VERSION 4.0
ARCH 2019
M
702P05452
Xerox
®
VersaLink
®
C505 Color
Multifunction Printer
User Guide
© 2019 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, VersaLink®, FreeFlow®, SMARTsend®,
Scan to PC Desktop
Extensible Interface Platform
®
, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox
®
, Global Print Driver®, and Mobile Express Driver®are trademarks of Xerox Corporation
in the United States and / or other countries.
®
Adobe
PostScript
Apple
Mac OS
Google Cloud Print
, Adobe PDF logo, Adobe®Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and
®
are trademarks or registered trademarks of Adobe Systems, Inc.
®
, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint Logo®, Mac®,
®
, and Macintosh®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.
™
web printing service, Gmail™webmail service, and Android™mobile technology platform are
trademarks of Google, Inc.
®
HP-GL
, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or
other countries.
®
IBM
and AIX®are registered trademarks of International Business Machines Corporation in the United States and/or
other countries.
McAfee
®
, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks of McAfee, Inc. in the
United States and other countries.
Microsoft
®
, Windows Vista®, Windows®, Windows Server®, and OneDrive®are registered trademarks of Microsoft
Corporation in the United States and other countries.
Mopria is a trademark of the Mopria Alliance.
®
, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered
Novell
trademarks of Novell, Inc. in the United States and other countries.
PANTONE
SGI
®
®
and other Pantone, Inc. trademarks are the property of Pantone, Inc.
and IRIX®are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in the United
States and/or other countries.
Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the
United States and other countries.
®
UNIX
is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
Wi-Fi CERTIFIED Wi-Fi Direct
®
is a trademark of the Wi-Fi Alliance.
1 Safety ........................................................................................................................................11
Notices and Safety........ ......... ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... . ... 12
Electrical Safety ..... . ......... ......... ......... . ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . 13
General Guidelines ........ ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ...... 13
Power Cord ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ....... 13
Emergency Power Off..... . ......... ......... . ........ . ........ .......... ......... ......... . ........ . ........ . ......... ..... 14
Telephone Line Cord.. ......... ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ......... .. 14
Operational Safety....... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . .... 15
Operational Guidelines........ ......... . ........ . ........ . ......... ......... . ......... ........ . ......... ......... ......... . 15
Ozone Release ...... ......... . ......... ......... ......... ......... .......... ......... ......... . ........ . ........ . ......... ..... 15
Printer Location ....... . ........ ......... .......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... .. 15
Printer Supplies . .......... ........ . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... 16
Maintenance Safety.... . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . .... 17
Printer Symbols...... . ......... ......... ......... . ........ ......... . ......... ......... . ......... ........ . ......... ......... ......... . 18
Environmental, Health and Safety Contact Information ....... ......... ......... ......... . ......... ......... . ... 20
2 Getting Started........................................................................................................................21
Parts of the Printer . . ......... ......... ......... . ......... ........ . ......... ......... . ......... ......... ......... . ........ . ........ . 22
Front View ....... . ......... ......... ......... . ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . 22
Duplex Automatic Document Feeder. . ......... ......... ......... ......... ......... . ......... ......... ......... . .... 23
Internal Parts... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... . ........ ......... .......... . 25
Rear View ...... ......... . ........ . ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ... 26
Options. ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... . ......... ......... ... 27
Control Panel ..... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ 27
Power Options.... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . .... 29
Powering On the Printer or Exiting Low-Power or Sleep Mode ....... .......... ......... ......... ........ 29
Restarting, Placing in Sleep Mode, or Powering Off the Printer..... ......... ......... . ......... ........ . 29
Accessing the Printer....... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... .......... . 31
Logging In ..... ......... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... ... 31
Smart Card .. . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . .... 31
Introduction to Apps....... ......... . ......... ........ . ......... ......... ......... . ......... ......... . ........ ......... .......... . 32
Information Pages ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... ... 33
Printing Information Pages .... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ...... 33
Configuration Report . ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . 34
The Embedded Web Server ...... ......... ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... .. 35
Accessing the Embedded Web Server . ......... . ......... ......... ......... ......... ......... . ......... ......... . ... 35
Finding the IP Address of Your Printer .......... ......... . ......... ........ . ......... ......... . ......... ......... ... 35
Certificates for the Embedded Web Server . ........ . ......... ......... ......... . ......... ......... ......... ...... 36
Downloading the Configuration Report from the Embedded Web Server ... . ......... ......... . ... 36
Using the Remote Control Panel Feature ..... ......... ......... . ......... ......... ......... ......... ......... . .... 37
Installation and Setup ......... . ........ ......... . ......... ......... .......... ........ . ........ . ......... ......... . ......... ..... 38
Installation and Setup Overview .... ......... . ......... ........ . ......... ......... .......... ......... ......... . ....... 38
Selecting a Location for the Printer . ........ . ......... ......... . ......... ......... ......... . ........ . ........ . ....... 38
Connecting the Printer ......... . ......... ........ . ......... ......... .......... ......... ......... . ........ . ........ . ......... ..... 40
Selecting a Connection Method ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... . ... 40
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
3
Connecting to a Computer Using USB... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . 41
Connecting to a Wired Network ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . ... 41
Connecting to a Wireless Network. ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... 41
Connecting to a Telephone Line ... . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... 52
Initial Printer Setup..... . ......... ......... ......... . ........ . ........ . ......... ......... .......... ......... ......... ........ 52
Configuring AirPrint . . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . . 53
Configuring Google Cloud Print ..... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ 53
Installing the Software ... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... .......... . 55
Operating System Requirements ..... ......... . ......... ......... ......... . ........ ......... . ......... ......... ....... 55
Installing the Print Drivers for a Windows Network Printer....... . ......... ......... . ......... ......... ... 55
Installing the Print Drivers for a Windows USB Printer .... ......... . ........ . ........ . ......... ......... . ... 56
Installing the Drivers and Utilities for Macintosh OS X ... ......... ......... . ......... ......... ......... ..... 56
Installing Drivers and Utilities for UNIX and Linux... ......... . ......... ......... . ........ . ........ .......... . 58
Installing the Printer as a Web Service on Devices ...... . ......... ........ . ......... ......... ......... . ....... 58
More Information ... .......... ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... 60
3 Customize and Personalize...................................................................................................61
Customize and Personalize Overview ...... ......... ......... . ........ . ........ . ......... ......... ......... . ........ . ...... 62
Customizing or Personalizing the Home Screen ...... ......... . ......... ......... ......... ......... ......... . ........ 63
Hiding or Showing an App on the Home Screen ....... ......... . ........ . ........ . ......... ......... ......... . 63
Rearranging Apps on the Home Screen ......... ........ . ......... ......... . ......... ......... ......... . ........ . .. 63
Customizing or Personalizing the Apps ..... ......... ......... ......... . ......... ......... ......... . ........ . ........ . .... 64
Customizing or Personalizing the Feature List........ . ......... ......... . ........ . ........ . ......... ......... ... 64
Customizing or Personalizing the Entry Screen..... .......... ......... ......... . ........ . ........ . ......... ..... 64
Saving Presets......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ... 65
Removing App Customization using the Control Panel....... . ........ ......... . ......... ......... ......... . 65
Customizing App Default Settings . ......... ........ . ......... ......... . ......... ......... ......... . ........ ......... . 66
Removing Personalizations using the Embedded Web Server ...... ......... . ......... ......... ......... . 66
Creating and Using 1-Touch Apps ....... . ......... ......... ......... ......... ......... . ......... ......... ......... . ........ 67
Creating a 1-Touch App .. ........ ......... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ..... 67
Creating a Personal 1-Touch App.. . ......... ........ . ......... ......... . ......... ......... ......... . ........ . ........ . 67
Deleting or Hiding a 1-Touch App.... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ....... 68
Using a 1-Touch App . ......... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... . 68
4 Xerox®Apps.............................................................................................................................71
Xerox®App Gallery .. . ........ . ......... ......... ......... . ......... ........ . ......... ......... .......... ......... ......... . ....... 72
®
Xerox
Creating a Xerox
Logging into your Xerox
Installing or Updating an App from the Xerox
Device ........ . ......... ........ . ......... ......... .......... ......... ......... . ........ ......... . ......... ......... ......... . ........ . .. 75
Device Overview...... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... ... 75
About .. . ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... . ........ ......... . ... 76
Supply Status.. ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... .. 76
Billing and Usage Counters ... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ....... 77
Reset to Factory Defaults . . ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ... 78
Remote Services........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... . ......... ......... ......... . 78
4
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
App Gallery Overview ....... . ........ ......... . ......... ......... . ........ . ........ . ......... ......... ......... . 72
®
App Gallery Account....... ......... ......... ......... ......... . ......... ......... ......... . .... 72
®
App Gallery Account...... ......... ......... . ........ . ........ . ......... ......... . ... 73
®
App Gallery ........ . ........ . ........ . ......... ......... 73
Address Book ......... . ........ . ........ . ......... ......... ......... . ......... ......... . ........ ......... . ......... ......... ......... . 79
Address Book Overview ..... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ... 79
Editing the Address Book ... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... . . 79
Creating and Managing Favorites ........ ......... ......... . ......... ......... ......... ......... ......... . ......... .. 82
Jobs........ ......... ......... . ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ......... ......... ....... 87
Jobs Overview ... . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... . ........ 87
Managing Jobs . . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... . ........ 87
Managing Special Job Types ... ......... . ......... ......... ......... . ........ ......... . ......... ......... . ........ . ..... 88
Managing Jobs Using the Embedded Web Server...... . ......... ......... .......... ......... ......... . ....... 91
Copy..... . ......... ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ 92
Copy Overview ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... .. 92
Making a Copy. ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... . ........ ......... .......... . 92
Copy Workflows ......... . ........ . ........ . ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... 93
ID Card Copy ...... . ......... ........ . ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... . . 101
ID Card Copy Overview . ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... .... 101
Copying an ID Card . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... . 101
Email ....... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... .... 102
Email Overview . . ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . ...... 102
Sending a Scanned Image in an Email........ ........ . ......... ......... ......... . ......... ......... ......... . .. 102
Previewing and Building Jobs ...... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... 104
Scan To... ......... ......... . ........ ......... . ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... ..... 105
Scan To Overview....... ......... ......... . ......... ........ . ......... ......... . ......... ......... ......... . ........ ........ 105
Scanning to an Email Address .... .......... ......... ......... ......... ......... . ......... ......... ......... . ........ . 105
Scanning to a User Home Folder ... . ......... ......... ......... ......... ......... . ......... ......... ......... . ...... 106
Scanning to a USB Flash Drive ... .......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... 107
Scan to Desktop..... . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . . 108
Scanning to an FTP or SFTP Server . ......... ........ . ......... ......... ......... . ......... ......... ......... ....... 108
Scanning to a Shared Folder on a Network Computer.... ......... ......... . ........ . ........ . ......... ... 109
Scanning Images into an Application on a Connected Computer . .......... ......... ......... . ..... 111
Scanning to a Desktop Computer Using a USB Cable Connection. .......... ......... ......... . ..... 113
Previewing and Building Jobs ...... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... 114
Fax ....... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ...... 115
Fax Overview ......... . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . . 115
Sending a Fax .... ......... . ......... ......... ......... . ........ . ........ . ......... ......... .......... ......... ......... ...... 115
Fax Workflows..... . ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... ..... 117
Server Fax....... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ......... . ...... 123
Server Fax Overview . . ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... 123
Sending a Server Fax ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... . 123
Sending a Delayed Server Fax ......... ........ . ......... ......... . ......... ......... ......... . ........ . ........ . ..... 125
Previewing and Building Jobs ...... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... 125
USB ........ . ........ . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . ........ . .... 127
USB Overview .... ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . ...... 127
Printing from a USB Flash Drive ... . ........ . ........ . ......... ......... . ......... ......... ......... . ........ ........ 127
Printing from a USB Flash Drive Already Inserted in the Printer ........ ......... . ......... ......... . . 127
@PrintByXerox ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ...... 129
@PrintByXerox Overview .... ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ......... 129
Printing with the @PrintByXerox App. ......... ......... .......... ......... ........ . ......... ......... . ......... ... 129
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
5
5 Printing................................................................................................................................... 131
Printing Overview...... ......... ......... . ......... ........ . ......... ......... . ......... ......... ......... . ........ . ........ . ..... 132
Selecting Printing Options .... . ........ . ........ . ......... ......... .......... ........ . ........ . ......... ......... . ......... ... 133
Print Driver Help. ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ...... 133
Windows Printing Options ... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ........ 133
Macintosh Printing Options........ .......... ......... ........ . ......... ......... . ......... ......... ......... . ........ . 135
UNIX and Linux Printing . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ... 135
Mobile Printing Options . . ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . .. 137
Printing Features....... ......... ......... . ........ ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ..... 139
Viewing, Printing, or Deleting Jobs ..... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . .. 139
Printing Special Job Types ........ ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . .. 139
Selecting Paper Options for Printing ........ ......... ......... ......... ......... . ......... ......... ......... . ...... 140
Scaling....... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ..... 141
Printing on Both Sides of the Paper .. . ......... ......... .......... ......... ......... ......... ......... . ......... ... 141
Print Quality..... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... ........ 142
Image Options. ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ......... 142
Image Shift ..... . ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ........ . ....... 142
Color Adjustments ....... . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ..... 142
Printing Mirror Images ... . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . .. 143
Printing Multiple Pages to a Single Sheet ...... ......... . ........ . ........ . ......... ......... ......... . ......... 143
Printing Booklets...... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... 144
Selecting Finisher Options ..... ......... ......... . ......... ......... . ........ . ........ .......... ......... ......... . ..... 144
Selecting Mailbox Options. ........ . ......... ......... ......... . ......... ........ . ......... ......... . ......... ......... . 144
Using Special Pages ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . .. 145
Printing Watermarks for Windows .... ......... ......... . ........ . ........ . ......... ......... ......... . ......... .... 146
Orientation .. . ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . .. 147
Printing Banner Pages........ ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... 148
Selecting Job Completion Notification for Windows ...... . ......... ......... ......... . ......... ........ . .. 148
Using Custom Paper Sizes .... ........ . ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... .... 149
Printing on Custom Paper Sizes .... . ........ . ........ . ......... ......... . ......... ......... ......... ......... ........ 149
Defining Custom Paper Sizes...... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... . 149
6 Paper and Media ................................................................................................................. 151
Paper and Media Overview......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ....... 152
Supported Paper ..... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ....... 153
Recommended Media .... ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ......... .... 153
Ordering Paper....... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . .. 153
General Paper Loading Guidelines .... ......... ......... . ......... ......... ......... ......... ......... . ......... .... 153
Paper That Can Damage Your Printer.. ......... ......... . ......... ......... . ........ . ........ . ......... ......... . 153
Paper Storage Guidelines ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . .. 154
Supported Paper Types and Weights ....... . ........ . ........ . ......... ......... .......... ......... ......... ...... 154
Supported Paper Types and Weights for Automatic 2-Sided Printing.......... . ......... ......... . . 155
Supported Standard Paper Sizes... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ....... 155
Supported Standard Paper Sizes for Automatic 2-Sided Printing ......... ......... ......... . ......... 156
Supported Custom Paper Sizes ...... . ......... ......... ......... . ......... ........ . ......... ......... ......... . ...... 156
Changing Paper Settings.... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ......... 157
Loading Paper........ . ......... ......... ......... . ........ ......... . ......... ......... . ......... ........ . ......... ......... ........ 158
6
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
Loading Paper in the Bypass Tray. . ........ ......... . ......... ......... . ........ . ........ . ......... ......... ........ 158
Configuring Tray 1 and Trays 2–5 for the Paper Length ........ . ......... ......... ......... ......... ..... 161
Loading Paper in Tray 1 and Trays 2–5....... ......... .......... ......... ......... . ........ . ........ . ......... ... 163
Loading Paper in the High Capacity Feeder (HCF) .... . ........ . ......... ......... ......... . ......... ....... 166
Setting the Tray Mode ... ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... .... 168
Printing on Special Paper ......... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ........ 169
Envelopes .... ......... ......... . ........ . ........ . ......... ......... .......... ......... ......... ......... ......... . ......... ... 169
