Xerox Versant 2100 Press Administration Guide

System Software Version 100.21.44 Book Version 3.0

September 2015 702P02807

Xerox® Versant® 2100 Press

System Administration Guide

©2015 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, FreeFlow®, SquareFold®, MeterAssistant®, SuppliesAssistant®, CentreWare® and Versant® are trademarks of Xerox Corporation in the United States and/or other countries.

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BR4002

Table of Contents

1 System Administrator Overview..........................................................	1-1
Entering the System Administrator Mode.................................................................	1-1
Exiting the System Administrator Mode....................................................................	1-2
System Administrator Options.......................................................................................	1-2
Locating the Press IP Address.........................................................................................	1-3
Customizing the Press Screen.........................................................................................	1-3
Assigning a Feature to the Screens.................................................................	1-3
Energy / Power Saver..........................................................................................................	1-4
Low Power Mode.....................................................................................................	1-4
Sleep Mode...............................................................................................................	1-4
Exiting Power Saver Mode...................................................................................	1-4

2 Tools (Administrator Mode)..................................................................	2-1
Full Width Array (FWA) Features...................................................................................	2-2
Clean Fuser Assembly Routine........................................................................................	2-2
DFA Finisher Profile (for Third-Party Finishing Devices).......................................	2-3
Tools: System Settings / Setup & Calibration............................................................	2-4

3 Common Service Settings......................................................................	3-1
Common Service Settings.................................................................................................	3-1
Machine Clock/Timers........................................................................................................	3-3
Setting the Machine Clock/Timers..................................................................	3-3
Date and Time...........................................................................................	3-4
NTP Time Synchronization....................................................................	3-4
Connection Interval..................................................................................	3-4
Time Server IP Address...........................................................................	3-5
Auto Clear....................................................................................................	3-5
Auto Job Release.......................................................................................	3-6
Auto Print.....................................................................................................	3-6
Printer Lockout Duration........................................................................	3-6
Time Zone....................................................................................................	3-7
Daylight Savings........................................................................................	3-7
Power Saver Timers.............................................................................................................	3-7
Set/Change the Power Saver Time Intervals...............................................	3-7
Enter Power Saver after Printing Ends............................................................	3-8
Power Saver Deactivation...................................................................................	3-8
Audio Tones............................................................................................................................	3-9

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Setting Audio Tones............................................................................................	3-10
Screen Settings...................................................................................................................	3-10
Assigning Screen Settings................................................................................	3-11
Customize Keyboard Button...........................................................................	3-12
Display Consumables Screen..........................................................................	3-12
Keyboard Input Restriction..............................................................................	3-12
Operation of Up/Down Scroll Buttons.........................................................	3-13
Paper Tray Settings...........................................................................................................	3-13
Setting the Paper Tray Priority........................................................................	3-13
Setting Auto Tray Switching Control............................................................	3-13
Reports...................................................................................................................................	3-14
Setting the Reports options.............................................................................	3-14
Maintenance.......................................................................................................................	3-15
Setting the Tray 5 Guide Adjustment..........................................................	3-16
Billing Impression Mode...................................................................................	3-17
Using the Fuser NVM Read/Write Setting.................................................	3-17
Resetting the HFSI Counter.............................................................................	3-19
Initializing the Hard Disk..................................................................................	3-20
Plug-in Settings..................................................................................................................	3-20
Other Settings.....................................................................................................................	3-20
Setting options for Encryption Key for Confidential Data...................	3-22
4 Connectivity and Network Setup........................................................	4-1
Network Controller Settings ...........................................................................................	4-1
Change Network Controller Settings...........................................................................	4-2
Connectivity and Network Setup...................................................................................	4-2
Port Settings...........................................................................................................................	4-3
Protocol Settings..................................................................................................................	4-3
Proxy Server Settings..........................................................................................................	4-4
Machine Email Address.....................................................................................................	4-5
Security Settings..................................................................................................................	4-5
SSL/TLS Settings.....................................................................................................	4-5
IPSec Settings..........................................................................................................	4-5
IEEE 802.1X Settings.............................................................................................	4-6
5 Using CentreWare® Internet Services ..............................................	5-1
Configuration of the Press................................................................................................	5-1
Connect to CentreWare Internet Services from a Computer.............................	5-2
The Properties Tab...............................................................................................................	5-3
Configuration Overview.......................................................................................	5-3
Description................................................................................................................	5-3

