Xerox ApeosPort-IV 3070, ApeosPort-IV 4070, ApeosPort-IV 5070, DocuCentre-IV 4070, DocuCentre-IV 5070 Administrator Guide

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft
Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other
countries.

Novell, NetWare, and NDS are trademarks of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

AppleTalk, EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Inc.

PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries.

Unicode is a registered trademark of Unicode, Inc.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License in the User Guide.

In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.

Important

1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, CentreWare,
and DocuShare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji
Xerox Co., Ltd.

DocuWorks is a trademark of Fuji Xerox Co., Ltd.

Table of Contents

Table of Contents ........................................................................................................ 3

1 Before Using the Machine ...................................................................................... 15

Preface ...................................................................................................................... 16

Types of Manuals ...................................................................................................... 17

Using This Guide ....................................................................................................... 18

Organization of This Guide ................................................................................... 18

Conventions .......................................................................................................... 19

Interface Cables ........................................................................................................ 21

Using the USB Interface ....................................................................................... 21

Using the Parallel Interface................................................................................... 21

Using the Ethernet Interface ................................................................................. 22

Energy Saver Mode ................................................................................................... 24

Changing the Interval for Entering Energy Saver Mode ....................................... 25

Table of Contents

Customizing the Control Panel .................................................................................. 27

Changing the Screen Default ................................................................................ 27

Setting the Screen After Auto Clear...................................................................... 28

Customizing the Button Layout ............................................................................. 29

Assigning Services to the Custom Buttons ........................................................... 33

Adjusting Screen Brightness ................................................................................. 34

Entering Text ............................................................................................................. 35

2 Paper and Other Media ........................................................................................... 37

Paper Types .............................................................................................................. 38

Loadable Quantity and Weight for Supported Paper ............................................ 38

Supported Paper Type .......................................................................................... 40

Loading Paper ........................................................................................................... 45

Loading Paper in Trays 1 to 4 (Trays 3 and 4 (Two Tray Module)(Optional)) ...... 45

Loading Paper in Tray 3 (Tandem Tray Module) (Optional) ................................. 46

Loading Paper in Tray 4 (Tandem Tray Module) (Optional) ................................. 47

Loading Paper in Tray 5 (Bypass) ........................................................................ 47

Loading Paper in Tray 6 (HCF) (Optional) ............................................................ 49

Changing the Paper Size........................................................................................... 50

Changing the Paper Size for Trays 1 to 4

(Trays 3 and 4 (Two Tray Module)(Optional))....................................................... 50

Changing the Paper Size for Tray 3 (Tandem Tray Module) (Optional) ............... 51

Changing the Paper Size for Tray 4 (Tandem Tray Module) (Optional) ............... 52

Changing the Paper Size for Tray 6 (HCF) (Optional) .......................................... 53

Changing the Paper Settings..................................................................................... 55

3 Maintenance ............................................................................................................. 57

Replacing Consumables............................................................................................ 58

3

Replacing Toner Cartridge.....................................................................................60

Replacing Drum Cartridge .....................................................................................62

Replacing Staple Cartridge (for Finisher-A1).........................................................65

Replacing Staple Cartridge (for Finisher-B1).........................................................66

Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet

Maker)....................................................................................................................68

Replacing Booklet Staple Cartridge

(for Booklet Maker Unit for Finisher-B1) ................................................................69

Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker) ............70

Emptying the Hole Punch Waste Container (for Finisher-B1) ...............................72

Emptying the Hole Punch Waste Container (for Finisher-C1 or Finisher-C1 with

Booklet Maker).......................................................................................................73

Replacing Stamp ...................................................................................................74

Cleaning the Machine.................................................................................................76

Cleaning the Exterior .............................................................................................76

Cleaning the Touch Screen ...................................................................................77

Cleaning the Document Cover and Document Glass ............................................77

Cleaning the Constant Velocity Transport Glass and Document Presser .............78

Cleaning the Document Feeder Rollers.................................................................78

Printing a Report/List ..................................................................................................80

Deleting a Private Charge Print Job with an Invalid User ID ......................................81

Setting Restore Tool...................................................................................................82

4 Machine Status .........................................................................................................83

Overview of Machine Status.......................................................................................84

Machine Information ...................................................................................................85

General Information ...............................................................................................85

Paper Tray Status..................................................................................................87

Print Reports..........................................................................................................87

Automatically Printed Reports/Lists .......................................................................95

Overwrite Hard Disk...............................................................................................96

Print Mode .............................................................................................................97

Fax Receiving Mode ..............................................................................................99

Faults........................................................................................................................101

Supplies....................................................................................................................102

Billing Information .....................................................................................................103

Billing Information ................................................................................................103

User Account Billing Information..........................................................................104

5 Tools........................................................................................................................107

System Settings Procedure......................................................................................108

Step 1 Entering System Administration Mode .....................................................108

Step 2 Entering the System Administrator User ID and Passcode ......................108

Step 3 Selecting [Tools] .......................................................................................109

Step 4 Selecting a Setting Item on the [Tools] Screen ........................................109

4

Table of Contents

Step 5 Setting a Feature ..................................................................................... 111

Step 6 Exiting System Administration Mode ....................................................... 111

Tools Menu List ....................................................................................................... 112

Common Service Settings ....................................................................................... 125

Machine Clock/Timers ........................................................................................ 125

Audio Tones........................................................................................................ 128

Screen/Button Settings ....................................................................................... 129

Paper Tray Settings ............................................................................................ 131

Image Quality...................................................................................................... 134

Reports ............................................................................................................... 134

Maintenance ....................................................................................................... 136

Watermark .......................................................................................................... 137

Secure Watermark .............................................................................................. 139

Force Annotation................................................................................................. 141

Print Universal Unique ID (ApeosPort Series Models Only) ............................... 143

Image Log Control (ApeosPort Series Models Only) .......................................... 143

Notify Job Completion by E-mail......................................................................... 145

Other Settings ..................................................................................................... 146

Copy Service Settings ............................................................................................. 156

Copy Tab - Features Allocation .......................................................................... 156

Preset Buttons .................................................................................................... 157

Copy Defaults ..................................................................................................... 157

Copy Control ....................................................................................................... 161

Original Size Defaults ......................................................................................... 162

Reduce/Enlarge Presets ..................................................................................... 163

Annotations - Create Comments......................................................................... 163

Connectivity & Network Setup ................................................................................. 164

Port Settings ....................................................................................................... 164

Protocol Settings................................................................................................. 169

Machine's E-mail Address/Host Name................................................................ 172

Proxy Server Settings (ApeosPort Series Models Only) ..................................... 173

EP Proxy Server Setup ....................................................................................... 174

SIP Settings ........................................................................................................ 175

T.38 Settings....................................................................................................... 177

Outgoing/Incoming E-mail Settings..................................................................... 178

Remote Authentication/Directory Service ........................................................... 179

Security Settings ................................................................................................. 184

Other Settings ..................................................................................................... 187

Print Service Settings .............................................................................................. 189

Allocate Memory ................................................................................................. 189

Delete Form ........................................................................................................ 191

Other Settings ..................................................................................................... 192

Scan Service Settings ............................................................................................. 196

First Tab.............................................................................................................. 196

Scan Defaults...................................................................................................... 197

5

Scan to PC Defaults ............................................................................................199

Original Size Defaults ..........................................................................................200

Output Size Defaults ............................................................................................200

Reduce/Enlarge Presets ......................................................................................200

Other Settings......................................................................................................201

Fax Service Settings ................................................................................................203

Screen Defaults ...................................................................................................203

Fax Defaults.........................................................................................................204

Fax Control ..........................................................................................................205

Fax Received Options .........................................................................................210

Reduce/Enlarge Presets ......................................................................................210

Original Size Defaults ..........................................................................................211

Local Terminal Information ..................................................................................211

Internet Fax Control .............................................................................................212

E-mail/Internet Fax Service Settings ........................................................................215

E-mail Control ......................................................................................................215

Folder Service Settings ............................................................................................218

Job Flow Service Settings (ApeosPort Series Models Only)....................................219

Media Print Service Settings ....................................................................................220

Stored File Settings ..................................................................................................221

Web Applications Service Setup (ApeosPort Series Models Only) ..........................223

Server Certificate Verification Settings ................................................................223

Server Setup........................................................................................................225

Other Settings......................................................................................................226

Web Browser Setup (ApeosPort Series Models Only) .............................................227

Setup ........................................................................................................................229

Create Folder.......................................................................................................229

Stored Programming............................................................................................231

Create Job Flow Sheet ........................................................................................231

Create Job Flow Sheet Keyword .........................................................................239

Add Address Book Entry......................................................................................239

Create Fax Group Recipients ..............................................................................246

Add Fax Comment...............................................................................................247

Paper Tray Attributes ...........................................................................................247

Accounting................................................................................................................248

Create/View User Accounts .................................................................................248

View Accounts .....................................................................................................251

Reset User Accounts ...........................................................................................251

System Administrator's Meter (Copy Jobs)..........................................................252

Accounting Type ..................................................................................................252

Accounting Login Screen Settings .......................................................................253

Fax Billing Data....................................................................................................254

Accounting/Billing Device Settings ......................................................................255

Authentication/Security Settings...............................................................................257

6

Table of Contents

System Administrator Settings ............................................................................ 257

Authentication ..................................................................................................... 258

Allow User to Disable Active Settings ................................................................. 265

Job Status Default............................................................................................... 265

Overwrite Hard Disk ............................................................................................ 266

6 CentreWare Internet Services Settings ............................................................... 269

Installation of CentreWare Internet Services ........................................................... 270

Preparations........................................................................................................ 270

Configuration on the Machine ............................................................................. 270

Starting CentreWare Internet Services.................................................................... 272

Configuring Machine Settings Using CentreWare Internet Services ....................... 273

7 Printer Environment Settings ............................................................................... 277

Print Overview ......................................................................................................... 278

Installation When Using Parallel Port ...................................................................... 281

Step 1 Preparations ............................................................................................ 281

Step 2 Configuration on the Machine.................................................................. 281

Step 3 Configuration on the Computer ............................................................... 282

CentreWare Internet Services Setting Items....................................................... 283

Installation When Using USB Port........................................................................... 284

Step 1 Preparations ............................................................................................ 284

Step 2 Configuration on the Machine.................................................................. 284

Step 3 Configuration on the Computer ............................................................... 285

CentreWare Internet Services Setting Items....................................................... 285

Installation When Using TCP/IP (LPD/Port 9100) ................................................... 286

Step 1 Preparations ............................................................................................ 286

Step 2 Configuration on the Machine.................................................................. 286

Step 3 Configuration on the Computer ............................................................... 287

CentreWare Internet Services Setting Items....................................................... 288

Installation When Using NetWare............................................................................ 289

Step 1 Preparations ............................................................................................ 289

Step 2 Configuration on the Machine.................................................................. 289

Step 3 Configuration on the Computer ............................................................... 291

CentreWare Internet Services Setting Items....................................................... 291

Installation When Using Microsoft Network (SMB) .................................................. 292

Step 1 Preparations ............................................................................................ 292

Step 2 Configuration on the Machine.................................................................. 292

Step 3 Configuration on the Computer ............................................................... 293

CentreWare Internet Services Setting Items....................................................... 293

Installation When Using Internet Printing Protocol (IPP) ......................................... 295

Step 1 Preparations ............................................................................................ 295

Step 2 Configuration on the Machine.................................................................. 295

Step 3 Configuration on the Computer ............................................................... 296

CentreWare Internet Services Setting Items....................................................... 296

7

Installation When Using EtherTalk ...........................................................................297

Step 1 Preparations .............................................................................................297

Step 2 Configuration on the Machine ..................................................................297

Step 3 Configuration on the Computer ................................................................298

CentreWare Internet Services Setting Items .......................................................298

8 E-mail Environment Settings ................................................................................299

E-mail Overview .......................................................................................................300

Preparations .............................................................................................................302

Installation Procedures .............................................................................................304

Step 1 Enabling Port and Setting up TCP/IP .......................................................304

Step 2 Configuring E-mail Environment...............................................................305

CentreWare Internet Services Setting Items .......................................................306

9 Scanner Environment Settings .............................................................................307

Scan Service Overview ............................................................................................308

Configuration of Store to Folder ...............................................................................310

Step 1 Enabling Port and Setting up TCP/IP .......................................................310

Step 2 Registering a Folder .................................................................................311

Step 3 Configuring a Computer ...........................................................................311

Configuration of Scan to PC .....................................................................................312

Step 1 Preparations .............................................................................................312

Step 2 Enabling Port and Setting up TCP/IP .......................................................313

Step 3 Configuration on the Computer ................................................................314

Configuration of Store to USB ..................................................................................315

Step 1 Available USB Memory Devices...............................................................315

CentreWare Internet Services Setting Items .......................................................315

Configuration of Network Scanning (Job Template Scanning).................................316

Step 1 Preparations .............................................................................................316

Step 2 Enabling Ports and Setting up TCP/IP .....................................................316

Step 3 Configuring the SNMP Port ......................................................................317

Step 4 Configuration on the Computer ................................................................318

Configuration of Scan to Home (ApeosPort Series Models Only)............................319

Step 1 Preparations .............................................................................................319

Step 2 Enabling SMB Port and Setting up TCP/IP ..............................................319

Step 3 Configuring Remote Authentication..........................................................320

Step 4 Configuring Scan to Home .......................................................................321

Step 5 Configuration on the Computer ................................................................323

Configuration of Job Flow Sheets ............................................................................324

Step 1 Enabling Ports and Setting up TCP/IP .....................................................324

Step 2 Configuring the SNMP Port ......................................................................325

Step 3 Configuration on the Computer ................................................................325

Configuration of Store & Send Link ..........................................................................326

Step 1 Configuring E-mail ....................................................................................326

8

Table of Contents

Step 2 Enabling Authentication........................................................................... 326

Step 3 Other Settings.......................................................................................... 326

CentreWare Internet Services Setting Items....................................................... 327

Configuration of Store to WSD ................................................................................ 328

