Xerox ApeosPort-IV C2275, ApeosPort-IV C3373, ApeosPort-IV C3375, ApeosPort-IV C4475, ApeosPort-IV C5575 User Guide
...
ApeosPort-IV C5575
DocuCentre-IV C5575
ApeosPort-IV C4475
ApeosPort-IV C3375
ApeosPort-IV C3373
ApeosPort-IV C2275
DocuCentre-IV C4475
DocuCentre-IV C3375
DocuCentre-IV C3373
User Guide
Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft
Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
NetWare is a registered trademark of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are trademarks of Apple, Inc..
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SmartMedia is a registered trademark of Toshiba Corporation.
RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States and/
or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, Smart WelcomEyes, ApeosWare,
CentreWare, and DocuShare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji
Xerox Co., Ltd.
DocuWorks is a trademark of Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents.................................................................................................................................................3
1 Before Using the Machine...................................................................................................................13
Preface ................................................................................................................................................................... 14
Types of Manuals...............................................................................................................................................15
Using This Guide ................................................................................................................................................16
Organization of This Guide......................................................................................................................16
Conventions................................................................................................................................................... 17
Safety Notes........................................................................................................................................................ 19
Electrical Safety............................................................................................................................................20
Machine Installation..................................................................................................................................21
Operational Safety......................................................................................................................................26
Consumable................................................................................................................................................... 29
Others...............................................................................................................................................................29
Location of Warning and Caution Labels..........................................................................................30
Table of Contents
Regulation.............................................................................................................................................................31
Radio Frequency Emissions (Class B)...................................................................................................31
Regulatory Information for RFID .........................................................................................................31
Product Safety Certification (UL, CB)..................................................................................................31
Environment.........................................................................................................................................................32
About License...................................................................................................................................................... 33
RSA BSAFE......................................................................................................................................................33
Heimdal ...........................................................................................................................................................33
JPEG Code.......................................................................................................................................................33
Libcurl...............................................................................................................................................................33
FreeBSD...........................................................................................................................................................34
OpenLDAP ......................................................................................................................................................35
DES ....................................................................................................................................................................36
AES.....................................................................................................................................................................37
TIFF (libtiff)....................................................................................................................................................37
ICC Profile (Little cms)...............................................................................................................................37
XPS (XML Paper Specification)...............................................................................................................37
EDICT and COMPDIC ................................................................................................................................ 37
Cyrus SASL......................................................................................................................................................38
Legal Notice.........................................................................................................................................................39
2 Product Overview....................................................................................................................................41
Machine Components......................................................................................................................................42
Power Source .......................................................................................................................................................52
Switching the Main Power On................................................................................................................52
Switching the Power On............................................................................................................................ 52
Switching the Power Off...........................................................................................................................53
Switching the Main Power Off ...............................................................................................................54
Circuit Breaker.....................................................................................................................................................56
3
Energy Saver Mode........................................................................................................................................... 58
Smart WelcomEyes..................................................................................................................................... 59
Entering the Energy Saver Mode .......................................................................................................... 59
Exiting the Energy Saver Mode ............................................................................................................. 60
Control Panel....................................................................................................................................................... 61
Large Size Color UI..................................................................................................................................... 65
Screens and Buttons Displayed............................................................................................................. 68
About the [Services Home] Screen ............................................................................................................. 69
Entering Text....................................................................................................................................................... 73
Installing the Tray Attachment on the Finisher-B1............................................................................. 74
3 Copy ............................................................................................................................................................ 75
Copying Procedure............................................................................................................................................ 76
Step 1 Loading Documents..................................................................................................................... 76
Step 2 Selecting Features........................................................................................................................ 78
Step 3 Entering a Quantity...................................................................................................................... 79
Step 4 Starting the Copy Job.................................................................................................................. 80
Step 5 Confirming the Copy Job in Job Status................................................................................ 81
Operations during Copying ........................................................................................................................... 82
Stopping the Copy Job.............................................................................................................................. 82
Changing the Number of Copies.......................................................................................................... 83
Interrupting the Copy Job ....................................................................................................................... 84
Simple Copy......................................................................................................................................................... 85
Paper Supply (Selecting the Paper for Copying) ............................................................................ 85
Reduce/Enlarge (Making Enlarged/Reduced Copies)...................................................................86
2 Sided Copying (Making 2 Sided Copies)........................................................................................ 87
Auto/Color/Black & White (Selecting the Color for Copying).................................................... 88
Lighten/Darken (Adjusting the Copy Density) ................................................................................ 88
2 Pages per Side (Copying Two Pages onto One Sheet).............................................................88
1 Staple ........................................................................................................................................................... 89
Copy........................................................................................................................................................................ 90
Reduce/Enlarge (Making Enlarged/Reduced Copies)...................................................................90
Paper Supply (Selecting the Paper for Copying) ............................................................................ 94
Output Color (Selecting the Color for Copying).............................................................................. 97
2 Sided Copying (Making 2 Sided Copies)......................................................................................101
Copy Output (Specifying Finishing Options)..................................................................................101
Pages per Side (Copying Multiple Pages onto One Sheet).......................................................101
Lighten/Darken (Adjusting the Copy Density) ..............................................................................102
Image Quality...................................................................................................................................................103
Original Type (Selecting the Document Type)..............................................................................103
Image Options (Adjusting Copy Density/Sharpness/Saturation of Images)...................105
Image Enhancement
(Erasing the Background Color of Documents/Adjusting Contrast).....................................105
Color Effects (Selecting an Image Quality)....................................................................................106
Color Balance (Adjusting Color Balance).........................................................................................107
Color Shift (Adjusting the Color Tone) .............................................................................................109
Layout Adjustment.........................................................................................................................................110
4
Table of Contents
2 Sided Copying (Making 2 Sided Copies) ..................................................................................... 111
Book Copying (Copying Facing Pages onto Separate Sheets)............................................... 112
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ........................................ 114
Original Size (Specifying the Scan Size for the Document)..................................................... 115
Mixed Size Originals (Scanning Different Size Documents Simultaneously)................... 116
Edge Erase (Erasing Edges and Margin Shadows of the Document).................................. 117
Image Shift (Adjusting the Image Position)................................................................................. 119
Invert Image (Making Reversed Copies of Images) .................................................................. 122
Original Orientation (Specifying the Orientation of Loaded Documents)........................ 123
Image Rotation (Changing the Orientation of Images).......................................................... 124
Output Format................................................................................................................................................. 126
2 Sided Copying (Making 2 Sided Copies) ..................................................................................... 126
Booklet Creation (Creating a Booklet).............................................................................................127
Covers (Attaching Covers to Copies) ................................................................................................ 130
Pages per Side (Copying Multiple Pages onto One Sheet)...................................................... 131
Poster (Making Enlarged Copies Spread over Multiple Sheets)............................................. 132
Repeat Image (Making Multiple Copies on One Sheet)........................................................... 134
Annotations (Adding a Comment/a Date/Page Numbers to Copies)................................. 135
Watermark (Printing Control Numbers on the Background of Copies)..............................141
Secure Watermark (Managing Document Security).................................................................. 144
Folding (Outputting Bi-Folded/Tri-Folded Paper)........................................................................ 147
Preset Repeat Image (Making Multiple Copies on a Single Sheet) ..................................... 147
Transparency Options (Inserting Blank Sheets between Transparencies)........................148
Copy Output (Specifying Finishing Options)................................................................................. 150
ID Card Copy (Copying Both Sides of an ID Card)..................................................................... 155
Job Assembly.................................................................................................................................................... 157
Build Job (Processing Documents Scanned with Different Settings as One Job)........... 157
Sample Job (Checking the Finished Output of the Copy)........................................................ 161
Combine Original Sets (Adding Originals)...................................................................................... 162
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area).......... 165
Stored Programming (Calling a Stored Program for Build Job)............................................. 166
4 Fax ............................................................................................................................................................ 167
Fax Procedure................................................................................................................................................... 168
Step 1 Loading Documents .................................................................................................................. 168
Step 2 Selecting Features...................................................................................................................... 170
Step 3 Specifying Destinations........................................................................................................... 171
Step 4 Starting the Fax Job.................................................................................................................. 173
Step 5 Confirming the Fax Job in Job Status................................................................................ 174
Operations during Faxing............................................................................................................................ 175
Stopping the Fax Job.............................................................................................................................. 175
Changing the Scan Settings................................................................................................................. 176
About Internet Fax......................................................................................................................................... 178
Internet Fax Features ............................................................................................................................. 178
Sending Internet Fax.............................................................................................................................. 180
Receiving Internet Fax ........................................................................................................................... 181
Useful Features ......................................................................................................................................... 182
About IP Fax (SIP)..........................................................................................................................................185
5
IP Fax (SIP) Features...............................................................................................................................186
Feature Comparison with Regular Fax .............................................................................................188
Sending IP Fax (SIP) ................................................................................................................................188
Receiving IP Fax (SIP) .............................................................................................................................189
About Server Fax..............................................................................................................................................190
Sending Server Fax...................................................................................................................................190
Simple Fax..........................................................................................................................................................192
Specifying a Destination Using the Numeric Keypad................................................................192
Speed Dialing (Specifying a Destination Using an Address Number).................................193
Specifying a Destination Using a One Touch Button.................................................................194
Resolution (Specifying the Scanning Resolution) ........................................................................195
Original Type (Selecting the Document Type)..............................................................................195
2 Sided Scanning (Transmitting 2-sided Originals).....................................................................196
Fax/Internet Fax..............................................................................................................................................197
Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP)).................197
+ Add (Sending Faxes to Multiple Recipients)...............................................................................198
Specifying a Destination Using the Address Book.......................................................................198
Speed Dialing (Specifying a Destination Using an Address Number).................................203
Add New Address (Registering a Destination on the Address Book)...................................204
Specifying a Destination using a One Touch Button..................................................................206
Specifying a Destination using the Keyboard Screen ................................................................206
Specifying a Destination using the Redial Feature.....................................................................207
Specifying a Line (Port)...........................................................................................................................208
Entering Specific Symbols......................................................................................................................208
Removing/Confirming a Recipient .....................................................................................................209
Lighten/Darken (Adjusting Fax Density) .........................................................................................210
2 Sided Scanning (Transmitting 2-sided Originals).....................................................................211
Original Type (Selecting the Document Type)..............................................................................212
Resolution (Specifying the Scanning Resolution) ........................................................................213
Layout Adjustment.........................................................................................................................................214
2 Sided Scanning (Transmitting 2-sided Originals).....................................................................214
Original Type (Selecting the Document Type)..............................................................................214
Resolution (Specifying the Scanning Resolution) ........................................................................214
Original Size (Specifying the Scan Size for the Original)...........................................................214
Mixed Size Originals (Scanning Different Size Documents Simultaneously)....................215
Book Faxing (Scanning Facing Pages onto Separate Sheets) ................................................216
Reduce/Enlarge (Specifying a Scan Ratio)......................................................................................218
Stamp (Adding a Stamp when Scanning a Document) ............................................................219
Fax/Internet Fax Options.............................................................................................................................220
Acknowledgement Report (Confirming Transmission Results) ..............................................220
Starting Rate (Selecting a Communication Mode) .....................................................................222
Priority Send/Delay Start (Specifying Send Priority/Send Time)...........................................223
Transmission Header Text (Adding Sender Name and Phone Number to Faxes) .........225
Cover Page (Transmitting Documents With a Cover Page).....................................................226
Internet Fax Subject (Specifying the Internet Fax Subject)....................................................228
Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................................228
Recipient Print Sets (Printing Multiple Sets at the Remote Machine).................................229
Pages per Side (Combining Multiple Pages into One Sheet)...................................................230
6
Table of Contents
Remote Folder (Using Remote Folder) ............................................................................................230
F Code (Using F Code Transmission)................................................................................................ 234
Internet Fax Profile (Specifying Internet Fax Profiles) .............................................................237
Encryption (Sending Internet Fax Encrypted by S/MIME)...................................................... 238
Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME).............. 239
More Options.................................................................................................................................................... 240
Remote Polling (Retrieving Files from Remote Machines) ...................................................... 240
Store for Polling
(Storing Files on the Machine that a Remote Machine can Retrieve) ................................ 243
On-hook (Confirming Remote Machine Response Prior to Transmission)........................ 244
Broadcast........................................................................................................................................................... 246
Broadcast Send (Transmitting to Multiple Recipients)............................................................. 246
Relay Broadcast (Transmitting Documents Through a Relay Station).............................. 247
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)............... 250
Receiving Faxes ............................................................................................................................................... 254
Switching between Auto Receive and Manual Receive ............................................................ 254
Using Auto Receive.................................................................................................................................. 255
Using Manual Receive ............................................................................................................................ 255
Using Folder Receive ............................................................................................................................... 255
Facsimile Information Services.................................................................................................................257
Using the Receiver.................................................................................................................................... 257
When Not Using a Receiver.................................................................................................................. 257
5 Scan.......................................................................................................................................................... 259
Scanning Procedure....................................................................................................................................... 260
Step 1 Loading Documents .................................................................................................................. 260
Step 2 Selecting the Features.............................................................................................................. 262
Step 3 Starting the Scan Job ............................................................................................................... 265
Step 4 Confirming the Scan Job in Job Status..............................................................................267
Step 5 Saving the Scanned Data ....................................................................................................... 267
Operations during Scanning....................................................................................................................... 268
Stopping the Scan Job............................................................................................................................ 268
Previewing the Scanned Images during a Scan Job .................................................................. 269
Changing Scan Settings......................................................................................................................... 270
E-mail................................................................................................................................................................... 271
Address Book (Specifying an E-mail Address)............................................................................... 272
Add New Address (Registering a Recipient on the Address Book)....................................... 278
Specifying a Destination Using a One Touch Button................................................................279
New Recipient (Entering an Address)............................................................................................... 280
Add Me (Adding the Sender’s Address)........................................................................................... 281
Recipient(s) (Editing a Recipient)....................................................................................................... 281
From (Setting the Sender’s Address) ................................................................................................ 283
Subject (Setting the Subject)............................................................................................................... 283
Message (Entering the E-mail Body) ................................................................................................284
Preview (Previewing the Scanned Images during a Scan Job) ..............................................284
Color Scanning (Selecting an Output Color).................................................................................. 284
2 Sided Scanning (Scanning Both Sides of a Document) ........................................................ 285
Original Type (Selecting the Document Type)............................................................................. 286
7
File Format (Selecting a File Format for Output Data)..............................................................287
Network Scanning...........................................................................................................................................300
Preview (Previewing the Scanned Images during a Scan Job)...............................................301
Color Scanning (Selecting an Output Color) ..................................................................................301
2 Sided Scanning (Scanning Both Sides of a Document).........................................................301
Original Type (Selecting the Document Type)..............................................................................301
File Format (Selecting a File Format for Output Data)..............................................................301
Scan to PC...........................................................................................................................................................302
Transfer Protocol (Selecting a Transfer Protocol)........................................................................302
Address Book (Specifying a Destination PC Using the Address Book)................................303
Add New Address (Registering a Destination PC on the Address Book).............................305
Specifying a Destination PC Using a One Touch Button ..........................................................308
Browse (Specifying a Destination PC by Browsing Your Network) .......................................309
Specifying a Destination
(Specifying a Destination PC Using the Screen Keyboard).....................................................310
Preview (Previewing the Scanned Images during a Scan Job)...............................................312
Color Scanning (Selecting an Output Color) ..................................................................................312
2 Sided Scanning (Scanning Both Sides of a Document).........................................................312
Original Type (Selecting the Document Type)..............................................................................312
File Format (Selecting a File Format for Output Data)..............................................................312
Store to Folder ..................................................................................................................................................313
Color Scanning (Selecting an Output Color) ..................................................................................314
2 Sided Scanning (Scanning Both Sides of a Document).........................................................314
Original Type (Selecting the Document Type)..............................................................................314
Preview (Previewing the Scanned Images during a Scan Job)...............................................314
Store to USB ......................................................................................................................................................315
Save in (Specifying a Storage Location in the USB Memory Device) ..................................319
Details (Displaying the Details of a Storage Location in the USB Memory Device)......320
Preview (Previewing the Scanned Images during a Scan Job)...............................................320
Color Scanning (Selecting an Output Color) ..................................................................................320
2 Sided Scanning (Scanning Both Sides of a Document).........................................................321
Original Type (Selecting the Document Type)..............................................................................321
File Format (Selecting a File Format for Output Data)..............................................................321
Store & Send Link.............................................................................................................................................322
Scan To (Displaying the E-mail Address of the Authenticated User) ..................................322
From (Displaying the E-mail Address of the Authenticated User)........................................323
Subject (Setting the Subject) ...............................................................................................................323
Message (Entering the E-mail Body).................................................................................................323
Color Scanning (Selecting an Output Color) ..................................................................................323
2 Sided Scanning (Scanning Both Sides of a Document).........................................................323
Original Type (Selecting the Document Type)..............................................................................323
Preview (Previewing the Scanned Images during a Scan Job)...............................................323
File Format (Selecting a File Format for Output Data)..............................................................324
Store to WSD.....................................................................................................................................................325
Computer (Starting a Scan Job via Computer Operation).......................................................325
This Device (Storing Data Scanned by the Machine on a Network Computer) ..............326
Advanced Settings ..........................................................................................................................................328
8
Table of Contents
Color Scanning (Selecting an Output Color).................................................................................. 328
Original Type (Selecting the Document Type)............................................................................. 328
Photographs (Scanning a Color Photograph) ............................................................................... 329
Image Options (Adjusting Scan Density and Image Sharpness) ......................................... 329
Image Enhancement
(Erasing the Background Color of Documents/Adjusting Contrast).................................... 330
Shadow Suppression (Suppressing the Document Background).......................................... 330
Color Space (Specifying Color Space) .............................................................................................. 331
Layout Adjustment......................................................................................................................................... 333
Resolution (Specifying a Scanning Resolution)............................................................................ 333
2 Sided Scanning (Scanning Both Sides of a Document) ........................................................ 334
Book Scanning (Scanning Facing Pages on Separate Sheets)............................................... 334
Original Size (Specifying a Scan Size) .............................................................................................. 335
Mixed Size Originals (Scanning Different Size Documents Simultaneously)................... 336
Edge Erase (Erasing Edges and Margin Shadows in the Document) .................................. 338
Reduce/Enlarge (Specifying a Scanning Ratio)............................................................................ 339
Original Orientation (Specifying the Orientation of the Loaded Document).................. 340
E-mail Options/Filing Options.................................................................................................................... 341
Quality/File Size (Specifying an Image Compression Ratio When Scanning)................. 341
File Format (Selecting a File Format for Output Data)............................................................. 342
Read Receipts (Specifying Read Receipts).....................................................................................342
Split Send (Sending in Sections)......................................................................................................... 343
File Name (Specifying a Name for the File to be Sent)............................................................ 344
Reply To (Specifying a Reply Address).............................................................................................344
File Name Conflict (Setting the Action to be Taken for File Name Conflict)................... 345
File Name (Specifying a Name for the File to be Saved)......................................................... 345
Encryption (Sending E-mail Encrypted by S/MIME)................................................................... 346
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) .......................... 346
Login Name................................................................................................................................................. 346
Password ...................................................................................................................................................... 347
Meta Data................................................................................................................................................... 347
6 Send from Folder ................................................................................................................................. 349
Folder Operating Procedure........................................................................................................................ 350
Step 1 Opening the [Send from Folder] Screen............................................................................ 350
Step 2 Selecting a Folder....................................................................................................................... 351
Step 3 Checking/Selecting Files in a Folder ................................................................................... 351
Step 4 Operating Files in a Folder...................................................................................................... 351
Selecting a Folder ........................................................................................................................................... 352
Checking/Operating Files in a Folder...................................................................................................... 353
Checking File Details...................................................................................................................................... 355
Printing Files in a Folder............................................................................................................................... 357
Configuring/Starting Job Flow................................................................................................................... 360
[Link Job Flow Sheet to Folder] Screen ............................................................................................ 362
Job Flow Restrictions............................................................................................................................... 365
7 Job Flow Sheets (ApeosPort Series Only).................................................................................... 367
Job Flow Procedure........................................................................................................................................ 368
9
Step 1 Opening the [Job Flow Sheets] Screen...............................................................................368
Step 2 Selecting a Job Flow Sheet......................................................................................................368
Step 3 Confirming/Changing the Job Flow Sheet........................................................................369
Step 4 Starting the Job Flow Sheet....................................................................................................369
Selecting/Changing a Job Flow Sheet.....................................................................................................370
8 Stored Programming...........................................................................................................................373
Stored Programming Overview..................................................................................................................374
Registering/Deleting/Renaming Stored Programs.............................................................................375
Registering Stored Programs................................................................................................................376
Notes and Restrictions on Registering Stored Programs ..........................................................377
Registering Stored Programs for Build Job .....................................................................................378
Deleting Stored Programs......................................................................................................................379
Entering/Changing a Stored Program Name.................................................................................379
Assigning/Changing Icons for Stored Programs ..........................................................................380
Calling a Stored Program.............................................................................................................................381
Calling a Stored Program for Build Job ............................................................................................382
9 Web Applications (ApeosPort Series Only) .................................................................................383
Web Applications Overview.........................................................................................................................384
Accessing Web Applications........................................................................................................................385
Accessing Using Buttons Registered on the [Services Home] Screen.........................................386
10 Media Print (Text and Photos) ........................................................................................................387
Overview of Media Print ...............................................................................................................................388
Supported Media and File Formats ...................................................................................................389
Notes and Restrictions on Media Print.............................................................................................390
Inserting USB Memory Device ...................................................................................................................391
Media Print - Text............................................................................................................................................394
Selecting Files .............................................................................................................................................394
[Select From List] Screen........................................................................................................................394
Media Print - Photos.......................................................................................................................................396
Selecting Files .............................................................................................................................................396
[Select From List] Screen........................................................................................................................396
Selecting the Printing Options....................................................................................................................398
Media Print - Photos.................................................................................................................................398
Media Print - Text......................................................................................................................................399
Index Print....................................................................................................................................................400
10
11 Job Status ...............................................................................................................................................401
Job Status Overview.......................................................................................................................................402
Checking Current/Pending Jobs.................................................................................................................403
Checking Completed Jobs............................................................................................................................405
Printing and Deleting Stored Jobs............................................................................................................406
Secure Print..................................................................................................................................................406
Sample Set...................................................................................................................................................408
Delayed Print...............................................................................................................................................410
Table of Contents
Charge Print................................................................................................................................................ 411
Private Charge Print................................................................................................................................. 414
Public Folder ............................................................................................................................................... 416
Undelivered Faxes.................................................................................................................................... 417
Printing Pending Jobs.................................................................................................................................... 419
Handling Error Terminations...................................................................................................................... 420
12 Computer Operations......................................................................................................................... 421
Features Overview.......................................................................................................................................... 422
Print ...................................................................................................................................................................... 423
Print Features............................................................................................................................................. 423
Setup.............................................................................................................................................................. 425
Printing ......................................................................................................................................................... 425
E-mail Printing.................................................................................................................................................. 426
Setup.............................................................................................................................................................. 426
Receiving E-Mail........................................................................................................................................ 426
Sending Fax....................................................................................................................................................... 428
Registering Destinations........................................................................................................................428
Importing Scanned Data............................................................................................................................. 431
Importing to a TWAIN Compatible Application..........................................................................431
Importing Using Stored File Manager 3 ......................................................................................... 433
Importing Using CentreWare Internet Services .......................................................................... 435
Importing Using EasyOperator...........................................................................................................437
CentreWare Internet Services.................................................................................................................... 439
13 Appendix................................................................................................................................................. 443
Glossary............................................................................................................................................................... 444
Index....................................................................................................................................................................451
11
12
1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal notice you
should read before using the machine.
z
Preface...............................................................................................................................................14
z
Types of Manuals..........................................................................................................................15
z
Using This Guide............................................................................................................................16
z
Safety Notes....................................................................................................................................19
z
Regulation........................................................................................................................................31
z
Environment ....................................................................................................................................32
z
About License..................................................................................................................................33
z
Legal Notice.....................................................................................................................................39
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the ApeosPort-IV C5575/C4475/C3375/C3373/C2275,
DocuCentre-IV C5575/C4475/C3375/C3373 (hereafter referred to as "the machine").
This guide describes how to operate the machine and the precautions you should follow
during operation. To get the most out of the machine and to use it effectively, be sure to
read this guide before use.
This guide assumes that you have a basic knowledge of the operating environment of the
personal computer in use and networking environments. For information on the
environment of the personal computer in use and the basic knowledge and operations of
networking environments, refer to the manuals provided with the personal computer,
operating system, and network system.
For information on how to configure your network environment, refer to the Administrator
Guide. For information on optional accessories for the print service, also refer to the guide
provided with each optional accessory.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
14
Warning:
This equipment will be inoperable when mains power fails.
Types of Manuals
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User Guide (this guide) (Document CD-ROM)
The guide describes all the necessary steps for copy, print, scan, and fax.
Administrator Guide (Document CD-ROM)
The guide is intended for system administrators, and describes how to configure network
and how to solve problems that may occur with the machine. This guide also describes daily
maintenance and the system settings procedures.
Quick Reference Guide (Booklet)
The guide describes the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
The manual describes installation and configuration procedures for print drivers and the
printer environment. This manual is included in the Driver CD Kit.
Print Driver Help
The help describes print features and operations.
Before Using the Machine
1
CentreWare Internet Services Help
The help describes how to change various settings of the machine using a web browser, and
how to import scanned data to a computer from the machine.
Important • To display the online help for CentreWare Internet Services, users need to have the environment to
connect to the internet. The communication fee shall be borne by you.
Guides for Optional Components
Optional components are available for the machine. Some of them come with user guides.
The guides for optional components describe all the necessary steps for using the optional
components and installing the software.
15
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide is intended for first time users of the machine. It describes the basic operations
for the Copy, Print, Scan, and Fax services.
Organization of This Guide
This guide consists of the following chapters:
1 Before Using the Machine
Describes how to use this guide, as well as safety notes, legal notices, and other important
information you should read before using the machine.
1
2 Product Overview
Describes the basic information of the machine, such as the names of components, how to
use the touch screen, how to switch the machine on and off, and how to exit the Energy
Saver mode.
3Copy
Describes the basic operation and features for the Copy service.
4Fax
Describes the basic operations and features for the Fax services.
5Scan
Describes the basic operations and features for the Scan services.
6 Send from Folder
Describes the basic operations and features to use folders.
7 Job Flow Sheets (ApeosPort Series Only)
Describes the operations to use a job flow created on a remote system.
8Stored Programming
Describes the Stored Programming service that enables you to store customized job settings.
9 Web Applications (ApeosPort Series Only)
Describes the operations to connect to web applications.
10 Media Print (Text and Photos)
Describes the basic operations and features of Media Print that allows you to print image
data and document files.
11 Job Status
Describes how to check job status and how to delete jobs.
12 Computer Operations
16
Describes operations performed from a computer, such as printing documents, importing
scanned files, using Direct Fax, and operating CentreWare Internet Services.
13 Appendix
Contains a glossary of terms used in this guide.
Using This Guide
Conventions
z
The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen shots
may not be displayed or available depending on your machine configuration.
z
The procedures in this guide may vary depending on the driver and utility software being
used due to the upgrades.
z
In this guide, "Computer" refers to a personal computer or workstation.
z
The following terms are used in this guide:
Important : Important information that you should read.
Note : Additional information on operations or features.
z
The following symbols are used in this guide:
" " :zA cross-reference included in this guide.
z
Names of CD-ROM, features, and touch screen messages and
input text.
z
[ ] :
Folders, files, applications, button or menu names displayed on
the touch screen.
z
Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and menu
names.
Before Using the Machine
1
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
z
>:
Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].
z
Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]", this
means that you need to click [Start], click [Search], and then
click [For Files or Folders] to search for files and folders.
z
Cross-reference
For example: "Refer to "5 Tools" > "Common Service Settings" >
"Audio Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator Guide.
17
1 Before Using the Machine
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when
viewed from the front of the machine.
Before Using the Machine
1
, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation
when viewed from the front of the machine.
18
Safety Notes
WARNING
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
object
Pinched
fingers
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not tear
down
Keep away
from wet
Never touch
with wet hand
Instructions Unplug Ground/
Earth
Safety Notes
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with strict
safety requirements including safety agency approvals and compliance with environmental
standards. Follow the following instructions for safety use.
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information.
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
Used for item that if not followed strictly, can lead death or severe or fatal
injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
A symbol for items to pay attention to when handling machine. Follow instructions carefully
:
to use machine safely.
Before Using the Machine
1
A symbol for prohibited items. Follow instructions carefully to avoid any dangerous acts.
:
A symbol for items that must be performed. Follow instructions carefully to carry out these
:
essential tasks.
19
1 Before Using the Machine
Electrical Safety
Before Using the Machine
1
This product shall be operated by the power source as indicated on the product's data plate.
Consult your local power company to check if your power source meets the requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug fits
only into an earthed electrical outlet. This is a safety feature. If the plug doesn't fit
to the outlet, contact an electrician to replace the outlet to avoid risk of electric
shock. Never use an earthed adapter plug to connect the product to the electrical
outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent overheat
and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple
connector. Consult your local Fuji Xerox representative to check if an outlet is
grounded.
Connect this product to a branch circuit or an outlet that has larger capacity than
the rated ampere and voltage of this product. See the data plate on the rear panel
of this product for its rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not put an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp environment
may bring about minute electric current in a connector. It may generate heat and
eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other product.
Do not damage or alter the power cord. Damage and alteration may generate heat
and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local Fuji
Xerox representative for its replacement. Do not use a damaged or uninsulated
cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off the power and then the main power
inside the body front cover, and unplug the product. Access to a live machine
interior may cause electric shock.
Do not unplug or re-plug this product with the main power switch and the power
switch on. Plugging and unplugging a live connector may deform the plug and
generate heat, and eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
20
Safety Notes
Switch off the power and then the main power inside the body front cover, and
unplug the product when it (i.e., fax function) is not used over weekends or long
holidays. Please note that it cannot receive fax message during switch-off.
Once a month, switch off this product and check if
z
the power cord is plugged firmly into an electrical outlet;
z
the plug is not excessively heated, rusted or bent;
z
the plug and electrical outlet are free of dust; and
z
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off the power and then the main
power inside the body front cover, and unplug the power cord. Contact your local
Fuji Xerox representative.
Machine Installation
Do not locate this product where people might step on or trip over the power cord.
Friction or excessive pressure may generate heat and eventually cause electric
shock or a fire accident.
Never locate this product in the following places:
z
Near radiators or any other heat sources
z
Near volatile flammable materials such as curtains
z
In the hot, humid, dusty or poorly ventilated environment
z
In the place receiving direct sunlight
z
Near cookers or humidifiers
Before Using the Machine
1
Locate this product on a level and sturdy surface that can withstand a weight of
290 Kg (maximum weight when Large Size Color UI, Finisher-C1 with Booklet
Maker, Side Tray, and HCF B1 are installed to Three Tray Module Model). Otherwise,
if tilted, the product may fall over and cause injuries.
Locate this product in a well-ventilated area. Do not obstruct ventilation openings
of the product.
Keep the minimum clearance as follows for ventilation and an access to the power
plug. Unplug the product if an abnormal condition is noted.
21
1 Before Using the Machine
DocuCentre Series with the document cover
(Unit: mm)
1046
1623
70
699
424
100
100 400
1216
With Duplex Automatic Document Feeder B1-C/B1-PC (optional)
(Unit: mm)
1129
1623
70
699
424
100
50 400
1249
With Finisher-A1 (optional)
(Unit: mm)
Before Using the Machine
100
699
1623
424
1
70
1046
1216
100 400
22
400
424
699
100
70
50
1786
1623
1666
With Finisher-B1 (optional) and Side Tray (optional)
(Unit: mm)
100
With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional)
(Unit: mm)
400
424
699
100
80
2072
1623
70
1922
With Finisher-C1 (optional) and Side Tray (optional)
(Unit: mm)
Safety Notes
Before Using the Machine
1
709
1623
414
70
1666
1786
50
400
23
1 Before Using the Machine
400
424
699
100
80
2072
1623
70
1922
With Finisher-C1 with Booklet Maker (optional) and Side Tray (optional)
(Unit: mm)
400
424
699
100
80
2188
1623
25
2083
With Finisher-C1 (optional), HCF B1 (optional), and Side Tray (optional)
(Unit: mm)
10
°
10
°
10
°
10
°
Front
Front
Left
Left
Back
Back
Right Right
Before Using the Machine
1
Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
24
Safety Notes
Always lock the wheels of this product and turn down the adjustable foot to the
floor after installation. Otherwise, it may fall over or slide and cause injuries.
Before Using the Machine
Others
To keep this product in a good performance and condition, always use it in the
following environment:
z
Temperature: 10 - 32°C
z
Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
1
25
1 Before Using the Machine
Operational Safety
Before Using the Machine
1
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other maintenance
procedures not described in the documentation.
This product features safety design not to allow operators access to hazard areas.
The hazard areas are isolated from operators by covers or protectors which require
a tool to remove. To prevent electric shock and injuries, never remove those covers
and protectors.
To avoid the risk of electric shock and a fire accident, switch off the power and then
the main power inside the body front cover. Unplug the product promptly in the
following conditions, then contact your local Fuji Xerox representative.
z
The product emits smoke or its surface is unusually hot.
z
The product emits unusual noise or odor.
z
The power cord is cracked or worn down.
z
A circuit breaker, fuse or any other safety device is activated.
z
Any liquid is spilled into the product.
z
The product is soaked in water.
z
Any part of the product is damaged.
Do not insert any object into slots or openings of this product.
Do not put any of the followings on the product:
z
Liquid container such as flower vases or coffee cups
z
Metal parts such as staples or clips
z
Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a
fire accident.
When cleaning this product, use the designated cleaning materials exclusive to it.
Other cleaning materials may result in poor performance of the product. Never use
aerosol cleaners to avoid catching fire and explosion.
If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox
representative. Do not pull out a tray, otherwise it may cause injuries.
Never play the CD-ROM supplied with the product on an audio player. Always use a
CD-ROM player. Otherwise, large sound may damage audio players or your ears.
Keep electrical and mechanical safety interlocks active. Keep the safety interlocks
away from magnetic materials. Magnetic materials may accidentally activate the
product and cause injuries or electric shock.
26
A circuit breaker is embedded in this product. If current leakage occurs, the circuit
<RESET> button
<TEST> button
breaker automatically cuts off power circuit to prevent electric shock and a fire
accident. The circuit breaker is normally ON ("|"). Check once a month if the circuit
breaker works properly in accordance with the following procedures:
1 Switch the power off.
2 Open the front cover.
Safety Notes
Before Using the Machine
1
3 Press the main power switch to the [ ]
position to switch the main power off.
4 Press the <RESET> button to the reset position.
The button will be depressed even after the
pushing force is released.
5 Press the <TEST> button lightly with a sharp
edge such as a pen tip. The depressed <RESET>
button will stick out again. This is the end of the
check procedure.
6 Press the <RESET> button back to the depressed position.
If the circuit does not work properly, contact your local Fuji Xerox representative.
27
1 Before Using the Machine
Before Using the Machine
1
Do not attempt to remove a paper deeply jammed inside the product, particularly
a paper wrapped around the fusing unit or the heat roller. Otherwise, it may cause
injuries or burns. Switch off the product immediately and contact your local Fuji
Xerox representative.
Never touch the paper output area of the finisher during operation. It may cause
injuries.
Be careful in removing jammed staples.
Do not apply excessive force to hold thick document on the document glass. It may
break the glass and cause injuries.
To move this product to another location, contact your local Fuji Xerox
representative.
Ventilate well during extended operation or mass copying. It may affect the office
air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
28
Consumable
Safety Notes
Store all consumables in accordance with the instructions given on its package or
container.
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for
the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause
explosion. If you spill a large volume of toner, contact your local Fuji Xerox
representative.
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge
may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox
representative for its disposal.
Never throw a waste toner bottle into an open flame. Toner may catch fire and
cause burn injuries or explosion.
If you have a used waste toner bottle no longer needed, contact your local Fuji
Xerox representative for its disposal.
Keep drum cartridges (or drum if not a cartridge type) and toner cartridges out of
the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth
with water, drink water and consult a physician immediately.
Before Using the Machine
1
Others
When replacing drum cartridges (or drum if not a cartridge type) and toner
cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact
with clothes, skin, eyes and mouth as well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least
15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.
This product emits weak electromagnetic waves. If you have a medical device
implanted (e.g., a cardiac pacemaker) and get out of shape, keep away from this
product immediately and consult a physician.
29
1 Before Using the Machine
Location of Warning and Caution Labels
Always follow all warning instructions marked on or supplied with this product.
Before Using the Machine
To avoid the risk of burn injuries and electric shock, never touch the area with the
"High Temperature" or "High Voltage" marks on.
1
30
Regulation
Regulation
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class B
digital device, pursuant to the International Standard for Electromagnetic
Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/
New Zealand. These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This product generates, uses and
can radiate radio frequency energy and, if not installed and used in accordance
with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular
installation. If this product does cause harmful interference to radio or television
reception, which can be determined by turning this product off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
z
Reorient or relocate the receiving antenna.
z
Increase the separation between this product and the receiver.
z
Connect this product into an outlet on a circuit different from that to which the
receiver is connected.
z
Consult the dealer or an experienced radio/TV technician for help.
Before Using the Machine
1
Changes and modifications to this product not specifically approved by Fuji Xerox
may void the user’s authority to operate this product.
Regulatory Information for RFID
This product contains Radio Frequency Identification system device (RFID) and it
is certified in compliance with applicable local laws and/or regulations.
Product Safety Certification (UL, CB)
This product is certified by the following agency using the safety standards listed.
Agency
NEMKO IEC60950-1:ed. 2
Standard
31
1 Before Using the Machine
Environment
Before Using the Machine
1
z
For environmental protection and efficient use of resources, Fuji Xerox reuses returned
toner cartridges and drum cartridges to make recycle parts, recycle materials or energy
recovery.
z
Proper disposal is required for toner cartridges and drum cartridges no longer needed. Do
not open toner cartridges and drum cartridges. Return them to your local Fuji Xerox
representative.
32
About License
About License
RSA BSAFE
Heimdal
This section describes information about licenses. Be sure to read through it.
Before Using the Machine
This product includes RSA BSAFE® Cryptographic software from RSA Security Inc.
1
Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm,
Sweden). All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
JPEG Code
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written
permission.
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ''AS IS'' AND
ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE
LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN
CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
Our printer software uses some of the codes defined by the Independent JPEG Group.
Libcurl
COPYRIGHT AND PERMISSION NOTICE
33
1 Before Using the Machine
Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>.
Before Using the Machine
1
All rights reserved.
Permission to use, copy, modify, and distribute this software for any purpose with or without
fee is hereby granted, provided that the above copyright notice and this permission notice
appear in all copies.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OF THIRD PARTY
RIGHTS. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY
CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT
OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR
THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Except as contained in this notice, the name of a copyright holder shall not be used in
advertising or otherwise to promote the sale, use or other dealings in this Software without
prior written authorization of the copyright holder.
FreeBSD
This product contains the part of FreeBSD codes.
The FreeBSD Copyright
Copyright 1994-2006 The FreeBSD Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
Redistributions of source code must retain the above copyright notice, this list of conditions
and the following disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN
NO EVENT SHALL THE FREEBSD PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT,
INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY
OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
34
OpenLDAP
About License
The views and conclusions contained in the software and documentation are those of the
authors and should not be interpreted as representing official policies, either expressed or
implied, of the FreeBSD Project.
Before Using the Machine
Copyright 1998-2006 The OpenLDAP Foundation All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted only as authorized by the OpenLDAP Public License.
A copy of this license is available in the file LICENSE in the top-level directory of the
distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.
1
OpenLDAP is a registered trademark of the OpenLDAP Foundation.
Individual files and/or contributed packages may be copyright by other parties and/or
subject to additional restrictions.
This work is derived from the University of Michigan LDAP v3.3 distribution. Information
concerning this software is available at <http://www.umich.edu/~dirsvcs/ldap/ldap.html>.
This work also contains materials derived from public sources.
Additional information about OpenLDAP can be obtained at <http://www.openldap.org/>.
---
Portions Copyright 1998-2006 Kurt D. Zeilenga.
Portions Copyright 1998-2006 Net Boolean Incorporated.
Portions Copyright 2001-2006 IBM Corporation.
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted only as authorized by the OpenLDAP Public License.
---
Portions Copyright 1999-2005 Howard Y.H. Chu.
Portions Copyright 1999-2005 Symas Corporation.
Portions Copyright 1998-2003 Hallvard B. Furuseth.
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that this notice is preserved.
The names of the copyright holders may not be used to endorse or promote products
derived from this software without their specific prior written permission. This software is
provided ''as is'' without express or implied warranty.
---
Portions Copyright (c) 1992-1996 Regents of the University of Michigan.
35
1 Before Using the Machine
Before Using the Machine
All rights reserved.
Redistribution and use in source and binary forms are permitted provided that this notice is
preserved and that due credit is given to the University of Michigan at Ann Arbor. The name
of the University may not be used to endorse or promote products derived from this
software without specific prior written permission. This software is provided ''as is'' without
express or implied warranty.
------------------------------------------
The OpenLDAP Public License
Version 2.8, 17 August 2003
Redistribution and use of this software and associated documentation ("Software"), with or
without modification, are permitted provided that the following conditions are met:
1
1. Redistributions in source form must retain copyright statements and notices,
2. Redistributions in binary form must reproduce applicable copyright statements and
notices, this list of conditions, and the following disclaimer in the documentation and/or
other materials provided with the distribution, and
3. Redistributions must contain a verbatim copy of this document.
The OpenLDAP Foundation may revise this license from time to time.
Each revision is distinguished by a version number. You may use this Software under terms
of this license revision or under the terms of any subsequent revision of the license.
THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS
CONTRIBUTORS ''AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING,
BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP
FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE
SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY,
OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN
CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
he names of the authors and copyright holders must not be used in advertising or otherwise
to promote the sale, use or other dealing in this Software without specific, written prior
permission. Title to copyright in this Software shall at all times remain with copyright
holders.
DES
36
OpenLDAP is a registered trademark of the OpenLDAP Foundation.
Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA. All Rights
Reserved. Permission to copy and distribute verbatim copies of this document is granted.
This product includes software developed by Eric Young(eay@mincom.oz.au)
AES
Copyright (c) 2003. Dr Brian Gladman. Worcester. UK. All rights reserved.This product uses
published AES software provided by Dr Brian Gladman under BSD licensing terms.
TIFF (libtiff)
Lib TIFF copyright (c) 1988-1997 Sam leffler
Copyright (c) 1991-1997 Silicon Graphics. Inc.
ICC Profile (Little cms)
Little cms copyright (c) 1988-2004 Marti Maria
XPS (XML Paper Specification)
This product may incorporate intellectual property owned by Microsoft Corporation. The
terms and conditions upon which Microsoft is licensing such intellectual property may be
found at http://go.microsoft.com/fwlink/LinkId=52369.
About License
Before Using the Machine
1
EDICT and COMPDIC
The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic
Dictionary Research and Development Group under the coordination of Professor James
William Breen at Monash University are used in the advanced scan kit option of Fuji Xerox.
These Japanese-English dictionary files are licensed to customers under the terms and
conditions of a Creative Commons Attribution-ShareAlike License. Prior to use, be sure to
check the terms and conditions of this license at the URL below. Use of these JapaneseEnglish dictionaries is not permitted unless you agree to the terms and conditions of this
license.
Furthermore, care should be taken because at the point in time that you begin to use these
Japanese-English dictionaries as specified in the said license, you accept and agree to be
bound by the terms and conditions of this license.
The Japanese-English dictionaries are provided to customers on an as-is basis, and Fuji
Xerox and the original supplier make no representations of warranties of any kind.
z
Original Author Information (extracted from http://www.csse.monash.edu.au/~jwb/
edrdg/licence.html)
Copyright over the documents covered by this statement is held by James William BREEN
and The Electronic Dictionary Research and Development Group at Monash University.
z
Monash University License Information
http://www.csse.monash.edu.au/~jwb/edrdg/licence.html
37
1 Before Using the Machine
Before Using the Machine
Cyrus SASL
1
z
Information Regarding EDICT and COMPDIC
http://www.csse.monash.edu.au/~jwb/edict.html
http://www.csse.monash.edu.au/~jwb/compdic_doc.html
z
Information Regarding the Creative Commons Attribution-ShareAlike License
http://creativecommons.org/licenses/by-sa/2.5/legalcode
Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. The name "Carnegie Mellon University" must not be used to endorse or promote products
derived from this software without prior written permission. For permission or any other
legal details, please contact
Office of Technology Transfer
Carnegie Mellon University
5000 Forbes Avenue
Pittsburgh, PA 15213-3890
(412) 268-4387, fax: (412) 268-7395
tech-transfer@andrew.cmu.edu
4. Redistributions of any form whatsoever must retain the following acknowledgment:
"This product includes software developed by Computing Services at Carnegie Mellon
University (http://www.cmu.edu/computing/)."
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS
SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY
SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER
RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN
CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
38
Legal Notice
Legal Notice
Copying or printing certain documents may be illegal in your country. Penalties of fines or
imprisonment may be imposed on those found guilty. The following are examples of items
that may be illegal to copy or print in your country.
z
Currency
z
Banknotes and checks
z
Bank and government bonds and securities
z
Passports and identification cards
z
Copyright material or trademarks without the consent of the owner
z
Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In
case of doubt, contact your legal counsel.
Before Using the Machine
1
39
1 Before Using the Machine
Before Using the Machine
1
40
2 Product Overview
This chapter describes the basic information of the machine, such as machine components,
how to switch the machine on and off, and how to use the touch screen.
z
Machine Components .................................................................................................................42
z
Power Source...................................................................................................................................52
z
Circuit Breaker.................................................................................................................................56
z
Energy Saver Mode.......................................................................................................................58
z
Control Panel...................................................................................................................................61
z
About the [Services Home] Screen .........................................................................................69
z
Entering Text...................................................................................................................................73
z
Installing the Tray Attachment on the Finisher-B1.........................................................74
2 Product Overview
5
6
7
8
9
12
13
14
1
3
4
2
16
17
10
11
18
15
Machine Components
The following describes machine components and their functions.
4 Tray Model and HCF B1
Product Overview
2
No. Component Function
1 Document cover Holds a document in place.
2 Document glass Load a document here.
3 Control panel Consists of operation buttons, LED indicators, and the touch screen.
Refer to "Control Panel" (P.61).
4 Exit 2 Tray Outputs are delivered here by separating the center tray into two levels.
5Lower Center tray (Output
tray)
6 Power switch Switches the power of the machine on and off.
7 Front cover Open this cover to replace the consumables.
8 Tray 1, Tray 2-4 (optional) Load paper here.
9 Locking casters Used for locking the wheels of the machine. Lock these casters after moving
10 Tray 6 (HCF B1) (optional) Load paper here.
11 Tray 6 top cover Open this cover to clear paper jams after moving Tray 6 to the left.
12 Tray 5 Used for loading non-standard paper, such as thick-stock paper and other
Copies and prints are delivered here, facing down.
Refer to "Power Source" (P.52).
the machine to its installation site.
special media, that cannot be loaded in Trays 1 to 4.
42
No. Component Function
5
6
3
4
2
1
7
8
9
Machine Components
13 Smart WelcomEyes (SWE)
pyroelectric sensor
14 Smart WelcomEyes (SWE)
reflection sensor
15 Smart WelcomEyes (SWE)
Access Lamp
16 Side tray (optional) Copies and prints are delivered here, facing up.
17 Stylus pen Used for touching the touch screen on the control panel to configure
18 Stylus pen holder Stores the stylus pen.
The SWE pyroelectric sensor works consistently, and when it detects human
presence in the detectable area, the SWE reflection sensor starts working.
When the SWE pyroelectric sensor detects human presence, the SWE
reflection sensor starts working, and when it also detects human presence,
the machine exits the Energy Saver mode.
While the SWE reflection sensor detects human presence, the machine will
neither reset the settings automatically nor enter the Energy Saver mode.
The Access Lamp lights up while the SWE reflection sensor detects human
presence.
settings.
Note • You can directly touch the touch screen not only with the stylus pen but
also with a finger.
Left side and rear views of the machine
Product Overview
2
No. Component Function
1 USB 2.0 interface connector
(optional)
2 Top left cover Open this cover to clear paper jams.
3 Upper left cover Open this cover by pressing the release lever to clear paper jams.
4 Bottom left cover Open this cover to clear paper jams.When Tray 6 is installed, open this cover
5 Adjusting foot Prevents the machine from toppling over. Move the machine to its
Connects to the cable of the Memory Card Reader or a USB memory device.
Note • Before you open the upper left cover, exit the Sleep Mode and then
switch off the machine.
after moving Tray 6 to the left.
installation site and then rotate this adjuster in clockwise direction until it
touches a floor.
43
2 Product Overview
1
2
3
4
5
6
7
No. Component Function
6 RESET button Automatically switches the machine off when a current leakage is detected.
7 Rear right cover Make sure that this cover is attached. Open this cover when connecting an
interface cable.
8 USB 2.0 interface connector Connects a USB memory cable for printing.
Product Overview
2
9 10BASE-T/100BASE-TX
connector
Note • The Memory Card Reader and a USB memory device cannot be connected to the machine at the
same time. The machine will recognize the one that is connected first.
Inside
Connects to a network cable. To use this as a Gigabit Ethernet interface
connector, install the Gigabit Ethernet Kit (optional).
No. Component Function
1 Drum cartridge release lever Unlock this lever when replacing a drum cartridge.
2 Toner cartridges Contains Black (K), Cyan (C), Magenta (M), and Yellow (Y) toner (image
forming powder).
3 Main power switch Switches the main power on/off of the machine. Always follow the
instructions by the system administrator.
Important • Always switch the power off before switching the main power off. Refer
to "Power Source" (P.52).
4 Waste toner container (R5) Collects waste toner.
5 Drum cartridges
(R1, R2, R3, R4)
6 Drum cartridge cover Open this cover when replacing a drum cartridge or cleaning the interior of
7 Fusing unit (R8) Fuses toner on paper. Do not touch this unit as it is extremely hot.
Contains photoconductors R1, R2, R3, and R4.
the machine.
44
Duplex Automatic Document Feeder B1-C (optional)
9
5
12 3
4
6
8
7
Machine Components
Product Overview
2
No. Component Function
1 Confirmation indicator Lights up when a document is loaded correctly.
2 Lever Turn this lever to clear paper jams.
3 Left cover Open this cover to clear paper jams.
4 Inner cover Open this cover to clear paper jams.
5 Document guides Use these guides to align the edges of documents.
6 Document feeder tray Load documents here.
7 Document output tray Scanned documents are delivered here.
8 Document stopper Prevents outputs from falling off.
9 Constant velocity transport
glass
Note • In this guide, "document feeder" means both the Duplex Automatic Document Feeder B1-C
(optional) and the Duplex Automatic Document Feeder B1-PC (optional) unless expressly restricted
to one of them.
Scans a loaded document.
45
2 Product Overview
9
8
Duplex Automatic Document Feeder B1-PC (optional)
Product Overview
2
12 3
4
5
7
6
No. Component Function
1 Confirmation indicator Lights up when a document is loaded correctly.
2 Lever Turn this lever to clear paper jams.
3 Left cover Open this cover to clear paper jams.
4 Inner cover Open this cover to clear paper jams.
5 Document guides Use these guides to align the edges of documents.
6 Document feeder tray Load documents here.
7 Document output tray Scanned documents are delivered here.
8 Side 2 constant velocity
transport glass
9 Side 1 constant velocity
transport glass
Note • In this guide, "document feeder" means both the Duplex Automatic Document Feeder B1-C
(optional) and the Duplex Automatic Document Feeder B1-PC (optional) unless expressly restricted
to one of them.
Scans Side 2 of the loaded document.
Scans Side 1 of the loaded document.
46
Tandem Tray Module Model
2
1
No. Component Function
Machine Components
Product Overview
2
1 Tray 4 (optional) Load paper here.
2 Tray 3 (optional) Load paper here.
Telephone line connectors
TEL LINE1
1
LINE3
LINE2
4
3
2
Name marked on
No.
the cover of the
machine
1TEL
2 LINE 1 Line 1 Use this connector to connect to a telephone line.
Name displayed on
the touch screen
-
Function
Enables you to connect the machine to a telephone
device.
47
2 Product Overview
Product Overview
2
Name marked on
No.
the cover of the
machine
3 LINE 2 Line 2 Use this connector to connect to a telephone line.
4 LINE 3 Line 3 Use this connector to connect to a telephone line.
Note • The Fax service is not available for some models. An optional component is required. For more
Name displayed on
the touch screen
information, contact our Customer Support Center.
• LINE 2 (Line 2) and LINE 3 (Line 3) are optional.
Function
Finisher-A1 (optional)
5
4
3
1
2
No. Component Function
1 Center tray Copies or prints are delivered here.
2 Finisher-A1 (optional) Staples copies or prints.
3 Staple cartridge Contains staples. Remove this cartridge when replacing or adding stables, or
clearing staple jams.
4 Front cover Open this cover when replacing staples or clearing staple jams.
5 Top cover Open this cover to clear paper jams.
Note • The Finisher-A1 is optional. In this guide, the Finisher-A1, Finisher-B1, and Finisher-C1 are referred to
as the "finisher".
48
Finisher-B1 (optional)
14
13
12
11
3
4
5
6
7
9
10
2
1
8
Machine Components
Product Overview
2
No. Component Function
1Tray attachment
2 Booklet unit (optional) Staples creased outputs.
3 Booklet unit side cover Open this cover when replacing the booklet staple cartridge.
4 Booklet staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or
5 Top cover Open this cover to clear paper jams.
6 Finisher tray Stapled or creased outputs are delivered here.
7 Creaser unit Creases outputs in half.
8 Staple cartridge Contains staples.
9 Front cover Open this cover when clearing paper jams or replacing staples.
10 Finisher-B1 (optional) Staples copies or prints.
11 Front transport cover Open this cover when discarding punch scraps.
12 Hole-punch waste container Collects scraps from the puncher.
13 US 2/3 Hole Punch Kit
(optional)
2/4 Hole Punch Kit
(optional)
Install this attachment when delivering A4 or B5 paper to the finisher
tray without stapling.
For more information, refer to "Installing the Tray Attachment on the Finisher-B1" (P.74).
clearing staple jams.
Hole-punches outputs.
Note • The distance between the two holes made with the US 2/3 Hole Punch
Kit (US standard) is 70 mm, which is different from the 80 mm distance
made with the 2/4 Hole Punch Kit.
49
2 Product Overview
No. Component Function
Product Overview
2
14 Center tray (Top cover of the
finisher transport)
Note • The Finisher-B1 is optional. In this guide, the Finisher-A1, Finisher-B1, and Finisher-C1 are referred to
as the "finisher".
• The power cord connected to the Finisher-B1 is a connecting cord dedicated to the machine. Do not
connect this cord to any other devices than the machine.
Copies and prints are delivered here when they are unable to be delivered to
the finisher tray. Pull the cover upward when clearing paper jams.
Note • Remove outputs delivered to the center tray constantly.
50
Finisher-C1 (optional) and Finisher-C1 with Booklet Maker (optional)
8
7
1
5
2
6
4
3
Machine Components
Product Overview
2
No. Component Function
1 Front cover Open this cover when clearing paper jams, replacing or adding staples,
clearing staple jams, or discarding punch scraps.
2 Output tray Outputs are delivered here.
3 Exit cover Open this cover when clearing paper jams.
4 Finisher tray Stapled outputs are delivered here.
5 Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or
clearing staple jams.
6 Booklet tray Documents are delivered here when folding is selected for the Booklet
Creation feature.
7 Booklet unit Folds and staples outputs.
8 Center tray (Top cover of the
finisher transport)
Note • The Finisher-C1 and the Finisher-C1 with Booklet Maker are optional. In this guide, the Finisher-A1,
Finisher-B1, and Finisher-C1 are referred to as the "finisher".
Copies and prints are delivered here when they are unable to be delivered to
the output tray or finisher tray. Pull the cover upward when clearing paper
jams.
Note • Remove outputs delivered to the center tray constantly.
51
2 Product Overview
Power switc h
Main power s witch
Power Source
The machine is provided with the power switch and the main power switch.
Power switch
To use the machine, press the power switch to
the [ | ] position to switch its power on. You can
start operations after the machine warms up.
Product Overview
Main power switch
Press the main power switch to the [ ]
position. The <Main Power> indicator goes out
on the right side of the control panel, and the
machine powers off. Do not switch the main
power except when you connect a cable to the machine or clean the machine. Switching off
the main power may erase the data in the memory when using the Fax service.
2
Switching the Main Power On
The following describes how to switch the main power on.
Important • Do not switch off the main power immediately after switching on the main power. This may
damage the hard disk and the memory or cause a machine malfunction.
1 Make sure that the power cord is plugged in correctly.
2 Open the front cover.
3 Press the main power switch to the [ | ] position
to switch the main power on.
The <Main Power> indicator lights up on the
control panel.
4 Close the front cover.
Switching the Power On
The following describes how to switch the power on.
The machine takes approximately 28 seconds to warm up and to be ready to copy or print
after switching the power on. This may take more time depending on the configuration of
your machine.
52
Power Source
Switch the power off at the end of the day or when not using the machine for an extended
period of time.
Use also the Energy Saver feature to save power consumption while the machine is not in
use.
For information on the Energy Saver feature, refer to "Energy Saver Mode" (P.58).
Important • If the power is switched off, all the services of the machine will stop. When using the machine
throughout the day for jobs such as receiving fax, do not switch the power off.
1 Press the power switch to the [ | ] position to
switch the power on.
Product Overview
z
When the Finisher-B1 (optional), the FinisherC1 (optional), or the Finisher-C1 with Booklet
Maker (optional) is installed.
Note • The “Please wait...” message indicates that
the machine is warming up. The machine is
not available during warming up.
• If the machine does not power on, check the
following:
- The power cord is plugged in.
- The main power is switched on.
- The <RESET> button is set on and is in the
depressed position.
Switching the Power Off
2
The following describes how to switch the power off.
1 Before switching the power off, make sure that the machine has completed all copy or print
jobs. Then, make sure that the <Data> indicator is not blinking.
Important • Do not switch the power off in the following situations. If the power is switched off, the processing
data may be erased.
- While data is being received
- While a job is being printed
- While a job is being copied
- While a job is being scanned
• When switching the power off, wait 5 seconds after outputs have been delivered.
53
2 Product Overview
2 Press the power switch to the [ ] position.
Important • Power off processing is performed internally
on the machine for a while after the power is
switched off. Therefore, do not switch the
main power off immediately after switching
the power off.
Product Overview
z
When the Finisher-B1 (optional), the FinisherC1 (optional), or the Finisher-C1 with Booklet
Maker (optional) is installed.
2
Important • Power off processing is performed internally on the machine for a while after the power is switched
Note • When powering the machine on after it has been switched off, wait 10 seconds after the touch
Switching the Main Power Off
The following describes how to switch the main power off.
Important • Do not switch the main power off when a screen is displayed on the touch screen or while the
• Switch the main power off first when unplugging the power cord. Unplugging the power cord with
off. Therefore, do not switch the main power off immediately after switching the power off.
screen has gone dark.
<Energy Saver> button is blinking. Switching off the main power under such circumstances may
damage the hard disk and the memory or cause a machine malfunction.
the main power on may damage the hard disk and the memory or cause a machine malfunction.
1 Make sure that the power is switched off.
2 Make sure that the touch screen is blank and the <Energy Saver> button does not light up.
3 Open the front cover.
54
4 Press the main power switch to the [ ]
position to switch the main power off.
The <Main Power> indicator goes out on the
control panel.
Power Source
5 Close the front cover.
Product Overview
2
55
2 Product Overview
<RESET> button
Circuit Breaker
Product Overview
2
The machine is provided with a circuit breaker.
In the event of a current leakage, the circuit breaker will automatically cut off the power
circuit to prevent any leakage of fire from occurring.
Check that the circuit breaker works properly at least once a month.
Be sure to establish a ground for the machine. Without a proper ground, the circuit breaker
may be disabled, causing a risk of electric shock.
If you have any problems with the circuit breaker, contact our Customer Support Center.
The following describes how to check the circuit breaker.
1 Press the power switch to the [ ] position to
switch the power off.
2 Make sure that the touch screen is blank and the <Energy Saver> button does not light up.
3 Open the front cover.
4 Press the main power switch to the [ ]
position to switch the main power off.
5 Press the <RESET> button. The button will be
depressed even after the pushing force is
released.
56
6 Press the <TEST> button lightly with a sharp
<TEST> button
edge such as a pen tip. The depressed <RESET>
button will stick out again. This is the end of the
check procedure.
7 Press the <RESET> button back to the depressed position.
Circuit Breaker
Product Overview
2
57
2 Product Overview
Energy Saver Mode
The machine is installed with the Energy Saver feature that will automatically cut off the
electricity to the machine if no copy or print data is received for a certain duration.
The Energy Saver feature has two modes: Low Power mode and Sleep mode.
The machine enters the Low Power mode after the preset time has elapsed if the machine
is left unused for a fixed period of time.
Product Overview
The machine then enters the Sleep mode if a further preset time elapses.
To enter the Energy Saver mode, press the <Energy Saver> button on the control panel.
When the preset time settings specified for the Low Power mode and the Sleep mode are
the same, the machine directly enters the Sleep mode without entering the Low Power
mode.
Low Power Mode
2
In this mode, the power to the control panel and fusing unit is lowered to save power.
The touch screen goes out, and the <Energy Saver> button on the control panel lights up. To
use the machine, press the <Energy Saver> button. The <Energy Saver> button goes out to
indicate that the Low Power mode is exited.
Sleep Mode
In this mode, the power is lowered more than in the Low Power mode.
The touch screen goes out, and the <Energy Saver> button on the control panel lights up. To
use the machine, press the <Energy Saver> button. The <Energy Saver> button goes out to
indicate that the Sleep mode is exited.
Note • When you press the <Energy Saver> button during the Energy Saver mode, the touch screen lights
up. At this point, the document scanning unit and the output devices remain the Energy Saver mode.
Afterwards, by operations such as using the touch screen and opening or closing of the document
cover, you can make the devices necessary to activate the machine to exit the Energy Saver mode
and make the machine ready to start exiting the Energy Saver mode.
• When you make the machine exit Energy Saver mode by pressing the <Energy Saver> button, the
machine does not immediately identify the movements such as opening or closing of the front
cover. To make the machine identify these operations, operate the control panel before opening the
front cover.
• If you replace toner cartridges or supply paper during the Energy Saver mode, the machine does not
identify these changes. Before performing these operations, exit the Energy Saver mode by pressing
the <Energy Saver> button and the <Machine Status> button on the control panel.
• The Energy Saver mode is not exited by the following operations:
- Charge print
- Secure print
- Delayed print
-Private charge print
- Fax using Folder Receive
- Direct fax
- Accessing a folder of the machine using CentreWare Internet Services
• The control panel remains lit off and only the output devices exit the Energy Saver mode by the
following operations.
-Print
- Sample print
-Print fax
• When the following device is connected to the machine and a user performs the following
operation, the Low Power mode can be deactivated without pressing the <Energy Saver> button. If
the machine is in the Sleep mode, however, the Sleep mode will not be deactivated by the operation.
By setting longer time to elapse until the machine enters the Sleep mode, you can make the
machine exit the Energy Saver mode without pressing the <Energy Saver> button. For more
58
Smart WelcomEyes
<Energy Saver> button
Energy Saver Mode
information on how to change the time to elapse until the machine enters the Sleep mode, refer to
"1 Before Using the Machine"> "Energy Saver Mode" > "Changing the Interval for Entering Energy
Saver Mode" in the Administrator Guide.
- Touch the card to IC Card Reader (optional)
• When the machine enters the Low Power mode while a user is authenticated, the machine exits the
authentication mode.
The machine provides human detection feature called Smart WelcomEyes. This feature
controls to exit (or not to enter) the Energy Saver mode or not to count the time to reset the
settings automatically (Auto Clear) while the machine detects human presence. The Access
Lamp lights up while the machine detects human presence.
Note • The detectable area is up to 35 cm away from the front of the machine. Our service representative
can change this value to up to 60 cm. For more information, contact our Customer Support Center.
• If you wear the cloth which reflects light such as a lame clothing and a sequin clothing, the feature
may not work properly.
• You can set whether to exit the Energy Saver mode or not to enter the mode while Smart
WelcomEyes detects human presence in the System Administration mode. For more information,
refer to "5 Tools" > "Common Service Settings" > "Energy Saver Settings" > "Deactivation With Smart
WelcomEyes" in the Administrator Guide.
• To disable Smart WelcomEyes completely, follow the instructions described in "1 Before Using the
Machine" > "Energy Saver Mode" > "Completely Disabling Smart WelcomEyes" in the Administrator
Guide.
Entering the Energy Saver Mode
The following describes how to enter the Energy Saver mode.
Note • To enter the Energy Saver mode by pressing the <Energy Saver> button, specify a longer time period
in [From Last Operation to Sleep Mode] than in [From Last Operation to Low Power Mode] under
[Energy Saver Timers]. For information on [Energy Saver Timers], refer to "5 Tools" > "Common
Service Settings" > "Energy Saver Settings" > "Energy Saver Timers" in the Administrator Guide.
Product Overview
2
1 Press the <Energy Saver> button.
Note • The touch screen is lit off by pressing the
<Energy Saver> button, and the machine
enters the Energy Saver mode.
• The machine may not immediately exit the
Energy Saver mode when you press the
<Energy Saver> button soon after entering
the Energy Saver mode.
• The machine will not enter the Energy Saver
mode while a job is being processed. Press
the <Energy Saver> button after the job is
completed.
• The machine will not enter the Energy Saver mode when [Skip Blank Pages] is enabled. For
information on [Skip Blank Pages], refer to "5 Tools" > “Fax Service Settings” > “Fax Control" > "Skip
Blank Pages" in the Administrator Guide.
• Sufficient distance from the machine is required to keep the energy saving state after pressing the
<Energy Saver> button. When the specified period of time elapses after pressing the button, the
human motion sensor of the machine starts to detect human presence and then releases the Energy
Saver mode.
• The time period from pressing the <Energy Saver> button until entering the Energy Saver mode can
be set in the System Administration mode. For more information, refer to "5 Tools" > "Common
Service Settings" > "Energy Saver Settings" > "Energy Saver Timers" in the Administrator Guide.
59
2 Product Overview
<Energy Saver> button
Exiting the Energy Saver Mode
The following describes how to exit the Energy Saver mode.
The Energy Saver mode is exited in the following instances:
The machine exits the Energy Saver mode partially depending on the settings. For more information, refer to "5. Tools" >
"Common Service Settings" > "Energy Saver Settings" > "Energy Saver Control" in the Administrator Guide.
z
Pressing the <Energy Saver> button
z
Receiving a job
Product Overview
2
z
Selecting [Apply] in CentreWare Internet Services
z
Setting a document in the document feeder
z
Opening the document cover
z
Detecting human presence by the human motion sensor of the machine
Important • The machine may not immediately exit the Energy Saver mode if the machine enters the mode by
pressing the <Energy Saver> button and press the button again in five seconds to exit.
When the following device is connected to the machine and a user performs the following
operation, the Lower Power mode can be deactivated without pressing the <Energy Saver>
button.
z
Touch the card to IC Card Reader (optional)
Note • If the machine is in the Sleep mode, however, the Sleep mode will not be deactivated by the
operation above. Set the time long to elapse until the machine enters the Sleep mode. For more
information on how to change the time to elapse until the machine enters the Sleep mode, refer to
"1 Before Using the Machine" > "Energy Saver Mode" > "Changing the Interval for Entering Energy
Saver Mode" in the Administrator Guide.
1 Press the <Energy Saver> button.
60
Control Panel
11
12
13
14
15
16
17
18
19
20
21
22
23
9
10
8
7
1
2
3
45
6
24
25
The following describes the names and functions of components on the control panel.
Control Panel
Product Overview
2
No. Component Function
1 <Services Home> button Press this button to display the [Services Home] screen.
You can change the services displayed on the [Services Home] screen. For more information,
refer to "1 Before Using the Machine" > "Customizing the Control Panel" > "Customizing the
Button Layout" > "Services Home" in the Administrator Guide.
2 Touch screen Displays messages required for operation, and buttons for various features.
You can directly touch the touch screen to instruct operations and set
features.
3 <Log In/Out> button Lights up when a user is authenticated in the System Administration mode,
the Authentication mode, or the Accounting mode. Displays the User ID
entry screen for entering the System Administration mode, the
Authentication mode, or the Accounting mode. Press this button to exit
4 <Job Status> button Press this button to check or cancel the current job, to check or print stored
5 <Machine Status> button Press this button to check the machine status and meters, to check the
6 <Energy Saver> button When the machine is not used for a while, it enters the Energy Saver mode
these modes.
jobs, or to check completed jobs.
status of consumables, and to print reports.
to reduce power consumption. When the Energy Saver mode is active, the
<Energy Saver> button lights up.
Press this button to enter or exit the Energy Saver mode.
61
2 Product Overview
No. Component Function
7 <Interrupt> button Press this button to suspend a copy or print job in progress to have the
machine process another job. During the Interrupt mode, the <Interrupt>
button lights up. Pressing the <Interrupt> button again exits the Interrupt
mode and resumes the suspended job.
Some types of jobs cannot be executed in the Interrupt mode. Refer to "16 Appendix" >
"Notes and Restrictions" > "Notes and Restrictions on the Interrupt Mode" in the
Administrator Guide.
Product Overview
2
8 <Clear All> button Returns the settings you made to the default values. The machine returns to
the same state as when it is powered on.
9 <Stop> button Press this button to pause the current job or communications.
10 <Start> button Press this button to start scanning a document.
11 <Main Power> indicator Lights up when the main power is switched on.
Note • If the main power is not switched on, the machine will not be powered on
even when the power is switched on.
12 <Error> indicator Blinks if a system error occurs.
This indicator lights up when a problem other than a system error occurs
with the machine, including paper jams and running out of paper or toner.
If the <Error> indicator blinks, contact our Customer Support Center.
If the <Error> indicator lights up, refer to "15 Problem Solving" > "Machine Trouble" in the
Administrator Guide.
13 <Data> indicator Blinks when the machine is sending or receiving data to or from a client.
This indicator lights up when data is stored in the machine's memory, when
received faxes are waiting to be printed, or when faxes are stored in a folder.
You can check stored scan files in a Folder List. For information on the Folder List, refer to "4
Machine Status" > "Machine Information" > "Print Reports" > "Folder List" in the
Administrator Guide.
You can check stored fax files in a Stored File List. For information on the Stored File List, refer
to "4 Machine Status" > "Machine Information" > "Print Reports" > "Job Status/Activity
Report" > "Stored File List" in the Administrator Guide.
You can change the lighting pattern of the <Data> indicator. For more information, refer to
"5 Tools" > "Common Service Settings" > "Other Settings" > "Data Indicator" in the
Administrator Guide.
14 <Speed Dial> button Press this button to specify a recipient with an address number when
sending a fax or e-mail.
15 <C (Clear)> button Press this button to cancel a numerical value you have entered with the
numeric keypad.
16 <Dial Pause> button Press this button to insert a pause into a destination number.
17 Numeric keypad Use the numeric buttons on the keypad to enter the number of copies,
passcodes, and other numerical values.
18 <Custom Button 1> (Copy) "Copy" is assigned to this button by default.
Press this button to display the [Copy] screen.
For information on how to assign a service to the button, refer to "1 Before Using the
Machine" > "Customizing the Control Panel" > "Assigning Services to the Custom Buttons" in
the Administrator Guide.
19 <Custom Button 2> Press this button to call its associated service.
To the button, you can assign [Language] or any service displayed on the
[Services Home] screen.
For information on how to assign a service to the button, refer to "1 Before Using the
Machine" > "Customizing the Control Panel" > "Assigning Services to the Custom Buttons" in
the Administrator Guide.
62
No. Component Function
20 <Custom Button 3> (Review) "Review" is assigned to this button by default.
On the [Review] screen, you can check a list of the status of Copy, Fax, and
Scan services whose settings have been changed from the defaults. You can
also check the details of fax and e-mail recipients.
For information on how to assign a service to the button, refer to "1 Before Using the
Machine" > "Customizing the Control Panel" > "Assigning Services to the Custom Buttons" in
the Administrator Guide.
Control Panel
21 USB memory slot Insert a USB 2.0 memory device here.
Note • This feature is not available for some models. An optional component is
required. For more information, contact our Customer Support Center.
22 One touch panels
(Only available for machines
with the Fax service)
Contains one touch buttons.
Turn over the panels to display buttons 1 - 70, M01, and M02.
There are two ways in which address numbers and stored programs are
assigned to the one touch buttons. Select either of the following:
z
[Type 1]
The buttons 1 to 70 are used for address numbers and they correspond to
the registered address numbers 0001 to 0070, while the buttons M01 and
M02 are used for stored programs and they correspond to the registered
stored programs 1 and 2.
z
[Type 2]
The buttons 1 to 60 are used for address numbers and they correspond to
the registered address numbers 0001 to 0060, while the buttons 61 to 70,
M01, and M02 are used for stored programs and they correspond to the
registered stored programs 1 to 12.
Note • By default, [Type 1] is selected.
• This feature is not available for some models. An optional component is
required. For more information, contact our Customer Support Center.
For information on how to change the settings registered to the one touch buttons, refer to "5
Tools" > "Common Service Settings" > "Screen/Button Settings" in the Administrator Guide.
23 One touch buttons
(Only available for machines
with the Fax service)
Allows you to specify a recipient with the simple press of a button. You can
use the buttons for the Fax, Internet Fax, Scan (E-mail), and Scan to PC jobs.
Turn over the panels to display buttons 1 - 70, M01, and M02.
There are two ways in which address numbers and stored programs are
assigned to the one touch buttons. Select either of the following:
z
[Type 1]
The buttons 1 to 70 are used for address numbers and they correspond to
the registered address numbers 0001 to 0070, while the buttons M01 and
M02 are used for stored programs and they correspond to the registered
stored programs 1 and 2.
z
[Type 2]
The buttons 1 to 60 are used for address numbers and they correspond to
the registered address numbers 0001 to 0060, while the buttons 61 to 70,
M01, and M02 are used for stored programs and they correspond to the
registered stored programs 1 to 12.
Note • By default, [Type 1] is selected.
• This feature is not available for some models. An optional component is
required. For more information, contact our Customer Support Center.
For information on how to change the settings registered to the one touch buttons, refer to "5
Tools" > "Common Service Settings" > "Screen/Button Settings" in the Administrator Guide.
Product Overview
2
63
2 Product Overview
No. Component Function
Product Overview
2
24 Embedded IC Card Reader
(optional)
25 Paper clip tray Used for placing paper clips and staples.
Used to authenticate a user using a smart card.
When you touch the smart card to the IC Card Reader, the machine reads
the user information registered on the smart card and authenticates the
user.
Note • An optional component is required to use this feature. For more
information, contact our Customer Support Center.
• When the machine is in the Energy Saver mode, touching the smart card
to the IC Card Reader deactivates the Energy Saver mode. However, this
operation does not deactivate the Sleep mode. For more information,
refer to "Exiting the Energy Saver Mode" (P.60).
64
Large Size Color UI
The following describes the names and functions on the Large Size Color UI.
Note • The Large Size Color UI does not have a one touch panel and does not support specifying recipients
Control Panel
with one touch buttons.
1 2 3 4
Product Overview
2
5
6
7
20
19
18
14
131617 15
8
9
10
11
12
No. Component Function
1 Touch screen Displays messages required for operation and buttons for various features.
You can directly touch the touch screen to instruct operations and set
features.
2 <Data> indicator Blinks when the machine is sending or receiving data to or from a client.
This indicator lights up when data is stored in the machine's memory, when
received faxes are waiting to be printed, or when faxes are stored in a folder.
You can check stored scan files in a Folder List. For information on the Folder List, refer to "4
Machine Status" > "Machine Information" > "Print Reports" > "Folder List" in the
Administrator Guide.
You can check stored fax files in a Stored File List. For information on the Stored File List, refer
to "4 Machine Status" > "Machine Information" > "Print Reports" > "Job Status/Activity
Report" > "Stored File List" in the Administrator Guide.
You can change the lighting pattern of the <Data> indicator. For more information, refer to
"5 Tools" > "Common Service Settings" > "Other Settings" > "Data Indicator" in the
Administrator Guide.
65
2 Product Overview
No. Component Function
3 <Error> indicator Blinks if a system error occurs.
This indicator lights up when a problem other than a system error occurs
with the machine, including paper jams and running out of paper.
If the <Error> indicator blinks, contact our Customer Support Center.
For information on the remedies for paper jams and running out of paper, refer to "15
Problem Solving" in the Administrator Guide.
Product Overview
2
4 <Main Power> indicator Lights up when the main power is switched on.
Note • If the main power is not switched on, the machine will not be powered on
even when the power is switched on.
5 <Custom Button 1> (Copy) "Copy" is assigned to this button by default.
Press this button to display the [Copy] screen.
For information on how to assign a service to the button, refer to "1 Before Using the
Machine" > "Customizing the Control Panel" > "Assigning Services to the Custom Buttons" in
the Administrator Guide.
6 <Custom Button 2> Press this button to call its associated service.
To the button, you can assign [Language] or any service displayed on the
[Services Home] screen.
For information on how to assign a service to the button, refer to "1 Before Using the
Machine" > "Customizing the Control Panel" > "Assigning Services to the Custom Buttons" in
the Administrator Guide.
7 <Custom Button 3> (Review) "Review" is assigned to this button by default.
On the [Review] screen, you can check a list of the status of Copy, Fax, and
Scan services whose settings have been changed from the defaults. You can
also check the details of fax and e-mail recipients.
For information on how to assign a service to the button, refer to "1 Before Using the
Machine" > "Customizing the Control Panel" > "Assigning Services to the Custom Buttons" in
the Administrator Guide.
8 <Log In/Out> button Lights up when a user is authenticated in the System Administration mode,
the Authentication mode, or the Accounting mode. Displays the User ID
entry screen for entering the System Administration mode, the
Authentication mode, or the Accounting mode. Press this button to exit
these modes.
9 <Clear All> button Returns the settings you made to the default values. The machine returns to
the same state as when it is powered on.
10 <Energy Saver> button When the machine is not used for a while, it enters the Energy Saver mode
to reduce power consumption. When the Energy Saver mode is active, the
<Energy Saver> button lights up.
Press this button to enter or exit the Energy Saver mode.
11 <Interrupt> button Press this button to suspend a copy or print job in progress to have the
machine process another job. During the Interrupt mode, the <Interrupt>
button lights up. Pressing the <Interrupt> button again exits the Interrupt
mode and resumes the suspended job.
Some types of jobs cannot be executed in the Interrupt mode. Refer to "16 Appendix" >
"Notes and Restrictions" > "Notes and Restrictions on the Interrupt Mode" in the
Administrator Guide.
12 <Stop> button Press this button to pause the current job or communications.
13 <Start> button Press this button to start scanning a document.
14 Numeric keypad Use the numeric buttons on the keypad to enter the number of copies,
passwords, and other numerical values.
15 <Speed Dial> button Press this button to specify a recipient with an address number when
sending a fax or e-mail.
66
Control Panel
No. Component Function
16 <C (Clear)> button Press this button to cancel a numerical value you have entered with the
numeric keypad.
17 <Dial Pause> button Press this button to insert a pause into a destination number.
18 <Machine Status> button Press this button to check the machine status and meters, to check the
status of consumables, and to print reports.
19 <Job Status> button Press this button to check or cancel the current job, to check or print stored
jobs, or to check completed jobs.
20 <Services Home> button Press this button to display the [Services Home] screen.
You can change the services displayed on the [Services Home] screen. For more information,
refer to "1 Before Using the Machine" > "Customizing the Control Panel" > "Customizing the
Button Layout" > "Services Home" in the Administrator Guide.
Product Overview
2
67
2 Product Overview
Screens and Buttons Displayed
You can register or change the services and buttons displayed on the touch screen. You can
customize the following screens:
Note • The following screens and buttons may have been changed by the system administrator. Use the
machine according to the changes being made.
Setting the Initial Screen
Product Overview
You can set the screen displayed after switching the power on or exiting the Energy Saver
mode.
Setting the Screen Displayed after Auto Clear
You can select [Last Selection Screen] or [Services Home] for the screen to be displayed after
Auto Clear.
Assigning Services to the Custom Buttons
2
You can assign services to the Custom buttons on the control panel: Custom 1 to Custom 3.
By assigning frequently-used services to the Custom buttons, you can switch to the services
without returning to the [Services Home] screen.
Note • By default, "Copy" is assigned to <Custom Button 1>, and "Review" is assigned to <Custom Button 3>
button. No service is assigned to the <Custom Button 2>.
Customizing the [Services Home] Screen
You can customize the layout of services and buttons on the [Services Home] screen that is
displayed when you press the <Services Home> button on the control panel.
For information on how to customize the [Services Home] screen, refer to "1 Before Using the Machine" > "Customizing the
Control Panel" > Customizing the Button Layout" in the Administrator Guide.
68
About the [Services Home] Screen
Message field
Next page
Service buttons
Additional feature buttons
Login information field
This section describes the [Services Home] screen, which can be displayed by pressing the
<Services Home> button.
About the [Services Home] Screen
Product Overview
2
Message Field
Displays a message.
Login Information Field
Select this field in the upper right corner of the touch screen to display the User ID entry
screen for entering the System Administration mode, the Authentication mode, or the
Accounting mode.
When a user is authenticated, the login information is displayed in this field.
Note • You can also press the <Log In/Out> button on the control panel to enter the Authentication mode.
For information on the Authentication or Accounting mode, refer to "14 Authentication and Accounting Features" in the
Administrator Guide.
Service Buttons
Allows you to set the features for each service.
Copy
You can set the features for the Copy service.
For more information, refer to "Copy" (P.75).
Fax/Internet Fax
• To exit the Authentication mode, press the <Log In/Out> button on the control panel. You can also
select the login information field in the upper right corner of the touch screen.
You can set the features for the Fax service.
For more information, refer to "Fax" (P.167).
69
2 Product Overview
E-mail
You can scan documents and send the scanned data as an e-mail attachment.
For more information, refer to "E-mail" (P.271).
Simple Copy
You can set the features for the Copy service. Selecting [Simple Copy] allows you to simply
specify the basic copy features on a single screen.
For more information, refer to "Simple Copy" (P.85).
Product Overview
2
Simple Fax
You can set the features for the Fax service. Selecting [Simple Fax] allows you to easily
specify the basic fax features on a single screen.
Note • This service does not appear on the screen when the Server Fax service is enabled.
For more information, refer to "Simple Fax" (P.192).
Scan to PC
You can scan documents and send the scanned data to a network computer via the FTP or
SMB protocol.
For more information, refer to "Scan to PC" (P.302).
Store to Folder
You can scan documents and save the scanned data in a folder of the machine.
For more information, refer to "Store to Folder" (P.313).
Send from Folder
You can operate files stored in a folder of the machine.
For more information, refer to "Send from Folder" (P.349).
Stored Programming
You can operate stored programs.
Stored Programming is a service that allows you to store settings that you expect to use
frequently and call them with a single button operation.
For more information, refer to "Stored Programming" (P.373).
70
Network Scanning (ApeosPort series only)
You can scan documents after specifying a file (job template) saving scanning conditions,
information on the forwarding destination server, and others.
For more information, refer to "Network Scanning" (P.300).
Store & Send Link
After you scan documents, the machine temporarily saves the scanned data and sends you
e-mail attached with two URLs: one is for the location to retrieve the scanned data, and the
other is for the location to delete the data.
For more information, refer to "Store & Send Link" (P.322).
Note • This service appears when using the Authentication feature.
For information on how to display [Store & Send Link] on the [Services Home] screen, refer to "1 Before Using the Machine"
> "Customizing the Control Panel" in the Administrator Guide.
About the [Services Home] Screen
Store to USB
You can scan documents and save the scanned data to a USB memory device.
For more information, refer to "Store to USB" (P.315).
Note • This service is not available for some models. An optional component is required. For more
information, contact our Customer Support Center.
Media Print - Text
You can print document files (PDF, TIFF, XML Paper Specification (XPS), XDW (XBD), and
JPG (JFIF)) after retrieving the files from a CompactFlash card or a USB memory device. You
can also print the scan data stored with the Store to USB service.
For more information, refer to "Media Print - Text" (P.399).
Note • This service is not available for some models. An optional component is required. For more
information, contact our Customer Support Center.
Media Print - Photos
You can print image data (DCF1.0) taken with a digital camera. You can retrieve the data
only from a CompactFlash card.
For more information, refer to "Media Print - Photos" (P.398).
Note • This service is not available for some models. An optional component is required. For more
information, contact our Customer Support Center.
Product Overview
2
Job Flow Sheets (ApeosPort series only)
You can scan documents using a job flow sheet.
Job Flow Sheets is a service that allows you to set a flow of transfer settings of scan data for
the efficient routine transfer.
For more information, refer to "Job Flow Sheets (ApeosPort Series Only)" (P.367).
Web Applications (ApeosPort series only)
You can access web applications via a network using the browser on the machine in order to
display and store data.
For more information, refer to "Web Applications (ApeosPort Series Only)" (P.383).
Note • This service is not available for some models. An optional component is required. For more
information, contact our Customer Support Center.
Store to WSD
You can scan documents set on the machine and save the scanned data by operating from
a computer on the network. Also, you can save the scanned data to a computer on the
network.
Note • WSD stands for Web Services on Devices.
For more information, refer to "Store to WSD" (P.325).
Additional Feature Buttons
Allows you to set the additional features that are not related to jobs.
71
2 Product Overview
Product Overview
Language
You can select the language to be displayed on the touch screen.
The setting here will be reset when the power is switched off and on.
Important • When you select [English], only ASCII characters can be used.
• When you set [Language] to [English] on the [Services Home] screen and an address book entry or
contents of [Details] of Job Flow Sheets is entered in double-byte characters, the characters may not
be displayed properly. When you use CentreWare Internet Services to import a CSV file* that
includes double-byte characters other than a selected language, the characters in the file may be
garbled or the import may fail.
* :CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and
database programs.
Note • Under [Default Language] in the System Administration mode, you can select the standard
language displayed on the touch screen when the power is switched on. For more information on
how to set [Default Language], refer to "5 Tools" > "Common Service Settings" > "Screen/Button
Settings" > "Default Language" in the Administrator Guide.
Screen Brightness
2
You can adjust the screen brightness of the touch screen.
Lock Out Printer/Release Printer
You can set the machine to temporarily enable printing during the printer lockout period or
to temporarily disable printing while [Release Printer] is displayed.
Note • You can assign this button when [Printer Lockout] is set to [On] under [Tools] > [Common Service
Settings] > [Machine Clock/Timers] and the [Allow User to Lock Out] check box is selected. For
information on how to assign the feature to the button, refer to "5 Tools" > "Common Service
Settings" > "Screen/Button Settings" in the Administrator Guide.
Setup
You can create or update folders, job flows, and the Address Book.
For more information, refer to "5 Tools" > "Setup" in the Administrator Guide.
Calibration
The machine can automatically calibrate colors when the reproducibility of density or color
in copies and prints deteriorates.
For more information, refer to "3 Maintenance" > "Executing Calibration" in the Administrator Guide.
Activity Report
You can print an Activity Report to check if a transmission is successfully completed.
For information on the contents listed in the Activity Report, refer to "16 Appendix" > "Activity Report" in the Administrator
Guide.
72
Fax Receiving Mode
You can specify a mode for receiving faxes.
For more information, refer to "4 Machine Status" > "Machine Information" > "Fax Receiving Mode" in the Administrator
Guide.
Print Mode
You can register a print mode and change its settings.
For more information, refer to "4 Machine Status" > "Machine Information" > "Print Mode" in the Administrator Guide.
Entering Text
During operations, a screen for entering text sometimes appears. The following describes
how to enter text.
You can enter the following characters: numerals, alphabets, and symbols.
Entering Text
Product Overview
Item Description
Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the
lowercase letters, select [Shift] again.
Entering symbols Select [More Characters].
Note • Depending on the keyboard, you can select a symbol
from the pull-up options displayed on the bottom left
of the screen.
Entering a space Select [Space].
Deleting characters Select [Backspace] to delete one character at a time.
Select [Delete Text] to delete all characters.
2
73
2 Product Overview
Installing the Tray Attachment on the Finisher-B1
Setting the tray attachment on the finisher tray may help you deliver and stack A4 and
B5 sheets without staples more neatly on the finisher tray of Finisher-B1.
1 Remove the tray attachment from the rear of
the finisher tray.
Product Overview
2 Install the tray attachment onto the middle of
2
the finisher tray as shown in the diagram.
74
3Copy
This chapter describes the basic operation and features for the Copy service.
z
Copying Procedure........................................................................................................................76
z
Operations during Copying .......................................................................................................82
z
Simple Copy.....................................................................................................................................85
z
Copy....................................................................................................................................................90
z
Image Quality..............................................................................................................................103
z
Layout Adjustment....................................................................................................................110
z
Output Format.............................................................................................................................126
z
Job Assembly................................................................................................................................157
3 Copy
Copying Procedure
This section describes the basic copy procedures. The following shows the reference section
for each procedure.
Step 1 Loading Documents ..........................................................................................................................................................76
Step 2 Selecting Features .............................................................................................................................................................78
Step 3 Entering a Quantity ........................................................................................................................................................... 79
Step 4 Starting the Copy Job .......................................................................................................................................................80
Step 5 Confirming the Copy Job in Job Status.........................................................................................................................81
Step 1 Loading Documents
The following two methods are available to load documents:
Copy
Document Feeder (optional)
z
Single sheet
3
z
Multiple sheets
Document Glass
z
Single sheet
z
Bound documents, such as books
Document Feeder
The document feeder supports single and multiple sheet documents with sizes from 125 x
85 mm (Standard size: A5, A5 ) to 297 x 432 mm (Standard size: A3, 11 x 17").
The document feeder automatically detects standard size documents. For non-standard size
documents, enter the size on the [Original Size] screen.
Note • The document feeder is optional for some models. For more information, contact our Customer
For information on document sizes that can be detected automatically and how to enter a non-standard document size,
refer to "Original Size (Specifying the Scan Size for the Document)" (P.115).
The standard document sizes that can be detected automatically depend on [Paper Size Settings] in the System
Administration mode. For information on [Paper Size Settings], refer to "5 Tools" > "Common Service Settings" > "Other
Settings" > "Paper Size Settings" in the Administrator Guide.
The document feeder accepts the following number of sheets.
Support Center.
Document Type (Weight)
Number of Sheets
Duplex Automatic
Document Feeder
B1-C
Duplex Automatic
Document Feeder
B1-PC
76
Lightweight paper (38 - 49 gsm) 110 sheets 130 sheets
Plain paper (50 - 80 gsm) 110 sheets 130 sheets
Heavyweight paper (81 - 128 gsm) 75 sheets 85 sheets
Important • To avoid paper jams, use the document glass for folded or wrinkled documents,
cut-and-pasted documents, curled paper, or back carbon paper.
• When Duplex Automatic Document Feeder B1-C is installed, the lightweight paper of 38 - 49 gsm
cannot be scanned 2 sided.
Copying Procedure
Confirmation indicator
CAUTION
For information on how to copy mixed sized documents, refer to "Mixed Size Originals (Scanning Different Size Documents
Simultaneously)" (P.116).
1 Remove any paper clips and staples before loading a document.
2 Load the document face up (when the
document is 2-sided, load the front side up) in
the center of the document feeder.
Note • The Confirmation indicator lights up when
the document is loaded correctly. If the
indicator does not light, load the document
again.
3 Adjust the document guides to match the size
of the document loaded.
Copy
3
4 Open the document stopper.
Document Glass
The document glass supports a single sheet, a book, or other similar documents with a size
up to 297 x 432 mm (Standard size: A3, 11 x 17").
Important • Always close the document cover after using the document glass.
The document glass automatically detects standard size documents. For non-standard size
documents, enter the size on the [Original Size] screen.
For information on document sizes that can be detected automatically and how to enter a non-standard document size,
refer to "Original Size (Specifying the Scan Size for the Document)" (P.115).
The standard document sizes that can be detected automatically depend on [Paper Size Settings] in the System
Administration mode. For information on the paper size settings, refer to "5 Tools" > "Common Service Settings" > "Other
Settings" > "Paper Size Settings" in the Administrator Guide.
Do not apply excessive force to hold thick document on the document glass. It may break
the glass and cause injuries.
77
Copy
<Services Home> button
3 Copy
1 Open the document cover.
Important • Ensure that the touch screen is active, and
then load a document. Otherwise, the
machine may not properly detect the
document size.
2 Load the document face down, and align it
against the top left corner of the document
glass.
3
3 Close the document cover.
Note • When a standard size document is loaded on the document glass, the size of the document is
Step 2 Selecting Features
The following two services are available to copy documents.
Simple Copy
Allows you to only select basic features to copy documents.
Copy
Allows you to make detailed settings to copy documents.
The following describes how to select features on the [Copy] screen.
For information on Simple Copy, refer to "Simple Copy" (P.85).
Note • The features displayed on the screen depend on the configuration of your machine .
1 Press the <Services Home> button.
displayed in the message field.
• When the Authentication or Accounting feature is enabled, a user ID and passcode may be required.
Ask your system administrator for the user ID and passcode.
78
2 Select [Copy].
<Clear All> button
Numeric keypad
3 If the previous settings still remain, press the
<Clear All> button.
Copying Procedure
Copy
4 Select each tab, and configure features as
necessary.
The following shows the reference section for each tab.
"Copy" (P.90)
"Image Quality" (P.103)
"Layout Adjustment" (P.110)
"Output Format" (P.126)
"Job Assembly" (P.157)
Step 3 Entering a Quantity
The following describes how to enter the number of copy sets. You can enter up to 999 sets.
1 Enter the number of copies using the numeric
keypad. The number of copies entered appears
on the upper right of the touch screen.
3
79
3 Copy
<C (Clear)> button
<Start> button
2 If you have entered an incorrect value, press
the <C (Clear)> button and then enter the
correct value.
Step 4 Starting the Copy Job
Copy
3
The following describes how to start a copy job.
1 Press the <Start> button.
Important • If the document has been loaded in the
document feeder, do not hold down the
document while it is being conveyed.
• Copies cannot be made if a copy protection
code is detected. For information on a copy
protection code, refer to "Secure Watermark
(Managing Document Security)" (P.144).
Note • If a problem occurs, an error message
appears on the touch screen. Solve the
problem according to the message.
• You can set the next job during copying.
If you have more documents
If you have more documents to copy, select [Next Original] on the touch screen while the
current document is being scanned. This allows you to scan the documents as a single set of
data.
2 Select [Next Original] while scanning is in
progress.
Note • When using the document feeder, load the
next document after the machine has
finished scanning the first document.
• When [Next Original] is displayed on the
screen shown on the right and no operation is
performed for a certain period of time, the
machine automatically assumes that there
are no more documents.
• You can change the number of copies by selecting [Change Quantity] that is displayed after
selecting [Delete].
80
3 Load the next document.
<Job Status> button
4 Press the <Start> button.
If you have more documents, repeat steps 3 and 4.
5 When all documents have been scanned, select
[Last Original].
Copying Procedure
Copy
3
Step 5 Confirming the Copy Job in Job Status
If copies are not output after you start the copy job, the job may be in pending status. Use
the following procedure to confirm the job status.
1 Press the <Job Status> button.
2 Confirm the job status.
Note • Select [ ] to return to the previous screen or
[ ] to move to the next screen.
81
3 Copy
<Stop> button
<Job Status> button
Operations during Copying
This section describes available operations during copying. The following shows the
reference section for each operation.
Stopping the Copy Job...................................................................................................................................................................82
Changing the Number of Copies.................................................................................................................................................83
Interrupting the Copy Job ............................................................................................................................................................84
Stopping the Copy Job
To cancel a copy job in progress, use the following procedure.
1 Press either the <Stop> button on the control
Copy
panel or [Delete] on the touch screen.
3
2 Select [Delete].
If [Delete] does not appear on the screen:
1 Press the <Job Status> button.
82
2 Select the job to cancel.
<Stop> button
Note • Select [ ] to return to the previous screen or
[ ] to move to the next screen.
3 Select [Delete].
4 Select [Delete].
Operations during Copying
Copy
3
Changing the Number of Copies
To change the number of copy sets during scanning or copying, use the following procedure.
1 Press either the <Stop> button on the control
panel or [Delete] on the touch screen.
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3 Copy
<Interrupt> button
2 Select [Change Quantity].
3 Specify the number of copy sets with the numeric keypad.
The new quantity must include the number of copies that have already been printed. You
cannot enter a number less than the number of copies that have already been printed.
4 Press the <Start> button.
Note • If you enter the same value as the number of copies that have already been printed, the machine
Copy
Interrupting the Copy Job
will not execute a copy job even when you press the <Start> button.
3
You can temporarily stop the copy job to have the machine process another job.
Important • Press the <Interrupt> button only after all the documents have been scanned. The machine does not
accept another job while it is scanning the documents, or when [Next Original] has been selected.
1 Press the <Interrupt> button.
The <Interrupt> button lights up to indicate
that the machine is in the Interrupt mode.
2 Load a document and set features if necessary.
3 Specify the number of copy sets with the numeric keypad.
4 Press the <Start> button.
5 After you have finished making the interrupt copy, press the <Interrupt> button.
The <Interrupt> button goes out to indicate that the Interrupt mode is exited.
Note • If you used the document glass to copy the document, remove the document from the document
glass.
6 Press the <Start> button.
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The suspended copy job is resumed.
Simple Copy
You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for
the Copy service.
This section describes the features you can select on the [Simple Copy] screen. [Simple Copy]
allows you to use only basic features to easily copy documents. The following shows the
reference section for each feature.
1 Select [Simple Copy] on the [Services Home]
screen.
Simple Copy
Paper Supply (Selecting the Paper for Copying) .................................................................................................................... 85
Reduce/Enlarge (Making Enlarged/Reduced Copies)............................................................................................................ 86
2 Sided Copying (Making 2 Sided Copies) ............................................................................................................................... 87
Auto/Color/Black & White (Selecting the Color for Copying).............................................................................................. 88
Lighten/Darken (Adjusting the Copy Density) ........................................................................................................................ 88
2 Pages per Side (Copying Two Pages onto One Sheet) ....................................................................................................... 88
1 Staple............................................................................................................................................................................................. 89
Copy
3
2 Select a feature on the [Simple Copy] screen.
Paper Supply (Selecting the Paper for Copying)
This feature allows you to select the paper tray for copying.
1 Select [Paper Supply].
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3 Copy
You can view the icons to check the
remaining amount of paper in a tray.
2 Select a paper tray to be used.
Auto Select
Automatically determines the tray holding the appropriate paper, based on the document
size and the specified copy ratio.
Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge].
Copy
3
Tray 1, Tray 2 - 4 (optional)
Allows you to directly select the desired tray.
Tray 5 Bypass Auto Detect
Automatically detects the size of paper loaded in the bypass tray.
Checking the Remaining Amount of Paper in a Tray
The icon displayed in a tray allows you to check the remaining amount of paper loaded in
the tray.
: Indicates that the remaining amount of paper is 25 to 100%.
: Indicates that the remaining amount of paper is 25% or less.
: Indicates that the tray runs out of paper, or no paper is loaded in the tray.
Reduce/Enlarge (Making Enlarged/Reduced Copies)
This feature allows you to select a copy ratio to enlarge or reduce the size of copies.
1 Select [Reduce/Enlarge].
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2 Select a copy ratio.
100%
Copies at the same image size as the original document.
Auto %
Automatically determines the copy ratio based on the document size and the paper size
specified in [Paper Supply], and copies the document to fit into the paper.
Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply].
Ratios
Allows you to select from preset copy ratios.
Simple Copy
Copy
3
2 Sided Copying (Making 2 Sided Copies)
This feature allows you to copy 1-sided and 2-sided documents on one side or both sides of
paper.
1 Select any option.
1 J 1 Sided
Makes a copy of a 1-sided document on one side of the paper.
1 J 2 Sided
Makes a copy of a 1-sided document on both sides of the paper.
2 J 2 Sided
Makes a copy of a 2-sided document on both sides of the paper.
Note • When you copy both sides of the 2-sided document to one side and the document size is bigger
than A4, the orientation of the copied images may not be appropriate. To achieve the copy result
with the correct orientation, scan Side 1 and Side 2 separately in different orientations, using the
document glass.
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3 Copy
Auto/Color/Black & White (Selecting the Color for Copying)
This feature allows you to select a color mode.
1 Select [Auto], [Color] or [Black & White].
Auto
Detects if the original document is in color or black and white and prints the copy
Copy
3
accordingly.
Note • If the original color document is in any of the following conditions, the machine may print the copy
in black and white.
- The colored area is too small.
- The colors are too light.
In that case, change a level from the five levels which is used for the machine to recognize color.
For more information, refer to "5 Tools" > "Common Service Settings" > "Image Quality
Adjustment" > "Image Quality" > "Output Color Recognition" in the Administrator Guide.
Color
Copies in full color.
Black & White
Copies in black and white regardless of the colors in the original document.
Note • Some colors may be restricted and may not be used for printing the copy. For more information,
refer to "5 Tools" > "Accounting" > "Create/View User Accounts" > "Account Limit" in the
Administrator Guide.
Lighten/Darken (Adjusting the Copy Density)
This feature allows you to select a copy-density level from seven levels.
1 Use [ ] and [ ] to select a density level.
2 Pages per Side (Copying Two Pages onto One Sheet)
This feature allows you to copy two pages of a document on one side of a single sheet of
paper.
When you select [2 Pages per Side], [Auto %] is automatically selected in [Reduce/Enlarge].
The machine automatically sets the copy ratio and makes copies of the images so that they
fit on the selected paper.
88
Simple Copy
Note • When you deselect [Auto %] in [Reduce/Enlarge] (when you select another copy ratio), image loss
may occur depending on the image size of the document.
• Select a tray other than [Auto Select] in [Paper Supply]. When you select [Auto Select], the tray
containing A4 paper is selected. If no tray contains A4 paper, the machine select a tray based on the
[Auto Paper Off] setting. For information on [Auto Paper Off], refer to "5 Tools" > "Copy Service
Settings" > "Copy Control" > "Auto Paper Off" in the Administrator Guide.
• When you copy both sides of the 2-sided document to one side and the document size is bigger
than A4, the orientation of the copied images may not be appropriate. To achieve the copy result
with the correct orientation, scan Side 1 and Side 2 separately in different orientations, using the
document glass.
For information on how to copy four or eight pages of a document together onto a single sheet of paper, refer to "Pages per
Side (Copying Multiple Pages onto One Sheet)" (P.131).
1 Select [2 Pages per Side].
Copy
3
1 Staple
This feature allows you to select whether to staple copied outputs at the top left corner.
The number of sheets that can be stapled is 2 - 50 (when 80 gsm paper is used). Available
paper types are: Bond, Plain, Recycled, Plain Reload, Lightweight, Heavyweight,
Heavyweight Reload, Extra Heavyweight (170 - 220 gsm), Extra Heavyweight (170 - 220
gsm) Reload, Gloss*, Gloss Reload*, Heavyweight Gloss (170 - 220 gsm)*, Heavyweight Gloss
(170 - 220 gsm) Reload*, Punched, and Custom Paper 1 to 5.
* :The paper types unavailable for Finisher-A1
Note • This feature does not appear for some models. An optional component is required. For more
information, contact our Customer Support Center.
1 Select [1 Staple].
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Copy
3
3 Copy
Copy
You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for
the Copy service.
This section describes the features you can select on the [Copy] screen. The following shows
the reference section for each feature.
Reduce/Enlarge (Making Enlarged/Reduced Copies) ............................................................................................................90
Paper Supply (Selecting the Paper for Copying) .....................................................................................................................94
Output Color (Selecting the Color for Copying).......................................................................................................................97
2 Sided Copying (Making 2 Sided Copies)............................................................................................................................. 101
Copy Output (Specifying Finishing Options) ......................................................................................................................... 101
Pages per Side (Copying Multiple Pages onto One Sheet) ................................................................................................ 101
Lighten/Darken (Adjusting the Copy Density)...................................................................................................................... 102
You can customize the lay out of the features displayed on the [Copy] screen. For more information, refer to "5 Tools" > "Copy
Service Settings" > "Copy Tab - Features Allocation" in the Administrator Guide.
1 Select [Copy] on the [Services Home] screen.
2 Select a feature on the [Copy] screen.
Reduce/Enlarge (Making Enlarged/Reduced Copies)
This feature allows you to select a copy ratio to enlarge or reduce the size of copies.
1 Specify a copy ratio. You can use the numeric
keypad to specify a value, or [+] and [-] to
specify reduction/enlargement ratios directly.
90
100%
Copies at the same image size as the original document.
Auto %
Automatically determines the copy ratio based on the document size and the paper size
specified in [Paper Supply], and copies the document to fit into the paper.
Note • If you select [Auto %], select an option other than [Auto Select] in [Paper Supply].
Ratios (3rd to 4th buttons on the screen)
Displays preset copy ratios.
You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy
Service Settings" > "Preset Buttons" > "Reduce/Enlarge - Button" in the Administrator Guide.
More
Displays the [Reduce/Enlarge] screen on which you can set [Proportional %], [Independent
X - Y%], and [Calculator %].
For information on the settings on the [Reduce/Enlarge] screen, refer to "When [Proportional %] is Selected" (P.91), "When
[Independent X - Y%] is Selected" (P.92), or "When [Calculator %] is Selected" (P.93).
When [Proportional %] is Selected
You can select a ratio from the standard copy ratios, or can enter a ratio directly.
1 Select a copy ratio, or specify a value.
Copy
Copy
3
Variable %
Specify a ratio in the range from 25 to 400% in 1% increments. To specify a value, use the
numeric keypad or [+] and [-]. Specifying "100 %" allows you to make copies at the same
image size as the original document.
When you make enlarged/reduced copies from standard sized documents on standard sized
paper, the following copy ratios will be applied.
Copy
/
A6 B6 A5 B5 A4 B4 A3
Original
A6 100% 122% 141% 173% 200% 245% 283%
B6 82% 100% 116% 142% 164% 200% 232%
A5 71% 86% 100% 122% 141% 174% 200%
B5 58% 70% 81% 100% 115% 141% 163%
A4 50% 61% 70% 86% 100% 122% 141%
B4 41% 50% 58% 70% 81% 100% 115%
A3 35% 43% 50% 61% 70% 86% 100%
How to load a document depends on the size and orientation of a document. For more information, refer to "Step 1 Loading
Documents" (P.76).
For information on paper that can be loaded, refer to "2 Paper and Other Media" > "Paper Types" in the Administrator Guid e.
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3 Copy
Preset %
Select a copy ratio from the following options.
z
100%
Copies at the same image size as the original document.
z
Auto %
Automatically determines the copy ratio based on the document size and the paper size
specified in [Paper Supply], and copies the document to fit into the paper.
Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply].
z
Preset ratios
Select from the preset ratios.
You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy
Service Settings" > "Reduce/Enlarge Presets" in the Administrator Guide.
Copy
Slight Reduction (Improves Fit)
Select this check box to slightly reduce the specified copy ratio to copy the complete image
onto the paper.
3
Important • If you select [Slight Reduction (Improves Fit)] and you do not want to erase the edges of the
document, set the amount of edge erase to 0 mm. Note that if the amount is set to 0 mm, the edges
of the copied document may get dirty. You can set [Edge Erase] on the [Layout Adjustment] screen.
For more information, refer to "Edge Erase (Erasing Edges and Margin Shadows of the Document)"
(P.117).
When [Independent X - Y%] is Selected
You can specify reduction/enlargement ratios for the width and length individually.
1 Select any option.
Variable %
z
Width - X%, Length -Y%
92
Allows you to specify reduction/enlargement ratios for the width and length in the range
from 25 to 400% in 1% increments. Use [+] and [-] or the numeric keypad to specify a
ratio.
Lock X - Y%
Allows you to make the same ratio adjustment for the width and length at the same time.
Preset %
z
Width: 100% Length: 100%
Copies at the same image size as the original document.
z
Auto X - Y%
Automatically determines the reduction/enlargement ratios for the width and length so
that the document image fits in the paper.
z
Fit Image to Paper Size X - Y%
Automatically determines the reduction/enlargement ratios for the width and length so
that the document image fits in the paper, and then slightly reduces the ratios so that the
complete image is copied onto the paper.
z
Width: XX% Length: XX%
Allows you to specify the preset reduction/enlargement ratios.
When [Calculator %] is Selected
You can specify values for the length and width individually.
If you specify both the original document size and the desired copy size, the copy ratios for
the length and width are calculated automatically in the range from 25 to 400% according
to the values that you entered.
Note • Selecting [Calculator %] allows you to set copy ratios. The values entered in [Original Size] and
[Copy Size] are used to calculate ratios, and do not reflect a scan size for the document or the paper
size. Be sure to specify a scan size for the document. Also, select a paper tray if necessary.
For information on how to specify a scan size for the document, refer to "Original Size (Specifying the Scan Size for the
Document)" (P.115). For information on how to select a paper tray, refer to "Paper Supply (Selecting the Paper for Copying)"
(P.94).
1 Enter the width of the original document in
[Original Size] of [Width - X%] using the
numeric keypad.
Copy
Copy
3
2 Enter the width of the output copy in [Copy Size] of [Width - X%] using the numeric
keypad.
3 In the same way, enter the length for [Original Size] and [Copy Size] of [Length - Y%].
Width - X% / Length - Y%
Displays the ratios that are automatically calculated using the values set in [Original Size]
and [Copy Size].
Original Size
Allows you to enter the width and length of the original document, in the range from 1 to
999 mm in 1 mm increments.
Copy Size
Allows you to enter the width and length of output copies, in the range from 1 to 999 mm
in 1 mm increments.
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3 Copy
You can view the icons to check the remaining
amount of paper in a tray.
Paper Supply (Selecting the Paper for Copying)
This feature allows you to select the tray that holds the paper you want to use.
1 Select a paper tray.
Auto Select
Automatically determines the tray holding the appropriate paper, based on the document
Copy
3
size and the specified copy ratio.
Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge].
Trays (2nd to 5th buttons on the screen)
Allows you to directly select the desired tray.
You can change the paper tray associated with each button on the [Copy] screen. For information on the settings, refer to
"5 Tools" > "Copy Service Settings" > "Preset Buttons" > "Paper Supply - Button" in the Administrator Guide.
More
Displays the [Paper Supply] screen.
Refer to "[Paper Supply] Screen" (P.95).
Checking the Remaining Amount of Paper in a Tray
The icon displayed in a tray allows you to check the remaining amount of paper loaded in
the tray.
: Indicates that the remaining amount of paper is 25 to 100%.
: Indicates that the remaining amount of paper is 25% or less.
: Indicates that the tray runs out of paper, or no paper is loaded in the tray.
94
[Paper Supply] Screen
This screen allows you to select a paper tray from all trays available on the machine.
1 Select a paper tray.
Tray
Allows you to select a paper tray. When [Auto %] is selected in [Reduce/Enlarge], the
machine automatically determines the tray holding the appropriate paper based on the
document size and the specified copy ratio. When [Tray 5] is selected, the [Tray 5] screen is
displayed where you can specify a paper type other than plain paper, and non-standard size
paper.
For more information, refer to "[Tray 5] Screen" (P.95).
Note • Tray 2-4 and Tray 6 are optional.
Copy
Copy
3
% Full
Displays the remaining amounts of paper loaded in trays.
Size
Displays paper sizes.
Type
Displays paper types.
Color
Displays paper colors.
For information on how to set [Paper Color], refer to "5 Tools" > "Common Service Settings" > "Paper Tray Settings" > "Paper
Tray Attributes" in the Administrator Guide.
Size Detection
Displays how the machine detects a paper size.
Note • The fixed paper sizes are set for Tray 3 and Tray 4. To change the paper sizes for Tray 3 and Tray 4,
For information on how to set [Size Detection], refer to "5 Tools" > "Common Service Settings" >
"Other Settings" > "Paper Size Settings" in the Administrator Guide.
[Tray 5] Screen
contact our Customer Support Center.
Set the paper loaded in Tray 5.
The [Tray 5] screen appears when you load paper in Tray 5.
For information on paper that can be loaded in Tray 5, refer to "2 Paper and Other Media" > "Paper Types" in the
Administrator Guide.
95
3 Copy
1 Select a paper size and a paper type.
Note • Select [ ] to return to the previous screen or
[ ] to move to the next screen.
• [Auto Detect] is available only when standard
sized paper is loaded.
Paper Size
Select from [Auto Detect], [Standard Size], and [Custom Size].
When you select [Auto Detect], the paper size is identified automatically.
When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected" (P.96) or "When [Custom Size]
is Selected" (P.96), respectively.
Copy
When [Standard Size] is Selected
3
Paper Type
Select a paper type.
Select [Standard Size], and from the lists displayed, select a paper size and then a paper
type.
1 Select a paper size and a paper type.
Note • Select [ ] to return to the previous screen or
When [Custom Size] is Selected
Enter the width and length of the original document on the fields displayed after selecting
[Custom Size].
Specify the X (width) in the range from 98 to 483 mm, and the Y (length) in the range from
89 to 320 mm in 1 mm increments.
Important • If the X (width) of non-standard size paper is less than 140 mm, documents may not be copied
[ ] to move to the next screen.
properly.
• When copying on both sides of non-standard size paper, specify the size in the range from 140 to
483 mm for the X (width) direction and from 128 to 320 mm for the Y (length) direction.
96
1 Enter a paper size using [+] and [-] or the
numeric keypad.
2 Select a paper type.
Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Output Color (Selecting the Color for Copying)
This feature allows you to select copy colors.
Note • If the use of certain colors is not allowed, the available colors will be restricted. For more information,
refer to "5 Tools" > "Accounting" > "Create/View User Accounts" > "Account Limit" in the
Administrator Guide.
1 Select a color mode.
Copy
Auto Detect
The machine automatically determines the colors of the original document and makes
copies in full color if the original document is colored, and in single color (black) if the
document is black-and-white.
Note • If a color document is in one of the following conditions, the machine may copy the document in
black and white.
- The colored area is too small.
- The colors are too light.
In that case, change a level from the five levels which is used for the machine to recognize color.
For more information, refer to "5 Tools" > "Common Service Settings" > "Image Quality
Adjustment" > "Image Quality" > "Output Color Recognition" in the Administrator Guide.
Color
Copies in full color.
Black & White
Copies in black and white regardless of the colors in the original document.
Dual Color
Copies color documents using two colors.
You can change the two colors. For more information, refer to "5 Tools" > "Copy Service Settings" > "Copy Defaults" > "Dual
Color - Target Area Color" and "Dual Color - Non-target Area Color" in the Administrator Guide.
Copy
3
Single Color
Copies color documents using one color.
You can change the red color to another one on the screen displayed after selecting [More] > [Single Color] > [Color]. For
more information, refer to "5 Tools" > "Copy Service Settings" > "Copy Defaults" > "Single Color" in the Administrator Guide.
More
Displays the [Output Color] screen.
For more information, refer to "[Output Color] Screen" (P.98).
97
3 Copy
[Output Color] Screen
Copy
3
This screen allows you to make settings for full color, dual color, and single color.
1 Select [More].
2 Select the desired output color mode.
Auto Detect
Automatically determines the color of the original document and makes copies in full color
if the original document is colored, or in single color (black) if the document is black-andwhite.
Color
Copies in full color using all the four colors of toner: yellow, magenta, cyan, and black.
Black & White
Copies in black and white regardless of the colors in the original document.
Dual Color
Separates the colors of your document into the source colors and the other colors, and then
copies the document using two colors. Selecting [Dual Color] allows you to set the following:
z
Source Color
Displays the [Source Color] screen on which you can select one or more colors from your
document to define them as source colors.
Refer to "[Source Color] Screen" (P.99).
z
Target Area Color
Displays the [Target Area Color] screen on which you can select the target color to be used
in place of the selected source colors.
Refer to "[Target Area Color] Screen" (P.99).
z
Non-target Area Color
98
Displays the [Non-target Area Color] screen on which you can select the color to be used
in place of the colors other than the selected source colors.
Refer to "[Non-target Area Color] Screen" (P.100).
Single Color
Copies in one specified color regardless of the color of the document.
Selecting this option displays [Color] on the screen. Select a color on the [Output Color Color] screen which is displayed after selecting [Color].
Refer to "[Output Color - Color] Screen" (P.100).
[Source Color] Screen
This screen allows you to select one or more colors from your document to define them as
source colors.
1 Select [Dual Color].
Copy
2 Select [Source Color].
3 Select [Other than Black] or [Color].
Other than Black
The colors other than black will be the source colors.
Color
Allows you to select one or more source colors from six preset options.
Copy
3
[Target Area Color] Screen
This screen allows you to select the target color to be used in place of the source colors
specified in [Source Color]. You can select one color from seven preset and six custom
options.
For information on how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom Colors" in the
Administrator Guide.
1 Select [Dual Color].
99
3 Copy
2 Select [Target Area Color].
3 Select any color.
Copy
[Non-target Area Color] Screen
3
This screen allows you to select the color to be used in place of the colors other than the
selected source colors. You can select one color from seven preset and six custom options.
For information on how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom Colors" in the
Administrator Guide.
1 Select [Dual Color].
2 Select [Non-target Area Color].
3 Select any color.
[Output Color - Color] Screen
This screen allows you to specify the color to be used for single-color copying regardless of
the colors in the original document.
You can select one color from six preset and six custom options for [Single Color].
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