Xerox ApeosPort-IV 3070, ApeosPort-IV 4070, ApeosPort-IV 5070, DocuCentre-IV 4070, DocuCentre-IV 5070 User Guide

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

Macintosh and Mac OS are trademarks of Apple Inc.

PCL is a registered trademark of Hewlett-Packard Corporation.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, and CentreWare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd.

DocuWorks is a trademark of Fuji Xerox Co., Ltd.

Table of Contents ........................................................................................................ 3

1 Before Using the Machine ...................................................................................... 13

Preface ...................................................................................................................... 14

Types of Manuals ...................................................................................................... 15

Using This Guide ....................................................................................................... 16

Organization of This Guide ................................................................................... 16

Conventions .......................................................................................................... 17

Safety Notes .............................................................................................................. 18

Electrical Safety .................................................................................................... 19

Machine Installation .............................................................................................. 20

Operational Safety ................................................................................................ 24

Consumable.......................................................................................................... 27

Location of Warning and Caution Labels .............................................................. 28

Table of Contents

Regulation ................................................................................................................. 29

Radio Frequency Emissions (Class B) ................................................................. 29

Product Safety Certification (UL, CB) ................................................................... 29

Regulatory Information for RFID ........................................................................... 29

Environment .............................................................................................................. 30

About License ............................................................................................................ 31

RSA BSAFE.......................................................................................................... 31

Heimdal................................................................................................................. 31

JPEG Code ........................................................................................................... 31

Libcurl ................................................................................................................... 31

FreeBSD ............................................................................................................... 32

OpenLDAP............................................................................................................ 33

DES....................................................................................................................... 35

AES....................................................................................................................... 35

TIFF (libtiff)............................................................................................................ 35

ICC Profile (Little cms) .......................................................................................... 35

XPS (XML Paper Specification) ............................................................................ 35

EDICT and COMPDIC .......................................................................................... 35

Cyrus SASL .......................................................................................................... 36

Legal Notice............................................................................................................... 37

2 Product Overview .................................................................................................... 39

Machine Components................................................................................................ 40

Power Source ............................................................................................................ 51

Switching the Main Power On ............................................................................... 51

Switching the Power On........................................................................................ 52

Switching the Power Off........................................................................................ 53

Switching the Main Power Off ............................................................................... 54

Ground Fault Interrupter .............................................................................................55

Energy Saver Mode....................................................................................................57

Entering Energy Saver Mode.................................................................................58

Exiting Energy Saver Mode ...................................................................................58

Control Panel..............................................................................................................59

Screens and Buttons Displayed.............................................................................63

About the [Services Home] Screen ............................................................................64

Entering Text ..............................................................................................................68

Installing the Tray Attachment on Finisher-B1 ...........................................................69

3 Copy ..........................................................................................................................71

Copying Procedure.....................................................................................................72

Step 1 Loading Documents ...................................................................................72

Step 2 Selecting Features .....................................................................................74

Step 3 Entering a Quantity.....................................................................................75

Step 4 Starting the Copy Job .................................................................................76

Step 5 Confirming the Copy Job in Job Status ......................................................77

Operations during Copying.........................................................................................78

Stopping the Copy Job ..........................................................................................78

Changing the Number of Copies ...........................................................................79

Interrupting the Copy Job ......................................................................................80

Simple Copy ...............................................................................................................81

Paper Supply (Selecting the Paper for Copying) ...................................................81

Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................82

2 Sided Copying (Making 2 Sided Copies) ............................................................83

Lighten/Darken (Adjusting the Copy Density) ........................................................83

2 Pages per Side (Copying Two Pages onto One Sheet) .....................................84

1 Staple..................................................................................................................84

Copy ...........................................................................................................................85

Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................85

Paper Supply (Selecting the Paper for Copying) ...................................................89

2 Sided Copying (Making 2 Sided Copies) ............................................................91

Original Type (Selecting the Document Type).......................................................91

Copy Output (Specifying Finishing Options) ..........................................................92

Pages per Side (Copying Multiple Pages onto One Sheet)...................................92

Lighten/Darken (Adjusting the Copy Density) ........................................................92

Image Quality .............................................................................................................93

Original Type (Selecting the Document Type).......................................................93

Image Options (Adjusting Copy Density/Sharpness of Images) ............................94

Background Suppression (Erasing the Background Color of Documents) ............95

Layout Adjustment......................................................................................................96

2 Sided Copying (Making 2 Sided Copies) ............................................................96

Book Copying (Copying Facing Pages onto Separate Sheets) .............................98

2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ........................99

Table of Contents

Original Size (Specifying the Scan Size for the Document)................................ 101

Mixed Size Originals (Scanning Different Size Documents Simultaneously)...... 102

Edge Erase (Erasing Edges and Margin Shadows of the Document) ................ 103

Image Shift (Adjusting the Image Position) ......................................................... 105

Invert Image (Making Reversed Copies of Images)............................................ 107

Original Orientation (Specifying the Orientation of Loaded Documents) ............ 108

Image Rotation (Changing the Orientation of Images) ....................................... 108

Output Format ......................................................................................................... 110

2 Sided Copying (Making 2 Sided Copies) ......................................................... 110

Booklet Creation (Creating a Booklet) ................................................................ 111

Covers (Attaching Covers to Copies).................................................................. 114

Pages per Side (Copying Multiple Pages onto One Sheet) ................................ 116

Poster (Making Enlarged Copies Spread over Multiple Sheets)......................... 117

Repeat Image (Making Multiple Copies on One Sheet)...................................... 118

Annotations (Adding a Comment/the Date/Page Numbers to Copies) ............... 119

Watermark (Printing Control Numbers on the Background of Copies) ............... 126

Secure Watermark (Managing Document Security) ........................................... 128

Folding (Outputting Bi-Folded)............................................................................ 131

Preset Repeat Image (Making Multiple Copies on a Single Sheet) .................... 132

Transparency Options (Inserting Blank Sheets between Transparencies) ......... 133

Copy Output (Specifying Finishing Options) ....................................................... 135

ID Card Copy (Copying Both Sides of an ID Card)............................................. 139

Job Assembly .......................................................................................................... 141

Build Job (Processing Documents Scanned with Different Settings as One Job)

Sample Job (Checking the Finished Output of the Copy)................................... 145

Combine Original Sets (Adding Originals) .......................................................... 147

Form Overlay (Making Copies to Overlay Documents) ...................................... 148

Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)

Stored Programming (Calling a Stored Program for Build Job) .......................... 151

4 Fax .......................................................................................................................... 153

Fax Procedure ......................................................................................................... 154

Step 1 Loading Documents................................................................................. 154

Step 2 Selecting Features................................................................................... 156

Step 3 Specifying Destinations ........................................................................... 158

Step 4 Starting the Fax Job ................................................................................ 159

Step 5 Confirming the Fax Job in Job Status...................................................... 160

Operations during Faxing ........................................................................................ 162

Stopping the Fax Job .......................................................................................... 162

Changing the Scan Settings ............................................................................... 163

About Internet Fax ................................................................................................... 165

Internet Fax Features.......................................................................................... 165

Sending an Internet Fax...................................................................................... 167

Receiving an Internet Fax ................................................................................... 168

Useful Features................................................................................................... 169

..... 141

...... 149

About IP Fax (SIP) ...................................................................................................173

IP Fax (SIP) Features ..........................................................................................175

Feature Comparison with Regular Fax ................................................................176

Sending an IP Fax (SIP) ......................................................................................177

Receiving an IP Fax (SIP) ...................................................................................177

About Server Fax .....................................................................................................178

Sending a Server Fax ..........................................................................................178

Simple Fax ...............................................................................................................180

Specifying a Destination Using the Numeric Keypad ..........................................181

Speed Dialing (Specifying a Destination Using an Address Number) .................182

Specifying a Destination Using a One Touch Button...........................................183

Resolution (Specifying the Scanning Resolution)................................................184

Original Type (Selecting the Document Type).....................................................184

2 Sided Scanning (Transmitting 2-sided Originals) .............................................185

Fax/Internet Fax .......................................................................................................186

Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax/IP Fax (SIP)) ............186

+ Add (Sending Faxes to Multiple Recipients).....................................................187

Specifying a Destination Using the Address Book...............................................188

Speed Dialing (Specifying a Destination Using an Address Number) .................190

Specifying a Destination Using a One Touch Button...........................................191

Specifying a Destination Using the Keyboard Screen .........................................191

Specifying a Destination Using the Redial Feature .............................................192

Specifying a Line (Port) .......................................................................................193

Entering Specific Symbols ...................................................................................193

Removing/Confirming a Recipient .......................................................................194

Lighten/Darken (Adjusting Fax Density) ..............................................................195

2 Sided Scanning (Transmitting 2-sided Originals) .............................................195

Original Type (Selecting the Document Type).....................................................197

Resolution (Specifying the Scanning Resolution)................................................197

Layout Adjustment....................................................................................................199

2 Sided Scanning (Transmitting 2-sided Originals) .............................................199

Original Size (Specifying the Scan Size for the Original).....................................199

Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......200

Book Faxing (Scanning Facing Pages onto Separate Sheets)............................201

Reduce/Enlarge (Specifying a Scan Ratio) .........................................................202

Stamp (Adding a Stamp when Scanning a Document) .......................................203

Fax/Internet Fax Options ..........................................................................................205

Acknowledgement Report (Confirming Transmission Results) ...........................205

Starting Rate (Selecting a Communication Mode)...............................................207

Priority Send/Delay Start (Specifying Send Priority/Send Time) .........................208

Transmission Header Text

(Adding Sender Name and Phone Number to Faxes) .........................................210

Cover Page (Transmitting Documents With a Cover Page) ................................211

Internet Fax Subject (Specifying the Internet Fax Subject) .................................212

Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................213

Table of Contents

Recipient Print Sets (Printing Multiple Sets at the Remote Machine) ................. 214

Pages per Side (Combining Multiple Pages into One Sheet) ............................. 214

Remote Folder (Using Remote Folder)............................................................... 215

F Code (Using F Code Transmission) ................................................................ 218

Internet Fax Profile (Specifying Internet Fax Profiles) ........................................ 222

Encryption (Sending an Internet Fax Encrypted by S/MIME) ............................. 223

Digital Signature (Sending an Internet Fax with a Digital Signature by S/MIME)

More Options ........................................................................................................... 225

Remote Polling (Retrieving Files from Remote Machines) ................................. 225

Store for Polling

(Storing Files on the Machine that a Remote Machine can Retrieve)................. 227

On-hook (Confirming Remote Machine Response Prior to Transmission) ......... 229

Broadcast ................................................................................................................ 231

Broadcast Send (Transmitting to Multiple Recipients) ........................................ 231

Relay Broadcast (Transmitting Documents Through a Relay Station) ............... 232

Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)

Receiving Faxes ...................................................................................................... 239

Switching between Auto Receive and Manual Receive ...................................... 239

Using Auto Receive ............................................................................................ 240

Using Manual Receive ........................................................................................ 240

Using Folder Receive.......................................................................................... 241

...... 223

........ 235

Facsimile Information Services................................................................................ 242

Using the Receiver.............................................................................................. 242

When Not Using a Receiver................................................................................ 242

5 Scan ........................................................................................................................ 245

Scanning Procedure ................................................................................................ 246

Step 1 Loading Documents................................................................................. 246

Step 2 Selecting the Features............................................................................. 248

Step 3 Starting the Scan Job .............................................................................. 251

Step 4 Confirming the Scan Job in Job Status ................................................... 253

Step 5 Saving the Scanned Data........................................................................ 253

Operations during Scanning .................................................................................... 254

Stopping the Scan Job ........................................................................................ 254

Previewing the Scanned Images during a Scan Job .......................................... 255

Changing the Scan Settings ............................................................................... 256

E-mail ...................................................................................................................... 257

Address Book (Specifying an E-mail Address) ................................................... 258

New Recipient (Entering an Address) ................................................................. 260

Add Me (Adding the Sender's Address).............................................................. 261

Recipient(s) (Editing a Recipient) ....................................................................... 262

From (Setting the Sender's Address).................................................................. 263

Subject (Setting the Subject) .............................................................................. 264

Message (Entering the E-mail Body) .................................................................. 264

Preview (Previewing the Scanned Images during a Scan Job) .......................... 264

Color Scanning (Selecting an Output Color)........................................................265

2 Sided Scanning (Scanning Both Sides of a Document) ...................................265

Original Type (Selecting the Document Type).....................................................267

File Format (Selecting a File Format for Output Data).........................................267

Network Scanning ....................................................................................................277

Preview (Previewing the Scanned Images during a Scan Job) ...........................278

Color Scanning (Selecting an Output Color)........................................................278

2 Sided Scanning (Scanning Both Sides of a Document) ...................................278

Original Type (Selecting the Document Type).....................................................278

File Format (Selecting a File Format for Output Data).........................................278

Scan to PC ...............................................................................................................279

Transfer Protocol (Selecting a Transfer Protocol) ...............................................279

Address Book (Specifying a Destination PC Using the Address Book) ...............280

Browse (Specifying a Destination PC by Browsing Your Network) .....................281

Specifying a Destination

(Specifying a Destination PC Using the Screen Keyboard).................................282

Preview (Previewing the Scanned Images during a Scan Job) ...........................284

Color Scanning (Selecting an Output Color)........................................................284

2 Sided Scanning (Scanning Both Sides of a Document) ...................................284

Original Type (Selecting the Document Type).....................................................284

File Format (Selecting a File Format for Output Data).........................................284

Store to Folder..........................................................................................................285

Color Scanning (Selecting an Output Color)........................................................286

2 Sided Scanning (Scanning Both Sides of a Document) ...................................286

Original Type (Selecting the Document Type).....................................................286

Preview (Previewing the Scanned Images during a Scan Job) ...........................286

Store to USB ............................................................................................................287

Save in (Specifying a Storage Location in the USB Memory Device) .................290

Details (Displaying the Details of a Storage Location in the USB Memory Device)

Preview (Previewing the Scanned Images during a Scan Job) ...........................292

Color Scanning (Selecting an Output Color)........................................................292

2 Sided Scanning (Scanning Both Sides of a Document) ...................................292

Original Type (Selecting the Document Type).....................................................292

File Format (Selecting a File Format for Output Data).........................................292

Store & Send Link ....................................................................................................293

Scan To (Displaying the E-mail Address of the Authenticated User) ..................294

From (Displaying the E-mail Address of the Authenticated User) .......................294

Subject (Setting the Subject) ...............................................................................294

Message (Entering the E-mail Body) ...................................................................294

Color Scanning (Selecting an Output Color)........................................................294

2 Sided Scanning (Scanning Both Sides of a Document) ...................................294

Original Type (Selecting the Document Type).....................................................294

Preview (Previewing the Scanned Images during a Scan Job) ...........................295

File Format (Selecting a File Format for Output Data).........................................295

...291

Store to WSD ...........................................................................................................296

Table of Contents

Computer (Starting a Scan Job via Computer Operation) .................................. 297

This Device (Storing Data Scanned by the Machine on a Network Computer)

Advanced Settings................................................................................................... 300

Photographs (Scanning a Color Photograph) ..................................................... 300

Image Options (Adjusting Scan Density and Image Sharpness) ........................ 301

Image Enhancement

(Erasing the Background Color of Documents/Adjusting Contrast) .................... 302

Shadow Suppression (Suppressing the Document Background) ....................... 302

Color Space (Specifying the Color Space) ......................................................... 303

Layout Adjustment ................................................................................................... 305

Resolution (Specifying a Scanning Resolution) .................................................. 305

2 Sided Scanning (Scanning Both Sides of a Document)................................... 306

Book Scanning (Scanning Facing Pages on Separate Sheets).......................... 306

Original Size (Specifying a Scan Size) ............................................................... 307

Mixed Size Originals (Scanning Different Size Documents Simultaneously)...... 308

Edge Erase (Erasing Edges and Margin Shadows in the Document) ................ 310

Reduce/Enlarge (Specifying a Scanning Ratio).................................................. 311

Original Orientation (Specifying the Orientation of the Loaded Documents) ...... 312

........ 298

E-mail Options/Filing Options .................................................................................. 313

Quality/File Size (Specifying the Image Compression Ratio When Scanning) ... 314

Read Receipts (Specifying Read Receipts) ........................................................ 314

Split Send (Sending in Sections) ........................................................................ 315

File Name (Specifying a Name for the File to be Sent)....................................... 316

Reply To (Specifying a Reply Address) .............................................................. 316

File Name Conflict (Setting the Action to be Taken for File Name Conflict) ....... 317

File Name (Specifying a Name for the File to be Saved) .................................... 318

Encryption (Sending E-mail Encrypted by S/MIME) ........................................... 318

Digital Signature (Sending E-mail with a Digital Signature by S/MIME) ............. 318

Password ............................................................................................................ 319

Meta Data ........................................................................................................... 319

6 Send from Folder................................................................................................... 321

Folder Operating Procedure .................................................................................... 322

Step 1 Opening the [Send from Folder] Screen .................................................. 322

Step 2 Selecting a Folder.................................................................................... 323

Step 3 Checking/Selecting Files in a Folder ....................................................... 323

Step 4 Operating Files in a Folder ...................................................................... 323

Selecting a Folder.................................................................................................... 324

Checking/Operating Files in a Folder ...................................................................... 325

Checking File Details ............................................................................................... 327

Printing Files in a Folder.......................................................................................... 328

Configuring/Starting Job Flow ................................................................................. 331

[Link Job Flow Sheet to Folder] Screen .............................................................. 333

Job Flow Restrictions .......................................................................................... 336

7 Job Flow Sheets .....................................................................................................337

Job Flow Procedure .................................................................................................338

Step 1 Opening the [Job Flow Sheets] Screen ....................................................338

Step 2 Selecting a Job Flow Sheet......................................................................338

Step 3 Confirming/Changing the Job Flow Sheet ................................................339

Step 4 Starting the Job Flow Sheet .....................................................................339

Selecting/Changing a Job Flow Sheet .....................................................................340

8 Stored Programming..............................................................................................343

Stored Programming Overview ................................................................................344

Registering/Deleting/Renaming Stored Programs ...................................................345

Registering Stored Programs ..............................................................................346

Notes and Restrictions on Registering Stored Programs ....................................347

Registering Stored Programs for Build Job .........................................................348

Deleting Stored Programs ...................................................................................348

Entering/Changing a Stored Program Name .......................................................349

Assigning/Changing Icons for Stored Programs ..................................................350

Calling a Stored Program .........................................................................................351

Calling a Stored Program for Build Job ...............................................................352

9 Web Applications ...................................................................................................353

Web Applications Overview......................................................................................354

Accessing Web Applications ....................................................................................355

Accessing Using Buttons Registered on the [Services Home] Screen ....................356

10 Media Print (Text) ...................................................................................................357

Media Print Overview ...............................................................................................358

Supported File Formats .......................................................................................358

Notes and Restrictions.........................................................................................359

Inserting USB Memory Device .................................................................................360

Selecting Files ..........................................................................................................363

[Select From List] Screen ....................................................................................364

Setting the Printing Options......................................................................................365

Media Print - Text ................................................................................................365

Index Print............................................................................................................366

11 Job Status ...............................................................................................................367

Job Status Overview ................................................................................................368

Checking Current/Pending Jobs...............................................................................369

Checking Completed Jobs .......................................................................................371

Printing and Deleting Stored Jobs............................................................................372

Secure Print .........................................................................................................372

Sample Set ..........................................................................................................374

Delayed Print .......................................................................................................376

Table of Contents

Charge Print........................................................................................................ 378

Private Charge Print............................................................................................ 380

Public Folder ....................................................................................................... 382

Undelivered Faxes .............................................................................................. 383

Printing Pending Jobs.............................................................................................. 385

Handling Error Terminations.................................................................................... 386

12 Computer Operations............................................................................................ 387

Features Overview .................................................................................................. 388

Print ......................................................................................................................... 389

Print Features ..................................................................................................... 389

Setup................................................................................................................... 391

Printing................................................................................................................ 391

E-mail Printing ......................................................................................................... 392

Setup................................................................................................................... 392

Receiving E-Mail ................................................................................................. 392

Sending Fax ............................................................................................................ 394

Registering Destinations ..................................................................................... 394

Importing Scanned Data .......................................................................................... 396

Importing to a TWAIN Compatible Application.................................................... 396

Importing Using Stored File Manager 3 .............................................................. 398

Importing Using CentreWare Internet Services .................................................. 401

Importing Using EasyOperator............................................................................ 403

CentreWare Internet Services ................................................................................. 404

13 Appendix ................................................................................................................ 409

Glossary .................................................................................................................. 410

Index.............................................................................................................................. 417

1 Before Using the Machine

This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine.

Preface .......................................................................................................14

Types of Manuals .......................................................................................15

Using This Guide ........................................................................................16

Safety Notes ...............................................................................................18

Regulation...................................................................................................29

Environment................................................................................................30

About License ............................................................................................. 31

Legal Notice................................................................................................ 37

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting the ApeosPort-IV 5070/4070/3070, DocuCentre-IV 5070/4070 (hereafter referred to as "the machine").

This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

The guide assumes that you are familiar with a personal computer and you are knowledgeable of computer networks. When you need additional information, refer to the manuals provided with the personal computer, operating system, and network products.

For information on how to configure your network environment, refer to the Administrator Guide. For information on optional components for the print feature, also refer to the guide provided with each optional component.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

Warning:

This equipment will be inoperable when main power fails.

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User Guide (this guide) (Document CD-ROM)

The guide describes all the necessary steps for copy, print, scan, and fax.

Administrator Guide (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine. This guide also describes daily maintenance and the System Settings procedures.

Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management and maintenance.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Driver CD Kit.

Print Driver Help

The help describes print features and operations.

Before Using the Machine

CentreWare Internet Services Help

The help describes how to change various settings of the machine using a web browser, and how to import scanned data to a computer from the machine.

Important • To display the online help for CentreWare Internet Services, users need to have the

environment to connect to the internet. The communication fee shall be borne by you.

Guides for Optional Components

Optional components are available for this machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and installing the software.

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services.

Organization of This Guide

This guide consists of the following chapters:

1 Before Using the Machine

Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.

2 Product Overview

Describes the basic information of the machine, such as the names of components, how to use the touch screen, how to switch the machine on and off, and how to exit the Energy Saver mode.

3 Copy

Describes the basic operations and features for the Copy service.

4 Fax

Describes the basic operations and features for the Fax services.

5 Scan

Describes the basic operations and features for the Scan services.

6 Send from Folder

Describes the basic operations and features to use folders.

7 Job Flow Sheets

Describes the operations to use a job flow created on a remote system.

8 Stored Programming

Describes the Stored Programming service that enables you to store customized job settings.

9 Web Applications

Describes the operations to connect to web applications.

10 Media Print - Text

Describes the basic operations and features of Media Print that allows you to print document files.

11 Job Status

Describes how to check job status and how to delete jobs.

12 Computer Operations

Describes operations performed from a computer, such as printing documents, importing scanned files, using Direct Fax, and operating CentreWare Internet Services.

13 Appendix

Contains a glossary of terms used in this guide.

Conventions

Using This Guide

The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.

In this document, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide:

Important : Important information that you should read.

Note : Additional information on operations or features.

The following symbols are used in this guide:

Before Using the Machine

" " : • A cross-reference included in this guide.

• Names of CD-ROM, features, and touch screen messages and input text.

[ ] : • Folders, files, applications, button or menu names displayed

on the touch screen.

• Names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button : Hardware buttons on the control panel.

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] > [Setup] > [Create Folder]", this means that you need to select [Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer. For example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], click [Search], and then click [For Files or Folders] to search for files and folders.

• Cross-reference For example: "Refer to "5 Tools" > "Common Service Settings" > "Audio Tones" in the Administrator Guide." The sentence above means that you need to refer to the section "Audio Tones", which can be found under "Common Service Settings" in chapter 5 Tools of the Administrator Guide.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF): Loading documents or paper in portrait orientation

when you view the machine from the front.

, ,Short Edge Feed (SEF): Loading documents or paper in landscape orientation

when you view the machine from the front.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

1 Before Using the Machine

Safety Notes

Before Using the Machine

Before using this product, read "Safety Notes" carefully for safety use.

This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use.

WARNING

Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information.

Follow all warning instructions marked on this product. The warning marks stand for the followings:

Used for item that if not followed strictly, can lead death or severe or fatal injuries and the possibility to do it is comparatively high.

Used for items that if not followed strictly, can lead to severe or fatal injuries.

Used for items that if not followed strictly, can cause injuries to user or damages to machine.

: A symbol for items to pay attention to when handling machine.

Follow instructions carefully to use machine safely.

Caution Flammable Explodable Electric

shock

Heated surface

Moving

Pinched

ect

: A symbol for prohibited items. Follow instructions carefully to avoid

any dangerous acts.

Prohibited No fire Do not

touch

Do not use

in bathroom

Do not

tear down

Keep away

from wet

Never touch

with wet hand

: A symbol for items that must be performed. Follow instructions

carefully to carry out these essential tasks.

Instructions Unplug Ground/

Earth

fingers

Electrical Safety

This product shall be operated by the power source as indicated on the product's data plate. Consult your local power company to check if your power source meets the requirements.

Safety Notes

WARNING: Connect this product to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. The plug fits only into an earthed electrical outlet. This is a safety feature. If the plug doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk of electric shock. Never use an earthed adapter plug to connect the product to the electrical outlet that has no earth connection terminal.

Improper connection of a grounding conductor may cause electric shock.

Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.

Connect this product to a branch circuit or an outlet that has larger capacity than the rated ampere and voltage of this product. See the data plate on the rear panel of this product for its rated ampere and voltage.

Never touch the power cord with wet hands. It may cause electric shock.

Before Using the Machine

Do not put an object on the power cord.

Always keep the plug connection free of dust. The dusty and damp environment may bring about minute electric current in a connector. It may generate heat and eventually cause a fire accident.

To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this product or the ones designated by Fuji Xerox.

The power cord is exclusive use for this product. Do not use it for any other product.

Do not damage or alter the power cord. Damage and alteration may generate heat and eventually cause electric shock or a fire accident.

If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

When cleaning this product, always switch off and unplug it. Access to a live machine interior may cause electric shock.

Do not unplug or re-plug this product with the switch on. Plugging and unplugging a live connector may deform the plug and generate heat, and eventually cause a fire accident.

Hold the plug not the cord when unplugging this product, or it may damage the cord and cause electric shock or a fire accident.

Switch off and unplug the product when it (i.e., fax function) is not used over weekends or long holidays. Please note that it cannot receive fax message during switch-off.

1 Before Using the Machine

Before Using the Machine

Machine Installation

Once a month, switch off this product and check if

the power cord is plugged firmly into an electrical outlet;

the plug is not excessively heated, rusted or bent;

the plug and electrical outlet are free of dust; and

the power cord is not cracked or worn down.

Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative.

Do not locate this product where people might step on or trip over the power cord. Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident.

Never locate this product in the following places:

Near radiators or any other heat sources

Near volatile flammable materials such as curtains

In the hot, humid, dusty or poorly ventilated environment

In the place receiving direct sunlight

Near cookers or humidifiers

Locate this product on a level and sturdy surface that can withstand its weight. Otherwise, if tilted, the product may fall over and cause injuries.

Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product.

Keep the minimum clearance as follows for ventilation and an access to the power plug. Unplug the product if an abnormal condition is noted.

With the duplex document feeder

100

693

1604

411

971

989

1096

100 400

(Unit: mm)

With Finisher-A1 (optional) and Side Tray (optional)

100

693

1604

411

Safety Notes

Before Using the Machine

912

1037

100 400

(Unit: mm)

With Finisher-B1 (optional) and Side Tray (optional)

100

703

1604

401

1615

1740

100

400

(Unit: mm)

With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional)

100

703

1604

411

1615

1740

100

401

400

(Unit: mm)

1 Before Using the Machine

Before Using the Machine

With Finisher-C1 (optional) and Side Tray (optional)

100

693

1604

411

1745

1870

100

400

(Unit: mm)

With Finisher-C1 with Booklet Maker (optional) and Side Tray (optional)

100

693

1604

411

1803

1928

100

400

(Unit: mm)

With Finisher-C1 (optional), Side Tray (optional), and HCF Kit (optional)

100

693

1604

411

1980

2105

100

400

(Unit: mm)

With Finisher-C1 with Booklet Unit (optional), Side Tray (optional), and HCF Kit (optional)

Safety Notes

100

693

1604

411

2013

2138

100

400

(Unit: mm)

Do not incline the product at more than 10 degree angle. Otherwise, it may fall

over and cause injuries.

Front

Back

°°°

101010

Left

Right

Left

Right

Before Using the Machine

Always lock the wheels of this product and turn down the adjustable foot to the floor after installation. Otherwise, it may fall over or slide and cause injuries.

To keep this product in a good performance and condition, always use it in the following environment:

Temperature: 10 - 32°C (28°C or less at the humidity of 85%)

Humidity: 15 - 85% (62.5% or less at the temperature of 32°C)

When the product is left in a chilly room and the room is rapidly warmed up by heater, dew condensation may form inside the product and cause a partial deletion on printing.

1 Before Using the Machine

Operational Safety

Before Using the Machine

The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation.

This product features safety design not to allow operators access to hazard areas. The hazard areas are isolated from operators by covers or protectors which require a tool to remove. To prevent electric shock and injuries, never remove those covers and protectors.

To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative.

The product emits smoke or its surface is unusually hot.

The product emits unusual noise or odor.

The power cord is cracked or worn down.

A ground fault interrupter, fuse or any other safety device becomes activated.

Any liquid is spilled into the product.

The product is soaked in water.

Any part of the product is damaged.

Do not insert any object into slots or openings of this product.

Do not place any of the followings on the product:

Liquid container such as flower vases or coffee cups

Metal parts such as staples or clips

Heavy objects

If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or a fire accident.

Do not use conductive paper such as origami paper, carbonic paper or conductively-coated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion.

Always switch off when removing paper jam or checking the product. Be careful with your fingers, clothes, accessories, etc. not to be caught by rotating parts during operation.

Never play the CD-ROM supplied with the product on an audio player. Always use a CD-ROM player. Otherwise, large sound may damage audio players or your ears.

Laser Safety

CAUTION: Any operations or adjustments not stated in the operation manual may cause hazardous light exposure and eventually burn injuries or loss of eyesight.

This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard. The product has no hazardous light emission as it features light protection components and covers to shut in all light beam during operation and maintenance.

Keep electrical and mechanical safety interlocks active. Keep the safety interlocks away from magnetic materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock.

A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. The ground fault interrupter is normally ON. Check once a month if the ground fault interrupter works properly in accordance with the following procedures:

1) Press the power switch to the [ ] position to switch the power off.

- When the Finisher-B1 (optional) is

installed

Safety Notes

Before Using the Machine

2) Make sure that the touch screen is blank and the <Energy Saver> button is not lit.

3) Open the front cover.

4) Press the main power switch to the [ ] position to switch the main power off.

1 Before Using the Machine

Before Using the Machine

5) Press the <TEST> button lightly with a sharp edge such as a pen tip. If the <RESET> button pops up, it means that the ground fault interrupter circuit is working properly. If not, the circuit is not working properly.

6) Press the <RESET> button back to the depressed position.

If the circuit does not work properly, contact your local Fuji Xerox representative.

Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped around the fusing unit or the heat roller. Otherwise, it may cause injuries or burns. Switch off the product immediately and contact your local Fuji Xerox representative.

Never touch the paper output area of the finisher during operation. It may cause injuries.

<TEST> button

<RESET>

button

<RESET> button

Be careful in removing jammed staples.

Be careful not to get injured by waste staples when detaching a staple dust box.

Waste staples may come out with output paper. Be careful not to get injured by the staples.

Never touch safety interlocks. When a front cover is open, safety interlocks become activated to stop the machinery. Do not apply pressure on safety interlocks with a coin or screwdriver. Otherwise, the machinery may become activated and cause injuries.

Do not staple punched holes of paper. Sharp points of a staple may cause injuries.

Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries.

To move this product to another location, contact your local Fuji Xerox representative.

Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.

Provide proper ventilation to ensure the comfortable and safe environment.

Consumable

Safety Notes

Store all consumables in accordance with the instructions given on its package or container.

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.

If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS.

Before Using the Machine

Keep drum cartridges (or drum if not a cartridge type) and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

When replacing drum cartridges (or drum if not a cartridge type) and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water.

If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary.

If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

1 Before Using the Machine

Location of Warning and Caution Labels

Always follow all warning instructions marked on or supplied with this product.

Before Using the Machine

To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.

Regulation

Radio Frequency Emissions (Class B)

This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This product generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this product does cause harmful interference to radio or television reception, which can be determined by turning this product off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between this product and the receiver.

Connect this product into an outlet on a circuit different from that to which the

receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

Changes and modifications to this product not specifically approved by Fuji Xerox may void the user's authority to operate this product.

Before Using the Machine

Product Safety Certification (UL, CB)

This product is certified by the following agency using the safety standards listed.

Agency

Intertek IEC60950-1:ed. 2

Standard

Regulatory Information for RFID

This product contains Radio Frequency Identification system device (RFID) and it is certified in compliance with applicable local laws and/or regulations.

1 Before Using the Machine

Environment

Before Using the Machine

For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery.

Proper disposal is required for toner cartridges and drum cartridges no longer needed. Do not open toner cartridges and drum cartridges. Return them to your local Fuji Xerox representative.

About License

This section describes information about licenses. Be sure to read through it.

RSA BSAFE

This product includes RSA® BSAFETM Cryptographic software from RSA Security Inc.

Heimdal

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of

2. Redistributions in binary form must reproduce the above copyright notice, this list of

3. Neither the name of the Institute nor the names of its contributors may be used to

Before Using the Machine

conditions and the following disclaimer.

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

endorse or promote products derived from this software without specific prior written permission.

JPEG Code

Libcurl

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Our printer software uses some of the codes defined by the Independent JPEG Group.

1 Before Using the Machine

Before Using the Machine

Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

Except as contained in this notice, the name of a copyright holder shall not be used in advertising or otherwise to promote the sale, use or other dealings in this Software without prior written authorization of the copyright holder.

FreeBSD

This product contains the part of FreeBSD codes.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project.

OpenLDAP

About License

Before Using the Machine

Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.

A copy of this license is available in the file LICENSE in the top-level directory of the distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.

OpenLDAP is a registered trademark of the OpenLDAP Foundation.

Individual files and/or contributed packages may be copyright by other parties and/or subject to additional restrictions.

This work is derived from the University of Michigan LDAP v3.3 distribution. Information concerning this software is available at <http://www.umich.edu/~dirsvcs/ldap/ ldap.html>.

This work also contains materials derived from public sources.

Additional information about OpenLDAP can be obtained at <http://www.openldap.org/>.

---

Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.

---

Redistribution and use in source and binary forms, with or without modification, are permitted provided that this notice is preserved.

The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission. This software is provided ''as is'' without express or implied warranty.

---

1 Before Using the Machine

Before Using the Machine

Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission. This software is provided ''as is'' without express or implied warranty.

------------------------------------------

The OpenLDAP Public License

Version 2.8, 17 August 2003

Redistribution and use of this software and associated documentation ("Software"), with or without modification, are permitted provided that the following conditions are met:

1. Redistributions in source form must retain copyright statements and notices,

2. Redistributions in binary form must reproduce applicable copyright statements and notices, this list of conditions, and the following disclaimer in the documentation and/or other materials provided with the distribution, and

3. Redistributions must contain a verbatim copy of this document.

The OpenLDAP Foundation may revise this license from time to time.

Each revision is distinguished by a version number. You may use this Software under terms of this license revision or under the terms of any subsequent revision of the license.

THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ''AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The names of the authors and copyright holders must not be used in advertising or otherwise to promote the sale, use or other dealing in this Software without specific, written prior permission. Title to copyright in this Software shall at all times remain with copyright holders.

OpenLDAP is a registered trademark of the OpenLDAP Foundation.

DES

This product includes software developed by Eric Young(eay@mincom.oz.au)

AES

This product uses published AES software provided by Dr Brian Gladman under BSD licensing terms.

TIFF (libtiff)

ICC Profile (Little cms)

About License

Before Using the Machine

XPS (XML Paper Specification)

This product may incorporate intellectual property owned by Microsoft Corporation. The terms and conditions upon which Microsoft is licensing such intellectual property may be found at http://go.microsoft.com/fwlink/?LinkId=52369.

EDICT and COMPDIC

The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the searchable PDF kit option of Fuji Xerox.

These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-ShareAlike License. Prior to use, be sure to check the terms and conditions of this license at the URL below. Use of these Japanese-English dictionaries is not permitted unless you agree to the terms and conditions of this license.

Furthermore, care should be taken because at the point in time that you begin to use these Japanese-English dictionaries as specified in the said license, you accept and agree to be bound by the terms and conditions of this license.

The Japanese-English dictionaries are provided to customers on an as-is basis, and Fuji Xerox and the original supplier make no representations of warranties of any kind.

Original Author Information (extracted from http://www.csse.monash.edu.au/~jwb/ edrdg/licence.html) Copyright over the documents covered by this statement is held by James William BREEN and The Electronic Dictionary Research and Development Group at Monash University.

1 Before Using the Machine

Before Using the Machine

Cyrus SASL

Monash University License Information http://www.csse.monash.edu.au/~jwb/edrdg/licence.html

Information Regarding EDICT and COMPDIC http://www.csse.monash.edu.au/~jwb/edict.html http://www.csse.monash.edu.au/~jwb/compdic_doc.html

Information Regarding the Creative Commons Attribution-ShareAlike License http://creativecommons.org/licenses/by-sa/2.5/legalcode

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this

list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. The name "Carnegie Mellon University" must not be used to endorse or promote

products derived from this software without prior written permission. For permission or any other legal details, please contact

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890

(412) 268-4387, fax: (412) 268-7395

tech-transfer@andrew.cmu.edu

4. Redistributions of any form whatsoever must retain the following acknowledgment:

"This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL

DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN

OR PERFORMANCE OF THIS SOFTWARE.

CONNECTION WITH THE USE

Legal Notice

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.

Currency

Banknotes and checks

Bank and government bonds and securities

Passports and identification cards

Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Before Using the Machine

1 Before Using the Machine

Before Using the Machine

2 Product Overview

This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen.

Machine Components ................................................................................. 40

Power Source .............................................................................................51

Ground Fault Interrupter .............................................................................55

Energy Saver Mode .................................................................................... 57

Control Panel .............................................................................................. 59

About the [Services Home] Screen............................................................. 64

Entering Text .............................................................................................. 68

Installing the Tray Attachment on Finisher-B1 ............................................ 69

2 Product Overview

Machine Components

The following describes machine components and their functions.

 4 Tray Model

Product Overview

13 12

No. Component Function

1 Document cover Holds a document in place.

2 Document glass Load a document here.

3 Control panel Consists of operation buttons, LED indicators, and a touch screen.

Refer to "Control Panel" (P.59).

4 Exit 2 tray (optional) Outputs are delivered here by separating the center tray into two levels.

5 Center tray Copies and prints are delivered here, facing down.

6 Power switch Switches the power of the machine on and off.

Refer to "Power Source" (P.51).

7 Front cover Open this cover to replace the consumables.

8 Tray 1, 2, 3 (optional),

4 (optional)

9 Locking casters Used for locking the wheels of the machine. Lock these casters after moving

10 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special

11 Duplex module Automatically prints or copies on both sides of paper.

12 Side tray (optional) Copies and prints are delivered here, facing up.

Load paper here.

the machine to its installation site.

media) that cannot be loaded in the Trays 1 to 4, and 6.

Machine Components

No. Component Function

13 Stylus pen holder Stores the stylus pen.

14 Stylus pen Used for touching the touch screen on the control panel to configure settings.

Note • You can directly touch the touch screen not only with the stylus pen but

also with a finger.

Tandem Tray Module Model

Product Overview

No. Component Function

1 Tray 3 (optional) Load paper here.

2 Tray 4 (optional) Load paper here.

2 Product Overview

Product Overview

Left and rear view

2 3

This view varies depending on optional components.

No. Component Function

1 USB 2.0 interface

connector (optional)

2 Cover E Open this cover to clear paper jams.

3 Cover A Open this cover to clear paper jams.

4 Cover D Open this cover to clear paper jams.

5 Cover C Open this cover to clear paper jams. When Tray 6 is installed, open this

6 Cover B Open this cover to clear paper jams. When Tray 6 is installed, open this

7 Adjusting foot Prevents the machine from toppling over. Move the machine to its

Connects to the cable of a Memory Card Reader or a USB memory device.

cover after moving Tray 6 to the left.

installation site and then rotate this adjuster in the clockwise direction until it touches the floor.

8 RESET button

9 Rear right cover Open this cover when connecting an interface cable.

10 Gigabit Ethernet interface

connector (optional)

11 Parallel interface connector

(optional)

12 10BASE-T/100BASE-TX

connector

USB 2.0 interface connector

Automatically switches the machine off when a current leakage is detected.

Connects to a 1000BASE-T Ethernet interface cable.

Connects to a Centronics-conformed interface cable, and connects the machine to a computer.

Connects to a network cable. When the Gigabit Ethernet board (optional) is installed, this connector cannot be used.

Connects a USB cable for printing.

Inside

Machine Components

1 2 3

No. Component Function

1 Toner cartridge Contains toner (image forming powder).

2 Main power switch Switches the main power of the machine on and off. Always follow the

instructions of the system administrator.

Important • Always switch the power off before switching the main power off.

For details, refer to "Power Source" (P.51).

3 Drum cartridge Contains a photoconductor.

4 Fusing unit Fuses toner on paper.

Important • Do not touch this unit as it is extremely hot.

Product Overview

2 Product Overview

Telephone line connectors

Product Overview

HANDSET

EXT LINE

LINE3/ISDN2

LINE2/ISDN1

TEL LINE1

Connector

No.

1 TEL - Used to connect your telephone.

2 LINE1 Line 1 Use this connector to connect to a

3 LINE2/ISDN1 Line 2 Use this connector to connect to a

Name marked on the cover of the machine

Name displayed on

the touch screen

telephone line.

telephone line. ISDN is not supported.

Function

4 LINE3/ISDN2 Line 3 Use this connector to connect to a

telephone line. ISDN is not supported.

Note • The Fax feature is not available for some models. An optional component is required. For

more information, contact our Customer Support Center.

• LINE2/ISDN1 and LINE3/ISDN2 are optional.

• If there is a cover over the TEL connector, contact our Customer Support Center when you

want to connect your telephone to the machine.

• Only the line connected to the LINE1 connector is available when you make a phone call using the telephone connected to the TEL connector. (LINE2/ISDN1 and LINE3/ISDN2 are not available.)

Duplex automatic document feeder

12 3 5

Machine Components

Product Overview

No. Component Function

1 Confirmation indicator Lights up when a document is loaded correctly.

2 Knob Turn this knob to clear paper jams.

3 Top cover Open this cover to clear paper jams.

4 Green tab Open this tab to clear paper jams.

5 Document guides Use these guides to align the edges of documents.

6 Document feeder tray Load documents here.

7 Document stopper Prevents outputs from falling off.

8 Document output tray Scanned documents are delivered here.

9 Constant velocity transport glass Scans a loaded document.

Note • In this guide, the duplex automatic document feeder is referred to as the "document feeder"

or "DADF".

2 Product Overview

Product Overview

HCF Kit (optional)

No. Component Function

1 Tray 6 top cover Open this cover to clear paper jams after moving Tray 6 to the left.

2 Tray 6 Load paper here.

Finisher-A1 (optional)

Machine Components

4 3

No. Component Function

1 Center tray Copies or prints are delivered here.

2 Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples,

or clearing staple jams.

3 Front cover Open this cover when replacing or adding staples, or clearing staple jams.

4 Top cover Open this cover to clear paper jams.

Note • The Finisher-A1 is optional. In this guide, the Finisher-A1, Finisher-B1, and Finisher-C1 are

referred to as the "finisher".

Product Overview

2 Product Overview

Finisher-B1 (optional)

Product Overview

5 6

7 8

No. Component Function

1 Tray attachment Install this attachment when delivering A4 or B5 paper to the

finisher tray without stapling.

For more information, refer to "Installing the Tray Attachment on FinisherB1" (P.69).

2 Booklet unit (optional) Staples creased outputs.

3 Booklet unit side cover Open this cover when replacing the booklet staple cartridge.

4 Booklet staple cartridge Contains staples. Remove this cartridge when replacing or adding

staples, or clearing staple jams.

5 Top cover Open this cover to clear paper jams.

6 Finisher tray Stapled or creased outputs are delivered here.

7 Creaser unit Creases outputs in half.

8 Staple cartridge Contains staples. Remove this cartridge when replacing or adding

staples, or clearing staple jams.

9 Front door Open this cover when clearing paper jams or replacing staples.

10 Front transport cover Open this cover when discarding punch scraps.

11 Hole punch waste container Collects scraps from the puncher.

12 US 2/3 Hole Punch Kit

(US standard) (optional) 2/4 Hole Punch Kit (optional)

Punches holes in outputs.

Note • The distance between the two holes made with the US 2/3 Punch

Kit (US standard) is 70 mm, which is different from the 80 mm distance made with the 2/4 Hole Punch Kit.

No. Component Function

Machine Components

13 Center tray (Top cover of the

finisher transport)

Note • The Finisher-B1 is optional. In this guide, the Finisher-A1, Finisher-B1, and Finisher-C1 are

referred to as the "finisher".

• The power cord connected to the Finisher-B1 is a connecting cord dedicated to the machine. Do not connect this cord to a device other than the machine.

Copies and prints are delivered here when they cannot be delivered to the finisher tray. Pull the cover upward when clearing paper jams.

Note • Remove outputs delivered to the center tray constantly.

Product Overview

2 Product Overview

Finisher-C1 (optional) and Finisher-C1 with Booklet Maker (optional)

Product Overview

3 4 5

No. Component Function

1 Output tray Outputs are delivered here.

2 Finisher tray Stapled outputs are delivered here.

3 Hole-punch waste container Collects scraps from the puncher.

4 Staple cartridge Contains staples. Remove this cartridge when replacing or adding

staples, or clearing staple jams.

5 Booklet tray (Finisher-C1

with Booklet Maker only)

Documents are delivered here when folding is selected for the Booklet Creation feature.

6 Front door Open this cover when clearing paper jams, replacing or adding staples,

clearing staple jams, or discarding punch scraps.

7 Booklet staple cartridge Contains staples. Remove this cartridge when replacing or adding

staples, or clearing staple jams.

8 Booklet unit (Finisher-C1

with Booklet Maker only)

9 Center tray (Top cover of

the finisher transport)

Note • The Finisher-C1 and the Finisher-C1 with Booklet Maker are optional. In this guide, the

Finisher-A1, Finisher-B1, and Finisher-C1 are referred to as the "finisher".

Folds and staples outputs.

Copies and prints are delivered here when they cannot be delivered to the output tray or the finisher tray. Pull the cover upward when clearing paper jams.

Note • Remove outputs delivered to the center tray constantly.

Power Source

The machine is provided with a power switch and a main power switch.

Power Source

Power switch

To use the machine, press the power switch to the [ | ] position to switch its power on. You can start operations after the machine warms up.

Main power switch

Press the main power switch to the [ ] position. The <Main Power> indicator goes out on the right side of the control panel, and the machine powers off. Do not switch the main power off except when you connect a cable to the machine or clean the machine. Switching off the main power may erase the data in the memory when using the Fax service.

Switching the Main Power On

The following describes how to switch the main power on.

Important • Do not switch off the main power immediately after switching on the main power. This may

damage the hard disk and the memory or cause a machine malfunction.

1 Make sure that the power cord is plugged in correctly.

2 Open the front cover.

Power switch

Product Overview

Main power switch

3 Press the main power switch to the [ | ] position

to switch the main power on.

The <Main Power> indicator lights up on the control panel.

4 Close the front cover.

2 Product Overview

Switching the Power On

The following describes how to switch the power on.

The machine takes approximately 30 seconds to warm up and to be ready to copy or print after switching the power on. This may take more time depending on your machine configuration.

Switch the power off at the end of the day or when not using the machine for an extended period of time.

Product Overview

Also use the Energy Saver feature to save power consumption while the machine is not in use.

For information on the Energy Saver feature, refer to "Energy Saver Mode" (P.57).

Important • If the power is switched off, all the services of the machine will stop. When using the

1 Press the power switch to the [ | ] position to

switch the power on.

machine throughout the day for jobs such as receiving faxes, do not switch the power off.

When the Finisher-B1 (optional) is installed

Note • The "Please wait..." message indicates that the

machine is warming up. The machine is not available while it is warming up.

• If the machine is not powered on, check the following:

•The power cord is plugged in.

•The main power is switched on.

•The <RESET> button is in the depressed

position.

Switching the Power Off

The following describes how to switch the power off.

1 Before switching the power off, make sure that the machine has completed all copy or

print jobs. Then, make sure that the <Data> indicator is not blinking.

Important • Do not switch the power off in the following situations. If the power is switched off, the data

being processed may be erased.

• While data is being received

• While a job is being printed

• While a job is being copied

• While a job is being scanned

• When switching the power off, wait 5 seconds after outputs have been delivered.

2 Press the power switch to the [ ] position.

Power Source

Product Overview

When the Finisher-B1 (optional) is installed

Important • Power off processing is performed internally on the machine for a while after the power is

switched off. Therefore, do not switch the main power off immediately after switching the power off.

Note • When powering the machine on after it has been switched off, wait 15 seconds after the

touch screen has gone dark.

2 Product Overview

Switching the Main Power Off

The following describes how to switch the main power off.

Important • Do not switch the main power off when a screen is displayed on the touch screen or while

the <Energy Saver> button is blinking. Switching off the main power under such circumstances may damage the hard disk and the memory or cause a machine malfunction.

• Switch the main power off first when unplugging the power cord. Unplugging the power cord with the main power on may damage the hard disk and the memory or cause a machine malfunction.

Product Overview

1 Make sure that the power is switched off.

2 Make sure that the touch screen is blank and the <Energy Saver> button is not lit.

3 Open the front cover.

4 Press the main power switch to the [ ] position

to switch the main power off.

The <Main Power> indicator goes out on the control panel.

5 Close the front cover.

Ground Fault Interrupter

The machine is provided with a ground fault interrupter.

In the event of a current leakage, the circuit breaker will automatically cut off the power circuit to prevent any leakage or fire from occurring.

Check that the ground fault interrupter works properly at least once a month.

If you have any problems with the ground fault interrupter, contact our Customer Support Center.

The following describes how to check

1 Press the power switch to the [ ] position to

switch the power off.

the

ground fault interrupter.

Ground Fault Interrupter

Product Overview

When the Finisher-B1 (optional) is installed

2 Make sure that the touch screen is blank and the

<Energy Saver> button is not lit.

3 Open the front cover.

4 Press the main power switch to the [ ] position

to switch the main power off.

2 Product Overview

Product Overview

5 Press the <TEST> button lightly with a sharp

edge such as a pen tip. If the <RESET> button pops up, it means that the ground fault interrupter circuit is working properly. If not, the circuit is not working properly.

6 Press the <RESET> button back to the

depressed position.

<TEST> button

<RESET>

button

<RESET> button

Energy Saver Mode

The machine is equipped with an Energy Saver mode that saves electricity by reducing the power consumption when no copy or print data is received for a specified time.

The Energy Saver feature has two modes: Low Power mode and Sleep mode.

The machine enters Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time. The machine then enters Sleep mode if a further preset time elapses.

To enter Energy Saver mode, press the <Energy Saver> button on the control panel.

Low Power Mode

In this mode, the power to the control panel and fusing unit is lowered to save power.

The touch screen goes out, and the <Energy Saver> button on the control panel lights up. To use the machine, press the <Energy Saver> button. The <Energy Saver> button goes out to indicate that Low Power mode is exited.

Energy Saver Mode

Product Overview

Sleep Mode

In this mode, the power supply to devices such as the hard disk drive is suspended and the power is lowered more than in Low Power mode.

Sleep mode requires more time for the machine to exit and to be ready for use than Low Power mode.

Note • When you press the <Energy Saver> button during Energy Saver mode, the touch screen

lights up. At this point, the document scanning unit and the output devices remain in Energy Saver mode. Afterwards, by operations such as using the touch screen and opening or closing of the document cover, you can make the devices necessary to activate the machine to exit Energy Saver mode and make the machine ready to start exiting Energy Saver mode.

• When you make the machine exit Energy Saver mode by pressing the <Energy Saver> button, the machine does not immediately identify the movements such as opening or closing of the front cover. To make the machine identify these operations, operate the control panel before opening the front cover.

• If you replace toner cartridges or supply paper during Energy Saver mode, the machine does not identify these changes. Before performing these operations, exit Energy Saver mode by first pressing the <Energy Saver> button on the control panel and then pressing the <Machine Status> button.

• Energy Saver mode is not exited by the following operations:

• Secure print

• Fax using Folder Receive

• Direct fax

• Accessing a folder of the machine using CentreWare Internet Services

• When the following device is connected to the machine and a user performs the following

operation, Low Power mode can be deactivated without pressing the <Energy Saver> button. If the machine is in Sleep mode, however, Sleep mode will not be deactivated by the operation. By setting longer time to elapse until the machine enters Sleep mode, you can make the machine exit Energy Saver mode without pressing the <Energy Saver> button. For more information on how to change the time to elapse until the machine enters Sleep mode, refer to "1 Before Using the Machine" > "Energy Saver Mode" > "Changing the Interval for Entering Energy Saver Mode" in the Administrator Guide.

• Placing a smart card on the IC Card Reader (optional)

• When the machine enters the Low Power mode while a user is authenticated, the machine

exits the authentication mode.

2 Product Overview

Entering Energy Saver Mode

The following describes how to enter Energy Saver mode.

Note • To enter Energy Saver mode by pressing the <Energy Saver> button, specify a longer time

period in [From Last Operation to Sleep Mode] than in [From Last Operation to Low Power Mode] under [Energy Saver Timers]. For information on [Energy Saver Timers], refer to "5 Tools" > "Common Service Settings" > "Machine Clock/Timers" > "Energy Saver Timers" in the Administrator Guide.

Product Overview

1 Press the <Energy Saver> button.

Note • The machine will not enter Energy Saver

Exiting Energy Saver Mode

The following describes how to exit Energy Saver mode.

Energy Saver mode is exited in the following instances:

Pressing the <Energy Saver> button

Receiving a job

Selecting [Apply] in CentreWare Internet Services

Opening the document cover

When the following device is connected to the machine and a user performs the following operation, Low Power mode can be deactivated without pressing the <Energy Saver> button.

Placing a smart card on the IC Card Reader (optional)

Note • If the machine is in the Sleep mode, however, Sleep mode will not be deactivated by the

mode while a job is being processed. Press the <Energy Saver> button after the job is completed.

• The machine will not enter Energy Saver mode when [Skip Blank Pages] is enabled. For information on [Skip Blank

123

789

Pages], refer to "5 Tools" > "Fax Service Settings" > "Fax Control" > "Skip Blank Pages" in the Administrator Guide.

<Energy Saver> button

operation above. Set a longer time to elapse until the machine enters Sleep mode. For more information on how to change the time to elapse until the machine enters Sleep mode, refer to "1 Before Using the Machine" > "Energy Saver Mode" > "Changing the Interval for Entering Energy Saver Mode" in the Administrator Guide.

1 Press the <Energy Saver> button.

123

789

<Energy Saver> button

Control Panel

The following describes the names and functions of the components on the control panel.

Control Panel

123

456

789

10 11 12

13 14 15

16 17 18

19 20 21

22 23 24

2223 21 181920

2425

1 2

34 5 6

123

789

14151617

123

789

No. Component Function

1 <Services Home> button Press this button to display the [Services Home] screen.

You can change the services displayed on the [Services Home] screen. For more information, refer to "1 Before Using the Machine" > "Customizing the Control Panel" > "Customizing the Button Layout" > "Services Home" in the Administrator Guide.

7 8 9

111213

Product Overview

2 Touch screen Displays messages required for operation, and buttons for various

features. You can directly touch the touch screen to instruct operations and set features.

3 <Log In/Out> button Lights up when a user is authenticated in System Administration mode,

Authentication mode, or Accounting mode. Displays the User ID entry screen for entering System Administration mode, Authentication mode, or Accounting mode. Also press this button to exit these modes.

4 <Job Status> button Press this button to check or cancel the current job, to check or print

stored jobs, or to check completed jobs.

5 <Machine Status> button Press this button to check the machine status and meters, to check the

status of consumables, and to print reports.

Note • By pressing the <Machine Status> button when you exchange

consumables, you can make the output device exit Energy Saver mode and check the latest status of the consumables.

6 <Energy Saver> button When the machine is not used for a while, it enters Energy Saver mode

to reduce power consumption. When Energy Saver mode is active, the <Energy Saver> button lights up. Press this button to enter or exit Energy Saver mode.

2 Product Overview

No. Component Function

7 <Interrupt> button Press this button to suspend a copy or print job in progress to have the

Product Overview

8 <Clear All> button Returns the settings you made to the default values. The machine

9 <Stop> button Press this button to pause the current job or communications.

10 <Start> button Press this button to start scanning a document.

11 <Main Power> indicator Lights up when the main power is switched on.

12 <Error> indicator Blinks if a system error occurs.

machine process another job. During Interrupt mode, the <Interrupt> button lights up. The machine exits Interrupt mode when the <Interrupt> button is pressed again, and resumes the suspended job.

Some types of jobs cannot be executed in Interrupt mode. Refer to "16 Appendix" > "Notes and Restrictions" > "Notes and Restrictions on the Interrupt Mode" in the Administrator Guide.

returns to the same state as when it is powered on.

Note • If the main power is not switched on, the machine will not be

powered on even when the power is switched on.

This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper.

If the <Error> indicator blinks, contact our Customer Support Center.

For information on the remedies for paper jams and running out of paper, refer to "15 Problem Solving" in the Administrator Guide.

13 <Data> indicator Blinks when the machine is sending or receiving data.

This indicator lights up when data is stored in the machine's memory, when received faxes are waiting to be printed, or when faxes are stored in a folder.

You can check stored scan files in a Folder List. For information on the Folder List, refer to "4 Machine Status" > "Machine Information" > "Print Reports" > "Folder List" in the Administrator Guide.

You can check stored fax files in a Stored File List. For information on the Stored File List, refer to "4 Machine Status" > "Machine Information" > "Print Reports" > "Job Status/Activity Report" > "Stored File List" in the Administrator Guide.

You can change the lighting pattern of the <Data> indicator. For more information, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Data Indicator" in the Administrator Guide.

14 <Speed Dial> button Press this button to specify a recipient with an address number when

sending a fax or e-mail.

15 <C (Clear)> button Press this button to cancel a numerical value you have entered with the

numeric keypad.

16 <Dial Pause> button Press this button to insert a pause into a destination number.

17 Numeric keypad Use the numeric buttons on the keypad to enter the number of copies,

passcodes, and other numerical values.

18 <Copy> button [Copy] is assigned to this button by default.

Press this button to display the [Copy] screen.

For information on how to assign a service to the button, refer to "1 Before Using the Machine" > "Customizing the Control Panel" > "Assigning Services to the Custom Buttons" in the Administrator Guide.

No. Component Function

19 <(Not In Use)> button Press this button to call its associated service.

To the button, you can assign [Language] or any service displayed on the [Services Home] screen.

Control Panel

20 <Review> button [Review] is assigned to this button by default.

On the [Review] screen, you can check a list of the status of Copy, Fax, and Scan services whose settings have been changed from the defaults. You can also check the details of fax and e-mail recipients.

21 USB memory slot Slot to insert a USB 2.0 memory device.

Note • This feature is not available for some models. An optional

component is required. For more information, contact our Customer Support Center.

22 One touch panels

(Only available for machines with the Fax service)

Contains one touch buttons. Turn over the panels to display buttons 1 - 70, M01, and M02. There are two ways in which address numbers and stored programs are assigned to the one touch buttons. Select either of the following:

[Type 1] Buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070, while buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2.

[Type 2] Buttons 1 to 60 are used for address numbers and they correspond to the registered address numbers 0001 to 0060, while buttons 61 to 70, M01, and M02 are used for stored programs and they correspond to the registered stored programs 1 to 12.

Note • By default, [Type 1] is selected.

• This feature is not available for some models. An optional

component is required. For more information, contact our Customer Support Center.

For information on how to change the settings registered to the one touch buttons, refer to "5 Tools" > "Common Service Settings" > "Screen/Button Settings" in the Administrator Guide.

Product Overview

2 Product Overview

No. Component Function

Product Overview

23 One touch buttons

(Only available for machines with the Fax service)

24 Embedded IC Card Reader

(optional)

Allows you to specify a recipient by simply pressing one button. You can use the buttons for fax and Internet fax jobs. Turn over the panels to display buttons 1 - 70, M01, and M02. There are two ways in which address numbers and stored programs are assigned to the one touch buttons. Select either of the following:

Note • By default, [Type 1] is selected.

• This feature is not available for some models. An optional

component is required. For more information, contact our Customer Support Center.

For information on how to change the settings registered to the one touch buttons, refer to "5 Tools" > "Common Service Settings" > "Screen/Button Settings" in the Administrator Guide.

Used to authenticate a user using a smart card. When you touch the smart card to the IC Card Reader, the machine reads the user information registered on the smart card and authenticates the user. An optional component is required to use this feature. For more information, contact our Customer Support Center. When the machine is in Energy Saver mode, touching the smart card to the IC Card Reader deactivates Energy Saver mode. However, this operation does not deactivate Sleep mode. For more information, refer to "Exiting Energy Saver Mode" (P.58).

25 Paper clip tray Used for placing paper clips and staples.

Screens and Buttons Displayed

You can register or change the services and buttons displayed on the touch screen.

Note • The following screens and buttons may have been changed by the system administrator.

Use the machine according to the changes that have been made.

Setting the Initial Screen

You can set the screen displayed after switching the power on or exiting Energy Saver mode.

Setting the Screen Displayed after Auto Clear

You can select [Last Selection Screen] or [Services Home] for the screen to be displayed after Auto Clear.

Assigning Services to the Custom Buttons

You can assign services to the Custom buttons on the control panel: <Copy>, <(Not In Use)>, and <Review>.

By assigning frequently-used services to the Custom buttons, you can switch to the services without returning to the [Services Home] screen.

Note • By default, [Copy] is assigned to the <Copy> button, and [Review] is assigned to the

<Review> button. No service is assigned to the <(Not In Use)> button.

Control Panel

Product Overview

Customizing the [Services Home] Screen

You can customize the layout of services and buttons on the [Services Home] screen that is displayed when you press the <Services Home> button on the control panel.

For information on how to customize the [Services Home] screen, refer to "1 Before Using the Machine" > "Customizing the Control Panel" > "Customizing the Button Layout" > "Services Home" in the Administrator Guide.

2 Product Overview

About the [Services Home] Screen

This section describes the fields and buttons on the [Services Home] screen which is displayed by pressing the <Services Home> button.

Message field

Product Overview

Service buttons

Message Field

Additional feature buttons

Displays a message.

Select this field in the upper right corner of the touch screen to display the User ID entry screen for entering System Administration mode, Authentication mode, or Accounting mode.

When a user is authenticated, the login information is displayed in this field.

Note • You can also press the <Log In/Out> button on the control panel to enter Authentication

For information on Authentication or Accounting mode, refer to "14 Authentication and Accounting Features" in the Administrator Guide.

Service Buttons

Allows you to set the features for each service.

Copy

You can set the features for the Copy service.

For more information, refer to "Copy" (P.71).

Fax/Internet Fax

You can set the features for the Fax service.

For more information, refer to "Fax" (P.153).

mode.

• To exit Authentication mode, press the <Log In/Out> button on the control panel. You can also select the login information field in the upper right corner of the touch screen.

About the [Services Home] Screen

E-mail

You can scan documents and send the scanned data as an e-mail attachment.

For more information, refer to "E-mail" (P.257).

Simple Copy

You can set the features for the Copy service. Selecting [Simple Copy] allows you to easily specify the basic copy features on a single screen.

For more information, refer to "Simple Copy" (P.81).

Simple Fax

You can set the features for the Fax service. Selecting [Simple Fax] allows you to easily specify the basic fax features on a single screen.

Note • This service does not appear on the screen when the Server Fax service is enabled.

For more information, refer to "Simple Fax" (P.180).

Scan to PC

You can scan documents and send the scanned data to a network computer via the FTP or SMB protocol.

For more information, refer to "Scan to PC" (P.279).

Product Overview

Store to Folder

You can scan documents and save the scanned data in a folder of the machine.

For more information, refer to "Store to Folder" (P.285).

Send from Folder

You can operate files stored in a folder of the machine.

For more information, refer to "Send from Folder" (P.321).

Stored Programming

You can operate stored programs.

Stored Programming is a service that allows you to store settings that you expect to use frequently and call them with a single button operation.

For more information, refer to "Stored Programming" (P.343).

Network Scanning (ApeosPort series models only)

You can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.

For more information, refer to "Network Scanning" (P.277).

Store & Send Link

After you scan documents, the machine temporarily saves the scanned data and sends you an e-mail containing two URLs: one is for the location to retrieve the scanned data, and the other is for the location to delete the data.

For more information, refer to "Store & Send Link" (P.293).

Note • This service appears on the screen when the Authentication feature is enabled.

For information on how to display [Store & Send Link] on the [Services Home] screen, refer to "1 Before Using the Machine" > "Customizing the Control Panel" in the Administrator Guide.

2 Product Overview

Store to USB

You can scan documents and save the scanned data to a USB memory device.

For more information, refer to "Store to USB" (P.287).

Note • This service is not available for some models. An optional component is required. For more

Media Print - Text

information, contact our Customer Support Center.

Product Overview

You can print document files (PDF, TIFF, DocuWorks, Docuworks binder, XML Paper Specification (XPS), and JPEG (JFIF)) after retrieving the files from a CompactFlash card or a USB memory device. You can also print the scan data stored with the Store to USB service.

For more information, refer to "Media Print (Text)" (P.357).

Note • This service is not available for some models. An optional component is required. For more

information, contact our Customer Support Center.

Store to WSD

You can scan documents set on the machine and save the scanned data from a computer. Also, you can save the scanned data to a computer on the network.

For more information, refer to "Store to WSD" (P.296).

Job Flow Sheets (ApeosPort series models only)

You can scan documents using a job flow sheet.

Job Flow Sheets is a service that allows you to set a flow of transfer settings of scan data for the efficient routine transfer.

For more information, refer to "Job Flow Sheets" (P.337).

Web Applications (ApeosPort series models only)

You can access to web applications via a network using the browser on the machine in order to display and store data.

For more information, refer to "Web Applications" (P.353).

Note • This service is not available for some models. An optional component is required. For more

information, contact our Customer Support Center.

Additional Feature Buttons

Allows you to set additional features that are not related to jobs.

Language

You can select the language to be displayed on the touch screen.

The language selected here will be reset when the power is switched off and on.

Important • When you select [English], only ASCII characters can be used.

• When you set [Language] to [English] on the [Services Home] screen and an address book

entry or contents of [Details] of Job Flow Sheets is entered in double-byte characters, the characters may not be displayed properly. When you use CentreWare Internet Services to import a CSV file* that includes double-byte characters other than the selected language, the characters in the file may be garbled or the import may fail.

*: CSV (Comma Separated Values) is a file format that is often used for saving data by

spreadsheets and database programs.

Note • Under [Default Language] in System Administration mode, you can select the standard

language displayed on the touch screen when the power is switched on. For more information on how to set [Default Language], refer to "5 Tools" > "Common Service Settings" > "Screen/Button Settings" > "Default Language" in the Administrator Guide.

About the [Services Home] Screen

Screen Brightness

You can adjust the screen brightness of the touch screen.

Lock Out Printer/Release Printer

You can set the machine to temporarily enable printing during the printer lockout period or to temporarily disable printing while [Release Printer] is displayed.

Note • You can assign this button when [Printer Lockout] is set to [On] under [Tools] > [Common

Service Settings] > [Machine Clock/Timers] and the [Allow User to Lock Out] check box is selected. For information on how to assign the feature to the button, refer to "5 Tools" > "Common Service Settings" > "Screen/Button Settings" in the Administrator Guide.

Setup

You can create or update folders, job flows, and the Address Book.

For more information, refer to "5 Tools" > "Setup" in the Administrator Guide.

Activity Report

Product Overview

You can print an Activity Report to check if a transmission is successfully completed.

For information on the contents listed in the Activity Report, refer to "16 Appendix" > "Activity Report" in the Administrator Guide.

Fax Receiving Mode

You can specify a mode for receiving faxes.

For more information, refer to "4 Machine Status" > "Machine Information" > "Fax Receiving Mode" in the Administrator Guide.

Print Mode

You can register a print mode and change its settings.

For more information, refer to "4 Machine Status" > "Machine Information" > "Print Mode" in the Administrator Guide.

2 Product Overview

Entering Text

Product Overview

During operations, a screen for entering text sometimes appears. The following describes how to enter text.

You can enter the following characters: numerals, alphabets, and symbols.

Item Description

Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the

lowercase letters, select [Shift] again.

Entering symbols Select [More Characters].

Note • Depending on the keyboard, you can select a

symbol from the pull-up options displayed on the bottom left of the screen.

Entering a space Select [Space].

Deleting characters Select [Backspace] to delete one character at a time.

Select [Delete Text] to delete all characters at once.

Installing the Tray Attachment on Finisher-B1

When delivering A4 or B5 paper to the finisher tray without stapling, you can stack the outputs more neatly by installing the tray attachment supplied with the finisher tray.

1 Remove the tray attachment from the rear of

the finisher tray.

2 Install the tray attachment onto the middle of

the finisher tray as shown in the diagram.

Product Overview

2 Product Overview

Product Overview

3 Copy

This chapter describes the basic operation and features for the Copy service.

Copying Procedure .....................................................................................72

Operations during Copying ......................................................................... 78

Simple Copy ...............................................................................................81

Copy ...........................................................................................................85

Image Quality..............................................................................................93

Layout Adjustment ...................................................................................... 96

Output Format...........................................................................................110

Job Assembly ...........................................................................................141

3 Copy

Copying Procedure

This section describes the basic copy procedures. The following shows the reference section for each procedure.

Step 1 Loading Documents.........................................................................................................72

Step 2 Selecting Features............................................................................................................74

Step 3 Entering a Quantity..........................................................................................................75

Step 4 Starting the Copy Job.......................................................................................................76

Step 5 Confirming the Copy Job in Job Status ...........................................................................77

Step 1 Loading Documents

Copy

Document Feeder

The following two methods are available to load documents:

Document Feeder

Single sheet

Multiple sheets

Document Glass

Single sheet

Bound documents, such as books

Document Feeder

The document feeder supports single and multiple sheet documents with sizes from 125 x 110 mm (Standard size: A5, A5 ) to 297 x 432 mm (Standard size: A3, 11 x 17").

The document feeder automatically detects standard size documents. For nonstandard size documents, enter the size on the [Original Size] screen.

For information on document sizes that can be detected automatically and how to enter a non-standard document size, refer to "Original Size (Specifying the Scan Size for the Document)" (P.101).

The standard document sizes that can be detected automatically depend on the [Paper Size Settings] made in System Administration mode. For information on paper size settings, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

The document feeder accepts the following number of sheets.

Document Type (Weight) Number of Sheets

Lightweight paper (38 - 49 gsm) 110 sheets

Plain paper (50 - 80 gsm) 110 sheets

Heavyweight paper (81 - 128 gsm) 75 sheets

Important • To avoid paper jams, use the document glass for folded or wrinkled documents, cut-and-

pasted documents, curled paper, or back carbon paper.

• 2-sided scanning of lightweight paper (38 - 49 gsm) is not supported.

For information on how to copy mixed sized documents, refer to "Mixed Size Originals (Scanning Different Size Documents Simultaneously)" (P.102).

1 Remove any paper clips and staples before loading a document.

Copying Procedure

2 Load the document face up (when the

document is 2-sided, load the front side up) in the center of the document feeder.

Note • The confirmation indicator lights up when

the document is loaded correctly. If the indicator does not light, load the document again.

3 Adjust the document guides to match the

size of the document loaded.

4 Raise the document stopper.

Confirmation indicator

Copy

Document Glass

The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17").

Important • Always close the document cover after using the document glass.

The document glass automatically detects standard size documents. For non-standard size documents, enter the size on the [Original Size] screen.

For information on document sizes that can be detected automatically and how to enter a non-standard document size, refer to "Original Size (Specifying the Scan Size for the Document)" (P.101).

The standard document sizes that can be detected automatically depend on the [Paper Size Settings] made in System Administration mode. For information on the paper size settings, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries.

CAUTION

Copy

3 Copy

1 Open the document cover.

Important • Before loading a document, make sure

that the touch screen is active. Otherwise, the machine may not properly detect the document size.

2 Load the document face down, and align it

against the top left corner of the document glass.

3 Close the document cover.

Note • When a standard size document is loaded on the document glass, the size of the document

is displayed in the message field.

Step 2 Selecting Features

The following two services are available to copy documents.

Simple Copy

Allows you to only select basic features to copy documents.

Copy

Allows you to make detailed settings to copy documents.

The following procedure uses [Copy] to describe how to select features.

For information on Simple Copy, refer to "Simple Copy" (P.81).

Note • The features displayed on the screen depend on the configuration of your machine.

• When the Authentication or Accounting feature is enabled, a user ID and passcode may be

required. Ask your system administrator for the user ID and passcode.

1 Press the <Services Home> button.

<Services Home> button

2 Select [Copy].

3 If the previous settings still remain, press the

<Clear All> button.

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<Clear All> button

Copying Procedure

Copy

4 Select each tab, and configure features as

necessary.

The following shows the reference section for each tab.

"Copy" (P.85)

"Image Quality" (P.93)

"Layout Adjustment" (P.96)

"Output Format" (P.110)

"Job Assembly" (P.141)

Step 3 Entering a Quantity

The following describes how to enter the number of copy sets. You can enter up to 999 sets.

1 Enter the number of copies using the

numeric keypad. The number of copies entered appears on the upper right of the touch screen.

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Numeric keypad

3 Copy

2 If you have entered an incorrect value, press

the <C (Clear)> button and then enter the correct value.

Step 4 Starting the Copy Job

The following describes how to start a copy job.

1 Press the <Start> button.

Copy

Important • If the document has been loaded in the

document feeder, do not hold down the document while it is being conveyed.

• Copies cannot be made if a copy protection code is detected. For information on copy protection codes, refer to "Secure Watermark (Managing Document Security)" (P.128).

Note • If a problem occurs, an error message

appears on the touch screen. Follow the instructions of the message to solve the problem.

• You can set the next job while a copy job is being processed.

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<C (Clear)> button

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<Start> button

If you have more documents

If you have more documents to copy, select [Next Original] on the touch screen while the current document is being scanned. This allows you to scan the documents as a single set of data.

2 Select [Next Original] while scanning is in

progress.

Note • When using the document feeder, load

the next document after the machine has finished scanning the first document.

• When [Next Original] is displayed on the screen shown on the right and no operation is performed for a certain period of time, the machine automatically assumes that there are no more documents.

• You can change the number of copies by selecting [Change Quantity] that is displayed after selecting [Delete].

3 Load the next document.

4 Press the <Start> button.

If you have more documents, repeat steps 3 and 4.

5 When all documents have been scanned,

select [Last Original].

Copying Procedure

Copy

Step 5 Confirming the Copy Job in Job Status

If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status.

1 Press the <Job Status> button.

2 Confirm the job status.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

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<Job Status> button

3 Copy

Operations during Copying

This section describes available operations during copying. The following shows the reference section for each operation.

Stopping the Copy Job................................................................................................................78

Changing the Number of Copies.................................................................................................79

Interrupting the Copy Job ...........................................................................................................80

Stopping the Copy Job

To cancel a copy job in progress, use the following procedure.

1 Press either the <Stop> button on the control

Copy

panel or [Delete] on the touch screen.

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2 Select [Delete].

If [Delete] does not appear on the screen:

1 Press the <Job Status> button.

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<Stop> button

<Job Status> button

2 Select the job to cancel.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

3 Select [Delete].

4 Select [Delete].

Operations during Copying

Copy

Changing the Number of Copies

To change the number of copy sets during scanning or copying, use the following procedure.

1 Press either the <Stop> button on the control

panel or [Delete] on the touch screen.

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<Stop> button

3 Copy

2 Select [Change Quantity].

3 Specify the number of copy sets with the numeric keypad.

The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed.

4 Press the <Start> button.

Copy

Interrupting the Copy Job

Note • If you enter the same value as the number of copies that have already been printed, the

machine will not execute a copy job even when you press the <Start> button.

You can temporarily stop the copy job to have the machine process another job.

Important • Press the <Interrupt> button only after all the documents have been scanned. The machine

does not accept another job while it is scanning documents, or when [Next Original] has been selected.

1 Press the <Interrupt> button.

The <Interrupt> button lights up to indicate that the machine is in Interrupt mode.

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<Interrupt> button

2 Load a document and set features if necessary.

3 Specify the number of copy sets with the numeric keypad.

4 Press the <Start> button.

5 After you have finished making the interrupt copy, press the <Interrupt> button.

The <Interrupt> button goes out to indicate that Interrupt mode is exited.

Note • If you used the document glass to copy the document, remove the document from the

document glass.

6 Press the <Start> button.

The suspended copy job is resumed.

Simple Copy

You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service.

This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.

Paper Supply (Selecting the Paper for Copying) ....................................................................... 81

Reduce/Enlarge (Making Enlarged/Reduced Copies)................................................................ 82

2 Sided Copying (Making 2 Sided Copies)................................................................................ 83

Lighten/Darken (Adjusting the Copy Density) .......................................................................... 83

2 Pages per Side (Copying Two Pages onto One Sheet)............................................................ 84

1 Staple....................................................................................................................................... 84

1 Select [Simple Copy] on the [Services

Home] screen.

Simple Copy

Copy

2 Select a feature on the [Simple Copy]

screen.

Paper Supply (Selecting the Paper for Copying)

This feature allows you to select the paper tray for copying.

1 Select [Paper Supply].

2 Select a paper tray to be used.

3 Copy

Auto Select

Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio.

Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge].

Trays 1 to 4, and Tray 6

Allows you to directly select the desired tray.

Note • Trays 3, 4, and 6 are optional.

Tray 5 Bypass Auto Detect

Automatically detects the size of paper loaded in the bypass tray.

Checking the Remaining Amount of Paper in a Tray

Copy

The icons displayed in a tray allows you to check the remaining amount of paper loaded in the tray.

You can view the icons to check the remaining amount of paper in a tray.

: Indicates that the remaining amount of paper is 25 to 100%.

: Indicates that the remaining amount of paper is 25% or less.

: Indicates that the tray has run out of paper, or no paper is loaded in

the tray.

Reduce/Enlarge (Making Enlarged/Reduced Copies)

This feature allows you to select a copy ratio to enlarge or reduce the size of copies.

1 Select [Reduce/Enlarge].

2 Select a copy ratio.

100%

Copies at the same image size as the original document.

Auto %

Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper.

Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply].

Ratios

Allows you to select from preset copy ratios.

2 Sided Copying (Making 2 Sided Copies)

This feature allows you to copy 1-sided and 2-sided documents on one side or both sides of paper.

1 Select any option.

Simple Copy

Copy

1 J 1 Sided

Makes a copy of a 1-sided document on one side of the paper.

1 J 2 Sided

Makes a copy of a 1-sided document on both sides of the paper.

2 J 2 Sided

Makes a copy of a 2-sided document on both sides of the paper.

Lighten/Darken (Adjusting the Copy Density)

This feature allows you to select a copy-density level from seven levels.

1 Use [ ] and [ ] to set the density level.

3 Copy

2 Pages per Side (Copying Two Pages onto One Sheet)

This feature allows you to copy two pages of a document together onto one side of a single sheet of paper.

When you select [2 Pages per Side], [Auto %] is automatically selected in [Reduce/ Enlarge]. The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper.

Note • When you deselect [Auto %] in [Reduce/Enlarge] (when you select another copy ratio),

image loss may occur depending on the image size of the document.

• Select a tray other than [Auto Select] in [Paper Supply]. When you select [Auto Select], the tray containing A4 paper is selected. If no tray contains A4 paper, the machine selects a tray based on the [Auto Paper Off] setting. For information on [Auto Paper Off], refer to "5 Tools" > "Copy Service Settings" > "Copy Control" > "Auto Paper Off" in the Administrator Guide.

For information on how to copy four or eight pages of a document together onto one side of a single sheet of paper, refer to "Pages per Side (Copying Multiple Pages onto One Sheet)" (P.116).

Copy

1 Select [2 Pages per Side].

1 Staple

This feature allows you to select whether to staple copied outputs at the top left corner.

The number of sheets that can be stapled is 2 - 50 (when 80 gsm paper is used). Available paper types are: Plain (60 - 105 gsm), Reload (60 - 105 gsm), Recycled (60

- 105 gsm), Punched (60 - 105 gsm), Letterhead (60 - 105 gsm)*, Pre-printed (60 - 105 gsm), Lightweight (56 - 59 gsm), Heavyweight (106 - 169 gsm), Extra Heavyweight (170 - 216 gsm), Bond (170 - 216 gsm), and Custom Paper 1 to 5.

*: Only when the HCF Kit is installed

Note • This feature does not appear for some models. An optional component is required. For more

information, contact our Customer Support Center.

1 Select [1 Staple].

Copy

You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service.

This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature.

Reduce/Enlarge (Making Enlarged/Reduced Copies)................................................................ 85

Paper Supply (Selecting the Paper for Copying) ....................................................................... 89

2 Sided Copying (Making 2 Sided Copies)................................................................................ 91

Original Type (Selecting the Document Type).......................................................................... 91

Copy Output (Specifying Finishing Options) ............................................................................ 92

Pages per Side (Copying Multiple Pages onto One Sheet) ........................................................ 92

Lighten/Darken (Adjusting the Copy Density) .......................................................................... 92

You can customize the layout of the features displayed on the [Copy] screen. For more information, refer to "5 Tools" > "Copy Service Settings" > "Copy Tab - Features Allocation" in the Administrator Guide.

1 Select [Copy] on the [Services Home]

screen.

Copy

2 Select a feature on the [Copy] screen.

Reduce/Enlarge (Making Enlarged/Reduced Copies)

This feature allows you to select a copy ratio to enlarge or reduce the size of copies.

1 Specify a copy ratio. You can use the

numeric keypad to specify a value, or [+] and [-] to specify reduction/enlargement ratios directly.

100%

Copies at the same image size as the original document.

Auto %

Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper.

Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply].

3 Copy

Ratios (3rd and 4th buttons)

Displays preset copy ratios.

You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Preset Buttons" > "Reduce/Enlarge - Button 3 - 4" in the Administrator Guide.

More

Displays the [Reduce/Enlarge] screen on which you can set [Proportional %], [Independent X - Y%], and [Calculator %].

For information on the settings on the [Reduce/Enlarge] screen, refer to "When [Proportional %] is Selected" (P.86), "When [Independent X - Y%] is Selected" (P.87), or "When [Calculator %] is Selected" (P.88).

When [Proportional %] is Selected

Copy

You can select a ratio from the standard copy ratios, or can enter a ratio directly.

1 Select a copy ratio, or specify a value.

Variable %

Specify a ratio in the range from 25 to 400% in 1% increments. To specify a value, use the numeric keypad or [+] and [-]. Specifying "100%" allows you to make copies at the same image size as the original document.

When you make enlarged/reduced copies from standard sized documents on standard sized paper, the following copy ratios will be applied.

Copy

A6 B6 A5 B5 A4 B4 A3

Original

100% 122% 141% 173% 200% 245% 283%

82% 100% 116% 142% 164% 200% 232%

How a document should be loaded depends on the size and orientation of the document. For more information, refer to "Step 1 Loading Documents" (P.72).

For information on paper that can be loaded, refer to "2 Paper and Other Media" > "Paper Types" in the Administrator Guide.

71% 86% 100% 122% 141% 174% 200%

58% 70% 81% 100% 115% 141% 163%

50% 61% 70% 86% 100% 122% 141%

41% 50% 58% 70% 81% 100% 115%

35% 43% 50% 61% 70% 86% 100%

Preset %

Select a copy ratio from the following options.

100%

Copies at the same image size as the original document.

Auto %

Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper.

Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply].

Preset ratios

Select from the preset ratios.

You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Reduce/Enlarge Presets" in the Administrator Guide.

Slight Reduction (Improves Fit)

Select this check box to slightly reduce the specified copy ratio to copy the complete image onto the paper.

Important • If you select [Slight Reduction (Improves Fit)] and you do not want to erase the edges of the

document, set the amount of edge erase to 0 mm. Note that if the amount is set to 0 mm, the edges of the copied document may get dirty. You can set [Edge Erase] on the [Layout Adjustment] screen. For more information, refer to"Edge Erase (Erasing Edges and Margin Shadows of the Document)" (P.103).

Copy

When [Independent X - Y%] is Selected

You can specify reduction/enlargement ratios for the width and length individually.

1 Select any option.

Variable %

Width - X%, Length - Y%

Allows you to specify reduction/enlargement ratios for the width and length in the range from 25 to 400% in 1% increments. Use [+] and [-] or the numeric keypad to specify a ratio.

Lock X - Y%

Allows you to make the same ratio adjustment for the width and length at the same time.

Preset %

Width: 100% / Length: 100%

Copies at the same image size as the original document.

Auto X - Y%

Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper.

3 Copy

Fit Image to Paper Size X - Y%

Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper, and then slightly reduces the ratios so that the complete image is copied onto the paper.

Width: XX% / Length: XX%

Allows you to specify the preset reduction/enlargement ratios.

When [Calculator %] is Selected

You can specify values for the length and width individually.

If you specify both the original document size and the desired copy size, the copy ratios for the length and width are calculated automatically in the range from 25 to 400% according to the values that you entered.

Note • Selecting [Calculator %] allows you to set copy ratios. The values entered in [Original Size]

Copy

For information on how to specify a scan size for the document, refer to "Original Size (Specifying the Scan Size for the Document)" (P.101). For information on how to select a paper tray, refer to "Paper

Supply (Selecting the Paper for Copying)" (P.89).

and [Copy Size] are used to calculate ratios, and do not reflect a scan size for the document or the paper size. Be sure to specify a scan size for the document. Also, select a paper tray if necessary.

1 Enter the width of the original document in

[Original Size] of [Width - X%] using the numeric keypad.

2 Enter the width of the output copy in [Copy Size] of [Width - X%] using the numeric

keypad.

3 In the same way, enter the length for [Original Size] and [Copy Size] of [Length - Y%].

Width - X% / Length - Y%

Displays the ratios that are automatically calculated using the values set in [Original Size] and [Copy Size].

Original Size

Allows you to enter the width and length of the original document, in the range from 1 to 999 mm in 1 mm increments.

Copy Size

Allows you to enter the width and length of output copies, in the range from 1 to 999 mm in 1 mm increments.

Paper Supply (Selecting the Paper for Copying)

This feature allows you to select the tray that holds the paper you want to use.

1 Select a paper tray.

Auto Select

Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio.

Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge].

Trays (2nd to 5th buttons)

Allows you to directly select the desired tray.

You can change the paper tray associated with each button on the [Copy] screen. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Preset Buttons" > "Paper Supply - Button" in the Administrator Guide.

Copy

More

Displays the [Paper Supply] screen.

Refer to "[Paper Supply] Screen" (P.90).

Checking the Remaining Amount of Paper in a Tray

The icons displayed in a tray allows you to check the remaining amount of paper loaded in the tray.

You can view the icons to check the remaining amount of paper in a tray.

: Indicates that the remaining amount of paper is 25 to 100%.

: Indicates that the remaining amount of paper is 25% or less.

: Indicates that the tray has run out of paper, or no paper is loaded in

the tray.

3 Copy

[Paper Supply] Screen

1 Select a paper tray.

Copy

This screen allows you to select a paper tray from all trays available on the machine.

Tray

Allows you to select a paper tray. When [Bypass] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper.

For more information, refer to "[Tray 5] Screen" (P.90).

Note • Trays 3, 4, and 6 are optional.

% Full

Displays the remaining amounts of paper loaded in the trays.

Size

Displays paper sizes.

Type

Displays paper types.

Color

Displays paper colors.

For information on how to set [Paper Color], refer to "5 Tools" > "Common Service Settings" > "Paper Tray Settings" > "Paper Tray Attributes" in the Administrator Guide.

Size Detection

Displays how the machine detects a paper size.

For information on how to set [Size Detection], refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

[Tray 5] Screen

Set the paper loaded in Tray 5.

For information on paper that can be loaded in Tray 5, refer to "2 Paper and Other Media" > "Paper Types" in the Administrator Guide.

1 Select a paper size and a paper type.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

• [Auto Detect] is available only when standard sized paper is loaded.

Paper Size

Select from [Auto Detect], [Standard Size], and [Custom Size].

When you select [Auto Detect], the paper size is identified automatically.

When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected" (P.91) or "When [Custom Size] is Selected" (P.91), respectively.

Paper Type

Select a paper type.

When [Standard Size] is Selected

Select [Standard Size], and from the lists displayed, select a paper size and then a paper type.

1 Select a paper size and a paper type.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

Copy

When [Custom Size] is Selected

Enter the width and length of paper on the fields displayed after selecting [Custom Size].

Specify the X (width) in the range from 98 to 432 mm, and the Y (length) in the range from 89 to 297 mm in 1 mm increments.

Important • When copying on both sides of non-standard size paper, specify the size in the range from

182 to 432 mm for the X (width) direction and from 128 to 297 mm for the Y (length) direction.

1 Enter a paper size using [+] and [-] or the

numeric keypad.

2 Select a paper type.

Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

2 Sided Copying (Making 2 Sided Copies)

This feature is the same as [2 Sided Copying] on the [Layout Adjustment] screen. For more information, refer to "2 Sided Copying (Making 2 Sided Copies)" (P.96).

Original Type (Selecting the Document Type)

This feature is the same as [Original Type] on the [Image Quality] screen. For more information, refer to "Original Type (Selecting the Document Type)" (P.93).

3 Copy

Copy Output (Specifying Finishing Options)

This feature is the same as [Copy Output] on the [Output Format] screen. For more information, refer to "Copy Output (Specifying Finishing Options)" (P.135).

Pages per Side (Copying Multiple Pages onto One Sheet)

This feature is the same as [Pages per Side] on the [Output Format] screen. For more information, refer to "Pages per Side (Copying Multiple Pages onto One Sheet)" (P.116).

Lighten/Darken (Adjusting the Copy Density)

This feature allows you to select a copy-density level from seven levels.

Copy

Note • [Lighten/Darken] on the [Copy], [Image Quality] and [Simple Copy] screens is the same.

1 Use [ ] and [ ] to set the density level.

Image Quality

The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature.

Original Type (Selecting the Document Type).......................................................................... 93

Image Options (Adjusting Copy Density/Sharpness of Images) ............................................... 94

Background Suppression (Erasing the Background Color of Documents)................................ 95

1 Select [Copy] on the [Services Home]

screen.

2 Select a feature on the [Image Quality]

screen.

Image Quality

Copy

Original Type (Selecting the Document Type)

This feature allows you to select the type of documents, such as text and photos. By selecting a document type, you can make copies at optimum image quality.

1 Select [Original Type].

2 Select the document type.

Photo & Text

Select this option to make copies of documents containing both text and photos. The machine automatically distinguishes the areas with text and those with photos, and sets the appropriate image quality for each area of the document.

Text

Select this option to make sharp copies of text. This option is suitable for graphs and illustrations.

3 Copy

Photo

Select this option to make copies of photos.

Light Text

Select this option for text that requires enhancement, such as handwritten pencil text.

Text on See-Through Paper

Select this option to reduce blurring for tracing paper documents or to suppress background shadows of lightweight documents.

Note • [Text on See-Through Paper] may not be displayed depending on the setting made in

System Administration mode. For information on how to display [Text on See-Through Paper], refer to "5 Tools" > "Copy Service Settings" > "Copy Control" > "Original Type - SeeThrough Paper" in the Administrator Guide.

Copy

Image Options (Adjusting Copy Density/Sharpness of Images)

This feature allows you to adjust the copy density and sharpness levels.

Note • [Lighten/Darken] under [Image Options] is the same as [Lighten/Darken] on the [Copy]

screen.

1 Select [Image Options].

2 Adjust the copy density and sharpness.

Lighten/Darken

Allows you to select from seven copy density levels between [Lighten] and [Darken].

Moving the arrow mark to the upper position makes the copy density lighter, and moving to the lower position makes it darker.

Sharpness

Allows you to select from five sharpness levels between [Sharpen] and [Soften].

Selecting an upper cell on the bar makes the contours of images sharper, and selecting a lower cell makes them softer.

Image Quality

Background Suppression (Erasing the Background Color of Documents)

This feature allows you to suppress the background color of documents, such as newspaper and colored paper.

Note • [Background Suppression] is not available when [Original Type] is set to [Photo].

1 Select [Background Suppression].

2 Select [Auto Suppression].

Copy

Off

Scans the background of documents with no filtering.

Auto Suppression

Suppresses the background of a document printed on colored paper, such as newspaper.

3 Copy

Layout Adjustment

This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature.

Copy

1 Select [Copy] on the [Services Home]

screen.

2 Sided Copying (Making 2 Sided Copies)................................................................................ 96

Book Copying (Copying Facing Pages onto Separate Sheets)................................................... 98

2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)............................................ 99

Original Size (Specifying the Scan Size for the Document)....................................................101

Mixed Size Originals (Scanning Different Size Documents Simultaneously).........................102

Edge Erase (Erasing Edges and Margin Shadows of the Document) ...................................... 103

Image Shift (Adjusting the Image Position)............................................................................. 105

Invert Image (Making Reversed Copies of Images) ................................................................ 107

Original Orientation (Specifying the Orientation of Loaded Documents)............................... 108

Image Rotation (Changing the Orientation of Images)............................................................ 108

2 Select a feature on the [Layout Adjustment]

screen.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

2 Sided Copying (Making 2 Sided Copies)

This feature allows you to copy 1-sided and 2-sided documents on one side or both sides of paper.

Important • Ensure that the actual orientation of the original document matches the [Original Orientation]

setting on the [Layout Adjustment] screen.

• When Finisher-B1 or Finisher-C1 is installed, and if the loaded paper for 2-sided copying is a size other than the specified size, output copies are delivered to the center tray. Remove the paper delivered to the center tray every now and then.

1 Select [2 Sided Copying].

2 Select any option.

Layout Adjustment

1 J 1 Sided

Makes a copy of a 1-sided document on one side of the paper.

1 J 2 Sided

Makes a copy of a 1-sided document on both sides of the paper.

2 J 2 Sided

Makes a copy of a 2-sided document on both sides of the paper.

2 J 1 Sided

Makes a copy of a 2-sided document on one side of the paper.

Originals

This option is displayed when you select [2 J 2 Sided] or [2 J 1 Sided].

Head to Head

Select this option when the front and back sides of the document are of the same orientation.

Head to Toe

Select this option when the front and back sides of the document are of the opposite orientation.

Copy

Copies

This option is displayed when you select [1 J 2 Sided] or [2 J 2 Sided].

Head to Head

Select this option when you want the orientation of the first and second sides of the copy to be the same as that of the document.

Head to Toe

Select this option when you want the orientation of the first and second sides of the copy to be the opposite of that of the document.

3 Copy

Original Orientation

Allows you to specify the orientation of the document so that the machine can identify the top of the document.

Note • If the [Original Orientation] setting differs from the actual document orientation, the machine

may not detect the top of the document correctly.

Upright Images

Select this option when placing the top of the document against the top side of the document glass or document feeder.

Sideways Images

Select this option when placing the top of the document against the left side of the document glass or document feeder.

Book Copying (Copying Facing Pages onto Separate Sheets)

Copy

This feature allows you to copy facing pages of a document on separate sheets of paper in page order. This is useful when you need to make separate copies of facing pages of a bound

document such as a booklet.

Note • You cannot use the document feeder with this feature.

• Non-standard size document and undetectable size documents may not be separated into

two accurately.

1 Select [Book Copying].

2 Select any option.

Off

Does not copy the document as a bound document.

Left Page then Right

Copies the left page and then the right page of facing pages.

Right Page then Left

Copies the right page and then the left page of facing pages.

Top Page then Bottom

Copies the top page and then the bottom page of facing pages.

Layout Adjustment

Both Pages

Copies both pages in page order.

Left Page Only

Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.

Right Page Only

Copies the right page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.

Top Page Only

Copies the top page only. You can select this option when [Top Page then Bottom] is selected.

Bottom Page Only

Copies the bottom page only. You can select this option when [Top Page then Bottom] is selected.

Binding Edge Erase

Erases the shadow from the center section of the document. You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments.

Copy

2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)

This feature allows you to assign pages when making copies of facing pages in a bound document, such as a booklet, so that pages face each other in the same way as the document. You can also specify the starting and ending pages from the left and right of facing pages.

Note • Non-standard size documents and undetectable size documents may not be separated into

two accurately.

• Use the document glass to load the documents.

3 Copy

1 Select [2 Sided Book Copying].

2 Select any option.

Copy

Off

Disables this feature.

Left Page then Right

Scans the left page and then the right page of facing pages, to make 2-sided copies.

Right Page then Left

Scans the right page and then the left page of facing pages, to make 2-sided copies.

Top Page then Bottom

Scans the top page and then the bottom page of facing pages, to make 2-sided copies.

Starting & Ending Page

Displays the [Starting & Ending Page] screen.

Refer to "[Starting & Ending Page] Screen" (P.100).

Binding Edge Erase

Erases the shadow from the center section of the document. You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments.

[Starting & Ending Page] Screen

This screen allows you to set the starting and ending pages to be copied.

100

1 Set [Starting Page] and [Ending Page].

Starting Page

[Left Page] / [Right Page]

You can select these options when [Left Page then Right] or [Right Page then Left] is selected.

[Top Page] / [Bottom Page]

You can select these options when [Top Page then Bottom] is selected.

Xerox ApeosPort-IV 3070, ApeosPort-IV 4070, ApeosPort-IV 5070, DocuCentre-IV 4070, DocuCentre-IV 5070 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Before Using the Machine

Preface

Types of Manuals

Using This Guide

Organization of This Guide

Conventions

Safety Notes

Electrical Safety

Machine Installation

Operational Safety

Consumable

Location of Warning and Caution Labels

Regulation

Radio Frequency Emissions (Class B)

Product Safety Certification (UL, CB)

Regulatory Information for RFID

Environment

About License

RSA BSAFE

Heimdal

JPEG Code

Libcurl

FreeBSD

OpenLDAP

TIFF (libtiff)

ICC Profile (Little cms)

XPS (XML Paper Specification)

EDICT and COMPDIC

Cyrus SASL

Legal Notice

2 Product Overview

Machine Components

Power Source

Switching the Main Power On

Switching the Power On

Switching the Power Off

Switching the Main Power Off

Ground Fault Interrupter

Energy Saver Mode

Entering Energy Saver Mode

Exiting Energy Saver Mode

Control Panel

Screens and Buttons Displayed

About the [Services Home] Screen

Entering Text

Installing the Tray Attachment on Finisher-B1

3 Copy

Copying Procedure

Step 1 Loading Documents

Step 2 Selecting Features

Step 3 Entering a Quantity

Step 4 Starting the Copy Job

Step 5 Confirming the Copy Job in Job Status

Operations during Copying

Stopping the Copy Job

Changing the Number of Copies

Interrupting the Copy Job

Simple Copy

Paper Supply (Selecting the Paper for Copying)

Reduce/Enlarge (Making Enlarged/Reduced Copies)

2 Sided Copying (Making 2 Sided Copies)

Lighten/Darken (Adjusting the Copy Density)

2 Pages per Side (Copying Two Pages onto One Sheet)

1 Staple

Copy

Reduce/Enlarge (Making Enlarged/Reduced Copies)

Paper Supply (Selecting the Paper for Copying)

2 Sided Copying (Making 2 Sided Copies)

Original Type (Selecting the Document Type)

Copy Output (Specifying Finishing Options)

Pages per Side (Copying Multiple Pages onto One Sheet)

Lighten/Darken (Adjusting the Copy Density)

Image Quality

Original Type (Selecting the Document Type)

Image Options (Adjusting Copy Density/Sharpness of Images)