Palm Vx User Guide

Handbook for the

Palm V™ Organizer

Copyright

Copyright © 1998-1999 3Com Corporation or its subsidiaries. All rights reserved. 3Com, the 3Com logo, Graffiti, HotSync, Palm Computing, and PalmConnect are registered trademarks, and the HotSync logo, More Connected., Palm, Palm III, Palm V, the Palm V logo, the Palm Computing Platform logo, and Palm OS are trademarks of Palm Computing, Inc., 3Com Corporation or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners.

Disclaimer and Limitation of Liability

3Com Corporation and its subsidiaries assume no responsibility for any damage or loss resulting from the use of this handbook.

3Com Corporation and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. 3Com Corporation and its subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

Important: Please read the 3Com End User Software License Agreement contained in this handbook before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the 3Com End User Software License Agreement.

3.5" Software Diskettes Available

Palm™ Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you may download the Palm Desktop software from http://www.palm.com. Alternatively, you can order 3.5" diskettes by completing and mailing the diskette order card supplied in the Palm V™ organizer product package, or call to order the diskettes. See the Worldwide Customer Support card for the appropriate phone number.

P/N: 405-0961-01

A/N: 423-0960-01

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Handbook for the Palm V™ Organizer

Contents
About This Book .........................................................................................	1
Chapter 1: Introduction to Your Palm V™ Organizer
Getting to know your Palm V organizer............................................	3
What is a Palm V organizer? ...........................................................	3
System requirements ........................................................................	4
Upgrade Information ........................................................................	4
Palm V components ..........................................................................	6
Recharging the battery ...................................................................	10
Palm Desktop organizer software ................................................	11
Using your organizer with another PIM .....................................	13
Tapping and typing ............................................................................	14
Tap with the stylus to get things done .........................................	14
Elements of the organizer interface ..............................................	15
Opening applications .....................................................................	16
Using menus ....................................................................................	17
Three ways to enter data ................................................................	20
Customizing your organizer..............................................................	23
Chapter 2: Entering Data in Your Palm V™ Organizer
Using Graffiti writing to enter data ..................................................	25
Writing Graffiti characters .............................................................	25
Graffiti tips .......................................................................................	27
The Graffiti alphabet .......................................................................	28
Writing capital letters .....................................................................	29
Writing numbers .............................................................................	29
Graffiti numbers ..............................................................................	30
Writing punctuation marks ...........................................................	30
Additional Graffiti punctuation ....................................................	31
Writing symbols and extended characters ..................................	31
Writing accented characters ..........................................................	32
Accent strokes ..................................................................................	32
Additional non-English characters ...............................................	32
Navigation strokes ..........................................................................	33
Graffiti ShortCuts ............................................................................	33
Using the onscreen keyboard ............................................................	34
Using your computer keyboard ........................................................	35
Importing data .....................................................................................	35

Contents

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Chapter 3: Managing Your Applications
Using the Applications Launcher.....................................................	37
Selecting applications .....................................................................	37
Switching between applications ...................................................	37
Categorizing applications ..............................................................	37
Changing the Applications Launcher display ............................	38
Choosing preferences.........................................................................	39
Installing and removing applications ..............................................	40
Installing add-on applications ......................................................	40
Installing games ..............................................................................	42
Removing applications ..................................................................	43
Removing Palm Desktop software ...............................................	43
Security.................................................................................................	44
Assigning a password ....................................................................	44
Changing or deleting a password ................................................	45
Locking your organizer .................................................................	45
Recovering from a forgotten password .......................................	46
Chapter 4: Using Your Basic Applications
Overview of basic applications.........................................................	48
Date Book .........................................................................................	48
Address Book ..................................................................................	49
To Do List .........................................................................................	50
Memo Pad ........................................................................................	51
Calculator .........................................................................................	51
Expense ............................................................................................	52
Common tasks.....................................................................................	53
Creating records ..............................................................................	53
Editing records ................................................................................	53
Deleting records ..............................................................................	55
Purging records ...............................................................................	56
Exchanging and updating data: HotSync operations ...............	56
Categorizing records ......................................................................	59
Finding records ...............................................................................	62
Sorting lists of records ....................................................................	67
Making records private ..................................................................	68
Attaching notes ...............................................................................	70
Choosing fonts ................................................................................	71
Application-specific tasks..................................................................	72
Date Book .........................................................................................	72
Address Book ..................................................................................	84
To Do List .........................................................................................	89
Memo Pad ........................................................................................	94

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Calculator .........................................................................................	97
Expense .............................................................................................	99
Chapter 5: Communicating Using Your Organizer
Managing desktop E-Mail away from your desk.........................	111
Setting up Mail on the desktop ...................................................	112
Synchronizing Mail with your E-Mail application ..................	114
Opening the Mail application on your organizer .....................	114
Viewing e-mail items ....................................................................	114
Creating e-mail items ....................................................................	115
Looking up an address .................................................................	118
Adding details to e-mail items ....................................................	119
Storing e-mail to be sent later ......................................................	122
Editing unsent e-mail ...................................................................	122
Draft e-mail ....................................................................................	123
Filing e-mail ...................................................................................	124
Deleting e-mail ..............................................................................	125
Removing e-mail from the Deleted folder .................................	125
Purging deleted e-mail .................................................................	126
Message List options ....................................................................	126
HotSync options ............................................................................	128
Creating special filters ..................................................................	129
Truncating e-mail items ...............................................................	133
Mail menus .....................................................................................	134
Beaming information ........................................................................	135
Chapter 6: Advanced HotSync® Operations
Selecting HotSync setup options.....................................................	139
Customizing HotSync application settings ...................................	142
IR HotSync operations......................................................................	144
Preparing your computer for infrared communication ..........	144
Configuring HotSync Manager for infrared communication .147
Performing an IR HotSync operation .........................................	148
Returning to cradle HotSync operations ...................................	148
Conducting a HotSync operation via modem...............................	149
Preparing your computer ............................................................	149
Preparing your organizer .............................................................	151
Selecting the conduits for a modem HotSync operation .........	152
Performing a HotSync operation via a modem ........................	153
Conducting a HotSync operation via a network ..........................	154
Connecting to your company’s dial-in server ...........................	154
Performing a network HotSync operation ................................	157
Using File Link...................................................................................	157
Creating a user profile ......................................................................	158

Contents

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Chapter 7: Setting Preferences for Your Organizer
Viewing preferences.........................................................................	161
Buttons preferences ..........................................................................	162
Pen preferences .............................................................................	162
HotSync buttons preferences ......................................................	164
Digitizer preferences ........................................................................	164
Formats preferences .........................................................................	164
Country default .............................................................................	165
Time, date, week start, and numbers formats ..........................	165
General preferences ..........................................................................	166
Auto-off delay ...............................................................................	166
Cradle settings ...............................................................................	166
System, alarm, and game sounds ...............................................	167
Beam Receive .................................................................................	167
Connection preferences....................................................................	168
Sample connection for remote IR HotSync operations ...........	169
Network preferences and TCP/IP software .................................	171
Selecting a service .........................................................................	171
Entering a user name ...................................................................	172
Entering a password ....................................................................	173
Selecting a connection ..................................................................	173
Adding telephone settings ..........................................................	174
Connecting to your service ..........................................................	176
Creating additional service templates .......................................	177
Adding detailed information to a service template .................	177
Login scripts ..................................................................................	180
Creating a login script on your organizer .................................	181
Plug-in applications .....................................................................	183
Deleting a service template .........................................................	183
Network preferences menu commands ....................................	183
TCP/IP troubleshooting ..............................................................	184
Owner preferences............................................................................	185
ShortCuts preferences ......................................................................	186
Creating a ShortCut ......................................................................	186
Editing a ShortCut ........................................................................	187
Deleting a ShortCut ......................................................................	187
Appendix A: Maintaining Your Organizer
Caring for your organizer................................................................	189
Battery considerations......................................................................	190
Resetting your organizer .................................................................	191
Performing a soft reset .................................................................	191
Performing a hard reset ...............................................................	192

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Appendix B: Frequently Asked Questions
Software installation problems........................................................	195
Operating problems ..........................................................................	196
Tapping and writing problems .......................................................	197
Application problems .......................................................................	198
HotSync problems .............................................................................	199
Beaming problems.............................................................................	204
Recharging problems ........................................................................	204
Password problems...........................................................................	205
Technical support..............................................................................	206
Appendix C: Creating a Custom Expense Report
About mapping tables ......................................................................	207
Customizing existing sample templates ........................................	208
Determining the layout of the Expense Report.............................	209
Labels ..............................................................................................	209
Sections ...........................................................................................	210
Analyzing your custom Expense Report .......................................	211
Programming the mapping table....................................................	212
Using applications other than Microsoft Excel .............................	216
Expense file details............................................................................	216
Appendix D: Non-ASCII Characters for Login Scripts
Use of ^char .......................................................................................	217
Carriage return and line feed ..........................................................	217
Literal characters ...............................................................................	218
Warranty and Other Product Information
Limited warranty...............................................................................	219
3Com end user software license agreement..................................	222
FCC Statement ...................................................................................	225
Canadian RFI Statement...................................................................	225
CTICK Certification ..........................................................................	226
Index ........................................................................................................	227

Contents

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Handbook for the Palm V™ Organizer

About This Book

Welcome to the Palm V™ connected organizer. This handbook is designed to help you get up and running quickly on your organizer. It describes all you need to know about how to use your Palm V organizer and the applications that come with it.

It walks you through:

■Locating all the parts of your organizer

■Viewing and entering data

■Using your organizer with your computer

■Personalizing your organizer with your own preference settings

After you become familiar with the basic functionality of your organizer, you can use the rest of this handbook as a reference for less common tasks, for maintaining your organizer, and also as a source of information if you have problems operating it.

About This Book

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About This Book

Chapter 1

Introduction to Your

Palm V™ Organizer

This chapter explains the physical buttons and controls on your Palm V™ connected organizer, how to use your organizer for the first time, and how to use HotSync® technology to synchronize your organizer and Palm™ Desktop organizer software.

Getting to know your Palm V organizer

What is a Palm V organizer?

With your Palm V organizer, you will no longer have trouble getting to meetings and appointments on time, remembering people’s names and personal details, or tracking all the items on your to do list. Your organizer can help you improve your track record in all these areas, both at work and at home.

You can enter all your schedule details in Date Book so you can view them by the day, week, or month; you can even set an alarm to remind you of important meetings. Keep all your contact names, addresses, phone numbers, and other details in Address Book, so you can find them as soon as you need them. Add your tasks to To Do List, prioritize them so you don’t overlook them, and assign them a due date.

To make sure you don’t lose any of this important information, you can synchronize your data with Palm Desktop software on your computer so you always have a backup copy. You can set different levels of security for your organizer so unauthorized eyes cannot view your data.

When you are out of the office, track your expenses for your expense reports; then transfer the data to your computer to print it out. You can write, edit, and view your e-mail, and then synchronize your e-mail with your desktop E-Mail application when you return to your office.

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System requirements

To install and operate Palm Desktop software, your computer system must meet the following requirements:

Minimum requirements

■Windows 95, Windows 98, or Windows NT 4.0

■IBM-compatible 486 computer or higher

■8 MB RAM (memory) minimum,

16 MB recommended (required with Windows NT 4.0)

■20 MB available hard disk space

■VGA monitor or better (the Quick Tour requires a 256 color video display)

■CD-ROM drive (you can also download the Palm Desktop software from http://www.palm.com, or order 3.5" diskettes from 3Com)

■Mouse

■One available serial port

Optional equipment

■Palm V™ Modem

■Windows-compatible printer

■Infrared communication device

Macintosh compatibility

You can connect your organizer to your Macintosh using the PalmConnect® Serial Kit or PalmConnect® USB Kit (sold separately).

Upgrade Information

If you already own a PalmPilot™ organizer or Palm III™ organizer, 3Com recommends that you install the version of Palm Desktop software that comes with your new Palm V organizer into the same folder as your current Palm Desktop software. When you install the new version in the same folder as the previous version, all your data is preserved. If you use another personal information manager (PIM), you still need to install Palm Desktop software in order to add HotSync Manager, conduit software, and other features of Palm Desktop software to your computer.

You perform HotSync operations in exactly the same way, so you can quickly synchronize your old data with your new organizer.

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Introduction to Your Palm V™ Organizer

To upgrade:

1.Read the Getting Started guide for an overview of the complete installation process.

2.Synchronize your old organizer with your old Palm Desktop software. This ensures that the latest information from your organizer is on your desktop computer.

3.(Optional) To ensure against any data loss, go to the folder that stores Palm Desktop software, copy your username folder, and store the copy outside the Palm Desktop software folder.

4.Follow the installation instructions in “Installing Palm Desktop software” later in this chapter. Be sure to install the new software in the same folder as the old software.

5.To prepare for the first HotSync operation that synchronizes your new organizer with your new Palm Desktop software, go to the HotSync Manager and choose Custom.

Note: Be sure your username appears in the box at the top of the Custom dialog box. If not, select your username.

6.For all conduits, click Change and select the option Desktop overwrites handheld. Then click Done. See “Customizing HotSync application settings” in Chapter 6 for more information.

7.Place your new organizer in the cradle and press the HotSync button. If the Select User dialog box appears, select your username.

Note: If you customized the modem setup on your old organizer, you must re-enter the modem init string.

Each organizer must have a unique name

After you complete the upgrade process described above, you have two organizers with the same name. This is an undesirable situation. Each organizer must have a unique name in order to prevent unexpected results during HotSync operations and other complications.

We strongly recommend that you perform a hard reset on your old organizer. See “Performing a hard reset” in Appendix A for details.

A hard reset not only erases all data from the old organizer; it also erases the name and makes that organizer a clean slate, ready to receive a new name. The next time you perform a HotSync operation with this old organizer, you are asked to give it a name. Be sure to give it a unique name.

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Palm V components

Locating front panel controls

Contrast
control button	Power button

Contrast control button

Power button/ Backlight control

Screen

Graffiti writing area

Scroll button

Application buttons

Turns on the onscreen contrast control so you can adjust the screen for the clearest screen display as required by the lighting conditions or temperature of the environment where you use your organizer. See “Using the onscreen contrast control” later in this chapter for more information.

Turns your organizer on or off and controls the backlight feature.

If your organizer is turned off, pressing the power button turns the organizer on and returns you to the last screen you viewed. Press the power button to turn the organizer off.

If you have difficulty seeing the information onscreen, use the backlight to illuminate your screen. Press the power button and hold it down for about two seconds to turn the backlight on or off. You can assign the full-screen pen stroke to activate the backlight. See “Pen preferences” in Chapter 7 for more information.

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Introduction to Your Palm V™ Organizer

Organizer	Displays the applications and information stored in
screen	your organizer. It is touch-sensitive and responds to
	the stylus.
Graffiti®	The area where you write letters and numbers using
writing	the Graffiti® alphabet. See Chapter 2 to learn how to
area	write Graffiti characters.
Scroll	Displays text and other information that extends
button	beyond the area of the organizer screen. Pressing the
	lower half of the scroll button scrolls down to view
	information below the viewing area, and pressing the
	upper half of the button scrolls up to view the
	information above the viewing area.
Application	Activates the individual organizer applications that
buttons	correspond to the icons on the buttons: Date Book,
	Address Book, To Do List, and Memo Pad. See
	“Buttons preferences” in Chapter 7 for details on
	reassigning these buttons to activate any application
	on your organizer.
	Tip: If your organizer is turned off, pressing any
	application button activates the organizer and
	opens the corresponding application.

Using the onscreen contrast control

Even with the backlight on, you may need to make further adjustments by changing the amount of contrast on the screen.

To adjust the contrast:

1.Press the Contrast control button.

2.To change the contrast in small increments, tap to the left or right of the slider.

To change the contrast in larger increments, drag the slider to the left or right.

Tip: You can also press the scroll button to move the slider incrementally.

3. Tap Done.

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Locating back panel components

IR port

Reset button

Side channel for stylus or cover

			Serial
Side channels			connector
	Hold the stylus or front cover, which slide in and
	out of either side channel and click into place. To
	use the stylus, remove it from the side channel
	and hold it as you would a pen or pencil.
IR port	Uses infrared technology to transmit data to and
	receive data from other Palm Computing®
	platform handhelds, and to perform HotSync
	operations. See “Beaming information” in
	Chapter 5 and “IR HotSync operations” in
	Chapter 6 for more information.
Reset button	Under normal use, you should not have to use
	the reset button. See Appendix A for information
	about when and how to use the reset button.

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Introduction to Your Palm V™ Organizer

Serial connector Connects your organizer to the cradle, which in turn connects to the back of your computer and through the AC adapter to the wall current. This allows you to recharge your Palm V organizer as well as update the information between your organizer and computer using HotSync technology.

Note: The cradle must be plugged into the serial (COM) port at the back of your computer.

Your organizer requires a dedicated port. It cannot share a port with an internal modem or other device. If you are unsure about the exact location of the serial port on your computer, refer to the user’s manual supplied with the computer.

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An additional connection is made from the back of the cradle’s serial (COM) port connector to the AC adapter which plugs into any AC current outlet.

AC adapter

Recharging the battery

The Palm V organizer contains a Lithium-ion battery that is recharged each time you place the organizer in the cradle. Just place your organizer in the cradle for four hours for an initial charge before you use it. Then place it in the cradle for a few minutes each day to recharge the battery to full capacity.

If the battery gets low, your organizer displays a warning message. If this occurs, perform a HotSync operation and then recharge the battery as soon as possible. If your organizer shuts down, you still have about a week to recharge the battery before you lose the data on your organizer.

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Introduction to Your Palm V™ Organizer

Viewing data while in the cradle

You can set a preference so that you can continue to view data while your organizer is in the cradle and while the battery is being recharged. See “General preferences” in Chapter 7 for more information.

Palm Desktop organizer software

Palm Desktop software extends many of the functions of your organizer to your computer and serves to back up all your data. Viewing and editing your data using Palm Desktop software is optional. However, when you use it with your organizer and the builtin HotSync technology, you can fully synchronize the information on your organizer with the information on your computer.

It is a good idea to back up your data in case something happens to the data on your organizer. Changes you make on your organizer or Palm Desktop software appear in both places after you synchronize.

With Palm Desktop software, you can do the following:

■Work with your organizer applications on your computer. Palm Desktop software duplicates the Date Book, Address Book, To Do List, and Memo Pad applications on your organizer, so you can view, enter, and modify any data stored on your organizer.

■Back up the data stored on your organizer with HotSync technology and synchronize the data on your Palm Desktop software. Synchronization is a one-step procedure that ensures your data is always safe and up-to-date. See “Exchanging and updating data: HotSync operations” in Chapter 4 for more information.

■Import and export data, so you can easily transfer data from other desktop applications into any of your main applications. See “Importing data” in Chapter 2 for more information.

■Print your Date Book, Address Book, To Do List, and Memo Pad information on any printer.

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Installing Palm Desktop software

The following instructions guide you through installing Palm Desktop software. After installation, refer to the online Help in Palm Desktop software for information about how to use the software.

To ensure a safe and uninterrupted installation of Palm Desktop software, please do the following before installing:

■Turn off your computer and connect the cradle to it.

■If you are installing from diskettes (rather than the CD-ROM included in the box), make sure the original Palm Desktop software diskettes are write-protected, and then make backup copies of them. When you finish, use the copies to install the software, and store the original diskettes in a safe place. Refer to your computer’s manual or operating system documentation if you need information about locking or copying diskettes.

■Do not simply copy the Palm Desktop software files to your computer’s hard disk. You must use the installer to place the files in their proper locations and to decompress the files.

To install Palm Desktop software:

1.Exit any open programs, including those that run automatically at startup such as Microsoft Office, and disable any virus-scanning software.

2.Insert the Palm Desktop software CD-ROM into the computer’s CD-ROM drive (or insert the diskette labeled Setup into the diskette drive).

3.When the Palm Desktop Installer Menu appears, click the Install button to begin the installation procedure.

4.Follow the onscreen instructions to complete the installation. During installation you will be asked to insert your organizer into the cradle.

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Introduction to Your Palm V™ Organizer

Using your organizer with another PIM

If you prefer to use another personal information manager (PIM), such as Microsoft Outlook, you still need to install Palm Desktop software in order to add HotSync Manager, the connection software, and other features of Palm Desktop software to your computer. The connection software, called a conduit, lets you synchronize the data between your organizer and your PIM.

If the installation program detects that you have Microsoft Outlook on your computer, the program lets you choose between installing Palm Desktop software or installing the conduit for Outlook so that you can use that application as your PIM.

For information on the availability of conduit software for the PIM you use, contact the vendor of your PIM or visit the web site http://www.palm.com.

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Tapping and typing

Tap with the stylus to get things done

Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your organizer screen is the basic action that gets things done on your organizer.

The first time you start your organizer, setup instructions appear on the screen. These instructions include a calibration screen, or digitizer. Calibration aligns the internal circuitry of your organizer with its touch-sensitive screen so that when you tap an element on the screen, the organizer can detect exactly which task you want to perform.

Important: Always use the point of the stylus for tapping or making strokes on the organizer screen. Never use an actual pen, pencil, or other sharp object to write on the organizer screen.

With your organizer turned on, you can tap the organizer screen to do many operations, such as the following:

■Open applications

■Choose menu commands

■Initiate a global Find operation

■Select options in dialog boxes

■Open the onscreen keyboards

Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.

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Introduction to Your Palm V™ Organizer

Elements of the organizer interface

Menu	Pick list
bar

Check box

Command

buttons

Icons

Menu bar

Command buttons

Icons

abc

A set of commands that are specific to the application. Not all applications have a menu bar.

Tap a button to perform a command. Command buttons appear in dialog boxes and at the bottom of application screens.

Tap the icons to open applications , menus , Calculator , and to find text anywhere in your data

.

With the cursor in an input field, tap the dot to activate the alphabetic keyboard.

123With the cursor in an input field, tap the dot to activate the numeric keyboard.

Check box	When a check mark appears in a check box, the
	corresponding option is active. If a check box is
	empty, tapping it inserts a check mark. If a check box
	is checked, tapping it removes the check mark.
Pick list	Tap the arrow to display a list of choices, and then tap
	an item in the list to select it.

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	Previous/next	Scroll
	arrows	bar
Scroll bar	Drag the slider, or tap the top or bottom arrow, to
	scroll the display one line at a time. To scroll to the
	previous page, tap the scroll bar just above the slider.
	To scroll to the next page, tap the scroll bar just below
	the slider.
	You can also scroll to the previous and next pages by
	pressing the upper and lower portions of the scroll
	button on the front panel of the organizer.
Next/	Tap the up and down arrows to display the previous
previous	and next page of information; tap the left and right
arrows	arrows to display the previous and next record.

Opening applications

You can use the Applications Launcher to open any application installed on your organizer. You can also open the four main applications — Date Book, Address Book, To Do List, and Memo Pad

— with the application buttons on the front panel of your organizer.

Applications

Launcher

	Date	Memo
	Book	Pad
	Address	To Do
		List
	Book

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Introduction to Your Palm V™ Organizer

Tip: When you press an application button on the front panel, you have instant access to the selected application. You don’t even need to turn on your organizer first.

In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category.

To open an application:

1. Tap the Applications icon .

2.Tap the icon of the application that you want to open. If you have many applications installed on your organizer, tap the scroll bar to see all of your applications.

Tip: To find an application quickly, you can write the Graffiti character for the first letter of its name. The Applications Launcher scrolls to the first application with a name that begins with that letter. You can also assign application icons to different categories. See “Categorizing applications” in Chapter 3.

Using menus

Menus on your organizer are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications.

The menus of each application are illustrated in the section on that application in Chapter 4. The Edit menu is described in “Editing records” in Chapter 4.

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To open the menu bar:

1.Open an application (such as Memo Pad).

2.Tap the Menu icon .

Tap the Menu icon

In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo.

Choosing a menu

After you open the menu bar for an application, tap the menu that contains the command you want to use.

The menus and menu commands that are available depend on the application that is currently open. Also, the menus and menu commands vary depending on which part of the application you’re currently using. For example, in Memo Pad, the menus are different for the Memo List screen and the Memo screen.

Graffiti menu commands

Most menu commands have an equivalent Graffiti Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names.

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Introduction to Your Palm V™ Organizer

Menu commands

Command letters

To use the Graffiti menu commands, the menu bar must be closed. Draw the Command stroke anywhere in the Graffiti area, and immediately write the corresponding command letter in the Graffiti letter area. When you draw the Command stroke, the word “Command” appears just above the Graffiti writing area to indicate that you are in Command mode.

Command

For example, to choose Select All in the Edit menu, draw the Command stroke, followed by the letter “s.”

Note: Command mode is active for approximately two seconds, so you must write the command letter immediately to choose the menu command.

Displaying online tips

Many of the dialog boxes that appear on your organizer contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information.

To display an online tip:

1.Tap the Tips icon .

2.After you review the tip, tap Done.

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Three ways to enter data

There are three ways to enter data into your organizer:

■Using the onscreen keyboard

■Using Graffiti writing

■Entering or importing data in Palm Desktop software and then synchronizing with your organizer

Onscreen keyboard

When you create or edit a record in an application such as Address Book, you can open the onscreen alphabetic and numeric keyboards to enter data.

Tap here for			Tap here for numeric
	alphabetic keyboard		keyboard

After a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard. See “Using the onscreen keyboard” in Chapter 2 for more information.

Note: You cannot enter Graffiti characters while using the onscreen keyboard.

Alpha

Tab

Backspace

Caps lock

Carriage return

Caps

shift

Tap

here to display

Numeric

alphabetic keyboard

International

Tap here		to display
			Tap here to display
numeric keyboard			international keyboard

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Introduction to Your Palm V™ Organizer

Graffiti writing

Your organizer includes Graffiti writing software as the primary system for entering text and numbers. With Graffiti writing, you write simple strokes with the stylus and they are instantly recognized as letters or numbers.

Write letters here				Write numbers here

Division marks

The Palm Desktop software CD-ROM includes Giraffe, a game you can use to practice Graffiti writing. See “Installing and removing applications” in Chapter 3 for installation instructions. The Memo Pad application is ideal for practicing Graffiti writing. This section explains how to open Memo Pad and use it to practice Graffiti writing.

To open Memo Pad:

1.Press the Memo Pad application button .

2.Tap New.

Note: A blinking cursor appears on the first line of the new memo to indicate where new text will appear.

New memo cursor

Tap

New

Write in Graffiti area

See “Using Graffiti writing to enter data” in Chapter 2 for details.

Chapter 1

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Using Palm Desktop software

If you have new records you want to add to your organizer and prefer to use the computer keyboard rather than Graffiti writing or the onscreen keyboard, enter the data in Palm Desktop software or the PIM you have installed to use with your organizer.

After the information is in Palm Desktop software, perform a HotSync operation to synchronize your organizer with your computer. See “Exchanging and updating data: HotSync operations” in Chapter 4 for more information.

Importing data

If you already have data in a database on your computer, you can import it into Palm Desktop software. You can import data stored in computer applications such as spreadsheets and databases, or from another Palm Computing platform handheld. When you import data, you transfer the records to your organizer without having to enter them manually. See “Importing data” in Chapter 2 for more information.

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Introduction to Your Palm V™ Organizer