Labels . ......... . ......... ........ . ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . .. 175
Glossy Cardstock....... ......... . ......... ......... ......... . ........ ......... . ......... ......... . ........ . ........ . ........ 179
7 Maintenance ........................................................................................................................ 181
General Precautions . ......... . ......... ......... ......... . ........ . ........ . ......... ......... .......... ......... ......... ...... 182
Cleaning the Printer . ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ...... 183
Cleaning the Exterior ......... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ........ . ........ 183
Cleaning the Interior.... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ..... 186
Adjustments and Maintenance Procedures... ........ . ......... ......... . ......... ......... ......... . ........ . ....... 194
Color Registration ........ ......... . ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ..... 194
Color Calibration..... . ......... ......... .......... ......... ......... ......... ......... . ......... ......... ......... . ........ . 194
Scan Color Consistency .... ......... . ......... ........ . ......... ......... ......... . ......... ......... . ........ ......... . . 195
Adjusting Paper Registration........ ......... ......... . ........ . ........ . ......... ......... . ......... ......... ........ 195
Transfer Voltage Adjustment. . ......... ......... . ........ . ........ . ......... ......... ......... . ........ . ........ . ..... 197
Adjusting the Fuser ..... ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . ...... 197
Adjusting the Altitude .... . ......... ......... ......... ......... .......... ......... ......... . ........ . ........ . ......... ... 198
Performing a Developer and Transfer Roller Cleaning Procedure ......... ........ . ......... ......... . 198
Performing a Transfer Belt Cleaning Mode Procedure ....... . ......... ......... . ......... ......... ........ 198
Supplies . . ........ . ......... ......... ......... . ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ..... 199
Consumables ...... . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . ........ . .... 199
Routine Maintenance Items...... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... . . 199
Ordering Supplies.. ......... . ......... ........ . ......... ......... .......... ......... ......... . ........ . ........ . ......... ... 199
Toner Cartridges ... ......... . ........ ......... . ......... ......... .......... ........ . ........ . ......... ......... . ......... ... 200
Recycling Supplies . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... . ........ .... 201
Managing the Printer .. ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ... 202
Viewing the Meter Reading. ........ ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... 202
Printing the Billing Summary Report..... ......... ......... . ......... ......... ......... . ........ ......... . ......... 202
Moving the Printer .. . ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . ...... 203
8 Troubleshooting ...................................................................................................................207
General Troubleshooting.... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ..... 208
Printer Does Not Power On ........ . ......... ......... ......... . ......... ......... . ........ ......... . ......... ......... . 208
Printer Resets or Powers Off Frequently ........ ......... . ......... ......... . ........ ......... . ......... ......... . 208
Printer Does Not Print ....... ........ . ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... . 209
Printing Takes Too Long .. ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . .. 210
Document Prints from Wrong Tray .. . ........ . ......... ......... ......... . ........ . ........ . ......... ......... ..... 211
Automatic 2-Sided Printing Problems ...... . ......... ......... . ........ ......... .......... ......... ......... . ..... 211
Printer is Making Unusual Noises ..... . ......... ......... ......... . ........ ......... . ......... ......... . ........ . ... 212
Paper Tray Will Not Close..... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... ....... 212
Condensation Has Formed Inside the Printer....... .......... ......... ......... . ......... ........ . ......... ... 212
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
7
Paper Jams ........ ......... ......... . ......... ......... . ........ . ........ .......... ......... ......... . ........ . ........ . ......... ... 213
Locating Paper Jams ... . ......... ......... ......... . ........ . ........ . ......... ......... .......... ......... ........ . ...... 213
Minimizing Paper Jams .... ......... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ........ . . 213
Clearing Paper Jams .......... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ........ 215
Troubleshooting Paper Jams ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... . ...... 224
Print-Quality Problems... . ........ . ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... . 227
Controlling Print Quality..... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ........ 227
Paper and Media.. . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... . ........ .... 227
Solving Print-Quality Problems . ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . .. 228
Copy and Scan Problems . ......... ......... ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... 234
Fax Problems . ......... .......... ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ......... ....... 235
Problems Sending Faxes. ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... .... 235
Problems Receiving Faxes... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ......... 236
Getting Help . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... 237
Viewing Warning Messages on the Control Panel ...... . ......... ......... ......... ......... ......... . ...... 237
Viewing Current Errors on the Control Panel ...... ......... . ......... ........ . ......... ......... ......... . ..... 237
Using the Integrated Troubleshooting Tools..... ......... ......... ......... . ......... ......... ......... . ...... 237
Online Support Assistant ... ......... .......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... 237
Helpful Information Pages .. . ........ . ......... ......... . ......... ........ . ......... ......... ......... . ......... ....... 237
More Information about Your Printer ........ ......... . ......... ......... ......... ......... ......... . ......... .... 238
A Specifications........................................................................................................................ 239
Printer Configurations and Options ..... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ...... 240
Available Configurations........ . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ..... 240
Standard Features.......... ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... .... 240
Options and Upgrades . ......... . ......... ........ . ......... ......... . ......... ......... ......... . ........ ......... . ..... 242
Physical Specifications ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... .... 243
Weights and Dimensions.... . ......... ......... ......... . ......... ......... . ........ ......... . ......... ......... ........ 243
Standard Configuration ... ......... . ......... ........ . ......... ......... ......... . ......... ......... . ........ . ........ . . 243
Height Measurements for Configurations...... ......... . ........ ......... . ......... ......... ......... . ........ . 243
Total Space Requirements.. . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ........ 245
Clearance Requirements ..... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ....... 245
Environmental Specifications ....... . ........ . ........ . ......... ......... ......... . ........ . ........ . ......... ......... ..... 247
Temperature ....... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ..... 247
Relative Humidity ... . ........ . ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... . 247
Elevation ........ ......... ......... ......... .......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... 247
Electrical Specifications... ......... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ ......... 248
Power Supply Voltage and Frequency ......... ......... .......... ........ . ........ . ......... ......... . ......... ... 248
Power Consumption ....... . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . .. 248
Performance Specifications .. . ......... ......... ......... ......... .......... ......... ......... . ........ . ........ . ......... ... 249
Print Speed ........ ......... . ......... ......... ......... . ........ . ........ . ......... ......... .......... ......... ......... ...... 249
B Regulatory Information...................................................................................................... 251
Basic Regulations...... ......... ......... . ........ ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ..... 252
United States FCC Regulations... .......... ......... ......... . ........ ......... . ......... ......... ......... . ........ . 252
Canada........ . ........ . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . .. 252
8
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
Certifications in Europe ......... ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ...... 252
Eurasian Economic Community Certification ... . ......... ......... ......... . ......... ......... ......... ....... 253
European Union Lot 4 Imaging Equipment Agreement Environmental
Information..... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ........ 253
Germany... . ......... ......... ......... . ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ..... 255
Turkey RoHS Regulation .. . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . .. 256
Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapters . ........ . ........ . . 256
Copy Regulations ........ ......... . ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... ......... ... 257
United States. ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... . ......... ......... . 257
Canada........ . ........ . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . .. 258
Other Countries.... . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... . ........ .... 259
Fax Regulations..... ........ . ......... ......... .......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ . 260
United States. ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... . ......... ......... . 260
Canada........ . ........ . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . .. 261
European Union..... ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . .. 262
New Zealand ....... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... .... 263
South Africa. . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . .. 263
Safety Certification ... . ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . ........ . .... 264
Material Safety Data Sheets ...... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ....... 265
C Recycling and Disposal ....................................................................................................... 267
All Countries ........ ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ........ . . 268
North America .. . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ... 269
European Union...... .......... ......... ........ . ......... ......... . ......... ......... ......... . ........ . ........ . ......... ....... 270
Domestic/Household Environment ... ......... ......... . ......... ......... ......... . ........ . ........ . ......... .... 270
Professional/Business Environment.. ......... ......... ......... . ......... ......... ......... . ........ . ........ . ..... 270
Collection and Disposal of Equipment and Batteries. ......... . ........ . ........ . ......... ......... ........ 270
Battery Symbol Note....... . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... . . 271
Battery Removal ....... . ........ . ......... ......... ......... . ......... ......... ......... ......... . ......... ......... ........ 271
Other Countries...... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ......... 272
D Apps Features....................................................................................................................... 273
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
9
1
Safety
This chapter contains:
• Notices and Safety. . ......... ......... ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . .... 12
• Electrical Safety ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... . ........ . ........ . ......... . 13
• Operational Safety. ......... ......... . ......... ........ . ......... ......... .......... ......... ......... . ........ ......... . ......... ..... 15
• Maintenance Safety....... . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ..... 17
• Printer Symbols . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... .......... . 18
• Environmental, Health and Safety Contact Information . ......... ......... ......... . ......... ......... ......... . .... 20
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your
Xerox printer.
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
11
Safety
Notices and Safety
Read the following instructions carefully before operating your printer. Refer to these instructions to
ensure the continued safe operation of your printer.
Your Xerox
include safety agency evaluation and certification, and compliance with electromagnetic regulations
and established environmental standards.
The safety and environment testing and performance of this product have been verified using Xerox
materials only.
®
printer and supplies are designed and tested to meet strict safety requirements. These
Note: Unauthorized alterations, which can include the addition of new functions or connection
of external devices, can affect the product certification. For more information, contact your
Xerox representative.
®
12
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
Electrical Safety
GGeenneerraall GGuuiiddeelliinneess
WARNING:
• Do not push objects into slots or openings on the printer. Touching a voltage point or
shorting out a part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are installing
optional equipment and are instructed to do so. Power off the printer when performing
these installations. Disconnect the power cord when removing covers and guards for
installing optional equipment. Except for user-installable options, there are no parts that
you can maintain or service behind these covers.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
Safety
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Power off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
PPoowweerr CCoorrdd
Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power
strips, or power plugs for more than 90 days. When a permanent outlet receptacle
cannot be installed, use only one factory-assembled extension cord of the appropriate
gauge for each printer or multifunction printer. Always adhere to national and local
building, fire, and electrical codes regarding length of cord, conductor size, grounding,
and protection.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have
a ground connection terminal.
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
Review the electrical specification of the printer with an electrician if necessary.
• Do not place the printer in an area where people can step on the power cord.
Xerox
®
VersaLink®C505 Color Multifunction Printer
User Guide
13
Safety
• Do not place objects on the power cord.
• Do not plug or unplug the power cord while the power switch is in the On position.
• If the power cord becomes frayed or worn, replace it.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power
cord.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is
necessary to disconnect all electrical power from the printer, disconnect the power cord from the
electrical outlet.
EEmmeerrggeennccyy PPoowweerr OOffff
If any of the following conditions occur, power off the printer immediately and disconnect the power
cord from the electrical outlet. Contact an authorized Xerox service representative to correct the
problem if:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
TTeelleepphhoonnee LLiinnee CCoorrdd
WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
14
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
OOppeerraattiioonnaall GGuuiiddeelliinneess
• Do not remove any trays when the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
• Do not override any electrical or mechanical interlock devices.
• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off the printer
promptly and contact your local Xerox representative.
WARNING:
• The metallic surfaces in the fuser area are hot. Always use caution when removing paper
jams from this area and avoid touching any metallic surfaces.
• To avoid a tip hazard, do not push or move the device with all the paper trays extended.
OOzzoonnee RReelleeaassee
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment. In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
PPrriinntteerr LLooccaattiioonn
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, refer to Physical Specifications.
• Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
®
Xerox
VersaLink®C505 Color Multifunction Printer
User Guide
15
Safety
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation.
PPrriinntteerr SSuupppplliieess
• Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and
supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.
• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can
increase the risk of skin or eye contact.
Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service
Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies
not specified for this printer. The Total Satisfaction Guarantee is available in the United States
and Canada. Coverage could vary outside these areas. Please contact your Xerox representative
for details.
16
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
Safety
Maintenance Safety
• Do not attempt any maintenance procedure that is not specifically described in the
documentation supplied with your printer.
• Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items. For information on Xerox
recycling programs, go to www.xerox.com/gwa.
WARNING: Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when
used on electromechanical equipment.
When installing the device in a hallway or similar restricted area, additional space requirements can
apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for
your area.
®
supplies
Xerox
®
VersaLink®C505 Color Multifunction Printer
User Guide
17
Safety
Printer Symbols
For details about all the printer symbols that appear on your printer, refer to the Printer Symbols
guide at www.xerox.com/office/VLC505docs.
Symbol Description
Warning:
Indicates a serious hazard that can result in death or serious injury if not avoided.
Hot Warning:
Hot surface on or in the printer. Use caution to avoid personal injury.
Warning:
Wait for the printer to cool for the specified time before touching the fuser.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Caution:
To avoid damage to the property, be careful not to spill toner when handling the
waste cartridge.
Do not touch the part or area of the printer.
Do not touch.
Do not expose the drum cartridges to direct sunlight.
Do not burn the toner cartridges.
18
Do not burn the waste cartridge.
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
Symbol Description
Do not burn the drum cartridges.
Do not use paper attached with staples or any other form of binding clip.
Do not use folded, creased, curled, or wrinkled paper.
Do not use inkjet paper.
Safety
Do not use transparencies or overhead projector sheets.
Do not reload paper previously printed on or used.
Do not copy money, revenue stamps, or postage stamps.
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
19
Safety
Environmental, Health and Safety Contact Information
For more information on Environment, Health, and Safety in relation to this Xerox product and
supplies, contact:
• United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
• Europe: EHS-Europe@xerox.com
For product safety information in the United States and Canada, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
20
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
2
Getting Started
This chapter contains:
• Parts of the Printer ..... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . 22
• Power Options....... . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ..... 29
• Accessing the Printer . ......... . ........ . ........ . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... .. 31
• Introduction to Apps . ......... . ......... ......... ......... ......... ......... . ......... ......... ......... . ........ ......... . ......... .. 32
• Information Pages ... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... . ......... ......... ... 33
• The Embedded Web Server ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ... 35
• Installation and Setup ... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... ......... . ......... ...... 38
• Connecting the Printer ... . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ..... 40
• Installing the Software.. . ........ ......... . ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... ....... 55
• More Information ...... . ......... ......... ......... . ........ ......... . ......... ......... . ........ . ........ . ......... ......... ......... . 60
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
21
Getting Started
Parts of the Printer
FFrroonntt VViieeww
1. Tray 2, Optional 550-Sheet Feeder
2. Tray 1
3. Bypass Tray
4. Front Door
5. Card Reader Bay
6. USB Memory Port
7. Status LED
8. NFC Area
9. Touch Screen
10. Duplex Automatic Document Feed
11. Output Tray
12. Output Tray Extension
13. Right-Side Door
22
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
DDuupplleexx AAuuttoommaattiicc DDooccuummeenntt FFeeeeddeerr
Getting Started
1. Document Feeder Cover
2. Document Guides
3. Document Feeder Tray
4. Document Output Tray
5. Document Output Tray Extension
6. CVT Glass
7. Second-Side Scanning Access Cover Lever
8. Document Glass
9. Document Cover
Xerox
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VersaLink®C505 Color Multifunction Printer
User Guide
23
Getting Started
DDooccuummeenntt FFeeeeddeerr GGuuiiddeelliinneess
The Duplex Automatic Document Feeder accommodates the following original-sized documents:
• Width: 140–216 mm (5.5–8.5 in.)
• Length: 140–356 mm (5.5–14 in.)
• Weight: 60–125 g/m
Follow these guidelines when loading original documents into the duplex automatic document feeder:
• Load original documents face up so that the top of the document enters the feeder first.
• Place only loose sheets of undamaged paper in the duplex automatic document feeder.
• Adjust the paper guides so that they fit against the original documents.
• Insert paper in the duplex automatic document feeder only when ink on the paper is dry.
• Do not load original documents above the MAX fill line.
2
DDooccuummeenntt GGllaassss GGuuiiddeelliinneess
The document glass accommodates original size documents up to 216 x 356 mm (8.5 x 14 in.). Use
the document glass rather than the duplex automatic document feeder to copy or scan the following
types of original documents:
• Paper with paper clips or staples attached
• Paper with wrinkles, curls, folds, tears, or notches
• Coated or carbonless paper or items other than paper, such as cloth or metal
• Envelopes
• Books
24
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
IInntteerrnnaall PPaarrttss
Getting Started
1. Front Door
2. Toner Cartridges
3. Document Glass
4. Document Cover
5. Single-Pass Duplex Automatic Document
Feeder
6. Transfer Belt
7. Drum Cartridges
8. Waste Cartridge
9. Cleaning Rod
10. Right-Side Door
Xerox
®
VersaLink®C505 Color Multifunction Printer
User Guide
25
Getting Started
RReeaarr VViieeww
1. Transfer Roller
2. Fuser
3. Rear Door
4. Wireless Network Adapter Port Cover
5. Phone Connector
6. Fax Line Connector
7. USB Port, Type A
8. USB Port, Type B
9. Ethernet Port
10. FDI Port
11. Left-Side Panel, Access to optional
Productivity Kit
12. Power Connector
26
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
OOppttiioonnss
Finisher Mailbox
CCoonnttrrooll PPaanneell
Getting Started
The control panel consists of a touch screen and buttons you press to control the functions available
on the printer. The control panel:
• Displays the current operating status of the printer.
• Provides access to print, copy, and scan features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Prompts you to load paper, replace supplies, and clear jams.
• Displays errors and warnings.
• Provides the Power/Wake button used for powering on or powering off the printer. This button
also supports the power-saver modes, and blinks to indicate the power status of the printer.
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
27
Getting Started
Item Name
1 Touch Screen Display This area of the screen displays information and provides access to
2 Administrator Logon This is the location where the system administrator logs in using the
3 Power/Wake This button serves several power-related functions.
Description
printer functions and applications.
system administrator password.
• When the printer is off, this button powers on the printer.
• When the printer is on, pressing this button displays a menu on the
control panel. From this menu, you can choose to enter Sleep mode,
restart, or power off the printer.
• When the printer is on, but in a low-power or Sleep mode, pressing
this button wakes the printer.
• When the printer is powered on, holding this button for 5 seconds
powers off the printer.
This button also blinks to indicate the power status of the printer.
• When the light blinks slowly, the printer is in Low Power or Sleep
mode.
• When the light blinks fast, the printer is powering down, or exiting a
low-power mode.
4 Home Button This button provides access to the Home menu for access to printer
features.
5 NFC Area Near Field Communication (NFC) is a technology that enables devices to
communicate when they are within 10 cm (4 in.) of each other. Use the
NFC area to obtain a network interface or to establish a TCP/IP
connection between your device and the printer.
6 Status LED This light blinks blue or amber to indicate printer status.
• Blue
– Blinks once slowy to acknowledge a successful Authentication
request.
– Blinks once slowly for a Copy or Print job initiated at the control
panel.
– Blinks twice slowly for Fax or Print job received from the network.
– Blinks fast while the printer is powering up, or to signal detection
of a Wi-Fi Direct connection request.
• Amber
– Blinks to indicate an error condition or warning that requires your
attention. For example, an out-of-toner condition, a paper jam, or
out of paper for the current job.
– The printer status LED also blinks to indicate a system error, which
typically is associated with an error code.
28
Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
Getting Started
Power Options
The Power/Wake button is a single multifunction button on the control panel.
• The Power/Wake button powers on the printer.
• If the printer is already powered on, you can use the Power/Wake button to:
– Restart the printer
– Enter or exit Sleep mode
– Enter or exit Low-Power mode
• The Power/Wake button also flashes when the printer is in Low-Power mode.
PPoowweerriinngg OOnn tthhee PPrriinntteerr oorr EExxiittiinngg LLooww--PPoowweerr oorr
SSlleeeepp MMooddee
To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button.
Note:
• The Power/Wake button is the only power button on the printer.
• The printer exits Low-Power mode or Sleep mode automatically when it receives data from
a connected device.
• When in Low-Power mode, or Sleep mode, the touch screen is powered off and
unresponsive. To wake the printer manually, press the Power/Wake button.
Caution: Do not plug or unplug the power cord while the printer is powered on.
RReessttaarrttiinngg,, PPllaacciinngg iinn SSlleeeepp MMooddee,, oorr PPoowweerriinngg OOffff
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Getting Started
tthhee PPrriinntteerr
At the printer control panel, press the Power/Wake button.
1. To restart the printer, place the printer in Sleep Mode, or power off the printer.
2. Select an option.
• To restart the printer, touch Restart.
• To place the printer in Sleep Mode, touch Sleep.
In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.
• To power off the printer, touch Power Off.
• If the printer does not respond to a single press of the Power/Wake button, then press and
hold the button for 5 seconds. A Please Wait message appears as the printer powers down.
After 10 seconds, the touch screen goes dark and the Power/Wake button flashes until the
printer powers down.
Caution: Do not unplug the power cord while the printer powers down.
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Accessing the Printer
LLooggggiinngg IInn
Logging in is the process by which you identify yourself to the printer for authentication. If
authentication is set, to access printer features, you log in with your user credentials.
LLooggggiinngg IInn aatt tthhee CCoonnttrrooll PPaanneell
1. At the printer control panel, press the Home button.
2. Touch Log In.
3. Type the User Name using the keypad, then touch Enter.
4. If prompted, enter the password, then touch Enter.
Note: For more information on logging in as system administrator, refer to the System
Administrator Guide at www.xerox.com/office/VLC505docs.
5. Touch OK.
Note: To access each password-protected service, enter the User Name and password.
SSmmaarrtt CCaarrdd
When a Common Access Card system is installed on your Xerox device, access to the printer requires
the use of a Smart Card. There are several models of card readers that are compatible with your
device. To access the printer, insert the pre-programmed identification card into the reader, or place
your card on the reader. If extra security credentials are required, enter the login information at the
control panel.
For more information about configuring a Common Access Card system on your device, refer to the
®
Xerox
VLC505docs.
VersaLink®Common Access Card System Configuration Guide at www.xerox.com/office/
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Getting Started
Introduction to Apps
Xerox Apps are a gateway to the features and functions of your device. Standard Apps are already
installed on the device and appear on the Home screen. Some Apps are installed as standard, but
hidden the first time you use the device.
When you log in, the Apps configured for your personal account appear on the control panel.
You can download more Apps for your device from the Xerox
refer to Xerox
®
App Gallery.
®
App Gallery. For more information,
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Information Pages
Your printer has a set of Information Pages that you can print. These pages include configuration and
font information, demonstration pages, and more.
The following Information Pages are available:
Name
Description
Configuration Report The Configuration Report provides printer information including
installed options, network settings, port setup, tray information,
and more.
Billing Summary Report The Billing Summary Report provides information about the
device and a detailed listing of the billing meters and sheet
counts.
Supplies Usage Report The Supplies Usage Report provides coverage information and
part numbers for reordering supplies.
PostScript Font List The PostScript Font List provides a printout of all PostScript fonts
that are available on the printer.
PCL Font List The PCL Font List provides a printout of all PCL fonts that are
available on the printer.
Demonstration Print Demonstration Print provides a demonstration of the current
print-quality settings.
Startup Page The Startup Page provides basic printer configuration and
network information.
Job History Report The Job History Report provides retained information on
previous print jobs, including the date, time, job type, document
name, output color, paper size, number of pages, and results.
The status of a maximum of 20 jobs prints on the Job History
Report.
PPrriinnttiinngg IInnffoorrmmaattiioonn PPaaggeess
1. At the printer control panel, press the Home button.
2. Touch Device→About→Information Pages.
3. To print an information page, touch the needed page.
4. To return to the Home screen, press the Home button.
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CCoonnffiigguurraattiioonn RReeppoorrtt
The Configuration Report provides product information including installed options, network settings,
port setup, tray information, and more.
PPrriinnttiinngg tthhee CCoonnffiigguurraattiioonn RReeppoorrtt
1. At the printer control panel, press the Home button.
2. Touch Device→About→Information Pages.
3. Touch Configuration Report.
4. To return to the Home screen, press the Home button.
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The Embedded Web Server
The Embedded Web Server is the administration and configuration software that is installed in the
printer. It allows you to configure and administer the printer from a Web browser.
The Embedded Web Server requires:
• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux
environments.
• TCP/IP and HTTP enabled in the printer.
• A network-connected computer with a Web browser that supports JavaScript.
AAcccceessssiinngg tthhee EEmmbbeeddddeedd WWeebb SSeerrvveerr
At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
FFiinnddiinngg tthhee IIPP AAddddrreessss ooff YYoouurr PPrriinntteerr
To install the print driver for a network-connected printer, it is often necessary to know the IP address
of your printer. Also, the IP address is used to access the settings of your printer through the
Embedded Web Server. You can view the IP address of your printer on the control panel or on the
Configuration Report.
Note: To view the TCP/IP address on the control panel, wait until the printer has been on for 2
minutes. If the TCP/IP address is 0.0.0.0, or begins with 169, it indicates a network connectivity
issue. However, if Wi-Fi is set as the primary Ethernet connection, 0.0.0.0 is displayed as the IP
address for the printer.
VViieewwiinngg tthhee IIPP PPrriinntteerr AAddddrreessss oonn tthhee CCoonnttrrooll PPaanneell
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Home button.
2. Touch Device→About.
3. Record the IP address from the display.
4. To return to the Home screen, press the Home button.
OObbttaaiinniinngg tthhee PPrriinntteerr IIPP AAddddrreessss ffrroomm tthhee CCoonnffiigguurraattiioonn RReeppoorrtt
To obtain the printer IP address from the Configuration Report:
1. At the printer control panel, press the Home button.
2. Touch Device→About→Information Pages.
3. Touch Configuration Report.
The IP address appears in the Connectivity section of the Configuration Report for IPv4 or IPv6.
4. To return to the Home screen, press the Home button.
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CCeerrttiiffiiccaatteess ffoorr tthhee EEmmbbeeddddeedd WWeebb SSeerrvveerr
Your device includes a self-signed HTTPS certificate. The device generates the certificate
automatically during device installation. The HTTPS certificate is used to encrypt communications
between your computer and the Xerox device.
Note:
• The Embedded Web Server page for your Xerox device can display an error message that
the security certificate is not trusted. This configuration does not lessen the security of the
communications between your computer and the Xerox device.
• To eliminate the connection warning in your Web browser, you can replace the self-signed
certificate with a signed certificate from a Certificate Authority. For information on
obtaining a certificate from a Certificate Authority, contact your Internet Service Provider.
For information on obtaining, installing, and enabling certificates, refer to the System Administrator
Guide at www.xerox.com/office/VLC505docs.
DDoowwnnllooaaddiinngg tthhee CCoonnffiigguurraattiioonn RReeppoorrtt ffrroomm tthhee
EEmmbbeeddddeedd WWeebb SSeerrvveerr
From the Embedded Web Server, you can download and save a copy of the Configuration Report to
your computer hard drive. Use Configuration Reports from multiple devices to compare software
versions, configurations, and compliance information.
To download a copy of the Configuration Report from the Embedded Web Server:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
Note: For details about obtaining the IP address of your printer, refer to Finding the IP
Address of Your Printer.
2. To download the Configuration Report scroll to the bottom of the page, then, in the Quick Links
section, click Download Configuration Report.
Note: If this feature does not appear, log in as a system administrator.
The document is saved automatically as an XML file in the default download location on your
computer hard drive. To open the Configuration Report, use an XML viewer.
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UUssiinngg tthhee RReemmoottee CCoonnttrrooll PPaanneell FFeeaattuurree
The Remote Control Panel feature in the Embedded Web Server allows you to access the printer
control panel remotely from a Web browser.
Note: To access the Remote Control Panel, first enable the feature. For details, contact your
system administrator or refer to the System Administrator Guide at www.xerox.com/office/
VLC505docs.
To access the Remote Control Panel feature:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
Note: For details about obtaining the IP address of your printer, refer to Finding the IP
Address of Your Printer.
2. In the Quick Links area, click Remote Control Panel.
Note: If the Remote Control Panel option is not displayed or fails to load, contact your
system administrator.
3. To restrict other users from accessing the device control panel when you are connected remotely
to the device, click the Lock Device Control Panel option.
Note: If a local user attempts to access the control panel while the device control panel is
locked, the control panel does not respond. A message appears on the control panel,
confirming that the control panel is locked and the device is being controlled remotely.
4. To enable remote access to the device control panel, click Request Session. The remote control
panel sends a request to the local control panel.
• If the local control panel is inactive, the remote control panel session is activated
automatically.
• If a local user is active on the device, a Remote Session Request message appears on the local
control panel. The local user chooses to accept or deny the request. If the request is accepted,
the remote control panel session is activated. If the request is denied, a Request Denied
message appears in the Embedded Web Server.
Note: If the system administrator requests a remote session, if the request is denied, an
option to override the local session is displayed.
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Getting Started
Installation and Setup
For reference:
• Installation Guide packaged with your printer
• Online Support Assistant at www.xerox.com/office/VLC505docs
IInnssttaallllaattiioonn aanndd SSeettuupp OOvveerrvviieeww
Before you print, ensure that your computer and the printer are plugged in, powered on, and
connected. Configure the initial settings of the printer, then install the print driver software and
utilities on your computer.
You can connect to your printer directly from your computer using USB, or connect to a network using
an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different
connection methods. Routers, network hubs and switches, modems, Ethernet cables, and USB cables
are not included with your printer and must be purchased separately. Xerox recommends an Ethernet
connection because it is typically faster than a USB connection, and it provides access to the
Embedded Web Server.
For more information, refer to the System Administrator Guide at www.xerox.com/office/VLC505docs.
SSeelleeccttiinngg aa LLooccaattiioonn ffoorr tthhee PPrriinntteerr
1. Select a dust-free area with temperatures from 10–32°C (50–90°F), and relative humidity 10–
85%.
Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold
room can cause condensation inside the printer, directly interfering with image transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength to hold the weight
of the printer. The printer must be horizontal with all four feet in solid contact with the surface.
To find the weight for your printer configuration, refer to Weights and Dimensions.
3. Select a location with adequate clearance to access supplies and to provide proper ventilation.
To find the clearance requirements for your printer, refer to Clearance Requirements.
4. After positioning the printer, you are ready to connect it to the power source and computer or
network.
OOppeenniinngg tthhee OOuuttppuutt TTrraayy EExxtteennssiioonn
To provide better support for your prints, open the Output Tray Extension. For printing on longer
paper, lengthen the Output Tray Extension by pulling out the extender until it stops.
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Xerox®VersaLink®C505 Color Multifunction Printer
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Xerox®VersaLink®C505 Color Multifunction Printer
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Getting Started
Connecting the Printer
SSeelleeccttiinngg aa CCoonnnneeccttiioonn MMeetthhoodd
You can connect the printer to your computer using a USB cable, Ethernet cable, or wireless
connection. The method that you select depends on how your computer is connected to the network.
A USB connection is a direct connection and is the easiest to set up. An Ethernet connection is used
to connect to a network. If you are using a network connection, it is important to understand how
your computer is connected to the network.
Note: Hardware and cabling requirements vary for the different connection methods. Routers,
network hubs, network switches, modems, Ethernet cables, and USB cables are not included
with your printer and must be purchased separately.
USB
If you connect the printer to one computer and do not have a network, use a USB connection. A
USB connection offers fast data speeds, but typically not as fast as a network connection.
Note: To access the Embedded Web Server, a network connection is required.
Network
If your computer is connected to an office network or home network, use an Ethernet cable to
connect the printer to the network. You cannot connect the printer directly to the computer via
Ethernet. A connection through a router or network switch is required. An Ethernet network can be
used for one or more computers and supports many printers and systems simultaneously. An
Ethernet connection is typically faster than USB and allows you direct access to the settings of the
printer using the Embedded Web Server.
Wireless Network
If your environment includes a wireless router or wireless access point, you can connect the printer
to the network with a wireless connection. A wireless network connection provides the same access
and services as a wired connection. A wireless network connection is typically faster than USB and
allows direct access to the settings of the printer using the Embedded Web Server.
Telephone
To send and receive faxes, the multifunction printer must be connected to a dedicated telephone
line.
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Xerox®VersaLink®C505 Color Multifunction Printer
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CCoonnnneeccttiinngg ttoo aa CCoommppuutteerr UUssiinngg UUSSBB
To connect using USB, you need one of these operating systems:
• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server2008 R2, and
Windows Server 2012.
• Macintosh OS X version 10.10 and later.
Note: Your printer supports connection to various UNIX platforms, including Linux, through the
network interface.
For more information, see Installing the Software.
To connect the printer to the computer using a USB cable:
1. Connect the B end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on the back of the
printer.
2. Connect the A end of the USB cable to the USB port on the computer.
3. If the Windows Found New Hardware Wizard appears, press Cancel.
4. Install the print driver.
CCoonnnneeccttiinngg ttoo aa WWiirreedd NNeettwwoorrkk
1. Ensure that the printer is powered off.
2. Attach a Category 5 or better Ethernet cable from the printer to the network or router socket. Use
an Ethernet switch or router, and two or more Ethernet cables. Connect the computer to the
switch or router with one cable, then connect the printer to the switch or router with the second
cable. Connect to any port on the switch or router except the uplink port.
3. Attach the power cord, then plug in the printer and power it on.
4. Set the network IP printer address, or set up the printer for automatic printer IP detection. For
more information, refer to the System Administrator Guide at www.xerox.com/office/
VLC505support.
CCoonnnneeccttiinngg ttoo aa WWiirreelleessss NNeettwwoorrkk
A wireless local area network (WLAN) provides the means to connect 2 or more devices in a LAN
without a physical connection. The printer can connect to a wireless LAN that includes a wireless
router or wireless access point. Before connecting the printer to a wireless network, the wireless router
must be configured with a service set identifier (SSID) and any necessary credentials.
Note: Wireless networking is available only on printers with the optional Wireless Network
Adapter installed.
CCoonnffiigguurriinngg tthhee PPrriinntteerr ffoorr aa WWiirreelleessss NNeettwwoorrkk
Note: Before you configure wireless network settings, install the Xerox®Wireless Network
Adapter Kit.
If you purchased and installed a Wireless Network Adapter Kit, you can connect the device to a
wireless network. If the device is connected to a wired network, you can configure wireless networking
at the device, or use the Embedded Web Server. For details on configuring wireless network settings,
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Getting Started
refer to the System Administrator Guide at www.xerox.com/office/VLC505docs.
Note: After the Wireless Network Adapter is installed, remove it only as necessary. For
information on removing the adapter, refer to Removing the Wireless Network Adapter.
IInnssttaalllliinngg tthhee WWiirreelleessss NNeettwwoorrkk AAddaapptteerr
The optional Wireless Network Adapter plugs in to the back of the printer. After the adapter is
installed, and wireless networking is enabled and configured, the adapter is able to connect to a
wireless network.
To install the Wireless Network Adapter:
1. Power off the printer.
2. To remove the Wireless Network Adapter Port Cover, press down on the latch, then pull the cover
away from the printer.
3. Remove the packaging from the Wireless Network Adapter.
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4. To install the Wireless Network Adapter, follow the procedure defined on the instruction sheet
provided with the Wireless Network Adapter.
Note: Pulling on the adapter can damage it. Once installed, remove it only as needed, and
as directed in the Wireless Network Adapter removal instructions. For more information,
refer to Removing the Wireless Network Adapter.
5. Power on the printer.
6. Configure the Wi-Fi settings from the front panel or the embedded web server if connected via
ethernet. For more information, refer to Resetting Wireless Settings.
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RReemmoovviinngg tthhee WWiirreelleessss NNeettwwoorrkk AAddaapptteerr
1. Power off the printer.
2. To unlatch the left-side cover, slide the handle away from the printer, then swing the handle
toward the rear of the printer.
3. To remove the cover, slide it toward the back, then away from the printer.
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4. Reach into the printer and push the release lever toward the front of the printer. Hold the release
lever in this position and gently pull the Wireless Network Adapter away from the printer.
Note: Do not use force to pull on the Wireless Network Adapter. If the latch is released
properly, the adapter pulls out easily. Pulling on a secured adapter can damage it.
5. To reinstall the Wireless Network Adapter Port Cover, insert the bottom tab into the small slot.
Gently press the port cover against the back of the printer until it latches into place.
6. Place the left-side cover into place, then slide it toward the front of the printer.
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7. To latch the cover, swing the handle toward the front of the printer, then push the handle in until
it clicks into the locked position.
8. Connect the printer to your computer with a USB cable or to a network using an Ethernet cable.
9. Power on the printer.
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CCoonnnneeccttiinngg ttoo aa WWii--FFii NNeettwwoorrkk aatt tthhee CCoonnttrrooll PPaanneell
To connect to a Wi-Fi network at the control panel:
1. At the printer control panel, press the Home button.
2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/
office/VLC505docs.
3. Touch Device→Connectivity→Wi-Fi.
4. To enable the Wi-Fi feature, touch the enable toggle button.
5. To connect automatically to an existing Wi-Fi network:
a. In the list of available Wi-Fi networks, touch the required network.
Note: If the required Wi-Fi network is not listed, or if the required network uses WPS,
configure the connection manually. For details, refer to step 6.
b. If needed, to log in to the network, type the password.
c. To select a Wi-Fi frequency band, touch Wi-Fi Band, then select an option.
Note: The Wi-Fi frequency band is set to AUTO by default.
d. Touch OK.
6. To connect manually to a Wi-Fi Network:
a. Touch Manual Setup.
b. In the first field, type a name for the Wi-Fi network, then touch Enter.
c. Touch Network Type, then select an option.
d. Touch Security, then select an option.
e. Touch Wi-Fi Protected Setup (WPS), then select an option.
Note: For a WPS setup with a Push Button Connection (PBC), select PBC.
f. Touch OK.
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Getting Started
CCoonnffiigguurriinngg tthhee PPrriimmaarryy NNeettwwoorrkk aatt tthhee CCoonnttrrooll PPaanneell
You can set the primary network connection type at the device control panel.
Note:
• A Primary Network setup is required only if the optional Wi-Fi network connection kit is
installed and enabled.
• By default, without a Wi-Fi network connection, the primary network is set to Ethernet.
When the kit is installed and enabled, the device acquires two network connections. One
network connection is primary, and the other network connection is secondary.
• The following features are available only over the primary network connection:
– IPsec
– SMTP
– SNTP
– WSD scan
– Scan to SFTP, Scan to SMB, Scan to Email
– LDAP
– UPnP discovery
– ThinPrint
– EIP Web Service
• If you remove the Wi-Fi network connection module, the primary network connection is set
to Ethernet.
To configure the primary network at the control panel:
1. At the printer control panel, press the Home button.
2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/
office/VLC505docs.
3. Touch Device→Connectivity→Primary Network.
4. Select the appropriate network connection type for the device.
5. To apply the changes and restart the device, at the prompt, touch Restart Now.
RReesseettttiinngg WWiirreelleessss SSeettttiinnggss
If the printer was previously installed in a wireless network environment, it could retain setup and
configuration information. To prevent the printer from attempting to connect to the previous
network, reset the wireless settings.
To reset the wireless settings:
1. At the printer control panel, press the Home button.
2. Touch Device→Connectivity→Wi-Fi.
3. Touch the network selection that you want to reset.
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4. Touch Forget This Network.
5. At the prompt, touch Forget & Reboot.
CCoonnnneeccttiinngg ttoo aa NNeettwwoorrkk wwiitthh aa WWii--FFii PPrrootteecctteedd SSeettuupp
Wi-Fi Protected Setup (WPS) is a network standard for setting up a wireless network. The WPS
protocols enable you to set up devices in a secure wireless network without having wireless
networking experience. With a WPS-certified router, you can use tools in the router and the printer to
connect the printer to the network. To use the tools, ensure that the wireless router is configured
properly and is compliant with the WPS.
• Push Button Connection (PBC) is the easiest way to connect the printer to a wireless network. It
automatically connects when you push a button on the router and on the printer. After the router
and printer exchange information, the printer accepts the security and configuration information
from the router and connects to the network. The PBC is a moderately secure way to connect the
printer to the network. You do not need to enter any information to make the network connection.
• PIN (Personal Identification Number) automatically connects the printer to a wireless router using
a common PIN. The printer generates and prints a PIN for use in the setup process. When you
enter the PIN into the router, the router broadcasts network information using the PIN. When
both devices recognize the PIN, the router provides the security and configuration information to
the printer, which uses it to connect to the network.
Connecting to a WPS Wireless Network Using the PBC Method
To connect to a Wi-Fi Protected Setup (WPS) wireless network using the Push-Button Connection
(PBC) method:
Note: Before you install the device, ensure that the wireless router is configured properly and is
connected to the network.
1. At the printer control panel, press the Home button.
2. Touch Device→Connectivity→Wi-Fi.
3. If Wi-Fi is Off, turn it on.
a. To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
b. To activate your Wi-Fi setting changes, press the Home button.
c. At the prompt, touch Restart Now.
d. After the printer restarts, touch Device→Connectivity→Wi-Fi.
4. Touch Manual Setup.
5. Touch Wi-Fi Protected Setup (WPS).
Note: If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual
Setup.
6. Touch PBC.
7. Touch OK.
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8. On the wireless router, press the WPS button.
Note: If the wireless router does not have a physical PBC button, use your computer to
select the virtual button in the router control panel. For more information, refer to your
router documentation.
The router broadcasts setup information for 120 seconds.
9. To activate your Wi-Fi setting changes, restart the printer.
a. Press the Home button.
b. At the prompt, touch Restart Now.
10. After the printer restarts, wait two minutes, then to get the network information that includes the
IP address, print a Configuration Report. For more information, refer to Printing the Configuration
Report.
11. At the printer control panel, press the Home button.
12. If Wi-Fi is Off, turn it on.
a. Touch Device→Connectivity→Wi-Fi.
b. To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
c. To activate your Wi-Fi setting changes, press the Home button.
d. At the prompt, touch Restart Now.
Note: The following steps can vary with different router manufacturers. For more
information, refer to your router documentation.
13. At your computer, open the wireless router control panel, then select Add WPS Client.
14. Select PIN Method. The wireless router control panel opens to a dialog box ready for the PIN
number.
15. At the printer control panel, touch Device→Connectivity→Wi-Fi.
16. Touch Manual Setup.
17. Touch Wi-Fi Protected Setup (WPS).
Note: If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual
Setup.
18. Touch PIN.
19. Record the PIN from the screen, then touch OK.
Note: The printer continues to advertise for 120 seconds. If the printer does not locate the
wireless router within 120 seconds, the connection attempt stops.
The printer starts advertising using the displayed PIN Code.
20. At your computer, in the wireless router control panel Client PIN Code field, enter the PIN code,
then click Next.
The printer communicates with the wireless router to resolve setup and configuration
information. When the printer has the correct information, it connects to the router and restarts
with the proper setup and configuration information.
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If the router does not connect with the printer within 120 seconds, the connection attempt stops.
21. After the printer restarts, wait 20 seconds, then to get the network information that includes the
IP address, print a Configuration Report. For more information, refer to Printing the Configuration
Report.
Connecting to a WPS Wireless Network Using the PIN Method
To connect to a Wi-Fi Protected Setup (WPS) wireless network using the PIN method:
Note: Before you install the printer, ensure that you connect and configure the wireless router
for the network.
1. At the printer control panel, press the Home button.
2. If Wi-Fi is Off, turn it on.
a. Touch Device→Connectivity→Wi-Fi.
b. To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
c. To activate your Wi-Fi setting changes, press the Home button.
d. At the prompt, touch Restart Now.
Note: The following steps can vary with different router manufacturers. For more
information, refer to your router documentation.
3. At your computer, open the wireless router control panel, then select Add WPS Client.
4. Select PIN Method. The wireless router control panel opens to a dialog box ready for the PIN
number.
5. At the printer control panel, touch Device→Connectivity→Wi-Fi.
6. Touch Manual Setup.
7. Touch Wi-Fi Protected Setup (WPS).
Note: If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual
Setup.
8. Touch PIN.
9. Record the PIN from the screen, then touch OK.
The printer starts advertising using the displayed PIN Code.
Note: The printer continues to advertise for 120 seconds. If the printer does not locate the
wireless router within 120 seconds, the connection attempt stops.
10. At your computer, in the wireless router control panel Client PIN Code field, enter the PIN code,
then click Next.
The printer communicates with the wireless router to resolve setup and configuration
information. When the printer has the correct information, it connects to the router and restarts
with the proper setup and configuration information.
If the router does not connect with the printer within 120 seconds, the connection attempt stops.
11. After the printer restarts, wait 20 seconds, then to get the network information that includes the
IP address, print a Configuration Report. For more information, refer to Printing the Configuration
Report.
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CCoonnnneeccttiinngg ttoo WWii--FFii DDiirreecctt
You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or
smartphone, using Wi-Fi Direct. Wi-Fi Direct is disabled by default.
Note: Wireless networking is available only on printers with the optional Wireless Network
Adapter installed.
To connect with Wi-Fi Direct, follow the directions provided with your mobile device.
Connecting with Wi-Fi Direct from Your Mobile Device
To connect with Wi-Fi Direct, follow the directions provided with your mobile device.
CCoonnnneeccttiinngg ttoo aa TTeelleepphhoonnee LLiinnee
WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
1. Ensure that the printer is powered off.
2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on
the back of the printer.
3. Connect the other end of the RJ11 cable to an operating telephone line.
4. Power on the printer.
5. Enable and configure the Fax functions.
IInniittiiaall PPrriinntteerr SSeettuupp
Before installing the printer software, verify that the printer is set up correctly. Setup includes
enabling the optional features and assigning an IP address for the Ethernet network connection. The
installation wizard starts automatically the first time the printer is powered on. The installation wizard
prompts the system administrator to configure the following settings:
• Language
• Network Connection
• Proxy Server Setup
• Date and Time
• Measurements
• LDAP Settings
• Apps Setup
• Security Settings
For more information on configuring the printer settings, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
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CCoonnffiigguurriinngg AAiirrPPrriinntt
AirPrint is a software feature that allows you to print from wired or wireless Apple iOS-based mobile
devices and Mac OS-based devices without the need to install a print driver. AirPrint-enabled printers
allow you to print or fax directly from a Mac, an iPhone, iPad, or iPod touch. You can use AirPrint to
print from a wired device or a wireless device without using a print driver.
Note:
• Not all applications support AirPrint.
• Wireless devices must join the same wireless network as the printer.
• For AirPrint to function, both IPP and Bonjour
• The device that submits the AirPrint job must be on the same subnet as the printer. To allow
devices to print from different subnets, configure your network to pass multicast DNS traffic
across subnets.
• The Mac OS device must be Mac OS 10.7 or later.
®
(mDNS) protocols must be enabled.
• AirPrint-enabled printers work with all models of iPad, iPhone (3GS or later), and iPod touch
(3rd generation or later), running the latest version of iOS.
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
Note: If you do not know the IP address for your printer, refer to Finding the IP Address of
Your Printer.
2. In the Embedded Web Server, click Home→Connectivity.
Note: If this feature does not appear, log in as a system administrator.
3. For Mobile Printing, click AirPrint.
4. To enable AirPrint click the Enable toggle button.
Note: AirPrint®is enabled by default when IPP and Bonjour®(mDNS) are both enabled.
• To change the printer name, in the Name field, enter a new name.
• To enter a location for the printer, in the Location field, enter the location of the printer.
• To enter a physical location or address for the printer, in the Geo-Location field, enter the
geographic latitude and longitude coordinates in decimal form. For example, use coordinates
such as 45.325026, -122.766831 for a location.
5. Click OK.
6. To activate your changes, at the prompt, click Restart Now.
CCoonnffiigguurriinngg GGooooggllee CClloouudd PPrriinntt
Google Cloud Print allows you to print documents that are stored in the cloud without using a print
driver.
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Before you begin:
• Set up a Google email account.
• Configure the printer to use IPv4.
• Configure Proxy Server settings as needed.
To configure Google Cloud Print:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
Note: If you do not know the IP address for your printer, refer to Finding the IP Address of
Your Printer.
2. In the Embedded Web Server, click Home→Connectivity.
3. For Mobile Printing, click Google Cloud Print.
4. To enable Google Cloud Print, click the Enable toggle button.
5. Click OK.
6. Restart the printer, then wait 2 minutes for the printer to connect.
7. Refresh your Web browser, then for Mobile Printing, click Google Cloud Print.
8. Click Printer Registration.
9. Click Register.
A printer registration page prints.
10. To register the printer, in your Web browser, type the URL provided, or use your mobile phone to
scan the barcode.
After the printer is registered, a confirmation status window appears.
11. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer.
Note: The default printer name appears in this format: Model name (MAC address).
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Installing the Software
Before installing driver software, verify that the printer is plugged in, powered on, connected correctly,
and has a valid IP address. The IP address usually appears in the upper, right corner of the control
panel. If you cannot find the IP address, see Finding the IP Address of Your Printer.
Note:
If the Software and Documentation disc is not available, download the latest drivers from www.
xerox.com/office/VLC505drivers.
OOppeerraattiinngg SSyysstteemm RReeqquuiirreemmeennttss
• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, and
Windows Server 2012.
• Macintosh OS X version 10.10 and later.
• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network
interface.
IInnssttaalllliinngg tthhee PPrriinntt DDrriivveerrss ffoorr aa WWiinnddoowwss NNeettwwoorrkk
PPrriinntteerr
1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the
installer does not start automatically, navigate to the drive, and double-click the Setup.exe
installer file.
Note:
If the Software and Documentation disc is not available, download the latest drivers from
www.xerox.com/office/VLC505drivers.
2. Select your printer model.
3. Click Install Drivers.
4. Select Install Print Driver, Install Scan Driver, or Install Print and Scan Drivers.
5. At the License Agreement, click I Agree.
6. From the list of discovered printers, select your printer.
Note: When installing drivers for a network printer, if your printer does not appear in the
list, click the IP Address or DNS Namebutton. In the IP Address or DNS Name field, type
the IP address of your printer, then click Search to locate and select your printer. If you do
not know the IP address of the printer, refer to Finding the IP Address of Your Printer.
7. Click Next.
8. If needed, you can name your printer by typing a name in the Queue Name field.
9. If installing a print driver, make a print driver selection.
10. If installing a scan driver, make a scan driver selection.
11. Click Install.
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12. If needed, set the printer as the default printer.
Note: Before selecting Share Printer, contact your system administrator.
13. To complete the installation, click Finish, then click Close.
IInnssttaalllliinngg tthhee PPrriinntt DDrriivveerrss ffoorr aa WWiinnddoowwss UUSSBB PPrriinntteerr
1. Insert the Software and Documentation disc into the appropriate drive on your computer.
Note:
If the Software and Documentation disc is not available, download the latest drivers from
www.xerox.com/office/VLC505drivers.
If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe
installer file.
2. Click Install Software.
3. At the License Agreement, select I Agree, then click Next.
4. To install the printer support software, select Software, then click Next.
5. In the Software and Documentation window, clear the check box for any unnecessary options.
6. Click Next.
7. To complete the installation, click Finish.
IInnssttaalllliinngg tthhee DDrriivveerrss aanndd UUttiilliittiieess ffoorr MMaacciinnttoosshh OOSS XX
1. Insert the Software and Documentation disc into the appropriate drive on your computer.
2. Open Xerox
3. To run Xerox
4. When prompted, click Continue.
5. To accept the license agreement, click I Agree.
6. To accept the current installation location, click Install, or select another location for the
installation files, then click Install.
7. If prompted, enter your password, then click OK.
8. From the list of discovered printers, select your printer, then click Next.
9. If your printer does not appear in the list of discovered printers:
a. Click the Network Printer Icon.
b. Type the IP address of your printer, then click Continue.
c. Select your printer in the list of discovered printers, then click Continue.
®
Print Drivers 3.xx.x.dmg/.pkg as needed for your printer.
®
Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.
10. If your printer was not detected, verify that the printer is powered on and that the Ethernet or
USB cable is connected properly.
11. To accept the print queue message, click OK.
12. Select or clear the Set Printer as Default and Print a Test Page check boxes.
13. Click Continue, then click Close.
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AAddddiinngg tthhee PPrriinntteerr
For networking, set up your printer using Bonjour®(Rendevous), or connect using the IP address of
your printer for an LPD/LPR connection. For a non-network printer, create a desktop USB connection.
Online Support Assistant at: www.xerox.com/office/VLC505support
Adding the Printer Using Bonjour
To add the printer using Bonjour®:
1. From the computer Applications folder or from the dock, open System Preferences.
2. Click Printers & Scanners.
The list of printers appears on the left of the window.
3. For the list of printers, click the Plus icon (+).
4. At the top of the window, click the Default icon.
5. Select your printer from the list, then click Add.
Note: If your printer is not detected, verify that the printer is powered on and that the
Ethernet cable is connected properly.
Adding the Printer by Specifying the IP Address
To add the printer by specifying the IP address:
1. From the computer Applications folder or from the dock, open System Preferences.
2. Click Printers & Scanners.
The list of printers appears on the left of the window.
3. Under the list of printers, click the Plus icon (+).
4. Click IP.
5. From the Protocol list, select the protocol.
6. In the Address field, enter the IP address of the printer.
7. In the Name field, enter a name for the printer.
8. From the Use list, choose Select a driver to use.
9. From the printer software list, select the print driver for your printer model.
10. Click Add.
IInnssttaalllliinngg SSccaann DDrriivveerrss ffoorr MMaacciinnttoosshh
1. Insert the Software and Documentation disc into your computer.
2. To view the .dmg file for your printer, double-click the Disc icon on your desktop .
3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for your
operating system.
4. Open the Scan Installer package file.
5. To acknowledge the warning and introductory messages, click Continue.
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6. To accept the license agreement, click Continue, then click Agree.
7. To accept the current installation location, click Install, or select another location for the
installation files, then click Install.
8. Enter your password, then click OK.
9. Select your printer then click Continue.
10. In the list of discovered printers, click Continue Installation.
11. To restart, click Log Out.
IInnssttaalllliinngg LLAANN FFaaxx DDrriivveerrss ffoorr MMaacciinnttoosshh
1. Insert the Software and Documentation disc into your computer.
2. To view the .dmg file for your printer, double-click the Disc icon on your desktop.
3. Open the LAN Fax Installer.dmg file, then navigate to the appropriate installer file for your
operating system.
4. Open the LAN Fax Installer package file.
5. To acknowledge the warning and introductory messages, click Continue.
6. To accept the license agreement, click Continue, then click Agree.
7. To accept the current installation location, click Install, or select another location for the
installation files, then click Install.
8. Enter your password, then click OK.
9. Select your printer in the list of discovered printers, then click Continue.
10. Click Continue Installation.
11. To finish, click Close.
12. To register your printer and software, complete the registration form.
AAddddiinngg aa LLAANN FFaaxx PPrriinntteerr ffoorr MMaacciinnttoosshh
After installing the LAN fax driver on a Macintosh computer, use Bonjour to set up your printer. You
can also add the printer using the IP Address of the printer for an LDP/LPR connection. For nonnetwork printers, create a desktop USB connection.
IInnssttaalllliinngg DDrriivveerrss aanndd UUttiilliittiieess ffoorr UUNNIIXX aanndd LLiinnuuxx
For more information on installing print drivers and utilities for UNIX and Linux, refer to UNIX and
Linux Printing.
IInnssttaalllliinngg tthhee PPrriinntteerr aass aa WWeebb SSeerrvviiccee oonn DDeevviicceess
Web Services on Devices (WSD) allows a client to discover and access a remote device and its
associated services across a network. WSD supports device discovery, control, and use.
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UUssiinngg tthhee AAdddd DDeevviiccee WWiizzaarrdd ttoo IInnssttaallll aa WWSSDD PPrriinntteerr
To install a WSD printer using the Add Device Wizard:
1. At your computer, click Start, then select Devices and Printers.
2. To launch the Add Device Wizard, click Add a Device.
3. In the list of available devices, select the one you want to use, then click Next.
Note: If the printer you want to use does not appear in the list, click the Cancel button.
Add the WSD printer manually using the Add Printer Wizard.
4. Click Close.
UUssiinngg tthhee AAdddd PPrriinntteerr WWiizzaarrdd ttoo IInnssttaallll aa WWSSDD PPrriinntteerr
To install a WSD printer using the Add Printer Wizard:
1. At your computer, click Start, then select Devices and Printers.
2. To launch the Add Printer Wizard, click Add a Printer.
3. Click Add a network, wireless, or Bluetooth printer.
Getting Started
4. In the list of available devices, select the one you want to use, then click Next.
5. If the printer you want to use does not appear in the list, click The printer that I want is not
listed.
6. Select Add a printer using a TCP/IP address or hostname, then click Next.
7. From the Device type field, select Web Services Device.
8. In the Hostname or IP address field, enter the printer IP address, then click Next.
9. Click Close.
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More Information
You can obtain more information about your printer from these sources:
Resource Location
Installation Guide Packaged with the printer.
Other documentation for your printer www.xerox.com/office/VLC505docs
Recommended Media List United States: www.xerox.com/rmlna
European Union: www.xerox.com/rmleu
Technical support information for your printer;
including online technical support, Online Support
Assistant, and print driver downloads.
Information Pages Print from the control panel. For details, refer to
Order supplies for your printer www.xerox.com/supplies
Local sales and Technical Customer Support www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/register
®
Xerox
Direct online store www.direct.xerox.com/
www.xerox.com/office/VLC505support
Information Pages.
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Customize and Personalize
This chapter contains:
• Customize and Personalize Overview ......... ......... . ........ . ........ . ......... ......... ......... . ......... ......... ....... 62
• Customizing or Personalizing the Home Screen... . ......... ......... ......... . ........ . ........ . ......... ......... ....... 63
• Customizing or Personalizing the Apps ........ . ........ ......... .......... ......... ......... . ........ . ........ . ......... ..... 64
• Creating and Using 1-Touch Apps . ......... . ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . 67
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Customize and Personalize Overview
This chapter provides information on how to customize and personalize your device to meet the
specific demands of your workflows.
You can customize your apps, hide, or show apps on the Home screen, and
rearrange the order to suit your job priorities. For each app, you can hide or
show individual features and configure default settings to meet the needs of
your workgroup. You can save job settings for repeated use.
Customization enables users to work more productively.
When individual user accounts are configured on the device, you can personalize
the device to meet specific user needs. You can configure your personal Home
page to hide or show only the apps you use. You can tailor each feature list to
your job requirements. You can specify default settings for each app, and save
settings for regular jobs.
You can create 1-Touch Apps to save and simplify lengthy or frequent workflows. Once
created, 1-Touch Apps appear on the Home screen. To start a job, touch the app.
Configure 1-Touch Apps for use by all users, individual user groups, or for personal use.
Personalization options ensure that the features and functions displayed meet individual
user needs, improving efficiency.
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Customizing or Personalizing the Home Screen
HHiiddiinngg oorr SShhoowwiinngg aann AApppp oonn tthhee HHoommee SSccrreeeenn
1. At the printer control panel, press the Home button.
2. Touch Customize.
3. To display an installed app that is hidden initially:
a. Touch the Plus (+) icon.
b. Touch the app that you want to appear on the control panel.
c. Touch Done.
4. To hide an installed app:
a. For the app, touch X.
b. Touch Done.
5. Verify that only the selected apps appear on the Home screen.
RReeaarrrraannggiinngg AAppppss oonn tthhee HHoommee SSccrreeeenn
1. At the printer control panel, press the Home button.
2. Touch Customize.
3. Touch and hold the required app.
4. Drag the app to the new location.
5. Release the app.
6. Touch Done.
7. Verify that the apps appear in the correct location on the Home screen.
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Customizing or Personalizing the Apps
Customization enables you to modify the features available, delete a saved preset, or remove
customized settings applied to an app.
CCuussttoommiizziinngg oorr PPeerrssoonnaalliizziinngg tthhee FFeeaattuurree LLiisstt
To customize the Features list for an app:
1. At the printer control panel, press the Home button.
2. Touch the app required.
3. Scroll to the bottom, then touch Customize.
4. Touch Feature List.
Note: For logged-in administrators, a window appears that asks you to confirm if the
changes are for a Guest or for you.
5. Touch the particular option.
• To hide a feature, for the required feature, touch the Eye icon. To signify that the feature is
hidden, the Eye icon appears with a line across it.
• To show a feature, for the required feature, touch the Eye icon. To signify a feature is visible,
the Eye icon appears with no line across it.
6. To reorder the menu features, touch and drag the features into the appropriate order.
7. To save the current configuration, touch Done.
CCuussttoommiizziinngg oorr PPeerrssoonnaalliizziinngg tthhee EEnnttrryy SSccrreeeenn
The Entry Screen appears when the Fax, Email, USB or Scan To Apps are selected. The Entry Screen
provides options for entering recipient or destination details for a job. Use this procedure to choose
the options that to appear on the Entry Screen.
To customize the Entry Screen for an App:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Entry Screen.
5. Touch the needed options.
Note: For logged-in administrators, a window appears that asks you to confirm if the
changes are for a Guest or for you.
6. To save the current configuration, touch X.
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SSaavviinngg PPrreesseettss
You can use this feature to save a particular combination of app settings for future jobs. You can save
the settings with a name and retrieve them for later use.
To save the current app settings:
1. At the printer control panel, press the Home button.
2. Touch the app required.
3. Select the job settings.
4. Scroll to the bottom, then touch Save.
5. Touch Save as New Preset.
6. Touch Enter Preset Name, then to enter a preset name, use the keypad.
7. Touch Next.
8. Select an icon that best suits the preset that you are creating.
9. Touch Done.
Note: The preset is stored within the Preset feature.
DDeelleettiinngg aa SSaavveedd PPrreesseett
To delete a saved preset:
1. At the printer control panel, press the Home button.
2. Touch the app required.
3. Scroll to the bottom, then touch Customize.
4. Touch Presets.
5. Touch the Trash icon that corresponds with the preset that you want to delete.
6. At the prompt, touch Delete.
7. Touch Done.
RReemmoovviinngg AApppp CCuussttoommiizzaattiioonn uussiinngg tthhee CCoonnttrrooll PPaanneell
To remove the current app customization settings:
1. At the printer control panel, press the Home button.
2. Touch the app required.
3. Scroll to the bottom, then touch Customize.
4. Touch Remove App Customization.
5. At the prompt, touch OK.
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CCuussttoommiizziinngg AApppp DDeeffaauulltt SSeettttiinnggss
To customize the default settings for an app:
1. At the control panel, press the Home button.
2. Touch the app required.
3. Configure the required default settings.
4. Touch Save.
5. Touch Save Defaults. The new settings override the previous default settings.
RReemmoovviinngg PPeerrssoonnaalliizzaattiioonnss uussiinngg tthhee EEmmbbeeddddeedd WWeebb
SSeerrvveerr
Note: Personalizations include your customized Home screen, Personal 1-Touch Apps, and
Personal Favorites. This procedure removes all personalizations from your User Account.
To remove all personalizations from your User Account:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
2. In the Embedded Web Server, click Log In, then click on your user account. If required, enter your
password and click Log In.
3. To access your User Profile, click on your User Account name shown in the top right corner, then
click My Profile.
All personalizations you have configured for your User Account are displayed.
4. To remove all personalizations, click Reset. To confirm, click Reset.
All the personalizations configured for your User Account are removed.
5. To log out, click on your User Account name shown in the top right corner, then click Log Out.
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Creating and Using 1-Touch Apps
Use 1-Touch Apps to create individual Apps for completing frequent jobs or tasks. After you create a
1-Touch App, the App appears on the printer control panel Home screen. To run the job, load the
original documents, then touch the 1-Touch App.
You can create 1-Touch Apps as Public or Personal Apps. Personal 1-Touch Apps only display on the
Home screen after login.
CCrreeaattiinngg aa 11--TToouucchh AApppp
To create a 1-Touch App:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Select the job settings.
4. Scroll to the bottom, then touch Save.
5. Touch Save as 1-Touch App.
6. Touch Enter App Name, then use the keypad to enter a name. Touch Next.
7. Touch a color scheme option for your 1-Touch App, then touch Next.
8. Touch an icon that best suits the 1-Touch App that you are creating, then touch Next.
9. Touch the option required.
• Review Before Start: Use this option to review the job settings in the 1-Touch App. For copy
jobs, you can change the copy quantity for each job.
• Start Immediately: Use this option to start the job without reviewing the settings.
10. Touch Next.
11. If you selected Review Before Start, select the options for displaying instructions and settings.
• Enter App Instructions: Use this option to provide instructions for using the 1-Touch App.
When the 1-Touch App is selected, the instructions appear at the top of the screen. To enter
instructions, use the keypad, then touch Next.
• Show Quantity: Use this option to allow users to view and update the quantity.
• Show Settings: Use this option to display a summary of the features programmed for the 1-
Touch App.
12. Touch Done.
The 1-Touch App appears on the Home screen.
CCrreeaattiinngg aa PPeerrssoonnaall 11--TToouucchh AApppp
To create a personal 1-Touch App:
1. At the printer control panel, press the Home button.
2. Touch Login, then enter a valid login name and password.
3. Touch the App required.
4. Select the job settings.
5. Scroll to the bottom, then touch Save.
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User Guide
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6. Touch Save as 1-Touch App.
7. Touch Enter App Name, then use the keypad to enter a name. Touch Next.
8. Touch a color scheme option for your 1-Touch App, then touch Next.
9. Touch an icon that best suits the 1-Touch App that you are creating, then touch Next.
10. Touch the option required.
• Review Before Start: Use this option to review the job settings in the 1-Touch App. For copy
jobs, you can change the copy quantity for each job.
• Start Immediately: Use this option to start the job without reviewing the settings.
11. Touch Next.
12. If you selected Review Before Start, select options for displaying instructions and settings.
• Enter App Instructions: Use this option to provide instructions for using the 1-Touch App.
When the 1-Touch App is selected, the instructions appear at the top of the screen. To enter
instructions, use the keypad, then touch Next.
• Show Quantity: Use this option to allow users to view and update the quantity.
• Show Settings: Use this option to display a summary of the features programmed for the 1-
Touch App.
13. Touch Next.
14. Touch the option required.
• Personal (My Home Screen Only): Use this option to display the 1-Touch App on your Home
screen only when you are logged in to your user account.
• Public (Public Home Screen): Use this option to make the 1-Touch App accessible to all users.
15. Touch Done.
DDeelleettiinngg oorr HHiiddiinngg aa 11--TToouucchh AApppp
To delete or hide a 1-Touch App from the Home screen:
1. At the printer control panel, press the Home button.
2. If deleting or hiding a Personal 1-Touch App, touch Login, then enter a valid login name and
password.
3. Touch Customize.
4. For the required 1-Touch App, touch X, then touch an option.
• Delete: Use this option to delete the 1-Touch App from the printer permanently.
• Hide: Use this option to remove the 1-Touch App from the Home screen. The 1-Touch App is
still available, and you can add the App to the Home screen at any time.
5. Touch Done.
UUssiinngg aa 11--TToouucchh AApppp
To use a 1-Touch App:
1. At the printer control panel, press the Home button.
2. If you are using a personal 1-Touch App, touch Login, then enter a valid login name and
password.
3. Load your original documents.
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4. Touch the 1-Touch App required.
5. Do one of the following.
• If the Review Before Start option was selected during 1-Touch App setup, review the settings.
If the quantity is displayed for Copy jobs, update the number of copies, as required. Touch
Start.
• If the Start Immediately option was selected during 1-Touch App setup, the device starts
automatically.
6. To return to the Home screen, press the Home button.
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Xerox
This chapter contains:
• Xerox
• Device...... ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... . 75
• Address Book ... . ......... ......... ......... . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... . 79
• Jobs .. . ......... ......... ......... . ........ ......... . ......... ......... . ......... ........ . ......... ......... ......... . ......... ......... ....... 87
• Copy........ . ......... ......... ......... ......... ......... . ......... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . 92
• ID Card Copy ......... . ......... ........ . ......... ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . .. 101
• Email . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ..... 102
• Scan To...... ......... . ........ . ........ . ......... ......... ......... . ......... ........ . ......... ......... .......... ......... ......... . ..... 105
• Fax.... . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ......... ..... 115
• Server Fax . ......... ......... ......... . ........ . ........ . ......... ......... . ......... ......... ......... ......... ......... . ......... ....... 123
• USB .. . ......... ......... ......... . ......... ........ . ......... ......... . ......... ......... ......... . ........ ......... . ......... ......... ..... 127
• @PrintByXerox ... ........ . ......... ......... ......... . ......... ......... . ........ ......... . ......... ......... ......... . ........ . ....... 129
®
Xerox
already installed and displayed on the Homescreen. There are also apps that are installed as standard
but are hidden when your device is used for the first time.
®
Apps
®
App Gallery ...... ......... . ......... ......... ......... . ........ ......... . ......... ......... ......... . ........ . ........ . ........ 72
Apps are a gateway to the features and functions of your device. There are standard apps
For more information about customizing the Home screen and the apps features, refer to Customize
and Personalize.
A range of apps is available for download and installation from the Xerox
®
Xerox
compatible printers.
Extensible Interface Platform (EIP) Apps. EIP Apps enable you to install secure, signed apps on
Xerox®VersaLink®C505 Color Multifunction Printer
®
App Gallery. These include
User Guide
71
®
Xerox
Apps
Xerox®App Gallery
XXeerrooxx®®AApppp GGaalllleerryy OOvveerrvviieeww
Use the Xerox®App Gallery to find apps that provide new features or
capabilities for your device. The Xerox
apps that can improve your productivity, simplify workflows, and enhance your
user experience.
The Xerox
app library without logging in. The moving banner provides an active display of apps, or you can
scroll the full list of apps. To get more details on an app, touch the app name in the list.
To use the Xerox
network connection.
For more information and instructions on using the Xerox
Gallery User Guide available at www.xerox.com/XeroxAppGallery.
®
App Gallery enables you to browse and update apps easily. You can browse through the
®
App Gallery App, ensure that your device uses either the wireless or the wired
Note: If a local server inside a firewall hosts your device and a proxy is enabled, set a proxy
exception at the device.
®
App Gallery provides direct access to
®
App Gallery, refer to the Xerox®App
CCrreeaattiinngg aa XXeerrooxx®®AApppp GGaalllleerryy AAccccoouunntt
With an App Gallery account, you have direct access to all the available Apps for your device. An App
Gallery account allows you to view and acquire Apps, install Apps on your device, and manage your
Apps and licenses.
You can set up an App Gallery account using the control panel or the Embedded Web Server. For
information about accessing the Embedded Web Server, refer to The Embedded Web Server.
Note: If you have an existing Xerox App Gallery Account, refer to Logging into your Xerox®App
Gallery Account.
To create an App Gallery account using the control panel:
1. At the printer control panel, press the Home button.
2. Touch Xerox App Gallery.
3. Touch Request an Account.
4. Touch the Enter your email address. Enter a valid email address using the touch screen keypad,
then touch Enter.
5. Touch OK. A message is displayed stating completion instructions have been sent to the email
address entered.
6. Touch Close.
7. Access your email account for the email address that you provided to Xerox
8. Open the Xerox
account.
9. Review and accept the Terms of Use. To continue creating an account, click the Agree button.
10. Enter the information required into the appropriate fields:
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App Gallery Account Request email, then click the URL link for creating an
®
App Gallery.
Xerox®Apps
• User ID
• Password
• Confirm Password
• First and Last Name
• Company Name
• Address (Street, City, State/Province, Postal)
• Country
11. Click OK.
12. After the account is created, a confirmation message appears.
13. At the printer control panel, log in to your App Gallery Account.
LLooggggiinngg iinnttoo yyoouurr XXeerrooxx®®AApppp GGaalllleerryy AAccccoouunntt
When you are logged in to the App Gallery, you can browse available apps, and install and update
apps.
To log in to your App Gallery Account:
1. At the printer control panel, press the Home button.
2. Touch Xerox
®
App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox
®
App Gallery appears.
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GGaalllleerryy
Xerox®Apps add, extend, or customize the functionality of your device. You can use the Xerox®App
Gallery App to browse and install apps at your device control panel.
IInnssttaalllliinngg aann AApppp ffrroomm tthhee AApppp GGaalllleerryy
1. At the printer control panel, press the Home button.
2. Touch Xerox
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox
®
App Gallery.
Note: You can browse the App Gallery and view app descriptions without being logged in.
To download or update apps, you must be logged in to the App Gallery.
®
App Gallery appears.
6. Touch the app required, then touch Install. The License Agreement screen appears.
Note: If the app was installed previously and a new version is available, the button is
labeled as Update.
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®
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Apps
7. Touch Agree. The installation process begins.
If the app is not successfully installed, to attempt the installation process again, touch Install.
8. To exit the Xerox
®
App Gallery, touch Exit.
UUppddaattiinngg aann AApppp ffrroomm tthhee AApppp GGaalllleerryy
1. At the printer control panel, press the Home button.
2. Touch Xerox
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox
6. Touch the app required, then touch Update. The License Agreement screen appears.
7. Touch Agree.
8. When the update is complete, the Update button is labeled as Installed.
9. To exit the Xerox
®
App Gallery.
®
App Gallery appears.
®
App Gallery App, touch Exit.
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Xerox®Apps
Device
DDeevviiccee OOvveerrvviieeww
The Device App gives you access to information about your printer, including
the serial number and model. You can view the status of the paper trays,
billing and supplies information, and print Information Pages.
You can configure many Device options to meet your individual needs. For details about configuring
all Device settings, refer to the System Administrator Guide at www.xerox.com/office/VLC505support.
DDeevviiccee OOppttiioonnss
The following Device options are available:
Option Description
Language Language allows you to set the language that appears on the control
panel.
About The About option provides an overview of your device and its current
settings and status. You can access Information Pages and reports using
this option.
Software Update Use this option to check for software updates and configure update
settings.
Notifications Use the Notifications option to see details of current alerts or faults on
the device. A History button displays fault codes and the date that the
fault occurred on the device.
Paper Trays Use the Paper Trays option to see the paper size, type, and color set for
each paper tray and the tray-capacity status.
Supplies Use the Supplies option to monitor the status of the components you can
replace. The supply level and estimated number of impressions or days
left for each unit is displayed.
Billing/Usage Use the Billing/Usage option to view the serial number and the total
number of impressions made by your device.
General Use the General option to customize settings such as the power-saver
modes, date and time, and control panel brightness. You can configure
the General settings using the device control panel, or by using the
Embedded Web Server.
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Xerox
For details on configuring the printer settings, refer to the System Administrator Guide at www.xerox.
com/office/VLC505docs.
Apps
Option Description
Apps Use Apps to select settings for the apps installed on your device.
Connectivity Use the Connectivity option to configure network settings at the control
panel, or join another wireless network.
Support Use this option to access and print the Support Pages to assist with
troubleshooting errors.
Resets Use the Resets option to reset device settings and font, forms, and macros
to the factory-default settings.
AAbboouutt
The About option provides an overview of your device and current settings and status. You can access
Information Pages and reports using this option.
SSuuppppllyy SSttaattuuss
You can check the status and percentage of life remaining for your printer supplies at the control
panel or from the Embedded Web Server. When printer supplies near their replacement time, warning
alerts appear on the control panel. You can customize the alerts that appear on the control panel and
configure email alert notifications.
To check the supplies status and set up alerts using the Embedded Web Server, refer to the System
Administrator Guide at www.xerox.com/office/VLC505docs.
CChheecckkiinngg tthhee SSuupppplliieess SSttaattuuss aatt tthhee CCoonnttrrooll PPaanneell
1. To view status information for the printer supplies, touch Device→Supplies.
2. To view details about a specific item, including part numbers for reordering, touch the specific
item.
3. To return to the Supplies screen, touch X.
4. To return to the Device screen, touch the back arrow.
CCuussttoommiizziinngg SSuupppplliieess AAlleerrtt SSeettttiinnggss
1. To customize the alerts that appear for printer supplies, touch Device→Supplies→Alerts Setup.
2. To enable supplies alerts that appear on the control panel, touch the Enable Alerts toggle button.
3. To configure the printer to display an alert when an item reaches a specific usage percentage
level, touch the item, then select the percentage.
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4. To customize the alerts for each supply item, or to enable or disable an alert, touch the toggle
button.
5. To return to the Supplies screen, touch X.
6. To return to the Device screen, touch the back arrow.
SSeettttiinngg UUpp EEmmaaiill AAlleerrttss
To check the supplies status and set up alerts using the Embedded Web Server, refer to the System
Administrator Guide at www.xerox.com/office/VLC505docs.
1. To set up alerts to send to an email address, touch Device→Supplies→Email Alerts.
2. To enter an email address, touch Add Email, then touch Enter Email Address.
3. Use the touch screen keyboard to enter an email address, or select an entry from the Address
Book, then touch OK.
4. Add more email addresses if necessary.
5. To customize the alerts for each supply item, or to enable or disable an alert, touch the toggle
button.
6. To exit the menu, touch OK.
7. To return to the Device screen, touch the back arrow.
BBiilllliinngg aanndd UUssaaggee CCoouunntteerrss
The Billing/Usage menu displays the total number of impressions that the printer generated or
printed during its lifetime. You cannot reset the counters. A page is counted as one side of a sheet of
paper. For example, a sheet of paper that is printed on two sides counts as two impressions.
To view the Billing and Usage Counters:
1. At the printer control panel, press the Home button.
2. Touch Device→Billing/Usage.
3. To view more details, touch Usage Counters, then select an option.
• Impression Counters: This option provides the number of impressions made by the printer.
The number of impressions cannot equal the number of sheets counted, depending on the
printer setup. If your printer is set up to count large sheets as large impressions or as multiple
smaller impressions, the number of impressions can differ.
• Sheet Counters: This option provides the number of impressions made by the printer.
Impressions for 2-Sided sheets are identified as a separate line from 1-Sided sheets.
• Images Sent Counters: This option provides the number of images sent using the Fax, Email,
or Scan features.
• Fax Impressions Counters: This option provides the number of images sent using the Fax
features. Each fax feature is identified on a separate line.
• All Usage Counters: This option provides all printer usage information.
4. After viewing the usage readings, to return to the Home screen, press the Home button.
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Apps
RReesseett ttoo FFaaccttoorryy DDeeffaauullttss
Caution: The Reset to Factory Defaults feature erases all settings and returns the printer to the
original factory state. All jobs, presets, apps, and device settings are reset. If the printer includes
a hard disk, the disk is reinitialized.
The non-volatile memory (NVRAM) stores printer settings, even after the power is turned off. When
complete, the printer restarts, then displays the Install Wizard.
To reset the printer to factory defaults:
1. At the printer control panel, press the Home button.
2. Touch Device→Resets→Reset to Factory Defaults.
3. At the prompt, touch Reset.
4. When the process is complete, the printer restarts automatically.
RReemmoottee SSeerrvviicceess
You can use the Remote Services option in the Embedded Web Server to send error and usage
information to the Xerox support team to help them resolve problems quickly.
For information about enabling Remote Services and uploading information to Xerox, refer to the
System Administrator Guide at www.xerox.com/office/VLC505docs.
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Xerox®Apps
Address Book
AAddddrreessss BBooookk OOvveerrvviieeww
Use the Device Address Book to create individual contacts or group contacts for
use with the Email, Fax, and Scan To Apps. You can add contacts to the Device
Address Book using the control panel or the Embedded Web Server. This feature
can also be used to scan to the Address Book contacts.
The Device Address Book stores a maximum of 2000 contacts, with or without the optional
Productivity Kit. If the Create New Contact button is unavailable, the address book has reached
capacity. The Device Address Book can also store up to 250 Fax Groups and 250 Email Groups, and
each Group can hold up to 500 members.
Before you can use this feature, the System Administrator must enable users to view and manage the
Device Address Book.
EEddiittiinngg tthhee AAddddrreessss BBooookk
You can create and save contact information for individual contacts or groups. You can manage
address book contacts at the control panel, or in the Embedded Web Server.
AAddddiinngg oorr EEddiittiinngg CCoonnttaaccttss iinn tthhee AAddddrreessss BBooookk aatt tthhee CCoonnttrrooll
PPaanneell
Adding Contacts in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. Touch the Plus icon (+), then select Add Contact.
4. To enter a name, touch the Enter First Name, Enter Last Name, or Enter Company field, then
enter the information. To move to the next field, touch Next. When finished, touch Enter.
5. Enter the contact details:
• To add an email address to the contact, touch Add Email. Enter an email address, then touch
Enter.
• To add a fax number to the contact, touch Add Fax. Enter a fax number, then touch Enter.
• To add an SMB scan location, touch Add SMB. Browse to the location required, then touch
Enter.
• To add an FTP scan location, touch Add FTP. Browse to the FTP location or enter the FTP
address, then touch Enter.
Note: If authentication is required for scan locations, enter a valid login name and
password.
6. To mark the email address or fax number as a favorite, touch the Star icon.
7. To save the contact, touch OK.
8. To return to the Home screen, press the Home button.
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Apps
Editing or Deleting Contacts in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. From the Address Book, touch a contact name, then touch Edit.
4. To change contact information, touch the information that you want to update, edit as needed,
then touch OK.
5. To save your contact changes, touch OK.
6. To delete a contact, touch Delete Contact, then touch Delete.
7. To return to the Home screen, press the Home button.
AAddddiinngg oorr EEddiittiinngg GGrroouuppss iinn tthhee AAddddrreessss BBooookk aatt tthhee CCoonnttrrooll PPaanneell
Adding Groups in the Address Book at the Control Panel
1. At the printer control panel, press the Home button, then touch Address Book.
2. Touch the Plus icon (+), then select Add Group.
3. Select the group type.
4. To enter a group name, touch Enter Group Name, then enter a name using the touch screen
keypad. Touch Enter.
5. To add group members, touch Add Member.
6. To add a contact name, from the Favorites or Contacts menu, select a contact.
7. To add more group members, touch Add Member, then select a contact.
8. To mark the group as a favorite, touch the Star icon.
9. To save the group, touch OK.
10. To return to the Home screen, press the Home button.
Editing or Deleting Groups in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. From the Address Book, select a group, then touch Edit.
4. To add group members, touch Add Member.
5. To add a contact, from the Favorites or Contacts menu, select a contact.
6. To add more group members, touch Add Member, then select a contact.
7. To remove group members, for each contact, touch the Trash icon. At the prompt, touch Delete.
8. To save the changes, touch OK.
9. To delete the group, touch Delete Group, then touch Delete.
10. To return to the Home screen, press the Home button.
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AAddddiinngg oorr EEddiittiinngg CCoonnttaaccttss iinn tthhee AAddddrreessss BBooookk iinn tthhee EEmmbbeeddddeedd
WWeebb SSeerrvveerr
Adding Contacts in the Address Book in the Embedded Web Server
To add contacts:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. Click Add Contact.
4. To enter a name, click the First Name, Last Name, or Company field, then enter the details.
5. Enter the contact details.
• To add an email address to the contact, click the Email Plus icon (+), then enter an email
address.
• To add a fax number to the contact, click the Fax Plus icon (+), then enter a fax number.
• To add an SMB scan location, click the (Network) SMB Plus icon (+), then enter the SMB
details. Click OK.
• To add an FTP scan location, click the FTP Plus icon (+), then enter the FTP details. Click OK.
6. To mark the email address or fax number as a favorite, touch the Star icon.
7. To save the contact, click OK.
Editing or Deleting Contacts in the Address Book in the Embedded Web Server
To edit or delete contacts:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. From the Address Book, select a contact.
4. To edit contact information, perform the following steps.
a. Click the contact name or contact information, then edit as needed.
b. To clear contact information, for the specific contact information, click the Trash icon.
c. To save the changes, click OK.
5. To remove the selected contact from the Address Book, click Delete. At the prompt, click Delete.
AAddddiinngg oorr EEddiittiinngg GGrroouuppss iinn tthhee AAddddrreessss BBooookk iinn tthhee EEmmbbeeddddeedd
WWeebb SSeerrvveerr
Adding Groups in the Address Book in the Embedded Web Server
To add groups:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
2. In the Embedded Web Server, click Address Book.
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3. Click Add Group.
4. For Enter Group Name, enter a name for the group.
5. From the menu, select the group type.
6. To add group members, for Members, click the Plus icon (+).
7. To add contacts to the group, in the Add Members window, for each contact, select the check box.
8. To save the group, click OK.
Apps
When you are finished, click OK.
Editing or Deleting Groups in the Address Book in the Embedded Web Server
To edit or delete groups:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. Within the address book, select a group.
4. To add group members:
a. For Members, click the Plus icon (+).
b. In the Add Members window, select the check box for each required member.
c. To save the changes, click OK.
5. To remove group members:
a. For the required member, click the Trash icon.
b. At the prompt, click Delete.
c. Repeat the previous two steps for each member.
d. To save the changes, click OK.
6. To remove the selected group from the Address Book, click Delete. At the prompt, click Delete.
AAddvvaanncceedd SSeettttiinnggss
The Advanced option provides more settings for importing and exporting contact details and
managing contacts. You can use the Advanced option to set up a directory service.
For details about the Advanced options, refer to the System Administrator Guide at www.xerox.com/
office/VLC505docs.
CCrreeaattiinngg aanndd MMaannaaggiinngg FFaavvoorriitteess
You can mark contacts as Favorites. A star next to a contact in the list indicates a Favorite. You can
mark a favorite as a Global Favorite for all services or as a Favorite for email, fax, or scan-to
destinations.
You can create Favorites as Public or Personal. Personal Favorites are created when a logged-in user
adds one or more address to the destination list of a Favorite. Once Personal Favorites are created, the
Address Book displays Personal Favorites instead of Public Favorites.
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Note: The maximum number of Personal Favorites that can be added for each user account is
25. Logged-in users will not see any Favorites if there no Personal Favorites and the number of
Public Favorites is greater than 25.
CCrreeaattiinngg aanndd MMaannaaggiinngg FFaavvoorriitteess aatt tthhee CCoonnttrrooll PPaanneell
1. At the printer control panel, press the Home button, then touch Address Book.
2. Select a contact, then touch Edit.
3. To make the contact a Global Favorite, for the contact name, touch the Star icon.
4. To mark a contact as a Favorite for email, fax, or a scan-to destination:
a. For each desired feature, touch the Star icon.
b. To save changes, touch OK.
5. To clear a contact marked as a Favorite:
a. To remove the contact as a Global Favorite, for the contact name, touch the Star icon.
b. To remove the contact from the Favorite list for a selected feature, for the selected feature,
touch the Star icon.
c. To save changes, touch OK.
Xerox®Apps
6. To return to the Home screen, press the Home button.
CCrreeaattiinngg aanndd MMaannaaggiinngg FFaavvoorriitteess iinn tthhee EEmmbbeeddddeedd WWeebb SSeerrvveerr
1. In the Embedded Web Server, click Address Book.
2. Select a contact.
3. To make the contact a Global Favorite, click the Global Favorite Star icon.
4. To mark a contact as a Favorite for email, fax, or a scan-to destination, for each feature, click the
Star icon.
5. To remove a contact marked as a Favorite, for Global Favorite or the selected feature, touch the
Star icon. The contact is removed from the Global Favorite list, or the Favorite list for the selected
feature.
6. To save changes, click OK.
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Personal Favorites can be created for individual apps when you are logged in to your user account on
the device. You can set up Personal Favorites in the Scan To, Email, and Fax Apps. Each app can store
up to 25 Personal Favorites for each user account. You can select and create Personal Favorites from
the local Address Book for the device.
By default, there are no Personal Favorites set up. Personal Favorites are created when you log in and
add one or more addresses to the destination list of your Favorites. After you create your Personal
Favorites, they are shown in your Favorites list each time you log in and use the device.
When a change is made to a contact in the Address Book, the information is also updated for your
Personal Favorite. When you remove a contact or address from the Address Book, the entry is also
removed from your Personal Favorites.
When you use the Embedded Web Server Cloning feature, you can import and export Personal
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Favorites. For details, refer to the System Administrator Guide at www.xerox.com/office/
VLC505support.
Note:
• When you reach the limit of 25 Personal Favorites within an app, you are required to delete
a Personal Favorite before you can add a new one.
• Only an address registered in the Address Book for a particular app, can be set up as a
Personal Favorite within the app. For example, if a contact only has an email address
entered, then it can only added as a Personal Favorite in the Email App.
• Before you can create Personal Favorites, the System Administrator is required to give you
permission to view and manage the Device Address Book, and to Customize Features
Within Apps.
Creating Personal Favorites
To create a Personal Favorite:
1. At the printer control panel, press the Home button.
2. Touch Login, then enter a valid login name and password.
3. Load the original documents.
4. Touch the app required.
5. Touch the address book icon, then touch Contacts. To add a recipient, select a recipient from the
list.
6. Select the job settings.
For details about available features, refer to Apps Features.
7. Scroll to the bottom, then touch Customize.
8. Touch Favorites, then touch Add Favorite.
A list of contacts appears.
9. Touch the contact to add to your Personal Favorites, then touch Done.
10. To complete the job, touch Send or Scan.
When you log in to your user account again, the Personal Favorite is available.
Using Personal Favorites
To use a Personal Favorite:
1. At the printer control panel, press the Home button.
2. Touch Login, then enter a valid login name and password.
3. Load your original documents.
• For single pages or paper that cannot be fed using the duplex automatic document feeder,
use the document glass. Lift the document feeder, then place the original document face
down in the upper-left corner of the document glass.
• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any
staples and paper clips from the pages. Insert the original documents face up in the
document feeder, with the top of the page entering the feeder first. Adjust the paper guides
so that they fit against the documents.
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4. Touch the app required.
5. To select a Personal Favorite, touch the Address Book icon, then touch Favorites.
A list of Personal Favorites appears for the app.
6. To add the recipient or scan destination details, touch the Personal Favorite required. Repeat the
procedure to add more recipients or destinations.
7. If you are scanning from 2-sided original documents, touch 2-Sided Scanning, then select an
option.
8. Adjust the job settings as needed.
For details about available features, refer to Apps Features.
9. Touch Send or Scan.
10. If you are scanning from the document glass, when prompted, do one of the following:
• To complete the job and return to the app, touch Done.
• To scan another page, load a new original document on the document glass, then touch Add
Page.
• To delete the scan and return to the app, touch Cancel, then touch Delete.
Note: If you are scanning a document from the automatic document feeder, a prompt
does not appear.
11. To return to the Home screen, press the Home button.
Deleting a Personal Favorite using the Control Panel
To delete a Personal Favorite:
1. At the printer control panel, press the Home button.
2. Touch Login, then enter a valid login name and password.
3. Touch the app required.
4. Scroll to the bottom, then touch Customize.
5. Touch Favorites, then touch the Trash icon that corresponds with the Personal Favorite that you
want to delete.
6. Touch Done.
Removing Personalizations using the Embedded Web Server
Note: Personalizations include your customized Home screen, Personal 1-Touch Apps, and
Personal Favorites. This procedure removes all personalizations from your User Account.
To remove all personalizations from your User Account:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
2. In the Embedded Web Server, click Log In, then click on your user account. If required, enter your
password and click Log In.
3. To access your User Profile, click on your User Account name shown in the top right corner, then
click My Profile.
All personalizations you have configured for your User Account are displayed.
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4. To remove all personalizations, click Reset. To confirm, click Reset.
All the personalizations configured for your User Account are removed.
5. To log out, click on your User Account name shown in the top right corner, then click Log Out.
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Jobs
JJoobbss OOvveerrvviieeww
Use Jobs to view current jobs, print saved, personal, and secure jobs, and view
details of completed jobs. You can pause, delete, print, or view job progress or
job details for a selected job.
MMaannaaggiinngg JJoobbss
From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs.
You can pause, delete, print, or view job progress or job details for a selected job. From the Jobs
window in the Embedded Web Server, you can view a list of active and completed print jobs. For more
information, refer to Managing Jobs Using the Embedded Web Server.
A print job can be held by the printer when it is unable to complete a print job. For example, when the
printer needs attention, paper, or supplies. When the condition is resolved, the printer automatically
resumes printing. When you send a Secure Print job, the job is held until you release it by typing a
passcode at the control panel. For more information, refer to Printing Special Job Types.
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1. At the printer control panel, press the Home button.
2. Touch Jobs, then touch the name of the print job.
3. Do one of the following:
• To pause the print job, touch Pause. To resume the print job, touch Resume.
• To delete the print job, touch Delete. At the prompt, touch Delete.
Note: If you do not make a selection within 60 seconds, the job resumes automatically.
4. To return to the Home screen, press the Home button.
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Note:
• The system administrator can restrict users from deleting jobs. If a system administrator
has restricted job deletion, you can view the jobs, but not delete them.
• Only the user that sent the job or the system administrator can delete a Secure Print job.
1. At the printer control panel, press the Home button.
2. To view a list of active and completed jobs, touch Jobs.
3. To view a list of specific job types, touch an option.
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4. To view details about a job, touch the job.
5. To return to the Home screen, press the Home button.
Apps
• To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then
touch OK. To delete the job, touch the Trash icon, then touch Delete.
• To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the folder, then
touch Print All, or Delete All.
• For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the passcode number,
then touch OK. To print a Secure Job, touch the job. To print or delete all the jobs in the folder,
touch Print All, or Delete All.
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1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. From the jobs list, touch the held job name. The resources required for the job appear on the
control panel.
4. Do one of the following:
• To print the job, replenish the resources required. The job resumes automatically when the
required resources are available. If the job does not print automatically, touch Resume.
• To delete the print job, touch Delete. At the prompt, touch Delete.
5. To return to the Home screen, press the Home button.
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Special job types allow you to send a print job from your computer, then print it from the printer
control panel. Select special job types in the print driver, Printing Options tab, under Job Type.
SSaavveedd JJoobbss
Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any
user can print or delete a Saved Job.
To print a Saved Job, refer to Printing a Saved Job.
Releasing a Saved Job
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Saved Jobs, touch Saved Jobs.
4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.
5. To delete the document after printing, for that job, touch the Trash icon, then at the prompt,
touch Delete.
6. To return to the Home screen, press the Home button.
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SSeeccuurree PPrriinntt
Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the
printer until you enter your passcode at the printer control panel.
To print a Secure Print job, refer to Printing a Secure Print Job.
Releasing a Secure Print job
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Secure Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. Enter the passcode number, then touch OK.
6. Select an option:
• To print a Secure Print job, touch the job.
• To print all the jobs in the folder, touch Print All.
• To delete a Secure Print job, touch the Trash icon. At the prompt, touch Delete.
• To delete all the jobs in the folder, touch Delete All.
Note: After a Secure Print job is printed, it is deleted automatically.
7. To return to the Home screen, press the Home button.
PPeerrssoonnaall PPrriinntt
Personal Print allows you to store a document in the printer, then print it from the control panel.
Note: The Personal Print feature is only available on a Windows computer printing to a network
printer.
Personal Print is a type of saved job with these features:
• A Personal Print job appears in a folder named after the user ID associated with the print job.
• A Personal Print job does not use a passcode.
• Any user can print or delete a Personal Print job.
• You can print all jobs in the list at once, delete an individual job, or delete all jobs in the list.
• After a Personal Print job is printed, it is deleted automatically.
To print a Personal Print job, refer to Printing a Personal Print Job.
Releasing a Personal Print Job
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Personal Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
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5. If prompted for a passcode, touch Skip.
6. Select an option.
7. To return to the Home screen, press the Home button.
Apps
Note: When your folder contains Secure Print jobs and Personal Print jobs, the passcode
prompt appears.
• To print a Personal Print job, touch the job.
• To print all the jobs in the folder, touch Print All.
• To delete all the jobs in the folder, touch Delete All.
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The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining
copies. After reviewing the sample set, you can either print the remaining copies or delete them at
the printer control panel.
Sample Set is a type of saved job with these features:
• A Sample Set job appears in a folder named after the user ID associated with the print job.
• A Sample Set job does not use a passcode.
• Any user can print or delete a Sample Set job.
• A Sample Set prints one copy of a job to allow you to proofread the job before printing any
remaining copies.
After a Sample Set job is printed, it is deleted automatically.
To print a Sample Set, refer to Printing a Sample Set.
Releasing a Sample Set
1. At the printer control panel, press the Home button.
2. To view available jobs, touch Jobs.
3. Touch the Sample Set job.
Note: The Sample Set file description shows the job as Held for Future Printing, and shows
the number of remaining copies of the job.
4. Select an option.
• To print the remaining copies of the job, touch Release.
• To delete the remaining copies of the job, touch Delete.
5. To return to the Home screen, press the Home button.
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You can view a list of active jobs and delete print jobs from the Active Jobs list in the Embedded Web
Server. You can use the Embedded Web Server to submit jobs for printing at the device. You can print .
pdf, .ps, .pcl, .prn, .xps, .jpg, .tif and .txt files directly from the Embedded Web Server without opening
another application or the print driver. The files can be stored on a local computer hard drive, mass
storage device, or network drive.
1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
2. In the Embedded Web Server, click Jobs.
3. Click the job name.
4. Do one of the following:
• To pause the print job, click Pause. To resume the print job, click Resume.
• To delete the print job, click Delete. At the prompt, click Delete.
5. To return to the Home screen, click Home.
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1. At your computer, open a Web browser. In the address field, type the IP address of the printer,
then press Enter or Return.
2. In the Embedded Web Server, click Home.
3. In the Quick Links area, click Submit File.
4. Click the Submit field.
5. In the selection window, select a file to print, then click Open.
6. To print the document, click Submit.
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Copy
CCooppyy OOvveerrvviieeww
To make a copy, the device scans your original documents and temporarily
stores the images. The image print based on the options selected.
If Authentication or Accounting has been enabled on your device, enter your login details to access
Copy features.
You can adjust various settings for individual Copy jobs and save settings as Presets for future jobs.
The list of features can be customized, and some features could be hidden from view when the app is
installed. To view all available features and to find out more about customizing the Copy App, refer to
Customize and Personalize.
For information about all the app features and available settings, refer to Apps Features.
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To make a copy:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
3. Load your original documents.
• Use the document glass for single pages or paper that cannot be fed using the single-pass
duplex automatic document feeder. Lift the document feeder, then place the original
document face down in the upper-left corner of the document glass.
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• For single, multiple, or 2-sided pages, use the single-pass duplex automatic document feeder.
Remove any staples and paper clips from the pages. Insert the original documents face up in
the document feeder, with the top of the page entering the feeder first. Adjust the paper
guides so that they fit against the original documents.
4. Touch Copy, then enter the number of copies needed.
Note: To amend the number of copies entered, touch the Xbutton, then enter the required
quantity.
5. If scanning from 2-sided original documents, touch 2-Sided, then select an option.
6. Adjust copy settings as needed.
For details about available features, refer to Apps Features.
7. Touch Start. If you placed documents in the feeder, scanning continues until the feeder is empty.
8. If you are scanning from the document glass, when prompted, do one of the following:
• To complete the job and return to the Copy app, touch Done.
• To scan another page, load a new original document on the document glass, then touch Add
Page.
• To delete the scan and return to the Copy app, touch Cancel, then touch Delete.
Note: If you are scanning a document from the automatic document feeder, a prompt
does not appear.
9. To return to the home screen, press the Home button.
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With the optional finisher installed on the printer, copied documents can be stapled.
1. From the Copy app, touch Staple.
2. Touch 1 Staple.
3. Touch Save.
4. Touch Start.
The stapled copy is delivered to the finisher.
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Note: Some features are hidden from view when the Copy App is installed. For more
information, refer to Customizing or Personalizing the Feature List.
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AAddjjuussttiinngg CCoolloorr BBaallaannccee
If you have a color original image, you can adjust the balance of the printing colors between cyan,
magenta, yellow, and black before printing your copy.
Adjusting the Color Balance
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Color Balance.
4. To adjust the highlight, midtone, and shadow density levels by color, touch the color that you
want to adjust, then move the sliders to increase or decrease the density levels.
5. Touch OK.
Adjusting the Saturation
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Saturation.
4. To adjust the saturation, move the slider.
5. Touch OK.
Adding Color Effects
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Color Effects.
4. Select the required option. A confirmation message appears.
5. To accept the new color settings, touch Apply.
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You can adjust the variation between light and dark areas of your copy using the Contrast feature.
You can reduce the sensitivity of the printer to variations in light background colors using Auto
Background Suppression.
To adjust the Auto Background Suppression and Contrast:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Image Enhancement.
4. To enable Auto Background Suppression, touch the Auto Background Suppression toggle button.
5. To enable Auto Contrast, touch the Auto Contrast toggle button.
6. To adjust the Contrast manually, ensure that the Auto Contrast toggle button is off, then move
the slider to increase or decrease the contrast.
7. Touch OK.
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CChhaannggiinngg tthhee PPaaggee LLaayyoouutt
You can use Page Layout to place a defined number of pages on one or both sides of the paper.
To change the page layout:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Page Layout.
4. Select the required number of pages per side.
5. To change the Original Orientation, touch Page Layout, then touch More. Select Portrait or
Landscape.
Note: The Original Orientation option is only available when the selected number of pages
per slide is 2, 4, or 8.
6. To change the Image Order, touch Page Layout, then touch More. Select one of the following
options.
• Right then Down: This option prints the images across the page, row by row.
• Down then Right: This option prints the images down the page, column by column.
Note: The Image Order option is only available when the selected number of pages per
slide is 4 or 8.
7. Touch OK.
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You can use the Book Copying feature to copy books, magazines, or other bound documents. You can
use this feature to copy images for different results.
• Copy either the left or right page onto a single sheet of paper.
• Copy both the left and right pages onto two sheets of paper.
• Copy both the left and right pages as a single image onto one sheet of paper.
Note: To make copies from books, magazines, or other bound documents, use the document
glass only. Do not place bound original documents in the document feeder.
To set up book copying:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Book Copying.
4. Touch Mode, then select one of the following options:
• Off: This option is the default setting.
• Both Pages: This option scans both pages of an open book onto two sheets of paper.
• Left/Right Page Only: This option scans the left or right page of an open book onto a single
sheet of paper.
5. If Binding Edge Erase is required, touch Binding Edge Erase, then move the slider to the right to
erase up to 50 mm (1.97 in.).
6. Touch OK.
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SShhiiffttiinngg tthhee IImmaaggee
You can change the placement of an image on the copy page. This is useful if the image is smaller
than the page size. For image shift to work correctly, position original documents as follows:
• Document Feeder: Position original documents face up, short edge entering the feeder first.
• Document Glass: Position original documents face down, in the upper-left corner of the document
glass, short edge to the left.
To change the placement of the image:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Image Shift.
4. Select one of the following options.
• Off: This option is the default setting.
• Auto Center: This option centers the image on the page.
• Snap to Edge: This option shifts the image to the edge of the document. Select one of the
image-position options.
• Mirror Side 1: This option allows you to set the Image Shift for Side 1, and matches the
Side 2 Image Shift accordingly. To move the image to the required edge of the page,
touch the appropriate arrow.
• Independent Sides: This option allows you to position the images on Side 1 and Side 2
independently of each other. To move each image to the required edge of the page, touch
the appropriate arrow.
• Manual: This option allows you to specify the amount of Image Shift required. Select one of
the image-position options.
• Mirror Side 1: This option allows you to set the Image Shift for Side 1, and matches the
Side 2 Image Shift accordingly. Touch the appropriate fields. To adjust the image shift,
move the slider.
• Independent Sides: This option allows you to position the images on Side 1 and Side 2
independently of each other. Touch the appropriate fields. To adjust the image shift, move
the slider.
5. To specify the orientation of the original document, touch Original Orientation, then select an
option.
6. Touch OK.
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CCrreeaattiinngg aa BBooookklleett
The booklet feature reduces the original page images to fit two images on each side of the printed
page. You can print copies in booklet format.
Note:
• This booklet option is available on printers with an optional Productivity Kit installed only.
• In Booklet mode, the printer scans all of the original documents before it prints the copies.
To create a booklet:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Booklet Creation.
Note: If Reduce/Enlarge has been adjusted, a message appears confirming that Reduce/
Enlarge has changed to Auto%. If Paper Supply has been set to Auto Select, a message
appears confirming that Paper Supply has changed to Tray 1.
4. Touch the Booklet Creation toggle button.
5. Touch Original Document, then select the option that matches your original documents:
• 1-Sided Original: This option scans only one side of the original image and produces 1-sided
output files.
• 2-Sided Original: This option scans both sides of the original image.
• 2-Sided, Rotate Side 2: This option scans both sides of the original image, rotating the
second side.
6. If a cover sheet is required, touch the Cover toggle button, then adjust Paper Supply and Print
On Coveras needed.
7. Touch OK.
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You can print the first page of your copy job on different paper, such as colored or heavyweight
paper. The printer selects the special paper from a different tray. The cover can be blank or printed.
Note: This function is available only on printers with an optional Productivity Kit installed only.
To add a front cover to your copy job:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Front Cover.
4. Touch the Front Cover toggle button.
Note: If Paper Supply is set to Auto Select, a notification appears confirming that the
Paper Supply has been changed to Tray 1.
5. Touch Printing Options, then select an option.
• Blank: This option inserts a blank front cover.
• Print on Side 1 Only: This option prints on the front side of the cover only.
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6. Touch Paper Supply, then select the required paper source.
7. Touch OK.
Apps
• Print on Side 2 Only: This option prints on the back side of the cover only.
• Print on Both Sides: This option prints on both sides of the cover.
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You can erase content from the edges of your copies using the Edge Erase feature. You can specify
the amount to erase on the right, left, top, and bottom edges.
To erase the edges of copies:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Edge Erase.
4. Select one of the following options.
• All Edges: This option erases all four edges by the same amount. To adjust the amount to
erase, move the slider.
• Print to Edge: This option prints with no edge erase.
• Individual Edges: This option allows you to specify different amounts to erase from the
edges. Select an erase option.
• Mirror Edges: This option allows you to set the Edge Erase for Side 1, and matches the
Side 2 Edge Erase accordingly. To adjust the edge erase, move the slider.
• Independent Edges: This option allows you to set the Edge Erase on Side 1 and Side 2
independently of each other. Touch the appropriate field. To adjust the Edge Erase, move
the slider.
5. To specify the orientation of the original document, touch Original Orientation, then select an
option.
6. Touch OK.
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Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies. This
feature is useful for complex or high-volume jobs. After you print and inspect the test copy, you can
choose to print or cancel the remaining copies.
To print a sample copy of your job:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Adjust the copy settings as needed.
4. Enter the number of copies needed.
5. Touch the Sample Copy toggle button.
6. Touch the Start button. The sample copy prints.
7. Inspect the sample copy, then select one of the following options.
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• If the copy is unsatisfactory, touch Delete. The job is canceled and no more copies are
printed.
• If the copy is satisfactory, touch Release. The remaining copies are printed.
8. To return to the home screen, press the Home button.
AAddddiinngg AAnnnnoottaattiioonnss
You can use the Annotations feature to add a page number, comment, date, or Bates Stamp to your
copies.
Note:
• This function is only available on printers with an optional Productivity Kit installed.
• If Booklet Creation is selected, you cannot add Annotations.
To add annotations:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Annotations.
4. To insert page numbers:
a. Select the required page location, then touch Page Number.
b. Enter the starting page number.
c. To adjust which pages contain the selected annotation, touch Apply To, then select All Pages
or All Pages Except First.
d. Touch OK.
5. To insert a comment:
a. Select the required page location, then touch Comment.
b. Select the required entry, then touch OK.
Note: To create a comment, touch the edit icon for Not in Use. Enter the required text,
then touch OK.
c. To adjust which pages contain the selected annotation, touch Apply To, then select the
required option.
d. Touch OK.
Note: To create a prefix, touch the edit icon for Not in Use. Enter the required text, then
touch OK.
6. To insert the current date:
a. Select the required page location, then touch Date Stamp.
b. Touch Format, then select the required date format.
c. To adjust which pages contain the selected annotation, touch Apply To, then select the
required option.
d. Touch OK.
7. To insert a Bates Stamp:
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VersaLink®C505 Color Multifunction Printer
User Guide
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Apps
a. Select the required page location, then touch Bates Stamp.
b. Touch Prefix, then select the required entry. Touch OK.
Note: To create a prefix, touch the edit icon for Not in Use. Enter the required text,
then touch OK.
c. Touch Starting Number. Enter the required starting number, then touch OK.
d. Touch Number of Digits, then select the required option.
e. To adjust which pages contain the selected annotation, touch Apply To, then select the
required option.
f. Touch OK.
8. To change the text formatting, touch Format & Style. Adjust the settings as required, then touch
OK.
9. Touch OK.
10. If necessary, to remove all entered annotations, touch Delete All.
Note: Not all annotations are available in all page locations.
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Xerox®VersaLink®C505 Color Multifunction Printer
User Guide
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