Siemens Gigaset S2 HiPath 4000 Operating Manual

HiPath 4000

Gigaset S2 professional
in
HiPath Cordless Enterprise

Operating Manual

Safety notes

Safety notes

Handset

Danger:

• Do not use the handset in potentially explosive atmospheres!

• Do not install the handset in the vicinity of electronic equipment
to avoid mutual interference!

• Do not use the handset in wet rooms! Devices are not splash­proof.

• A transmitter signal is emitted by your handset. Please observe
safety procedures for your area!

Note:

The ringing tone, signal tones and handsfree talking (speakerphone
mode) are played over the loudspeaker. Do not hold the telephone
to your ear when it is ringing or if speakerphone mode is switched
on. Otherwise you may seriously impair your hearing.

Note:

• Information for hearing aid users: Radio signals may interfere
with hearing aids.

• If you give your handset to someone else, please include the op­erating instructions with it!

Batteries

Danger:

• Only use permitted batteries!

• Do not use conventional batteries! Failure to observe this advice
can lead to danger.

• Avoid contact with fire and water!

• Only use the approved power supply unit to operate the charg­ing shell!

WEEE

Note:

All electrical and electronic products should be dis­posed of separately from the municipal waste
stream via designated collection facilities appointed
by the government or the local authorities.

The correct disposal and separate collection of your old appliance
will help prevent potential negative consequences for the environ­ment and human health. It is a precondition for reuse and recycling
of used electrical and electronic equipment.

For more detailed information about disposal of your old appliance,
please contact your city office, waste disposal service, the shop
where you purchased the product or your sales representative.

Safety notes

The statements quoted above are only fully valid for equipment
which is installed and sold in the countries of the European Union
and is covered by the directive 2002/96/EC. Countries outside the
European Union may have other regulations regarding the disposal
of electrical and electronic equipment.

Overview of handset

Overview of handset

10

1

2

3

4
5

6

7

8
9

15
14

13

12

11

18

17

16

1 Receiver inset 10 Jack for headset/PC interface

2 Display 11 Call-by-call key

3 Display keys 12 Hash key

4 Control key 13 Number keys

5 Speakerphone key 14 On-hook and On/Off key

6 Talk key 15 Message key

7 Star key 16 Battery compartment cover

8 R key 17 Ringer/speakerphone loudspeaker

9 Microphone 18 Attachment clip

How to use the keys: Æ page 10

I

Contents

Contents

WEEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Overview of handset . . . . . . . . . . . . . . . . . . . . . . . . . . . I

Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . .1

Conducting calls – the basic functions . . . . . . . . . . .1

Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Dialling an emergency number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Manual number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Consultation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Activating and deactivating the microphone . . . . . . . . . . . . . . . . . . . . . . 7

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Activating or deactivating the keypad lock . . . . . . . . . . . . . . . . . . . . . . . 9

Leaving the radio network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Description of controls . . . . . . . . . . . . . . . . . . . . . . . .10

Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

R key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Display keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Menu icons in the main menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Putting the handset into service . . . . . . . . . . . . . . . .14

Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Charging and using the batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Battery operating and charging times . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Approved batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Fitting the attachment clip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Setting the handset display language . . . . . . . . . . . . . . . . . . . . . . . . . . 17

II

Contents

Setting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the speaker volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Advisory tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Using Sound Manager to set the ringer . . . . . . . . . . . . . . . . . . . . . . . . 22

Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Activating or deactivating the warning tone . . . . . . . . . . . . . . . . . . . . . 24

Changing the emergency number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . 25

Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Resetting the defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Conducting calls – enhanced functions . . . . . . . . . 32

Speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Voice dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

The handset’s phonebook/call-by-call list . . . . . . . . . . . . . . . . . . . . . . . 36

Sending or copying an entry or list (phonebook) . . . . . . . . . . . . . . . 39

Central directories (group directory) . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

E-mail directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Making calls using project assignment . . . . . . . . . . . . . . . . . . . . . . . . . 44

Using a different telephone in the same way as your own . . . . . . . . . . 45

Suppressing call ID display for called party . . . . . . . . . . . . . . . . . . . . . . 46

Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Call tracing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Using call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Delayed call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Forwarding calls for a different terminal . . . . . . . . . . . . . . . . . . . . . 58

Entering commands via tone dialling (DTMF suffix dialling) . . . . . . . . . 60

Parking/activating calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Conducting calls – with multiple users. . . . . . . . . . 62

Camp-on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Override. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Toggling (switching between calls) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Setting up a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Expanding a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Transferring the conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

During the conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Using the camp-on function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

III

Contents

Message functions . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Using the mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using the missed call list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Using the HiPath Xpressions mailbox function (optional) . . . . . . . . . . . 73

Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . .74

Handset alarm clock function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Handset appointment reminder function. . . . . . . . . . . . . . . . . . . . . . . . 75

System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Selecting a base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Speed access to functions and phone numbers . . . . . . . . . . . . . . . . . . 80

System-wide speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Telephone blocking. . . . . . . . . . . . . . . . . . . . . . . . . . .84

Handset telephone lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Locking the telephone line to prevent misuse . . . . . . . . . . . . . . . . . . . 85

System functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Functions and codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Configuring the PC interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Cleaning the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

EU guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

IV

Schritt für Schritt

V

Step by Step

Operating instructions

Operating instructions

These operating instructions describe your handset and
its functions on your communications system.

All functions that can be performed via your handset are
described here. If some of the required functions are
not available on your handset, it may be due to one of
the following:

• The function is not configured for you or your hand­set - please contact your system administrator.

• Your communications platform does not feature this
function - please contact your Siemens contract
partner to upgrade.

Conducting calls – the basic func­tions

You can use your handset to make both internal and
external calls.

Internal calls are calls that

• you make within the range of a communication sys­tem, for example, within your company,

• you make between networked communication sys­tems, for example, to different company locations.

External calls are calls that you conduct with users of
the public telephone network.

1

Conducting calls – the basic functions

Step by Step

a Press the On-hook key until the activation or deactiva-

Activating/deactivating the handset

tion is confirmed by a crescendo tone sequence.

PIN

If the default PIN has not been changed (0000), the
handset is ready for operation as soon as it is switched
on. If a PIN was set, it must be entered before the hand
set can be operated.

Displaying the connection quality

The strength of the incoming signal is displayed by the
"receive field strength" icon in on or message status:

-

|

Ò
Ñ
Ð

The radio range is different indoors and outdoors
(Æ page 94). Please consult your system administrator
in the event of range problems.

Charging batteries

The handset charges when sitting in the charging shell,
even when deactivated. The charging status is shown
on the display.

If the handset deactivates because the batteries are
flat, it automatically reactivates and is ready for opera
tion as soon as you place it in the charging shell. The
charging operation starts. If a PIN was set, it must be
entered first to allow charging to start.

No receive field strength

Low receive field strength

50% receive field strength

100% receive field strength

-

2

Language

If your preferred language for the display texts is not
set, you can set this yourself (

Æ page 17).

Step by Step

Conducting calls – the basic functions

First seize the line, then dial

c or d Press and hold down the Talk key or press the Speaker-

phone key.

o Enter the required phone number. The user will be

called.
Typing errors cannot be corrected. If you make a typing
error, press the On-hook key.

p The user answers. You conduct the call.

or:

CALLBACK

[ The user is busy. You can save a callback request

Æ page 5).

(

a Press the On-hook key to end the process.

Dial first, then seize the line

o and possibly X Enter the required phone no. and correct individual char-

acters as necessary using the "Delete" display key.

possibly © The following functions are available while you are

entering the phone number:

• "Copy to Directory" (save the phone number in the
handset’s redial list)

• "Insert Pause" (insert a dial pause, for example,
between the prefix and phone number or when
checking a mailbox)

• "Insert TBR" (irrelevant)

Note:

This dialling preparation function is also available
with number redial and dialling using the hand­set redial list.

c or d

CALLBACK

Press the Talk key or Speakerphone key within 30 sec­onds. The user will be called.

p The user answers. You conduct the call.

or:

[ The user is busy. You can save a callback request

(Æ page 5).

a Press the On-hook key to end the process.

3

Conducting calls – the basic functions

Step by Step

o Enter the emergency number, for example, 112.

c Press the Talk key.

Dialling an emergency number

Your handset lets you dial the emergency number saved
even when your keypad is locked. The emergency
number is set to "112" by default. You can change the
emergency number (

Æ page 25).

Manual number redial

The last ten phone numbers dialled are saved in the
redial list. A phone number that was dialled several
times is only saved once.

c Press the Talk key briefly. The redial list is displayed.

D or E Select the required telephone number.

either:

c or d Press the Talk or Speakerphone key briefly. The connec-

tion is set up.

or:

© Open the redial menu. The menu contains the following

functions (

•Automatic Redial

•Display Number

• Copy to Directory

• Delete Entry

• Delete List

D E [Select the menu item and confirm.

Display Number

Æ page 35):

o Change or complete the phone number, for example,

with DDIA.

c or d Press the Talk or Speakerphone key briefly. The connec-

4

tion is set up.

Step by Step

Conducting calls – the basic functions

Callback

This function enables you to call a user who does not
answer or whose line is busy. The Callback function
enables you to contact him as soon as he hangs up or
re-uses his telephone. Please note that a line is sig
nalled as busy when it is being called by another user.
You can continue to use your handset without restric
tion when a callback has been booked.

Booking a callback

p The number is dialled. You hear the busy tone or the

user does not answer.

-

-

CALLBACK

[ Save the callback request.

a Press the On-hook key to end the process.

c or d

You are then called back

You are then called back:

• as soon as the selected user terminates his or her
call, or

• the first time the user uses his or her handset, or

• as soon as the other party checks his or her mailbox
and responds to your callback request (Æ page 71).

Press the Talk or Speakerphone key briefly. The connec­tion is set up.

Note:

Callbacks are repeated until a connection is
established or until the callback is deleted. A
handset can initiate up to five callbacks and can
be the destination for up to five callback
requests. If these conditions are met, any fur­ther callbacks are rejected.

> < [Select the menu item and confirm.
> < [The oldest entry is displayed first.

CALLBACK

MUELLER MOBILE
TH 06.02 09:23

> < Select the required command.

Deleting a callback request

F Call the system menu.

5

Conducting calls – the basic functions

Step by Step

Displaying the next entry:

> < [Select and confirm the command to view the next

> < [Select and confirm the command.

> < [Select and confirm the command.

NEXT

DELETE

Callback deleted.

CANCEL

entry.

Deleting an entry that is displayed:

You receive confirmation: "Callback deleted".

Terminating callback display:

a Press the On-hook key to end the process.

Consultation

You interrupt your call to consult with a user (including
external users) and then resume the original call.

p You are on a call.

> < [Activate enquiry. The current call is placed "on-hold", so

CONSULT

that the first user waits.

o Enter the phone number for the consultation call.

p The number is dialled. The user answers. The consulta-

tion starts.

The consultation is ended and you return to the
waiting call

either:

> < [Select the menu item and confirm.

TO WAIT. CALL

The second user hangs up. You are reconnected to the
first user.

or:

You are reconnected to the first partner. The second
partner hears the busy tone and hangs up; a Gigaset
handset hangs up automatically.

However, you can also

• toggle between the partners (Æ page 64),

• set up a conference (Æ page 66) or

• transfer the waiting partner to the second partner
(Æ page 64).

6

Step by Step

Conducting calls – the basic functions

The second user is busy or does not answer

Î Cancel the callback. You are reconnected to the first

partner.

During the consultation you can

• book a callback (Æ page 5),

• activate call waiting (Æ page 62) or

•override(Æ page 63).

Activating and deactivating the micro­phone

You can temporarily deactivate the handset microphone
if you want to consult with someone else in the room,

example, without the other person on the telephone

for
hearing you.

MUTE ON

MUTE OFF

Deactivating the microphone

[ Press the left display key during the call. The micro-

phone is deactivated. You can now consult with some­one else in the room, for example.

Activating the microphone

[ Press the left display key twice to re-activate the micro-

phone.

7

Conducting calls – the basic functions

Step by Step

k The handset is in the charging shell: remove the hand-

c or d The handset is not in the charging shell. Press the Talk

Answering a call

Answering a call

Your handset rings (Æ page 25). The caller information
appears on the display. The name and/or telephone
number of the caller can be displayed. You have the fol
lowing options for answering a call:

set from the charging shell (only works if "Auto Answer"
is active

key or Speakerphone key.

When you have answered the call you can

• transfer the call (Æ page 64),

• place the call on hold and consult with someone

• place the call on hold and call a second partner

Æ page 25).

else in the room (Æ page 63),

(Æ page 6) in order to forward (Æ page 64) or toggle
the call (Æ page 64) or to set up a conference
(Æ page 66).

-

Deactivating the ringer for the current call:

If you are currently in a meeting, for example, and want
to leave the room before accepting the call:

TURN RING OFF

c or d Press the Talk key or Speakerphone key. The call is

Press the display key. The ringer is deactivated for the
current call.

accepted.

8

Step by Step

Conducting calls – the basic functions

Ending a call

a or k Press the On-hook key briefly or place the handset in

the charging shell.

The call charges are displayed, depending on the com­munication system.

Activating or deactivating the keypad
lock

This feature protects against accidentally pressing but­tons when the handset is in a pocket, for example. The
keypad lock turns off automatically when a call comes
in and turns back on when the call has ended.

# Press the Hash key until the activation or deactivation is

confirmed by a crescendo tone sequence.

A key icon on the display indicates that keypad lock is
active.

Note:

You can dial a pre-programmed emergency
number when the keypad is locked.

Leaving the radio network

After leaving the radio network

The base name flashes on the display. The handset
repeatedly attempts to synchronise with a base. The
intervals between synchronisation attempts increase
on account of the integrated power saving function.

You can switch off your handset to save the battery.

9

Description of controls

Description of controls

Function keys

The following function keys are available:

Key Name Use

a On-hook and

On/Off key

c Ta l k k e y • Answering a call

d Speakerphone

key

f Message key Access message lists

*

# Hash key Activate/deactivate keypad lock

Star key Activate/deactivate the ringer

• End a call

• Cancel functions

• Jump back to the previous menu (only

following © )

• Activate or deactivate the handset

• Dial a phone number

• Open the redial list

• Access telephone system functions

• Answering a call

• Dial a phone number

• Toggle between handset to speaker­phone mode

• Access telephone system functions

C

S R key R key function

Call-by-call key Access the call-by-call list

(Æ page 11)

10

Description of controls

R key

The R key provides access to the following functions depending on how it
is operated:

Operation Function

Press Enquiry function:

• Make and end a consultation (alternative to
"Enquiry" display key)

• Ending a call

Situation

In idle sta­tus

Press and hold
(min. 1 second)

R key function:

• Insert a pause (for example, between the prefix
and the phone number, or when checking a mail­box)

• End connection to a mailbox (for example, when
performing a callback, setting up a conference or
transferring a call)

Control key

The control key is assigned different functions depending on the operating
situation:

E

Press top of key

Short: Set the
ringer

Long: Initiate
language
selection

D

Press bottom of
key

Open the
mobile’s tele­phone directory

F

Press left side
of key

Call the system
menu

G

Press right side
of key

Open the hand­set’s main
menu

During a call Set the speaker

volume

In the main
menu

In lists and
menus

In the input
field

Change val­ues

Select a menu
icon

Next menu level upNext menu level

Move the cursor
up one line

Open the
mobile’s tele­phone directory

Select a menu
icon

down

Move the cur­sor down one
line

Call the system
menu

Select a menu
icon

Next menu level
up, cancel

Move the cur­sor to the left

Reduce value Increase value

Open the hand­set’s main
menu

Select a menu
icon

Select an entry
(OK)

Move the cur­sor to the right

11

Description of controls

Display keys

The handset has two display keys, each with one or two functions. When
the key is allocated two functions, press the right or left side of the key to
select the corresponding function. Display key assignment depends on the
operating status. A function can be represented by text or an icon.

Icon Name Use

©

X

Î

n
[

< >

?

Beep

Set

TURN RING OFF

Silent

Menu Open the handset’s main menu or a situ-

ation-specific menu

Delete Delete the entry character by character

from right to left

Go Back Go back to the next highest menu level,

cancel

Internal Call the system menu

OK Confirm the selected menu item

Up/down Scroll up or down to select menu items

Define a
function

Beep Activate the warning tone

Set Set number keys

TURN
RING OFF

Silent Confirm handset appointment reminder

Program a function for the left display key.
Displayed until a function is programmed.

Deactivate the ringer for the current call

call

Appoint.

Alarm

Time

View

Play

End

Yes

Off

Save

MUTE ON

MUTE OFF

12

Appoint. Activate handset appointment reminder

function

Alarm Activate alarm function

Time Enter the time and date. Displayed until

the time and date are set.

