................................................................3-20

Using a Display Resolution Image................................................................3-21

Printing a saved job............................................................................................3-22

Copying a saved job............................................................................................3-22

Save a job as a background form..................................................................3-22

Editing a saved job..............................................................................................3-23

The Settings Tab................................................................................................................3-24

Using the Settings tab to set job properties.............................................3-24

Using Pages/Format...........................................................................................3-25

Using Destination to print and/or save a job...........................................3-25

Administrative Pages..........................................................................................3-26

Setting Banner Page options.............................................................3-27

Setting Error Page options..................................................................3-27

Setting Attributes Report options....................................................3-28

About PostScript/PDF format settings........................................................3-28

Choosing the fonts for an ASCII job...............................................3-28

Using network filing via SMB.............................................................3-29

Using Network Filing via FTP/SFTP.................................................3-29

The Stock Tab.....................................................................................................................3-29

Using the Stock tab to set job properties...................................................3-30

Programming extra long stock.......................................................................3-30

The Output Tab..................................................................................................................3-31

Using the Output tab to set job properties...............................................3-31

Setting basic properties.....................................................................................3-31

Using the Stapling/Finishing button............................................................3-32

Enabling Slip Sheets...........................................................................................3-35

Setting Layout Styles.........................................................................................3-35

Advanced Settings for Layouts.........................................................3-37

Caveats for using the Layout feature.............................................3-39

The Image Quality tab...................................................................................................3-39

Adjusting color balance.....................................................................................3-39

User TRCs...................................................................................................3-41

Previewing and Editing TRCs.............................................................3-41

Importing and Exporting User TRCs...............................................3-46

About grayscale printing...................................................................................3-48

Print as Grayscale...................................................................................3-48

Setting up trapping.............................................................................................3-48

Automatic Image Enhancement...................................................................3-48

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The Image Edit tab..........................................................................................................3-58

About the Special Pages tab.........................................................................................3-60

The Time Stamps Tab......................................................................................................3-62

The Faulted tab..................................................................................................................3-62

The Ineligible Tab.............................................................................................................3-63

About Custom Image Preferences...................................................3-49

Selecting a resolution.........................................................................................3-50

About Halftone Screens....................................................................................3-50

Setting a halftone screen....................................................................3-51

The Color Management window...................................................................3-51

About the Color Management window.........................................3-51

Editing Color Management settings...............................................3-52

Setting the job properties using the Image Edit tab.............................3-58

About Background Forms.................................................................................3-58

Using background forms.....................................................................3-59

Creating exception pages................................................................................3-60

Creating inserts.....................................................................................................3-61

Creating cover pages..........................................................................................3-62

Clearing a faulted job.........................................................................................3-62

Clearing an ineligible job..................................................................................3-63

Viewing Jobs that contain errors...................................................................3-63

4 Queue Management................................................................................4-1

Default Queues.....................................................................................................................4-1

About the Queue Manager..............................................................................................4-2

Queue Manager Main Window.........................................................................4-2

Queue Properties....................................................................................................4-2

Queue Menu.............................................................................................................4-3

View menu.................................................................................................................4-4

Creating New Queues........................................................................................................4-4

Understanding the Override Option...............................................................4-4

Creating and Enabling a Queue.......................................................................4-5

Creating a new queue..........................................................................................4-5

Copying a queue.....................................................................................................4-6

Using the Queue Manager Settings tab.......................................................4-8

Using the Preflight FAB...........................................................................4-8

Using Destination.....................................................................................4-9

Setting or Changing Queue Properties.....................................................................4-11

The Content menu..............................................................................................4-11

Adding Comments and a Banner Page Message to a Queue............4-12

The Settings tab...................................................................................................4-12

Background form settings...................................................................4-12

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.......................................................................................................................4-13

Enabling Parallel RIP.............................................................................4-14

Administrative Pages............................................................................4-14

The Stock Tab........................................................................................................4-17

Using the Stock tab to set queue properties...............................4-18

Programming extra long stock..........................................................4-18

The Output tab.....................................................................................................4-19

Using the Output tab to set queue properties............................4-19

The Image Quality tab......................................................................................4-20

Using the Sample button....................................................................4-20

The Image Quality tab......................................................................................4-20

Adjusting color balance.......................................................................4-20

About grayscale printing.....................................................................4-29

Setting up trapping................................................................................4-29

Automatic Image Enhancement.....................................................4-29

Selecting a resolution...........................................................................4-31

About Halftone Screens.......................................................................4-31

The Color Management window......................................................4-32

Image Quality settings......................................................................................4-38

About Image Quality Options...........................................................4-40

Automatic Image Enhancement.....................................................4-40

Setting up Trapping...............................................................................4-41

Editing Color Advanced Settings...................................................................4-42

Selecting the Input Color Space.......................................................4-42

Enabling or disabling Spot Color processing...............................4-42

Selecting the Output Color Space....................................................4-42

Setting up Job Rendering....................................................................4-43

The Image Edit Tab..........................................................................................................4-44

Using the Image Edit tab to set queue properties.................................4-44

Using Image Shift..................................................................................4-44

Using Edge Erase....................................................................................4-46

Using Image Alignment......................................................................4-46

Using Rotation.........................................................................................4-47

Using Background Forms..................................................................................4-47

The PDL Settings Tab.......................................................................................................4-48

Using the PDL Settings tab to set queue properties............................4-49

About Adobe PDF Print Engine (APPE)........................................................4-49

Selecting the Native PDF PDL processing options..................................4-50

Using PostScript....................................................................................................4-51

Setting PCL Advanced Options......................................................................4-54

Setting TIFF Decomposer options................................................................4-55

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Controlling Queue Behavior..........................................................................................4-59

Managing the queue list ...............................................................................................4-60

Setting PCL options.............................................................................................4-56

The PCL Paper Sources option........................................................................4-57

PCL Tray Commands...........................................................................................4-58

Using the ASCII FAB...........................................................................................4-59

Deleting a queue..................................................................................................4-60

Enabling a queue to accept jobs...................................................................4-60

Preventing a queue from accepting jobs....................................................4-60

Setting a queue to release jobs......................................................................4-60

Setting a queue to hold jobs...........................................................................4-61

Locking or unlocking a queue.........................................................................4-61

Using queue list controls...................................................................................4-61

Setting the default queue................................................................................4-62

Applying Administration Pages to queues................................................4-62

Enabling and disabling Hot Folders..............................................................4-63

5 Logon and Password Security...............................................................5-1

Logon/Logoff.........................................................................................................................5-1

Logon...........................................................................................................................5-1

Logoff..........................................................................................................................5-2

Password security.................................................................................................................5-2

Password expiration............................................................................................................5-3

Changing passwords...........................................................................................................5-3

Enabling strong passwords..............................................................................................5-4

6 The Printer menu.......................................................................................6-1

Unlocking a finisher............................................................................................................6-1

Power Saver............................................................................................................................6-1

Setting up Power Saver and Automatic Shutdown ..................................6-1

Using immediate Power Saver..........................................................................6-2

Exiting Power Saver................................................................................................6-3

Toner Level..............................................................................................................................6-3

Setting Administrative Pages properties....................................................................6-3

Setting the sides imaged..................................................................................................6-4

Setting the edge treatment option..............................................................................6-4

Unload Stacker option.......................................................................................................6-4

Sample Current Job.............................................................................................................6-5

Using the Sample Current Job feature (Static Sample)..........................6-5

Reposition Output................................................................................................................6-6

Using the Reposition Output feature.............................................................6-6

The Stock Library window.................................................................................................6-7

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To add stock or modify existing stocks in the stock library after

restoring the stock library ........................................................................6-7

The Finishing window........................................................................................................6-8

Finishing window fields........................................................................................6-8

Finishing window menus.....................................................................................6-8

Setting up external finishing devices.............................................................6-9

External finisher setup overview.........................................................6-9

The Stacking window.......................................................................................................6-14

Stacker Controls....................................................................................................6-14

The Stacking Window Menu...........................................................................6-14

Using the Stacking window.............................................................................6-14

Managing the Stacker list...................................................................6-15

The Image Quality window...........................................................................................6-15

The Image Quality window menus and fields.........................................6-15

Adjusting image quality....................................................................................6-16

7 The System Menu.....................................................................................7-1

Using the System menu....................................................................................................7-1

Pausing and resuming the printer...................................................................7-1

Pausing and resuming processing...................................................................7-1

Reset Job IDs............................................................................................................7-2

Resetting Job IDs......................................................................................7-2

Log Console...............................................................................................................7-2

Viewing log activity and system usage............................................7-3

Network Status........................................................................................................7-4

Using Network Status..............................................................................7-4

Printing a Configuration Report........................................................................7-4

Printing a Test Page...............................................................................................7-5

Remote Services......................................................................................................7-5

Using Remote Services............................................................................7-5

Update Manager....................................................................................................7-5

Using Update Manager..........................................................................7-5

Exporting updates.....................................................................................7-6

Importing updates...................................................................................7-6

Software Install.......................................................................................................7-6

Using the Software Install feature.....................................................7-6

Data Overwrite........................................................................................................7-7

Setting up Data Overwrite on your system.....................................7-7

Service Diagnostics................................................................................................7-8

Powering on/off and restarting the system and printer.........................7-8

Powering on the printer..........................................................................7-8

Powering off the printer.........................................................................7-8

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Performing a deferred shutdown and restart................................7-9

Restarting the FreeFlow Print Server software..............................7-9

When to use an emergency power off...........................................7-10

About backing up and restoring the system files...................................7-10

Backing up the System files...............................................................7-10

Restoring the System Disk files.........................................................7-12

About Backing up and restoring the configuration files......................7-12

Backing up the configuration files...................................................7-12

Restoring the configuration files......................................................7-13

Undoing queue restoration................................................................7-14

Secure Mode..........................................................................................................7-14

Enabling Secure Mode..........................................................................7-14

Eject CD media.....................................................................................................7-14

About Data Overwrite........................................................................................7-14

Running a Data Overwrite..................................................................7-15

8 The Services Menu....................................................................................8-1

Print from File........................................................................................................................8-1

IPDS Manager.......................................................................................................................8-1

9 The Customize Menu...............................................................................9-1

Showing and hiding shortcuts........................................................................................9-1

Enabling the AutoThumbnail option...........................................................................9-1

Selecting shortcuts to display.........................................................................................9-1

Setting the Job Manager layout....................................................................................9-2

Using the Saved Jobs List - Select Paths window.......................................9-2

Setting the home screen...................................................................................................9-3

Setting the home screen timeout.................................................................................9-3

Text Size...................................................................................................................................9-4

Changing the UI text size...................................................................................9-4

10 The Setup Menu...................................................................................10-1

Accessing and viewing the system configuration................................................10-1

Setting up the CD Drive..................................................................................................10-3

Printing System configuration information............................................................10-3

Feature Licenses.................................................................................................................10-4

Viewing licenses...................................................................................................10-4

Accessing license properties............................................................................10-4

Loading a license file..........................................................................................10-5

Networking..........................................................................................................................10-6

Setting the Host Name and Internet Protocol.........................................10-6

Restoring Xerox Defaults.....................................................................10-7

Clearing Network Settings..................................................................10-8

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Setting the IPv4 tab...........................................................................................10-8

Setting the IPv6 tab...........................................................................................10-9

Adding or Editing an IP or Gateway address..............................10-9

Deleting an IP or Gateway address..............................................10-10

Single IP and Dual IP port forwarding......................................................10-11

Enabling and disabling port forwarding for Raw Print/LPR

in Single IP mode.......................................................................10-11

Switching from Single IP mode to Dual IP mode...................10-12

Switching from Dual IP mode to Single IP mode...................10-13

Setting the NIS / NIS+ tab............................................................................10-13

Setting the DNS tab.........................................................................................10-14

Setting the Options tab..................................................................................10-14

Auto Proxy Detection.......................................................................................10-15

Requirements for Single IP Configuration...............................................10-15

Setting the Proxy Configuration.................................................................10-16

Setting up LPD....................................................................................................10-16

Entering Proxy Information Into Remote Services..............................10-17

Enabling Raw TCP/IP (Port 9100)...............................................................10-17

Configuring SNMP............................................................................................10-17

Accessing SNMP settings..................................................................10-18

Enabling SNMP.....................................................................................10-18

Configuring or Viewing SNMP Serial Numbers........................10-18

Setting up SNMP Internationalization........................................10-19

Configuring Common IPP and SNMP Settings........................10-19

Setting or Editing SNMP Trap Parameters.................................10-19

IPP...........................................................................................................................10-20

Enabling IPP...........................................................................................10-21

NetWare (NDS and Bindery)........................................................................10-21

Setting up the Netware Server.......................................................10-21

Setting the Frame Type and Novell Net Number....................10-22

Accessing Queue Server to configure printer to server

communications........................................................................10-23

Configuring Queue Server in Office Mode.................................10-23

Configuring Queue Server in Production Mode.......................10-24

AppleTalk..............................................................................................................10-26

Enabling AppleTalk through License Manager........................10-26

Viewing or Changing Phase Type and Zone Name...............10-26

Microsoft ADS User Names...........................................................................10-27

Configuring the system to join the domain..............................10-27

Logging on to the system with ADS user names....................10-27

Encoding...............................................................................................................10-28

Setting up encoding...........................................................................10-28

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System Preferences........................................................................................................10-35

FTP and Remote Diagnostics.....................................................................................10-51

Online Gateway Setup....................................................................................10-28

Selecting and Creating Security Profiles..................................................10-29

Selecting the Current profile...........................................................10-30

Selecting the Default Profile............................................................10-30

Selecting the Default Profile to be the Current

Profile.............................................................................................10-31

Viewing Profile Properties.................................................................10-31

Copying Profiles and Creating New Profiles.............................10-31

General Tab............................................................................................10-31

System tab..............................................................................................10-33

INIT tab...................................................................................................10-33

INETD tab...............................................................................................10-33

RPC tab....................................................................................................10-34

Adding, editing and deleting IP Addresses and Members...............10-34

Adding IP Addresses...........................................................................10-34

Adding IP Address Members...........................................................10-34

Editing IP Addresses and Members..............................................10-35

Deleting IP Addresses and Members...........................................10-35

Setting International Preferences..............................................................10-35

Setting Up the Default Save Directory.....................................................10-36

Setting PPML preferences..............................................................................10-38

Setting Job Processing options....................................................................10-38

Setting the Job Policy......................................................................................10-43

Selecting the Grayscale Image Print Mode for

Performance................................................................................10-46

Setting the font site policy............................................................................10-46

Stocks and Trays tab........................................................................................10-46

Setting Preferences for the Remote Print Server...................................10-46

Adding IP addresses for Remote Print Server...........................10-47

Editing IP addresses for Remote Print Server...........................10-47

Deleting IP addresses for Remote Print Server........................10-48

Remote Print Server specifics and limitations:.........................10-48

Enabling SSL/TLS...............................................................................................10-48

Managing your SSL/TLS certificate...........................................................10-49

Setting up a self-signed SSL/TLS certificate.............................10-49

Setting up a signed certificate from a certificate

authority.......................................................................................10-50

Installing a received SSL/TLS certificate....................................10-51

Removing an SSL/TLS certificate...................................................10-51

IP Filter..................................................................................................................10-51

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Using FTP/Remote Diagnostics...................................................................10-52

About users and groups...............................................................................................10-52

Adding a new user............................................................................................10-52

Editing a user account.....................................................................................10-53

Enabling or Disabling an account..............................................................10-53

Deleting a new account..................................................................................10-53

Setting Group Authorizations......................................................................10-53

Default Job Management user settings..................................................10-54

Viewing ADS Group information.................................................................10-57

11 Administration......................................................................................11-1

Using the Administration menu..................................................................................11-1

About accounting................................................................................................11-1

Viewing the accounting log...............................................................11-2

Setting the Accounting Log options...............................................11-2

Purging the Accounting Log...............................................................11-3

Printing the Accounting Log..............................................................11-3

Exporting the Accounting Log...........................................................11-4

About fonts.............................................................................................................11-7

Viewing fonts on the Print Server.....................................................11-7

Printing a list of PostScript and PCL resident fonts...................11-8

Loading additional fonts on the Print Server..............................11-8

12 The Language menu..........................................................................12-1

Supported languages......................................................................................................12-1

Selecting a language.......................................................................................................12-2

Language selection limitations...................................................................................12-2

13 Color Management.............................................................................13-1

About Color Management.............................................................................................13-1

The Color menu..................................................................................................................13-2

The Associations window.................................................................................13-2

Understanding the Associations window.....................................13-2

Setting Color Group properties.........................................................13-4

Creating a new Color Group...............................................................13-4

Moving a stock into a Color Group..................................................13-5

Setting a Color Group as default......................................................13-5

Deleting a Color Group.........................................................................13-5

Exporting a Color Group......................................................................13-5

Importing a Color Group.....................................................................13-5

Restoring Color Group defaults.........................................................13-6

Full Width Array retraining...............................................................................13-6

Retraining Full Width Array values..................................................13-6

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Additional Job- and Queue-level Color Management.....................................13-33

The Color Management window..............................................................................13-36

Calibrating the printer.......................................................................................13-7

Using the X-Rite Spectrophotometer to calibrate the

printer...............................................................................................13-7

Manual TRC Calibration with the X-Rite i1

Spectrophotometer.....................................................................13-8

Calibrating X-Rite instrument............................................................13-9

Using Full Width Array to calibrate the printer........................13-10

Timer Based Calibration....................................................................13-10

The Color Profiles window.............................................................................13-11

Understanding the Color Profiles window.................................13-11

Using Profile Optimization...............................................................13-12

About destination profiling.............................................................13-13

User TRCs.............................................................................................................13-17

What are User TRCs?..........................................................................13-17

Previewing and Editing TRCs........................................................................13-18

Opening the User TRCs Edit window...........................................13-18

Importing and Exporting User TRCs..........................................................13-23

Exporting User TRCs...........................................................................13-23

Importing User TRCs..........................................................................13-24

About spot colors..............................................................................................13-25

Creating a new spot color................................................................13-26

Editing an existing spot color.........................................................13-27

Printing a spot color sample............................................................13-28

Printing a Swatch Book......................................................................13-29

Reverting a modified PANTONE®color to its original color

recipe..............................................................................................13-29

Deleting a custom spot color..........................................................13-29

About the Spot Color List window..............................................................13-30

About the Spot Color Editor window.........................................................13-31

About the Print Color Sample window......................................................13-31

About the Print Swatch Book window.......................................................13-32

About the Spot Color Selector window.....................................................13-32

Color Space Translations................................................................................13-33

Gray Component Removal............................................................................13-33

Using Gray Component Removal..................................................13-33

Using the Grayscale Image Print Mode for Performance.................13-34

Selecting a Print Mode....................................................................................13-34

Using Open PrePress Interface....................................................................13-35

Previewing User TRCs......................................................................................13-35

About the Color Management window....................................................13-36

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Editing Color Management settings.........................................................13-36

Selecting the Input Color Space....................................................13-36

Selecting the Output Color Space.................................................13-40

Enabling or disabling Spot Color processing.............................13-40

Enabling or disabling PDF/X processing.....................................13-40

Setting up Job Rendering.................................................................13-41

14 FreeFlow Print Server Frequently Asked Questions

(FAQs)......................................................................................................14-1

Feature options required to use Subset Finishing and Offset.........................14-1

General job programming tasks..................................................................................14-4

How do I add and program covers?...........................................................................14-4

How do I add and program inserts?..........................................................................14-4

How do I add inserts to a 2-up or signature job?.................................................14-5

How do I add slip sheets?..............................................................................................14-5

How do I change job properties?................................................................................14-6

How do I change paper tray attributes?..................................................................14-6

How do I change stitch/staple placement?............................................................14-6

How do I change stock programming (paper tray stock change)?...............14-6

How do I convert a signature job to standard, and a standard job to

signature?..................................................................................................................14-7

How do I copy a queue?.................................................................................................14-7

How do I create a queue?..............................................................................................14-8

How do I delete a job?..................................................................................................14-9

How do I determine the optimal Parallel RIP option?.....................................14-10

How do I direct jobs to a particular tray?.............................................................14-13

How do I export/save the accounting log?..........................................................14-13

How do I hold a job?.....................................................................................................14-15

How do I insert a range of pages before a specified page?..........................14-15

How do I interrupt a job to print another job?...................................................14-15

How do I invert a page when I copy a job?.........................................................14-15

How do I load fonts onto the Print Server?..........................................................14-16

How do I make image quality adjustments?......................................................14-17

How do I pause and resume a printer?..................................................................14-18

How do I perform a multi-page crop?....................................................................14-19

How do I print 5.5 x 8.5 duplex?...............................................................................14-19

How do I print a 2-up job head-to-toe?.................................................................14-19

How do I print a job head-to-toe?...........................................................................14-20

How do I print a job in reverse order?....................................................................14-20

How do I print letter size on larger paper?...........................................................14-20

How do I print the accounting log?........................................................................14-20

How do I prioritize/promote a job?.........................................................................14-21

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How do I program a booklet/signature job?.......................................................14-21

How do I program job finishing?..............................................................................14-22

How do I proof a job?...................................................................................................14-22

How do I resolve stock programming conflicts (required stock not

How do I use the Set Use Ready option?..............................................................14-23

How do I select offset stacking?..............................................................................14-24

How do I set up First In First Out (FIFO) printing?............................................14-25

How do I turn off banner, error and attributes report pages?.....................14-26

How Do I Use the Fuser Width Switch to Optimize Image Quality?.........14-26

How do I use Power Saver?.........................................................................................14-26

Job layout and finishing..............................................................................................14-27

Manipulating jobs in the main job window.........................................................14-27

Queue management topics........................................................................................14-27

How do I control which Destination Profile is used?........................................14-28

Stock Programming/Tray Usage...............................................................................14-28

What are the stock and tray descriptions for the Loaded Stock

What are the stock and tray descriptions for the Name menu?.................14-29

What are Tray Confirmation Save behaviors?....................................................14-29

loaded)?...................................................................................................................14-23

menu?.......................................................................................................................14-28

15 Glossary...................................................................................................15-1

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About FreeFlow Print Server

The FreeFlow Print Server software provides a user interface (UI) to the following functions of your Xerox printing system:

• Printer Management

• Job Management

• System Administration

• Queue Management

• Adjusting color image quality

The FreeFlow Print Server User Interface

The FreeFlow Print Server software provides a user interface (UI) to control all of the features and functions for your Xerox printing system.

The UI consists ofwindows,tabs, and dialogs that can beaccessedthroughbuttons and menus. In addition, the UI displays status and error messages which provide feedback on job processing.

Online Help is available through Help Contents or by selecting the Help buttons on the various dialogs. Additional informationis availablethrough the customer documentation that is provided on CD-ROM with your system.

The default screen

The Job Manager enables you to perform tasks related to jobs. It organizes jobs based on their characteristics such as active, held, paused, completed, and saved and enables you to perform operations on and select options for individual jobs or groups of jobs.

Other features of the default screen are:

• Menus - allow you to access other functions of the FreeFlow Print Server.

• Status area - indicates the state of the Print Server and printer.

• Shortcuts - provide quick access to some of the windows of the FreeFlow Print Server

UI that are also accessible through the menus.

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Menus

The FreeFlow Print Server menus are located at the top of the interface and provide access to additional functions of the system.

The menus are:

• Logon - provides access to secured features of the Print Server.

• System - enables you to access system management controls including software

installation, resetting job IDs, diagnostics, and starting/stopping the system.

• Services - enables you to access services providing additional methods of input to

the Print Server.

• Printer - enables you to access and manage printer configuration functions including

setting power saver options.

• Color - these tools are used to assist with matching color for printing.

• Queue - can automate job management and application of job properties.

• Setup - allows configuration of peripherals, licensed features, and network settings.

• Administration - enables a System Administrator to control resources, fonts, and

accounting.

• Help - provides access to this Help set as well as to printable documentation.

Status area

The status area of the UI, below the menu bar, displays information about the Print Server and provides buttons for some printer functions.

Printer message field

The printer message field at the top of the FreeFlow Print Server window displays status messages for the printer.

Mode indicator icons

The mode indicator icons, between the printer message field and the menu bar, become active when the Print Server is in a special mode.

Unload Stacker button

The Unload Stacker button allows you to unload the printer stacker to remove the completed output prior to the stacker delivering the output when it is full.

Pause Printer and Resume Printer buttons

The Pause Printer and Resume Printer buttons toggle the printer between paused and resumed states.

Printer mimic

The printer mimic is a representation of the printer on the Print Server user interface. Busy, Ready, Faulted, and Paused conditions are indicated on the mimic. Additional information may be available by hovering the cursor over an area of the mimic.

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Printing and processing progress indicators

The progress of printing and processing is displayed in the upper right corner of the UI. The JobID, Job Name, percentage complete, and the number of pages, images, or sets completed are also displayed.

Viewing additional information and settings

The FreeFlow Print Server provides access to additional information through pop-up menus, Feature Access Buttons (FABs), and tabs.

• Pop-up menus enable you to control functionality at the job or queue level and can be accessed by right-clicking or double-clicking on a particular job or list item.

• Feature Access Buttons (FABs) enable you to set job properties. FABs are available from within specific tabs. Once property selections are made, your choices display on the FAB.

• Tabs provide access to different information, settings, and FABsfrom within the same window.

Button Guide

• OK saves all changes to a tab or dialog and closes the active window.

• Apply saves all changes to a tab or dialog without closing the window. You do not need to select Apply before selecting OK to save changes.

• Cancel enables you to close a window without saving changes.

• Close enables you to exit a window; changes you have made are saved.

• Reset is available on some UI screens. Reset enables you to restore previous settings without leaving the UI screen, in the event that the changes you have made are incorrect.

Disk Usage Indicator

The Disk Usage Indicator icon allows operators and system administrators to monitor any of the System Disk Partitions:

• Root

• System Data

• User Data

The icon, which is located at the top right corner of the GUI, shows three states of disk usage:

• Normal

• Warning

• Error

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About FreeFlow Print Server

Hoveringthe cursor over the Disk Usage Indicator icon displays a tool tip which presents the disk usage percentage for each partition. Percentage indicators change dynamically to show the amount of used and free space.

Double-clicking on the Disk Usage Indicator opens a window that contains information about disk size, used and free space, disk usage percentage, partition name or path and the current state of each partition.

Disk Usage Indicator threshold values are defined as follows:

• Root:

• Normal Range: 0-84%-

- Warning Range: 85-89%

- Error Range: 90-100%

• System Data and User Data:

• Normal Range: 0-69%-

- Warning Range: 70-89%

- Error Range: 90-100%

Note

Percent values may fluctuate +/-5% based on system/drive/printer or other adjustments that are made during the software development cycle.

Warning and Error messages are displayed as follows:

• Warning: Root disk free space is low. A green icon indicates a Warning range.

• Error: Root disk free space is dangerously low. A red icon indicates an Error range.

If a disk partition reaches a warning or error disk usage range, a fault message window opens and a fault message also displays in the Status area. Follow the instructions to address disk partition issues.

• Select Close to exit the fault message dialog.

Clean File

The Clean Files option allows you to remove waste files that are created by system crashes. A warning icon will inform you of which partition to address.

Keyboard Accessibility and Shortcuts

The FreeFlow Print Server enables you access and control the features and functions for your Xerox printing system using the keyboard. You can navigate the system, activate fields within various UI windows, and select printing properties.

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About FreeFlow Print Server

Common Keyboard Shortcuts

Shortcuts allow you to perform common UI functions quickly using the keyboard.

ActionKeyboard Selection

Navigates to the next available component.Tab

Navigatesto the previous available component.Shift+Tab

Control+Tab

Shift+Control+Tab

Home

Navigates to the next available component even if the component accepts the tab command. An example would be escaping from a table once a table element becomes available.

Navigatesto the previous available component even if the component accepts the tab command. An example would be escaping from a table once a table element becomes available.

Moves left one character or component.Left Arrow

Moves right one character or component.Right Arrow

Moves up one line or component.Up Arrow

Moves down one line or component.Down Arrow

Moves up one pane of information.Page Up

Moves down one pane of information.Page Down

Moves to the beginning of the data field. In a table, moves to the beginning of the row.

End

Enter or Return

Esc (Escape)

Spacebar

FreeFlow Print Server Help

Moves to the end of the data field. In a table, moves to the last cell in a row.

Activates the default command button.Control+Enter or Control+Return

Activates the command that is currently selected

Exits a menu or window without changes except when focus is in a table cell.

Activates the component that has keyboard focus.

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Navigation and Activation Keys

Specific keystrokes enable you to interact with the components and features of the printing system.

Component Type

tion

F6Split Pane

Control-DMode Indicator

ActionKeyboard Selec-

Moves the focus between the panes to the first available element in the pane.

Gives focus to the splitter bar. Arrow, Home and End keys can be used to move the bar. Arrow keys give fine control of movement. The Home and End keys effectively hide an entire pane from view.

Puts focus on the first mode indicator, from which you can display the tool-tip. This can include one or more of the following modes:

• Secure

• Job Fault

• Diagnostic

• Remote Print Server

• Logging

Pauses the printer.Control-PPauseButton(s)

FABs

Control-SContent Area

Control-Page Up

Control-Page Down

Control-Shift-Left Arrow / Control-Shift-Right Arrow

Pauses the scanner on production printer systems.Control-NStatus Area

Unload buttonControl-U

Start button (Copy, Scan to File, and Print Service) when

the pathway to the Start button is open.

Moves between tabs.ArrowsTab Pane

Puts the focus at the selected tab.Control-UpArrow

Moves to the previous tab, preparing to enter the first available component in the tab.

Movesto the next tab, preparing to enter the first available component in the tab.

Moves the focus between a FAB and the first available element within that FAB.

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Component Type

tion

TabTables

Shift-Tab

Return/Enter

Shift-Return / Shift-Enter

Up Arrow / Down Arrow

ActionKeyboard Selec-

Moves focus one cell to the right. If the table cells are selected, the focus should wrap, left to right, top to bottom and then back to the top of the selected region.

Moves focus one cell to the left. With cell selection, ShiftTab behaves similarly to Tab, but in the reverse order.

Move focus one cell down, row selection follows focus. At the bottom of a table, focus wraps to the top of a column. If more than one cell is selected, the focus moves to each selected column in turn and then repeat from the beginning.

Move focus one cell up, row selection follows focus. At the top of a table, focus wraps to the bottom of a column. If more than one cell is selected, the focus moves to each selected column in turn and then repeat.

Deselects the current selection and moves the focus up/down one cell, re-establishing row selection in the focused cell row.

Left Arrow / Right Arrow

Page Up / Page Down

Control-Page Up / Control-Page Down

Home / End

Deselects the current selection and moves the focus left/right one cell.

Deselects the current selection. When no vertical scrollbar is visible, it moves the focus and the row selection to the last/first row in a table. The focused cell remains in the same column that it originated. When a vertical scrollbar is visible, it scrolls the table up/down one row and re-establishes the selected row as the last/first visible row in the table. The focus is moved, within its current column to the newly selected row.

Deselects the current selection. When the horizontal scrollbar is not visible, it moves the focus to the first/last cell in the row and re-establishes the row selection where the focused cell resides. When a horizontal scrollbar is visible, it scrolls the table left/right to make the first incomplete displayed column visible and places the focus in that column. Row selection is re-established in the focused cell row.

Deselects the current selection. Moves the focus to first/last cell in a row and re-establishes the row selection in the focused cell row.

Control-Home/ Control-End

FreeFlow Print Server Help

Deselects the current selection. Moves the focus to first/last row in the table within the same column where the focus originated and re-establishes the row selection.

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Component Type

Tables

tion

Shift-Down Arrow

Shift-Page Up / Shift-Page Down

Control-ShiftHome / Control-Shift-End

ActionKeyboard Selec-

Select all rows in a tableControl

Extend selection up/down one row in the table.Shift-Up Arrow /

Extend selection up/down one "table page" at a time. When the vertical scrollbar is not visible, it moves the focus and row selection to the last/first row in the table. The focused cell remains in the same column in which it originated. Row selection is established from the original row in which the focusresided to the row in which the focushas been moved. When a vertical scrollbar is visible, it scrolls the table up/down one row and moves the focus within its current column to the newly visible row. Row selection is established from the original row in which focus resided to the row in which the focus has been moved.

Extend selection from the current row where focus resides to the beginning/end of table. Focus does not move.

Control-Left Arrow / Control-Left Arrow

Shift-Down Arrow

Control-Shift-Up Arrow/ Control-Shift-Down Arrow

Presents a popup menu, if one exists.Spacebar

Movea table column where the focus resides right/left one column in the table.

Extend selection up/down one row in table.Shift-Up Arrow /

Sort column where the focusresides in ascending/descending order. This assumes that the table has sorting activated.

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About FreeFlow Print Server

Component Type

Lists

tion

Up Arrow / Down Arrow

Page Up/Page Down

Home/End

Shift-Up Arrow/ Shift-Down Arrow

Shift-Page Up/ Shift-Page Down

ActionKeyboard Selec-

Deselects the current selection and moves the focus up/down one element re-establishing selection on the focused list element.

Deselects the current selection. When the vertical scrollbar is not visible, it moves the focus and element selection to the last/first element in the list. When a vertical scrollbar is visible, it scrolls the list up/down one row, and moves the focusand element selection to the last/first visible element in the list.

Moves the focus and selection to the first/last element in the list.

Select all elements in list.Control-A

Extend selection and focus up/down one list element at a time.

Extend selection up/down one, page view, at a time. Focus moves to the bottom/top of selection.

Scroll Bars

Shift-Home/ Shift-End

Arrow

Page Up/Page Down

Home / End

Arrow

Right Arrow

Left Arrow

Extendselection to the top/bottom of the list. Focus moves to the top/bottom of the list.

Scroll the viewing window up/down one row at a time.Up Arrow/Down

Scroll the viewing window up/down one page view at a time.

Scroll the viewing window to the top/bottom of the displayed component (example: tree, table or list).

Select the menu item with focus.Space / EnterPop Up Menu

Move focus to a previous/next menu item.Up Arrow/Down

If focus is a cascading menu element, it opens a cascading menu.

If focus is a cascading menu element, it closes a cascading menu.

Exit pop-up menus.Esc

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Component Type

Pull-downmenu

Directory Tree

tion

row

Arrow

Up Arrow / Down Arrow

Left Arrow / Right Arrow

ActionKeyboard Selec-

Activates the menu.Space/Down Ar-

Moves focus and selects previous/next menu item.Up/Down Arrow

Exits the pull-down menu.Esc

Activates the menu.F10Menu Bar

Moves focus to previous/next menu item.Up Arrow/Down

Selects focused menu item.Space/Enter

Exits the menu bar.Esc

Movesfocusand selection up/down one row in the directory tree.

Moves focus left/right one column in the directory tree. If a closed folder is selected the right arrow opens the folder when it is not empty. If the folder is open and selected, the left arrow closes the folder.

Page Up/Down

row/ Control-Right Arrow

Control-Page Up / Control-Page Down

Control-End

Space

Control-F1Tool Tip

Movesup/down one page view. The first availablecomponent in view gets the focus and selection.

Moves to the first/last element in the tree.Home/End

Moves focus up/down one row in the directory tree.Control-Left Ar-

Movesup/down one page view. The first availablecomponent in the view gets focus and selection.

Moves to the first/last element in the tree.Control-Home/

Selects the element in the directory tree where the focus is activated.

Displays a tool tip if one is attached to the focused component.

Hides a tool tip.Control-F1 / Esc

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About FreeFlow Print Server

Navigation and Activation Keys

Specific keystrokes enable you to interact with the components and features of the printing system.

Component Type

tion

F6Split Pane

Control-DMode Indicator

ActionKeyboard Selec-

Moves the focus between the panes to the first available element in the pane.

Gives focus to the splitter bar. Arrow, Home and End keys can be used to move the bar. Arrow keys give fine control of movement. The Home and End keys effectively hide an entire pane from view.

Puts focus on the first mode indicator, from which you can display the tool-tip. This can include one or more of the following modes:

• MICR

• Secure

• Job Fault

• Diagnostic

• Remote Print Server

• Logging

Pauses the printer.Control-PPauseButton(s)

FABs

Control-SContent Area

Control-Page Up

Control-Page Down

Control-Shift-Left Arrow / Control-Shift-Right Arrow

Pauses the scanner on production printer systems.Control-NStatus Area

Unload buttonControl-U

Start button (Copy, Scan to File, and Print Service) when

the pathway to the Start button is open.

Moves between tabs.ArrowsTab Pane

Puts the focus at the selected tab.Control-UpArrow

Moves to the previous tab, preparing to enter the first available component in the tab.

Movesto the next tab, preparing to enter the first available component in the tab.

Moves the focus between a FAB and the first available element within that FAB.

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About FreeFlow Print Server

Component Type

tion

TabTables

Shift-Tab

Return/Enter

Shift-Return / Shift-Enter

Up Arrow / Down Arrow

ActionKeyboard Selec-

Moves focus one cell to the right. If the table cells are selected, the focus should wrap, left to right, top to bottom and then back to the top of the selected region.

Moves focus one cell to the left. With cell selection, ShiftTab behaves similarly to Tab, but in the reverse order.

Deselects the current selection and moves the focus up/down one cell, re-establishing row selection in the focused cell row.

Left Arrow / Right Arrow

Page Up / Page Down

Control-Page Up / Control-Page Down

Home / End

Deselects the current selection and moves the focus left/right one cell.

Deselects the current selection. Moves the focus to first/last cell in a row and re-establishes the row selection in the focused cell row.

Control-Home/ Control-End

Deselects the current selection. Moves the focus to first/last row in the table within the same column where the focus originated and re-establishes the row selection.

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About FreeFlow Print Server

Component Type

Tables

tion

Shift-Down Arrow

Shift-Page Up / Shift-Page Down

Control-ShiftHome / Control-Shift-End

ActionKeyboard Selec-

Select all rows in a tableControl

Extend selection up/down one row in the table.Shift-Up Arrow /

Extend selection from the current row where focus resides to the beginning/end of table. Focus does not move.

Control-Left Arrow / Control-Left Arrow

Shift-Down Arrow

Control-Shift-Up Arrow/ Control-Shift-Down Arrow

Presents a popup menu, if one exists.Spacebar

Movea table column where the focus resides right/left one column in the table.

Extend selection up/down one row in table.Shift-Up Arrow /

Sort column where the focusresides in ascending/descending order. This assumes that the table has sorting activated.

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Component Type

Lists

tion

Up Arrow / Down Arrow

Page Up/Page Down

Home/End

Shift-Up Arrow/ Shift-Down Arrow

Shift-Page Up/ Shift-Page Down

ActionKeyboard Selec-

Deselects the current selection and moves the focus up/down one element re-establishing selection on the focused list element.

Moves the focus and selection to the first/last element in the list.

Select all elements in list.Control-A

Extend selection and focus up/down one list element at a time.

Extend selection up/down one, page view, at a time. Focus moves to the bottom/top of selection.

Scroll Bars

Shift-Home/ Shift-End

Arrow

Page Up/Page Down

Home / End

Arrow

Right Arrow

Left Arrow

Extendselection to the top/bottom of the list. Focus moves to the top/bottom of the list.

Scroll the viewing window up/down one row at a time.Up Arrow/Down

Scroll the viewing window up/down one page view at a time.

Scroll the viewing window to the top/bottom of the displayed component (example: tree, table or list).

Select the menu item with focus.Space / EnterPop Up Menu

Move focus to a previous/next menu item.Up Arrow/Down

If focus is a cascading menu element, it opens a cascading menu.

If focus is a cascading menu element, it closes a cascading menu.

Exit pop-up menus.Esc

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About FreeFlow Print Server

Component Type

Pull-downmenu

Directory Tree

tion

row

Arrow

Up Arrow / Down Arrow

Left Arrow / Right Arrow

ActionKeyboard Selec-

Activates the menu.Space/Down Ar-

Moves focus and selects previous/next menu item.Up/Down Arrow

Exits the pull-down menu.Esc

Activates the menu.F10Menu Bar

Moves focus to previous/next menu item.Up Arrow/Down

Selects focused menu item.Space/Enter

Exits the menu bar.Esc

Movesfocusand selection up/down one row in the directory tree.

Page Up/Down

row/ Control-Right Arrow

Control-Page Up / Control-Page Down

Control-End

Space

Control-F1Tool Tip

Movesup/down one page view. The first availablecomponent in view gets the focus and selection.

Moves to the first/last element in the tree.Home/End

Moves focus up/down one row in the directory tree.Control-Left Ar-

Movesup/down one page view. The first availablecomponent in the view gets focus and selection.

Moves to the first/last element in the tree.Control-Home/

Selects the element in the directory tree where the focus is activated.

Displays a tool tip if one is attached to the focused component.

Hides a tool tip.Control-F1 / Esc

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About FreeFlow Print Server

Mnemonics

Mnemonics are keyboard shortcuts used to access commonly used features using an Alt key and letter key combination.

Entries marked with an asterisk (*) are second-level commands and are only available after entering the first level. Using Alt closes an open menu, which prevents the use of an Alt-letter combination within menus.

DestinationAlt + Letter

Menus

(If marked with *, open the top level menu first, then use the indicated key to activate the shortcut menu item.)

Top level of Logon menuL

*Logon.*L

*Logoff.*F

Top level of System menuM

*Log Console.*C

*Pause Processing. Ctrl-Shift-P is an accelerator combination, which does not require you to open the System menu.

*Resume Processing Ctrl-Shift-R is an accelerator combination, which does not require you to open the System menu.

*Eject CD.*E

Reset Job ID.*J

*Diagnostics*D

*Shutdown Ctrl-Shift-S is an accelerator combination, which does not require you to open the System menu.

Exit. Ctrl-Q is an accelerator combination, which does not require you to open the System menu.

Tape Client*T

IPS Job Manager*I

Top level of the Printer menuI

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About FreeFlow Print Server

DestinationAlt + Letter

Paper Trays*P

Stock Library*L

Finishing*F

Stacking*S

Image Quality*I

Top level of the Color MenuC

Associations*A

Color Profiles*P

User TRCs*T

Spot Color List*S

Top level of the Queue menuQ

Queue Manager*Q

Accept Jobs*A

Do Not Accept Jobs*B

Release Jobs*E

Do Not Release Jobs*D

Top level of the Customize menuU

Top level of the Setup menuE

Top level of the Administration menuA

Top level of the Help menuH

Top level of the Services menuS

Copy*C

Scan to File*S

Print from File*P

Job Manager*J

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DestinationAlt + Letter

Online Manager*O

Services controls

Reset button on Copy, Scan to File, and Print from FileR

Build Job button on Copy, and Scan to FileB

Continue Build Job buttonsO

End Build Job buttonN

Cancel Build JobEsc

Child Window Controls

OK buttonO

Reset buttonR

Apply, Add insert, Add Exception, or Add CoverA

CancelC

Help accessH

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The Print from File service

The Print from File service allows you to access and print jobs from the FreeFlow Print Server interface. Jobs can be located on a local or network drive.

Note

The Print from File service differs from the Saved Jobs tab.The Saved Jobs tab is the location where you resubmit jobs that were already sent through the system, printed and saved. The Print from File service is intended to be the access point for printing a job that has not yet been sent through the system.

About the Print From File window

The Print From File window enables you to perform tasks such as printing, proofing, and changing job properties.

The following options are available regardless of which tab is selected in the Print From File window:

• Quantity: Enter the number of job sets you want to print.

• Queue: Select the queue that will receive the sent job.

• Job Type: Allows you to select from the following options:

- Normal: This default setting is used for normal job printing.

- Proof n Copy and Hold: Allows you to proof the job before releasing the entire

job set. Proof jobs will interrupt any currently printing job.

- Print Now: Interrupts a currently printing job to print the selected job.

• Print: Submits a job.

• Reset: Resets job settings to the last saved state.

• Close: Closes the window.

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The Print from File service

Using the Files tab

The Files tab allows you to select the files and pages you want to print, set the job destination, select a document format, and enter a start message and job notes.

1. Select Browse and locate the file or files you want to print. The remaining Files tab fields become active once you select a job.

2. Fromthe Look In menu, select the location where the job you want to print is located. You can also type the saved job location in the Look In field.

You can verify the correct job location by checking with the System Administrator. In some cases, additional directories are created to print specific jobs by user, by department, or by another categorization.

SMB/FTP must be enabled on the system by the System Administrator before it can be accessed to save jobs.

3. If necessary, select the folder that contains the job or jobs.

4. To sort jobs by format, make a job type selection from the Type pull-down menu.

5. Select one or more files from the list. If you select more than one file, all the files are

sent to the server using default settings. You can select more than one file by performing one of the following:

• Press and hold down the CTRL (Control) key and select each individual job by

left-clicking the mouse.

• To select multiple files that are adjacent to one another, press and hold down the

SHIFT key and select the first and last file names that you want from the list. This highlights the first and last file name lines and all lines in between.

6. Optional: To preview jobs within the Files menu, right-click the job and select Thumbnail.

7. Once you have selected files, click OK.

If you selected a single file, the selection also displays in the Job Name field where it can be edited and the remaining Files tab fields become active.

• Reload Saved Programming: If you select a job, make changes to the job

properties, but then decide you want the job reset to the original programmed properties, select Reload Saved Programming.

• If you want to print the images and not use the job programming, then selecting Load Queue Defaults erases all the programming on the job and uses the programming of the queue you have selected.

Your selection displays in the File Name field, which is read-only.

8. If you want to print selected pages, clear Print All Pagesand enter a page range in the From and To fields.

9. Optional: Choose a new format from the Document Format pull-down menu. The available options vary based on your printer configuration.

You can change the format of a document after it has been submitted to the Print Server. For example, a change from PostScript to ASCII may be desired in order to print the PostScript commands.

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The Print from File service

If you do not have a valid PostScript license on the system, you will see PostScript in the list of format options, but it will be grayed out and it cannot be selected.

Do not attempt to change one page description language (PDL) to another, such as PostScriptto PCL. This type of change may cause print errors since the PCL decomposer cannot interpret the PostScript commands.

10. Set up PostScript, PDF, or ASCII options.

If you do not have a valid PostScript license on the system, you will not be able to set PostScript options.

11. Optional: Change the name of the job by editing the text in the Job Name field.

12. You can enter a printer name in the Target Printerfield or accept the defaultselection.

13. Select a job Destination.

14. Optional: Select Job Notes to enter information, including a Start Message, that

should be sent along with the printed job. Youcan also enter a Start Message in the field provided on the Files tab.

15. Optional: Select Print Banner Pages, Print Attributes Report, or both.

• Print Banner Page: A Banner Page is a break page that contains specific job

information which prints at the beginning of each job.

• Print Attributes Report: The Attributes Report presents a one page summary of

selected job settings, especially those that pertain to job identification, stock, output and image quality that originate fromqueue settings and job programming. Any Queue Property override settings take precedence over all other property settings.

None: Prints no pages.

Standard: Prints a system-generated page.

For Banner Pages, Use Leading Pages: Activates the number of pages option. Select the desired number of pages from the beginning of the job to serve as banner pages.

16. Select a Queue to which you will print.

17. Select Print to submit the job to the system.

The Basic tab

The Basic tab enables you to select the paper stock, sides imaged, stapling/finishing, and collation options.

1. Select the Basic tab.

2. Select one of the following Paper Stock options.

a) Select fromthe Loaded Stocks list. This option ensures that the job is requesting

an available stock.

b) Select a named stock from the Stock List. c) Select a Custom Stock. If this option is selected, select a Name, Size/Color,

Type/Weight and, if available, the Coating option.

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Select the Set Use-Readybutton to set all attributesexcept forSize to use ready. This tells the system to use any available stock of the correct size. If you use this option, you can either select a size or allow size to be determined by the data file. If a stock has mixed stock sizes, it is important not to set a specific size.

3. Select a Sides Imaged option from the pull-down menu.

4. Select a Stapling/Finishing option.

5. Select Collated or Uncollated radio button from the Collation field.

• Collated: Documents are printed in sequential page order and delivered as separate

document sets. For example, if you print three sets of a 3-page document, the output will be grouped in the following page order: 1,2,3 1,2,3 1,2,3.

• Uncollated: Documents are printed in separate sets of each page. If you print 3

copies of a 2-page uncollated document, the output will be grouped with three copies of page 1 followed by three copies of page 2.

Using the Output tab to setjob properties

1. Double-click a job.

2. Select the Output tab.

3. Use Basic Settings to set the sides imaged and collation.

4. Choose Stapling/Finishing to set stapling, finishing, offset, trimming, and output

location options. See Using the Output tab to set job properties in Job Manager.

5. Select Slip Sheets.

6. Select Annotations.

7. Select Layout to control the placement, rotation, cropping, and scaling of source

document pages onto the printed output. For a complete description of imposition models see the section entitled Layout Styles.

8. Select OK or continue setting job properties.

Your selections display on the individual button.

The Image Quality tab

The Image Quality tab contains controls that allow you to make image quality adjustments.

The key to making adjustments to any of the image quality controls is to do so in small increments. Making large adjustments can actually create image quality problems.

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The Image Edit tab

The Image Edit tab contains Image Shift, Rotation, and Background Forms Feature Access Buttons (FABs). Additional selections are available within each FAB.

• The Image Shift FAB enables you to control where the page image is printed on the page.

• The Rotation FAB allows you to turn the page images in a job.

• Set BackgroundFormoptions. See Using background forms for additional information.

About the Special Pages tab

The Special Pages tab enables you to manage exception pages, cover pages, and page inserts.

• Exception pages enable you to set special characteristics for specific pages within a job.

• Cover pages add a finished appearance to jobs and are typically used for bound, stapled, or stitched jobs.

• Covers take precedence if there are conflicts or multiple programming on the same pages. If more than one exception is programmed for a page, only one exception is used and the jobs prints without an error.

• A page insert is a blank piece of paper, a pre-printed page if supported by your printer, or other media that is inserted between printed pages in a job.

Printing a batch of files using the Print from File Service

1. Open the Print from File Service.

2. Select the Files tab.

3. In the Queue list, choose the queue the files will printed to.

Only the default settings in the Queue will be applied to the job. You will not be able to set job properties for each individual file.

4. Select Browse.

5. FromtheLook In menu select the UNIX file system, media, or network location where

the job you want to print is located. You can also type the saved job location in the Selection field.

6. In the Browse window, if you want to print only files of a certain type, select the type from the File Type menu.

7. Select the folder containing the jobs you want to print. If the jobs are in subdirectories, select the folder containing the subdirectories.

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8. Depending on whether your files are in one folder or in subdirectories, select the Batch Files icon or the Batch Files including Subdirectories icon, located near the

top left corner of the Browse window.

9. If you do not want to print some of the files listed, select them and then use the Delete button to remove them from the list. You can select more than one file by

performing one of the following:

• Press and hold down the CTRL (Control) key and select each individual job by

left-clicking the mouse.

• To select multiple files that are adjacent to one another, press and hold down the

SHIFT key and select the first and last file names that you want from the list. This highlights the first and last file name lines and all lines in between.

10. If you want to reorder the list, select a single file and use the up and down arrow

buttons to change the printing order.

11. Select OK. The files are listed in print order in the File Name field.

12. Select Print to print the files using the queue defaults.

Proofing a job, holding a job and using Print Now

The Print from File Service is intended to be the access point for printing a job that has not been sent through the system. Jobs can be located on a local or, if available, network drive.

After the job is submitted for printing using the Print from File Service, you can then change job properties and perform other job management tasks by accessing the job in Job Manager.

Proofing a job

This feature allows you to print a proof copy of a job while eliminating the need to resubmit the job to print once the content and layout have been verified.

All job attributes apply to Proof jobs except the quantity. The default print quantity for Proof jobs is 1; however, the default can be modified in Setup > System Preferences by the System Administrator.

Note

Proof jobs will interrupt any currently printing job.

1. Open the Print from File Service.

2. Select the Files tab and browse to the job you want to print.

3. If you want to proof the job before releasing the entire job set, select Proof 1 Copy and Hold from the Job Type menu.

4. Select Print.

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5. The Proof Progress window opens and displays the progress of the proof job. It informs you that for more detailed information about the proof job, select the Job Manager button. During the proof process, you can select from the following options:

• Program Next Job: Dismisses the Proof Progress window and returns you to the

previous dialog.

• Cancel: Cancels the proof job.

6. Once the proof job completes an information dialog opens and and asks if you are satisfied with your proof copy. Select from the following:

• Release Job: Prints the entire job and closes the dialog.

• Cancel Job: Cancels the job and closes the dialog.

• Close: The dialog closes. The job can be modified and/or released from Job

Manager.

Using Print Now

The Print Now feature allows you to interrupt a job that is currently printing in order to print a different job or jobs. After all Print Now jobs have completed printing, the Print Server resumes printing the original interrupted job.

1. Open the Print from File Service.

2. Select the Files tab and select the job you want to print.

3. Select Print Now from the Job Type menu.

4. Select Print.

The job is sent to Job Manager where it can be modified or released.

Note

A newly assigned Print Now job will not interrupt an active Print Now job. The newest Print Now job is added to the end of the active interrupt job list. Any Print Now jobs requiring unavailable resources (such as special media), are ineligible and will not be scheduled as a Print Now job until the resource is made available.

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Job management allows you to perform job management tasks including printing, proofing, holding, and forwarding jobs, and changing job properties.

Job Manager

The Job Manager enables you to perform a number of different tasks at the job level. You can view all the jobs in the system, including current and completed jobs, or you can display one of several possible subsets of the jobs. The Job Manager also enables you to perform operations on, and select options for, individual jobs or groups of jobs within the system.

The Job Manager is the default screen of the Print Server GUI.

The Job Manager

The Job Manager, also called the Home Screen, is composed of lists and tabs. The lists display jobs in the system in various states. The Completed tab enables you to view the status of completed jobs. The Saved tab enables you to view jobs saved on the system.

You can configure the layout of the Job Manager to support your workflow.

Note

To rearrange the job data elements in the job lists (such as Job ID or Type), select a column heading and drag it to another location in the column row.

• Paused: If a job is unable to print because it is being held, or due to a fault or other error, it is automatically moved to the Paused list. The total number of paused jobs is displayed to the right of the Paused title. Use the scroll bar to view any additional inactive jobs.

Note

Once a job is saved it is no longer an active job.

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• Completed:This list displays jobs that have been completed. If Retain PDL Files is enabled, the PDL is retained on the system for later reprinting from the Completed list.

• Saved:This list provides access to all jobs that have been printed to the save repository as well as those jobs that have been previously printed and also saved. Youcan modify some job settings when reprinting the job.

Note

The Savedtab differsfromthe Print from File service in the followingway: The Saved tab is intended to be the location where you resubmit jobs that have already been sent through the system, while Print from File is intended to be the access point for printing a job from any file system or media that has not been sent through the system.

• The Job drop-down menu enables you to perform job management tasks such as previewing, deleting, or holding jobs, and releasing jobs to print. This menu also enables you to set or change the job properties. All selections within the Job drop-down menu are also available by right-clicking a job in Job Manager or by selecting an icon from the toolbar.

• The View drop-down menu presents the following selections:

- Columns: You can determine the job list display by selecting or clearing job list

titles. If cleared, the item is removed from the job list row.

- Toolbar: Selecting this option displays or hides an assortment of tools that

correspond to common tasks.

- Redisplay: This option refreshes the contents of the job list.

• The Toolbar icons enable you to access frequently used features. Move the cursor over each icon to see a description.

• The Queue drop-down menu splays jobs for a selected queue. All Queues displays all jobs on all queues.

The Job Lists

Job List columns can be rearranged by selecting a column heading and dragging it to another location in the column row.

Column widths can be changed by clicking on the column separator, holding down the left mouse button and moving the column separator to the right or left. If a column width is too small to display the complete content of a column, you can hover the cursor over that selection to view the complete content of the column.

You can manage the columns displayed from the View drop-down menu. The Job Manager list updates dynamically according to the refresh interval setting.

The job lists display the following information by default, depending on which list you are viewing:

• Job ID: The number identifier of the job assigned by the system when the job is received. The Job ID is always displayed.

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• Status: Displays the status of the job; for example, Receiving, Ineligible, or Faulted.

• Job Name: The file name of the job.

• Queue: The name of the queue to which the job was sent.

• Sender: The logon user name of the person who sent the job from the client or host. A job sent from a Hot Folder is listed as such.

• Submitted: The date and time the job was received by the Print Server.

• Printed: Displays the date and time that the job was submitted for printing.

• Completed: Available within the Competed tab, this displays the date and time that the job completed printing or saving.

• Name: Available within the Saved tab, this indicates the name of the saved job. The Name of the saved job is always displayed.

• Type: Available within the Saved tab, this indicates the file type of the job.

• Size: Available within the Saved tab, this indicates the size of the job in kilobytes.

• Date Modified: Available within the Saved tab, this indicates the date and time of file modification.

• Path: Available from the Saved tab, this displays the location of the job within the Jobs Parent Directory.

Managing the Job list

You can determine the job list display by selecting or deselecting job list titles. If deselected, the item is removed from the job list.

1. From the View menu on the Home Screen, select Columns.

2. Select the job list whose columns you want to change.

3. Select the column titles you want to display on the job list or deselect column titles

that you want to remove from the job list. The Job ID column title is read-only and cannot be deselected.

4. Select OK.

Your changes are reflected immediately on the job list.

Using job preflight

Preflight allows you to check PDF jobs for missing fonts, spot colors, RGB colorspace, and low or high resolution images. Optionally, a report of any errors discovered can be generated. You can choose whether jobs that fail preflight should continue to be processed or should be held. Preflight can also be set up to run automatically when jobs are processed by a queue.

PDF job preflight functions are available by right-clicking a PDF job in the Paused Jobs, Jobs Held by Queue, or Completed Jobs list and selecting Preflight from the menu.

The job preflight functions are:

• Preflight and Release - See Running preflight checks on a PDF job for more information.

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• View Report- See Viewing a preflight error report for more information.

• Approve PDF - See Approving a preflight PDF for more information.

• Print Report - See Printing a preflight report for more information.

• Export Report - See Exporting a preflight report for more information.

• Setup See Setting up a job preflight for more information.

Running preflight checks on a PDF job

You can run preflight checks on a PDF job in the Pause Jobs, Jobs Held by Queue, or Completed Jobs list.

Right-click the job and select:

• Preflight > Preflight.

Preflight runs the preflight check, but does not change the state of the job. The job stays in the same job list it was in before Preflight was selected.

• Preflight > Preflight and Release.

Preflight and Release runs the preflight check and releases the job for further processing if there are no preflight errors. If there are preflight errors, the job is either held or allowed to continue processing, depending on the Preflight Error Job Policy setting.

Viewing a preflight error report

A preflight error report is available for jobs with errors for which Report as Error is selected.

Right-click the job and select Preflight > View Report. The Preflight Report window opens.

• To ignore the errors and approve the PDF for further processing, select Approve

PDF.

• To print the error report, select Print Report.

• To save the error report, select Export Report.

Approving a preflight PDF

PDF jobs with preflight errors are automatically held by the system when Preflight Error Job Policy is set to Hold the Job. PDF jobs held because of preflight errors can be approved manually for further processing.

Right-click the job and select Preflight > Approve PDF.

Printing a preflight report

A preflight error report is available for jobs with errors for which Report as Error is selected.

1. Right-click the job and select Preflight > Print Report. The Print Preflight Report dialog opens.

2. Select the queue, sides imaged, and quantity, then select OK.

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Exporting a preflight report

A preflight error report is available for jobs with errors for which Report as Error is selected.

1. Right-click the job and select Preflight > Export Report. The Export Preflight Report dialog opens.

2. The default directory for exported reports is in the local file system in /var/spool/XRXnps/preflightreportexportfiles/ in a folder labeled with the Job ID. If you want to store the report in another location, choose a directory.

3. Select Export to save the report. The report format is set in the Preflight FAB for queues or in the Preflight Setup window for jobs.

4. An information window indicates that the report was exported. Select OK.

5. Select Close.

Setting up job preflight

1. Right-click a job and select Preflight > Setup. The Preflight Setup window opens.

2. Under Preflight Job Policy, chose how jobs with preflight errors are treated by the

system:

• Allow Further Processing - if the job is released by the queue, the job is allowed

to proceed to further processing.

• Hold the Job - if the job is released by the queue, the job is held by the system.

3. Fromthe Report Export Formatlist, choose the file format forexported error reports. The default report format is Text. It is highly recommended that preflight reports be generated in text format to minimize any reduction in RIP performance when generating preflight reports.

• Text

• XML

• PDF

4. Choose which preflight checks to run. At least one check must be run. Foreach of the following checks, you can choose Report as Error to generate an error report for the job when the error is encountered.

• Missing Fonts - checks whether fonts in the PDF are embedded in the PDF.

• Spot Colors - checks whether spot colors in the PDF are defined on the Print Server.

• RGB Colorspace - checks whether RGB is in the PDF.

• Low Resolution Images - checks for low resolution images. If this option is selected,

you choose the resolution in the Less Than list. When images lower than the selected resolution are encountered, an error is reported.

• Images Greater than 2400 DPI - checks whether images above 2400 DPI are

present.

5. Select OK.

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Job Manager menus

The Job Manager menus enable you to perform job management tasks such as forwarding,deleting, or holding jobs, and releasing jobs to print. These menus also enable you to set or change the job properties.

The options followedbyellipses (...) open additional windows for job management tasks. To access a Job menu, select a job and perform one of the following:

• Right-click a job in the job list

• Select the Job pull-down menu

• Select an icon from the toolbar

The options vary based on which Job Management list is active, if Save PDL Files is enabled and your printer configuration. The Job menus can contain the followingoptions:

• Properties: Opens a window containing a series of tabs that display all of the current settings for the job. Many job management tasks are performed by modifying the job properties.

• Preview: Generates a preview look of the job. This feature is available for PostScript, PDF, and TIFF formats. A PostScript license is required to access this feature.

• Preflight: Checks a PDF job for problems that could cause the job to print incorrectly or cause performance problems.

• Release: Allows the selected Held job to be printed. The job is placed immediately after all printing or pending jobs.

• Hold: If a job has been submitted to print and you wish to delay printing of the job, you can place the job on hold. The job will be moved to the Paused list. When a job is held it needs to process again before is can be printed. Printing starts at the beginning of the job.

• Print Now: Interrupts a currently printing job to print the selected job.

• Proof: Prints one copy of the job and retains the job in the system for additional printing. Proof jobs will interrupt any currently printing job.

• Promote: Promoting a job enables you to move the selected pending job above all other pending jobs in the queue. The promoted job prints immediately after other previously scheduled print jobs.

• Forward: Allows you to forward a job from one FreeFlow Print Server to a second FreeFlow Print Server.

• Move: Allows you to move a job to another queue.

• Copy: Allows you to print a copy of the job(s) while retaining the original job and programming as originally submitted.

• Delete: Terminates printing of the selected job and removes the job from the system.

• Cancel: Terminates printing of the selected job and removesthe job fromthe system.

Note

Selecting Cancel within the feature dialog windows does not remove the job from the system.

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• Capture/Transfer: Allows you to Capture and Transfer inactive job data, printer and Print Server information without directly accessing Remote Services.

• Select All: Available within the Saved tab, once selected it highlights all currently active or inactive jobs.

• Clear All: Deselects all jobs currently highlighted in the Job list.

• Redisplay: This option refreshes the contents of the job list.

Job Properties Window

The Job Properties window contains FeatureAccess Buttons (FABs)that are incorporated within tabs and are designed to adjust properties and expedite printing.

To access job properties you can double-click a job, or select a job and perform one of the following:

• Right-click a job and select Properties.

• Select Properties from the Job pull-down menu.

• Select the Properties icon from the toolbar.

The Job Properties window contains the following selections:

• The Settings tab:Enables you to view settings for pages to print, job format, print destination, job progress, and Administrative Pages.

• The Stock Tab: Enables you to select stock properties for the job.

• The Image Quality Window: Contains controls to enable you to make image quality adjustments.

• The Image Edit Tab: Presents features that allow original images to be modified for output. Selections are image shift, rotation and background forms.

• The Special PagesTab: Contains features that enable you to create and edit exception pages, inserts, and covers.

• The Time Stamps Tab: View job submission details.

• The Faulted Tab: This tab becomes active when a job faults. A job faults when it contains errors or when there is a problem processing the job.

• The Ineligible Tab: This tab becomes active when a job requires a resource to print as programmed. An ineligible job is one that cannot be printed because it lacks a resource required for printing.

In addition to tabs and FABs, the Job Properties window contains a Content panel that contains the following fields and buttons which are available regardless of the tab selected:

• Quantity: Displays the quantity of job sets to be printed.

• Job Name: Displays the job name. This field can be edited.

• Status: Details whether the job is printing, pending, faulted,held, completed, or being saved. This field is read only.

• Document Media List: The Document Media List is available only for jobs that contain %%Document Media DSC comments.

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Option conflict gray-out feature

In an effort to help prevent you from selecting conflicting features on the same tab, the FreeFlow Print Server utilizes an option conflict gray-out feature. For example, if you select a Stapling/Finishing option of Staple, the Output Location changes to a location that supports your finishing selection. The Output Location menu is grayed-out until you select a finishing option that is supported by multiple sources. This prevents the job from faulting and prevents you from having to locate the conflicting features.

Restriction

Due to Java limitations this feature cannot gray-out individual selections within a pull-down menu. Conflicts resulting between tabs and within pull-down menus are detected using the Programming Conflicts dialog. If a conflict occurs, the Programming Conflicts dialog opens. The conflict is described and instructions are presented on how to resolve it.

Viewing thumbnail images

Thumbnails provide a quick way to visually identify a job on the FreeFlow Print Server.

1. Right-click the job and select Thumbnail. A thumbnail viewer window opens.

2. You can use the controls at the bottom of the window to navigate between the pages

of the job and to rotate the thumbnail image.

3. You can resize the thumbnail image by resizing the window.

Previewing jobs

Jobs can be previewed prior to submitting the job to print. An entire job or a select range of pages can be previewed. Preview allows you to view the job and make any changes before the job is submitted for final print.

You can view images of jobs on the FreeFlow Print Server. Three previewing functions are available for different purposes:

• Thumbnail - provides a very low resolution preview for quick visual identification of a job.

• Preview - provides a low resolution preview to verify job composition and layout. A preview takes longer to process than thumbnails.

• Advanced Preview - provides a high resolution image to verify image quality on the screen prior to printing.

Viewing thumbnail images

Thumbnails provide a quick way to visually identify a job on the FreeFlow Print Server.

1. Right-click the job and select Thumbnail. A thumbnail viewer window opens.

2. You can use the controls at the bottom of the window to navigate between the pages

of the job and to rotate the thumbnail image.

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3. You can resize the thumbnail image by resizing the window.

Previewing a job using Job Manager

A PostScript license is required to access this feature.

1. Select the job to preview from the Paused or Held by Queue list.

2. You can preview the job at 75 dpi or 600 dpi. To preview the job at 75 dpi, right-click the job and select Preview > Preview. Topreview the job at 1200 dpi, select Preview > Advanced Preview.

3. You can also select to preview a range of pages, rather than the whole job.

4. While preview images are being generated, you can use the Cancel button to stop

generating images.

5. Once the preview process is complete, the job you selected displays in the Preview window.

a) Use the controls at the bottom of the window to navigate between the pages

of the job and to rotate the preview image.

b) For advanced preview, use the controls at the top of the window to zoom and

pan the image, and to select which separations to display. Use the eyedropper to determine the CMYK values of a particular pixel. If spot colorant is used, this can also be previewed.

6. If you make changes to the job that change composition or layout, use the Update button to generate a new preview.

Viewing Held By Queue auto thumbnail and properties

1. Right-click a job from the Held By Queue list.

2. View the Job Preview pane. The first page of the job displays. Use the arrow to view

the second page.

3. The following job properties display:

• Job Id

• Quantity

• Sides Imaged

• Stock Name

• Sender

Using preview range

The Preview Range window allows you to limit the number of pages for which preview images will be generated and to choose whether to generate a low-resolution or high-resolution preview.

1. Select the job to preview from the Paused or Held by Queue list.

2. Select Preview > Preview Range.

3. Choose whether to preview all pages by selecting All, or whether to preview only

some pages by selecting Preview Range and entering the page number of the first and last page to be previewed.

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4. Choose whether to generate a 75 dpi preview by selecting Preview or whether to generate a 600 dpi preview by selecting Advanced Preview.

5. Select OK to generate the preview.

6. While preview images are being generated, you can use the Cancel button to stop

generating images.

7. Once the preview process is complete, the job you selected displays in the Preview window.

Viewing a job report

Once preview images of a job are generated, a report of any errors that were generated is available.

1. From the preview window, select View Errors for Preview or Report for Advanced Preview. A list of font substitutions and other errors generated is displayed.

2. Select Print Report to print the report.

Exporting a preview to PDF

Once a preview is generated for a job, the preview images can be exported to PDF.

1. Right-click the previewed job, then select Preview > Export.

2. Choose where the PDF is to be stored. You can use the Show button to show a list of

the PDF files already stored at the selected location.

3. Choose the resolution of the images to export, and the range of pages to be exported, then select Export.

Printing Jobs

Job Manager is designed to give you easy access to printing jobs and managing job properties.

For certain tasks you can select more than one job by performing one of the following:

• Press and hold down the <CTRL> (Control) key and select each individual job by left-clicking the mouse.

• To select multiple files that are adjacent to one another, press and hold down the <SHIFT> key and select the first and last file names that you want from the list. This highlights the first and last file name lines and all lines in between.

Releasing a job to print

You can release a job for printing from the Paused or Held By Queue list, or if the Retain PDL option is enabled you can release jobs from the Completed tab.

Select the job you want to release in the Active, Held by Queue, or Paused list and perform one of the following:

• Right-click and choose Release from the menu.

• From the Job pull-down menu select Release.

• Select the Release icon from the toolbar.

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• Drag and drop the job into the Active list

Changing Job Properties

You can modify the properties of jobs submitted to the FreeFlow Print Server by performing one of the following:

• Double-click a particular job to open the Job Properties window.

• Right-click a job and select Properties....

• Select a job and choose Properties... from the Job pull-down menu.

• Select a job and click the Properties... icon from the toolbar.

Applying job properties

Users can apply existing job properties to another job in the Held By Queue area.

1. Select a Held By Queue job.

2. Right-click and select Apply Saved Properties.

All saved job names display.

3. Select a saved job with properties you want applied to your selected job.

Saving job properties

FreeFlowPrintServer users are able to create and save job tickets forfutureuse, enabling more rapid job setup.

1. Select Job > New Saved Job Properties.

2. Select one of the following from the Saved Job Properties drop-down list:

• Manual Setup - No changes in manual settings. Used to apply job properties

based on queue settings.

• Revert to original - Reverts to original settings.

• Name - Displays a list of all job names available.

3. Select the job settings you wish to save, then click Save.

Managing job properties

1. Select Job > New Saved Job Properties.

2. Select one of the following from the Saved Job Properties drop-down list:

• Manual Setup - No changes in manual settings. Used to apply job properties

based on queue settings.

• Revert to original - Reverts to original settings.

• Name - Displays a list of all job names available.

3. Select the job you wish to manage, then click Manage. The Saved Job Properties manager window displays.

4. Make selections to manage the saved job properties. The following options are available:

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• Saved Job Properties - Displays all available saved job names.

• Properties - Displays properties of the selected job.

• Rename

• Delete

5. Click Close.

Renaming a job

You can rename a job in any of the job lists, except you can only change the name of a job in the Completed list if Retain PDL Files is selected in System Preferences.

1. Select the job.

2. Highlight or select the current name in the Job Name field.

3. Type the new job name.

4. Select OK.

Using the Document Media List

The Document Media List (DML) is always available to use within Job Properties, but ignored for scheduling purposes unless the System Administrator has enabled Use Document Media List in Setup menu > System Preferences > Job Processing. For additional DML information, see Setting Job Processing options.

The Document Media List is available only for jobs that contain %%Document Media DSC comments. Each media and the associated attributes defined in the %%Document Media are represented in the DML window.

By default, each media is set as enabled for the purposes of media reconciliation with the other sources of media and Resource Based Scheduling (RBS). Any media in the list can be disabled so that it is not considered for RBS purposes. If a job becomes ineligible to print as a result of a DML media not being loaded at the printer, the necessary media can then be loaded to successfully print the job.

If the correct stock is not loaded in the printer and Automatic Stock Substitution is used, the job faults and the correct stock needs to be loaded.

1. Double-click a job to open job properties.

2. Select Document Media List.... The Document Media List window opens.

3. To enable or disable a specific media, right-click a listed media, and select Enable or Disable.

4. Select OK to close the DML window.

Deleting a job

Deleting a job removes the job from the system.

1. Perform one of the following:

• Right-click the job and select Delete.

• Select a job and choose Delete from the Job menu.

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• Select the Delete icon from the toolbar.

2. On the Home Screen, select the job to be deleted.

3. Select Yes to remove the job from the system.

The job is completely removed from the system.

Cancelling a job

Cancelling a job terminates printing of the selected job and moves the job to the Completed tab with a status of Cancelled by Operator.

1. On the Home Screen, select the job to be cancelled.

2. Perform one of the following.

• Select Cancel from the Job pull-down menu.

• Right-click the job and select Cancel.

• Select the Cancel icon from the toolbar.

3. Select Yes to confirm your action.

Moving a job

Moving a job allows you to move a job from one queue to another queue.

1. Select the desired job.

2. Right-click a job and select Move.

3. Select a queue from the list and click OK. The job is moved to the selected queue.

Copying a job to Job Manager

Only jobs within the Paused, Completed, or Held by Queue lists can be copied. This feature is not available for aborted or rejected jobs, or for LCDS reports.

The Copy feature allows you to print a copy of the job while retaining the original job and programming as initially submitted. Multiple jobs may be selected.

1. Select a job or jobs, right-click and select Copy.

Each copy of your job has a unique Job ID. The name is of the format x!n, where x is the name of the original job and n represents the number of the copies of the job in the system. For example, if you copy the job myjob, the name of the copy is myjob!1. If you then make another copy of myjob or myjob!1, the name of the copy is myjob!2.

The Copy Job window opens.

2. Select one of the following options:

• Copy and Hold: The job is sent to the queue as specified in the job ticket. The job

is displayed in the Paused jobs list with a status of Held by User.

• Copy and Release: The job is sent to the queue as specified in the job ticket. The

job is displayed in the Active Jobs list.

3. Select one of the following from the Options field:

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• Use Job Ticket: The job is copied and contains the same attributes as programmed

for the job.

• Use Queue Defaults: The job is copied and contains the default attributes of the

queue.

4. Select OK.

Forwarding a job

In order for a job to be forwarded to another printer, the printer must be set up in the system. Refer to the task Setting up a Printing System Name for Job Forwarding.

A job must be completely spooled before it can be forwarded. Streaming, Fast Reprint, and online jobs cannot be forwarded. If a job is eligible to be forwarded (i.e. the job is not a streaming job, etc.), the Job Forwarding GUI changes the job status to Held and a Job Forwarding dialog opens; otherwise an error dialog is displayed.

Job forwardingallows you to send a job from a FreeFlowPrint Server to another printing system. You can forward Completed jobs if the Retain PDL Files feature is enabled.

1. To forward an individual job, right-click a job in the Active or Paused list and select Forward. Alternatively,you can select a job and select Forward fromthe Job pull-down

menu.

2. To forward multiple jobs, perform one of the following:

a) Press and hold down the CTRL (Control) key and select each individual job.

Right-click within your selection and select Forward.

b) To select multiple jobs that are adjacent to one another, press and hold down

the SHIFT key while selecting the first and last jobs you want to select. All of the jobs from the first to the last selected are highlighted. Right-click within your selection and select Forward.

3. Fromthe ForwardJob dialog window, select the job forwardlocation from the Printing System Name pull-down menu.

4. Type the Queue Name in the corresponding text field.

5. If you want the job to remain on the source Print Server after it is forwarded, select Retain Job After Forwarding. To remove the job from the source Print Server after

it is forwarded, clear Retain Job After Forwarding.

No error recovery is available for forwarded jobs. Therefore, if a network problem or connectivity issue occurs during Job Forwarding,the source system does not raise an error message. Retain a copy of a critical job at the source Print Server.

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6. If desired, select Job Ticket. The Job Forwarding feature allows you to include or exclude the Xerox Job Ticket when the job is forwardedto another printer. The benefit of this option is to allow control over which job attributes are maintained between the source printer and the destination printer.

An example of when to include the job ticket would be when forwarding to a DocuSP or FreeFlow Print Server at software level 3.x or higher and the job has been programmed with a Xerox Job Ticket, or the job has been programmed with special programming instructions such as exception pages or color attributes. Examples of when to exclude the job ticket are:

• when forwarding to a non-DocuSP or non-FreeFlow Print Server based printer that does not comprehend the XPIF job ticket format,

• when forwarding a job to a printer with a DocuSP version of 2.x or earlier that does not comprehend the XPIF job ticket format.

• the job contains PDL programming information such as setpagedevice commands within PostScript,

• when jobs include subset finishing

7. Click Forward. The status of the job displays in the Forward Status field.

Setting up a printing system name for job forwarding

Prior to forwarding a job, a receiving printing system must be defined by the System Administrator.

You can forward Completed jobs if the Retain PDL Files feature is enabled.

Once the receiving printing system is defined it can be edited and deleted.

1. Right-click a job in the Completed or Paused list and select Forward. The Forward

Job window opens.

2. Select Setup.

3. Click Add.

4. Enter the Printing System Name.

5. Enter the Host Name or IP number of the receiving system. IP numbers alone are not

supported and a printing system name is required. Job Forwarding uses the printer name to look up the IP address of the receiving system.

6. Select Apply. The printing system information displays in the Printer Setup dialog

window.

7. Select Close twice to exit the windows and return to the Job Forward window.

Editing a printing system for job forwarding

1. Right-click a job in the Completed or Paused list and select Forward. The Forward

Job window opens.

2. Select Setup.

3. Right-click a printing system and select Edit. You can also select a printing system name and select Edit.

4. Makeany necessary changes and select OK. Yourchanges display in the Printer Status

window.

5. Select Close twice to exit the windows and return to the Job Forward window.

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Deleting a printing system name for job forwarding

1. Right-click a job in the Completed or Paused list and select Forward. The Forward

Job window opens.

2. Select Setup.

3. Right-click a printing system and select Delete. Alternatively, you can select a printing system name and click the Delete button.

4. Confirm your action by clicking Yes. The printing system is removed from the Printer

Status window.

5. Select Close twice to exit the windows and return to the Job Forward window.

Limitations and notes associated with job forwarding

The following limitations and notes are associated with the Job Forwarding feature.

• No error recovery is available forforwardedjobs. If a network problem or connectivity issue occurs during Job Forwarding, the source system does not indicate the failure. Because of this condition, retain a copy of a critical job at the source system

• Forwarding jobs that require file referencing are not supported by Job Forwarding. Referenced images are not collected and moved.

- FreeFlow jobs (*.rdo)

- VIPP jobs

- GetTiff Macro jobs

- Fast Reprint Format (FRF) jobs. These jobs can be successfully forwarded using common mount points between systems.

• IP numbers alone are not supported; a printing system name is required. Job Forwarding uses the printer name to look up the IP address of the receiving Print Server. The names and addresses of the intended receiving Print Servers must be in the /etc/hosts file of the sending Print Server when a name service is not running.

• Job Forwarding is enabled automatically for the System Administrator and the Operator.

• Jobs forwarded to systems without some features, for instance, a job forwarded with binding, to a printer that does not support binding, will display a job ticket error stating that the function is not available on the receiving device.

• The PrintServer does not allow you to cancel the forwardingoperation after it begins.

• Accounting is not supported. The forwarding Print Server does not keep a record of forwarded jobs.

• Specific resources, including fonts, forms, JDLs, JDEs and TIFF images of a job, are not forwarded.

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Process and hold a job

You can right click a PDF color job and select to process and hold the job as a job option. The job must be inactive and can be processed and held until it is released for printing. Once a job is processed, a preview can be generated and a proof copy can be printed. Large previously processed jobs print faster. A proof of the job will match the final print since any parameters applied during the processing will also be applied when the job is printed.Use this option to prepare jobs for fast print and reprint.

1. Select the job you want to process and hold and right-click.

2. Select Process Job.

3. You can now select to Preview the processed job.

• Preview

• Advanced Preview

• Preview Range

• Export to PDF

• Delete Preview

Print Now

• Right-click the job and choose Print Now from the menu.

• From the Job pull-down menu choose Print Now.

• Select the Print Now icon from the toolbar.

Note

A newly assigned Print Now job does not interrupt an active Print Now job. The newest Print Now job is added to the end of the active interrupt job list. Any Print Now jobs requiring unavailable resources, such as special media or finishing, are ineligible and are not scheduled as a Print Now job until the resource is made available.

Promoting a job

Promoting a job enables you to move the selected pending job above all other pending jobs in the queue. The promotedjob prints immediately after other previously scheduled print jobs.

Note

Consider using the Print Now feature if you need to print a job immediately.

Within the Active list, right-click the pending job you want to promote and choose Promote from the menu.

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• Single-queue environment: The job you promote is placed above all other pending jobs.

• Multi-queue environment: If 20 jobs are scheduled to print from a different queue than the one you used to promote your job, the job you promote will be the 21st job to print.

Proofing a job

This feature allows you to print a proof copy of a multi-copy job while eliminating the need to resubmit the job to print once the content and/or layout have been verified.

All job attributes apply to Proof jobs except the quantity. The default print quantity for a Proof job is 1 (one); however, the default can be modified in system preferences by the System Administrator.

Note

You can also set a queue to automatically print proof copies of each job submitted to the queue.The current job is interrupted at the end of a page if printing has not completed or on a set boundary if the interrupted job is finished. Processing for non-proof jobs in the queue is suspended until all prooof jobs are printed.

1. In the Active or Paused list select a job and perform one of the following:

• Right-click the job and choose Proof from the menu.

• From the Job pull-down menu select Proof.

• Select the Proof icon from the toolbar.

2. A proof of the selected job is printed.

A newly assigned Proof job does not interrupt a printing Proof job. The newest Proof job is placed in the queue at the end of the active Proof jobs. Any Proof jobs requiring unavailableresources (such as special media), are ineligible and are not be scheduled as an interrupt Proof job until the resource is made available.

3. Once the proof is verified, you can release the job to print.

About JDF printing

A Job Definition Format (JDF) job ticket referencing the PDL document file allows users to attach job settings to their print jobs. The JDF featureutilizes a hot foldermechanism to accept the jobs into the system for processing, and returns updated JDF job tickets containing basic job status information and processing times. When a JDF ticket is submitted to a hot folder, the JDF ticket is parsed, job attributes are mapped and set to FreeFlow Print Server data structures, and the PDL file is used to create a new job, which is scheduled into the system. After the job is scheduled into the system, the JDF job ticket is updated with the processing time and status and moved into the output sub-directory folder or into the error sub-directory folder if a fault is detected during job submission.

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The job name displayed at the FreeFlow Print Server has changed. Previously, it was the name of the JDF ticket file. Now, it is taken from the internal JDF data, making the resulting FreeFlow Print Server Job Name more meaningful.

Support is for JDF 1.3 tickets, and earlier, of the following types:

• Product Description (Intent)

• Combined Digital Printing Process

Related Topics:

Printing with JDF job tickets JDF error handling JDF printing limitations

Printing with JDF job tickets

JDF job tickets with PDL document files allow job submitters to attach job settings to their print jobs.

1. Place the job’s PDL file into a file location accessible to the FreeFlow Print Server.

Typically, the PDL file is placed in a subfolder called “pdl” within the Hot Folder directory, but it may be placed in another local file location or on a remote HTTP server.

2. Place a JDF job ticket that references the PDL file into the Hot Folder directory. The

PDL file reference in the JDF ticket can be any of the following forms:

• Absolute file location: file:///var/spool/XRXnps/hotfolders/queue_HOLD/pdl/manual.pdf

• Relative path from where the JDF is stored (typically, a subfolder of the Hot Folder directory): ./pdl/manual.pdf

• HTTP address (the referenced data file will be retrieved and stored locally within an http data directory before the print job is created within FFPS): http://www.mywebsite.com/filestoprint/manual.pdf

The Hot Folder processes the JDF ticket and submits the data file associated with the ticket for printing. If the JDF job ticket is invalid or the Hot Folder system fails to successfully create a job, a fault message alerts the operator that the job has failed.

Related Topics:

About JDF printing JDF error handling JDF printing limitations

JDF printing limitations

• The FreeFlow Print Server hot folder does not automatically delete the input PDLs that were created manually and stored in the hot folder subdirectories. Manually purge this location periodically.

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• The FreeFlow Print Server JDF feature does not support multiple input files. A JDF ticket that references multiple input components (such as a front cover, body, and back cover) must point to a single file where each component needs to have a defined page range and all components must be contiguous. For example: Front Cover: pages 1-2, Body Content: pages 3-98, Back Cover: pages 99-100.

Related Topics:

About JDF printing Printing with JDF job tickets JDF error handling

JDF error handling

JDF fault messages display in the Paused list Status field when there is a JDF ticket parsing error, or when the referenced PDL file is not accessible.

To view error details, right-click the job and select Properties > Faulted tab.

Related Topics:

About JDF printing Printing with JDF job tickets JDF printing limitations

The Saved tab

The Saved tab provides access to all jobs that have been printed to the save repository as well as those jobs that have been previously printed and also saved. When reprinting, you can change the job properties, but those changes do not affect the properties set and saved with the job. The Saved tab does not allow you to reprint jobs that have already been printed but not saved. To reprint jobs that have already been printed but not saved, use the Completed tab.

Note

The Saved Jobs tab differs from the Print from File Service in the following way: The Saved Jobs tab is intended to be the location where you resubmit jobs that have already been sent through the system, while Print from File Service is intended to be the access point for printing a job that has not been sent through the system.

Saving a job

A job must be saved before it can be accessed from the Saved tab.

Note

Not all job parameters are appropriate to be saved with a job. For example, stroke thickening and resolution are not saved with a job.

1. Select the job to be saved, and access the properties.

2. Select the Settings tab.

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3. Select the Destination FAB.

4. Select Print & Save, Save, or Save as Background Form as needed.

5. If a save location is not made available by the System Administrator you can select

a folder in which to save your job.

a) Verifythe correct Save Location by either checking with the System Administrator

or by viewing the Save Location in Setup menu > System Preferences > Save tab.

In some cases, additional Save directories are created to save specific jobs by user, by department, or by another categorization.

6. Select Save Location.... The Save Location window opens.

7. From the Look In menu, select the UNIX file system, media, or network location

where the job is to be saved. You can also type the location in the Directory field.

8. If necessary, select the save folder.

9. Once the complete pathway appears in the Selection field, select OK.

10. If you attempt to save a job with a name of a job that already exists at the save

location folder, one of three scenarios occurs depending on the option enabled by the System Administrator within Setup menu > System Preferences > Default Save Directory as follows:

• Auto Generate Name Extension: The job is saved automatically adding a versions

number to the name. Forexample, MyJob.ps.001.frf, followed by MyJob.ps.002.frf, etc..

• Overwrite job: You can choose to overwrite the job, save it with a different name

or you may cancel the job.

• Fault job: You can change the name of the job, or you may cancel the job.

11. From the Save Format pull-down menu select the format in which to save the job.

• Single-page TIFF: Saves each page in the job as an individual TIFF file.

• Multi-page TIFF: Saves the entire job as a single TIFF file.

• PDF: Saves the job as a PDF (Portable Document Format).

• Fast Reprint Format (FRF): Saves the job with Decomposition completed, to

facilitate faster reprinting of relatively larger color jobs.

12. If desired, select Save DRIs.

13. If desired, make any additional property adjustments and select OK. The job is placed

in the save location specified when the job is released for print.

Using a Display Resolution Image

Display Resolution Images, DRIs, can be saved with the print job in order to facilitate editing and viewing of images within the job. DRIs are generally smaller files than full-resolution images and speed up viewing and editing of jobs.

1. Double-click a job.

2. Select the Settings tab.

3. Select the Destination FAB.

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4. Ensure that the checkbox for Save DRIs is selected.

5. If desired, select Gather Now to gather the components for the DRI.

6. Select OK to save the selections, or continue setting job properties.

Printing a saved job

You may need to reprint a job that was saved to the system or, if available, a network location. For example, you may want to make changes to the job or you may want additional prints. In order for a job to be reprinted, the Destination setting must be

Save or Print and Save.

1. Select the Saved tab.

2. Double-click the job.

3. If desired, make any necessary job property adjustments.

Some properties, such as Layout, cannot be changed in a saved job.

When reprinting, you can change the job properties, but those changes do not affect the properties set and saved with the job.

4. Select Print.

5. Select OK to close the Information window.

6. Select Close to exit the Print Properties window.

Copying a saved job

The Copy featureallows you to save a copy of the job to an external file system or media while retaining the original job and programming as initially submitted. Multiple jobs may be selected.

1. From the Home Screen, in the Saved Job area, select the job to copy.

2. Right-click the job and select Copy.

3. Fromthe Look In menu, select the file system or media. If needed, select the directory

to store the job.

4. Select OK to copy the saved job.

5. Select OK to close the Copying Files window when copying is complete.

Save a job as a background form

A background form is a TIFF image on which a print job is overlaid. Background forms can be created from all supported PDLs except LCDS. The background form is saved as a single-page TIFF file on the print server.

1. Select the job to be saved as a background form.

2. From within the Settings tab select the Destination FAB.

3. Select Save As Background Form.

4. Select Save Location.... The default background forms folder displays. Select OK to

save the background form to that location. If you want to save the background form to another location perform the following:

a) From the Directory menu select the location where you want to save the

background form.

b) Once the complete Save Location displays in the Selection field select OK.

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c) Select OK to accept your entries and exit the job properties dialog window, or

Apply to continue setting job properties.

5. In order to use a background form with a print job, select the Image Edit tab in job

properties, and select the background form. Background forms can also be selected through the print driver prior to submission.

Editing a saved job

Only a PDF file may be edited. For instance, the page order can be changed, pages can be removed from the job, pages can be duplicated within the job, and additional pages can be imported into the job from other saved PDF jobs.

1. Select the Saved tab.

2. Right-click the PDF job you want to edit and select Editor.

You may view the job and scroll through the pages using the arrow buttons.

3. Makeyour selections, and then select OK to save the edited job. Within the File menu, the options are as follows:

a) Information: Use this option to gain information on the job.

The information dialog contains seven fields that provide the following information:

• Title: contains the job name.

• Author: contains the name of the document sender.

• Path: contains the directory path in which the file resides.

• Producer: this field contains FreeFlow Print Server, since the FreeFlow Print

Server is the producer of the file.

• Created: contains the date that the file was created.

• Modified: if the file was modified, the date of the modification is included

in this field.

• File size: details the size of the PDF file.

b) Import: pages from one saved job can be imported into the job that is currently

open in the Document Editor.

c) Save: use this option to save the edited job. d) Save As: if desired, the edited job may be saved under a different name in order

to avoid overwriting the current job.

e) Exit: closes the Document Editor window. f) Edit:

Within the Edit menu, the options are as follows:

• Undo: Use this option to undo the last action.

• Renumber: This option enables you to change the page order of the job.

• Delete: This option, when selected, enables you to delete one or more pages

from the job.

Importing of images is only available from other PDF jobs

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The Settings Tab

The Settings tab allows you to perform the following tasks:

• Use Pages/Format to select pages to print, job format options and to view and edit job notes.

• Use Destination to indicate whether you want to print a job or save a job to reprint later.

• View print job progress by selecting Job Progress.

• Use Administrative Pages: Administrative Pages are optional pages that print with the job. See Using job Administrative Pages for additional information.

Using the Settings tab to set job properties

Double-click the job, then select the Settings tab to view and edit job property settings.

• Job Notes allow you to enter information that should be sent along with the printed job. All users have view access to Job Notes. To view and edit job notes, select Job Notes.

View or enter the desired information in the following fields:

- Sender Name: The name of the person who sent the job. This field cannot be

edited.

- User Id: The identification number of the user who sent the job

- Recipient Name: The name of the person who receives the job. If you do not

know the name, you may enter a recipient location.

- Source File: The path name to a file that was referenced by the job ticket rather

than being directly submitted to the printer. For example, a saved job ticket contains a reference to the saved job file.

- Account Info: Allows sites that bill customers for printer use to track account

activity.

- Account Id: This field may contain an internal billing number, a credit card

number, or other tracking or billing numbers.

- Additional Account Info: Contains any additional account information.

- Banner Page Message: Information to be printed on the banner page of the

print job.

- Start Message: Special instructions or information for the print operator. The Start Message displays on the Settings tab.

• The Job Progress FAB enables you to view the following job progress information.

- Bytes Processed

- Images Processed

- Total Pages Saved/Printed

- Sets Completed

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Job processing information is updated at regular intervals and at significant events. The Refresh interval can be set in the Job Processing options.

Using Pages/Format

Use Pages/Format to set the page range you wish to print or to change the format of a document. You can change the format of a PostScript, PDF or ASCII document after it has been submitted to the Print Server.Forexample, a change from PostScript to ASCII may be desired in order to print the PostScript commands.

Note

If you do not have a valid PostScript license on the system, the PostScript option is grayed out and it cannot be selected.

1. To set the page range to print:

a) Printing all pages is enabled by default. If you want to print a selected range of

pages clear Print All Pages.

b) Enter a page range in the From and To fields.

2. Choose a format from the Formatpull-down menu. The available options vary based

on your printer configuration.

3. If the PostScript,PDF, or ASCII job format is selected then the Setup... button becomes active. Select Setup... to access PostScript/PDF and ASCII options. See PostScript/PDF format settings or ASCII fonts for more information.

4. Select OK, or continue setting job properties. Your selection displays on Pages/Format.

Using Destination to print and/or save a job

1. Select Print & Save, Save or Save as Background Form. The Save location and Save Format fields become active.

2. Verify the correct Save Location by either checking with the System Administrator or by viewing the Save Location in Setup menu > System Preferences > Save tab. In some cases, additional Save directories are created to save specific jobs by user, by department, or by another categorization.

3. Select Save Location.... The Save location dialog window opens.

4. From the Look In menu select the UNIX file system or media, location where the job

is to be saved or type the location in the Directory field.

5. If the save location is the UNIX file system or a media location, proceed to the next step. If a network location is selected see Using Network Filing.

6. If necessary, select the save folder.

7. Once the complete pathway appears in the Selection field select OK.

8. From the Save Format pull-down menu select from:

• Single-page TIFF: Saves each page in the job as an individual TIFF file.

• Multi-page TIFF: Saves the entire job as a single TIFF file.

• PDF: Saves the job as a PDF (Portable Document Format).

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• Fast Reprint Format (FRF): Saves the job with Decomposition completed, to

facilitate faster reprinting of the relatively larger color jobs. If desired, select Save

DRIs. See Using a Display Resolution Image for additional information.

9. Select OK or continue setting job properties.

Administrative Pages

Administrative Pages are optional pages that print with the job. Administrative Pages consist of the Banner Page, Error Page and Attributes Report.

The System Administrator or Operator can set Administrative Pages options.

Different Administrative Pages can be enabled for each queue, or one Administrative Page can be created for a group of queues.

Note

Administrative Pages settings for the Banner Page and Error Page default paper stock, Site Message, fontsettings, sides imaged and edge treatment can be accessed via Printer

Menu > Switches.

Note

Enabling the Override icon will make each setting take precedence over any property selections made in the Job Manager or programmed into the job. For example, if you want to print a Banner Page and/or an Attributes Report on a particular queue, enable the Override icon.

Banner Page

A Banner Page is a break page that contains specific job information which prints at the beginning of each job.

Banner pages provide the following information:

• Job name: Specifies the name of the job and is used to identify and track the job in the queue.

• Job sender: The name of the person who sent the job. This field cannot be edited.

• Job recipient: The name of the person who will receive the job. If you don’t know the name, you may enter a recipient location.

• Banner page message: Information you want to be printed on the banner page.

• Printing date and time: Specifies when the job was printed.

• Number of copies: The number of job copies that were printed.

• Product name and current software version

• Account number: Can be a number used for billing purposes.

• Job ID: The job identification set at the Print Server.

• Server and queue name: Identifies the server and queue

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Error Page

An Error Page prints with your job if the page has been enabled by the System Administrator.The Error Page contains job informationand errors or warnings generated as the job is processed.

Print Attributes Report

The Attributes Report presents a one page summary of selected job settings, especially those that pertain to job identification, stock, output and image quality that originate from queue settings and job programming. Any Queue Property override settings take precedence over all other property settings.

Setting Banner Page options

The Banner Page, an optional Administrative Page, is a break page that prints at the beginning of each job.

1. Select from the following methods to access Administrative Pages:

• Double-click a queue or job and select Properties > Settings > Administration

Pages.

• When using Print from File, select the Files tab and select the desired

Administration Page.

• When reprinting a saved job, right-click the saved job and select Print > Settings >

Administration Pages.

2. Select from the following options:

• None: Prints no pages.

• Standard: Prints a system-generated page.

• Use Leading Pages: Activates the number of pages option. Select the desired

number of pages from the beginning of the job to serve as banner pages.

3. Select OK or continue setting properties.

Setting Error Page options

The Error Page, an optional Administrative Page that prints with the job, presents errors or warnings generated as the job is being processed.

1. Select from the following methods to access Administrative Pages:

• Double-click a queue or job and select Properties > Settings > Administration

Pages.

• When using Print from File, select the Files tab and select the desired

Administration Page.

• When reprinting a saved job, right-click the saved job and select Print > Settings >

Administration Pages.

2. Select from the following options:

• None: Prints no pages.

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• Standard: Prints a system-generated page.

3. Select OK or continue setting properties.

Setting Attributes Report options

The Attributes Report, an optional Administrative Page that prints with the job, presents a summary of job settings.

1. Select from the following methods to access Administrative Pages:

• Double-click a queue or job and select Properties > Settings > Administration

Pages.

• When using Print from File, select the Files tab and select the desired

Administration Page.

• When reprinting a saved job, right-click the saved job and select Print > Settings >

Administration Pages.

2. Select from the following options:

• None: Prints no pages.

• Standard: Prints a system-generated page.

3. Select OK or continue setting properties.

About PostScript/PDF format settings

The required start string for VIPP jobs can be automatically loaded and accessed. The initialization file can be established, by the System Administrator, for a particular queue or on a per-job basis.

To set variable data options for PS/PDF jobs, select an initialization file from the pull-down menu. If an initialization file is not available the default selection is None.

The available Variable Data options are:

Select an After Job Completion option:

Choosing the fonts for an ASCII job

If the job that you are printing is an ASCII job, you must select the font used to print this job before printing can occur. The fontname, orientation, and size must be selected.

1. Select the ASCII job and select Properties.

2. Make sure the Format is set to ASCII, and select Setup.

3. In the Fonts list, select the name of the font to be used when printing the ASCII job.

If no font is selected, the default font Courier is used.

4. Select the image orientation from the Font Orientation menu. If no choice is made, the job is printed as portrait.

5. Select a font size in the Font Size box.

6. Select OK.

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Using network filing via SMB

SMB access must be enabled on the system by the System Administrator before it can be accessed to save jobs. The System Administrator programs the SMB Server Login information that is required to gain network file access.

If this information was not programmed by the System Administrator, a dialog box displays requesting this information when SMB filing is accessed.

1. Enter your User Name and Password.

2. Type the Domain Name, or select Browse to locate the Domain Name and select OK.

3. Type the Server Name, or select Browse to locate the Server Name and select OK.

4. If required, type the Share Path, or select Browse to locate the Share Path and select OK.

5. Afterentering all the required information,select OK to close the Save Location dialog

window. The Network Validation dialog opens if it takes longer than two seconds to validate the network connection information.

6. Select OK if validation is successful.

7. If validation is not successful, follow the displayed instructions or contact the System

Administrator.

Using Network Filing via FTP/SFTP

FTP or SFTP access must be enabled on the system by the System Administrator before it can be accessed to save jobs. The SystemAdministrator programs the Login information that is required to gain network file access.

If this information was not programmed by the System Administrator, a dialog box displays requesting this information when FTP filing is accessed.

1. Enter your User Name and Password.

2. Type the Server Name, or select Browse to locate the Server Name and select OK.

3. Afterentering all the required information,select OK to close the Save Location dialog

window. The Network Validation dialog opens if it takes longer than two seconds to validate the network connection information.

4. Select OK if validation is successful.

5. If validation is not successful, follow the displayed instructions or contact the System

Administrator.

The Stock Tab

The Stock tab contains stock and tray selections for your job. Selections include the

Size/Color and Type/Weight buttons. Depending on your system, the Coating and Grain buttons may also be available.

The Stock tab allows you to perform the following tasks:

• Specify a paper stock for a job

• Program stock for a job using the Custom option from any of the pull-down menus

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Using the Stock tab to set job properties

1. Open Job Manager.

2. Double-click the job you want to view.

3. Select the Stock tab.

A graphical representative icon displays stock characteristics.

Note

Depending on the configuration of your system, not all of the features described may be available.

4. Select from the following options:

a) Leavethe stock settings alone. Any attributes not specified either by the submitter

or in the data file will be picked up from queue defaults.

b) Select fromthe Loaded Stocks list. This option ensures that the job is requesting

an available stock.

c) Select the Set Use Readybutton to set all attributes except for Size to use ready.

This tells the system to use any available stock of the correct size. If you use this option, you can either select a Size, or allow Size to be determined by the data file.

If a job has mixed page sizes, it is important not to set a specific size.

d) Choose Unspecified from the Name menu and program the stock attributes. If

Unspecified is selected, you can use the Size/Color button, Type/Weight button, and, if available, the Coating button, to select stock properties. If Custom stock is selected from the Size menu, the Width and Height fields become active.

If these attributes are not available in the printer when the job is ready to print, the job will become ineligible or raise a Stock Not Loaded fault.

e) Choose a named stock from the Name list or Stock list.

When using a named stock, it is recommended that you always choose from the list of attributes from the list on both the job/queue, and tray, to ensure attributes match for printing.

5. Select Apply.

6. Select OK.

Related Topics:

Using the Stock tab to set queue properties How do I use the Set Use Ready option?

Programming extra long stock

You can print on long sheets up to 26 inches long, such a A4 Book Covers and calendars. This is available for simplex, face up, 600 x 600 x 8 resolution jobs only.

Paper and printing specifications are as follows:

• Print Speed: Up to 9 ppm, Simplex mode only

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• Paper Weights: Uncoated 52-220 gsm, Coated 72-220 gsm

• Maximum Paper Size: 660.4 mm x 330.2 mm

1. Create a custom stock in Stock Library Manager.

2. Insert sheet in Tray 5.

3. Open Queue Manager and set the resolution to 600 x 600 x 8 under PDL Settings.

4. Click the Stock tab in Job or Queue Manager and select the custom stock.

You will see this custom stock option on the Basic tab as well under Paper Stock.

5. Release the job. The job prints to a supported top tray.

The Output Tab

Use the Output tab to select various printing options to apply to the job. Depending upon where you access the Output tab, some features may not be available. Forexample, Output options can be set on individual jobs, at the queue, or on a copy job if your system has the Copy service.

Note

When you enable the Override icon in Queue Manager for any queue property, that selection applies to any jobs submitted to that queue and takes precedence over any property selections that are made in the Job Manager or programmed into the job.

Using the Output tab to set job properties

1. Double-click a job.

2. Select the Output tab.

3. Use Basic Settings to set the sides imaged and collation.

4. Choose Stapling/Finishing to set stapling, finishing, offset, trimming, and output

location options.

5. Select Slip Sheets.

6. Select Annotations.

7. Select Layout to control the placement, rotation, cropping, and scaling of source

document pages onto the printed output. For a complete description of imposition models see the section entitled Layout Styles.

8. Select OK or continue setting job properties.

Your selections display on the individual button.

Setting basic properties

If the basic output properties are being set on a queue, the Override icon can be selected to allow this setting to override any programming associated with a job.

1. Use the Sides Imaged option to indicate whether the jobs submitted to the queue should print on one or both sides of a page. Sides imaged is often referred to as plex. You can select whether the job will be printed one-sided or two-sided. If the job is to be printed two-sided, you can rotate the second side to print head-to-toe.

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2. Collation controls the sequence in which pages in a job will print. Collation is enabled by default. Select from:

Using the Stapling/Finishing button

Finishing is a general term referringto the processes, such as stapling, binding, stitching, folding, and hole-punching, that are typically performed on a job after it has finished printing. The specific finishing options that are available vary based on the capabilities of your printer and any attached finishing units. If no finishing unit is available, the default setting is None.

If available, the Square Fold Trimmer is used with the booklet maker. It is attached to the end of the booklet maker. The Square Fold flattens the booklet spine, reducing the booklet’s thickness and giving it the appearance of a square shaped, bound book. Selection options ranging from a value of 2 to -2 indicate the force, or pressure, on the fold. If Bi-Fold Multiple Sheets is selected, and the Square Fold Trimmer is present, it allows you to select a pressure value and select Trim Outside Edge to trim the edge of the fold. If Bi-Fold Multiple sheets is selected, and a Two Sided Trimmer is present, the Top/Bottom Trimming option is available to trim the top and bottom edges. This allows you to create a full bleed when paired with the booklet maker and Square Fold.

1. Double-click a job.

2. Select the Output tab.

3. Select the Stapling/Finishing button.

4. Select an option from the Stapling/Finishing menu. Options include:

• Stapling - 1, 2, or 4 Staples, or Center Staple.

• Hole punch - 2 or 3 holes.

• Folding: Folding is used to produce stapled and unstapled booklets, and single

sheet folding (C-Fold and Z-Fold). Folding options include:

- Z Tri-Fold Print Inside - A Z-Fold uses two parallel folds to create six panels

of equal size, three panels on each side of the paper. The two folds are made in opposite directions, creating a Z shape. Side 1 will be inside the fold.

- Z Tri-Fold Print Outside - A Z-Folduses two parallel folds to create six panels

of equal size, three panels on each side of the paper. The two folds are made in opposite directions, creating a Z shape. Side 1 will be outside the fold.

- C Tri-Fold Print Inside - A C-Fold uses two parallel folds to create six panels

of roughly the same size, 3 panels on each side of the paper. The outer panels are folded toward each other so that they overlap. Side 1 will be inside the fold.

- C Tri-Fold Print Outside - A C-Fold uses two parallel folds to create six panels

of roughly the same size, 3 panels on each side of the paper. The outer panels are folded toward each other so that they overlap. Side 1 will be outside the fold.

Note

Folding cannot be performed using transparencies, pre-cut tabs, labels, or coated stock.

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- Bi-Fold Print Inside - Used to fold a single sheet. Side 1 will be inside the

fold. If the Two Sided Trimmer is available, you have the option to select Trim Top/Bottom Edges. If the Square Fold Trimmer is available, you have the option to Trim Outside Edge.

- Bi-FoldPrint Outside - Used to fold a single sheet. Side 1 will be outside the

fold. If the Two Sided Trimmer is available, you have the option to select Trim Top/Bottom Edges. If the Square Fold Trimmer is available, you have the option to Trim Outside Edge.

- Bi-FoldMultiple Sheets - Used to fold multiple sheets, as in a booklet. If the

Two-Sided Trimmer is available, you have the option to select Trim Top/Bottom Edges. If the Square Fold Trimmer is available, you have the option to Trim Outside Edge and the option to create a square fold at different pressures.

- Bi-Fold Stapled Multiple Sheets - Used to fold multiple sheets and staple

the saddle of the booklet. If the Two-Sided Trimmer is available, you have the option to select Trim Top/Bottom Edges. If the Square Fold Trimmer is available,you have the option to Trim Outside Edge and the option to create a square fold at different pressures.

- Z Fold Half Sheet - Gives you the option to select Z Fold Half Sheet Left Bind or Z Fold Half Sheet Right Bind.

• Multiple Finishing - Gives you the option to select multiple finishing options, such

as Stapling and Hole Punch.

• Trimming - Enables Top/Bottom Trimming: Enables you to select the Trimmed Height and Position Shift values. You can select inches or millimeters. This allows you to trim the top and bottom edges of the sheet.

5. Select a placement option for the finishing option selected.

6. If desired, select an Offset from the Offset menu:

• None: Offset is not performed. This is the default selection.

• Each Collated Set: The offset occurs between each set printed.

• Each Uncollated Stack: The offset occurs between each stack printed.

• Each Set and Stack: The offset occurs between each set and stack printed.

7. If you select Each Collated Set or Each Set and Stack, the Collated Sets Offset Interval option displays. To change the number of sets to offset together, select a

value. The default selection is one.

8. Select an Output Location where you want your print job to be delivered. Available selections depend on your printer configuration.

• System Specified: This is the default selection. The system determines the most

appropriate destination of the given job.

• Top Tray: Used for simpler jobs that do not require finishing or collated stacking.

This tray is also used as the purge destination.

• Main Tray or Stacker: Used for most jobs that require stacking or stapling.

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• Bypass Transport: Jobs are passed through to any installed third-party finishing

device.

• Binding: The binder enables you to finish print jobs by adding a tape binding on

the edge.

• Folding:Used to produce stapled and unstapled booklets, and single sheet folding

(C-Fold and Z-Fold). Up to 15 sheets can be folded using normal or light weight stock.

If you select a finishing option that conflicts with the Output Location selection, the Output Location automatically changes to a selection that can handle your finishing choice.

9. Output Order options are only available if the Output Location selection can handle offset delivery. Output order determines the order in which the printed pages are delivered to an output device, either first to last or last to first. Specifying the output order is important for certain types of finishing. Select from the following:

• System Specified: Allows the system to determine the most appropriate order

for the given job.

• 1 - N (Ascending): Printed pages are delivered first to last with the last page on

top.

• N - 1 (Descending): Printed pages are delivered last to first with the first page on

top.

10. Output Delivery is useful for retrieving the printed output in a specific order or for

use with certain types of finishing. Select from the following:

• System-specified: The system determines the most appropriate delivery option

for the job.

• Face Up: Side 1 of each sheet is delivered face up.

• Face Down: Side 1 of each sheet is delivered face down.

11. In Subset Output Options, Finishing and Offset Subset are available only if the

Output Location selection can handle offset stacking.

• Finishing: The Finishing checkbox becomes available to all Stapling/Finishing

selections except None, Hole Punch, C-Fold, and Z-Fold. Select Finishing and set the Pages Per Subset value.

• Offset Subset: A subset can be programmed for offset for both collated sets and

uncollated stacks. In both cases the output is offset after the specified number of pages are delivered in each set or stack.

• Select Offset Subset and set the Pages Per Subset value.

12. The Pad Printing featureis available to all printers with a binder and is used to create

pads of single sheet forms.

• Sheets Per Pad: Type a number or select the number of pages per pad desired.

• Number of Pads: Type a number or select the number of pads desired.

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• Optionally, select the Add Back Cover checkbox and the Paper Stock to use for

the back cover of the pad.

For additional Subset and Finishing option details, see the following tables: Feature options required to use Subset Finishing and Offset.

Enabling Slip Sheets

Slip Sheets are pieces of paper or other media that are inserted between document sets in a print job. Slip Sheets differ from job inserts in that slip sheets separate one job set from another, while job inserts separate pages of a job.

1. Select Slip Sheets.

2. To use Slip Sheets select Enable.

3. The Slip Sheets Stock field becomes active. The Slip Sheets Stock menu displays stock

selection choices. A scroll bar is present within each fly-out menu if more than eight stocks are available.

4. From the Slip Sheets Stock menu select from the following:

• Loaded Stock: Presents stocks that are currently available to the printer. Select a

stock, and select OK.

• Stock List: You can select a stock and verify the characteristics of the stock by

selecting a stock and clicking OK.

• Custom Stock: Make selections for Size/Color, Type/Weight, and if available,

Coating. If Custom is selected from the Size menu, the Width and Height fields become active

Note

Be sure the attributes you select are supported on the printing system.

5. Select OK to apply your changes and exit the dialog window.

Setting Layout Styles

The Layout featureenablesyou to control the placement, rotation,cropping, and scaling of source document pages onto the printed output. This process is commonly known as Imposition.

The Layout Styles ignore page-level PostScript programming. Various image spacing settings are applied after imposition, and in some cases may provide unexpected and inappropriate results. See Caveats for using the Layout feature.

It is recommended that a proof print is made of the job prior to submitting the job for printing to ensure the layout styles and settings selected match the expected output.

1. Double-click the job you want to modify.

2. Select the Output tab.

3. Select Layout.

4. Select the desired layout style from the Layout Style menu. The associated

information icon presents layout style tips. For a description of the available layout styles, see the table for Layout Styles.

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5. Select the Original Orientation corresponding to your desired output.

• Portrait (Left Bind or Right Bind)

• Landscape (Top Bind or Bottom Bind)

6. Select the desired Signature Division.

• Auto Divide to allow the system to determine the number of sheets per signature.

• Custom Divide allows you to set the number of sheets per signature.

• Select maximum number of sheets per signature.

7. Select the Pages on Sheet Side option corresponding to your desired output. The image on the screen changes to indicate how the images are placed on the page based on your selections.

• Select Repeated to impose multiple copies of the same image on a page.

• Select Sequential if the images are to be imposed in order.

• Select Alternating to achieve a postcard imposition.

• Select Cut and Stack to create a document which can be cut down the center and

combined to form one job.

8. Select Advanced Settings Setup to set the following:

• Reduce and Enlarge sets the size of the output image in relation to the input

image.

• Margins sets the size of the gutter margin for the layout styles that require a

gutter.

• Outside Margin sets the size of the margins on the outside edge of the output.

• Trim size sets the size of the final image if the image is larger than the final

document. For example, for images with bleed edges should have a trim size set.

• Crop Marks determines if the output image should have crop marks to allow for

post-printing trimming. If 2 sided printing or Booklet options are selected, Crop Marks can be placed on both side 1 and side 2 of the output.

• Set the Units to inches or millimeters, depending upon your usual unit of measure.

9. Select OK to apply the settings to the job.

10. Select Save As... to save the layout settings to a file to allow for future application

of the style to additional jobs. Saving the layout settings can shorten the programming time on future jobs if the layout style is used frequently.

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Advanced Settings for Layouts

Gutter

For all layout styles other than 1-Up, you can program the amount of white space, or gutter, between imposed images. You can specify one gutter amount which is applied in both the X and Y directions, if enough images on the imposed page warrant gutter in both directions. This gutter amount is relative to the unscaled original document size. For example, an original US Letter (8.5x11) document, programmed for 2-Up imposition on US Letter output stock with 50% reduction scaling. If a gutter of 1 inch is programmed, since the original document image is reduced by 50%, the gutter is reduced by 50% as well, leaving an actual .5 inch gutter between images. When crop marks are programmed in conjunction with gutter, the marks are placed along the exterior of the imaged area on both sides of the gutter.

Outside Margin

When custom multiple-up imposition is specified or when Auto Size is selected, you can specify the amount of white space around the outside of the imposed output, or outside margin. Like the gutter, you can specify one outside margin amount which is applied as the minimum allowable amount of white space along the exterior of the imaged area on all four sides. Depending on various factors, such as scale percentage, image size, or gutter, more outside margin may exist than is programmed. Unlike gutter, the outside margin is the actual amount of white space on the output sheet, and is not relative to the unscaled original document size. If you program an outside margin of 1 inch, at least 1inch of white space is left on all four edges of the output sheet.

Bleed/Trim

For all layout styles, you can specify the existence of image bleed in the original document. If bleed is specified, you must specify the trim size. The trim size is the trim size of the original document, not the trim size of the imposed image after reduction or enlargement. If you specify a trim size greater than the automatically detected original document size, the image is centered within the larger trim box. Bleed and trim size are used to place crop marks on the output sheet. Crop marks, when specified, are placed around the edges of the Trim Box. When gutter and/or outside margin are specified along with bleed, the bleed image appears within the gutter and/or outside margin white space, with the appropriate crop marks.

Remove Image Bleed

When bleed and trim size are programmed for signature-style layouts, such as Saddle Stitch and Perfect Booklet, you can specify the amount of image bleed to remove along the center fold line of the signature output sheet. You can select Bleed to Fold or set a custom bleed amount. When Bleed to Fold is selected, the entire bleed area is removed from the right edge of the left-hand image and the entire bleed area is removed from the left edge of the right-hand image along the center fold line. The two image trim

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boxes are flush with each other along the fold. If custom bleed is selected, you can manually specify the amount of bleed area to be removed from each image along the center fold line, in effect moving each of the trim boxes inwards towards the fold line by the specified amount. The custom bleed amount is relative to the unscaled original document size. Bleed for signature jobs and gutters are mutually exclusive. If bleed is selected, gutter is not programmable. Signature shift is still selectable.

Crop Marks

You can specify the output sides on which to place crop marks. When one-sided printing is selected, you can choose between printing no crop marks and printing crop marks on the front side of the output. When two-sided printing is selected, either duplex or head-to-toe, you can choose to print crop marks on the back side of the output or print crop marks on both sides of the output. When a signature-style layout is selected, all fourcrop mark options are available, regardless of the programmed plex, since two-sided printing is implied and overridden in a signature layout. When auto-size is selected, crop marks are not available forprogramming,as Auto-Size calculates a reduce/enlarge value which automatically images to the edge of the output sheet and crop marks are only placed along the exterior of the imaged output. When an outside margin is programmed in conjunction with auto-size reduce/enlarge a border of white space is placed around the imaged output, and the imaged output is automatically scaled to fit within the border and crop marks are placed within the outside margin.

Signature Division

When a layout style is set to Book Multiple Signatures, the Signature Division option becomes available. The pull down menu provides two options, Custom Divide and Auto Divide. The number of sheets in each booklet must be entered as the system will separate the document into the entered number of sheets. Each booklet will contain the entered number of pages, any blank pages will not be added. Auto divide automatically divided into sets where the desired number of sheets are in each booklet. Specail pages such as covers, exception pages, and inserts will not be supported when using this feature. Finishing will be supported if the sets are large enough for the specified finishing.

Adjustable Booklet Creep

When using the Book Multiple Signature selection and selecting a gutter margin, the gutter can be changed to shift in or out of the booklet. Use this option when using in-line finishers, folders, and off-line folders or inverters. You can adjust the Creep In or Creep Out to avoid pre-press work and changes to align the trim of a job. Use Creep Out to add a wider gap to each sheet when printing a large stack. Use Creep In to decrease the gap on each sheet of prints.

Binding

Binding can be placed on any of side of a job.

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Portrait Left Bind produces a book that reads from left to right as a standard English book. Selecting right bind will create a book that reads right to left such as an Arabic or Japanese book. Landscape books are read one page over another. Landscape Top Bind produces a book that reads from top to bottom such as a standard calendar. Landscape Bottom Bind produces a book where each page is flipped downward.

Caveats for using the Layout feature

• Job programmingis applied after the pages are imposed. These settings include Sides Imaged, Collation, Image Shift, and Quantity. It is possible to program settings that create a conflict with the layout settings which may produce unexpected or incorrect results when the images are imposed. For instance, if you remove collation on a set of prints you wish to impose as saddle signature, you get N copies of each page next to each other instead of 1-N, 1-N, 1-N, which may create problems when the signature booklet is sent to the Signature Booklet Maker.

• All special page programming, such as inserts, covers, and page exceptions, are ignored when using the Layout feature. In addition, color management settings made at the job or queue level are not considered when using layout. To perform color corrections on imposed jobs, make your imposition selections and then save the job as a reprint file. Then, you can perform color corrections on the reprint file.

• The Reduce/Enlarge function automatically scales the input pages to the output media only if the input pages are all the same size.

• The Layout feature is valid only forPostScriptand PDF print jobs and spooling queues. Any page-level PostScript programming in the PDL is lost when the job is printed.

Note

If you do not have a valid PostScript license on the system, you cannot set PostScript options.

• For jobs with multiple pages sizes that are printed in imposition mode, the template is created based on the stock that is selected in the job level; all pages with larger sizes will be cut off.

The Image Quality tab

The Image Quality tab contains controls that allow you to make image quality adjustments.

The key to making adjustments to any of the image quality controls is to do so in small increments. Making large adjustments can actually create image quality problems.

Adjusting color balance

Using the Color Balance feature you can adjust the color balance on a job or page range using simple slider controls. The color balance feature is available on a job or queue basis.

1. The Color Balance feature can be applied to a job or a queue:

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• To a job: Open the job Properties, select the Image Quality tab or, to adjust the

color balance for a page range, select the Special Pages tab, then select Exception Page... and specify the Exception Page Range.

• To a queue: Select Queue > Queue Manager... and double-click the queue where

you want the Color Balance feature to be applied. Select the Image Quality tab.

2. Select Color Adjustments.

3. From the Adjustment Type menu, select Color Balance.

The All Colors, C, M, Y, and K buttons are available. The C button is selected by default.

4. Select the color button for the color balance adjustment you want to make. You can make adjustments to the color balance for all colors simultaneously with the All Colors button or to only cyan, magenta, yellow, or black when you select the appropriate button.

Note

If you make an adjustment using the C, M, Y, or K buttons, the All Colors button becomes unavailable.

5. Make color balance adjustments using the following sliders:

• Highlight: Movethe slider up (positive values) to make the highlights in the image

darker. Move the slider down (negative values) to make the highlights in the image lighter.

• Midtone: Move the slider up (positive values) to make the midtones in the image

darker.Move the slider down (negative values) to make the midtones in the image lighter.

• Shadow: Move the slider up (positive values) to make the shadows in the image

darker. Move the slider down (negative values) to make the shadows in the image lighter.

The buttons above the sliders each have three values that change to show the numerical effect that changing the slider has on that particular color.

As you make changes to the color balance using the sliders, you can select Show Adjustment to view the changes you are making in the preview window. The preview of your job images is only available for PostScript, PDF, and TIFF file types. For other file types, such as PCL, or VIPP, stock images are used for the preview.

If you select and then clear the Show Adjustment check box, you can show or hide the effect of the color balance adjustment to get before and after views of the displayed image.

6. To reverse or cancel all changes to the color balance sliders, select Zero All.

7. If you have FreeFlow Print Server Professional Edition, you can select Convert to TRC

to change the slider values into TRC values. The Convert to TRC editor window opens allowing you to enter a Name, make other

edits, and save your changes as a TRC.

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User TRCs

What are User TRCs?

User Tone Reproduction Curves (TRCs) provide users a mechanism for adjusting color output on individual color separations. User TRCs are graphical representation of 4 curves, one for each color separation (Cyan, Magenta, Yellow, and Black).

User TRCs are the preferred method for adjusting color when the adjustment has to be done at the print server. They should be used to adjust color instead of using theImage Adjustment sliders, which offer no preview and often greatly increase job processing time, or Advanced Color Settings, which are used for color management, not adjustment to correct printer drift.

User TRCs:

• can be created within the Color Manager, Queue Manager, Print from File Service, or from within a job.

• can be applied on a Queue, Job, and Page basis. In other words, User TRCs can be chosen from within Queue Manager or within a job. Within a job, the desired User TRC can be applied to all pages or just to specified pages.

• are applied to a job after it is processed. As a result, the color reproduction of reprint jobs can be adjusted using a TRC. In fact,the User TRC is one of the fewimage quality features available for reprint jobs

• can be exported to and imported from other FreeFlow Print Servers.

Previewing and Editing TRCs

Opening the User TRCs Edit window

User TRCs can be applied to a job or page to adjust the color output of a specific job. They can also be applied to a queue to adjust the color for all jobs in the queue.

The User TRCs Edit window can be opened by using one of the following methods:

Note

Changes made to User TRCs using any of the methods listed below appear in all the other methods.

• From the Home Screen: Double-click a job, select the Image Quality tab and Color

Adjustments. From the Adjustment Type menu, select a User TRC and click Edit / Preview.

• From the Services menu: Select Services > Print From File. Select the Image Quality tab and Color Adjustments. From the Adjustment Type menu, select a User TRC and click Edit / Preview.

• From the Queue menu: Select Queue > Queue Manager. Double-click a queue, select the Image Quality tab and Color Adjustments. From the Adjustment Type menu, select a User TRC and click Edit / Preview.

• From the Color menu: Select Color > User TRCs and double-click a User TRC.

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Note

In this dialog, TRCs can be selected, edited, and previewed but cannot be applied to a job, page, or queue.

The New TRC - Edit window

Selecting New TRC opens the New TRC - Edit window. The Identity curve will be displayed in the graph. The Identity curve describes a state in which no color change will be made to the color channel.

Note

To view only the curve you wish to edit, click the eye icons for the other three curves to turn those curves off.

Each option in the window is defined as follows:

• Edit: Defines which curve (All Curves, C, M, Y, or K) is available for editing. If an adjustment has been made to a single curve, the All Curves option cannot be selected.

• Eye icon: Defines which color separations are present in the display graph.

• Selected Point: Indicates the X and Y values of the currently selected point. Values can be adjusted by typing a new value, by clicking the Input (X) or Output (Y) boxes, or by dragging the selected point in the graph.

• Delete: Deletes the currently selected point.

• Add...: Opens a window for the currently selected curve to allow direct input of an X and Y value that will be added as a point.

• Undo: Reverses any changes make to the selected curve. You can undo multiple changes.

• Redo: Reverses the Undo function.

• Options: Select this menu for additional options:

- Default Curve: Resets the selected curve to the Identity curve.

- Default All Curves: Resets all curves to the Identity curve.

- Copy Curve: Copies the selected curve values to other curves in the graph.

- PrintCurve: Prints the curves you select to the queue of your choice on the printer.

User TRC curves can be printed to confirm curve values or to keep as a record of curves created.

- Comments: Enables you to input descriptive information specific to the curve.

Previewing User TRCs

The effects of TRCs can be previewed for PostScript and PDF jobs. You can preview TRC adjustments on a particular job or on a specific page within a job. TRC editing can be performed and viewed in real time while previewing an image.

Note

Stock images are displayed for formats other than PostScript or PDF.

1. You can preview a single page or a range of pages. Click Update and the Job preview specify range window opens. Perform one of the following:

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• To preview all the pages in the job, select All.

• To preview a range of pages, clear the All checkbox and enter a page range in the

To and From fields.

• To preview a single page, enter the same page number in both the To and From

fields.

2. You can also change how the preview appears on the screen. Select from the following:

• Show Adjustment: Select the check box to show any curve adjustments made on

the sample image.

• Zoom: Select a value from the menu to zoom in or out of the sample image.

3. Select OK. The preview image refreshes to the first of the pages indicated in the page range

selected.

Editing User TRCs

Tonal Reproduction Curves editing can be performed and viewed in real time while previewing an image.

Note

Stock images are displayed for formats other than PostScript or PDF.

1. Select the color separation curve you want to edit by selecting the corresponding Edit button.

Note

By default, the Cyan curve is selected to edit first; also, by default, all curves are selected for viewing. To hide any curve that is obscuring the one you wish to edit, select its corresponding eye icon.

2. Within the Curves graph window, position the mouse pointer on the active curve and click and drag the curve into the desired shape. Use this method to make quick, coarse changes for initial adjustments.

Type values or click the Input boxes to make fine adjustments. This is the recommended practice if you know exactly what digital CMYK output you would like, given a CMYK input. This control is for very specific C, M, Y, or K changes:

• Adding a Control Point:

a) Move the mouse pointer on the graph. The pointer shows a plus sign ( + ) to

indicate that a mouse click will add a point to the curve.

Note

Alternatively, select Add.... A window opens for you to enter Control Point values.

b) To fine tune the Control Point, enter values or use the (Input) X or (Output) Y

boxes to adjust the values.

c) Select the Add button. The Control Point is added on the TRC screen. d) Select Close to exit the Add Control Point window. Add additional curves as

required.

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After adding or moving the X and Y coordinates for the Control Point, you will see a circle in the graph on the line. Click and drag the circle to another point to reshape the curve. Remember also that you may set multiple control points per curve.

• Moving a Control Point:

a) Select the Control Point you want to move. The mouse pointer shows a

four-headed arrow to indicate that you may now move the Control Point.

b) To fine tune the adjustments, type values directly in the (Input) X and (Output)

Y field or use the (Input) X or (Output) Y boxes to adjust the values. The Control Point is moved on the TRC screen.

c) Open each curve for editing in turn and perform your corrections.

3. In the event that you want to reset any changes or return to defaultsettings, perform the following:

• Select the appropriate curve from the CMYK Edit buttons and, if changes have

been made, select the Undo or Redo arrows. The Undo and Redo selections are available while previewing the image. This can be helpful when deciding what Control Point settings best meet your job needs.

• You can return each CMYK Control Point to a default value by selecting the

appropriate CMYK Edit button and then selecting Options > Default Curve. To reset all Control Points, select Options > Default All Curves.

4. In the Options > Comments field, you can input descriptive information specific to the curve. For example, yo might type a short description of the color adjustments provided by the TRC or the jobs for which it would be used.

5. Once you have completed the editing process, select OK or Apply forfurther options. Select from the following:

• If you edited the TRC you can:

Overwrite existing TRC: The edited TRC takes on the same name as the one you edited. The changes are saved to the existing TRC.

Save as New TRC Name: Name the edited TRC in the field provided. The new TRC is added to the User TRCs menu

Cancel: Edits are discarded.

You should be aware of the following when editing a TRC:

• Editing a TRC is a global event. If numerous jobs reference the same TRC file and that file is changed, the change affects all the jobs that reference that TRC. In this case, it is recommended that you save the TRC as a new file, in order to eliminate an undesired effect on other jobs.

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Creating new User TRCs

The primary access point for creating a new TRC is from the Image Quality tab in Job Properties. A new User TRC can be added from the User TRCs management window as well (Color > User TRCs).

1. To add a new User TRC from the User TRCs management window (Color > User TRCs), perform one of the following:

• Right-click anywhere in the User TRCs window and select New....

• From the TRC menu, select New....

• Select the New... icon from the toolbar.

2. To add a new User TRC from the Image Quality tab in Job Properties, select Color Adjustments, Adjustment Type, and select New TRC.

3. In the New TRC - Edit window, type a unique name in the Name box.

4. Select the color separation curve you wish to begin editing.

Note

5. Within the Curves graph window, position the mouse pointer on the active curve and click and drag the curve into the desired shape. Use this method to make quick, coarse changes for initial adjustments.

• Adding a Control Point:

a) Move the mouse pointer on the graph. The pointer shows a plus sign ( + ) to

indicate that a mouse click will add a point to the curve.

Note

Alternatively, select Add.... A window opens for you to enter Control Point values.

b) To fine tune the Control Point, enter values or use the (Input) X or (Output) Y

boxes to adjust the values.

c) Select the Add button. The Control Point is added on the TRC screen. d) Select Close to exit the Add Control Point window. Add additional curves as

required. After adding or moving the X and Y coordinates for the Control Point, you will see a circle in the graph on the line. Click and drag the circle to another point to reshape the curve. Remember also that you may set multiple control points per curve.

• Moving a Control Point:

a) Select the Control Point you want to move. The mouse pointer shows a

four-headed arrow to indicate that you may now move the Control Point.

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b) To fine tune the adjustments, type values directly in the (Input) X and (Output)

Y field or use the (Input) X or (Output) Y boxes to adjust the values. The Control Point is moved on the TRC screen.

6. Open each curve for editing in turn and perform your corrections.

7. Once you are satisfied with your selections, select OK to commit all changes and exit

the New TRC window.

Copying User TRCs

You can copy any User TRCs. This is useful if you want to keep the original TRCs intact and modify the copy.

1. Select the TRC to be copied.

2. Right-click the selected TRC and select Copy or select Copy from the TRC menu.

3. The Copy window opens. Change the name of the User TRCs and make any edits

necessary to the curves.

4. Once you are satisfied with your selections, select OK to commit all changes and exit the Copy window.

Deleting User TRCs

User TRCs can be deleted from the User TRCs window.

1. Select Color > User TRCs... to open the User TRCs window.

2. Select the TRC to be deleted.

3. Click the Delete icon or right-click the selected TRC and select Delete.

4. Click Close or select another function.

Note

A job will fault if the TRC that the job references no longer exists.

Printing TRC Curves

User TRC curves can be printed to confirm curve values or to keep as a record of curves created.

1. Click Options > Print Curves....

2. The Print window opens. All is selected by default. Clear the All selection and select

one or more of the curves for printing if you do not want to print all the curves.

3. Fromthe Queue menu, select the queue to which the TRC print job is submitted. The job will be a single-page TIFF.

4. Select OK. The job is submitted to the selected queue.

Importing and Exporting User TRCs

Exporting User TRCs

User TRCs can be exported to CD or DVD, a USB device, the print server file system, or to a location on a Windows network.

1. Select Color > User TRCs.

2. Within the list of User TRCs, select the TRCs you wish to export.

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3. Right-click on the group of selected TRCs and select Export....

4. In the Export TRCs window, from the Look In menu, select one of the following:

• CD-RW - Place a CD-R or CD-RW in the CD or DVD drive.

• File System - From the directory listing presented, navigate to the directory on

the print server where you want to save the User TRCs.

• Windows Network (SMB) - From the Windows Network (SMB) directory listing

presented, navigate to the machine and directory where you want to save the User TRCs.

Note

You may have to log in to the machine where the User TRCs are to be exported.

• USB - From the directory listing presented, navigate to the directory where you

want to save the User TRCs.

5. Select OK. For an export to the File System or Windows Network, a message appears that the operation is completed. For an export to CD, the CD will eject when the operation is finished and a message appears to say that the operation is completed.

6. Click OK to close the Information window that appears.

7. Click Close.

Importing User TRCs

User TRCs can be imported from a CD or DVD, a USB device, the print server file system, or from a location on a Windows network.

1. Select Color > User TRCs.

2. Right-click anywhere in the User TRCs area and select Import... or from the TRC

menu, select Import....

3. In the Import TRCs window, from the Look In menu, select one of the following:

a) CD-RW

Place a CD-R or CD-RW in the CD or DVD drive. From the directory listing presented, navigate to the directory where the User TRCs are located.

b) File System

From the directory listing presented, navigate to the directory where the User TRCs are located.

c) Windows Network (SMB)

From the Windows Network (SMB) directory listing presented, navigate to the machine and directory where the User TRCs are located.

Note

You may have to log in to the machine where the User TRCs are located.

d) USB

From the directory listing presented, navigate to the directory where the User TRCs are located.

4. Select the User TRCs to be imported.

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Note

Only one *.trc file can be selected for each import.

5. Select Import. If the User TRC already exists, a message will appear. Click Yes to overwrite the

existing TRC. It is recommended that a proof be run whenever an imported TRC is first used.

6. Click OK to close the Information window that appears.

7. Click Close.

About grayscale printing

Selecting Grayscale from the Color Mode menu disables Image Quality features incompatible with grayscale printing.

Print as Grayscale

Selecting Grayscale disables the following Image Quality controls:

You may still employ anti-aliasing and may apply a user TRC to the Grayscale job.

Setting up trapping

1. Select Properties for either the selected job or the selected queue.

2. Select the Image Quality tab.

3. Select Options.

4. To enable Trapping, mark the checkbox.

5. Within the Trapping Setup area, you may select pixel values for the width and height

parameters, from 1 to 20 pixels. The default setting is 1 pixel in both directions.

Generally, a trapping zone above 4 pixels is visually obvious and not pleasing to the eye. A higher value should be considered carefully; you can set a higher trap zone to control individual images that have been poorly trapped individually. Two direction parameters are included because the feed direction has a marginal effect on image quality. However, in nearly all cases, you would set these two values the same. If you are setting the trap width for a queue, you may choose to set this option for override by selecting the Override icon to show a locked setting in the Color Properties tab

6. If you wish to use vector over image trapping, select the checkbox for Image/Vector Trapping.

7. Select OK to accept the trapping settings, or Cancel to reject changes.

Automatic Image Enhancement

Automatic Image Enhancement allows you to enhance incoming RGB or Grayscale images that are embedded in PostScript or PDF documents. You can enable or disable this feature on a queue, job, or page basis.

When Automatic Image Enhancement is enabled, any RGB or Grayscale images in the job file are enhanced prior to color space conversion to CMYK.

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Selection of Automatic Image Enhancement does not affect which path (LUT or generic ICC) is used for the subsequent conversion to CMYK. Processing time is increased since Automatic Image Enhancement is an additional job operation.

Options for Automatic Image Enhancement are as follows:

• Off

• Normal: Preset adjustments are used for automatic image enhancement

• Custom: Click Setup after selecting Custom to individually set image enhancement preferences.

When Automatic Image Enhancement is enabled by selecting Normal or Custom, the system checks the following image areas:

• Contrast (including localized Contrast)

• Saturation

• Sharpness

• Exposure

• Color Balance

• Noise Reduction

• Shadow Detail

• Red Eye Reduction

When the job is processed, a complex algorithm is applied to these image areas to determine if the image is within normal ranges or out of range. If the image is out of range, the image is adjusted to improve the print quality. In files with multiple images, only those images that are out of range are adjusted.

Note

When using Automatic (RGB Only), contouring may be seen in dark or highlight areas. Also, the color balance may change slightly.

This feature supports PS and PDF files only.

Note

In the Image Quality tab select Color Management..., and then the RGB tab. In the RGB Color Space area, from the Images menu, select sRGB.

Caveats and Limitations:

• Image Enhancement is not maintained when forwarding a job.

• This feature is available at the job, queue, or page level.

• This feature is not selectable from the client.

About Custom Image Preferences

The Custom Image Preferences window allows you to override the Automatic settings in the Automatic Image Enhancement feature.

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From the Automatic Image Enhancement menu, select Custom and then click Select to open the Custom Image Preferences window. The settings displayed initially are the Normal preferences. Modify any of the following preferences:

• Contrast

• Saturation

• Sharpness

• Exposure

• Color Balance

• Noise Reduction

• Shadow Detail

• Red Eye Reduction

Once you have completed making preference changes, click OK to save your changes. The Automatic Image Enhancement area will display the custom settings you have selected.

Selecting a resolution

Use the resolution option to adjust the resolution of the images in the print job.

For best results, match the resolution of the print file to the resolution setting of the print queue.

About Halftone Screens

Halftone Screen refersto the pattern of dots or lines of varying sizes applied to an image of varying tones, or same sized dots applied to a tint of color for color systems.

Use the Halftone menu to select halftones to apply to the images. The System Specified halftone screen is applied unless you change the Halftone menu selection.

Note

The numbers refer to the screen frequencies of the various dot screen and line screen patterns described. It is important to note that a higher-value screen frequency does not necessarily produce a better result. Also, the novice user is encouraged to accept the default setting, as this setting is designed to produce the best general results of the available settings.

The general differences between the various kinds of halftone screens are as follows:

Note

Selections available vary by printer type.

• Dot screening applies a rosette type pattern to the screen, which is a commonly desired screen pattern. The dot screen halftone makes seeing artifacts and patterns in a large halftone much less likely. However, when two straight line areas meet one another, slight jags may be visible. A dot screen is particularly useful forlarge gradients and other shading areas likely to produce visible lines from a line screen pattern.

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• Line Screen Halftone: A line screen provides a linear dot pattern. The line screen halftone makes seeing artifacts and patterns in a large halftone more likely compared to a dot screen. However, when two straight lines adjoining halftone areas meet, the linear nature of the screen avoids the jagged border areas that are more often found in a dot screen pattern.

• Stochastic Screens: Stochastic screening uses randomly placed dots instead of the traditional halftone dots aligned along designated screen angles. The concept of stochastic screening is that dots placed randomly do not cause moire patterns. However, completely random positioning does not work well. The stochastic screen prevents screening interference patterns, but it can cause graininess and other visual artifacts. Therefore, stochastic screening as implemented by your printer uses a complex algorithm to determine the optimum placement of dots in order to appear random while reducing graininess. This random arrangement of dots means there is no direction to the screen; and therefore no screen angle exists. The variable spacing of the dots means there is no fixed spacing, and thereforethere is no screen frequency. So, without frequency or angle, there is no possibility of moire between the four process-color screens, or even of moire from patterns within an image.

Setting a halftone screen

1. Double-click the job or queue to open Properties.

2. Select the Image Quality tab.

3. Select Halftone.

4. From the Halftone menu, select the desired setting according to your system. For

most jobs, accept the default, System Specified, setting.

The dual dot selection applies the 180 Dot to all objects except small fonts and thin isolated lines where the 250 Dot is used instead. Although the 250 Dot is used for small text and thin lines, the 180 Dot profile is used for color processing.

5. If applicable, enter a Stroke Thickening value. Stroke Thickening is available for PostScript, TIFF, PCL, and PDF formats. Adjust the Stroke Thickening to control the thickness of fine lines created by the PostScriptstroke command. The available range is located below the box.

6. Select OK to accept the changes and exit the job properties, or Apply to set the changes without exiting the dialog. If you do not wish to retain your changes, select Cancel to exit without saving changes.

The Color Management window

About the Color Management window

The Color Management window is accessed by selecting Color Management on the Image Quality tab.

The window is comprised of the upper color data flow diagram and the lower controls areas.

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The color data flow diagram represents the paths that color data will take while being processed by the system. This diagram always reflects the current state of the control area settings and refreshes when the settings are changed. Place the mouse pointer over any spot on the diagram to display a tool tip with extended informationabout that particular spot.

The lower half of the Color Management window contains the controls area. Controls are in a tabbed layout and are grouped by color space (CMYK, RGB, and Gray) and associated processing options (Spot and PDF/X). The Destination Profile is not located within the tabbed layout since it affects all color spaces.

The Use Embedded Profile and Use Embedded Rendering check boxes are available to honor or ignore any embedded profiles or rendering intents that may be in the job. By default, the check boxes are not selected and any profiles or rendering intents are ignored. When selected, any embedded profile or rendering intents take precedence over the queue default settings. If there are no embedded profiles or rendering intents in the job, the queue default settings are used even if the Use Embedded Profile or Use Embedded Rendering check boxes are selected.

Note

It is recommended that Use Embedded Profile forRGB be selected. Turning this feature on gives the most accurate output from the intent of the file creator.

The Rendering Intent and Color Space features are separate on each tab. This allows the system to performspecific optimizations forCMYK or RGB. Forexample, a Colormetric selection is best used for CMYK color matching, while a value of Perceptual is best used for RGB professional photographs.

On the CMYK tab, the Direct CMYK menu option is available to enable the direct (pass-through) CMYK workflow. When Direct CMYK is selected for both Images and Text / Graphics options, the color flow diagram shows that Rendering Intent and Destination Profile are bypassed.

Editing Color Management settings

Selecting the Input Color Space

Input Color Space can be selected for a queue or a job.

1. Double-click a queue in the Queues list or a job from the Home Screen. The Properties window appears.

2. Select the Image Quality tab.

3. Select Color Management.

The Color Management window displays.

4. To determine how the print server processes the color space for the input, select the appropriate tab and make the necessary adjustments.

5. Select OK to save settings and exit the Color Management window, or Apply to save settings and continue setting properties, or Cancel to exit without saving your edited settings.

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About the CMYK tab

The CMYK tab appears in the Color Management window. You can access the Color Management window by selecting Color Management on the Image Quality tab.

The tab is divided into two areas: CMYK Color Space and CMYK Rendering Intent. Each area has a checkbox that can be selected to use embedded profile or rendering information in the job or cleared to ignore embedded information.

If the tab is viewed from a queue Properties window, one or two override icons are available at the top of the tab. Click the override icon to lock (override) or unlock the settings in the tab. When an override icon is locked the settings associated with the override take precedence over what has been programmed in the job.

The CMYK Color Space area contains two menus: Images and Text / Graphics. The CMYKRendering Intent area contains three menus: Images, Text, and Graphics. These menus allow separate adjustments to be made to allow the system to perform specific optimizations for CMYK.

In the CMYK Color Space area, selecting Direct CMYK in both the Images and Text / Graphics menus bypasses any Rendering Intent and Destination Profile settings.

About the RGB tab

The RGB tab appears in the Color Management window. You can access the Color Management window by selecting Color Management on the Image Quality tab.

The tab is divided into two areas: RGB Color Space and RGB Rendering Intent. Each area has a checkbox that can be selected to use embedded profile or rendering information in the job or cleared to ignore embedded information.

The RGB Color Space area contains two menus: Images and Text / Graphics. The RGB RenderingIntent area contains three menus: Images, Text, and Graphics.These menus allow separate adjustments to be made to allow the system to perform specific optimizations for RGB.

The RGB Emulation area lets you control emulation processing. The default setting for RGB Emulation is Off. When On, RGB processing follows the CMYK path, as reflected in the data flow diagram. If you are trying to match an industry standard and your file contains RGB and CMYK input, turn RGB emulation on so your RGB and CMYK elements will match. Also turn RGB emulation on if you have a document that contains RGB and CMYK data and want all of the data to match. The RGB data will get converted to CMYK via the CMYK color space chosen in the CMYK tab. When RGB Emulation is set to On:

• The RGB Rendering Intent adjustments are unavailable since the RGB emulation is enabled via the auto-generation of RGB-to-CMYK DeviceLink ICC profiles and image adjustment is applied on the Lab color space.

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• Some settings are unavailable in the Image Quality tab.

About the Gray tab

The Gray tab appears in the Color Management window. It can be accessed by selecting Color Management on the Image Quality tab.

The tab contains a single area, Gray Color Space. The area has a checkbox that can be selected to use embedded profile or embedded rendering information in the job or cleared to ignore embedded information.

If the tab is viewed from a queue Properties dialog, an override icon is available at the top of the tab. Click the override icon to lock (override) or unlock the settings for the tab. When the override icon is locked, the settings associated with the override take precedence over what has been programmed in the job.

The Gray Color Space area contains two menus: Images and Text / Graphics. These menus allow separate adjustments to be made to allow the system to perform specific optimization for Gray.

About the Spot tab

The Spot tab appears in the color Management window. You can access the Color Management window by selecting Color Management on the Image Quality tab.

Spot Color Processing can be Enabled or Disabled. When the color path is disabled, the alternative color space is used instead of the spot colors.

The Print Server honors all PANTONE®and spot colors that are defined in the spot color table. The spot colors in PostScript and PDF files can be specified by the PostScript setcustomcolor operators as well as the separation and DeviceN color operators. The alternative color spaces get utilized in case the spot color is not found in the spot color table.

As an example of why this feature can be valuable, consider the following scenario: you may want to print a document that contains spot color text, graphics, and images. When you view the document onscreen, the spot color data is honored. When the document is printed, however, the colors can look very different from what was seen onscreen. The Print Server does not support spot color processing for images. You might prefer to disable spot color processing and eliminate this problem.

An additional example is if you have spot color objects and CMYK objects next to each other and they are supposed to match. If you disable spot color processing the spot color data will go through the CMYK path and the objects will look the same.

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About the PDF/X tab

The PDF/X tab is in the color Management window. You can access the Color Management window by selecting Color Management on the Image Quality tab.

PDF/X processing can be enabled by selecting Process as PDF/X. When enabled, the Output Intent profile specified in a PDF/X job will be applied. Some settings on the CMYK and RGB tabs will be ignored as they are incompatible with PDF/X. PDF jobs that are not PDF/X compliant will print normally using the color settings specified in the Color Management window.

If Disable RGB Emulation for PDF/X Jobs is selected, the Destination Profile will only be applied to Device CMYK colors.

Note

The Queue Mode must be set to normal to enable PDF/X support. When the Queue Mode is set to Grayscale, Xerox Consistent Color, or the native device color option, the PDF/X controls are automatically cleared and are not available.

About the Transforms tab

The Transforms tab appears in the Color Management window. You can access the Color Management window by selecting Color Management on the Image Quality tab.

The tab allows you to select fromtwo drop-down menus to apply third party DeviceLinks:

• CMYK-to-CMYK

• RGB-to-CMYK

Note

The Feature license must be enabled and activated within FreeFlow Print Server before the feature can be used. Ensure that your system administrator has enabled the External DeviceLink Profilesstring in the License Manager window.

Device Link Integrator is a FreeFlow Print Server option used to import device link profiles and utilize them in FreeFlowPrint Server internal color management setup. You can then use a third party color management system that can output device links and/or device link profiles.

These third party management systems allow you to control the accuracy level of profiles during creation. With Device Link Integrator, the color management system is used only to generate the device link profile, and FreeFlow Print Server applies the device link to color correct jobs.

Once Device Links are added to FreeFlow Print Server, they are selectable on the Transforms tab.

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Job Management

See the Xerox®FreeFlow®Print Server Device Link Integrator User Guide formore details on this feature.

Selecting the Output Color Space

1. Select the Image Quality tab

2. Click the Color Management... button. The Color Management window displays.

3. To set the Destination Profile, click the pull-down menu and choose the most recent

profile for the halftone you are using.

For more information on specific output or destination profiles, and to use Gray Component Removal (GCR) profiles, select Using Gray Component Removal.

Enabling or disabling Spot Color processing

Spot Color processing can be enabled or disabled for a queue or a job.

1. Double-click a queue in the Queues list or a job from the Home Screen. The Properties window opens.

2. Select the Image Quality tab.

3. Select Color Management.

4. Select the Spot tab.

5. Select the radio button to make spot color processing either Enabled or Disabled.

6. Select OK.

Enabling or disabling PDF/X processing

Note

To properly process PDF/X4 content within a PDF/VT file, PDF/X processing must be enabled.

1. Double-click a queue in the Queues list or a job from the Home Screen. The Properties window opens.

2. Select the Image Quality tab.

3. Select Color Management.

4. Select the PDF/X tab.

5. To enable PDF/X processing if PDF/X-1a or PDF/X-3 jobs contain Output Intent profiles:

a) Select Process as PDF/X.

The Output Intent profile information is extracted and applied to the queue or the selected job. Some settings on the CMYK and RGB tabs will be ignored as they are incompatible with PDF/X.

When PDF/X processing is enabled, PDF jobs that do not contain an Output Intent profile will print through the normal PDF path. Other PDLs will also print normally.

Note

The Color Mode on the Image Quality tab must be set to Normal to enable PDF/X support. When the Queue Mode is set to Grayscale, Xerox Consistent Color, or the native device color option, the PDF/X controls are automatically sent to off and are not available.

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b) To apply the Destination Profile to only Device CMYK colors, select Disable RGB

Emulation.

6. To disable PDF/X processing, ensure that the checkbox for Process as PDF/X is cleared.

7. Select OK.

Setting up Job Rendering

Occasionally, the requested colors in an image are outside the gamut of the target printer and cannot be exactly reproduced. Rendering provides color mapping between the color gamut of the source image and the color gamut of the printer. Select the Rendering option that best fits the images in the source files as they map to the printer.

Note

The default settings on this window give optimal results with most print jobs. Only make changes to the settings if you understand the effect that the changes will have to the output.

1. Select Queue > Queue Manager.

2. Double-click a queue in the Queues list.

3. Select the Image Quality tab.

4. Select the Color Management... button. The Color Management window opens.

5. On the CMYK and RGB tabs, in the Rendering Intent area, select Use Embedded Rendering to use the rendering already embedded within the job or choose between

the following options:

Note

You can choose differentrendering options for images, text, and graphics. Forinstance, you might choose Perceptual for the images, Pure for the text, and Relative Colorimetric for the graphics, in order to optimize each output type appropriately.

.As another example, if you have text over graphics and text is defaulted to Pure and the graphics are defaulted to Saturation the output might not be as you would expect. Changing the rendering of text to Saturation would match the graphics with the saturation intent.

• Saturation: Optimizes the rendering of business graphics, such as charts and

graphs. Preserves 100% K, making it good for text.

• Perceptual: Optimizes the rendering of photographic images. Preservesthe visual

relationship among colors as they are perceived by the human eye. All or most colors will be proportionally scaled to fit the output gamut but their relationship will not change.

• Relative Colorimetric: Also optimized for rendering of spot color and logos. This

transformation, however,uses additional information,such as hue and saturation, specified in the source profile to select the most appropriate value within the printer gamut. Colors that fall within the Output Color space remain the same. Only colors that fall outside are changed to the closest possible color within the Output Color space.

• Pure (for Text): Optimized for rendering of text and line art. The Pure intent

attempts to subdue halftone textures, thus increasing the visibility of small text. Preserves 100% K, making it good for text.

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• Absolute Colorimetric: Optimized for rendering to spot color and logos by

identifying the closest value within the printer gamut.

6. Select OK to commit changes and exit, or select Apply to save current changes and continue making changes.

7. Close the Properties window.

The Image Edit tab

The Image Edit tab contains Image Shift, Rotation, and Background Forms Feature Access Buttons (FABs). Additional selections are available within each FAB.

• The Image Shift FAB enables you to control where the page image is printed on the page.

• The Rotation FAB allows you to turn the page images in a job.

• Set BackgroundFormoptions. See Using background forms for additional information.

Setting the job properties using the Image Edit tab

1. Double-click a job in the Active or Paused list. Youcan access Completed jobs if Retain PDL Files is enabled. For additional information about Retain PDL Files see Setting

Job Processing options.

2. Select the Image Edit tab.

3. Select the Image Shift FAB to adjust the location on a page where printing occurs.

The procedure to shift an image varies based on whether you are printing on a one-sided or two-sided page. The Summary field displays stock and size imaged details. For more information, see Using the Image Shift FAB.

4. Set rotation by selecting the Image Rotation FAB. Use rotation to turn a page image 180 degrees from its current position. 0 degrees represents no rotation. You may need to rotate a page image so that it prints properly when processed by a finishing device; for example, to allow for right-side stitching or binding. In some instances, you may only be able to select rotation on the job ticket prior to submitting the job from the client.

5. Select Background Forms options. For additional information, see Using background forms.

6. Select OK or continue setting job properties. Your selections display on the individual FABs.

About Background Forms

Up to 64,000 color background forms can be stored. You are encouraged to clear the form cache regularly to avoid exhaustion of disk space. To delete background forms from the system, delete the cache. See Setting Job Processing options for additional information.

The following features are not supported by the color background forms feature:

• Page Parallel RIP

• Imposition

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Xerox Versant 3100 Press FFPS Help set

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

About FreeFlow Print Server

The FreeFlow Print Server User Interface

The default screen

Menus

Status area

Printer message field

Mode indicator icons

Unload Stacker button

Pause Printer and Resume Printer buttons

Printer mimic

Printing and processing progress indicators

Viewing additional information and settings

Button Guide

Disk Usage Indicator

Clean File

Keyboard Accessibility and Shortcuts

Common Keyboard Shortcuts

Navigation and Activation Keys

Navigation and Activation Keys

Mnemonics

The Print from File service

About the Print From File window

Using the Files tab

The Basic tab

Using the Output tab to setjob properties

The Image Quality tab

The Image Edit tab

About the Special Pages tab

Printing a batch of files using the Print from File Service

Proofing a job, holding a job and using Print Now

Proofing a job

Using Print Now

Job Management

The Job Manager

The Job Lists

Managing the Job list

Using job preflight

Running preflight checks on a PDF job

Viewing a preflight error report

Approving a preflight PDF

Printing a preflight report

Exporting a preflight report

Setting up job preflight

Job Manager menus

Job Properties Window

Option conflict gray-out feature

Viewing thumbnail images

Previewing jobs

Viewing thumbnail images

Previewing a job using Job Manager

Viewing Held By Queue auto thumbnail and properties

Using preview range

Viewing a job report

Exporting a preview to PDF

Printing Jobs

Releasing a job to print

Changing Job Properties

Applying job properties

Saving job properties

Managing job properties

Renaming a job

Using the Document Media List

Deleting a job

Cancelling a job

Moving a job

Copying a job to Job Manager

Forwarding a job

Setting up a printing system name for job forwarding

Editing a printing system for job forwarding

Deleting a printing system name for job forwarding

Limitations and notes associated with job forwarding

Process and hold a job

Print Now

Promoting a job

Proofing a job