Xerox ApeosPort-III C5500, ApeosPort-III C6500, ApeosPort-III C7600, DocuCentre-III C5500, DocuCentre-III C6500 User Guide
...
ApeosPort-III C7600/C6500/C5500
DocuCentre-III C7600/C6500/C5500
User Guide
Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are
trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
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RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United
States and/or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, the sphere of connectivity design, PDF Bridge, and CentreWare are trademarks or registered
trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd. DocuWorks is a trademark of Fuji
Xerox Co., Ltd.
Table of Contents
Table of Contents ........................................................................................................ 1
1 Before Using the Machine ...................................................................................... 11
Preface ...................................................................................................................... 12
Types of Manuals ...................................................................................................... 13
Using This Guide ....................................................................................................... 14
Organization of This Guide ................................................................................... 14
Conventions .......................................................................................................... 15
Safety Notes .............................................................................................................. 17
Electrical Safety .................................................................................................... 18
Machine Installation .............................................................................................. 19
Operational Safety ................................................................................................ 21
Consumable.......................................................................................................... 23
Location of Warning and Caution Labels .............................................................. 25
Table of Contents
Regulation ................................................................................................................. 27
Radio Frequency Emissions (Class B) ................................................................. 27
Product Safety Certification (UL, CB) ................................................................... 27
Regulatory Information for RFID ........................................................................... 27
Environment .............................................................................................................. 28
About License............................................................................................................ 29
RSA BSAFE.......................................................................................................... 29
Heimdal................................................................................................................. 29
LZMA .................................................................................................................... 29
JPEG Code ........................................................................................................... 30
Libcurl ................................................................................................................... 30
FreeBSD ............................................................................................................... 30
OpenLDAP............................................................................................................ 31
DES....................................................................................................................... 33
AES....................................................................................................................... 33
TIFF (libtiff)............................................................................................................ 33
ICC Profile (Little cms) .......................................................................................... 33
XPS (XML Paper Specification) ............................................................................ 33
EDICT and COMPDIC .......................................................................................... 33
Legal Notice............................................................................................................... 35
2 Product Overview .................................................................................................... 37
Machine Components................................................................................................ 38
Power On / Off........................................................................................................... 46
Powering On ......................................................................................................... 46
Powering Off ......................................................................................................... 46
Circuit Breaker........................................................................................................... 47
Energy Saver Mode................................................................................................... 48
1
Entering the Energy Saver Mode...........................................................................48
Exiting the Energy Saver Mode .............................................................................49
Control Panel..............................................................................................................50
Middle Size Color UI ..............................................................................................50
Full Size Color UI...................................................................................................52
Screens and Buttons Displayed.............................................................................54
Entering Text ..............................................................................................................55
3 Copy ..........................................................................................................................57
Copying Procedure.....................................................................................................58
Step 1 Loading Documents ...................................................................................58
Step 2 Selecting Features .....................................................................................60
Step 3 Entering a Quantity.....................................................................................61
Step 4 Starting the Copy Job.................................................................................62
Step 5 Confirming the Copy Job in Job Status ......................................................64
Operations during Copying.........................................................................................65
Stopping the Copy Job ..........................................................................................65
Changing the Number of Copies ...........................................................................66
Interrupting the Copy Job ......................................................................................67
Copy ...........................................................................................................................68
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................68
Paper Supply (Selecting the Paper for Copying)...................................................72
Output Color (Selecting the Color for Copying) .....................................................74
Original Type (Selecting the Document Type).......................................................77
Copy Output (Specifying Finishing Options)..........................................................77
Multiple-Up (Copying Multiple Pages onto One Sheet) .........................................77
Lighten/Darken (Adjusting the Copy Density)........................................................78
Image Quality .............................................................................................................79
Original Type (Selecting the Document Type).......................................................79
Image Options (Adjusting Copy Density / Sharpness / Saturation of Images) ......80
Image Enhancement
(Erasing the Background Color of Documents / Adjusting Contrast)....................81
Color Effects (Selecting an Image Quality)............................................................82
Color Balance (Adjusting Color Balance) ..............................................................83
Color Shift (Adjusting the Color Tone) ...................................................................83
Gloss Level (Enhancing Gloss of the Document) ..................................................84
Layout Adjustment......................................................................................................85
Book Copying (Copying Facing Pages onto Separate Sheets).............................85
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)........................86
Original Size (Specifying the Scan Size for the Document)...................................88
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......89
Edge Erase (Erasing Edges and Margin Shadows of the Document)...................90
Image Shift (Adjusting the Image Position)............................................................91
Image Rotation (Changing the Orientation of Images) ..........................................94
Invert Image (Making Reversed Copies of Images) ..............................................95
2
Table of Contents
Original Orientation (Specifying the Orientation of Loaded Documents) .............. 95
2 Sided Copying (Making 2 sided Copies)............................................................ 96
Output Format ........................................................................................................... 98
Booklet Creation (Creating a Booklet) .................................................................. 98
Covers (Attaching Covers to Copies).................................................................. 101
Transparency Options (Inserting Blank Sheets between Transparencies)......... 103
Multiple-Up (Copying Multiple Pages onto One Sheet) ...................................... 104
Poster (Making Enlarged Copies Spread over Multiple Sheets)......................... 105
Repeat Image (Making Multiple Copies on One Sheet)...................................... 106
Annotations (Adding a Comment / a Date / Page Numbers to Copies) .............. 107
Watermark (Printing Control Numbers on the Background of Copies) ............... 113
Secure Watermark (Managing Document Security) ........................................... 116
Tab Margin Shift (Copying on Tab Stock Paper) ................................................ 117
Face Up/Down Output (Specifying Face Up or Down) ....................................... 118
Folding (Outputting Bi-Folded/Tri-Folded Paper)................................................ 119
Preset Repeat Image (Making Multiple Copies on a Single Sheet).................... 120
2 Sided Copying (Making 2 Sided Copies) ......................................................... 120
Copy Output (Specifying Finishing Options)....................................................... 120
ID Card Copying (Copying Both Sides of an ID Card) ........................................ 126
Job Assembly .......................................................................................................... 127
Build Job
(Processing Documents Scanned with Different Settings as One Job)............. 127
Sample Job (Checking the Finished Output of the Copy)................................... 131
Combine Original Sets (Adding Originals) .......................................................... 132
Delete Outside/Delete Inside
(Deleting Outside or Inside of the Selected Area)............................................... 134
Stored Programming (Calling a Stored Program for Build Job) .......................... 135
4 Fax .......................................................................................................................... 137
Fax Procedure ......................................................................................................... 138
Step 1 Loading Documents................................................................................. 138
Step 2 Selecting Features................................................................................... 140
Step 3 Specifying Destinations ........................................................................... 141
Step 4 Starting the Fax Job ................................................................................ 142
Step 5 Confirming the Fax Job in Job Status...................................................... 143
Operations during Faxing ........................................................................................ 145
Stopping the Fax Job .......................................................................................... 145
Changing the Scan Settings ............................................................................... 146
About Internet Fax ................................................................................................... 147
Internet Fax Overview......................................................................................... 147
Sending Internet Fax........................................................................................... 149
Receiving Internet Fax ........................................................................................ 150
Useful Features................................................................................................... 151
About Server Fax..................................................................................................... 155
Sending Server Fax ............................................................................................ 155
3
Fax/Internet Fax .......................................................................................................157
Internet Fax/Fax (Selecting Internet Fax/Fax) .....................................................157
+ Add (Sending Faxes to Multiple Recipients).....................................................158
Specifying a Destination Using the Address Book...............................................159
Speed Dialing (Specifying a Destination Using an Address Number) .................160
Specifying a Destination using a One Touch Button ...........................................161
Specifying a Destination using the Keyboard Screen..........................................162
Specifying a Destination using the Redial Feature ..............................................162
Specifying a Line using the Keyboard Screen.....................................................162
Entering Specific Symbols ...................................................................................163
Removing/Confirming a Recipient .......................................................................164
Lighten/Darken (Adjusting Fax Density) ..............................................................164
2 Sided Scanning (Transmitting 2-sided Originals) .............................................165
Original Type (Selecting the Document Type).....................................................166
Resolution (Specifying the Scanning Resolution)................................................166
Layout Adjustment....................................................................................................168
2 Sided Scanning (Transmitting 2-sided Originals) .............................................168
Original Size (Specifying the Scan Size for the Original).....................................168
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ....169
Book Faxing (Scanning Facing Pages onto Separate Sheets)............................170
Reduce/Enlarge (Specifying a Scan Ratio) .........................................................171
Fax/Internet Fax Options..........................................................................................172
Acknowledgement Report (Confirming Transmission Results) ...........................172
Starting Rate (Selecting a Communication Mode)...............................................174
Priority Send / Delay Start (Specifying Send Priority/Send Time) .......................175
Transmission Header Text
(Adding Sender Name and Phone Number to Faxes) ........................................176
Cover Page (Transmitting Documents With a Cover Page) ................................177
Internet Fax Subject (Specifying the Internet Fax Subject) .................................179
Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................179
Recipient Print Sets (Printing Multiple Sets at the Destination Machine) ............180
Multiple-Up (Combining Multiple Pages into One Sheet) ....................................181
Remote Folder (Using Remote Folder)................................................................181
F Code (Using F Code Transmission) .................................................................183
Internet Fax Profile (Specifying Internet Fax Profiles) .........................................186
Encryption (Sending Internet Fax Encrypted by S/MIME) ...................................187
Digital Signature (Sending Internet Fax with a Digital Signature
by S/MIME) ..........................................................................................................187
More Options............................................................................................................188
Remote Polling (Retrieving Documents from Remote Machines) .......................188
Store for Polling
(Allowing Remote Machines to Retrieve Files from Your Machine)....................190
On-hook (Confirming Remote Machine Response Prior to Transmission)..........191
Broadcast .................................................................................................................193
Broadcast Send (Transmitting to Multiple Recipients).........................................193
Relay Broadcast (Transmitting Documents Through a Relay Station) ................193
4
Table of Contents
Remote Relay Broadcast
(Performing Relay Broadcast to Remote Locations).......................................... 197
Receiving Faxes ...................................................................................................... 201
Switching between Auto Receive and Manual Receive...................................... 201
Using Auto Receive ............................................................................................ 202
Using Manual Receive ........................................................................................ 203
Using Folder Receive.......................................................................................... 203
Facsimile Information Services................................................................................ 204
Using the Receiver.............................................................................................. 204
When Not Using a Receiver................................................................................ 205
5 Scan ........................................................................................................................ 207
Scanning Procedure ................................................................................................ 208
Step 1 Loading Documents................................................................................. 208
Step 2 Selecting Features................................................................................... 210
Step 3 Starting the Scan Job .............................................................................. 212
Step 4 Confirming the Scan Job in Job Status ................................................... 214
Step 5 Saving the Scanned Data........................................................................ 214
Operations during Scanning .................................................................................... 215
Stopping the Scan Job........................................................................................ 215
Confirming the Scanned Data while Scanning the Document ............................ 216
Changing Scan Settings ..................................................................................... 217
E-mail ...................................................................................................................... 218
Address Book (Specifying an E-mail Address) ................................................... 218
New Recipient (Entering an Address)................................................................. 221
Add Me (Adding the Sender’s Address).............................................................. 222
Recipient(s) (Editing a Recipient) ....................................................................... 222
From (Setting the Sender’s Address).................................................................. 223
Subject (Setting the Subject) .............................................................................. 224
Message (Entering the E-mail Body) .................................................................. 224
Color Scanning (Selecting an Output Color)....................................................... 224
2 Sided Scanning (Scanning Both Sides of a Document)................................... 224
Original Type (Selecting the Document Type).................................................... 224
Preview (Confirming the Scanned Data while Scanning the Document)............ 224
File Format (Selecting a File Format for Output Data)........................................ 225
Scan to Folder ......................................................................................................... 226
Color Scanning (Selecting an Output Color)....................................................... 226
2 Sided Scanning (Scanning Both Sides of a Document)................................... 226
Original Type (Selecting the Document Type).................................................... 226
Preview (Confirming the Scanned Data while Scanning the Document)............ 227
Network Scanning ................................................................................................... 228
Color Scanning (Selecting an Output Color)....................................................... 229
2 Sided Scanning (Scanning Both Sides of a Document)................................... 229
Original Type (Selecting the Document Type).................................................... 229
Preview (Confirming the Scanned Data while Scanning the Document)............ 229
5
File Format (Selecting a File Format for Output Data).........................................229
Scan to PC ...............................................................................................................230
Transfer Protocol (Selecting a Transfer Protocol) ...............................................230
Address Book (Specifying a Destination PC Using the Address Book)...............231
Browse... (Specifying a Destination PC by Browsing Your Network) ..................231
Specifying a Destination
(Specifying a Destination PC Using the Screen Keyboard)................................232
Color Scanning (Selecting an Output Color)........................................................233
2 Sided Scanning (Scanning Both Sides of a Document) ...................................234
Original Type (Selecting the Document Type).....................................................234
Preview (Confirming the Scanned Data while Scanning the Document).............234
File Format (Selecting a File Format for Output Data).........................................234
Store & Send Link ....................................................................................................235
Scan To (Displaying the E-mail Address of the Authenticated User) ..................235
From (Displaying the E-mail Address of the Authenticated User) .......................235
Subject (Setting the Subject) ...............................................................................236
Message (Entering the E-mail Body) ...................................................................236
Color Scanning (Selecting an Output Color)........................................................236
2 Sided Scanning (Scanning Both Sides of a Document) ...................................236
Original Type (Selecting the Document Type).....................................................236
Preview (Confirming the Scanned Data while Scanning the Document).............236
File Format (Selecting a File Format for Output Data).........................................237
General Scan Features ............................................................................................238
Color Scanning (Selecting an Output Color)........................................................238
2 Sided Scanning (Scanning Both Sides of a Document) ...................................239
Original Type (Selecting the Document Type).....................................................240
Preview (Confirming the Scanned Data while Scanning the Document).............241
File Format (Selecting a File Format for Output Data).........................................241
Advanced Settings ...................................................................................................249
Photographs (Scanning a Color Photograph)......................................................249
Image Options (Adjusting Scan Density and Image Sharpness).........................250
Image Enhancement
(Erasing the Background Color of Documents/Adjusting Contrast)....................250
Shadow Suppression (Suppressing the Document Background)........................251
Color Space (Specifying Color Space) ................................................................252
Layout Adjustment....................................................................................................253
Resolution (Specifying a Scanning Resolution)...................................................253
2 Sided Scanning (Scanning Both Sides of a Document) ...................................253
Book Scanning (Scanning Facing Pages on Separate Sheets) ..........................254
Original Size (Specifying a Scan Size) ................................................................255
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ....255
Edge Erase (Erasing Edges and Margin Shadows in the Document) .................257
Reduce/Enlarge (Specifying a Scanning Ratio)...................................................258
E-mail Options/Filing Options...................................................................................259
Quality/File Size (Specifying an Image Compression Ratio When Scanning).....259
6
Table of Contents
Read Receipts (Specifying Read Receipts)........................................................ 260
Split Send (Sending in Sections) ........................................................................ 260
File Name (Specifying a Name for the File to be Sent)....................................... 261
Reply To (Specifying a Reply Address) .............................................................. 261
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ....... 262
File Name (Specifying a Name for the File to be Saved).................................... 262
Encryption (Sending E-mail Encrypted by S/MIME) ........................................... 263
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) ............. 263
Login Name......................................................................................................... 263
Password ............................................................................................................ 263
Meta Data ........................................................................................................... 264
6 Send from Folder................................................................................................... 265
Folder Operating Procedure .................................................................................... 266
Step 1 Opening the [Send from Folder] Screen.................................................. 266
Step 2 Selecting a Folder.................................................................................... 267
Step 3 Checking/Selecting Folder Files .............................................................. 267
Step 4 Operating Folder Files ............................................................................. 267
Selecting a Folder.................................................................................................... 268
Checking/Operating Files in a Folder ...................................................................... 269
Checking File Details............................................................................................... 271
Printing Files in a Folder.......................................................................................... 272
Configuring/Starting Job Flow ................................................................................. 275
Job Flow Restrictions.......................................................................................... 279
7 Job Flow Sheets .................................................................................................... 281
Job Flow Procedure................................................................................................. 282
Step 1 Opening the [Job Flow Sheets] Screen................................................... 282
Step 2 Selecting a Job Flow Sheet ..................................................................... 283
Step 3 Confirming/Changing the Job Flow Sheet............................................... 283
Step 4 Starting the Job Flow Sheet .................................................................... 283
Selecting/Changing a Job Flow Sheet..................................................................... 284
8 Stored Programming............................................................................................. 287
Stored Programming Overview ............................................................................... 288
Registering/Deleting/Renaming Stored Programs................................................... 289
Registering Stored Programs.............................................................................. 290
Registering Stored Programs for Build Job......................................................... 291
Deleting Stored Programs................................................................................... 292
Entering/Changing a Stored Program Name ...................................................... 292
Assigning/Changing Icons for Stored Programs................................................. 293
Calling a Stored Program ........................................................................................ 294
Calling a Stored Program for Build Job............................................................... 295
7
9 Web Applications ...................................................................................................297
Web Applications......................................................................................................298
Accessing Web Applications ....................................................................................299
Accessing Using Buttons Registered on the All Services Screen............................300
10 Media Print (Text and Photos)...............................................................................301
Overview of Media Print ...........................................................................................302
Supported Media and File Formats .....................................................................302
Notes and Restrictions.........................................................................................303
Components and their Functions of the Memory Card Reader................................305
Inserting and Ejecting Media ....................................................................................306
Inserting Media ....................................................................................................306
Ejecting Media .....................................................................................................306
Selecting Files ..........................................................................................................307
[Select From List] Screen ....................................................................................308
Setting the Printing Options......................................................................................309
Media Print - Photos ............................................................................................309
Media Print - Text ................................................................................................310
Index Print............................................................................................................311
11 Job Status ...............................................................................................................313
Job Status Overview ................................................................................................314
Checking Current/Pending Jobs...............................................................................315
Checking Completed Jobs .......................................................................................317
Printing and Deleting Stored Jobs............................................................................318
Secure Print .........................................................................................................318
Sample Set ..........................................................................................................320
Delayed Print .......................................................................................................322
Charge Print.........................................................................................................323
Private Charge Print ............................................................................................325
Public Folder........................................................................................................327
Undelivered Faxes...............................................................................................328
Printing Pending Jobs ..............................................................................................330
Handling Error Terminations ....................................................................................331
12 Computer Operations ............................................................................................333
Features Overview ...................................................................................................334
Print ..........................................................................................................................335
Print Features ......................................................................................................335
Setup ...................................................................................................................337
Printing.................................................................................................................337
E-mail Printing ..........................................................................................................338
Setup ...................................................................................................................338
Sending E-Mail ....................................................................................................338
8
Table of Contents
Sending Fax ............................................................................................................ 340
Registering Destinations ..................................................................................... 340
Importing Scanned Data.......................................................................................... 342
Importing to a TWAIN Compatible Application.................................................... 342
Importing Using Stored File Manager 3 .............................................................. 344
Importing Using CentreWare Internet Services .................................................. 346
Importing Using EasyOperator............................................................................ 348
CentreWare Internet Services ................................................................................. 349
13 Appendix ................................................................................................................ 353
Glossary .................................................................................................................. 354
Index.............................................................................................................................. 361
9
1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal
notice you need to read before using the machine.
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Preface ....................................................................................................... 12
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Types of Manuals .......................................................................................13
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Using This Guide ........................................................................................ 14
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Safety Notes ...............................................................................................17
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Regulation................................................................................................... 27
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Environment................................................................................................28
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About License .............................................................................................29
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Legal Notice................................................................................................ 35
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the ApeosPort-III C7600/C6500/C5500, DocuCentre-III C7600/
C6500/C5500 (hereafter referred to as “the machine”).
This guide explains how to operate the machine and the precautions that must be
followed during operation. To get the most out of the machine and to use it effectively,
be sure to read this guide before use.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.
For instructions on configuring your network environment, refer to the Administrator
Guide. For information about optional accessories for the printer functionality, also refer
to the guide provided with each optional accessory.
12
Warning:
This equipment will be inoperable when mains power fails.
Types of Manuals
Types of Manuals
We provide the following guides for optimum usage of the machine.
Accompanying Manuals
Quick Reference Guide (booklet)
Introduces the basic operations of the machine, as well as daily management and
maintenance.
For Customers Who Use 83 - 105 gsm Weight Paper (booklet)
Aimed toward customers who use 83 - 105 gsm weight paper for this machine, this
describes notes on use and how to set the paper type.
User Guide (this guide) (CD-ROM)
Describes all the necessary steps for copy/print/scan/fax.
Administrator Guide (CD-ROM)
Aimed toward machine administrators. This guide describes maintenance and how to
set paper, customize settings, set up the network environment and solve problems that
may occur with the machine.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM on the Driver CD Kit.
Before Using the Machine
1
Print Driver Help
Describes print features and operations.
CentreWare Internet Services Help
Describes how to change various settings of the machine using a web browser, and
how to import scanned data to a computer.
Guides for Optional Accessories
Optional accessories are available for this machine. Some of them come with user
guides. The user guides, provided as printed or online documentation, are referred to
as guides for optional accessories.
The guides for optional accessories describe all the necessary steps for using the
optional accessories and installing the software.
13
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide provides all the necessary copy/print/fax/scan operating procedures, and
precautions.
Organization of This Guide
This guide consists of the following chapters.
1 Before Using the Machine
Describes how to use this guide as well as cautions on using the product safely and
legally.
1
2 Product Overview
Describes machine’s basic information such as the names of components, how to
switch on and off, how to use the touch screen, and how to set the energy saver feature.
3 Copy
Describes the copy features and operations.
4 Fax
Describes the fax features and operations.
5 Scan
Describes the scan features and operations
6 Send from Folder
Describes the folder features and how to work with folders.
7 Job Flow sheets
Describes operations using a job flow created on a remote system.
8 Stored Programming
Describes the stored programming feature.
9 Web Applications
Describes the operations to connect to web applications.
10 Media Print (Text and Photos)
Describes basic operations and features of Media Print that allows you to print image
data or document files.
11 Job Status
Describes how to check job status and to cancel jobs.
12 Computer Operations
14
Describes operations performed from a computer, such as printing documents,
importing scanned documents, Direct Fax, as well as using CentreWare Internet
Services.
13 Appendix
A glossary of terms used in this guide.
Conventions
z
z
z
z
Using This Guide
The screen images and illustrations that are used in this guide are based on the
machine configuration with the Middle Size Color UI and the various options. Some
of the items in the screen images may not be displayed or there may be features that
cannot be used depending on the machine configuration.
In this document, "Computer" refers to a personal computer or workstation.
The following terms are used in this guide:
Important : Indicates important information that you should read.
Note : Indicates additional information on operations or features.
The following symbols are used in this guide:
" " : • A cross-reference included in this guide.
Before Using the Machine
: • Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : • Refers to folders, files, applications, button or menu names
displayed in the touch screen.
• The names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button : Indicates a hardware button on the control panel of the
machine.
< > key : Indicates a key on the keyboard of the computer.
> : • Indicates a path to a certain item within a procedure on the
control panel.
Example: When you see the procedure "select [Tools] >
[Setup] > [Folder]", this means that you need to select [Tools],
select [Setup], and then select [Folder].
• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] in order to search for files and
folders.
1
• The reference is indicated in the following manner:
"Refer to "5 Tools" > "Common Service Settings" > "Audio
Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator
Guide.
15
1 Before Using the Machine
Before Using the Machine
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF): Loading with one of the long edges of the document
or paper.
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
or paper.
1
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
16
Safety Notes
Safety Notes
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
WARNING
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
Before Using the Machine
1
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
object
A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not
tear down
Keep away
from wet
A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Instructions Unplug Ground/
Earth
Pinched
fingers
Never
touch
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1 Before Using the Machine
Electrical Safety
Before Using the Machine
1
This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. If the plug doesn't fit to the outlet,
contact an electrician to replace the outlet to avoid risk of electric shock. Never
use an earthed adapter plug to connect the product to the electrical outlet that
has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hand. It may cause electric shock.
Do not place an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.
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Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
Switch off and unplug the product when it (i.e., fax function) is not used over
weekends or long holidays.
Please note that it cannot receive fax message during switch-off.
Once a month, switch off this product and check if
z
the power cord is plugged firmly into an electrical outlet;
z
the plug is not excessively heated, rusted or bent;
z
the plug and electrical outlet are free of dust; and
z
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first
and contact your local Fuji Xerox representative.
Machine Installation
Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.
Never locate this product in the following places:
z
Near radiators or any other heat sources
z
Near volatile flammable materials such as curtains
z
In the hot, humid, dusty or poorly ventilated environment
z
In the place receiving direct sunlight
z
Near cookers or humidifiers
Safety Notes
Before Using the Machine
1
1721
Locate this product on the level and sturdy surface that can withstand a weight
of 540 Kg. Otherwise, if tilted, the product may fall over and cause injuries.
Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product.
Keep the minimum clearance as follows for ventilation and an access to the
power plug. Unplug the product if an abnormal condition is noted.
Main Unit and Middle Size Color UI
469
20
1574
1674
20
817
561
80
323
(mm)
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1 Before Using the Machine
Before Using the Machine
Main Unit, Middle Size Color UI, and Finisher C w/Booklet (Optional)
20
817
1721
469
561
1
1721
20
2096
2196
80
Main Unit, Middle Size Color UI,
D-Finisher with Booklet Maker (Optional), and D2 Folder Unit (Optional)
20
2425
2525
323
(mm)
80
817
561
20
323
(mm)
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Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
Left
Left
Right
10°
10°
Front
Front
Back
Back
10°
Right
10°
Safety Notes
Always lock the wheels of this product after installation. Otherwise, it may fall
over or slide and cause injuries.
To bundle wires and cables, always use the cable ties and spiral tubes that Fuji
Xerox supplies. Otherwise, it may cause some defects.
To keep this product in a good performance and condition, always use it in the
following environment:
z
Temperature: 10 - 32°C
z
Humidity: 15 - 85%
Before Using the Machine
1
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
Operational Safety
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug the
product promptly in the following conditions, then contact your local Fuji Xerox
representative.
z
z
z
z
z
z
z
The product emits smoke or its surface is unusually hot.
The product emits unusual noise or odor.
The power cord is cracked or worn down.
A circuit breaker, fuse or any other safety device is activated.
Any liquid is spilled into the product.
The product is soaked in water.
Any part of the product is damaged.
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1 Before Using the Machine
Before Using the Machine
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Do not insert any object into slots or openings of this product.
Do not place any of the followings on the product:
z
Liquid container such as flower vases or coffee cups
z
Metal parts such as staples or clips
z
Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Do not use conductive paper such as origami paper, carbonic paper or
conductively-coated paper. When paper jam occurs, it may cause short-circuit
and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners, or it may catch fire and cause explosion.
If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox
representative. Do not pull out a tray, otherwise it may cause injuries.
Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.
Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual
may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.
Keep electrical and mechanical safety interlocks active. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.
A ground fault interrupter is embedded
in this product. If current leakage
occurs, the ground fault interrupter
automatically cuts off power circuit to
prevent electric shock and a fire
Circuitbreaker
accident. The ground fault interrupter is
normally ON ("|"). Check once a month
if the ground fault interrupter works
properly in accordance with the
Testbutton
following procedure:
(1) Press TEST button to turn off the
ground fault interrupter.
(2) Check the indication ("O"). It means that the ground fault interrupter circuit
works properly.
(3) Return the ground fault interrupter switch to ON ("|").
If the circuit does not work properly, contact your local Fuji Xerox
representative.
Do not attempt to remove a paper jammed deeply inside the product,
particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may
cause injuries or burns. Switch off the product promptly and contact your local
Fuji Xerox representative.
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Safety Notes
Never touch the paper output area of the finisher during operation. It may
cause injuries.
Be careful in removing jammed staples.
Be careful not to get injured by waste staples when detaching a staple dust
box.
Waste staples may come out with output paper. Be careful not to get injured
by the staples.
Never touch safety interlocks. When a front cover is open, safety interlocks
become activated to stop the machinery. Do not apply pressure on safety
interlocks with a coin or screwdriver. Otherwise, the machinery may become
activated and cause injuries.
Do not staple punched holes of paper. Sharp points of a staple may cause
injuries.
Do not apply excessive force to hold thick document on the platen glass. It may
break the glass and cause injuries.
To move this product to another location, contact your local Fuji Xerox
representative.
Before Using the Machine
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Consumable
Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
Store all consumables in accordance with the instructions given on its package
or container.
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum
cleaner for the spills. It may catch fire by electric sparks inside the vacuum
cleaner and cause explosion. If you spill a large volume of toner, contact your
local Fuji Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox representative for its disposal.
Never throw a waste toner bottle into an open flame. Toner may catch fire and
cause burn injuries or explosion.
If you have a used waste toner bottle no longer needed, contact your local Fuji
Xerox representative for its disposal.
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1 Before Using the Machine
Before Using the Machine
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Keep the drum and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.
When replacing the drum and toner cartridges, be careful not to spill the toner.
In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as
well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at
least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth
with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of
water and consult a physician immediately.
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Location of Warning and Caution Labels
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with
the "High Temperature" or "High Voltage" marks on.
Safety Notes
Before Using the Machine
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1 Before Using the Machine
Before Using the Machine
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Regulation
Regulation
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class B
digital device, pursuant to the International Standard for Electromagnetic
Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in
Australia/New Zealand. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This
product generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this product does cause
harmful interference to radio or television reception, which can be determined
by turning this product off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
z
Reorient or relocate the receiving antenna.
z
Increase the separation between this product and the receiver.
z
Connect this product into an outlet on a circuit different from that to which the
receiver is connected.
z
Consult the dealer or an experienced radio/TV technician for help.
Before Using the Machine
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Changes and modifications to this product not specifically approved by Fuji
Xerox may void the user’s authority to operate this product.
Product Safety Certification (UL, CB)
This product is certified by the following agency using the safety standards listed.
Agency
NEMKO IEC60950-1:ed. 2
Standard
Regulatory Information for RFID
This product contains Radio Frequency Identification system device (RFID) and it is
certified in compliance with applicable local laws and/or regulations.
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1 Before Using the Machine
Environment
Before Using the Machine
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z
For environmental protection and efficient use of resources, Fuji Xerox reuses
returned toner cartridges and drum cartridges to make recycle parts, recycle
materials or energy recovery.
z
Proper disposal is required for toner cartridges and drum cartridges no longer
needed. Do not open toner cartridges and drum cartridges. Return them to your local
Fuji Xerox representative.
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