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Table of Contents
General Setup........................................................................................................................	5-3
General Setup Overview.......................................................................................	5-3
Job Management...................................................................................................	5-4
Paper Tray Attributes............................................................................................	5-4
Power Saver Settings.............................................................................................	5-5
Internet Services Settings...................................................................................	5-5
Extensible Service Setup......................................................................................	5-5
Extensible Service Procedures..............................................................	5-6
Billing Impression Mode......................................................................................	5-7
Cloning........................................................................................................................	5-8
Create and Install a Clone File.............................................................	5-8
Alert / Email Notification.....................................................................................	5-8
Specify Email Recipients and Status Alerts.....................................	5-9
SMart eSolutions Setup (Remote Services)..................................................	5-9
Configure the Proxy Server for Remote Services........................	5-10
Communication Status........................................................................	5-10
Email Notification..................................................................................	5-10
Connectivity........................................................................................................................	5-10
Connectivity Overview.......................................................................................	5-10
Ethernet (Physical Connections)....................................................................	5-11
Protocols..................................................................................................................	5-12
TCP/IP..........................................................................................................	5-12
SNMP Configuration.............................................................................	5-13
LPD...............................................................................................................	5-15
Port 9100...................................................................................................	5-15
SMTP Server..............................................................................................	5-16
POP3 Settings..........................................................................................	5-16
HTTP............................................................................................................	5-17
Proxy Server..............................................................................................	5-19
Services..................................................................................................................................	5-19
Services Overview.................................................................................................	5-19
Services General Procedure..............................................................................	5-20
Upgrade Machine Software............................................................................	5-20
Accounting...........................................................................................................................	5-21
Local Accounting..................................................................................................	5-21
Setting Up and Configuring Local Accounting........................................	5-22
Configuring Local Accounting...........................................................	5-22
Resetting Access and Usage Limits for All Users.......................	5-22
Setting Up and Configuring Xerox Standard Accounting...................	5-23
Xerox Standard Accounting...............................................................	5-23

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Configuring Xerox Standard Accounting......................................	5-23
Creating a Group Account..................................................................	5-24
Creating a New User Account and Setting Usage
Limits.................................................................................................	5-24
Maximum Usage Limits.......................................................................	5-25
Resetting Usage Limits.........................................................................	5-25
Printing a Report.....................................................................................	5-25
Security..................................................................................................................................	5-26
Authentication and Security...........................................................................	5-26
Local Authentication..........................................................................................	5-26
Setting Up Local Authentication......................................................	5-26
User Information....................................................................................	5-26
Specifying Login Requirements........................................................	5-27
Controlling Access for All Users......................................................................	5-27
Digital Certificates...............................................................................................	5-28
Digital Certificates Overview..............................................................	5-28
Installing a Digital Certificate...........................................................	5-28
Creating a Self-Signed Certificate...................................................	5-28
Secure HTTP and SSL / TLS..............................................................................	5-29
Information about Secure HTTP and SSL / TLS.........................	5-29
Configuring Secure HTTP and SSL / TLS Settings......................	5-29
Internet Protocol Security (IPsec).................................................................	5-29
IPsec............................................................................................................	5-29
Configuring IPSec...................................................................................	5-30
802.1X Information............................................................................................	5-30
802.1X.........................................................................................................	5-30
Configuring 802.1X...............................................................................	5-31
IP Filtering Information....................................................................................	5-31
IP Filtering.................................................................................................	5-31
Creating an IP Filter Rule....................................................................	5-31
Audit Log.................................................................................................................	5-32
Audit Log Overview................................................................................	5-32
Enabling Audit Log................................................................................	5-32
Saving an Audit Log..............................................................................	5-32
Interpreting the Audit Log..................................................................	5-32
Job Information...................................................................................................	5-33
Restricting Access to Job Information...........................................	5-33
Hiding or Password Protecting Completed Job
Information....................................................................................	5-33
Hiding Active Job Information..........................................................	5-33

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Table of Contents
6 Xerox Remote Print Services..................................................................	6-1
Direct Connect Overview...................................................................................................	6-2
Network Access.....................................................................................................................	6-2
Proxy Server Information..................................................................................................	6-2
Proxy Server Worksheet........................................................................................	6-3
Update and Verify the Proxy Server at the Press....................................................	6-3
Updating the Proxy Server at the Press.........................................................	6-3
Verifying the Xerox Server Connection at the Press.................................	6-4
Update and Verify the Proxy Server through CentreWare Internet
Services..........................................................................................................................	6-4
Updating the Proxy Server through CentreWare Internet
Services.............................................................................................................	6-4
VerifyingtheXeroxServerConnectionthroughCentreWareInternet
Services.............................................................................................................	6-5
Troubleshooting ..................................................................................................................	6-5

7 Accounting...................................................................................................	7-1
Accounting > Create/View User Accounts..............................................................	7-1
Create/View/Edit a User Account....................................................................	7-2
Resetting an Individual User Account............................................................	7-3
Accounting > Reset User Accounts............................................................................	7-4
Resetting all user accounts (Accounting)......................................................	7-4
Accounting > Accounting Type....................................................................................	7-5
Selecting an Accounting Type...........................................................................	7-5
Accounting > Auto Reset of User Billing Information......................................	7-6
Accounting and Billing Device Settings......................................................................	7-6

8 Authentication/Security Settings.......................................................	8-1
Authentication/Security Settings..................................................................................	8-1
Authentication/Security Settings overview...............................................................	8-2
Types of Users.......................................................................................................................	8-2
Types of Authentication....................................................................................................	8-2
System Administrator Settings.......................................................................................	8-3
System Administrator Login ID.........................................................................	8-3
System Administrator Passcode ......................................................................	8-3
Authentication......................................................................................................................	8-4
Login Type.................................................................................................................	8-4
Selecting the Login Type........................................................................	8-4
Access Control..........................................................................................................	8-5
Selecting the Access Control options................................................	8-5
Authentication > Create/View User Accounts........................................	8-6

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Table of Contents
Create/view/edit a user account.........................................................	8-6
Resetting an individual user account................................................	8-7
Authentication > Reset User Accounts.......................................................	8-7
Resetting All User Accounts (Authentication)...............................	8-7
User Details Setup..................................................................................................	8-8
Maximum Login Attempts..................................................................................	8-8
Passcode Policy........................................................................................................	8-9
Job Status Default...............................................................................................................	8-9
Active Jobs View/Completed Jobs View.....................................................	8-10
Overwrite Hard Disk ........................................................................................................	8-10
Overwrite Hard Disk > Number of Overwrites......................................	8-11
Overwrite Hard Disk > Scheduled Image Overwrite..........................	8-12
9 Problem Solving.........................................................................................	9-1
CentreWare Internet Services.........................................................................................	9-1
Troubleshooting......................................................................................................	9-1

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1

System Administrator

Overview

This guide is a reference for system administrators and describes the functionality available to the administrator only.

EntertheSystemAdministratormodetoconfigurethesystemnetworkandproxyserver information, change press settings such as feature defaults, and manage accounts.

Entering the System Administrator Mode

Once you are in Admin mode, you can change the system settings for the press by selecting the Tools button.

1.Press the Log In/Out button.

2.Enter the System Administrator Login ID with the numeric keypad, and select Enter.

Note

The default Login ID value is admin. When using the Authentication feature, a passwordisalsorequired. Thedefaultpasswordis 1111. Itisrecommendedthatyou change the default password as soon as possible after installing the press to prevent unauthorized access to the administrator mode.

Note

By default, the password prompt is not enabled.

3.To access system functions, press the Tools button on the Control Panel.

4.To change settings, press the Tools icon on the screen.

5.Select the appropriate Mode, Group, and Feature.

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System Administration Guide

System Administrator Overview

Exiting the System Administrator Mode

To log out, you must be at one of the top level menu screens.

1.Press the Log In/Out button.

2.When the Logout screen appears, Press Yes.

System Administrator Options

AtthepressControlPanel,theSystemAdministratormodeallowssettingandchanging the following system features:

•Default Language used

•Administrator password

•Paper tray priority settings

•Screen display options

•Date and time on the press

•Connectivity and network settings

•Power saver settings

•Attention sounds

•Reporting output

•Output Devices

•Image quality options

•Security settings

•Setting up Remote Services

•DFA (third-party) Finishing Profiles

ThefollowingfunctionsaresetattheprintserveronlythroughtheStockLibraryManager. Refer to the Stock Library Manager Online Help for more information.

•Paper Tray settings such as stock size and type

•Paper Curl Correction

•Running test prints

•Profiles functions, including:

-Alignment (such as skew)

-Fold Adjustment; this feature is displayed if the optional finisher is attached

-Finishing Devices: This option is available only if an optional, third-party, Document Finishing Architecture (DFA) device is attached to your system. This feature allows you to choose specific settings for that attached DFA device.

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System Administrator Overview

Locating the Press IP Address

The IP Address of the press is found on the Configuration Report and can be obtained from the press touch screen. This address, however, is only used to enable communication/network connectivity between the press and the print server.

To obtain the IP Address of the press:

1.At the press Control Panel, select the Machine Status button.

2.Select the Machine Information tab. The IP Address is listed.

To Access the Press through CentreWare Internet Services:

YouwillneedtheprintserverIPAddresstoaccessanduseCentreWareInternetServices. The IP Address assigned at the print server allows you to access the press features and settings from any computer workstation.

Customizing the Press Screen

The administrator may customize the following features:

•Whether certain screens will display or not on the press touch screen.

•Specifywhenscreensmaybedisplayedsuchasafterthepressisswitchedonorwhen it exits the Power Saver mode.

•The brightness of the screens as they are displayed on the press touch screen

•The speed of the scroll buttons alongside the screen

•The default language to be used

Assigning a Feature to the Screens

1.Log in as the administrator.

2.Press the Tools button on the press Control Panel.

3.Select the Tools icon on the screen that displays.

4.Select System Settings > Common Service Settings.

5.Select Screen Settings. From the list, select the feature you want to set or change.

6.Select Change Settings.

7.Select the desired setting for the feature.

8.Select Save.

The previous screen displays.

9.Select Close.

The main Tools screen displays.

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System Administrator Overview

10. Exit the administrator mode.

Energy / Power Saver

The Power Saver (or Energy Saver) feature allows you to set the time that lapses until the press enters a reduced power consumption state. When print jobs have completed and the press is inactive, the Energy Saver feature initiates. There are two Power Saver modes:

•Low Power: After remaining inactive for a preset time period, the press enters the Low Power mode.

•Sleep: After entering Low Power mode and remaining inactive for another preset time period, the press enters the Sleep mode.

Here are two examples:

•If the Low Power Mode is set to 15 minutes and the Sleep Mode is set to 60 minutes, the Sleep Mode activates after 60 minutes of total inactivity and not 60 minutes after the Low Power Mode begins.

•If the Low Power Mode is set to 15 minutes and the Sleep mode is set to 20 minutes, the Sleep Mode activates 5 minutes after the Low Power Mode begins.

Note

Refer to Set/Change the Power Saver Time Intervals for complete information on how to set time intervals and other setting options for the Power Saver feature.

Low Power Mode

In this mode, the power to the press and Control Panel is lowered to save power. The touch screen goes out and the Power Saver button on the Control Panel lights. To use the press, select the Power Saver button. The Power Saver button goes out to indicate that the Power Saver feature is canceled.

Sleep Mode

In this mode, the power is lowered more than in the Low Power mode. The press touch screen goes out and the Power Saver button on the press Control Panel lights. To use the press, select the Power Saver button. The Power Saver button goes out to indicate that the Power Saver feature is canceled.

Exiting Power Saver Mode

The press exits power saver mode either by pressing the Power Saver button on the Control Panel or when it receives print data for an incoming print job.

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2

Tools(AdministratorMode)

ThefollowingsummarizesthevariousoptionsfromtheToolsbuttononthepressControl Panel that can be set or used while logged in as administrator.

Note

The actual procedures for performing the Full Width Array tasks are referenced in the press User Guide.

When you press the Tools button in Administrator mode, the following features are available for selection:

•Full Width Array (FWA) Density Uniformity Adjustment - This procedure is used to correct and adjust density nonuniformity on prints

•Clean Fuser Assembly - If needed, run this image quality procedure to clean and remove dry ink/toner debris that may appear on the back side of prints

•DFA Finisher Profile - If the press includes third-party, Document Finishing Architecture (DFA) inline finishing devices, this feature is enabled to create a profile of the finisher and add/edit/delete its attributes

•Tools - Select the Tools icon on the screen to access other areas where you can set system function and security settings:

-System Settings (Common Service Settings and Connectivity/Network Setup)

-Setup (for Billing Impression mode)

-Accounting (Local and Standard Accounting with Auditron is supported)

-Authentication / Security Settings

Note

Use the up / down scroll buttons on the screens to view the entire list of options.

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System Administration Guide

Tools (Administrator Mode)

Full Width Array (FWA) Features

The Full Width Array features are used to optimize image quality on the press and can be performed by the operator or the administrator. Refer to the User Guide on when and how to use the FWA adjustment procedures.

Clean Fuser Assembly Routine

If you see dry ink / toner debris on the back of the printout, select and run the Clean Fuser Assembly routine from the press touch screen to automatically clean the fuser component. Thisprocessaddressesimagequalityissuescausedbycontaminantsinthe fuser.

Note

If you still notice contaminants on the back of the prints after running this procedure, contact Xerox Service. Dry ink / toner debris can originate from either one of two areas in the press: the Transfer Roll or the Fuser Assembly Roll.

Note

While this cleaning procedure can be performed by the operator in Guest mode, only the Administrator mode can select from two methods of cleaning. In Guest mode, cleaning the fuser is restricted to running blank sheets only.

1.Log in as Administrator.

2.Select the Tools button on the press Control Panel.

3.Select the Clean Fuser Assembly icon.

4.From the screen that displays, select the method the routine will use to remove the unfused dry ink/toner:

•Clean with Paper - press prints blank sheets to remove the dry ink / toner from the fuser

•Clean with Felt - press removes the dry ink / toner from the fuser by applying the felt against the pressure roll (no paper is used)

5.If you selected the Clean with Paper option:

•From Paper Supply, select the paper tray to use.

Note

Any type of paper and size can be used. However, the smooth surface of coated paper does offer more contact area to the pressure roll.

•From Number of Sheets, select the number of blank sheets to run (1 to 5).

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Tools (Administrator Mode)

Note

For best results, run a minimum of 5 sheets.

6.Select Save.

7.Press the Start button. The system begins the cleaning process and displays a “successfully completed” message when finished. Select OK.

Note

The process with 5 sheets of paper will take approximately one minute.

DFA Finisher Profile (for Third-Party

Finishing Devices)

Ifthepressisinstalledwiththird-partyinlinefinishers(DocumentFinishingArchitecture devices that follow the Standard Finisher Plus and Interface Module), DFA Finisher profiling will have been enabled during installation. As a result, the DFA Finisher Profile feature will be viewable from the Tools area of the press touch screen for the system administrator to make any further changes or additions to the DFA profiling of the devices on the system.

Use the DFA Finisher Profile feature to create a profile for the specified DFA device and add, edit or delete attributes for the device, such as timing values.

Note

For information about the DFA settings to enter for the device, refer to the third-party DFA Finisher documentation.

Note

To set up the job workflow for third-party DFA finishers, always enter the DFA profiles on the press first and then enter those attributes through the Profile tab in the Stock Library Manager application on the print server.

1.Log in as the administrator.

2.Press the Tools button on the press Control Panel.

3.Select the Tools icon.

4.From the screen that displays, select Maintenance.

5.Scroll down the list to locate and select Finisher Adjustment and DFA Finisher Profiles.

6.From the DFA Finisher Profile screen:

a)Ifaddinganewthird-partyfinisher,selectanavailablerowandselectCreate/Edit. Enter the name and other attributes for that device.

b)If changing information about an existing device, select that finisher’s row and select Create/Edit to edit the profile.

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System Administration Guide

Tools (Administrator Mode)

c)If removing a third-party finishing device, select that finisher’s row and select

Delete.

7.Select Save.

8.Select Close.

Tools: System Settings / Setup &

Calibration

System Settings

Under System Settings, you can access and configure:

•Common Service Settings

•Network Controller Settings

•Connectivity & Network Setup

Note

Refer to those chapters of this guide on how and when to set these features.

Setup and Calibration

Under Setup, you can access Billing Impression Mode and view billing information on the press. This information is also available from the Machine Status button under the

Billing Information tab.

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3

Common Service Settings

In Common Service Settings, you select default settings that affect accessing or using basic features and functions of the press by the operator. To adjust these settings:

Note

Assigning paper attributes such as Type, Weight and Color are performed at the print server’s Stock Library Manager application.

1.At the press Control Panel, log in as the Administrator.

2.Press the Tools button.

3.From the Tools screen, select the Tools icon.

4.Select System Settings > Common Service Settings.

Related Topics:

System settings procedure

Common Service Settings

Machine Clock/Timers	Date
	Time
	NTP Time Synchronization
	Connection Interval
	Time Server Address
	Auto Clear
	Auto Job Release
	Auto Print
	Printer Lockout Duration
	Time Zone
	Daylight Savings
Power Saver Settings	Power Saver Timers
	Enter Power Saver After Printing Ends
	Power Saver Deactivation

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Common Service Settings
Audio Tones	Control Panel Select Tone
	Control Panel Alert Tone
	Base Tone
	Machine Ready Tone
	Job Complete Tone
	Fault Tone
	Auto Clear Alert Tone
	Alert Tone
	Out of Paper Warning Tone
	Low Toner Alert Tone
Screen Settings	Auto Display of Login Screen
	Default Language
	Screen Brightness
	Customize Keyboard Button
	Display Consumables Screen
	Keyboard Input Restriction
	Operation of Up/Down Buttons
Paper Tray Settings	Paper Tray Priority
	Auto Tray Switching Control
	Manual Tray Switching

ImageQuality(RefertoCalibrating the Press in the User Guide)

Reports

Full Width Array

Print Reports Button Job History Report 2 Sided Report Report Output tray

Maintenance	Quick Setup Home
	Billing Impression Mode
	USB Key
	Initialize Hard Disk
	NVM Read/Write
	Supplies Activation Code
	Software Options
	Power On Self Test
	Finisher Adjustment
	Tray 5 Option
	Tray 5 Guide Adjustment
	Delete All Certifications/Initialize Settings
	Register Paper Feeding Position
	Technical Key Operator (for resetting HFSIs)
	SMart eSolutions Setup
Plug-In Settings	Embedded Plug-ins
	List of Embedded Plug-ins

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	Common Service Settings
Other Settings	Offset Stacking
	Unload High Capacity Stacker
	Default Print Paper Size
	Paper Size Settings
	Millimeters/Inches
	Data Encryption
	Encryption Key Confidential Data
	Service Representative Restricted Operation
	Software Download
	Data Indicator
	Resume Job After Print Error

Machine Clock/Timers

Use the Machine Clock/Timers feature to set the press clock time and time intervals for various options.

Setting the Machine Clock/Timers

1.Log in as the administrator.

2.Press the Tools button on the press Control Panel.

3.From the Tools screen, select the Setup icon.

4.Select System Settings > Common Service Settings.

5.Select MachineClock/Timers.

6.Select the item to be set or changed. Options include:

•Date

•Time

•Auto Clear

•Auto Print

•Power Saver/Energy Saver Timers

•Printer Lockout Duration

•Time Zone

•Daylight Savings Time

7.Select Change Settings.

8.Select the desired setting for the option.

9.Select Save.

The previous screen displays.

10.Select another option to set or change and repeat the previous steps as needed.

11.Select Close.

The main Tools tab screen displays.

12.Exit the administrator mode.

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System Administration Guide

Common Service Settings

Date and Time

Use Date to set the month, day and year of the press clock. The date set here prints on lists and reports and can be in the format:

•Year/Month/Day

•Month/Day/Year

•Day/Month/Year

Use Time to set the time of the press clock. The time set here prints on lists and reports. Select either a 12-hour or 24-hour representation.

To set up the date and time on the press:

1.Select Machine Clock/Timers.

2.Select Date and select Change Settings. Enter the Date Format and then the day, month and year.

3.Select Save.

4.Select Time and select Change Settings. Select either 12 Hour Clock or 24 Hour Clock. Then select the hours and select Save.

5.Select Close and, if needed, log off the Administrator mode.

NTP Time Synchronization

Setthepresstosynchwiththenetworktimeprotocol(NTP)serveronthenetwork.When you enable this feature (on), the press time will be in synch and show the same time as the time on the NTP server. When you change the time, any devices on the network will also be updated.

1.Select Machine Clock/Timers.

2.FromtheMachineClock/Timersscreen,selectNTPTimeSynchronization,andselect

Change Settings.

3.Select On to synchronize the times, or Off.

4.Select Save to save the setting and return to the previous window.

5.Select Close and, if needed, log off the Administrator mode.

Connection Interval

Select the time interval at which a connection is made to the time server. Select an interval from 1 through 500 hours, in steps of one hour.

1.Select Machine Clock/Timers.

2.FromtheMachineClock/Timersscreen,selectConnectionInterval,andselectChange Settings.

3.Enter the Connection Interval using the numeric keypad.

4.Select Save to save the settings and return to the previous window.

5.Select Close and, if needed, log off the Administrator mode.

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Common Service Settings

Time Server IP Address

To use the NTP Time Synchronization feature, make sure to activate the feature by setting it to on, and then follow the steps below to enter the IP address of the time server.

Note

YournetworkadminstratorcansupplytheIPAddressofthetimeserverforyoutoenter.

1.Select Machine Clock/Timers.

2.FromtheMachineClock/Timersscreen,selectTimeServerAddressandpressChange Settings.

3.Enter the IP address:

•IPAddress:SettheIPaddressofthetimeserverfromwhichthetimeisobtained, using values 0 to 255.

•Addresses 244 to 255.XXX.XXX.XXX and 127.XXX.XXX.XXX cannot be set.

•Select Next to enter the next part of the IP address if the address between dots is less than 3 digits.

4.Select Save to save the settings and return to the previous window.

5.Select Close and, if needed, log off the Administrator mode.

Auto Clear

Ifagiventimeperiodelapseswithnopressactivity,thepresstouchscreenautomatically returns to the initial (default) screen. Set this option to On and select a time period between 1 through 4 minutes, in intervals of 1 minute, after which the press will return to its default screen.

Note

Even if Off is selected, any currently pending jobs continue processing after one minute of inactivity on the press.

1.Select Machine Clock/Timers.

2.FromtheMachineClock/Timersscreen,selectAutoClearandselectChangeSettings.

3.Select Off or On.

4.IfyouselectedOn,selectthetimebyusingthearrowsorthenumerickeypadtoenter a numeric time.

5.Select Save to save the settings and return to the previous window.

6.Select Close and, if needed, log off Administrator mode.

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Common Service Settings

Auto Job Release

If an error occurs during a copy or scan job, you can set the time that elapses until the current job is automatically cleared, and thereby enabling the completion of the next job. Errors that may occur include a paper feed, a jammed original, a copy jam, running out of hard disk space, etc. Once the current job is cleared, jobs that can be continued are limited to those that only use parts of the machine not affected by the error. Set the value in the range 4 to 99 minutes, in 1 minute increments. Select Off if you do not want to use this feature.

1.FromtheMachineClock/Timerswindow,selectAutoJobRelease,andselectChange Settings.

2.Select Off or On.

3.If you selected On, set the time using the arrows or the numeric keypad to enter a numeric quantity.

4.Select Save to save the settings and return to the previous window.

Auto Print

Use this option to set the time between when the press returns to a Ready state and when the press begins printing. When set for On, select a time period between 1-240 seconds, in one second intervals. If you select Off, printing starts immediately, once the press is ready.

1.Select Machine Clock/Timers.

2.From the Machine Clock/Timers window, select Auto Print, and then select Change Settings.

3.Select Off or On.

4.If you selected On, set the time by using the arrows, or the numeric keypad to enter a numeric time.

5.Select Save to save the settings and return to the previous window.

6.Select Close and, if needed, log off Administrator mode.

Printer Lockout Duration

Use this option to prohibit the press from printing jobs temporarily or for a set period of time. When this Lockout feature is On, define the time from the start to the end of the printing lockout. Set the values from 0 to 23 hours and to 59 minutes. If you select Off, no printing lockout occurs and printing is not disabled.

1.Select Machine Clock/Timers.

2.From the Machine Clock/Timers window, select Printer Lockout Duration, and then select Change Settings.

3.Select Off or On.

4.If you selected On, set the Start and End time by using the arrows, or the numeric keypad to enter a numeric quantity.

5.Select Save to save the settings and return to the previous window.

6.Select Close and, if needed, log off Administrator mode.

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Common Service Settings

Time Zone

Use this option to set the time difference from Greenwhich Mean Time (GMT).

1.Select Machine Clock/Timers.

2.From the Machine Clock/Timers screen, select Time Zone and then select Change Settings.

3.Use the arrows to set the time difference from Greenwich Mean Time (GMT).

4.Select Save to save the settings and return to the previous window.

5.Select Close and, if needed, log off Administrator mode.

Daylight Savings

Withthisfeatureenabled,thepressautomaticallyadjuststhecurrenttimewhendaylight savings time starts and ends.

From the Machine Clock/Timers screen, select one of the following:

•Adjustoff:SelectthisfeatureifyoudonotwanttousetheDaylightSavingsfeature.

•AdjustbyMonth,Day&Time:Selectthisfeaturetospecifythestartofthedaylight savings feature, by month, day and time.

•Adjust by Month, Week, Day of Week & Time: Select this feature to specify the start of the daylight savings feature, by month, week, day of the week and time.

Power Saver Timers

In Power Saving mode, there is a low-power mode and a sleep mode. When a set time has elapsed (from the last operation on the press), the press goes to low-power mode, then to sleep mode.

The Power Saver Timers feature allows you to specify the amount of time to elapse before the press enters these modes.

Note

Set the Sleep Mode time for a longer time interval than the Low Power Mode time.

Set/Change the Power Saver Time Intervals

Note

The time intervals for both the Low Power and Sleep modes may be changed to reflect avalueof1-240minutesforeachmode. ThroughSystemSettings,youcanalsochange or set other options such as deactivating the feature or saving power after printing completes.

1.Log in as the administrator.

2.Press the Tools button on the press Control Panel.

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Common Service Settings

3.Select the Tools icon on the screen. The System Settings screen displays.

4.Select System Settings > Common Service Settings.

5.Select Power Saver Settings.

6.Select Power Saver Timers.

7.Select Change Settings.

8.Specify the time interval for both low-power mode and sleep mode:

a)From Last Operation to Low Power Mode: The default time is 15 minutes. Specify the amount of time between the last operation and when entering low-power mode. Select from 1 through 240 minutes, in 1 minute increments.

The time From Last Operation to Low Power mode must not exceed the time From Last Operation to Sleep Mode.

b)From Last Operation to Sleep Mode: The default time is 60 minutes. Specify theamountoftimebetweenthelastoperationandwhenenteringintotheSleep mode. Select from 1 through 240 minutes, in 1 minute increments.

Ensure that the Sleep mode interval is set with a longer amount of time than Low Power mode.

9.Select Save.

10.Select Close.

The main Tools screen displays.

11.Exit the administrator mode.

Enter Power Saver after Printing Ends

From the Power Saver Settings window, select To Save Power After Printing Ends and define the exact time to apply power saving after a job has automatically printed.

Select Change Settings and one of the following options:

•15Secondsafter(default)-PowerSavermodewillinitiateautomatically15seconds after the end of the print job.

•According to Power Saver Timer Settings - Power Save mode will initiate based on the settings already established on the Power Saver Timers screen.

Power Saver Deactivation

From the Power Saver Settings window, select Power Saver Deactivation and Change Settings. Select whether to deactivate (turn off) the Power Saver feature completely. When a print job is submitted, the Power Saver feature will not be in effect. Select Save to save the setting and return to the previous window.

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	System Administration Guide

Common Service Settings

Audio Tones

Use the Audio Tones feature to select whether or not to sound an alarm for various press functions; for example an alarm can be set to sound when a job ends or there is a fault. Options include:

Control Panel Select Tone

SelectthevolumelevelthatsoundswhenabuttononthepressControlPaneliscorrectly selected. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Control Panel Alert Tone

Select the volume level that sounds when a non-functioning (or grayed-out) button is selected or when an error occurs. Select from Loud, Normal, and Soft. To disable the sounds, select Off.

Base Tone

Forabuttonthattoggles(thesettingchangeseachtimeitispressed),selectthevolume level that sounds when the button is in its initial (first) position. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Machine Ready Tone

Set the volume level that sounds when the press is ready to print or after the press powers on. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Job Complete Tone

Select the volume level that sounds when the press successfully completes the specific cycle, such as a print job. Select from Loud, Normal, and Soft. To disable the sound, select Off. The default setting is Soft.

Fault Tone

Select the volume level that sounds when there is an error termination. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Auto Clear Alert Tone

Selectthevolumelevelthatsoundswhentheautomaticclearfeatureisenabled.Select from Loud, Normal, and Soft. To disable the sound, select Off.

Alert Tone

Select the volume level that sounds when a fault, such as a paper jam occurs, and the fault is left unattended. Select from Loud, Normal, and Soft. To disable the sound, select Off.

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Common Service Settings

Out of Paper Warning Tone

Select the volume level that sounds when there is no paper in the paper tray and the jobisleftunattended.SelectfromLoud,Normal,andSoft.Todisablethesound,select

Off.

Low Toner Alert Tone

Selectthevolumelevelthatsoundswhenitistimetoreplacethedrumtonercartridge. Select from Loud, Normal, and Soft. To disable the sound, select Off.

Setting Audio Tones

1.Log in as administrator.

2.Press the Tools button on the press Control Panel.

3.Select System Settings > Common Service Settings.

4.Select Audio Tones.

5.Select the features below to be set or changed:

•Control Panel Select Tone

•Control Panel Alert Tone

•Base Tone

•Machine Ready Tone

•Job Complete Tone

•Fault Tone

•Auto Clear Alert Tone

•Alert Tone

•Out of Paper Warning Tone

•Low Toner Alert Tone

6.Select Change Settings.

7.Select the desired setting for the option.

8.Select Save.

9.Select another option to set or change and repeat the previous steps as needed. 10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

Screen Settings

UsetheScreenSettingsfeaturetosetspecificscreensthataredisplayedwhenthepower is turned on, when exiting Power Saver, and more. Options include:

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Common Service Settings

Auto Display of Login Screen

WhentheAuthenticationfeatureisused,selectwhetherornottoautomaticallydisplay the login screen after turning the press on or after canceling the Power Saver/Energy Saver mode.

Default Language

Set the default language for the press touch screen.

Screen Brightness

Adjust the level of brightness or darkness displayed on the press touch screen.

Customize Keyboard Button

Use this option to enter and save frequently used information and to create a customized button on the keyboard screen. Frequently used information may be a domainname,anIPaddress,orotherrelateddata;forexample:www.xerox.com. Only one keyboard button may be customized.

Display Consumables Screen

Use this option to indicate whether or not to display the Consumables screen at initial startup (after turning the press on) or when Auto Clear is activated.

Keyboard Input Restriction

Use this option and select On to restrict the keyboard input to ASCII characters only. This prevents illegible characters from displaying when one character set is switched to another character set.

Operation of Up/Down Buttons

Use this option to enable or disable the ability to scroll up or down continuously when the scroll buttons are held down.

Assigning Screen Settings

1.Log on as the administrator.

2.Press the Tools button on the press Control Panel.

3.Select System Settings > Common Service Settings.

4.Select Screen Settings.

5.Select the feature to set or be changed such as:

•Auto Display of Login Screen

•Default Language

•Customize Keyboard Button

6.Select Change Settings.

7.Select the desired setting for the option.

8.Select Save.

The previous screen displays.

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Common Service Settings

9.Select Close.

The main Tools screen displays.

10. Exit the administrator mode.

Customize Keyboard Button

Select this option for frequently used information (e.g. domain names, IP addresses, or other related data) to create a customized button on the keyboard screen.

Note

You can customize one button only.

1.From the Screen Settings screen, select Customize Keyboard Button.

2.From the Customize Keyboard Button screen, select Change Settings.

3.Enter your desired information that will appear on the customized button (e.g., .com or [e-mail]).

4.Press the Preview button to see the selection displayed on the customized button, located in the lower, right corner of the keyboard screen.

5.Select Save.

Display Consumables Screen

Use this setting to indicate whether or not to display the Consumables screen and the consumables status when a replacement is required.

•Off: Does not display the consumables status screen.

•When power is switched on: Displays the consumables status screen at startup.

•When Auto Clear is activated: Displays the consumables status screen when Auto Clear is executed.

1.From the Screen Settings screen, select Display Consumables Screen.

2.Select Change Settings.

3.Select one of the options listed.

4.Select Save.

Keyboard Input Restriction

Select whether or not to restrict the display of the virtual keyboard on the press touch screen. To prevent characters from being garbled when switching character sets, you canlimitinputtoASCIIcharacters.IfyouselectOn(ASCIIOnly),thekeyboarddisplayed shows ASCII characters only.

1.From the Screen Settings screen, select Keyboard Input Restriction.

2.Select Change Settings.

3.Select either On or Off and then Save.

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Common Service Settings

Operation of Up/Down Scroll Buttons

Select whether or not to enable continuous scrolling when pressing the up/down scroll buttons.

1.From the Screen Settings screen, select Operation of Up/Down Scroll Buttons.

2.Select Change Settings.

3.Select Enable or Disable to allow or not allow continuous scrolling.

Paper Tray Settings

Atthepress,usethePaperTraySettingsareatoaccessandenableAutoTraySwitching and set the Paper Tray Priority for automatic tray selection.

With the Auto Tray Switching feature enabled, use the Paper Tray Priority setting to indicate which tray in the system (1, 2, 3, 6 and 7) to use first, second, third and so on when a tray with the same paper type becomes empty.

Setting the Paper Tray Priority

Assign a priority number to trays 1, 2, 3, 6 and 7 that instructs the system to use them in the order you want.

1.Press the Tools button on the press Control Panel.

2.Select the Tools icon on the screen.

3.Select System Settings > Common Service Settings.

4.Select Paper Tray Settings.

5.Select Paper Tray Priority.

6.With this item highlighted, select Change Settings.

7.Selectthetrayandthenassignapriority.Selectaprioritysettingandassignaspecific tray to that priority setting.

Note

Only one tray may be set to each priority.

8.Repeat the previous step until all available trays are assigned to priority settings.

9.Select Save.

10.Select Close twice.

The main Tools screen displays.

11.Exit the administrator mode.

Setting Auto Tray Switching Control

The Auto Tray Switching feature is enabled by default for all trays. If this feature is disabled, enable it before setting the Paper Tray Priority.

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System Administration Guide

Common Service Settings

1.Press the Tools button on the press Control Panel.

2.Select the Tools icon on the screen.

3.Select System Settings > Common Service Settings.

4.Select Paper Tray Settings. Use the down scroll button to view the second page of the screen.

5.Select Auto Tray Switching Control.

6.Select the tray listed that you want to enable or disable for automatic tray switching (Tray 1, for example) and Change Settings.

7.Select Enable or Disable.

8.Repeat the previous step for each tray you want using or not using this feature.

9.Select Save.

10. Select Close twice to return to the main Tools screen.

Reports

As the system administrator, use this Reports feature from the Tools area to control and configure reporting such as how reports will print and whether to allow the operator to print reports. Options include:

Print Reports Button

When this option is enabled, the Print Reports button appears on the Machine Information tab.

Job History Report

Select On or Off. When On, and you select Print Report, the press automatically prints a Job History Report of the highlighted job.

2 Sided Report

Select this option to automatically have a report print 1-sided or 2-sided.

Report Output Tray

Select this option to set the output tray to automatically use for the printed report.

Note

Reports that both the operator and system administrator can produce and print are available from the Machine Status area of the press and are described in the Press User Guide.

Setting the Reports options

1.Log in as the administrator.

2.Press the Tools button on the press Control Panel.

3.Select the Tools icon.

4.Select System Settings > Common Service Settings.

5.Select Reports.

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