Olympus DS-660 User Manual 2

DIGITAL VOICE

RECORDER

DS-660

INSTRUCTIONS

Thank you for purchasing an Olympus

Please read these instructions for information

about using the product correctly and safely.

Keep the instructions handy for future reference.

Digital Voice Recorder.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

Safe and Proper Usage

Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference.

•

The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided

Using the Online Manual

When you install the DSS Player Pro on your PC from the CD-ROM, you can use an online expanded version of this instruction manual, allowing you to learn more about the digital voice recorder. If the DSS Player is installed, click the [Start] button, select [All Programs], then [ OLYMPUS DSS Player Pro], then click [DS-660 Instructions]. You can read more about the items listed below.

Continuous Playback (ALL PLAY) ..............22

LCD Contrast Adjustment (CONTRAST) ...... 32

Backlight (BACKLIGHT) ............................33

Moving Files Across Folders ......................38

System Sounds (BEEP) ............................. 40

Uninstalling Software ................................. 49

Upload Voice Files to the Recorder ............ 60

Direct Recording on PC and Editing on PC ...

Changing User ID (Author ID) ....................65

Changing a Folder Name ........................... 66

Editing File Comments ............................... 66

Editing a Template ..................................... 67

Using Voice Recognition Software (optional) ... USB Microphone/

USB Speaker (USB AUDIO) ................ 72

Send Voice Files with E-mail...................... 74

How to Install and Activate Mail Function ...75

General Precautions

● Do not leave the recorder in hot, humid

locations such as inside a closed automobile under direct sunlight or on the beach in the summer.

● Do not store the recorder in places

exposed to excessive moisture or dust.

● Do not use organic solvents such as

alcohol and lacquer thinner to clean the unit.

● Do not place the recorder on top of or

near electric appliances such as TVs or refrigerators.

● Avoid recording or playing back near

cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment.

● Avoid sand or dirt. These can cause

irreparable damage.

● Avoid strong vibrations or shocks.

● Do not disassemble, repair or modify

the unit yourself.

● Do not operate the unit while operating

a vehicle (such as a bicycle, motorcycle, or go-cart).

● Keep the unit out of the reach of

children.

Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work.

It is recommended to back up and save important content to other media such as a computer hard disk.

Batteries

Warning

• Batteries should never be exposed to flame, heated, short-circuited or disassembled.

• Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries.

• Never use any battery with a torn or cracked outer cover.

• Keep batteries out of the reach of children.

• If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor:

1 remove the batteries immediately while

being careful not to burn yourself, and;

2 call your dealer or local Olympus

representative for service.

AC Adapter

Warning

• Do not attempt to disassemble, repair or modify the AC adapter in any way.

• Keep foreign objects including water, metal, or flammable substances from getting inside the product.

• Do not moisten the AC adapter or touch it with a wet hand.

• Do not use the AC adapter in the vicinity of flammable gas (including gasoline, benzine and lacquer thinner).

In case

• ... the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged:

• ... the AC adapter is dropped in water, or if water, metal flammable substances or other foreign objects get inside it:

• ... you notice anything unusual when using the AC adapter such as abnormal noise, heat, smoke, or a burning odor:

1 do not touch any of the exposed parts; 2 immediately disconnect the power

supply plug from the power outlet, and;

3 call your dealer or local Olympus

representative for servicing. Continued use of the AC adapter under these circumstances could result in electric shock, fire or injury.

Main Features

● The recorder stores highly compressed

DSS format voice messages in 32 MB integrated flash memory.

● The recorder supports two recording

modes, SP (Standard Playback) mode or LP (Long Playback) mode (☞ P.18).

• Continuous recording time is approximately 5 hours and 10 minutes in SP mode and approximately 11 hours in LP mode.

● The five folders can hold 199 files each,

for the maximum of 995 recordings (☞ P.12).

● You may assign your own names to folders

(☞ P.31).

● Recorded files may be moved from one

folder to another.

● Has a built-in Variable Control Voice

Actuator (VCVA) function (☞ P.16).

● You can insert or delete index marks (☞

P.28).

● You can input file comments.

● The recorder has Fast Playback and Slow

Playback functions to control playback speed (☞ P.21).

● If you connect the recorder to a computer,

you can use it as a USB microphone or USB speaker.

● The large LCD screen with backlight can

be easily read even in the dark.

● The recorder has a Noise Cancel Function

(☞ P.26).

● Comes with DSS Player software (☞ P.38).

● A USB connected Cradle for data download

from the recorder to the PC (☞ P.44).

*1: Available recording time for one continuous file.

Available recording time may be shorter if many short recordings are made. (The displayed available recording time and recorded time are approximate indications.)

*2: Do not use with Windows 98 as computer operation may

become unstable.

..........................................................................

IBM and PC/AT are the trademarks or registered trademarks of International Business Machines Corporation.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, iMac, Mac, and PowerMac are trademarks or registered trademarks of Apple Computer, Inc.

Intel and Pentium are registered trademarks of Intel Corporation.

Adobe and Acrobat Reader are registered trademarks of Adobe Systems Incorporated.

CORTOLOGIC is a registered trademark of Cortologic AG.

Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

Table of Contents

Getting Started

Identification of Parts ................................. 6

Inserting Batteries ...................................... 8

Using the AC Adapter ................................ 9

Basic operations

Recording ................................................ 12

Using the Variable Control

Voice Actuator (VCVA) ...................... 16

Recording Modes (REC MODE) .............. 18

Other functions

Locking Files (LOCK) ............................... 27

Index Marks ............................................. 28

Alarm Playback Function (ALARM) .......... 29

Assigning Folder Names (FolderName) ... 31 Assigning File Comments (COMMENT) .. 34

Managing Files on Your PC

Using DSS Player Software ..................... 38

Installing Software ................................... 40

Using Online Help .................................... 43

Connecting to Your PC ............................ 44

Running DSS Player ................................ 46

Hold ........................................................... 9

Setting Time/Date (TIME&DATE) ............. 10

Microphone Sensitivity ............................. 19

Playing .................................................... 20

Erasing .................................................... 22

Noise Cancel Function ............................. 26

LCD Display Information .......................... 35

Formatting the Recorder (FORMAT) ........ 36

Menu List ................................................. 37

Window Names ....................................... 48

Download Voice Files from the Recorder .... 49

Play a Voice File ...................................... 51

Other Information

Alarm Message List ................................. 52

Troubleshooting ....................................... 53

Accessories (optional) ............................. 54

Specifications .......................................... 55

Technical Assistance And Support ........... 55

Identification of Parts

123

Identification of Parts

% $

5 6

7 8

)

(

1 Built-in microphone 2 Record/Play indicator lamp 3 Microphone jack 4 VOLUME control 5 NEW button 6 REC (Record) /SET button 7 INDEX button 8 REW (Rewind) /– button 9 FF (Fast Forward) /+ button 0 FOLDER/MENU button ! HOLD switch @ Built-in speaker # STOP button $ ERASE button

% PLAY button ^ DISPLAY button & Display (LCD screen) * PC (USB) terminal ( Cradle connection terminals ) Battery cover

- Strap hole = Earphone jack q Clip w Power jack e MICSENS (Microphone sensitivity)

switch

r Cradle attachment point

Display (LCD Screen)

1 2 3 4

1 Battery indicator 2 Alarm indicator 3 VCVA (Variable Control Voice

Actuator) indicator

4 Record mode indicator 5 Folder 6 Current file number 7 Erase lock indicator 8 Character Information display

How to Use the Clip

Identification of Parts

6 7

• Press the area that the arrow points to.

• Do not force the clip wider, as it may

break.

Inserting Batteries

Lightly press down on the arrow and slide the battery cover open.

Insert two AAA alkaline batteries, observing the correct polarity.

Close the battery cover completely.

Replacing batteries

The battery indicator on the display changes as the batteries lose power.

→ → →

When appears on the display, replace the batteries as soon as possible. When the batteries are too weak, the recorder shuts down and “BATTERY LOW” appears on the display. AAA alkaline batteries are recommended.

.......................................................................................................

Notes

• Be sure to stop the recorder before replacing the batteries.

Unloading the batteries while the recorder is in use may corrupt the file. If you are recording into a file and the batteries run out, you will lose your currently recorded file because the file header will not be able to close. It is crucial to change the batteries once you see only one Hash mark in the battery icon.

• Be sure to replace both batteries at the same time.

• Never mix old and new batteries, or batteries of different types

and/or brands.

• If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load fresh batteries (☞ P.10).

• Remove the batteries if you are not going to use the recorder for an extended period of time.

Using the AC Adapter

Plug the optional AC adapter (Olympus Model A321 or A322) into household power outlet and connect the power plug to the recorder’s power connector (DC 3 V) as shown in the illustration. Always stop recording before connection. Otherwise it may not be possible to play back the voice data being recorded.

Warning

• Always stop recording before connection or disconnection.

• When the AC adapter is not in use, disconnect the power supply plug from the power outlet.

• Use only the correct power supply voltage as indicated on the adapter.

• Do not use the AC adapter when connecting the recorder to the USB port.

Hold

Using the AC Adapter/Hold

HOLD

Setting the HOLD switch to the HOLD position.

If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow, the current conditions will be preserved, and all buttons and switches except the HOLD switch will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket.

Remember to reset the HOLD switch when using the recorder.

Notes

• If you set the recorder to hold during Stop mode, the display goes dark. If you press any button, the time will flash for about 2 seconds, but the function of the button is disabled.

• The alarm will sound at the scheduled time even if the recorder is set to hold. The recorder begins to play the file associated with the alarm when you press any button.

• If you are recording when you switch the recorder to HOLD, recording will continue until the recorder memory runs out.

Setting Time/Date (TIME&DATE)

If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease file management tasks. The time and date setting is also needed to perform the alarm playback function (☞ P.29).

Setting Time/Date (TIME&DATE)

The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn't been used for a long time. Proceed from step 1.

Time/Date Screen

DISPLAY button

(switching the data displayed)

STOP button

(Exits the menu)

TIME&DATE

M14D

'03

PM 5:45

3 21

REC/SET button

(accepts a choice and moves on to the next item)

FF/+ or REW/– button

(alters a choice)

Set the hour.

1 Press the FF/+ button or REW/– button

to set the hour.

2 Press the REC/SET button to accept

the hour.

• You can choose between 12 and 24 hour display by pressing the DISPLAY button while setting the hour and minute.

Example: 5:45 P.M.

PM 5:45 ←→ 17:45

(Initial setting)

Set the minute.

1 Press the FF/+ button or REW/– button

to set the minute.

2 Press the REC/SET button to accept

the minute.

Set the year.

1 Press the FF/+ button or REW/– button

to set the year.

2 Press the REC/SET button to accept

the year.

• You can choose the order of the year, month, day by pressing the DISPLAY button while setting them.

Example: July 14, 2003

7M 14D ‘03Y (Initial setting)

↓

14D 7M ‘03Y

↓

‘03Y 7M 14D

Set the month.

1 Press the FF/+ button or REW/– button

to set the month.

2 Press the REC/SET button to accept

the month.

Changing the Time/Date

1 2

3 2

Follow the same steps starting at step 1 in “Setting Time/Date” (☞ P.10).

Set the date.

1 Press the FF/+ button or REW/– button

to set the date.

2 Press the REC/SET button to accept

the date.

Press the STOP button to close the menu.

..........................................................................

Note

If you press the STOP button during the setup operation, the recorder will save the items that were set to that point.

Press and hold the FOLDER/MENU button for 1 second or longer.

The menu opens (☞ P.37).

Press the FF/+ or REW/– button until “TIME &DATE” flashes on the display.

Press the REC/SET button.

Time/Date screen appears. The hour indicator flashes, indicating the start of the Time/Date setup process.

Setting Time/Date (TIME&DATE)

TIME&DATE

FolderName COMMENT

Recording

TOTAL 134

FOLDER A

()

58M18

NEW FILE

[REMAIN]

()

58M18

00M02

[REMAIN]

The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. Up to 199 messages can be recorded per folder. Four recording modes are available: new, append, overwrite, and insert.

New Recording

Create a new file to record in.

Recording

Microphone

Press the FOLDER/MENU button to choose a folder.

The folder name is displayed for approximately 2 seconds.

a Folder name b Total number of recorded files in the folder

Press the NEW button to create a new

file.

c New file number d Current recording mode

e Remaining recording time

Press the REC/SET button to start recording.

The record/play indicator lamp glows red. Aim the microphone at the sound source.

f Current recording time g Remaining recording time

Press the STOP button to stop recording.

If you want to append additional recordings to the same file, press the REC/SET button once again.

M00S

RECORD

{

Notes

[REMAIN]

M18S

• A beep will sound when remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording.

•“MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full. Delete any unnecessary files before recording any further (☞ P.22) or transfer voice files to your computer using DSS Player Software (☞ P.38).

• You cannot select a different mode than that of the original file before append recording (☞ P.18).

Pause Recording

Pause

Press the REC/SET button while recording.

➥ “REC PAUSE” will flash on the display.

Resume Recording

Press the REC/SET button again.

➥ Recording will resume at the point of

interruption.

Note

The recorder will time out after 10 minutes when left in “REC PAUSE”.

To instantly review a recording (Quick review)

Press the REW/– button while recording, and release it when you want to start playing a file. The recorder plays up to the quick review point, then stops. You can append additional recordings in the same file from that point.

Listening While Audio Is Recorded (Recording Monitor)

Insert the earphone into the earphone jack to monitor what is being recorded. (Volume can be controlled using the Volume control.)

To see the remaining recording time

The remaining recording time appears on the display when the recorder is stopped and the STOP button is pressed.

Recording

()

1H58M18

00M51

[LENGTH]

Overwrite Recording

You can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased.

Choose and play the file you want to overwrite.

Recording

Press the STOP button where you want to start overwriting.

a Current playback time

2,4

b Total recording time of the file being

played

Press the REC/SET button to start overwriting.

The record/play indicator lamp glows red.

Press the STOP button to stop overwriting.

.........................................................................................................

Notes

• You can pause and resume overwrite recording by pressing the REC/ SET button.

• You cannot select a different mode than that of the original file before overwrite recording (☞ P.18).

FOLDER A

TOTAL 134

Insert Recording

TOTAL 134

FOLDER A

REC?

F 00

M51S

INSERT

()

INSERT REC

[REMAIN]

M18S

Additional recordings can be inserted into previously recorded files.

Choose and play the file you want to insert.

While playing a file, press the FOLDER/MENU button if you want

to insert additional recording.

“INSERT REC?” appears on the display.

Press the REC/SET button to start inserting additional recording.

As insert recording progresses, remaining memory grows smaller.

a Remaining recording time

Press the STOP button to stop inserting additional recording.

.........................................................................................................

Notes

• You can pause and resume insert recording by pressing the REC/SET button.

• The recording time and date of the file into which recording has been inserted is updated to the time and date of when the inserted recording was recorded.

• You cannot select a different mode than that of the original file before insert recording (☞ P.18).

Recording

Using the Variable Control Voice Actuator (VCVA)

When the microphone senses that sounds have reached a preset volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the threshold level. The VCVA feature help extend recording time and conserve memory by turning off recording during silent periods. This helps make the playback, with no lulls or dead space, more efficient and convenient.

Using the Variable Control Voice Actuator (VCVA)

3,5 2,4

Press and hold the FOLDER/MENU button for 1 second or longer.

The menu opens (☞ P.37).

Press the FF/+ or REW/– button until “VCVA” flashes on the display.

Press the REC/SET button.

The VCVA setup process begins.

Press the FF/+ or REW/– button to choose between ON and OFF.

ON: Will start recording in VCVA mode. OFF: Will resume recording in normal mode.

Press the REC/SET button to complete the setup screen.

Press the STOP button to close the menu.

When ON is selected, a VCVA indication will be displayed on the screen.

VCVA SP

LOCK ALARM

VCVA

OFF

00M51

STANDBY

Low

00M58

VCVA LEVELVCVA LEVEL

Start the recording.

When the sound volume is lower than the

preset threshold sound level, recording automatically stops after 1 second approximately, and “STANDBY” flashes on the display. The record/play indicator lamp glows when recording starts and flashes when recording pauses.

Adjust the start/stop actuation level

Using the Variable Control Voice Actuator (VCVA)

High

Using the VOLUME control, adjust the start/stop actuation level.

The VCVA level can be set to any of 15 different values. The higher the value, the more sensitive the recorder to sounds. At the highest value, even the faintest sound will activate recording.

The VCVA pause sound level can be adjusted according to the ambient (background) noise.

a Start level

.........................................................................................................

Notes

• The start/stop actuation level also varies depending on the selected microphone sensitivity mode (☞ P.19).

• To ensure successful recordings, prior testing and adjustment of the start/stop actuation level is recommended.

+ 39 hidden pages

Olympus DS-660 User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual