Sharp XE-A102 User Manual

WARNING

FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when this equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

CAUTION

The socket-outlet shall be installed near the equipment and shall be easily accessible.

FOR YOUR RECORDS

Please record below the model number and serial number, for easy reference, in case of loss or theft. These numbers are located on the right side of the unit. Space is provided for further pertinent data.

Model Number_______________________________________________________

Serial Number_______________________________________________________

Date of Purchase_____________________________________________________

Place of Purchase____________________________________________________

SHARP ELECTRONIC CASH REGISTER

MODEL

XE-A102

INSTRUCTION MANUAL

Printed in China

O(TINSE2539RCZZ) 1

Thank you for purchasing the SHARP Electronic Cash Register Model XE-A102. Please read this manual carefully before operating your machine. Keep this manual for future reference. It will help you solve any operational problems that you may encounter.

Handling Cautions

Install the cash register in a location not subject to direct sunlight, unusual temperature changes, high humidity, or splashing water.

Do not operate the cash register with wet hands. Water can cause internal component failure.

The cash register plugs into any standard wall outlet (120V AC ± 10%). Avoid connecting any other electrical devices on the same electrical circuit since such connection could cause the cash register to malfunction.

When cleaning the cash register, use a dry, soft cloth. Never use volatile liquids, such as benzine or thinner. Chemicals can discolor or damage the cabinet.

For protection against data loss, please install three new “AA” batteries before using the cash register. However, never forget you must initialize the cash register before installation of batteries; otherwise damage to memory contents or malfunctioning of the register will occur. You can start operating it only after initializing it and then installing batteries.

For complete electrical disconnection, pull out the main plug.

Getting Started

Initializing the Cash Register

For your cash register to operate properly, you must initialize it before programming for the first time. Follow this procedure.

1. Remove the register from its packing carton.

2. Insert one of the supplied mode keys into the mode switch and turn it to the REG position.

3. Insert the plug into the AC outlet. IMPORTANT: This operation must be performed without batteries loaded.

4. The buzzer will sound three times. Now your cash register has been initialized. The display will show "0.00" with “ ”.

Installing Batteries

Batteries must be installed in the cash register to prevent data and programmed contents from being lost from the memory in case of accidental disconnection of the AC cord or power failure. Please install three new “AA” batteries before programming and operating the cash register. Once installed, the batteries will last approximately one year. When it is time to replace them, the “l” symbol will appear on the display to indicate a low battery voltage. If the symbol appears, you must replace them within two days. Install the batteries according to this procedure with the AC cord connected:

1. Push the printer cover forward and detach it.

2. Open the battery cover next to the paper roll cradle.

View from rear

3. Insert three new AA batteries.

View from rear

4. When the batteries are properly installed, “ ” on the display will disappear. Close the battery cover.

5. Attach the printer cover.

Improper use of batteries could cause

them to burst or leak, which might damage the interior of the cash register. Please take the following precautions:

•Be sure that the positive (+) and negative (-) poles of each battery are oriented properly.

•Never mix batteries of different types.

•Never mix old batteries and new ones.

•Never leave dead batteries in the battery compartment.

•Remove the batteries if you plan not to use the cash register for long periods.

•Should a battery leak, clean out the battery compartment immediately, taking care not to let the battery fluid come into direct contact with your skin.

•If an incorrect battery is used, it may explode or leak.

•For battery disposal, follow the relevant law or regulation in your country.

Installing a Paper Roll

Always install the paper roll even when you set the register for not printing journal or receipt in REG mode.

1. Push the printer cover forward and detach it.

2. Place a paper roll in the paper roll cradle so that the paper unrolls from the bottom.

3. Insert the paper straight into the paper inlet, and press the comes out at the printing area.

4. (For journal printing) Insert the top end of the paper into the slit in the take-up spool shaft and wind the paper two or three turns. Then place the take-up spool on the bearing.

f key. The inserted end

For assistance call

1-800-BE-SHARP

For Easy Set-up,

See “Getting Started”

5. Attach the printer cover.

(For receipt printing, step 4 should be omitted.)

Setting the Time

Turn the mode switch to the Z/PGM position and enter the time in 4 digits (“hhmm” format) using the

24 hour system. Press the programming or twice to exit the program mode.

Time (2:30 p.m.)

•Always enter the time in 4 digits even when

the hour is in the single digit. For example,

0 6 3 0

enter

• 6:30 a.m. prints as “06-30” and 6:30 p.m. prints as “06-30@”.

Setting the Date

In the Z/PGM mode, enter the date in 6 digits using the month-day-year format. Press the

to continue programming or twice to exit the program mode.

Date (March 15, 2006)

Always enter the date in 6 digits. For

example, enter 15, 2006. If you change the date format in the Z/PGM mode, follow the newly specified format when setting the date.

Checking the Time and Date

You can display the time and date to check if they are correctly set.

1. Turn the mode switch in the REG position.

2. Press the

3. Press the date.

@/TM

key once to display the time.

@/TM

key a second time to display the

Programming the Tax Rate

Before you can proceed with registration of sales, you must first program the tax that is levied in accordance with the law of your state. Your cash register comes with the ability to program four different tax rates. In most states, you will only need to program Tax 1. However, if you live in an area that has a separate local tax (such as a Parish tax) or a hospitality tax, your register can be programmed to calculate these separate taxes.

In order to program the tax to be collected in accordance with the law of your state, you must specify the tax rate(s) and minimum taxable amount(s).

SBTL

key once to continue

SBTL#/SBTL

for 6:30 a.m.

SBTL#/SBTL

0 3 1 5 0 6

SBTL

key once

for March

When you program the tax status for a department, tax will be automatically added to sales of items assigned to the department according to the programmed tax status for the department. You can also enter tax manually.

There are two tax programming methods. The tax rate method uses a straight percentage rate per dollar. The tax table method requires tax break information from your state or local tax offices. Use the method which is acceptable in your state. You can obtain necessary data for tax programming from your local tax office.

For tax table programming, see "programming"

Tax Rate Programming

The percent rate specified here is used for tax calculation on taxable subtotals. Turn the mode switch to the Z/PGM position and use the following sequence to program the tax rate:

SBTL

➝

➝ Tax number(1-4) ➝

@/TM

➝

➝ Q ➝

where R and Q represent the following.

R: Tax rate (0.0000% to 99.9999%) x 10000

Enter the rate in 6 digits (leading zeros may be omitted). If the rate is fractional (e.g., 4 3/8%), it should be converted to its decimal equivalent (4.375) before entering.

Q: Minimum taxable amount (0.01 to 99.99) x 100

Smallest amount for which tax must be collected. In some states, sales whose amounts are less than the minimum taxable amount are not subject to tax. If amounts $0.01 to $0.10 are not taxed, the value of Q would be 11 (for $0.11), the lowest of the first taxable category.

@/TM

SBTL

Tax rate (7.0000%) Min. taxable

Tax 1

@/TM

➝ R

amount ($0.11)

Changing Other Settings As Necessary

Your cash register is pre-programmed so that you can use it with minimum setup. To change the initial settings, see the appropriate sections.

Initial Settings

Departments 1 to 4: Taxable 1. Positive (+). Preset price: 0.00 Departments 5 to 8:

Non-taxable. Positive (+). Preset price: 0.00

PLU codes 1-10:

Assigned to dept. 1. Preset price: 0.00

PLU codes 11-80:

Not used

Entries

Operation Examples

When Paid by Cash

1. Turn the mode switch to the REG position.

2. Enter the clerk code (1 to 4) and press the clerk code is entered, you need not enter the clerk code at the start of each transaction until the clerk is changed.)

3 Enter the price for the first item.

4. Press the appropriate department key.

5. Repeat steps 2 and 3 for all the remaining items.

6. Press

SBTL

to display the amount due including any

tax (you can omit this step).

7. Enter the amount received from the customer (you can omit this step if the amount tendered is the same as the subtotal).

8. Press , and the change due is displayed and the drawer opens.

9. Close the drawer.

CLK#

Clerk code

Amount tendered

Price and dept.Price and dept.

When Paid by a Credit Card

Press CH at the end of the transaction. The amount tendered cannot be entered.

When Paid by Check

CHK

Press

at the end of the transaction. The amount tendered can be entered like a cash sale and the change due is displayed.

Mixed Tender Sale

When the amount tendered by cash or check is less than the sales amount including tax, the display shows a deficit and “o”. To compensate for the deficit, make an additional amount-tendered entry or make a charge entry.

Department

Repetitive Department Entries

To enter two or more of the same item, press the appropriate department key repeatedly.

Multiplication Entries

To enter a sale of two or more of the same item, use key for multiplication. Example:

Selling five pieces of $1.50 item (department 1)

and three pieces of $3.50 item (department 3) for check payment.

CLK#

. (Once

SBTL

@/TM @/TM

CHK

SBTL

3 3

Single Item Cash Sale (SICS) Entry

This function is used for the sale of one item to be paid by cash. It is applicable only to departments programmed for single-item cash sales or to PLUs associated with such departments. After the appropriate

department or P key is pressed, the transaction is complete and the drawer opens. For the programming of SICS, see the Department Status section in “Programming.”

PLU (Price Look Up)

The PLU function allows speedy key entries. When a PLU code has been assigned to an item and a price for it has been programmed, entry of the code automatically calls up the price for the item. Up to 80 PLU codes are programmable. See the PLU programming section in “Programming”

To enter a sale of a PLU item, simply enter its code and press P.

Tax Calculation

Automatic Tax Calculation

When the register is programmed with a tax table or tax rate method and the tax status of a department is programmed as taxable, the register automatically computes the tax on any item entered using the department key for that department or a PLU code associated with that department.

Taxable Subtotal

You can display the taxable 1 or taxable 2 subtotal by pressing either tax shift key and then of taxable 1 or taxable 2 entries is displayed. You cannot display the subtotal of taxable 3 or 4 items.

Tax Shift

You can change the programmed taxable 1 or 2 status of each department key by pressing one or both of the two tax shift keys

TAX1 SHIFT

/RA

TAX2 SHIFT

and

. To change the taxable

/PO

status, press the appropriate tax shift key just before the department, P or % key. In case of repetitive entries, the shifted tax status is used.

Tax Delete

This function is used when the taxable item or items

@/TM

once entered need to be made non-taxable. Press

TAX2 SHIFT

, then s, and v and all entries made so far in

/PO

the transaction for items with the specified taxable status will be made non-taxable.

SBTL

. The subtotal

TAX1 SHIFT

TAX1

transactions. Non-add code numbers can be entered

To make all entries up to that point non-taxable, press and

TAX2 SHIFT

/PO

SBTL

, then

, and v. Subsequent entries in the

transaction remain unaffected and will be taxed normally.

Manual Tax

SHIFT

/RA

in the REG or VOID mode.

Non-add code number entry procedure: a code number of up to 8 digits

➝ s.

You can apply tax manually when the automatic tax calculation function cannot be used. Each manual tax entry (for Tax 1 or Tax 2) can be made only once during a transaction. After a manual tax entry, you cannot make any further item entries.

Manual tax 1 entry:

TAX1

SHIFT

SBTL

and

/RA

Manual tax 2 entry:

TAX2 SHIFT

/PO

➝ tax amount ➝

SBTL

and

➝ tax amount ➝

SBTL

Opening the Drawer

with No Sale

Just press and the drawer opens.

Percent Key

The percent key is used to apply a discount or premium to an item or to a subtotal. You can manually enter a discount (or premium) rate.

Once the rate is preset for % , you can skip the step of entering the rate.

Discount for an item: entry of an item ➝ percentage rate ➝ %

(ex. For 20%, enter

Discount for a subtotal: entry of all items➝

SBTL

(ex. For 5%, enter

➝ percentage rate ➝ %

2 0 0 0

5 0 0

Entering a Refund

The cash register has no refund key. You must use the following alternative method to make a refund entry: A negative department for refund must be programmed in advance. Check the taxable status of the returned item is the same as that of the programmed negative department. If not, use the appropriate tax shift key to change the taxable status.

Procedure unit price of the returned item ➝ negative dept. key

➝ or g.

Non-add Code Number

/RA

Non-add code numbers can be entered and printed on

Received-on-Account

and Paid-Out Entries

The received-on-account (RA) entry function is used for entering the cash received not directly connected with a sale. The paid-out (PO) entry function is used for recording the money taken from the drawer for payment not directly connected with a sale. These functions are available in the X/Flash mode.

Received-on-account entry (X/Flash mode): amount received (up to $799999.99) ➝

Paid-out entry (X/Flash mode): amount paid out (up to $799999.99) ➝

TAX1 SHIFT

/RA

TAX2 SHIFT

/PO

When an Error Occurs

When your register goes into an error mode, it will display the error symbol “e” accompanied with a

warning beep. Clear the error state by pressing the key and take the appropriate action.

1. You enter a number of more than 7 digits for the department price or a number larger than the 79999999 (8 digits) for other amounts.

Press CL and re-enter a correct number.

2. You make an error in key operation:

3. You make an entry beyond a programmed

4. A subtotal exceeds 79999999 (eight digits):

5. The number of an item exceeds 3 digits in

Error Escape Function

When an error or something uncontrollable occurs during a transaction entry and you cannot keep the

customer waiting, press in the error state). You can escape the situation and finalize the transaction as a cash sale at that time. Transaction entries to that point are registered.

Press

and operate keys correctly.

entry digit limit:

Press

and check if the entered amount is correct. If not correct, re-enter a correct number. If correct, check the setting of the entry digit limit.

Press CL and then press , g or k to finish the transaction.

multiplication entry:

Press CL and re-enter the correct number.

ESC

twice (following

when

the journal (or receipt) during the entry of a sale. Nonadd codes can be used for credit numbers, check numbers, serial numbers, product codes, service charge codes or any other numbers for reference to

specific

Part Names and Functions

X/Flash

Z/PGM

SHIFT PLU

Display

Mode switch

Drawer lock

CHK CLK#

SBTL

CA/AT/NS

keys.

Printer cover

Keyboard

Drawer

Mode Switch

The mode switch enables the register to perform a variety of functions. The mode switch can be operated by inserting one of the two supplied mode keys. These keys can be inserted into or withdrawn from the switch only in the REG or OFF position.

REG

OFF

VOID

You can select the following functions:

REG: Permits transaction entries. OFF: Turns the display off. VOID: Permits you to cancel transaction entries. X/

Flash

: Permits printing of sales reports and

displaying of flash reports.

Z/PGM: Permits printing of sales reports, resetting

of sales data and programming.

Keyboard Layout

TAX1

@/TM

SHIFT

/RA

TAX2

SHIFT

/PO

VOID

ESC

In order to enter the departments 5 to 8,

press

SHIFT

and then the

Display

The XE-A102 is equipped with a front LED (LightEmitting Diode) display that affords easy visibility during transactions.

Symbols and figures appearing on the display:

Department code

PLU code

87654321

Repeat

Departments/PLU Code: The department code or PLU code entered appears on the left. For example, if the key for department 1 is pressed, “1” would appear in the extreme left position.

Repeat: Indicates the number of times the same department key is pressed. If an entry is repeated more than ten times, only the first digit is displayed (12 displays as “2”).

(

e) Error: This symbol appears, accompanied by a

warning beep, when an error is made. If this occurs during a transaction because of an

excessive digit entry, simply press CL and re-enter correctly.

(

p) Program: This symbol remains on the display

when the cash register is being programmed in the Z/PGM mode.

(

f) Finalization: This symbol appears when a

transaction is finalized by pressing ,g or k.

(

o) Subtotal: This symbol appears when

pressed and the cash register computes the subtotal, and also when the amount tendered is less than the total sale amount.

(

c) Change: This symbol appears whenever the

change due amount is displayed.

(

l) Low battery: This symbol appears when the

power of the installed batteries is below a certain level or you need to replace the batteries with new ones. (see the “Maintenance” section for explanation.) ( ) No battery: This symbol appears when no batteries are installed. (see “Maintenance” and “Getting Started” sections for explanation.)

In addition, the following appear when appropriate:

• The minus sign (-) can appear in positions 2 to 8.

• The decimal point appears in positions 1 to 3.

•

When entry of the secret code is necessary, “----” appears in positions 1 to 4 .

SBTL

Reading and Resetting

of Sales

X Reports

This report, when taken in the X/Flash mode, prints the accumulated information of sales. Taking an X report is a good way to do a mid-day check on daily sales. You can take X reports any number of times, because they do not affect the cash register’s memory. To issue an X report, turn the mode switch to the

X/Flash position and press .

Z Reports

The contents of Z reports are the same as those of X reports, but issuance of a Z report resets all the transaction totals to zero. To issue a Z report, turn the mode switch to the Z/PGM position.

If the secret code is programmed, you must

enter the secret code and press after this step.

For Z reports without grand total resetting

Press .

If the secret code is programmed, you have

to enter the secret code and press again after this step.

For Z reports with grand total resetting

If you want to reset the grand total(GT)when taking the Z report, press k instead of .

Other than resetting the grand total, this report is the same as the normal Z reports.

If the secret code is programmed, you have

to enter the secret code and press k again after this step.

Flash Reports (displayed but not printed)

Press the following key in the X/Flash mode: Department Total Department key

Sales Total Cash in Drawer

SBTL

X/Z Report Sample

Reset counter Reset symbol ("X" is printed in the case of X reports.)

Grand total

Quantity

Dept. code

Amount

All Depts. counter and

total

Percent counter and total

Item void counter and total

Void mode counter and total Taxable 1 total

Tax 1 total

Taxable 2 total

Tax 2 total

Taxable 3 total

Tax 3 total

Taxable 4 total

Tax 4 total

Count of transactions

Sales total

Cash sale total Check sale counter and total

Charge sale counter and total

Received-on-account total

Paid-out total No sale counter Cash in drawer

Clerk 1 sale total

Clerk 2 sale total

Clerk 3 sale total

Clerk 4 sale total

+ 4 hidden pages