Xerox ApeosPort-IV 6080, ApeosPort-IV 7080, DocuCentre-IV 6080, DocuCentre-IV 7080 User Guide

ApeosPort-IV 7080 ApeosPort-IV 6080 DocuCentre-IV 7080 DocuCentre-IV 6080

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

Novell, NetWare, and NDS are trademarks of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

AppleTalk, EtherTalk, Macintosh, and Mac OS are trademarks of Apple Inc.

PCL, HP-GL, and HP-GL/2 are trademarks of Hewlett-Packard Corporation.

ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries.

Unicode is a registered trademark of Unicode, Inc.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License in the User Guide.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, CentreWare, and DocuShare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd.

DocuWorks is a trademark of Fuji Xerox Co., Ltd.

Table of Contents ........................................................................................................ 3

1 Before Using the Machine ...................................................................................... 15

Preface ...................................................................................................................... 16

Types of Manuals ...................................................................................................... 17

Using This Guide ....................................................................................................... 18

Organization of This Guide ................................................................................... 18

Conventions .......................................................................................................... 19

Interface Cables ........................................................................................................ 21

Using the USB Interface ....................................................................................... 21

Using the Ethernet Interface ................................................................................. 21

Energy Saver Mode ................................................................................................... 23

Changing the Interval for Entering Energy Saver Mode ....................................... 24

Customizing the Control Panel .................................................................................. 26

Changing the Screen Default ................................................................................ 26

Setting the Screen After Auto Clear...................................................................... 27

Customizing the Button Layout ............................................................................. 28

Assigning Services to the Custom Buttons ........................................................... 32

Adjusting Screen Brightness ................................................................................. 33

Table of Contents

Entering Text ............................................................................................................. 34

2 Paper and Other Media ........................................................................................... 35

Paper Types .............................................................................................................. 36

Loadable Quantity and Weight for Supported Paper ............................................ 36

Supported Paper Type .......................................................................................... 38

Loading Paper ........................................................................................................... 42

Loading Paper in Trays 1 and 2............................................................................ 43

Loading Tab Paper in Trays 1 and 2..................................................................... 43

Loading Paper in Tray 3........................................................................................ 44

Loading Paper in Tray 4........................................................................................ 45

Loading Paper in Tray 5 (Bypass) ........................................................................ 46

Loading Tab Paper in Tray 5 (Bypass) ................................................................. 47

Loading Paper in Tray 6 (HCF (A4 1 Tray)) (Optional) ......................................... 48

Loading Paper in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ............................. 48

Loading Paper in Tray 8 (Inserter) (Optional) ....................................................... 49

Loading Tab Paper in Tray 8 (Inserter) (Optional) ................................................ 50

Changing the Paper Size........................................................................................... 51

Changing the Paper Size for Trays 1 and 2.......................................................... 51

Changing the Paper Size for Tray 6 (HCF (A4 1 Tray)) (Optional) ....................... 52

Changing the Paper Size for Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ........... 54

Changing the Paper Settings..................................................................................... 55

3 Maintenance..............................................................................................................57

Replacing Consumables ............................................................................................58

Replacing Toner Cartridge.....................................................................................60

Replacing Waste Toner Bottle ...............................................................................62

Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with

Booklet Maker).......................................................................................................64

Replacing Staple Cartridge (for D2-Staple-Finisher or D2-Staple-Finisher with

Booklet Maker).......................................................................................................65

Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker or D2-

Staple-Finisher with Booklet Maker) ......................................................................67

Emptying the Hole Punch Waste Container (for Finisher-C1 or Finisher-C1 with

Booklet Maker).......................................................................................................69

Emptying the Hole Punch Waste Container (for D2-Staple-Finisher or D2-Staple-

Finisher with Booklet Maker) .................................................................................70

Replacing the Staple Waste Container (for D2-Staple-Finisher or D2-Staple-

Finisher with Booklet Maker) .................................................................................71

Cleaning the Machine.................................................................................................73

Cleaning the Exterior .............................................................................................73

Cleaning the Touch Screen ...................................................................................73

Cleaning the Document Cover and Document Glass ............................................74

Cleaning the Narrow Glass Strip and Document Presser......................................74

Cleaning the Document Feeder Rollers.................................................................75

Printing a Report/List ..................................................................................................76

Deleting a Private Charge Print Job with an Invalid User ID ......................................77

Setting Restore Tool...................................................................................................78

4 Machine Status .........................................................................................................79

Overview of Machine Status.......................................................................................80

Machine Information ...................................................................................................81

General Information ...............................................................................................81

Paper Tray Status..................................................................................................83

Print Reports..........................................................................................................83

Automatically Printed Reports/Lists .......................................................................92

Overwrite Hard Disk...............................................................................................93

Print Mode .............................................................................................................93

Fax Receiving Mode ..............................................................................................96

Faults..........................................................................................................................97

Supplies......................................................................................................................98

Billing Information .......................................................................................................99

Billing Information ..................................................................................................99

User Account Billing Information..........................................................................100

5 Tools........................................................................................................................103

System Settings Procedure......................................................................................104

Step 1 Entering System Administration Mode .....................................................104

Step 2 Entering the System Administrator User ID and Passcode ......................104

Table of Contents

Step 3 Selecting [Tools] ...................................................................................... 105

Step 4 Selecting a Setting Item on the [Tools] Screen ....................................... 105

Step 5 Setting a Feature ..................................................................................... 107

Step 6 Exiting System Administration Mode ....................................................... 107

Tools Menu List ....................................................................................................... 108

Common Service Settings ....................................................................................... 122

Machine Clock/Timers ........................................................................................ 122

Energy Saver Settings ........................................................................................ 125

Audio Tones........................................................................................................ 125

Screen/Button Settings ....................................................................................... 127

Paper Tray Settings ............................................................................................ 129

Image Quality...................................................................................................... 132

Reports ............................................................................................................... 132

Maintenance ....................................................................................................... 134

Watermark .......................................................................................................... 136

Secure Watermark .............................................................................................. 138

Force Annotation................................................................................................. 140

Print Universal Unique ID (ApeosPort Series Models Only) ............................... 141

Image Log Control (ApeosPort Series Models Only) .......................................... 142

Notify Job Completion by E-mail......................................................................... 144

Other Settings ..................................................................................................... 144

Copy Service Settings ............................................................................................. 153

Copy Tab - Features Allocation .......................................................................... 153

Preset Buttons .................................................................................................... 154

Copy Defaults ..................................................................................................... 154

Copy Control ....................................................................................................... 158

Original Size Defaults ......................................................................................... 160

Reduce/Enlarge Presets ..................................................................................... 160

Annotations - Create Comments......................................................................... 160

Connectivity & Network Setup ................................................................................. 161

Port Settings ....................................................................................................... 161

Protocol Settings................................................................................................. 166

Machine's E-mail Address/Host Name................................................................ 169

Proxy Server Settings (ApeosPort Series Models Only) ..................................... 169

EP Proxy Server Setup ....................................................................................... 170

SIP Settings ........................................................................................................ 171

T.38 Settings....................................................................................................... 174

Outgoing/Incoming E-mail Settings..................................................................... 174

Remote Authentication/Directory Service ........................................................... 176

Security Settings ................................................................................................. 180

Other Settings ..................................................................................................... 184

Print Service Settings .............................................................................................. 185

Allocate Memory ................................................................................................. 185

Delete Form ........................................................................................................ 187

Other Settings ..................................................................................................... 187

Scan Service Settings ..............................................................................................192

Screen Defaults ...................................................................................................192

Scan Defaults ......................................................................................................193

Scan to PC Defaults ............................................................................................196

Original Size Defaults ..........................................................................................196

Output Size Defaults ............................................................................................197

Reduce/Enlarge Presets ......................................................................................197

Other Settings......................................................................................................197

Fax Service Settings ................................................................................................200

Screen Defaults ...................................................................................................200

Fax Defaults.........................................................................................................201

Fax Control ..........................................................................................................202

Fax Received Options .........................................................................................207

Reduce/Enlarge Presets ......................................................................................208

Original Size Defaults ..........................................................................................208

Local Terminal Information ..................................................................................208

Internet Fax Control .............................................................................................210

E-mail/Internet Fax Service Settings ........................................................................212

E-mail Control ......................................................................................................212

Address Book Settings .............................................................................................215

Folder Service Settings ............................................................................................216

Job Flow Service Settings (ApeosPort Series Models Only)....................................217

Media Print Service Settings ....................................................................................218

Stored File Settings ..................................................................................................219

Web Applications Service Setup (ApeosPort Series Models Only) ..........................221

Server Certificate Verification Settings ................................................................221

Server Setup........................................................................................................223

Other Settings......................................................................................................224

Web Browser Setup .................................................................................................225

Setup ........................................................................................................................227

Create Folder.......................................................................................................227

Stored Programming............................................................................................229

Create Job Flow Sheet ........................................................................................229

Create Job Flow Sheet Keyword .........................................................................237

Add Address Book Entry......................................................................................237

Create Fax Group Recipients ..............................................................................244

Add Fax Comment...............................................................................................245

Paper Tray Attributes ...........................................................................................245

Accounting................................................................................................................246

Create/View User Accounts .................................................................................246

View Accounts .....................................................................................................249

Reset User Accounts ...........................................................................................249

System Administrator's Meter (Copy Jobs)..........................................................250

Accounting Type ..................................................................................................250

Table of Contents

Accounting Login Screen Settings ...................................................................... 251

Fax Billing Data................................................................................................... 252

Accounting/Billing Device Settings...................................................................... 253

Authentication/Security Settings.............................................................................. 255

System Administrator Settings ............................................................................ 255

Authentication ..................................................................................................... 256

Allow User to Disable Active Settings ................................................................. 263

Job Status Default............................................................................................... 264

Overwrite Hard Disk ............................................................................................ 264

6 CentreWare Internet Services Settings ............................................................... 267

Installation of CentreWare Internet Services ........................................................... 268

Preparations........................................................................................................ 268

Configuration on the Machine ............................................................................. 268

Starting CentreWare Internet Services.................................................................... 270

Configuring Machine Settings Using CentreWare Internet Services ....................... 271

7 Printer Environment Settings ............................................................................... 275

Print Overview ......................................................................................................... 276

Installation When Using USB Port........................................................................... 279

Step 1 Preparations ............................................................................................ 279

Step 2 Configuration on the Machine.................................................................. 279

Step 3 Configuration on the Computer ............................................................... 280

CentreWare Internet Services Setting Items....................................................... 280

Installation When Using TCP/IP (LPD/Port 9100) ................................................... 281

Step 1 Preparations ............................................................................................ 281

Step 2 Configuration on the Machine.................................................................. 281

Step 3 Configuration on the Computer ............................................................... 282

CentreWare Internet Services Setting Items....................................................... 283

Installation When Using NetWare............................................................................ 284

Step 1 Preparations ............................................................................................ 284

Step 2 Configuration on the Machine.................................................................. 284

Step 3 Configuration on the Computer ............................................................... 286

CentreWare Internet Services Setting Items....................................................... 286

Installation When Using Microsoft Network (SMB) .................................................. 287

Step 1 Preparations ............................................................................................ 287

Step 2 Configuration on the Machine.................................................................. 287

Step 3 Configuration on the Computer ............................................................... 288

CentreWare Internet Services Setting Items....................................................... 288

Installation When Using Internet Printing Protocol (IPP) ......................................... 290

Step 1 Preparations ............................................................................................ 290

Step 2 Configuration on the Machine.................................................................. 290

Step 3 Configuration on the Computer ............................................................... 291

CentreWare Internet Services Setting Items....................................................... 291

Installation When Using EtherTalk ...........................................................................292

Step 1 Preparations .............................................................................................292

Step 2 Configuration on the Machine ..................................................................292

Step 3 Configuration on the Computer ................................................................293

CentreWare Internet Services Setting Items .......................................................293

8 E-mail Environment Settings ................................................................................295

E-mail Overview .......................................................................................................296

Preparations .............................................................................................................298

Installation Procedures .............................................................................................300

Step 1 Enabling Port and Setting up TCP/IP .......................................................300

Step 2 Configuring E-mail Environment...............................................................301

CentreWare Internet Services Setting Items .......................................................302

9 Scanner Environment Settings .............................................................................303

Scan Service Overview ............................................................................................304

Configuration of Store to Folder ...............................................................................306

Step 1 Enabling Port and Setting up TCP/IP .......................................................306

Step 2 Registering a Folder .................................................................................307

Step 3 Configuring a Computer ...........................................................................307

Configuration of Scan to PC .....................................................................................308

Step 1 Preparations .............................................................................................308

Step 2 Enabling Port and Setting up TCP/IP .......................................................309

Step 3 Configuration on the Computer ................................................................310

Configuration of Store to USB ..................................................................................311

Step 1 Available USB Memory Devices...............................................................311

CentreWare Internet Services Setting Items .......................................................311

Configuration of Network Scanning (Job Template Scanning).................................312

Step 1 Preparations .............................................................................................312

Step 2 Enabling Ports and Setting up TCP/IP .....................................................312

Step 3 Configuring the SNMP Port ......................................................................313

Step 4 Configuration on the Computer ................................................................314

Configuration of Scan to Home (ApeosPort Series Models Only)............................315

Step 1 Preparations .............................................................................................315

Step 2 Enabling SMB Port and Setting up TCP/IP ..............................................315

Step 3 Configuring Remote Authentication..........................................................316

Step 4 Configuring Scan to Home .......................................................................317

Step 5 Configuration on the Computer ................................................................319

Configuration of Job Flow Sheets ............................................................................320

Step 1 Enabling Ports and Setting up TCP/IP .....................................................320

Step 2 Configuring the SNMP Port ......................................................................321

Step 3 Configuration on the Computer ................................................................321

Configuration of Store & Send Link ..........................................................................322

Step 1 Configuring E-mail ....................................................................................322

Table of Contents

Step 2 Enabling Authentication........................................................................... 322

Step 3 Other Settings.......................................................................................... 322

CentreWare Internet Services Setting Items....................................................... 323

Configuration of Store to WSD ................................................................................ 324

Step 1 Preparations ............................................................................................ 324

Step 2 Enabling Port ........................................................................................... 324

Step 3 Confirmation on the Computer ................................................................ 325

10 Using IP Fax (SIP) .................................................................................................. 327

IP Fax (SIP) Overview ............................................................................................. 328

Preparations ............................................................................................................ 328

System Requirements for the Machine............................................................... 328

Settings by System Configuration....................................................................... 328

Installation Procedures ............................................................................................ 329

Step 1 Enabling Port and Setting up TCP/IP ...................................................... 329

Step 2 Configuring the SIP User Name .............................................................. 330

Step 3 Configuring Fax Environment .................................................................. 331

Step 4 Configuring the SIP Server...................................................................... 332

Step 5 Registering the VoIP Gateway ................................................................ 333

11 Using the Internet Fax Service ............................................................................. 335

Internet Fax Overview ............................................................................................. 336

Preparations ............................................................................................................ 336

System Requirements for the Machine............................................................... 336

E-Mail Environment............................................................................................. 336

Installation Procedures ............................................................................................ 338

Step 1 Enabling Port and Setting up TCP/IP ...................................................... 338

Step 2 Configuring E-mail Environment.............................................................. 339

Step 3 Testing the Internet Fax........................................................................... 340

12 Using the Server Fax Service ............................................................................... 341

Server Fax Overview ............................................................................................... 342

Preparations ............................................................................................................ 342

System Requirements for the Machine............................................................... 342

Installation Procedure .............................................................................................. 343

Installation Overview ........................................................................................... 343

Step 1 Fax Settings............................................................................................. 343

Step 2 Setting the Server Fax Feature ............................................................... 344

13 Encryption and Digital Signature Settings.......................................................... 347

Encryption and Digital Signature Overview ............................................................. 348

Types of Certificate ............................................................................................. 348

Encryption Features for Communication............................................................. 349

Encryption and Digital-Signature Features for Scan Files .................................. 350

Configuration of HTTP Communications Encryption ............................................... 351

Installation Overview............................................................................................351

Step1 Configuration on the Machine ...................................................................351

Step2 Configuration on the Computer .................................................................352

Configuration of Encryption using IPSec ..................................................................353

Installation Overview............................................................................................353

Step1 Import and Configuration of a Certificate...................................................353

Step2 Configuration on the Machine (Configuration of IPSec) ............................354

Step3 Configuration on the Computer .................................................................355

Configuration of E-mail Encryption/Digital Signature ...............................................356

Installation Overview............................................................................................356

Step1 Configuration on the Machine ...................................................................356

Step2 Configuration on Sender and Recipient ....................................................358

Configuration of PDF/DocuWorks/XPS Signature

(ApeosPort Series Models Only) ..............................................................................361

Installation Overview............................................................................................361

Step1 Configuration on the Machine ...................................................................361

Step2 Configuration on the Computer .................................................................363

14 Authentication and Accounting Features ............................................................365

Overview of Authentication and Accounting Feature ...............................................366

Overview of Authentication Feature.....................................................................366

Overview of Accounting Feature..........................................................................367

Authentication...........................................................................................................368

User Types Managed by Authentication Feature ................................................368

User Roles and Authorization Groups .................................................................369

Types of Authentication .......................................................................................370

Types of Account Administration .........................................................................371

Authentication and Accounting Relationship .......................................................372

Services Controlled by Authentication......................................................................373

Overview..............................................................................................................373

Services Restricted by User ID Authentication ....................................................373

Services Restricted by the Combined Use of Smart Card Authentication and

User ID Authentication.........................................................................................376

Authentication for Job Flow Sheets and Folders ......................................................379

Overview..............................................................................................................379

When the Authentication Feature is Disabled......................................................381

When the Authentication Feature is Enabled ......................................................384

Jobs Manageable by Account Administration ..........................................................387

Configuration for Authentication ...............................................................................390

Installation Overview............................................................................................390

Enabling Authentication .......................................................................................390

Changing the Default Authorization Group Settings ............................................393

Creating an Authorization Group .........................................................................394

Configuration for IC Card Reader (Optional)............................................................395

Step 1 Preparations .............................................................................................395

Table of Contents

Step 2 Logout Method Using the Smart Card ..................................................... 395

Step 3 Registering Smart Card Information ........................................................ 396

Configuration for Account Administration ................................................................ 397

Step 1 Selecting an Accounting Type ................................................................. 397

Step 2 Registering User Information................................................................... 397

User Authentication Operations.............................................................................. 399

Authenticating Login Users ................................................................................. 399

Changing Passcode ............................................................................................ 400

15 Problem Solving ................................................................................................... 403

Troubleshooting ....................................................................................................... 404

Machine Trouble ...................................................................................................... 405

Image Quality Trouble ............................................................................................. 410

Trouble during Copying ........................................................................................... 415

Unable to Copy ................................................................................................... 415

The Copy Result is Not What was Expected ...................................................... 416

Trouble during Printing ............................................................................................ 418

Unable to Print .................................................................................................... 418

The Print Result is Not What was Expected ....................................................... 419

Trouble during Faxing.............................................................................................. 420

Sending Problems............................................................................................... 420

Receiving Problems ............................................................................................ 425

Trouble during Scanning ......................................................................................... 429

Unable to Scan with the Machine ....................................................................... 429

Unable to Import Scanned Documents to the Computer .................................... 430

Unable to Send a Scanned Document over the Network (FTP/SMB) ................ 431

Unable to Send E-mail ........................................................................................ 432

The Image is not What was Expected ................................................................ 432

Network-related Problems ....................................................................................... 434

When using SMB ................................................................................................ 434

When using NetWare .......................................................................................... 436

When using TCP/IP ............................................................................................ 440

When using EtherTalk......................................................................................... 441

CentreWare Internet Services Problems ............................................................ 442

E-mail Features Problems .................................................................................. 443

Internet/Intranet Connection Problems ............................................................... 444

IPv4 and IPv6 Connection Problems .................................................................. 445

Media Print - Text Trouble ....................................................................................... 448

Error Code ............................................................................................................... 449

Other Errors ........................................................................................................ 532

Paper Jams ............................................................................................................. 533

Paper Jams in Trays 1 and 2 .............................................................................. 534

Paper Jams in Trays 3 and 4 .............................................................................. 534

Paper Jams in Tray 5 (Bypass)........................................................................... 535

Paper Jams in Tray 6 (HCF (A4 1 Tray)) (Optional) ............................................537

Paper Jams in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ................................539

Paper Jams at the Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ..........................539

Paper Jams in the Transfer Module.....................................................................542

Paper Jams in the Lower Left Door .....................................................................547

Paper Jams in the Output Tray ............................................................................547

Paper Jams in the Finisher-C1 / Finisher-C1 with Booklet Maker .......................548

Paper jams in the D2-Staple-Finisher and the D2-Staple-Finisher with Booklet

Maker...................................................................................................................556

Document Jams .......................................................................................................567

Stapler Faults ...........................................................................................................570

Staple Jams in Staple Cartridge

(for Finisher-C1 or Finisher-C1 with Booklet Maker) ...........................................571

Staple Jams in Staple Cartridge

(for D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker).....................572

Staple Jams in Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker or D2-Staple-Finisher with

Booklet Maker).....................................................................................................574

Staple Cartridge Taken Off from the Unit (for D2-Staple-Finisher or

D2-Staple-Finisher with Booklet Maker) ..............................................................576

Solving Curled Output (for D2-Staple-Finisher or D2-Staple-Finisher with Booklet

Maker) ......................................................................................................................578

16 Appendix .................................................................................................................581

Specifications ...........................................................................................................582

Printable Area...........................................................................................................597

Standard Printable Area ......................................................................................597

Extended Printable Area ......................................................................................597

Internal Fonts ...........................................................................................................598

Optional Components...............................................................................................600

ESC/P-K Emulation ..................................................................................................603

Emulation.............................................................................................................603

Fonts....................................................................................................................604

Output Feature.....................................................................................................604

ESC/P-K Emulation Print Features ......................................................................605

ESC/P-K Emulation Settings ...............................................................................606

Magnification Table..............................................................................................613

Paper Size and Number of Printable Characters.................................................617

PDF Direct Print .......................................................................................................619

PDF Direct Print Settings.....................................................................................619

DocuWorks Direct Print ............................................................................................621

DocuWorks Direct Print Settings .........................................................................621

PCL Emulation .........................................................................................................623

Emulation.............................................................................................................623

Fonts....................................................................................................................624

Table of Contents

Output Feature.................................................................................................... 625

PCL Emulation Settings ...................................................................................... 626

HP-GL/2 Emulation.................................................................................................. 631

Emulation ............................................................................................................ 631

Fonts ................................................................................................................... 631

Output Feature.................................................................................................... 632

Factory Default Settings...................................................................................... 632

HP-GL/2 Emulation Settings ............................................................................... 633

Hard Clip Area .................................................................................................... 640

Printable Area ..................................................................................................... 641

Auto Layout......................................................................................................... 642

Notes and Restrictions ............................................................................................ 649

Notes and Restrictions on the Use of the Machine ............................................. 649

Notes and Restrictions on the Use of the Copy Feature..................................... 653

Notes and Restrictions on the Use of the Print Feature...................................... 653

Notes and Restrictions on the Use of the Scan Features ................................... 656

Notes and Restrictions on the Use of the Fax Feature ....................................... 662

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature............... 664

Notes and Restrictions for IP Fax (SIP) .............................................................. 669

Notes and Restrictions when Connecting with Internet Service Provider ........... 670

Notes and Restrictions on the Interrupt Mode .................................................... 673

Notes and Restrictions on Folders...................................................................... 674

Notes and Restrictions when Connecting to Internet or Intranet ........................ 675

Notes and Restrictions when Operating from Computers................................... 675

Notes and Restrictions on Job Flows.................................................................. 677

Notes and Restrictions on the Security Features................................................ 678

Notes and Restrictions on the Authentication and Accounting Features ............ 678

Notes and Restrictions for Using SMB................................................................ 679

Notes and Restrictions for Using TCP/IP............................................................ 681

Notes and Restrictions for Using EtherTalk ........................................................ 682

Notes and Restrictions for Using Bonjour ........................................................... 683

Notes and Restrictions for IPv6 Connection ....................................................... 683

Notes and Restrictions for Print E-mail ............................................................... 685

Notes and Restrictions for Custom Paper........................................................... 685

Notes and Restrictions for USB Cable Distribution ............................................. 686

Using the Telephone ............................................................................................... 687

Placing a Call ...................................................................................................... 687

Activity Report ......................................................................................................... 689

EP System............................................................................................................... 692

Glossary .................................................................................................................. 693

Index.............................................................................................................................. 695

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in this guide.

Preface .......................................................................................................16

Types of Manuals .......................................................................................17

Using This Guide ........................................................................................18

Interface Cables.......................................................................................... 21

Energy Saver Mode .................................................................................... 23

Customizing the Control Panel ...................................................................26

Entering Text .............................................................................................. 34

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting ApeosPort-IV 7080/6080, DocuCentre-IV 7080/6080 (hereafter referred to as "the machine").

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

The guide assumes that you are familiar with a personal computer and knowledgeable of computer networks. When you need additional information, refer to the manuals provided with the personal computer, operating system, and network products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For more information on how to copy, print, scan, and fax, refer to the User Guide. For information about optional components for the Print feature, refer to the guide provided with each optional component.

Warning:

This equipment will be inoperable when mains power fails.

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User Guide (Document CD-ROM)

The guide describes all the necessary steps for copy, print, scan, and fax.

Administrator Guide (this guide) (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine. This guide also describes daily maintenance and the system settings procedures.

Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management and maintenance.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Driver CD Kit.

Print Driver Help

The help describes the Print features and operations.

Before Using the Machine

CentreWare Internet Services Help

The help describes how to change various settings of the machine using a Web browser, and how to import scanned data to a computer from the machine.

Important • To display the online help for CentreWare Internet Services, users need to have the

environment to connect to the internet. The communication fee shall be borne by you.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and for installing the software.

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes the organization of this guide and conventions.

2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and how to load media in a tray.

3 Maintenance

Describes how to replace consumables and to clean the machine.

4 Machine Status

Describes how to check the faults that occurred on the machine and to print various reports/lists.

5 Tools

Describes the procedures to set up the system.

6 CentreWare Internet Services Settings

Describes how to use CentreWare Internet Services.

7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

8 E-mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

9 Scanner Environment Settings

Describes the settings to use the Scan services on the machine.

10 Using IP Fax (SIP)

Describes the settings to use the IP fax (SIP) feature on the machine.

11 Using the Internet Fax Service

Describes the settings to use the services via the Internet Fax service on the machine.

12 Using the Server Fax Service

Describes how to use the Server Fax service on the machine.

13 Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature features with your communications and documents.

14 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for each feature and the Accounting feature to manage the use of each feature based on the Login Type selected.

15 Problem Solving

Describes troubleshooting procedures to solve the problems with the machine.

16 Appendix

Describes the specifications of the machine, optional accessories, and cautions/ restrictions.

Conventions

Using This Guide

Before Using the Machine

The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.

In this document, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide:

Important : Important information that you should read.

Note : Additional information on operations or features.

The following symbols are used in this guide:

" " : • A cross-reference included in this guide.

• Names of CD-ROM, features, and touch screen messages and input text.

[ ] : • Folders, files, applications, button or menu names displayed

on the touch screen.

• Names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button : Hardware buttons on the control panel.

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] > [Setup] > [Create Folder]", this means that you need to select [Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer. For example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], click [Search], and then click [For Files or Folders] to search for files and folders.

1 Before Using the Machine

Before Using the Machine

• Cross-reference For example: "Refer to "5 Tools" > "Common Service Settings" > "Audio Tones" in the Administrator Guide. The sentence above means that you need to refer to the section "Audio Tone", which can be found under "Common Service Settings" in chapter 5 Tools of the Administrator Guide.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF): Loading the document or paper in portrait orientation

when viewed from the front of the machine.

, ,Short Edge Feed (SEF): Loading the document or paper in landscape

orientation when viewed from the front of the machine.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

Interface Cables

When connecting the machine directly to a computer, use the USB interface. When connecting the machine to a network, use the Ethernet interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0. This section describes the installation procedures for the USB interface.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

5 Connect a USB cable to the USB 2.0

interface connector.

Before Using the Machine

6 Connect the other end of the USB cable to the computer.

7 Press the main power switch to the [ | ] position to switch on the main power.

8 Close the front cover.

9 Press the power switch to the [ | ] position to switch on the power.

10 Restart the computer.

For more information on setting items, refer to "Printer Environment Settings" (P.275).

Using the Ethernet Interface

The Ethernet interface of the machine supports the following three types.

1000BASE-T (optional)

100BASE-TX

10BASE-T

1 Before Using the Machine

This section describes the installation procedures for the Ethernet interface.

1 Press the power switch to the [ ] position to switch off the power.

Before Using the Machine

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

5 Connect a network cable to the Ethernet interface connector.

When the Gigabit Ethernet Board (optional) is installed.

When the Gigabit Ethernet Board (optional) is NOT installed.

Note • Prepare a network cable suitable for your

network connection. When you replace the network cable, contact our Customer Support Center.

6 Press the main power switch to the [ | ] position to switch on the main power.

7 Close the front cover.

8 Press the power switch to the [ | ] position to switch on the power.

For more information on setting items, refer to "Printer Environment Settings" (P.275).

Energy Saver Mode

The machine is equipped with Energy Saver mode that reduces the power consumption by saving the electricity of the machine when no copy or print data is received for a specified time.

The Energy Saver has two modes: Low Power mode and Sleep mode. When you do not use the machine for a specified period of time, the machine enters

Low Power mode. When time exceeds the time specified in Low Power mode, the machine then enters Sleep mode.

Press the <Energy Saver> button on the control panel to enter Energy Saver mode.

Low Power Mode

Low Power mode reduces the power to the control panel and the fusing unit. It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the <Energy Saver> button extinguishes the light and deactivates Energy Saver mode.

Sleep Mode

Sleep mode reduces the power to the machine even more than Low Power mode. It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the <Energy Saver> button extinguishes the light and deactivates Energy Saver mode.

It takes longer time than Low Power mode to deactivate Sleep mode and be enable to use the machine.

Note • When you press the <Energy Saver> button during Energy Saver mode, the touch screen

lights up. At this point, the scanner and the output devices remain Energy Saver mode. Afterwards, by operations such as using the touch screen and opening or closing of the document cover, you can make the devices necessary to activate the machine exit Energy Saver mode and make the machine ready to start exiting Energy Saver mode.

• When you make the machine exit Energy Saver mode by pressing the <Energy Saver> button, the machine does not immediately identify the movements such as opening or closing of the front cover. To make the machine identify these operations, exit all Energy Saver mode by operating the control panel (for example, pressing the <Machine Status> button) before opening the front cover.

• If you replace a toner cartridge or supply paper during Energy Saver mode, the machine does not identify these changes. Before performing these operations, exit Energy Saver mode by pressing the <Energy Saver> button and the <Machine Status> button on the control panel.

• Energy Saver mode is not exited by the following operations:

• Charge print

• Secure print

• Delayed print

• Private charge print

• Faxes stored in folders

• Direct fax

• Accessing a folder of the machine using CentreWare Internet Services

• The control panel remains lit off and only the output devices exit the Energy Saver mode by

the following operations:

• Print

• Sample print

• Print fax

Before Using the Machine

1 Before Using the Machine

• When the following device is connected to the machine and a user performs the following operation, Energy Saver mode can be deactivated without pressing the <Energy Saver> button. If the machine is in Sleep mode, however, Sleep mode will not be deactivated by the operation. By setting longer time to elapse until the machine enters Sleep mode, you can

Before Using the Machine

make the machine to exit Energy Saver mode without pressing the <Energy Saver> button. For more information on how to change the time to elapse until the machine enters Sleep mode, refer to "Changing the Interval for Entering Energy Saver Mode" (P.24).

• Touch the card to IC Card Reader (optional).

• When the machine enters Low Power mode during a user is authenticated, the machine

exits authentication mode.

Changing the Interval for Entering Energy Saver Mode

This section describes the procedures for setting Energy Saver mode. To activate the Energy Saver, set the time to elapse until the machine enters Low

Power mode as well as the time to elapse until the machine enters Sleep mode.

Note • You can set the time to elapse until the machine enters Low Power mode and Sleep mode

from 1 to 240 minutes in 1 minute increments.

• If the preset time period is the same for the Low Power mode and the Sleep mode, the machine directly enters the Sleep mode without entering the Low Power mode first.

1 Press the <Log In/Out> button.

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

123

789

<Log In/Out> button

4 Select [System Settings] > [Common

Service Settings] > [Energy Saver Settings].

5 Select [Energy Saver Timers], and then

select [Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Using [] and [], set the time to elapse until

the machine enters Energy Saver mode, in 1 minute increments.

Energy Saver Mode

Before Using the Machine

From Last Operation to Low Power Mode

Set the time to elapse from the last operation until the machine enters Low Power mode.

Note • The default value for [From Last Operation to Low Power Mode] is [1] minutes. You cannot

disable Low Power mode.

From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters Sleep mode.

Note • The default value for [From Last Operation to Sleep Mode] is [1] minutes. You must set a

longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation to Low Power Mode].

• The default value for [From Last Operation to Sleep Mode] is [1] minutes. To enable the machine to enter the Low Power mode before the Sleep mode, you must set a longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation to Low Power Mode].

7 Select [Save].

8 Select [Close] repeatedly until the [Tools] screen is displayed.

9 Select [Close].

1 Before Using the Machine

Customizing the Control Panel

Before Using the Machine

You can change the services displayed on the touch screen or the features assigned to the buttons to make best use of the machine.

This section describes how to change the screen default, the services displayed after Auto Clear, the services displayed on the [Services Home] screen, and the services assigned to the custom buttons, and how to adjust the screen brightness.

For information on how to change the other settings of the control panel, refer to "Screen/Button Settings" (P.127).

Changing the Screen Default

You can change the screen displayed when the machine is turned on or Energy Saver

mode is deactivated. The [Services Home] screen is displayed by factory default.

1 Press the <Log In/Out> button.

123

789

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

<Log In/Out> button

5 Select [Screen Default], and then select

[Change Settings].

6 Select a service you want to display.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

7 Select [Save].

Setting the Screen After Auto Clear

Customizing the Control Panel

Before Using the Machine

You can select the screen to be displayed after Auto Clear from [Last Selection Screen] or [Services Home].

For information on Auto Clear, refer to "Auto Clear" (P.123).

1 Press the <Log In/Out> button.

123

789

<Log In/Out> button

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

1 Before Using the Machine

4 Select [System Settings] > [Common

Before Using the Machine

5 Select [Screen After Auto Clear], and then

6 Select [Last Selection Screen] or [Services

Service Settings] > [Screen/Button Settings].

select [Change Settings].

Home].

7 Select [Save].

Customizing the Button Layout

You can customize the services and the button layout displayed on the [Services Home] screen when you press the <Services Home> button on the control panel.

Note • Services not supported by the machine will not be displayed on the screen. Grayed out

buttons cannot be used as a result of malfunctioning.

Copy

Fax/Internet Fax

E-mail

Simple Copy

Simple Fax

Scan to PC

Store to Folder

Send from Folder

Stored Programming

Network Scanning (ApeosPort series models only)

Store & Send Link

Note • This service is not displayed as default.

Store to USB

Media Print - Text

Service buttons

Additional feature

Customizing the Control Panel

Secure Print

Sample Set

Delayed Print

Charge Print

Private Charge Print

Job Flow Sheets (ApeosPort series models only)

Store to WSD

Web Applications (ApeosPort series models only)

Custom Services

Note • This service is for service representative use. For more information, contact our Customer

Support Center.

Language

Screen Brightness

Setup

Activity Report

Fax Receiving Mode

Print Mode

Before Using the Machine

Services Home

You can select service buttons, which are displayed on the [Services Home] screen. If you select [(Not Assigned)], the position of the selected button becomes blank.

1 Press the <Log In/Out> button.

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

123

789

<Log In/Out> button

1 Before Using the Machine

3 Select [Tools] on the [Services Home]

Before Using the Machine

4 Select [System Settings] > [Common

5 Select [Services Home], and then select

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

Service Settings] > [Screen/Button Settings].

[Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Select the position where you want to assign

a service.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• The layout of the buttons in this screen corresponds to the layout of those on the [Services Home] screen.

7 Select a service you want to display on the

[Services Home] screen.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• You cannot assign the same feature to more than one button.

8 Select [Save].

9 Select [Save].

Services Home - Additional Features

You can select additional feature buttons, which are displayed on the [Services Home] screen.

If you select [(Not Assigned)], the position of the selected button becomes blank. You cannot assign [Setup] to [(Not Assigned)]. If you do not want to display the

[Setup] button, select the [Show this in Admin mode] check box.

1 Press the <Log In/Out> button.

Customizing the Control Panel

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

123

789

<Log In/Out> button

Before Using the Machine

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

5 Select [Services Home - Additional

Features], and then select [Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Select the position where you want to assign

an additional feature.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• The layout of the buttons in this screen corresponds to the layout of those on the [Services Home] screen.

1 Before Using the Machine

7 Select a service you want to display on the

[Services Home] screen.

Before Using the Machine

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• You cannot assign the same feature to more than one button.

8 Select [Save].

9 Select [Save].

Assigning Services to the Custom Buttons

You can assign services to the <Copy>, <(Not In Use)>, and <Review> buttons on the control panel.

Assigning a service to a custom button allows you to switch to this service without having to return to the [Services Home] screen. If you do not need to assign any service to a custom button, select [(Not Set)].

[Copy] is assigned to the <Copy> button and [Review] is assigned to the <Review> button at factory, while the <(Not In Use)> button has no assignment.

This section describes how to assign [Send from Folder] to the <(Not In Use)> button, as an example.

Note • After you change the assignment, apply the labels provided with the machine. When you

assign a service for which no label is provided, use a blank label and write down the service name with a permanent marker. The labels include the services that are not supported by the machine.

1 Press the <Log In/Out> button.

123

789

<Log In/Out> button

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

5 Select [Custom Button 2], and then select

[Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

Customizing the Control Panel

Before Using the Machine

6 Select [Send from Folder]

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

7 Select [Save].

Adjusting Screen Brightness

You can adjust the screen brightness of the screen on the [Services Home] screen.

1 Select [Screen Brightness] on the [Services Home] screen.

2 Press [+] or [-] to adjust the screen

brightness.

3 Select [Save].

To adjust the screen brightness from the [Tools] screen, refer to "Screen Brightness" (P.128).

1 Before Using the Machine

Entering Text

Before Using the Machine

During operations, a screen for entering text sometimes appears. The following describes how to enter text.

You can enter the following characters: numerals, alphabets, and symbols.

Item Description

Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the

lowercase letters, select [Shift] again.

Entering symbols Select [More Characters].

Note • Depending on the keyboard, you can select a

symbol from the pull-up options displayed on the bottom left of the screen.

Entering a space Select [Space].

Deleting characters Select [Backspace] to delete one character at a time.

Select [Delete Text] to delete all characters.

2 Paper and Other Media

This chapter describes the paper that can be used with the machine, precautions when handling paper, and how to load paper in trays.

Paper Types ............................................................................................... 36

Loading Paper ............................................................................................42

Changing the Paper Size ............................................................................ 51

Changing the Paper Settings ......................................................................55

2 Paper and Other Media

Paper Types

This section describes the kinds of paper available for this machine. Use of inappropriate paper may result in paper jams, cause reduced print quality,

malfunctions and other trouble. To make full and effective use of the machine's

Paper and Other Media

performance, we recommend using only paper recommended by Fuji Xerox. If you want to use paper not recommended by Fuji Xerox, contact our Customer

Support Center.

WARNING

Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

Important • Moisture generated by water, rain, or vapor may cause the printed images to fade. For more

information, contact our Customer Support Center.

Loadable Quantity and Weight for Supported Paper

Paper Trays

Trays 1 and 2 52 to 200 gsm /

Tray 3 Up to 162.5

Tray 4 Up to 204

Basis Weight/

Ream Weight

45 to 172 kg

Loadable

Quantity

Up to 54 mm 500 sheets

mm 1490 sheets

mm 1860 sheets

Plain (64 - 105 gsm) Recycled (64 - 105 gsm) Plain Reload (64 - 105 gsm) Punched (64 - 105 gsm) Lightweight (52 - 63 gsm) Heavyweight (106 - 200 gsm) Tab Stock (106 - 200 gsm) Custom Paper 1 (64 - 105 gsm) Custom Paper 2 (64 - 105 gsm) Custom Paper 3 (64 - 105 gsm) Custom Paper 4 (64 - 105 gsm) Custom Paper 5 (64 - 105 gsm)

Plain (64 - 105 gsm) Recycled (64 - 105 gsm) Plain Reload (64 - 105 gsm) Punched (64 - 105 gsm) Lightweight (52 - 63 gsm) Heavyweight (106 - 200 gsm) Custom Paper 1 (64 - 105 gsm) Custom Paper 2 (64 - 105 gsm) Custom Paper 3 (64 - 105 gsm) Custom Paper 4 (64 - 105 gsm) Custom Paper 5 (64 - 105 gsm)

Paper Type

Paper Types

Paper Trays

Tray 5 (Bypass) 52 to 250 gsm /

Tray 5 (Bypass) (When HCF (A4 2 Tray) is installed)

Tray 6 (HCF (A4 1 Tray)) (optional)

Trays 6 and 7 (HCF (A4 2 Tray)) (optional)

Basis Weight/ Ream Weight

45 to 215 kg

52 to 200 gsm / 45 to 172 kg

Loadable

Quantity

Up to 10 mm 100 sheets

Up to 27 mm 250

sheets

Up to 220 mm 2000 sheets

x 2

Paper Type

Plain (64 - 105 gsm) Recycled (64 - 105 gsm) Plain Reload (64 - 105 gsm) Punched (64 - 105 gsm) Transparency Lightweight (52 - 63 gsm) Heavyweight (106 - 200 gsm) Extra-HW (201 - 250 gsm) Labels Tab Stock (106 - 200 gsm) HW Tab Stock (201 - 250 gsm) Custom Paper 1 (64 - 105 gsm) Custom Paper 2 (64 - 105 gsm) Custom Paper 3 (64 - 105 gsm) Custom Paper 4 (64 - 105 gsm) Custom Paper 5 (64 - 105 gsm)

Paper and Other Media

Trays 8 (Inserter) (optional)

*1 : When using 80 gsm paper.

Important • Printing on paper that differs from the paper type and size selected in the print driver, or

printing from a tray that does not support the loaded paper may result in a paper jam. To ensure correct printing, select the correct paper size, paper type, and paper tray.

Note • Basis weight is the weight of 1 m

• Ream weight is the weight of 1,000 sheets of duodecimo size (788 x 1,091 mm) paper.

• When copying on non-standard size paper from Tray 5 (Bypass), you must enter the paper

size. Furthermore, if you frequently copy on non-standard size paper, you can preset the size on the machine. That size then appears under [Standard Sizes] on the [Tray 5] screen. For more information on the settings, refer to "Tray 5 - Paper Size Defaults" (P.131).

64 to 200 gsm 55 to 172 kg

2000 sheets Plain (64 - 105 gsm)

Recycled (64 - 105 gsm) Plain Reload (64 - 105 gsm) Punched (64 - 105 gsm) Heavyweight (106 - 200 gsm) Tab Stock (106 - 200 gsm) Custom Paper 1 (64 - 105 gsm) Custom Paper 2 (64 - 105 gsm) Custom Paper 3 (64 - 105 gsm) Custom Paper 4 (64 - 105 gsm) Custom Paper 5 (64 - 105 gsm)

of a paper sheet.

2 Paper and Other Media

Supported Paper Type

Standard Paper

When printing or copying on commonly used paper (plain paper), use paper meeting the standards described below. To copy or print as clear as possible, we recommend

Paper and Other Media

the following standard paper.

Colotech+ 90 Plain Before copying or printing, fan the

Professional 80 Plain -

Gold Flag Ship 80 Plain -

Business (Blue) 80 Plain -

Premier 80 Plain Performing 2-sided printing may

Paper Name

Basis

Weight

(gsm)

Paper Type

Notes / Countermeasure

paper well and reload it in tray.

cause paper to be wrinkled under high temperature and humidity conditions.

Business 80 Plain -

Xtra 75 Plain -

Xtra 80 Plain -

A-paper 75 Plain -

Diplomat 80 Plain -

Colotech Plus 90 Plain -

*1:Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings" (P.55).

Semi Standard Paper

In addition to the standard paper, the following paper also can be used.

Paper Name

Laserprint 80 Plain -

Performer 70 Plain -

Performer 80 Plain -

Professional 70 Plain -

Basis

Weight

(gsm)

Paper Type

Notes / Countermeasure

Professional 80 Plain -

Performer + 75 Plain -

Performer + 80 Plain -

Business + 70 Plain -

Business + 80 Plain -

DocuPaper 70 Plain -

DocuPaper 80 Plain -

Paper Types

Basis

Paper Name

Weight

Paper Type

Notes / Countermeasure

(gsm)

Colotech Idol 80 Plain -

Xplore 70 Plain -

Xcite 80 Plain -

Xceed 70 Plain -

Xceed 80 Plain -

ASTRO EXTRA 70 Plain -

ASTRO EXTRA 80 Plain -

Xpress 70 Plain -

ECO Enviroguard paper

Explorer 70 Plain -

Explorer 75 Plain -

Explorer 80 Plain -

H-paper 80 Plain -

Vellum Paper 80 Plain -

75 Plain -

Paper and Other Media

Usable Paper

PAPER ONE COPIER PAPER

White & Black Label 80 Plain -

PaperOne 80 Plain -

X’treme Platinum 80 Plain -

Attitude 70 Plain -

PerfectPrint 80 Plain -

LQ-PAPER 80 Plain -

Horizon 80 Plain -

Horizon 70 Plain -

Office 70 Plain -

Office 80 Plain -

Paper One (Package: Blue)

*1:Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing

the Paper Settings" (P.55).

70 Plain -

80 Plain -

In addition to the standard paper, the following paper also can be used.

Paper Name

DocuPaper Black

White Label

Basis

Weight

Paper Type

Notes / Countermeasure

(gsm)

70 Plain -

80 Plain -

2 Paper and Other Media

Paper and Other Media

Basis

Paper Name

Weight

Paper Type

Notes / Countermeasure

(gsm)

Xerox Green Label

Green Wrap

Recycled Pure +

Performa Plus

Colotech Idol 100 Plain -

Colotech + 100 Plain -

Colotech +

Colotech + 160 Heavyweight -

Colotech +

Recycled Supreme 80 Recycled -

K-paper

70 Plain -

80 Recycled -

70 Plain -

120 Heavyweight -

200 Heavyweight

250 Extra-HW -

75 Plain -

Print one sheet at a time, using Tray 5.

When using Tray 5, load the paper with the center slightly curling upward.

K-paper 80 Plain -

J Paper 82 Plain -

JD Paper 98 Plain -

PAPER ONE All Purpose

DOUBLE A

XEROX ONE 80 Plain -

WARRIOR 70 Plain -

Xerox UndertonesSeveral Colours

Recycled Pure 80 Recycled -

Colour Impression 90 Plain -

Colour Impression 250 Extra-HW -

Van Hawk Paper 70 Plain -

Van Hawk Paper 80 Plain -

Multi-Purpose Paper in Yellow & Black Label

PaperOne 70 Plain -

80 Plain -

75 Plain -

RECYCLE PAPER SHIH-TZU

Roxy Paper 80 Plain -

Star (Package: Orange)

70 Recycled -

70 Plain -

Paper Types

Star 80 Plain -

*1:Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing

Unusable Paper

Using paper that cannot be used for this machine may cause paper jams or machine malfunctions. The following types of paper cannot be used for this machine.

Basis

Paper Name

Weight

Paper Type

Notes / Countermeasure

(gsm)

the Paper Settings" (P.55).

Color transparency sheets (bordered with a white frame)

Paper with one face already printed using another printer

Already printed face using this printer

Inkjet paper

Tracing paper

Folded, creased, or curled paper

Label sheets whose face sheet surface does not cover the entire backing sheet

Envelopes with sticky adhesive

Multi-color printed postcard

Inkjet postcard

Curled postcard

Paper and Other Media

Storing and Handling Paper

Please keep the following points in mind when storing paper

Store paper inside a cabinet or other dry place. Paper that has absorbed moisture can result in paper jams and lower image quality.

After opening a package of paper, wrap and store any remaining paper. We recommend that you store remaining paper in moisture prevention packets.

Store paper on a flat surface to prevent bends or warping.

Please adhere to the following points when loading paper in a tray

Align the stack of paper neatly before setting it in a tray.

Do not use paper that is creased or wrinkled.

Do not use warped or curled paper.

Do not load paper of mixed sizes together into a tray.

Carefully fan transparencies and labels before use. Otherwise, the paper may stick together, resulting in paper jams, or multiple sheets being fed to the machine simultaneously.

When continuously outputting on transparencies, transparency sheets may stick together. After printing 20 or more sheets, remove them from the output tray and fan them to cool them down.

2 Paper and Other Media

Loading Paper

This section describes how to load paper.

Types of paper loaded in trays

Paper and Other Media

The machine automatically detects the size and orientation of loaded paper in a tray, but not a paper type. Normally, each tray is set to plain paper. When loading paper other than plain paper, you must change the paper type setting. You can name paper types and can set up to five paper types as user-defined paper.

For information on changing the paper type settings, refer to "Changing the Paper Settings" (P.55).

Automatic Tray Selection

When making prints, the machine automatically selects the corresponding paper tray according to the size and orientation of the document to print by selecting [Select By Tray] from the drop down menu under [Paper] on the [Paper/Output] tab, and then selecting [Automatically Select] on the property screen of the PCL print driver. This is called [Automatic Tray Selection].

When making copies, automatic tray selection is active if [Auto Select] is selected for [Paper Supply]. If the machine detects two or more corresponding trays in the automatic tray selection, the machine gives higher priority to the tray having the highest [Paper Type Priority] set at [Paper Tray Settings]. During automatic tray selection, trays whose [Paper Type Priority] setting is set to [Auto Paper Off] are not targeted in the automatic tray selection. Also, if the [Paper Type Priority] setting is exactly the same, the tray priority is determined by [Paper Tray Priority].

Note • Tray 5 (Bypass) cannot be selected in the automatic tray selection.

• When the machine runs out of paper during copying or printing, select the tray containing the

paper of the same size and orientation that was being used for copying or printing, and continue copying or printing (Auto Tray Switch feature). During this operation, a tray containing paper of type for which [Paper Type Priority] setting is set to [Auto Paper Off] cannot be switched to.

For information about [Paper Type], [Paper Type Priority], and [Paper Tray Priority] settings, and the paper substitute feature, refer to "Paper Tray Settings" (P.129). You can also set these settings from CentreWare Internet Services.

Adding paper

When the machine runs out of paper during copying or printing, a message is displayed on the touch screen. Add paper according to the message instructions. Copying or printing automatically resumes when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

Loading Paper in Trays 1 and 2

The following describes the procedure for loading paper in Trays 1 and 2. When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or printing automatically resumes when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Trays 1 and 2" (P.51).

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper jams or any other troubles. First, remove the remaining paper from the tray, and then load the new stack of paper.

Loading Paper

Paper and Other Media

2 Load and align the edges of the paper

against the left edge of the tray, with the side to be copied or printed on facing down.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

• Do not place any paper or objects in the empty space on the right side of Trays 1 or 2. It may cause paper jams or machine malfunction.

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Tab Paper in Trays 1 and 2

The following describes the procedure for loading tab paper in Trays 1 and 2.

Important • Tab paper cannot be loaded on the Trays 3, 4, 6 or 7.

• Tab paper can be used only for [Tab Margined Shift], Covers, and Separators.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Trays 1 and 2" (P.51).

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Paper and Other Media

Paper and Other Media

2 Turn tab paper face down with its tabs

oriented to the right, and then load it into the tray by aligning its left edge against the leftside of the tray.

3 Hold the paper guide by its lever, and then slide the guide to fit snugly against the

edge of the paper.

Important • Do not load paper above the maximum fill line. It might cause paper jams or machine

malfunctions.

• When loading tab paper, place the paper with its tab side to the right as shown in the illustration.

Note • When copying or printing on multiple set of tab stock of a set with which tab positions differ,

load each tab paper with the side to be copied or printed on facing down to set the first paper coming on top.

4 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Paper in Tray 3

The following describes the procedure for loading paper in Tray 3. When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or printing automatically resumes when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Load and align the edges of the paper

against the left edge of the tray with the side to be copied or printed on facing down.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Paper in Tray 4

The following describes the procedure for loading paper into Tray 4. When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or printing automatically resumes when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Load and align the edges of the paper

against the left edge of the tray, with the side to be copied or printed on facing down.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

Loading Paper

Paper and Other Media

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

2 Paper and Other Media

Loading Paper in Tray 5 (Bypass)

When printing or copying on a size or type of paper that cannot be set in Trays 1 to 4, 6 or 7, use Tray 5 (Bypass).

The following describes the procedure for loading paper into Tray 5 (Bypass). For printings, specify the instructions using the [Paper/Output] tab in the print driver. Also

Paper and Other Media

specify the type of paper to be loaded.

Important • Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper from the tray, and then load the new stack of paper.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

1 Open the Tray 5 (Bypass).

Note • If necessary, pull out the extension tray.

The extension tray can be extended in two stages. Pull out the extension tray gently.

2 Hold the center of the paper guides and slide

them to the desired paper size.

3 Load paper with the side to be copied or

printed on facing up, inserting the paper until its edge lightly touches against the paper feed entrance.

Important • Do not load mixed paper types in tray.

• Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

4 Adjust the paper guides to align the edges of

the paper loaded.

5 Instruct a copy or print job.

Loading Tab Paper in Tray 5 (Bypass)

The following describes the procedure for loading tab paper into Tray 5 (Bypass).

Important • Tab paper can be used only for [Tab Margin shift], Covers, and Separators.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

1 Open the Tray 5 (Bypass).

Note • If necessary, pull out the extension tray.

The extension tray can be extended in two stages. Pull out the extension tray gently.

Loading Paper

Paper and Other Media

2 Hold the center of the paper guides and slide

them to the desired paper size.

3 Load paper with the side to be copied or

printed on facing up, inserting the paper until its edge lightly touches against the paper feed entrance.

Important • Do not load mixed paper types in tray.

• Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

• When loading tab paper, place the paper with its tab side to the left as shown in the illustration.

4 Adjust the paper guides to align the edges of

the paper loaded.

5 Instruct a copy or print job.

2 Paper and Other Media

Loading Paper in Tray 6 (HCF (A4 1 Tray)) (Optional)

The following describes the procedure for loading paper into Tray 6 (HCF (A4 1 Tray)) (optional).

When the machine runs out of paper during copying or printing, a message is displayed on the touch screen. Add paper according to the displayed instructions. Copying or

Paper and Other Media

printing is automatically resumed when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for Tray 6 (HCF (A4 1 Tray)) (Optional)" (P.52).

1 Pull out the Tray 6 until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent

paper jams or any other troubles. First, remove the remaining paper from the tray, and then load the new stack of paper.

2 Load and align the edge of the paper against

the right edge of the tray with the side to be copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Paper in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional)

The following describes the procedure for loading paper into Trays 6 and 7 (HCF (A4 2 Tray)) (optional).

When the machine runs out of paper during copying or printing, a message is displayed on the touch screen. Add paper according to the displayed instructions. Copying or printing is automatically resumed when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for Trays 6 and 7 (HCF (A4 2 Tray)) (Optional)" (P.54).

Loading Paper

1 Pull out the Trays 6 or 7 until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Load and align the edge of the paper against

the right edge of the tray with the side to be copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Paper and Other Media

Loading Paper in Tray 8 (Inserter) (Optional)

The following describes the procedure for loading paper in Tray 8 (Inserter) (optional). Inserter allows you to set paper (blank, copied paper, etc.), which will only be used as

separators and covers, so that the machine does not output on the paper loaded in this tray.

Note • Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper from the tray, and then load the new stack of paper.

1 Hold the center of the paper guides and slide

them to the desired paper size.

2 Load the paper, neatly aligning all edges.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

2 Paper and Other Media

Loading Tab Paper in Tray 8 (Inserter) (Optional)

The following describes the procedure for loading tab paper in Tray 8 (Inserter) (optional).

1 Hold the center of the paper guides and slide

Paper and Other Media

them to the desired paper size.

2 If the paper is already printed on, load the

paper with the printed side facing up and with the tab side to be fed first.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

Changing the Paper Size

This section describes how to change the paper size for Trays 1, 2, 6 and 7.

Important • Do not load paper of mixed sizes together into a tray.

Note • The paper size for Trays 3 and 4 is fixed to A4. To change the paper size, contact our

Customer Support Center.

• The paper types for Trays 1, 2, 6 and 7 are preset. Normally, plain paper is set. When you replace the loaded paper with other types of paper, change the paper type settings to match the type of paper to be loaded to maintain print quality. For information about changing the paper types, refer to "Changing the Paper Settings" (P.55).

• For Trays 1 and 2 when loading non-standard size paper, you must register the paper size. For information on registering paper sizes, refer to "Paper Tray Attributes" (P.129).

For information on corresponding paper size, refer to "Paper Size Settings" (P.145).

For information on how to copy on non-standard size paper, refer to "3 Copy" > "Copy" > "Paper Supply (Selecting the Paper for Copying)" in the User Guide. For information on how to print on nonstandard size paper, refer to the print driver's help.

Changing the Paper Size for Trays 1 and 2

Changing the Paper Size

Paper and Other Media

The following describes the procedure for changing the paper size for Trays 1 and 2.

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Remove any paper loaded in the tray.

3 While pinching the two paper guides, move

them to the edges of the tray paper.

4 Load and align the edge of the paper against

the left edge of the tray with the side to be copied or printed on facing down.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

• Do not place any paper or objects in the empty space on the right side of Tray 1 or

2. It may cause paper jams or machine malfunction.

2 Paper and Other Media

5 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

Note • Affix the paper size label to the front of the paper tray.

6 Specify the type of the paper loaded when you have changed the paper type.

might cause machine malfunctions.

Paper and Other Media

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.55).

Changing the Paper Size for Tray 6 (HCF (A4 1 Tray)) (Optional)

The following describes the procedure for changing the paper size for Tray 6 (HCF (A4 1 Tray)) (optional).

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Remove any paper loaded in the tray.

3 Open the end guide (1) and unscrew the

screw (2). Then remove the guide from the tray.

4 Insert the small protrusions at the bottom of

the guide into holes corresponding to the paper size (1). Insert a screw into a hole corresponding to the paper size on the top of the guide and tighten up the screw (2).

Changing the Paper Size

5 Unscrew the screw of the front guide and

remove the guide from the tray.

6 Insert the small protrusions at the bottom of

the guide into holes corresponding to the paper size (1). Insert the screw into a hole corresponding to the paper size on the top of the guide and tighten up the screw (2).

Paper and Other Media

7 Pull the lever up of the end guide and move

it along the slot (1). Set the lever at the position corresponding to the paper size (2) and press the lever down (3).

Important • Adjust the end guide accordingly with the

size of paper. If the end guide is not adjusted correctly, the machine cannot feed the paper properly, resulting in a paper jam.

Note • The slot on the left of 8.5" is not used.

8 Open the end guide (1) and load and align

the edge of the paper against the right edge of the tray with the side to be copied or printed on facing up (2).

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

9 Close the end guide tightly.

10 Push the tray in gently until it stops.

2 Paper and Other Media

11 Specify the type of the paper loaded when you have changed the paper type.

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.55).

Changing the Paper Size for Trays 6 and 7 (HCF (A4 2 Tray)) (Optional)

Paper and Other Media

The following describes the procedure for changing the paper size for Tray 6 and 7 (HCF (A4 2 Tray)) (optional).

Note • When changing the paper size to non-standard size loaded in Trays 6 and 7, contact our

Customer support Center. If doing so, it never returns to the original setting.

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Remove any paper loaded in the tray.

3 Loosen the screws (1), and remove the

guides from the front and back of the tray (2).

4 Attach the guides according to the hole of

the paper size to change (1), and tighten the screws (2).

5 Load and align the edge of the paper against

the right edge of the tray with the side to be copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or machine malfunctions.

6 Push the tray in gently until it stops.

7 Specify the type of the paper loaded when you have changed the paper type.

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.55).

Changing the Paper Settings

This section describes how to change the paper type for the Trays. After loading paper in a tray, specify the type of paper loaded.

Note • Users can name Custom 1 to Custom 5 displayed in the paper type settings. For information

on how to set names to Custom 1 to Custom 5, refer to "Custom Paper Name/Color" (P.129).

• You can change the paper type setting without entering to the System Administration mode on the [Setup] screen, which is displayed by selecting [Setup] in the [Services Home] screen if you configure the settings in advance. For more information, refer to "Customize Paper Supply Screen" (P.130).

1 Press the <Log In/Out> button.

Changing the Paper Settings

123

789

Paper and Other Media

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the <Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Paper Tray Settings].

<Log In/Out> button

2 Paper and Other Media

Paper and Other Media

5 Select [Paper Tray Attributes].

6 Select a paper tray for changing the paper

type setting under [Items].

7 Select [Change Settings].

8 Select the [Paper Type], [Paper Size], and

[Paper Color] respectively.

9 Select [Save].

10 Select [Close] repeatedly until the [Tools] screen is displayed.

3 Maintenance

This chapter describes how to replace consumables, clean the machine, print a report/list, and delete a print job with an invalid User ID.

Replacing Consumables ............................................................................. 58

Cleaning the Machine ................................................................................. 73

Printing a Report/List ..................................................................................76

Deleting a Private Charge Print Job with an Invalid User ID ...................... 77

Setting Restore Tool ...................................................................................78

3 Maintenance

Replacing Consumables

The machine is provided with the following consumables and periodic replacement parts. We recommend the use of the following consumables as they are manufactured to meet the specifications of the machine.

Maintenance

Type of Consumables/

Periodic Replacement Parts

Toner Cartridge CT201827 1 unit/box

Waste Toner Bottle CWAA0663 1 unit/box

Staple Cartridge

Booklet Staple Cartridge

*1 For Finisher-C1 and Finisher-C1 with Booklet Maker

*2 For D2-Staple-Finisher and D2-Staple-Finisher with Booklet Maker

*3 For Finisher-C1 with Booklet Maker and D2-Staple-Finisher with Booklet Maker

Note • We recommend that you always keep spare consumables/periodic replacement parts

available.

Product

Code

CWAA0540 5,000 staples × 3 sets/box

CWAA0671 5,000 staples × 4 sets/box,

CWAA0749 5,000 staples × 4 sets/box

Quantity/Box

staple waste container × 1

unit/box

WARNING

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

CAUTION

Keep drum cartridges and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

When replacing drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water. If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary. If you inhale toner particles, move to a fresh air location and rinse your mouth with water. If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

Replacing Consumables

Handling consumables/periodic replacement parts

Do not store boxes of consumables/periodic replacement parts upright.

Do not unpack consumables/periodic replacement parts before use. Avoid storing consumables/periodic replacement parts in the following locations:

- In high temperature and humid locations

- Near heat-generating devices

- Areas exposed to direct sunlight

- Dusty areas

When using consumables/periodic replacement parts, carefully read precautions for use. Precautions for use are instructed on their bodies or packages, or a precaution sheet is included in their packages.

We recommend always keeping spare consumables/periodic replacement parts in stock.

When calling our Customer Support Center to order consumables/periodical replacement parts, have the product codes ready.

The use of consumables/periodic replacement parts not recommended by Fuji Xerox could impair machine quality and performance. Use only consumables/periodic replacement parts recommended by Fuji Xerox.

Maintenance

Checking the status of consumables

You can check the status of consumables on the [Supplies] screen.

For information on consumables, refer to "Supplies" (P.98).

The following shows the reference section for each item.

Replacing Toner Cartridge......................................................................................................... 60

Replacing Waste Toner Bottle ................................................................................................... 62

Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet Maker) .................. 64

Replacing Staple Cartridge (for D2-Staple-Finisher or

D2-Staple-Finisher with Booklet Maker.................................................................................... 65

Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker or

D2-Staple-Finisher with Booklet Maker.................................................................................... 67

Emptying the Hole Punch Waste Container (for Finisher-C1 or

Finisher-C1 with Booklet Maker................................................................................................ 69

Emptying the Hole Punch Waste Container (for D2-Staple-Finisher or D2-Staple-Finisher

with Booklet Maker.................................................................................................................... 70

Replacing the Staple Waste Container (for D2-Staple-Finisher or D2-Staple-Finisher

with Booklet Maker.................................................................................................................... 71

3 Maintenance

Replacing Toner Cartridge

The following messages are displayed on the touch screen depending on the amount of toner remaining. Replace the toner cartridge according to the message.

Maintenance

Message

The Toner Cartridge needs to be replaced soon.

The Toner Cartridge needs to be replaced.

*1 The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used. The

value is an estimate and varies depending on the conditions such as the content printed, dot coverage (area coverage), paper size, paper type, copy/print density, output image type, and the machine operating environment.

Remaining Page Yield

Approx. 1,500 pages Replace the toner cartridge

- The machine will stop. Replace

with a new one.

the toner cartridge with a new one.

Solution

WARNING

Important • When you replace a toner cartridge, toner may spill and soil the floor. We recommend laying

paper on the floor beforehand.

• The use of toner cartridges not recommended by Fuji Xerox may degrade image quality and performance. Use only toner cartridges recommended by Fuji Xerox.

• When the remaining amount of toner is low, the machine may stop printing and display a message. If this occurs, replace the toner cartridge to resume copying or printing.

• Replace toner cartridge while the machine is on.

• When the machine is in Energy Saver mode, exit Energy Saver mode by pressing the

<Energy Server> button and the <Machine Status> button on the control panel before you replace the toner cartridge.

• When you replace the toner cartridge, press the <Machine Status> button and check the current status for the toner cartridge even when the control panel is lit.

• After the message "Replace the toner cartridge" appears on the touch screen, copy or print density may be reduced slightly.

• If a partially used toner cartridge is used, a message appears and the number of pages that you can copy or print displayed on the screen may differ considerably.

1 Make sure that the machine is not operating,

and open the front cover.

2 Hold the lower part of the toner cartridge and

gently slide out the cartridge.

3 Pull out the toner cartridge by holding the

bottom of the cartridge while gently pulling it out.

WARNING

Replacing Consumables

Maintenance

Important • Pull out the toner cartridge gently. Otherwise, toner may spill from the cartridge.

• If you have a used toner cartridge no longer needed, contact your local Fuji Xerox

representative for its disposal.

4 Take the new toner cartridge out of the box,

and shake the cartridge up and down and left and right for five or six times.

5 Insert the toner cartridge in gently until it

stops.

6 Close the front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will

remain paused.

3 Maintenance

Replacing Waste Toner Bottle

The waste toner container holds used toner. The following messages are displayed on the touch screen according to the status of the waste toner container. Replace the waste toner bottle according to the messages.

Please order a Waste Toner Container. Order the waste toner container.

Maintenance

The Waste Toner Container needs to be replaced.

* The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used. The value is an estimate and varies depending on the conditions such as the content printed, dot coverage (area coverage), paper size, paper type, copy/print density, output image type, and the machine operating environment.

Message Solution

Note • Approximately 3,000 pages can be

copied or printed after the message is displayed.

The machine will stop. Replace the waste toner container with a new one.

WARNING

Never throw a waste toner bottle into an open flame. Toner may catch fire and cause burn injuries or explosion. If you have a used waste toner bottle no longer needed, contact your local Fuji Xerox representative for its disposal.

Important • When you replace the waste toner container, toner may spill and soil the floor. We

recommend laying paper on the floor beforehand.

• The use of waste toner container not recommended by Fuji Xerox may impair quality and performance. Use only waste toner container recommended by Fuji Xerox for the machine.

• Replace the waste toner container while the machine is on.

1 Make sure that the machine is not operating,

and open the front cover.

2 Open the waste toner container cover.

3 Grip the handle of the waste toner container

and pull out about half of it.

Replacing Consumables

Maintenance

4 Hold the center part on the top of the

container, and then remove it.

5 Hold the used waste toner container firmly

with both hands and pull it into the provided plastic bag.

WARNING

Never throw a toner waste bottle into an open flame. Remaining toner in the toner waste bottle may catch fire and cause burn injuries or explosion.

If you have a used toner waste bottle no longer needed, contact your local Fuji Xerox representative for its disposal.

Important • Place the used waste toner container into the special bag and then close it firmly using ring

rubber provided with the bag. If the zipper is left open, the toner may leak out during disposal.

6 Hold the center part on the top of a new

container and insert it until it comes to a stop as the illustration.

Important • When inserting the waste toner container,

do not grip the handle of the container.

7 Close the waste toner container cover.

3 Maintenance

8 Close the front cover.

Important • If the front cover is not completely closed, a message will appear and the machine will

remain paused.

Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet Maker)

When the Finisher-C1 (optional) or Finisher-C1 with Booklet Maker (optional) is installed and the staple cartridge needs to be replaced, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

Maintenance

This section explains how to replace the staple cartridge in the Finisher-C1 with Booklet Maker, as an example. You can apply the same procedures for the Finisher-C1.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only staple cartridges recommended by Fuji Xerox.

• When the machine is in Energy Saver mode, exit Energy Saver mode by pressing the <Energy Server> button and the <Machine Status> button on the control panel before you replace the staple cartridge.

• When you replace the staple cartridge, press the <Machine Status> button and check the current status for the staple cartridge even when the control panel is lit.

Note • To order a staple cartridge, contact our Customer Support Center.

1 Make sure that the machine is not operating,

and open the finisher front door.

2 Grasp the handle [R1] of the staple cartridge

holder, and pull out the holder to the right, towards you.

3 Pull the staple cartridge out of the finisher.

Note • The staple cartridge is firmly inserted. A

slight force is required to pull the cartridge out of the finisher.

[R1]

4 Pinch both sides of the empty staple case

with your fingers (1), and remove the staple case from the cartridge (2).

5 Insert the front side of the new staple case

into the staple cartridge (1), and then push the rear side into the cartridge (2).

Replacing Consumables

Maintenance

6 Push the staple cartridge into the finisher

until it clicks into place.

7 Close the finisher front door.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

Replacing Staple Cartridge (for D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker)

When the D2-Staple-Finisher (optional) or D2-Staple-Finisher with Booklet Maker (optional) is installed and the staple cartridge needs to be replaced, a message appears on the touch screen. When this message appears, load a new staple case into the staple cartridge.

This section explains how to replace the staple cartridge in the D2-Staple-Finisher with Booklet Maker, as an example. You can apply the same procedures for the D2-StapleFinisher.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only staple cartridges recommended by Fuji Xerox.

• When you replace the toner cartridge, press the <Machine Status> button and check the current status for the staple cartridge even when the control panel is lit.

Note • To order a staple cartridge, contact our Customer Support Center.

3 Maintenance

Maintenance

1 Make sure that the machine is not operating,

and open the finisher right door.

2 Hold the [R1] at the position shown in the

figure.

[R1]

3 Pull the staple cartridge out of the finisher.

Note • The staple cartridge is firmly inserted. A

slight force is required to pull the cartridge out of the finisher.

4 Hold the positions indicated by an arrow to

remove the staple cartridge from the unit.

5 Push a new staple cartridge into the unit.

Replacing Consumables

6 Push the staple cartridge into the finisher

until it clicks into place.

7 Close the finisher right door.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker or D2-Staple-Finisher with Booklet Maker)

When the Finisher-C1 with Booklet Maker (optional) or the D2-Staple-Finisher with Booklet Maker (optional) is installed and the booklet staple cartridge needs to be replaced, a message appears on the touch screen. When this message appears, load a new staple case into the booklet staple cartridge.

This section explains how to replace the booklet staple cartridge in the Finisher-C1 with Booklet Maker, as an example. You can apply the same procedures for the D2-StapleFinisher with Booklet Maker.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only booklet staple cartridges recommended by Fuji Xerox.

• When you replace the booklet staple cartridge, press the <Machine Status> button and check the current status for the booklet staple cartridge even when the control panel is lit.

Note • To order a booklet staple cartridge, contact our Customer Support Center.

Maintenance

1 Make sure that the machine is not operating,

and open the finisher front door.

2 While pressing the handle [R2] and handle

[R3] to the right (1), take the booklet staple cartridge unit out of the finisher (2).

[R3]

[R2]

3 Maintenance

Maintenance

3 Hold the tabs on both sides of the booklet

staple cartridge.

4 Rotate the booklet staple cartridge at an

angle.

5 Lift the booklet staple cartridge out of the

unit.

6 With holding the tabs, return new cartridge to

the original position, and then gently push the cartridge in until it clicks into place.

7 Return the unit to the original position.

8 Close the finisher front door.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

Replacing Consumables

Emptying the Hole Punch Waste Container (for Finisher-C1 or FinisherC1 with Booklet Maker)

When the Finisher-C1 (optional) or the Finisher-C1 with Booklet Maker (optional) is installed and the hole punch waste container becomes full, a message appears on the touch screen. When the message appears, empty the hole punch waste container as instructed.

Make sure to discard all paper chads when emptying the hole punch waste container. Not doing so will cause the container to fill up before the message telling you to empty the container appears again, and this can cause machine malfunction.

Important • Empty the hole punch waste container when the machine is on. If you empty the container

while the machine is off, the machine does not recognize that the container has been emptied.

• When the machine is in Energy Saver mode, exit Energy Saver mode by pressing the <Energy Saver> button and the <Machine Status> button on the control panel before you empty the hole punch waste container.

• When you empty the hole punch waste container, press the <Machine Status> button and check the current status for the hole punch waste container even when the control panel is lit.

Maintenance

1 Make sure that the machine is not operating,

and open the finisher front door.

2 Pull out the hole punch waste container [R4].

3 Empty the container.

[R4]

3 Maintenance

4 Insert the emptied hole punch waste

container into the finisher until it stops.

5 Close the finisher front door.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

Maintenance

Emptying the Hole Punch Waste Container (for D2-Staple-Finisher or D2Staple-Finisher with Booklet Maker)

When the D2-Staple-Finisher (optional) or the D2-Staple-Finisher with Booklet Maker (optional) is installed and the hole punch waste container becomes full, a message

appears on the touch screen. When the message appears, empty the hole punch waste container as instructed.

Important • Empty the hole punch waste container when the machine is on. If you empty the container

while the machine is off, the machine does not recognize that the container has been emptied.

• When you empty the hole punch waste container, press the <Machine Status> button and check the current status for the hole punch waste container even when the control panel is lit.

1 Make sure that the machine is not operating,

and open the finisher right door.

2 Pull out the hole punch waste container [R4].

[R4]

Replacing Consumables

3 Empty the container.

4 Insert the emptied hole punch waste

container into the finisher until it stops.

5 Close the finisher right door.

Note • If the finisher right door is not completely closed, a message will appear and the machine will

remain paused.

Maintenance

Replacing the Staple Waste Container (for D2-Staple-Finisher or D2Staple-Finisher with Booklet Maker)

When the D2-Staple-Finisher (optional) or the D2-Staple-Finisher with Booklet Maker (optional) is installed and the staple waste container needs to be replaced, a message appears on the touch screen. When this message appears, replace the staple waste container.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only staple waste container recommended by Fuji Xerox.

• When the machine is in Energy Saver mode, exit Energy Saver mode by pressing the <Energy Server> button on the control panel before you replace the staple waste container.

• When you replace the staple waste container, press the <Machine Status> button and check the current status for the toner cartridge even when the control panel is lit.

Note • To order a staple waste container, contact our customer Support Center.

1 Make sure that the machine is not operating,

and open the finisher right door.

3 Maintenance

Maintenance

2 Move the lock lever, shown in the figure,

leftward to the position.

3 Securely hold the staple waste container by

its [R5] section, and take the container out of the machine.

[R5]

4 Put the old container into the plastic bag

supplied.

Important • Do not disassemble the container and

return it to our Customer Support Center.

5 Hold a new staple waste container by its [R5]

section, and insert the container, bottom first, into the machine.

Important • To prevent injury, do not put your fingers

on top of the container.

6 Push the [R5] section of the container until

the lock lever moves to the position.

7 Close the finisher right door.

Note • If the finisher right door is not completely closed, a message will appear and the machine will

remain paused.

Cleaning the Machine

This section describes how to clean the machine such as the machine exterior, document cover, document feeder, and document glass.

WARNING

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion.

Cleaning the Machine

CAUTION

When cleaning this product, always switch off the power and then the main power inside the body front cover, and unplug the product. Access to a live machine interior may cause electric shock.

Cleaning the Exterior

The following describes how to clean the exterior of the machine.

Important • Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the

machine as they might discolor, deform, or crack covers.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying.

1 Wipe the exterior with a firmly wrung soft

cloth moistened with water.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

2 Wipe off any excess water with a soft cloth.

Maintenance

Cleaning the Touch Screen

The following describes how to clean the touch screen.

1 Wipe only the LCD area with a soft cloth

moistened with neutral detergent or alcohol.

Important • When you moisten the cloth with neutral

detergent or alcohol, do not allow the excess liquid to drip down from the cloth. If the cloth is moistened with the excess liquid, wring the cloth gently before wiping the LCD area.

• Do not use any volatile liquids on the machine such as benzene and paint thinner, or insect repellent as these may discolor, deform, or crack the machine exterior.

• Cleaning the touch screen with an excessive force may cause the screen to be damaged. Wipe the screen gently.

3 Maintenance

Cleaning the Document Cover and Document Glass

If the document cover and document glass are dirty, streaks or smears may appear on copies, faxes, or scanned documents and the machine may not properly detect document sizes.

To ensure clean copies at all times, clean the document cover and the document glass about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying, faxing, or scanning.

1 Wipe the document cover with a soft cloth

Maintenance

moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

Document cover

Document glass

2 Wipe the document glass with a soft cloth moistened with water to remove any dirt,

and then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than water or neutral detergent.

Note • If dirt does not come off easily, gently wipe it with a soft cloth moistened with a small amount

of neutral detergent.

Cleaning the Narrow Glass Strip and Document Presser

If the narrow glass strip or document presser become soiled, smudges may appear on copies, faxes, or scanned documents and the machine may not properly detect document sizes.

To ensure clean copies at all times, clean the narrow glass strip and document presser about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying, faxing, or scanning.

1 Wipe the narrow glass strip and the

document presser with a soft cloth moistened with water to remove any dirt, and then wipe it with a soft, dry cloth.

Important • Do not press the film of the document

presser with an excessive force as it can be easily damaged.

• Do not use cleaning agents other than water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

Document presser

Narrow glass strip

Guide

Cleaning the Machine

2 Hold the handle to open the chute part of the

figure on the right. Wipe the narrow glass strip with a soft cloth moistened with water to remove any dirt, and then wipe it with a soft dry cloth.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

3 Push the center-left side of the document cover to close the belt area until it clicks into

place.

Cleaning the Document Feeder Rollers

If the document feeder rollers become soiled, smudges may appear on copies, faxes, or scanned documents and paper jams may occur.

To ensure clean copies at all times, clean the document feeder roller about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to malfunction or damage documents during copying, faxing, scanning, or printing.

Chute

Narrow glass strip

Maintenance

1 Lift the document feeder top cover until it is

completely open.

Note • When you fully open the cover, it enters a

fixed position. Open the cover gently.

2 While turning the rollers, wipe them with a

soft cloth moistened with water.

Important • Do not use cleaning agents other than

water or neutral detergent.

• Use a cloth firmly wrung to prevent water drops from falling into the machine. If water gets into the machine, it may cause the machine to malfunction.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a small amount of neutral detergent.

3 Close the top cover of the document feeder until it clicks into place.

4 Close the left cover of the document feeder until it clicks into place.

3 Maintenance

Printing a Report/List

You can print a report/list to check the settings and communication status. This section describes how to print a report/ list.

Note • When the <Data> indicator is not lit, you cannot print the Stored File List.

For information on the types of report/list, refer to "Print Reports" (P.83).

1 Press the <Machine Status> button.

Maintenance

2 Select [Print Reports].

Note • If [Print Reports Button] under [Reports] is

set to [Disabled], the [Print Reports] button appears only when the [Tools] button is displayed on the [Services Home] screen. For more information on Reports, refer to "Reports" (P.132).

• If you want to print [Billing Data List] or [Auditron Report (Fax Jobs)], insert a card to the machine before instructing print.

123

789

<Machine Status> button

3 Select the service that you want a report or

list for.

4 Select a report or list to print, and then press the <Start> button.

Note • The reports or lists displayed on the screen vary depending on the machine configuration.

Deleting a Private Charge Print Job with an Invalid User ID

When the Private Charge Print feature is used, all the print jobs with a User ID, regardless of its validity, are stored with the Private Charge Print feature. The system administrator can set the expiration date and can set up the machine to delete the expired jobs automatically, or manually delete them.

This section describes how to delete documents with an invalid User ID stored with the Private Charge Print feature.

For information on auto Private Charge Print feature, refer to "11 Job Status" > "Printing and Deleting Stored Jobs", and "12 Computer Operations" > "Print" in the User Guide.

For more information on how to set the period of time save jobs, refer to "Stored File Settings" (P.219).

1 Press the <Log In/Out> button.

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Maintenance

3 Press the <Job Status> button. 4 Select the [Secure Print Jobs & More] tab.

5 Select [Private Charge Print].

6 Select the User ID to delete, and then select [Job List].

7 Select the job to delete, and then select [Delete].

3 Maintenance

Setting Restore Tool

Setting Restore Tool backs up the settings data of the machine to a network-connected computer to prevent the loss of data resulting from the malfunction of the machine's hard disk.

The feature is designed to restore data to the machine after the hard disk is replaced.

For more information on Setting Restore Tool, contact our Customer Support Center.

Note • You can back up the setting data of the machine when the hard disk and the Ethernet

interface are installed on the machine.

Maintenance

The following data can be backed up on the computer:

Address Book

Folder (except for document files)

User account list

Job Flow

Stored Programming

Job log

Error log

Auditron log

Other information such as user setting data

Users cannot replace the hard disk by themselves. When you replace the hard disk, contact our Customer Support Center.

4 Machine Status

This chapter describes the features for checking the machine status.

Overview of Machine Status ....................................................................... 80

Machine Information ...................................................................................81

Faults .......................................................................................................... 97

Supplies ...................................................................................................... 98

Billing Information .......................................................................................99

4 Machine Status

Overview of Machine Status

You can check machine status and the number of printed pages on the screen. You can also print various reports/lists to check the job history, settings and registered information.

1 Press the <Machine Status> button.

Machine Status

You can check the following information on the [Machine Status] screen:

123

789

<Machine Status> button

Machine Information

You can check the machine configuration, paper tray status, and hard disk overwriting status. You can also change or set print modes, and check the number of pages printed per meter or per user. You also can print various reports/lists to check the job history, settings and registered information.

Note • To perform the Overwrite Hard Disk feature, an optional component is required. For more

information, contact our Customer Support Center.

For more information, refer to "Machine Information" (P.81).

Faults

You can check the information on errors that occurred on the machine.

For more information, refer to "Faults" (P.97).

Supplies

You can check the status of consumables.

For more information, refer to "Supplies" (P.98).

Billing Information

You can check the number of pages printed by meter.

For more information, refer to "Billing Information" (P.99).

Machine Information

On the [Machine Information] screen, you can check the machine configuration and paper tray status, print various reports/lists, and change and set print mode settings.

The following shows the reference section for each item.

General Information ................................................................................................................... 81

Paper Tray Status ....................................................................................................................... 83

Print Reports............................................................................................................................... 83

Automatically Printed Reports/Lists.......................................................................................... 92

Overwrite Hard Disk .................................................................................................................. 93

Print Mode.................................................................................................................................. 93

Fax Receiving Mode .................................................................................................................. 96

1 Press the <Machine Status> button.

2 On the [Machine Information] screen

displayed, you can check the machine status.

Machine Information

Machine Status

General Information

On the [General Information] screen, you can check the serial number of the machine, machine configuration, and software version.

1 Check the general information.

Website

Tells you whom to contact when making inquiries about maintenance and operation.

Machine Serial Number

Indicates the serial number of the machine.

Current System Software

Indicates the current system software.

IP Address

Indicates the IP address of the machine.

Machine Configuration

Displays the [Machine Configuration] screen.

For more information, refer to "[Machine Configuration] Screen" (P.82).

Software Version

Displays the [Software Version] screen.

For more information, refer to "[Software Version] Screen" (P.82).

4 Machine Status

[Machine Configuration] Screen

You can check the machine configuration.

1 Select [Machine Configuration].

2 Check the machine configuration on the

screen displayed.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

Machine Status

On the [Machine Configuration] screen, you can check the following items:

*1: XPS stands for XML Paper Specification.

[Software Version] Screen

You can check the software version.

1 Select [Software Version].

2 Check the software versions.

Configuration Code

Document Feeder

Paper Tray

High Capacity Feeder

Tray 8 (Inserter)

Offset Stacking Module

Output Device

Folder

Booklet Maker

Duplex Module

Hard Disk

Page Memory Size

System Memory Size

Scan Extension Kit

PCL 6 / 5e

KSSM

KS5895

PostScript 3

HP-GL/2

ESC/P

TIFF/JPEG

PDF

XPS*

DocuWorks

USB

Fax Kit 2

Fax Main Board

Gigabit Ethernet Board

On the [Software Version] screen, you can check the following items:

Controller ROM

IOT ROM

HCF ROM

Finisher C ROM

Finisher D ROM

IIT ROM

Fax G3 Option ROM

ADF ROM

Fax ROM

IIT Option ROM

IPS Accelerator ROM

SJFI

SSMI

Paper Tray Status

You can check the paper trays set on the machine. On the screen, you can check the following items:

Status

% Full (Amount of paper remaining)

Paper Size

Paper Type

1 Select [Paper Tray Status].

2 Check the status of the paper trays.

Machine Information

Machine Status

Print Reports

The following describes how to print a report and a list.

Note • The items displayed vary depending on the optional features installed.

1 Select [Print Reports].

2 Select the type of a report or a list to print.

Note • The screen as shown on the right

appears when the [Tools] button is displayed on the [Services Home] screen.

Job Status/Activity Report

1 Select [Job Status/Activity Report].

Note • To display the [Job Status/Activity Report] screen, select the <Machine Status> button, and

then select [Machine Information] > [Print Reports] > [Job Status/Activity Report].

2 Select a report or a list to print.

3 Press the <Start> button.

4 Machine Status

Machine Status

Job History Report

You can check the status or result of each job. Up to 200 latest jobs can be printed. Select a report to print from [All Jobs], [Printer & Print from Folder Jobs], [Scan, Fax, & Internet Fax Jobs], [File Transfer Jobs], or [Job Flow & File Transfer Jobs].

Selecting [Include Child Jobs] check box prints each related job on each line. Deselecting this check box prints the multiple related jobs (such as job flow jobs) on one line.

You can also set up the machine to automatically print a [Job History Report] every 50 jobs.

For information on the auto print of a job history report, refer to "Reports" (P.132). When you set the machine to print a job history report automatically, the machine prints the results of all jobs.

Error History Report

You can print information on errors occurred in the machine. The latest 50 errors are printed.

Activity Report

You can check whether transmissions completed successfully or not. The remote terminal name and the result and status are recorded by sorting into incoming or outgoing fax.

The following information is not included in the Activity Report.

- Redialed transmissions and pollings.

- Deleted documents that were waiting to be transmitted.

- When the power is shut off, or when a system error occurs during an activity.

Stored File List

Copy Reports

1 Select [Copy Reports].

2 Select [Configuration Report].

3 Press the <Start> button.

You can also set up the machine to automatically print the [Activity Report] every 100 activities.

For information on the settings, refer to "Reports" (P.132).

For more information about the Activity Report, refer to "Activity Report" (P.689).

You can print a list of uncompleted jobs (uncompleted transmissions/receptions or those stored for polling) stored in folders.

Note • To display the [Copy Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Copy Reports].

Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

Printer Reports

1 Select [Printer Reports].

Note • To display the [Printer Reports] screen, select the <Machine Status> button, and then select

2 Select a list to print.

Note • The items displayed vary depending on

3 Press the <Start> button.

You can print the following items when printer related options are installed. When Adobe

[Machine Information] > [Print Reports] > [Printer Reports].

the options installed.

PostScript® 3TM Kit (optional) is installed:

Machine Information

Machine Status

PostScript Logical Printers List

PostScript Font List

Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine with the report.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

PCL Settings List

Prints the settings for the PCL printer.

PCL Macro List

Prints the list of forms registered for PCL.

PDF Settings List

Prints the settings configured in the PDF printer mode.

TIFF/JPEG Settings List

Prints the settings configured in the TIFF and JPEG printer mode.

TIFF/JPEG Logical Printers List

Prints the list of logical printers created in the TIFF and JPEG printer mode.

You can configure the setting for TIFF and JPEG logical printers using CentreWare Internet Services. For more information on the settings, refer to the help of CentreWare Internet Services.

Important • To display the online help for CentreWare Internet Services, users need to have the

environment to connect to the internet. The communication fee shall be borne by you.

PostScript Logical Printers List

Prints the list of logical printers created in PostScript.

You can configure the setting for PostScript logical printers using CentreWare Internet Services. For more information, refer to the help of CentreWare Internet Services.

Important • To display the online help for CentreWare Internet Services, users need to have the

environment to connect to the internet. The communication fee shall be borne by you.

ESC/P Settings List

Prints the settings configured in the ESC/P-K emulation mode.

4 Machine Status

Machine Status

ESC/P Logical Printers List

Prints the programming settings configured in the ESC/P-K emulation mode.

HP-GL/2 Settings List

Prints the settings for the HP-GL, HP-GL/2 and HP-RTL emulation modes.

KS Settings List

Prints the settings for the KS5843 emulation mode.

KSSM Settings List

Prints the settings for the KSSM emulation mode.

KS5895 Settings List

Prints the settings for the KS 5895 emulation mode.

For information on KS5843/KSSM/KS5895 emulation mode, refer to the Administrator Guide for the Korean model.

HP-GL/2 Logical Printers List

Prints the stored programming settings for the HP-GL, HP-GL/2, and HP-RTL emulation modes.

Font List

PCL Font List

PostScript Font List

DocuWorks Printer Settings List

Scan Reports

1 Select [Scan Reports].

2 Select a list to print.

Prints the list of fonts available on the machine.

Note • Information printed varies depending on the options installed.

Prints the fonts available in PCL.

Prints the fonts available in PostScript.

Prints the settings for DocuWorks Direct Print.

Note • To display the [Scan Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Scan Reports].

3 Press the <Start> button.

Machine Information

Reports

You can print the Configuration Report, Scan/Fax Configuration Report, Folder Selector List, Inbound Fax Spam List, Domain Filter List, and VoIP Gateway List. Select a list to print, and then press the <Start> button.

Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

Scan/Fax Configuration

You can check the settings configured for the Scan feature and the Fax feature.

Domain Filter List

You can check the settings configured for the domain which filters data transmissions.

VoIP Gateway List

You can check the registration for VoIP gateways.

Job Template List (ApeosPort Series Models Only)

You can print the list of settings for the server storing the job templates, which are created using CentreWare Internet Services.

For more information on the scan service setting tools, refer to the help of CentreWare Internet Services.

Important • To display the online help for CentreWare Internet Services, users need to have the

environment to connect to the internet. The communication fee shall be borne by you.

Machine Status

1 Select [Address Book].

2 Specify a range of address numbers to print.

3 Press the <Start> button.

Fax Reports

1 Select [Fax Reports].

Address Book

You can check the settings for the address numbers. When you specify a range of address numbers, the list of settings for the specified address numbers is printed. Each page contains the settings information on 50 address numbers.

Note • To display the [Fax Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Fax Report].

4 Machine Status

Machine Status

2 Select a list to print.

3 Press the <Start> button.

Reports

Configuration Report

You can check the hardware configuration, network information, and print and copy settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

Scan/Fax Configuration

You can check the settings configured for the Fax feature and the Scan feature.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

Folder Selector List

You can check the settings for the Folder Sorting feature.

Inbound Fax Spam List

You can check the settings for the G3-ID (telephone numbers) for which fax reception is restricted.

Domain Filter List

You can check the settings configured for the domain which filters data transmissions.

VoIP Gateway List

You can check the registration for VoIP gateways.

Address Book

You can check the settings for the address numbers (speed dial), fax group recipients, and relay stations.

When you specify a range of address numbers, the lists of settings for the specified address numbers and relay stations are printed. Each page contains the settings information on 50 address numbers.

For information on how to register speed dial and fax group recipients, refer to "Add Address Book Entry" (P.237) and "Create Fax Group Recipients" (P.244).

Selecting [Address Book] displays the screen for specifying a range of address numbers. Select a range of numbers, and then press the <Start> button.

Fax Group Recipients

You can print the list of settings for Fax Group Recipients.

Select All

You can print the lists of settings for all address numbers, fax group recipients, and relay stations.

Fax Comments List

You can check the registered comments to use on fax cover sheets.

Billing Data List

Machine Information

Folder List

1 Select [Folder List].

2 Select a range of folder numbers to print.

You can check the registration status of the billing data.

Note • [Billing Data List] is displayed when [Fax/Internet Fax Service] is set to [Enable Accounting]

under [Accounting] > [Accounting Type] > [Local Accounting] > [Auditron Mode].

Selecting [Billing Data List] displays the screen for specifying a range of address numbers. Select a range of numbers, and then press the <Start> button.

Select All

You can print the list of all billing data.

Prints the list of folder settings and the procedure for saving files to folders.

Note • [Folder List] appears when the [Tools] button is displayed on the [Services Home] screen.

For information on how to create a folder, refer to "Create Folder" (P.227).

Note • To display the [Folder List] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Folder List].

Machine Status

3 Press the <Start> button.

4 Machine Status

Job Counter Report

Machine Status

Prints the counter report for each job. You can check the breakdown of the number of actual use of the machine by feature (such as the number of pages printed and the number of times used) and cumulative time when the machine is used (such as runtime, standby time, Low Power mode, Sleep mode, and power-off time) by minutes on the Job Counter Report.

Note • [Job Counter Report] appears when the [Tools] button is displayed on the [Services Home]

screen.

1 Select [Job Counter Report].

Note • To display the [Job Counter Report] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Job Counter Report].

2 Select [Job Counter Report].

3 Press the <Start> button.

Auditron Reports

You can print an auditron report by each user. Note that the content on the screen differs depending on whether the Auditron mode for services is enabled or not.

Note • [Auditron Reports] appears when the [Tools] button is displayed on the [Services Home]

screen.

• You cannot output the report to a file. To output a report to a file, use ApeosWare Log Management (sold separately) or ApeosWare Accounting Service (sold separately).

When [Accounting Type] is set to other than [Local Accounting]

When [Accounting Type] of each service is set to other than [Local Accounting], the following screen appears, allowing you to print a Meter Report (Print Jobs).

1 Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Auditron Reports].

2 Select [Meter Report (Print Jobs)].

3 Press the <Start> button.

Meter Report (Print Jobs)

You can check the total number of printed pages and sheets of paper used for each client (job owner). [Meter Report (Print Jobs)] counts pages from the time at which the data is initialized.

Machine Information

When [Accounting Type] is set to [Local Accounting]

When [Accounting Type] is set to [Local Accounting], the [Auditron Reports] screen appears. You can print the auditron report per user for the services of which the Auditron mode is set to [Enable Accounting].

For information on enabling the Auditron feature for each service, refer to "Accounting" (P.246).

1 Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Auditron Reports].

2 Select an auditron report to print.

3 Select a range of user numbers to print.

Note • Selecting [Select All] selects all users.

4 Press the <Start> button.

Machine Status

Auditron Report (Copy Jobs)

You can check the total number of pages copied and printed on the machine. If the limit is set for the number of pages or colors that can be scanned, you can also check the limit value. [Auditron Report (Copy Jobs)] counts pages from the time at which the data is initialized.

Note • [No.] displayed on the report is the User Administration Number assigned when a user is

registered under [Accounting] or [Authentication/Security Settings].

Auditron Report (Print Jobs)

You can check the total number of printed pages and sheets of paper used for each client (job owner). [Auditron Report (Print Jobs)] counts pages from the time at which the data is initialized.

Important • When [Print Service] is set to [Disable Accounting] in [Auditron Mode] under [Accounting

Type], [Meter Report (Print Jobs)] is displayed instead of [Auditron Report (Print Jobs)]. For more information on Meter Report (Print Jobs), refer to "Meter Report (Print Jobs)" (P.90).

Note • [No.] displayed on the report is the User Administration Number assigned when a user is

registered under [Accounting] or [Authentication/Security Settings].

Auditron Report (Scan Jobs)

You can check the total number of pages scanned with the machine. If the limit is set for the number of pages that can be scanned, you can also check the limit value. [Auditron Report (Scan Jobs)] counts pages from the time at which the data is initialized.

Note • [No.] displayed on the report is the User Administration Number assigned when a user is

registered under [Accounting] or [Authentication/Security Settings].

Auditron Report (Fax Jobs)

You can check the total number of fax transmissions/receptions and the total number of pages transmitted for each user.

Note • [No.] displayed on the report is the User Administration Number assigned when a user is

registered under [Accounting] or [Authentication/Security Settings].

4 Machine Status

Automatically Printed Reports/Lists

Some reports/lists related to the Fax and Scan services can be printed only automatically. The following describes reports/lists that can be printed automatically.

Transmission Report - Job Undelivered

The report is automatically printed when a transmission of scanned data to a computer on a network or a transmission of scanned data by e-mail fails. When a fax, the IP Fax (SIP), or the Internet Fax transmission fails, this report is also printed. You can check a thumbnail of the scanned data and its transmission result.

You can set not to print out the Transmission Report - Undelivered automatically.

For information on setting whether to print the report for e-mails automatically, refer to "Scan File Transfer Report" (P.133).

Machine Status

Transmission Report

For information on setting whether to print the report for faxes automatically, refer to "Transmission Report - Job Undelivered" (P.133).

The report is automatically printed when a transmission of scanned data to a computer on a network or a transmission of scanned data by e-mail succeeds. When a fax, the IP Fax (SIP), or the Internet Fax transmission succeeds, this report is also printed. You can check a thumbnail of the scanned data and its transmission result.

You can set not to print out the Transmission Report - Undelivered automatically.

For information on setting whether to print the report for e-mails automatically, refer to "Scan File Transfer Report" (P.133).

For information on setting whether to print the report for faxes automatically, refer to "Transmission Report - Job Undelivered" (P.133).

Folder Report

You can confirm a document that is stored in a folder.

For information on setting whether to print the report automatically, refer to "Folder Report" (P.133).

Broadcast Report

You can check the result of a broadcast transmission. The recipients and transmission result/status are recorded.

If you set to print this report automatically, it is printed each time a broadcast transmission is completed.

For information on setting whether to print the report automatically, refer to "Broadcast/Multi-Poll Report" (P.133).

Multi-poll Report

You can check the result of a multi-poll communication (polling from multiple recipients). The remote terminal name and transmission result/status are recorded.

If you set to print this report automatically, it is printed each time a multi-poll transmission is completed.

For information on setting whether to print the report automatically, refer to "Broadcast/Multi-Poll Report" (P.133).

File Transfer Report - Fax Server

This report is output after image data scanned by the machine is sent to a Server Fax server via a network. It contains the scanned document image and the transmission result. To have the report printed, enter the System Administration mode.

For information on specifying whether or not to have the report printed automatically, refer to "Scan File Transfer Report (Fax Server)" (P.133).

Job Flow Error Report

This report notifies job flow errors. The date and time of the error occurred and the error codes are printed.

You can set not to print out the Job Flow Error Report automatically.

For information on setting whether to print the report automatically, refer to "Job Flow Error Report" (P.134).

Overwrite Hard Disk

You can check the overwriting status of the hard disk. "Overwriting" indicates that the overwriting is in progress. "Standby" indicates that the overwriting is completed.

Note • [Overwrite Hard Disk] appears when [Overwrite Hard Disk] is enabled under [Authentication/

Security Settings]. For more information, refer to "Overwrite Hard Disk" (P.264).

1 Select [Overwrite Hard Disk].

2 Check the overwriting status of the hard disk.

Machine Information

Machine Status

Print Mode

1 Select [Print Mode].

2 Select [Off-line] or [On-line].

Off-line

You can print the programming settings configured in the ESC/P-K emulation mode and retrieve the programming.

Note • The items displayed vary depending on the options installed.

The machine does not accept data from a computer. Any data being sent is cancelled and not printed.

On-line

The printer accepts data from a computer.

3 Select a printer language to set a print mode.

4 Machine Status

4 Set each item.

Note • The items displayed vary depending on

Retrieve Programming

You can retrieve and use settings registered in memory.

1 Select [Retrieve Programming].

the printer language.

Machine Status

Programming

2 Select the memory number to use.

Factory Defaults

You can use the factory default settings.

Custom Settings

Displays the numbers stored in the memory.

You can check or change the value set for the print mode item number.

For the item numbers that can be configured in each mode menu, refer to "ESC/P-K Emulation Settings" (P.606), "PDF Direct Print Settings" (P.619), "PCL Emulation Settings" (P.626), and "HP-GL/2 Emulation Settings" (P.633).

1 Select [Programming].

2 Enter the item number of the feature to set in

[Item Number] with the numeric keypad.

3 Select [Confirm]. The current setting value appears.

4 Select [Change Value].

5 Enter [New Value] with the numeric keypad.

6 Select [Save].

Store/Delete Programming

For ESC/P-K and HP-GL/2 emulations, you can register settings in memory. You can register up to 20 print modes for ESC/P-K and HP-GL/2 emulations.

1 Select [Store/Delete Programming].

2 Select [Store Current Selections] or [Delete].

Store Current Selections

Stores the current selections. If you select a number already used, its settings will be overwritten with the new settings. The overwritten settings cannot be restored.

Delete

Machine Information

Machine Status

Deletes a number selected. Select [Delete], and then select a number to delete.

Important • Deleted numbers cannot be restored.

3 Select the memory number to store or to delete.

Default Programming

You can start the machine using the settings stored in memory as default settings.

1 Select [Default Programming].

2 Select [Factory Defaults] or [Custom

Settings].

Factory Defaults

You can use the factory default settings.

Custom Settings

Displays the numbers stored in memory.

Password

3 When you select [Custom Settings], select a memory number to use.

4 Select [Save].

For PDF Direct Print, if a password is set for files, set the password here in advance. PDF files can be printed only when the passwords assigned and entered are the same.

You can use up to 32 single-byte characters for the password.

1 Press [Password].

4 Machine Status

2 Enter a password of up to 32 single-byte characters with the keyboard displayed, and

select [Save].

Fax Receiving Mode

You can set a mode for receiving faxes.

Note • As for IP fax (SIP), the machine always receives faxes automatically.

For information on auto receive and manual receive, refer to "4 Fax" > "Receiving Faxes" in the User Guide.

1 Select [Fax Receiving Mode].

Machine Status

2 Select a fax receiving mode.

Manual Receive

The machine manually receives faxes from a remote machine. This mode is convenient to confirm the sender or use an external telephone before receiving faxes.

Auto Receive

The machine automatically receives faxes.

3 Select [Save].

Faults

This section describes how to check the information on errors that occurred on the machine.

The error history report shows the list of the latest 50 errors. The items printed include the date and time, error code, and error category.

The following describes how to print the error history report.

1 Press the <Machine Status> button.

2 Select the [Faults] tab.

3 Select [Error History Report].

4 Press the <Start> button.

Note • You can also access [Error History Report] under [Machine Information] > [Print Reports] >

[Job Status/Activity Report].

• If [Print Reports Button] under [Reports] is set to [Disabled], the [Error History Report] button does not appear on the screen. For more information on Reports, refer to "Reports" (P.132).

Faults

Machine Status

4 Machine Status

Supplies

Machine Status

You can check the status of consumables on the [Supplies] screen. The status of consumables is shown as "OK", "Replace Soon (Order Now)", or "Replace Now".

The following describes the procedure to check the status of consumables.

For information on replacing consumables, refer to "Replacing Consumables" (P.58).

1 Press the <Machine Status> button.

2 Select the [Supplies] tab and confirm the

status of the toner and other consumables.

Note • Pressing a supply name displays a

screen about the status of the supply.

On the [Supplies] screen, you can check the following items:

Toner [K] Cartridge

Drum Cartridge [R2]

Waste Toner Container [R1]

Fusing Cartridge [R4]

Staple Cartridge [R1]

Important • If you replace a toner cartridge with a partially used toner cartridge (such as a toner cartridge

removed from another ApeosPort-IV 7080/6080, DocuCentre-IV 7080/6080), the status displayed may differ from the actual remaining amount. When replacing toner cartridge, we recommend that you use new ones.

Booklet Staple Cartridge [R2]

Booklet Staple Cartridge [R3]

Staple Waste Container [R5]

Hole Punch Waste Container [R4]

Billing Information

On the [Billing Information] screen, you can check the number of pages printed per meter or user.

The following shows the reference section for each item:

Billing Information..................................................................................................................... 99

User Account Billing Information............................................................................................ 100

1 Press the <Machine Status> button.

2 Select the [Billing Information] tab.

Billing Information

Machine Status

You can check the total number of copies and pages printed by individual meters.

1 Select [Billing Information].

2 On the screen, check each meter.

Note • [Previous meter billing] is displayed when

EP system is used. For more information on EP system, refer to "EP System" (P.692).

Serial Number

Displays the serial number of the machine.

Total Impressions

Displays the total number of Black Impressions.

Copy Service

Displays the total number of pages copied.

Print Service

Displays the total number of pages printed.

Fax Service

Displays the total number of pages faxed.

4 Machine Status

User Account Billing Information

You can check the number of pages printed by user. When the Auditron mode is enabled, you can check the billing meters for the currently

authenticated user ID.

Note • [User Account Billing Information] is displayed when the [Accounting Type] is set to [Local

Accounting].

For more information on the Auditron mode, refer to "Accounting" (P.246).

1 Press the <Log In/Out> button.

To check the billing meter of a currently authenticated user ID

1) Enter the user ID with the numeric keypad

Machine Status

or the keyboard displayed on the screen, and select [Enter].

When a password is required, select [Next] and enter the user’s passcode, and select [Enter].

2) Press the <Machine Status> button.

To check the system administrator meter

1) Enter the system administrator's user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

2) Press the <Machine Status> button.

2 Select the [Billing Information] tab.

3 Select [User Account Billing Information].

4 Select a meter to check.

Note • The meters are displayed only for the

features set to [Enable Accounting] in the Auditron mode.

100

Meter (Copy Jobs)

Displays the number of pages copied.

Xerox ApeosPort-IV 6080, ApeosPort-IV 7080, DocuCentre-IV 6080, DocuCentre-IV 7080 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Before Using the Machine

Preface

Types of Manuals

Using This Guide

Organization of This Guide

Conventions

Interface Cables

Using the USB Interface

Using the Ethernet Interface

Energy Saver Mode

Changing the Interval for Entering Energy Saver Mode

Customizing the Control Panel

Changing the Screen Default

Setting the Screen After Auto Clear

Customizing the Button Layout

Assigning Services to the Custom Buttons

Adjusting Screen Brightness

Entering Text

2 Paper and Other Media

Paper Types

Loadable Quantity and Weight for Supported Paper

Supported Paper Type

Loading Paper

Loading Paper in Trays 1 and 2

Loading Tab Paper in Trays 1 and 2

Loading Paper in Tray 3

Loading Paper in Tray 4

Loading Paper in Tray 5 (Bypass)

Loading Tab Paper in Tray 5 (Bypass)

Loading Paper in Tray 6 (HCF (A4 1 Tray)) (Optional)

Loading Paper in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional)

Loading Paper in Tray 8 (Inserter) (Optional)

Loading Tab Paper in Tray 8 (Inserter) (Optional)

Changing the Paper Size

Changing the Paper Size for Trays 1 and 2

Changing the Paper Size for Tray 6 (HCF (A4 1 Tray)) (Optional)

Changing the Paper Size for Trays 6 and 7 (HCF (A4 2 Tray)) (Optional)

Changing the Paper Settings

3 Maintenance

Replacing Consumables

Replacing Toner Cartridge

Replacing Waste Toner Bottle

Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet Maker)

Replacing Staple Cartridge (for D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker)

Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker or D2-Staple-Finisher with Booklet Maker)

Cleaning the Machine

Cleaning the Exterior

Cleaning the Touch Screen

Cleaning the Document Cover and Document Glass

Cleaning the Narrow Glass Strip and Document Presser

Cleaning the Document Feeder Rollers

Printing a Report/List

Deleting a Private Charge Print Job with an Invalid User ID

Setting Restore Tool

4 Machine Status

Overview of Machine Status

Machine Information

General Information

Paper Tray Status

Print Reports

Automatically Printed Reports/Lists

Overwrite Hard Disk

Print Mode

Fax Receiving Mode

Faults

Supplies

Billing Information

Billing Information

User Account Billing Information