Sharp UX-A1000 User Manual

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MODEL

UX-A1000

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering System

3. Sending Faxes

4. Receiving Faxes

5. Making Copies

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an ENERGY STAR partner, SHARP has determined that this product meets the

for energy efficiency.

ENERGY STA R



guidelines

Introduction

Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below.

Automatic dialing Rapid Key Dialing: 18 numbers

Speed Dialing: 81 numbers

Print cartridge yield* (at 4% coverage**)

Memory size** 1.8 MB (approx. 100 average pages; 20 minutes of

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time** Approx. 6 seconds (only when ECM is on)

Scanning Resolution Horizontal: 203 lines/inch (8 lines/mm)

Print resolution

Automatic document feeder

Recording system Thermal inkjet

Halftone (grayscale) 64 levels

Initial cartridge

Ink Save mode ON: Approx. 300 letter pages Ink Save mode OFF: Approx. 200 letter pages Replacement cartridge: SHARP UX-C70B

Ink Save mode ON: Approx. 600 letter pages Ink Save mode OFF: Approx. 400 letter pages

voice messages (including OGMs))

Vertical:

Standard: 98 lines/inch (3.85 lines/mm)

Fine /Halftone: 196 lines/inch (7.7 lines/mm)

Super fine: 391 lines/inch (15.4 lines/mm)

× 600 dpi

600

Letter/A4: 20 pages max. (20-lb. paper) Legal: 5 pages max.

*Ink Save mode is initially turned off. To turn on Ink Save mode, see page 23.

**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

Paper tray capacity Letter: Approx. 200 sheets (20-lb. copier paper at

room temperature; maximum stack height should not be higher than the line on the tray) Legal: 100 sheets Recommended paper weight: 20-lb. Copy Bond

Compression scheme MR, MH, MMR

Compatibility ITU-T (CCITT) G3 mode

Input document size Automatic feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length (20 pages): 5.5 to 11" (140 to 279 mm) Length (5 pages): 5.5 to 14" (140 to 356 mm)

Manual feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.6" (140 to 600 mm)

Effective scanning width 8.3" (210 mm) max.

Effective printing width 8.0" (203 mm) max.

Contrast control Automatic/Dark selectable

Reception modes TEL/FAX/TAD

Copy function Single/Multi/Sort (99 copies/page)

Telephone function Yes (cannot be used if power fails)

Applicable telephone line Public switched telephone network

Display 16-digit LCD display

Power requirements 120 V AC, 60 Hz

Operating temperature 60 - 90°F (15 - 32°C)

Humidity 25 - 80% RH

Power consumption Standby: 5.0 W

Maximum: 30 W

Dimensions (without attachments)

Weight (without attachments)

Width: 14.6" (372 mm) Depth: 10.2" (259 mm) Height: 8.0" (203 mm)

Approx. 11 lbs. (5.0 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important:

This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

The fax machine is not compatible with digital telephone systems.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Table of Contents

A Look at the Operation Panel 7

1. Installation 9

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

2. Using the Answering System 33

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Operating the Answering System . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 38

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

3. Sending Faxes 54

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 57

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 61

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

4. Receiving Faxes 78

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Table of Contents

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

5. Making Copies 85

6. Special Functions 87

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 87

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 92

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 94

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 95

7. Printing Lists 100

8. Maintenance 105

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

9. Troubleshooting 113

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Quick Reference Guide 128

Guía de referencia rápida 129

Index 130

A Look at the Operation Panel

1 4

REC/MEMO

1 2 3

GHI

4 5 6

PQRS

7 8 9

8 9 10

Display

PLAY

ABC

DEF

MNO

JKL

WXYZ

TUV

DELETEREPEAT SKIP

52 3 6

TEL FAX

TAD

RESOLUTION

RECEPTION MODE

FUNCTION

SPEED DIAL

HOLD

SPEAKER

PANEL RELEASE

117

12 15

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

COPY/HELP

STOP

PLAIN PAPER INKJET FAX

START/

REDIAL

MEMORY

DOWN

This displays messages and prompts to help you operate the machine.

REC/MEMO key

Press this key to record an outgoing message, phone conversation, or memo (pages 33 and 37).

PLAY key

Press this key to play recorded messages (page 36).

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

RESOLUTION / RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 57). At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode; page 30).

Rapid Dial Keys

Press one of these keys to dial a fax number automatically (pages 61 and 66).

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

REPEAT key

Press this key while listening to a message to play it again (page 36).

SKIP key

Press this key while listening to a message to skip to the next message (page

36).

DELETE key

Press this key to erase recorded messages (page 37).

SPEED DIAL key

Press this key to dial a fax or voice number using an abbreviated 2-digit Speed Dial number (pages 61 and 67).

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document (page 60). Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

HOLD key

Press this key to put the other party on hold during a phone conversation (page 81).

PANEL RELEASE

Grasp here and pull up to open the operation panel.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document (page 85). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

STOP key

Press this key to cancel an operation before it is completed.

START/MEMORY key

Press this key after dialing to begin fax transmission (page 61). Press this key before dialing to send a fax through memory (page 73). The key can also be pressed in the date and time display to show the percentage of memory currently used.

Arrow keys

Use these keys to scroll through and select settings, and to search for autodial numbers.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray cover

Paper tray

If any are missing, contact your dealer or retailer.

Document tray

Document exit support

1. Installation

Print cartridge

Handset Handset

cord

Telephone line cord

Operation manual

Rapid Key labels

Attachments

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Removing the packing tape

Open the print compartment cover.

• Press as shown and pull the cover

toward you.

Remove the tape.

Attachments

Close the printer cover.

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

1. Installation

Use the handset to make ordinary phone calls,

or to transmit and receive faxes manually.

Attachments

Attaching the paper trays

Attach the paper tray.

Pull the paper plate toward you and attach the paper tray cover.

Attach the document tray.

Paper plate

Attachments

Pull out the received document tray.

Attach the document exit support.

1. Installation

Loading Printing Paper

You can load letter or legal size paper in the paper tray. Recommended paper weight is 20-lb. Copy Bond. The maximum number of sheets is as follows:

Letter size:

Legal size: Approx. 100 sheets (20-Ib. copier paper at room temperature)

Pull the paper plate toward you, and remove the paper tray cover from the

paper tray.

If you are going to load legal paper, flip up the paper tray extension.

Pull the paper plate toward you and insert the stack of paper into the

PRINT SIDE UP

tray,

Approx. 200 sheets (20-Ib. copier paper at room temperature;

maximum stack height should not exceed line on tray)

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

The stack should not be higher than this line

Pull the paper plate toward you and replace the paper tray cover.

Loading Printing Paper

1. Installation

LETTER

LEGAL

Place the cover using the appropriate notch for the size of paper loaded

Connecting the Power Cord

Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.

Caution!

♦ Do not plug the power cord into any other kind of outlet. This will damage

the machine and is not covered under the warranty.

♦ Make sure you have removed all of the packing tape before plugging

in the power cord (see page 10). Plugging in the power cord without doing so may damage the machine.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

“CHECK CARTRIDGE” normally appears in the display the first time you plug in the machine. This message appears until you install the print cartridge.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Installing the Print Cartridge

Follow these steps to install or replace the print cartridge.

♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B

cartridge.

Print cartridge yield (at 4% coverage)

Initial cartridge

Ink Save mode ON:

Ink Save mode OFF: Approx. 200 letter pages

Replacement cartridge (SHARP UX-C70B)

Ink Save mode ON: Approx. 600 letter pages

Ink Save mode OFF: Approx. 400 letter pages

Ink Save mode is initially turned off. To turn on Ink Save mode, see page

23.

Caution!

Do not open the print compartment cover of the machine while it is printing. If opened while printing, printing will stop.

Approx. 300 letter pages

1. Installation

Note: Keep ink cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

♦ Make sure the power cord of the machine is plugged in and paper is loaded

before installing or replacing the print cartridge.

Open the operation panel.

If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears... In the event that the display shows either of the above messages, you must clear the error before installing the print cartridge. The error can usually be cleared by opening and closing the print compartment cover (see Step 2), or if a paper jam has occurred, by removing the paper jam (see page 121).

Installing the Print Cartridge

Open the print compartment cover.

• Press as shown and pull the cover

toward you.

Remove cartridge.

only

the tape from the the new

• Important: Make sure you remove all

of the tape.

• CAUTION! DO NOT touch the gold

contact area of the cartridge.

Make sure the cartridge holder is between the “CARTRIDGE EXCHANGE

AREA” arrows on the label, and then pull the green lever and open the cartridge holder cover.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.

• CAUTION! DO NOT touch the contact

area inside the carriage carrier.

Note: If the print compartment cover is left open for approximately 30 minutes with a cartridge installed, the cartridge will automatically return to its home position. To make the cartridge return to the CARTRIDGE EXCHANGE AREA when this has happened, close the cover and then open it again.

Insert the new print cartridge into the cartridge holder.

Place your index finger on the tab as shown and close the cartridge holder

cover with your thumb. Make sure the cover clicks into place.

Close the print compartment cover.

Installing the Print Cartridge

1. Installation

Close the operation panel, pressing down firmly on both front corners to

make sure it clicks into place.

Display:

CHANGE CARTRIDGE

1=NEW, 2=OLD

Installing the Print Cartridge

Press (NEW) if the cartridge you

installed is new.

Press (OLD) if the cartridge you

installed is old.

If you select the wrong number by mistake,

press and repeat the selection.

Press .

If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 108.)

If you selected “NEW”, the display will show the alternating messages at right. Continue with the following steps to align the print cartridge.

Press to print an alignment page. (To enter an alignment value

STOP

START/

MEMORY

Display when “1” is selected:

NEW CART.: OK?

OK: PRESS START

Display when “NEW” is selected:

ALIGN CARTRIDGE

1=PRINT,2=SET

without printing an alignment page, press .)

Installing the Print Cartridge

In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line.

After the alignment page is

In this example, “15” comes closest to forming a straight line.

printed, the display shows:

ENTER (0-30) 15

1. Installation

Press the number keys to enter the number of the straightest line.

Example:

• If you make a mistake, press and then repeat the entry.

Press .

START/

MEMORY

1 5

STOP

Installing the Print Cartridge

Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

START/

When you are finished, press

MEMORY

ADD PAPER &

PRESS START KEY

Setting the paper size

The fax has been set at the factory to scale received faxes to letter size paper. If you loaded legal paper, you must change the paper size setting to LEGAL.

Press once and twice.

Press once and once.

Press once.

Select the paper size:

LETTER: LEGAL:

FUNCTION

Display:

PRINT SET-UP

PAPER SIZE SET

1=LETTER,2=LEGAL

The display briefly shows your selection, then:

COPY CUT-OFF

Press to return to the date and time display.

STOP

Installing the Print Cartridge

Ink save mode

If you wish to use less ink or speed up ink drying time when printing faxes and copies, turn on ink save mode. If you prefer a higher quality image, turn off ink save mode.

♦ Ink save mode is initially turned off.

Press once and twice.

Press once and 3 times.

Press once.

Press to turn on ink save mode, or

Press to return to the date and time display.

FUNCTION

to turn it off.

STOP

Display:

PRINT SET-UP

INK SAVE MODE

1=YES, 2=NO

The display briefly shows your selection, then:

ALIGN CART.

1. Installation

Connecting the Telephone Line Cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

L.SET

TEL.LINE

Setting the dial mode

The fax machine is set for tone dialing. If you are on a pulse dial line, you must set the fax machine for pulse dialing. Press the panel keys as follows:

Press once and 3 times.

Press once and 4 times.

Press once.

Select the dial mode:

TONE: PULSE:

Press to exit.

FUNCTION

STOP

Display:

OPTION SETTING

DIAL MODE

1=TONE, 2=PULSE

The display briefly shows your selection, then:

DISTINCTIVE

Connecting the Telephone Line Cord

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET jack on the fax machine.

Remove the seal covering the TEL. SET jack.

TEL.SET

TEL.LINE

Connect the extension phone line to the TEL. SET jack.

TEL.SET

TEL.LINE

1. Installation

Entering Your Name and Fax Number

Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time.

Once you enter this information, it will automatically appear at the top of each fax page you send.

Important!

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

FUNCTION

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

1 2 3

4 5 6

7 8 9

START/

MEMORY

Press once and 3 times.

Press once.

FUNCTION

STOP

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

Entering Your Name and Fax Number

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press .

1. Installation

• To clear a mistake, press .

START/

Press .

Enter your name by pressing number keys for each letter as shown in

MEMORY

SPEAKER

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To clear a mistake, press .

SPEAKER

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { |

}

) (

START/

Press .

Press to return to the date and time display.

MEMORY

STOP

Display:

SECURITY

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

FUNCTION

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

1 2 3

4 5 6

7 8 9

START/

MEMORY

STOP

Press once and 3 times.

Press .

Enter a two-digit number for the month (“01” for January, “02” for

FUNCTION

Display:

The currently set date appears (example):

ENTRY MODE

DATE&TIME SET

DATE 08-15-2004

February, “12” for December, etc.).

Example: January

0 1

DATE 01-15-2004

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

0 5

DATE 01-05-2004

Setting the Date and Time

Enter the year (four digits).

Example: 2004

Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

Press to select A.M. or to select P.M.

START/

Press to start the clock.

Press to return to the date and time display.

MEMORY

STOP

0 9

0 0

The currently set time appears (example):

TIME 12:19 PM

TIME 09:25 PM

ANTI JUNK #

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. Follow these steps:

1. Installation

Press once and 3 times.

Press once and twice.

Press once.

Press to select YES, or to select NO.

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

DAY LIGHT SAVE

1=YES, 2=NO

CLEAN ROLLER

Setting the Reception Mode

Your fax has three modes for receiving incoming faxes:

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes.

TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension phone connected to the same line.

TAD mode: Select this mode when you go out and want the built-in answering system to answer all calls. Voice messages will be recorded, and fax messages will be received automatically (“TAD” stands for “Telephone Answering Device”.)

Setting the reception mode

Make sure a document

press until the arrow in the display points to the desired mode.

1 2 3

4 5 6

7 8 9

RESOLUTION/ RECEPTION MODE

is not loaded in the document feeder

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

RESOLUTION/ RECEPTION MODE

JAN-03 10:30

Note: TAD mode cannot be selected unless a general outgoing message has been recorded as explained on page 33.

For more information on receiving faxes in FAX and TEL modes, see Chapter

Receiving Faxes

Using the Answering System

. For more information on using TAD mode, see Chapter 2,

, and then

TEL

FAX

TAD

FAX

TAD

FAX

TAD

Volume Adjustment

You can adjust the volume of the speaker, handset, and ringer using the up and down arrow keys.

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

1 2 3

4 5 6

7 8 9

SPEAKER

DOWN

Speaker

Press .

Press or until the display shows the desired volume level.

SPEAKER

DOWN

1. Installation

• Press again to turn off the speaker.

SPEAKER

Volume Adjustment

Handset

When talking through the handset,

press or to select the

desired volume level.

DOWN

Display:

RECEIVER: HIGH

• Note: The volume reverts to MIDDLE

each time you replace the handset.

Ringer

Press or to select the

desired volume level.

(Make sure has not been pressed, the handset is not lifted, and a document is not loaded in the feeder.)

• The ringer will ring once at the selected

If you selected RINGER: OFF OK ? to

turn off the ringer, press .

DOWN

SPEAKER

level.

START/

MEMORY

RECEIVER: MIDDLE

RECEIVER: LOW

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

2. Using the Answering System

The built-in answering system allows you to receive both voice messages and faxes while you are out.

To use the answering system, you will first need to record an outgoing message. When you go out, turn on the answering system by setting the reception mode to TAD.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record a message.

Example:

“Hello. You've reached ______ . No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

Machine

2. Answering

Press once and once.

Press once.

Lift the handset.

(If you have already recorded a

message, you can press to listen to the message.)

REC/MEMO

PLAY

Display:

OGM1(GENERAL)

LIFT HANDSET OR

PLAY: PLAYBACK

Operating the Answering System

START/

Press and speak into the handset to record a message.

MEMORY

• The outgoing message can be up to 60 seconds long. While recording, the

display will show the time left to record.

When finished, replace the handset or press .

STOP

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 and 2 of the above

procedure and then press . Note that the general outgoing message

PLAY

cannot be erased. If you need to change it, simply repeat the recording procedure.

Operating the Answering System

Activating the answering system

To turn on the answering system so that callers can leave messages, press

RESOLUTION/

RECEPTION MODE

“Telephone Answering Device”.)

♦ It will not be possible to set the reception mode to TAD if an outgoing

message has not been recorded.

Note: In TAD mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

until the arrow in the display points to TAD. (TAD stands for

TEL

RESOLUTION/ RECEPTION MODE

FAX

TAD

Operating the Answering System

Number of rings in TAD mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in TAD mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.

♦ The Toll Saver function is initially turned on.

Toll Saver Toll Saver

No received messages

NOTHING

4 Rings

Ring

Received messages

Hello!

Hi!

2 Rings

Ring

OFF

(Answer according to NUMBER OF RINGS setting)

Ring

Machine

2. Answering

To turn off the Toll Saver function, see page 48.

To adjust the NUMBER OF RINGS setting, see page 78.

Operating the Answering System

Listening to received messages

When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages.

Press .

PLAY

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least two seconds.

The messages will play.

PLAY

• As each message plays, the date and time of recording will appear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

playback of that message ends. To move back to the previous message,

press within 3 seconds of the beginning of the current message.

REPEAT

• Skip: To skip forward to the next message, press .

Note: Playback will stop if you receive a call, lift the handset, or press .

REPEAT

SKIP

STOP

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 100.

Operating the Answering System

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages: To erase all messages, press , ,

START/

and then .

MEMORY

FUNCTION

♦ Erasing a single message: To erase a single message, press

while the message is being played.

Recording memos

You can record memos for yourself and other users of the machine. These will

be played back together with incoming messages when the key is pressed.

Press once and once.

Pick up the handset, press , and speak into the handset.

REC/MEMO

START/

MEMORY

PLAY

DELETE

Machine

2. Answering

When you have finished speaking, replace the handset or press .

Recording phone conversations (2-way recording)

To record a phone conversation, hold down the key during the

conversation that you want to record. When you are finished, release the key.

The conversation will be played back when the key is pressed.

REC/MEMO

PLAY

STOP

Optional Answering System Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

Press once and once.

Press .

Press a number from 1 to 4 to select the desired ICM recording time.

Press to return to the date and time display.

FUNCTION

: 15 seconds : 30 seconds

: 60 seconds : 4 minutes

STOP

The display briefly shows your selection, then:

Display:

T.A.D. SETTING

RECORDING TIME

REMOTE CODE

Optional Answering System Settings

FAX mode on TAD failure

If the memory for recording incoming messages becomes full while you are out, the answering system will no longer be able to record messages. The ON TAD FAILURE setting is used to select whether or not the reception mode will switch to FAX mode when this happens:

♦ YES (switch to FAX mode): The reception mode will switch to FAX mode,

allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see

Remote Operations

on page 47).

♦ NO (do not switch to FAX mode): The machine will answer after 20 rings,

after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see

The initial setting is NO . If you want to change the setting to YES, press the panel keys as follows:

Press once and once.

Press once and 3 times.

Press .

Press to select YES (switch to

FAX mode), or to select NO.

FUNCTION

Remote Operations

on page 47).

Display:

T.A.D. SETTING

ON TAD FAILURE

1=YES, 2=NO

The display briefly shows your selection, then:

OGM ONLY MODE

Machine

2. Answering

Press to return to the date and time display.

STOP

Optional Answering System Settings

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialing.)

Press once and once.

Press once and twice.

Press .

Press to turn on OGM only mode,

or to turn it off.

Press to return to the date and time display.

FUNCTION

STOP

Display:

T.A.D. SETTING

OGM ONLY MODE

The display briefly shows your selection, then:

CPC DETECTION

Optional Answering System Settings

CPC Detection

When a caller hangs up, the central telephone exchange issues a CPC (Calling Party Control) signal. When the answering system detects this signal, it stops recording so that periods of silence are not recorded.

However, if you subscribe to special services such as Call Waiting or Call Forwarding, signals used by these services may be mistaken for a CPC signal, causing the answering system to hang up during a call. If you experience this problem, follow these steps to turn off CPC Detection.

Press once and once.

Press .

Press to turn on CPC Detection,

or to turn it off.

Press to return to the date and time display.

FUNCTION

STOP

Display:

T.A.D. SETTING

CPC DETECTION

1=YES, 2=NO

The display briefly shows your selection, then:

TOLL SAVER

Machine

2. Answering

Transfer Function

The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.

When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.

Programming the transfer number

To use the Transfer function, you must first give the machine the number to call (the transfer number).

Press once and once.

Press once and 4 times.

Press .

Press the number keys to enter the transfer number.

FUNCTION

Display:

T.A.D. SETTING

TRANSFER TEL #

ENTER TEL #

• To insert a pause between any two digits of the number, press .

START/

Press .

Press to return to the date and time display.

MEMORY

STOP

FUNCTION

Transfer Function

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps below. The following is an example:

“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”

Press once and twice.

Press once.

Lift the handset.

(If you have already recorded a

message, you can press to

listen to the message, or press

to delete the message.)

Press and speak into the handset to record the message.

REC/MEMO

START/

MEMORY

PLAY

DELETE

Display:

OGM2(TRANSFER)

• The transfer message can be up to 15 seconds long. While recording, the

display will show the time left to record.

Machine

2. Answering

When finished, replace the handset or press .

STOP

Transfer Function

Checking or erasing the transfer message

To check or erase the transfer message, follow Steps 1 and 2 of the above

procedure, and then press to check the message, or to erase

the message.

PLAY

Turning the Transfer function on and off

When you go out and wish to use the Transfer function, turn it on as follows:

DELETE

Press once and once.

Press once and 4 times.

Press .

Press to turn on the Transfer

function.

(Press to turn the function off.)

Press to return to the date and time display.

FUNCTION

STOP

Display:

T.A.D. SETTING

TRANSFER FUNC

1=YES, 2=NO

The display briefly shows your selection, then:

ON TAD FAILURE

Override Ringing

Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your

recorded message telling you that the call is a transfer call. On the dial

pad of your phone, enter , your remote code number (see page 47),

and . The machine will play back your messages.

• You can also perform any of the remote operations described in

Operations

Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls

immediately after a transfer call, enter twice before hanging up (if you

want to hang up during message playback, first enter and to stop

playback, then enter twice).

later in this chapter (see page 47).

Override Ringing

This function allows selected callers using a touch-tone telephone to override the answering system's outgoing message and cause the machine to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering system.

Programming the override code

To override the answering system, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you wish to change the code, press the panel keys as shown below.

Machine

2. Answering

Remote

Important! Make sure the override code is different from the remote code used for remote operations.

Press once and once.

FUNCTION

Display:

T.A.D. SETTING

Override Ringing

Press once and 3 times.

Press .

Press the number keys to enter a 3-digit override code.

START/

Press to store the override code, and then to return to the

date and time display.

MEMORY

OVERRIDE CODE

STOP

Overriding the answering system

Your callers should follow the steps below to override the answering system.

The caller calls your machine from a touch-tone telephone. When the

outgoing message begins, they should press the key on their

telephone.

• The caller will hear a short beep, and the outgoing message will stop.

The caller should enter the override code and by pressing the

appropriate keys on their telephone.

• If an incorrect code is entered, the caller will hear four beeps. He or she

must re-enter the correct code within 10 seconds or the line will be disconnected.

Your machine will make a special ringing sound. Pick up the handset to answer the call.

• If you do not answer within 30 seconds, the outgoing message will play

again and the caller can leave a message.

Remote Operations

When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory. If you wish to use a different number, follow these steps:

Press once and once.

Press once and twice.

Press .

Press the number keys to enter a 3-digit remote code number.

Press .

FUNCTION

START/

MEMORY

Display:

T.A.D. SETTING

REMOTE CODE

OVERRIDE CODE

Machine

2. Answering

Press to return to the date and time display.

STOP

Remote Operations

Toll Saver

When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see

rings

on page 78).

Changing the number of

Press once and once.

Press once.

Press to turn on the Toll Saver

function, or to turn it off.

Press to return to the date and time display.

FUNCTION

STOP

Display:

T.A.D. SETTING

TOLL SAVER

1=YES, 2=NO

The display briefly shows your selection, then:

RECORDING TIME

Retrieving your messages

Call the machine from a touch-tone telephone. When your outgoing

message begins, press on the telephone.

Remote Operations

• You will hear a short beep, and the outgoing message will stop.

Enter your remote code number and then press .

• You will hear a series of beeps equal to the number of messages recorded,

or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

• If no messages have been received, you will hear a short beep. You can

either hang up, or perform any of the operations described in the following section,

While the messages are playing, you can do any of the following:

• Repeat: To listen to a message a second time, press and on the

telephone before that message ends. To move back to the previous

message, press and during the first 3 seconds of the current

message.

• Skip forward: To skip forward to the next message, press and

on the telephone.

Other remote operations

Machine

2. Answering

• Stop: To stop playback, press and on the telephone. After this,

you can enter any of the commands described in the following section,

Other remote operations

• Play new messages: To listen to only your new messages, first stop

playback by pressing and , and then press and .

0 6

Remote Operations

• Erase a message: To erase the message you are currently listening to,

press and before it ends.

When you have finished listening to your messages, you can do any of the following:

• Erase all messages: Press , , and .

• Repeat playback: Press and .

3 3

• Perform other operations: You can enter any of the commands described

in the following section,

Other remote operations

• Hang up: If you do not erase your messages first, they will be saved and

any new messages will be recorded after them. If you want the machine to

resume normal operation immediately, press twice before hanging up

(in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up

unless you press twice).

Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press

immediately after it answers (before you hear the fax tone), and then

continue from Step 2 above.

Remote Operations

Comments:

♦ When a remote command is accepted by the machine, you will hear one

beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

♦ When entering a command, do not pause longer than 10 seconds between

each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.

♦ If you pause for longer than 10 seconds before entering a command, or

make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)

Other remote operations

After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a

command, first stop playback by pressing and , and then enter the

command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

♦ TA D m od e : , , and .

8 1

Machine

2. Answering

♦ FAX mode: , , and .

♦ TEL mode: , , and .

8 3

Caution: If you select TEL mode,

you will not be able to change the reception mode again.

Remote Operations

Recording a new outgoing message

Press and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

• The message can be up to 15 seconds long. After 15 seconds (or earlier if

the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press , , and on the telephone.

To turn Transfer off: Press , , and on the telephone.

9 1

Changing the transfer telephone number

Press , , and on the telephone.

After you hear a short beep, enter the new telephone number. When

finished, press .

• To insert a pause between any two digits of the number, press .

9 0

Remote Operations

Recording a new transfer message

Press , , and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

9 3

• The time for the transfer message is fixed at 15 seconds. After 15 seconds

(or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a "Memo"

You can record a "memo" for yourself or other users of the machine. The memo will be played back when incoming messages are listened to.

Press and on the telephone.

Machine

2. Answering

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press and on the telephone.

• If the machine detects silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mode: Press , , and on the telephone.

(Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)

To turn off OGM only mode: Press , , and on the telephone.

1 1

3. Sending Faxes

Transmittable Documents

Size and weight

Minimum document size:

Minimum size Minimum weight

5.8" (148 mm)

5.5" (140 mm)

Maximum document size:

The maximum size and weight of documents that you can load in the document feeder depend on how many pages you load.

14 lbs.

(52 g/m² )

20 pages at once:

Max. size: Letter

(8.5” x 11”, 216 x 279 mm)

Max. weight: 21.5 lbs. (80 g/m

5 pages at once:

Max. size: Legal

(8.5” x 14”, 216 x 356 mm) Max. weight: 21.5 lbs. (80 g/m

Letters or graphics on the edges of a document will not be scanned. (The maximum scanning width is 8.3” (210 mm), and the top and bottom 0.16” (4 mm) of the document cannot be scanned.)

)

1 page at a time (manual feeding):

Max. size: 8.5” x 23.6” (216 x 600

mm)

Max. weight: 42 lbs. (157 g/m2)

0.16"(4 mm)

Letters in the shaded area will

8.3"(210 mm)

0.16"(4 mm)

not be scanned.

Loading the Document

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 20 letter-size pages, or 5 legal-size pages, can be placed in the feeder at once. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than the maximum number of pages,

place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.

Faxes

3. Sending

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Insert the document face down in the document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

Loading the Document

Adjust the resolution and/or contrast settings as explained on page 57, then dial the receiving machine as explained on page 60.

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel.

Remove the document.

• If the document does not come out

easily, follow the procedure on page

120.

Close the operation panel, pressing down firmly on both front corners to

make sure it clicks into place.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

Faxes

3. Sending

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Adjusting the Resolution and Contrast

Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

Press one or more times

until the desired resolution and contrast settings appear in the display.

RESOLUTION/ RECEPTION MODE

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Adjusting the Resolution and Contrast

Changing the default resolution

If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below.

Press once and 3 times.

Press once.

Press to set the default resolution

to FINE, or to set it to STANDARD.

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

FINE PRIORITY

1=YES, 2=NO

The display briefly shows your selection, then:

NUMBER OF RING

Faxes

3. Sending

Sending a Fax by Normal Dialing

With Normal Dialing, you pick up the handset (or press ) and dial by

SPEAKER

pressing the number keys.

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed , you must pick up the handset to talk.)

SPEAKER

♦ Normal Dialing allows you to listen to the line and make sure the other fax

machine is responding.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Pick up the handset or press . Listen for the dial tone.

RESOLUTION/ RECEPTION MODE

SPEAKER

READY TO SEND

SPEAKER

Dial the number of the receiving machine by pressing the number keys.

Wait for the connection. Depending on the setting of the receiving

GHI

PQRS

machine, you will either hear a fax tone or the other person will answer.

• If the other party answers, ask them to press their Start key (if you pressed

SPEAKER

, pick up the handset to speak with them). This causes the

receiving machine to issue a fax tone.

ABC1DEF

2 3

JKL

TUV

MNO

WXYZ

Sending a Fax by Automatic Dialing

START/

When you hear the fax tone, press . Replace the handset.

MEMORY

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 102).

Sending a Fax by Automatic Dialing

You can dial a fax or phone number by simply pressing a Rapid Key, or by

pressing and entering a two-digit number.

♦ To use Automatic Dialing, you must first store the full fax or phone number

in your fax machine.

SPEED DIAL

Faxes

3. Sending

♦ When you store a fax or phone number, you select a two-digit Speed Dial

number for it. Ninety-nine Speed Dial numbers are available.

Speed Dial numbers 01 through 18 are for Rapid Key (one-touch) Dialing.

Speed Dial numbers 19 through 99 are for dialing with the

SPEED DIAL

key.

SPEED DIAL

START/

MEMORY

Sending a Fax by Automatic Dialing

Rapid Keys

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

1 2 3

4 5 6

7 8 9

SPEED DIAL

Attach the Rapid Key labels above the Rapid Keys.

When you store a number in a Rapid Key, write the name of the party on the label.

Storing fax and phone numbers for automatic dialing

Display:

Press once and once.

If you know the Speed Dial number that you want to use, enter that number (for

example, press

0 1

Otherwise, press once (the

machine will suggest an available Speed Dial number at the end of the storing procedure).

FUNCTION

for Speed Dial 01).

ENTER FAX #

Speed Dial numbers 01 to 18 can be used for Rapid Key Dialing. Speed Dial numbers 19 to 99 are only for Speed Dialing.

Enter the fax or phone number by pressing the number keys. (Note: A space cannot be entered.)

• To clear a mistake, press .

SPEAKER

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.

FUNCTION

Sending a Fax by Automatic Dialing

START/

Press .

Enter a name by pressing number keys for each letter as shown in the chart below. Up to 20 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

MEMORY

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

START/

Press .

MEMORY

If you selected a Speed Dial number in Step 2, the display will briefly show STORED, and then <NEW NUMBER>. Go to Step 7.

If you did not select a Speed Dial number in Step 2, the display will show the next available Speed Dial number. If that number is acceptable,

START/

press and go to Step 7. If not, enter the desired two digit number,

MEMORY

) (

Faxes

3. Sending

START/

press , and go to Step 7.

MEMORY

Sending a Fax by Automatic Dialing

Return to Step 2 to store another number, or press to return to the

date and time display.

STOP

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

Display:

Press once and once.

Enter the 2-digit Speed Dial number that you wish to edit or clear (for

FUNCTION

example, press ), or press or until the number

appears in the display.

Press .

Press for EDIT or for CLEAR.

0 1

1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

Sending a Fax by Automatic Dialing

START/

Press .

Make the desired changes to the name.

MEMORY

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 63). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

START/

Press .

Return to Step 2 to edit or clear another number, or press to return

to the date and time display.

MEMORY

STOP

Faxes

3. Sending

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been stored as a Speed Dial number from 01 to 18, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Press the Rapid Key corresponding to the desired Speed Dial number.

RESOLUTION/ RECEPTION MODE

READY TO SEND

• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press

Example: To dial Speed Dial number 01, press Rapid Key 01.

STOP

• The document will be automatically

transmitted once the connection is established.

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 102).

Using a Rapid Key for a voice call To use a Rapid Key for a voice call, simply lift the handset and then press the Rapid Key.

Sending a Fax by Automatic Dialing

Speed Dialing

Speed Dialing can be used to dial any number that has been stored as a Speed Dial number.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Press and then enter the 2-digit Speed Dial number.

SPEED DIAL

• For example, to enter Speed Dial 19, press .

Check the display. If the name or number shown is correct, press

START/

MEMORY

. (If not, press and repeat Step 2.)

RESOLUTION/ RECEPTION MODE

STOP

READY TO SEND

1 9

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 102).

Using a Speed Dial number for a voice call

To use a Speed Dial number for a voice call, lift the handset, press , and enter the Speed Dial number.

Faxes

3. Sending

SPEED DIAL

Sending a Fax by Automatic Dialing

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a full fax or phone number, follow these steps to search for the number.

If you are sending a fax, load the document(s).

• If desired, press to set

RESOLUTION/ RECEPTION MODE

the resolution and/or contrast.

READY TO SEND

REDIAL

Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

START/

If you are sending a fax, press . Dialing and transmission begins.

MEMORY

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 102).

If you are making a phone call, lift the handset. Dialing begins. (If you

START/

lifted the handset before searching for the number, press to

begin dialing.)

MEMORY

Sending a Fax by Automatic Dialing

Sending a fax by Direct Keypad Dialing

You can also enter a full number with the number keys and then press the

START/

MEMORY

key to begin dialing. You can use this method to dial a full number

when you don't need to speak to the other party before faxing.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Enter the number of the receiving machine by pressing the number keys.

RESOLUTION/ RECEPTION MODE

READY TO SEND

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause will appear as a hyphen (two seconds per pause). Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

START/

correct, press .

MEMORY

• If the number is not correct, press to backspace and clear one digit at

a time, and then re-enter the correct digit(s).

FUNCTION

STOP

Faxes

3. Sending

Sending a Fax by Automatic Dialing

Redial

You can automatically redial the last number dialed on the fax machine. This procedure can be used to send a fax or make a phone call.

If you are sending a fax, load the document(s).

• If desired, press to set

the resolution and/or contrast.

REDIAL

Press once. <REDIAL> appears in the display, followed by the

last number dialed. Make sure the number that appears is the number you wish to dial.

If you are sending a fax, press . Dialing begins.

If you are making a phone call, lift the handset. Dialing begins.

RESOLUTION/ RECEPTION MODE

START/

MEMORY

READY TO SEND

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

♦ You can press to clear the message and stop automatic redialing.

STOP

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialing may stop before three redialing attempts are made.

Sending a Fax by Automatic Dialing

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off.

Press once and 3 times.

Press once.

Press to select YES, or to

select NO.

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

ECM MODE

1=YES, 2=NO

The display briefly shows your selection, then:

DAY LIGHT SAVE

Faxes

3. Sending

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Press once and once.

Press once.

Enter the total number of pages (“01” to “99”) by pressing the numeric keys.

Example: 5 pages

Dial the receiving machine and send the fax.

FUNCTION

RESOLUTION/ RECEPTION MODE

0 5

READY TO SEND

Display:

PAG E COU N TE R

ENTER # (01 - 99)

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press .

STOP

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦ When sending a fax to multiple destinations, only auto-dial numbers can be

used to dial the numbers of the receiving machines.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

START/

Press .

Select a destination using one of the following methods:

Press a Rapid Key.

Press and enter a 2-digit Speed Dial number.

MEMORY

SPEED DIAL

RESOLUTION/ RECEPTION MODE

READY TO SEND

Faxes

3. Sending

Press or until the name of the destination appears in the display

(if no name was stored, the number will appear).

Sending a Fax From Memory

Press to store the destination.

Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20).

START/

When you are ready to begin transmission, press .

MEMORY

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see can perform the broadcasting operation using the following simplified procedure:

Storing numbers in Group Keys

which follows), you

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Press the appropriate Group Key. Transmission will begin.

RESOLUTION/ RECEPTION MODE

READY TO SEND

17/G1

Sending a Fax From Memory

Storing numbers in Group Keys

Group Keys allow you to send a fax to a group of fax machines by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

♦ Rapid Keys 17/G1 and 18/G2 can be used as Group Keys. A key cannot be

simultaneously programmed as both a Group Key and a Rapid Key.

♦ Up to 20 numbers can be stored in one Group Key.

Only Rapid Key and Speed Dial numbers can be stored in a Group Key. Full numbers cannot be stored.

Press once and 3 times.

FUNCTION

Display:

ENTRY MODE

Faxes

3. Sending

Press once and once.

Press .

Press to program a Group Key.

(Press to clear a Group Key.)

Press the Group Key that you wish to program (Rapid Key 17/G1 or 18/G2).

(If you are clearing a Group Key, press the Group Key that you wish to clear and go to Step 9.)

GROUP ENTRY

1=SET, 2=CLEAR

GROUP SET

PRESS GROUP KEY

(Example)

17/G1

Sending a Fax From Memory

Select a destination using one of the following methods:

Press a Rapid Key.

Press and enter a 2-digit Speed Dial number.

Press (or ) until the name of the destination appears in the

display (if no name was stored, the number will appear).

Press to store the destination.

Repeat Steps 6 and 7 for each of the other destinations that you want to store in the Group Key (maximum of 20).

When you have finished storing the destinations, press .

Press to return to the date and time display.

SPEED DIAL

STOP

START/

MEMORY

Sending a Fax From Memory

Memory transmission

You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

START/

To send a fax through memory, load the document, press , and then

dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press .

START/

♦ Press a Rapid Key and then press .

♦ Press , enter a 2-digit Speed Dial number, and press .

SPEED DIAL

MEMORY

♦ Press repeatedly to select an auto-dial number and then press .

MEMORY

START/

MEMORY

START/

MEMORY

START/

MEMORY

Faxes

3. Sending

START/

MEMORY

REDIAL

♦ Press once to select the last number dialed and then press

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

START/

♦ Press if you want to transmit the pages which have been stored up

to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press if you want to cancel the entire transmission.

MEMORY

STOP

4. Receiving Faxes

Using FAX Mode

To select FAX mode, press

RESOLUTION/

RECEPTION MODE

in the feeder) until the arrow in the display points to FAX.

When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in

79.

(with no document

RESOLUTION/ RECEPTION MODE

4 rings Fax reception

TEL

Using TEL Mode

FAX

TAD

on page

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected.

Press once and 3 times.

FUNCTION

Display:

OPTION SETTING

Using TEL Mode

Press once and once.

Press once.

Enter the desired number of rings (any number from 2 to 5).

Example: 3 rings

Press to return to the date and time display.

Note: If you are using Distinctive Ring, the fax machine will answer calls after

two rings regardless of the above setting.

STOP

NUMBER OF RING

ENTER (2-5) (4)

The display briefly shows your selection, then:

FAX R E MOT E #

Using TEL Mode

Faxes

4. Receiving

To select TEL mode, press

RESOLUTION/ RECEPTION MODE

in the feeder) until the arrow in the display points to TEL.

RESOLUTION/

RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls (even faxes) by picking up the fax machine’s handset or an extension phone connected to the same line.

(with no document

TEL

FAX

TAD

Using TEL Mode

Answering with the fax’s handset

When the fax machine rings, pick up the handset.

If you hear a fax tone, wait until the display shows RECEIVING and then

replace the handset.

Note: If you have set the Fax Signal Receive

setting to NO, press to begin reception.

If the other party first speaks with you and then wants to send a fax, press

START/

MEMORY

after speaking. (Press before

the sender presses their Start key.)

Beep

START/

MEMORY

START/

MEMORY

RECEIVING

• When RECEIVING appears in the

display, hang up.

Answering on an extension phone connected to the same line

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (you will hear pronounced, high-pitched tones), then hang up.

Beep

Pronounced, high-pitched tones

Optional Reception Settings

If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press once and twice on the extension

phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

• The above step is necessary if you have set the Fax Signal Receive setting

to NO.

• Your fax will not accept the signal to begin reception ( ) if a

document is loaded in its feeder.

Putting a call on hold

To put the other party on hold during a phone conversation, press . When this is done, they cannot hear you. You can put the handset back in the

cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in

the cradle, press again to resume conversation.

HOLD

Optional Reception Settings

HOLD

Faxes

4. Receiving

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

Press once and 3 times.

Press once and 6 times.

FUNCTION

Display:

OPTION SETTING

FAX SIGNAL RX

Optional Reception Settings

Press once.

Press to turn on the function, or

Press to return to the date and time display.

to turn it off.

STOP

1=YES, 2=NO

The display briefly shows your selection, then:

POLLING

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

Press once and 3 times.

Press once and twice.

FUNCTION

Display:

OPTION SETTING

FAX REM OTE #

Press once.

Enter the desired number (any number from 0 to 9).

Example:

Press to return to the date and time display.

STOP

ENTER (0-9) (5)

The display briefly shows your selection, then:

TRANSACTION

Optional Reception Settings

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press once and twice.

Press once.

Press to select AUTO, or to

select 100%.

Press to return to the date and time display.

FUNCTION

STOP

Display:

PRINT SET-UP

RECEIVE RATIO

1=AUTO, 2=100%

The display briefly shows your selection, then:

PAPER SIZE SET

Faxes

4. Receiving

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY, COVER OPEN, PAPER JAMMED, OUT OF INK, or PRINTER ERROR /

START/

CHECK PAPER. When you add paper (and press ), or clear the jam, or

replace the print cartridge, the stored documents will automatically print out.

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

♦ When documents are stored in memory, do not turn the power off. This will

erase all of the contents.

MEMORY

♦ If documents received in memory are lost due to a power failure or other

interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

5. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 20 letter pages or 5 legal

pages.)

• If desired, press to set

RESOLUTION/ RECEPTION MODE

the resolution and/or contrast. (The default resolution setting for copying is FINE.)

READY TO SEND

Select any of the following copy settings as needed:

• Enlarge/reduce: Press or until the desired setting appears

in the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%, and AUTO (automatic adjustment to match the size of the paper). The default setting is 100%.

Example: Press twice

COPY RATIO: 125%

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. The default setting is 1.

Example: Press for two copies

• Sorted copies: To sort the copies as shown below under “Sorted”, first set

the number of copies per original (at least “2” copies must be set), and then

press .

Example of two copies each of three originals

SPEED DIAL

Sorted

2 [SORT]

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

Copies

5. Making

Making Copies

COPY/HELP

When you are ready to begin copying, press .

If MEMORY IS FULL appears...

If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY

START/

IS FULL). If this happens, press to copy the pages that have been

scanned, and then repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full.

MEMORY

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press once and twice.

Press once.

Press to set copy cut-off to YES

(the remaining part of the document

will not be printed), or to set copy

cut-off to NO (the remaining part will be printed on a second page).

Press to return to the date and time display.

FUNCTION

STOP

Display:

PRINT SET-UP

COPY CUT-OFF

1=YES, 2=NO

The display briefly shows your selection, then:

INK SAVE MODE

6. Special Functions

Caller ID (Requires Subscription to Service)

If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call.

Important:

To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services.

♦ Area Code mode: This step is needed if your telephone exchange cannot

dial a local phone number (within your calling area code) when the area code is dialed with the phone number (see Step 5).

Press once and 3 times.

FUNCTION

Display:

OPTION SETTING

Press once and 5 times.

Press once.

Press (YES) to turn on Caller ID.

(To turn off Caller ID, press and go

to Step 8.)

Press to select SET.

(To clear a previously set area code,

press and go to Step 8.)

Note: Entering your area code in this step causes it to be automatically removed

from local numbers in the Caller ID list (page 89). This is only required if you need to eliminate dialing of the area code when dialing a local number from the list. Example (using the area code “123”): If Step 5 is skipped, the Caller ID display will show 123-444-1234, and the number that will dial from the Caller ID list is 123444-1234. If the area code 123 is entered in Step 5, the Caller ID display will show 444-1234, and the number that will dial from the Caller ID list is 444-1234.

CALLER-ID

1=YES, 2=NO

AREA CODE # MODE

1=SET, 2=CLEAR

ENTER AREA CODE

Functions

6. Special

Caller ID (Requires Subscription to Service)

Enter the three digits of your area code.

START/

Press to store your area code.

Press to return to the date and time display.

MEMORY

STOP

AUTO PRINT OUT

How Caller ID operates

When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

Display example

JOHN DOE 525-8693

Caller’s name Caller’s number

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your telephone

CALLER-ID ERROR Noise on the telephone line prevented reception of

OUT OF AREA The call was made from an area which does not have a

PRIVATE CALL Caller information was not provided by the telephone

company. Make sure that the telephone company has activated your service.

caller information.

caller identification service, or the caller’s service is not compatible with that of your local phone company.

company at the caller’s request.

Caller ID (Requires Subscription to Service)

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

♦ After you have received 30 calls, each new call will delete the oldest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

REDIAL

Press twice.

Press or to scroll through the list.

If you wish to dial one of the numbers in the list, scroll through the list until the number appears in the display.

• Fax: If you wish to send a fax, load the

START/

document and then press .

Dialing and transmission begin.

MEMORY

Fax:

• Voice c a l l : If you wish to make a voice

call, pick up the handset (or press

SPEAKER

). Dialing begins automatically.

(If you pressed , pick up the handset when the other party answers.)

Press when you have finished viewing the list.

STOP

SPEAKER

Voic e call:

START/

MEMORY

Functions

6. Special

Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press while the call

appears in the display. If you want to delete all calls from the list, hold

down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If you have turned on Caller ID, you can set the machine to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

Press once and 3 times.

Press once and twice.

Press once.

Press to store a number.

(To clear a previously stored number, press and go to Step 6.)

Enter the number by pressing the number keys (max. 20 digits).

Press to store (or clear) the number.

Press to return to the date and time display.

FUNCTION

START/

MEMORY

STOP

Display:

ENTRY MODE

PRIORITY #

1=SET, 2=CLEAR

GROUP ENTRY

Caller ID (Requires Subscription to Service)

Blocking voice calls

If you have turned on Caller ID, you can use the Anti Junk Fax function described in voice calls as well as faxes from your specified Anti Junk Number.

In this case, when a voice call or a fax transmission comes in from the number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring).

To use this function, enter the number that you wish to block as explained in

Blocking Reception of Unwanted Faxes

be blocked.

Note: This function cannot be used if you are using the Distinctive Ring function.

Blocking Reception of Unwanted Faxes

(see page 94). Only one number can

in this chapter to block

Functions

6. Special

Distinctive Ring (Requires Subscription to Service)

Important:

♦ To use distinctive ring, you must subscribe to a distinctive ring

service from your local phone company.

♦ Note that your fax machine may not be compatible with some distinctive

ring services.

Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second number rings differently from your normal number.

If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive fax number. To have your fax automatically answer when your second number is called, follow the steps below:

Press once and 3 times.

Press once and 5 times.

Press once.

FUNCTION

Display:

OPTION SETTING

DISTINCTIVE

Distinctive Ring (Requires Subscription to Service)

Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Press 4 to have your fax

automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function.

RING PATTERN 1 Two short rings

RING PATTERN 2 One short, one long, and one short ring

RING PATTERN 3 Two short rings and one long ring

STANDARD RING Your standard (normal) ring pattern

OFF SETTING Turn distinctive ring off

The display briefly shows your selection, then:

Press to return to the date and time display.

Set the reception mode to FAX.

STOP

RESOLUTION/ RECEPTION MODE

FAX SIGNAL RX

♦ When using distinctive ring, you must set the reception mode of your fax

machine to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings. Note that other devices on the same line will also ring until your fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

TEL

FAX

TAD

Functions

6. Special

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered.

Press once and 3 times.

Press once.

Press to store an Anti Junk number, or to clear a previously

stored number (if you are clearing a number, go to Step 6).

Enter the fax number by pressing the number keys (max. 20 digits).

Press and then press to return to the date and time display.

FUNCTION

START/

MEMORY

STOP

Display:

ENTRY MODE

ANTI JUNK #

1=SET, 2=CLEAR

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine.

Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.

To use the polling function, you must first set Rapid Key 16/POLL for use as a polling key.

♦ When Rapid Key 16/POLL is set as a polling key, it cannot be used for

Rapid Key dialing.

Press once and 3 times.

Press once and 6 times.

Press once.

Press to use Rapid Key 16/POLL

as a polling key. (To turn off the polling function, press

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

POLLING

1=YES, 2=NO

The display briefly shows your selection, then:

CALLER-ID

Functions

6. Special

Polling (Requesting a Fax Transmission)

Requesting transmission

Dial the fax machine you want to poll using one of the following methods:

• Pick up the handset (or press ) and dial the full number. Wait for

the fax answerback tone.

• Pick up the handset (or press ) and press a Rapid Key. Wait for the

fax answerback tone.

• Press and enter a 2-digit Speed Dial number.

SPEED DIAL

SPEAKER

• Enter the full number using the numeric keys.

16/POLL

Press .

• If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

Being polled (polling standby)

To let another fax machine poll your machine, press to set the

reception mode to FAX and load the document(s).

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your machine is on polling standby.

RESOLUTION/

RECEPTION MODE

Polling (Requesting a Fax Transmission)

Polling security

Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling machine must also be correctly programmed in that machine for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as explained on the following page.

Press once and 3 times.

Press once and once.

Press .

Press to turn on polling security.

(Press to turn off polling security.)

Press .

Press to return to the date and time display.

FUNCTION

START/

MEMORY

STOP

Display:

ENTRY MODE

SECURITY

1=ON, 2=OFF

The display briefly shows your selection, then:

PASSCODE MODE

Functions

6. Special

Polling (Requesting a Fax Transmission)

Storing fax numbers for polling permission

You can store up to 10 fax numbers in your machine's list of permitted numbers.

Press once and 3 times.

Press once and twice.

Press .

Enter the fax number (maximum of 20 digits).

Press .

Return to Step 4 to store another number, or press to return to the

date and time display.

FUNCTION

START/

MEMORY

Display:

ENTRY MODE

PASSCODE MODE

ENTER FAX #

STOP

Sharp UX-A1000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual