Olivetti d-COPIA 3500MF, d-COPIA 5500MF, d-COPIA 4500MF Operation Manual

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OPERATION GUIDE

d-COPIA3500MF/4500MF/5500MF

Code: 566005en

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered m ark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Pr otection Agency in response to environmental issues and f or the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this m aterial may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

The mark affixed to the product certifies that the product satisfies the basic quality requir ements.

Introduction Thank you for your purchase of d-Copia 3

500MF/d-Copia 4500MF/d-Copia 5500MF.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.

We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.

In this Operation Guide, d-Copia 3500MF/d-Copia 4500MF/d-Copia 5500MF are referred to as 35 ppm model, 45 ppm model, and 55 ppm model respectively.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Quick Guide

Describes the procedures for frequently-used operations.

Safety Guide

Provides safety and cautionary information for the installation and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (d-Copia 3500MF/d-Copia 4500MF/d-Copia 5500MF)

Describes the machine installation space, cautionary labels, and other information. Be sure to read this guide before using the machine.

DVD (Product Library)

• Operation Guide (This Guide) • Network FAX Driver Operation Guide

• FAX Operation Guide • Network Tool for Direct Printing Operation Guide

• Card Authentication Kit (B) Operation Guide • Network Print Monitor User Guide

• Data Security Kit (E) Operation Guide • File Management Utilitiy User Guide

• Embedded Web Server RX Operation Guide

• Printer Driver User Guide

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnin gs meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symb o l.

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

NOTE: An original which resembles a bank note closely may not be copied properly in some rare cases

because this machine is equipped with a counterfeiting prevention function.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

.... [General warning]

.... [Warning of high temperature]

.... [Warning of prohibited action]

.... [Disassembly prohibited]

.... [Alert of required action]

.... [Remove the power plug from the outlet]

....

[Always connect the machine to an outlet with a ground connection]

Contents

Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Menu Map. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii

Laser Safety (Europe). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv

Safety Instructions Regarding the Disconnection of Power . . . . . . . . . . . . . . . . . . . . . . . . . . . xxv

Legal Restriction on Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxvi

Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvii

1Part Names

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation before Use

Check the Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Determining the Connection Method and Preparing Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Power On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Low Power Mode and Auto Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Adjusting the Operation Panel Angle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Switching the Language for Display [Language]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Network Setup (LAN Cable Connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Embedded Web Server RX (Settings for E-mail). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-43

3 Basic Operation

Login/Logout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Original Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Confirmation Screen of Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Preparation for sending a document to a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Specifying Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Using the Document Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42

Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-51

Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-52

Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-55

Registering Shortcuts (Copy, Send, and Document Box Settings). . . . . . . . . . . . . . . . . . . . . . 3-57

Using the Internet Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-58

Using Weekly Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-60

Checking Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-61

Help Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-61

4 Copying Functions

Contents

iii

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Mixed Size Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Original Orientation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Fold. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Paper Output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Combine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Margin/Centering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Border Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Booklet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Form Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Page #. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Memo Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Image Repeat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Text Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Bates Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

EcoPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Background Density Adj.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Prevent Bleed-thru . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Auto Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Negative Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Mirror Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39

Job Finish Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40

File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Priority Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Repeat Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43

DP Read Action . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-44

5Printing

Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Using a Job Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

6 Sending Functions

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Sending Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Zoom. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Centering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Mixed Size Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

2-sided/Book Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Original Orientation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

File Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

PDF Encryption Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Original Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21

Background Density Adj.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Color Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . 6-24

revent Bleed-thru . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25

Contents

Border Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26

File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28

E-mail Subject/Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

WSD Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30

(Windows 7, Windows Vista and Windows Server 2008) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30

Scanning using TWAIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

Job Finish Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35

Send and Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36

Send and Store. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36

FTP Encrypted TX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37

Text Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-38

Bates Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39

Color Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-41

About Color Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-41

Scanning with FMU Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-42

7Document Box

Using a Custom Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Job Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Printing Documents Stored in Removable USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24

Removing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-26

8 Status / Job Cancel

Checking Job Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Checking Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Pause and Resumption of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Priority Override for Waiting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Reordering Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) . . . . . . . . . . . . . . . . . 8-13

Device/Communication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

9 Default Setting (System Menu)

Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-40

Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-43

Document Box/Removable Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-52

Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-54

Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-61

Adjustment/Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-65

Date/Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-72

Edit Destination (Address Book/Adding One Touch Keys) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-77

Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-84

Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-86

System Initialization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-89

Restart Entire Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-89

Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-90

Interface Block Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9- 10 2

Security Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-103

Document Guard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-103

Data Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-105

Optional Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-107

Accessibility Display (Enlarged Touch Panel Display) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-108

Contents

10 Management

User Login Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Job Accounting Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-20

11 Maintenance

Regular Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15

12 Troubleshooting

Solving Malfunctions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Responding when Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-21

Appendix

Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9

Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-12

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-20

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-30

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1

Quick Guide

*1: For more information, refer to the Printer Driver User Guide.

To make copies To print

Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the paper size, adjusting the density, etc.

You can print via a network or print a PDF file directly from USB memory.

Be sure to read Legal and Safety Information

before using this machine.

Administrator tasks

It copies.

It prints.

Copying with

specific settings

Printing Documents

Stored in Removable

USB Memory

Print via a

network

Connecting Cables

Network Setup

(LAN Cable Connection)

Install the printer

driver on your

computer *1

What

you want

to do

Setup

Loading Paper...2-27

Copying Functions

...4-1

Printing Documents Stored in Removable USB

Memory...

7-22

Operation

Printing -

Printing from

Applications

...5-2

Placing Originals on

the Platen...2-43

vii

To send documents

You can send scanned images via a network. Or, you can also store scanned images in USB memory.

Administrator tasks

It sends.

Connecting Cables

Network Setup (LAN Cable Connection)

Create a shared folder on the destination computer.

Plug in the USB

memory

*1: If the destination is not stored in the address book, you can send by entering the address directly.

Setup

Send

E-mail

Send to

Folder (SMB)

Saving Documents to USB Memory

What

you want

to do

Sending...3-22

Sending Functions...6-1

Operation

Saving Documents

to USB Memory

(Scan to USB)...7-24

Edit Destination (Address Book/Adding One

Touch Keys)...9-77

Placing Originals on the Platen...2-43

viii

To send a FAX

As well as sending a FAX via telephone lines, you can also send a FAX via a network.

NOTE: For more information on setting up and sending a FAX, refer to the FAX System

(V) Operation Guide.

Administrator tasks

It faxes.

FAX directly

from a

computer

FAX without using the

telephone line

(Internet FAX (i-FAX))

Send a FAX

Connect the modular cord for the

telephone line to this machine.

Selection of Telephone Line

(Inch version only)

Network Setup

(LAN Cable Connection)

Install the Network FAX

Driver on your computer *1

*1:For more information, refer to the Network FAX Driver Operation Guide. *2: If the destination is not stored in the address book, you can send the FAX by entering the address directly.

Setup

What

you want

to do

Using the Address Book...3-17

on the FAX System (V) Operation Guide

Loading Paper...2-27

FAX Operation

(Basic)...3-1

on the FAX System (V)

Operation Guide

Operation

About Network

FAX...9-1

on the FAX System (V)

Operation Guide

Internet Fax (i-FAX)

(Optional)...8-1

on the FAX System (V)

Operation Guide

Menu Map

(The names displayed on the touch panel are used here. These may differ from the referenced titles.)

Org./Paper/Finishing Original Size (page 4-2)

Paper Selection (page 4-3) Mixed Size Originals (page 4-6) Original Orientation (page 4-9) Fold (page 4-11) Collate/Offset (page 3-14) Staple/Punch Staple

(page 3-18) Punch

(page 3-20)

Paper Output (page 4-13)

Image Quality Density (page 3-8)

Original Image (page 3-9) EcoPrint (page 4-33) Sharpness (page 4-34) Background Density Adj. (page 4-35) Prevent Bleed-thru (page 4-36)

Layout/Edit Zoom (page 3-10)

Combine (page 4-14) Margin/Centering (page 4-16) Border Erase (page 4-18) Booklet (page 4-20) Duplex (page 3-12) Cover (page 4-22) Form Overlay (page 4-23) Page # (page 4-24) Memo Page (page 4-26) Image Repeat (page 4-28) Text Stamp (page 4-30) Bates Stamp (page 4-31)

Advanced Setup Continuous Scan (page 4-37)

Auto Image Rotation (page 4-38) Negative Image (page 4-38) Mirror Image (page 4-39) Job Finish Notice (page 4-40) File Name Entry (page 4-42) Priority Override (page 4-42) Repeat Copy (page 4-43) DP Read Action (page 4-44)

Program (page 3-55)

Destination Address Book (page 3-39)

E-mail Addr Entry (page 3-23) Folder Path Entry (page 3-24) FAX No. Entry (refer to Fax Operation Guide) i-FAX Addr Entry (refer to Fax Operation Guide) WSD Scan (page 6-30)

Org./Sending Data Format Original Size (page 6-2)

Mixed Size Originals (page 6-8) 2-sided/Book Original (page 6-11) Original Orientation (page 6-12) Sending Size (page 6-4) File Format (page 6-14) File Separation (page 6-15) Long Original (refer to Fax Operation Guide)

Color/Image Quality Density (page 6-19)

Original Image (page 6-18) Scan Resolution (page 6-20) FAX TX Resolution

(refer to Fax Operation Guide) Color Selection (page 6-23) Sharpness (page 6-21) Background Density Adj. (page 6-22) Prevent Bleed-thru (page 6-25)

Advanced Setup Zoom (page 6-6)

Centering (page 6-7) Border Erase (page 6-26)

FAX Delayed Transmission

(refer to Fax Operation Guide) Continuous Scan (page 6-24) Job Finish Notice (page 6-35) File Name Entry (page 6-28) E-mail Subject/Body (page 6-29) i-FAX Subject/Body

(refer to Fax Operation Guide) FAX Direct Transmission

(refer to Fax Operation Guide) FAX Polling RX

(refer to Fax Operation Guide) Send and Print (page 6-36) Send and Store (page 6-36) FTP Encrypted TX (page 6-37) Text Stamp (page 6-38) Bates Stamp (page 6-39)

Program (page 3-55)

Custom Box Store File Functions Orig in al Si ze (page 6-2)

xii

Border Erase (page 6-26) Continuous Scan (page 6-24) Job Finish Notice (page 6-35) File Name Entry (page 6-28)

Open Print Functions Paper Selection (page 4-3)

Collate/Offset (page 3-14) Staple/Punch Staple

(page 3-18) Punch

(page 3-20) Paper Output (page 4-13) Combine (page 4-14) Margin/Centering (page 4-16) Booklet (page 4-20) Duplex (page 3-12) Cover (page 4-22) Form Overlay (page 7-9) Page # (page 4-24) Job Finish Notice (page 4-40) File Name Entry (page 4-42) Delete after Printed

(page 7-2) Priority Override (page 4-42) EcoPrint (page 4-33) Zoom (page 6-6) Fold (page 4-11) Text Stamp (page 4-30) Bates Stamp (page 4-31)

Image Quality

Density (page 3-8) Original Image (page 3-9) Sharpness (page 4-34) Background Density Adj.

(page 4-35) Prevent Bleed-thru

(page 4-36)

Send Destination (page 3-39)

xiii

Functions Sending Size (page 6-4)

File Format (page 6-14) FAX TX Resolution

(refer to Fax Operation Guide)

Centering (page 6-7) FAX Delayed Transmission

(refer to Fax Operation Guide)

Job Finish Notice (page 6-35) File Name Entry (page 6-28) E-mail Subject/Body

(page 6-29) i-FAX Subject/Body

(refer to Fax Operation Guide)

FTP Encrypted TX (page 6-37)

Delete after Transmitted (page 7-8)

Zoom (page 6-6) File Separation (page 6-15) Text Stamp (page 6-38) Bates Stamp (page 6-39)

Color/Image Quality

Density (page 6-19) Original Image (page 6-18) Resolution (page 6-20) Color Selection (page 6-23) Sharpness (page 6-21) Background Density Adj.

(page 6-22) Prevent Bleed-thru

(page 6-25)

Join (page 7-11) Move/Copy (page 7-10)

Detail (page 3-45) Search(Name) (page 3-45) Search(No.) (page 3-45) Add/Edit Box (page 7-2)

xiv

Job Box

Private Print/Stored Job ( page 7-14) Quick Copy/Proof and Hold (page 7-15) Repeat Copy (page 7-18) Form for Form Overlay (page 7-20)

Removable Memory

Store File Functions O rig in al S ize (page 6- 2)

Mixed Size Originals (page 6-8) 2-sided/Book Original (page 6-11) Original Orientation (page 6-12) Storing Size (page 7-4) Prevent Bleed-thru (page 6-25) Density (page 6-19) Original Image (page 6-18) Scan Resolution (page 6-20) Color Selection (page 6-23) Sharpness (page 6-21) Background Density Adj. (page 6-22) Zoom (page 6-6) Centering (page 6-7) Border Erase (page 6-26) Continuous Scan (page 6-24) Job Finish Notice (page 6-35) File Name Entry (page 6-28) File Format (page 6-14) Text Stamp (page 6-38) Bates Stamp (page 6-39)

Print Functions Paper Selection (page 4-3)

Collate/Offset (page 3-14) Staple/Punch Staple

(page 3-18)

Punch

(page 3-20)

Paper Output (page 4-13) Duplex (page 3-12) Job Finish Notice (page 4-40) Priority Override (page 4-42) Fold (page 4-11)

Text Stamp (page 4-30) Bates Stamp (page 4-31) Encrypted PDF Password

(page 7-23)

JPEG/TIFF Print

(page 7-23)

XPS Fit to Page

(page 7-23)

FAX Box (refer to Fax Operation Guide)

Program (page 3-55)

Printing Jobs (page 8-3) Sending Jobs (page 8-5) Storing Jobs (page 8-6) Device/Communication (page 8-14) Paper/Supplies (page 8-13)

Common Settings Language (page 9-2)

Default Screen (page 9-3) Sound Buzzer (page 9-4)

FAX Speaker Volume (refer to Fax Operation Guide)

FAX Monitor Volume

(refer to Fax Operation Guide) Keyboard Layout (page Appendix-9) Original / Paper

Settings

Custom Original Size (page 9-4)

Custom Paper Size (page 9-5)

Cassette Setting (page 9-6)

MP Tray Setting (page 9-7)

Media Type Setting (page 9-8)

Default Paper Source (page 9-9)

Original Auto Detect (page 9-10)

Media for Auto (Color) (page 9-10)

Media for Auto (B & W) (page 9-10)

Paper Source for Cover (page 9-11)

Special Paper Action (page 9-11) Measurement (page 9-12)

xvi

Error Handling Duplexing Error (page 9-13)

Finishing Error (page 9-13)

No Staple Error (page 9-13)

Finishing Pages Exceeded

(page 9-13)

Punch Waste Full Error (page 9-14)

Paper Mismatch Error (page 9-14)

Inserted Paper Mismatch (page 9-14)

Paper Jam before Staple (page 9-14) Paper Output (page 9-15) Orientation Confirmation (page 9-16) Function Defaults Original Orientation (page 9-16)

Original Image (Copy) (page 9-17)

Org. Image (Send/Store) (page 9-17)

Scan Resolution (page 9-18)

FAX TX Resolution

(refer to Fax Operation Guide)

Color Selection (page 9-18)

File Format (page 9-18)

File Separation (page 9-19)

Backgrnd Density (Copy) (page 9-19)

BackgrndDens.(Send/Store)

(page 9-20)

Prevent Bleed-thru (Copy) (page 9-20)

Prevent Bleed(Send/Store)

(page 9-20)

Zoom (page 9-21)

Border Erase Default (page 9-21)

Border Erase to Back Page

(page 9-22)

Margin Default (page 9-22)

Auto Image Rotation (page 9-22)

EcoPrint (page 9-23)

Toner SaveLevel(EcoPrint)

(page 9-23)

High Comp. PDF Image (page 9-24)

Color TIFF Compression (page 9-24)

xvii

Image Quality (File Format)

(page 9-24)

Collate/Offset (page 9-25)

JPEG/TIFF Print (page 9-25)

XPS Fit to Page (page 9-26)

Continuous Scan (page 9-26)

PDF/A (page 9-26)

File Name Entry (page 9-27)

E-mail Subject/Body (page 9-27)

Repeat Copy (page 9-28)

DP Read Action (page 9-28) USB Keyboard Type (page 9-29) System Stamp (page 9-29) Manual Staple (page 9-38) Customize Status Display (page 9-39) Low Toner Alert Level (page 9-39)

Copy Paper Selection (page 9-40)

Auto Paper Selection (page 9-41) Auto % Priority (page 9-41) Reserve Next Priority (page 9-42) Preset Limit (page 9-42) Quick Setup Registration (page 9-42)

Send Quick Setup Registration (page 9-43)

Dest. Check before Send (page 9-43) Entry Check for New Dest. (page 9-44) Color Type (page 9-44) Default Screen (page 9-45) Send and Forward (page 9-45)

Document Box/ Removable Memory

Custom Box (page 9-52) FAX Box (refer to Fax Operation Guide) Job Box Quick Copy Job Retention (page 7-15)

Repeat Copy Job Retention

(page 7-18)

Deletion of Job Retention (page 7-21) Polling Box

(refer to Fax Operation Guide)

Quick Setup Registration (page 9-53)

xviii

FAX (refer to Fax Operation Guide) Printer Emulation (page 9-54)

EcoPrint (page 9-56) Toner SaveLevel(EcoPrint) (page 9-56) Override A4/Letter (page 9-56) Duplex (page 9-57) Copies (page 9-57) Orientation (page 9-58) Form Feed Timeout (page 9-58) LF Action (page 9-59) CR Action (page 9-59) Job Name (page 9-59) User Name (page 9-60) Paper Feed Mode (page 9-60) KIR (page 9-60)

System Network Host Name (page 9-90)

TCP/IP Setting TCP/IP

(page 9-90) IPv4 (page 9-91) IPv6 (page 9-92) Protocol Detail

(page 9-94) NetWare (page 9-95) AppleTalk (page 9-95) WSD Scan (page 9-96) WSD Print (page 9-96) Enhanced WSD (page 9-96) Enhanced WSD (SSL) (page 9-97) Secure Protocol SSL (page 9-97)

IPP Security

(page 9-98)

HTTP Security

(page 9-98)

LDAP Security

(page 9-99)

SMTP Security

(page 9-99)

xix

POP3 Security

(User 1)

(page 9-100)

POP3 Security

(User 2)

(page 9-100)

POP3 Security

(User 3)

(page 9-100) IPSec (page 9-100) LAN Interface (page 9-101) Restart Network (page 9-101)

Restart Entire Device (page 9-89) Interface Block

Setting

USB Host (page 9-102) USB Device (page 9-102) Optional Interface 1 (page 9-102) Optional Interface 2 (page 9-102)

Security Level (page 9-103) Document Guard (page 9-103) Data Security (page 9-105) Optional Function (page 9-107)

Date/Timer Date/Time (page 9-72)

Date Format (page 9-72) Time Zone (page 9-73) Auto Panel Reset (page 9-73) Auto Sleep (page 9-74) Auto Error Clear (page 9-75) Low Power Timer (page 9-74) Panel Reset Timer (page 9-73) Sleep Timer (page 9-75) Interrupt Clear Timer (page 9-76) Error Job Skip (page 9-76) Error Clear Timer (page 9-75)

Adjustment/ Maintenance

Density Adjustment Copy (page 9-65)

Send/Box (page 9-65)

Background Density Adj.

Copy (Auto) (page 9-66) Send/Box (Auto) (page 9-66)

Correcting Black Line (page 9-67)

System Initialization (page 9-67) Display Brightness (page 9-68) Silent Mode (page 9-68) Auto Color Correction (page 9-68) Tone Curve Adjustment (p age 9-68) Drum Refresh1 (page 9-69) Drum Refresh2 (page 9-70) Calibration Cycle (page 9-70) Calibration (page 9-71) Developer Refresh (page 9-71)

Report Print Report Status Page (page 9-61)

Font List (page 9-61) Network Status (page 9-62) Service Status (page 9-62)

Result Report Setting Send Result Report (page 9-62)

FAX RX Result Report (refer to Fax Operation Guide)

Job Finish Notice Setting (refer to Fax Operation Guide)

Sending Log History Auto Sending (page 9-63)

Send Log History (page 9-64) Destination (page 9-63) Job Log Subject (page 9-64)

Edit Destination Address Book (page 9-77)

One Touch Key (page 9-81) Print List (refer to Fax Operation Guide) Address Book

Defaults

Sort (page 9-83) Narrow Down (page 9-83)

User Login/Job Accounting

User Login Setting User Login (page 10-2)

Local User List (page 10-5) Local Authorization (page 10-9) Group

Authorization Set.

Group

Authorization

(page 10-10)

Group List

(page 10-11)

xxi

Guest Authorization Set.

Guest

Authorization

(page 10-12)

Guest Property

(page 10-13) Obtain NW User Property

(page 10-15) Simple Login

Settings

Simple Login

(page 10-17)

Simple Login Key

(page 10-17)

Job Accounting Setting

Job Accounting (page 10-20) Print Accounting Report (page 10-32) Total Job Accounting (page 10-29) Each Job Accounting (page 10-29) Accounting List (page 10-22) Default Setting Apply Limit

(page 10-26)

Copy/Printer

Count

(page 10-24)

Default Counter

Limit

(page 10-26)

Count by Paper

Size

(page 10-30)

Unknown ID Job (page 10-10) User Property(page 10-9) Application (page 9-107) Internet (page 9-84)

xxii

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)

• Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less whe n hu m idity is 80%.)

Use coated paper at a temperature of 80.6 °F (27°C) or less and a humidity of 60% or less. Adverse environmental conditions may affect the image quality. It is recommended to use the machine at a

temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following locations when selecting a site for the machine.

The machine automatically detects and displays the following message when the environ mental temperature is too high or too low. Message: "Warning for high temperature. Adjust the room temperature." or "Warning for low temperature. Adjust the room temperature."

To use the machine under optimum conditions, adjust the temperature and the humidity of your room if the message is displayed.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is easily damaged by casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

xxiii

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dang erous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children. If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion,

as well as contact with your eyes and skin.

• If you do happen to inhale ton er , mo ve to a place with fresh air and garg le thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of

temperature and humidity. If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi

Purpose (MP) Tray, return it to its original package and reseal it. If the optional Fax kit is installed and the main power switch is off, transmitting/receiving Fax is disabled. Do not

turn off the main power switch, but press the Power key on the operation panel to enter Sleep mode.

xxiv

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007. Caution: Performance of procedure s other than those specified in this manual may result in hazardous radiation

exposure. These labels are attached to the laser scanne r un it inside the m ach in e an d ar e no t in a use r ac ce ss ar ea.

The label shown below is attached on the right side of the machine.

xxv

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional

switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les

interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.

WARNING

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and us ed in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

• The use of a non-shielded interface cable with the referenced device is prohibited.

CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

This device contains the module, which complies with Part 15 of FCC Rules and RSS-Gen of IC Rules. Operation is subject to the following two conditions; (1) this device may not cause interference, and (2) this device must

accept any interference, including inte rference that may cause undesired operation of the device.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner contain er may be subject to authorization and the use of this equipment may consequently be restricted.

xxvi

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by law.

It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

•Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

xxvii

Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the following topics.

• Legal Information............................................................................... xxx

• Regarding Trade Names....................................................................xxx

• Energy Saving Control Function.....................................................xxxvii

• Automatic 2-Sided Copy Function ..................................................xxxvii

• Paper Recycling..............................................................................xxxvii

• Energy Star (ENERGY STAR®) Program.......................................xxxvii

• About this Operation Guide ...........................................................xxxviii

xxviii

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Olivetti is prohibited.

Regarding Trade Names

• PRESCRIBE and KPDL are trademarks of Kyocera Corporation.

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Novell and NetWare are registered trademarks of Novell, Inc.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Time s are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation.

• UFST™ MicroType

fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

• This machine contains the NF module developed by ACCESS Co., Ltd.

• This product contains NetFront Browser of ACCESS CO., LTD.

• ACCESS, ACCESS logo and NetFront are trademarks or registered trademarks of ACCESS CO., LTD.in the United States, Japan and other countries.

• Java is a registered trademark of Oracle and/or its affiliates.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/ lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL.

Open SSL License

Redistribution and use in source and binary form s, with or witho ut modification, are p ermitted pr ovided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of conditions and the

following disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following

acknowledgment: “This product includes software developed by the Op enSSL Project for use in the Ope nSSL Toolkit. (http:/ /www.openssl.org/)”

4 The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products

derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5 Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their

names without prior written permission of the OpenSSL Project.

6 Redistributions of any form whatsoever must ret ain the following acknowledgment: “This product includes

software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

xxix

xxx

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library

used. This can be in the form of a textual message at program startup or in do cumentation (online or textual) provide d

with the package. Redistribution and use in source and binary form s, with or witho ut modification, are p ermitted pr ovided that the

following conditions are met:

1 Redistributions of source code must retain the copyright notice, this list of conditions and the following

disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following

acknowledgment: “This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptograph ic related :-).

4 If you include any Windows specific code (or a derivative thereof) from the apps directory (application

code) you must include an acknowledgment: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NO T LIMIT ED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

xxxi

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a

special format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles

and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protec t pro p rietary rights of Monot yp e Im ag ing, yo u ag re e to main tain the Software an d othe r

proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup

copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated.

This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the

Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in

accordance with Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and

Typefaces is repair or replacement of defective parts, upon their retu rn to Monotype Imaging. In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or

consequential damages, or any damages cau sed by ab use or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement. 10 You shall not sublicense, sell, lease, or otherwise transfer the Sof twar e and/or Typefaces without the prior

written consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in

Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its ter ms

and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to acce pt the terms an d conditions of this Agreement.

xxxii

Knopflerfish License

This product includes software developed by the Knopflerfish Project. http://www.knopflerfish.org

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Apache License (Version 2.0)

Apache License

Version 2.0, January 2004

http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1 Definitions.

“License” shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document.

“Licensor” shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.

“Legal Entity” shall mean the union of the acting entity and all other entities that control, are controlled by, or are under common control with that entity. For the purposes of this definition, “control” means (i) the power, direct or indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.

“You” (or “Your”) shall mean an individual or Legal Entity exercising permis sions gr an te d by this Lic en se . “Source” form shall mean the preferred form for making modifications, including but not limited to software

source code, documentation source, and configuration files. “Object” form shall mean any form resulting from mechanical transformation or translation of a Source

form, including but not limited to compiled object code, generated documentation, and conversions to other media types.

xxxiii

“Work” shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).

“Derivative Works” shall mean any work, whether in Source or Object form, that is based on (or derived from) the Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.

“Contribution” shall mean any work of authorship, including the original version of the Work and any modifications or additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work by the copyright owner or by an individual or Legal Entity authorized to submit on behalf of the copyright owner. For the purposes of this definition, “submitted” means any form of electronic, verbal, or written communication sent to the Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise designated in writing by the copyright owner as “Not a Contribut ion .”

“Contributor” shall mean Licensor and any individual or Legal Entity on behalf of whom a Con tributio n has been received by Licensor and subsequently incorporated within the Work.

2 Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby

grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable copyright license to reproduce, prepare Derivative Wor ks of, publicly display, publicly perform, sublicense, and distribute the Work and such Derivative Works in Source or Object form.

3 Grant of Patent License. Subject to the terms and conditions of this License, each Contributor hereby

grants to Y ou a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent license to make, have made, use, offer to sell, sell, import, and otherwise transfer the Work, where such license applies only to those patent claims licensable by such Contributor that are necessarily infringed by their Contribution(s) alone or by combination of their Contribution(s) with the Work to which such Contribution(s) was submitted. If Y ou institute p atent litigation against any entity (includin g a cross-claim or counterclaim in a lawsuit) alleging that the Work or a Contribution incorporated within the Work constitutes direct or contributory patent infringement, then any patent licenses granted to Y ou under this License for that Work shall terminate as of the date such litigation is filed.

4 Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any

medium, with or without modifications, and in Source or Object form, provided that You meet the following conditions:

(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and (b)You must cause any modified files to carry prominent notices stating that You changed the files; and (c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent,

trademark, and attribution notices from the Source form of the W ork, excluding those notices that do not pertain to any part of the Derivative Works; and

(d)If the Work includes a “NOTICE” text file as part of its distribution, then any Derivative Works that You

distribute must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text file distributed as part of the Derivative Works; within the Source form or documentation, if provided along with the Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices normally appear. The contents of the NOTICE file are for informational purposes only and do no t modify the License. You may add Y our own attribution notices within Derivative Works that You distribute, alongside or as an addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be construed as modifying the License.

xxxiv

You may add Your own copyright statement to Your modifications and may provide additional or different license terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as a whole, provided Your use, reproduction, and distribution of the Work otherwise complies with the conditions stated in this License.

5 Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally

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6 Trademarks. This License does not grant permission to use the trade names, trademarks, service marks,

or product names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and reproducing the content of the NOTICE file.

7 Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the

Work (and each Contributor provides its Contributions) on an “AS IS” BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NON-INFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your exercise of permissions under this License.

8 Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence),

contract, or otherwise, unless required by applicable law (such as de liberate and grossly negligent a cts) or agreed to in writing, shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential damages of any character arising as a result of this License or out of the use or inability to use the Work (including but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.

9 Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You

may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this License. Howe ver , in acceptin g such obligations, You may act only on Your own behalf and on Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold each Contributor harmless for any liability incurred by , or claims

asserted against, such Contributor by reason of your accepting any such warranty or additional liability. END OF TERMS AND CONDITIONS APPENDIX: How to apply the Apache License to your work.

To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets “[]” replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the appropriate comment syntax for the file format. We also recommend that a file or class name and description of purpose be included on the same “printed page” as the copyright notice for easier

identification within third-party archives. Copyright [yyyy] [name of copyright owner] Licensed under the Apache License, Version 2.0 (the “License”); you may not use this file except in compliance

with the License. You may obtain a copy of the License at

http://www.apache.org/licenses/LICENSE-2.0 Unless required by applicable law or agreed to in writing, software distributed under the License is distributed

on an “AS IS” BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for the specific language governing permissions and limitations under the License.

xxxv

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

Low Power Mode

The device automatically enters Low Power Mode when 2 minutes have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information refer to Low Power Mode and Auto Low Power Mode on page 2-9.

Sleep

The device automatically enters Sleep when 45 minutes (for the 35 ppm model), or 60 minutes (for the 45 ppm or 55 ppm model) have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and Auto Sleep on page 2-10.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amou nt of paper used. For more informatio n see Duplex on page 3-12.

Paper Recycling

This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

xxxvi

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter 1 - Part Names

Identifies machine parts and operation panel keys.

Chapter 2 - Preparation before Use

Explains adding paper, placing originals, connecting the ma chine, and necessary configurations before first use.

Chapter 3 - Basic Operation

Describes the procedures for basic copying, printing and scanning.

Chapter 4 - Copying Functions

Describes the functions you can use when copying.

Chapter 5 - Printing

Describes the functions you can use when printing originals.

Chapter 6 - Sending Functions

Describes the functions you can use when sending originals.

Chapter 7 - Document Box

Provides a basic guide to using document boxes.

Chapter 8 - Status / Job Cancel

Explains how to check the job status and job history and how to cancel jobs being printed or waiting to print. Also explains how to check the remaining paper and device status and how to cancel fax transmission

Chapter 9 - Default Setting (System Menu)

Describes the System Menu options for general machine operation.

Chapter 10 - Management

Explains user login administration and job accounting.

Chapter 11 - Maintenance

Describes cleaning and toner replacement.

Chapter 12 - Troubleshooting

Explains how to handle error messages , pa per jam s an d ot he r pr ob le ms .

Appendix

Explains how to enter characters, and lists the machine specifications. Introduces the convenient optional equipment available for this machine. Provides information on media types and paper sizes. Also includes a glossary of terms.

xxxvii

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Description of Operation Procedure

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Convention Description Example

Bold Indicates the operation panel

keys or a computer screen.

Press the Start key.

[Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed

on the touch panel.

Ready to copy is displayed.

Used to emphasize a key word, phrase or references to additional information.

For more information refer to Sleep and

Auto Sleep on page 2-9.

Note Indicates supplemental

information or operations for reference.

NOTE:

Important Indicates items that are required

or prohibited so as to avoid problems.

IMPORTANT:

Caution Indicates what must be

observed to prevent injury or machine breakdown and how to deal with it.

CAUTION:

Actual procedure

Description in this

Operation Guide

Press [Copy].



Press [Next] of Quick Setup.



Press [ ] twice.



Press [Change] of Original Image.

Press [Copy], [Next] of Quick Setup, [ ] twice, and then [Change] of Original Image.

xviii

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is

indicated by an additional letter R in order to indicate the orientation of the original/paper.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction Indicated size *

* The size of the original/paper that can be used depends on the

function and source tray. For further details, refer to the page detailing that function or source tray.

Vertical direction A4, B5, A5, B6,

A6, 16K, Letter, Statement

For the originals/paper, dimension A is longer than B.

Horizontal direction A4-R, B5-R, A5-R,

B6-R, A6-R, 16KR, Letter-R, Statement-R

For the originals/paper, dimension A is shorter than B.

Placement direction Originals Paper

Vertical direction

Horizontal direction

Original

Paper

Original

Paper

1-1

1Part Names

This chapter identifies the machine parts and operation panel keys.

• Operation Panel..................................................................................1-2

• Machine ..............................................................................................1-4

Part Names

1-2

Operation Panel

Displays the Copy screen.

Displays the screen for sending. You can also change this to show the address book screen.

Switches the touch panel display to enlarged display in the Copy screen or Send screen.

Displays the Document Box screen.

Displays the Application screen.

Blinks during printing, fax sending and receiving, scan send, and print data receiving.

Displays help guidance.

Displays the Status/Job Cancel screen.

Displays the FAX screen.

Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item).

Lights or blinks when an error occurs and a job is stopped.

Displays the Program screen.

Displays the System Menu.

Returns settings to their default states.

Displays number of sheets printed and number of pages scanned.

Part Names

1-3

Lit when the machine's main power is on.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Perform user switching authentication and logout.

Displays the Interrupt Copy screen.

Pauses the printing job in progress.

Starts copying and scanning operations and processing for setting operations.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

Recalls already registered destinations and programs for sending.

Clears entered numbers and characters.

Numeric keys. Enter numbers and symbols.

Puts the machine into Low Power Mode.

Part Names

1-4

Machine

1 Original Cover (Option) 2 Mailbox (Option) 3 Front Cover 4 Document Finisher (Option) 5 Cassette 1 to 5 (Cassette 3 to 5 are Options)

• 5-a: Cassette 1 • 5-b: Cassette 2 • 5-c: Cassette 3 • 5-d: Cassette 4

• 5-e: Cassette 5 • 5-f: Cassette 3 • 5-g: Cassette 4

5-e

5-b

5-a

5-c

5-d

5-f

5-g

Part Names

1-5

7 8

6 Network Interface Connector 7 USB Port (A2) 8 USB Interface Connector (B1) 9 Option Interface 10 Original Size Indicator Plates 11 Slit Glass 12 Toner Container (Black) 13 Document Processor (Option) 14 Platen 15 Clip Holder 16 Operation Panel 17 Handles 18 Release button 19 Waste Toner Box 20 Cleaning Brush

21 Waste Toner Tray 22 Toner Container Release Lever

Part Names

1-6

23 Paper Le ng th Guid e 24 (Paper Width Guide) Lock 25 Inner Tray 26 USB Port (A1) 27 Right Cover 1 Lever 28 Right Cover 1 29 Main Power Switch 30 Paper Width Adjusting Tab 31 Handle 32 Right Cover 2 Lever 33 Right Cover 2 34 Paper Width Guide 35 Suppor t Tray Section of the Multi Purpose Tray 36 Multi Purpose Tray 37 Right Cover 3 Lever 38 Right Cover 3

26 27 28

25 29

34 35

32 33

2-1

2 Preparation before Use

This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading paper and originals.

• Check the Accessories .......................................................................2-2

• Determining the Connection Method and Preparing Cables...............2-3

• Connecting Cables..............................................................................2-5

• Power On/Off......................................................................................2-7

• Low Power Mode and Auto Low Power Mode....................................2-9

• Sleep and Auto Sleep.......................................................................2-10

• Adjusting the Operation Panel Angle................................................2-10

• Switching the Language for Display [Language]...............................2-11

• Setting Date and Time......................................................................2-12

• Network Setup (LAN Cable Connection) ..........................................2-13

• Installing Software.............................................................................2-16

• Embedded Web Server RX (Settings for E-mail)..............................2-24

• Loading Paper...................................................................................2-27

• Loading Originals. .............................................................................2-43

Preparation before Use

2-2

Check the Accessories

Check that the following accessories are included.

• Safety Guide

• Quick Guide

• DVD (Product Library)

• CD-ROM (TWAIN compatible application)* * This accessory is not included in some countries and regions.

Documents Cont ained in the Included DVD

The following documents are contained in the included DVD (Product Library). Refer to them as necessary.

Documents

Operation Guide (This Guide)

FAX Operation Guide

Card Authentication Kit (B) Operation Guide

Data Security Kit (E) Operation Guide

Embedded Web Server RX Operation Guide

Printer Driver User Guide

Network FAX Driver Operation Guide

Network Tool for Direct Printing Operation Guide

Network Print Monitor User Guide

File Management Utilitiy User Guide

Preparation before Use

2-3

Determining the Connection Method and Preparing Cables

Check the method to connect the equipment to a PC or network, and prepare the necessary cables.

Connection Example

Determine the method to connect the equipment to a PC or network by referring to the illustration below.

Connecting a scanner to your PC network with a network cable (1000BASE-T, 100BASE-TX or 10BASE-T)

FAX (Option)

Send FTP

Sends the scanned image as a data file on the FTP.

Send E-mail

Sends the image data of scanned originals to the desired recipient as a file attached to an E-mail message.

Send SMB

Saves the scanned image as a data file on your PC.

MFP

FAX

Administrator’s

Embedded Web Server RX

Network settings, Scanner default settings, User and destination registration

Network FAX (Option)

TWAIN Scanning

WIA Scanning

TWAIN and WIA are standardized interface for communication between software applications and image acquisition devices.

USB

Network

Printing

Network

Preparation before Use

2-4

Preparing Necessary Cables

The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use.

Available Standard Interfaces

Function Interface Necessary Cable

Printer/Scanner /Network FAX*

* Function available when using optional fax kit. For details on

Network FAX, refer to the Fax System (V) Operation Guide.

Network interface LAN (10BASE-T or

100BASE-TX, 1000BASE-T Shielded)

Printer USB interface USB2.0 compatible cable

(Hi-Speed USB compliant, Max. 5.0 m, Shielded)

Preparation before Use

2-5

Connecting Cables

Connecting LAN Cable (Optional)

Follow the steps below to connect a LAN cable to the machine.

1 When the machine is powered up, first press the

Power key on the operation panel. Check that the Power indicator, the processing indicator and the

memory indicator are off. After this, turn off the main power switch.

2 Connect the LAN cable to the network interface

connector located on left side of the body.

3 Connect the other end of the cable to the hub. 4 Power on the machine, and configure the network.

For details, refer to Network Setup (LAN Cable Connection) on page 2-13.

Make sure that lamps other than this lamp are off.

Preparation before Use

2-6

Connecting USB Cable

Follow the steps below to connect a USB cable to the machine.

1 When the machine is powered up, first press the

Power key on the operation panel. Check that the Power indicator, the processing indicator and the

memory indicator are off. After this, turn off the main power switch.

2 Connect the USB cable to the USB interface

connector (B1) located on the left side of the body.

3 Connect the other end of the cable to the PC.

Connecting the Power Cable

Connect one end of the supplied power cable to the machine and the other end to a power outlet.

IMPORTANT: Only use the power cable that comes with the machine.

Make sure that lamps other than this lamp are off.

Preparation before Use

2-7

Power On/Off

Power On

When the main power indicator is lit... (Recovery from sleep)

Press the Power key.

When the main power indicator is off...

Open the main power switch cover and turn the main power switch on.

NOTE: If the optional Data Security Kit is installed, a message might display indicating the security fu nction is

being activated and time may be taken to start up when the power is turned on.

IMPORTANT: When turnin g off the main power switch, do not turn on the main power switch again immediately.

Wait more than 5 seconds, and then turn on the main power switch.

Preparation before Use

2-8

Power Off

Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key, the processing indicator and the memory indicator are off before turning off the main power switch.

If you will not switch of the main power switch, refer to Low Power Mode and Auto Low Power Mode on page 2-9, and Sleep and Auto Sleep on page 2-10.

CAUTION: The hard disk may be operating when the Power key, the Processing indicator or Memory indicator

is lit or blinking. Turning off the main power switch while the hard disk is operating may cause damage.

In case of not using the machine for an extended period of time

CAUTION: If this machine will be left unused for an extended period (e.g. overnight), turn it off at the

main power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If the optional Fax kit is installed, note that turning the machine off at the main power switch disables fax transmission and reception.

