Xerox B1025 System Administrator Guide

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VERSION 1.1

CTOBER 2018

702P06571

Xerox

B1025 Multifunction Printer

System Administrator Guide

© 2018 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

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1 Introduction............................................................................................................................... 7

Configuration Overview. . ......... ......... ......... . ........ ......... . ......... ......... . ........ ......... . ......... ......... ..... 8

More Information .. ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... .... 9

2 Initial Setup .............................................................................................................................11

Physically Connecting the Printer ....... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ .......... . 12

Assigning a Network Address ....... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ....... 13

Accessing Administration and Configuration Settings.. ......... ......... . ........ ......... . ......... ......... . ... 14

Accessing the Control Panel as a System Administrator........ ......... ......... ......... ......... . ....... 14

Accessing Xerox

CentreWare®Internet Services as a System Administrator... ......... ........ 14

Initial Setup at the Control Panel .. ......... ......... . ........ . ........ . ......... ......... ......... ......... ......... . 14

Initial Setup in Xerox

Accessing Xerox

CentreWare®Internet Services ........ ......... ......... . ........ ......... . ......... ..... 16

CentreWare®Internet Services ........ . ........ . ......... ......... ......... . ........ ....... 16

Assigning a Printer Name and Location. ......... ......... ......... ......... ......... . ......... ........ . ......... .. 16

Printing the Configuration Report.. . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . 16

Using the Configuration Page ....... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... 17

Selecting Services to Appear on the Control Panel Touch Screen ........ . ........ . ......... ......... ... 17

Changing the System Administrator Password...... . ......... ......... . ......... ........ . ......... ......... ......... . 18

3 Network Connectivity.............................................................................................................19

TCP/IP ........ . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... . ......... ........ . ... 20

Enabling TCP/IP at the Printer Control Panel .. ......... ......... . ........ . ........ . ......... ......... ......... . . 20

Configuring the Network Address Manually at the Printer Control Panel ......... ......... ......... 20

Configuring DNS Settings at the Printer Control Panel. ......... ......... ......... . ........ ......... . ....... 20

Configuring IP Settings in Xerox

CentreWare®Internet Services. ......... ......... ......... . ........ 21

SLP . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ....... 23

Configuring SLP .......... ........ . ........ . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . 23

SNMP .. . ......... ......... ......... . ........ . ........ . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . 24

Enabling SNMP .. ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... 24

SNMP Advanced Settings ...... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ........ 24

Configuring SNMPv3......... ........ . ........ . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . 25

Configuring SNMPv1/v2c with SNMPv3.. ......... . ......... ......... ......... ......... ......... . ......... ........ . 25

WINS........ ......... . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ..... 26

Configuring WINS........ ......... ......... ......... . ......... ........ . ......... ......... .......... ........ . ........ . ........ 26

Configuring LPR/LPD....... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... .. 27

Raw TCP/IP Printing ........ ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... .. 28

Configuring Raw TCP/IP Settings .... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ....... 28

Configuring IPP..... ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ . .. 29

LDAP Server ..... ......... . ........ . ........ . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ....... 30

Adding or Editing an LDAP Server.... ........ . ......... ......... . ......... ........ . ......... ......... ......... . ....... 30

HTTP ... . ......... ......... ......... . ........ ......... . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . 32

Enabling HTTP at the Printer Control Panel . ......... ......... . ........ ......... . ......... ......... ......... ..... 32

Configuring HTTP Settings in Xerox

CentreWare®Internet Services....... ......... . ......... ...... 32

Google Cloud Print ... ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ 33

Xerox®B1025 Multifunction Printer

System Administrator Guide

Proxy Server....... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ...... 35

Configuring the Proxy Server........ . ......... ........ . ......... ......... . ........ . ........ . ......... ......... ......... . 35

WSD .... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... . ........ . ........ . ......... ......... ......... . 36

Enabling WSD..... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ........ 36

Configuring SNTP ..... ......... ......... . ......... ........ . ......... ......... . ......... ........ . ......... ......... ......... . ....... 37

Mopria. ......... ......... . ........ . ........ . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... .......... . 38

Wireless Network Connection....... . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ....... 39

Connecting to a Wireless Network Manually ........ ......... . ........ . ........ . ......... ......... ......... . .... 39

Configuring Wi-Fi Direct.... . ........ .......... ......... ......... . ........ ......... . ......... ......... ......... ......... ... 41

4 Security .....................................................................................................................................43

Setting Access Rights . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ....... 44

Authentication........ ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... . ... 44

Setting the Login Method ..... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ........ 44

Configuring the Log Out Confirmation Screen ...... ......... ......... ......... . ......... ........ . ......... ..... 45

Setting Print Permissions...... . ......... ........ . ......... ......... .......... ........ . ........ . ......... ......... . ........ . ..... 46

Device User Database ........ ......... . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ....... 47

Managing the Device User Database .......... . ......... ......... ......... ......... ......... . ......... ........ . .... 47

Secure HTTP (TLS) . ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... .. 48

Enabling HTTPS (TLS) ....... ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ........ ......... . ... 48

IP Filtering .......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . .... 49

Enabling IP Filtering. . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ . .. 49

IP Sec ... . ........ ......... .......... ......... ........ . ......... ......... . ........ . ........ . ......... ......... ......... . ........ . ........ . 50

Configuring IP Sec .. . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ . ... 50

Concealing or Showing Job Names.. . ......... ......... ......... . ........ ......... . ......... ......... . ........ ......... . ... 51

802.1X..... ......... ......... . ........ . ........ . ......... ......... ......... ......... ......... . ......... ......... ......... ......... ....... 52

Configuring 802.1X in Xerox

Displaying or Hiding Network Settings . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ 54

System Timeout. ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ...... 55

Setting System Timeout Values. ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . .... 55

USB Port Security........ ......... . ........ . ........ . ......... ......... ......... ......... ......... . ......... ......... ......... ...... 56

Enabling or Disabling USB Ports....... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ...... 56

Security Certificates .. ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ........ 57

Creating a Machine Digital Certificate ....... ......... .......... ........ . ........ . ......... ......... . ........ . ..... 57

Installing a Trusted CA Certificate... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ....... 57

Restricting Access to the Device Web Interface . . ......... ......... ......... . ........ ......... . ......... ......... . ... 58

Verifying the Software .. ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . .... 59

CentreWare®Internet Services . ........ . ......... ......... ......... . .... 52

5 Printing......................................................................................................................................61

Enabling the Device Startup Page ..... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... .. 62

Managing Banner Page Printing Options....... . ........ ......... . ......... ......... ......... ......... ......... . ........ 63

Enabling Banner Page Printing in Xerox

Printing an Error Page . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ...... 64

Xerox®B1025 Multifunction Printer System Administrator Guide

CentreWare®Internet Services. ........ . ........ . ....... 63

Configuring Default Print Settings ... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . .... 65

Enabling Print Spooling Settings. ........ . ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . 66

Printing Reports ....... . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ........ 67

Configuring Secure Print Settings ...... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . .. 68

Configuring Secure Print ....... . ......... ........ . ......... ......... . ......... ........ . ......... ......... ......... . ....... 68

UNIX and Linux Printing .......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ... 69

Xerox

Printing with xeroxprint.. ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ...... 70

Printing from a Linux Workstation....... ......... ......... . ......... ........ . ......... ......... . ......... ........ . ... 70

Print from USB....... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... . ........ . ........ . ......... . 72

Enabling Print from USB....... ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... 72

Managing Saved Jobs ...... ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ .......... . 73

Setting the Delete Held Job After Timer .... ......... ......... . ......... ......... ......... ......... . ......... ........ . ... 74

Printer Manager ... ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... . ... 69

6 Copying.....................................................................................................................................75

Changing the Default Copy Settings ...... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ...... 76

Specifying Default Copy Settings in Xerox®CentreWare®Internet Services....... . ......... ..... 76

Setting Defaults for Covers at the Control Panel ........ . ......... ......... ......... ......... ......... . ........ 76

Changing the Copy Feature Order on the Control Panel..... . ......... ......... ......... ......... ......... . 76

Showing, Locking, and Hiding Copy Features on the Control Panel..... ......... . ........ . ........ . ... 77

Changing the Paper Supply Auto Select Policy at the Control Panel ........ ......... ......... ........ 77

Changing the Reduce/Enlarge Presets on the Control Panel ..... . ........ ......... . ......... ......... . ... 77

Specifying ID Card Copy Settings....... ......... ......... . ......... ........ . ......... ......... . ......... ........ . ......... . 78

Changing the ID Card Copy Feature Order on the Control Panel .. ......... ......... . ......... ......... 78

7 Scanning...................................................................................................................................79

Scanning Setup Overview........ ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ . ... 80

Configuring Image Settings ....... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... 81

Setting Up Scan To Destination ....... .......... ......... ........ . ......... ......... . ......... ........ . ......... ......... ... 82

Setting Up Scanning to an FTP Server ... ......... . ......... ......... ......... ......... . ......... ......... ......... . 82

Setting Up Scanning to an SMB Folder.. ......... . ........ . ........ . ......... ......... . ........ . ........ .......... . 83

Setting Up Scanning to an HTTP Server ........ ......... . ........ ......... . ......... ......... ......... ......... ... 84

Setting Up Scanning to an HTTPS Server....... ......... . ........ . ........ . ......... ......... ......... . ........ ... 85

Setting Up Scanning to an SFTP Server ........ ......... ......... ......... . ........ . ........ . ......... ......... . ... 86

Scanning to an Email Address .. . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... .......... . 87

Email ...... ......... ......... . ........ ......... . ......... ......... ......... ......... . ......... ......... ......... ......... ......... . ....... 88

Accessing the Email Setup Page..... ......... . ......... ........ . ......... ......... .......... ........ . ........ . ........ 88

Configuring SMTP Server Settings ...... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . .... 88

Editing Optional Email Settings........ ......... ......... ......... ......... . ......... ........ . ......... ......... ....... 89

Scan to USB....... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ...... 91

Enabling Scan to USB . ......... ........ . ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . 91

Changing the Scan To USB Feature Order on the Control Panel ..... ......... . ........ ......... . ....... 91

Showing, Locking, and Hiding Scan To USB Features on the Control Panel ....... ......... . ....... 91

Enabling Remote Scanning using TWAIN ..... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . 92

Configuring Scan To Destination .... ......... . ........ . ........ .......... ......... ......... ......... ......... . ......... ..... 93

Xerox®B1025 Multifunction Printer

System Administrator Guide

Before You Begin ..... . ........ ......... .......... ......... ........ . ......... ......... . ......... ........ . ......... ......... ... 93

Configuring Default Scan Settings.... ......... ......... . ........ ......... . ......... ......... ......... ......... ....... 93

Configuring Scan To Address Book Policies .. . ........ . ........ . ......... ......... ......... . ........ ......... . .... 93

Configuring Scan To Security Settings .. . ........ . ........ . ......... ......... ......... . ........ ......... . ......... .. 93

Changing the Scan To Feature Order on the Control Panel... ......... ......... ......... ......... . ........ 94

Showing, Locking, and Hiding Scan To Destination Features on the Control Panel.... ......... 94

8 Faxing........................................................................................................................................95

Fax Overview........ ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... . ........ ......... . ... 96

Configuring Fax Settings from Xerox

CentreWare®Internet Services ........ . ........ . ........ . ... 96

Configuring Required Fax Settings at the Control Panel....... . ........ .......... ......... ......... . ....... 97

Fax Security ... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... . ........ ......... . ... 98

Setting Fax Defaults........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . .... 98

Fax Polling ... . ......... ......... ......... ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ... 101

Fax Mailboxes .. ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... 101

Fax Reports ......... . ......... ........ . ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ..... 102

9 Administrator Tools ............................................................................................................. 105

Monitoring Alerts and Status ... . ......... ......... ......... ......... ......... . ......... ......... ......... ......... ......... 106

Alert Notification .... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . .. 106

Date and Time Settings ..... ......... . ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ..... 107

Energy Saving Settings .. ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ . . 108

Setting the Power Saver Mode Timers in Xerox

Entry Screen Defaults. . ......... ......... ......... . ........ . ........ . ......... ......... ......... ......... ......... . ......... .... 109

Smart eSolutions and Billing Information......... ........ . ......... ......... ......... . ........ . ........ . ......... .... 110

Smart eSolutions....... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... 110

View Usage and Billing Information....... ......... . ........ . ........ . ......... ......... ......... . ........ ........ 112

Cloning . ......... ......... .......... ......... ........ . ......... ......... . ........ . ........ . ......... ......... ......... . ........ ........ 113

Creating a Clone File...... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... .... 113

Installing a Clone File .... ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . .... 113

Address Books... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ..... 114

Device Address Book .... ......... . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ..... 114

Network Address Book ...... ......... ......... . ........ ......... . ......... ......... . ........ ......... . ......... ......... . 117

Font Management Utility...... . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . .. 118

Customizing Printer Contact Information .. ........ . ......... ......... ......... . ........ . ........ . ......... ......... . . 119

Restarting the Printer in Xerox

CentreWare®Internet Services.. . ......... ......... ......... ......... ..... 120

Resetting the Printer to Factory Default Settings ........ ......... . ......... ......... ......... ......... ......... . .. 121

Updating the Printer Software ........ . ........ ......... . ......... ......... ......... ......... ......... . ........ . ........ . .. 122

Determining the Printer Software Version ........ ......... ......... ......... . ......... ........ . ......... ....... 122

Enabling Upgrades..... ......... ......... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ . ........ 122

Updating the Software Using a USB Flash Drive ... ........ . ......... ......... ......... . ........ . ........ . .. 122

Installing Software Upgrades in Xerox

CentreWare®InternetServices......... ..... 108

CentreWare®Internet Services ........ ......... ........ 122

Xerox®B1025 Multifunction Printer System Administrator Guide

Introduction

This chapter contains:

• Configuration Overview..... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ...... 8

• More Information ..... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ..... 9

This guide is designed for a system administrator with network administrator rights, who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Note:

• Network features are not available when you are connected over USB.

• Embedded fax features are not available for all printer models.

Xerox®B1025 Multifunction Printer

System Administrator Guide

Introduction

Configuration Overview

When you configure the printer for the first time, complete the following tasks.

1. Connect your printer to a network with an Ethernet cable.

2. Confirm that your network recognizes your printer. By default, the printer receives an IP address from a DHCP server over a TCP/IP network. If you have a different type of network, or want to assign a static IP address, refer to TCP/IP.

3. Complete the installation wizard that launches automatically the first time the printer powers on. The installation wizard helps you configure basic printer settings such as your location, time zone, and date and time preferences.

4. To view the new IP address and ensure that the connection is successful, print a Configuration Report. For details, refer to Printing the Configuration Report.

5. To access Xerox for your printer. Xerox software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser. For details, refer to Accessing Xerox

Internet Services.

Note: You can access most configuration settings in Xerox®CentreWare®Internet

Services on the Properties tab.

CentreWare®Internet Services, open a Web browser, then type the IP address

CentreWare®Internet Services is the administration and configuration

CentreWare

6. Configure authentication. For details, refer to Setting Access Rights.

7. Configure Security. For details, refer to Security.

8. Enable services in Xerox

CentreWare®Internet Services.

9. Configure Print, Copy, Scan, and Fax features. For details, refer to Printing, Copying, Scanning, and

Faxing.

Note: Not all printer models support all features.

Xerox®B1025 Multifunction Printer System Administrator Guide

More Information

You can obtain more information about your printer from these sources:

Resource Location

Installation Guide Packaged with the printer.

Other documentation for your printer www.xerox.com/office/B1022_B1025docs

Introduction

Technical support information for your printer; including online technical support, Online Support Assistant, and driver downloads.

Information about menus or error messages Press the control panel Help (?) button.

Information Pages Print from the control panel, or from Xerox

Xerox® CentreWare® Internet

Order supplies for your printer www.xerox.com/office/B1022_B1025supplies

A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.

Local sales and support center www.xerox.com/office/worldcontacts

Printer registration www.xerox.com/office/register

Services documentation

www.xerox.com/office/B1022_B1025support

CentreWare®Internet Services, click Status→Information Pages.

In Xerox® CentreWare® Internet Services, click Help.

www.xerox.com/office/businessresourcecenter

Xerox

Direct online store www.direct.xerox.com/

Xerox®B1025 Multifunction Printer

System Administrator Guide

Initial Setup

This chapter contains:

• Physically Connecting the Printer..... ......... ......... . ........ . ........ . ......... ......... ......... ......... ......... . ........ 12

• Assigning a Network Address . ......... . ........ ......... . ......... ......... ......... ......... .......... ........ . ........ . ........ 13

• Accessing Administration and Configuration Settings..... ......... . ........ . ........ . ......... ......... ......... . .... 14

• Initial Setup in Xerox

• Changing the System Administrator Password. ......... ......... ......... . ......... ........ . ......... ......... ......... . . 18

CentreWare®Internet Services . . ......... ......... ......... ......... ......... . ......... ...... 16

Xerox®B1025 Multifunction Printer

System Administrator Guide

Initial Setup

Physically Connecting the Printer

1. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the

printer. Connect the other end of the cable to a correctly configured network port.

2. If your printer has fax installed, connect the printer to a correctly configured telephone line.

3. Connect the power cord to the printer, then plug the power cord into an electrical outlet.

Xerox®B1025 Multifunction Printer System Administrator Guide

Initial Setup

Assigning a Network Address

The printer acquires a network address automatically from a DHCP server by default. To assign a static IP address, refer to Configuring the Network Address Manually at the Printer Control Panel.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Initial Setup

Accessing Administration and Configuration Settings

You can access the administration and configuration settings from Device Settings on the control panel touch screen, or from the Properties tab in Xerox panel consists of a touch screen and buttons you press to control the functions available on the printer. Xerox installed on the embedded Web server in the printer. CentreWare configure and administer the printer from a Web browser.

The administrator password is required when accessing locked settings in Xerox Internet Services, or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in Xerox CentreWare®Internet Services, and settings on the Machine Status menu on the control panel touch screen.

CentreWare®Internet Services is the administration and configuration software

CentreWare®Internet Services. The control

Internet Services allows you to

CentreWare

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1. At the printer control panel, press the Log In/Out button.

2. Type admin, then touch the Next arrow.

3. Type the administrator password, then touch OK. The default password is 1111.

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Before you begin:

• Locate your printer IP address using the Configuration Report. For details, refer to Printing the

Configuration Report.

• Ensure that TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at the control panel before accessing Xerox

•

Many features in Xerox® CentreWare® Internet Services require an administrator user name and password. The system administrator user name is admin and the default password is 1111.

CentreWare®Internet Services.

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At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

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The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings.

Xerox®B1025 Multifunction Printer System Administrator Guide

Initial Setup

Note: You can change these settings at any time.

For details, refer to the User Guide for your printer.

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Atmospheric pressure, determined by altitude, can affect print quality. If the printer is at an elevation greater than 1000 m (3280 ft.), to improve print quality, you can use Altitude Adjustment.

To set Altitude Adjustment:

1. At the control panel, press the Machine Status button.

2. Touch Device Settings→General→Altitude Adjustment.

3. Select an option:

• Normal: Select this option for altitudes below 1000 m (3280 ft.).

• High 1: Select this option for altitudes from 4000–5000 m (13123–16404 ft).

• High 2: Select this option for altitudes from 3000–4000 m (9842–13123 ft).

• High 3: Select this option for altitudes from 2000–3000 m (6561–9842 ft).

• High 4: Select this option for altitudes from 1000–2000 m (3280–6561 ft).

4. Touch OK.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Initial Setup

Initial Setup in Xerox®CentreWare

Internet

Services

Xerox®CentreWare®Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

Before you begin:

• TCP/IP and HTTP must be enabled to access Xerox either of these services, enable them at the printer before accessing Xerox Services.

• Locate your printer IP address using the Configuration Report.

Note: If your printer is locked, type the system administrator user name and password to

access the Properties tab. The administrator user name is admin and the default password is

1111.

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At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

CentreWare®Internet Services. If you disable

CentreWare®Internet

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You can use the CentreWare®Internet Services Description page to assign a name and location for the printer. The Description page displays the printer model information and product code or serial number. Asset tags let you enter unique identifiers for inventory management.

1. In Xerox

2. For Machine Name, type a name for the printer.

3. For Location, type the location of the printer.

4. For Xerox Asset Tag Number and Customer Asset Tag Number, type unique identifiers as needed.

5. Click Apply.

CentreWare®Internet Services, click Properties→Description.

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The Configuration Report lists all current settings of the printer. A configuration report prints at startup by default.

1. In Xerox

2. Click Printing→Reports.

3. For Configuration Report, click Print.

CentreWare®Internet Services, click Properties→Services.

Xerox®B1025 Multifunction Printer System Administrator Guide

Initial Setup

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The Configuration page provides current detailed configuration information about the device. You can refer to this page to view information such as installed options, network setup information, installed software versions, and so on. You can print the page for reference.

1. In Xerox

2. To print the configuration report, click Print System Data List.

CentreWare®Internet Services, click Properties→General Setup→Configuration.

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Before you can select a service to appear on the control panel touch screen, enable the service. A standard service is software or firmware that the manufacturer provides with the device.

To specify the services to display on the control panel touch screen:

1. In Xerox

2. Select services as needed:

• To select all services in the list to appear on the touch screen, click Show All.

• To hide all services in the list so that none appears on the touch screen, click Hide All.

• To select individual services to appear on the touch screen, for Displayed, select the services that you want to display.

CentreWare®Internet Services, click Properties→Services→Display.

3. Click Apply.

To rearrange the services on the control panel touch screen, select a service, then click the needed arrow button. You can choose the Move Top, Move Up, Move Down, or Move Bottom arrow buttons.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Initial Setup

Changing the System Administrator Password

Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111.

1. In Xerox

2. Click Maintenance→Administrator Password.

3. Type the password, then type the password again to verify.

4. To save the new password, for Select to save a new password, select the check box.

5. Click Save.

CentreWare®Internet Services, click Properties.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

This chapter contains:

• TCP/IP ......... . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... . ........ ...... 20

• SLP .... .......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... ....... 23

• SNMP ...... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... . ........ ......... .......... . 24

• Configuring SNMPv3.. . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... . ........ ......... .......... . 25

• WINS.. . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ...... 26

• Configuring LPR/LPD . ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ... 27

• Raw TCP/IP Printing ... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... .. 28

• Configuring IPP........ ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ . ... 29

• LDAP Server ........ . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ........ 30

• HTTP ....... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... . ........ ......... .......... . 32

• Google Cloud Print ...... .......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . 33

• Proxy Server . ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ....... 35

• WSD ........ ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . . 36

• Configuring SNTP ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ 37

• Mopria.... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... .. 38

• Wireless Network Connection . . ........ . ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ....... 39

Xerox®B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

TCP/IP

Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network. Bonjour is a discovery protocol that allows devices on a TCP/IP network to discover each other without knowledge of specific IP addresses. Bonjour is built in to Macintosh operating systems. You can install Bonjour on Windows devices.

With TCP/IP protocols, each printer and computer requires a unique IP address. Many networks, and cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP.

If you use a cable or DSL router, for information on IP addressing, refer to the documentation for your router.

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1. At the printer control panel, press the Machine Status button.

2. To access this feature at the control panel, log in as an administrator.

3. Touch Network Settings→TCP/IP Settings.

4. Touch TCP/IP Enablement.

5. For IPv4 or IPv6, touch Enable, then touch OK.

Note: By default, TCP/IP is enabled. If you disable TCP/IP, enable it at the printer control panel

before you access Xerox

CentreWare®Internet Services.

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1. At the printer control panel, press the Machine Status button.

2. Touch Network Settings→TCP/IP Settings.

3. Touch Dynamic Addressing.

4. Touch Disabled, then touch OK.

5. Touch IPv4, then type the IPv4 address, gateway address, and network mask.

6. When finished, touch OK.

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Domain Name System (DNS) is a system that maps host names to IP addresses.

1. At the printer control panel, press the Machine Status button.

2. Touch Network Settings→TCP/IP Settings.

3. Touch DNS Configuration.

a. Touch Host Name.

b. Type a host name.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

c. Touch OK.

Note: For the following steps, if DHCP is enabled, the Domain Name and DNS Servers

cannot be set manually.

d. Touch Domain Name, then touch the Requested Domain Name field. To type the fully

qualified domain name, use the touch screen keypad.

e. Touch OK.

4. Touch DNS Servers.

a. Touch Primary DNS Server, then type the server address.

b. Touch Alternate DNS Server #1, then type the server address.

c. Touch Alternate DNS Server #2, then type the server address.

d. Touch OK.

5. To close the screen, touch X.

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If your printer has a valid network address, you can configure TCP/IP settings in Xerox®CentreWare Internet Services. For details, refer to Assigning a Network Address.

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You can use IPv4 or IPv6 in addition to or in place of the other.

1. In Xerox

2. Click TCP/IP.

3. For Protocol, select Enabled.

4. For Host Name, type a unique name for your printer.

5. For IP Address Resolution, select an option. Fields that appear depend on the option that you select.

• STATIC: This option disables dynamic addressing and allows you to type a static IP address.

• BOOTP: This option allows the printer to obtain an IP address from a BOOTP server that does

• DHCP: This option allows your DHCP server to assign an IP address to the printer. Dynamic

CentreWare®Internet Services, click Properties→Connectivity→Protocols.

Type the Machine IP Address, Subnet Mask, and Gateway Address.

not respond to DHCP requests.

DNS Registration is enabled.

6. For Domain Name, type the fully qualified domain name of your authentication server.

7. For DNS Configuration, type the IP address for up to three servers.

8. To send a release request to the DHCP and DNS servers, for Dynamic DNS Registration, select Enabled. If the servers grant the request, when the printer is powered off, the current IP address and dynamic DNS name are released.

9. For Zero-Configuration Networking, perform the following steps.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

• To configure the printer to assign itself an address if a DHCP server does not provide one, for

Self-Assigned Address, select Enabled.

• To allow users to see and connect to the printer using Bonjour, for Multicast DNS, select

Enabled.

10. Click Apply.

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IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP along with other diagnostic functions. When first connected to a network, a host sends a link-local multicast router solicitation request for configuration parameters. If suitably configured, routers respond to this request with a router advertisement packet containing network-layer configuration parameters.

1. In Xerox

2. Click TCP/IP.

3. To enable TCP/IPv6, for Protocol, select Enabled.

4. For Default Dynamic Host Configuration Protocol, select how DHCP operates forIPv6.

CentreWare®Internet Services, click Properties→Connectivity→Protocols.

5. To specify an address manually, perform the following steps.

• For Manual Address, select Enabled.

• Select a Router Prefix from the menu, or to populate the prefix for manual entry address, click

Add.

6. To configure DNSv6, perform the following steps.

• Enter a valid IPv6 Domain Name.

• For Primary DNSv6 Server Address, enter an IP address.

• For Secondary DNSv6 Server Address, enter an IP address.

• To enable Dynamic DNSv6 Registration, select Enable.

7. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

SLP

Printers use Service Location Protocol (SLP) to announce and look up services on a local network without prior configuration. When SLP is enabled, the printer becomes a Service Agent (SA) and announces its services to User Agents (UA) on the network using SLP.

Directory Agents (DA) are components that cache services. They are used in larger networks to reduce the amount of traffic. DAs are optional. If a DA is present, then User Agents (UAs) and System Agents (SAs) are required to use it instead of communicating directly with the printer.

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1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click SLP.

3. For Protocol, select Enable.

4. For Directory Agent, type the IP address for the Directory Agent (DA) as needed.

• To group services, under Scope 1, 2, and 3, type a name as needed. Printers cannot recognize

services that are in different scopes.

• For Message Type, select an option.

• Multicast: This option routes multicast packets between subnets for service discovery.

• Broadcast: If your network does not support multicast routing, select this option.

5. Under Multicast Radius, type a value from 0 through 255.

6. For Maximum Transmission Unit (MTU), type a value from 484 through 32768.

7. For Registration Lifetime, type a value in hours.

8. Click Apply.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

SNMP

Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network.

You can use the SNMP configuration pages in Xerox

• Enable or disable Authentication Failure Generic Traps.

• Enable SNMPv3 to create an encrypted channel for secure printer management.

• Assign privacy, authentication protocols, and keys to Administrative and key user accounts.

• Assign read and write access to User accounts.

• Limit SNMP access to the printer using hosts.

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1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click SNMP.

3. For Protocol, select Enable.

CentreWare®Internet Services to:

4. Click Apply.

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You can add, edit, or delete IP addresses for Network Management workstations that receive traps from the device.

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1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click SNMP.

3. Click Add IP Address.

4. For IP Trap Destination Address, type the IP address of the host running the SNMP manager that receives traps.

5. Type the UDP Port Number.

6. To add the traps, perform the following steps.

• For TRAP Community Name, type a name.

• For Traps to be Received, select the type of traps that the SNMP manager receives.

7. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

Configuring SNMPv3

SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force (IETF). It provides three important security features:

• Message integrity to ensure that a packet has not been tampered with in transit

• Authentication to verify that the message is from a valid source

• Encryption of packets to prevent unauthorized access

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SNMP version 1 (SNMPv1) is the initial implementation of the SNMP protocol. SNMPv1 operates over protocols such as User Datagram Protocol (UDP).

SNMPv2c includes improvements in performance, confidentiality, and manager-to-manager communications over SNMPv1, however it uses the simple-community based security scheme of SNMPv1.

1. In Xerox

2. Click SNMPv3.

CentreWare®Internet Services, click Properties→Connectivity→Protocols.

3. For Allow SNMPv3 with SNMPv1/v2c, select Enable.

4. For SNMPv3, select Enable.

Note: Some options become editable after you enable SNMPv3.

5. For User Name, type the administrative user name for SNMPv3 authentication.

6. For Authentication Password, type a password. The Authentication Password is used to generate a key used for authentication.

7. For Algorithm, select an encryption checksum algorithm.

8. For Privacy Password, type a password. The Privacy Password is used for encryption of SNMPv3 data. The passphrase used to encrypt the data must match the passphrase on the Server.

Note: Ensure that the passwords are at least eight characters in length. You can include

any characters except control characters.

9. Click Apply.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

WINS

When running WINS, the printer registers its IP address and NetBIOS Host Name with a WINS server. WINS allows the printer to communicate using host name only. Using Microsoft Networking removes significant overhead for systems administrators.

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1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click WINS.

3. For Protocol, select Enable.

4. For Primary Server IP Address, type the IP address for your primary server.

5. For Secondary Server IP Address, enter the IP Address as needed.

Note: If DHCP is configured, WINS IP addresses are overridden.

6. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

Configuring LPR/LPD

The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols provide printer spooling and network print server functionality for UNIX-based systems, such as HP-UX, Linux, and Macintosh.

1. In Xerox

2. Click LPR/LPD.

3. For Protocol, select Enable.

4. Type an LPR/LPD Port Number or use the default port number of 515.

5. Click Apply.

CentreWare®Internet Services, click Properties→Connectivity→Protocols.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

Raw TCP/IP Printing

Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream a print-ready file to the printer input buffer. It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Raw TCP/IP printing is selected in Windows as the Standard TCP/IP port.

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1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click Raw TCP/IP Printing.

3. For Protocol, select Enable.

4. Ensure that Port Number is set to 9100.

5. Click Apply.

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1. At the printer control panel, press the Machine Status button.

2. Touch Network Settings→Advanced Settings.

3. Touch Raw TCP/IP-Printing.

4. Touch Enable.

5. Ensure that Port Number is set to 9100.

6. Touch OK.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

Configuring IPP

Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and manage jobs remotely.

1. In Xerox

2. Click IPP.

3. For Protocol, select Enable.

4. Enter additional information as needed.

5. For Secure IPP Connection with SSL/TLS, select Enable.

6. Click Apply.

CentreWare®Internet Services, click Properties→Connectivity→Protocols.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

LDAP Server

Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an LDAP information directory, on an external server. LDAP can also be used for network authentication and authorization.

The LDAP Server page displays the current LDAP servers configured for your printer. You can configure a maximum of nine LDAP servers for your printer.

Note: Before you configure an LDAP server, ensure that Network Authentication is enabled. For

details, refer to Setting the Login Method.

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1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click LDAP Directory.

3. To edit the default LDAP server settings, for LDAP (Default), click Edit.

4. To configure another LDAP server, for Additional LDAP Servers, click Add or Edit.

5. To configure server information, perform the following steps.

a. Type a Friendly Name. The Friendly Name appears as the default description for the server

when a user scans a job at the control panel.

b. Select the Name or IP Address type. Fields update based on the options that you select.

c. Type the LDAP IP address or host name and port number.

d. Type the appropriately formatted address or host name of your backup server, then change

the default port number as needed.

6. To configure LDAP Access, perform the following steps.

a. Enter the Search Directory Root.

Note:

• It is not necessary to include DC=Users in the Search Directory Root.

• For details on Base DN formatting, refer to the RFC 2849 - LDAP Data Interchange Format (LDIF) Technical Specification on the IETF website.

b. For Login Credentials to Access LDAP Server, select an option.

• System: This setting instructs the printer to use specific credentials when the printer

accesses the server.

• Authenticated User: The printer uses the user name and password of the authenticated

user to access the server.

c. To look up the user DN, for Lookup User's DN, select Enable.

7. To configure LDAP Bind, perform the following steps.

Xerox®B1025 Multifunction Printer System Administrator Guide

a. To specify the Bind Method to connect to the directory server, select an option.

• Anonymous: This method does not require authentication to connect to the directory

server.

• Simple: This method uses a DN-password combination to authenticate to the directory

server.

b. Enter the Login Name.

c. Type the password, then type the password again to verify.

d. To save the new password, click Select to save new password.

e. To append a base DN to the bind method, for Append Base DN, click Enable.

f. For Root to append, enter the root directory of the database.

8. To configure Secure LDAP Connection, for Secure LDAP via SSL, click Enable.

9. To configure LDAP Mappings, for each field, select an option.

10. To configure Search Criteria, perform the following steps.

a. For Search Name Order, select an option.

b. To define the maximum number of addresses returned that match search criteria, for

Maximum Number of Search Results, type a number from 5–100.

Network Connectivity

c. Select the amount of time that the printer can search before it times out.

d. To enable LDAP Referrals, click Enable.

11. To append an email domain to login credentials, perform the following steps.

a. For Append an email domain to the login credentials, select Enable.

b. Type the domain name for your server.

12. Click Save.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

HTTP

Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients that make HTTP requests are called User Agents (UAs). Servers that respond to these requests for resources, such as HTML pages, are called Origin Servers. There can be any number of intermediaries, such as tunnels, proxies, or gateways between User Agents and Origin Servers.

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1. At the printer control panel, press the Machine Status button.

2. Touch Network Settings→Advanced Settings.

3. Touch HTTP Setting.

4. Touch Enable, then touch OK.

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®®

IInntteerrnneett SSeerrvviicceess

1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click HTTP.

3. To enable the protocol, for Protocol, click Enable.

4. For Keep Alive Timeout, enter the time that the printer waits for a response from a connected user before it terminates the connection.

Note: Increasing the Keep Alive Timeout can cause connections to slow down.

5. Change the Port Number as needed.

Note: If a Machine Digital Certificate is configured, you can edit the following fields.

6. For HTTP Security Mode, select a security option.

Note: To allow connections to the Xerox device using HTTPS only, select Require HTTPS.

7. To enable one or more TLS versions, for TLSv 1.0, TLSv 1.1, or TLSv 1.2, select Enable.

8. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

Google Cloud Print

Google Cloud Print allows you to print documents from a device connected to the Internet, without using a print driver. You can send documents to the printer from anywhere, including documents stored in the cloud, a personal computer, tablet, or smartphone.

Before you begin:

• Set up a Google email account.

• Configure the printer to use IPv4.

• Configure Proxy Server settings as needed.

Note: Verify that the security configuration of your firewall supports Google Cloud Print.

To register the printer to Google Cloud Print Web printing service:

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return.

Note: Locate your printer IP address using the Configuration Report. For details, refer to

Printing the Configuration Report.

2. Click Properties→Connectivity→Protocols→Google Cloud Print.

3. To enable Google Cloud Print, for Google Cloud Print, click Enable. Enable other services as needed.

• To allow discovery and printing for local network devices, for each function that you want to

allow, select Enable.

• To allow format conversion for jobs that are in a format not supported by the printer, for

Enable conversion printing, select Enable.

Note: Cloud Job Conversion uses both Google Cloud Printing and Local Printing.

Currently, only specialized third-party apps require conversion. Xerox recommends that

you leave Cloud Job Conversion disabled unless you use an app that requires it.

• To allow Printer Working Group (PWG) printing, for Enable PWG, select Enable.

• To set a minimum time period before the Extensible Messaging and Presence Protocol (XMPP)

times out, in the XMPP timeout field, type a number.

4. Review the information in the Anonymous Registration section. Modify settings as necessary.

5. To change the proxy server settings, click Proxy Setting.

6. To test the connection to the Google Cloud Print service, click GCP Connection Test.

7. To be redirected to the Google website, in the Anonymous Registration area, for Registration Status, click Register. At the prompt, click OK.

a. Log in to your Google email account.

b. To register the printer with Google Cloud Print, follow the onscreen instructions.

c. To complete the printer registration and return to Xerox

Finish Registration.

CentreWare®Internet Services, click

Local discovery and local printing are enabled during printer registration. To disable either feature, for the feature, clear the Enable check box.

8. From the Google Cloud Print window in Xerox

CentreWare®Internet Services, click Apply.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

9. To update the Registration Status displayed in your Web browser, refresh the Xerox

CentreWare®Internet Services Web page.

10. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer.

The default printer name appears in this format: Model name (MAC address).

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

Proxy Server

A proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests meet the proxy server filtering rules, it grants the request and allows the connection.

A proxy server has two main purposes:

• To keep any devices behind it anonymous for security purposes.

• To cache content from resources, such as Web pages from a Web server, to increase resource

access time.

CCoonnffiigguurriinngg tthhee PPrrooxxyy SSeerrvveerr

1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click Proxy Server.

3. To configure the printer to detect proxy settings automatically, for Auto Detect Proxy Settings, select Enabled.

Note: If Auto Detect Proxy Settings is enabled, you cannot edit the fields for HTTP Proxy

Server, Name or IP Address, and IPV4 Address and Port.

4. For HTTP Proxy Server, select Enabled.

5. Select the Name or IP Address type.

6. Type the appropriately formatted address and port number.

7. If your proxy server requires authentication, for Authentication, select Enabled.

8. If authentication is enabled, for Login Name, type the login name for the proxy server.

9. Type the password, then type the password again to verify.

10. To save the new password, click Select to save new password.

11. To add a proxy exception list, for Exception List, type the URL.

12. To use the configured default proxy settings script, for Use automatic configuration script, type the URL.

13. Click Apply.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

WSD

Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows Vista, Windows Server 2008, and newer operating systems. WSD is one of several supported communication protocols.

EEnnaabblliinngg WWSSDD

1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click WSD.

3. For WSD Protocol, select Enable.

4. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

Configuring SNTP

Simple Network Time Protocol (SNTP) synchronizes the internal clocks of computers over a network connection.

1. In Xerox

2. Click SNTP.

3. For Name or IP Address, select an option.

4. Type the appropriately formatted IP address.

5. For Enable SNTP Broadcast, select the check box.

6. Click Apply.

CentreWare®Internet Services, click Properties→Connectivity→Protocols.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

Mopria

Mopria is a software feature that enables users to print from mobile devices without requiring a print driver. You can use Mopria to print from your mobile device to Mopria-enabled printers.

Note:

• Only Mopria-enabled devices support Mopria printing.

• Ensure that you have the latest version of the Mopria Print Service installed on your mobile device. You can obtain a free download from the Google Play Store.

• Wireless devices must join the same wireless network as the printer. A system administrator can connect the printer by its wired network interface.

• Ensure that the device that submits the Mopria job is on the same subnet as the printer. To allow devices to print from different subnets, configure your network to pass multicast DNS traffic across subnets.

• The name and location of your printer appears in a list of Mopria-enabled printers on connected devices.

To configure Mopria:

1. In Xerox

CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click Mopria.

3. For Protocol, select Enable.

4. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

Wireless Network Connection

A wireless local area network (WLAN) provides the means to connect two or more devices in a local area network (LAN) without a physical connection. The printer can connect to a wireless LAN that includes a wireless router or wireless access point. Before connecting the printer to a wireless network, ensure that the wireless router is configured with a service set identifier (SSID), a passphrase, and security protocols.

Note: Before configuring wireless network settings, install the Xerox Wireless Network Adapter

Kit. For information, refer to the Hardware Install and Setup instructions that are included with

the kit.

CCoonnnneeccttiinngg ttoo aa WWiirreelleessss NNeettwwoorrkk MMaannuuaallllyy

When connecting to a wireless network that does not include a WPS-compliant router, set up and configure the printer manually. Before starting, you must get the setup and configuration information, such as name and passphrase, from the router. After you collect the network information, you can set up the printer from the control panel or from Xerox® CentreWare Internet Services. For the easiest manual connection, use Xerox® CentreWare® Internet Services.

Before you begin:

• The wireless router must be connected and properly configured for the network before you install the printer. For details, see your router documentation.

• Use the instructions provided with your wireless router or access point to record the following information:

– Name (SSID)

– Security Options (Encryption Type)

– Passphrase

Note: The network name and passphrase are case sensitive.

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1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click Wireless Setup.

3. Click Edit Settings.

4. For Network Name SSID, select an option:

• Select the Search Available option, then, from the list, select a network.

Note: To refresh the list of available networks, click Refresh.

• Select the Enter SSID option, then, in the field, type the SSID.

5. For Security Type, select WPA/WPA2-Enterprise.

6. For Encryption Type, select an option.

7. For 802.1x Authentication, select an option.

• If you select EAP-TTLS, select an Inner Authentication Protocol, then type an Identity Name, User Name, and User Password.

• If you select PEAP, type a User Name and User Password.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Network Connectivity

8. For Root Certificate Setup, upload a Root Certificate.

9. For Client Certificate Setup, upload a Client Certificate, then type the Private Key Password.

10. For Address Acquisition, select a protocol option. If you select Static, you can change the IP Address, Subnet Mask, and Gateway Mask as needed.

11. Click Apply.

CCoonnffiigguurriinngg tthhee PPrriinntteerr ffoorr aann OOppeenn SSyysstteemm

1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click Wireless Setup.

3. Click Edit Settings.

4. For Network Name SSID, select an option:

• Select the Search Available option. From the list, select a network.

Note: To refresh the list of available networks, click Refresh.

• Select the Enter SSID option. In the field, type the SSID.

5. For Security Type, select Open System.

6. For Address Acquisition, select a protocol option. If you select Static, you can change the IP Address, Subnet Mask, and Gateway Mask, as needed.

7. Click Apply.

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1. Click Wireless Setup.

2. Click Edit Settings.

3. For Network Name SSID, select an option:

• Select the Search Available option. From the list, select a network.

Note: To refresh the list of available networks, click Refresh.

• Select the Enter SSID option. In the field, type the SSID.

4. For Security Type, select Shared Key or WPA/WPA2-Personal.

5. For Encryption Type, select an option.

6. For Security Key or Passphrase, type the passphrase.

7. For Address Acquisition, select a protocol option. If you select Static, you can change the IP Address, Subnet Mask, and Gateway Mask, as needed.

8. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Network Connectivity

CCoonnffiigguurriinngg WWii--FFii DDiirreecctt

You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smart phone, using Wi-Fi Direct.

Note: Wi-Fi Direct is disabled by default.

To configure Wi-Fi Direct:

1. In Xerox

2. Click Wi-Fi Direct.

3. For Wi-Fi Direct, select On.

4. For Device Name, type a name to appear in a list of available wireless networks and devices.

5. For IP Address, use the default or type a new IP Address.

6. To set the printer as Group Owner for a Wi-Fi Direct group, similar to a wireless access point, select Activate.

7. Enter a Network Key or use the default value.

8. To hide the Network Key, select the check box.

CentreWare®Internet Services, click Properties→Connectivity→Protocols.

9. Click Apply.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Security

This chapter contains:

• Setting Access Rights .... . ......... ........ . ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ....... 44

• Setting Print Permissions . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ....... 46

• Device User Database .. ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ 47

• Secure HTTP (TLS) .. . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . .... 48

• IP Filtering .... ......... . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ..... 49

• IP Sec ...... ......... ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ .......... . 50

• Concealing or Showing Job Names...... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . .... 51

• 802.1X........ ......... ......... . ........ . ........ . ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ....... 52

• Displaying or Hiding Network Settings .... . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... 54

• System Timeout.... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ....... 55

• USB Port Security .. ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ....... 56

• Security Certificates ..... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... 57

• Restricting Access to the Device Web Interface ..... . ......... ......... ......... ......... ......... . ........ . ........ . .... 58

• Verifying the Software ..... ......... ......... ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ..... 59

Xerox®B1025 Multifunction Printer

System Administrator Guide

Security

Setting Access Rights

You can control access to services and features by setting up authentication and authorization. Personalization allows the printer to retrieve user information to customize features.

AAuutthheennttiiccaattiioonn

Authentication is the process of confirming user identities. If you enable authentication, the printer compares the information that users provide to another source of information, such as an LDAP directory. If the information is valid, the users are considered authenticated.

There are several ways to authenticate a user:

• Passcode: This option enables a passcode. To access the printer, at the control panel, users type a

passcode. The printer compares the passcode to the stored information.

•

Local Authentication: The option their user name and password at the control panel or in Xerox® CentreWare® Internet Services. The printer compares the user credentials to the information stored in the user database. If you have a limited number of users, or do not have access to an authentication server, use this authentication method.

enables local authentication. To prove their identity, users type

• Network Authentication: This option enables network authentication. To prove their identity,

users type their user name and password at the control panel or in Xerox Services. The printer compares the user credentials to the information stored on an authentication server.

Note: The printer can use one of the following authentication server types:

• Kerberos for UNIX, Linux, or Windows ADS

• SMB for Windows ADS or LDAP

CentreWare®Internet

SSeettttiinngg tthhee LLooggiinn MMeetthhoodd

1. In Xerox®CentreWare®Internet Services, click Properties→Login / Permissions.

2. Click Login Methods.

3. To set the authentication method, select an option:

• No Authentication: This option allows unrestricted access to the printer.

• Passcode: This option creates the passcode for users to enter on the control panel. For Create

Passcode, type a password.

• Local Authentication: This option stores user login information on the printer in the Device

User Database. To configure the database, for Device User Database, click the Pencil icon.

• Network Authentication: This option stores user login information on an authentication

server in the network. To configure the server connection, for Authentication Server, click the Pencil icon.

Note: If you select Local Authentication or Network Authentication, you can set the printer

to retrieve user profile information from LDAP. To retrieve information from LDAP, for

Personalize Touch UI, select Retrieve Profile Information for Authenticated User from LDAP. To configure the server connection, for LDAP Server, click the Pencil icon.

Xerox®B1025 Multifunction Printer System Administrator Guide

CCoonnffiigguurriinngg tthhee LLoogg OOuutt CCoonnffiirrmmaattiioonn SSccrreeeenn

1. In Xerox®CentreWare®Internet Services, click Properties→Login / Permissions.

2. Click Login Methods.

3. To enable the log out confirmation screen, select Show at Log Out.

4. To show the log out confirmation screen after every job, select Show After Every Job.

5. To disable the log out confirmation screen, select Don't Show.

Security

Xerox

B1025 Multifunction Printer

System Administrator Guide

Security

Setting Print Permissions

You can set print permissions for 1-sided or 2-sided printing, and secure printing.

1. In Xerox

2. Click Print Permissions.

3. For 2-Sided Printing Policy, select On or Off.

4. For Secure Print Policies, select On or Off.

5. Click Save.

CentreWare®Internet Services, click Properties→Login / Permissions.

Xerox®B1025 Multifunction Printer System Administrator Guide

Security

Device User Database

The Device User Database stores user credential information for local authentication. When you configure local authentication, the printer checks the credentials that users provide against the information in the database. You can export the database for use on other printers.

MMaannaaggiinngg tthhee DDeevviiccee UUsseerr DDaattaabbaassee

1. In Xerox®CentreWare®Internet Services, click Properties→Login / Permissions.

2. Click Device User Database.

3. Select an option:

• Add New: Select this option to add users to the database. To add more than one user, select

Add Another User. Add the user information and password, then click Save.

• Import from file: Select this option to import user information from a .csv file. Select a file to

import, then click Apply.

• Export to File: Select this option to export the Device User Database to a .csv file. Select a

location to store the file.

To edit or delete a user, for the user, click the appropriate icon.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Security

Secure HTTP (TLS)

To establish an HTTP Secure (HTTPS) connection to the printer, you can use TLS to encrypt data sent over HTTP.

You can enable TLS encryption for the following features.

• Configuring the printer in Xerox

• Printing from Xerox

• Printing using IPP

Note: TLS encryption is protocol-independent. You can choose to use, or not to use TLS for each

protocol.

Before you begin:

• Ensure that DNS is enabled and configured.

CentreWare®Internet Services

• Ensure that the date and time configured on the printer is correct. The time that is set on the

printer is used to set the start time for the Xerox installed when you enable HTTP (TLS). After you enable HTTP (TLS), check the device certificate.

Device Certificate. A Xerox®Device Certificate is

EEnnaabblliinngg HHTTTTPPSS ((TTLLSS))

1. In Xerox®CentreWare®Internet Services, click Properties→Connectivity→Protocols.

2. Click HTTP.

3. To enable the protocol, for Protocol, select Enable.

4. For Keep Alive Timeout, enter the time that the printer waits for a response from a connected user before it terminates the connection.

5. Change the Port Number as needed.

6. If a Machine Digital Certificate is configured, you can edit the following security fields.

a. For HTTP Security Mode, select an HTTPS security option.

b. To allow connections to the device using HTTPS only, for HTTP Security Mode, select Require

HTTPS.

c. To enable one or more versions of TLS, for TLSv 1.0, TLSv 1.1, and TLSv 1.2, select Enable as

needed.

7. Click Apply, then click the OK button.

Xerox®B1025 Multifunction Printer System Administrator Guide

Security

IP Filtering

You can prevent unauthorized network access by creating an IP Filter to block or allow data sent from particular IP addresses.

Note: Be careful not to filter the IP address of any device used to administer the printer.

EEnnaabblliinngg IIPP FFiilltteerriinngg

1. In Xerox®CentreWare®Internet Services, click Properties→Security.

2. Click IP Filtering.

3. To enable IP filtering, select IPv4 Filtering Enabled, IPv6 Filtering Enabled, or both.

4. To permit access to the device, type the IP Address and Port or Prefix as needed.

5. Click Apply.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Security

IP Sec

Internet Protocol Security (IP Sec) is a group of protocols used to secure Internet Protocol (IP) communications. The IP Sec feature authenticates and encrypts each IP data packet.

If you select IP Sec, all printer traffic uses IP Sec protocols, including:

• DHCP v4/v6 (TCP and UDP)

• DNS (TCP and UDP)

• FTP (TCP)

• HTTP (Scan Out, TCP port 80)

• HTTPS (Scan Out, TCP port 443)

• HTTPS (Web Server, TCP port 443)

• ICMP v4/v6

• IPP (TCP port 631)

• LPR Print (TCP port 515)

• Port 9100 Print (TCP port 9100)

• SMTP (TCP/UDP port 25)

• SNMP (TCP/UDP port 161)

• SNMP Traps (TCP/UDP port 162)

• WS-Discovery (UDP port 3702)

CCoonnffiigguurriinngg IIPP SSeecc

1. In Xerox®CentreWare®Internet Services, click Properties→Security.

2. Click IP Sec.

3. To enable the protocol, for Protocol, select Enabled.

4. To remove IP Sec connections, click Flush All IP Sec Connections.

5. For Shared Secret, enter the shared key value.

6. For Verify Shared Secret, reenter the shared key value.

7. To save the new shared key, select Select to save new Shared Secret.

8. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Concealing or Showing Job Names

You can conceal job names on the printer control panel.

1. In Xerox

2. Click Conceal Job Names.

3. Select an option:

• Show All Job Names: This option allows job names to appear on the control panel.

• Conceal Secure Print Job Names Only: This option prevents Secure Print job names from

• Conceal All Job Names: This option prevents all job names from appearing on the control

4. Click Apply.

CentreWare®Internet Services, click Properties→Security.

appearing on the control panel. All other job names appear on the control panel.

panel.

Security

Xerox

B1025 Multifunction Printer

System Administrator Guide

Security

802.1X

802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method

for port-based network access control or authentication. In an 802.1X secured network, the printer must be authenticated by a central authority, typically a RADIUS server, before it can access the physical network.

You can enable and configure the printer to be used in an 802.1X secured network from the printer control panel or in Xerox® CentreWare® Internet Services.

Before you begin:

• Ensure that your 802.1X authentication server and authentication switch are available on the

network.

• Determine the supported authentication method.

• Create a user name and password on your authentication server.

Note: This procedure causes the printer to restart and be unavailable over the network for

several minutes.

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1. In Xerox®CentreWare®Internet Services, click Properties→Security.

2. Click 802.1X.

3. For 802.1X, select Enabled.

4. For Authentication Method, select an option.

5. For Credentials, type the user name and password.

6. To upload a root certificate, do the following steps.

a. For Upload Root Certificate, to locate and select the file, click Browse or Choose File.

b. Click Upload.

7. To upload a client certificate, do the following steps.

a. To locate and select the Client Certificate, for Upload Client Certificate, click Browse or

Choose File.

b. To assign a private password, for Private Key Password, type a password.

c. Click Upload.

8. Click Apply.

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Note:

• When the printer is in FIPS 140 mode, EAP-TLS authentication is required.

• To configure 802.1X settings for EAP-TLS, use Xerox

Xerox®B1025 Multifunction Printer System Administrator Guide

CentreWare®Internet Services.

Security

1. At the printer control panel, press the Machine Status button.

2. Touch Network Settings→Advanced Settings.

3. Touch 802.1X.

4. Touch Enable.

5. Touch Authentication Method, then select the method used on your network.

6. Touch Username.

7. Using the touch-screen keyboard, type the user name and server that your authentication switch requires. Touch OK.

8. Touch Password, then type the password using the touch-screen keyboard.

9. Touch OK.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Security

Displaying or Hiding Network Settings

You can show or hide the IPv4 address or host name of the printer on the control panel touch screen.

1. In Xerox

2. Click Display Network Settings.

3. To show network information, select Show IPv4 Address or Show Host Name. To hide network information, select Hide Network Information.

4. Click Apply.

CentreWare®Internet Services, click Properties→Security.

Xerox®B1025 Multifunction Printer System Administrator Guide

Security

System Timeout

You can specify how long the printer waits to log out an inactive user.

SSeettttiinngg SSyysstteemm TTiimmeeoouutt VVaalluueess

1. In Xerox®CentreWare®Internet Services, click Properties→Security.

2. Click System Timeout.

3. For Touch User Interface System Timer, type the time that the printer waits before it logs out inactive users from the touch screen.

4. To instruct the printer to display a warning message before it logs out inactive users from the touch screen, for Warning Screen, select Enabled.

5. For Web System Timer, type the amount of time the system waits before it logs out inactive users from Xerox

6. Click Apply.

CentreWare®Internet Services.

SSeettttiinngg tthhee SSyysstteemm TTiimmeeoouutt VVaalluueess aatt tthhee CCoonnttrrooll PPaanneell

1. At the printer control panel, press the Machine Status button.

2. Touch Device Settings→Timers→System Timeout.

3. Specify the time that the printer waits to log out an inactive user at the control panel. Next to Timeout (Mins), and Timeout (Secs), touch the arrows.

4. To instruct the printer to display a warning message before it logs a user out of the touch screen, under Warning Screen, touch Enabled.

5. Touch OK.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Security

USB Port Security

You can prevent unauthorized access to the printer through USB ports by disabling the ports.

Note: If USB ports are disabled, you cannot update the software or print from a USB Flash

drive.

EEnnaabblliinngg oorr DDiissaabblliinngg UUSSBB PPoorrttss

1. In Xerox®CentreWare®Internet Services, click Properties→Security.

2. Click USB Port Security.

3. To enable a port, for the port, select the check box.

4. To disable a port, for the port, clear the check box.

5. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Security

Security Certificates

A digital certificate is a file that contains data used to verify the identity of the client or server in a network transaction. A certificate also contains a public key used to create and verify digital signatures. One device proves its identity to another by presenting a certificate trusted by the other device. Or, the device can present a certificate signed by a trusted third party and a digital signature proving its ownership of the certificate.

A digital certificate includes the following data:

• Information about the owner of the certificate

• The certificate serial number and expiration date

• The name and digital signature of the certificate authority (CA) that issued the certificate

• A public key

• A purpose defining how the certificate and public key can be used

CCrreeaattiinngg aa MMaacchhiinnee DDiiggiittaall CCeerrttiiffiiccaattee

1. In Xerox®CentreWare®Internet Services, click Properties→Security.

2. Click Machine Digital Certificate.

3. Click Create New Certificate, then select an option.

4. Click Continue.

5. For the selected certificate type, complete the fields.

6. Click Apply.

IInnssttaalllliinngg aa TTrruusstteedd CCAA CCeerrttiiffiiccaattee

If the printer uses the Xerox®Device Certificate, and a user attempts to access the printer using

Xerox error messages, install a Trusted CA Certificate in the Web browsers of all users.

1. In Xerox

2. Click Trusted Certificate Authorities.

3. To add a certificate, click Add.

4. For Installed Certificates, perform the following steps.

CentreWare®Internet Services, an error message can appear in their Web browser. To avoid

CentreWare®Internet Services, click Properties→Security.

a. Click Browse or Choose File, navigate to the signed certificate in .pem or PKCS#12 format,

then click Open or Choose File.

b. Click Apply, then click OK.

• To delete a certificate, select the certificate, then click Delete.

• To delete all certificates, click Reset.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Security

Restricting Access to the Device Web Interface

You can lock the Web interface for the device. When the Web interface is locked, all areas of the Web interface are inaccessible until users logs in. When the Web interface is unlocked, users can access all areas of the Web interface, except for areas that require administrator login.

1. In Xerox

2. Click Security Settings.

3. To restrict access to the Web interface, for Lock WebUI, select the check box. To allow access to the Web interface, clear the check box.

4. Click Apply.

CentreWare®Internet Services, click Properties→Security.

Xerox®B1025 Multifunction Printer System Administrator Guide

Security

Verifying the Software

You can test the printer software to confirm that it is operating correctly. The test checks software files to confirm that they are not corrupt. If the printer software appears to function improperly, a Xerox representative can ask you to perform this test.

1. In Xerox

2. Click Software Verification Test.

3. To begin the test, click Start Test.

4. To interrupt and cancel the test, click Cancel.

CentreWare®Internet Services, click Properties→Security.

Note:

• You can continue to use the device while the test is running.

• If the test fails, the software files are corrupt. It is recommended that you reinstall the software. For help, contact a Xerox representative.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Printing

This chapter contains:

• Enabling the Device Startup Page ........ .......... ........ . ........ . ......... ......... . ........ . ........ . ......... ......... ... 62

• Managing Banner Page Printing Options . . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... 63

• Printing an Error Page .... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ....... 64

• Configuring Default Print Settings ...... ........ . ......... ......... .......... ........ . ........ . ......... ......... . ........ . ..... 65

• Enabling Print Spooling Settings.... ......... ......... ......... . ........ . ........ . ......... ......... . ........ . ........ .......... . 66

• Printing Reports .. ......... ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ 67

• Configuring Secure Print Settings ......... ......... ......... ......... . ......... ........ . ......... ......... . ......... ........ . ... 68

• UNIX and Linux Printing......... ......... ......... ......... . ......... ........ . ......... ......... .......... ........ . ........ . ........ 69

• Print from USB . . ......... ......... ......... ......... ......... . ......... ......... ......... ......... ......... . ........ . ........ . ......... .. 72

• Managing Saved Jobs ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... .. 73

• Setting the Delete Held Job After Timer ....... ......... . ......... ......... ......... ......... ......... . ......... ........ . .... 74

Xerox®B1025 Multifunction Printer

System Administrator Guide

Printing

Enabling the Device Startup Page

The Startup page provides basic printer configuration and network information.

1. In Xerox

2. Click Printing→Device Start-Up Page.

3. To enable the Startup page, for Device Start-Up Page, select Enabled.

4. Click Apply.

CentreWare®Internet Services, click Properties→Services.

Xerox®B1025 Multifunction Printer System Administrator Guide

Managing Banner Page Printing Options

Printing

You can set the printer to print a banner page with each print job. The banner page contains information identifying the user and job name. You can set this option in the print driver, in Xerox CentreWare®Internet Services, or at the control panel.

Note: Enable Banner page printing in the print driver and at the control panel or in Xerox

CentreWare®Internet Services. Otherwise, a banner page does not print.

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®®

CCeennttrreeWWaarree®®IInntteerrnneett SSeerrvviicceess

1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Printing→Banner Page.

3. For Banner Page Settings, select Enabled.

4. Click Apply.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Printing

Printing an Error Page

1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Printing→Error Page.

3. To print an error page when a print job fails, for Error Page Settings, select Enable.

4. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Configuring Default Print Settings

1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Printing→General.

3. Configure as needed.

4. Click Apply.

Printing

Xerox

B1025 Multifunction Printer

System Administrator Guide

Printing

Enabling Print Spooling Settings

1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Printing→Print Spooling.

3. To enable print spooling, for Print Spooling Settings, select Enabled.

4. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Printing Reports

Your printer has a printable set of reports. These include configuration and font information, demonstration pages, and more.

1. In Xerox

2. Click Printing→Reports.

3. To print a report, next to the report name, click Print.

CentreWare®Internet Services, click Properties→Services.

Printing

Xerox

B1025 Multifunction Printer

System Administrator Guide

Printing

Configuring Secure Print Settings

You can configure Secure Print settings to specify how the printer behaves when a user sends a Secure Print job to the printer.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Printing→Secure Print.

3. Enter a value for the minimum passcode length.

4. Click Apply.

Xerox®B1025 Multifunction Printer System Administrator Guide

Printing

UNIX and Linux Printing

The Xerox®Print Driver package provides tools for you to manage printers connected in UNIX and Linux environments.

The Xerox select print drivers based on your operating system.

XXeerrooxx®®PPrriinntteerr MMaannaaggeerr

Xerox®Printer Manager is an application that allows you to manage and print to multiple printers in UNIX and Linux environments.

Xerox

• Configure and check the status of network connected printers.

• Set up a printer on your network as well as monitor the operation of the printer once installed.

• Perform maintenance checks and view supplies status at any time.

• Provide a common look and feel across the many different suppliers of UNIX and Linux operating

print drivers provide a GUI-based driver dialog for printer feature selections. You can

Printer Manager allows you to:

systems.

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Before you begin:

Ensure that you have root or superuser privileges to install Xerox

To install the Xerox

1. Download the appropriate package for your operating system. To locate print drivers for your printer, go to www.xerox.com/office/drivers.

2. On the print driver website, navigate to your printer model.

3. For your printer model, click Drivers & Downloads.

4. From the Operating System menu, select your operating system.

5. To identify the print driver for your printer model, review the list of available print drivers.

Note: For additional information on each driver, click Description.

6. To select the print driver for your printer model and operating system, click its name.

7. To begin the download, read the End User License Agreement, then click accept.

Printer Manager:

Printer Manager.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Printing

The file automatically downloads to the default location for your computer file downloads.

8. To install the Xerox

a. Open the package with your OS package manager.

b. To install using a command-line utility, change to the directory where you downloaded the

file. Then for your operating system, type the appropriate command-line utility to run the installer.

For example:

• Red Hat : rpm -U <filename>.rpm

• Debian-based Linux: dpkg -i <filename>.deb

• AIX: rpm -U <filename>.rpm

• HPUX: <filename>.depot.gz

• Solaris: pkgadd -d <filename>.pkg

Note: Most installations create a Xerox directory in /opt/Xerox/prtsys. For additional

information about utilities included in the OS package manager, refer to the manual

included with the package. For example, man xeroxprtmgr.

Print Driver package:

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To launch Xerox®Printer Manager, do one of the following tasks.

• For UNIX, log in as root. From a terminal window, type xosdprtmgr, then press Enter or Return.

• For Linux, type sudo xeroxprtmgr, then press Enter or Return.

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Xerox has its own print command. You can use the following command:

xeroxprint -d<Some_Queue> -o[Options] <Somefile>

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To print from a Linux workstation, install either a Xerox®print driver for Linux or a CUPS print driver. You do not need both drivers.

Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate drivers for your printer, refer to www.xerox.com/office/drivers.

If you use CUPS, ensure that CUPS is installed and running on your workstation. The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy Software Products. For complete information on CUPS printing capabilities, refer to the CUPS Software Users Manual available from www.cups.org/documentation.php.

Xerox®B1025 Multifunction Printer System Administrator Guide

Printing

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1. If available, download the Xerox®PPD for CUPS from the Drivers and Downloads page on the Xerox Support website.

2. Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files.

3. Follow the instructions that are included with the PPD.

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1. Verify that the CUPS daemon is running.

2. Open a Web browser and type http://localhost:631/admin, then click Enter or Return.

3. For User ID, type root. For password, type the root password.

4. Click Add Printer and follow the onscreen prompts to add the printer to the CUPS printer list.

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CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.

1. To print to a specific printer in System V, type: lp -dprinter filename, then click Enter.

2. To print to a specific printer in Berkeley, type: lpr -Pprinter filename, then click Enter.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Printing

Print from USB

This feature allows you to print a file that is stored on a USB Flash Drive from the USB port on the printer control panel.

Before you begin:

Enable USB ports. For details, refer to USB Port Security.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click USB.

3. For Enable Print from USB, select Enable.

4. To configure Print From USB Settings, for Defaults, click the Pencil icon.

5. Click Save.

Xerox®B1025 Multifunction Printer System Administrator Guide

Printing

Managing Saved Jobs

Saved jobs are documents sent to the printer and stored there for future use. Any saved jobs appear on the Saved Jobs page. Use the Saved Jobs page to view, print, and delete saved jobs, and create and manage folders in which they are stored.

• In Xerox

• To ensure that all saved jobs appear in the list, click Refresh List.

• To print one or more saved jobs:

1. For each print job that you want to print, select the check box.

2. To set the number of copies that you want printed for each selected job, in the Service Settings

3. Click Print Job.

• To delete one or more saved jobs, for each print job that you want to delete, select the check box,

then click Delete Job.

CentreWare®Internet Services, click Properties→Services→Saved Jobs.

area, type the Quantity.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Printing

Setting the Delete Held Job After Timer

When the Delete Held Job After timer expires, jobs held in the Active Jobs and Personal & Secure Jobs tabs are deleted.

1. At the printer control panel, press the Machine Status button.

2. Touch Device Settings→Timers.

Note: To access this feature at the control panel, log in as an administrator.

3. Touch Delete Held Job After.

4. To enable the Delete Held Job After timer, touch Enabled.

5. To select the desired time, press the arrow buttons, or enter a value using the numeric keypad.

6. Touch OK.

Xerox®B1025 Multifunction Printer System Administrator Guide

Copying

This chapter contains:

• Changing the Default Copy Settings . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... ....... 76

• Specifying ID Card Copy Settings . . ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . ......... .. 78

Xerox®B1025 Multifunction Printer

System Administrator Guide

Copying

Changing the Default Copy Settings

The printer uses the default copy settings on all copy jobs unless you change them for an individual job. You can modify the default copy settings.

Specifying De

fault Copy Settings in Xerox®

CentreWare® Internet Services

1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Copy.

3. For Defaults, click the Pencil icon.

4. Select the appropriate tab:

• To modify copy settings, select the Copy Settings tab.

• To modify the input settings, select the Input Settings tab.

• To modify the output settings, select the Output Settings tab.

5. In the Default column, click Edit.

6. Modify the settings as needed.

7. Click Save.

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Note: If Booklet Creation is turned off or the paper supply is set to Auto Select, Covers options

are unavailable.

To set covers defaults:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as an administrator.

2. Touch Service Settings→Copy→Feature Defaults.

3. Touch the Next arrow.

4. Touch Covers.

5. Touch an option, then touch OK.

6. Touch Done.

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You can change the order in which copy features appear on the control panel touch screen.

To change the feature order:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as an administrator.

2. Touch Service Settings→Copy→Feature Order.

Xerox®B1025 Multifunction Printer System Administrator Guide

Copying

3. To change the position of a feature, select the feature, then use the arrows.

4. When finished, touch OK.

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You can select the features to appear on the control panel and lock settings to prevent change.

To set controls for copy features:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as an administrator.

2. Touch Service Settings→Copy→Show / Lock / Hide Features.

3. Touch a feature, then select an option.

4. When finished, touch OK.

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If Paper Supply Auto Select is set to On, the printer selects the most appropriate size paper tray when there is no exact match for the copy job. If Paper Supply Auto Select is set to Off, the printer hides the Auto Select option, and the default paper selection is set to Tray 1.

To set the Paper Supply Auto Select policy:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as an administrator.

2. Touch Service Settings→Copy→Paper Supply Auto Select Policy.

3. Select On or Off, then touch OK.

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To set the Reduce/Enlarge presets:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as an administrator.

2. Touch Service Settings→Copy→Reduce / Enlarge Presets.

3. To change a preset, touch an existing preset, then touch the left or right arrow buttons.

4. To restore the original values, touch Reset All.

5. After you have changed your presets, touch OK.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Copying

Specifying ID Card Copy Settings

1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click ID Card Copy.

3. For Defaults, click the Pencil icon.

4. Configure settings as needed, then click Save.

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You can change the order in which ID card copy features appear on the control panel touch screen.

To change the feature order:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as a system administrator.

2. Touch Service Settings→ID Card Copy→Feature Order.

3. To change the position of a feature, select the feature, then use the arrows.

4. When finished, touch OK.

Xerox®B1025 Multifunction Printer System Administrator Guide

Scanning

This chapter contains:

• Scanning Setup Overview .......... . ......... ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . .... 80

• Configuring Image Settings . ......... ......... . ......... ........ . ......... ......... . ......... ........ . ......... ......... ......... . 81

• Setting Up Scan To Destination.... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... ......... ... 82

• Scanning to an Email Address ...... ......... ......... . ........ . ........ . ......... ......... ......... ......... ......... . ......... .. 87

• Email ......... ......... . ........ . ........ . ......... ......... ......... ......... ......... . ......... ......... ......... ......... ......... . ........ 88

• Scan to USB . ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ....... 91

• Enabling Remote Scanning using TWAIN ........ ......... . ........ . ........ . ......... ......... . ........ . ........ .......... . 92

• Configuring Scan To Destination ....... ......... . ........ . ........ . ......... ......... ......... ......... ......... . ......... ...... 93

Xerox®B1025 Multifunction Printer

System Administrator Guide

Scanning

Scanning Setup Overview

If the printer is connected to a network, it is enabled for scanning. Before you can scan, ensure that you do the following:

• If you are scanning to a shared folder on your computer, share the folder, set the correct

permissions, then add the folder as an Address Book entry in Xerox Services. For details, refer to Address Books.

If you are scanning to an FTP server, enter the correct access information as an Address Book

•

entry in Xerox® CentreWare® Internet Services. For details, refer to Address Books.

• If you are scanning to an email address, configure the email server in Xerox

Internet Services. For details, refer to Scanning to an Email Address.

CentreWare®Internet

CentreWare

Xerox®B1025 Multifunction Printer System Administrator Guide

Scanning

Configuring Image Settings

You can configure compression settings for the scanned image.

• TIFF Specification Supplement 2: This compression method is a Deflate TIFF 6.0 extension that

prevents image-quality loss.

• LZW: This compression method prevents image-quality loss and retains a small file size.

• MRC Compression: This compression method separates the scanned image into components, and

removes or compresses the background image. This process provides improved compression,which can result in a smaller PDF file size. During output, MRC Compression reassembles the image segments in the PDF.

To configure compression settings:

1. In Xerox

2. Click Image Settings.

3. In the TIFF Settings area, select a compression option.

4. To use Mixed Raster Content (MRC) Compression for PDF output, in the PDF Settings area, for MRC Compression, select Enable.

CentreWare®Internet Services, click Properties→General Setup.

5. Click Apply.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Scanning

Setting Up Scan To Destination

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Before you begin:

• Ensure that FTP services are running on the server or computer where you want to store scanned

image files. Note the IP address or host name.

• Create a user account with read and write access, and with a password. The printer uses the

account to access the scanned image repository folder. Note the user name and password.

• In the FTP root directory, create a shared folder for the scanned images. Note the directory path,

user name, and password. This folder is your file repository.

• Test the FTP connection. From a computer, log in to the shared folder using the user account

details. Create a folder in the directory, then delete it. If you cannot do this test, check the user account access rights.

To set up scanning to an FTP server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

Note: If you do not know the IP address of your printer, refer to Configuration Overview.

2. In Xerox

3. To add a contact to the address book manually, click Add or Manually Add a Contact.

4. Type the contact information.

5. To mark a contact as a Favorite, for the favorite type, click the Star icon.

6. To associate a scan destination with the contact, for Scan To Destination, click the Plus (+) icon.

7. For Nickname, type a name. This field is required.

8. From the Protocol menu, select FTP.

a. To specify the server address, for Address Type, select IPv4 Address, or Host Name.

b. Type the appropriately formatted address and port number for your server. The default port

9. For Document Path, type the path of the shared folder.

10. For Login Name, type the user name. The printer uses this login name to access the shared folder. This field is required.

a. For Password and Retype Password, type and confirm the password.

CentreWare®Internet Services, click Address Book.

Note: If either Add or Manually Add a Contact is unavailable, the address book is full. For

address book limits, refer to Address Books.

is 21.

b. To update the password for an existing Login Name, for Select to save new password, select

the check box.

11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another.

Xerox®B1025 Multifunction Printer System Administrator Guide

Scanning

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Before you begin:

• Ensure that SMB services are running on the server or computer where you want to store scanned image files. Note the IP address or host name.

• Create a user account with read and write access, and with a password. The printer uses the account to access the scanned image repository folder. Note the user name and password.

• Create a shared folder for the scanned images. Note the directory path, Share Name of the folder, and the Computer Name or Server Name. This folder is your file repository.

• Test the SMB connection. From a computer, log in to the shared folder using the user account details. Create a folder in the directory, then delete it. If you cannot do this test, check the user account access rights.

To set up scanning to an SMB folder:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

Note: If you do not know the IP address of your printer, refer to Configuration Overview.

2. In Xerox

3. To add a contact to the address book manually, click Add or Manually Add a Contact.

4. Type the contact information.

5. To mark a contact as a Favorite, for the favorite type, click the Star icon.

6. To associate a scan destination with the contact, for Scan To Destination, click the Plus (+) icon.

7. For Nickname, type a name. This field is required.

8. From the Protocol menu, select SMB.

a. To specify the server address, for Address Type, select IPv4 Address, or Host Name.

b. Type the appropriately formatted address and port number for your server. The default port

c. For Share Name, type the name of the shared folder on the remote computer. For example,

9. For Document Path, type the path of the shared folder, as needed. For example, to save scans to

a folder called colorscans that is one level below the scans folder, type /colorscans. If there is no subdirectory, leave this field blank.

10. For Login Name, type the user name that you use to access the folder on the computer. The printer uses this login name to access the shared folder. This field is required.

CentreWare®Internet Services, click Address Book.

Note: If either Add or Manually Add a Contact is unavailable, the address book is full. For

address book limits, refer to Address Books.

is 445.

to save scanned files to a shared folder named scans , type scans. This field is required.

a. For Password and Retype Password, type and confirm the password.

b. To update the password for an existing Login Name, for Select to save new password, select

the check box.

11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Scanning

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Before you begin:

• Ensure that Web services are installed on the server where you want to store scanned images. Examples of Web servers include Microsoft Internet Information Services (IIS) and Apache. Note the IP address or host name of the server.

• Create a user account with read and write access, and with a password. The printer uses the account to access the scanned image repository folder. When you use the Fax feature, the printer logs in to the account, transfers the file to the server or computer, then logs out. Note the user account and password.

• At the root level, create a shared folder for the scanned images. Note the directory path, user name, and password. This folder is your file repository.

• Note any run script that is required.

To set up scanning to an HTTP server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

Note: If you do not know the IP address of your printer, refer to Configuration Overview.

2. In Xerox

3. To add a contact to the address book manually, click Add or Manually Add a Contact.

4. Type the contact information.

5. To mark a contact as a Favorite, for the favorite type, click the Star icon.

6. To associate a scan destination with the contact, for Scan To Destination, click the Plus (+) button.

7. For Nickname, type a name. This field is required.

8. From the Protocol menu, select HTTP.

a. To specify the server address, for Address Type, select IPv4 Address, or Host Name.

b. Type the appropriately formatted address and port number of your server. The default port is

c. In the Script path and filename field, type the path to the CGI script, starting at the root. For

d. To download working example scripts, click Get Example Scripts.

9. For Document Path, type the path of the shared folder.

10. For Login Name, to access the folder on the computer, type the user name. The printer uses this login name to access the shared folder. This field is required.

CentreWare®Internet Services, click Address Book.

Note: If either Add or Manually Add a Contact is unavailable, the address book is full. For

address book limits, refer to Address Books.

80.

example, //directoryname/foldername.

a. For Password and Retype Password, type and confirm the password.

b. To update the password for an existing Login Name, for Select to save new password, select

the check box.

11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another.

Xerox®B1025 Multifunction Printer System Administrator Guide

Scanning

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Before you begin:

• For HTTPS, ensure that your Web server is installed with a secure certificate.

• Create a user account with read and write access, and with a password. The printer uses the account to access the scanned image repository folder. When you use the fax feature, the printer logs in to the account, transfers the file to the server or computer, then logs out. Note the user account and password.

• At the root level, create a shared folder for the scanned images. Note the directory path, user name, and password. This folder is your file repository.

• Note any run script that is required.

To set up scanning to an HTTPS server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

Note: If you do not know the IP address of your printer, refer to Configuration Overview.

2. In Xerox

3. To add a contact to the address book manually, click Add or Manually Add a Contact.

4. Type the contact information.

5. To mark a contact as a Favorite, for the favorite type, click the Star icon.

6. To associate a scan destination with the contact, for Scan To Destination, click the Plus (+) icon.

7. For Nickname, type a name. This field is required.

8. From the Protocol menu, select HTTPS.

a. To specify the server address, for Address Type, select IPv4 Address, or Host Name.

b. Type the appropriately formatted address and port number of your server. The default port is

c. To verify that a digital certificate is installed on the printer, for HTTPS, click View Trusted SSL

d. In the Script path and filename field, type the path to the CGI script, starting at the root. For

e. To download working example scripts, click Get Example Scripts.

CentreWare®Internet Services, click Address Book.

Note: If either Add or Manually Add a Contact is unavailable, the address book is full. For

address book limits, refer to Address Books.

443.

Certificates.

example,//directoryname/foldername.

9. For Document Path, type the path of the shared folder.

10. For Login Name, to access the shared folder on the computer, type the user name. The printer uses this login name to access the shared folder. This field is required.

a. For Password and Retype Password, type and confirm the password.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Scanning

b. To update the password for an existing Login Name, for Select to save new password, select

the check box.

11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another.

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Before you begin:

• Ensure that the SFTP service is running on the server or computer where you want to store scanned image files. Note the IP address or host name.

• Create a user account with read and write access, and with a password. The printer uses the account to access the scanned image repository folder. Note the user account and password.

• Create a folder in the SFTP root directory for the scanned images. Note the directory path, user name, and password. This folder is your file repository.

• Test the SFTP connection. From a computer, log in to the shared folder using the user account details. Create a folder in the directory, then delete it. If you cannot do this test, check the user account access rights.

To set up scanning to an SFTP server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

Note: If you do not know the IP address of your printer, refer to Configuration Overview.

2. In Xerox

3. To add a contact to the address book manually, click Add or Manually Add a Contact.

4. Type the contact information.

5. To mark a contact as a Favorite, for the favorite type, click the Star icon.

6. To associate a scan destination with the contact, for Scan To Destination, click the Plus (+) icon.

7. For Nickname, type a name. This field is required.

8. From the Protocol menu, select SFTP.

a. To specify the server address, for Address Type, select IPv4 Address, or Host Name.

b. Type the appropriately formatted address and port number of your server. The default port is

9. For Document Path, type the path of the shared folder.

10. For Login Name, to access the shared folder on the computer, type the user name. The printer uses this login name to access the shared folder. This field is required.

CentreWare®Internet Services, click Address Book.

Note: If either Add or Manually Add a Contact is unavailable, the address book is full. For

address book limits, refer to Address Books.

22.

a. For Password and Retype Password, type and confirm the password.

b. To update the password for an existing Login Name, for Select to save new password, select

the check box.

11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another.

Xerox®B1025 Multifunction Printer System Administrator Guide

Scanning

Scanning to an Email Address

The email feature allows you to scan a document and send it to an email address as an attachment.

Before you begin:

• Configure SMTP settings. For details, refer to Configuring SMTP Server Settings.

• Note the IP address or host name of the server.

For instructions on using this feature, refer to the User Guide for your printer model.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Scanning

Email

Configure email settings on the Email Setup page in Xerox®CentreWare®Internet Services. Email settings apply to all services that use SMTP, including Internet Fax and Scan to Email.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Email.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Email.

3. To access SMTP server settings, for Server to Send Emails (SMTP), click the Pencil icon.

4. To set auto discovery, for Auto Discover SMTP Server, select the check box or enter the SMTP server domain.

5. Select the Name or IP Address type.

6. Type the appropriately formatted address or host name of your server and change the default port number as needed.

7. Under Device Email Address, type the email address of the printer.

8. If the SMTP server requires authentication, for SMTP Authentication, complete the following steps.

a. For Server Requires SMTP Authentication, select the check box.

b. For Login Credentials, select an option.

• System: The printer authenticates itself using the Login Name and Password that you

configure on this page.

• Authenticated User: This option is available only when Network Authentication is

enabled.

c. If you select System, type the Login Name and Password used to access the server. To update

the password for an existing Login Name, for Select to save new password, select the check box.

9. For Connection Encryption, select a protocol that your server supports, then for Validate Server Certificate, select Enable.

10. To define a maximum message size for emails with attachments, for Maximum Email Size (Message and Attachment), select a size.

11. Click Apply.

12. If prompted, enter your password, then click OK.

Xerox®B1025 Multifunction Printer System Administrator Guide

Scanning

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You can use optional email settings to configure common features that apply to all emails sent from the printer. Common features include email receipts, message body and signature, and From field editing.

To edit optional email settings:

1. In Xerox

2. Click Email.

3. To edit a setting, click the Pencil icon.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Email.

3. To configure Address Book Policies, click the Pencil icon.

4. To configure the Address Book settings stored in the printer, for Device Address Book, click Edit.

5. To allow users to locate email addresses in the Device Address Book, for Use Device Address Book,

select Yes. To hide the address book from users, select No.

CentreWare®Internet Services, click Properties→Services.

6. To configure favorite email contacts to appear first when you access the email service, select

View Favorites on Email Service Entry.

7. To use a network address book and configure LDAP server settings, for Network Address Book

(LDAP), click Edit.

8. If an LDAP network address book is configured, to allow users to locate email addresses in the

Network Address Book, select Yes. To hide the address book from users, select No.

9. To allow users to create or edit contacts in the Device Address Book from the printer control

panel, select All Users.

10. Click Save.

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Configuring Email Security

1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Email.

3. To edit security settings, for Security, click the Pencil icon.

4. For Security Settings, configure the settings.

a. For Email Encryption Enablement, select an option:

• Off: Use this option to disable email encryption.

• Always On; Not editable by user: Use this option to restrict users from enabling or

disabling Email Encryption at the control panel.

• On; Editable by user: Use this option to allow users to enable or disable Email Encryption

at the control panel.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Scanning

b. If you select On; Editable by user, select the default setting for users at the control panel. For

Email Encryption Default, select On or Off.

c. For Encryption Algorithm, select the algorithm used by your email server.

5. For From Field Display, select an option.

6. For User Policies, configure settings as needed.

a. For "To:" Field Security Options, select a restriction policy.

b. For Restrict to Defined Domains, to configure a list of acceptable domains, click Add

Domains.

c. To restrict authenticated users from sending emails to others, for Auto Send to Self, select

Enable.

7. To clear the Recipient List after an emailed scan job completes, for Global Policies: Shared Scan Policy, select an option.

8. To import a certificate, for Certificate Management, click Import.

9. To export a certificate, for Certificate Management, click Export.

10. To delete a certificate, select the certificate, then click Delete.

11. Click Save.

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You can change the order in which email features appear on the control panel touch screen.

To change the feature order:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as a system administrator.

2. Touch Service Settings→Email→Feature Order.

3. To change the position of a feature, select the feature, then use the arrows.

4. When finished, touch OK.

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You can select the features to appear on the control panel, and lock the settings to prevent changes.

To set controls for email features:

1. At the control panel, press the Machine Status button.

Note: To access this feature at the printer control panel, log in as a system administrator.

2. Touch Service Settings→Email→Show / Lock / Hide Features.

3. Touch a feature, then select an option.

4. When finished, touch OK.

Xerox®B1025 Multifunction Printer System Administrator Guide

Scanning

Scan to USB

You can insert a USB Flash Drive into the printer, scan a document, and store the scanned file on the USB drive.

Before you begin:

Enable USB ports. For details, refer to USB Port Security.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click USB.

3. For Enable Scan to USB, select Enable.

4. To configure Scan to USB Settings, for Defaults, click the Pencil icon.

5. Click Save.

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You can change the order in which Scan To USB features appear on the control panel touch screen.

To change the feature order:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as an administrator.

2. Touch Service Settings→Scan To USB→Feature Order.

3. To change the position of a feature, select the feature, then use the arrows.

4. When finished, touch OK.

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You can select the features to appear on the control panel, and lock the settings to prevent changes.

To set controls for scan to USB features:

1. At the control panel, press the Machine Status button.

Note: To access this feature at the printer control panel, log in as a system administrator.

2. Touch Service Settings→Scan To USB→Show / Lock / Hide Features.

3. Touch a feature, then select an option.

4. When finished, touch OK.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Scanning

Enabling Remote Scanning using TWAIN

Enable Remote Start to allow users to scan images into a TWAIN-compliant application using the TWAIN driver.

Before you begin:

Enable the Scan Extension Web service. For details, refer to HTTP.

To enable remote scanning using TWAIN:

1. In Xerox

2. Click Remote Start (TWAIN).

3. For Start Job via Remote Program, click On.

4. Click Apply.

CentreWare®Internet Services, click Properties→Services.

Xerox®B1025 Multifunction Printer System Administrator Guide

Configuring Scan To Destination

The Scan To Destination feature allows you to associate scan destinations with address book contacts. Users can select these contacts when scanning using the Scan To feature.

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• Add at least one contact to the Device Address Book.

• Add scan destinations to address book contacts.

For details, refer to Address Books.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services→Scan To.

2. For Defaults, click the Pencil icon.

3. To modify input or output settings, click Input Settings or Output Settings.

4. For Default, click Edit.

5. Change the settings as needed. For details, refer to the Help in Xerox Services.

CentreWare®Internet

Scanning

6. Click Save.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Scan To.

3. To configure Address Book Policies, click the Pencil icon.

4. To configure the Address Book settings stored in the printer, for Device Address Book, click Edit.

5. To configure favorite contacts to appear first when you access the Scan To service, select View Favorites on Scan To Service Entry.

6. To allow users to create or edit contacts in the Device Address Book from the printer control panel, select All Users.

7. Click Save.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services.

2. Click Scan To.

3. For Security, click the Pencil icon.

4. To set the security policy, for Clear Recipient List After Job Completes?, select Yes or No.

5. Click Save.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Scanning

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You can change the order in which scan to destination features appear on the control panel touch screen.

To change the feature order:

1. At the printer control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as an administrator.

2. Touch Service Settings→Scan To→Feature Order.

3. To change the position of a feature, select the feature, then use the arrows.

4. When finished, touch OK.

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You can select the features to appear on the control panel, and lock the settings to prevent changes.

To set controls for scan to destination features:

1. At the control panel, press the Machine Status button.

Note: To access this feature at the printer control panel, log in as a system administrator.

2. Touch Service Settings→Scan To→Show / Lock / Hide Features.

3. Touch a feature, then select an option.

4. When finished, touch OK.

Xerox®B1025 Multifunction Printer System Administrator Guide

Faxing

This chapter contains:

• Fax Overview.. ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . .... 96

Xerox®B1025 Multifunction Printer

System Administrator Guide

Faxing

Fax Overview

You can use the Fax feature to scan a document and send it to a fax machine. When you send a fax from the printer control panel, the printer scans the document and transmits it to a fax machine using a dedicated telephone line. To use the embedded fax feature, ensure that your printer has access to a functioning telephone line with a telephone number assigned to it.

Note: For details, contact your Xerox representative.

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If your printer is connected to your computer through a wired or wireless network connection, use

Xerox

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1. In Xerox®CentreWare®Internet Services, click Properties→Services→Fax.

2. To configure fax line settings, for Fax Line Setting, click the Pencil icon.

3. For Machine Name, type a name for the printer.

4. For Fax Number, type the number for the fax line.

5. For Prefix Dial, type the dialing prefix.

6. For Line Configuration, select an option.

7. Select your country from the list.

8. Click Save.

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You can associate fax numbers with contacts in the Device Address Book and configure other address book settings related to fax.

CentreWare®Internet Services to configure the fax settings.

Before you begin:

Add at least one contact to the Device Address Book, then associate a fax number with the contact.

1. In Xerox

2. To configure Address Book Policies, click the Pencil icon.

3. To configure the Device Address Book settings stored in the printer, click Edit.

4. To set the default fax view at the control panel to Favorites, for Policies, select View Favorites on Fax Service Entry.

5. To allow users to create or edit contacts in the Device Address Book from the printer control panel, for Global Policies, select All Users.

6. Click Save.

CentreWare®Internet Services, click Properties→Services→Fax.

Xerox®B1025 Multifunction Printer System Administrator Guide

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1. In Xerox®CentreWare®Internet Services, click Properties→Services→Fax.

2. To configure fax policies, for Incoming/Outgoing Policies, click the Pencil icon.

3. To print a report of the transmission results after sending a fax, for Automatically Print Transmission / Receive Report, select On.

4. For Incoming Policies, select options as needed.

• For Receive Mode, select an option.

• For Ringer Volume, select an option.

• To specify how many rings can occur before the fax machine answers an incoming call, for

Rings To Answer, select an option.

• To specify how many minutes the printer waits before it redials a busy receiving fax machine,

for Redial Term, select an option.

• To specify the number of attempts the printer makes to redial a fax number, for Redial Count,

select an option.

• To set the printer to discard any excess data at the bottom of the fax, for Discard Size, select

an option.

• For Fax Duplex, select an option.

• To reduce the data in the document to fit the paper in the receiving fax machine, for Rx

Reduction, select the check box.

• To specify the Stamp Receiver Name, select the check box.

Faxing

5. For Outgoing Policies, select options as needed.

• To enable Error Correction Mode for errors in the fax transmission, for ECM Mode, select the

check box.

• For Speaker, select an option.

• For Sending Confirmation, select an option.

6. Click Save.

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Before you can send a fax at the control panel:

• Enable the required embedded fax settings.

• Set the fax country.

• Configure the embedded fax settings.

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1. At the printer control panel, press the Machine Status button.

2. Touch Service Settings.

3. Touch Fax.

4. Touch Fax Wizard Settings.

5. For Fax Country Setting, select your country from the list.

6. Touch the Next arrow.

7. For Line Number, type the fax number using the touch screen keypad.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Faxing

8. For Line Name, type a line name for the printer.

9. For Line Configuration, touch an option. If you have a 10-pulse-per-second line, select Pulse.

10. Touch Next.

11. To restart the printer, touch Reboot.

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1. In Xerox®CentreWare®Internet Services, click Properties→Services→Fax.

2. To configure security settings, for Security, click the Pencil icon.

3. To clear the recipient list after the fax job completes, in the Global Policies area, for Clear Recipient List After Job Completes?, select Yes.

4. Click Save.

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1. At the control panel, press the Machine Status button.

2. Touch Service Settings→Fax→Incoming Fax Defaults.

Note: To access the Incoming Fax Defaults feature at the control panel, log in as a system

administrator.

3. To set the printer to receive all incoming calls as faxes, or to answer manually, touch Call Receive Mode.

a. For Call Receive Mode, select Immediately or Off (Manual Answer).

b. To set the code for access to an outside line, touch External Telephone Code. To change the

value, use the Up and Down arrows, then touch OK.

c. To exit the Call Receive Mode menu, touch OK.

4. To specify a time for answer delay, touch Automatic Answer Delay. To select a time between 1–7 seconds, use the Up and Down arrows, then touch OK.

5. To configure the fax footer, touch Receive Footer, select On or Off, then touch OK.

6. To select an option for the incoming ring, dial tone, and transmission tones, touch Fax Card Volume, select options as needed, then touch OK.

7. To select the printer tray to use to print faxes, touch Fax Receive Tray.

a. For each tray, select On or Off.

Xerox®B1025 Multifunction Printer System Administrator Guide

Faxing

b. To select options for fitting the scanned image to the loaded paper size, select an option:

• Reduce to Fit: This option reduces the size of the scanned image, and allows the image

to fit into a smaller area on the page.

• Discard Bottom: This option prevents excess data from printing on the bottom of the

page. To set the amount of image data to discard between 0–30 mm (0–1.2 in.), use the Up and Down arrows.

c. To exit the Fax Receive Tray menu, touch OK.

8. To set the default fax output as 2-sided, touch Default Output Options, select Enabled, then touch OK.

9. To require a passcode to release received faxes for printing, touch Secure Receive Settings, then touch Passcode Protect. Type a numeric passcode from 1–6 characters, then touch OK.

10. To block unwanted incoming fax transmissions, touch Junk Fax Prevention.

a. Select On.

b. Touch the field for an available fax number.

c. To enter the last 7 digits of a fax number, touch the number icons.

d. You can include the International Prefix and spaces as needed.

e. Touch OK.

f. To exit the Junk Fax Protection menu, touch OK.

11. To exit, touch X.

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1. At the control panel, press the Machine Status button.

2. Touch Service Settings.

Note: To access the Outgoing Fax Defaults feature at the control panel, log in as a system

administrator.

3. Touch Fax.

4. Touch Outgoing Fax Defaults.

5. To select fax transmission speed, touch Starting Rate, touch an option, then touch OK. Select the highest starting rate, unless the receiving fax has different transmission rate requirements.

6. To set the number and time interval between redialing attempts after a failed fax transmission, touch Automatic Redial Settings. Select the fax redial options, then touch OK.

7. To set the prefix dial number, touch Prefix Dial Number, select On, enter the prefix, then touch OK.

8. To set the time of day to begin and end sending fax transmissions, touch Toll Save→Enabled. Set the start and stop times, then touch OK.

9. To include header text on outgoing faxes, perform the following steps:

a. Touch Send Header Text, then select On.

b. Touch Enter text to include in Send Header.

c. In the field provided, type the text, then touch OK.

Xerox

B1025 Multifunction Printer

System Administrator Guide

Faxing

d. Touch OK again.

10. To send multiple fax jobs to a single destination during one transmission, touch Batch Send, touch Enabled, then touch OK.

11. To compensate for poor line quality, touch Error Correction Mode, touch Enabled, then touch OK.

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The printer uses the default fax feature settings on all embedded fax jobs, unless you change the settings for an individual job. You can modify the default fax feature settings.

1. At the control panel, press the Machine Status button.

2. Touch Service Settings.

3. Touch Fax.

4. Touch Feature Defaults.

5. Touch the Next arrow.

6. Adjust fax options as needed.

• To scan both sides of your original document, touch 2-Sided Scanning, select an option, then

touch OK.

• To optimize faxing for the type of original document, touch Original Type, select an option,

then touch OK.

• To set the size of the original document, touch Original Size, select an option, then touch OK.

• To lighten or darken the fax, touch Lighten/Darken, move the slider, then touch OK.

• To indicate the way that original documents are loaded into the document feeder, touch

Original Orientation, select an option, then touch OK.

• To set the scan resolution, touch Resolution, select an option, then touch OK.

• To reduce sensitivity to variations in light background colors, touch Background Suppression,

select Auto Suppression, then touch OK.

• To delay the transmission of a fax, touch Delay Send, then select On. Set the time, then touch

OK.

7. Touch Done.

8. To exit, touch X.

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You can change the order in which fax features appear on the control panel touch screen.

To change the feature order:

1. At the control panel, press the Machine Status button.

Note: To access this feature at the control panel, log in as a system administrator.

2. Touch Service Settings→Fax→Feature Order.

3. To change the position of a feature, select the feature. To move the feature, use the arrow buttons.

4. When finished, touch OK.

100

Xerox®B1025 Multifunction Printer System Administrator Guide

Xerox B1025 System Administrator Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Configuration Overview

More Information

Initial Setup

Physically Connecting the Printer

Assigning a Network Address

Accessing Administration and Configuration Settings

Changing the System Administrator Password

Network Connectivity

TCP/IP

SNMP

Configuring SNMPv3

WINS

Configuring LPR/LPD

Raw TCP/IP Printing

Configuring IPP

LDAP Server

HTTP

Google Cloud Print

Proxy Server

Configuring SNTP

Mopria

Wireless Network Connection

Security

Setting Access Rights

Setting Print Permissions

Device User Database

Secure HTTP (TLS)

IP Filtering

IP Sec

Concealing or Showing Job Names

802.1X

Displaying or Hiding Network Settings

System Timeout

USB Port Security

Security Certificates

Restricting Access to the Device Web Interface

Verifying the Software

Printing

Enabling the Device Startup Page

Managing Banner Page Printing Options

Printing an Error Page

Configuring Default Print Settings

Enabling Print Spooling Settings

Printing Reports

Configuring Secure Print Settings

UNIX and Linux Printing

Print from USB

Managing Saved Jobs

Setting the Delete Held Job After Timer

Copying

Changing the Default Copy Settings

Specifying ID Card Copy Settings

Scanning

Scanning Setup Overview

Configuring Image Settings

Setting Up Scan To Destination

Scanning to an Email Address

Email

Configuring Email Security

Scan to USB

Enabling Remote Scanning using TWAIN

Configuring Scan To Destination

Faxing

Fax Overview