Panasonic KX-FL313HK User Manual
Operating Instructions
Compact Laser Fax
Model No. KX-FL313HK
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to the
appropriate service of your service
provider.
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy reference to the
buttons.
OPEN
i
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 8.
DA B C
LN
Buttons (Listed in alphabetical order)
AUTO ANSWER T JUNK FAX PROHIBITOR J SET G
BROADCAST C LOWER L Station keys A
CALLER ID E MANUAL BROAD B START Q
COPY R MENU I STOP P
FAX Q MONITOR O TONE M
FLASH D Navigator key H VOLUME H
HANDSET MUTE N QUICK SCAN S
HELP K REDIAL/PAUSE F
FE G H JI K
OP S TRM
Q
ii
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only.
All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications
Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Important Information
Important InformationSafety In struc tions
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this
unit.
3. Unplug this unit from power outlets before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious
damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are
provided for ventilation and protection against
overheating. Never place the unit near radiators, or in
a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you
are not sure of the type of power supplied to your
home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a
grounded plug. If you do not have this type of outlet,
please have one installed. Do not defeat this safety
feature by tampering with the plug.
9. Do not place objects on the power cord. Install the
unit where no one can step or trip on the cord.
10. Do not overload power outlets and extension cords.
This can result in the risk of fire or electric shock.
11. Never push any objects through slots in this unit. This
may result in the risk of fire or electric shock. Never
spill any liquid on the unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an authorised
service centre when service is required. Opening or
removing covers may expose you to dangerous
voltage or other risks. Incorrect reassembly can
cause electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorised service centre when the
following conditions occur:
A. If the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the
operating instructions. Adjust only controls
covered by the operating instructions. Improper
adjustment may require extensive work by an
authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk of
an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to warmer
areas, let the unit adjust to the warmer temperature
and do not connect the unit for about 30 minutes. If
the unit is connected too soon after a sudden climate
change, condensation may form inside the unit
causing malfunction.
L Never install telephone wiring during a lightning
storm.
L Never install telephone jacks in wet locations unless
the jack is specifically designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying telephone
lines.
L Do not touch the plug with wet hands.
3
Important Information
Laser radiation
L The printer of this unit utilises a laser. Use of controls
or adjustments or performance of procedures other
than those specified herein may result in hazardous
radiation exposure.
Fuser unit
L The fuser unit gets hot. Do not touch it.
L During or immediately after printing, the area near
the recording paper exit (1) also gets warm. This is
normal.
1
Fuser unit
Toner cartridge
L Be careful of the following when you handle the toner
cartridge:
– Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the
toner life.
– If you ingest any toner, drink several glasses of
water to dilute your stomach contents, and seek
immediate medical treatment.
– If any toner comes into contact with your eyes,
flush them thoroughly with water, and seek
medical treatment.
– If any toner comes into contact with your skin,
wash the area thoroughly with soap and water.
– If you inhale any toner, move to an area with fresh
air and consult local medical personnel.
Drum unit
L Read the instructions on page 10 before you begin
installation of the drum unit. After you have read
them, open the drum unit protection bag. The drum
unit contains a photosensitive drum. Exposing it to
light may damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for more than
5 minutes.
– Do not touch or scratch the black drum surface.
2
– Do not place the drum unit near dust or dirt, or in
a high humidity area.
– Do not expose the drum unit to direct sunlight.
WARNING:
L To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
L Unplug this unit from power outlets if it emits smoke,
an abnormal smell or makes unusual noise. These
conditions can cause fire or electric shock. Confirm
that smoke has stopped and contact an authorised
service centre.
L Make sure that the unit is installed in a well ventilated
room so as not to increase density of ozone in the air.
Since ozone is heavier than air, it is recommended
that air at floor level be ventilated.
For best performance
Toner cartridge and drum unit
L For optimal performance, genuine Panasonic toner
cartridges and drum units are recommended. We
cannot be responsible for problems that may be
caused by a non-Panasonic toner cartridge or drum
unit:
– Damage to the unit
– Poor print quality
– Improper operation
L In the printing process, heat is used to fuse toner
onto the page. As a result, it is normal for the
machine to produce an odour during and shortly after
printing. Be sure to use this unit in an area with
proper ventilation.
L To extend the life of the drum unit, the unit should
never be turned OFF immediately after printing.
Leave the power turned ON for a minimum of 30
minutes after printing.
L Do not cover slots or openings on the unit. Inspect
the air circulation vents regularly and remove any
dust build-up with a vacuum cleaner (2).
L When replacing the toner cartridge or drum unit, do
not allow dust, water, or liquids to come in contact
with the drum. This may affect print quality.
Static electricity
L To prevent static electricity damage to the interface
connectors or other electrical components inside the
unit, touch a grounded metal surface before touching
the components.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long period of
time, unplug this unit from the power outlet.
4
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. It should not be
placed in rooms where the temperature is less than
10 °C or greater than 32.5 °C. Damp basements
should also be avoided.
Recording paper
L Store unused paper in the original packaging, in a
cool and dry place. Not doing so may affect print
quality.
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
Important Information
5
Table of Contents
1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Included accessories..................................... 7
1.2 Accessory information................................... 8
Finding the Controls
1.3 Description of buttons.................................... 8
1.4 Overview ....................................................... 9
Installation
1.5 Toner cartridge and drum unit .................... 10
1.6 Paper tray .................................................... 12
1.7 Paper stacker............................................... 12
1.8 Document stacker........................................ 13
1.9 Handset cord............................................... 13
1.10 Recording paper.......................................... 14
2. Preparation
Connections and Setup
2.1 Connections ................................................ 15
2.2 Dialling mode .............................................. 16
Help Button
2.3 Help function ............................................... 16
Vo lu m e
2.4 Adjusting volume ......................................... 17
Initial Programming
2.5 Date and time.............................................. 17
2.6 Your logo...................................................... 18
2.7 Your fax number .......................................... 20
3. Telephone
Automatic Dialling
3.1 Phonebook .................................................. 21
3.2 One-touch dial feature................................. 22
Caller ID
3.3 Caller ID service.......................................... 23
3.4 Viewing and calling back using caller
information................................................... 24
3.5 Editing a caller’s telephone number before
calling back.................................................. 24
3.6 Erasing caller information............................ 24
3.7 Storing caller information into the phonebook /
one-touch dial.............................................. 25
4. Fax
Sending Faxes
4.1 Sending a fax manually ............................... 27
4.2 Document requirements.............................. 28
4.3 Sending a fax using one-touch dial feature and
phonebook................................................... 29
4.4 Broadcast transmission ............................... 29
Receiving Faxes
4.5 Selecting the way to use your fax machine . 31
4.6 Receiving a fax automatically – Auto answer
ON ............................................................... 33
4.7 Receiving a fax manually – Auto answer OFF.
33
4.8 Using the unit with an answering machine...35
4.9 Receive polling (retrieving a fax placed on
another fax machine) ...................................35
4.10 Junk fax prohibitor (preventing fax reception
from undesired callers).................................36
5. Duplex Ring
Duplex Ring
5.1 Using with the ring detection feature............37
6. Copy
Copying
6.1 Making a copy..............................................38
7. Programmable Features
Features Summary
7.1 Programming................................................40
7.2 Basic features ..............................................41
7.3 Advanced features .......................................42
8. Help
Error Messages
8.1 Error messages – Reports...........................46
8.2 Error messages – Display ............................47
Troubleshooting
8.3 When a function does not work, check here 49
Replacement
8.4 Replacing the toner cartridge and the drum unit
53
Jams
8.5 Recording paper jam....................................56
8.6 Document jams ............................................59
8.7 No feeding or multiple feeding occurs..........60
Cleaning
8.8 Cleaning the inside of the unit......................60
9. General Information
Printed Reports
9.1 Reference lists and reports ..........................63
Specifications
9.2 Specifications...............................................64
10.Index
10.1 Index ........................................................... 67
6
1. Introduction and Installation
1Introdu ction and Installation
1.1 Included accessories
No. Item Quantity Notes
1 Power cord 1 ----------
2 Telephone line cord 1 ----------
3 Handset 1 ----------
4 Handset cord 1 ----------
5 Paper tray 1 ----------
6 Paper stacker 1 ----------
7 Document stacker 1 ----------
8 Drum unit 1 See page 66.
9 Toner cartridge
(starter toner cartridge)
j Operating instructions 1 Chinese
k Quick installation guide 1 ----------
12345
6789j
k
1 prints about 500 A4-sized pages with
a 5% image area (page 65).
1 English
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
7
1. Introduction and Installation
1.2 Accessory information
To ensure that the unit operates properly, we
recommend the use of Panasonic toner cartridge and
drum unit. See page 65 for specifications.
1.2.1 Available accessories
– Replacement toner cartridge (KX-FAT90E)
– Replacement drum unit (KX-FAD91E)
L We cannot be responsible for any damage to the unit
or degradation of print quality which may occur from
the use of a non-Panasonic toner cartridge and drum
unit.
Finding the Controls
1.3 Description of buttons
L Keep the front cover page open for button locations.
A Station keys
L To use the one-touch dial feature (page 22, 29).
B {MANUAL BROAD}
L To send a document to multiple parties manually
(page 29, 30).
C {BROADCAST}
L To send a document to multiple parties (page 29,
30).
D {FLASH}
L To access special telephone services or for
transferring extension calls.
E {CALLER ID}
L To view caller information (page 24).
L To change the display of the caller information
(page 24).
F {REDIAL/PAUSE}
L To redial the last number dialled. If the line is busy
when you make a phone call using the
{MONITOR} button, the unit will automatically
redial the number up to 9 times.
L To insert a pause during dialling.
G {SET}
L To store a setting during programming.
H Navigator key {A} {B} {^} {V} {<} {>} {VOLUME}
{k}
L To adjust volume (page 17).
L To search for a stored item (page 21, 29).
L To select features or feature settings during
programming (page 40).
L To access the phonebook (page 21).
I {MENU}
L To initiate or exit programming.
J {JUNK FAX PROHIBITOR}
L To use junk fax prohibitor (page 36).
K {HELP}
L To print helpful information for quick reference
(page 16).
L {LOWER}
L To select stations 6–10 for the one-touch dial
feature (page 22, 29).
M {TONE}
L To change from pulse to tone temporarily during
dialling when your line has rotary pulse service.
N {HANDSET MUTE}
L To mute your voice to the other party during a
conversation. Press again to resume the
conversation.
O {MONITOR}
L To initiate dialling.
When you press {MONITOR} during receiving a
call, you will be able to hear the other party, but
the other party will not be able to hear you.
P {STOP}
L To stop an operation or programming session.
L To delete a character from names and telephone
numbers (page 19).
L To return to a previous step during operation.
Q {FAX}{START}
L To start sending or receiving a fax.
R {COPY}
L To copy a document (page 38).
S {QUICK SCAN}
L To store a scanned document into memory, and
then send it (page 27).
T {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page
33).
8
1.4 Overview
1. Introduction and Installation
1
2
3456
78 9
1 Handset
2 Speaker
3 Document guides
4 Paper tray
5 Recording paper entrance
6 Tension plate
7 Document stacker
8 Paper stacker
9 Recording paper exit
j Document exit
k Front cover
l Document entrance
*1
*1
kjl
*1 The paper stacker and document stacker may not be
shown in all illustrations.
Removing the shipping tape
Remove the shipping tape (1) before installation.
1
1
9
1. Introduction and Installation
Installation
1.5 Toner cartridge and drum unit
The included toner cartridge is a starter toner cartridge.
It will print about 500 A4-sized pages with a 5 % image
area (page 65).
L To replace the toner cartridge and the drum unit, see
page 53.
Caution:
L Read the following instructions before you begin
installation. After you have read them, open the
drum unit protection bag. The drum unit contains
a photosensitive drum. Exposing it to light may
damage the drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for more
than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or dirt,
or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the
toner life.
1 Before opening the protection bag of the new toner
cartridge, shake it vertically more than 5 times.
3 Place the toner cartridge (1) into the drum unit (2)
vertically.
1
2
4 Turn the lever (1) on each side of the toner cartridge
while pressing down firmly.
1
5 Make sure that the triangles (1) match, to install the
toner cartridge correctly.
2 Remove the toner cartridge and drum unit from the
protection bags. Peel off the seal (1) from the toner
cartridge.
L Do not touch or scratch the black drum surface
(2).
1
2
1
6 Lift open the front cover (1), holding the OPEN tab
(2).
1
2
10
1. Introduction and Installation
L If the lower glass (3) is dirty, clean it with a soft
and dry cloth.
3
7 Install the drum and toner unit (1) by holding the
tabs.
2
1
8 Close the front cover (1) by pushing down on both
sides, until locked.
1
Toner save feature
If you want to reduce toner consumption, set the toner
save setting to ON (feature #79 on page 45). The toner
cartridge will last approximately 40 % longer. This
feature may lower the print quality.
L Do not touch the transfer roller (2).
L Make sure that the triangles (3) match to install
the drum and toner unit correctly.
3
11
1. Introduction and Installation
1.6 Paper tray
Insert the paper tray (1) into the slot (2) on the back of
the unit.
1
2
3
Note:
L Do not place the unit in an area where the paper tray
may be obstructed (i.e., by a wall, etc.).
L Keep this surface (3) away from walls etc. more
than 50 mm to let the unit cool down.
1.7 Paper stacker
Line up the slots (1) in the paper stacker with the pegs
(2) on the bottom of the unit, then insert the two tabs of
the paper stacker into the slots on the unit (3).
2
3
1
Note:
L Do not place the unit in an area where the paper
stacker may be easily bumped into.
L Document and recording paper will be ejected from
the front of the unit. Do not place anything in front of
the unit.
L The paper stacker can hold up to approximately 30
sheets of printed paper. Remove the printed paper
before the paper stacker becomes full.
12
1. Introduction and Installation
1.8 Document stacker
Insert the document stacker (1) into the slots (2).
2
1
Note:
L Make sure the document stacker is inserted
completely, or the document may jam.
1.9 Handset cord
Connect the handset cord (1).
L The jack on the longer, uncoiled end (2) of the
handset cord should be connected to the
handset.
1
2
13
1. Introduction and Installation
1.10 Recording paper
A4, letter or legal size recording paper can be used.
The unit can hold:
– Up to 200 sheets of 60 g/m
– Up to 180 sheets of 80 g/m
– Up to 150 sheets of 90 g/m
Please refer to page 65 for information on recording
paper.
1 Before inserting a stack of paper, fan the paper to
prevent paper jams.
2
to 75 g/m2 paper.
2
paper.
2
paper.
L The paper should not be over the tab (2).
L If the paper is not inserted correctly, re-adjust the
paper, or the paper may jam.
Correct Incorrect
4 Push the tension plate back (1).
2 Pull the tension plate forward (1).
1
3 Insert the paper, print-side down (1).
1
1
14
2
2. Preparation
2Pr eparationConnections and Setup
2.1 Connections
Caution:
L When you operate this product, the power outlet
should be near the product and easily
accessible.
L Be sure to use the telephone line cord included in
this unit.
L Do not extend the telephone line cord.
1 Telephone line cord
L Connect to a single telephone line jack.
2 Power cord
L Connect to the power outlet
(220 – 240 V, 50/60 Hz).
3 [EXT] jack
L You can connect an answering machine (page
35) or a telephone. Remove the stopper if
attached.
4 Answering machine (not included)
3
L If you use the unit with a computer and your internet
provider instructs you to install a filter (5), please
connect it as follows.
5
4
2
Note:
L To avoid malfunction, do not position the fax machine
near appliances such as TVs or speakers which
generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
1
15
2. Preparation
Help Bu tton
2.2 Dialling mode
If you cannot dial (page 21, 27), change this setting
depending on your telephone line service.
{SET} {MENU}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{3}.
DIALLING MODE
=TONE [±]
3 Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
4 Press {SET}.
5 Press {MENU} to exit.
2.3 Help function
The unit contains helpful information which can be
printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax number.
– “FEATURE LIST”:
How to program the features.
– “PHONEBOOK”:
How to store names and numbers in the phonebook
and how to dial them.
– “FAX RECEIVING”:
Help with problems to receive faxes.
– “COPIER”:
How to use the copier function.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
SET}
{
{<}{>}
{HELP}
16
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the desired
item.
3 Press {SET}.
L The selected item will be printed.
Volume
2. Preparation
2.4 Adjusting volume
{A}{B}{SET}
Ringer volume
While the unit is idle, press {A} or {B}.
L If any documents are in the document entrance, you
cannot adjust the volume. Confirm that there are no
documents in the entrance.
To turn the ringer OFF
1. Press {B} repeatedly to display “RINGER OFF=
OK?”.
2. Press {SET}.
L When a call is received, the unit will not ring and
will display “INCOMING CALL”.
L To turn the ringer back ON, press {A}.
Ringer type
L You can select one of three ringer types (feature #17
on page 41).
Handset receiver volume
While using the handset, press {A} or {B}.
Monitor volume
While using the monitor, press {A} or {B}.
Initial Programming
2.5 Date and time
You must set the date and time.
{SET}
{
<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {0}{1}.
SET DATE & TIME
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
D:|01/M:01/Y:06
TIME: 00:00
4 Enter the current date/month/year by selecting 2
digits for each.
Example: 10 August, 2006
Press {1}{0} {0}{8} {0}{6}.
D:10/M:08/Y:06
TIME: |00:00
5 Enter the current hour/minute by selecting 2 digits for
each. Press {*} repeatedly to select “AM” or “PM”,
or 24-hour time entry.
Example: 3:15PM (12 hour clock entry)
1. Press {0}{3} {1}{5}.
D:|10/M:08/Y:06
TIME: 03:15
2. Press {*} repeatedly to display “PM”.
D:|10/M:08/Y:06
TIME: 03:15PM
6 Press {SET}.
SETUP ITEM [ ]
{MENU}
7 Press {MENU} to exit.
17
2. Preparation
Note:
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
L The accuracy of the clock is approximately ±60
seconds a month.
2.6 Your logo
The logo can be your name or the name of your
company.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
{SET}
{<}{>}{A}{B}
{FLASH}
{HANDSET MUTE}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
{MENU}
{STOP}
18
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each page sent
from your unit.
To select characters with the dial keypad
Keypad Characters
{1} Space # & ’ ( )
@ ,–. /1
{2} ABC2
abc2
2. Preparation
Keypad Characters
{3} DEF3
def3
{4} GHI 4
ghi4
{5} JKL5
jkl5
{6} MNO6
mno6
{7} PQRS7
pqrs7
{8} TUV8
tuv8
{9} WXYZ 9
wxyz 9
{0} Space 0
{*} To change uppercase or
lowercase letter.
{FLASH} To enter a hyphen.
{HANDSET
MUTE}
{STOP} To delete a digit.
Note:
L To enter another character that is located on the
same dial key, press {>} to move the cursor to the
next space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
To insert a space.
LOGO=|B
To change uppercase or lowercase letters
Pressing the {*} key will change to uppercase or
lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {*}.
LOGO=B|i
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
1. Press {<} or {>} to move the cursor to the incorrect
character.
2. Press {STOP}.
L To erase all characters, press and hold {STOP}.
3. Enter the correct character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
1. Press {B} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {A}, the order will be reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next space and
press {5} 3 times.
LOGO=BIL|L
19
2. Preparation
2.7 Your fax number
{SET}
{<}{>}
{FLASH}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {0}{3}.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
{MENU}
{STOP}
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {FLASH}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of each
page sent from your unit.
To correct a mistake
1. Press {<} or {>} to move the cursor to the incorrect
number.
2. Press {STOP}.
L To erase all numbers, press and hold {STOP}.
3. Enter the correct number.
20
3TelephoneAutomatic Dialling
3.1 Phonebook
The phonebook allows you to make calls without having
to dial manually. You can store 100 names and
telephone numbers to the phonebook.
L You can also send faxes using the phonebook (page
29).
{SET}
{<}{>}{A}{B}
{MONITOR}
3.1.1 Storing phonebook items
Press {MENU} repeatedly to display “PHONEBOOK
1
SET”.
2 Press {>}.
L The display shows the number of available items
in the phonebook briefly.
3 Enter the name, up to 16 characters (see page 18 for
instructions).
4 Press {SET}.
5 Enter the telephone number, up to 24 digits.
6 Press {SET}.
L To program other items, repeat steps 3 to 6.
7 Press {MENU} to exit.
Note:
L You can confirm the stored items by printing the
telephone number list (page 63).
To correct a mistake
1. Press {<} or {>} to move the cursor to the incorrect
character/number.
2. Press {STOP}.
L To erase all characters/numbers, press and hold
{STOP}.
3. Enter the correct character/number.
{MENU}
{STOP}
3. Telephone
3.1.2 Making a phone call using the
phonebook
Before using this feature, store the desired names and
telephone numbers in the phonebook (page 21).
1 Press {>}.
L Confirm that there are no documents in the
document entrance.
2 Press {A} or {B} repeatedly to display the desired
item.
3 Lift the handset or press {MONITOR}.
L The unit will start dialling automatically.
To search for a name by initial
Example: “LISA”
1. Press {>}.
L Confirm that there are no documents in the
document entrance.
2. Press {A} or {B} to enter the phonebook.
3. Press {5} repeatedly to display any name with the
initial “L” (see the character table, page 18).
L To search for symbols, press {1}.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed party, lift the handset or
press {MONITOR}.
3.1.3 Editing a stored item
Press {>}.
1
L Confirm that there are no documents in the
document entrance.
2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {MENU}.
4 Press {*}.
L If you do not need to edit the name, skip to step
6.
5 Edit the name. For further details, see the storing
procedure on page 21.
6 Press {SET}.
L If you do not need to edit the telephone number,
skip to step 8.
7 Edit the telephone number. For further details, see
the storing procedure on page 21.
8 Press {SET}.
L To edit other items, repeat steps 2 to 8.
9 Press {STOP} to exit.
3.1.4 Erasing a stored item
Press {>}.
1
L Confirm that there are no documents in the
document entrance.
21
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