Panasonic KX-FLB801E Operating Instructions Manual
Operating Instructions
Flat-Bed Multi-Function Laser Fax
Model No. KX-FLB801E
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to
the appropriate service of your service
provider.
Be sure to use the telephone line
cord included in this unit.
This model is designed to be used only
in the United Kingdom and Ireland.
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
i
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 13.
Buttons (Listed in alphabetical order)
BROADCAST B LOWER D RESOLUTION G
CALLER ID K MANUAL BROAD C SCAN Q
COLLATE E MENU I SET P
CONTRAST F MONITOR U START V
COPY O Navigator key R Station keys A
DIRECTORY E PAUSE S STOP J
FAX N QUICK SCAN H ZOOM H
FAX AUTO ANSWER L R T
HELP M REDIAL S
ii
Thank you for purchasing a Panasonic fax machine.
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L In the event of problems, you should contact your equipment supplier in the first instance.
L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment
(R&TTE) Directive 1999/5/EC.
Declarations of Conformity for the relevant Panasonic products described in this manual are available
for download by visiting:
http://www.doc.panasonic.de
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation.
L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
L XEROX is a registered trademark of Xerox Corporation.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Important Information
Important InformationSafety Instructions
Important safety
instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the mains lead.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. If the mains lead is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone sockets in wet
locations unless the socket is specifically
designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
3
Important Information
Laser radiation
L The printer of this unit utilises a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
Fuser unit
L The fuser unit (1) gets hot.
Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (2) also gets
warm. This is normal.
1
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorised service
centre.
L Make sure that the unit is installed in a well
ventilated room so as not to increase density
of ozone in the air. Since ozone is heavier
than air, it is recommended that air at floor
level be ventilated.
2
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
– Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach
contents, and seek immediate medical
treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
Drum unit
L Read the instructions on page 15 before you
begin installation of the drum unit. After you
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in
your country. Penalties of fines and/or
imprisonment may be imposed on those
found guilty. The following are examples of
items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
– Bank and government bonds and
securities
– Passports and identification cards
– Copyright material or trademarks without
the consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or
accuracy. In case of doubt, contact your
legal counsel.
Notice:
L Install your machine near a supervised area
to prevent illegal copies from being made.
4
Important Information
Information on Disposal
for Users of Waste
Electrical & Electronic
Equipment (private
households)
This symbol on the products and/or
accompanying documents means that used
electrical and electronic products should not be
mixed with general household waste.
For proper treatment, recovery and recycling,
please take these products to designated
collection points, where they will be accepted on
a free of charge basis. Alternatively, in some
countries you may be able to return your
products to your local retailer upon the purchase
of an equivalent new product.
Disposing of this product correctly will help to
save valuable resources and prevent any
potential negative effects on human health and
the environment which could otherwise arise
from inappropriate waste handling. Please
contact your local authority for further details of
your nearest designated collection point.
Penalties may be applicable for incorrect
disposal of this waste, in accordance with
national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or
supplier for further information.
Information on Disposal in other Countries
outside the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please
contact your local authorities or dealer and ask
for the correct method of disposal.
For best performance
Toner cartridge and drum unit
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odour during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned OFF immediately
after printing. Leave the power turned ON for
a minimum of 30 minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (1).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
L For optimal performance, genuine Panasonic
toner cartridges and drum units are
recommended. We cannot be responsible for
problems that may be caused by a nonPanasonic toner cartridge or drum unit:
– Damage to the unit
– Poor print quality
– Improper Operation
1
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical
components inside the unit, touch a
grounded metal surface before touching the
components.
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
1
5
Important Information
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from the power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 10 °C or greater
than 32.5 °C. Damp basements should also
be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
Moving the unit
L The unit weights approximately 16 kg. It is
highly recommended that two people handle
this unit.
L When moving the unit, hold both side grips
(1).
1
Approx. 16 kg
6
1
Important Information
The connection to the telecommunication
systems must not be hard wired and must
be unplugged before the earth is
disconnected.
Method of connection
This apparatus is connected to the exchange
line or PABX/PMBX extension by the new
standard British Telecom plug and socket.
Arrangements for provision of this type of
termination can be made through the
nearest British Telecom Sales Office.
This apparatus may be connected to the
following types of installation.
a) For connection to the public switched
telephone network (PSTN) and
compatible PBX (Private Branch
Exchange), which use DTMF signalling.
(Please consult your supplier for an up to
date list of compatible PBX’s.)
b) The apparatus can be used on extension
sockets connected to a direct exchange
line (D.E.L.).
c) This apparatus is suitable for connection
to the telecommunication system directly
or via compatible private branch
exchange as an extension. The supplier
of the apparatus should be consulted for
an up to date list of PBX’s with which the
apparatus is compatible.
Important Information
NOTES:
● If you experience any problems with the
normal use of your apparatus, you should
unplug it from the telephone outlet and
connect a known working telephone in its
place. If the known working telephone still
gives problems, then please contact the
customer service department of your
PSTN operator (e.g. BT etc.). If it
operates properly, then the problems are
likely to be a fault in your apparatus. In
this case, consult your supplier for advice.
● Your PSTN operator may charge you if
they attend a service call that is not due
to apparatus supplied by them.
It cannot be guaranteed that the apparatus
will operate under all possible conditions of
connection to compatible PBX’s.
● This apparatus is suitable for connection
to a PBX with or without initial proceed
indication.
● This apparatus is suitable for connection
to a PBX with or without secondary
proceed indication.
Any cases of difficulty should be referred in
the first instance to the supplier of the
apparatus.
d) The apparatus must not be connected in
the following manner:
–As an extension to a pay phone
–As a party line with shared service
7
Important Information
T
a
A
o
t
t
T
Y
o
G
T
c
T
c
c
t
For your safety
This appliance is supplied with a moulded
three pin mains plug for your safety and
convenience.
A 13 amp fuse is fitted in this plug.
Should the fuse need to be replaced please
ensure that the replacement fuse has a
rating of 13 amps and that it is approved by
ASTA or BSI to BS1362.
Check for ASTA mark or the BSI
mark on the body of the fuse.
If the plug contains a removable fuse cover
you must ensure that it is refitted when the
fuse is replaced.
If you lose the fuse cover the plug must not
be used until a replacement cover is
obtained.
A replacement fuse cover can be
purchased from your local Panasonic
dealer.
IF THE FITTED MOULDED PLUG IS
UNSUITABLE FOR THE SOCKET OUTLET
IN YOUR HOME THEN THE FUSE
SHOULD BE REMOVED AND THE PLUG
CUT OFF AND DISPOSED OF SAFELY.
THERE IS A DANGER OF SEVERE
ELECTRICAL SHOCK IF THE CUT OFF
PLUG IS INSERTED INTO ANY 13 AMP
SOCKET.
IMPORTANT:
he wires in this mains lead are coloured in
ccordance with the following code:
Green-and-Yellow: Earth
Blue: Neutral
Brown: Live
s the colours of the wire in the mains lead
f this appliance may not correspond with
he coloured markings identifying the
erminals in your plug, proceed as follows.
he wire which is coloured GREEN-AND-
ELLOW must be connected to the terminal
in the plug which is marked with the letter E
r by the Earth symbol or coloured
REEN or GREEN-AND-YELLOW.
he wire which is coloured BLUE must be
onnected to the terminal in the plug which
is marked with the letter N or coloured
BLACK.
he wire which is coloured BROWN must be
onnected to the terminal in the plug which
is marked with letter L or coloured RED.
How to replace the fuse: Open the fuse
ompartment with a screwdriver and replace
he fuse (and fuse cover).
If a new plug is to be fitted please observe
the wiring code as shown below.
If in any doubt please consult a qualified
electrician.
WARNING: THIS APPLIANCE MUST BE
EARTHED.
8
FUSE
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories........................11
1.2 Accessory information ......................12
1.3 Extension telephone adaptor for UK.12
Finding the Controls
1.4 Description of buttons....................... 13
1.5 Overview ..........................................14
Installation
1.6 Toner cartridge and drum unit ..........15
1.7 Document tray ..................................17
1.8 Output tray........................................ 17
1.9 Recording paper...............................19
Table of Contents
4. Caller ID
Caller ID
4.1 Caller ID service ...............................41
4.2 Viewing and calling back using caller
information........................................ 42
4.3 Storing caller information.................. 43
5. Copy
Copying
5.1 Using the unit as a copy machine.....44
5.2 Making a copy .................................. 44
5.3 More copying features ......................46
6. Multi-Function Station
2. Preparation
Connections and Setup
2.1 Connections .....................................22
2.2 Selecting the operation mode (Fax/
Copy/Scan)....................................... 23
Help Button
2.3 Help function ....................................23
Vo lu me
2.4 Adjusting volume ..............................24
Initial Programming
2.5 Date and time ...................................24
2.6 Your logo........................................... 25
2.7 Your fax number ...............................27
3. Fax
Sending Faxes
3.1 Using the unit as a fax machine ....... 28
3.2 Sending a fax manually ....................28
3.3 Document requirements ...................30
3.4 Storing items for the one-touch dial
feature and navigator directory......... 31
3.5 Sending a fax using one-touch dial
feature and navigator directory......... 33
3.6 Broadcast transmission ....................34
Receiving Faxes
3.7 Selecting the way to use your fax
machine............................................35
3.8 Receiving a fax automatically – Auto
answer ON........................................36
3.9 Receiving a fax manually – Auto answer
OFF .................................................. 37
3.10 Using the unit with an answering
machine............................................38
3.11 Receive polling (retrieving a fax placed
on another fax machine)................... 39
3.12 Junk fax prohibitor (preventing fax
reception from undesired callers) .....39
software
Setup
6.1 Connecting to a computer ................ 48
6.2 Installing Multi-Function Station .......48
6.3 Starting Multi-Function Station ......... 50
Printing
6.4 Using the unit as a printer ................50
Scanning
6.5 Using the unit as a scanner.............. 53
Remote Control
6.6 Operating the unit from your computer.
54
PC Fax
6.7 Fax sending/receiving using Multi-
Function Station ...............................55
6.8 Confirming the status of the unit.......56
7. Programmable Features
Features Summary
7.1 Programming....................................57
7.2 Basic features................................... 58
7.3 Fax features...................................... 60
7.4 Copy features ................................... 64
8. Help
Error Messages
8.1 Error messages – Reports ...............65
8.2 Error messages – Display ................ 66
Troubl esh oot ing
8.3 When a function does not work, check
here .................................................. 69
Replacement
8.4 Replacing the toner cartridge and the
drum unit ..........................................75
Jams
8.5 Recording paper jam ........................78
8.6 Document jams (Auto document
feeder) ..............................................81
9
Table of Contents
Cleaning
8.7 Cleaning the white plate and glasses...
82
8.8 Cleaning the document feeder rollers...
86
9. General Information
Printed Reports
9.1 Reference lists and reports ..............87
Specifications
9.2 Specifications ................................... 88
Guarantee
9.3 Condition of guarantee .....................91
10.Index
10.1 Index................................................ 92
10
1I ntroduction and Installation
1.1 Included accessories
1. Introduction and Installation
No. Item Part number
*1
Quantity Notes
1 Mains lead PFJA03A008Y 1 ----------
2 Telephone line cord PFJA04B012Y 1 for UK
3 Document tray PFKS1117Y1 1 ----------
4 Drum unit KX-FA86X 1 See page 90.
5 Toner cartridge
(starter toner cartridge)
---------- 1 prints about 800 A4sized pages with a 5%
image area (page 89).
6 Operating instructions PFQX2483Z 1 ----------
7 Quick installation guide PFQW2499Z 1 ----------
8 CD-ROM PFJKFLB851Z 1 See page 48.
*1 Part numbers are subject to change without notice.
123 4
567 8
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
11
1. Introduction and Installation
1.2 Accessory information
1.2.1 Sales and Support Information
Customer Care Centre
L For customers within the UK: 08701 580560
L For customers within the Republic of Ireland: 01 289 8333
L Visit our website for product information
L E-mail: customer.care@panasonic.co.uk
Direct Sales at Panasonic UK
L Order accessory and consumable items for your product with ease and confidence by phoning our
Customer Care Centre Monday - Thursday 9:00am - 5:30pm, Friday 9:30am - 5:30pm (Excluding
public holidays).