Step 1 Preparations ............................................................................................ 328

Step 2 Enabling Port ........................................................................................... 328

Step 3 Confirmation on the Computer ................................................................ 329

10 Using IP Fax (SIP) .................................................................................................. 331

IP Fax (SIP) Overview ............................................................................................. 332

Preparations ............................................................................................................ 332

System Requirements for the Machine............................................................... 332

Settings by System Configuration....................................................................... 332

Installation Procedures ............................................................................................ 333

Step 1 Enabling Port and Setting up TCP/IP ...................................................... 333

Step 2 Configuring the SIP User Name .............................................................. 334

Step 3 Configuring Fax Environment .................................................................. 335

Step 4 Configuring the SIP Server...................................................................... 336

Step 5 Registering the VoIP Gateway ................................................................ 337

11 Using the Internet Fax Service ............................................................................. 339

Internet Fax Overview ............................................................................................. 340

Preparations ............................................................................................................ 340

System Requirements for the Machine............................................................... 340

E-Mail Environment............................................................................................. 340

Installation Procedures ............................................................................................ 342

Step 1 Enabling Port and Setting up TCP/IP ...................................................... 342

Step 2 Configuring E-mail Environment.............................................................. 343

Step 3 Testing the Internet Fax........................................................................... 344

12 Using the Server Fax Service ............................................................................... 345

Server Fax Overview ............................................................................................... 346

Preparations ............................................................................................................ 346

System Requirements for the Machine............................................................... 346

Installation Procedure .............................................................................................. 347

Installation Overview ........................................................................................... 347

Step 1 Fax Settings............................................................................................. 347

Step 2 Setting the Server Fax Feature ............................................................... 348

13 Encryption and Digital Signature Settings.......................................................... 351

Encryption and Digital Signature Overview ............................................................. 352

Types of Certificate ............................................................................................. 352

Encryption Features for Communication............................................................. 352

Encryption and Digital-Signature Features for Scan Files .................................. 353

Configuration of HTTP Communications Encryption ............................................... 354

9

Installation Overview............................................................................................354

Step1 Configuration on the Machine ...................................................................354

Step2 Configuration on the Computer .................................................................355

Configuration of Encryption using IPSec ..................................................................356

Installation Overview............................................................................................356

Step1 Import and Configuration of a Certificate...................................................356

Step2 Configuration on the Machine (Configuration of IPSec) ............................357

Step3 Configuration on the Computer .................................................................358

Configuration of E-mail Encryption/Digital Signature ...............................................359

Installation Overview............................................................................................359

Step1 Configuration on the Machine ...................................................................359

Step2 Configuration on Sender and Recipient ....................................................361

Configuration of PDF/DocuWorks/XPS Signature (ApeosPort Series Models

Only).........................................................................................................................364

Installation Overview............................................................................................364

Step1 Configuration on the Machine ...................................................................364

Step2 Configuration on the Computer .................................................................366

14 Authentication and Accounting Features ............................................................367

Overview of Authentication and Accounting Feature ...............................................368

Overview of Authentication Feature.....................................................................368

Overview of Accounting Feature..........................................................................369

Authentication...........................................................................................................370

User Types Managed by Authentication Feature ................................................370

User Roles and Authorization Groups .................................................................371

Types of Authentication .......................................................................................372

Types of Account Administration .........................................................................373

Authentication and Accounting Relationship .......................................................374

Services Controlled by Authentication......................................................................375

Overview..............................................................................................................375

Services Restricted by User ID Authentication ....................................................375

Services Restricted by the Combined Use of Smart Card Authentication and

User ID Authentication.........................................................................................378

Authentication for Job Flow Sheets and Folders ......................................................381

Overview..............................................................................................................381

When the Authentication Feature is Disabled......................................................383

When the Authentication Feature is Enabled ......................................................386

10

Jobs Manageable by Account Administration ..........................................................389

Configuration for Authentication ...............................................................................392

Installation Overview............................................................................................392

Enabling Authentication .......................................................................................392

Changing the Default Authorization Group Settings ............................................395

Creating an Authorization Group .........................................................................396

Configuration for IC Card Reader (Optional)............................................................397

Step 1 Preparations .............................................................................................397

Table of Contents

Step 2 Logout Method Using the Smart Card ..................................................... 397

Step 3 Registering Smart Card Information ........................................................ 398

Configuration for Account Administration ................................................................ 399

Step 1 Selecting an Accounting Type ................................................................. 399

Step 2 Registering User Information................................................................... 399

User Authentication Operations.............................................................................. 401

Authenticating Login Users ................................................................................. 401

Changing Passcode ............................................................................................ 402

15 Problem Solving ................................................................................................... 403

Troubleshooting ....................................................................................................... 404

Machine Trouble ...................................................................................................... 405

Image Quality Trouble ............................................................................................. 410

Trouble during Copying ........................................................................................... 415

Unable to Copy ................................................................................................... 415

The Copy Result is Not What was Expected ...................................................... 416

Trouble during Printing ............................................................................................ 418

Unable to Print .................................................................................................... 418

The Print Result is Not What was Expected ....................................................... 419

Trouble during Faxing.............................................................................................. 420

Sending Problems............................................................................................... 420

Receiving Problems ............................................................................................ 425

Trouble during Scanning ......................................................................................... 429

Unable to Scan with the Machine ....................................................................... 429

Unable to Import Scanned Documents to the Computer .................................... 430

Unable to Send a Scanned Document over the Network (FTP/SMB) ................ 431

Unable to Send E-mail ........................................................................................ 432

The Image is not What was Expected ................................................................ 432

Network-related Problems ....................................................................................... 434

When using SMB ................................................................................................ 434

When using NetWare .......................................................................................... 436

When using TCP/IP ............................................................................................ 440

When using EtherTalk......................................................................................... 441

CentreWare Internet Services Problems ............................................................ 442

E-mail Features Problems .................................................................................. 443

Internet/Intranet Connection Problems ............................................................... 444

IPv4 and IPv6 Connection Problems .................................................................. 445

Media Print - Text Trouble ....................................................................................... 448

Error Code ............................................................................................................... 449

Other Errors ........................................................................................................ 523

Paper Jams ............................................................................................................. 524

Paper Jams in Cover A ....................................................................................... 525

Paper Jams in Cover B ....................................................................................... 527

Paper Jams in Cover C ....................................................................................... 528

11

Paper Jams in Cover D (Duplex Module) ............................................................528

Paper Jams in Cover E ........................................................................................529

Paper Jams in Trays 1 to 4 (Trays 3 and 4 (Two Tray Module)(Optional)) .........530

Paper Jams in Trays 3 and 4 (Tandem Tray Module)(Optional) .........................531

Paper Jams in Tray 5 (Bypass) ...........................................................................532

Paper Jams in Tray 6 (HCF)(Optional) ................................................................532

Paper Jams in Finisher-A1 (Optional)..................................................................534

Paper Jams in Finisher-B1 (Optional)..................................................................534

Paper Jams in Finisher-C1 / Finisher-C1 with Booklet Maker (Optional) ............536

Document Jams .......................................................................................................545

Stapler Faults ...........................................................................................................547

Staple Jams in Staple Cartridge (for Finisher-A1) ...............................................548

Staple Jams in Staple Cartridge (for Finisher-B1) ...............................................549

Staple Jams in Staple Cartridge

(for Finisher-C1 or Finisher-C1 with Booklet Maker) ...........................................551

Staple Jams in Booklet Staple Cartridge

(for Finisher-C1 with Booklet Maker) ...................................................................552

16 Appendix .................................................................................................................555

Specifications ...........................................................................................................556

Printable Area...........................................................................................................569

Standard Printable Area ......................................................................................569

Extended Printable Area ......................................................................................569

Internal Fonts ...........................................................................................................570

Optional Components...............................................................................................572

ESC/P-K Emulation ..................................................................................................575

Emulation.............................................................................................................575

Fonts....................................................................................................................576

Output Feature.....................................................................................................576

ESC/P-K Emulation Print Features ......................................................................577

ESC/P-K Emulation Settings ...............................................................................578

Magnification Table..............................................................................................585

Paper Size and Number of Printable Characters.................................................589

PDF Direct Print .......................................................................................................591

PDF Direct Print Settings.....................................................................................591

DocuWorks Direct Print ............................................................................................593

DocuWorks Direct Print Settings .........................................................................593

12

PCL Emulation .........................................................................................................595

Emulation.............................................................................................................595

Fonts....................................................................................................................596

Output Feature.....................................................................................................597

PCL Emulation Settings.......................................................................................598

HP-GL/2 Emulation ..................................................................................................603

Emulation.............................................................................................................603

Table of Contents

Fonts ................................................................................................................... 603

Output Feature.................................................................................................... 604

Factory Default Settings...................................................................................... 604

HP-GL/2 Emulation Settings ............................................................................... 605

Hard Clip Area .................................................................................................... 612

Printable Area ..................................................................................................... 613

Auto Layout......................................................................................................... 614

Notes and Restrictions ............................................................................................ 622

Notes and Restrictions on the Use of the Machine ............................................. 622

Notes and Restrictions on the Use of the Copy Feature..................................... 626

Notes and Restrictions on the Use of the Print Feature...................................... 626

Notes and Restrictions on the Use of the Scan Features ................................... 629

Notes and Restrictions on the Use of the Fax Feature ....................................... 634

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature............... 635

Notes and Restrictions for IP Fax (SIP) .............................................................. 639

Notes and Restrictions when Connecting with Internet Service Provider ........... 641

Notes and Restrictions on the Interrupt Mode .................................................... 643

Notes and Restrictions on Folders...................................................................... 645

Notes and Restrictions when Connecting to Internet or Intranet ........................ 645

Notes and Restrictions when Operating from Computers................................... 645

Notes and Restrictions on Job Flows.................................................................. 647

Notes and Restrictions on the Security Features................................................ 648

Notes and Restrictions on the Authentication and Accounting Features ............ 648

Notes and Restrictions for Using SMB................................................................ 649

Notes and Restrictions for Using TCP/IP............................................................ 651

Notes and Restrictions for Using EtherTalk ........................................................ 652

Notes and Restrictions for Using Bonjour ........................................................... 653

Notes and Restrictions for IPv6 Connection ....................................................... 653

Notes and Restrictions for Print E-mail ............................................................... 655

Notes and Restrictions for Custom Paper........................................................... 655

Notes and Restrictions for USB Cable Distribution ............................................. 656

Using the Telephone ............................................................................................... 657

Placing a Call ...................................................................................................... 657

Activity Report ......................................................................................................... 659

EP System............................................................................................................... 662

Glossary .................................................................................................................. 663

Index.............................................................................................................................. 665

13

14

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in
this guide.

z

Preface .......................................................................................................16

z

Types of Manuals .......................................................................................17

z

Using This Guide ........................................................................................18

z

Interface Cables.......................................................................................... 21

z

Energy Saver Mode .................................................................................... 24

z

Customizing the Control Panel ...................................................................27

z

Entering Text .............................................................................................. 35

1 Before Using the Machine

Preface

Before Using the Machine

1

Thank you for selecting ApeosPort-IV 5070/4070/3070, DocuCentre-IV 5070/4070
(hereafter referred to as “the machine”).

This guide is intended for system administrators, and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.

The guide assumes that you are familiar with a personal computer and are
knowledgeable of computer networks. When you need additional information, refer to
the manuals provided with the personal computer, operating system, and network
products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.

For more information on how to copy, print, scan, and fax, refer to the User Guide. For
information about optional components for the Print feature, refer to the guide provided
with each optional component.

16

Warning:

This equipment will be inoperable when mains power fails.

Types of Manuals

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User Guide (Document CD-ROM)

The guide describes all the necessary steps for copy, print, scan, and fax.

Administrator Guide (this guide) (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure
network and how to solve problems that may occur with the machine. This guide also
describes daily maintenance and the system settings procedures.

Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management
and maintenance.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and
the printer environment. This manual is included in the Driver CD Kit.

Print Driver Help

The help describes the Print features and operations.

Before Using the Machine

1

CentreWare Internet Services Help

The help describes how to change various settings of the machine using a Web
browser, and how to import scanned data to a computer from the machine.

Important • To display the online help for CentreWare Internet Services, users need to have the

environment to connect to the internet. The communication fee shall be borne by you.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user
guides. The guides for optional components describe all the necessary steps for using
the optional components and for installing the software.

17

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for system administrators, and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes the organization of this guide and conventions.

1

2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and
how to load media in a tray.

3 Maintenance

Describes how to replace consumables and to clean the machine.

4 Machine Status

Describes how to check the faults that occurred on the machine and to print various
reports/lists.

5 Tools

Describes the procedures to set up the system.

6 CentreWare Internet Services Settings

Describes how to use CentreWare Internet Services.

7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

8 E-mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

9 Scanner Environment Settings

Describes the settings to use the Scan services on the machine.

10 Using IP Fax (SIP)

Describes the settings to use the IP fax (SIP) service on the machine.

11 Using the Internet Fax Service

Describes the settings to use the services via the Internet Fax service on the machine.

12 Using the Server Fax Service

Describes how to use the Server Fax service on the machine.

18

13 Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature
features with your communications and documents.

14 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for
each feature and the Accounting feature to manage the use of each feature based on
the Login Type selected.

15 Problem Solving

Describes troubleshooting procedures to solve the problems with the machine.

16 Appendix

Describes the specifications of the machine, optional accessories, and cautions/
restrictions.

Conventions

Using This Guide

Before Using the Machine

z

The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen
shots may not be displayed or available depending on your machine configuration.

z

The procedures in this guide may vary depending on the driver and utility software
being used due to the upgrades.

z

In this document, "Computer" refers to a personal computer or workstation.

z

The following terms are used in this guide:

Important : Important information that you should read.

Note : Additional information on operations or features.

z

The following symbols are used in this guide:

" " : • A cross-reference included in this guide.

• Names of CD-ROM, features, and touch screen messages
and input text.

[ ] : • Folders, files, applications, button or menu names displayed

on the touch screen.

• Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.

< > button : Hardware buttons on the control panel.

1

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] to search for files and folders.

• Cross-reference
For example: "Refer to "5 Tools" > "Common Service
Settings" > "Audio Tones" in the Administrator Guide.
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common

19

1 Before Using the Machine

Before Using the Machine

Service Settings" in chapter 5 Tools of the Administrator
Guide.

z

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF): Loading the document or paper in portrait orientation

when viewed from the front of the machine.

, ,Short Edge Feed (SEF): Loading the document or paper in landscape

orientation when viewed from the front of the machine.

1

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

20

Interface Cables

Interface Cables

When connecting the machine directly to a computer, use either the USB interface or
parallel interface. When connecting the machine to a network, use the Ethernet
interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0.
This section describes the installation procedures for the USB interface.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

5 Connect a USB cable to the USB 2.0

interface connector.

Before Using the Machine

1

6 Connect the other end of the USB cable to the computer.

7 Press the main power switch to the [ | ] position to switch on the main power.

8 Close the front cover.

9 Press the power switch to the [ | ] position to switch on the power.

10 Restart the computer.

For more information on setting items, refer to "Printer Environment Settings" (P.277).

Using the Parallel Interface

This section describes the installation procedure for the parallel interface.

Note • The parallel interface is not supported for some models. An optional component is required.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

21

1 Before Using the Machine

5 Connect a parallel cable to the parallel

Before Using the Machine

6 Connect the other end of the parallel cable to the computer.

7 Press the main power switch to the [ | ] position to switch on the main power.

8 Close the front cover.

interface connector and fasten it with the
clips on either side of the connector.

1

9 Press the power switch to the [ | ] position to switch on the power.

10 Restart the computer.

For more information on setting items, refer to "Printer Environment Settings" (P.277).

Using the Ethernet Interface

The Ethernet interface of the machine supports the following three types.

z

1000BASE-T (optional)

z

100BASE-TX

z

10BASE-T

This section describes the installation procedures for the Ethernet interface.

1 Press the power switch to the [ ] position to switch off the power.

2 Make sure that the touch screen is blank and the <Energy Saver> button does not

light up.

3 Open the front cover.

4 Press the main power switch to the [ ] position to switch off the main power.

5 Connect a network cable to the Ethernet interface connector.

z

When the Gigabit Ethernet Board
(optional) is installed.

22

Interface Cables

z

When the Gigabit Ethernet Board
(optional) is NOT installed.

Note • Prepare a network cable suitable for your

network connection. When you replace
the network cable, contact our Customer
Support Center.

6 Press the main power switch to the [ | ] position to switch on the main power.

7 Close the front cover.

8 Press the power switch to the [ | ] position to switch on the power.

For more information on setting items, refer to "Printer Environment Settings" (P.277).

Before Using the Machine

1

23

1 Before Using the Machine

Energy Saver Mode

Before Using the Machine

1

The machine is equipped with Energy Saver mode that reduces the power
consumption by saving the electricity of the machine when no copy or print data is
received for a specified time.

The Energy Saver has two modes: Low Power mode and Sleep mode.
When you do not use the machine for a specified period of time, the machine enters

Low Power mode.
When time exceeds the time specified in Low Power mode, the machine then enters
Sleep mode.

Press the <Energy Saver> button on the control panel to enter Energy Saver mode.

Low Power Mode

Low Power mode reduces the power to the control panel and the fusing unit.
It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the
<Energy Saver> button extinguishes the light and deactivates Energy Saver mode.

Sleep Mode

Sleep mode reduces the power to the machine even more than Low Power mode.
It extinguishes the touch screen and lights up the <Energy Saver> button on the control

panel. To activate the machine, press the <Energy Saver> button. Pressing the
<Energy Saver> button extinguishes the light and deactivates Energy Saver mode.

It takes longer time than Low Power mode to deactivate Sleep mode and be enable to
use the machine.

Note • When you press the <Energy Saver> button during Energy Saver mode, the touch screen

lights up. At this point, the scanner and the output devices remain Energy Saver mode.
Afterwards, by operations such as using the touch screen and opening or closing of the
document cover, you can make the devices necessary to activate the machine exit Energy
Saver mode and make the machine ready to start exiting Energy Saver mode.

• When you make the machine exit Energy Saver mode by pressing the <Energy Saver>
button, the machine does not immediately identify the movements such as opening or
closing of the front cover. To make the machine identify these operations, operate the
control panel before opening the front cover.

• If you replace a toner cartridge or supply paper during Energy Saver mode, the machine
does not identify these changes. Before performing these operations, exit Energy Saver
mode by pressing the <Energy Saver> button and the <Machine Status> button on the
control panel.

• Energy Saver mode is not exited by the following operations:

• Secure print

• Faxes stored in folders

• Direct fax

• Accessing a folder of the machine using CentreWare Internet Services

• When the following device is connected to the machine and a user performs the following

operation, Energy Saver mode can be deactivated without pressing the <Energy Saver>
button. If the machine is in Sleep mode, however, Sleep mode will not be deactivated by the
operation. By setting longer time to elapse until the machine enters Sleep mode, you can
make the machine to exit Energy Saver mode without pressing the <Energy Saver> button.
For more information on how to change the time to elapse until the machine enters Sleep
mode, refer to "Changing the Interval for Entering Energy Saver Mode" (P.25).

• Touch the card to IC Card Reader (optional).

• When the machine enters Low Power mode during a user is authenticated, the machine

exits authentication mode.

24

Changing the Interval for Entering Energy Saver Mode

This section describes the procedures for setting Energy Saver mode.
To activate the Energy Saver, set the time to elapse until the machine enters Low

Power mode as well as the time to elapse until the machine enters Sleep mode.

Note • You can set the time to elapse until the machine enters Low Power mode and Sleep mode

from 1 to 240 minutes in 1 minute increments.

1 Press the <Log In/Out> button.

<Log In/Out> button

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

Energy Saver Mode

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Before Using the Machine

1

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Machine Clock/Timers].

5 Select [Energy Saver Timers], and then

select [Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

25

1 Before Using the Machine

6 Using [] and [], set the time to elapse until

Before Using the Machine

1

7 Select [Save].

the machine enters Energy Saver mode, in 1
minute increments.

From Last Operation to Low Power Mode

Set the time to elapse from the last operation until the machine enters Low Power
mode.

Note • The default value for [From Last Operation to Low Power Mode] is [1] minutes. You cannot

disable Low Power mode.

From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters Sleep mode.

Note • The default value for [From Last Operation to Sleep Mode] is [1] minutes. You must set a

longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation
to Low Power Mode].

8 Select [Close] repeatedly until the [Tools] screen is displayed.

9 Select [Close].

26

Customizing the Control Panel

Customizing the Control Panel

You can change the services displayed on the touch screen or the features assigned
to the buttons to make best use of the machine.

This section describes how to change the screen default, the services displayed after
Auto Clear, the services displayed on the [Services Home] screen, and the services
assigned to the custom buttons, and how to adjust the screen brightness.

For information on how to change the other settings of the control panel, refer to "Screen/Button
Settings" (P.129).

Changing the Screen Default

You can change the screen displayed when the machine is turned on or Energy Saver
mode is deactivated.

The [Services Home] screen is displayed by factory default.

1 Press the <Log In/Out> button.

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Before Using the Machine

1

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

<Log In/Out> button

27

1 Before Using the Machine

5 Select [Screen Default], and then select

[Change Settings].

Before Using the Machine

6 Select a service you want to display.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

1

7 Select [Save].

Setting the Screen After Auto Clear

You can select the screen to be displayed after Auto Clear from [Last Selection Screen]
or [Services Home].

For information on Auto Clear, refer to "Auto Clear" (P.126).

1 Press the <Log In/Out> button.

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<Log In/Out> button

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

28

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

5 Select [Screen After Auto Clear], and then

select [Change Settings].

6 Select [Last Selection Screen] or [Services

Home].

Customizing the Control Panel

Before Using the Machine

1

7 Select [Save].

Customizing the Button Layout

You can customize the services and the button layout displayed on the [Services
Home] screen when you press the <Services Home> button on the control panel.

Note • Services not supported by the machine will not be displayed on the screen. Grayed out

buttons cannot be used as a result of malfunctioning.

z

Copy

z

Fax/Internet Fax

z

E-mail

z

Simple Copy

z

Simple Fax

z

Scan to PC

z

Store to Folder

z

Send from Folder

z

Stored Programming

z

Network Scanning (ApeosPort series
models only)

z

Store & Send Link

Note • This service is displayed when the User

Authentication feature is used.

z

Store to USB

z

Media Print - Text

Service buttons

Additional feature

29

1 Before Using the Machine

Before Using the Machine

1

z

Job Flow Sheets (ApeosPort series models only)

z

Store to WSD

z

Web Applications (ApeosPort series models only)

z

Custom Services

Note • This service is for service representative use. For more information, contact our Customer

Support Center.

z

Language

z

Screen Brightness

z

Setup

z

Activity Report

z

Fax Receiving Mode

z

Print Mode

z

Lockout Printer/Release Printer

Note • [Lockout Printer]/[Release Printer] is not displayed by default. To display this feature, select

[Allow User to Lock Out] in [Printer Lockout] under [Tools] > [System Settings] > [Common
Service Settings] > [Machine Clock/Timers], and then assign the feature to a button on the
[Services Home - Additional Features] screen.

Services Home

You can select service buttons, which are displayed on the [Services Home] screen.
If you select [(Not Assigned)], the position of the selected button becomes blank.

1 Press the <Log In/Out> button.

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

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<Log In/Out> button

30

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

5 Select [Services Home], and then select

[Change Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Select the position where you want to assign

a service.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• The layout of the buttons in this screen
corresponds to the layout of those on the
[Services Home] screen.

Customizing the Control Panel

Before Using the Machine

1

7 Select a service you want to display on the

[Services Home] screen.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• You cannot assign the same feature to
more than one button.

8 Select [Save].

9 Select [Save].

Services Home - Additional Features

You can select additional feature buttons, which are displayed on the [Services Home]
screen.

If you select [(Not Assigned)], the position of the selected button becomes blank.
You cannot assign [Setup] to [(Not Assigned)]. If you do not want to display the

[Setup] button, select the [Show this in Admin mode] check box.

1 Press the <Log In/Out> button.

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<Log In/Out> button

31

1 Before Using the Machine

2 Enter the system administrator's user ID with

Before Using the Machine

3 Select [Tools] on the [Services Home]

1

4 Select [System Settings] > [Common

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

Service Settings] > [Screen/Button Settings].

5 Select [Services Home - Additional

Features], and then select [Change
Settings].

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Select the position where you want to assign

an additional feature.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• The layout of the buttons in this screen
corresponds to the layout of those on the
[Services Home] screen.

7 Select a service you want to display on the

[Services Home] screen.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

• You cannot assign the same feature to
more than one button.

32

8 Select [Save].

9 Select [Save].

Assigning Services to the Custom Buttons

You can assign services to the <Copy>, <(Not In Use)>, and <Review> buttons on the
control panel.

Assigning a service to a custom button allows you to switch to this service without
having to return to the [Services Home] screen. If you do not need to assign any service
to a custom button, select [(Not Set)].

[Copy] is assigned to the <Copy> button and [Review] is assigned to the <Review>
button at factory, while the <(Not In Use)> button has no assignment.

This section describes how to assign [Send from Folder] to the <(Not In Use)> button,
as an example.

Note • After you change the assignment, apply the labels provided with the machine. When you

assign a service for which no label is provided, use a blank label and write down the service
name with a permanent marker. The labels include the services that are not supported by
the machine.

1 Press the <Log In/Out> button.

Customizing the Control Panel

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Before Using the Machine

1

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Screen/Button Settings].

<Log In/Out> button

33

1 Before Using the Machine

5 Select [Custom Button 2], and then select

[Change Settings].

Before Using the Machine

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

6 Select [Send from Folder]

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

1

7 Select [Save].

Adjusting Screen Brightness

You can adjust the screen brightness of the screen on the [Services Home] screen.

1 Select [Screen Brightness] on the [Services Home] screen.

2 Press [+] or [-] to adjust the screen

brightness.

3 Select [Save].

To adjust the screen brightness from the [Tools] screen, refer to "Screen Brightness" (P.131).

34

Entering Text

Entering Text

During operations, a screen for entering text sometimes appears. The following
describes how to enter text.

You can enter the following characters: numerals, alphabets, and symbols.

Item Description

Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the

lowercase letters, select [Shift] again.

Entering symbols Select [More Characters].

Note • Depending on the keyboard, you can select a

symbol from the pull-up options displayed on the
bottom left of the screen.

Entering a space Select [Space].

Deleting characters Select [Backspace] to delete one character at a time.

Select [Delete Text] to delete all characters.

Before Using the Machine

1

35

1 Before Using the Machine

Before Using the Machine

1

36

2 Paper and Other Media

This chapter describes the paper that can be used with the machine,
precautions when handling paper, and how to load paper in trays.

z

Paper Types ............................................................................................... 38

z

Loading Paper ............................................................................................45

z

Changing the Paper Size ............................................................................ 50

z

Changing the Paper Settings ......................................................................55

2 Paper and Other Media

Paper Types

This section describes the kinds of paper available for this machine.
Use of inappropriate paper may result in paper jams, cause reduced print quality,

malfunctions and other trouble. To make full and effective use of the machine's

Paper and Other Media

performance, we recommend using only paper recommended by Fuji Xerox.
If you want to use paper not recommended by Fuji Xerox, contact our Customer

Support Center.

WARNING

Do not use conductive paper such as origami paper, carbonic paper or conductively­coated paper. When paper jam occurs, it may cause short-circuit and eventually a
fire accident.

Important • Moisture generated by water, rain, or vapor may cause the printed images to fade. For more

information, contact our Customer Support Center.

2

Loadable Quantity and Weight for Supported Paper

Paper Trays

Tray 1 60 to 105 gsm /

Basis Weight/

Ream Weight

52 to 90 kg

Loadable

Quantity

Up to 54 mm
500 sheets

*1

Paper Type

Plain (60 - 105 gsm)
Recycled (60 - 105 gsm)
Plain Reload (60 - 105 gsm)
Punched (60 - 105 gsm)
Letterhead (60 - 105 gsm)
Transparency
Labels
Pre-Printed (60 - 105 gsm)
Custom Paper 1 (60 - 105 gsm)
Custom Paper 2 (60 - 105 gsm)
Custom Paper 3 (60 - 105 gsm)
Custom Paper 4 (60 - 105 gsm)
Custom Paper 5 (60 - 105 gsm)
Other

38

Paper Types

Paper Trays

Tray 2
Trays 3 and 4
(Two Tray Module
(optional))

Trays 3 and 4
(Tandem Tray
Module) (optional)

Tray 5 (Bypass) Up to 10 mm

Basis Weight/
Ream Weight

60 to 216 gsm /
52 to 186 kg

Loadable

Quantity

Up to 54 mm
500 sheets

Tray 3: Up to
92 mm, 870
sheets
Tray 4: Up to
121 mm,
1130 sheets

95 sheets

*1

Paper Type

Plain (60 - 105 gsm)
Recycled (60 - 105 gsm)
Plain Reload (60 - 105 gsm)
Punched (60 - 105 gsm)
Letterhead (60 - 105 gsm)
Transparency
Bond (170 - 216 gsm)
Heavyweight (106 - 169 gsm)
Extra-HW (170 - 216 gsm)
Labels
Pre-Printed (60 - 105 gsm)
Custom Paper 1 (60 - 105 gsm)
Custom Paper 2 (60 - 105 gsm)
Custom Paper 3 (60 - 105 gsm)
Custom Paper 4 (60 - 105 gsm)
Custom Paper 5 (60 - 105 gsm)
Other

Plain (60 - 105 gsm)
Recycled (60 - 105 gsm)
Plain Reload (60 - 105 gsm)
Punched (60 - 105 gsm)
Letterhead (60 - 105 gsm)
Transparency
Bond (170 - 216 gsm)
Heavyweight (106 - 169 gsm)
Extra-HW (170 - 216 gsm)
Labels
Pre-Printed (60 - 105 gsm)
Envelope
Custom Paper 1 (60 - 105 gsm)
Custom Paper 2 (60 - 105 gsm)
Custom Paper 3 (60 - 105 gsm)
Custom Paper 4 (60 - 105 gsm)
Custom Paper 5 (60 - 105 gsm)
Other

Paper and Other Media

2

Tray 6 (HCF)
(optional)

*1 : When using 80 gsm paper.

56 to 216 gsm /
48 to 186 kg

2000 sheets

Plain (60 - 105 gsm)
Recycled (60 - 105 gsm)
Plain Reload (60 - 105 gsm)
Punched (60 - 105 gsm)
Letterhead (60 - 105 gsm)
Transparency
Lightweight (56 - 59 gsm)
Bond (170 - 216 gsm)
Heavyweight (106 - 169 gsm)
Extra-HW (170 - 216 gsm)
Labels
Pre-Printed (60 - 105 gsm)
Custom Paper 1 (60 - 105 gsm)
Custom Paper 2 (60 - 105 gsm)
Custom Paper 3 (60 - 105 gsm)
Custom Paper 4 (60 - 105 gsm)
Custom Paper 5 (60 - 105 gsm)
Other

39

2 Paper and Other Media

Important • Printing on paper that differs from the paper type and size selected in the print driver, or

Note • Basis weight is the weight of 1 m

Paper and Other Media

Supported Paper Type

Standard Paper

When printing or copying on commonly used paper (plain paper), use paper meeting
the standards described below. To copy or print as clear as possible, we recommend
the following standard paper.

2

printing from a tray that does not support the loaded paper may result in a paper jam. To
ensure correct printing, select the correct paper size, paper type, and paper tray.

2

of a paper sheet.

• Ream weight is the weight of 1,000 sheets of duodecimo size (788 x 1,091 mm) paper.

• When copying on non-standard size paper from Tray 5 (Bypass), you must enter the paper

size. Furthermore, if you frequently copy on non-standard size paper, you can preset the
size on the machine. That size then appears under [Standard Sizes] on the [Tray 5] screen.
For more information on the settings, refer to "Tray 5 - Paper Size Defaults" (P.133).

Basis

Paper Name

Weight

Paper Type

*1

Notes / Countermeasure

(gsm)

P64Plain-

V-Paper 64 Plain -

*1:Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing
the Paper Settings" (P.55).

Semi Standard Paper

In addition to the standard paper, the following paper also can be used.

Paper Name

Laserprint 70 Plain -

Laserprint 75 Plain -

Laserprint 80 Plain -

Performer 70 Plain -

Performer 75 Plain -

Performer 80 Plain -

Performer + 70 Plain -

Performer + 75 Plain -

Basis

Weight

(gsm)

Paper Type

*1

Notes / Countermeasure

40

Performer + 80 Plain -

Business 80 Plain -

Business + 70 Plain -

Business + 75 Plain -

Business + 80 Plain -

Express 70 Plain -

Express 75 Plain -

Paper Types

Usable Paper

Basis

Paper Name

Weight

Paper Type

*1

Notes / Countermeasure

(gsm)

Express 80 Plain -

Premier 80 Plain Performing 2-sided printing may

cause paper to be wrinkled under
high temperature and humidity
conditions.

A-paper 75 Plain -

*1:Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing

the Paper Settings" (P.55).

In addition to the standard paper, the following paper also can be used.

Basis

Paper Name

Weight

Paper Type

*1

Notes / Countermeasure

(gsm)

DocuPaper Black

DocuPaper

70 Plain -

80 Plain -

Paper and Other Media

2

White Label

Xerox Green Label

Colotech Idol

Performer+ 80 Plain -

Laserprint 80 Plain -

Green Wrap

Recycled Pure 80 Recycled -

Xplore

Xcite

Xceed 70 Plain -

Xceed

ASTRO EXTRA 70 Plain -

ASTRO EXTRA 80 Plain -

Xpress 70 Plain -

Performa Plus 70 Plain -

Colotech Idol

Colotech+ 90 Plain Before copying or printing, fan the

80 Plain -

70 Plain -

80 Plain -

80 Recycled -

70 Plain -

80 Plain -

80 Plain -

100 Plain -

paper well and reload it in tray.

Colotech+ 100 Plain -

ECO Enviroguard
Paper

Explorer 70 Plain -

Explorer 75 Plain -

75 Plain -

41

2 Paper and Other Media

Paper and Other Media

2

Basis

Paper Name

Weight

Paper Type

*1

Notes / Countermeasure

(gsm)

Explorer 80 Plain -

Colotech+ 120 Heavyweight -

Colotech+ 160 Heavyweight -

z

Colotech+ 200 Extra-HW

Recycled Supreme 80 Recycled -

H-paper 80 Plain -

K-paper 75 Plain -

K-paper 80 Plain -

PAPER ONE
COPIER PAPER

PAPER ONE All
Purpose

DOUBLE A 80 Plain -

70 Plain -

80 Plain -

Print one sheet at a time, using
Tray 5.

z

When using Tray 5, load the
paper with the center slightly
curling upward.

XEROX ONE 80 Plain -

WARRIOR 70 Plain -

Professional 80 Plain -

Xerox Undertones

- Several Colours

Recycled Pure 80 Recycled -

Colour Impression 90 Plain -

Van Hawk paper 70 Plain -

Van Hawk paper 80 Plain -

Colotech Plus 80 Plain -

White & Black Label 80 Plain -

J Paper 82 Plain -

JD Paper 98 Plain -

Multi-Purpose Paper
in Yellow & Black
Label

PaperOne 70 Plain -

PaperOne 80 Plain -

80 Plain -

75 Plain -

42

XeroxOne 80 Plain -

X'treme Platinum 80 Plain -

Attitude 70 Plain -

PerfectPrint 80 Plain -

LQ-PAPER 80 Plain -

Paper Types

Basis

Paper Name

Weight

Paper Type

*1

Notes / Countermeasure

(gsm)

RECYCLE PAPER
SHIH-TZU

Double A 70 Plain -

Double A 80 Plain -

Roxy Paper 80 Plain -

Star 70 Plain -

Paper One 80 Plain -

CopyMate 80 Plain -

Horizon 80 Plain -

Horizon 70 Plain -

Office 70 Plain -

Office 80 Plain -

Star 80 Plain -

*1:Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing

the Paper Settings" (P.55).

70 Recycled -

Paper and Other Media

2

Unusable Paper

Using paper that cannot be used for this machine may cause paper jams or machine
malfunctions. The following types of paper cannot be used for this machine.

z

Color transparency sheets (bordered with a white frame)

z

Paper with one face already printed using another printer

z

Already printed face using this printer

z

Inkjet paper

z

Tracing paper

z

Folded, creased, or curled paper

z

Label sheets whose face sheet surface does not cover the entire backing sheet

z

Envelopes with sticky adhesive

z

Multi-color printed postcard

z

Inkjet postcard

z

Curled postcard

Storing and Handling Paper

Please keep the following points in mind when storing paper

z

Store paper inside a cabinet or other dry place. Paper that has absorbed moisture
can result in paper jams and lower image quality.

z

After opening a package of paper, wrap and store any remaining paper. We
recommend that you store remaining paper in moisture prevention packets.

z

Store paper on a flat surface to prevent bends or warping.

43

2 Paper and Other Media

Paper and Other Media

2

Please adhere to the following points when loading paper in a tray

z

Align the stack of paper neatly before setting it in a tray.

z

Do not use paper that is creased or wrinkled.

z

Do not use warped or curled paper.

z

Do not load paper of mixed sizes together into a tray.

z

Carefully fan transparencies and labels before use. Otherwise, the paper may stick
together, resulting in paper jams, or multiple sheets being fed to the machine
simultaneously.

z

When continuously outputting on transparencies, transparency sheets may stick
together. After printing 20 or more sheets, remove them from the output tray and fan
them to cool them down.

44

Loading Paper

This section describes how to load paper.

Types of paper loaded in trays

Loading Paper

The machine automatically detects the size and orientation of loaded paper in a tray,
but not a paper type. Normally, each tray is set to plain paper. When loading paper
other than plain paper, you must change the paper type setting. You can name paper
types and can set up to five paper types as user-defined paper.

For information on changing the paper type settings, refer to "Changing the Paper Settings" (P.55).

Automatic Tray Selection

When making prints, the machine automatically selects the corresponding paper tray
according to the size and orientation of the document to print by selecting [Select By
Tray] from the drop down menu under [Paper] on the [Paper/Output] tab, and then
selecting [Automatically Select] on the property screen of the PCL print driver. This is
called [Automatic Tray Selection].

When making copies, automatic tray selection is active if [Auto Select] is selected for
[Paper Supply]. If the machine detects two or more corresponding trays in the
automatic tray selection, the machine gives higher priority to the tray having the highest
[Paper Type Priority] set at [Paper Tray Settings]. During automatic tray selection, trays
whose [Paper Type Priority] setting is set to [Auto Paper Off] are not targeted in the
automatic tray selection. Also, if the [Paper Type Priority] setting is exactly the same,
the tray priority is determined by [Paper Tray Priority].

Note • Tray 5 (Bypass) cannot be selected in the automatic tray selection.

• When the machine runs out of paper during copying or printing, select the tray containing the

paper of the same size and orientation that was being used for copying or printing, and
continue copying or printing (Auto Tray Switch feature). During this operation, a tray
containing paper of type for which [Paper Type Priority] setting is set to [Auto Paper Off]
cannot be switched to.

For information about [Paper Type], [Paper Type Priority], and [Paper Tray Priority] settings, and the
paper substitute feature, refer to "Paper Tray Settings" (P.131). You can also set these settings from
CentreWare Internet Services.

Paper and Other Media

2

Adding paper

When the machine runs out of paper during copying or printing, a message is displayed
on the touch screen. Add paper according to the message instructions. Copying or
printing automatically resumes when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

Loading Paper in Trays 1 to 4 (Trays 3 and 4 (Two Tray Module)(Optional))

The following describes the procedure for loading paper in Trays 1 to 4.
When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or
printing automatically resumes when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Trays
1 to 4 (Trays 3 and 4 (Two Tray Module)(Optional))" (P.50).

45

2 Paper and Other Media

Paper and Other Media

2

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of
the remaining paper in the tray to prevent
paper jams or any other troubles. First,
remove the remaining paper from the
tray, and then load the new stack of
paper.

2 Load and align the edges of the paper

against the left edge of the tray, with the side
to be copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

• Do not place any paper or objects in the
empty space on the right side of Trays 1
to 4. It may cause paper jams or machine
malfunction.

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Paper in Tray 3 (Tandem Tray Module) (Optional)

The following describes the procedure for loading paper in Tray 3 (Tandem Tray
Module).

When the machine runs out of paper during copying or printing, a message is displayed
on the touch screen. Add paper according to the displayed instructions. Copying or
printing automatically resumes when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Tray 3
(Tandem Tray Module) (Optional)" (P.51).

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of
the remaining paper in the tray to prevent
paper jams or any other troubles. First,
remove the remaining paper from the
tray, and then load the new stack of
paper.

2 Load and align the edges of the paper

against the left edge of the tray with the side
to be copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

46

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Paper in Tray 4 (Tandem Tray Module) (Optional)

The following describes the procedure for loading paper into Tray 4 (Tandem Tray
Module).

When the machine runs out of paper during copying or printing, a message is displayed
on the touch screen. Add paper according to the displayed instructions. Copying or
printing automatically resumes when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Tray 4
(Tandem Tray Module) (Optional)" (P.52).

Loading Paper

Paper and Other Media

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of
the remaining paper in the tray to prevent
paper jams or any other troubles. First,
remove the remaining paper from the
tray, and then load the new stack of
paper.

2 Load and align the edges of the paper

against the left edge of the tray, with the side
to be copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

2

Loading Paper in Tray 5 (Bypass)

When printing or copying on a size or type of paper that cannot be set in Trays 1 to 4
and 6, use Tray 5 (Bypass).

The following describes the procedure for loading paper into Tray 5 (Bypass). For
printings, specify the instructions using the [Paper/Output] tab in the print driver. Also
specify the type of paper to be loaded.

Important • Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or any other troubles. First, remove the remaining paper from the tray, and then load
the new stack of paper.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

47

2 Paper and Other Media

Paper and Other Media

2

1 Open the Tray 5 (Bypass).

Note • If necessary, pull out the extension tray.

The extension tray can be extended in
two stages. Pull out the extension tray
gently.

2 Load paper with the side to be copied or

printed on facing down, inserting the paper
until its edge lightly touches against the
paper feed entrance.

Important • Do not load mixed paper types in tray.

• Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

• When making copies or printing on thick­stock paper such as postcards, and the
paper is not fed into the machine, apply a
curl to the leading edge of the paper as
shown in the figure on the right. Note,
however, that excessively bending or
folding the paper may cause paper jams.

• Depending on the type of the
heavyweight paper, paper may not be fed
to the machine or image quality may
deteriorate.

3 Adjust the paper guides to align the edges of

the paper loaded.

4 Instruct a copy or print job.

48

Loading Paper in Tray 6 (HCF) (Optional)

The following describes the procedure for loading paper into Tray 6 (HCF) (optional).
When the machine runs out of paper during copying or printing, a message is displayed

on the touch screen. Add paper according to the displayed instructions. Copying or
printing is automatically resumed when paper is added.

Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each

other and reduces paper jams.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for
Tray 6 (HCF) (Optional)" (P.53).

1 Pull out the Tray 6 until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of
the remaining paper in the tray to prevent
paper jams or any other troubles. First,
remove the remaining paper from the
tray, and then load the new stack of
paper.

Loading Paper

Paper and Other Media

2

2 Load and align the edge of the paper against

the right edge of the tray with the side to be
copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

49

2 Paper and Other Media

Changing the Paper Size

This section describes how to change the paper size for Trays 1 to 4 and 6.

Important • Do not load paper of mixed sizes together into a tray.

Note • The paper types for Trays 1 to 4 and 6 are preset. Normally, plain paper is set. When you

Paper and Other Media

For information on corresponding paper size, refer to "Paper Size Settings" (P.147).

For information on how to copy on non-standard size paper, refer to "3 Copy" > "Copy" > "Paper
Supply (Selecting the Paper for Copying)" in the User Guide. For information on how to print on non­standard size paper, refer to the print driver's help.

replace the loaded paper with other types of paper, change the paper type settings to match
the type of paper to be loaded to maintain print quality. For information about changing the
paper types, refer to "Changing the Paper Settings" (P.55).

• For Trays 1 to 4 (except Tandem Tray), when loading non-standard size paper, you must
register the paper size. For information on registering paper sizes, refer to

Attributes" (P.132)

.

2

Changing the Paper Size for Trays 1 to 4 (Trays 3 and 4 (Two Tray Module)(Optional))

"Paper Tray

The following describes the procedure for changing the paper size for Trays 1 to 4.

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of
the remaining paper in the tray to prevent
paper jams or any other troubles. First,
remove the remaining paper from the
tray, and then load the new stack of
paper.

2 Remove any paper loaded in the tray.

3 While pinching the two paper guides, move

them to the edges of the tray paper.

4 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

• Do not place any paper or objects in the
empty space on the right side of Trays 1
to 4. It may cause paper jams or machine
malfunction.

50

Changing the Paper Size

5 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Note • Affix the paper size label to the front of the paper tray.

6 Specify the type of the paper loaded when you have changed the paper type.

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.55).

Changing the Paper Size for Tray 3 (Tandem Tray Module) (Optional)

The following describes the procedure for changing the paper size for Tray 3 (Tandem
Tray Module).

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of
the remaining paper in the tray to prevent
paper jams or any other troubles. First,
remove the remaining paper from the
tray, and then load the new stack of
paper.

2 Remove any paper loaded in the tray.

3 Pinch the paper guide and slide it to the

desired paper size.

Paper and Other Media

2

4 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

5 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Note • Affix the paper size label to the front of the paper tray.

6 Specify the type of the paper loaded when you have changed the paper type.

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.55).

51

2 Paper and Other Media

Changing the Paper Size for Tray 4 (Tandem Tray Module) (Optional)

The following describes the procedure for changing the paper size for Tray 4 (Tandem
Tray Module).

1 Pull out the Tray 4 until it stops.

Paper and Other Media

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of
the remaining paper in the tray to prevent
paper jams or any other troubles. First,
remove the remaining paper from the
tray, and then load the new stack of
paper.

2 Remove any paper loaded in the tray.

3 Pinch the paper guide and slide it to the

2

desired paper size.

4 Load and align the edge of the paper against

the left edge of the tray with the side to be
copied or printed on facing up.

Important • Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

5 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Note • Affix the paper size label to the front of the paper tray.

6 Specify the type of the paper loaded when you have changed the paper type.

For information on how to set the paper types, refer to "Changing the Paper Settings" (P.55).

52

Changing the Paper Size for Tray 6 (HCF) (Optional)

The following describes the procedure for changing the paper size for Tray 6 (HCF).

1 Pull out the tray until it stops.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

• Do not add a new stack of paper on top of
the remaining paper in the tray to prevent
paper jams or any other troubles. First,
remove the remaining paper from the
tray, and then load the new stack of
paper.

2 Remove any paper loaded in the tray.

3 Open the end guide (1) and unscrew the

screw (2). Then remove the guide from the
tray.

Changing the Paper Size

Paper and Other Media

2

4 Insert the small protrusions at the bottom of the guide into holes corresponding to the

paper size (1). Insert a screw into a hole corresponding to the paper size on the top of
the guide and tighten up the screw (2).

5 Unscrew the screw of the front guide and

remove the guide from the tray.

53

2 Paper and Other Media

Paper and Other Media

2

6 Insert the small protrusions at the bottom of the guide into holes corresponding to the

paper size (1). Insert the screw into a hole corresponding to the paper size on the top
of the guide and tighten up the screw (2).

7 Pull the lever up of the end guide and move

it along the slot (1). Set the lever at the
position corresponding to the paper size (2)
and press the lever down (3).

Important • Adjust the end guide accordingly with the

size of paper. If the end guide is not
adjusted correctly, the machine cannot
feed the paper properly, resulting in a
paper jam.

Note • The slot on the left of 8.5" is not used.

8 Open the end guide (1) and load and align

the edge of the paper against the right edge
of the tray with the side to be copied or
printed on facing up (2).

Important • Do not load paper above the maximum fill

line. It might cause paper jams or
machine malfunctions.

9 Close the end guide tightly.

10 Push the tray in gently until it stops.

54

Changing the Paper Settings

This section describes how to change the paper type for the Trays.
After loading paper in a tray, specify the type of paper loaded.

Note • Users can name Custom 1 to Custom 5 displayed in the paper type settings. For information

on how to set names to Custom 1 to Custom 5, refer to "Custom Paper Name/Color"
(P.131).

• You can change the paper type setting without entering to the System Administration mode
on the [Setup] screen, which is displayed by selecting [Setup] in the [Services Home] screen
if you configure the settings in advance. For more information, refer to "Customize Paper
Supply Screen" (P.132).

1 Press the <Log In/Out> button.

Changing the Paper Settings

123

4

56

789

0#

C

Paper and Other Media

2

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Select [Tools] on the [Services Home]

screen.

Note • When the [Services Home] screen is not

displayed on the touch screen, press the
<Services Home> button.

4 Select [System Settings] > [Common

Service Settings] > [Paper Tray Settings].

<Log In/Out> button

55

2 Paper and Other Media

Paper and Other Media

5 Select [Paper Tray Attributes].

6 Select a paper tray for changing the paper

type setting under [Items].

2

7 Select [Change Settings].

8 Select the [Paper Type], [Paper Size], and

[Paper Color] respectively.

9 Select [Save].

10 Select [Close] repeatedly until the [Tools] screen is displayed.

56

3 Maintenance

This chapter describes how to replace consumables, clean the machine, print a
report/list, and delete a print job with an invalid User ID.

z

Replacing Consumables ............................................................................. 58

z

Cleaning the Machine ................................................................................. 76

z

Printing a Report/List ..................................................................................80

z

Deleting a Private Charge Print Job with an Invalid User ID ...................... 81

z

Setting Restore Tool ...................................................................................82

3 Maintenance

Replacing Consumables

The machine is provided with the following consumables and periodic replacement parts.
We recommend the use of the following consumables as they are manufactured to meet
the specifications of the machine.

Maintenance

3

Type of Consumables/

Periodic Replacement Parts

Toner Cartridge CT201820 1 unit/box

Drum Cartridge CT350941 1 unit/box

LL Drum Cartridge CT350942 1 unit/box

Staple Cartridge (Finisher A1/B1/C1)

Staple Cartridge (Booklet Maker Unit for
Finisher-B1)

Staple Cartridge (Finisher-C1 with Booklet
Maker)

Stamp Replacement Kit F451 -

*1 For Finisher-A1, Finisher-B1, Finisher-C1, and Finisher-C1 with Booklet Maker

*2 For Booklet Maker Unit for Finisher-B1

*3 For Finisher-C1 with Booklet Maker

Note • We recommend that you always keep spare consumables/periodic replacement parts

*2

*3

available.

*1

Product

Code

CWAA0540 5,000 staples × 3 sets/box

CWAA0728 2,000 staples × 4 sets/box

CWAA0501 5,000 staples × 4 sets/box

Quantity/Box

WARNING

z

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner
for the spills. It may catch fire by electric sparks inside the vacuum cleaner and
cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox
representative.

z

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge
may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox
representative for its disposal.

58

Replacing Consumables

CAUTION

z

Keep drum cartridges and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.

z

When replacing drum cartridges and toner cartridges, be careful not to spill the
toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth
as well as inhalation.

z

If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least
15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.

Handling consumables/periodic replacement parts

z

Do not store boxes of consumables/periodic replacement parts upright.

z

Do not unpack consumables/periodic replacement parts before use. Avoid storing
consumables/periodic replacement parts in the following locations:

- In high temperature and humid locations

- Near heat-generating devices

- Areas exposed to direct sunlight

- Dusty areas

z

When using consumables/periodic replacement parts, carefully read precautions for
use. Precautions for use are instructed on their bodies or packages, or a precaution
sheet is included in their packages.

z

We recommend always keeping spare consumables/periodic replacement parts in
stock.

z

When calling our Customer Support Center to order consumables/periodical
replacement parts, have the product codes ready.

z

The use of consumables/periodic replacement parts not recommended by Fuji Xerox
could impair machine quality and performance. Use only consumables/periodic
replacement parts recommended by Fuji Xerox.

Maintenance

3

Checking the status of consumables

You can check the status of consumables on the [Supplies] screen.

For information on consumables, refer to "Supplies" (P.102).

The following shows the reference section for each item.

Replacing Toner Cartridge......................................................................................................... 60

Replacing Drum Cartridge ......................................................................................................... 62

Replacing Staple Cartridge (for Finisher-A1)............................................................................ 65

Replacing Staple Cartridge (for Finisher-B1) ............................................................................ 66

Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet Maker) .................. 68

Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)........................ 69

Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker) ............................. 70

Emptying the Hole Punch Waste Container (for Finisher-B1) .................................................. 72

59

3 Maintenance

Emptying the Hole Punch Waste Container (for Finisher-C1 or Finisher-C1 with Booklet

Maker).........................................................................................................................................73

Replacing Stamp .........................................................................................................................74

Replacing Toner Cartridge

The following messages are displayed on the touch screen depending on the amount
of toner remaining. Replace the toner cartridge according to the message.

Maintenance

3

Message

Please order a Toner
Cartridge.

The Toner Cartridge needs
to be replaced.

*1 The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used. The

value is an estimate and varies depending on the conditions such as the content printed, dot
coverage (area coverage), paper size, paper type, copy/print density, output image type, and the
machine operating environment.

Remaining Page Yield

Approx. 4,000 pages You do not need to replace the

- The machine will stop. Replace

*1

toner cartridge immediately.
Order the toner cartridge
displayed on the screen.

the toner cartridge with a new
one.

Solution

WARNING

z

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner
for the spills. It may catch fire by electric sparks inside the vacuum cleaner and
cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox
representative.

z

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge
may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox
representative for its disposal.

60

Important • When you replace a toner cartridge, toner may spill and soil the floor. We recommend laying

paper on the floor beforehand.

• The use of toner cartridges not recommended by Fuji Xerox may degrade image quality and
performance. Use only toner cartridges recommended by Fuji Xerox.

• When the remaining amount of toner is low, the machine may stop printing and display a
message. If this occurs, replace the toner cartridge to resume copying or printing.

• Replace toner cartridge while the machine is on.

• When the machine is in Energy Saver mode, exit Energy Saver mode by pressing the

<Energy Server> button on the control panel before you replace the toner cartridge.

• When you replace the toner cartridge, press the <Machine Status> button and check the
current status for the toner cartridge even when the control panel is lit.

• After the message "Replace the toner cartridge" appears on the touch screen, copy or print
density may be reduced slightly.

• If a partially used toner cartridge is used, a message appears and the number of pages that
you can copy or print displayed on the screen may differ considerably.

1 Make sure that the machine is not operating,

and open the front cover.

2 Hold the lower part of the toner cartridge and

gently slide out the cartridge.

Replacing Consumables

Maintenance

3 Hold the handle on the top of the cartridge,

and pull it out from the machine.

WARNING

Never throw a toner cartridge into an open
flame. Remaining toner in the cartridge
may catch fire and cause burn injuries or
explosion.
If you have a used toner cartridge no
longer needed, contact your local Fuji
Xerox representative for its disposal.

Important • Pull out the toner cartridge gently. Otherwise, toner may spill from the cartridge.

• If you have a used toner cartridge no longer needed, contact your local Fuji Xerox

representative for its disposal.

4 Take the new toner cartridge out of the box,

and shake the cartridge up and down and
left and right for five or six times.

3

5 Insert the toner cartridge in gently until it

stops.

Important • Be sure to insert the toner cartridge into

the machine until it clicks into place.

6 Close the front cover.

Note • If the front cover is not completely closed,

a message will appear and the machine will remain paused.

61

3 Maintenance

Replacing Drum Cartridge

When a message "Please order a Drum Cartridge" appears on the touch screen,
contact our Customer Support Center.

If you continue to copy or print without replacing the drum cartridge after the message
is displayed on the touch screen, the machine will stop after copying or printing the
number of pages shown in the following. We recommend that you order a new drum
cartridge in advance. The approximate remaining page yield for copy/print jobs is as
follows.

z

ApeosPort-IV 5070, DocuCentre-IV 5070

- Approx. 95,000 pages

z

ApeosPort-IV 4070, DocuCentre-IV 4070

Maintenance

3

- Approx. 83,000 pages

z

ApeosPort-IV 3070

- Approx. 71,000 pages

CAUTION

z

Keep drum cartridge and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.

z

When replacing drum cartridges and toner cartridges, be careful not to spill the
toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth
as well as inhalation.

z

If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least
15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.

62

Important • The use of drum cartridges not recommended by Fuji Xerox may degrade image quality and

performance. Use only drum cartridges recommended by Fuji Xerox.

• Place a black sheet supplied with a new drum cartridge onto the whole unit within 2 minutes
after pulling out a unit in which the drum cartridge is placed. Image quality may deteriorate
when the drum cartridge is exposed to light.

Note • Do not expose drum cartridges to direct sunlight or strong light from indoor fluorescent

lighting. Do not touch or scratch the surface of the drum. Doing so may result in
unsatisfactory printing.

• The remaining page yield is applicable when A4 paper LEF ( )is used. The value is an
estimate and varies depending on the conditions such as the paper size, the paper
orientation, the number of continuous print pages, and the machine operating environment.

• Replace the drum cartridge while the machine is on. When the power is turned off, all
information stored to the machine's memory will be erased.

• When the machine is in Energy Saver mode, exit Energy Saver mode by pressing the
<Energy Saver> button and the <Machine Status> button on the control panel before you
replace the drum cartridge.

• When you replace the drum cartridge, press the <Machine Status> button and check the
current status for the drum cartridge even when the control panel is lit.

• After the message "Replace the drum cartridge" appears on the touch screen, image quality
of printed documents or copies may deteriorate.

1 Make sure that the machine is not operating,

and open the front cover.

2 Open the Tray 5 (Bypass).

Replacing Consumables

Maintenance

3 Pull the release handle of Cover A, and open

the Cover A.

4 Lift up the release lever of the drum

cartridge, and gently slide out the drum
cartridge until you can hold the handle on the
top of the drum cartridge.

5 Hold the handle on the top of the cartridge,

and pull it out from the machine.

Important • Be sure to hold the drum cartridge by its

handle when removing it out of the
machine. If you do not hold it by its
handle, it might fall out of the machine
and soil the floor.

3

63

Maintenance

3

3 Maintenance

6 Open the box and take the new drum

cartridge out of the bag.

Important • Do not place the new drum cartridge in an

upright position.

• Return the old drum cartridges to our
Customer Support Center.

7 Place the drum cartridge on a flat surface,

and pull out the protective paper while
holding the tape that is attached to the
protective paper.

Important • Be sure to pull out the protective paper

straight and horizontally. If it is pulled out
upward, it may be torn before it is
completely out of the cartridge.

• After the protective paper is removed, do
not shake the drum cartridge or handle it
roughly.

8 Hold the handle on the top of the cartridge,

and insert the cartridge in gently until it
stops.

Note • Be sure it is slid all the way into the

machine.

9 Pull out the cartridge tape straight toward

you and horizontally to prevent it from
tearing.

Important • Be sure to pull out the tape straight and

horizontally. If it is pulled out upward, it
may be torn before it is completely out of
the cartridge.

10 Push the drum cartridge again so that it is

correctly placed.

64

11 Close the Cover A tightly.

12 Close the Tray 5 (Bypass).

13 Close the front cover.

Note • If the front cover is not completely closed, a message will appear and the machine will

remain paused.

Replacing Staple Cartridge (for Finisher-A1)

When the Finisher-A1(optional) is installed and the staple cartridge needs to be
replaced, a message appears on the touch screen. When this message appears, load
a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only staple cartridges recommended by Fuji Xerox.

Note • To order a staple cartridge, contact our Customer Support Center.

Replacing Consumables

Maintenance

3

1 Make sure that the machine is not operating,

and open the finisher front cover.

2 Pull the staple cartridge out of the finisher.

3 After you pull out the staple cartridge, check

inside of the finisher for any remaining
staples.

65

3 Maintenance

Maintenance

3

4 Pinch both sides of the empty staple case

with your fingers (1), and remove the staple
case from the cartridge (2).

5 Insert the front side of the new staple case

into the staple cartridge (1), and then push
the rear side into the cartridge (2).

6 Push the staple cartridge into the finisher

until it clicks into place.

2

1

1

2

1

7 Close the finisher front cover.

Note • If the finisher front cover is not completely closed, a message will appear and the machine

will remain paused.

Replacing Staple Cartridge (for Finisher-B1)

When the Finisher-B1 (optional) is installed and the staple cartridge needs to be
replaced, a message appears on the touch screen. When this message appears, load
a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only staple cartridges recommended by Fuji Xerox.

Note • To order a staple cartridge, contact our Customer Support Center.

1 Make sure that the machine is not operating,

and open the finisher front door.

66

2 Grasp the handle [R1] of the staple cartridge

holder, and pull out the holder to the right,
towards you.

3 Pull the staple cartridge out of the finisher.

Note • The staple cartridge is firmly inserted. A

slight force is required to pull the cartridge
out of the finisher.

Replacing Consumables

Maintenance

4 Pinch both sides of the empty staple case

with your fingers (1), and remove the staple
case from the cartridge (2).

5 Insert the front side of the new staple case

into the staple cartridge (1), and then push
the rear side into the cartridge (2).

6 Push the staple cartridge into the finisher

until it clicks into place.

2

1

1

2

1

3

7 Close the finisher front door.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

67

3 Maintenance

Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with Booklet Maker)

When the Finisher-C1 (optional) or Finisher-C1 with Booklet Maker (optional) is
installed and the staple cartridge needs to be replaced, a message appears on the
touch screen. When this message appears, load a new staple case into the staple
cartridge.

This section explains how to replace the staple cartridge in the Finisher-C1 with Booklet
Maker, as an example. You can apply the same procedures to the Finisher-C1.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only staple cartridges recommended by Fuji Xerox.

Note • To order a staple cartridge, contact our Customer Support Center.

Maintenance

1 Make sure that the machine is not operating,

and open the finisher front door.

3

2 Grasp the handle [R1] of the staple cartridge

holder, and pull out the holder to the right,
towards you.

3 Pull the staple cartridge out of the finisher.

Note • The staple cartridge is firmly inserted. A

slight force is required to pull the cartridge
out of the finisher.

4 Pinch both sides of the empty staple case

with your fingers (1), and remove the staple
case from the cartridge (2).

[R1]

2

1

68

1

Replacing Consumables

5 Insert the front side of the new staple case

into the staple cartridge (1), and then push
the rear side into the cartridge (2).

2

1

6 Push the staple cartridge into the finisher

until it clicks into place.

7 Close the finisher front door.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

Maintenance

3

Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

When the Booklet Maker Unit for Finisher-B1 (optional) is installed and the staple
cartridge needs to be replaced, a message appears on the touch screen. When this
message appears, load a new staple case into the staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only staple cartridges recommended by Fuji Xerox.

Note • To order a staple cartridge, contact our Customer Support Center.

1 Make sure that the machine is not operating,

and open the finisher side cover.

2 Hold the tabs on both sides of the staple

cartridge and pull the cartridge out of the
finisher.

69

3 Maintenance

3 Hold the tabs on both sides of a new staple

4 Repeat steps 2 and 3 to replace the other staple cartridge.

cartridge, and insert it into the original
position until it clicks.

Maintenance

5 Close the finisher side cover.

Note • If the finisher side cover is not completely closed, a message will appear and the machine

will remain paused.

Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker)

3

When the Finisher-C1 with Booklet Maker (optional) is installed and the booklet staple
cartridge needs to be replaced, a message appears on the touch screen. When this
message appears, load a new staple case into the booklet staple cartridge.

Important • The use of staple cartridges not recommended by Fuji Xerox may degrade quality and

performance. Use only booklet staple cartridges recommended by Fuji Xerox.

Note • To order a booklet staple cartridge, contact our Customer Support Center.

1 Make sure that the machine is not operating,

and open the finisher front door.

70

2 While pressing the handle [R2] and handle

[R3] to the right (1), pull the booklet staple
cartridge unit out of the finisher (2).

3 Hold the tabs on both sides of a new booklet

staple cartridge.

R3

R2

4 Rotate the booklet staple cartridge at an

angle.

5 Lift the booklet staple cartridge out of the

unit.

Replacing Consumables

Maintenance

6 With holding the tabs, return new cartridge to

the original position, and then gently push
the cartridge in until it clicks into place.

7 Return the unit to the original position.

8 Close the finisher front door.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

3

71

3 Maintenance

Emptying the Hole Punch Waste Container (for Finisher-B1)

When the Finisher-B1 (optional) is installed and the hole punch waste container
becomes full, a message appears on the touch screen. When the message appears,
empty the hole punch waste container as instructed.

Make sure to discard all paper chads when emptying the hole punch waste container.
Not doing so will cause the container to fill up before the message telling you to empty
the container appears again, and this can cause machine malfunction.

Important • Empty the hole punch waste container when the machine is on. If you empty the container

while the machine is off, the machine does not recognize that the container has been
emptied.

• When the machine is in Energy Saver mode, exit Energy Saver mode by pressing the
<Energy Saver> button and the <Machine Status> button on the control panel before you

Maintenance

empty the hole punch waste container.

• When you replace the hole punch waste container, press the <Machine Status> button and
check the current status for the hole punch waste container even when the control panel is
lit.

1 Make sure that the machine is not operating,

lift the top transport cover, and then open the

3

front transport cover of the finisher.

1

2 Pull out the hole punch waste container.

3 Empty the container.

4 Insert the emptied hole punch waste

container into the finisher until it stops.

2

72

Replacing Consumables

5 Close the finisher front cover, and then close the top transport cover of the finisher.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

Emptying the Hole Punch Waste Container (for Finisher-C1 or Finisher­C1 with Booklet Maker)

When the Finisher-C1 (optional) or Finisher-C1 with Booklet Maker (optional) is
installed and the hole punch waste container becomes full, a message appears on the
touch screen. When the message appears, empty the hole punch waste container as
instructed.

Make sure to discard all paper chads when emptying the hole punch waste container.
Not doing so will cause the container to fill up before the message telling you to empty
the container appears again, and this can cause machine malfunction.

Important • Empty the hole punch waste container when the machine is on. If you empty the container

while the machine is off, the machine does not recognize that the container has been
emptied.

• When the machine is in Energy Saver mode, exit Energy Saver mode by pressing the
<Energy Saver> button and the <Machine Status> button on the control panel before you
empty the hole punch waste container.

• When you empty the hole punch waste container, press the <Machine Status> button and
check the current status for the hole punch waste container even when the control panel is
lit.

Maintenance

3

1 Make sure that the machine is not operating,

and open the finisher front door.

2 Pull out the hole punch waste container [R4].

3 Empty the container.

73

3 Maintenance

Maintenance

Replacing Stamp

3

4 Insert the emptied hole punch waste

container into the finisher until it stops.

5 Close the finisher front door.

Note • If the finisher front door is not completely closed, a message will appear and the machine will

remain paused.

If the machine offers the Fax service and the Stamp Kit (optional) is installed, replace
the stamp cartridge when stamp impressions start to fade.

Important • Do not touch the ink pad of the stamp cartridge. If it comes into contact with your skin, wash

immediately.

• Problems caused by using consumables not recommended by Fuji Xerox are not covered by
the maintenance service contract.

• Before using consumables, carefully read instructions and precautions on their packages.

Note • We recommend always keeping spare consumables/periodic replacement parts in stock.

• To order consumables, contact our Customer Support Center.

(Product Name: Stamp Replacement Kit, Product Code: F451)

1 Pull up the handle on the document feeder

top cover, and open the document feeder
top cover completely.

2 Pull up the green handle to open the inner

cover.

3 Stick the supplied pin into the old stamp

cartridge, and pull it straight out of the
machine.

Note • If only the sponge part of the stamp

cartridge is removed, make sure of
removing the bottom part of the cartridge.

74

4 Insert the new stamp cartridge.

5 Close the inner cover of the document feeder.

Replacing Consumables

6 Close the document feeder top cover until it clicks into place, and confirm that there is

no space between the near or far side of the cover and the document feeder.

Maintenance

3

75

3 Maintenance

Cleaning the Machine

This section describes how to clean the machine such as the machine exterior,
document cover, document feeder, and document glass.

WARNING

When cleaning this product, use the designated cleaning materials exclusive to it.
Other cleaning materials may result in poor performance of the product. Never use
aerosol cleaners to avoid catching fire and explosion.

Maintenance

Cleaning the Exterior

3

The following describes how to clean the exterior of the machine.

Important • Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the

1 Wipe the exterior with a firmly wrung soft

cloth moistened with water.

Important • Do not use cleaning agents other than

Note • If dirt does not come off easily, gently

2 Wipe off any excess water with a soft cloth.

CAUTION

When cleaning this product, always switch off and unplug it. Access to a live machine
interior may cause electric shock.

machine as they might discolor, deform, or crack covers.

• Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying.

water or neutral detergent.

wipe it with a soft cloth moistened with a
small amount of neutral detergent.

76

Cleaning the Touch Screen

The following describes how to clean the touch screen.

1 Wipe only the LCD area with a soft cloth

moistened with neutral detergent or alcohol.

Important • When you moisten the cloth with neutral

detergent or alcohol, do not allow the
excess liquid to drip down from the cloth.
If the cloth is moistened with the excess
liquid, wring the cloth gently before wiping
the LCD area.

• Do not use any volatile liquids on the
machine such as benzene and paint
thinner, or insect repellent as these may
discolor, deform, or crack the machine
exterior.

• Cleaning the touch screen with an
excessive force may cause the screen to
be damaged. Wipe the screen gently.

Cleaning the Document Cover and Document Glass

Cleaning the Machine

Maintenance

3

If the document cover and document glass are dirty, streaks or smears may appear on
copies, faxes, or scanned documents and the machine may not properly detect
document sizes.

To ensure clean copies at all times, clean the document cover and the document glass
about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying, faxing, or scanning.

1 Wipe the document cover with a soft cloth

moistened with water to remove any dirt, and

Document
cover

then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a
small amount of neutral detergent.

2 Wipe the document glass with a soft cloth

moistened with water to remove any dirt, and
then wipe it with a soft, dry cloth.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a
small amount of neutral detergent.

Document
glass

77

3 Maintenance

Cleaning the Constant Velocity Transport Glass and Document Presser

If the constant velocity transport glass or document presser become soiled, smudges
may appear on copies, faxes, or scanned documents and the machine may not
properly detect document sizes.

To ensure clean copies at all times, clean the constant velocity transport glass and
document presser about once a month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying, faxing, or scanning.

Maintenance

3

moistened with water to remove any dirt, and
then wipe it with a soft, dry cloth.

Important • Do not press the film of the document

presser with an excessive force as it can
be easily damaged.

• Do not use cleaning agents other than
water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a
small amount of neutral detergent.

2 Wipe the constant velocity transport glass

1 Wipe the document presser with a soft cloth

with a soft cloth moistened with water to
remove any dirt, and then wipe it with a soft
dry cloth.

Important • Do not use cleaning agents other than

water or neutral detergent.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a
small amount of neutral detergent.

Cleaning the Document Feeder Rollers

Document
presser

Constant velocity
transport glass

78

If the document feeder rollers become soiled, smudges may appear on copies, faxes,
or scanned documents and paper jams may occur.

To ensure clean copies at all times, clean the document feeder roller about once a
month.

Important • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint

or coating on plastic parts.

• Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying, faxing, scanning, or printing.

1 Lift the latch of the document feeder top

cover until it is completely open.

Note • When you fully open the cover, it enters a

fixed position. Open the cover gently.

2 While turning the rollers, wipe them with a

soft cloth moistened with water.

Important • Do not use cleaning agents other than

water or neutral detergent.

• Use a cloth firmly wrung to prevent water
drops from falling into the machine. If
water gets into the machine, it may cause
the machine to malfunction.

Note • If dirt does not come off easily, gently

wipe it with a soft cloth moistened with a
small amount of neutral detergent.

3 Close the document feeder top cover until it clicks into place.

Cleaning the Machine

Maintenance

3

79

3 Maintenance

Printing a Report/List

You can print a report/list to check the settings and communication status.
This section describes how to print a report/ list.

Note • When the <Data> indicator is not lit, you cannot print the Stored File List.

For information on the types of report/list, refer to "Print Reports" (P.87).

1 Press the <Machine Status> button.

Maintenance

3

2 Select [Print Reports].

Note • If [Print Reports Button] under [Reports] is

set to [Disabled], the [Print Reports]
button appears only when the [Tools]
button is displayed on the [Services
Home] screen. For more information on
Reports, refer to "Reports" (P.134).

• If you want to print [Billing Data List] or
[Auditron Report (Fax Jobs)], insert a card
to the machine before instructing print.

123

4

56

789

0#

C

<Machine Status> button

3 Select the service that you want a report or

list for.

4 Select a report or list to print, and then press the <Start> button.

80

Deleting a Private Charge Print Job with an Invalid User ID

Deleting a Private Charge Print Job with an Invalid User ID

When the Private Charge Print feature is used, all the print jobs with a User ID,
regardless of its validity, are stored with the Private Charge Print feature. The system
administrator can set the expiration date and can set up the machine to delete the
expired jobs automatically, or manually delete them.

This section describes how to delete documents with an invalid User ID stored with the
Private Charge Print feature.

For more information on how to set the period of time save jobs, refer to "Stored File Settings" (P.221).

1 Press the <Log In/Out> button.

2 Enter the system administrator's user ID with

the numeric keypad or the keyboard
displayed on the screen, and select [Enter].

When a passcode is required, select [Next]
and enter the system administrator's
passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

3 Press the <Job Status> button.
4 Select the [Secure Print Jobs & More] tab.

5 Select [Private Charge Print].

6 Select the User ID to delete, and then select [Job List].

Maintenance

3

7 Select the job to delete, and then select [Delete].

81

3 Maintenance

Setting Restore Tool

Setting Restore Tool backs up the settings data of the machine to a network-connected
computer to prevent the loss of data resulting from the malfunction of the machine's
hard disk.

The feature is designed to restore data to the machine after the hard disk is replaced.

For more information on Setting Restore Tool, contact our Customer Support Center.

Note • You can back up the setting data of the machine when the hard disk and the Ethernet

interface are installed on the machine.

Maintenance

3

The following data can be backed up on the computer:

z

Address Book

z

Folder (except for document files)

z

User account list

z

Job Flow

z

Stored Programming

z

Job log

z

Error log

z

Auditron log

z

Other information such as user setting data

Users cannot replace the hard disk by themselves. When you replace the hard disk,
contact our Customer Support Center.

82

4 Machine Status

This chapter describes the features for checking the machine status.

z

Overview of Machine Status ....................................................................... 84

z

Machine Information ...................................................................................85

z

Faults ........................................................................................................ 101

z

Supplies .................................................................................................... 102

z

Billing Information .....................................................................................103

4 Machine Status

Overview of Machine Status

You can check machine status and the number of printed pages on the screen. You
can also print various reports/lists to check the job history, settings and registered
information.

1 Press the <Machine Status> button.

Machine Status

You can check the following information on the [Machine Status] screen:

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4

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<Machine Status> button

4

Machine Information

You can check the machine configuration, paper tray status, and hard disk overwriting
status. You can also change or set print modes, and check the number of pages printed
per meter or per user. You also can print various reports/lists to check the job history,
settings and registered information.

Note • To perform the Overwrite Hard Disk feature, an optional component is required. For more

information, contact our Customer Support Center.

For more information, refer to "Machine Information" (P.85).

Faults

You can check the information on errors that occurred on the machine.

For more information, refer to "Faults" (P.101).

Supplies

You can check the status of consumables.

For more information, refer to "Supplies" (P.102).

Billing Information

You can check the number of pages printed by meter.

For more information, refer to "Billing Information" (P.103).

84

Machine Information

On the [Machine Information] screen, you can check the machine configuration and
paper tray status, print various reports/lists, and change and set print mode settings.

The following shows the reference section for each item.

General Information ................................................................................................................... 85

Paper Tray Status ....................................................................................................................... 87

Print Reports............................................................................................................................... 87

Automatically Printed Reports/Lists.......................................................................................... 95

Overwrite Hard Disk .................................................................................................................. 96

Print Mode.................................................................................................................................. 97

Fax Receiving Mode .................................................................................................................. 99

1 Press the <Machine Status> button.

2 On the [Machine Information] screen

displayed, you can check the machine
status.

Machine Information

Machine Status

General Information

On the [General Information] screen, you can check the serial number of the machine,
machine configuration, and software version.

1 Check the general information.

Website

Tells you whom to contact when making inquiries about maintenance and operation.

Machine Serial Number

Indicates the serial number of the machine.

Current System Software

Indicates the current system software.

IP Address

Indicates the IP address of the machine.

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Machine Configuration

Displays the [Machine Configuration] screen.

For more information, refer to "[Machine Configuration] Screen" (P.86).

Software Version

Displays the [Software Version] screen.

For more information, refer to "[Software Version] Screen" (P.86).

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4 Machine Status

[Machine Configuration] Screen

You can check the machine configuration.

1 Select [Machine Configuration].

2 Check the machine configuration on the

screen displayed.

Note • Select [ ] to display the previous screen

or [ ] to display the next screen.

Machine Status

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On the [Machine Configuration] screen, you can check the following items:

z

z

z

z

z

z

z

z

z

z

z

*1: XPS stands for XML Paper Specification.

[Software Version] Screen

You can check the software version.

1 Select [Software Version].

Configuration Code

Document Feeder

Stamp

Paper Tray

High Capacity Feeder

Left Top Tray

Center Tray

Offset Stacking Module

Output Device

Booklet Maker

Duplex Module

z

Hard Disk

z

Page Memory Size

z

System Memory Size

z

PCL6/5e

z

Image Compression Kit

z

PostScript 3

z

ESC/P

z

TIFF/JPEG

z

HP-GL/2

z

KS

z

KSSM

z

KS5895

z

PDF

z

DocuWorks

z

z

z

z

z

z

z

1

XPS*

USB

Fax Kit 2

Fax Main Board

Fax Extended Board 1

Fax Extended Board 2

Gigabit Ethernet Board

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2 Check the software versions.

On the [Software Version] screen, you can check the following items:

z

Controller ROM

z

IOT ROM

z

HCF ROM

z

Finisher B ROM

z

Finisher C ROM

z

IIT ROM

z

Fax G3 Option ROM

z

Fax ROM

z

IIT Option ROM

z

ADF ROM

z

IPS Accelerator ROM

z

SJFI

z

SSMI

Paper Tray Status

You can check the paper trays set on the machine. On the screen, you can check the
following items:

z

Status

z

% Full (Amount of paper remaining)

z

Paper Size

z

Paper Type

1 Select [Paper Tray Status].

2 Check the status of the paper trays.

Machine Information

Machine Status

Print Reports

The following describes how to print a report and a list.

Note • The items displayed vary depending on the optional features installed.

1 Select [Print Reports].

2 Select the type of a report or a list to print.

Note • The screen as shown on the right

appears when the [Tools] button is
displayed on the [Services Home] screen.

Job Status/Activity Report

1 Select [Job Status/Activity Report].

Note • To display the [Job Status/Activity Report] screen, select the <Machine Status> button, and

then select [Machine Information] > [Print Reports] > [Job Status/Activity Report].

2 Select a report or a list to print.

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3 Press the <Start> button.

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Machine Status

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Job History Report

You can check the status or result of each job. Up to 200 latest jobs can be printed.
Select a report to print from [All Jobs], [Printer & Print from Folder Jobs], [Scan, Fax, &
Internet Fax Jobs], [File Transfer Jobs], or [Job Flow & File Transfer Jobs].

Selecting [Include Child Jobs] check box prints each related job on each line.
Deselecting this check box prints the multiple related jobs (such as job flow jobs) on
one line.

You can also set up the machine to automatically print a [Job History Report] every 50
jobs.

For information on the auto print of a job history report, refer to "Reports" (P.134). When you set the
machine to print a job history report automatically, the machine prints the results of all jobs.

Error History Report

You can print information on errors occurred in the machine. The latest 50 errors are
printed.

Activity Report

You can check whether transmissions completed successfully or not. The remote
terminal name and the result and status are recorded by sorting into incoming or
outgoing fax.

The following information is not included in the Activity Report.

- Redialed transmissions and pollings.

- Deleted documents that were waiting to be transmitted.

- When the power is shut off, or when a system error occurs during an activity.

Stored File List

Copy Reports

1 Select [Copy Reports].

2 Select [Configuration Report].

3 Press the <Start> button.

You can also set up the machine to automatically print the [Activity Report] every 100
activities.

For information on the settings, refer to "Reports" (P.134).

For more information about the Activity Report, refer to "Activity Report" (P.659).

You can print a list of uncompleted jobs (uncompleted transmissions/receptions or
those stored for polling) stored in folders.

Note • To display the [Copy Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Copy Reports].

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Configuration Report

You can check the hardware configuration, network information, and print and copy
settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

Printer Reports

1 Select [Printer Reports].

Note • To display the [Printer Reports] screen, select the <Machine Status> button, and then select

2 Select a list to print.

Note • The items displayed vary depending on

3 Press the <Start> button.

You can print the following items when printer related options are installed.
When Adobe

[Machine Information] > [Print Reports] > [Printer Reports].

the options installed.

®

PostScript® 3TM Kit (optional) is installed:

Machine Information

Machine Status

z

PostScript Logical Printers List

z

PostScript Font List

Configuration Report

You can check the hardware configuration, network information, and print and copy
settings of the machine with the report.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

PCL Settings List

Prints the settings for the PCL printer.

PCL Macro List

Prints the list of forms registered for PCL.

PDF Settings List

Prints the settings configured in the PDF printer mode.

TIFF/JPEG Settings List

Prints the settings configured in the TIFF and JPEG printer mode.

TIFF/JPEG Logical Printers List

Prints the list of logical printers created in the TIFF and JPEG printer mode.

You can configure the setting for TIFF and JPEG logical printers using CentreWare Internet Services.
For more information on the settings, refer to the help of CentreWare Internet Services.

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PostScript Logical Printers List

Prints the list of logical printers created in PostScript.

You can configure the setting for PostScript logical printers using CentreWare Internet Services. For
more information, refer to the help of CentreWare Internet Services.

ESC/P Settings List

Prints the settings configured in the ESC/P-K emulation mode.

ESC/P Logical Printers List

Prints the programming settings configured in the ESC/P-K emulation mode.

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HP-GL/2 Settings List

HP-GL/2 Logical Printers List

Font List

PCL Font List

Prints the settings for the HP-GL, HP-GL/2 and HP-RTL emulation modes.

Prints the stored programming settings for the HP-GL, HP-GL/2, and HP-RTL
emulation modes.

Prints the list of fonts available on the machine.

Note • Information printed varies depending on the options installed.

Machine Status

Scan Reports

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Prints the fonts available in PCL.

PostScript Font List

Prints the fonts available in PostScript.

DocuWorks Printer Settings List

Prints the settings for DocuWorks Direct Print.

1 Select [Scan Reports].

Note • To display the [Scan Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Scan Reports].

2 Select a list to print.

3 Press the <Start> button.

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Reports

You can print the Configuration Report, Scan/Fax Configuration Report, and Domain
Filter List. Select a list to print, and then press the <Start> button.

z

Configuration Report

You can check the hardware configuration, network information, and print and copy
settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

z

Scan/Fax Configuration

You can check the settings configured for the Scan feature and the Fax feature.

z

Domain Filter List

You can check the settings configured for the domain which filters data
transmissions.

Machine Information

Job Template List (ApeosPort Series Models Only)

You can print the list of settings for the server storing the job templates, which are
created using CentreWare Internet Services.

For more information on the scan service setting tools, refer to the help of CentreWare Internet Services.

Address Book

You can check the settings for the address numbers. When you specify a range of
address numbers, the list of settings for the specified address numbers is printed. Each
page contains the settings information on 50 address numbers.

1 Select [Address Book].

2 Specify a range of address numbers to print.

3 Press the <Start> button.

Machine Status

Fax Reports

1 Select [Fax Reports].

2 Select a list to print.

3 Press the <Start> button.

Note • To display the [Fax Reports] screen, select the <Machine Status> button, and then select

[Machine Information] > [Print Reports] > [Fax Reports].

Reports

You can print the Configuration Report, Scan/Fax Configuration Report, Folder
Selector List, Inbound Fax Spam List, Domain Filter List, and VoIP Gateway List. Select
a list to print, and then press the <Start> button.

z

Configuration Report

You can check the hardware configuration, network information, and print and copy
settings of the machine.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

z

Scan/Fax Configuration

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You can check the settings configured for the Fax feature and the Scan feature.

Note • The contents of [Configuration Report] are identical whether it is printed from [Copy

Reports], [Printer Reports], [Scan Reports], or [Fax Reports].

z

Folder Selector List

You can check the settings for the Folder Sorting feature.

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Machine Status

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z

Inbound Fax Spam List

You can check the settings for the G3-ID (telephone numbers) for which fax
reception is restricted.

z

Domain Filter List

You can check the settings configured for the domain which filters data
transmissions.

z

VoIP Gateway List

You can check the registration for VoIP gateways.

Address Book

You can check the settings for the address numbers (speed dial), fax group recipients,
and relay stations.

When you specify a range of address numbers, the lists of settings for the specified
address numbers and relay stations are printed. Each page contains the settings
information on 50 address numbers.

For information on how to register speed dial and fax group recipients, refer to "Add Address Book
Entry" (P.239) and "Create Fax Group Recipients" (P.246).

Selecting [Address Book] displays the screen for specifying a range of address
numbers. Select a range of numbers, and then press the <Start> button.

z

Fax Group Recipients

You can print the list of settings for Fax Group Recipients.

z

Select All

You can print the lists of settings for all address numbers, fax group recipients, and
relay stations.

Fax Comments List

You can check the registered comments to use on fax cover sheets.

Billing Data List

You can check the registration status of the billing data.

Note • [Billing Data List] is displayed when [Fax/Internet Fax Service] is set to [Enable Accounting]

under [Accounting] > [Accounting Type] > [Local Accounting] > [Auditron Mode].

Selecting [Billing Data List] displays the screen for specifying a range of address
numbers. Select a range of numbers, and then press the <Start> button.

z

Select All

You can print the list of all billing data.

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Folder List

Prints the list of folder settings and the procedure for saving files to folders.

Note • [Folder List] appears when the [Tools] button is displayed on the [Services Home] screen.

For information on how to create a folder, refer to "Create Folder" (P.229).

1 Select [Folder List].

Note • To display the [Folder List] screen, select the <Machine Status> button, and then select

2 Select a range of folder numbers to print.

3 Press the <Start> button.

Job Counter Report

Prints the counter report for each job. You can check the breakdown of the number of
actual use of the machine by feature (such as the number of pages printed and the
number of times used) and cumulative time when the machine is used (such as
runtime, standby time, Low Power mode, Sleep mode, and power-off time) by minutes
on the Job Counter Report.

Note • [Job Counter Report] appears when the [Tools] button is displayed on the [Services Home]

Machine Information

[Machine Information] > [Print Reports] > [Folder List].

Machine Status

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screen.

1 Select [Job Counter Report].

Note • To display the [Job Counter Report] screen, select the <Machine Status> button, and then

2 Select [Job Counter Report].

3 Press the <Start> button.

Auditron Reports

You can print an auditron report by each user. Note that the content on the screen
differs depending on whether the Auditron mode for services is enabled or not.

Note • [Auditron Reports] appears when the [Tools] button is displayed on the [Services Home]

select [Machine Information] > [Print Reports] > [Job Counter Report].

screen.

• You cannot output the report to a file. To output a report to a file, use ApeosWare Log
Management (sold separately) or ApeosWare Accounting Service (sold separately).

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Machine Status

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When [Accounting Type] is set to other than [Local Accounting]

When [Accounting Type] of each service is set to other than [Local Accounting], the
following screen appears, allowing you to print a Meter Report (Print Jobs).

1 Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Auditron Reports].

2 Select [Meter Report (Print Jobs)].

3 Press the <Start> button.

Meter Report (Print Jobs)

You can check the total number of printed pages and sheets of paper used for each
client (job owner). [Meter Report (Print Jobs)] counts pages from the time at which the
data is initialized.

When [Accounting Type] is set to [Local Accounting]

When [Accounting Type] is set to [Local Accounting], the [Auditron Reports] screen
appears. You can print the auditron report per user for the services of which the
Auditron mode is set to [Enable Accounting].

For information on enabling the Auditron feature for each service, refer to "Accounting" (P.248).

1 Select [Auditron Reports].

Note • To display the [Auditron Reports] screen, select the <Machine Status> button, and then

select [Machine Information] > [Print Reports] > [Auditron Reports].

2 Select an auditron report to print.

3 Select a range of user numbers to print.

Note • Selecting [Select All] selects all users.

4 Press the <Start> button.

Auditron Report (Copy Jobs)

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You can check the total number of pages copied and printed on the machine. If the limit
is set for the number of pages or colors that can be scanned, you can also check the
limit value. [Auditron Report (Copy Jobs)] counts pages from the time at which the data
is initialized.

Note • [No.] displayed on the report is the User Administration Number assigned when a user is

registered under [Accounting] or [Authentication/Security Settings].

Machine Information

Auditron Report (Print Jobs)

You can check the total number of printed pages and sheets of paper used for each
client (job owner). [Auditron Report (Print Jobs)] counts pages from the time at which
the data is initialized.

Important • When [Print Service] is set to [Disable Accounting] in [Auditron Mode] under [Accounting

Type], [Meter Report (Print Jobs)] is displayed instead of [Auditron Report (Print Jobs)]. For
more information on Meter Report (Print Jobs), refer to "Meter Report (Print Jobs)" (P.94).

Note • [No.] displayed on the report is the User Administration Number assigned when a user is

registered under [Accounting] or [Authentication/Security Settings].

Auditron Report (Scan Jobs)

You can check the total number of pages scanned with the machine. If the limit is set
for the number of pages that can be scanned, you can also check the limit value.
[Auditron Report (Scan Jobs)] counts pages from the time at which the data is
initialized.

Note • [No.] displayed on the report is the User Administration Number assigned when a user is

registered under [Accounting] or [Authentication/Security Settings].

Auditron Report (Fax Jobs)

You can check the total number of fax transmissions/receptions and the total number
of pages transmitted for each user.

Note • [No.] displayed on the report is the User Administration Number assigned when a user is

registered under [Accounting] or [Authentication/Security Settings].

Machine Status

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Automatically Printed Reports/Lists

Some reports/lists related to the Fax and Scan services can be printed only
automatically. The following describes reports/lists that can be printed automatically.

Transmission Report - Job Undelivered

The report is automatically printed when a transmission of scanned data to a computer
on a network or a transmission of scanned data by e-mail fails. When a fax, the IP Fax
(SIP), or the Internet Fax transmission fails, this report is also printed. You can check
a thumbnail of the scanned data and its transmission result.

You can set not to print out the Transmission Report - Undelivered automatically.

For information on setting whether to print the report for e-mails automatically, refer to "Scan File
Transfer Report" (P.135).

For information on setting whether to print the report for faxes automatically, refer to "Transmission
Report - Job Undelivered" (P.135).

Transmission Report

The report is automatically printed when a transmission of scanned data to a computer
on a network or a transmission of scanned data by e-mail succeeds. When a fax, the
IP Fax (SIP), or the Internet Fax transmission succeeds, this report is also printed. You
can check a thumbnail of the scanned data and its transmission result.

You can set not to print out the Transmission Report - Undelivered automatically.

For information on setting whether to print the report for e-mails automatically, refer to "Scan File
Transfer Report" (P.135).

For information on setting whether to print the report for faxes automatically, refer to "Transmission
Report - Job Undelivered" (P.135).

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4 Machine Status

Folder Report

Broadcast Report

Multi-poll Report

Machine Status

You can confirm a document that is stored in a folder.

For information on setting whether to print the report automatically, refer to "Folder Report" (P.135).

You can check the result of a broadcast transmission. The recipients and transmission
result/status are recorded.

If you set to print this report automatically, it is printed each time a broadcast
transmission is completed.

For information on setting whether to print the report automatically, refer to "Broadcast/Multi-Poll
Report" (P.135).

You can check the result of a multi-poll communication (polling from multiple
recipients). The remote terminal name and transmission result/status are recorded.

If you set to print this report automatically, it is printed each time a multi-poll
transmission is completed.

For information on setting whether to print the report automatically, refer to "Broadcast/Multi-Poll
Report" (P.135).

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File Transfer Report - Fax Server

This report is output after image data scanned by the machine is sent to a Server Fax
server via a network. It contains the scanned document image and the transmission
result. To have the report printed, enter the System Administration mode.

For information on specifying whether or not to have the report printed automatically, refer to "Scan File
Transfer Report (Fax Server)" (P.135).

Job Flow Error Report

This report notifies job flow errors. The date and time of the error occurred and the error
codes are printed.

You can set not to print out the Job Flow Error Report automatically.

For information on setting whether to print the report automatically, refer to "Job Flow Error Report"
(P.136).

Overwrite Hard Disk

You can check the overwriting status of the hard disk. "Overwriting" indicates that the
overwriting is in progress. "Standby" indicates that the overwriting is completed.

Note • This feature does not appear for some models. For more information, contact our Customer

• [Overwrite Hard Disk] appears when [Overwrite Hard Disk] is enabled under [Authentication/

Support Center.

Security Settings]. For more information, refer to "Overwrite Hard Disk" (P.266).

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1 Select [Overwrite Hard Disk].

2 Check the overwriting status of the hard disk.

Print Mode

1 Select [Print Mode].

2 Select [Off-line] or [On-line].

Off-line

On-line

Machine Information

You can print the programming settings configured in the ESC/P-K emulation mode
and retrieve the programming.

Note • The items displayed vary depending on the options installed.

Machine Status

The machine does not accept data from a computer. Any data being sent is cancelled
and not printed.

The printer accepts data from a computer.

3 Select a printer language to set a print mode.

4 Set each item.

Note • The items displayed vary depending on

Retrieve Programming

You can retrieve and use settings registered in memory.

1 Select [Retrieve Programming].

2 Select the memory number to use.

4

the printer language.

Factory Defaults

You can use the factory default settings.

Custom Settings

Displays the numbers stored in the memory.

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4 Machine Status

Programming

Machine Status

You can check or change the value set for the print mode item number.

For the item numbers that can be configured in each mode menu, refer to "ESC/P-K Emulation Settings"
(P.578), "PDF Direct Print Settings" (P.591), "PCL Emulation Settings" (P.598), and "HP-GL/2
Emulation Settings" (P.605).

1 Select [Programming].

2 Enter the item number of the feature to set in

[Item Number] with the numeric keypad.

3 Select [Confirm]. The current setting value appears.

4 Select [Change Value].

5 Enter [New Value] with the numeric keypad.

4

6 Select [Save].

Store/Delete Programming

For ESC/P-K and HP-GL/2 emulations, you can register settings in memory.
You can register up to 20 print modes for ESC/P-K and HP-GL/2 emulations.

1 Select [Store/Delete Programming].

2 Select [Store Current Selections] or [Delete].

Store Current Selections

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Stores the current selections. If you select a number already used, its settings will be
overwritten with the new settings. The overwritten settings cannot be restored.

Delete

Deletes a number selected. Select [Delete], and then select a number to delete.

Important • Deleted numbers cannot be restored.

3 Select the memory number to store or to delete.

Default Programming

You can start the machine using the settings stored in memory as default settings.

1 Select [Default Programming].

2 Select [Factory Defaults] or [Custom

Settings].

Machine Information

Factory Defaults

You can use the factory default settings.

Custom Settings

Displays the numbers stored in memory.

3 When you select [Custom Settings], select a memory number to use.

4 Select [Save].

Password

For PDF Direct Print, if a password is set for files, set the password here in advance.
PDF files can be printed only when the passwords assigned and entered are the same.

You can use up to 32 single-byte characters for the password.

1 Press [Password].

2 Enter a password of up to 32 single-byte characters with the keyboard displayed, and

select [Save].

Fax Receiving Mode

Machine Status

4

You can set a mode for receiving faxes.

Note • As for IP fax (SIP), the machine always receives faxes automatically.

For information on auto receive and manual receive, refer to "4 Fax" > "Receiving Faxes" in the User
Guide.

1 Select [Fax Receiving Mode].

2 Select a fax receiving mode.

Manual Receive

The machine manually receives faxes from a remote machine. This mode is convenient
to confirm the sender or use an external telephone before receiving faxes.

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4 Machine Status

Machine Status

Auto Receive

The machine automatically receives faxes.

3 Select [Save].

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