Sagem MF 9323 Facisimle, MF 9327 Facsimile User Manual

MF9300

Operation manual for facsimile

30000 113474-0 1

Your fax machine and the telephone system

WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure.

• This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

WARNING — Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with the following standards,

ACA TS001-1997, AS/NZS 60950:2000 AS/ACIF S002:2001, NZ TELECOM and AS/NZS CISPR 22:2002

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

—Reorient or relocate the receiving antenna.

—Increase the separation between the equipment and the receiver.

—Connect the equipment to an outlet on a different circuit to that which the

receiver is connected.

—Consult the dealer or an experienced radio/TV technician for help.

The Ringer Equivalence Number (REN) for this equipment is written on the A-Tick label.

Important safety information

In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

Note

• This manual (fax function) describes the SG-DS23/SG-DS27 model with optional job separator tray kit (SG-JST1), and optional facsimile expansion kit (SG-FEK2) installed. Depending on the model you have and on the options installed, some of the illustrations in this manual may be different, however, the basic operations are the same.

• This manual (fax function) refers to the Reversing Single Pass Feeder as the "RSPF".

CONTENTS

CONTENTS ................................................................................................................................................ 1

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 3

SETTINGS REQUIRED FOR THE FAX

FUNCTION ........................................................ 5

PART NAMES AND FUNCTIONS .................... 6

● OPERATION PANEL .......................................6

● PARTS OF THE MACHINE .............................7

●

ORIGINALS..................................................... 10

● ORIGINALS THAT CAN BE FAXED..............10

LOADING AN ORIGINAL ............................... 11

● USING THE RSPF.........................................11

● USING THE DOCUMENT GLASS.................11

CONVENIENT DIALLING METHODS ............ 12

● AUTO-DIALLING ...........................................12

● REDIALLING..................................................12

● ON-HOOK DIALLING ....................................12

SENDING A FAX ............................................ 13

●

● FAXING A LARGE NUMBER OF PAGES .....19

MANUALLY SETTING THE SCANNING SIZE SELECTING RESOLUTION AND EXPOSURE

SETTINGS....................................................... 22

● SELECTING THE RESOLUTION ..................22

● SELECTING THE EXPOSURE .....................23

PRIORITY TRANSMISSION OF A STORED

JOB ................................................................. 24

CANCELLING A FAX TRANSMISSION......... 25

RECEIVING FAXES........................................ 26

● RECEIVING A FAX........................................26

BEFORE USING THE FAX FEATURE

FAX MODE (CONDITION SETTING SCREEN)

BASIC OPERATIONS

BASIC PROCEDURE FOR SENDING FAXES TRANSMISSION BY AUTO-DIALLING (RAPID

DIALLING AND GROUP DIALLING) TRANSMITTING A TWO-SIDED DOCUMENT

......................17

......8

...13

..18

.. 21

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

● USING BROADCAST TRANSMISSION....... 28

FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE

● USING THE FAX FORWARD FUNCTION ... 30

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION)..31

● SETTING UP A TIMER TRANSMISSION..... 31

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

● USING THE POLLING FUNCTION .............. 34

● USING POLLING MEMORY ......................... 36

FAXING A THIN-SHEET DOCUMENT USING

THE RSPF........................................................40

FAXING A DIVIDED ORIGINAL (DUAL PAGE

SCAN) ..............................................................41

PROGRAMMING FREQUENTLY USED

OPERATIONS..................................................42

● USING A PROGRAM.................................... 42

ADDING A COVER SHEET TO A FAX

TRANSMISSION..............................................43

● ADDING A COVER SHEET.......................... 43

● ADDING A MESSAGE .................................. 44

OWN NUMBER SENDING ..............................45

●

SENDING AND RECEIVING CONFIDENTIAL

FAXES .............................................................47

● CONFIDENTIAL TRANSMISSION ............... 48

● PRINTING A FAX RECEIVED IN A

SENDING FAXES USING THE RELAY

REQUEST FUNCTION ....................................50

●

ADVANCED TRANSMISSION METHODS

......................... 27

..29

........................................33

SELECTING THE SENDER INFORMATION THAT APPEARS ON A FAX TRANSMISSION

CONFIDENTIAL BOX ................................... 49

USING THE RELAY REQUEST FUNCTION

................ 46

... 51

TRANSMISSION USING F-CODES

PROGRAMMING

TRANSMISSION BETWEEN MACHINES

SUPPORTING F-CODES................................ 52

●

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION

● ENTERING A SUB-ADDRESS AND

PASSCODE FOR A MEMORY BOX IN THE

OTHER MACHINE.........................................54

● CREATING A MEMORY BOX FOR F-CODE

TRANSMISSION............................................54

F-CODE POLLING MEMORY......................... 55

● USING F-CODE POLLING MEMORY ...........56

● PROCEDURE FOR F-CODE POLLING ........57

F-CODE CONFIDENTIAL TRANSMISSION .. 58

●

F-CODE CONFIDENTIAL TRANSMISSION

●

PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX

F-CODE RELAY BROADCAST

TRANSMISSION ............................................. 60

●

USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine) USING THE F-CODE RELAY REQUEST FUNCTION

●

(your machine requests a relay broadcast)

CONNECTING AN EXTENSION PHONE....... 62

● CONNECTING AN EXTENSION PHONE .....62

● SENDING A FAX AFTER TALKING ON THE

● RECEIVING A FAX AFTER TALKING

FAXING A DOCUMENT FROM A COMPUTER

(PC-FAX)......................................................... 66

● USING PC-FAX TRANSMISSION .................66

CONVENIENT METHODS OF USE

PHONE (MANUAL TRANSMISSION) ...........63

(MANUAL RECEPTION)................................64

.......................53

.....58

.........59

....61

...............61

PROGRAMMING .............................................67

STORING, EDITING, AND DELETING AUTO DIAL KEYS, PROGRAMS, AND RELAY GROUPS

● STORING RAPID DIAL KEYS ...................... 69

EDITING AND DELETING RAPID KEYS

●

● PROGRAMMING A GROUP KEY ................ 73

● EDITING AND DELETING GROUP KEYS ... 74

● STORING A PROGRAM............................... 75

● EDITING AND DELETING PROGRAMS ...... 76

● STORING RELAY GROUPS ........................ 77

●

EDITING AND DELETING A RELAY GROUP

STORING A GROUP INDEX ...........................80

PRINTING PROGRAMMED INFORMATION ..81

ENTERING CHARACTERS.............................82

WHEN A TRANSACTION REPORT IS PRINTED VIEWING THE COMMUNICATION ACTIVITY

REPORT ..........................................................87

PRINTING REPORTS......................................87

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED .............................88

TROUBLESHOOTING .....................................89

● FAX PROBLEMS .......................................... 90

KEY OPERATOR PROGRAM LIST ................93

● KEY OPERATOR PROGRAM MENU........... 95

USING THE KEY OPERATOR PROGRAMS..96 KEY OPERATOR PROGRAMS FOR THE FAX

FUNCTION .......................................................98

● FAX SETTINGS ............................................ 98

● LIST PRINT................................................. 108

TROUBLESHOOTING

KEY OPERATOR PROGRAMS

..........67

............. 72

... 79

..85

SPECIFICATIONS .........................................110

INDEX ............................................................108

APPENDIX

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile. Please note the following:

Connecting the telephone line cord

Use only the provided telephone line cord to connect the machine to the wall telephone socket. As shown in the illustration, connect the end of the cord that has the core to the LINE socket on the side of the machine. Connect the other end (without the core) to the wall socket. The method of connecting the line cord varies by region. For more information, contact your nearest Sagem service centre.

Connecting the line cord in Australia, New Zealand, and Hong Kong

Insert the end of the cord with the core into the LINE socket on the side of the machine as shown in the illustration. Insert the other end (without the core) into the adapter and insert the adapter into the wall telephone socket.

Connecting the line cord in Australia and New Zealand

LINE socket

Connecting the line cord in Hong Kong

For Australia

Wall socket

Adapter

For New Zealand

Insert firmly until you hear a "click".

Connecting the line cord in other regions

Power switch

Keep the machine's power switch turned on at all times. Faxes cannot be received if the power is turned off.

Lithium battery

A lithium battery inside the unit keeps settings and programmed information in memory.

• When the battery dies, settings and programmed information will be lost. Be sure to keep a written record of the settings and programmed information. ("PRINTING PROGRAMMED INFORMATION" (p.81))

• Battery power is consumed when the machine's power switch is turned off. (Power is consumed even if no settings or information are stored in the machine.) When the machine's power switch is turned on, almost no battery power is consumed.

• The life of the lithium battery is approximately 5 years if the power switch are kept continually off.

• In the unlikely event that the battery expires, a message will appear in the display and the unit will not operate correctly. If this should occurr please contact your authorised service representative.

Other information

• If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information will be retained in memory even if the power cord is unplugged.

This chapter contains basic information about using the fax function of this product. Please read this chapter before using the unit as a fax machine.

SETTINGS REQUIRED FOR THE FAX FUNCTION

Before using the unit as a fax machine, make sure that the following information has been programmed correctly.

Make sure the correct date and time have been set

Chapter 1

BEFORE USING THE FAX FEATURE

Make sure the correct date and time have been programmed in the unit (refer to "CUSTOM SETTINGS" of operation manual for copier). If the date and time are wrong, please correct. It is important to set the correct date and time because they are used for such features as Timer Transmission (p.31).

Daylight Saving Time Setting

Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time. The clock will move forward and backward as follows: The operation of the Daylight Saving Time setting varies by region.

Region Operation

Australia, New Zealand The last Sunday in October: 2:00 A.M. 3:00 A.M.

The last Sunday in March: 3:00 A.M. 2:00 A.M.

Taiwan, Singapore, Hong Kong, Malaysia, India, Saudi Arabia, UAE, Bahrain, Oman, Qatar

Follow these steps to enable Daylight Saving Time. 1 Press the [CUSTOM SETTINGS] key. 2 Touch the [CLOCK] key. 3 Select the [DAYLIGHT SAVING TIME SETTING] checkbox. 4 Touch the [OK] key.

When this setting is turned "ON", the clock moves forward an hour. When turned "OFF", the clock moves back an hour.

Program the sender's name and sender's number

Refer to "OWN NUMBER AND NAME SET" (p.99) to program the name and fax number of the user of this product using the key operator programs. The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also used as an identification number when you use the Polling function to request transmission from another fax machine ("USING THE POLLING FUNCTION" (p.34)).

Note

You can check your programmed name and number by printing out the Sender List. ("PRINTING REPORTS" (p.87))

PART NAMES AND FUNCTIONS

OPERATION PANEL

Operation panel keys and keys displayed on the touch panel that are used for fax are explained here.

The indicators of the operation panel may differ depending on the country and the region.

Touch panel (p.8)

• Messages and keys appears in the touch panel. A key can be touched to select or enter a setting.

• When you touch a key, a beep sounds and the key is highlighted to indicate that it has been selected.

• Keys that cannot be selected in a screen are grayed out. If a grayed out key is touched, a double beep will sound to indicate that the key cannot be selected.

Mode select keys

Use to select the basic modes of the machine.

LINE light

This lights while a fax is being sent or received.

Numeric keys

Use for settings that require the entry of numbers.

[CLEAR] key ( )

This is used to clear a mistake when entering a number. One digit is cleared each time the key is pressed. The key is also used to cancel scanning of an original.

[FAX] key (p.8)

Press to switch to fax mode. The initial screen of fax mode will appear in the touch panel display.

2 3 4 5

COPY

SCAN

FAX

JOB STATUS

6 7 8

ON LINE DATA

DATA LINE

DATA

CUSTOM SETTINGS

ACC.#-C

[JOB STATUS] key (p.24)

10 11 12

Use to check the status of a job.

DATA light

This light blinks when a fax has been received to memory.

The light stays on constantly when a fax is waiting in memory for transmission.

[CUSTOM SETTINGS] key

Use to customize the machine settings to better suit your needs. See "CUSTOM SETTINGS" in the operation manual for copier. When using the fax function, destinations can be stored (p.67) and settings for fax reception (p.64) and fax forwarding (p.30) can be selected.

[ACC.#-C] key ( )

Press to use the fax function when auditing mode is enabled. (See "AUDITING MODE" in operation manual for copier.) This key can also be used to issue tone signals when the machine is connected to a pulse dial line.

[START] key ( ) (p.14)

Press to begin scanning an original for fax transmission.

[CLEAR ALL] key ( )

Use to cancel a transmission or programming operation. When the key is pressed, the operation is cancelled and you return to the initial screen (p.8).

When sending a fax, this key is also used to cancel an image setting, paper size setting, or special function.

PARTS OF THE MACHINE

Document cover installed

BEFORE USING THE FAX FEATURE

2 3

14 13

Exit area

The original exits here after transmission or scanning into memory.

Document feeder tray

Place the original face-up in this tray for transmission.(p.11)

Original guides

Adjust these guides to match the width of the original.(p.11)

Document cover

Close this cover to flattenthe original on the document glass.

Document glass

Books and other originals that cannot be inserted into the RSPF can be placed here.(p.11)

Operation panel (p.6)

Job separator tray

Received faxes are delivered to this tray. Fax function lists are also delivered here after printing.

*The job separator tray cannot be used when a finisher is installed. Also, the output tray can be changed using a key operator program for the copy function. See "OUTPUT TRAYS" in the key operator’s guide.

Centre tray

The output tray for received faxes can be changed to the centre tray using the key operator programs for the copy function.

5 6 7 8

Front cover

Open this cover to remove a misfeed. (See the operation manual for copier.)

Paper trays

These hold the paper that is used for fax reception and copying. Each tray holds approximately 500 sheets of paper. (See the operation manual for copier.)

Power switch

Turns the power on and off.(p.4)

Speaker

The line can be heard through the speaker during on-hook dialling, as well as the beep that signals the completion of a fax transmission.

LINE Socket

Insert the telephone line cord here.(p.3)

TEL Socket

Connect an extension telephone here. The method of connecting an extension telephone

varies by country. For more information, see page

62.

Note

For parts of the machine that are related to both faxing and copying (parts related to removing misfeeds, loading paper, etc.), see "PART NAMES AND FUNCTIONS" in the operation manual for copier.

BEFORE USING THE FAX FEATURE

FAX MODE (CONDITION SETTING SCREEN)

The condition setting screen of fax mode is displayed by pressing the [FAX] key while the print mode, copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the [FAX] key is the condition setting screen (shown below). If you have set the display to show the address directory (p.9) when the [FAX] key is pressed, touch the [CONDITION SETTINGS] key in the address directory to display the condition setting screen. A key operator program can be used to set the display to show either the condition setting screen (shown below) or the address directory screen (p.9) when the [FAX] key is pressed ("DEFAULT DISPLAY SETTINGS" (p.98)).

Condition setting screen

The display is initially set (factory setting) to show the following screen when the [FAX] key is pressed.

READY TO SEND.

Message display

14 13

AUTO

EXPOSURE

STANDARD

RESOLUTION

AUTO

ORIGINAL

Messages appear here to indicate the current status of the machine. When the machine is ready to send, an icon appears to the left.

Memory and reception mode display

This shows the amount of fax memory that is free and the currently selected reception mode.

[SPEAKER] key (p.12)

This key is used for dialling with the speaker. During dialling it changes into the [PAUSE] key, and after pressing the [SUB ADDRESS] key it changes into the [SPACE] key.

[REDIAL] key (p.12)

Touch this key to redial the most recently dialled number. After dialling, this key changes into the [NEXT ADDRESS] key.

[ADDRESS BOOK] key (p.17)

This displays the Address Directory screen (p.9). Touch this key when you want to use an auto-dial number (rapid dialling or group dialling).

[SUB ADDRESS] key (p.54)

Touch this key to enter a sub-address or passcode.

[ADDRESS REVIEW] key (p.28)

When performing a broadcast transmission, touch this key to check your selected destinations. A list of your selected destinations will appear, and destinations can be deleted from the list.

2 3

SPEAKER

FAX MEMORY:100%

AUTO RECEPTION

SPECIAL MODES

DIRECT TX MEMORY TX

[DIRECT TX MEMORY TX] key (p.15)

REDIAL

ADDRESS

BOOK

SUB ADDRESS

ADDRESS REVIEW

6 7

Touch this key to switch from memory transmission mode to direct transmission mode. The selected mode is highlighted.

[SPECIAL MODES] key

Touch this key to select one of the following special functions:

• Timer transmission (p.31) • Polling (p.34)

• Slow scan mode (p.40) • Dual page scan (p.41)

• Program (p.42) • Memory box (p.49)

• Cover sheet (p.43) • TX message (p.44)

• Sending options (p.48 and p.51)

• Own passcode select (p.46)

Original settings icon display

When two-sided scanning (p.18) or job build mode (p.19) is selected (touch the [ORIGINAL] key to select these functions), an icon will appear in this display.

The icon can be touched to open the original settings screen.

[ORIGINAL] key (p.21)

Touch this key to manually set the original size or select two-sided scanning.

[RESOLUTION] key (p.22)

Touch this key to change the resolution setting when scanning an original. The selected resolution setting will be highlighted above the key. The initial factory setting is [STANDARD].

BEFORE USING THE FAX FEATURE

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ABC GROUP

B C D E F G H

CONDITION SETTINGS

READY TO SEND.

SUB ADDRESS

ADDRESS REVIEW

REDIALSPEAKER

13 14

[EXPOSURE] key (p.23)

Touch this key to change the scanning exposure. The selected exposure is highlighted above the key. The initial factory setting is [AUTO].

Special function icon display

When a special function such as polling or dual page scan is selected, the special function icon appears here.

Address directory screen (alphabetically ordered)

If "DEFAULT DISPLAY SETTINGS" (p.98) is set to address directory, the following screen will be the initial screen that appears when the [FAX] key is pressed.

Rapid key display

This shows the rapid keys that have been stored on the selected "index card". The display is initially set to show 8 keys. This can be changed to 6 or 12 using a key operator program. ("THE NUMBER OF DIRECT ADDRESS KEYS DISPLAYED SETTING" (p.98))

Display switching keys

In cases where the rapid keys cannot all be displayed on one screen, this shows how many screens are left. Touch the keys to move through the screens.

[CONDITION SETTINGS] key

This displays the condition setting screen (p.8), which is used to set various conditions.

Note

The screen showed above is the alphabetical address book. If desired, the initial screen can be set to the group address book. ("DEFAULT DISPLAY SETTINGS" (p.98))

[ABC GROUP] key

Touch this key to switch between the alphabetical index and the group index.

Index keys (p.80)

Destinations programmed in auto-dialling are stored in indexes. In the alphabetical index, the destinations appear in alphabetical order. In the group indexes, the destinations appear in the order of their control numbers. Touch the [ABC GROUP] key to switch between indexes.

The group indexes can be used as follows:

• For storing destinations in groups. (p.69)

• A name can be assigned to each index. (p.80)

ORIGINALS

ORIGINALS THAT CAN BE FAXED

Original sizes

Minimum original size Maximum original size

Using the RSPF 210 mm (width) x 148 mm (length)

148 mm (width) x 210 mm (length)

Using the document glass 297 mm (width) x 420 mm (length)

Note

*Long originals

Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to hold a long original. In this case, refer to the following table and select a lower resolution setting and/or shorten the original.

Standard 1000 mm 1000 mm 1000 mm Fine 1000 mm 1000 mm 1000 mm Super fine 1000 mm 1000 mm 1000 mm Ultra fine 880 mm 1000 mm 1000 mm

• Originals that are not a standard size (p.21) can also be faxed.

• There are restrictions on originals that can be scanned using the RSPF. See MAKING COPIES

A3 wide 297 mm B4 wide 257 mm A4 wide 210 mm

" in the operation manual for copier.

297 mm (width) x 1000 mm (length) * Long originals can be loaded.

"POINTS TO NOTE WHEN

Scanning area of original

Note that the edges of an original cannot be scanned.

Area that cannot be scanned : 5 mm or less at top edge

and 5 mm or less at bottom edge

: Near edge + far edge = 6 mm or less

Top edge

Far edge

Bottom edge

Area that cannot  be scanned

Near edge

Automatic reduction of faxed document

If the width of the faxed document is greater than the receiving machine's maximum receivable width, the document will be automatically reduced.

Faxed document width

A3 B4 B4 1 : 0.70 (Area ratio) A3 A4 A4R 1 : 0.5 (Area ratio) B4 A4 A4R 1 : 0.64 (Area ratio)

A document can also be faxed without reducing its size. In this case, the left and right edges will not be transmitted. ("AUTO RECEIVE REDUCE SETTING" (p.103))

Receiving machine's

paper width

Reduced size Ratio

LOADING AN ORIGINAL

An original can be loaded in the RSPF or placed on the document glass. Load multi-page sheet originals in the RSPF. Place books and other originals that cannot be loaded in the RSPF on the document glass.

USING THE RSPF

Lift the document cover/RSPF and

make sure an original is not placed on the document glass. Gently close the document cover/RSPF.

Note

Adjust the original guides on the

RSPF to the width of the original.

If originals are placed both in the RSPF and on the document glass, only the original in the RSPF will be scanned.

Align the edges of the original pages

and then insert the pages face up in the document feeder tray.

Insert the stack into the document feeder tray until it stops. The stack should not be higher than the indicator line (maximum 100 pages).

USING THE DOCUMENT GLASS

Open the document cover/RSPF,

place the original face down on the document glass, and close the document cover/RSPF.

Regardless of the size of the original, place the original in the far left corner of the document glass. (Align the upper left-hand corner of the original with the tip of the

mark.)

Document glass scale Document glass scale

A4R

CONVENIENT DIALLING METHODS

FREQUENT USE ABCD EFGHI JKLMN OPQR

CORPO. TPS

SAGEM

SAGEM SA

No.001:SAGEM SA 0666211221

SAGEM SA

FREQUENT USE ABCD EFGHI JKLMN OPQR

CORPO. TPS

SAGEM

No.005:SAGEM GROUP :025



ADDRESS

BOOK

SUB ADDRESS

ADD

SUB AD

RED

SPEAKER

AUTO-DIALLING

This product includes an auto-dialling feature to make dialling easier. By programming frequently dialled numbers, you can call and send documents to these locations by means of a simple dialling operation (p.17). There are two types of auto-dialling: rapid dialling and group dialling. To program auto-dial numbers, refer to pages p.69, p.73.

Rapid dialling

Simply press a rapid key and then press the [START] key ( ) to dial the programmed location. When using F-code transmission, a sub-address and passcode can also be programmed (p.53).

Touch the [ADDRESS BOOK] key in the initial screen to display the above screen.

Note

Caution

• A total of 500 rapid dial and group dial keys can be programmed. (p.67)

• Programmed rapid keys and group dial keys are stored on "index cards". A key can be accessed by touching its card. (p.9)

To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make sure that you enter the correct number when programming an auto-dial number. You can also check programmed numbers by printing out an address list or group list after programming (p.81).

Group dialling

Multiple destinations can be programmed into a single rapid key. This is convenient for successively sending a document to multiple locations.

• The destinations can be stored by specifying rapid keys, or by directly entering full fax numbers with the numeric keys (the destinations do not need to be previously stored in rapid keys).

Touch the [ADDRESS BOOK] key in the initial screen to display the above screen.

REDIALLING

The last number dialled can be redialled by simply pressing the [REDIAL] key. The machine keeps the last number dialled with a rapid key or the numeric keys in memory. However, when an F-code transmission is performed, the machine only retains the fax number; it does not retain the sub-address or passcode.

• If numeric keys were pressed during a phone conversation, the [REDIAL] key may not dial the correct number.

• The number is not retained when the following special operations are performed (the last number that was dialled before the special operation is retained):

• Broadcast transmission

• Serial polling

• Timer transmission

• Group dialling

ON-HOOK DIALLING

This feature allows you to dial without lifting an extension phone connected to the machine. Touch the [SPEAKER] key, listen for the dial tone through the speaker, and then dial.

• Faxes must be sent manually when using on-hook dialling. (p.63)

• A number that includes a sub-address or passcode cannot be dialled by on-hook dialling.

Chapter 2

SCAN

FAX

DATA

LINE

JOB STATUS

CUSTOM SE

SUB ADDRESS

ADDRESS REVIEW

SPECIAL MODES

DIRECT TX MEMORY TX

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

EXPOSURE

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

ACC.#-C

BASIC OPERATIONS

This chapter explains the basic procedures for sending and receiving faxes.

SENDING A FAX

BASIC PROCEDURE FOR SENDING FAXES

The procedure for sending a fax in memory transmission mode (p.15) is explained in the following.

Make sure that the machine is in fax

mode.

When the [FAX] key light is on, the machine is in fax mode. If the light is not on, press the [FAX] key.

Make sure that memory transmission

mode is selected.

Memory transmission mode is selected when "MEMORY TX" is highlighted in the [DIRECT TX MEMORY TX] key. If "DIRECT TX " is highlighted, touch the [DIRECT TX MEMORY TX] key.

Place the original.

Check the original size.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (p.8). If you loaded a

non-standard size original or the original size was not correctly detected, touch the [ORIGINAL] key and set the original size. ("MANUALLY SETTING THE SCANNING SIZE" (p.21))

If needed, adjust the resolution and

exposure settings.

Resolution: Page 22

Exposure: Page 23

If needed, select the

sender's name. (p.46)

Note

For originals that can be sent, see "ORIGINALS" on page 10. If you are sending multiple pages, scan the pages in order beginning from the first page.

You cannot place originals in both the RSPF and on the document glass and send them in a single fax transmission.

Enter the fax number.

The number that you

entered appears in the

message display

("Condition Setting

screen" (p.8 )).

If it is not correct, press

the [CLEAR] key ( )

and re-enter the number.

You can also use the REDIAL key (p.12) or an auto-dial number (p.12).

BASIC OPERATIONS

ADD

SUB A

NEXT A

PAUSE

READ-END

(Pg.No. 2)



Entering a pause.

If you need to insert a pause between digits to access an outside line or dial an international number, touch the [PAUSE] key in the upper right-hand corner of the screen.

Each time you touch the [PAUSE] key, a hyphen ("-") appears and a 2-second pause* is inserted. After entering a number, you can also touch the [PAUSE] key to enter a hyphen, and then enter another number using the numeric keys or a rapid key. This connects the numbers together (Chain dialling). *The duration of each pause can be changed with the key operator program. ("PAUSE TIME SETTING" (p.99))

Note

Group keys cannot be used for chain dialling.

Using the RSPF

Press the [START] key ( ).

Scanning begins. If a job is not in progress and the telephone line is not being used, the destination is dialled while the original is being scanned. (This is called "Quick on-line"; see page

15). If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the document are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously stored jobs are completed.) If scanning is completed normally, a beep sounds to inform you that the transmission job is stored and "JOB STORED." appears in the message display.

Using the document glass

Press the [START] key ( ).

The original is scanned and the [READ-END] key appears.

If you have another page to scan,

change pages and then press the [START] key ( ).

Repeat this sequence until all pages have been scanned. You can change the original size, resolution, and exposure settings as needed for each page. If no action is taken for one minute (the [START] key ( ) is not pressed), scanning automatically ends and the transmission job is stored.

After the final page is scanned, touch

the [READ-END] key.

A beep sounds to inform you that the transmission job is stored and "JOB STORED." appears in the message display. (The destination is automatically called and

the document transmitted after previously stored jobs are completed.) Open the RSPFand remove the document.

Note

Caution

Cancelling transmission

To cancel transmission while "SCANNING ORIGINAL" appears in the display or before the [READ-END] key is pressed, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ). To cancel a transmission job that is already stored, press the [JOB STATUS] key and cancel the job as explained on page 25.

• If the machine sounds two beeps during or at the end of transmission and an error message

appears in the touch panel, refer to "WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED" (p.88) to fix the problem.

• If the power is turned off or there is an interruption in the power supply while an original is being scanned using the RSPF, scanning will stop and a misfeed will occur. After the power is restored, remove the misfed original as explained in "MISFEED REMOVAL" in the operation manual for copier.

BASIC OPERATIONS

Memory transmission mode

When memory transmission mode is selected, the original is scanned into memory and then sent to the destination. When the RSPF is used for transmission, transmission of the first scanned page begins while the remaining pages are scanned. (See "Quick On-line transmission" below.) If Quick On-line transmission is not enabled, or if the document glass is used for scanning, all pages of the original are scanned into memory before the destination is dialled and transmission begins. The number of pages that can be held in memory varies depending on the content of the pages, the transmission settings, and the amount of memory installed (p.110).

Note

When On-hook dialling is used, direct transmission mode is automatically selected (memory transmission mode cannot be used).

Quick On-line

When the RSPF is used for memory transmission and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination and begins transmitting scanned pages while the remaining pages are scanned. This transmission method is called Quick On-line. The messages "SCANNING ORIGINAL." and "CONNECTING." both appear until scanning of the final page is completed. If the receiving party is busy when a Quick On-line transmission is attempted, the transmission will be automatically reattempted at a later time. (See "If the receiving party is busy" on page 16.)

Note

• The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can turn off this function in the key operator programs (see "QUICK ON LINE SENDING" (p.102)).

• When an original is transmitted using the following methods, the job will be stored in memory (Quick On-line transmission will not be performed):

• Sending from the document glass • Broadcast transmission (p.27) • Timer transmission (p.31)

• F-code transmission (Chapter 4)

Direct transmission mode

When direct transmission mode is selected, the document is directly transmitted after the destination is dialled. Direct transmission mode does not use memory, and thus transmission is possible even when the memory is full.

Note

• A subsequent transmission cannot be stored when direct transmission mode is selected.

• When the document glass is used, only one page can be faxed in direct transmission mode.

• The following funtions cannot be used when direct transmission mode is selected: image rotation (p.16), Broadcasting (p.27) and other functions for transmission to multiple destinations, timer transmission (p.31), two-sided original scanning (p.18), divided page transmission (p.41), and job build (p.19).

BASIC OPERATIONS



Storing transmission jobs (memory transmission)

If a transmission is performed in memory transmission mode while the machine is already sending or receiving a fax, the document will be scanned into memory and then automatically transmitted after the previous job is completed (this is called storing a transmission). Up to 50 jobs can be stored in memory at once, not including the job currently being executed. After transmission, the scanned document data is cleared from memory.

Note

• You can check transmission jobs stored in memory in the job status screen. (See "PART NAMES AND FUNCTIONS" in the operation manual for copier.)

• If the memory becomes full while a document is being scanned, a message will appear in the display. You can cancel the scanning by touching the [CANCEL] key, or send only the pages already scanned by touching the [SEND] key. The page that was being scanned when the memory became full will be cleared from memory. If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled.

• The number of jobs that can be stored will depend on the number of pages in each job and the transmission conditions. The number of storable jobs will increase if the optional expansion memory (8 MB) is installed.

If the receiving party is busy

If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a brief interval (two attempts are made at an interval of 3 minutes*). If you do not want the machine to re-attempt the transmission, touch the [JOB STATUS] key and cancel the transmission. (p.25) * This setting can be changed in the key operator programs ("RECALL IN CASE OF LINE BUSY" (p.102)).

The settings may vary in some regions.

If a transmission error occurs

The machine will automatically re-attempt transmission (once at an interval of one minute*1) if transmission does not end normally due to a line error or other reason, or if the other machine does not begin reception within 60 seconds* and cancel the transmission.(p.25) *1This setting can be changed in the key operator programs. ("RECALL IN CASE OF COMMUNICATION ERROR" (p.102))

The settings may vary in some regions.

*2This setting can be changed in the key operator programs. ("CALL TIMER AT MEMORY SENDING" (p.102))

The settings may vary in some regions.

after the connection is established. To cancel automatic retransmission, touch the [JOB STATUS] key

Image rotation

The machine is initially set to rotate a vertically-placed ( ) document 90 degrees so that it is oriented horizontally ( ) before transmission (A4 originals are rotated to A4R, A5R originals are rotated to A5 and 8-1/2" x 11" originals are rotated to 8-1/2" x 11"R). (A4R originals, A5 originals and 8-1/2" x 11"R originals are not rotated.) If desired, you can turn this function off with the key operator program as explained on page 102. In Taiwan, the machine is set to rotate an A4 original to A4R, a B5R original to B5, an A5R original to A5, and an 8-1/2" x 11" original to 8-1/2" x 11"R before transmission. (However, A4R, B5, A5, and 8-1/2" x 11" R originals cannot be rotated.)

Caution

When a A5 or A5R original is faxed from the RSPF, the original size will be automatically detected. However, when the document glass is used, the size of a A5R original will not automatically be detected. When faxing a A5R original from the document glass, you must manually set the original size. ("MANUALLY SETTING THE SCANNING SIZE" (p.21))

Error Correction Mode (ECM)

Noise on the line can sometimes cause distortions in a transmitted fax image. When this happens, the ECM function automatically resends the part of the image that was distorted.

• When this function is turned on, transmission will take slightly longer than normal.

• In order for ECM to operate, the other machine must also have the ECM function.

BASIC OPERATIONS

ADDRESS

BOOK

SUB ADDRESS

REDIAL

FREQUENT USE ABCD EFGHI JKLMN OPQ

CORPO. TPS

SAGEM

SAGEM SA

READY TO SEND.

TRANSMISSION BY AUTO-DIALLING (RAPID DIALLING AND GROUP DIALLING)

To send a document by auto-dialling (rapid dialling or group dialling), follow the steps below. To use an auto-dial destination, you must first program the full fax number and name of the destination. Refer to page 12 for information on auto-dialling and pages 69 and 73 for information on programming auto-dial destinations.

Perform steps 1 through 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (p.13).

Touch the [ADDRESS BOOK] key.

The address directory screen appears. This step is not necessary if the address directory screen already appears (go directly to step 3).

Touch the rapid key for the desired

destination.

See page 9 for information on using the address directory screen. The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the selection.

Continue from step 7 of "BASIC

PROCEDURE FOR SENDING FAXES" (p.14).

BASIC OPERATIONS

SCAN

FAX

DATA

LINE

JOB STATUS

CUSTOM SE

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

MANUAL

ROTATE THE IMAGE

AUTO

2-SIDED BOOKLET

2-SIDED TABLET

ORIGINAL SIZE

MANUAL

ROTATE THE IMAGE 90 DEGREES

ED ET

2-SIDED TABLET

JOB BUILD

MANUAL

2-SIDED TABLET

JOB BUILD

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

TRANSMITTING A TWO-SIDED DOCUMENT

The RSPF can be used to automatically fax both sides of two-sided document by memory transmission.

Make sure that the machine is in fax

mode.

When the [FAX] key light is on, the machine is in fax mode. If the light is not on, press the [FAX] key.

Place the original. (p.11)

Touch the [ORIGINAL] key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (p.8). After touching the

[ORIGINAL] key, check the original size displayed in the key. If the original size was not correctly detected, set the correct original size. ("MANUALLY SETTING THE SCANNING SIZE" (p.21))

Touch the [2-SIDED BOOKLET] key or

the [2-SIDED TABLET] key as appropriate for the original you loaded.

Select the [ROTATE THE IMAGE 90

DEGREES] checkbox.

This step is only necessary if you placed the original so that it is oriented horizontally (the top of the original is on the right or left side). Otherwise, go directly to step 6.

Touch the [OK] key.

You will return to the initial screen.

A two-sided original icon appears next to the [ORIGINAL] key.

Example: The icon that appears when the [2-SIDED BOOKLET] key is touched.

Continue from step 5 of "BASIC

PROCEDURE FOR SENDING FAXES" (p.13).

Note

Booklets and tablets

Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets. Two-sided scanning turns off after the document is stored in memory. Two-sided scanning can be cancelled by pressing the [CLEAR ALL] key ( ).

Booklet Tablet

BASIC OPERATIONS

SCAN

FAX

DATA

LINE

JOB STATUS

CUSTOM SE

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

MANUAL

2-SIDED TABLET

JOB BUILD

MANUAL

2-SIDED TABLET

JOB BUILD

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

EXPOSURE

FAXING A LARGE NUMBER OF PAGES

When you have a large number of pages to fax, scan the pages in batches using the RSPF. A maximum of 100 pages can be placed in the RSPF at once; however, placing pages in batches allows you to scan in more than 100 pages and send them in a single transmission. Note that the number of pages that can be scanned may vary depending on the content of the pages and how much memory is being used.

Make sure that the machine is in fax

mode

When the [FAX] key light

is on, the machine is in

fax mode. If the light is

not on, press the [FAX]

key.

Place the original. (p.11)

Place the first pages that

you wish to scan.

Touch the [ORIGINAL] key.

If the address directory

screen appears, touch

the [CONDITION

SETTINGS] key to

display the condition

settings screen (p.8).

After touching the

[ORIGINAL] key, check the original size displayed in the key. If the original size was not correctly detected, set the correct original size. ("MANUALLY SETTING THE SCANNING SIZE" (p.21))

Touch the [OK] key.

You will return to the initial screen.

The many originals icon appears next to the [ORIGINAL] key.

Perform steps 4 to 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (p.13).

Press the [START] key ( ).

Scanning of the originals begins. When scanning is finished, the [READ-END] key appears in the touch panel.

Touch the [JOB BUILD] key.

BASIC OPERATIONS

READ-END

(Pg.No. 2)

Place the next set of original pages

and press the [START] key ( ).

Repeat this step until all pages have been scanned. You can change the original size, resolution, and exposure settings as needed for each page. If you take no action for about 1 minute (you do not press the [START] key ( )), scanning automatically ends and the job is stored for transmission.

Note

• If the memory becomes full while originals are being scanned, a message will appear and scanning will stop. The page that was being scanned when the memory became full will be cleared. To transmit only the originals that have already been scanned, touch the [SEND] key. To cancel the transmission, touch the [CANCEL] key.

• Depending on the content of the originals, the memory may become full before 100 pages are scanned.

• When using job build mode, the number of originals scanned will appear in the display. When the count reaches 256 pages, it will reset to 0 and further scanned pages will be counted from 1.

• When using job build mode, the original size can be changed between originals.

• When scanning the first set of originals, the [ROTATE THE IMAGE 90 DEGREES] checkbox can be selected, however, from the second set of originals on, the selection cannot be changed until scanning is finished (the checkbox will be grayed out).

• Direct transmission is not possible when using job build mode. A job build transmission takes place as a memory transmission even if Quick Online is enabled (transmission does not begin until all originals are scanned).

When the last original page has been

scanned, touch the [READ-END] key.

A beep sounds to inform you that the job has been stored for transmission. [JOB STORED.] appears in the message display. (Dialing and transmission begin automatically when any previously stored jobs are completed.)

Note

If you do not touch the [READ-END] key to complete the procedure, the screen will automatically revert to the initial screen after 60 seconds. If desired, you can disable automatic return to the initial screen by changing a setting in the key operator programs. (See "DISABLE DISPLAY TIMEOUT" in the key operator's guide.) When the screen reverts to the initial screen, the scanned originals will be transmitted.

MANUALLY SETTING THE

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

MANUAL

ORIGINAL SIZE

2-SIDED TABLET

AUTO MANUAL

SPEAKER REDIAL

ORIGINAL SIZE

INCH

AUTO MANUAL

SPEAKER REDIAL

ORIGINAL SIZE

B58 x11

INCH

8 x138 x11R

MANUAL

SIZE

INCH

8 x131R

8 x11R

ORIGINAL

STANDARD

RESOLUTION

EXPOSURE

SCANNING SIZE

If you load an original that is not a standard size (such as an INCH size), or if the size is not detected correctly, you must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after placing the document in the RSPF or on the document glass.

Original sizes that can be set vary by region.

Region Original sizes that can be set

Australia, New Zealand, Singapore, Hong Kong, Saudi Arabia, UAE, Bahrain, Oman, Qatar, Malaysia, India

Taiwan A3, B4, A4, A4R, B5, B5R, A5, A5R, 8-1/2" x 11", 8-1/2" x 11"R

A3, B4, A4, A4R, A5, A5R, 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13

Note

Standard original sizes are sizes that can be correctly detected when the original is placed.

Using the RSPF A3, B4, A4, A4R, A5, A5R Using the document glass A3, B4, A4, A4R, A5

*Standard sizes:

* In Taiwan, B5 and B5R sizes can be correctly detected both on the document glass and in the RSPF.

If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear.

Touch the [ORIGINAL] key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen. (p.8)

Touch the [MANUAL] key.

Standard sizes

If you wish to select an INCH size, touch the [AB INCH] key and then touch the desired original size key.

"INCH" is highlighted and INCH size keys are displayed. To return to

the AB palette, touch the [AB INCH] key once again.

Touch the outer [OK] key.

A4R

The sizes that can be selected are displayed.

Touch the desired original size key.

The [AUTO] key is no longer highlighted. The [MANUAL] key and the

A5R

B5B4

selected original size key are highlighted.

You will return to the initial screen. (Pressing the inner [OK] key in the step above returns you to step 2.)

The selected size appears in the top

half of the [ORIGINAL] key.

SELECTING RESOLUTION AND

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

STANDARD

FINE

SUPER FINE HALF TONE

ULTRA FINE

ARD

FINE

HALF TONE

FINE

EXPOSURE SETTINGS

After placing an original, you can adjust the resolution and exposure settings as needed for the original, such as for small or faint characters or for a photo. Place the original with the machine in fax mode (p.13), and then adjust the settings as explained below.

SELECTING THE RESOLUTION

The initial resolution setting is STANDARD. To change the setting, follow these steps:

Changing the resolution

Touch the [RESOLUTION] key.

Touch the desired resolution key.

The selected key is highlighted. If you selected FINE, SUPER FINE, or ULTRA FINE, you can also touch the [HALF TONE] key to select halftone.

Touch the [OK] key.

You will return to the initial screen. The selected resolution will appear in the top half of the [RESOLUTION] key.

Resolution settings

Touch this key if your original

Standard

Fine

Super fine

Ultra fine

Half tone

consists of normal-sized characters (like those in this manual).

Touch this key if your original has small characters or diagrams. The original will be scanned at twice the resolution of the Standard setting.

Touch this key if your original has intricate pictures or diagrams. A higher-quality image will be produced than with the Fine setting.

Touch this key if your original has intricate pictures or diagrams. This setting gives the best image quality, however, transmission will take longer than with the other settings.

Touch this key if your original is a photograph or has gradations of colour (such as a colour original). This setting will produce a clearer image than Fine, Super fine, or Ultra fine used alone. Half tone cannot be selected if Standard has been selected.

Note

• The default resolution setting is Standard. If desired, you can change the default setting to a different setting in the key operator programs. ("INITIAL RESOLUTION SETTING" (p.99))

• When using the RSPF, the resolution setting cannot be changed once scanning has begun.

• Even if you send a document using Fine, Super fine, or Ultra fine resolution, some receiving fax machines may not be able to print the document at the same resolution.

SELECTING THE EXPOSURE

AUTO A4R

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

MANUAL

1 3 5

AUTO

MANUAL

1 3 5

AUTO

MANUAL

·

3 5

The initial exposure setting is AUTO. To change the setting, follow these steps:

Changing the exposure

Touch the [EXPOSURE] key.

BASIC OPERATIONS

Touch the [AUTO MANUAL] key.

"MANUAL" is highlighted.

Touch the key or the key to

select the desired exposure level.

The exposure can be set to 5 levels. For a darker image, touch the key. For a lighter image touch the key.

Touch the [OK] key.

You will return to the initial screen. The selected exposure will appear in the top half of the [EXPOSURE] key.

Note

• When using the document glass to scan a multi-page original, the original size, resolution, and exposure settings can be changed each time you change pages. When using the RSPF, the exposure setting cannot be changed once scanning has begun.

• The default exposure setting is AUTO. If desired, you can change the default setting to a different setting in the key operator programs. ("INITIAL EXPOSURE SETTING" (p.99))

PRIORITY TRANSMISSION OF A

DATA

LINE

JOB STATUS

CUSTOM SETTING

FAX JOB

DETA

PRIOR

STOP/D

WAITING

PRIORITY

DETAIL

STOP/DELETE

STORED JOB

If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being transmitted. This is done in the job status screen. For details on using the job status screen, refer to operation manual for copier.

Press the [JOB STATUS] key.

Touch the [FAX JOB] key.

The fax transmission status and stored jobs appear.

Touch the job key of the transmission

job to which you wish to give priority.

The selected key is highlighted.

Touch the [PRIORITY] key.

The selected job moves to the position immediately following the job currently being transmitted. Transmission of the priority job will begin when the current job

finishes. If a job key for a broadcast-type transmission is selected, the name or number of the destination to which the fax is currently being transmitted appears. If the job has not yet begun, the name or number of the first destination to which the fax will be transmitted appears. To return to the job status screen, touch the [DETAIL] key again or touch the or key.

Note

The [PRIORITY] key appears when there are at least two stored jobs in addition to the job in progress.

Note

The job status is indicated as follows: CONNECTING ... The job currently in

WAITING............ Stored job waiting to be

T XXX XX:XX .....Job stored with a timer

RETRY MODE ...Job waiting to be recalled

progress

executed

setting

CANCELLING A FAX TRANSMISSION

DATA

LINE

JOB STATUS

CUSTOM SETTING

FAX JOB

DETA

PRIOR

STOP/D

WAITING

PRIORITY

DETAIL

STOP/DELETE

You can cancel a transmission job that is in progress or that has been stored. This is done in the fax job status screen.

Press the [JOB STATUS] key.

Touch the [FAX JOB] key.

Touch the job key of the transmission

job that you wish to cancel.

The selected key is highlighted.

Touch the [STOP/DELETE] key.

A message appears to confirm the cancellation. Touch the [YES] key to delete the selected job key and cancel the transmission.

If a job key for a broadcast-type transmission is selected, the name or number of the destination to which the fax is currently being transmitted appears. If the job has not yet begun, the name or number of the first destination to which the fax will be transmitted appears. To return to the job status screen, touch the [DETAIL] key again or touch the or key.

Note

If you do not wish to cancel the transmission...

touch the [NO] key.

"CANCEL" will appear by a cancelled transmission job in the transaction report.

RECEIVING FAXES



SCAN

FAX

DATA

LINE

JOB STATUS

CUSTOM SE



When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (automatic reception).

Note

Caution

• You can store a transmission job while fax reception is in progress. ("Storing transmission jobs (memory transmission)" (p.16))

• To print received fax pages on both sides of the paper, enable "DUPLEX RECEPTION SETTING" in the key operator programs. (p.103)

To receive faxes, sufficient paper must be loaded in the paper tray. Refer to "LOADING PAPER" in operation manual for copier to load appropriate paper. Incoming A4 and B5 size faxes will be automatically adjusted to the orientation of the printing paper, so there is no need to load each size of paper both horizontally ( ) and vertically ( ). However, if you receive a fax that is smaller than A4 size, the paper size used to print the fax will depend on how the original was oriented (vertically or horizontally) in the sending fax machine.

RECEIVING A FAX

The machine will ring* and reception

will automatically begin.

*Number of rings

The machine has been set to ring twice before beginning automatic reception. The number of rings can be set to any number from 0 to 9* in the key operator programs. ("NUMBER OF CALLS IN AUTO RECEPTION" (p.104)) If the number of rings is set to 0, the machine will receive faxes without ringing. * The number of rings may vary in some regions.

Reception ends.

Note

If the machine has multiple output trays, the output tray for fax reception can be selected in the key operator programs. See "OUTPUT TRAYS" in the key operator’s guide.

When reception ends, a beep sounds.

If received faxes cannot be printed

If the machine runs out of paper or toner, or a paper jam occurs, or if the machine is printing a print or copy job, received faxes will be held in memory until printing becomes possible. The received fax are automatically printed when printing becomes possible. When received faxes are held in memory, the data light next to the [FAX] key blinks. You can also use the transfer function to have another fax machine print the received faxes. ("FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE" (p.29))

Caution

If a double beep sounds during reception or at the end of reception and an error message appears in the touch panel, clear the error as explained in "WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED" (p.88).

Chapter 3

ADDRESS

BOOK

SUB ADDRESS

NEXT ADDRESS

100%

ADVANCED TRANSMISSION METHODS

This chapter explains advanced fax features for special situations and purposes.

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

This feature is used to send a fax to multiple destinations in a single operation. The document to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches in different locations. Up to 200 destinations can be selected. When transmission to all destinations has been completed, the document is automatically cleared from memory.

Note

Sender

• If you frequently use broadcasting to send faxes to the same group of destinations, it is convenient to program those destinations into a group key. A group key is a rapid key in which multiple destinations are programmed. The procedure for programming group keys is explained on page 73.

• When using a group key to send a fax, the destinations programmed in the group key are counted as broadcasting destinations. For example, if five destinations are programmed in a group key and the key is touched for a broadcast transmission, the broadcast transmission will have five destinations.

Beep

Reception

Beep

Reception

Beep

Reception

ADVANCED TRANSMISSION METHODS

CORPO.TPS

SPE

0123456789

ACC.#-C

CONDITION SETTINGS

SUB ADDRESS

1/2

NEXT ADDRESSE

1/2

CONDITION SETTINGS

SUB ADDRESS

ADDRESS REVIEW

0666211221

ADDRESS REVIEW

SELECT ADDRESS TO DELETE.

CORPO.TPS

SAGEM

YES

0666211221

DELETE THE ADDRESS?

USING BROADCAST TRANSMISSION

Follow steps 1 through 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (p.13).

Enter the fax number of the first

destination or touch an auto-dial key (rapid key or group key) (p.17).

If the Condition Setting screen appears, touch the [ADDRESS BOOK] key to display the address book screen.(p.9) When selected, an auto-dial key is highlighted.

Touch the [NEXT ADDRESS] key and

then enter the fax number of the next destination or touch an auto-dial key.

Repeat this step for each of the remaining destinations.

Note

If you enter an incorrect number

If you make a mistake while entering a number, press the [CLEAR] key ( ) and then re-enter the correct digit(s). If you have already completed entry of a fax number, you can delete the number using steps 4 and 5.

If you select an incorrect auto-dial key

Simply touch the incorrect key one more time to cancel the selection.

The [NEXT ADDRESS] key only needs to be pressed when successively entering full fax numbers with the numeric keys.

Touch the [ADDRESS REVIEW] key to

display the destinations.

When the [ADDRESS REVIEW] key is pressed, a list of the entered and selected destinations is displayed.

Check the destinations.

When you have finished checking the destinations, touch the [OK] key to return to the screen of step 4.

If you wish to delete a destination, touch the displayed key of the destination. A message will appear to confirm the deletion. Touch [YES] key to delete the destination from the destination list. If you wish to cancel the deletion, touch [NO] key.

Continue from step 7 of the "BASIC

PROCEDURE FOR SENDING FAXES" (p.14).

Note

To cancel a broadcast transmission

To cancel a broadcast transmission when selecting destinations, press the [CLEAR ALL] key ( ). To cancel transmission after the above procedure has been completed, follow the procedure in "CANCELLING A FAX TRANSMISSION" (p.25).

Example:

XXXX NEXT ADDRESS XXXX Fax number Fax number

Cannot be omitted.

XXXX NEXT ADDRESS rapid NEXT ADDRESS rapid Fax number

Can be omitted Can be omitted

If desired, you can change a key operator progam to require that the [NEXT ADDRESS] key always be pressed. ("MUST INPUT NEXT ADDRESS KEY AT BROADCAST SETTING" (p.98))

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