L Or go on line through our Internet Accessory ordering application at www.panasonic.co.uk
L Most major credit and debit cards accepted.
L All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.
L It couldn’t be simpler!
L Also available through our Internet is direct shopping for a wide range of finished products, take a
browse on our website for further details.
Additional/replacement accessories
.
Model No. Item Usage Notes
KX-FA87X
KX-FA85X
KX-FA86X Drum unit For replacement, see page 75. See page 90.
KX-FA103X Optional handset unit ---------- See page 22.
Toner cartridge For replacement, see page 75. See page 89.
1.3 Extension telephone adaptor for UK
When using the unit with an external answering machine (page 38), please purchase an extension
telephone adaptor (e.g., PQJA10058Z) by contacting one of the following:
– www.panasonic.co.uk
– Panasonic Customer Care Centre on Telephone number 08701 580560
– local Panasonic authorised dealer
To telephone line cord of
external telephone or telephone
To EXT socket
S
b1
a1
E
(contact side)
answering machine
N. C
b1
S
A
E
a1
N. C
a1, b1: Line
S : Shunt
E : Earth Recall (This function is not provided on this fax machine.)
12
(view: A)
1. Introduction and Installation
Finding the Controls
1.4 Description of buttons
L Keep the front cover page open for button
locations.
A Station keys
L To use the one-touch dial feature (page
31, 33).
B {BROADCAST}
L To send a document to multiple parties
(page 34, 35).
C {MANUAL BROAD}
L To send a document to multiple parties
manually (page 34, 35).
D {LOWER}
L To select stations 8–14 for the one-touch
dial feature (page 31, 33).
E {COLLATE}{DIRECTORY}
L To make a collated copy (page 46).
L To initiate the navigator directory (page
32, 34).
F {CONTRAST}
L To select a contrast (page 28, 45).
G {RESOLUTION}
L To select a resolution (page 28, 45).
H {ZOOM}{QUICK SCAN}
L To enlarge or reduce a document when
copying (page 46).
L To store a scanned document into
memory, and then send it (page 29).
I {MENU}
L To initiate or exit programming.
J {STOP}
L To stop an operation or programming
session.
L To delete a character from names and
telephone numbers (page 26, 32).
L To return to a previous step during
operation.
K {CALLER ID}
L To use Caller ID service (page 42, 43).
L To change the display of the caller
information (page 42).
L {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 36).
M {HELP}
L To print helpful information for quick
reference (page 23).
N {FAX }
L To switch to the fax mode (page 23, 28).
O {COPY}
L To switch to the copy mode (page 23, 44).
P {SET}
L To store a setting during programming.
Q {SCAN}
L To switch to the scan mode (page 23, 54).
R Navigator key
L To adjust volume (page 24).
L To search for a stored item (page 33).
L To select features or feature settings
during programming (page 57).
S {REDIAL}{PAUS E}
L To redial the last number dialled. If the line
is busy when you make a phone call using
the {MONITOR} button, the unit will
automatically redial the number up to 5
times.
L To insert a pause during dialling.
T {R}
L To access special telephone services
such as call waiting or to transfer
extension calls.
U {MONITOR}
L To initiate dialling.
When you press {MONITOR} while
receiving a call, you will be able to hear
the other party, but the other party will not
be able to hear you.
V {START}
L To start sending or receiving a fax.
L To copy a document (page 44).
L To scan a document (page 54).
R button (to use the recall feature)
{R} is used to access optional telephone
services such as call waiting. Contact your
telephone company business office for details.
Call waiting (optional handset user only)
When a call waiting tone is heard during a
conversation, place the existing call on hold
and answer the second call by pressing {R}.
L Each time you press {R}, you can switch
between the first and second call.
L Incoming calls cannot be dropped by the
person who has received the call.
Note:
L If your unit is connected to a PBX, pressing
{R} allows you to access some features of
your host PBX such as transferring an
extension call.
13
1. Introduction and Installation
1.5 Overview
1.5.1 Front view
12 5 63 4
l
1.5.2 Rear view
B
A
8j9k7
1 Top cover
2 ADF (Auto Document Feeder) cover
release button
3 ADF cover
4 Document guides
5 Document tray
6 Document cover
7 Output tray
8 Top cover release lever
9 Document entrance
j Paper input tray
k Recording paper exit
l Document exit
C D E G HF
A Recording paper guides
B Handset unit (Optional) connection
socket
C Speaker
D USB interface cover
E Manual input tray
F Telephone line socket
G External telephone socket
H AC-in socket
Removing the shipping tape
Remove the shipping tape (1) and pad (2).
1
2
1
14
1
1. Introduction and Installation
Installation
1.6 Toner cartridge and
drum unit
The included toner cartridge is a starter toner
cartridge. It will print about 800 A4-sized pages
with a 5 % image area (page 89).
L To replace the toner cartridge and the drum
unit, see page 75.
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
3 Place the toner cartridge (1) into the drum
unit (2).
1
2
4 Firmly press down the toner cartridge to
snap into position.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
2 Remove the toner cartridge and drum unit
from the protection bags.
1
L Do not touch or scratch the black drum
surface (1).
5 Turn the two green levers (1) on the toner
cartridge firmly.
1
15
1. Introduction and Installation
6 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
1
7 Lift the top cover release lever (1) and open
the top cover (2).
Important:
L Close the manual input tray (3) before
opening the top cover.
8 Install the drum and toner unit (1) by holding
the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
4
1
3
Note:
L Do not touch the transfer roller (4).
L If the lower glass (5) is dirty, clean it with
a soft and dry cloth.
5
2
9 Close the top cover until locked.
16
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482 on page
59). The toner cartridge will last approximately
40 % longer. This feature may lower the print
quality.
1. Introduction and Installation
1.8 Output tray
Pull the output tray extender (1) forward gently
until it clicks into place, then press the centre
part of the extender (2) to open.
1
2
1.7 Document tray
Insert the document tray (1) into the slot (2) on
the unit.
2
1
Note:
L The output tray can hold up to approximately
150 sheets of printed paper. Remove the
printed paper before the output tray becomes
full.
L Do not place the unit in an area where the
output tray may be easily bumped into.
17
1. Introduction and Installation
If the top part of the extender is detached
1. With the top part of the extender in the open
position, insert the tab (1) into the left hole
(2) of the extender.
2
1
2. Slide the other tab (1) into the right hole (2)
of the extender from below until it clicks into
place.
If the extender is detached
1. Line up the extender (1) with the left side of
the output tray. Make sure that the triangles
(2) match to attach the extender correctly.
1
2
2. Snap the extender (1) into the unit by
pushing down the right side of the extender.
2
1
1
18
1.9 Recording paper
LTR
LGL
A4
2
3
1.9.1 Using the paper input tray
A4, letter or legal size recording paper can be
used.
The paper input tray unit can hold:
– Up to 250 sheets of 60 g/m
paper.
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
L Please refer to page 89 for information on
recording paper.
L The unit is set for printing A4 size paper
by default. If you want to use letter or legal
size paper, change the setting (feature
#380 on page 59).
1 Pull the paper input tray (1) completely out.
2
to 75 g/m2
2
paper.
2
paper.
1. Introduction and Installation
3 Before loading a stack of paper, fan the
paper to prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the
paper input tray, if it is lifted.
1
1
2 Pinch the front side of the recording paper
guide (1), then slide it to match the paper
size mark.
Pinch both sides of the recording paper
guides (2), then slide them to match the
paper size mark.
2
2
L Make sure that the recording paper
guides (1) are at the paper size mark
and the recording paper is under the
paper limit mark (2). The paper should
not be loaded over the snubbers (3).
1
1
1
LGL
A4
LTR
2
3
19
1. Introduction and Installation
5 Insert the paper input tray into the unit.
Note:
L If the paper is not loaded correctly, re-adjust
the paper guides, or the paper may jam.
L If the paper input tray does not close, the
plate in the paper input tray may be lifted.
Push the paper and make sure that the paper
is laid flat in the paper input tray.
Caution for the paper input tray
L Do not drop the input tray.
1.9.2 Using the manual input tray
You can print not only on plain paper but also on
special media (transparencies / labels /
envelopes).
The manual input tray is used only for printing
with the computer (page 50) and can hold one
page at a time. When printing multiple pages,
add a next page after the first page has been fed
into the unit.
L Please refer to page 89 for information on
recording paper.
Load the recording paper after you have
started printing with the computer.
1 Pull open the manual input tray (1), and
then raise the extender (2) gently until it
clicks into place.
L Hold the paper input tray with both hands
when removing or installing. The input
tray weights approximately 2 kg when the
recording paper is fully installed.
Approx. 2 kg
1
2
20
2 Insert the paper, print-side down (1) until
the unit grasps the paper and a single beep
is heard.
L Adjust the width of the guides (2) to the
size of the recording paper.
1
2
Note:
L If the paper is not inserted correctly, re-adjust
the paper, or the paper may jam.
L Make sure the unit grasps the recording
paper as specified in step 2. The display
shows the following.
1. Introduction and Installation
PAPERINTRAY#2
FOR PC PRINTING
21
2. Preparation
2P reparationConnections and S etup
2.1 Connections
Plug in the mains lead and the telephone line
cord. (Switch on AC mains outlet.)
Caution:
L The mains lead must remain connected at
all times.
L Never install telephone wiring during a
lightning storm.
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
1 Telephone line cord
L Connect to telephone network.
2 Mains lead
L Connect to Household Mains Supply
(220 – 240 V, 50 Hz).
3 [EXT] socket
L You can connect an answering machine
or an extension telephone. Remove the
stopper if attached.
4 Answering machine (not included)
5 Handset unit (Optional) connection socket
L You can connect the optional handset
unit. Remove the seal if attached.
Note:
L To avoid malfunction, do not position the unit
near appliances such as TVs or speakers
which generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
L If you use the unit with a computer and your
internet provider instructs you to install a filter
(6), please connect it as follows.
6
Using the optional handset unit
You can add the optional handset unit (Model
No. KX-FA103X). See page 12 for accessory
information.
Extension telephone
adaptor (not included)
5
3
4
L Connect to the handset unit connection
socket (5) before use. For more details,
please refer to the installation guide for the
optional handset unit.
1
2
22
Help Button
2. Preparation
2.2 Selecting the
operation mode
(Fax/Copy/Scan)
This unit has three operation modes. You can
select the desired mode by pressing one of the
following buttons.
– {FAX}: Select this mode when using the unit
as a fax machine (page 28).
– {COPY}: Select this mode when using the
unit as a copy machine (page 44).
– {SCAN}: Select this mode when using the
unit as a scanner for the computer (page 54).
Note:
L The default operation mode is the copy
mode.
You can change the default operation mode
(feature #463 on page 59) and the timer
before returning to the default operation
mode (feature #464 on page 59).
2.3 Help function
The unit contains helpful information which can
be printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax
number.
– “FEATURE LIST”:
How to program the features.
– “DIRECTORY”:
How to store names and numbers in the
directory and how to dial them.
– “FAX RECEIVING”:
Help with problems to receive faxes.
– “COPIER”:
How to use the copier function.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
{HELP}{SET}{<}{>}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
Volu m e
23
2. Preparation
2.4 Adjusting volume
Before adjusting volume, set the operation mode
to the fax mode (page 28) or the copy mode
(page 44).
{SET} {V}{^}
Ringer volume
While the unit is idle, press {V} or {^}.
L If there are any documents in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {V} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display “INCOMING CALL”.
L To turn the ringer back ON, press {^}.
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 58).
2.5 Date and time
You must set the date and time.
{MENU}
{SET}{FAX}{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{1}.
SETDATE&TIME
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
D:|01/M:01/Y:06
TIME: 12:00AM
4 Enter the current date/month/year by
selecting 2 digits for each.
Example: 10 August, 2006
Press {1}{0} {0}{8} {0}{6}.
D:10/M:08/Y:06
TIME: |12:00AM
Monitor volume
While using the monitor, press {V} or {^}.
Initial Programming
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 10:15PM (12 hour clock format
only)
1. Press {1}{0} {1}{5}.
D:|10/M:08/Y:06
TIME: 10:15AM
2. Press {*} repeatedly to display “PM”.
D:|10/M:08/Y:06
TIME: 10:15PM
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
24
send according to your unit’s date and time
setting.
L The accuracy of the clock is approximately
±60 seconds a month.
L After setting the date and time, if the unit is in
the copy mode, change it to the fax mode by
pressing {FAX}. You can check your unit’s
date and time setting on the display.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
2. Preparation
2.6 Your logo
The logo can be your name or the name of your
company.
{ZOOM}/{QUICK SCAN}
{MENU}
If you have subscribed to a Caller ID
service
The date and time will be automatically set
according to the received caller information.
L If the time has not previously been set, Caller
ID will not adjust the clock.
{SET}{R}
{<}{>}{V}{^}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad Characters
{1} 1[ ] { } +–/ =
,._`:;?|
{2} ABCa b c 2
{3} DEF d e f 3
{4} GHI g h i 4
{5} JKLj kl 5
{6} MNOm n o 6
{7} PQRS p q r s 7
25
2. Preparation
Keypad Characters
{8} TUVt uv 8
{9} WXYZwxyz9
{0} 0()<>!"#$
%& ¥ @ @^ ’ →
{#} To switch between
uppercase or lowercase
letters.
{R} Hyphen
{ZOOM}/
{QUICK SCAN}
{STOP} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To insert a space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all characters, press and hold
{STOP}.
To insert a character
1. Press {< } or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {ZOOM}/{QUICK SCAN} to insert a
space and enter the character.
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select
characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {^}, the order will be
reversed.
2. Press {> } to insert the displayed character.
3. Return to step 1 to enter the next character.
LOGO=BIL|L
To switch between uppercase or lowercase
letters
Pressing the {#} key will change the letter input
to uppercase or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {#}.
LOGO=B|i
26
2.7 Your fax number
2. Preparation
{MENU}
{SET}{R}
{<}{>}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {R}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all numbers, press and hold
{STOP}.
27
3. Fax
3FaxSending Faxes
3.1 Using the unit as a fax
machine
3.1.1 Entering the fax mode
Before sending a fax, set the operation mode to
the fax mode.
{FAX}
Press {FAX } to turn the {FAX} light ON.
Note:
L You can change the default operation mode
(feature #463 on page 59) and the timer
before returning to the default operation
mode (feature #464 on page 59).
3.2 Sending a fax manually
3.2.1 Using the auto document
feeder
L Confirm that there are no documents on
the scanner glass.
{CONTRAST}
{RESOLUTION}
1
2 Adjust the width of the document guides (1)
to fit the actual size of the document.
3 Insert the document (up to 40 pages) FACE
UP into the feeder until a single beep is
heard.
L If the document guides are not adjusted
to fit the document, re-adjust them.
4 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 28.
L To select the contrast, see page 28.
5 Press {MONITOR}.
6 Dial the fax number.
7 Press {START}.
Note:
L Any document which can be sent as a fax can
also be copied and scanned (page 30).
L Do not open the document cover when
sending a fax with the auto document feeder.
To stop sending
Press {STOP}.
To select the resolution
1. Press {RESOLUTION}.
2. Press {V} or {^} repeatedly to select the
desired resolution.
– “STANDARD”: For printed or typewritten
documents with normal-sized characters.
– “FINE”: For documents with small print.
– “SUPER FINE”: For documents with very
small print. This setting is effective only
when the other party has a compatible fax
machine.
– “PHOTO”: For documents containing
photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
{FAX}
{QUICK SCAN}
{SET}{V}{^}
{REDIAL}
{MONITOR}
1 If the {FAX} light is OFF, turn it ON by
pressing {FAX }.
28
{STOP}
{START}
To select the contrast
You can adjust this setting depending on the
darkness or lightness of the document. 5 levels
(light to dark) are available.
1. Press {CONTRAST}.
2. Press {V} or {^} repeatedly to select the
desired contrast.
L To make it lighter, press {V}.
L To make it darker, press {^}.
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