Ricoh SP C352DN User Manual

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.

Please look at the on-screen instruction manual (included in the attached CD-ROM), the manual provided on this company's website, or the manual viewable via the Smart Operation Panel for information not included in the paper instruction manual.

Appendix

Other Information for This Machine

Safety Information for This Machine

Manuals Provided with This Machine

Read This First

How to Read the Manuals.................................................................................................................................2

Symbols Used in the Manuals.......................................................................................................................2

Disclaimer........................................................................................................................................................2

Notes...............................................................................................................................................................3

Machine Types............................................................................................................................................... 3

1. Manuals Provided with This Machine

Manuals for This Machine................................................................................................................................. 5

Manuals List.................................................................................................................................................... 7

How to Use the Operating Instructions.............................................................................................................9

Formats of the Operating Instructions...........................................................................................................9

Reading the HTML Manuals on the CD-ROM ............................................................................................9

Installing and Opening the HTML Manuals ............................................................................................. 10

Reading the PDF Manuals on the CD-ROM..............................................................................................10

2. Safety Information for This Machine

Safety Information............................................................................................................................................13

Safety During Operation.............................................................................................................................13

Safety Precautions to Be Followed.............................................................................................................13

Safety Labels of This Machine.........................................................................................................................22

Positions of WARNING and CAUTION labels.........................................................................................22

Power Switch Symbols.................................................................................................................................24

3. Other Information for This Machine

Laws and Regulations...................................................................................................................................... 25

Duplication and Printing Prohibited............................................................................................................25

Laser Safety.................................................................................................................................................. 25

Notes to USA Users of FCC Requirements................................................................................................ 25

Important Safety Instructions for Facsimile Unit.........................................................................................28

Notes to Canadian Users of Facsimile Unit...............................................................................................29

Other Information.............................................................................................................................................30

Notes to users in the state of California (Notes to Users in USA)............................................................30

4. Appendix

Trademarks....................................................................................................................................................... 31

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Indicates instructions stored in a file on a provided CD-ROM.

Indicates instructions in sheet form.

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see "Model-Specific Information", Getting Started .

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

Notes

Contents of this manual are subject to change without prior notice. The manufacturer shall not be responsible for any damage or expense that might result from the use of

parts other than genuine parts from the manufacturer with your office products. For good output quality, the manufacturer recommends that you use genuine toner from the

manufacturer. Some illustrations in this manual might be slightly different from the machine. Colors on color keys or the color circle may differ slightly from the colors of actual copies. The color samples in this manual may differ slightly from the colors of actual copies.

Machine Types

Check the type of your machine before reading the manuals.

• Type 1: MP C2003SP/MP C2003SPG

• Type 2: MP C2503SP/MP C2503SPG Certain types might not be available in some countries. For details, please contact your local dealer. Certain options might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer.

1. Manuals Provided with This Machine

This chapter explains manuals for this machine.

Manuals for This Machine

Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine.

• Media differ according to manual.

• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF

files.

• A Web browser must be installed in order to view the html manuals.

User Guide

Regarding the basic usage of this machine, frequently used functions, troubleshooting when an error message appears, etc., summaries are provided below for each user manual.

Read This First

Before using the machine, be sure to read the section of this manual entitled Safety Information. It also describes how to install the included CD-ROM, each regulation, and environmental conformance.

Easy Search

You can search for a description by what you want to do. Also, this machine's distinctive functions are explained.

Getting Started

Describes preparations for using the machine, operating instructions, and character input methods.

Paper Specifications and Adding Paper

Describes how to load originals and sheets and about their specifications.

Convenient Functions

Describes how to register frequently used settings, customize the Home Screen, and display a Web page on the control panel. It also describes how to manage a job.

Maintenance and Specifications

Describes how to replace supplies and how to install and clean this machine. It also describes the specifications of the main unit and options.

Troubleshooting

Provides a guide for resolving common usage-related problems.

1. Manuals Provided with This Machine

Copy/ Document Server

Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to specify the settings for originals.

Fax

Explains Facsimile functions and operations.

Describes how to print using the printer driver. It also describes the functions available for printing.

Scan

Describes how to scan paper data using this machine and how to send the scanned data to a computer and store the data.

Connecting the Machine/ System Settings

Explains how to connect the machine to a network, and configure and operate the machine in a network environment. Also explains how to change User Tools settings and how to register information in the Address Book.

PostScript 3

Explains how to set up and use PostScript® 3TM.

Extended Feature Settings

Describes how to configure the extended features using the control panel or Web Image Monitor.

Security Guide

This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings:

• Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator.

For details, see "Before Using This Machine", Security Guide

Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.

Driver Installation Guide

Describes how to install and configure each driver. This manual is included in the drivers CD.

Other Manuals

• Quick Reference Copy Guide

• Quick Reference FAX Guide

• Quick Reference Scanner Guide

Manuals for This Machine

• Manuals provided are specific to machine types.

• Driver Installation Guide and HTML manuals are available in English, German, French, Italian,

Spanish, Dutch, and Russian.

• You can download information about the machine's certification, which is based on an IT security

certification system (hereafter CC Certification), from http://support-download.com/services/ device/ccmanual/mp_c2003_c2503/en/download_admin.html and http://supportdownload.com/services/device/ccmanual/mp_c2003_c2503/en/download_user.html. This information is about how to set up the machine. If you have purchased a CC Certified machine, be sure to read it before operating the machine so you can make the correct settings before using it.

• The following software products are referred to using general names:

Product name General name

ScanRouter EX Professional *1 and ScanRouterEX Enterprise

The ScanRouter EX Professional and ScanRouterEX Enterprise are no longer available for sale.

the ScanRouter delivery software

Manuals List

Manual Name

Printed Manuals

Provided

User Guide Yes No Yes

Read This First Yes No No

Easy Search No Yes No

Getting Started No Yes No

Paper Specifications and Adding Paper No Yes No

Convenient Functions No Yes No

Maintenance and Specifications No Yes No

HTML Manuals

Provided

PDF Manuals

Provided

Troubleshooting No Yes No

Copy/ Document Server No Yes No

Fax No Yes No

1. Manuals Provided with This Machine

Manual Name

Printed Manuals

Provided

HTML Manuals

Provided

PDF Manuals

Provided

Print No Yes No

Scan No Yes No

Connecting the Machine/ System Settings

No Yes No

PostScript 3 No Yes No

Extended Feature Settings No Yes No

Security Guide No No Yes

Driver Installation Guide No No Yes

Quick Reference Copy Guide No No Yes

Quick Reference FAX Guide No No Yes

Quick Reference Scanner Guide No No Yes

*1 These manuals are available on our website or from authorized dealers.

• Driver Installation Guide and HTML manuals are available in English, German, French, Italian,

Spanish, Dutch, and Russian.

• Printed User Guide is available in English.

How to Use the Operating Instructions

This chapter describes the operating instructions of this machine.

Formats of the Operating Instructions

The operating instructions of this machine are provided in the following formats:

• Printed manuals

• HTML manuals

• PDF manuals For details about the contents of each manual, see page 5 "Manuals for This Machine". The various

manuals are available in different formats. For details about availability, see page 7 "Manuals List".

Reading the HTML Manuals on the CD-ROM

This section describes how to read the HTML manuals on the supplied manual CD-ROM.

1. Insert the CD-ROM in the CD-ROM drive of your computer.

2. Select a language, and then click [OK].

3. Click [Read HTML manuals].

The browser opens.

4. Click the title of manual you want to read.

• Recommended browsers:

• Internet Explorer 6 or later

• Firefox 3.5 or later

• Safari 4.0 or later

• If you want to read the HTML manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,

and then open "Manuals.htm".

• If JavaScript is disabled or unavailable in your browser, you will not be able to search or use

certain buttons in the HTML documentation.

• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.

1. Manuals Provided with This Machine

Installing and Opening the HTML Manuals

This section describes how to install and open the HTML manuals on your computer. For your convenience, we recommend you install these manuals on your computer.

1. Insert the CD-ROM in the CD-ROM drive of your computer.

2. Select a language, and then click [OK].

3. Click [Install manuals].

4. Install the HTML manuals by following the on-screen instructions.

5. When the installation is complete, click [Finish].

6. Click [Exit].

7. Open the HTML manuals that you installed.

To open the manuals from an icon, double-click the icon on the desktop. To open the manuals from the [Start] menu, point to [All Programs], and then click [Product Name].

8. Click the title of the manual you want to read.

• You need administrator permissions to install the manuals. Log in as an Administrators group

member.

• The system requirements for installing the manuals are as follows:

• Operating system: Windows XP/Vista/7/8, Windows Server 2003/2003 R2/2008/2008 R2/2012

• Minimum display resolution: 800 × 600 pixels

• If you cannot install a manual, copy the "MANUAL_HTML" folder to your computer's hard drive, and then run "setup.exe".

• To delete an installed manual, on the [Start] menu, point to [All Programs], click [Product Name], and then uninstall the data.

• Depending on the settings made during installation, menu folder names may differ.

• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.

Reading the PDF Manuals on the CD-ROM

This section describes how to read the PDF manuals on the supplied CD-ROMs.

File path

• User Guide and Security Guide are included in the following folder on the supplied manual CD-ROM:

MANUAL_PDF\(language)

How to Use the Operating Instructions

• Driver Installation Guide is included in the following folder on the supplied driver CD-ROM:

MANUAL_DRIVER\(language)

1. Insert the CD-ROM in the CD-ROM drive of your computer.

2. Select a language, and then click [OK].

3. Click [Read PDF manuals].

To read Driver Installation Guide, click [Driver Installation Guide]. The manual opens.

4. Click the title of the manual you want to view.

• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on your computer.

• If you want to read the PDF manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive, and then open "Manuals.htm".

• Driver Installation Guide is available in English, German, French, Italian, Spanish, Dutch, and Russian.

1. Manuals Provided with This Machine

2. Safety Information for This Machine

This chapter describes the safety precautions.

Safety Information

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

Safety Precautions to Be Followed

This section explains safety precautions that should always be followed when using this machine.

Environments where the machine can be used

This section explains safety precautions about environments where the machine can be used.

• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock.

• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers holding water or any other liquids, on or close to this machine. Fire or electric shock could result from spillage or if such objects or substances fall inside this machine.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

2. Safety Information for This Machine

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• Do not place heavy objects on the machine. Doing so can cause the machine to topple over, possibly resulting in injury.

• Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

Handling power cords and power cord plugs

This section explains safety precautions about handling power cords and power cord plugs.

• Do not use any power sources other than those that match the specifications shown. Doing so could result in fire or electric shock.

• Do not use any frequencies other than those that match the specifications shown. Doing so could result in fire or electric shock.

• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.

• Do not use extension cords. Doing so could result in fire or electric shock.

Safety Information

• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock.

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.

• The supplied power cord is for use with this machine only. Do not use it with other appliances. Doing so could result in fire or electric shock.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.

• If the power cord is damaged and its inner wires are exposed or broken, contact your service representative for a replacement. Use of damaged power cords could result in fire or electric shock.

• Be sure to disconnect the plug from the wall outlet at least once a year and check for the following:

• There are burn marks on the plug.

• The prongs on the plug are deformed.

• If any of the above conditions exist, do not use the plug and consult your dealer or service representative. Use of the plug could result in fire or electric shock.

2. Safety Information for This Machine

• Be sure to disconnect the power cord from the wall outlet at least once a year and check for the following:

• The power cord's inner wires are exposed, broken, etc.

• The power cord's coating has a crack or dent.

• When bending the power cord, the power turns off and on.

• Part of the power cord becomes hot.

• The power cord is damaged.

• If any of the above conditions exist, do not use the power cord and consult your dealer or service representative. Use of the power cord could result in fire or electric shock.

• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs create an unstable connection that can result in unsafe buildup of heat.

• If this machine is not going to be used for several days or longer at a time, disconnect its power cord from the wall outlet.

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock.

• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.

• When performing maintenance on the machine, always disconnect the power cord from the wall outlet.

Handling the main machine

This section explains safety precautions about handling the main machine.

Safety Information

• Be sure to locate the machine as close as possible to a wall outlet. This will allow easy disconnection of the power cord in the event of an emergency.

• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock.

• If metal objects, or water or other fluids fall inside this machine, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock.

• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could result in electric shock.

• The following explains the warning messages on the plastic bag used in this product's packaging.

• Keep the polythene materials (bags, etc.) supplied with this machine away from babies and small children at all times. Suffocation can result if polythene materials are brought into contact with the mouth or nose.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, take care that the power cord is not damaged under the machine. Failing to take these precautions could result in fire or electric shock.

• If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section. Doing so can cause the optional paper tray unit to detach, possibly resulting in injury.

2. Safety Information for This Machine

• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine might move or come down to cause an injury.

• If the lower paper tray is installed, do not pull out more than one tray at a time when you are changing or replenishing paper or resolving paper jams. Pressing down forcefully on the machine's upper surfaces can result in malfunctions and/or user injury.

• Contact your service representative if you need to lift the machine (such as when relocating it to another floor). Do not attempt to lift the machine without the assistance of your service representative. The machine will be damaged if it topples or is dropped, resulting in malfunction and risk of injury to users.

• Do not look into the lamp. It can damage your eyes.

• Do not hold the control panel while moving the machine. Doing so may damage the control panel, cause a malfunction, or result in injury.

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so result in an injury if your hands or fingers are pinched.

Handling the machine's interior

This section explains safety precautions about handling the machine's interior.

• Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness. Contact your sales or service representative if any of the machine's internal components require maintenance, adjustment, or repair.

• Do not attempt to disassemble or modify this machine. Doing so risks burns and electric shock. Note again that exposure to the laser components inside this machine risks blindness.

Safety Information

• Some of this machine's internal components get very hot. For this reason, take care when removing misfed paper. Not doing so could result in burns.

• When removing jammed paper, make sure not to trap or injure your fingers.

• When loading paper, take care not to trap or injure your fingers.

• While safety measures have been installed to prevent accidents, you must not touch the machine's rollers while it is operating. Doing so could cause injury.

• If the machine's interior is not cleaned regularly, dust will accumulate. Fire and breakdown can result from heavy accumulation of dust inside this machine. Contact your sales or service representative for details about and charges for cleaning the machine's interior.

Handling the machine's supplies

This section explains safety precautions about handling the machine's supplies.

• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame.

• Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame.

• Do not use a vacuum cleaner to remove spilled toner (including used toner). Absorbed toner may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner. However, it is possible to use a vacuum cleaner that is explosion-proof and dust ignition-proof. If toner is spilled on the floor, remove the spilled toner slowly using a wet cloth, so that the toner is not scattered.

2. Safety Information for This Machine

• The following explains the warning messages on the plastic bag used in this product's packaging.

• Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting in dirtying of skin, clothing, and floor, and accidental ingestion.

• Store toner (new or used), toner containers, and components that have been in contact with toner out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• When replacing a toner or waste toner container or consumables with toner, make sure that the toner does not splatter. Put the waste consumables in a bag after they are removed. For consumables with a lid, make sure that the lid is shut.

• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible.

Safety Information

• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water.

• Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind of conductive paper. Doing so risks fire.

• Keep SD cards or USB flash memory devices out of reach of children. If a child accidentally swallows an SD card or USB flash memory device, consult a doctor immediately.

DAR001

2. Safety Information for This Machine

Safety Labels of This Machine

This section explains the machine's safety information labels.

Positions of WARNING and CAUTION labels

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

Main unit

1. Do not touch the parts a label indicates. The inside of the machine could be very hot. Caution should be

taken when removing misfed paper.

Paper trays

DAR002

Safety Labels of This Machine

1, 2, and 3. The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise,

an injury might occur.

DAR003

2. Safety Information for This Machine

Internal Finisher SR3180

1. The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise,

an injury might occur.

Power Switch Symbols

The meanings of the symbols for the switches on this machine are as follows:

• : POWER ON

• : STANDBY

3. Other Information for This Machine

This chapter describes laws and regulations related to this machine.

Laws and Regulations

Duplication and Printing Prohibited

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

This machine is equipped with a function that prevents making counterfeit bank bills. Due to this function the original images similar to bank bills may not be copied properly.

Laser Safety

CDRH Regulations This equipment complies with requirements of 21 CFR Subchapter J for class I laser product. This

equipment contains four AlGaInP laser diodes, 655–663 nanometer wavelength for each emitter. The beam divergence angle is 21 degrees (minimum) and 29 degrees (maximum) in the vertical direction, and 7 degrees (minimum) and 11 degrees (maximum) in the horizontal direction, and laser beams are generated in Continuous Wave (CW) mode. The maximum output power of the light source is 10 milliwatt.

Caution: Use of controls or adjustments or performance of procedures other than those specified in the manuals

might result in hazardous radiation exposure.

Notes to USA Users of FCC Requirements

Part 15 of the FCC Rules

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection

3. Other Information for This Machine

against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Declaration of Conformity

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause

undesired operation. Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000 Product Name: Multi Function Peripheral Model Number:

• MP C2003SP/MP C2003SPG

• MP C2503SP/MP C2503SPG

Installing the Ferrite Core

A telephone line cable with a ferrite core must be used for RF interference suppression.

Part 68 of the FCC Rules regarding Facsimile Unit

1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.

Laws and Regulations

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.

4. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7. If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device is causing problems with your telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error indication), see the manual provided with this machine for instruction on resolving the problem.

9. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

10. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly

3. Other Information for This Machine

contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Important Safety Instructions for Facsimile Unit

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ de l'unité Fax

Certaines mesures de sécurité doivent être prises pendant l'utilisation de material téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques-unes:

• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

Laws and Regulations

Notes to Canadian Users of Facsimile Unit

This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be

connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Remarques à l'attention des utilisateurs canadiens de l'unité Fax

Le présent matériel est conforme aux spécifications techniques applicables d'Industrie Canada. L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent

être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5.

3. Other Information for This Machine

Other Information

Notes to users in the state of California (Notes to Users in USA)

Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate

4. Appendix

This appendix describes trademarks for the machine.

Trademarks

Adobe, Acrobat, PostScript, PostScript 3, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Firefox is a registered trademark of the Mozilla Foundation. Macintosh and Safari are trademarks of Apple Inc., registered in the United States and other countries. Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registered

trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The SD is a trademark of SD-3C, LLC. The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6. The proper names of the Windows operating systems are as follows:

• The product names of Windows XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Media Center Edition Microsoft® Windows® XP Tablet PC Edition

• The product names of Windows Vista are as follows: Microsoft® Windows Vista® Ultimate Microsoft® Windows Vista® Business Microsoft® Windows Vista® Home Premium Microsoft® Windows Vista® Home Basic Microsoft® Windows Vista® Enterprise

• The product names of Windows 7 are as follows: Microsoft® Windows® 7 Home Premium Microsoft® Windows® 7 Professional Microsoft® Windows® 7 Ultimate Microsoft® Windows® 7 Enterprise

• The product names of Windows 8 are as follows: Microsoft® Windows® 8 Microsoft® Windows® 8 Pro Microsoft® Windows® 8 Enterprise

4. Appendix

• The product names of Windows Server 2003 are as follows: Microsoft® Windows Server® 2003 Standard Edition Microsoft® Windows Server® 2003 Enterprise Edition

• The product names of Windows Server 2003 R2 are as follows: Microsoft® Windows Server® 2003 R2 Standard Edition Microsoft® Windows Server® 2003 R2 Enterprise Edition

• The product names of Windows Server 2008 are as follows: Microsoft® Windows Server® 2008 Standard Microsoft® Windows Server® 2008 Enterprise

• The product names of Windows Server 2008 R2 are as follows: Microsoft® Windows Server® 2008 R2 Standard Microsoft® Windows Server® 2008 R2 Enterprise

• The product names of Windows Server 2012 are as follows: Microsoft® Windows Server® 2012 Foundation Microsoft® Windows Server® 2012 Essentials Microsoft® Windows Server® 2012 Standard

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

32 EN

D176-7513

For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.

For information not in this manual, refer to

the HTML/PDF ﬁles on the supplied

CD-ROM.

Troubleshooting

Adding Paper and Toner

Web Image Monitor

Document Server

Scan

Fax

Copy

Getting Started

What You Can Do with This Machine

User Guide

How to Read the Manuals.................................................................................................................................6

Symbols Used in the Manuals.......................................................................................................................6

Model-Specific Information...............................................................................................................................7

Names of Major Features..................................................................................................................................8

1. What You Can Do with This Machine

Reducing my Costs............................................................................................................................................. 9

Converting Documents to Electronic Formats Easily......................................................................................10

Registering Destinations...................................................................................................................................11

Operating the Machine More Effectively...................................................................................................... 12

Customizing the [Home] Screen..................................................................................................................... 13

Making Copies Using Various Functions........................................................................................................14

Printing Data Using Various Functions............................................................................................................16

Utilizing Stored Documents............................................................................................................................. 17

Sending and Receiving Faxes without Paper.................................................................................................18

Sending and Receiving Faxes via the Internet............................................................................................... 20

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed....................................... 22

Using the Facsimile and the Scanner in a Network Environment.................................................................23

Embedding Text Information in Scanned Files...............................................................................................24

Preventing Information Leakage (Security Functions)....................................................................................25

Centrally Controlling Scan Conditions and Distribution............................................................................... 26

Monitoring and Setting the Machine Using a Computer..............................................................................27

Preventing Unauthorized Copying................................................................................................................. 28

2. Getting Started

Guide to Names and Functions of Components............................................................................................29

Guide to Components (mainly Europe and Asia).................................................................29

Guide to Components (mainly North America).................................................................... 32

Guide to Functions of the Machine's Options................................................................................................36

Guide to Functions of the Machine's External Options (mainly Europe)............................ 36

Guide to Functions of the Machine's External Options (mainly Asia)................................. 37

Guide to Functions of the Machine's External Options (mainly North America)................39

Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard

Operation Panel)..............................................................................................................................................41

Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation

Panel)................................................................................................................................................................ 44

Changing the Display Language.................................................................................................................... 46

Changing the Display Language (When Using the Smart Operation Panel).........................................46

How to Use the [Home] Screen (When Using the Standard Operation Panel)......................................... 47

Adding Icons to the [Home] Screen (When Using the Standard Operation Panel).............................. 48

How to Use the [Home] Screen (When Using the Smart Operation Panel)............................................... 52

Adding Icons to the [Home] Screen (When Using the Smart Operation Panel).................................... 53

Registering Functions in a Program.................................................................................................................57

Example of Programs...................................................................................................................................60

Turning On/Off the Power..............................................................................................................................63

Turning On the Main Power........................................................................................................................63

Turning Off the Main Power........................................................................................................................63

When the Authentication Screen is Displayed...............................................................................................64

User Code Authentication Using the Control Panel.................................................................................. 64

Logging In Using the Control Panel (When Using the Standard Operation Panel)...............................64

Logging In Using the Control Panel (When Using the Smart Operation Panel).....................................65

Logging Out Using the Control Panel (When Using the Standard Operation Panel)............................66

Logging Out Using the Control Panel (When Using the Smart Operation Panel)..................................66

Placing Originals..............................................................................................................................................67

Placing Originals on the Exposure Glass (mainly Europe and Asia).................................. 67

Placing Originals on the Exposure Glass (mainly North America)......................................67

Placing Originals in the Auto Document Feeder....................................................................................... 68

3. Copy

Basic Procedure................................................................................................................................................71

Auto Reduce / Enlarge....................................................................................................................................73

Duplex Copying............................................................................................................................................... 75

Specifying the Original and Copy Orientation.........................................................................................77

Combined Copying......................................................................................................................................... 79

One-Sided Combine................................................................................................................................... 80

Two-Sided Combine....................................................................................................................................81

Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 84

Copying onto Envelopes................................................................................................................................. 85

Copying onto Envelopes from the Bypass Tray.........................................................................................85

Copying onto Envelopes from the Paper Tray...........................................................................................86

Sort.................................................................................................................................................................... 87

Changing the Number of Sets.................................................................................................................... 88

Storing Data in the Document Server............................................................................................................. 90

4. Fax

Basic Procedure for Transmissions (Memory Transmission)..........................................................................91

Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 93

Registering a Fax Destination......................................................................................................................94

Deleting a Fax Destination.......................................................................................................................... 95

Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 97

Sending Originals Using the Exposure Glass (Immediate Transmission)................................................98

Canceling a Transmission............................................................................................................................. 100

Canceling a Transmission Before the Original Is Scanned....................................................................100

Canceling a Transmission While the Original Is Being Scanned..........................................................100

Canceling a Transmission After the Original Is Scanned.......................................................................101

Storing a Document.......................................................................................................................................103

Sending Stored Documents...................................................................................................................... 104

Printing the Journal Manually....................................................................................................................... 106

5. Print

Quick Install....................................................................................................................................................107

Displaying the Printer Driver Properties........................................................................................................108

Standard Printing........................................................................................................................................... 109

When Using the PCL 6 Printer Driver....................................................................................................... 109

Printing on Both Sides of Sheets................................................................................................................... 110

When Using the PCL 6 Printer Driver....................................................................................................... 110

Types of 2 sided Printing...........................................................................................................................110

Combining Multiple Pages into Single Page...............................................................................................111

When Using the PCL 6 Printer Driver....................................................................................................... 111

Types of Combine Printing........................................................................................................................111

Printing on Envelopes.................................................................................................................................... 113

Configuring Envelope Settings Using the Control Panel........................................................................ 113

Printing on Envelopes Using the Printer Driver........................................................................................ 114

Saving and Printing Using the Document Server.........................................................................................115

Storing Documents in Document Server.................................................................................................. 115

Managing Documents Stored in Document Server................................................................................116

6. Scan

Basic Procedure When Using Scan to Folder............................................................................................. 117

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....

.................................................................................................................................................................... 118

Registering an SMB Folder.......................................................................................................................120

Deleting an SMB Registered Folder.........................................................................................................124

Entering the Path to the Destination Manually........................................................................................ 125

Basic Procedure for Sending Scan Files by E-mail......................................................................................126

Registering an E-mail Destination.............................................................................................................127

Deleting an E-mail Destination................................................................................................................. 129

Entering an E-mail Address Manually..................................................................................................... 130

Basic Procedure for Storing Scan Files........................................................................................................ 131

Checking a Stored File Selected from the List......................................................................................... 132

Specifying the File Type................................................................................................................................ 134

Specifying Scan Settings...............................................................................................................................135

7. Document Server

Storing Data................................................................................................................................................... 137

Printing Stored Documents............................................................................................................................139

8. Web Image Monitor

Displaying Top Page..................................................................................................................................... 141

9. Adding Paper and Toner

Precautions for Loading Paper......................................................................................................................143

Loading Paper into Paper Trays................................................................................................................... 144

Loading Paper into the Bypass Tray.............................................................................................................146

Printing from the Bypass Tray Using the Printer Function........................................................................147

Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 152

Recommended Paper Sizes and Types........................................................................................................155

Thick Paper.................................................................................................................................................162

Envelopes...................................................................................................................................................163

Adding Toner................................................................................................................................................. 167

Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 169

Disposing of Used Toner...........................................................................................................................169

10. Troubleshooting

When a Status Icon Is Displayed..................................................................................................................171

When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing.....................................................173

When the Machine Makes a Beeping Sound.............................................................................................175

When You Have Problems Operating the Machine...................................................................................176

When Multiple Functions Cannot Be Executed Simultaneously............................................................ 181

Messages Displayed When Using the Copy/Document Server Function................................................182

Messages Displayed When Using the Facsimile Function......................................................................... 186

When There Is a Problem Specifying the Network Settings.................................................................. 187

When the Remote Fax Function Cannot Be Used...................................................................................193

Messages Displayed When Using the Printer Function..............................................................................196

Messages Displayed on the Control Panel When Using the Printer Function......................................196

Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 199

Messages Displayed When Using the Scanner Function...........................................................................209

Messages Displayed on the Control Panel When Using the Scanner Function...................................209

Messages Displayed on the Client Computer.........................................................................................218

When Other Messages Appear...................................................................................................................225

When There Is a Problem Scanning or Storing Originals......................................................................226

When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel)................227

When the Address Book Is Updated....................................................................................................... 228

When Data Cannot Be Sent Due to a Problem with the Destination.....................................................229

When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................229

When Problems Occur While Logging In............................................................................................... 231

When the User Lacks Privileges to Perform an Operation..................................................................... 231

When the LDAP Server Cannot Be Used.................................................................................................231

INDEX...........................................................................................................................................................233

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

(mainly North America)

Model-Specific Information

DAT014

This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains

details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -25, -27, -29

• 220–240 V (mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17, -18

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a

Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

• If your machine is a region A model and "CODE XXXX -25, -27" is printed on the label, see

" (mainly Europe)" also.

• If your machine is a region A model and "CODE XXXX -29" is printed on the label, see

" (mainly Asia)" also.

Names of Major Features

In this manual, major features of the machine are referred to as follows:

• Auto Document Feeder ADF

1. What You Can Do with This Machine

BRL059S

You can search for a description by what you want to do.

Reducing my Costs

Printing multi-page documents on both sides of sheets (Duplex Copy)

See "Duplex Copying", Copy/ Document Server.

Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))

See "Combined Copying", Copy/ Document Server. See "Combine Two Originals", Fax.

Printing received faxes on both sides of sheets (2 Sided Print)

See "Two-Sided Printing", Fax.

Converting received faxes to electronic formats (Paperless Fax)

See "Confirming/Printing/Deleting Received and Stored Documents", Fax.

Sending files from the computer without printing them (LAN-Fax)

See "Sending Fax Documents from Computers", Fax.

Checking how much paper is saved ([Information] screen)

See "How to Use the [Information] Screen", Getting Started.

Reducing electricity consumption

See "Saving Energy", Getting Started. See "Timer Settings", Connecting the Machine/ System Settings.

BQX138S

1. What You Can Do with This Machine

Converting Documents to Electronic Formats Easily

Sending scan files

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

Sending the URL of the folder in which scan files are stored

See "Sending the URL by E-mail", Scan.

Storing scan files in a shared folder

See "Basic Procedure When Using Scan to Folder", Scan.

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.

Embedding text information in scanned files

See "Embedding Text Information in Scanned Data", Scan.

Converting transmitted faxes to electronic formats and sending them to a computer

See "Overview of Folder Transmission Function", Fax.

Managing and using documents converted to electronic formats (Document Server)

See "Relationship between Document Server and Other Functions", Copy/ Document Server.

Registering Destinations

BRL060S

Registering Destinations

Using the control panel to register destinations in the Address Book

See "Registering Entered Destinations to the Address Book", Fax. See "Registering a destination in the address book manually", Scan.

Using Web Image Monitor to register destinations from a computer

See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax.

Downloading destinations registered in the machine to the LAN-Fax driver destination list

See "Using the machine's Address Book as the LAN-Fax destination list", Fax.

BQX139S

1. What You Can Do with This Machine

Operating the Machine More Effectively

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions.

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Fax/Scanner))

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print.

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the Printing Preferences Dialog Box", Print.

Adding shortcuts to frequently used programs or Web pages

See "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)",

Convenient Functions.

See "Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)", Convenient

Functions.

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen (When Using the Standard Operation

Panel)", Convenient Functions.

See "Changing the Order of Icons on the [Home] Screen (When Using the Smart Operation

Panel)", Convenient Functions.

Customizing the [Home] Screen

CUM001

The icons of each function are displayed on the [Home] screen.

Customizing the [Home] Screen

• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs

or Web pages can be recalled easily by pressing the shortcut icons.

• You can display only the icons of functions and shortcuts that you use.

• You can change the order of the function and shortcut icons.

• For details about the features on the [Home] screen, see "How to Use the [Home] Screen (When

Using the Standard Operation Panel)" and "How to Use the [Home] Screen (When Using the Smart Operation Panel)", Getting Started.

• For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to

Customize Them (When Using the Standard Operation Panel)" and "How to Customize the [Home] Screen (When Using the Smart Operation Panel)", Convenient Functions.

CJQ601

1. What You Can Do with This Machine

Making Copies Using Various Functions

• You can make copies in full color. You can switch the color copy mode depending on the type of

originals used and the desired finish.

See "Copying in Color", Copy/ Document Server.

• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,

and page numbers.

See "Stamps", Copy/ Document Server.

• You can adjust the color tones and image quality of your copies.

For details about a color adjustment, see "Adjusting Color", Copy/ Document Server. For details about an image adjustment, see "Image Adjustment", Copy/ Document Server.

• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine

to detect the original size automatically. Also, it enables the machine to select an appropriate reproduction ratio based on the paper size you specify. If the orientation of the original is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees to match it with the copy paper.

See "Reducing or Enlarging Originals", Copy/ Document Server.

• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by

copying multiple pages onto single sheets.

For details about duplex copying, see "Duplex Copying", Copy/ Document Server. For details about combined copying, see "Combined Copying", Copy/ Document Server. For details about combined copying, see "Booklet/Magazine", Copy/ Document Server.

• You can copy onto various types of paper such as envelopes and OHP transparencies.

See "Copying onto Various Types of Paper", Copy/ Document Server.

Making Copies Using Various Functions

• The finisher allows you to sort, staple, and punch holes in your copies.

See "Finishing", Copy/ Document Server.

CJQ602

1. What You Can Do with This Machine

Printing Data Using Various Functions

• This machine supports network and local connections.

• You can send PDF files directly to the machine for printing, without having to open a PDF

application.

See "Printing a PDF File Directly", Print.

• You can print or delete print jobs stored on the machine's hard disk, which have been previously

sent from computers using the printer driver. The following types of print jobs can be selected: Sample Print, Locked Print, Hold Print, and Stored Print.

See "Storing Documents in the Hard Disk Drive and Printing them", Print.

• The finisher allows you to collate, staple, and punch holes in your prints.

For details about stapling, see "Staple", Print. For details about punching, see "Punch", Print.

• If the PictBridge card is installed, you can connect a PictBridge-compatible digital camera to this

machine using a USB cable. This allows you to print the photographs stored on the camera using the camera's own interface.

See "Direct Printing from a Digital Camera (PictBridge)", Print.

• You can print files stored on a removable memory device and specify print conditions such as print

quality and print size.

See "Direct Printing from a Memory Storage Device", Print.

CJQ603

Utilizing Stored Documents

You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server).

• You can retrieve stored documents scanned in scanner mode to your computer.

• Using the file format converter, you can download documents stored in copier, Document Server,

or printer mode to your computer.

• For details about how to use the Document Server, see "Storing Data in the Document Server",

Copy/ Document Server

• For details about the Document Server in copier mode, see "Document Server", Copy/ Document

Server.

• For details about the Document Server in printer mode, see "Saving and Printing Using the

Document Server", Print.

• For details about the Document Server in fax mode, see "Storing a Document", Fax.

• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned

Documents", Scan.

CJQ604

1. What You Can Do with This Machine

Sending and Receiving Faxes without Paper

Reception

You can store and save received fax documents as electronic formats in the machine's hard disk without printing them.

You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents).

• See "Confirming/Printing/Deleting Received and Stored Documents", Fax.

Transmission

You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).

CJQ605

Sending and Receiving Faxes without Paper

• To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings.

• For details about how to use the function, see "Sending Fax Documents from Computers", Fax.

xxx@xxx.com

xxx.xxx.xxx.xxx

xxx@xxx.com

xxx.xxx.xxx.xxx

xxx@xxx.com

xxx.xxx.xxx.xxx

xxx@xxx.com

xxx.xxx.xxx.xxx

CJQ606

1. What You Can Do with This Machine

Sending and Receiving Faxes via the Internet

E-mail Transmission and Reception

This machine converts scanned document images to e-mail format, and transmits and receives the e-mail data over the Internet.

• To send a document, specify an e-mail address instead of dialing the destination telephone number (Internet Fax and e-mail transmission).

See "Specifying an Internet Fax Destination by Entering It Manually", Fax.

• This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax Reception and Mail to Print).

See "Receiving E-mail by Internet Fax/Mail to Print", Fax

• Internet Fax compatible machines and computers that have e-mail addresses can receive email messages via Internet Fax.

IP-Fax

The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network.

• To send a document, specify an IP address or host name instead of a fax number (IP-Fax Transmission).

See "Specifying an IP-Fax Destination by Entering It Manually", Fax.

• This machine can receive documents sent via Internet Fax (IP-Fax Reception).

See "Types of Reception", Fax.

• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public switched telephone network (PSTN).

Sending and Receiving Faxes via the Internet

• For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings.

CJQ612

1. What You Can Do with This Machine

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed

You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).

• To use the remote fax function, install the fax connection unit on the main-machine and submachine.

• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job has finished, confirm results displayed on sending history or printed on reports.

• You can forward documents received by the main machine with the facsimile function to submachines.

• For details, see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax.

CJQ607

Using the Facsimile and the Scanner in a Network Environment

• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

See "Overview of E-mail Transmission Function", Fax. See "Basic Procedure for Sending Scan Files by E-mail", Scan.

• You can send scan files directly to folders (Sending scan files by Scan to Folder).

See "Overview of Folder Transmission Function", Fax. See "Basic Procedure When Using Scan to Folder", Scan.

• You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer on the same network.

See "Basic Procedure for Delivering Files", Scan.

• You can use Web Services on Devices (WSD) to send scan files to a client computer.

See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.

The ScanRouter delivery software is no longer available for sale.

CUL003

1. What You Can Do with This Machine

Embedding Text Information in Scanned Files

You can extract text information from a scanned document and embed it in the file without using a computer.

If you scan a document using this function, embedded text can be searched by using the text search function or copied to another document.

• To use this function, the optional OCR unit is required.

• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].

• This function can optically recognize characters in various languages and up to approximately 40,000 characters a page.

• See "Embedding Text Information in Scanned Data", Scan.

CJQ608

Preventing Information Leakage (Security Functions)

• You can protect documents from unauthorized access and stop them from being copied without permission.

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.

• You can limit the usage of functions for each user.

• See Security Guide.

CUL004

xxx@xxx.xxx

600 dpi

xxx@xxx.xxx 600 dpi

1. What You Can Do with This Machine

Centrally Controlling Scan Conditions and Distribution

You can use the distributed scan management (DSM) system in Windows Server 2008 R2 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data.

You can also use this system to centrally manage information about people using the network and the machine's scanner functions. Both delivered files and user information can be controlled.

• You must set up and configure a Windows server to use the distributed scan management system. This system is supported under Windows Server 2008 R2.

• For details about how to deliver files using the distributed scan management system, see "Managing Scan Conditions and Other Settings in the Block using Distributed Scan Management", Scan.

CJQ609

Monitoring and Setting the Machine Using a Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings.

• See "Using Web Image Monitor", Connecting the Machine/ System Settings.

• See Web Image Monitor Help.

CUM003

1. What You Can Do with This Machine

Preventing Unauthorized Copying

You can print embedded patterns on printouts to prevent unauthorized copying.

• Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. Protected fax messages are grayed out before being transmitted or stored. If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security unit, the machine beeps to notify users that unauthorized copying is being attempted.

If the document is copied on a machine without the Copy Data Security Unit, the hidden text becomes conspicuous in the copy, showing that the copy is unauthorized.

• Using the copier function or the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying.

• For details, see the printer driver Help and Security Guide.

• For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copier/ Document Server.

• For details about this function in the printer mode, see "Printing Documents that Are Not Authorized for Duplication", Print.

2. Getting Started

DAT001

This chapter describes how to start using this machine.

Guide to Names and Functions of Components

Guide to Components (mainly Europe and Asia)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

Front and left view

1. Exposure glass cover or ADF

(The illustration shows ADF.) Lower the exposure glass cover or the ADF over originals placed on the exposure glass. If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals face down here.

2. Getting Started

3. Vents

Prevent overheating.

4. Control panel

See page 41 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)" or page 44 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)".

5. Main power switch

To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and turn the switch on.

6. Internal tray 1

Copied/printed paper and fax messages are delivered here.

7. Front cover

Open to access the inside of the machine.

8. Paper trays (Trays 1–2)

Load paper here.

9. Lower paper trays

Load paper here.

Front and right view

DAT002

Guide to Names and Functions of Components

1. ADF's extender

Pull this extender to support large paper.

2. Vents

Prevent overheating.

3. Bypass tray

Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper trays.

4. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

5. Extender

Pull this extender out when loading sheets larger than A4 , 81/2 × 11 in the bypass tray.

DAT003

2. Getting Started

6. Lower right cover

Open this cover when a paper jam occurs.

7. Right cover

Open this cover when a paper jam occurs.

Rear and left view

1. Vents

Prevent overheating.

Guide to Components (mainly North America)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

Front and left view

DAT001

Guide to Names and Functions of Components

1. ADF

Lower the ADF over originals placed on the exposure glass. If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals face down here.

3. Vents

Prevent overheating.

4. Control panel

5. Main power switch

To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and turn the switch on.

6. Internal tray 1

Copied/printed paper and fax messages are delivered here.

7. Front cover

Open to access the inside of the machine.

DAT002

2. Getting Started

8. Paper trays (Trays 1–2)

Load paper here.

9. Lower paper trays

Load paper here.

Front and right view

1. ADF's extender

Pull this extender to support large paper.

2. Vents

Prevent overheating.

3. Bypass tray

Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper trays.

DAT003

Guide to Names and Functions of Components

4. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

5. Extender

Pull this extender out when loading sheets larger than A4 , 81/2 × 11 in the bypass tray.

6. Lower right cover

Open this cover when a paper jam occurs.

7. Right cover

Open this cover when a paper jam occurs.

Rear and left view

1. Vents

Prevent overheating.

DAT005

2. Getting Started

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options (mainly Europe)

1. Exposure glass cover

Lower this cover over originals.

2. Lower paper tray

Holds up to 550 sheets of paper.

3. Caster table for lower paper tray

To use the lower paper tray, attach the caster table.

4. Lower paper trays

Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.

DAT006

Guide to Functions of the Machine's Options

5. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

6. Internal shift tray

Sorts and stacks multiple sheets of paper.

7. External tray

If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.

8. Internal Finisher SR3130

Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on the finisher.

9. Internal Finisher SR3180

Sorts and stacks multiple sheets of paper, and staples them without using staples.

Guide to Functions of the Machine's External Options (mainly Asia)

2. Getting Started

1. Exposure glass cover

Lower this cover over originals.

2. ADF

Load a stack of originals here. They will feed in automatically.

3. Smart Operation Panel

This control panel is provided with advanced operativity.

4. Lower paper tray

Holds up to 550 sheets of paper.

5. Caster table for lower paper tray

To use the lower paper tray, attach the caster table.

6. Lower paper trays

Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.

7. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

8. Internal shift tray

Sorts and stacks multiple sheets of paper.

9. External tray

If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.

10. Internal Finisher SR3130

Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on the finisher.

11. Internal Finisher SR3180

Sorts and stacks multiple sheets of paper, and staples them without using staples.

DAT007

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options (mainly North America)

1. Smart Operation Panel

This control panel is provided with advanced operativity.

2. Handset

Used as a receiver when a fax unit is installed. Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a

telephone.

3. Lower paper tray

Holds up to 550 sheets of paper.

4. Caster table for lower paper tray

To use the lower paper tray, attach the caster table.

5. Lower paper trays

Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.

2. Getting Started

6. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

7. Internal shift tray

Sorts and stacks multiple sheets of paper.

8. External tray

If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.

9. Internal Finisher SR3130

Sorts, stacks, and staples multiple sheets of paper. Copies can be punched if the optional punch unit is installed on the finisher.

10. Internal Finisher SR3180

Sorts and stacks multiple sheets of paper, and staples them without using staples.

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CUV012

Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)

This illustration shows the control panel of the machine with options fully installed.

1. [Home] key

Press to display the [Home] screen. For details, see page 47 "How to Use the [Home] Screen (When Using the Standard Operation Panel)".

2. Function keys

No functions are registered to the function keys as a factory default. You can register often used functions, programs, and Web pages. For details, see "Configuring function keys (when using the standard operation panel)", Getting Started.

3. Display panel

Displays keys for each function, operation status, or messages. See "Changing Modes (When Using the Standard Operation Panel)" and "How to Use the Screens on the Control Panel", Getting Started.

4. [Reset] key

Press to clear the current settings.

2. Getting Started

5. [Program] key (copier, Document Server, facsimile, and scanner mode)

• Press to register frequently used settings, or to recall registered settings. See "Registering Frequently Used Functions", Convenient Functions.

• Press to program defaults for the initial display when modes are cleared or reset, or immediately after the main power switch is turned on.

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

6. [Interrupt] key

Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server.

7. Main power indicator

The main power indicator goes on when you turn on the main power switch.

8. [Energy Saver] key

Press to switch to and from Sleep mode. See "Saving Energy", Getting Started. When the machine is in Sleep mode, the [Energy Saver] key flashes slowly.

9. [Login/Logout] key

Press to log in or log out.

10. [User Tools/Counter] key

• User Tools Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting

the Machine/ System Settings.

• Counter Press to check or print the counter value. See "Counter", Maintenance and Specifications.

You can find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See "Checking Inquiry Using the User Tools", Maintenance and Specifications.

11. [Simple Screen] key

Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.

12. [ ] key (Enter key)

Press to confirm values entered or items specified.

13. [Start] key

Press to start copying, printing, scanning, or sending.

14. [Sample Copy] key

Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample Copy", Copy/ Document Server.

15. [Stop] key

Press to stop a job in progress, such as copying, scanning, faxing, or printing.

16. [Clear] key

Press to delete a number entered.

17. Number keys

Use to enter the numbers for copies, fax numbers and data for the selected function.

Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)

18. [Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information.

19. Data In indicator (facsimile and printer mode)

Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.

20. Communicating indicator, Fax Received indicator, Confidential File indicator

• Communicating indicator Lights continuously during data transmission and reception.

• Fax Received indicator Lights continuously while data other than personal box or Memory Lock file is being received and stored

in the fax memory. See "Substitute Reception", Fax.

• Confidential File indicator Lights continuously while personal box data is being received. Blinks while Memory Lock file is being received. See "Personal Boxes" and "Printing a File Received with Memory Lock", Fax.

21. Media access lamp

Lights up when a memory storage device is inserted in the media slot.

22. Media slots

Use to insert an SD card or a USB flash memory device.

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2. Getting Started

Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)

1. [Home] key

Press to display the [Home] screen. For details, see page 52 "How to Use the [Home] Screen (When Using the Smart Operation Panel)".

2. Display panel

This is a touch panel display that features icons, keys, shortcuts, and widgets that allow you to navigate the screens of the various functions and applications and provide you with information about operation status and other messages. See "How to Use the Standard Applications' Screen (When Using the Smart Operation Panel)", Getting Started.

3. Main power indicator

The main power indicator goes on when you turn on the main power switch. When the machine is in Fusing Unit Off mode, the main power indicator is lit. In Sleep mode, the main power indicator flashes slowly.

4. [Stop] key

Press to stop a job in progress, such as copying, scanning, faxing, or printing.

Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)

5. [Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information.

6. Data In indicator (facsimile and printer mode)

Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.

7. Fax indicator

Indicates the status of the fax functions. Flashes during data transmission and reception. Stays lit when receiving a fax via Confidential or Substitute Reception.

8. [Menu] key

Displays the menu screen while Screen Features are enabled or applications available only on the Smart Operation Panel are used.

9. [Return] key

Press this key to return to the previous screen while Screen Features are enabled or applications available only on the Smart Operation Panel are used.

10. Media access lamp

Lights up when a memory storage device is inserted in the media slot.

11. Media slots

Use to insert an SD card or a USB flash memory device.

CXX005

2. Getting Started

Changing the Display Language

You can change the language used on the display. English is set as default.

1. Display the initial settings screen.

• When using the standard operation panel Press the [User Tools/Counter] key.

• When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then

press the [User Tools] icon ( ) on the Home screen 4.

2. Press language key until the language you want to display appears.

3. Close the initial settings screen.

• When using the standard operation panel Press the [User Tools/Counter] key.

• When using the Smart Operation Panel Press [User Tools/Counter] ( ) on the top right of the screen.

Changing the Display Language (When Using the Smart Operation Panel)

You can change the language used on the display. English is set as default.

1. Press the [Home] key on the top left of the control panel. Flick the screen to the left, and

then press the Change Languages Widget on the Home screen 4.

2. Select the language you want to display.

3. Press [OK].

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8 7910

How to Use the [Home] Screen (When Using the Standard Operation Panel)

The icons of each function are displayed on the [Home] screen. You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of

added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

1. [Copier]

Press to make copies. For details about how to use the copy function, see Copy/ Document Server.

2. [Facsimile]

Press to send or receive faxes. For details about how to use the fax function, see Fax.

3. [Scanner]

Press to scan originals and save images as files. For details about how to use the scanner function, see Scan.

4. [Printer]

Press to make settings for using the machine as a printer. For details about how to make settings for the printer function, see Print.

5. Home screen image

You can display an image on the [Home] screen, such as a corporate logo. To change the image, see "Displaying an Image on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions.

2. Getting Started

6. /

Press to switch pages when the icons are not displayed on one page.

7. Shortcut icon

You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register shortcuts, see "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. The program number appears on the bottom of the shortcut icon.

8. [Address Book Management]

Press to display the Address Book. For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System

Settings.

9. [Browser]

Press to display Web pages. For details about how to use the browser function, see Convenient Functions.

10. [Document Server]

Press to store or print documents on the machine's hard disk. For details about how to use the Document Server function, see Copy/ Document Server.

Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)

You can add shortcuts to programs stored in copier, facsimile, or scanner mode, or Web pages registered in Favorites using the browser function.

You can also review icons of functions and embedded software applications that you deleted from the [Home] screen.

• Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.

• Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the 30th character is replaced with "...".

• For details about how to make a program, see page 57 "Registering Functions in a Program".

• For details about the procedure for registering Web pages to Favorites, see "Specifying the Settings for Favorites", Convenient Functions.

• Shortcuts to Web pages that are registered to Common Favorites can be registered to the [Home] screen. When user authentication is enabled, shortcuts to Web pages that are registered to Favorites by User can also be registered to a user's [Home] screen.

• For details about the procedure for registering a shortcut using the [Program] screen, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions.

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How to Use the [Home] Screen (When Using the Standard Operation Panel)

• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For details see "Deleting an Icon on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions.

• You can change the position of icons. For details, see "Changing the Order of Icons on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions.

Adding icons to the [Home] screen using Web Image Monitor (when using the standard operation panel)

1. Start Web Image Monitor.

For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings.

2. Log in to Web Image Monitor as an administrator.

For details, see Security Guide.

3. Point to [Device Management], and then click [Device Home Management].

4. Click [Edit Icons].

5. Point to [ Icon can be added.] of the position that you want to add, and then click [

Add].

6. Select the function or shortcut icon you want to add.

7. Click [OK] four times.

Adding icons to the [Home] screen using the User Tools (When using the standard operation panel)

In the following procedure, a shortcut to a copier program is registered to the [Home] screen.

1. Register a program.

2. Press the [User Tools/Counter] key.

2. Getting Started

3. Press [Edit Home].

4. Press [Add Icon].

5. Press the [Program] tab.

How to Use the [Home] Screen (When Using the Standard Operation Panel)

6. Make sure that [Copier Program] is selected.

7. Select the program you want to add.

8. Specify the position where [Blank] is displayed.

9. Press [OK].

10. Press the [User Tools/Counter] key.

• Press on the upper-right corner of the screen to check the position on the simple screen.

CZP157

2. Getting Started

How to Use the [Home] Screen (When Using the Smart Operation Panel)

To display the [Home] screen, press the [Home] key on the control panel. One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can

add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register widgets such as the Change Languages Widget to it.

• Do not apply strong impact or force to the screen, or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

The [Home] screen of the Smart Operation Panel consists of five screens, from Home screen 1 to Home screen 5. Home screen 3 is the default screen that appears first after you press the [Home] key.

To switch between screens, flick your finger to the right or left on the screen.

1. The name of the user who is logged in

Displays the name of the user currently logging in to the machine. The name of the user is displayed only when user authentication is enabled.

2. [Login]/[Logout]

These keys are displayed when user authentication is enabled. When you press [Login], the authentication screen appears. If you have been already logged in to the machine, [Logout] appears. To log out of the machine, press [Logout].

For details about how to log in and out, see page 64 "When the Authentication Screen is Displayed".

3. Energy Saver

Press to switch to and from Sleep mode. For details about the modes, see "Saving Energy", Getting Started.

CZP155

How to Use the [Home] Screen (When Using the Smart Operation Panel)

4. Icon display area

Displays the function or application icons and widgets. Displayed icons differ between the five home screens. For details about icons on each screen, see "Main Icons on the [Home] Screen (When Using the Smart Operation Panel)", Getting Started.

You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home] Screen", Convenient Functions.

5. Application list icon

Press to display the application list. The list contains all the applications that are installed on the Smart Operation Panel. You can create shortcuts to the applications to the [Home] screen. For details, see "Customizing the [Home] Screen", Convenient Functions.

6. Icons to switch between screens

Press to switch between the five home screens. The icons appear at the bottom right and left of the screen, the number of icons indicates the number of screens on each side of the current screen. For example, when you view Home screen 3, two icons are displayed at both the right and left sides.

To view thumbnails of all five home screens, hold down .

Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)

Adding shortcuts to the [Home] screen (When using the Smart Operation Panel)

You can add shortcuts to the machine's functions. You can display the icons for the machine's functions and the embedded software applications after you

delete them from the [Home] screen.

1. Press the [Home] key.

2. Select the screen to which you want to add a shortcut.

3. Press and hold down an area on the screen where no icons are displayed.

4. Press [Icon] on the [Add to Home] screen.

CZP155

2. Getting Started

5. Press [Application] or [Machine Application].

Press [Machine Application] to select copier mode, fax mode, or some other of the machine's applications.

Press [Application] to select widgets, quick applications, or other Smart Operation Panel applications.

6. Select the application you want to add from the list.

Adding shortcuts to bookmarks on the [Home] screen (When using the Smart Operation Panel)

You can add shortcuts to bookmarks that have been registered in favorites in the Web Browser to the [Home] screen.

1. Press the [Home] key.

2. Select the screen to which you want to add a shortcut.

3. Press and hold down an area on the screen where no icons are displayed.

4. Press [Icon] on the [Add to Home] screen.

5. Press [Bookmark].

6. Select the bookmark you want to add from the list.

Adding shortcuts to programs to the [Home] screen (When using the Smart Operation Panel)

You can add shortcuts to programs registered on Copier, Facsimile, or Scanner mode. Even if you press [Program to Home] on the [Program] screen of each function, the shortcuts are not

displayed on the [Home] screen.

1. Display the function screen to which you want to register a program.

2. Press [Recall/Program/Change Program] on the bottom left of the screen.

3. Register a program.

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How to Use the [Home] Screen (When Using the Smart Operation Panel)

4. Press the [Home] key.

5. Select the screen to which you want to add a shortcut.

6. Press and hold down an area on the screen where no icons are displayed.

7. Press [Icon] on the [Add to Home] screen.

8. Press [Machine Application].

9. Select the program you want to add from the list.

Adding shortcuts from the application list screen (When using the Smart Operation Panel)

You can add shortcuts of applications installed on the Smart Operation Panel.

1. Press the [Home] key.

2. Select the screen to which you want to add a shortcut.

3. Press .

4. Press and hold the icon you want to add to the [Home] screen.

CZP155

2. Getting Started

Adding widgets to the [Home] screen (When using the Smart Operation Panel)

You can add widgets to the [Home] screen to show the remaining amount of toner or change the display language.

1. Press the [Home] key.

Select the screen to which you want to add a widget.

3. Press and hold down an area on the screen where no icons are displayed.

4. Press [Widget] on the [Add to Home] screen.

5. Select the widget you want to add from the list.

Registering Functions in a Program

Depending on the functions, the number of programs that can be registered is different.

• Copier: 25 programs

• Document Server: 25 programs

• Facsimile: 100 programs

• Scanner: 25 programs

The following settings can be registered to programs:

Copier:

Color mode, original type, density, Special Original, paper tray, Store File (except for User Name, File Name, and Password), Auto Reduce / Enlarge, Create Margin, Finishing, Cover/Slip Sheet, Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies

Document Server (on the initial document print screen):

2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom, Booklet, Magazine, Finishing, Cover/Slip Sheet (except for Main Sheet Tray in Designate / Chapter), Edit / Stamp, number of prints

Facsimile:

Scan Settings, density, Original Feed Type, File Type, Store File (except for User Name, File Name, and Password), Preview, transmission type, destinations (except for folder destinations), Select Line, Adv.Features, memory transmission/immediate transmission, Communi. Result Rep., TX Mode (except for Subject)

Scanner:

Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings and Start No.), Store File (except for User Name, File Name, and Password), Preview, Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice

This section explains how to register functions in a program using copier function as an example.

1. Display the initial copy screen.

• When using the standard operation panel Press the [Home] key on the top left of the control panel, and press the [Copier] icon on the

[Home] screen.

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2. Getting Started

• When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then

press the [Copier] icon on the Home screen 4.

2. Edit the copy settings so all functions you want to store in a program are selected.

3. Display the program screen.

• When using the standard operation panel Press the [Program] key.

• When using the Smart Operation Panel Press [Recall/Program/Change Program] on the bottom left of the screen.

4. Press [Program].

Registering Functions in a Program

5. Press the program number you want to register.

6. Enter the program name.

7. Press [OK].

8. Press [Exit].

• The number of characters you can enter for a program name varies depending on the functions as follows:

• Copier: 34 characters

• Document Server: 34 characters

• Facsimile: 20 characters

• Scanner: 34 characters

• When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions.

• When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or [Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first. For details, see "System Settings", Connecting the Machine/ System Settings.

• Destinations that are registered in the machine's Address Book can be registered to a program of the scanner mode.

• Destinations can be registered to a program of the scanner mode only when [Include Destinations] is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting, see "General Settings", Scan.

• Folder destinations that have protection codes cannot be registered to a program of the scanner mode.

• Programs are not deleted by turning the power off or by pressing the [Reset] key unless the program is deleted or overwritten.

2. Getting Started

• Program numbers with next to them already have settings made for them.

• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions and page 48 "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)". Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.

Example of Programs

Copier mode

Program name Program description Effect

Eco copy Specify [Combine 2 Sides] in

[Dup./Combine/Series].

Dated confidential copy

Conference material copy

Unified-size copy Specify [Mixed Sizes] in [Special

Stamping corporate name copy

Thumbnail copy Specify [Combine 1 Side] in [Dup./

In [Edit / Color], specify [CONFIDENTIAL] under [Preset Stamp], and [Date Stamp].

Specify [Combine 2 Sides] in [Dup./Combine/Series] and [Staple] in [Finishing].

Original] and [Auto Reduce / Enlarge] in the initial display.

Specify [User Stamp] in [Edit / Color].

Combine/Series].

You can save paper and toner.

You can increase security awareness by printing "CONFIDENTIAL" and the date on copies.

You can copy conference materials efficiently.

You can print various size copies onto one size of paper, so they are easier to manage.

You can stamp the name of your company on copies of working or architectural drawings. Your company name needs to be preregistered in the machine.

You can copy up to eight pages onto one side of a sheet, so that you can save paper.

Storage copy: XXXX

(replace XXXX by a folder name)

Specify a folder in [Target Folder to Store] in [Store File].

You can use folders to organize stored files by user name or intended use.

Scanner mode

Program name Program description Effect

Registering Functions in a Program

Easy PDF scan Select [Full Color: Text / Photo] in

[Scan Settings]. In [Send File Type / Name], select [PDF] under [File Type] and enter the business details such as "London branch: daily report" under [File Name].

High compression PDF scan

Select [Full Color: Text / Photo] in [Scan Settings] and [High Compression PDF] in [Send File Type / Name].

Long-term storage scan

Select [PDF/A] in [Send File Type / Name].

Unified-size scan In [Scan Settings], select [Mixed

Original Sizes] in [Scan Size] and specify the finished size of scanned data in [Reduce / Enlarge] under [Edit].

Digital signature scan

In [Send File Type / Name], specify [PDF] in [File Type], and also specify [Digital Signature].

You can scan documents efficiently.

You can compress the data size of scanned documents, so that you can send and store them.

You can easily digitize documents to "PDF/A" file format, which is suitable for long-term storage.

You can skip this procedure to unify the size when reprinting scanned data.

You can add a digital signature to an important document such as a contract, so that any data tampering can be detected.

Dividing file scan Specify [Divide] in [Original Feed

Type].

High resolution scan

Specify settings to save scanned data in TIFF format. Also, specify a higher resolution in [Scan Settings].

Batch document scan

Select [Batch] in [Original Feed Type].

You can scan a multiple page original as one file by splitting it into groups of a specified number of pages.

Scanned documents maintain much of the detail of the originals, but the size of the data may be quite large.

You can apply multiple scans to a large volume of originals and send the scanned originals as a single job.

2. Getting Started

Program name Program description Effect

Scan to XXXX (replace XXXX by a

destination name)

Storage scan: XXXX

(replace XXXX by a folder name)

Facsimile mode

Program name Program description Effect

Transmission result notification fax

Specified time fax transmission

Departmental fax transmission

Select e-mail or folder destinations from the list that is registered in the machine's Address Book, and then specify the scan settings.

Specify a folder in [Target Folder to Store] in [Store File].

If you register destinations and scan settings that you use often, you can skip the procedures to specify them when sending a scanned file.

You can use folders to organize stored files by user name or intended use.

Select [Preview] in the initial display and specify [E-mail TX Results] in [TX Mode].

You can check whether the transmission settings are correct before and after transmission.

Specify [Send Later] in [TX Mode]. You can send a fax at a specified

time.

Specify [Fax Header Print] in [TX Mode].

This setting can be used if the receiver specifies forwarding destinations by senders.

• Depending on the options installed, some functions cannot be registered. For details, see "Functions Requiring Optional Configurations", Getting Started.

• The names of programs given above are just examples. You can assign any name to a program according to your objectives.

• Depending on your business details or the type of documents to be scanned, registering a program cannot be recommended.

Ricoh SP C352DN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

How to Read the Manuals

Symbols Used in the Manuals

Disclaimer

Notes

Machine Types

1. Manuals Provided with This Machine

Manuals for This Machine

Manuals List

How to Use the Operating Instructions

Formats of the Operating Instructions

Reading the HTML Manuals on the CD-ROM

Installing and Opening the HTML Manuals

Reading the PDF Manuals on the CD-ROM

2. Safety Information for This Machine

Safety Information

Safety During Operation

Safety Precautions to Be Followed

Environments where the machine can be used

Handling power cords and power cord plugs

Handling the main machine

Handling the machine's interior

Handling the machine's supplies

Safety Labels of This Machine

Positions of WARNING and CAUTION labels

Main unit

Paper trays

Internal Finisher SR3180

Power Switch Symbols

3. Other Information for This Machine

Laws and Regulations

Duplication and Printing Prohibited

Laser Safety

Notes to USA Users of FCC Requirements

Part 15 of the FCC Rules

Part 68 of the FCC Rules regarding Facsimile Unit

Important Safety Instructions for Facsimile Unit

IMPORTANTES MESURES DE SÉCURITÉ de l'unité Fax

Notes to Canadian Users of Facsimile Unit

Remarques à l'attention des utilisateurs canadiens de l'unité Fax

Other Information

Notes to users in the state of California (Notes to Users in USA)

4. Appendix

Trademarks

TABLE OF CONTENTS

How to Read the Manuals

Symbols Used in the Manuals

Model-Specific Information

Names of Major Features

1. What You Can Do with This Machine

Reducing my Costs

Converting Documents to Electronic Formats Easily

Registering Destinations

Operating the Machine More Effectively

Customizing the [Home] Screen

Making Copies Using Various Functions

Printing Data Using Various Functions

Utilizing Stored Documents

Sending and Receiving Faxes without Paper

Sending and Receiving Faxes via the Internet

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed

Using the Facsimile and the Scanner in a Network Environment

Embedding Text Information in Scanned Files

Preventing Information Leakage (Security Functions)

Centrally Controlling Scan Conditions and Distribution

Monitoring and Setting the Machine Using a Computer

Preventing Unauthorized Copying

2. Getting Started

Guide to Names and Functions of Components

Guide to Components (mainly Europe and Asia)

Guide to Components (mainly North America)

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options (mainly Europe)

Guide to Functions of the Machine's External Options (mainly Asia)

Guide to Functions of the Machine's External Options (mainly North America)

Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)