Sharp UX-600M User Manual

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UX-600M

MULTIFUNCTION

OPERATION MANUAL

1. Installation

MODEL

FACSIMILE

2. Initial Settings

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Answering Machine Hookup

8. Special Functions

9. Optional Settings

10. Printing Reports and Lists

11. Maintenance

12. Troubleshooting

WARNING

 FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void t he user’s authorit y to operate this equipment.

This equipment has been tested and found to comply with the limits for a Class B

Note:

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be det ermined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.



Increase the separation between the equipment and the receiver.



Connect the equipment into an outlet on a circuit different from that to which the receiver



is connected.

When connecting this facsimile equipment to a personal computer via the accompanying PC Interface Box, only the provided RS232C cable and modular jack cable are to be used.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic devi ce to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to t he appropriate instructions in the operation manual."

As an ENERGY STAR® partner, SHARP has deter-

mined that this product meets the guidelines for energy efficiency.

NERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit. Space is also provided for other relevant information.

Model Number____________________________________________________________ Serial Number ____________________________________________________________ Date of Purchase__________________________________________________________ Place of Purchase _________________________________________________________

Quick Reference Guide

Installation

TEL. SET

TEL. LINE

EXT. PHONE

TEL. LINE

1. Connect the handset as shown.

2. Plug one end of the telephone line into the TEL. LINE jack on the rear of the fax, and the other end into your telephone wall jack.

3. Plug the power cord into a grounded, 120 V outlet.

Installation with an answering machine and/or extension telephone

4. Remove the seal covering the TEL. SET jack on the rear of the fax. Connect an extension telephone or answering machine to the TEL. SET jack.

5. If desired, connect an extension phone to the answering machine.

Entering your name and number

FCC regulations require your name and fax number to appear on all documents you send. To program your fax to do this automatically, follow the steps below:

Press the "

FUNCTION

ENTRY MODE will appear in the display.

Press the "

" key twice:

OWN NUMBER SET will appear in the display.

Press the

START

key and then press

key:

START

4. Enter your fax number (max. of 20 digits) by pressing the number keys.

♦ If you make a mistake, press the

HOLD/SEARCH

back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the

Press the

6. Enter your name by pressing the appropriate number keys as shown below. Press each key one or more times until the desired letter appears in the display.

ABC DEF

123

GHI JKL MNO

TUV WXYZPQRS

8 0

Press either key one or more times to select and enter a symbol.

♦ Enter a space with the "

key to move the cursor

SPEAKER

key:

START

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

key.)

START

Deletes highlighted letter Upper/lower case shift key Moves cursor to the left. Moves cursor to the right.

" key.

♦ To enter two letters in succession which re-

quire using the same key, press the

SPEAKER

ter.

Example: To enter "ABZ Co.", press:

"2" twice for the letter A, Press

right, "

" three times fo r th e le t te r B,

" five times for the letter Z,

" twice for a space,

" four times for the letter C,

Press "

" four times for the letter o,

" once for a period.

When finished, press the then the

(See Pages 18-19 of your operation manual.)

key after entering the first let-

SPEAKER

REDIAL

to move the cursor to the

for a lower case letter,

START

key.

STOP

START

key and

STOP

Quick Reference Guide

Setting the date and time

To set the date and time, press the following keys:

DATE & TIME SET will appear in the display. Press the

FUNCTION

START

key:

START

Enter two digits for the Month (01 through 12). Enter two digits for the Day (01 through 31). Enter two digits for the Year (00 through 99). Enter two digits for the Hour (01 through 12). Enter two digits for the Minute (00 through 59). Press the "*" key for A.M. or the "#" key for

P.M. When finished, press the

START

then the

STOP

key:

START

key and

STOP

(See Page 21 of your operation manual.)

Storing and clearing numbers for automatic dialing

To store a new number or change an existing number, press the following sequence of keys:

FUNCTION

FAX/TEL # MODE will appear in the display.

Press the "

2. Enter a 2-digit number (from "01" to "99") by pressing the number keys. This will be the Speed Dial number.

3. Enter the full telephone/fax number.

Press the

5. Enter the name of the location by pressing number keys (max. of 20 characters).

Press the

7. Return to Step 3 to store another number, or press

" key:

START

STOP

key:

to exit.

START

To clear a Speed Dial number, press the following sequence of keys:

Press " Dial number.

Press:

" and then enter the 2-digit Speed

STOP

START

FUNCTION

(See Pages 27-29 of your operation manual.)

Sending documents

Place your document (up to 20 pages) face down in the document feeder.

Normal Dialing

1. Lift the handset or press

2. Dial the fax number by pressing the number keys.

3. Wait for the reception tone (if a person answers, ask them to press their Start key).

Press your the handset.

Rapid Key Di al ing

Press the appropriate Rapid Key (if the Rapid Key is from 20 to 38, press the first). Transmission will begin.

Speed Dialing

Press the

2. Enter the Speed Dial number by pressing the number keys.

3. Press:

Direct Keypad Dialing

1. Enter the fax number by pressing the number keys.

2. Press:

START

key and then replace

SPEED DIAL

START

SPEAKER

SHIFT

key:

key

SPEED

DIAL

(See Pages 37-39 of your operation manual.)

Quick Reference Guide

Receiving Documents

Press the

MODE

RECEPTION

key until "AUTO" or "MANU" appears in the display.

AUTO reception: The fax will automatically answer after four rings and receive the incoming document.

MANUAL reception: Lift the handset when the fax rings. If you hear a fax tone, wait until RECEIVING appears in the display, then hang up (if RECEIVING doesn’t appear, press the

key). If the calling party talks to you,

START

press your

key to begin reception.

START

(See Pages 42-43 of your manual.)

RECEPTION

MODE

Loading paper

1. Insert the paper tray into the fax if not yet installed.

2. Remove the paper cover if it is on the tray. (For legal paper, flip up the tray externder.)

3. Pull the paper release plate toward you.

♦ If any paper remains

in the tray, take it out and combine it into a single stack with the new paper.

4. Insert the stack of paper into the tray. Replace the tray cover and then push the paper release plate back down.

5. Press the following sequence of keys:

FUNCTION

Press "

" if you loaded legal size paper.

" if you loaded letter size paper, or

When finished, press: (See pages 13-14 of your manual.)

STOP

LETTER LEGAL

Installing the imaging film

1. Press the release marked open the print compartment cover.

2. Insert two of the gears into the ends of the spool with film.

3. Hold the empty spool so that the end with only one slot is on the left, and lower the spools into the printing compartment so that the gears fit into the slots on each side of the compartment.

4. Cut the band holding the spools together with scissors, and remove it. Insert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool.

5. Pul l the empty spool toward the back of the compartment, unwinding the leader from the spool with film. Insert the empty spool into the compartment so that the gear and spool fit into the slots on each side of the compartment.

6. Wind the film slightly to remove slack and then close the printer compartment cover.

7. If you replaced the film, press the following sequence of keys (this is not necessary for the sample film included with the fax):

FUNCTION

(See Pages 2-5 of your operation manual.)

OPEN

and

START

Quick Reference Guide

FUNCTION key menu

The following chart shows the layout of the functions and settings accessed by pressing the

FUNCTION

as shown, and then "#" or "*" until the desired item appears. Instructions for making each setting appear in th e di sp lay. If you have any dif ficulty, re-

fer to the detailed instructions on the page shown below the setting.

key. First press the

FUNCTION

key, the appropriate numeric key

Timer Mode

Send Mode (67)

Poll Mode (67)

Listing Mode

Activity Report (78)

Timer List (80)

Telephone Number List (81)

Passcode List (81)

Option Setting List (81)

Anti Junk Number List (82)

Program and Group List (82)

Print Setup List (83)

Entry Mode

Fax/Tel Numbers for Au to Dialing (27)

Own Number and Name Set (18)

Polling Security Select (65)

Passcode Numbers for Poll ing (66)

Date and Time Set (21)

Daylight Saving (22)

Store Junk Number (58)

Optional Settings

Fine Resolution Priority (74)

Number of Rings in Auto Mode (74)

Recall Wait Interval (75)

Recall Times (75)

Tel/Fax Remote Number (75)

Remote Reception Select (75)

Transaction Report Print Select (75)

Dial Mode (75)

TAD Connected (51, 76)

Quiet Detect Time (52, 56, 76)

Fax Reception When TAD Fails (57, 76)

Distinctive Ring (25, 76)

Fax Signal Receive (76)

Junk Number Check (77)

Polling (77)

Auto Cover Sheet (77)

Activity Report Auto Print (77)

ECM (77)

Quick Reference Guide

Cover Sheet

Cover Sheet Header (35)

Print Set-up

Initialize Film (5)

Reception Ratio (44)

2 in 1 Print (44)

Paper Type Set (14)

Paper Size Set (14)

Copy Cut-off (47)

Program/Group

Program Entry Mode (69)

Group Entry Mode (30)

Introduction

Welcome to the UX-600M and thank you for choosing Sharp! The UX-600M is a multifunction facsimile machine that can also be used as convenience copier, scanner, and printer fo r yo ur comp ut er . F ax op erat io ns can be per formed either from the operation panel of the UX-600M, or from your computer using the provided Multifunction Interface software.

This manual gives you easy-to-follow instructions for setting up the UX-600M, installing the Multifunction Interface software in your personal computer, and performing fax operations from the operation panel of the UX-600M. The Multifuncton Interface operation manual on the CD-ROM gives you instructio ns fo r performing scan, print and fax operations from your computer.

If you have any questions or problems which cannot be solved by reading this manual, please contact Sharp’s Customer Assistance Center. The numb er is 1800-BE SHARP.

Important:

•

This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transm ission and reception of facsimile messages.

•

This fax machine is not compatible with digital telephone systems. No other fax machines may be connected to the same line.

Important safety information

•

If your facsimile equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

•

The power outlet must be installed near the equipment and must be easily accessible.

•

Never install telephone wiring during a lightning storm.

•

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

•

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other th an a cordless type) during an electr i cal sto rm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

Trademark acknowledgements:

Microsoft, Windows, and Windows 95 are registered trad emar ks of Microso ft Corporation. TextBridge is a registered trademark of Xerox Corporation.

Table of Contents

1 Installation 1

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Installing the Multifunction Interface Software . . . . . . . . . . . . . . . . . . . 9

Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2 Initial Settings 15

Setup Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 18

Entering Letters for Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Storing Numbers for Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . 27

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

3 Sending Documents 32

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Optional Transmission Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Dialing and Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

4 Receiving Documents 42

Using Auto Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using Manual Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

5 Making Copies 45

6 Making Telephone Calls 48

7 Answering Machine Hookup 50

Using the Hookup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Optional Hookup Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

8 Special Functions 58

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 58

Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 64

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

9 Optional Settings 74

10 Printing Reports and Lists 78

11 Maintenance 84

12 Troubleshooting 86

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Specifications 93

FCC Regulatory Information 97

Guia de Consulta Rapida 98

Index 101

Chapter

Installation

Unpacking Checklist

After unpacking your fax, make sure you have all the items shown below. If any are missing, contact your dealer or retailer.

Paper tray cover

Paper tray

Handset

3 gears and 1 flange

Original document support (locat ed between box and packing case)

Sample imaging film

Rapid key labels

Operation manual

Handset cord Telephone

line cord

Multifunction Interface kit (two cables, PC Interface box, CD-ROM)

Points to keep in mind when setting up

♦ The fax must be installed on a level surface. ♦ Keep the fax away from air conditioners, heaters, direct sunlight, and dust. ♦ Provide easy access to the front, back, and sides of the fax. In particular,

keep the area in front of the fax clear, or the original document may jam as it comes out after scanning.

♦ If the fax is moved from a cold to a warm place, it is possible that condensa-

tion may form on the reading glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the fax.

♦ If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Chapter 1 Installation

Loading the Imaging Film

The printer unit in your fax creates printed text and images by applyin g heat to the imaging film, which causes ink to be transferred from the film to the page. Follow the steps below to install or replace the imaging film.

Press the release marked OPEN and

open the print compartment cover.

• Caution! The printing head (the strip

of metal on the underside of the cover) applies heat to the imaging film. It may be hot if a document has just bee n printed.

If you are replacing the imaging film, take the old film out of the printing compartment and remove the three (3) green gears and the green flange from the ends of the spools.

DO NOT DISCARD THE GREEN GEARS AND THE GREEN FLANGE!

Take the new film out of its package, and insert two of the gears provided with the fax into the ends of the spool with film. Make sure that the two tabs on the gears fit properly into the slots in the ends of the spool.

• Do not yet remove the band which

holds the spools together.

Hold the empty spool so that the end with only one slot is on the left, and lower the spools into the front of the printing compartment. The gears in the ends of the spool with film should fit in to the slots on each side of the printing compartment.

Chapter 1 Installation

2 tabs

Cut the band which holds the spools together with scissors, and remove it. Insert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool. Make sure the tabs on the gear and the flange fit into the slots in the ends of the spool (the gear has two tabs and the flange has one tab).

Flange

1 tab

2 tabs

Gear

Chapter 1 Installation

Pull the empty spool toward the back of the compartment, unwinding the film as you pull.

Insert the empty spool into the back of the compartment so that the gear and the flange fit into the slots on th e sides of the compartment.

• Make sure that the gear engages with

the gear below it.

Wind the film slightly (rotate the gear on the right side of the empty spool) so that there is no slack in the film. Make sure that both edges of the film wind onto the spool evenly.

Close the print compartment cover, making sure it clicks into place.

• Caution! Close the cover slowly to

make sure it doesn’t pinch your fingers.

If you replaced the film, initialize the new film by pressing the FUNCTION key, the "6" key, and the "#" key on the operation panel. Make sure that INITIALIZE FILM appears in the display, and then press the START key. (Do not perform this step if you installed the initial sample roll of film.)

Chapter 1 Installation

FUNCTION

START

When to replace the imaging film

The sample roll of imaging film provided with your fax is capable of printing approximately 65 pages of letter size paper. When it is used up, FILM END will appear in the display. Replace it with the following imaging film, which is available at your dealer or retailer.

UX-15CR Imaging Film

One roll of UX-15CR imaging film is capable of printing approximately 500 pages of letter size paper when printed continuously.

Caution!

The text of documents printed with the imaging film is visible on the used film. If confidential information has been printed, dispose of the film appropriately.

Chapter 1 Installation

Connections

Connect the power cord, telephone line cord, and handset as shown below. If desired, you can also connect an answering machine or an extension telephone to your fax.

♦ Connecting an answering machine to the fax will allow you to receive both

voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 7. (Note: Do not connect an answering machine to your fax if you will be using the distinctive ring feature described in Chapter 2.)

♦ You can connect an extension phone to the fax to make and receive calls

like any other extension phone on your line. For details on receiving faxes from an extension phone, see Chapter 4, "Receiving Documents".

Plug the power cord into a 120 V,

60 Hz, grounde d (3-p ro ng ) ou tlet. Caution: Do not plug the power

cord into any other kind of outlet. This will damage the machine and is not covered under the war ranty.

To connect an answering machine

or extension phone to the fax, first remove the seal covering the TEL. SET jack on the fax, and then insert the line for the answering machine or the extension phone into the TEL. SET jack. For an answering machine, the other end of the line should be connected to the answering machine’s telephone line jack, not its extension phone jack .

If desired, you can connect an answering machine to the fax first, and then connect an extension phone to the answering machine’s extension phone jack.

AC outlet

Extension telephone

Answering machine

EXT. PHONE

TEL. LINE

TEL. SET

TEL. LINE

Chapter 1 Installation

Connect the handset as shown and place it on the handset rest.

Handset

Insert one end of the telephone line cord into the TEL. LINE jack. Insert the other end into a standard (RJ11C) single-line telephone wall jack.

Be sure to insert the telephone line cord into the TEL. LINE jack. Do not insert it into the TEL. SET jack.

Wall jack

Note: Your fax is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax for pulse dialing by changing Option Setting 8. This procedure is described in Chapter 9, "Optional Settings".

Chapter 1 Installation

Connecting the fax to your computer

The Multifunction Interface kit which comes with your fax machine allows you to use your fax as a printer and scanner, and lets you perform fax operations from your computer via the fax modem in your fax machine. Follow the steps below to connect the PC Interface box and cables.

Important:

Use only the provided interface cable and modular plug cable.

Modular plug cable

PC Interface box

Interface cable

Make sure that your fax is unplugged and the power switch is turned off on your computer.

Insert the female end of the interface cable into the serial (RS232C) port on your computer. Tighten the screws with a screwdriver.

Insert the male end of the interface cable into the port on the PC Interface box. Tighten the screws wi th a scr ewdriver.

Insert one end of the modular plug cable into the jack on the PC Interface box, and the other end into the jack on you r fax as sho w n (th e ends of th e cable are identical).

Computer

Chapter 1 Installation

Installing the Multifunction Interface Software

The Multifunction Interface software allows you to perform fax operations from your computer and lets you use your fax as a scanner and printer. Install the sof tware from your Sharp Multifunction Interface CD-ROM.

♦ You must be running Microsoft Windows

’95 to install the Sharp Multifunction Interface as a Windows application.

♦ For general information on installation and management of Windows’ appli-

cations, refer to your Microsoft Windows User’s Guide.

To install the Multifunction Interface software, follow these steps:

Make sure your fax is connected to your computer via the PC Interface box as

described in "Connections" in this chapter. Make sure your fax is powered on (plu g i n the po wer cord).

(TM)

3.1 or higher, or Windo ws

Run Windows

Close any other Windows applications which may be running.

Insert the Sharp Multifunction Interface CD in your computer’s CD-ROM

drive. (Note: Some systems automatically install the software when the CD is inserted in the CD-ROM drive. Advance to Step 7 if your system automatically installs the Multifunction Interface software.)

Windows 3.1 or higher users:

Select the Windows Program Manager. Select the File drop-down menu and select the Run command. The command

screen will appear, displaying the command line. At the command line, type the letter of your CD-ROM drive followed by Install.exe, and click OK.

Windows ’95 users: Select Start, and select Run. At the command line, type the letter of your CD-

ROM drive and then click OK. Double click on the Install.EXE icon in the window that appears.

♦ If you have previously installed the Sharp Multifunction software, an open-

ing screen will appear. Select the Install Sharp button.

(TM)

3.1 or higher, or Windows ’95.

Chapter 1 Installation

From the Welcome screen, select Next to continue the installation process or Cancel to stop installation. Enter the Registration and Fax Cover Page infor- mation as requested, clicking Next until all information is complete.

The Choose Destination Location window will appear, displaying the Destination Directory dialog box. The Destination Directory text box contains the

name of the system directory and the drive where program files will be stored. The default (and recomm end ed) name fo r the dir ectory is given as Sharp. If Sharp is used as the directory name, no action is required. The de- fault drive is displayed as "C:\". However, you may select the Browse button to choose any other drive.

Select the Next button to adv ance or select Back to return to the previous screen. Selecting the Cancel button will stop the installation process.

• A setup window will appear, and the name of the files being loaded and the

percentage of completion will be displaye d.

• If a prompt appears stating "Not Enough Disk Space Available", it will be

necessary to remove files so that the Multifunction Interface software can be properly installed.

A window will notify you that the Autoexec.bat and/or Config.sys and/or Alacddm.ini, and/or Win.ini have been modified. Select the OK button in

each instance.

You will be prompted if you want your system to be ready to receive faxes when Windows is loaded. Respond by selecting Yes to have the Inbox auto- matically run when Windows is loaded.

After installation is complete, the Sharp Multif unction Interface group will be created.

The Installation Complete window will appear. Select Yes to restart your computer, and select Finish to complete the setup. (Note: You must reboot your system to run the Multifunction Interface software.)

Chapter 1 Installation

All changes will now be in effect and you will be able to successfully run your Multifunction Interface software.

After your Sharp Multifunction Interface install is complete, you will return to the main installation screen. You now have the opportunity to try out the Xerox TextBridge Interface CD-ROM. Just click on the Install TextBridge Pro button for a 15-day free trial of this award winning software. If you would like to see a demo of this OCR software, click the TB Pro D emo button, or select the TB Pro Info button for more information on the OCR enhancements.



Pro enhanced OCR program included on your Sharp Multifunction

Multifunction Interface software manual

Instructions for using your Multifunction Interface software can be found in the Multifunction Interface Software Manual on the CD. Follow the steps below to access the manual:

Insert the Multifunction Interface CD in your computer’s CD-ROM drive. (If

the opening screen of the CD appears, click EXIT to close it.) In the Sharp Multifunction Interface group on your Windows desktop, double

click the Operation Guide icon. When the Table of Contents appears, click on the chapter or section you wish

to read. To turn pages, click the arrow buttons on the toolbar at the top of the screen.

Chapter 1 Installation

Attachments

Insert the paper tray into the back of the fax as shown.

If desired, attach the original document support by inserting the ends into the holes in the bottom of the fax as shown.

Chapter 1 Installation

Loading Printing Paper

The paper tray holds the paper on which received documents and copies are printed. Up to 200 sheets of letter or legal size paper from 16 to 20 lbs. (60 to 75

) can be loaded in the tray. Less sheets can be loaded when using heavier

g/m paper. The maximum allo wed pap er wei gh t is 24 lb s. (90 g/m

Note: When receiving or copying documents, do not allow more than 100 pages to collect in the received document outlet. Otherwise, the outlet may become obstructed, causing paper jams.

Remove the paper cover if it is on the pa-

per tray.

• If you are going to load legal size pa-

per, flip up the paper tray extender.

Fan the paper, and then tap the edge

against a flat surface to even the stack.

Pull the paper release plate toward you

and insert the stack of paper into the tray, print side down.

• If paper remains in the tray, take it out

and combine it into a single stack with the new paper bef ore addin g the new paper.

Chapter 1 Installation

Replace the paper cover on the paper

tray and then push the paper release plate back down.

• Important: Be sure to replace the pa-

per cover before you push the paper release plate down.

Your fax has been set at the factory to

scale the size of the printed image to letter size paper. If you have loaded legal paper, you must change this setting to legal. Press the FUNCTION key, the "6" key, the "*" key twice, and then press "1" to select letter, or "2" to select legal. When finished, press the STOP key. Be sure to change this setting every time you change the paper size.

FUNCTION

Letter Legal

STOP

LETTER LEGAL

Your fax has been set at the factory to

print on regular paper. If you have loaded high quality thermal transfer paper, you must change this setting to HIGH QUALITY. Press the FUNC- TION key, the "6" key, the "*" key three times, and then press "1" to select regular, or "2" to select high quality paper. When finished, press the STOP key. Be sure to change this setting again if you change back to regular paper.

FUNCTION

Regular High quality

STOP

Initial

Chapter

Setup Guide

Before you can begin using your fax, there are some settings that must be made with the keys on the operation panel. Some of the settings are required for basic use of your fax, others may or may not be necessary depending on how you want to use the fax. The procedures for making the settings are described in this chapter in the order shown below.

Required settings:

♦ Entering your name and fax/telephone number in the fax ♦ Setting the fax to the current date and time ♦ Selecting the reception mode

Settings which may be necess ar y:

♦ Distinctive ring: If you subscribe to a distinctive ring service from your

Settings

telephone company (this is a service which allows you to use several different devices, each with its own phone number and ring pattern, on one line), you will want to select a ring pattern for your fax.

♦ Storing numbers for automatic dialing: Automatic dialing allows you to

dial a full fax or phone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a 2-digit number. To use auto- matic dialing, yo u must store the desired fax an d phone numbers in the fax.

♦ Volume: Adjustment of the volume of the speaker, handset, and ringer.

Chapter 2 Initial Settings

A Look at the Operation Panel

Before you make the settings, take a moment to familiarize yourself with the operation panel.

SPEED DIAL key

REDIAL key

Press this key to automatica lly redial the last numbe r di al ed.

Press this key to dial a 2-digit Speed Dial number.

Number keys

Use these keys to di al numbers, and ente r numbers and le tt ers during number/name storing procedures.

HOLD/SEARCH key

Press this key to search for an automatic dialing number, or, during a phone conversation, press this key to put the other party on hold.

ABC DEF

123

GHI JKL MNO

456

TUV WXYZPQRS

789

SPEAKER key

Press this key to dial a number without pickin g up the handset.

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

Display

This displays v arious messages during operation and programmin g.

FUNCTION key

Press this key to select various special functions.

DOWN

UP VOLUME

RECEPTION

MODE

COPY/

HELP

RESOLUTION

FUNCTION MEMORY

START

STOP

Chapter 2 Initial Settings

VOLUME keys

Press these keys to adjust the volume of the handset when the handset is lifted, the volume of the speaker when the

SPEAKER

key has been pre ss ed , or

the volume of the ringer at all other times.

RESOLUTION key

Press this key to adjust the re solution and contrast bef ore sending or copying a document.

01 02 03 20 21 22

SHIFT

0504 06 07 2423 25 26

0908 10 11 2827 29 30

1312 14 15/POLL 3231 33 34

17/P216/P1 18/G1 19/G2 3635 37 38

MEMORY key

Press this key to scan a documen t into memory before transmitting it.

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. To dial the bottom number on a Rapid Key, press the

key before

SHIFT

pressing the Rapid Key. (Note that you must attach the Rapid Key labels.)

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At an y other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

START key

Press this key to send or receive a document.

RECEPTION MODE key

Press this key to select the mode of rece pt io n.

STOP key

Press this key to stop operatio ns before they are completed.

Chapter 2 Initial Settings

Entering Your Name and Fax Number

To have your name and fax/telephone number printed at the top of every page you transmit, program them by pressing the panel keys as shown below.

♦ You must program your name and fax number in order to comply with the

Consumer Protection Act of 1991 (see inside of front cover).

♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.)

Press the FUNCTION key and then the

"3" key. ENTRY MODE will appear in the display.

Press the "#" key two times. OWN NUMBER SET will appear in the display.

FUNCTION

Press the START key.

Enter your fax numb er (m a x. of 20 digits) by pressing the number key s. (T o insert a space between digits, press the "#" key. To insert a "+", press the "*" key.)

Press the START key.

Note that there are letters marked above each of the number keys. Enter your name by pressing the appropriate number key for each letter several times until the letter appears in the display. (Max. of 24 characters.) For example, to enter "S" press "7" five times. See the following page for more details.

Press the START key and then the STOP key.

START

(Example: SHARP)

7 7 7 7 4 4 4

7 7 7 7

SPEAKER

7 7

START

(Example)

(Move cursor)

STOP

Chapter 2 Initial Settings

Entering Letters for Names

Names are programmed by pressing the number keys. You will notice that letters are marked above each of the number keys "2" through "9". To enter a letter (or number), press the appropriate key one or more times until the letter appears in the display (the number will appear first, followed by the letters in the order marked above the key). The keys used for entering letters and editing are shown below.

Comments:

•

To enter two letters in succession which require using the same key, press the SPEAKER key after entering the first letter to move the cursor to the right.

•

To change a letter, move the cursor using the H OLD/SEARCH key or the SPEAKER key to the letter and enter the desired letter. The new letter will

replace the old one.

Letters and numbers

Space

Press this key twice to enter a space.

ABC DEF

123

GHI JKL MNO

To enter a letter or nu m be r, press the appropriate key repeatedly until the desired number/letter appears in the display (the number appears first, then the letters in the order marked above the key).

SPEED

DIAL

REDIAL

TUV WXYZPQRS

6 9

HOLD/

SPEAKER

Delete

Press this key to del e t e th e letter highlighted by the cursor (if the cursor is to the right of the last letter entered, it will backspace and delete the last letter).

Shift

Press this key on ce t o ch an ge case (press it again to change back).

Cursor left

Press this key to move the cursor to the left.

Symbols

Press either key repeatedly until the desired symbol appears (see the symbol list on the fol lo w in g pa ge ).

Cursor right

Press this key to move the cursor to the right.

Chapter 2 Initial Settings

Symbol list

To enter a symbol from the list below, press the "#" key or the "*" key repeatedly until the desired symbol appears.

→ ←

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | }

Example

The following is an example of entering the name "ABC Co. #1".

♦

The cursor in the display is indicated below by a rectangle:

Step Press these keys: Display

ABC

SPEAKER

ABC

SPEAKER

ABC

REDIAL

ABC

MNO

ABC

MNO

ABC

MNO

ABC ABC

→ ←

C C

A A A

START

ABC Co

CCo

Chapter 2 Initial Settings

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

♦ To correct a mistake, press the SPEED DIAL key to move the cursor back

to the mistake, and then enter the correct number.

Press the FUNCTION key and then the

"3" key. ENTRY MODE will appear in the display.

Press the "*" key three times.

DATE & TIME SET will appear in the display.

FUNCTION

Press the START key.

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Enter a two-digit number for the day ("01" to "31").

Enter the last two digits of the year. (Note: In the year 2000, "00" will appear for the year.)

Enter a two-digit number for the hour ("01" to "12") and a two-digit number for the minute (" 0 0" t o " 59 ").

START

(Example: January)

(Example: the 5th)

(Example: 1997)

(Example: 9:25)

Chapter 2 Initial Settings

Press "*" to select A.M., or "#" to select P.M.

Press the START key and then the STOP key.

START

Daylight Saving Time

If desired, you can have the clock in your fax move forward and backward automatically at the beginning and end of Daylight Saving Time. To turn on this function, press the panel keys as follows:

Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display.

Press the "*" key two times. DAYLIGHT SAVING will appear in the display.

Press "1" to turn on the Daylight Saving Time function, or "2" to turn it off.

FUNCTION

Yes No

Press the STOP key.

STOP

Chapter 2 Initial Settings

Selecting the Reception Mode

Your fax has two modes for receiving incoming calls and faxes: AUTO mode: In AUTO mode, the fax will automatically answer all calls after

four rings and receive the incoming document. MANUAL mode: In MANUAL mode, you must answer all calls, including fax

messages, using the fax ’s ha ndset or an extension phone connecte d to the same line.

If you only intend to receive fax messages on the line connected to your fax machine, select AUTO mode. In this case, you will probably want to change the number of rings your fax waits before answering to one or two rings. This is done by setting Option Setting 2 as described in Chapter 9, "Optional Settings".

If you intend to receive both fax messages and voice calls on the line connected to your fax machine, you can use either AUTO or MANUAL mode. In the case of AUTO mode, you must answer incoming calls before the fax does, but the fax will be able to receive fax messages at times when you are unable to answer personally. For more information on using AUTO and MANUAL modes, see Chapter 4, "Receiving Documents".

Setting the reception mode

Set the mode of reception with the RECEPTION MODE key on the panel.

• To select AUTO, press the key until

"AUTO" appears in the display.

• To select MANUAL, press the key un-

til "MANU" appears in the display.

RECEPTION

MODE

Chapter 2 Initial Settings

Selecting the receiving unit

If you have connected the fax machine to a personal computer with the provided Multifunction Interface box, you can choose whether to have incoming faxes received to the fax machine or to your computer. The initial setting is FAX (reception to the fax machine). To change the setting, follow the steps below.

Press the FUNCTION key and then the

"#" key. RECEIVE UNIT will appear in the display.

Press "1" (FAX) to select the fax ma-

chine, or "2" (PC) to select your computer.

If you select reception to your computer, faxes will be received as follows depending on the reception mode of the fax machine:

♦ If the fax machine is set to AUTO reception mode, an incoming call will be

automatically answered after the number of rings set in your fax software. The fax will be received by your computer (make sure your fax software is running). If your computer is turned off or the fax software is not running, the fax machine will receive the fax.

FUNCTION

♦ If the fax machine is set to MANUAL reception mode, you must first an-

swer a call by picking up the fax’s handset. If the call is an auto-dialed fax transmission (you will hear a fax tone), your computer will automatically begin reception. If the other party speaks to you and then wants to send a fax, you must initiate fax reception manually with the fax software.

See the Multifunction Interface Software Manual for information on how to receive faxes with your fax software.

If you select reception to your fax machine, the reception modes will function as explained at the beginning of this section.

Note: Scanning, printing, and PC faxing can take place in all modes.

Chapter 2 Initial Settings

Distinctive Ring

Distinctive ring is a service offered by some local telephone companies which allows you to use up to four different telephone numbers, each with a different ring pattern, on your regular single line. If you subscribe to a distinctive ring service you can set your fax to automatically answer when it detects one of those ring patterns, allowing you to use the number corresponding to that pattern as an exclusive fax number.

Important:

•

To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. Do not make this setting if you do not subscribe to a distinctive ring service.

•

Your fax may not be compatible with some distinctive ring services.

When using this feature, you must set the reception mode of your fax to AUTO as described in "Selecting the Reception Mode" in this chapter. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings. Note that other devices on the same line will also ring until your fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

To use distinctive ring, select one of the ring patterns below for your fax by pressing the panel keys as shown on the following page. The selections are as follows:

1. RING PATTERN 1: Two short rings.

2. RING PATTERN 2: One short, one long, and one short ring.

3. RING PATTERN 3: Two short rings and one long ring.

4. STANDARD RING: Your stand a rd (n o rm a l) ri n g pa t te r n.

5. OFF SETTING: Answer all ring patterns (this turns distinctive ring

off).

Your fax has been set to "5" at the factory.

Chapter 2 Initial Settings

Press the keys shown at right. OPTION SETTING will appear in the display.

Press the keys shown at right. DISTINCTIVE RING will appear in the display.

Select a ring pattern by entering the appropriate number ("1" to "5" as shown in the list on the previous page).

Press the STOP key.

Note:If you are using an answering machine with your distinctive ring service, the answering machine must be connected to a separate wall jack. Do not connect it directly to your fax.

FUNCTION

STOP

(Example)

Chapter 2 Initial Settings

Storing Numbers for Automatic Dialing

Automatic dialing is a quick and convenient way of dialing which is done by either pressing a Rapid Key (Rapid Key Dialing), or pressing the SPEED DIAL key and entering a 2-digit number (Speed Dialing). Automatic dialing can be used for both fax transmissions and voice calls.

To use automatic dialing, you must first store the full number in your fax and assign a 2-digit Speed Dial number to it. You can also enter a name which appears in the display when the number is dialed. Up to 99 numbers can be stored.

♦ Speed Dial numbers from "01" to "38" can be used for both Rapid Key Di-

aling and Speed Dialing; Speed Dial numbers from "39" to "99" can only be used for Speed Dialing.

♦ To allow easy identification of the Rapid Keys, attach each strip of Rapid

Key labels above the appropriate row of Rapid Keys. The arrangement of the keys is shown in "A Look at the Operation Panel" in this chapter. Each time you store a number for Rapid Key Dialing, write the name of the party above the appropriate key.

Storing numbers

Comments:

•

You may need to add a pause between certain digits in the number to allow time for connection. For example, if you are on a PBX telephone system that requires an access number to be dialed (such as "9") to access an outside line, you will need to enter a pause between the access number and the telephone/fax number of the other party. Pauses are entered by pressing the REDIAL key (2 seconds per pause). Se veral pauses can be entered in a row.

♦

If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.)

Press the keys shown at right. FAX/TEL. # MODE will appear in the display.

Press "1" to select SET.

FUNCTION

Chapter 2 Initial Settings

Enter a two-digit number (from "01" to "99") by pressing the number keys. This will be the Speed Dial number.

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).

(Example)

Press the START key.

Enter the name of the location or party by pressing the appropriate number key for each letter several times until the letter appears in the display (max. of 20 characters). (See "Entering Letters for Names" in this chapter for more details.) If you don’t want to enter a name, skip this step.

Press the START key.

Return to Step 3 to store another number, or press STOP to exit. If the number will be used for Rapid Key Dialing, you can write the name on the label above the appropriate Rapid Key.

START

PQRS7PQRS7PQRS7PQRS

GHI4GHI4GHI

ABC

A: R:

ABC

PQRS7PQRS7PQRS7PQRS

SPEAKER

PQRS7PQRS

START

Step 3 or

PQRS

(Move cursor)

(Example: SHARP)

STOP

Clearing numbers

Chapter 2 Initial Settings

Press the keys shown at right. FAX/TEL. # MODE will appear in the display.

Press "2" to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the number keys.

Press the START key.

Return to Step 3 to clear another number, or press STOP to exit.

FUNCTION

START

Step 3 or

STOP

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

(Example)

Numbers and letters are changed as described in "Entering letters for nam es" in this chapter.

♦

A lithium battery keeps automatic dialing numbers in memory

Your fax uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Chapter 2 Initial Settings

Storing numbers in Group Keys

Group Keys allow you to dial a gro up of fax num ber s by si mp l y pr es si ng the appropriate Group Key once. They are conven ient fo r the Br oad casting function , which is used to transmit a document to a group of fax machines.

Rapid Keys 18/G1 a nd 19/G2 can be programmed as Group Keys. To program or clear a Group Key, follow the steps below. Note that one key cannot be simultaneously program med as bo th a Rapi d Key and a Group Key.

♦ Up to 20 fax numbers can be stored in one Group Key. ♦ Only Speed Dial numbers can be stored in a Group Key. Full numbers can-

not be stored.

♦ A Group Key cannot be cleared if it is has been programmed into a Pro-

gram Key. First clear the Program Key as described in "Entering and Using

Programs" in Chapter 8, then clear the Group Key. If you need to check

which Program Key the Group Key is used in, print out the Program and

Group List as described in Cha pter 10.

Press the keys shown at right. GROUP ENTRY MODE will appear in the display.

Press "1" to program a Group Key, or "2" to clear a Group Key.

Press a Group Key (Rapid Key 18 /G1 or 19/G2) to select it. If you are clearing the key, go to Step 5.

Enter the Speed Dial numbers of the receiving machines.

Press the START key.

Return to Step 3 to program or clear another Group Key, or press STOP to exit.

FUNCTION

18/G1 37

0 1 0 2

START

Step 3 or

(Example)

STOP

Chapter 2 Initial Settings

Volume Adjustment

You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys on the operation panel.

Speaker

The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the volume of the speaker, press the SPEAKER key and then press the UP or DOWN key until the desired level appears in the display. Press the SPEAKER key again to turn the speaker off.

Handset

The handset receiver has two volume levels: HIGH and MIDDLE. To adjust the volume of the handset receiver, lift the handset and then press the UP or DOWN key until the desired level appears in the display.

Ringer

The ringer has four volume levels: HIGH, MIDDLE, LOW, and OFF. To adjust the volume of the ringer, press the UP or DOWN key until the desired level appears in the display (make sure the SPEAKER has not been pressed and the handset is not lifted). The fax will ring at the new volume level each time you change the level. If you select OFF, press the START key to confirm your selection.

Sending

Chapter

Transmittable Documents

Your fax can transmit most standard office documents. Specific gu idelines are as follows:

Size and weight

The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once.

One sheet at a time:

Documents

14 lbs. 36 lbs.

(52 g/m

)

(135 g/m

)

5.0"

(128 mm)

5.8"

(

148 mm

)

8.5"

(216 mm)

Several sheets at once:

14 lbs. 20 lbs.

(52 g/m2)

(75 g/m

)

5.0"

(128 mm)

5.8"

(148 mm)

8.5"

(216 mm)

Note: The area of the document which is scanned by the fax is slightly smaller than the actual document size. The scanning width is 8.3 inches, and the scanning length is the length of the document minus 0.32 inches.

Other restrictions

♦ Documents written in yellow, greenish yellow, or light blue ink cannot b e

transmitted, as the scanner does not recognize these colors.

♦ Ink, glue, and correcting fluid on docume nt s must be dr y bef ore they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before trans-

mission. If these are not removed, they may damage the fax.

39.4"

(1.0 m)

11"

(279 mm)

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, or easily smudged should be photocopied, and the copy used for transmission.

Chapter 3 Sending Documents

Loading the Document

Up to 20 pages can be placed in the feeder at one time. The pages will be automatically fed into the fax starting from the page on the bottom.

♦ If you need to send or copy more than 20 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width

of your document.

Place the document face down and push

it gently into the document feeder. The top edge of the document should enter the fax first.

• The feeder will draw the leading edge

of the document into the fax. READY TO SEND will appear in the display.

You can now either make resolution and/or contrast settings as described in the following section, or dial the other party as described in the section, "Dialing and transmission".

Important:

If you need to remove the document from the feeder before transmission or copying, first open the operation panel by pulling the front edge up (grasp it at the PANEL RELEASE mark), and then re move the doc um ent. If you try to pull the document ou t without opening the operation panel, you may damage the feeder mechanism.

Chapter 3 Sending Documents

Optional Transmission Settings

If desired, there are several transmission settings which are possible before dialing and transmitting the document.

Note: To make the settings, the document must first be loaded in the feeder.

Resolution

Your fax has 4 resolution settings. If you do not make a setting, the fax will automatically send the document in STANDARD resolution.

STANDARD: Us e S TANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

FINE: Use FINE for improved reproduction, especially with

documents containing small letters or fine drawings.

SUPER FINE: Use SUPER FINE when you need the highest quality of

reproduction.

HALF TONE: Use HALF TONE for photographs and illustrations. The

original will be reproduced in 64 shades of gray.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your fax will automatically step down to the next best available setting.

Contrast

The contrast is normally set to AUTO, which means that the fax automatically controls the contrast, but for faint documents you can change the setting to DARK.

Setting the resolution and contrast

Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the d isplay.

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Chapter 3 Sending Documents

Cover Sheet

You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom.

♦ Your name and number must be programmed in order for them to appear

on the cover sheet. (See "Entering Your Name and Fax Number" in Chapter 2.)

To include a cover sheet with each transmission, set Option Setting 16 to YES as described in Chapter 9, "Optional Settings". Note that once Option Setting 16 is set to YES, cover sheets will be automatically included with every transmission until you change the setting to NO.

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. To do so, follow the steps below. Note that the message selection is only effective for one transmission.

Press the keys sho wn at right. COVER SHEET HEAD will appear in the display.

Select a message by entering a number from "1" to "4" as shown below: "1": URGENT "2": IMPORTANT "3": CONFIDENTIAL "4": PLS. DISTRIBUTE

Example

FUNCTION

(Example)

Chapter 3 Sending Documents

Batch Page Numbering

This setting is used to change the page numbering of the transmitted document from simple numbering ("P.1", "P.2", etc.) to batch number ing , which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 1/5", "P.2/5", etc.). This allows the receiver to check for any missing pages.

♦ If you are sending a cover sheet, do not include the cover sheet in the total

number of pages. Your fax will adjust the number to include the cover sheet automatically.

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with the

batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. "PAGE E." will also appear in the "NOTE" column of the Transaction Report if it h a s b een set to print out.

Press the keys sho wn at right. PAGE COUNTER SET will appear in the display.

FUNCTION

Enter the total number of pages ("01" to "99") by pressing the number keys.

(Example)

Chapter 3 Sending Documents

Dialing and Transmission

Once you have loaded the document and made any desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the document. There are several ways of dialing, and you can select the one which best suits your needs .

Normal Dialing

With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial as you would to make a telephone call. If the receiving machine is set to receive faxes manually (this means that the receiving party answers your call by picking up the handset and speaking, and then presses their Start key to begin fax reception), you can talk with them before sending the fax.

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

SPEAKER

Dial the number of the receiving machine by pressing the number keys.

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

• If the other party answers, ask them to

press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

Beep

3 6 9

Chapter 3 Sending Documents

When you hear the reception tone, press the START key. Replace the handset if

COPY/

HELP

START

you used it.

• When transmission is completed, the

fax will beep.

Direct Keypad Dialing

If you do not need to talk with the other party before sending the fax, you can just dial; it isn’t necessary to pick up the handset or press the SPEAKER key.

♦ Direct Keypad Dialing is a form of automatic dialing, so if you need to in-

sert a pause between any digits of the number, press the REDIAL key. (For more information on pauses, see "Storing Numbers for Automatic Dialing" in Chapter 2.)

STOP

Enter the number of the receiving machine by pressing the number keys.

Check the display. If the number of the receiving machine shown is correct, press the START key.

• If it is not correct, press the STOP key

to backspace and clear one digit at a time, and then re-enter the correct digit(s).

COPY/

HELP

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

START

3 6 9

STOP

Chapter 3 Sending Documents

Rapid Key Dialing

If the number you want to dial has been stored for automatic dialing as a Speed Dial number from 01 to 38 (see "Storing Numbers for Automatic Dialing" in Chapter 2), you can dial it by pr es s ing th e corr es po nd ing Rapi d Key. (I f t he Speed Dial number is from 20 to 38, press the SHIFT key and then press the Rapid key.)

01 02 03 20 21 22

04 05 06 07 23 24 26

08 09 10 11 27 28 30

31 32

16 35 36

Example:

/POLL

/P117/P2

To dial Speed Dial number "02", pr es s R ap id Key 02/21.

SHIFT

Example:

number "21", pr es s th e key and then press Rapid Key 02/21.

01 02 03 20 21 22

04 05 06 07 23 24 26

08 09 10 11 27 28 30

31 32

35 36

/P117/P2

To dial Speed Dial

SHIFT

♦ The name of the receiving party will appear in the display. If no name was

stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

♦ The document will be automatically transmitted once the connection is

made.

Speed Dialing

Speed Dialing can be used to dial any number which has been stored for automatic dialing (see "Storing Numbers for Automatic Dialing" in Chapter 2).

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys.

• To enter numbers 1 through 9, first en-

ter 0 and then the number.

SPEED

DIAL

/POLL

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

3 6 9

Check the display. If the nam e or number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 1.)

COPY/

HELP

START

STOP

Chapter 3 Sending Documents

Using the HOLD/SEARCH key

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.

HOLD/

Press the HOLD/SEARCH key.

Enter the first letter of the stored name by pressing the appropriate number key (the key below the marked letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press "1".

• If you don’t remember the first letter,

go to Step 3 (you will scroll through the list from the beginning).

• If a name wasn’t stor ed fo r the nu m-

ber, press "0". This will cause numbers, not names, to appear when you scroll.

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

3 6

Press the "#" key or the "*" key to scroll through the names (numbers if you pressed "0"). Stop when the desired name appears in the display.

• If no names have been stored that be-

gin with the entered letter, you will scroll from the next name , in alph a beti cal order, in the list. If no nam es/nu mbers have been stored at all, NO DATA will appear.

Press the START key. The document will be automatically transmitted once the connection is made.

START

Chapter 3 Sending Documents

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, your fax will automatically redial the number. Your fax was set at the factory to make 2 redialing attempts at intervals of 5 minutes.

♦ To stop automatic redialing, press the STOP key. ♦ If desired, you can change the number of times the fax redials to any num-

ber from 0 to 15 with Option Setting 4, and the interval at which redialing is done to any number of minutes from 1 to 15 with Option Setting 3. See Chapter 9, "Optional Settings".

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To send a document, proceed from Step 3 of Normal Dialing. Note that the speaker will be automatically activated, so you do not need to pick up the handset immediately.

Receiving

Chapter

Using Auto Mode

When the reception mode is set to AUTO (press the RECEPTION MODE key until AUTO appears in the display), your fax automatically answers all calls on 4 rings and receives the incoming documents.

♦ You can change the number of rings on which the fax answers incoming

♦ If you pick up the handset before your fax answ er s, you c an ta lk to the

Note: If you are using distinctive ring, your fax will answer incoming calls after two rings regardless of the setting of Option Setting 2.

Documents

calls by changing Option Setting 2 (see Chapter 9, "Optional Settings"). Any number from 1 to 5 can be selected. Note, however, that reception of auto-dialed faxes may not be possible from certain fax machines if you select a high number of rings.

other party and/or receive a document as described below in "Using Manual mode". For example, with the fax set to answer on 4 rings, you can receive both voice calls and fax messages in AUTO mode by answering before the fourth ring, but still have the fax answer calls automatically at times when you are una ble to re spon d pe rson ally.

Using Manual Mode

When the reception mode is set to MANUAL (press the RECEPTION MODE key until MANU appears in the display), you must answer all calls (including fax transmission s) us i n g the fax ’s han ds et or an extension phone connect ed to the same line.

To receive a document on your fax machine, pick up the handset when it rings.

• If you hear a fax tone, wait until

RECEIVING appears in the display, and then replace the handset.

• If the other party first talks to you and

then wants to send a fax, press the

START key after sp eaking (press your START key before the sender presses

their Start key). Replace the handset.

Chapter 4 Receiving Documents

Note: If you have set Option Setting 13 (Fax Signal Receive) to NO and you hear a fax tone when you pick up the handset, you must press the START key to begin reception.

Receiving documents on an extension phone

If you hear a soft fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead if it is connected to your fax, or you will hear pronounced high-pitched fax tones if the phone is connected to a separate wall jack), and then hang up. Your fax will automatically receive the document.

♦ If your fax does not respond within 5 seconds, noise on the line may be pre-

venting it from detecting the fax tone. In this case, manually activate fax reception as described in the following p a rag raph.

If the other party first talks to you and then wants to send a document, press "5", "*" and "*" if you are on a touch tone phone. If you are on a pulse dial phone, set the handset down (do not hang up), walk over to the fax, pick up the handset, and press the START key.

Comments:

Your fax will not accept the signal to begin reception ("5", "*", and "*") if

•

a document is loaded in its feeder. If you have set Option Setting 13 to NO and hear a fax tone when you

•

answer the extension phone, you must press "5", "*", and "*" if you are on a touch-tone phone, or walk over to the fax, pick up the handset, and press the START key if you are on a pulse dial phone.

The code used to activate fax reception from a touch- ton e extensio n ph on e

•

("5", "*", and "*") can be changed if desired. See Option Setting 5 ("Tel/Fax Remote Number") in Chapter 9, "Optional Settings".

If you do not intend to use the code for activating fax reception , yo u can tur n

•

detection of the code off by resetting Option Setting 6. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to "5", "*", and "*" while you are talking on an extens io n ph on e.

Chapter 4 Receiving Documents

2 in 1 Print

To save paper, you can have the size of yo ur in com i ng faxes red uced by 55% . This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press the keys shown at right.

2 IN 1 PRINT will appear in the display.

FUNCTION

Press "1" to turn on the function, or "2"

to turn it off.

Press the STOP key.

On Off

STOP

Reception Ratio

Your fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document a re not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second pag e . In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the docume nt will be printed on a second page.

Press the keys shown at right.

RECEPTION RATIO will appear in the display.

FUNCTION

Press "1" to turn automatic reduction on,

or "2" to turn it off.

Press the STOP key.

On Off

STOP

Making

Chapter

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as an office copier.

♦ The default resolution for copying is SUPER FINE. ♦ If you are making multiple copies of more than one original, you can

Copies

choose whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY). The following example shows how the copies are ordered in each case when 3 copies each of 3 originals are made.

Originals

Sorted

(SORT COPY)

Load the document(s) face down.

• If desired, adjust the resolution and/or

contrast with the RESOLUTION key.

Press the COPY/HELP key.

• If you are only ma k ing one c op y of the

original (or of each original) and don’t want to make a reduction or enlargement setting, press the START key twice. Copying will begin. If you are only making one copy and want to make a reduction or enlargement setting, press the START key once and go to Step 5.

Not sorted

COPY/

HELP

(MULTI COPY)

START

STOP

Chapter 5 Making Copies

Press "1" (MULTI COPY ) if yo u don’ t want the copies sorted, or "2" (SORT COPY) if you want them sorted.

Enter the desired numb er of copies with the number keys.

• If the desired number of copies is from

1 to 9, enter "0" first.

• If you don’t want to make a reduction

or enlargement setting, press the START key. Copying will begin.

Set the amount of reduction or enlargement by entering a number from "1" to "5" as shown below. C opying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enla rge men t) 4: 125% 5: 135%

Multi Sort

(Example)

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START key to copy the origi- nals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Chapter 5 Making Copies

Copy Cut-off

When making a copy, your fax has been set at the factory to not print the remaining part of a document if the document is longer than the printing paper. If you want your fax to always print the remaining part of the document on a second page, follow the ste ps below.

Press the keys shown at right. COPY CUT-OFF will appear in the display.

Press "1" to turn copy cut-off on (the remaining part of the document will not be printed), or "2" to turn it off (the remaining part will be printed on a second page).

FUNCTION

Press the STOP key.

STOP

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on. ♦ The fax may interrupt a voice call received on an extension phone if there

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

• Normal Dialing: Enter the full tele-

phone number with the numeric keys.

• Rapid Key Dialing: Press the appro-

priate Rapid Key (if the Rapid Key number is from 20 to 38, press the SHIFT key first).

Telephone Calls

is a period of silence during the conversation, the fax’s reception mode is set to AUTO, and Option Setting 9 (TAD CONNECTED) is set to YES. If you are on a touch-tone extension phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: "5", "*", and "*".)

SPEAKER

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

• Speed Dialing: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

Speak with the other party when they answer.

• If you pressed the SPEAKE R key,

pick up the handset to talk.

Note: While the handset of the fax is lifted (off hook), an extension ph one connected directly to the fax cannot be used to speak with the other party.

Chapter 6 Making Telephone Calls

Using the HOLD/SEARCH key

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in "Using the HOLD/SEARCH key" in "Dialing and Transmission" in Chapter 3, then pick up the handset or press the SPEAKER key. The number will be dialed automatically (do not press the START key).

Redial

The last number called can be redialed by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

Hold

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.

Answering

Chapter

Using the Hookup

If you have connected an answering machine to your fax as described in "Connections" in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the hook-up, change your answering machine’s outgoing message and then activate the hookup before you go out as described on the following page.

Note: If you are using distinctive ringing with an answering machine, do not follow the instructions in this chapter. (Note that when distinctive ringing is used, the answering machine must be connected to a separate wall jack, not to your fax.)

Changing the outgoing message

The outgoing message (OGM) of your answerin g mach ine sho uld be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Machine Hookup

Comments:

•

Try to keep the len gth of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialing.

We recommend that you leave a pause of about four seconds at the beginning of the message. This will make it easier for your fax machine to detect fax tones.

Your callers can even leave a voice message and send a fax m essage on the same call. Modify your outgoing message to explain that they can first leave a voice message, and then press their Start key to send a fax.

Chapter 7 Answering Machine Hookup

Activating the hookup

Before you go out, activate the answering machine hookup as follows:

Set Option Setting 9, TAD CON-

NECTED, to YES:

• Press the FUNCTION key and then

the "4" key. OPTION SETTING will appear in the display.

• Press the "#" key nine times.

TAD CONNECTED will appear in the display.

FUNCTION

• Press "1" to select YES. (To deactivate

the hookup, press "2" for NO.)

• Press the STOP key to return to the

date and time display.

Set the reception mode of your fax to

AUTO by pressing the RECEPTION MODE key.

• Important: For the hook-up to operate

properly, the reception mode of your fax must be set to AUTO.

Set your answering machine to auto answer. It must answer on no more

than two rings (if not, you may not be able to receive faxes sent by automatic dialing).

• If your answerin g mac hine has a toll save r func tion, make

sure that it will answer by the fourth ring.

When you return and turn of f yo ur ans weri n g mach ine, you must set TAD

CONNECTED to NO (see Step 1 above) if you will be using your fax in AUTO reception mode. If you will only be using MANUAL reception mode, you can leave TAD CONNECTED set to YES.

STOP

RECEPTION

MODE

Note: The call counter on your answering machine may indicate that voice messages were received, when only fax messages were received.

Chapter 7 Answering Machine Hookup

How the hookup operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax machine will quietly monitor the line. If your fax machine detects a fax tone or a duration of silence equal to four seconds (called "Quiet Detect Time"), it will take over the line and begin reception.

Your fax machine listens for a duration of silence because some transmitting machines do not send a fax tone when the fax is sent manually (this means that the person faxing uses the handset to dial and then presses their Start key after listening to your outgoing message). Pressing the Start key in this case causes the line to go silent. The timing for fax reception is shown below.

10 sec.

Quiet Detect Time

(Initial setting: 4 sec.)

Sender presses start key

(Line goes silent)

14 sec.

Fax reception begins

Fax machine rings

0 sec.

Outgoing message

(10 sec. max)

Answering machine answers

Testing for proper operation

If needed, test the operation of the hookup as follows.

Call your fax machine from an outside phone line. Cover the mouthpiece to

ensure that no sounds are transmitted to the fax machine.

Your should hear your outgoing message, the beep to leave a message, and

then a fax tone four seconds later (four seconds is the initial Quiet Detect Time setting). If you hear a fax tone, the hookup is operating properly.

If the line is disconnected before you hear a fax tone, lower the Quiet De-

tect Time setting to three seconds and then call your fax machine again.

Chapter 7 Answering Machine Hookup

If you still do not hear a fax tone, turn off the Quiet Detect Time function

and have callers send faxes by pressing "5", "*", "*" and then their Start key. For more information on this method, see "If it still doesn’t work" in this chapter.

If you have problems

If you have problems with the hookup, first check the following: ♦ Is the answering machine connected properly to the fax? One end of the an-

swering machine line should be inserted in the "TEL. SET" jack on the fax, and the other end in the answering machine’s telephone line jack.

♦ Have you set Option Setting 9, TAD CONNECTED, to YES on your fax as

described on the second page of this chapter, and is the reception mode set to AUTO?

If the above settings and connections are correct and the hookup still doesn’t operate properly, the operation of the fax and the answerin g mach ine are pr ob ably not synchronized well. Some common problems and their solutions are described below.

♦ Are callers who want to leave a voice message being interrupted by the fax

before they can do so?

The fax is set to take over the line and begin reception if it detects a set duration of silence (called "Quiet Detect Time"). If your outgoing message contains a pause or the caller pauses while leaving a message, and the pause is longer than the set duration, the fax will interrupt.

It is best to shorten or eliminate such pauses, but if necessary you can also try lengthening the Quiet Detect Time setting. This procedure is described in "Optional Hook-up Settings" at the end of this chapter.

♦ Are callers who want to se nd a fax manually having trouble doing so after

your answering machine’s outgoing message plays?

If so, the answering machine may be disconnecting the line (hanging up) before your fax has a chance to take over the line and begin reception. You can mak e your fax activate sooner by shortening the Quiet Detect Time setting. This procedure is described in "Optional Hook-up Settings" at the end of this chapter.

Chapter 7 Answering Machine Hookup

♦ Are you having trouble receiving documents sent by automatic dialing? Make sure that your answering machine’s outgoing message is less than 10 sec-

onds long, and that your answering machine is set to answer on two rings. Inserting a short pause (about four seconds) at the beginning of your answering machine’s outgoing message might also help, as this gives your fax a chance to clearly hear and detect the fax "calling" tone which the transmitting machine sends in the case of automatic dialing.

♦ Is the fax interrupting voice calls tak e n on an extension phone? When Option Setting 9 (TAD CONNECTED) is set to YES and the reception

mode is set to AUTO, the fax may interrupt voice calls received on an extension phone. If you want to use the answering machine hookup while you are in to monitor incoming calls, you can prevent fax interruption of voice calls by pressing any 3 keys on the extension phone after answering. (Note: Do not press "5", "*", and "*, the code to activate fax reception.)

♦ Is the fax interrupting when you enter your answering machine’s code to re-

trieve voice messages from an outside telep hone?

Make sure your answering machine’s remote retrieve code is different from the code used to activate fax reception with an extension telephone ("5", "*", and "*"). If they are the same, entering the remote retrieve code will activate the fax machine.

If it still doesn’t work

With certain answering machines, it may not be possible to find a Quiet Detect Time setting which will allow both fax reception and uninterrupted voice message recording. In this case, callers on tone dial lines can still send faxes by pressing "5", "*", and "*" on their fax. This is the code for activating fax reception (the code can be changed by changing Option Setting 5).

To use this method, set Quiet Detect Time to "00" to turn it off (see "Quiet Detect Time" in "Optional Hookup Settings" in this chapter), and then change your outgoing message to inform callers that they can send a fax by pressing "5", "*", "*", and then their Start key. Your message might go as follows:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. After the beep, please leave a message, or, if you want to send a fax, press ’five’ once, ’asterisk’ twice, and then your facsimile Start key."

Chapter 7 Answering Machine Hookup

How fax transmissions are detec te d:

Your fax detects fax transmissions in two ways when an answering machine is connected, depending on whether the document is being sent automatically or manually:

Automatic dialing: If the document is sent using a form of automatic dialing, such as Rapid Key or Speed Dialing, the transmitting fax machine will send a "calling tone" at 3-second intervals for a period of about 30 to 40 seconds after dialing. When your fax detects this tone, it will disconnect the answering machine, send a "reception tone" in response, and begin receiving the transmission.

If the transmitting fax does not receive a reception tone from your fax within 30 to 40 seconds after dialing, it will usually hang up and automatically redial several minutes later.

Since your fax may not be able to detect the transmitting fax’s calling tone until after the outgoing message ends, it is important that the answering machine answers the call within two rings and the outgoing message is less than 10 seconds. Otherwise, your fax may not be able to establish communication with the transmitting fax before the latter hangs up.

Manual dialing: If the document is being sent by normal (m anu a l) di ali n g, th e transmitting fax machine does not send a calling tone. Instead, the person faxing normally waits until they hear a reception tone and then presses their Start key. In the case of an answering machine hook-up, they will hear your outgoing message instead of a reception tone, and then press their Start key.

However, this does not signal a fax transmission to your fax. Instead, your fax must use a function called "Quiet Detect Time" to detect the transmission. This function causes your fax to disconnect the answering machine and begin reception if it detects a certain duration of silence.

Your fax is set to automatically begin fax reception if it detects a duration of silence of four seconds. When the person faxing presses their Start key, the line will go quiet, and the transmitting fax machine will wait for a reception tone from your fax. Your fax will disconnect the answering machine four seconds after the key is pressed, and send a reception tone to tell the other fax machine to begin transmission.

If your answering machine has a fast disconnect time and disconnects the line before four seconds elapses, fax reception will not be possible. In this case, you must shorten the Quiet Detect Time setting as described on the following page. On the other hand, if the Quiet Detect Time setting is too short, your fax may interrupt voice callers if they pause during their message or if there is a period of silence in your outgoing message.

Chapter 7 Answering Machine Hookup

Optional Hookup Settings

If necessary, you can use the following settings to improve the response of the answering machine hookup to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

Time selections for the period of silence are one to ten seconds. Quiet Detect Time has been set to four seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.

♦ Some answering machines may have unusually fast disconnect times (equal

to or very slightly less than four seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of three seconds.

♦ If the fax machine is interrupting callers before they can leave a message,

try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

To change the Quiet Detect Time setting, follow the steps below. Note: Quiet Detect Time can be turned off by entering "00" for the time.

Note, however, that the fax machine will not be able to receive manually dialed faxes.

Press the FUNCTION key and then the

"4" key. OPTION SETTING will appear in the display.

Press the "*" key nine times.

QUIET DETECT TM. will appear in the display.

FUNCTION

Set the time in seconds by entering a twodigit number from "01" to "10" (enter "01" for one second, "02" for two seconds, etc.). To turn off the fu nctio n, enter "00".

• Note: We recommend that you do not

set Quiet Detect Time below three seconds.

Chapter 7 Answering Machine Hookup

(Example)

Press the STOP key to return to the date and time display.

STOP

Fax reception when the answering machine fails

When this function is turned on, your fax will answer the call after five rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turn ed off at the factory. If you want to t ur n it on, foll o wing the steps below.

Note: When this functio n is turned on, make sure that the answering machine is set to answer on four rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Press the FUNCTION key and then the "4" key. OPTION SETTING will appear in the display.

Press the "*" key eight times. FAX RX TAD FAILS will appear in the display.

FUNCTION

Press "1" to turn the function on, or "2" to turn it off.

Press the STOP key to return to the date and time display.

STOP

Special

Chapter

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from par ties which you specify. This s aves pap er by not printing out unwanted "jun k" fax es .

To use this function, first turn it on by setting Option Setting 14 to YES as described in Chapter 9, and then enter the fax numbers from which you do not want to receive faxes as shown below.

Comments:

•

Press the keys shown at right. STORE JUNK FAX # will appear in the display.

Functions

Up to 5 numbers can be entered in the Anti Junk Number List. To clear a number from the Anti Junk Number List, you need to know the

1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as described in Chapter 10.

FUNCTION

Press "1" to store a number in the Anti Junk Number List, or "2" to clear a number from the list.

Storing: Enter a 1-digit number from "1" to "5". This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 5.

(Example)

Enter the fax number (max. of 20 digits).

Chapter 8 Special Functions

(Example)

Press the START key.

Return to Step 3 to enter (or clear) another number, or press STOP to ex it.

START

STOP

Step 3 or

Chapter 8 Special Functions

Memory

Your fax has a memory which can be used to temporarily store both incoming and outgoing documents.

♦ Approximately 37 pages of average content can be held in memory if they

are all going to be transmitted (25 pages if Option Setting 18, Error Correction Mode, is set to YES), or 30 pages if they are all received (27 pages if Option Setting 18 is set to YES). Less can be held if any were scanned using fine or halftone resolution .

Sending documents from memory

With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.

♦ Only one memory transmission can be set at a time. ♦ The amount of memory currently occupied appears as a percentage in the

display while the document is being scanned.

Load the document(s).

• Set the resolution and/or contrast if de-

sired.

Press the MEMORY key and then "1".

Enter the number of the receiving machine using one of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and enter

a Speed Dial number.

• Enter a full telephone number by press-

ing the number keys.

MEMORY

01 20

(Example)

Chapter 8 Special Functions

Press the START key if you entered a Speed Dial number or a full number.

• The document will be scanned and

stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

START

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

♦ Press the START key if you want to transmit the pages which have be en

stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Substitute reception

This is a back-up function which is automatically activated if your fax runs out of paper, the printing ribbon needs replacement, or the paper jams.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically print out.

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the sam e size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

When documents a re stored in memory, do not turn the power off. This will

•

erase all of the contents. If do cuments received in memory are lost due to a power f ailure or other

•

interruption in the power supply, a "CLEAR REPORT" will be printed out when the power is restored. This gives info rmation about the receptions lost, including the fax numb ers of the transmitting machines if they are available.

Chapter 8 Special Functions

Broadcasting

This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers

of the receiving machines.

Load the document(s).

Press the MEMORY key and then "2".

MEMORY

Dial the receiving machines (maximum

of 20) using one or both of the following methods:

• Enter one or more Speed Dial numbers

by pressing the number keys.

• Press one or more Rap id K eys.

Press the START key.

• Set the resolution and/or contrast if de-

sired.

START

(Example)

Chapter 8 Special Functions

Press the START key. Transmission will begin.

• A Transaction Report is automatically

printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START

Broadcasting using a Group Key

If the fax machines to which you want to br oadcast have all been programmed into one Group Key, you can per form the broadcasting operation using the following simplified procedure:

Load the document(s).

• Make any desired transmission set-

tings (resolution, contrast, etc.).

Press the appropriate Group Key. Transmission will begin.

18/G1 37

(Example)

Chapter 8 Special Functions

Polling (Requesting a Fax Transmission)

Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax to both poll and be polled by others.

To use the polling function, you must first reset Rapid Key 15/POLL for use as a polling key. This is done by resetting Option Setting 15, as described in Chapter 9, "Optional Settings". (Note that when Rapid Key 15/POLL is set as a polling key, it cannot be used for Rapid Key Dialling.)

Requesting transmission

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key.

Dial the fax machine you wa nt to po ll us-

ing one of the following methods:

• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

• Press the SPEED DIAL key and enter

a 2-digit Speed Dial number.

SPEED

DIAL

(Example)

• Enter the full number using the nu-

meric keys.

Press Rapid Key 15/POLL.

• If you used the handset, replace it

when POLLING appears in the display. Reception will begin.

15/POLL

Chapter 8 Special Functions

Being polled (polling standby)

To let another fax machine poll your fax, simply set the reception mode to AUTO, and load the document(s) to be sent.

Transmission will take place when the other fax machine calls your fax and activates polling. Automatic reception is possible whilst your fax is on polling standby.

Polling security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your fax’s list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as shown on the following page.

Press the keys shown at right. ENTRY MODE will appear in the display.

FUNCTION

Press the "#" key three times. SECURITY SELECT will appear in the display.

Press "1" to turn polling security on, or "2" to turn it off.

Press the START key and then the STOP key.

START

STOP

Chapter 8 Special Functions

Storing and clearing fax numbers for polling per m ission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the "#" key four times. PASSCODE # MODE will appear in the display.

Press "1" to store a number, or "2" to clear a number.

Storing: Enter a 2-digit number from "01" to "10". This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START key.

Return to Step 4 to enter (or clear) another number, or press STOP to ex it.

5 5 1 2 3 4

(Example)

START

STOP

Step 4 or

Chapter 8 Special Functions

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.

As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right.

TIMER MODE will appear in the display.

Press "#" to set a transmission operation (SEND MODE), or "*" to set a polling operation (POLLING MODE).

FUNCTION

Press "1" to select SET.

Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute).

Press "*" to select A.M., or "#" to select P.M.

Press the START key.

9 2 5

(Example: 9:25)

START

Chapter 8 Special Functions

Enter the Speed Dial number of the receiving fax machine.

• If this is a polling operation, g o to

Step 10.

(Example)

Press the START key.

Adjust the resolution and/or contrast (skip this step if you don’t want to change settings).

Press the START key and then the STOP key. If this is a transmission op-

eration, load the document in the feeder sometime before the specified time of transmission.

START

RESOLUTION

START

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right. TIMER MODE will appear in the display.

FUNCTION

STOP

Press "#" to cancel a transmission operation, or "*" to cancel a polling operation.

Press "2" to select CLEAR.

Press the START key and then the STOP key.

START

STOP

Chapter 8 Special Functions

Entering and Using Programs

If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key.

♦ Rapid Keys 16/P1 and 17/P2 can be used as Progra m Ke ys. Ho weve r , a key

cannot be used if it is already being used for Rapid Key Dialing.

♦ Only Speed Dial numbers can be used to enter fax numbers of receiving ma-

chines in the Program Keys. Full numbers cannot be entered.

♦ If the program is for a regular transmission or polling operation, a timer set-

ting can be included to have the operation performed automatically at a selected time.

♦ To clear a mistake, press the STOP key.

Initial procedure

To program an operation, first perform the following procedure. After you have completed it, go to the procedure for the specific operation yo u want to pr og ram .

Press the keys sho wn at right.

PRG. ENTRY MODE will appear in the display.

Press "1" to select SET.

Press a Program Key ("16/P1" or

"17/P2") to select it.

Enter a name for the program (max. of

20 characters). (See "Entering Letters for Names" in Chapter 2). Skip this step if you don’t want to enter a name.

FUNCTION

16/P1

ABC

DEF

GHI

17/P2 36

WXY

…

(Example)

Chapter 8 Special Functions

Press the START key.

Press the "#" key or the "*" until the desired operation appears in the display. The operations will appear in the following order:

• Transmission ("SEND")

• Polling

• B roadcasting

Press the START key and then continue with the specific procedure for your operation (see the following pages).

Transmission

(Continued from "Initial procedure".)

Press "1" if you want the document to be scanned into memory and then transmitted, or "2" if you want the document to be transmitted directly from the feeder. (Note: If you select "2", you can include a timer setting in the program.)

• If you pressed "1", go to Step 12. If

you pressed "2" and don’t want to make a timer setting, go to Step 11.

START

Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute).

Press "*" to select A.M., or "#" to select P.M.

Press the START key.

0 9

START

(Example: 9:25)

Enter the Speed Dial number of the receiving fax machine.

Chapter 8 Special Functions

(Example)

Press the START key.

If desired, set the resolution and/or contrast by pressing the RESOLUTION key (otherwise, skip this step).

Press the START key and then the STOP key.

Polling

(Continued from "Initial procedure".)

Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute). If you don’t want to make a timer setting, go to Step 10.

START

RESOLUTION

START

9 2

STOP

(Example: 9:25)

Press "*" to select A.M., or "#" to select P.M.

Press the START key.

Enter the Speed Dial number of the receiving fax machine.

Press the START key and then the STOP key.

START

(Example)

STOP

Chapter 8 Special Functions

Broadcasting

(Continued from "Initial procedure".)

Enter the Speed Dial numbers of the receiving machines.

Press the START key.

If desired, set the resolution and/or contrast by pressing the RESOLUTION key (otherwise, skip this step).

Press the START key and then the STOP key.

Clearing a Program key

To clear a Program key, follow these steps:

Press the keys shown at right. PRG. ENTRY MODE will appear in the display.

RESOLUTION

FUNCTION

START

(Example)

STOP

Press "2" to select CLEAR.

Press the Program Key you w ant to c lea r.

Press the START key and then the STOP key.

16/P1

START

(Example)

STOP

Chapter 8 Special Functions

Using a Program key

A programmed operation is performed as follows:

Load the document.

Press the appropriate Program Key.

Note: A maximum of 2 timer operations can be set at any one time, including both timer operations set by pressing a Program Key and operations set as described in "Timer Operations" in this chapter.

16/P1

(Example)

To cancel a programme d tim er operation

If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow these steps:

Press the Program Key.

Press the START key.

16/P1 35

(Example)

START

Optional

Chapter

A variety of optional settings are available which you can use to customize your fax to better suit your needs. The settings are made by pressing the panel keys, and each setting is described in the list below.

Accessing the Settings

Press the keys shown at right. OPTION SETTING will appear in the display.

Move through the list of settings by pressing "#" to move forward, or "*" to move backward. The settings will appear in the order listed below.

When the desired setting appears in the display, make a se lection as described below. Your selection will be automatically stored.

Settings

FUNCTION

(Example)

Press the STOP key.

STOP

Settings

Setting 1: FINE RESOLUTION PRIORITY This sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents. Press "1" (YES) to set it to FINE, or "2" (NO) to set it to STANDARD.

•

Initial setting: "2"

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming call in Auto reception mode. Enter any nu mb er fr om "1" to "5".

•

Initial setting: "4"

Chapter 9 Optional Settings

Setting 3: RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter "01" for 1 minute, "02" for 2 minutes, etc., up to a maximum of 15 minut es.

•

Initial setting: "05"

Setting 4: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from "00" to "15".

•

Initial setting: "02"

Setting 5: TEL/FAX REMOTE NUMBER

This sets the 1-digit number for activating fax reception from an extension telephone. Enter any number from "0" to "9".

•

Initial setting: "5"

Setting 6: REMOTE RECEPTION SELECT

This turns detection of the code for activating fax reception from an extension phone on or off. Press "1" to turn detection on, or "2" to turn detection off.

•

Initial setting: "1"

Setting 7: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out a Transaction Report. Enter a number from "1" to "5" as follows:

"1" (ALWAYS PRINT): A report will be p rinted after each transmission,

reception, or error.

"2" (ERR/TIMER/MEM): A report will be printed after an error, timer

operation, or memory op era tion.

"3" (SEND ONLY): A report will be printed only after a transmission. "4" (NEVER PRINT): A report will never be printed. "5" (ERROR ONLY): A repo rt will be printed only after an error occurs.

•

Initial setting: "5"

Setting 8: DIAL MODE

This sets the mode of dialing. Press "1" if you are on a touch-tone line, or "2" if you are on a pulse dial line. (If you don’t know which type of line you have, try making phone calls with both settings and see which one works.)

•

Initial setting: "1"

Chapter 9 Optional Settings

Setting 9: TAD CONNECTED Press "1" (YES) if an answering machine is connected to the fax and turned on, or "2" (NO) if not. See Chapter 7 for more details on using an answering machine hookup. (Note: Select "NO" if you are using the distinctive ring function.)

•

Initial setting: "2"

Setting 10: QUIET DETECT TIME

This sets the duration of silence (in seconds) after which the fax will take over the line and begin reception when an answering machine is connected. Enter a number from "01" to "10", or enter "00" to turn off the function. (This setting is described in more detail in "Optional Hookup Settings" in Chapter 7.) (Note: We recommend that you do not set Quiet Detect Time below 3 seconds.)

•

Initial setting: "04"

Setting 11: FAX RECEPTION WHEN TAD FAILS

Press "1" (YES) to have the fax answer a call if an answering machine connected to the fax does not answer within 5 rings. Press "2" (NO) to turn the function off. (This setting is described in more detail in "Optional Hookup Settings" in Chapter 7.)

•

Initial setting: "2"

Setting 12: DISTINCTIVE RING

This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from "1" to 5" to select a pattern. See "Distinctive Ring" in Chapter 2 for more details.

•

Initial setting: "5"

Setting 13: FAX SIGNAL RECEIVE

Your fax is set to automatically begin reception if you hear a high-pitched fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this setting off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Press "1" to turn the setting on, or "2" to turn it off.

•

Initial setting: "1"

Chapter 9 Optional Settings

Setting 14: JUNK FAX NUMBER CHECK Press "1" to prevent reception from fax numbers entered in the Anti Junk Fax List. Press "2" to allow reception from all numbers.

•

Initial setting: "2"

Setting 15: POLLING

Press "1" if you want to use Rapid Key 15/POLL as a polling key. Press "2" if you want to use it as a regular Rapid Key.

•

Initial setting: "2"

Setting 16: AUTO COVER SHEET

Press "1" (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press "2" (NO) to turn the function off.

•

Initial setting: "2"

Setting 17: ACTIVITY REPORT AUTO PRINT OUT

Press "1" to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out on demand when desired.) Press "2" to turn automatic print-out off.

•

Initial setting: "2"

Setting 18: ERROR CORRECTION MODE (ECM)

Press "1" (YES) to have any distortions in a transmission due to noise on the telephone line be corrected before the document is printed out. This is only effective when the other machine has ECM as well. Press "2" (NO) to turn the function off.

•

Initial setting: "1"

Printing

Chapter

You can print out a variety of lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Reports and Lists

Press the keys shown at right. LISTING MODE will appear in the display.

Press the "#" key or the "*" key until the desired list appears in the display.

Press the START key.

Activity Report

This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT, which shows information on transmissions, and the RECEPTIONS ACTIVITY REPORT, which shows information on receptions.

♦ If Option Setting 17 is set to YES, a report will be automatically printed

out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.)

♦ All information is erased after a report is printed out. If automatic print-out

is turned off and print-out has not been done manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

FUNCTION

START

Explanation of headings

Chapter 10 Printing Reports and Lists

SENDER/ RECEIVER

The fax number of the other machine involved in the transaction. If this machine does not have an ID function, the communication mode will appear (for example, "G3").

PAGES NOTE

Number of pages transmitted or received.

OK P.FAIL JAM NO PAPER CANCEL

pressed, no document was in the feeder, or the other machine requested transmission using a function which yo ur fax does not have.

COM.E-0

Explanations of the error numbers are given in the following tables, however, these are primarily for use by service engineers. In general, you will want to simply try the transaction again. If necessary, check with the other party to make sure their machine is functioning properly.

Transmission errors

Able to recognize handshake signal, but it has errors.

E-0

Cannot recognize the handshake signal from the receiver side.

E-1

Line disconnected during transmission.

E-2

Line disconnected after modem speed fall-back.

E-3

Line disconnected during multi-page transmission.

E-4

Cannot recognize the handshake signal for next page at receiver side.

E-6

No response from receiver side or "disconnect signal" is received at transmitter

E-7

side. Error was not corrected after the predetermined number of retries because of an

E-8

error in a part of a page.

E-11

E-12 E-13

Error occurred after or while reception by the remote (receiving) machine was revealed to be impossible.

Error occurred just after fall-back. Error occurred after a response to a retransmission end command was received.

- Transmission/reception was normal.

- A power failure occurred.

- A problem with the fax paper or document occurred.

- You ran out of fax paper during reception.

- Transmission was cancelled because the

COM.E-14

- A telephone line error prevented the transaction.

STOP

key was

Chapter 10 Printing Reports and Lists

Reception errors

Able to recognize handshake signal, but it has errors.

E-0

Line disconnected during reception.

E-1

Cannot recognize the handshake signal from the transmitter side.

E-2

Cannot recognize the last handshake signal from the transmitter side.

E-3

Cannot recognize the handshake signal for next page from the transmitter side in

E-4

the case of mode change. Cannot recognize the handshake signal for next page from transmitter side.

E-5

No response from transmitter or "disconnect signal" is received at receiver side.

E-7

Error occurred upon completion of reception of all pages.

E-8

Error occurred when mode was changed or transmission/reception switching was

E-9

performed.

E-10

E-11

E-12 E-13 E-14

Error occurred during partial page or physical page reception. Error occurred after or during inquiry from the remote (transmitting) machine as to

whether reception was possible or not. Error occurred during or just after fallback.

Error occurred after retransmission end command was received. Error occurred after voice communication command was received.

Timer list

This list shows the timer operations which are currently set.

Chapter 10 Printing Reports and Lists

Telephone Number List

This list shows the fax and voice numbers which have been stored for automatic dialing.

Passcode List

This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

Option Setting List

This list shows the current status of the optional settings.

Chapter 10 Printing Reports and Lists

Anti Junk Number List

This list shows the fax numbers from which reception is not allowed.

Program and Group List

The top part of this list shows the programs which have been entered. The bottom part shows the fax numbers which have been stored in each Group Key.

Chapter 10 Printing Reports and Lists

Print Setup List

This list shows the current status of the printing settings made by pressing the FUNCTION key and the "6" key.

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 7 as described in Chapter 9.

♦ The same headings appear in the Transaction Report as in the Activity Re-

port. See "Activity Report" in this chapter for an explanation of the headings.

♦ The Transaction report cannot be printed on demand.

Chapter

Fax print head

Clean the print head frequently to ensure optimum printing performance. To clean the print head, first unplug the power cord, open the print compartment cover (press the release marked OPEN), and remove the imaging film.

Wipe the print head, frame and roller with a soft cloth dampened with denatured alcohol.

Maintenance

Print head

Frame

Rollers

Caution!

•

Do not use benzene or thinner. Avoid touching the print head with hard objects.

•

Th e print head may be hot if your fax machine has just receiv ed a large number of documents. If this is the case, allow the print head to cool prior to cleaning.

Chapter 11 Maintenance

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel by pulling the front edge up (grasp it at the PANEL RELEASE mark), and clean the scanning glass and rollers as shown below.

Wipe the scanning glass, white backplate, and rollers with a soft cloth.

•

Make sure that all dirt and stains (su ch as correcting fluid) are removed, as these will cause vertical lines on transmitted images and copies.

Document rollers

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

•

Do not use benzen e or thinner. These solvents may damage or discolor the machine.

White backplate

Scanning glass

Chapter

Troubleshooting

Problems and Solutions

Note: For problems with an answering machine hookup, see "If you have porblems" in Chapter 7, "Answering Machine Hookup".

Problem Check and remedy

Nothing appears in the display.

The fax does not respond when you press any of its keys.

Dialing is not possible.

The power is on, but no transmission takes place.

Make sure the power cord is properly plugged

•

into a power outlet. Connect another electrical appliance to the

•

outlet to see if it has power. If a beep sound is no t m ad e when you press the

•

keys, unplug the power cord and then plug it back in several seconds later.

Make sure the power cord is properly plugged

•

into a power outlet. Make sure that the telephone line is properly

•

connected to both the TEL . LI NE jack and the wall jack.

Make sure that the fax is set to the correct

•

dialing mode for your telephone line. See Option Setting 8 in Chapter 9.

Make sure that the receiving machine has fax

•

paper. Make sure that the telephone line cord is

•

plugged into the "TEL. LINE" ja ck , an d no t th e "TEL. SET" jack.

If the receiving machine is in manual mode with

•

no attendant, reception will not be possible.

If the receiving machine is not a Sharp model,

•

make sure it is G3 compatible. Check the displa y fo r error messages.

•

Pick up the handse t an d ch ec k fo r a di al tone.

•

Chapter 12 Troubleshooting

Automatic do cu m en t feeding does not work for transmission or copying.

Nothing is printed at the receiving end.

A distorted image is received at the other end.

The power is on, but no reception take s pl ac e.

The printing paper does not come out.

The printing paper comes out blank when you try to receive a document.

Check the size and weight of the document (see

•

"Transmittabl e documents" in Chapter 3).

Make sure that the document for transmission is

•

placed face down in the feeder. Make sure that the fax paper is properly loaded

•

in the receiving machine. Noise on the telephone line may cause

•

distortion. Try sending the document again. Make a copy of the document on your fa x. If the

•

copy is also disto rted, your fax may have a problem.

Make sure that th e te le ph on e line cord is

•

plugged into the " "

TEL. SET

The printing paper may be jammed. See

•

"Clearing Jammed Printing Paper" in this chapter.

Make sure that the printing paper is properly

•

loaded in your machine. Make sure that the document is loaded properly

•

in the feeder of the transmitting machine. Make a copy to confirm the printing ability of your machine.

TEL. LINE

" jack.

" jack, and

not

the

The received document is faint.

Received images are distorted.

Ask the other party to send higher contrast

•

documents. I f th e contrast is st il l to o lo w , your fax may have a problem. Make a copy to check it.

Noise on the telephone line may cause

•

distortion. Have the other party try sending the document again.

The print head may be dirty. See "Fax print

•

head" in Chapter 11. Make a copy of anot he r do cu m en t on your fax. If

•

the copy is also distorted, your fax may have a problem.

Chapter 12 Troubleshooting

Reception/copying is interrupted.

Voice calls taken on an extension phone are interrupted by the fax.

If reception or copying has been done

•

continuously for a long time, the print head may have become over he at ed . Tu rn off the power and let it cool down.

The fax may interrupt during a voice call if

•

Option Setting 9 is set to YES and the reception mode is set to AUTO. To prevent interruption on a touch-tone extension phone, press any three keys on the extension phone after answering. (Note: Do not enter the code to activate fax reception.)

No reception occu rs wh en polling is attempted.

Make sure you have not ru n ou t of pr i nt in g pa pe r.

•

Make sure the transmitting machine is in

•

automatic r e ce ption mode. If the transmitting machine has polling security,

•

make sure that your fax number has been entered both in your fax and in the transmitting machine.

Sharp UX-600M User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual