Sagem MF 9325 Network Scanner, MF 9331 Network Scanner User Manual

MODEL

MF 9325 MF 9331

DIGITAL MULTIFUNCTIONAL SYSTEM

OPERATION MANUAL

(for network scanner)

INTRODUCTION

BEFORE USING THE NETWORK

SCANNER FUNCTION

HOW TO USE THE NETWORK

SCANNER FUNCTION TROUBLESHOOTING SPECIFICATIONS

Page

20 32

Warranty

While every effort has been made to make this operation manual as accurate and helpful as possible, SAGEM Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SAGEM is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.

INTRODUCTION

The network scanner expansion Kit enables the machine to be used as a network scanner.

• To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once. Use the "PRODUCT KEY" program to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key operator programs, refer to key operator's guide.)

• The printer expansion kit (SG-KI1A) is required to use the network scanner function.

• For the procedures for using the software programs, see the user's guides on the CD-ROM.

● This manual only explains features that can be used when the Network Scanner Expansion Kit is installed. For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other copier-related information, please refer to your operation manual for copier.

● The explanations in this manual assume that the person who will install the product and the users of the product have a working knowledge of Microsoft Windows.

● In this manual, American spellings are used.

● For information on the operating system, please refer to your operating system manual or the online Help function.

● The explanations of screens and procedures in this manual are for Windows XP. The screens may vary

depending on your Windows version and settings.

● This manual refers to the Reversing single pass feeder as the "RSPF".

CONTENTS

INTRODUCTION ............................................... 1

ABOUT THE NETWORK SCANNER FUNCTION

SETTINGS AND PROGRAMMING REQUIRED

FOR THE NETWORK SCANNER FEATURE........ 4

● SETTINGS REQUIRED FOR THE NETWORK

● ACCESSING WEB PAGES .............................4

● ABOUT THE WEB PAGE ................................5

●

● CONFIGURING LDAP SERVER SETTINGS

● PROGRAMMING CUSTOM INDEX NAMES...9

●

● STORING THE SENDER INFORMATION

● PROTECTING INFORMATION

● RESTRICTING USE OF THE NETWORK

INITIAL SCREEN OF SCANNER MODE ....... 18

BEFORE USING THE NETWORK SCANNER FUNCTION

.... 3

SCANNER FUNCTION....................................4

BASIC SETTINGS FOR NETWORK SCANNING SMTP SERVER AND DNS SERVER SETTINGS

(WHEN USING AN LDAP SERVER) ...............8

SETTING UP DESTINATION INFORMATION

(Scan to E-mail) .............................................15

PROGRAMMED IN THE WEB PAGE

("Passwords") ................................................16

SCANNER FUNCTION (USER

AUTHENTICATION) ......................................17

...6

.....7

.....10

TROUBLESHOOTING.....................................32

● DISPLAY MESSAGES.................................. 33

● IF YOUR E-MAIL IS RETURNED ................. 34

● IMPORTANT POINTS WHEN USING SCAN TO

CHECKING THE IP ADDRESS .......................36

TROUBLESHOOTING

E-MAIL .......................................................... 35

SPECIFICATIONS

SENDING AN IMAGE ..................................... 20

● BASIC TRANSMISSION METHOD ...............20

●

● SCANNING AND TRANSMITTING A

● SCANNING A LARGE NUMBER OF

SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND

SEND SETTING)............................................. 26

●

● SELECTING THE QUALITY ..........................27

● SELECTING THE RESOLUTION ..................28

● SELECTING THE FILE FORMAT..................29

● CHANGING THE SEND SETTINGS .............30

CANCELING AN E-MAIL/FTP TRANSMISSION

HOW TO USE THE NETWORK SCANNER FUNCTION

TRANSMISSION METHODS FOR SCAN TO E-MAIL

TWO-SIDED ORIGINAL (when an RSPF is

installed).........................................................24

ORIGINALS (when an RSPF is installed) ......25

MANUALLY SETTING THE SCANNING SIZE

.......22

.......26

....... 31

ABOUT THE NETWORK SCANNER FUNCTION

When the network scanner function is added to the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned image can be sent to the following types of destinations:

Chapter 1

BEFORE USING THE NETWORK SCANNER FUNCTION

1. The scanned image can be sent to a memory storage device on a network (a designated directory on an FTP server). (This is called "Scan to FTP" in this manual.) When sending scanned image to an FTP server, an e-mail message can also be sent to a preset e-mail address to inform the recipient of the location of the scanned image data. (This is called "Scan to FTP (Hyperlink)" in this manual.)

2. A scanned image can be sent to a computer connected to the same network as the machine. (This is called "Scan to Desktop" in this manual.)

* Before Scan to Desktop can be performed, the

"Network Scanner Tool" software in the CD-ROM that accompanied the Network Scanner Expansion Kit (SG-NSX1) must be installed. For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the destination, see the Users Guide for the Network Scanner Tool on the CD-ROM that accompanies the network scanner expansion kit.

3. The scanned image can be sent to an e-mail recipient. (This is called "Scan to E-mail" in this manual.)

* A limit is set in the Web page for the size of

image files that can be sent using Scan to E-mail (p.6).

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 6.0 or later, Netscape Navigator 7.0 or later, or Safari 1.2 or later).

SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION

To use transmit images using the network scanner function, configure the settings in the Web pages as follows:

Scan to FTP

Configure your SMTP and DNS server settings (p.7)

The following settings can also be configured to enable convenient use of the network scanner function:

• Programming custom index names. (p.9)

• Setting passwords. (p.16)

Scan to FTP (Hyperlink)

Access the Web pages (see below)

Configure basic settings for network scanning (p.6)

Configure LDAP server settings

(when using an LDAP server) (p.8)

Store destination information (p.10 to 13)

Store your sender information (p.15)

Scan to E-mail Scan to Desktop

ACCESSING WEB PAGES

Use the following procedure to access the Web pages.

Open the Web browser on your

computer.

Supported browsers: Internet Explorer 6.0 or later

(Windows) Netscape Navigator 7.0 or later Safari 1.2 or later (Macintosh)

In the "Address" field of your Web

browser, enter the IP address of the machine as a URL.

Enter the IP address that has been programmed in the machine. If you do not know the IP address, see page 36.

When the connection is completed, the Web page will appear in your Web browser. (p.5)

BEFORE USING THE NETWORK SCANNER FUNCTION

ABOUT THE WEB PAGE

When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Menu frame

Click the menu items displayed here to configure the corresponding settings.

Destination (p.10)

Set up destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to Desktop, and Scan to E-mail. You can also edit or delete previously set destination information.

Sender (p.15)

Enter the sender's information that appears in the recipient's e-mail program (sender name and e-mail address) when you send an image using Scan to E-mail.

If user authentication is being used, enter the login name.

Network Scanning (p.6)

This lets you select transmission methods for the network scanner function, configure settings for Scan to E-mail, and program group indexes.

Services (p.7)

This lets you establish SMTP server settings, DNS server settings, and WINS server settings for Scan to E-mail and Scan to FTP (Hyperlink), and for entering a host name instead of an IP address when storing a transmission destination. Configure LDAP server settings if an LDAP server is used.

BEFORE USING THE NETWORK SCANNER FUNCTION

BASIC SETTINGS FOR NETWORK SCANNING

Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Click "Network Scanning" in the menu

frame.

The Network Scanning Setup page appears.

Select the transmission methods that

you wish to use.

Select the scanner delivery methods that you want to use. In the "Enable Scanner Delivery to:" field, click the checkbox next to each method that you want to use so that a checkmark appears in the checkbox. All transmission methods are initially selected (factory default settings).

Set a limit for the size of image files.

A limit can be set for the size of image files sent by Scan to E-mail to prevent excessively large files from being sent. If the image file created from the scanned image is larger than the set limit, the image file is discarded. The limit can be set from 1 MB to 10 MB in increments of 1 MB. The factory default setting is "Unlimited". If you wish to set a limit, remove the checkmark from the "Unlimited" checkbox and enter the desired limit in "Upper Limit".

Select the method for assigning a file

name to a scanned image.

Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to use in the file name. "Destination Name" and "Date & Time" are initially selected.

•

Note

If you are going to send images to the same recipient more than once, we recommend that you also select "Session Page Counter" or "Unique Identifier" to prevent sending multiple files with the same name, which would result in each successive file overwriting the previous file.

• If a file name is entered at the time of transmission, the file name entered here will be disregarded.

Configure the Advanced Setup settings.

Select advanced functions that can be used for Scan to E-mail. Select the checkboxes of the functions that you wish to use.

• The "Enable User Authentication" checkbox can be selected to restrict use of the network scanner function to authorized users. (p.17)

• To allow a sender to be selected when sending an image by Scan to E-mail, make sure that "Disable selection of sender from Sender List" is not selected. (p.30)

• If you wish to Bcc a copy of a Scan to E-mail transmission to an e-mail address, select the "Bcc:" checkbox and enter the e-mail address.

Selecting an e-mail subject (only used

for Scan to E-mail).

The setting is used to enter the subject that appears in the recipient's e-mail program when you perform Scan to E-mail. (This setting is not necessary if you will not be using Scan to E-mail.) The subject can be up to 80 characters long. Only one subject can be entered. If nothing is entered, "Scanned image from <Device Name>" will appear. * The name that appears in <Device Name> is

the name stored in "Name" in the screen that appears when you click "System Information" in the menu frame. If a name has not been stored, the product name will appear.

Note

Click "Submit".

If a subject is entered at the time of transmission, the subject entered here will be disregarded.

After entering the settings, be sure to click "Submit" to store them.

BEFORE USING THE NETWORK SCANNER FUNCTION

SMTP SERVER AND DNS SERVER SETTINGS

SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured.

Configuring SMTP server settings

Click "Services" in the menu frame.

Click "SMTP".

Configuring DNS server settings

Enter the required information in

"SMTP Setup".

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

If you entered a host name in "Primary SMTP Server" or "Secondary SMTP Server" of "SMTP Setup", you must also configure your DNS server settings. You will also need to configure your DNS server settings if host names will be entered in "Hostname or IP Address" when storing destinations for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop.

Click "Services" in the menu frame.

Click "DNS".

Enter the required information in

"DNS Setup".

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

BEFORE USING THE NETWORK SCANNER FUNCTION

CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER)

If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server can be used for Scan to E-mail. In addition, user authentication can be enabled to restrict use of the network scanner function by means of user passwords stored in the LDAP server. (p.17) To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must be configured in the Web page.

Click "LDAP" in the menu frame.

Select "Enable" in the "LDAP Setup" menu.

Click "Submit".

Configure the settings in "Global

Address Books List".

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

BEFORE USING THE NETWORK SCANNER FUNCTION

PROGRAMMING CUSTOM INDEX NAMES

Stored destinations appear as one-touch keys in the Address book screen of the touch panel (p.19). Each stored destination appears in the ABC (alphabetical) index, and can also be included in one of the six custom indexes (note that these are called "group indexes" in the touch panel). To program names for the custom indexes, follow the steps below.

Note

Click "Network Scanning" in the menu

frame.

Click "Custom Index".

• To change a previously programmed custom index name, simply overwrite the old name.

• To switch between the ABC index and the custom indexes in the Address book screen, see page 19.

Enter names for groups 1 to 6.

Six group indexes are available, and a name up to six characters long can be assigned to each. The names "USER 1" to "USER 6" are initially entered. Change the names as needed.

When you have completed all of the

entries, click "Submit".

The entries will be stored.

BEFORE USING THE NETWORK SCANNER FUNCTION

SETTING UP DESTINATION INFORMATION

To store the name and address of a destination in a one-touch key, click "Destination" in the Web page menu frame. "Destination" can also be used to edit or clear stored destinations. (p.14) A total of 200 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations. Stored destinations can be selected in the machine's touch panel when transmission is performed. * Multiple e-mail addresses (up to 100) can be stored as a group. Note that this may reduce the maximum number

of destinations (normally 200) that can be stored.

E-mail: See below FTP: Refer to page 11.

Click here.

Desktop: Refer to page 12. Group: Refer to page 13.

Note

Make sure that the address book screen (p.19) does not appear in the machine's touch panel when you store, edit, or delete destinations. Destinations cannot be edited or deleted when the address book screen appears.

Storing destinations for Scan to E-mail

Click "Destination" in the menu frame.

Click "E-mail".

Enter the destination information.

For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Note

When you have completed all of the

If user authentication is enabled and you wish to allow login using the above stored information, select the "It adds also to the Sender List." checkbox and enter the "Login Name" (maximum of 32 characters). The login name must be the same as the login name stored in the LDAP server.

entries, click "Submit".

The entries will be stored.

To perform Scan to E-mail, the SMTP server settings must first be established. Click "Application" in the Web page, click "SMTP" in the screen that appears, and then enter the settings under "SMTP Setup" (p.7).

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