View Display entry or picture

Play Play a melody

End End melody playback

Ye s Confirm the security check question

Off Deactivate automatic redial/function

Save Save entries

MUTE ON Deactivate the microphone during a call

MUTE OFF Activate the microphone during a call

Description of controls

Additional icons can be displayed by programming the left display key with
a function, for
(Æ page 80).

example, the name of a directory or call-by-call entry

Menu icons in the main menu

© or G

You can open the handset’s main menu by pressing the "Menu" display key
or by right-pressing the control key.

The main menu is a graphical menu and contains the following menu icons:

Icon Use

Open the "H/Set Settings" menu

Open the "Sound Settings" menu

Open the "Calendar" menu

Open the "Sound Manager" menu

F/G and E/D

The menu icons are selected by pressing the top, bottom, right or left of
the control key.

13

Putting the handset into service

Putting the handset into service

Removing the protective cover

Inserting the batteries

The handset is supplied with two approved batteries. The batteries are
supplied uncharged. They are charged in the handset.

Note:

• Note: Please observe the safety notes on the back cover.

• Only use approved batteries Æ page 16.

• Always replace both batteries at the same time and only use
two batteries of the same type/ from the same manufacturer!

• Open the battery compartment in a dust-free environment only.

• Your telephone directory entries and all settings remain stored
even if you remove the batteries. The date and time settings
will be reset.

• Only remove the batteries if they are defective. Any unneces­sary removal of the batteries reduces their lifespan.

Remove the protective cover from the display before
putting the handset into service.

Opening the battery compartment

Press down on the ridged surface and slide the cover from the battery
compartment.

Inserting the batteries

Insert the approved batteries making sure that the poles are facing the
right directions as indicated.

Closing the battery compartment

Put the cover back in place and slide it on to the battery compartment until
it engages.

14

Putting the handset into service

Charging and using the batteries

To charge the batteries, insert the handset into the charging shell with the
keypad facing forwards.

Attention:

Only use the relevant approved power supply units for operating
the charging shell (for order numbers see Æ page 94).

The charging status is indicated by the charge status display. This flashes
during charging:

=
e
V
U

Note:

• Initial charging: Charge the batteries for at least 5 hours with­out a break, regardless of the charging status icon. Without
replacing it in the charging shell, use the handset until the "bat­tery low" beep is heard. This action aligns the charge status dis­play with the battery operating times.

• To attain full operating and charging times (Æ page 15): With­out replacing it in the charging shell, use the handset until the
"battery low" beep is heard.

• For future charging: you can replace your handset in the charg­ing shell each time it has been used. Charging is electronically
controlled, which ensures that the batteries are charged opti­mally and with care.

Batteries empty

Batteries 33% charged

Batteries 66% charged

Batteries 100% charged

Battery operating and charging times

The operating times are only achieved after several charging and discharg­ing cycles.

Capacity (mAh) Stand-by mode

700

("Sanyo Twicell 650": 650)

Ta l k ti m e

(hours)

approx. 150 (6 days) approx. 10 approx. 5 to

(hours)

Charging
time
(hours)

6

15

Putting the handset into service

Approved batteries

The following batteries are approved for use with the handset:

Nickel Metal Hydride (NiMH)

Sanyo Twicell 700

Sanyo Twicell 650

Sanyo HR-4U 800 mAh

Panasonic 700 mAh

GP 700 mAh

GP GP85AAAHC 850 mAh

YDT AAA SUPER 700

YDT Yuasa Delta AAA 800 800 mAh

VARTA PhonePower AAA 700 mAh

Fitting the attachment clip

Press the attachment clip on to the back of the handset until the tabs on
the sides engage in the recesses on the phone.

16

Step by Step

Putting the handset into service

Setting the handset display language

If your preferred language for handset display texts is
not set as the default, you can set this yourself. The lan
guage of communication system display texts can only
be set by the administrator.

Opening the main menu

© or G Open the main menu of the handset.

Opening the first submenu

either:

-

F G [Select the menu item and confirm.

F G [Select the menu item and confirm.

D E [Select the menu item and confirm.

D E [Select the menu item and confirm.

D E [Select the menu item and confirm.

D E [Select the menu item and confirm.

H/Set Set­tings

or:

Einstellungen

Opening the second submenu

either:

Handset

or:

Mobilteil

Opening the third submenu

either:

Language

or:

Sprache

17

Putting the handset into service

Step by Step

Selecting a language

D E [Select and confirm the language you require.

English
...

a Press the On-hook key to end the process.

Note:

• If you inadvertently set a display language

that you do not understand, press "G 5 3 1"
and then select the correct language.

• If you want to reset the default display lan­guage, see Æ page 30.

18

Step by Step

Setting the handset

Setting the handset

You can change the standard settings of the handset if
you are not happy with them.

Setting the speaker volume

You can adjust the speaker volume during a call. The fol­lowing volumes are adjustable:

• Volume in handset mode. Three volume levels are
possible.

• Volume in speakerphone mode. Five volume levels
are possible. You can only change the speakerphone
volume if the speakerphone is active (Æ page 32).

p You are on a call.

either:

E Open the menu for setting the volume. The volume

menu for either handset mode or speakerphone mode
is displayed.

or:

G Open the menu if the upper side of the Control key is

programmed with another function, for
toggling.

D E [Select the menu item and confirm.

Handset Volume

then:

F G Define the setting.

Save

a Press the On-hook key to end the process.

Press the display key if you want to permanently save
the setting.

example, when

19

Setting the handset

Step by Step

Setting the ringer

Setting the ringer volume and melody

Tones and melodies are saved on your handset. You can
also download melodies from a computer (
and manage them on the handset (Æ page 22). When
selecting the menu, the ringer sounds at the current
setting. You can choose between three ringer volumes,
as well as a crescendo ring (volume increases gradually)
and no ringer.

1 Ringer volume

Æ page 92)

___Ext. Calls___

1
2
3

fg

1

Announce On

Î

Save

2Ringer melody

3 Announce the caller

name by playing
back the speech pat­tern saved (not sup­ported)

In order to better differentiate between your handset’s
ringing tones, select the following settings:

•Ext. Calls

• Internal Calls

• Appointments

•Alarm

•All

© or G Open the main menu of the handset.

F G [Select the menu item and confirm.
D E [Select the menu item and confirm.

Audio Set­tings

Ringer Settings

D E [Select the menu item and confirm.

Ext. Calls
...

F G Set volume.

D Move the cursor down one line.

F G Set the ringer melody (if configured by the system

20

administrator):

• for example, tones 1 to 3 for internal calls

• for example, melody 4 to 20 [+16 downloadable] for
external calls

Step by Step

Setting the handset

Please make sure that you have picked up the call
before holding the phone to your ear. This is to
ensure that the loud ringing tone does not cause
damage to your hearing.

Save

Save the settings.

The rhythm of tones 1 to 3 is set for a call by the com­munication system. It may, therefore, differ from the
tones set for the handset.

Advisory tones

The advisory tones have the following meaning:

Advisory Meaning

Key tone Every keystroke is confirmed.

Confirmation
tones

• Confirmation tone (crescendo
tone sequence) when saving
inputs/settings and when plac­ing the handset in the charging
shell

• Error beep (decrescendo tone
sequence) to signal incorrect
inputs

• End-of-menu beep at the menu
end

© or G Open the main menu of the handset.

F G [Select the menu item and confirm.

Audio Set­tings

Battery tone The batteries need charging.

1Key tone status

__Advisory Tones__

f

g

1
2
3

Key tone:
Con. tone:
Battery

Î

On
On
On

Save

2 Confirmation tone

status

3 Battery tone status

21

Setting the handset

Step by Step

D E [Select the menu item and confirm.

Advisory Tones

F G Define the setting.

D Move the cursor down one line.

...

Save

a Press the On-hook key to end the process.

Save the settings.

Using Sound Manager to set the ringer

Your handset’s Sound Manager coordinates the tones
and melodies that you can use as ringers. The following
tone and melody types are available:

Icon Type Format

monophonic ringer Standard

polyphonic melody P2CM

polyphonic melody .psf

monophonic melody iMelody

Three monophonic ringers and 17 polyphonic melodies
are already available. You cannot rename or delete
these ringers and melodies.

You can download melodies in P2CM, .psf and iMelody
format from a computer to your handset (Æ page 92).
You can save up to 16 new melodies on your handset,
each with a maximum duration of four seconds.

Playing a melody

© or G Open the main menu of the handset.

F G [Select the menu item and confirm.

Sound Man­ager

D E Select a melody entry.

Play

Press the display key. You can also set the volume when
playing the melody.

End

a Press the On-hook key to end the process.

22

Press the display key.