CAUTION: Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

Make sure that lamps other than this lamp are off.

Preparation before Use

2-9

Low Power Mode and Auto Low Power Mode

Low Power Mode

To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and main power indicators. This status is referred to as Low Power Mode.

If print data is received during Low Power Mode, the machine automatically wakes up and starts printing. Also when fax data arrives while the machine is in Low Power Mode when using the optional fax, the machine automatically wakes up and starts printing.

To resume, perform one of the following actions. The machine will be ready within 10 seconds.

• Press any key on the operation panel.

• Open the platen cover or the op tio na l d oc um e nt processor.

• Place originals in the optional document processor.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Low Power Mode

Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for a preset time. The default preset time is 2 minutes.

Preparation before Use

2-10

Sleep and Auto Sleep

Sleep

To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep.

If print data is received during Sleep, the print job is performed while the touch panel remains unlit.

When using the optional fax, received fax data is printed out while the operation panel also remains unlit.

To resume, press the Power key. The machine will be ready within 23 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode. The default preset time is 45 minutes (for the 35 ppm model), or 60 minutes (for the 45 ppm or 55 ppm model).

Adjusting the Operation Panel Angle

Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever.

Preparation before Use

2-11

Switching the Language for Display [Language]

Select the language displayed on the touch panel. Use the procedure below to select the language.

1 Press the System Menu key. 2 Press [Common Settings] and then [Change] of

Language.

3 Press the key for the language you want to use.

4 Press [OK].

The touch panel language will be changed.

Common Settings - Language

Set the language to use for the touch panel display.

Status

Cancel OK

English Deutsch Français

Nederlands Ɋɭɫɫɤɢɣ Português

Español Italiano

10/10/2010 10:10

Preparation before Use

2-12

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the

header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE: If user login administration is enabled, you can only change the settings by logging in with

administrator privileges. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login]. Refer to Adding a User (Local User List) on page 10-5 for the default login user name and password.

Be sure to set the time difference before setting the date and time. If you change Date/Time setting, trial functions will be unavailable. For details, refer to Optional Function on

page 9-107.

1 Press the System Menu key.

2 Press [ ], [Date/Timer] and then [Change] of

Time Zone.

3 Select the region.

NOTE: Press [ ] or [ ] to view the next region.

4 Press [Off] or [On] of Summer Time and press [OK].

NOTE: If you select a region that does not utilize

summer time, the summer time setting screen will not appear.

5 Press [Change] of Date/Time. 6 Set the date and time. Press [+] or [–] in each

setting.

7 Press [OK].

Date/Timer - Time Zone

Set time zone. Select the location nearest you.

Time Zone

-12:00 International Date Line West

1/13

-11:00 Samoa

-10:00 Hawaii

-09:00 Alaska

-11:00 Universal Coordinated Time-11

-08:00 Baja California

Status

Cancel

10/10/2010 10:10

Date/Timer - Date/Time

Set the date and time.

Off

DayMonthYear

SecondMinuteHour

2010

10 10 31

10 10

Status

Cancel

10/10/2010 10:10

Preparation before Use

2-13

Network Setup (LAN Cable Connection)

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms .

This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures. For other network settings, refer to the Network on 9-90.

• TCP/IP (IPv4) Setup...2-13

• AppleTalk Setup...2-15

NOTE: If user login administration is enabled, you can only change the settings by logging in with

TCP/IP (IPv4) Setup (by Entering IP Addresses)

Set up TCP/IP (IPv4) to connect to the Windows network. Set the IP addresses, subnet masks, and gateway addresses. The default settings are "TCP/IP Protocol: On, DHCP: On, Bonjour: Off, Auto-IP: On".

NOTE: Prior to the IP address entries, obtain permission from the network administrator.

Use the procedure below.

1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Next]

of TCP/IP Setting.

3 Press [Change] of TCP/IP. 4 Press [On] and then press [OK]. 5 Press [Change] of IPv4. 6 Press [DHCP]. 7 Press [Off] of DHCP and then press [OK]. 8 Press [Bonjour]. 9 Press [Off] of Bonjour and then press [OK]. 10 Press [IP Address] and enter the address using the

numeric keys.

11 Press [Subnet Mask] and enter the address using

the numeric keys.

12 Press [Default Gateway] and enter the address

using the numeric keys.

System - IPv4

Set TCP/IP (IPv4). * The setting will be changed after restarting the device or network.

Default Gateway

0.0.0.0

Off

IP Address

Subnet Mask

Off

BonjourDHCP

Status

Cancel

Auto-IP

10/10/2010 10:10

Preparation before Use

2-14

13 Check if all the address entries are correct and

press [OK].

14 After changing the setting, restart the network from

the system menu, or turn the machine OFF and then ON.

For detailed information on restarting the network, refer to Restart Network on page 9-101.

DHCP Settings

Select whether or not to use the DHCP server. The default setting is On. Use the procedure below.

1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Next]

of TCP/IP Setting.

3 Press [Change] of TCP/IP. 4 Press [On] and then press [OK]. 5 Press [Change] of IPv4. 6 Press [DHCP]. 7 Press [On] or [Off] of DHCP and then press [OK]. 8 After changing the setting, restart the network from

the system menu, or turn the machine OFF and then ON.

For detailed information on restarting the network, refer to Restart Network on page 9-101.

Bonjour Settings

Select whether or not to use Bonjour. The default setting is Off. Refer to Bonjour Settings on page 9-91 about the procedures.

Preparation before Use

2-15

Auto-IP Settings

Select whether or not to use Auto-IP. The default setting is On. Use the procedure below.

1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Next]

of TCP/IP Setting.

3 Press [Change] of TCP/IP. 4 Press [On] and then press [OK]. 5 Press [Change] of IPv4. 6 Press [Auto-IP]. 7 Press [On] or [Off] of Auto-IP and then press [OK]. 8 After changing the setting, restart the network from

the system menu, or turn the machine OFF and then ON.

For detailed information on restarting the network, refer to Restart Network on page 9-101.

AppleTalk Setup

Select the Apple Talk network connection. The default setting is On. Refer to AppleTalk on page 9-95 about the proced ur es .

Preparation before Use

2-16

Installing Software

Install appropriate software on your PC from the included Product Libr ary DVD (Pr od uct Li brar y) if you wa nt to use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your PC.

The following softwares are supported:

• KX driver

• KX (XPS) printer driver

• Mini printer driver (PCL/KPDL)

•TWAIN driver

•WIA driver

• Network FAX driver

• File Management Utility

• Network Tool for Direct Printing

• Network Print Monitor

•Font

NOTE: Installation on Windows must be done by a user logged on with administrator privileges.

The optional Fax Kit is required in order to make use of fax functionality. The WIA driver cannot be installed on Windows XP.

If you are connecting this machine to a Windows PC, follow the next steps to install the software. The example shows you how to connect your machine to a Windows 7 PC.

Installing Printer Driver in Windows

NOTE: If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.

If the autorun screen is displayed, click Run Setup.exe. If the user account management window appears, click Allow.

You can use either Express Mode or Custom Mode to install the software. Express Mode automatically detects connected machines and installs the required software. Use Custom Mode if you want to specify the printer port and select the software to be installed. For details, refer to Custom Installation in the Printer Driver User Guide on the DVD.

1 Insert the DVD.

Preparation before Use

2-17

2 Click View License Agreement and read the

License Agreement. Click Accept.

3 Click Install Software.

4 Click Express Mode.

5 Select the print system to be installed and click

Next.

NOTE: If the print system detection window appears

and the installer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload.

Preparation before Use

2-18

6 Custom ize th e pr int system name if the print

system is connected via a network and click Next.

7 Click Install.

NOTE: If the Windows security window appears, click

Install this driver software anyway.

8 A message appears saying that the printer has

been installed successfully. Click Finish.

This completes the printer driver installation procedure. Follow the on-screen instructions to restart the system, if required.

The TWAIN driver and WIA driver can be installed if the machine and computer are connected via a network. You can install the WIA driver using Custom Mode.

If you are installing the TWAIN driver or WIA driver, continue by configuring the Setting TWAIN Driver (page 2-

22) or Setting WIA Driver (page 2-23).

Preparation before Use

2-19

Installing Printer Driver in Macintosh

The machine's printer functionality can be used by a Macintosh computer. The example shows you how to connect your machine to a Macintosh running MAC OS X v10.6.

NOTE: When printing from a Macintosh computer, set the machine’s emulation to [KPDL] or [KPDL(Auto)].

For details about the configuration method, refer to Printeron page 9-54. If connecting by Bonjour, enable Bonjour in the machine's network settings. For details, refer to Bonjour

Settings on page 2-14. In the Authenticate screen, enter the name and password used to log in to the operating system.

1 Insert the DVD.

Double-click the DVD icon.

2 Double-click either OS X 10.2 and 10.3 Only, OS X

10.4 Only or OS X 10.4 or higher depending on

your Mac OS version.

3 Double-click OS X vx.x.

4 Install the printer driver as directed by the

instructions in the installation software.

This completes the printer driver installation.

OLI_LIB

Preparation before Use

2-20

Next, specify the print settings. If an IP or AppleTalk connection is used, the settings below are required. If a USB connection is used, the machine is automatically recognized and connected.

5 Open System Preferences and click Print & Fax.

6 Click the plus sym bol ( +).

7 Click the IP icon for an IP connection or the

AppleTalk icon for an AppleTalk connection and then enter the IP address and printer name. Click

Add.

NOTE: When using a Bonjour connection, select

[Default] and click the item that appears in "Printer Name". The driver with the same name as the machine automatically appears in "Driver".

Preparation before Use

2-21

8 Select the options available for the machine and

click Continue

9 The selected machine is added.

Preparation before Use

2-22

Setting TWAIN Driver

1 Select the Start Button of the Windows display, All

Programs, Olivetti and then TWAIN Driver Setting. TWAIN Driver screen appears.

2 Click Add.

3 Enter the machine name in the Name field. 4 Select this machine from the list. To scan in a

document stored in a custom box, select a model name with (Box).

5 Enter the machine's IP address or host name in the

Scanner Address.

NOTE: When the machine’s IP address is unknown,

contact the Administrator.

6 When using SSL, select the checkbox beside SSL. 7 When user login administration is enabled, select

the checkbox beside Authentication, and enter a Login User Name (up to 64 characters) and Password (up to 64 characters). To use job accounting, select the checkbox of the account, enter an Account ID (maximum of 8 digits), and click OK.

8 Click OK. 9 Click Close.

NOTE: Click Delete to delete the added machine.

Click Edit to change names.

Preparation before Use

2-23

Setting WIA Driver

1 Click the Windows Start button and enter Scanner

in Program and File Search. Click Show scanners and cameras in the search list. The

Scanners and Cameras screen appears.

2 Select the same name as this machine from WIA

Drivers, and click Properties.

3 Enter the machine name or the host name. 4 When using SSL, select the checkbox beside SSL. 5 When user login administration is enabled, select

the checkbox beside Authentication, and enter a Login User Name (up to 64 characters) and Password (up to 64 characters).

When job accounting is enabled, select the checkbox beside Account ID, and enter the account ID with as many as eight digits.

6 Click OK.

Preparation before Use

2-24

Embedded Web Server RX (Settings for E-mail)

Embedded Web Server RX is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking.

NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer

to the Fax System (V) Operation Guide. The optional Fax Kit is required in order to make use of fax functionality.

To change settings in Embedded Web Server RX, you must log in as an administrator of the machine. The default factory settings are set as shown below.

The procedure for accessing Embedded Web Server RX is explained below.

1 Launch your Web browser. 2 In the Address or Location bar, enter the machine’s IP address.

e.g.) http://10.183.51.41/ The web page displays basic information about the machine and Embedded Web Server RX as well as their

current status.

3 Select a category from the navigation bar on the left of the screen. The values for each category must be

set separately. If restrictions have been set for Embedded Web Server RX, enter the correct user name and password to

access pages other than the startup page. For details, refer to the Embedded Web Server RX Operation Guide.

Embedded W eb Server RX

Preparation before Use

2-25

E-mail Setting

Specifying the SMTP settings allows you to send images scanned with this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images scanned with this machine as E-mail attachments, check the following:

• The network environment used to connect this machine to the mail server A full-time connection via a LAN is recommended.

• SMTP Settings Use Embedded Web Server RX to register the IP address or host name of the SMTP server.

• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.

The procedure for specifying the SMTP settings is explained below.

1 Click Settings -> Advanced -> SMTP -> General.

Embedded W eb Server RX

Preparation before Use

2-26

2 Enter the correct settings in each field.

The settings to be specified in the SMTP settings screen are shown below.

3 Click Submit.

Item Description

SMTP Protocol Enables or disable s SMTP protocol. To use E-mail, this protocol must be

enabled.

SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25. SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the

SMTP server name and IP address is 64 characters. If enter ing the name, a DNS server address must also be configured. The DNS server address may be entered on the TCP/IP General tab.

SMTP Server Timeout Set the amount of time to wait before time-out in seconds.

Authentication

Protocol

Enables or disables the SMTP authentication protocol or sets POP before SMTP as the protocol. The SMTP authentication supports Microsoft Exchange 2000.

Authenticate as Authentication can be set from three POP3 accounts or you can choose a

different account.

used for SMTP authentication. The maximum length of the login user name is 64 characters.

authentication. The maximum length of the login password is 64 characters.

SMTP Security Enables or disables the SMTP Security. When this protocol is enabled, either

SSL/TLS or STARTTLS must be selected. To enable SMTP security, the SMTP port may have to be changed according to the server settings. Typically, 465 for SSL/TLS and 25 or 587 for STARTTLS are well-known SMTP ports.

POP before SMTP

Timeout

Set the amount of time to wait before time-out in seconds when you have selected POP before SMTP as the Authentication Protocol.

Test This will test if the SMTP connection can be successfully established.

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the value is

0, the limitation for E-mail size is disabled.

Sender Address Enter the E-mail address of the person responsible for the machine, such as the

machine administrator, so that a reply or non-delivery report will go to a person rather than to the machine. The sender address must be entered correctly for SMTP authentication. The maximum length of the sender address is 128 characters.

Signature Enter the signature. The signature is free form text that will appear at the end of

the E-mail body. It is often used for further identification of the machin e. The maximum length of the signature is 512 characters.

Domain Restriction Enter the domain names that can be permitted or rejected. The maximum length

of the domain name is 32 characters. You can also specify E-mail addresses.

Preparation before Use

2-27

Loading Paper

Paper can be loaded in the two standard cassettes and the multi purpose tray. Paper feeders a re also available as an option (refer to Optional Equipment on Appendix-2).

For the paper feed methods for each cassette, refer to the page below.

* The paper feed method is the same as standard cassettes 1 and 2.

IMPORTANT:

• The number of sheets that can be held varies depending on your environment.

• You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause

paper jams or other faults.)

Before Loading Paper

When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.

1 Bend the whole set of sheets to swell them in the

middle.

2 Hold the stack at both ends and stretch it while

keeping the entire stack risen.

3 Raise the right and left hands alternately to create

a gap and feed air between the paper.

4 Finally, align the paper on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam.

CAUTION: If you copy onto used paper (paper already used for copying), do not use paper that is stapled or

clipped together. This may damage the machine or caus e po or ima ge quality. Avoid exposing opened paper to high temperatures and hi gh humidity as dampness can be a cause of problems.

Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag. If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the

cassettes and sealing it in the paper storage bag.

NOTE: Note that some paper types have a tendency to curl and may jam in the paper eject unit.

If the output paper scatters or stacks unevenly, turn the paper over in the cassette, or change the orientation (vertical/horizontal) of the paper in the cassette. If that does not solve the problem, change the cassette paper type to custom 8. If you use special paper such as letterhead, paper with holes or paper with pre-prints like logo or company name, refer to the Paper on Appendix-12.

Cassette Name Page

Standard Cassette 1,

Cassette 2

Standard cassettes 2-28

Multi Purpose Tray Multi Purpose Tray 2-35

Option Cassette 3,

Cassette 4

Paper Feeder (500-sheet x 2)* 2-28 Large Capacity Feeder (1,500-sheet x 2) 2-31

Cassette 5 Side Feeder (3,000-sheet) 2-34

Preparation before Use

2-28

Loading Paper in the Cassettes

The standard cassettes

The 2 standard cassettes will each hold plain paper, recycled paper or color paper. Cassette 1 and 2 hold up to 500 sheets of plain paper (80 g/m

) (or up to 550 sheets of 64 g/m2 plain paper).

The following paper sizes are supported: A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledg er, Legal, Oficio II, 12 × 18", Letter, Letter-R, Statement-R, Folio, 8K, 16K, 16K-R and 216 × 340 mm.

IMPORTANT:

• When using media types other than plain paper (such as recycled or colored paper), always specify the

media type and paper weight settings. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-39, Media Type Setting on page 9-8.) The cassettes can hold paper with weights up to 220 g/m

. If you are using a paper weight between 106

and 220256 g/m

, set the media type to Thick and set the weight of the paper you are using.

• Do not load thick paper that is heavier than 256 g/m

in the cassettes. Use the multi purpose tray for paper

that is heavier than 256 g/m

• If you wish to use 330 × 210 mm to 356 × 220 mm paper, contact a service technician.

1 Pull the cassette out toward you until it stops.

NOTE: Do not pull out more than one cassette at a

time.

2 Squeeze the ends of the bottom of the paper length

guide and move the guide to fit the length of the paper.

NOTE: Paper sizes are marked on the cassette.

Preparation before Use

2-29

3 Press the (Paper Width Guide) Lock to release the

lock. Grasp the paper width adjusting t ab and move the paper width guides to fit the paper.

4 Align the paper flush against the right side of the

cassette. After removing new paper from its packaging, fan

the paper before loading it in the cassette. (Refer to Before Loading Paper on page 2-27)

Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.

IMPORTANT:

• Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.

• Ensure that the loaded paper does not exceed the level indicator (see illustration on the left).

• When loading the paper, keep the side that was closest to the package seal facing up.

• The paper length and width guides must be adjusted to the paper size. Loading the paper without adjusting these guides may cause skewed feeding and paper jams.

Preparation before Use

2-30

5 Press the (Paper Width Guide) Lock to lock.

6 Insert the indication on the sheet so as to match the

size and type of paper to be placed. (The indication is printed on both sides of the sheet.)

NOTE: Fold the sheet in half and use with the side you

want to display as the front side.

7 Gently push the cassette back in.

NOTE: If the machine will not be used for a prolonged

period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

8 Select the media type (plain, recycled, etc.) loaded

in the cassette. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-39.)

Preparation before Use

2-31

The Large Capacity Feeder (1,500-sheet x 2) (Option)

The Optional cassettes will each hold plain paper, recycled paper or color paper. The Large Capacity Feeder (1,500-sheet x 2) holds up to 3,000 sheets (1,500-sheet x 2) of plain paper

(80 g/m

) (or up to 3,500 sheets (1,750-sheet x 2) of 64 g/m2 plain paper).

The following paper sizes are supported: A4, B5, Letter.

IMPORTANT:

• When using media types other than plain paper (such as recycled or colored paper), always specify the media type and paper weight settings. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-39,Media Type Setting on page 9-8.) The cassettes can hold paper with weights up to 256 g/m

. If you are using a paper weight between 106

and 256 g/m

, set the media type to Thick and set the weight of the paper you are using.

• Do not load thick paper that is heavier than 256 g/m

in the cassettes. Use the multi purpose tray for paper

that is heavier than 256 g/m

1 Pull the cassette out toward you until it stops.

2 Rotate the Paper Size Guide (A) clamp and

remove. Pull the Paper Size Guide (A) up and out.

3 Insert the Paper Size Guide (A) into the slot

(bottom of cassette) for the paper size to be used. Make sure that the top of the paper size guide (A)

matches the paper size to be used, attach the clamp, and rotate the clamp to lock it.

Gently try moving the Paper Size Guide (A) to verify that it is fixed.

Paper Size Guide (A)

Clamp

Preparation before Use

2-32

4 With the bottom of the cassette pressed all the way

down, press the hook on the side of the Paper Size Guide (B) to release it and pull out the Paper Size Guide (B).

5 Adjust the Paper Size Guide (B) to the paper size.

Insert the Paper Size Guide (B) into the slot marked A4 (on the bottom of the cassette), and lock the hook (it will make a "click" sound).

Gently try moving the Paper Size Guide (B) to verify that it is fixed.

Open the Paper Size Guide (B) as shown, insert into the slot marked B5 (on the bottom of the cassette), and lock the hook (it will make a "click" sound).

Gently try moving the Paper Size Guide (B) to verify that it is fixed.

Letter

The Paper Size Guide (B) is not attached.

Paper Size Guide (B)

Preparation before Use

2-33

6 Insert the paper into the cassette.

After removing new paper from its packaging, fan the paper before loading it in the cassette. (Refer to Before Loading Paper on page 2-27)

IMPORTANT:

• Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.

• Ensure that the loaded paper does not exceed the level indicator (see illustration below).

• When loading the paper, keep the print side facing up.

7 Insert the indication on the sheet so as to match the

size and type of paper to be placed. (The indication is printed on both sides of the sheet.)

NOTE: Fold the sheet in half and use with the side you

want to display as the front side.

8 Gently push the cassette back in.

NOTE: If the machine will not be used for a prolonged

period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

9 Select the media type (plain, recycled, etc.) loaded

in the cassette. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-39.)

Preparation before Use

2-34

Side Feeder (3,000-sheet) (Option)

The optional side feeder hold up to 3,000 sheets of plain paper (80 g/m

). The following paper sizes are

supported: A4, B5, Letter.

Pull the cassette out toward you until it stops and insert the paper into the cassette. After loading paper, gently push the cassette back in.

NOTE: The default paper size setting is A4. If you

need the paper size changed to B5 or Letter, contact your service representative.

IMPORTANT:

• Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.

• Ensure that the loaded paper does not exceed the level indicator (see illustration below).

• When loading the paper, keep the print side facing up.

Preparation before Use

2-35

Loading Paper in the Multi Purpose Tray

The multi purpose tray will hold up to 150sheets of A4 or smaller plain paper (80 g/m2) (or up to 165 sheets of 64 g/m

plain paper) or up to 50 sheets o f plain paper (80 g/m2) (or up to 55 sheets of 64 g/m2 plain paper) lager

than A4. The multi purpose tray accepts paper sizes 12×18" and from A3 to A6-R and Hagaki and from Ledger to

Statement-R, 8K, 16K and 16K-R. Be sure to use the multi purpose tray when you print on any special paper.

IMPORTANT: When using media types other than plain paper (such as recycled or colored paper), always

specify the media type and paper weight settings. (Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-41, Media Type Setting on page 9-8.) If you are using a paper weight

of 106 g/m2 or more, set the media type to Thick and set the weight of the paper you are using.

The capacity of the multi purpose tray is as follows.

• A4 or smaller plain paper (80 g/m

), recycled paper or color paper: 150 sheets

(64 g/m

plain paper :165 sheets)

• B4 or larger plain paper (80 g/m

), recycled paper or color paper: 50 sheets

(64 g/m

plain paper :55 sheets)

• Hagaki: 30 sheets

• OHP film: 10 sheets

• Envelope DL, Envelope C4, Envelope C5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6), Monarch, Youkei 4, Youkei 2: 10 sheets

• Long documents: 470.1 mm (18.51") to a maximum of 1220.0 mm (48"): 1 sheet

NOTE: When you load custom size paper, enter the paper size by referring to Specifying Paper Size and

Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-41.

When you use special paper such as transparencies or thick paper, select the media type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-41.

1 Open the Multi Purpose tray until it stops.

2 When loading paper sizes 12×18" and from A3 to

B4 and Ledger to Legal, extend the support tray section of the multi purpose tray until the mark "

∆"

is fully appeared.

Preparation before Use

2-36

3 Adjust the paper width guides to the width of the

paper. After removing new paper from its packaging, fan

the paper before loading it in the multi-purpose tr ay . (Refer to Before Loading Paper on page 2-27)

4 Insert the paper along the paper width guides into

the tray until it stops.

IMPORTANT: Keep the print side facing up.

Curled paper must be uncurled before use. Straighten the top edge if it is curled. When loading paper into the multi purpose tray, check

that there is no paper left over in the tray from a previous job before loading the paper. If there is just a small amount of paper left over in the multi purpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray.

If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.

IMPORTANT: Ensure that the loaded paper does not

exceed the level indicator (see illustration).

Preparation before Use

2-37

Loading Envelopes

Up to 10 envelopes may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows.

1 Open the multi purpose tray.

2 Adjust the paper width guides to the width of the

envelope.

Acceptable Envelope Size

Monarch 3 7/8"×7 1/2" Envelope #10 (Commercial #10) 4 1/8"×9 1/2" Envelope #9 (Commercial #9) 3 7/8"×8 7/8" Envelope #6 (Commercial #6) 3 5/8"×6 1/2" Envelope DL 110×220 (mm) Envelope C4 229×324 (mm) Envelope C5 162×229 (mm) Youkei 2 162×114 (mm) Youkei 4 235×105 (mm)

Preparation before Use

2-38

3 Insert along the paper width guide all the way in as shown.

IMPORTANT: How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be

sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.

NOTE: When you load envelopes in the multi purpose tray, select the envelope type by referring to Specifying

Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-41.

When you load envelopes or cardstock in the multi purpose tray

Load envelopes with the print side facing down. e.g.) When printing the address.

Open the flap.

Landscape form envelopes

Portrait form envelopes

Cardstock (Hagaki)

Return postcard (Oufuku hagaki)

IMPORTANT: Use unfolded return postcard (Oufuku hagaki).

Close the flap.

Preparation before Use

2-39

Specifying Paper Size and Media (Cassette Setting)

The default paper size setting for cassettes 1 and 2, for the multi purpose tray and for the optional pape r feeder (cassettes 3 to 5) is [Auto], and the default media type setting is [Plain].

To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-39.)

To fix the type of paper to be used in multi purpose tray, specify the paper size setting. (Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 2-41.)

Specifying Paper Size and Media Type for the Cassettes

To fix the type of paper to be used in cassettes 1 or 2 or the optional paper feeders (cassettes 3 to 5), specify the paper size. Also, if you use a media type other than plain paper, specify the media type setting.

NOTE: If the optional FAX kit is installed, the available media types for printing received faxes are as shown

below. Plain, Recycled, Bond, Vellum, Color, Thick, High Quality, Rough and Custom 1 to 8

Selection Item Selectable Size/Type

Paper Size

Auto Paper size is automatically detected and selected. Select whether the

paper is in Metric size or in Inch size.

Standard Sizes 1*

* Only A4, Letter, and B5 can be specified when the optional Large Capacity Feeder (1,500-

sheet x 2)is used.

Select from the standard sizes. Selectable paper sizes are as follows. Inch models: Ledger, Legal, Letter, Letter-R, Statement-R, 12×18", Oficio II Metric models: A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, 216×340 mm

Standard Sizes 2*

Select from the standard sizes not included in Standard Sizes 1. Selectable paper sizes are as follows. Inch models: A3, B4, A4, A4-R, A5-R, B5, B5-R, Folio, 8K, 16K, 16K-R Metric models: Ledger, Legal, Letter, Letter-R, Statement-R, 12×18", Oficio II, 8K, 16K, 16K-R

Media Type Plain (105 g/m

or less), Rough, Vellum** (60 to 105 g/m2 or less), Recycled, Preprinted***, Bond**, Color**, Prepunched***, Letterhead***, Thick (106 g/m

and more)**, High Quality and Custom 1~8**

** To change to a media type other than Plain, refer to Media Type Setting on page 9-8. When

the paper weight settings shown below are selected, the media indicated for each setting cannot be selected.

• Rough: Heavy 4, or Heavy 5 • Preprinted: Heavy 4, or Heavy 5

• Letterhead: Heavy 4, or Heavy 5 • Thick: Heavy 4, or Heavy 5

• Bond: Heavy 4 • Custom 1 to 8: Heavy 4, Heavy 5, or Extra Heavy

*** To print on preprinted or prepunched paper or on letterhead, refer to Special Paper Action on

page 9-11.

Preparation before Use

2-40

1 Press the System Menu key.

2 Press [Common Settings], [Next] of Original /

Paper Settings, [Next] of Cassette Setting.

3 Cassette Setting, select one of [Cassette 1] to

[Cassette 5] and press [Next]. Then press [Change] of Paper Size.

NOTE: [Cassette 3] to [Cassette 5] are shown when

the optional paper feeder is installed.

4 For automatic detection of the paper size, press

[Auto] and select [Metric] or [Inch] as the unit. To select the paper size, press [Standard Sizes 1]

or [Standard Sizes 2] and select the paper size.

5 Press [OK]. The previous screen reappears.

6 Press [Change] of Media Type and select the

media type. Then press [OK].

NOTE: If the output paper curls, or curling causes

paper-over in the Inner Tray too quickly, change the cassette paper type to custom 8. (refer to page 9-6)

Common Settings - Paper Size

Set cassette paper size.

Standard Sizes 1

Auto

Status

A3 A4

Standard Sizes 2

A4 A5

B4 B5 B5

Cancel OK

216x340mm

10/10/2010 10:10

Common Settings - Media Type

Select type of paper in Cassette 1.

VellumPlain

PreprintedRecycled Bond

LetterheadPrepunched

Color

Custom 2Custom 1

High Quality

Custom 3 Custom 4

Custom 7Custom 6

Custom 5

Custom 8

Status

Cancel OK

Thick

Rough

10/10/2010 10:10

Preparation before Use

2-41

Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting)

To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain paper, specify the media type.

NOTE: If the optional FAX kit is installed and the multi purpose tray is used to print a received FAX, the

available media types are as shown below.

Plain, Labels, Recycled, Bond, Vellum, Color, Coated, Cardstock, Envelope, Thick, High Quality, Rough and Custom 1 to 8

Item Description

Paper Size

Auto Paper size is automatically detected and selected. Select whether the

paper is in Metric size or in Inch size.

Standard Sizes 1

Select from the standard sizes. Selectable paper sizes are as follows. Inch models: Ledger, Legal, Letter, Letter-R, Statement-R, 12×18", Oficio II, Executive Metric models: A3, B4, A4, A4-R, B5, B5-R, A5-R, B6-R, A6-R, Folio, 216×340 mm

Standard Sizes 2

Select from the standard sizes not included in Standard Sizes 1. Selectable paper sizes are as follows. Inch models: A3, B4, A4, A4-R, B5, B5-R, A5-R, B6-R, A6-R, Folio, 8K, 16K, 16K-R Metric models: Ledger, Legal, Letter, Letter-R, Statement-R, 12×18", Oficio II, Executive, 8K, 16K, 16K-R

Others Select from special standard sizes and custom sizes.

Selectable paper sizes are as follows. ISO B5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 3/4), Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki, Oufuku hagaki, Youkei 4, Youkei 2

Size Entry

Enter the size not included in the standard size. Selectable paper sizes are as follows. Inch size X (Horizontal): 5.83~17.00" (in 0.01" increments), Y (Vertical): 3.86~11.69" (in 0.01" increments) Metric size X (Horizontal): 148~432 mm (in 1mm increments), Y (Vertical): 98~297 mm (in 1mm increments)

Media Type Selectable media types are as follows.

Plain (105g /m

or less), Rough, Transparency,

Vellum (60 to 105 g/m

or less), Labels, Recycled, Preprinted**, Bond,

Cardstock, Color, Prepunched**, Letterhead**, Envelope , Thick (106 g/m

and more), Coated, High Quality and Custom 1~8

* To change to a media type other than Plain, refer to Media Type Setting on page 9-8. ** To print on preprinted or prepunched paper or on letterhead, refer to Special Paper Action on

page 9-11.

Preparation before Use

2-42

1 Press the System Menu key.

2 Press [Common Settings], [Next] of Original /

Paper Settings, [Next] of MP T ray Setting, and then [Change] of Paper Size.

3 For automatic detection of the paper size, press

[Auto] and select [Metric] or [Inch] as the unit. To select the paper size, press any of [Standard

Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] and select the paper size.

If you have chosen [Size Entry], press [+] or [–] to enter X (horizontal) and Y (vertical) sizes. You may enter the size directly using the numeric keys by pressing [# Keys].

4 Press [OK]. The previous screen reappears.

5 Press [Change] of Media Type and select the

media type. Then press [OK].

Common Settings - Paper Size

Set the multi-purpose tray paper size.

Standard Sizes 1

Auto

Standard Sizes 2

Others

Size Entry

A3 A4 A4 A5

A6 B4 B5 B5

Status

Cancel OK

B6 216x340mm

10/10/2010 10:10

Common Settings - Paper Size

Set the multi-purpose tray paper size.

Standard Sizes 1

X(148 - 432)

297

Auto

Status

# Keys

Y(98 - 297)

210

# Keys

Standard Sizes 2

Others

Size Entry

Cancel OK

10/10/2010 10:10

Common Settings - Media Type

Select type of paper in Multi-Purpose Tray.

VellumPlain

PreprintedRecycled Bond

LetterheadPrepunched

Color

Custom 2Custom 1

Coated

Custom 3 Custom 4

Custom 7Custom 6Custom 5 Custom 8

Transparency Labels

Cardstock

ThickEnvelope

Status

Cancel OK

High Quality

Rough

10/10/2010 10:10

Preparation before Use

2-43

Loading Originals

Follow the steps below to load originals for copying, sending or storing.

Placing Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.

1 Open the platen Cover or the optional document

processor.

NOTE: Before opening the document processor, be

sure that there are no originals left on the original table or on the original eject table. Originals left on the original table or on the original eject table may fall off when the document processor is opened.

When placing books or magazines on the machine, do so with the platen Cover or the optional document processor in the open position.

Shadows may be produced around the edges and in the middle of open-faced originals.

2 Place the original. Put the scanning side facedown

and align it flush against the original size indicator plates with the back left corner as the reference point.

NOTE:

For details on Original Orientation, refer to

When placing originals on the platen on page 4-9.

Preparation before Use

2-44

 Original size indicator pl at es

(Inch models)

(Metric models)

3 Close the platen Cover or the optional document

processor.

IMPORTANT: Do not push the platen cover forcefully

when you close it. Excessive pressure may crack the platen glass.

CAUTION: Do not leave the platen cover or the

optional document processor open as there is a danger of personal injury.

Preparation before Use

2-45

Loading Originals in the Document Processor

The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.

Part Names of the Document Processor

(1) Original placement indicator (2) Top cover (3) Original width guides (4) Original table (5) Original eject table

(6) Original stopper

(7) Opening handle

Originals Supported by the Document Processor

The document processor supports the following types of originals.

Originals Not Supported by the Document Processor

Do not use the document processor for the following types of originals.

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failu re to do so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before loading. Failure to do so may cause the originals to jam).

(1) (2)

(3) (4)

(7)

(5) (6)

Document Processor Docum en t Proc e ss o r (D ua l sc an DP)

Weight 45 to 160 g/m

(duplex: 50 to 120 g/m2) 35 to 220 g/m2 (duplex: 50 to 220 g/m2)

Size Maximum A3 to Minimum A5

Maximum Ledger to Minimum Statement-R

Maximum A3 to Minimum A5 Maximum Ledger to Minimum Statement-R

Capacity Plain paper (80 g/m

), Colored paper, Recycled paper, High Quality: 100 sheets (Mixed size originals: 30 sheets) Thick paper (157 g/m

): 50 sheets

Thick paper (120 g/m

): 66 sheets

Art paper: 1 sheet

Plain paper (80 g/m

), Colored paper, Recycled paper, High Quality: 175 sheets (Mixed size originals: 30 sheets) Thick paper (157 g/m

): 89 sheets

Thick paper (120 g/m

): 116 sheets

Art paper: 1 sheet

Preparation before Use

2-46

How to Load Originals

IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table.

Originals left on the original eject table may cause the new originals to jam.

1 Adjust the original width guides.

2 Place the originals. Put the side to be scanned (or

the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original placement indicator will be lit.

NOTE: For details on Original Orientation, refer to

When placing originals on the optional document processor on page 4-9.

IMPORTANT: Confirm that the original width guides

exactly fit the originals. If there is a gap, readjust the original width guides. The gap may cause the originals to jam.

Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam (see the figure).

Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last (not first).

Preparation before Use

2-47

Original placement indicator

The original placement indicator is lit or unlit depending on how originals are placed.

Indications and their status are as follows.

• Green lit: Original is placed properly.

• Green blinking: Original is not placed properly. Remove and place again.

Preparation before Use

2-48

3-1

3 Basic Operation

This chapter explains the following operations.

• Login/Logout.......................................................................................3-2

• Enter key and Quick No. Search key..................................................3-4

• Touch Panel Display ...........................................................................3-5

• Original Preview . .................................................................................3-6

• Copying...............................................................................................3-7

• Sending.............................................................................................3-22

• Confirmation Screen of Destinations ................................................3-28

• Preparation for sending a document to a PC....................................3-29

• Specifying Destination ......................................................................3-39

• Using the Document Box..................................................................3-42

• Canceling Jobs .................................................................................3-51

• Quick Setup Screen..........................................................................3-52

• Program............................................................................................3-55

• Registering Shortcuts (Copy, Send, and Document Box Settings)...3-57

• Using the Internet Browser ...............................................................3-58

• Using Weekly Timer..........................................................................3-60

• Checking Counter.............................................................................3-61

• Help Screen......................................................................................3-61

Basic Operation

3-2

If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.

NOTE: You will be unable to login if you forget your login user name or login password. In this event, login with

administrator privileges and change your log in user nam e or log i n password. If the guest authentication setting is enabled, the Authentication/Logout key must be pressed when logging in. For details, refer to the Guest Authorization Set. on page 10-12.

1 If the screen shown appears during operations,

press [Login User Name]. Press [# Keys] to enter the login data using the

numeric keys.

2 Enter the login user name and press [OK].

NOTE: Refer to the Character Entry Method on

Appendix-9 for details on entering characters.

3 Press [Login Password].

Press [# Keys] to enter the login data using the numeric keys.

4 Enter the password and press [OK]. 5 Check the login user name and password are

correct, and press [Login].

NOTE: If Network Authentication is selected as the

user authentication method, either Local or Network can be selected as the authentication type.

Status

Enter login user name and password.

abcdef

********

Local

# Keys

ID Card Login

CancelCheck Counter

# Keys

10/10/2010 10:10

Basic Operation

3-3

Simple Login

If this screen is displayed during operations, select a user and log in.

NOTE: If a login password is required, an input screen

will be displayed. For details, refer to the Simple Login on page 10-17.

Logout

To logout from the machine, press the Authentication/ Logout key to return to the login user name/login

password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine is put to Sleep by pressing the Power key.

• When the Auto Sleep function is activated.

• When the auto panel reset function is activated.

• When Auto Low Power Mode is activated.

• When the machine is placed in Low Power Mode by pressing the Energy Saver key.

Status 10/10/2010 10:10

Select the user to login.

No.

Keyboard Login

1/2

Basic Operation

3-4

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter ( ) key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g.

[ OK], [ Close]). The operation of the Enter key is explained below using copy paper selection as an example. For details of the

procedure, refer to Paper Selection on page 4-3.

1 In the paper selection screen, press the key for the

cassette containing the required paper size. The Enter ( ) symbol appears on the [OK] on the

touch panel, indicating that the Enter key performs the same action as [OK].

2 To copy using the selected paper, press the Enter

key (or [OK]).

Using the Quick No. Search ( ) key

Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number.

The Quick No. Search key performs the same action as the [No.] displayed on the touch panel. The use of the Quick No. Search key is explained below using an example in which a speed dial number is

specified and used to select a destination. For more information on speed dialing, refer to Specifying Destination on page 3-39.

1 Press the Quick No. Search key (or [No.]) in the

basic send screen.

2 In the num be r en tr y scre e n, use th e nu m eri c key s

to enter the speed dial number.

3 If you entered a speed dial number between 1 and

3 digits long, press the Enter key (or [OK]). The specified destination appears in the

destination list.

NOTE: If you enter a 4-digit speed dial number, the

operation in step 3 can be omitted. The basic send screen appears and the specified destination appears in the destinations list.

Status

Cancel OK

Paper Selection

Auto

A4 Plain

A3 Plain

A4 Plain

Plain

Add Shortcut

Copies

Cassette

Paper Set.

MP Tray

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100% A4

Preview

Original Zoom Paper

: : :

abcd@efg.com

Status

Destination Detail

Address Book

Folder Path Entry

E-mail Addr Entry

1/100

AAA BBB

FFF GGG HHH III JJJ

0001

0006 0007

0008

0009 0010

1/1

i-FAX Addr Entry

FAX No. Entry

WSD Scan

Place original.

Destination

DirectOn Hook

A OFFICE

B OFFICE

C OFFICE

Org./Sending

Data Format

Quick SetupDestination Color/

Image Quality

Advanced

Setup

Program

Enter One Touch key number using # keys.

0011

Cancel OK

(0001 - 1000)

10/10/2010 10:10

Olivetti d-COPIA 3500MF, d-COPIA 5500MF, d-COPIA 4500MF Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual