Xerox ApeosPort-IV 3070, ApeosPort-IV 4070, ApeosPort-IV 5070, DocuCentre-IV 4070, DocuCentre-IV 5070 User Guide
Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft
Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other
countries.
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Macintosh and Mac OS are trademarks of Apple Inc.
PCL is a registered trademark of Hewlett-Packard Corporation.
RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United
States and/or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, and
CentreWare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox
Co., Ltd.
DocuWorks is a trademark of Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents ........................................................................................................ 3
1 Before Using the Machine ...................................................................................... 13
Preface ...................................................................................................................... 14
Types of Manuals ...................................................................................................... 15
Using This Guide ....................................................................................................... 16
Organization of This Guide ................................................................................... 16
Conventions .......................................................................................................... 17
Safety Notes .............................................................................................................. 18
Electrical Safety .................................................................................................... 19
Machine Installation .............................................................................................. 20
Operational Safety ................................................................................................ 24
Consumable.......................................................................................................... 27
Location of Warning and Caution Labels .............................................................. 28
Table of Contents
Regulation ................................................................................................................. 29
Radio Frequency Emissions (Class B) ................................................................. 29
Product Safety Certification (UL, CB) ................................................................... 29
Regulatory Information for RFID ........................................................................... 29
Environment .............................................................................................................. 30
About License ............................................................................................................ 31
RSA BSAFE.......................................................................................................... 31
Heimdal................................................................................................................. 31
JPEG Code ........................................................................................................... 31
Libcurl ................................................................................................................... 31
FreeBSD ............................................................................................................... 32
OpenLDAP............................................................................................................ 33
DES....................................................................................................................... 35
AES....................................................................................................................... 35
TIFF (libtiff)............................................................................................................ 35
ICC Profile (Little cms) .......................................................................................... 35
XPS (XML Paper Specification) ............................................................................ 35
EDICT and COMPDIC .......................................................................................... 35
Cyrus SASL .......................................................................................................... 36
Legal Notice............................................................................................................... 37
2 Product Overview .................................................................................................... 39
Machine Components................................................................................................ 40
Power Source ............................................................................................................ 51
Switching the Main Power On ............................................................................... 51
Switching the Power On........................................................................................ 52
Switching the Power Off........................................................................................ 53
Switching the Main Power Off ............................................................................... 54
3
Ground Fault Interrupter .............................................................................................55
Energy Saver Mode....................................................................................................57
Entering Energy Saver Mode.................................................................................58
Exiting Energy Saver Mode ...................................................................................58
Control Panel..............................................................................................................59
Screens and Buttons Displayed.............................................................................63
About the [Services Home] Screen ............................................................................64
Entering Text ..............................................................................................................68
Installing the Tray Attachment on Finisher-B1 ...........................................................69
3 Copy ..........................................................................................................................71
Copying Procedure.....................................................................................................72
Step 1 Loading Documents ...................................................................................72
Step 2 Selecting Features .....................................................................................74
Step 3 Entering a Quantity.....................................................................................75
Step 4 Starting the Copy Job .................................................................................76
Step 5 Confirming the Copy Job in Job Status ......................................................77
Operations during Copying.........................................................................................78
Stopping the Copy Job ..........................................................................................78
Changing the Number of Copies ...........................................................................79
Interrupting the Copy Job ......................................................................................80
Simple Copy ...............................................................................................................81
Paper Supply (Selecting the Paper for Copying) ...................................................81
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................82
2 Sided Copying (Making 2 Sided Copies) ............................................................83
Lighten/Darken (Adjusting the Copy Density) ........................................................83
2 Pages per Side (Copying Two Pages onto One Sheet) .....................................84
1 Staple..................................................................................................................84
Copy ...........................................................................................................................85
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................85
Paper Supply (Selecting the Paper for Copying) ...................................................89
2 Sided Copying (Making 2 Sided Copies) ............................................................91
Original Type (Selecting the Document Type).......................................................91
Copy Output (Specifying Finishing Options) ..........................................................92
Pages per Side (Copying Multiple Pages onto One Sheet)...................................92
Lighten/Darken (Adjusting the Copy Density) ........................................................92
Image Quality .............................................................................................................93
Original Type (Selecting the Document Type).......................................................93
Image Options (Adjusting Copy Density/Sharpness of Images) ............................94
Background Suppression (Erasing the Background Color of Documents) ............95
Layout Adjustment......................................................................................................96
2 Sided Copying (Making 2 Sided Copies) ............................................................96
Book Copying (Copying Facing Pages onto Separate Sheets) .............................98
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ........................99
4
Table of Contents
Original Size (Specifying the Scan Size for the Document)................................ 101
Mixed Size Originals (Scanning Different Size Documents Simultaneously)...... 102
Edge Erase (Erasing Edges and Margin Shadows of the Document) ................ 103
Image Shift (Adjusting the Image Position) ......................................................... 105
Invert Image (Making Reversed Copies of Images)............................................ 107
Original Orientation (Specifying the Orientation of Loaded Documents) ............ 108
Image Rotation (Changing the Orientation of Images) ....................................... 108
Output Format ......................................................................................................... 110
2 Sided Copying (Making 2 Sided Copies) ......................................................... 110
Booklet Creation (Creating a Booklet) ................................................................ 111
Covers (Attaching Covers to Copies).................................................................. 114
Pages per Side (Copying Multiple Pages onto One Sheet) ................................ 116
Poster (Making Enlarged Copies Spread over Multiple Sheets)......................... 117
Repeat Image (Making Multiple Copies on One Sheet)...................................... 118
Annotations (Adding a Comment/the Date/Page Numbers to Copies) ............... 119
Watermark (Printing Control Numbers on the Background of Copies) ............... 126
Secure Watermark (Managing Document Security) ........................................... 128
Folding (Outputting Bi-Folded)............................................................................ 131
Preset Repeat Image (Making Multiple Copies on a Single Sheet) .................... 132
Transparency Options (Inserting Blank Sheets between Transparencies) ......... 133
Copy Output (Specifying Finishing Options) ....................................................... 135
ID Card Copy (Copying Both Sides of an ID Card)............................................. 139
Job Assembly .......................................................................................................... 141
Build Job (Processing Documents Scanned with Different Settings as One Job)
Sample Job (Checking the Finished Output of the Copy)................................... 145
Combine Original Sets (Adding Originals) .......................................................... 147
Form Overlay (Making Copies to Overlay Documents) ...................................... 148
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)
Stored Programming (Calling a Stored Program for Build Job) .......................... 151
4 Fax .......................................................................................................................... 153
Fax Procedure ......................................................................................................... 154
Step 1 Loading Documents................................................................................. 154
Step 2 Selecting Features................................................................................... 156
Step 3 Specifying Destinations ........................................................................... 158
Step 4 Starting the Fax Job ................................................................................ 159
Step 5 Confirming the Fax Job in Job Status...................................................... 160
Operations during Faxing ........................................................................................ 162
Stopping the Fax Job .......................................................................................... 162
Changing the Scan Settings ............................................................................... 163
About Internet Fax ................................................................................................... 165
Internet Fax Features.......................................................................................... 165
Sending an Internet Fax...................................................................................... 167
Receiving an Internet Fax ................................................................................... 168
Useful Features................................................................................................... 169
..... 141
...... 149
5
About IP Fax (SIP) ...................................................................................................173
IP Fax (SIP) Features ..........................................................................................175
Feature Comparison with Regular Fax ................................................................176
Sending an IP Fax (SIP) ......................................................................................177
Receiving an IP Fax (SIP) ...................................................................................177
About Server Fax .....................................................................................................178
Sending a Server Fax ..........................................................................................178
Simple Fax ...............................................................................................................180
Specifying a Destination Using the Numeric Keypad ..........................................181
Speed Dialing (Specifying a Destination Using an Address Number) .................182
Specifying a Destination Using a One Touch Button...........................................183
Resolution (Specifying the Scanning Resolution)................................................184
Original Type (Selecting the Document Type).....................................................184
2 Sided Scanning (Transmitting 2-sided Originals) .............................................185
Fax/Internet Fax .......................................................................................................186
Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax/IP Fax (SIP)) ............186
+ Add (Sending Faxes to Multiple Recipients).....................................................187
Specifying a Destination Using the Address Book...............................................188
Speed Dialing (Specifying a Destination Using an Address Number) .................190
Specifying a Destination Using a One Touch Button...........................................191
Specifying a Destination Using the Keyboard Screen .........................................191
Specifying a Destination Using the Redial Feature .............................................192
Specifying a Line (Port) .......................................................................................193
Entering Specific Symbols ...................................................................................193
Removing/Confirming a Recipient .......................................................................194
Lighten/Darken (Adjusting Fax Density) ..............................................................195
2 Sided Scanning (Transmitting 2-sided Originals) .............................................195
Original Type (Selecting the Document Type).....................................................197
Resolution (Specifying the Scanning Resolution)................................................197
Layout Adjustment....................................................................................................199
2 Sided Scanning (Transmitting 2-sided Originals) .............................................199
Original Size (Specifying the Scan Size for the Original).....................................199
Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......200
Book Faxing (Scanning Facing Pages onto Separate Sheets)............................201
Reduce/Enlarge (Specifying a Scan Ratio) .........................................................202
Stamp (Adding a Stamp when Scanning a Document) .......................................203
Fax/Internet Fax Options ..........................................................................................205
Acknowledgement Report (Confirming Transmission Results) ...........................205
Starting Rate (Selecting a Communication Mode)...............................................207
Priority Send/Delay Start (Specifying Send Priority/Send Time) .........................208
Transmission Header Text
(Adding Sender Name and Phone Number to Faxes) .........................................210
Cover Page (Transmitting Documents With a Cover Page) ................................211
Internet Fax Subject (Specifying the Internet Fax Subject) .................................212
Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................213
6
Table of Contents
Recipient Print Sets (Printing Multiple Sets at the Remote Machine) ................. 214
Pages per Side (Combining Multiple Pages into One Sheet) ............................. 214
Remote Folder (Using Remote Folder)............................................................... 215
F Code (Using F Code Transmission) ................................................................ 218
Internet Fax Profile (Specifying Internet Fax Profiles) ........................................ 222
Encryption (Sending an Internet Fax Encrypted by S/MIME) ............................. 223
Digital Signature (Sending an Internet Fax with a Digital Signature by S/MIME)
More Options ........................................................................................................... 225
Remote Polling (Retrieving Files from Remote Machines) ................................. 225
Store for Polling
(Storing Files on the Machine that a Remote Machine can Retrieve)................. 227
On-hook (Confirming Remote Machine Response Prior to Transmission) ......... 229
Broadcast ................................................................................................................ 231
Broadcast Send (Transmitting to Multiple Recipients) ........................................ 231
Relay Broadcast (Transmitting Documents Through a Relay Station) ............... 232
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)
Receiving Faxes ...................................................................................................... 239
Switching between Auto Receive and Manual Receive ...................................... 239
Using Auto Receive ............................................................................................ 240
Using Manual Receive ........................................................................................ 240
Using Folder Receive.......................................................................................... 241
...... 223
........ 235
Facsimile Information Services................................................................................ 242
Using the Receiver.............................................................................................. 242
When Not Using a Receiver................................................................................ 242
5 Scan ........................................................................................................................ 245
Scanning Procedure ................................................................................................ 246
Step 1 Loading Documents................................................................................. 246
Step 2 Selecting the Features............................................................................. 248
Step 3 Starting the Scan Job .............................................................................. 251
Step 4 Confirming the Scan Job in Job Status ................................................... 253
Step 5 Saving the Scanned Data........................................................................ 253
Operations during Scanning .................................................................................... 254
Stopping the Scan Job ........................................................................................ 254
Previewing the Scanned Images during a Scan Job .......................................... 255
Changing the Scan Settings ............................................................................... 256
E-mail ...................................................................................................................... 257
Address Book (Specifying an E-mail Address) ................................................... 258
New Recipient (Entering an Address) ................................................................. 260
Add Me (Adding the Sender's Address).............................................................. 261
Recipient(s) (Editing a Recipient) ....................................................................... 262
From (Setting the Sender's Address).................................................................. 263
Subject (Setting the Subject) .............................................................................. 264
Message (Entering the E-mail Body) .................................................................. 264
Preview (Previewing the Scanned Images during a Scan Job) .......................... 264
7
Color Scanning (Selecting an Output Color)........................................................265
2 Sided Scanning (Scanning Both Sides of a Document) ...................................265
Original Type (Selecting the Document Type).....................................................267
File Format (Selecting a File Format for Output Data).........................................267
Network Scanning ....................................................................................................277
Preview (Previewing the Scanned Images during a Scan Job) ...........................278
Color Scanning (Selecting an Output Color)........................................................278
2 Sided Scanning (Scanning Both Sides of a Document) ...................................278
Original Type (Selecting the Document Type).....................................................278
File Format (Selecting a File Format for Output Data).........................................278
Scan to PC ...............................................................................................................279
Transfer Protocol (Selecting a Transfer Protocol) ...............................................279
Address Book (Specifying a Destination PC Using the Address Book) ...............280
Browse (Specifying a Destination PC by Browsing Your Network) .....................281
Specifying a Destination
(Specifying a Destination PC Using the Screen Keyboard).................................282
Preview (Previewing the Scanned Images during a Scan Job) ...........................284
Color Scanning (Selecting an Output Color)........................................................284
2 Sided Scanning (Scanning Both Sides of a Document) ...................................284
Original Type (Selecting the Document Type).....................................................284
File Format (Selecting a File Format for Output Data).........................................284
Store to Folder..........................................................................................................285
Color Scanning (Selecting an Output Color)........................................................286
2 Sided Scanning (Scanning Both Sides of a Document) ...................................286
Original Type (Selecting the Document Type).....................................................286
Preview (Previewing the Scanned Images during a Scan Job) ...........................286
Store to USB ............................................................................................................287
Save in (Specifying a Storage Location in the USB Memory Device) .................290
Details (Displaying the Details of a Storage Location in the USB Memory Device)
Preview (Previewing the Scanned Images during a Scan Job) ...........................292
Color Scanning (Selecting an Output Color)........................................................292
2 Sided Scanning (Scanning Both Sides of a Document) ...................................292
Original Type (Selecting the Document Type).....................................................292
File Format (Selecting a File Format for Output Data).........................................292
Store & Send Link ....................................................................................................293
Scan To (Displaying the E-mail Address of the Authenticated User) ..................294
From (Displaying the E-mail Address of the Authenticated User) .......................294
Subject (Setting the Subject) ...............................................................................294
Message (Entering the E-mail Body) ...................................................................294
Color Scanning (Selecting an Output Color)........................................................294
2 Sided Scanning (Scanning Both Sides of a Document) ...................................294
Original Type (Selecting the Document Type).....................................................294
Preview (Previewing the Scanned Images during a Scan Job) ...........................295
File Format (Selecting a File Format for Output Data).........................................295
...291
Store to WSD ...........................................................................................................296
8
Table of Contents
Computer (Starting a Scan Job via Computer Operation) .................................. 297
This Device (Storing Data Scanned by the Machine on a Network Computer)
Advanced Settings................................................................................................... 300
Photographs (Scanning a Color Photograph) ..................................................... 300
Image Options (Adjusting Scan Density and Image Sharpness) ........................ 301
Image Enhancement
(Erasing the Background Color of Documents/Adjusting Contrast) .................... 302
Shadow Suppression (Suppressing the Document Background) ....................... 302
Color Space (Specifying the Color Space) ......................................................... 303
Layout Adjustment ................................................................................................... 305
Resolution (Specifying a Scanning Resolution) .................................................. 305
2 Sided Scanning (Scanning Both Sides of a Document)................................... 306
Book Scanning (Scanning Facing Pages on Separate Sheets).......................... 306
Original Size (Specifying a Scan Size) ............................................................... 307
Mixed Size Originals (Scanning Different Size Documents Simultaneously)...... 308
Edge Erase (Erasing Edges and Margin Shadows in the Document) ................ 310
Reduce/Enlarge (Specifying a Scanning Ratio).................................................. 311
Original Orientation (Specifying the Orientation of the Loaded Documents) ...... 312
........ 298
E-mail Options/Filing Options .................................................................................. 313
Quality/File Size (Specifying the Image Compression Ratio When Scanning) ... 314
Read Receipts (Specifying Read Receipts) ........................................................ 314
Split Send (Sending in Sections) ........................................................................ 315
File Name (Specifying a Name for the File to be Sent)....................................... 316
Reply To (Specifying a Reply Address) .............................................................. 316
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ....... 317
File Name (Specifying a Name for the File to be Saved) .................................... 318
Encryption (Sending E-mail Encrypted by S/MIME) ........................................... 318
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) ............. 318
Login Name......................................................................................................... 319
Password ............................................................................................................ 319
Meta Data ........................................................................................................... 319
6 Send from Folder................................................................................................... 321
Folder Operating Procedure .................................................................................... 322
Step 1 Opening the [Send from Folder] Screen .................................................. 322
Step 2 Selecting a Folder.................................................................................... 323
Step 3 Checking/Selecting Files in a Folder ....................................................... 323
Step 4 Operating Files in a Folder ...................................................................... 323
Selecting a Folder.................................................................................................... 324
Checking/Operating Files in a Folder ...................................................................... 325
Checking File Details ............................................................................................... 327
Printing Files in a Folder.......................................................................................... 328
Configuring/Starting Job Flow ................................................................................. 331
[Link Job Flow Sheet to Folder] Screen .............................................................. 333
Job Flow Restrictions .......................................................................................... 336
9
7 Job Flow Sheets .....................................................................................................337
Job Flow Procedure .................................................................................................338
Step 1 Opening the [Job Flow Sheets] Screen ....................................................338
Step 2 Selecting a Job Flow Sheet......................................................................338
Step 3 Confirming/Changing the Job Flow Sheet ................................................339
Step 4 Starting the Job Flow Sheet .....................................................................339
Selecting/Changing a Job Flow Sheet .....................................................................340
8 Stored Programming..............................................................................................343
Stored Programming Overview ................................................................................344
Registering/Deleting/Renaming Stored Programs ...................................................345
Registering Stored Programs ..............................................................................346
Notes and Restrictions on Registering Stored Programs ....................................347
Registering Stored Programs for Build Job .........................................................348
Deleting Stored Programs ...................................................................................348
Entering/Changing a Stored Program Name .......................................................349
Assigning/Changing Icons for Stored Programs ..................................................350
Calling a Stored Program .........................................................................................351
Calling a Stored Program for Build Job ...............................................................352
9 Web Applications ...................................................................................................353
Web Applications Overview......................................................................................354
Accessing Web Applications ....................................................................................355
Accessing Using Buttons Registered on the [Services Home] Screen ....................356
10 Media Print (Text) ...................................................................................................357
Media Print Overview ...............................................................................................358
Supported File Formats .......................................................................................358
Notes and Restrictions.........................................................................................359
Inserting USB Memory Device .................................................................................360
Selecting Files ..........................................................................................................363
[Select From List] Screen ....................................................................................364
Setting the Printing Options......................................................................................365
Media Print - Text ................................................................................................365
Index Print............................................................................................................366
10
11 Job Status ...............................................................................................................367
Job Status Overview ................................................................................................368
Checking Current/Pending Jobs...............................................................................369
Checking Completed Jobs .......................................................................................371
Printing and Deleting Stored Jobs............................................................................372
Secure Print .........................................................................................................372
Sample Set ..........................................................................................................374
Delayed Print .......................................................................................................376
Table of Contents
Charge Print........................................................................................................ 378
Private Charge Print............................................................................................ 380
Public Folder ....................................................................................................... 382
Undelivered Faxes .............................................................................................. 383
Printing Pending Jobs.............................................................................................. 385
Handling Error Terminations.................................................................................... 386
12 Computer Operations............................................................................................ 387
Features Overview .................................................................................................. 388
Print ......................................................................................................................... 389
Print Features ..................................................................................................... 389
Setup................................................................................................................... 391
Printing................................................................................................................ 391
E-mail Printing ......................................................................................................... 392
Setup................................................................................................................... 392
Receiving E-Mail ................................................................................................. 392
Sending Fax ............................................................................................................ 394
Registering Destinations ..................................................................................... 394
Importing Scanned Data .......................................................................................... 396
Importing to a TWAIN Compatible Application.................................................... 396
Importing Using Stored File Manager 3 .............................................................. 398
Importing Using CentreWare Internet Services .................................................. 401
Importing Using EasyOperator............................................................................ 403
CentreWare Internet Services ................................................................................. 404
13 Appendix ................................................................................................................ 409
Glossary .................................................................................................................. 410
Index.............................................................................................................................. 417
11
12
1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal
notice you should read before using the machine.
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Preface .......................................................................................................14
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Types of Manuals .......................................................................................15
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Using This Guide ........................................................................................16
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Safety Notes ...............................................................................................18
z
Regulation...................................................................................................29
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Environment................................................................................................30
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About License ............................................................................................. 31
z
Legal Notice................................................................................................ 37
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the ApeosPort-IV 5070/4070/3070, DocuCentre-IV 5070/4070
(hereafter referred to as "the machine").
This guide describes how to operate the machine and the precautions you should
follow during operation. To get the most out of the machine and to use it effectively, be
sure to read this guide before use.
The guide assumes that you are familiar with a personal computer and you are
knowledgeable of computer networks. When you need additional information, refer to
the manuals provided with the personal computer, operating system, and network
products.
For information on how to configure your network environment, refer to the
Administrator Guide. For information on optional components for the print feature, also
refer to the guide provided with each optional component.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.
14
Warning:
This equipment will be inoperable when main power fails.
Types of Manuals
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User Guide (this guide) (Document CD-ROM)
The guide describes all the necessary steps for copy, print, scan, and fax.
Administrator Guide (Document CD-ROM)
The guide is intended for system administrators, and describes how to configure
network and how to solve problems that may occur with the machine. This guide also
describes daily maintenance and the System Settings procedures.
Quick Reference Guide (Booklet)
The guide describes the basic operations of the machine, as well as daily management
and maintenance.
Manual (HTML)
The manual describes installation and configuration procedures for print drivers and
the printer environment. This manual is included in the Driver CD Kit.
Print Driver Help
The help describes print features and operations.
Before Using the Machine
1
CentreWare Internet Services Help
The help describes how to change various settings of the machine using a web
browser, and how to import scanned data to a computer from the machine.
Important • To display the online help for CentreWare Internet Services, users need to have the
environment to connect to the internet. The communication fee shall be borne by you.
Guides for Optional Components
Optional components are available for this machine. Some of them come with user
guides. The guides for optional components describe all the necessary steps for using
the optional components and installing the software.
15
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide is intended for first time users of the machine. It describes the basic
operations for the Copy, Print, Scan, and Fax services.
Organization of This Guide
This guide consists of the following chapters:
1 Before Using the Machine
Describes how to use this guide, as well as safety notes, legal notices, and other
important information you should read before using the machine.
1
2 Product Overview
Describes the basic information of the machine, such as the names of components,
how to use the touch screen, how to switch the machine on and off, and how to exit the
Energy Saver mode.
3 Copy
Describes the basic operations and features for the Copy service.
4 Fax
Describes the basic operations and features for the Fax services.
5 Scan
Describes the basic operations and features for the Scan services.
6 Send from Folder
Describes the basic operations and features to use folders.
7 Job Flow Sheets
Describes the operations to use a job flow created on a remote system.
8 Stored Programming
Describes the Stored Programming service that enables you to store customized job settings.
9 Web Applications
Describes the operations to connect to web applications.
10 Media Print - Text
Describes the basic operations and features of Media Print that allows you to print
document files.
11 Job Status
Describes how to check job status and how to delete jobs.
12 Computer Operations
16
Describes operations performed from a computer, such as printing documents,
importing scanned files, using Direct Fax, and operating CentreWare Internet Services.
13 Appendix
Contains a glossary of terms used in this guide.
Conventions
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z
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Using This Guide
The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen
shots may not be displayed or available depending on your machine configuration.
The procedures in this guide may vary depending on the driver and utility software
being used due to the upgrades.
In this document, "Computer" refers to a personal computer or workstation.
The following terms are used in this guide:
Important : Important information that you should read.
Note : Additional information on operations or features.
The following symbols are used in this guide:
Before Using the Machine
" " : • A cross-reference included in this guide.
• Names of CD-ROM, features, and touch screen messages
and input text.
[ ] : • Folders, files, applications, button or menu names displayed
on the touch screen.
• Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
> : • Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].
• Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] to search for files and folders.
• Cross-reference
For example: "Refer to "5 Tools" > "Common Service
Settings" > "Audio Tones" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tones", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator
Guide.
z
Orientation of documents or paper is described in this guide as follows:
1
, ,Long Edge Feed (LEF): Loading documents or paper in portrait orientation
when you view the machine from the front.
, ,Short Edge Feed (SEF): Loading documents or paper in landscape orientation
when you view the machine from the front.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
17
1 Before Using the Machine
j
Safety Notes
Before Using the Machine
1
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
WARNING
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information.
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
: A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
ob
Pinched
ect
: A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not
tear down
Keep away
from wet
Never touch
with wet hand
: A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Instructions Unplug Ground/
Earth
fingers
18
Electrical Safety
This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
Safety Notes
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. This is a safety feature. If the plug
doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk
of electric shock. Never use an earthed adapter plug to connect the product to
the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Before Using the Machine
1
Do not put an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
Switch off and unplug the product when it (i.e., fax function) is not used over
weekends or long holidays.
Please note that it cannot receive fax message during switch-off.
19
1 Before Using the Machine
Before Using the Machine
Machine Installation
1
Once a month, switch off this product and check if
z
the power cord is plugged firmly into an electrical outlet;
z
the plug is not excessively heated, rusted or bent;
z
the plug and electrical outlet are free of dust; and
z
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first
and contact your local Fuji Xerox representative.
Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.
Never locate this product in the following places:
z
Near radiators or any other heat sources
z
Near volatile flammable materials such as curtains
z
In the hot, humid, dusty or poorly ventilated environment
z
In the place receiving direct sunlight
z
Near cookers or humidifiers
Locate this product on a level and sturdy surface that can withstand its weight.
Otherwise, if tilted, the product may fall over and cause injuries.
Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product.
Keep the minimum clearance as follows for ventilation and an access to the
power plug. Unplug the product if an abnormal condition is noted.
With the duplex document feeder
100
693
1604
411
25
971
989
1096
100 400
(Unit: mm)
20
With Finisher-A1 (optional) and Side Tray (optional)
100
693
1604
411
Safety Notes
Before Using the Machine
25
912
1037
100 400
(Unit: mm)
With Finisher-B1 (optional) and Side Tray (optional)
100
703
1604
401
25
1615
1740
100
400
(Unit: mm)
1
With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional)
100
703
1604
411
25
1615
1740
100
401
400
(Unit: mm)
21
1 Before Using the Machine
Before Using the Machine
With Finisher-C1 (optional) and Side Tray (optional)
100
693
1604
411
1
25
1745
1870
100
400
(Unit: mm)
With Finisher-C1 with Booklet Maker (optional) and Side Tray (optional)
100
693
1604
411
25
1803
1928
100
400
(Unit: mm)
22
With Finisher-C1 (optional), Side Tray (optional), and HCF Kit (optional)
100
693
1604
411
25
1980
2105
100
400
(Unit: mm)
With Finisher-C1 with Booklet Unit (optional), Side Tray (optional),
and HCF Kit (optional)
Safety Notes
100
693
1604
411
25
2013
2138
100
400
(Unit: mm)
Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
Front
Front
Back
Back
°°°
101010
Left
Right
Left
Right
10
Before Using the Machine
1
°
Always lock the wheels of this product and turn down the adjustable foot to the
floor after installation. Otherwise, it may fall over or slide and cause injuries.
To keep this product in a good performance and condition, always use it in the
following environment:
z
Temperature: 10 - 32°C (28°C or less at the humidity of 85%)
z
Humidity: 15 - 85% (62.5% or less at the temperature of 32°C)
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
23
1 Before Using the Machine
Operational Safety
Before Using the Machine
1
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug the
product promptly in the following conditions, then contact your local Fuji Xerox
representative.
z
The product emits smoke or its surface is unusually hot.
z
The product emits unusual noise or odor.
z
The power cord is cracked or worn down.
z
A ground fault interrupter, fuse or any other safety device becomes activated.
z
Any liquid is spilled into the product.
z
The product is soaked in water.
z
Any part of the product is damaged.
Do not insert any object into slots or openings of this product.
Do not place any of the followings on the product:
z
Liquid container such as flower vases or coffee cups
z
Metal parts such as staples or clips
z
Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Do not use conductive paper such as origami paper, carbonic paper or
conductively-coated paper. When paper jam occurs, it may cause short-circuit
and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners to avoid catching fire and explosion.
Always switch off when removing paper jam or checking the product.
Be careful with your fingers, clothes, accessories, etc. not to be caught by
rotating parts during operation.
Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.
Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual
may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.
24
Keep electrical and mechanical safety interlocks active. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.
A ground fault interrupter is embedded in this product. If current leakage
occurs, the ground fault interrupter automatically cuts off power circuit to
prevent electric shock and a fire accident. The ground fault interrupter is
normally ON. Check once a month if the ground fault interrupter works properly
in accordance with the following procedures:
1) Press the power switch to the [ ] position
to switch the power off.
- When the Finisher-B1 (optional) is
installed
Safety Notes
Before Using the Machine
1
2) Make sure that the touch screen is blank
and the <Energy Saver> button is not lit.
3) Open the front cover.
4) Press the main power switch to the [ ]
position to switch the main power off.
25
1 Before Using the Machine
Before Using the Machine
1
5) Press the <TEST> button lightly with a
sharp edge such as a pen tip. If the
<RESET> button pops up, it means that
the ground fault interrupter circuit is
working properly. If not, the circuit is not
working properly.
6) Press the <RESET> button back to the
depressed position.
If the circuit does not work properly,
contact your local Fuji Xerox representative.
Do not attempt to remove a paper deeply jammed inside the product,
particularly a paper wrapped around the fusing unit or the heat roller.
Otherwise, it may cause injuries or burns. Switch off the product immediately
and contact your local Fuji Xerox representative.
Never touch the paper output area of the finisher during operation. It may
cause injuries.
<TEST> button
<RESET>
button
<RESET> button
Be careful in removing jammed staples.
Be careful not to get injured by waste staples when detaching a staple dust
box.
Waste staples may come out with output paper. Be careful not to get injured
by the staples.
Never touch safety interlocks. When a front cover is open, safety interlocks
become activated to stop the machinery. Do not apply pressure on safety
interlocks with a coin or screwdriver. Otherwise, the machinery may become
activated and cause injuries.
Do not staple punched holes of paper. Sharp points of a staple may cause
injuries.
Do not apply excessive force to hold thick document on the document glass. It
may break the glass and cause injuries.
To move this product to another location, contact your local Fuji Xerox
representative.
Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
26
Consumable
Safety Notes
Store all consumables in accordance with the instructions given on its package
or container.
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum
cleaner for the spills. It may catch fire by electric sparks inside the vacuum
cleaner and cause explosion. If you spill a large volume of toner, contact your
local Fuji Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox representative for its disposal.
CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN
INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE
INSTRUCTIONS.
Before Using the Machine
1
Keep drum cartridges (or drum if not a cartridge type) and toner cartridges out
of the reach of children. If a child accidentally swallows toner, spit it out, rinse
mouth with water, drink water and consult a physician immediately.
When replacing drum cartridges (or drum if not a cartridge type) and toner
cartridges, be careful not to spill the toner. In case of any toner spills, avoid
contact with clothes, skin, eyes and mouth as well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at
least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth
with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of
water and consult a physician immediately.
27
1 Before Using the Machine
Location of Warning and Caution Labels
Always follow all warning instructions marked on or supplied with this product.
Before Using the Machine
To avoid the risk of burn injuries and electric shock, never touch the area with
the "High Temperature" or "High Voltage" marks on.
1
28
Regulation
Regulation
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class B
digital device, pursuant to the International Standard for Electromagnetic
Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in
Australia/New Zealand. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This
product generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this product does cause
harmful interference to radio or television reception, which can be determined
by turning this product off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
z
Reorient or relocate the receiving antenna.
z
Increase the separation between this product and the receiver.
z
Connect this product into an outlet on a circuit different from that to which the
receiver is connected.
z
Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this product not specifically approved by Fuji
Xerox may void the user's authority to operate this product.
Before Using the Machine
1
Product Safety Certification (UL, CB)
This product is certified by the following agency using the safety standards listed.
Agency
Intertek IEC60950-1:ed. 2
Standard
Regulatory Information for RFID
This product contains Radio Frequency Identification system device (RFID) and it is
certified in compliance with applicable local laws and/or regulations.
29
1 Before Using the Machine
Environment
Before Using the Machine
1
z
For environmental protection and efficient use of resources, Fuji Xerox reuses
returned toner cartridges and drum cartridges to make recycle parts, recycle
materials or energy recovery.
z
Proper disposal is required for toner cartridges and drum cartridges no longer
needed. Do not open toner cartridges and drum cartridges. Return them to your local
Fuji Xerox representative.
30
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