Olivetti d-COPIA 3013MFplus, d-COPIA 3013MF, d-COPIA 3513MF, d-COPIA 3014MF, d-COPIA 3514MF Operation Manual

#ODE 581406en

GUIDA ALLE FUNZIONI

OPERATION GUIDE

NÁVOD K OBSLUZE

BETJENINGSVEJLEDNING

BEDIENUNGSANLEITUNG

ΕΓΧΕΙΡΙΔΙΟ ΧΡHΣHΣ

GUÍA DE USO

MANUEL D'UTILISATION

HASZNÁLATI ÚTMUTATÓ

GEBRUIKERSHANDLEIDING

PODRĘCZNIK OBSŁUGI

GUIA DE USO

-!.5!,$).3425##)/.3

GUIA DE USO

GHID DE OPERARE

KÄYTTÖOPAS

BRUKSANVISNING

OPERATØRHÅNDBOK

РУКОВОДСТВО ПО ЭКСПЛУАТАЦИИ

ÇALIŞTIRMA KILAVUZU

מדריך הפעלה

d-COPIA 3013MF / 3013MFplus

d-COPIA 3014MF / 3513MF / 3514MF

PUBLICATION ISSUED BY:

Olivetti S.p.A.
Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY)
www.olivetti.com

The m

anufacturer reserves the right to carry out modifications to the product described in this manual at any time

and without any notice.

ENERGY STAR is a U.S. r

egistered mark.

The ENERG

Y STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as
the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or

performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording or by any information storage and retrieval
system, without permission in writing from the Publisher.

The mark affixed to the product certifies that the
product satisfies the basic quality requirements.

Copyright © 2013, Olivetti
All rights reserved

Introduction

Thank you for your purchase of d-Copia 3013MF / 3013MFplus / 3014MF / 3513MF / d-Copia 3514MF.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take
a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy
reference.

We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third
party supplies in this machine.

This Operation Guide also includes instructions on d-Copia 3013MF / 3013MFplus.
In this Operation Guide, d-Copia 3013MF / 3013MFplus / 3014MF are referred to as 30 ppm model, and d-Copia
3513MF / 3514MF are referred to as 35 ppm model. The 30 ppm model may not be available in some regions.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Quick Installation Guide

Describes frequently-used operations, convenient operations, routine maintenance, and troubleshooting action.

Safety Guide

Provides safety and cautionary information for the installation and use of the machine. Be sure to read this guide
before using the machine.

Safety Guide (d-Copia 3013MF / 3013MFplus / 3014MF / 3513MF / d-Copia 3514MF)

Describes the machine installation space, cautionary labels, and other information. Be sure to read this guide before
using the machine.

DVD (Product Library)

Operation Guide (This Guide)

Describes how to load paper, basic copy, print and scan operations, and troubleshooting.

FAX Operation Guide

Describes how to operate FAX, check transmission results, print reports, and use Network FAX.

Embedded Web Server RX Operation

Guide Printer Driver User Guide

Network FAX Driver Operation Guide

Network Print Monitor User Guide

Network Tool Print Operation Guide

i

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and
their meanings are indicated below.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.

The  symbol indicates that the related section includes information on actions which must be performed. Specifics
of the required action are indicated inside the symbol.

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).

NOTE: An original which resembles a bank note closely may not be copied properly in some rare cases because

this machine is equipped with a counterfeiting prevention function.

WARNING: Indicates that serious injury or even death may result
from insufficient attention to or incorrect compliance with the
related points.

CAUTION: Indicates that personal injury or mechanical damage
may result from insufficient attention to or incorrect compliance
with the related points.

.... [General warning]

.... [Warning of high temperature]

.... [Warning of prohibited action]

.... [Disassembly prohibited]

.... [Alert of required action]

.... [Remove the power plug from the outlet]

....

[Always connect the machine to an outlet with a ground
connection]

ii

Contents

Contents

Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .v

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

Cautions when handling consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

SAFETY OF LASER BEAM (USA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

Safety Instructions Regarding the Disconnection of Power (USA) . . . . . . . . . . . . . . . . . . . . . . . . xx

Laser Safety (Europe) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii

Legal Restriction on Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii

Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiii

1 Part Names

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

2 Preparation before Use

Check bundled items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Determining the Connection Method and Preparing Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Power On/Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Energy Saver Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Switching the Language for Display [Language]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Setting Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Network Setup (LAN Cable Connection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Embedded Web Server RX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29

Preparation for sending a document to a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-46

Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

3 Basic Operation

Login/Logout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

One-Touch Keys and Program Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Message Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Specifying Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Checking Remaining Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

4 Copying Functions

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

EcoPrint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Print Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Sharpness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Background Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

iii

Contents

5 Sending Functions

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Sending Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Duplex Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Original Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Adjusting Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Color Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

Subject and Body Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19

FTP Encrypted TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21

File Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22

Sharpness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Background Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Scanning Image using Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

6 Document Box

Printing Documents Stored in USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Removing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Printing from a Job Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

7 Status / Job Cancel

Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Checking Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Sending the Job Log History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Pause and Resumption of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-20

8 Default Setting (System Menu)

Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-79

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-84

Sending Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-100

Document Box Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-107

Printing Reports/Sending Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-111

Adjustment/Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-116

Editing Destination (Address Book/Adding One-Touch Keys). . . . . . . . . . . . . . . . . . . . . . . . . 8-122

Restarting the System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-135

Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-136

Network Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-154

Optional Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-164

NW InterfaceSend. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-172

Interface Block Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-173

Security Level (Security Level setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-177

Optional Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-177

9 Maintenance

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Toner Container Replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

iv

Contents

10 Troubleshooting

Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Responding to Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13

11 Management

User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15

Checking the Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-38

Appendix

Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-2

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-5

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-9

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-18

EN ISO 7779 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-22

EK1-ITB 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-22

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-23

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1

v

Quick Guide

To make copies To print

Simply press the Start key to make
copies. You can also fine tune the
copy settings by changing the
paper size, adjusting the density,
etc.

You can print via a network and
over the USB connection or print a
PDF file directly from USB
memory.

Be sure to read Legal and Safety Information

before using this machine.

Administrator tasks

It copies.

It prints.

Copying with

specific

settings

Printing Documents

Stored in Removable

USB Memory

Print
via a

network

Print over

the USB

connection

Connecting Cables

Connect the

USB cable

Network Setup

(LAN Cable Connection)

What

you want

to do

Setup

Loading Paper...2-46

Copying Functions

...4-1

Printing

Documents Stored

in USB Memory

...

6-2

Operation

Printing - Printing from

Applications

...3-16

Placing Originals on

the Platen...2-59

Install the printer driver on your

computer...2-16

vi

To send documents

You can send scanned images via a network and over the USB connection. Or, you can
also store scanned images in USB memory.

Administrator tasks

It sends.

Connecting Cables

Connecting

Cables

Start up

the application

Network Setup (LAN Cable Connection)

Place the originals on the platen

Plug the USB

memory

*1: If the destination is not stored in the address book, you can send by entering the address
directly

.

Setup

Send

as

E-mail

Send to

Folder
(SMB)

Send to

PC

Saving

Documents to

USB Memory

What

you want

to do

Sending ...3-18

*1

Sending Functions ...5-1

Operation

Saving Documents

to USB Memory

(Scan to USB)

...6-5

Editing Destination (Address Book/Adding

One-Touch Keys)...8-122

Create a shared folder on the

destination computer....2-38

Install the

scanner driver

on your

computer...2-16

vii

To send a FAX(FAX functions available only on products with the FAX
function installed.)

As well as sending a FAX via the telephone lines, you can also send a FAX via a network.

NOTE: For more information on setting up and sending a FAX, refer to the FAX Operation

Guide.

Administrator tasks

It faxes.

FAX directly

from a

computer

Send a FAX

Connect the modular cord for the

telephone line to this machine.

Selection of Telephone Line

(Inch version only)

Network Setup

(LAN Cable Connection)

Install the Network FAX

Driver on your computer *1

*1: For more information, refer to the Network FAX Driver Operation Guide.
*2: If the destination is not stored in the address book, you can send the
F

AX by entering the address directly.

Setup

What

you want

to do

Selection of Transmit Terminal Identification

(TTI)...2-3

on the FAX Operation Guide

Place the originals on the platen

FAX Operation

(Basic) ...3-1

on the FAX Operation

Guide

Operation

About Network

FAX ...7-1

on the FAX Operation

Guide

*2

viii

Menu Map

Copy key Function Menu key

Paper Selection

...page 4-3

Collate

...page 3-15

Duplex

...page 3-12

Zoom

...page 3-10

Combine

...page 4-9

Original Size

...page 4-2

Orig.Orientation

...page 4-6

Original Image

...page 3-9

Density

...page 3-8

EcoPrint

...page 4-8

Continuous Scan

...page 4-13

File Name Entry

...page 4-16

JobFinish Notice

...page 4-14

Print Override

...page 4-17

Sharpness

...page 4-18

Background Density

...page 4-19

Send key

(Continued on
next page)

Function Menu key

(Continued on next page)

Color Selection

...page 5-13

Original Size

...page 5-2

Original Image

...page 5-10

Scan Resolution

...page 5-12

Sending Size

...page 5-3

Zoom

...page 5-5

Orig.Orientation

...page 5-7

Continuous Scan

...page 5-14

File Format

...page 5-9

File Name Entry

...page 5-15

Subject/Body

...page 5-16

JobFinish Notice

...page 5-19

FAX Resolution

...Refer to the FAX Operation Guide

FAX Delayed TX

...Refer to the FAX Operation Guide

FAX Direct TX

...Refer to the FAX Operation Guide

ix

Send key
(Continued from
previous page)

Function Menu key
(Continued from previous
page)

FAX RX Polling

...Refer to the FAX Operation Guide

FAX TX Report

...Refer to the FAX Operation Guide

Density

...page 5-11

Duplex

...page 5-6

FTP Encrypted TX

...page 5-21

File Separation

...page 5-22

Sharpness

...page 5-23

Background Density

...page 5-24

Document Box key

Sub Address Box

...Refer to the FAX Operation Guide

Polling Box

...Refer to the FAX Operation Guide

Job Box

...page 6-8

USB Memory

...page 6-2

Document Box key
(When printing from
USB memory)

Function Menu key

Collate

...page 3-15

Paper Selection

...page 4-3

Duplex

...page 3-12

EcoPrint

...page 4-8

File Name Entry

...page 5-15

JobFinish Notice

...page 4-14

Print Override

...page 4-17

Encrypted PDF

—

JPEG/TIFF Print

...page 6-3

XPS FitTo Page

...page 6-4

x

Document Box key
(When saving to USB
memory)

Function Menu key

Color Selection

...page 5-13

Original Size

...page 5-2

Original Image

...page 5-10

Scan Resolution

...page 5-12

Storing Size

—

Zoom

...page 5-5

Orig.Orientation

...page 5-7

Continuous Scan

...page 5-14

File Format

...page 5-9

File Name Entry

...page 5-15

JobFinish Notice

...page 5-19

Density

...page 5-11

Duplex

...page 5-6

Sharpness

...page 5-23

Background Density

...page 5-24

Status/Job Cancel key

Print Job Status

...page 7-2

Send Job Status

...page 7-2

Store Job Status

...page 7-2

Scheduled Job

...page 7-8

Print Job Log

...page 7-8

Send Job Log

...page 7-8

Store Job Log

...page 7-8

Scanner

...page 7-20

Printer

...page 7-20

FAX

...page 7-20

Toner Status

...page 3-29

Paper Status

...page 3-29

USB Memory

...page 7-21

xi

System Menu/
Counter key

(Continued on
next page)

Report Report Print Menu Map

...page 8-111

Status Page

...page 8-111

Font List

...page 8-112

Opt NW Status

...page 8-112

Admin Rpt Set. Outgoing FAX Rpt

...Refer to the FAX
Operation Guide

Incoming FAX Rpt

...Refer to the FAX
Operation Guide

Result Rpt
Set.

Send Result E-mail/Folder

...page 8-114

FAX

...page 8-114

CancelBeforeSe
nd

...page 8-114

Dest. Info.

...page 8-114

FAX RX Result

...Refer to the FAX
Operation Guide

JobFinish Notice

...Refer to the FAX
Operation Guide

Job Log
History

Auto Sending

...page 7-13

Send History

...page 7-13

Destination Confirmation

...page 7-13

Register

...page 7-13

Subject

...page 7-13

SSFC Log Subject

...page 7-13

Personal Info.

...page 7-18

Counter

...page 11-38

System/Network

(Continued on
next page)

Network
Setting

TCP/IP
Settings

TCP/IP

...page 8-137

IPv4 Setting

...page 8-137

IPv6 Setting

...page 8-146

Bonjour

...page 8-147

Protocol
Detail

...page 8-151

WSD-SCAN

...page 8-149

WSD-PRINT

...page 8-150

IPSec

...page 8-154

Secure Protocol

...page 8-154

Host Name

—

LAN Interface

...page 8-136

xii

System Menu/
Counter key

(Continued from
previous page)

(Continued on
next page)

System/Network

(Continued
from previous
page)

Optional
Network

Basic Host Name

—

TCP/IP
Settings

...page 8-164

Bonjour

...page 8-166

IPSec

...page 8-167

LAN Interface

...page 8-169

Restart
Network

...page 8-170

NW InterfaceSend

...page 8-172

I/F Block Set.

...page 8-173

Security Level

...page 8-177

Restart

...page 8-135

Op Functions

...page 8-177

User/Job
Account

User Login
Set.

User Login

...page 11-2

Local User List

...page 11-6

IC Card Setting

—

Group Auth.

...page 11-11

NW User Property

...page 11-12

Job
Account.Set.

Job Accounting

...page 11-15

AccountingAccess

...page 11-18

Account. Report

...page 11-36

Total Accounting

...page 11-32

Each Job Account

...page 11-32

Account. List Detail/Edit

...page 11-21

Delete

...page 11-21

Add Account

...page 11-19

Default
Setting

Apply Limit

...page 11-27

Copy/Print
Count

...page 11-23

Counter Limit

...page 11-29

Unknown ID Job

...page 11-13

User Property

—

Common
Settings

(Continued on
next page)

Language

...page 8-3

Default Screen

...page 8-5

xiii

System Menu/
Counter key

(Continued from
previous page)

(Continued on
next page)

Common
Settings

(Continued from
previous page)

(Continued on
next page)

Sound Buzzer

...page 8-6

FAX Speaker

...page 8-6

FAX Monitor

...page 8-6

Display Bright.

...page 8-7

Orig./Paper
Set.

Custom Orig.Size

...page 8-7

Def. Orig. Size

...page 8-9

Custom PaperSize

...page 8-10

Cassette 1 Set.

...page 8-12

Cassette 2 Set.

...page 8-12

Cassette 3 Set.

...page 8-12

MP Tray Set.

...page 8-14

Media Type Set.

...page 8-16

Media for Auto

...page 8-19

Def. PaperSource

...page 8-20

SpcialPaper Act.

...page 8-21

Preset Limit

...page 8-23

Measurement

...page 8-24

Error Handling

...page 8-25

Date Setting

...page 8-27

Timer Setting Auto Panel Reset

...page 8-40

PanelReset Timer

...page 8-40

Low Power Timer

...page 8-35

Sleep Rules
(models for Europe)

...page 8-36

Sleep Level
(models except for Europe)

...page 8-37

Sleep Timer

...page 8-39

Auto Err. Clear

...page 8-32

Err. Clear Timer

...page 8-32

Unusable Time

...page 8-43

Function
Default

(Continued on
next page)

Color Selection

...page 8-45

Scan Resolution

...page 8-46

FAX Resolution

...Refer to the FAX
Operation Guide

xiv

System Menu/
Counter key

(Continued from
previous page)

(Continued on
next page)

Common

Settings

(Continued from
previous page)

Function

Default

(Continued from
previous page)

Orig.Image(Copy)

...page 8-47

Orig.Image(Send)

...page 8-48

Zoom

...page 8-49

Collate

...page 8-50

Orig.Orientation

...page 8-51

Background(Copy)

...page 8-52

Background(Send)

...page 8-53

EcoPrint

...page 8-54

File Name Entry

...page 8-55

Subject/Body

...page 8-57

Con.scan-ExptFAX

...page 8-58

Con.scan-FAX

...Refer to the FAX
Operation Guide

File Format

...page 8-59

File Separation

...page 8-60

JPEG/TIFF Print

...page 8-61

XPS FitTo Page

...page 8-62

Detail Setting 2 in 1 Layout

...page 8-63

4 in 1 Layout

...page 8-64

Border Line

...page 8-65

Orig. Binding

...page 8-66

Finish.
Binding

...page 8-68

Image Quality

...page 8-70

Color TIFF
Comp.

...page 8-71

PDF/A

...page 8-72

Login Operation

...page 8-73

RAM Disk Mode

...page 8-74

Optional Memory

...page 8-75

Disp. Status/Log

...page 8-76

TonerAlert Level

...page 8-78

Copy Paper Selection

...page 8-79

AutoPaperSelect.

...page 8-80

Auto % Priority

...page 8-81

Select Key Set.

...page 8-82

xv

System Menu/
Counter key

(Continued from
previous page)

(Continued on
next page)

Printer Emulation Set.

...page 8-84

EcoPrint

...page 8-87

Override A4/LTR

...page 8-88

Duplex

...page 8-89

Copies

...page 8-90

Orientation

...page 8-91

FormFeed TimeOut

...page 8-92

LF Action

...page 8-92

CR Action

...page 8-93

Job Name

...page 8-94

User Name

...page 8-95

MP Tray Priority

...page 8-96

Paper Feed Mode

...page 8-97

Auto Cass.Change

...page 8-98

Resolution

...page 8-99

Send Select Key Set.

...page 8-100

DestinationCheck

...page 8-102

Default Screen

...page 8-103

Send and Forward

...page 8-103

Document Box Sub Address Box

...Refer to the FAX
Operation Guide

Job Box

...page 8-107

Polling Box

...Refer to the FAX
Operation Guide

Select Key Set.

...page 8-109

Edit
Destination

Address Book

...page 8-122

Print List

...page 8-122

Adjust/Maint.

(Continued on
next page)

Copy Denst. Adj.

...page 8-116

Send/Box Density

...page 8-117

Background Density

...page 8-117

Print Density

...page 8-118

Correct. Bk Line

...page 8-119

xvi

System Menu/
Counter key

(Continued from
previous page)

Adjust/Maint.

(Continued from
previous page)

Service
Setting

Service Status

...page 8-113

Network Status

...page 8-113

New Developer

...page 8-120

FAX Country Code

—

FAX Call Set.

—

Remote Diag.Set.

...Refer to the FAX
Operation Guide

Remote Diag. ID

...Refer to the FAX
Operation Guide

DP Adjustment

...page 8-121

xvii

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. Avoid the following locations when
selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be
damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested
that the room be properly ventilated.

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as
well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount

of

wa

ter. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents
of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tendern

ess,

co

ntact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

xviii

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected
toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature
and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi
Purpose (MP) Tray, return it to its original package and reseal it.

If using the machine with the FAX function installed and the power switch is off, transmitting/receiving Fax is disabled.
Do not turn off the power switch.

x

ix

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine
is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user,
no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

Legal Restriction on Copying/Scanning

• It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

• Copying/Scanning the following items is prohibited and may be penalized by low.
It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

Paper money
Bank note
Securities
Stamp
Passport
Certificate

• Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

x

x

Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the
following topics.

• Legal Information......................................................... xxiv

• Regarding Trade Names............................................. xxiv

• Energy Saving Control Function.................................xxviii

• Automatic 2-Sided Copy Function..............................xxviii

• Paper Recycling .........................................................xxviii

• Energy Star (ENERGY STAR®) Program ..................xxviii

• About this Operation Guide......................................... xxix

• Conventions in This Guide ...........................................xxx

x

xi

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of Olivetti Document

Solutions Inc. is prohibited.

Regarding Trade Names

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Win

dows 7,
Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft
Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype
Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.

• UFST™ MicroType

®

fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations ™ and ® will not be used in this Operation Guide.

xxii

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/
lgpl.html) software as part of its firmware. You can get the source code, and y

ou are permitted to copy, redistribute

and modify it under the terms of GPL/LGPL.

OpenSSL License

Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of conditions and the following

disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following

acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://
www.openssl.org/)”

4 The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products

derived from this software without prior written permission.
For written permission, please contact [e-mail].

5 Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names

without prior written permission of the OpenSSL Project.

6 Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes

software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY
DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING,
BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF
SUCH DAMAGE.

xxiii

Original SSLeay License

Copyright (C) 1995-1998 Eric Young ([e-mail]) All rights reserved.

This package is an SSL implementation written by Eric Young ([e-mail]). The implementation was written
so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that
the holder is Tim Hudson ([e-mail]).

Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed.

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library
used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with
the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:

1 Redistributions of source code must retain the copyright notice, this list of conditions and the following

disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following

acknowledgement:
“This product includes cryptographic software written by Eric Young ([e-mail])”
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related
:-).

4 If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you

must include an acknowledgement:
“This product includes software written by Tim Hudson ([e-mail])”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR
A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE
LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF
LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed.
i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

x

xiv

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special

format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the
terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have
access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can
be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and
Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set
forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating
access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This

License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such
failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or
is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces
and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and
workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and
omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and

Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior

written consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical

Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as
appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights
software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement.
No change in this Agreement is effective unless written and signed by properly authorized representatives of
each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

x

xv

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount
of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting
state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount
of time.

Low Power Mode

The device automatically enters Low Power Mode when 1 minute has passed since the device was last used. The
amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more
information refer to Low Power Mode on page 2-7.

Sleep

The device automatically enters Sleep when 1 minute has passed since the device was last used. The amount of time
of no activity that must pass before Sleep is activated may be lengthened. For more information see Energy Saver
Function on page 2-7.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a
single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information see
Energy Saver Function on page 2-7.

Paper Recycling

This device supports the recycled paper which reduces the load on the environment. Your sales or service
representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this
product is compliant with the standards laid out in the International Energy Star Program.

x

xvi

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter 1 - Part Names

Identifies machine parts and operation panel keys.

Chapter 2 - Preparation before Use

Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use.

Chapter 3 - Basic Operation

Describes the procedures for basic copying, printing and scanning.

Chapter 4 - Copying Functions

Describes the functions you can use when copying.

Chapter 5 - Sending Functions

Describes the functions you can use when sending originals.

Chapter 6 - Document Box

Provides a basic guide to using document boxes.

Chapter 7 - Status / Job Cancel

Explains how to check the job status and job history and how to pause or resume jobs being printed or waiting to print.
Also explains how to check the device status.

Chapter 8 - Default Setting (System Menu)

Describes the System Menu options for general machine operation.

Chapter 9 - Maintenance

Describes cleaning and toner replacement.

Chapter 10 - Troubleshooting

Explains how to handle error messages, paper jams and other problems.

Chapter 11 - Management

Explains user login administration and job accounting.

Appendix

Explains how to enter characters, and lists the machine specifications.
Introduces the convenient optional equipment available for this machine.
Provides information on media types and paper sizes. Also includes a glossary of terms.

xxvii

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel

keys or a computer screen.

Press the Start key.

[Regular] Indicates a selection item on the

Message Display.

Select [System].

Italic Indicates a message displayed

on the Message Display.

Ready to copy is displayed.

Used to emphasize a key word,
phrase or references to
additional information.

For more information refer to Energy

Saver Function on page 2-7.

Note Indicates supplemental

information or operations for
reference.

NOTE:

Important Indicates items that are required

or prohibited so as to avoid
problems.

IMPORTANT:

Caution Indicates what must be

observed to prevent injury or
machine breakdown and how to
deal with it.

CAUTION:

1-1

1Part Names

This chapter identifies the machine parts and operation panel keys.

• Operation Panel ........................................................... 1-2

• Machine........................................................................ 1-4

Part Names

1-2

Operation Panel

Blinks while the machine
is accessing the memory.

Message Display. Check what is
shown here while operating the
machine.

Blinks while print data
is being received or
data is transmitted.

Selects the menu displayed
at the lower left in the
Message Display.

Selects the menu displayed
at the lower right in the
Message Display.

Switches between on-hook and off-hook when
manually sending a FAX.*

Shifts to switch the one-touch key numbers
(1 to 11 and 12 to 22).
Lamp is lit while shifted (12 to 22).

Displays the Add Destination screen, where you can add
destinations.

Displays the Confirm Destination screen, where you can edit and
delete destinations.

Calls the previous destination. Also used to enter a
pause when entering a FAX number.*

Displays the Address Book screen, where you can add, edit and delete destinations.

Used to register, call and delete
destinations to the one-touch key
numbers (1 to 22).

Displays the Copy
screen, where you can
make settings required
for copying.

Displays the FAX screen, where
you can send a FAX.*

Displays the Send screen, where you can send an e-mail,
folder (SMB/FTP) or FAX.*

Displays the Document Box screen, where you can
operate the document box and USB memory.

Displays the Status screen, where you
can check the status, print a status
report, and pause or cancel the job in
process.

Displays the System Menu/Counter menu screen,
where you can check the system settings and
counters.

* F

AX functions available only on products with the fax function installed.

1

Part Names

1-3

Used to register or recall
programs.

Ends operation
(logs out) on the
Administration screen.

Cancels the printing job in progress.

Resets settings and displays the
basic screen.

Starts copying and scanning operations and processing for
setting operations.

Clears entered numbers and characters.

Numeric keys. Enter
numbers and symbols.

Displays the function menu for copy,
print, transmission and document box.

Used to select a menu item, move the cursor when
entering characters, change a value, etc.

Returns the Message Display to the
previous screen.

Lights or blinks when an error occurs.

Selects the chosen item or finalizes the entered
value.

Part Names

1-4

Machine

1 Document Processor

2 Platen

3 Power Switch

4 Slit Glass

5 Operation Panel

6 Top Cover

7 Front Cover

8 Duplex Front Cover

9 Drum Unit

10 Main Charger Cleaner

11 Lock Lever

12 Toner Container

9

2

1

3

4

7

6

11

10

12

8

5

1

Part Names

1-5

13 Inner Tray

14 Paper Length Adjusting Tab

15 Paper Length Guide

16 Paper Width Guides

17 Cassette 1

18 Paper Width Adjusting Tab

19 Paper Width Guides (MP Tray)

20 MP (Multi-Purpose) Tray

21 Support Tray Section of the Multi Purpose Tray

14
15

17

16

19

20 21

19

13

18

Part Names

1-6

22 Network Interface Connector
23 USB Interface Connector
24 Fuser Cover
25 Handholds
26 Rear Cover
27 Power Cord Connector

Document Processor

28 Document Processor Cover
29 Original Width Guides
30 Original Table
31 Original Eject Table
32 Original Stopper
33 Document Processor Open/Close Handle

23

22

27

26

25

24

28 29 30

31

32

33

2-1

2 Preparation before Use

This chapter explains the preparations before using this equipment for the first time as well as the
procedures for Energy Saver Function loading papers and originals.

• Check bundled items. 2-2

•

Determining the Connection Method and Preparing Cables

.2-3

• Connecting Cables. 2-5

• Power On/Off. 2-6

• Energy Saver Function. 2-7

• Switching the Language for Display [Language]. 2-9

• Setting Date and Time. 2-11

• Network Setup (LAN Cable Connection). 2-14

• Installing Software. 2-16

• Embedded Web Server RX. 2-29

• Preparation for sending a document to a PC . 2-37

• Loading Paper. 2-46

• Loading Originals . 2-59

Preparation before Use

2-2

Check bundled items

Check that the following items have been bundled.

• Quick Installation Guide

• Safety Guide

• DVD (Product Library)

Documents Contained in the Included DVD

The following documents are contained in the included DVD (Product Library). Refer to them as necessary.

Operation Guide (This Guide)

FAX Operation Guide

Embedded Web Server RX Operation Guide

Printer Driver User Guide

Network FAX Driver Operation Guide

Network Print Monitor User Guide

Network Tool Print Operation Guide

2

Preparation before Use

2-3

Determining the Connection Method and Preparing Cables

Check the method to connect the equipment to a PC or network, and prepare the necessary cables.

Connection Example

Determine the method to connect the equipment to a PC or network by referring to the illustration below.

Connecting a scanner to your PC network with a network
cable (1000BASE-T, 100BASE-TX or 10BASE-T)

FAX

Send FTP

Sends the scanned
image as a data file on
the FTP.

Send E-mail

Sends the image data
of scanned originals to
the desired recipient
as a file attached to an
E-mail message.

Send SMB

Saves the scanned
image as a data file on
your PC.

MFP

FAX

Administrator’s

PC

Embedded Web Server RX

Network settings, Scanner
default settings, User and
destination registration

Network FAX

TWAIN Scanning

WIA Scanning

TWAIN and WIA are
standardized interface
for communication
between software
applications and image
acquisition devices.

USB

USB

Network

Printing

Network

Network

Network

Network

USB

* FAX functions available only on products with

the fax function installed.

Network

Network

Preparation before Use

2-4

Preparing Necessary Cables

The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to
the interface you use.

Available Standard Interfaces

Function Interface Necessary Cable

Printer/Scanner/
TWAIN Scanning/
WIA Scanning/
Network FAX*

* Network FAX and FAX functions available only on products with the fax

function installed. For details on Network FAX, refer to the FAX
Operation Guide.

Network interface LAN (10BASE-T, 100BASE-

TX or 1000BASE-T,
Shielded)

Printer/TWAIN
Scanning/WIA
Scanning

USB interface USB2.0 compatible cable

(Hi-Speed USB compliant,
Max. 5.0 m, Shielded)

2

Preparation before Use

2-5

Connecting Cables

Follow the steps below to connect cables to the machine.

1 Connect the machine to the PC or your network device.

Wh

en using the network interface, remove the cap.

When connecting the network cable, configure the
network. For details, refer to Network Setup (LAN Cable
Connection) on page 2-14.

2 Connect one end of the supplied power cable to the

machine and the other end to a power outlet.

IMPORTANT: Only use the power cable that comes with the machine.

Preparation before Use

2-6

Power On/Off

Power On

Press the Power switch.

IMPORTANT: When turning off the power switch, do not turn on the power switch again immediately. Wait more than

5 seconds, and then turn on the power switch.

Power Off

Make sure that the memory indicator is off, then press the
Power switch.

Make sure that the
indicator is off.

2

Preparation before Use

2-7

Energy Saver Function

Low Power Mode

The device automatically enters Low Power Mode when 1 minute has passed since the device was last used.

The message display backlight turn off to reduce the power consumption. This status is referred to as Low Power
Mode.

If print data is received during Low Power Mode, the machine automatically wakes

up and starts printing. Also when
fax data arrives while the machine is in Low Power Mode on products with the FAX function installed, the machine
automatically wakes up and starts printing.

To use the machine, press any key on the operation panel. The machine will be ready to use within 1 second. Note
that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

For information on the Low Power Mode settings, refer to Low Power Timer on page 8-35.

NOTE: When a preset time of Low Power Timer and Sleep Timer is same, Sleep Mode overrides Low Power Mode.

Sleep

When the set time (factory setting is 1 minute) elapses after the machine is last used, the machine automatically
enters sleep mode. The message display backlight and lights turn off to minimize power consumption. This status is
referred to as Sleep. When in the Sleep state, "Sleeping" appears in the message display.

There are two sleep modes (models except for Europe): Quick Recovery and Energy Saver. The default setting is
Energy Saver mode.

NOTE: When a preset time of Low Power Timer and Sleep Timer is same, Sleep Mode overrides Low Power Mode.

Quick Recovery Mode (models except for Europe)

The recovery from the sleep mode is faster than when using Energy Saver mode.
The machine recovers quickly when any key on the operation panel is pressed. The machine also automatically
recovers and prints when a job is detected.
If print data is received during Sleep, the print job is performed while the message display remains unlit.
To use the machine, press any key on the operation panel.
For more information about configuring settings, refer to Sleep Level (models except for Europe) on page 8-37.

Energy Saver Mode (models except for Europe)

This mode reduces power consumption even more than quick recovery mode, and allows Sleep mode to be set
separately for each function.

To use the machine, press any key on the operation panel. The machine will be ready to use within 15 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

For more information on Energy Saver settings, refer to Sleep Level (models except for Europe) on page 8-37

Preparation before Use

2-8

Sleep Rules (models for Europe)

You can set whether sleep mode operates for each function. When the machine enters sleep mode, it takes longer
for the machine to wake and return to normal operation.

For more information on Sleep Rules settings, refer to Sleep Rules (models for Europe) on page 8-36.

In case of not using the machine for a extended period of time

CAUTION: If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power

switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power
plug from the outlet as a safety precaution. If using the machine with the fax function, note that turning the
machine off at the power switch disables fax transmission and reception.

CAUTION: Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2

Preparation before Use

2-9

Switching the Language for Display [Language]

Select the language displayed on the Message Display.

Use the procedure below to select the language.

1 Press the Power switch.

2 Press the System Menu/Counter key on the main unit

ope

ration panel.

When you are performing user management and have
not logged in, a login screen will appear. Then, enter the
user ID and password to log in.

NOTE: The following administrator is registered in the

machine at the factory.
Login User Name:30 ppm model:3000, 35 ppm model:3500
Login Password:30 ppm model:3000, 35 ppm model:3500

Refer to Character Entry Method on Appendix-5 for details
on entering characters.

3 In the Sys. Menu/Count. menu, press the  or  key to

se

lect [Common Settings].

4 Press the OK key. The Common Settings menu appears.

5 Press the  or  key to select [Language].

Login User Name: L b

********************

Login Password:

[ Login ]

Sys. Menu/Count.:a b

3

System/Network

4

User/Job Account

*********************

5

Common Settings

Common Settings:a b

*********************

2

Default Screen

3

Sound

[

Exit ]

1

Language

Preparation before Use

2-10

6 Press the OK key. Language appears.

7 Press the  or  key to select the desired language and

th

en press the OK key.

Completed. is displayed and the screen returns to the
Common Settings menu.

Language:

a

b

*********************

2

Deutsch

3 Français

1

*English

2

Preparation before Use

2-11

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.

When you send an E-mail using the transmission function, the date and time as set here will be printed in the header
of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE: Be sure to set the time difference before setting the date and time.

1 Press the System Menu/Counter key on the main unit

ope

ration panel.

2 In the Sys. Menu/Count. menu, press the  or  key to

se

lect [Common Settings].

3 Press the OK key. The Common Settings menu appears.

4 Press the  or  key to select [Date Setting], and press

th

e OK key.

5 A login screen will appear. Then, enter the user ID and

p

assword with administrator privileges to log in, and

press [Login] (the Right Select key).

NOTE: The following administrator is registered in the

machine at the factory.
Login User Name: 30 ppm model:3000, 35 ppm model:3500

Login Password: 30 ppm model:3000, 35 ppm model:3500

6 The Date Setting menu appears.

7 Press the  or  key to select [Time Zone].

Sys. Menu/Count.:a b

3

System/Network

4

User/Job Account

*********************

5

Common Settings

Common Settings: a b

*********************

2

Default Screen

3

Sound

[

Exit ]

1

Language

Login User Name: L b

********************

Login Password:

[ Login ]

Date Setting:

a

b

*********************

2

Date Format

3

Time Zone

[

Exit ]

1

Date/Time

Preparation before Use

2-12

8 Press the OK key. Time Zone appears.

9 Press the  or  key to select your region and then

press the OK key.

Completed. is displayed and the screen returns to the
Date Setting menu.

10

Press the  or  key to select [Summer Time].

11

Press the OK key. Summer Time appears.

12

Press the  or  key to select [On] or [Off] and then
pr

ess the OK key.

Completed. is displayed and the screen returns to the
Date Setting menu.

13

Press the  or  key to select [Date/Time].

14

Press the OK key. Date/Time appears.

15

Press the  or  key to move the cursor position, press
th

e  or  key to enter year, month and day, and then

press the OK key.

Time Zone:

a b

GMT Casablanca

*********************

+01:00 Amsterdam

*GMT Greenwich

Date Setting:

a

b

2

Date Format

3

Time Zone

*********************

[ Exit ]

4

Summer Time

Summer Time:

a

b

*********************

2

On

1

*Off

Date Setting:

a

b

*********************

2

Date Format

3

Time Zone

[

Exit ]

1

Date/Time

Date/Time:

a

b

Year

Month Day

2011

01

01

(Time Zone:Greenwich)

2

Preparation before Use

2-13

16

Press the  or  key to move the cursor position, press
the  or  key to enter hours, minutes and seconds,
and then press the OK key.

Completed. is displayed and the screen returns to the
Date Setting menu.

17

Press the  or  key to select [Date Format].

18

Press the OK key. Date Format appears.

19

Press the  or  key to select the desired display
format and then press the OK key.

Completed. is displayed and the screen returns to the
Date Setting menu.

Date/Time:

a

b

Hour

Min. Second

11:

45:

50

(Time Zone:Greenwich)

Date Setting:

a

b

1

Date/Time

*********************

3

Time Zone

[ Exit ]

2

Date Format

Date Format:

a

b

1

Month/Day/Year

*********************

3

Year/Month/Day

[ Exit ]

2

*Day/Month/Year

Preparation before Use

2-14

Network Setup (LAN Cable Connection)

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4),
TCP/IP (IPv6), NetBEUI and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other
platforms.

The table below shows the items required for each of the settings.

Configure the printer's network parameters as appropriate for your PC and your network environment.

For details of the procedure, refer to the Network Setup on page 8-136 or Network Security on page 8-154.

NOTE: When Embedded Web Server RX is used, network parameters and security settings can be conveniently

changed and checked from your PC. For more information, refer to the Embedded Web Server RX User Guide.

Menu Submenu Setting

System/
Network

Network
Setting

TCP/IP
Settings

TCP/IP On/Off

IPv4 Setting DHCP On/Off

Auto-IP On/Off

IP Address IP address

Subnet Mask IP address

Default Gateway IP address

IPv6 Setting On/Off

Bonjour On/Off

Protocol Detail NetBEUI On/Off

SNMPv3 On/Off

FTP (Server) On/Off

FTP (Client) On/Off

Port number: 21

SMB On/Off

SNMP On/Off

SMTP (E-mail TX) On/Off

POP3 (E-mail RX) On/Off

RAW Port On/Off

LPD On/Off

IPP On/Off

Port number:

631

IPP Over SSL On/Off

HTTP On/Off

2

Preparation before Use

2-15

NOTE: When the network settings have been changed, restart the network card of the device. This is mandatory to

make the settings effective. For details, refer to Restart Network on page 8-170.

HTTPS On/Off

LDAP On/Off

WSD-SCAN On/Off

WSD-PRINT On/Off

IPSec IPSec On/Off

Rule Setting On/Off

Secure
Protocol

SSL On/Off

IPP Security IPP/IPP over SSL

IPPoverSSL only

HTTP Security HTTP/HTTPS

HTTPS only

LDAP Security Off

SSL/TLS
STARTTLS

SMTP Security Off

SSL/TLS
STARTTLS

POP3 Security 1 (2, 3) Off

SSL/TLS
STARTTLS

LAN Interface Auto

10Base-Half
10Base-Full
100Base-Half
100Base-Full
1000Base-T

Preparation before Use

2-16

Installing Software

Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function
of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Software on DVD (Windows)

You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install]
is the standard installation method. To install components that cannot be installed by [Express Install], use [Custom
Install]. For details, refer to Custom Install in the Installing Printer Driver in Windows on page 2-17.

Software Description

Installation method

●: Standard installation
○: Allows selection of

the components to be
installed

Express

Install

Custom

Install

KX DRIVER This driver enables files on a computer to be printed by

the machine. Multiple page description languages
(PCL XL, KPDL, etc.) are supported by a single driver.
This printer driver allows you to take full advantage of
the features of the machine.
Use this driver to print PDF files.

●

○

KX XPS DRIVER This printer driver supports the XPS (XML Paper

Specification) format developed by Microsoft
Corporation.

- ○

KPDL mini-driver/
PCL mini-driver

This is a Microsoft MiniDriver that supports PCL and
KPDL. There are some restrictions on the machine
features and option features that can be used with this
driver.

- ○

TWAIN Driver This driver enables scanning on the machine using a

TWAINcompliant software application.

● ○

WIA Driver WIA (Windows Imaging Acquisition) is a function of

Windows that enables reciprocal communication
between an imaging device such as a scanner and an
image processing software application. An image can
be acquired using a WIA-compliant
software application, which is convenient when a
TWAINcompliant software application is not installed in
the computer.

-

○

FAX Driver This makes it possible to send a document created in a

computer software application as a fax via the
machine.

- ○

Status Monitor The Status Monitor shows a print system status

message at the bottom right of the printing screen. You
can also start Embedded Web Server RX to check and
change printer settings.

● ○

Network tool Print This makes it possible to print a PDF file without

starting Adobe Acrobat/Reader.

- ○

2

Preparation before Use

2-17

NOTE: Installation on Windows must be done by a user logged on with administrator privileges.

When connected by USB cable, Plug and Play is disabled on this device when in Sleep mode. To continue the
installation, press the any key on the operation panel to wake the device from Low Power Mode or Sleep before
continuing.

FAX functions available only on products with the fax function installed.

WIA driver and Printing System (XPS) Driver cannot be installed on Windows XP.

Installing Printer Driver in Windows

Express Install

The following procedure is an example for installing the software in Windows 7 using [Express Install].

For details, refer to Custom Install in the Custom Install on page 2-19.

1 Insert the DVD.

NOTE:

• Installation on Windows must be done by a user logged on with
administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog
box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Yes]
([Allow]).

Network Print Monitor

This is a utility that enables monitoring of the machine
on the network.

- ○

FONTS These are display fonts that enable the machine's built-

in fonts to be used in a software application.

● ○

Software Description

Installation method

●: Standard installation
○: Allows selection of

the components to be
installed

Express

Install

Custom

Install

Preparation before Use

2-18

2 Display the screen.

3 Click [Express Install].

NOTE: To install Status Monitor, it is necessary to install

Microsoft .NET Framework 4.0 beforehand.

4 You can also select [Use host name for port name] and

set to use the host name of the standard TCP/IP port. (A
USB connection cannot be used.)

NOTE: The machine cannot be detected unless it is on. If

the computer fails to detect the machine, verify that it is
connected to the computer via a network or USB cable and
that it is turned on and click (Reload).

5 Select the package.

The following software will be installed.

• Driver Package
Printing System Driver, Status Monitor, Fonts

• Scan Package
TWAIN Driver

6 Click Install.

NOTE: If the Windows security window appears, click

[Install this driver software anyway].

Click [View License Agreement] and read the
License Agreement.

2

Preparation before Use

2-19

7 Finish the installation.

When "Your software is ready to use" appears, you
can use the software. To print a test page, click the
"Print a test page" checkbox and select the machine.
Click [Finish] to exit the wizard.

NOTE: When you have selected [Device settings] in Windows XP, the dialog box for device setting will appear after

[Finish] is clicked. Configure the settings for options installed on the machine. Device settings can be configured
after the installation is completed. For details, refer to the Device Settings in the Printing System Driver User
Guide on the DVD.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer
driver installation procedure.
The TWAIN driver can be installed if the machine and computer are connected via a network.
If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver on 2-26.

Custom Install

The following procedure is an example for installing the software in Windows 7 using [Custom Install].

1 Insert the DVD.

NOTE:

• Installation on Windows must be done by a user logged on with
administrator privileges.

• If the "Welcome to the Found New Hardware Wizard" dialog
box displays, select [Cancel].

• If the autorun screen is displayed, click [Run setup.exe].

• If the user account management window appears, click [Yes]
([Allow]).

2 Display the screen.

Click [View License Agreement] and read the
License Agreement.

Preparation before Use

2-20

3 Click [Custom Install].

4 Select the device to be installed.

The following buttons can be used.

: This changes the display to icon and text display.

: Use this to select multiple items.

: If the desired device does not appear, press this

button to directly select the device.

5 Select the driver to be installed.

6 Select the utility to be installed.

7 Click [Install].

NOTE:

• If the Windows security window appears, click [Install this

driver software anyway].

• To install Status Monitor, it is necessary to install

Microsoft .NET Framework 4.0 beforehand.

2

Preparation before Use

2-21

8 Finish the installation.

When "Your software is ready to use" appears, you
can use the software. To print a test page, click the
"Print a test page" checkbox and select the machine.
Click [Finish] to exit the wizard.

NOTE: When you have selected [Device settings] in Windows XP, the dialog box for device setting will appear after

[Finish] is clicked. Configure the settings for options installed on the machine. Device settings can be configured
after the installation is completed. For details, refer to the Device Settings in the Printing System Driver User
Guide on the DVD.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer
driver installation procedure.
The TWAIN driver can be installed if the machine and computer are connected via a network.
If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver on 2-26.

Preparation before Use

2-22

Installing Printer Driver in Macintosh

The machine's printer functionality can be used by a Macintosh computer.

NOTE:

• Installation on MAC OS must be done by a user logged on with administrator privileges.

• When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)]. For details, refer to
Emulation Set on 8-84.

• If connecting by Bonjour, enable Bonjour in the machine's network settings. For details, refer to Bonjour Settings on 8-147.

• In the Authenticate screen, enter the name and password used to log in to the operating system.

1 Insert the DVD.

This section explains how to install the printer driver in
Mac OS.

2 Double-click [ OS X vx.x] depending on your

Mac OS version.

3 Double-click OS X 10.5.

2

Preparation before Use

2-23

4 The printer driver installation program starts up.

5 Install the printer driver as directed by the instructions in

the installation software.

This completes the printer driver installation.

If a USB connection is used, the machine is
automatically recognized and connected.

If an IP connection is used, the settings below are
required.

6 Click Print & Fax.

7 Click the plus symbol (+) to add the installed printer

driver.

Preparation before Use

2-24

8 Click the IP icon for an IP connection and then enter the

IP ad

dress and printer name.

The number entered in "Address" will automatically
appear in "Name". Change if needed.

NOTE: When using a Bonjour connection, select [Default]

and click the item that appears in "Printer Name". The
driver with the same name as the machine automatically
appears in "Driver".

9 Select the options available for the printer and click

Co

ntinue.

10

The selected printer is added.

2

Preparation before Use

2-25

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.

NOTE: Uninstallation on Windows must be done by a user logged on with administrator privileges.

1 Click [Start] button on the Windows and then select [All

Programs

], [Olivetti], and [Uninstall Product Library]

to display the Uninstall Wizard.

2 Place a check in the check box of the software to be

deleted.

Click Uninstall.

If a system restart message appears, restart the
computer by following the screen prompts. This
completes the software uninstallation procedure.

NOTE: The software can also be uninstalled using the

Product Library.
In the Product Library installation screen, click [Uninstall],
and follow the on-screen instructions to uninstall the
software.

Preparation before Use

2-26

Setting TWAIN Driver

Register this machine to the TWAIN Driver.

1 Start the TWAIN Driver by clicking start > All Programs > Olivetti > TWAIN Driver Setting.

2 Clic

k Add.

3 Enter the machine name in the Name field.

4 Click  next to the Model field and select this machine from the list.

5 Enter the machine's IP address or host name in the Scanner Address.

NOTE: When the machine's IP address is unknown, contact Administrator.

6 Click User Authentication Settings. If user login administration is invalid, go to Step 8.

2

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7 Select the checkbox beside Authentication, enter Login User Name (up to 64 characters) and Password (up to

64 characters) and then click OK.

8 Click OK.

9 The machine is registered to the PC and the machine name and model name are displayed in the Scanner List

field.

NOTE: Click Delete to delete the added machine. Click Edit to change names and other settings.

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2-28

Setting the WIA Driver (Windows Vista™, Windows® Server 2008 and Windows 7)

Register this machine to the WIA Driver.

NOTE: The following is not necessary to register when using the machine possesses an IP address or host name

that you have specified during installation of WIA Driver.

1 Click Start, Control Panel and then Scanners and Cameras. For Windows 7, in the search box, type scanners

and cameras, and then click Scanners and Cameras.

2 Select the same name as this machine from WIA Drivers, and press Properties.

NOTE: If Windows Security and User Account Control are displayed, no trouble should be found with operation

after installing the driver and software we have provided. Continue installation.

3 When the machine is connected with the USB cable, click the Settings tab and select Image Compression and

the Compre

ssion Level. If user login administration is invalid, go to Step 5.

When the machine is connected with the network cable, go to Step 4.

4 Select the checkbox beside Authentication, enter Login User Name (up to 64 characters) and Password (up to

64 characters) and then click OK.

NOTE: When the machine's IP address is unknown, contact Administrator.

5 Click Close.

The machine is registered to the PC.

2

Preparation before Use

2-29

Embedded Web Server RX

If the machine is connected to the network, you can configure various settings using EMbedded Web Server RX.
This section explains how to access Embedded RX, and how to change security settings and the host name. For
details on Embedded Web Server RX, refer to the Embedded Web Server RX User Guide.

NOTE: To fully access the features of the Embedded Web Server RX pages, enter the User Name and Password and

click [Login]. Entering the predefined administrator password allows the user to access all pages, including
Document Box, Address Book, and Settings on the navigation menu. The factory default setting for the default user
with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

Settings that the administrator and general users can configure in Embedded Web Server RX are as follows.

*1 The fax function only shows d-Copia 3014MF/3514MF.
*2 The logged in user may not be able to configure some settings, depending on the permissions of the user.
*3 This is displayed when the optional Card Authentication Kit is installed.

Login User Name Admin

Login Password Admin

Setting Description

Adminis-

trator

General

User

Device Information The machine's structure can be checked,.

[Configuration], [Counter], [About Embedded Web Server RX]

○ ○

Job Status Displays all device information, including print and scan

jobs, storing jobs, scheduled jobs, and job log history.
[Printing Jobs Status], [Printing Job Log], [Sending Job
Status], [Scheduled Jobs], [Sending Job Log], [Storing Job
Status], [Storing Job Log]

○ ○

Document Box Add or delete document boxes, or delete documents

within a document box.
[Sub Address Box]

*1

, [Polling Box]*1, [Job Box Settings]

○ ○

*2

Address Book Create, edit, or delete addresses and address groups.

[Machine Address Book], [External Address Book
Settings], [One Touch Key]

○ ○

*2

Device Settings Configure the advanced settings of the machine.

[Paper/Feed/Output], [Original Settings], [Energy Saver/
Timer], [Date/Time], [System]

○ -

Function Settings Configure the advanced function settings.

[Common/Job Defaults], [Copy], [Printer], [E-mail], [Scan
to Folder], [FAX]*1, [Send and Forward],
[Forward Rules]*1, [Operation Panel]

○ -

Network Settings Configure the network advanced settings.

[General], [TCP/IP], [Protocol]

○ -

Security Settings Configure the security advanced settings.

[Device Security], [Send Security], [Network Security],
[Certificates]

○ -

Management Settings Configure the advanced management settings.

[Job Accounting], [Authentication], [ID Card]

*3

,

[Notification/Report], [History Settings], [SNMP], [Reset]

○ -

Preparation before Use

2-30

NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the

FAX Operation Guide.

Accessing Embedded Web Server RX

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.

Examples: https://192.168.48.21/ (for IP address)

https://MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Embedded Web Server RX as well as their current
status.

NOTE: If the screen “There is a problem with this website's security certificate.” is displayed, configure the

certificate. For details on Certificates, refer to the Embedded Web Server RX User Guide.
You can also continue the operation without configuring the certificate.

3 Select a category from the navigation bar on the left of the screen. When you log in to the machine as an

administrator, you will see [Device Settings], [Function Settings], [Network Settings], [Security Settings], and
[Management Settings].

2

Preparation before Use

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Changing Security Settings

This section explains how to change the security settings.

1 Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on 2-30.

2 From the [Security Settings] menu, select the setting you want to configure. The configurable settings are [Device

Security], [Send Security], [Network Security], and [Certificates].

NOTE: The configurable settings within [Device Security], [Send Security], and [Network Security] can also be

configured from the machine's System Menu.
For details, see Default Setting (System Menu) on page 8-1. For details on settings related to certificates, refer to the
Embedded Web Server RX User Guide.

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Changing Device Information

Change the device information of the machine.

1 Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on 2-30.

2 From the [Device Settings] menu, select [System].

3 Enter the device information, and then click [Submit].

IMPORTANT: After changing the setting, restart the network or turn the machine OFF and then ON. To restart the

network interface card, click [Reset] in the [Management Settings] menu, and then click [Restart Network] in “Restart”.

2

Preparation before Use

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E-mail settings

By configuring the SMTP settings, you can send E-mail notifications on completed jobs.

To use this function, this machine must be connected to a mail server using the SMTP protocol.

In addition, check the following.

• The network environment used to connect this machine to the mail server

A full-time connection via a LAN is recommended.

• SMTP settings

Use Embedded Web Server RX to register the IP address or host name of the SMTP server.

• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.

The procedure for specifying the SMTP settings is explained below.

1 Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on 2-30.

2 From the [Function Settings] menu, click [E-mail].

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3 Enter the appropriate values to each field.

Setting Description

SMTP Set to send e-mail from the machine.

SMTP Protocol Set SMTP protocol. Set the "SMTP (E-mail TX)" setting to [On] on the

[Protocol Settings] page.

SMTP Server
Name

Enter the host name or IP address of the SMTP server.

SMTP Port
Number

Specify the port number to be used for SMTP. Use the SMTP default port

25.

SMTP Server
Timeout

Set the amount of time to wait before time-out in seconds.

Authentication
Protocol

Set whether SMTP authentication is used. To use authentication, enter the
user information for authentication.

SMTP Security Set SMTP security.

Turn on "SMTP Security" in "SMTP (E-mail TX)" on the [Protocol Settings]
page.

POP before
SMTP Timeout

Specify the time in seconds until the connection to the POP server times
outs. This can be set when [POP before SMTP] is selected in
"Authentication Protocol".

Connection Test Tests to confirm that the settings are correct.

Domain
Restriction

Set whether or not domains are restricted. Click the [Domain List] and
enter the domain names of addresses to be allowed or rejected.
Restriction can also be specified by e-mail address.

POP3 Set to receive e-mail at the machine.

POP3 Protocol Set POP3 protocol. Set the "POP3 (E-mail RX)" setting to [On] on the

[Protocol Settings] page.

Check Interval Specify the interval for checking for incoming e-mail in minutes.

Run once now Click [Receive] to connect to the POP3 server immediately and check for

incoming E-mails.

Domain
Restriction

Set whether or not domains are restricted. Click the [Domain List] and
enter the domain names of addresses to be allowed or rejected.
Restriction can also be specified by e-mail address.

POP3 User
Settings

Configure the settings for POP3 user accounts and the POP3 server. You
can configure up to three users.

2

Preparation before Use

2-35

4 Click [Submit].

E-mail Send
Settings

E-mail Size
Limit

Enter the maximum size of E-mail that can be sent in kilobytes. When E­mail size is greater than this value, an error message appears and E-mail
sending is cancelled. Use this setting if you have set E-mail Size Limit for
SMTP server. If not, enter a value of 0 (zero) to enable E-mail sending
regardless of the size limit.

Sender Address Enter the E-mail address of the person responsible for the machine, such

as the machine administrator, so that a reply or non-delivery report will go
to a person rather than to the machine. The sender address must be
entered correctly for SMTP authentication. The maximum length of the
sender address is 128 characters.

Signature Enter the signature. The signature is free form text that will appear at the

end of the E-mail body. It is often used for further identification of the
machine. The maximum length of the signature is 512 characters.

Function
Defaults

Change the function default settings in [Common/Job Default Settings]
page.

Setting Description

Preparation before Use

2-36

Registering Destinations

You can register destinations to the machine's Address Book, from Embedded Web Server RX.

1 Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on 2-30.

2 From the [Address Book] menu, click [Machine Address Book].

3 Click [Add].

4 Enter the destination information.

Enter the information for the destination you want to register. The fields to populate are the same as when registering
via operation panel.

Registering Specifying Destination on page 3-25

5 Click [Submit].

2

Preparation before Use

2-37

Preparation for sending a document to a PC

Check the information that needs to be set on the machine and create a folder to receive the document on your
computer. Screens of Windows 7 are used in the following explanation. The details of the screens will vary in other
versions of Windows.

NOTE: Log on to Windows with administrator privileges.

Checking what to enter for [Host Name]

Check the name of the destination computer.

1 From the Start menu, select Computer and then

System Properties.

Check the computer name in the window that appears.

In Windows XP, right-click My Computer and select
Properties. The System Properties dialog box appears.
Click the Computer Name tab in the window that
appears and check the computer name.
In Windows 8, select the desktop in the Start screen,
right-click [Computer] from [Libraries], and then select
[Properties].

If there is a workgroup

All characters appearing in "Full computer name" should
be entered in Host Name. (Example: PC4050)

If there is a domain

The characters to the left of the first dot (.) in "Full
computer name" should be entered in Host Name.
(Example: pc4050)

2 After checking the computer name, click the

(Close)

button to close the System Properties screen.

In Windows XP, after checking the computer name, click
the Cancel button to close the System Properties
screen.

Checking what to enter for [Login User Name]

Check the domain name and user name for logging onto Windows.

1 From the Start menu, select All Programs (or

Programs), Accessories and then Command Prompt.

In Windows 8, display [Apps] on [Search] in charms on
the Start screen, and select [Command Prompt].

The Command Prompt window appears.

Preparation before Use

2-38

2 At the Command Prompt, enter "net config workstation"

and

then click Enter.

Screen example: user name "james.smith" and domain
name "ABCDNET"

Creating a Shared Folder

Check the domain name and user name for logging onto Windows.

NOTE: If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific

user or group.
1 From the Start menu, select Control Panel, Appearance and Personalization, and then Folder Options.

Windows XP, click My Computer and select Folder Options in Tools.
In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], [Appearance and Personalization],
and then [Folder Options].
2

Click the View tab and remove the checkmark from

Use Sharing Wizard (Recommended)

in

Advanced settings

.

In Windows XP, click the View tab and remove the checkmark from Use Simple File Sharing (Recommended) in
Advanced settings.

3 Click the OK button to close the Folder Options screen.

2

Preparation before Use

2-39

1 Create a folder on the local disk (C).

NOTE: For example, create a folder with the name

"scannerdata" on the local disk (C).

2 Right-click the scannerdata folder and click Share and

Ad

vanced sharing. Click the Advanced Sharing

button.

The scannerdata Properties dialog box appears.

In Windows XP, right-click the scannerdata folder and
select Sharing and Security... (or Sharing).

3 Select the Share this folder checkbox and click the

Permissions button.

The

Permissions for scannerdata dialog box appears.

In Windows XP, select Share this folder and click the

Permissions button.

4 Click the Add button.

Preparation before Use

2-40

5 Enter the user name which you confirmed on Checking

wh

at to enter for [Login User Name] on 2-37 in the text

box and click the OK button.

6 Select the entered user, select the Change and Read

permissions, and click the OK button.

In Windows XP, go to step 8.

NOTE: "Everyone" gives sharing permission to everyone on the network. To strengthen security, it is recommended

that you select Everyone and remove the Read permission checkmark.

7 Click the OK button in the Advanced Sharing screen to

close the screen.

2

Preparation before Use

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8 Click the Security tab and then click the Edit button.

In Windows XP, click the Security tab and then click the

Add button.

9 Proceed in the same way as in step 5 to add a user to

Gro

up or user names.

10 Select the added user, select the Modify and Read &

execute permissions, and then click the OK button.

Preparation before Use

2-42

Configuring Windows Firewall (for Windows 7)

Permit sharing of files and printers and set the port used for SMB transmission.

NOTE: Log on to Windows with administrator privileges.

Checking file and printer sharing

1 From the Start menu, select Control Panel, System

and Security, and Allow a program through Windows
Firewall.

NOTE: If the User Account Control dialog box appears, click the Continue button.

2 Click Change settings, select the File and Printer

Sharing checkbox, and click OK.

Adding a port

1 From the Start menu, select Control Panel, System

and Security, and Check firewall status.

2

Preparation before Use

2-43

2 Click Advanced settings.

3 Click Inbound Rules.

4 Click New Rule.

5 Select Port and click Next.

6 Select TCP, select Specific local ports, enter "445", and

click Next.

Preparation before Use

2-44

7 Select Allow the connection and click Next.

8 Make sure all checkboxes are selected and click Next.

9 Enter "Scan to SMB" in "Name" and click Finish.

2

Preparation before Use

2-45

NOTE: In Windows XP or Windows Vista, follow the procedure below to set the port.

1 In Windows XP, from [Start] button on the Windows, select [Control Panel], and then [Windows Firewall].
In Windows Vista, from [Start] button on the Windows, select [Control Panel], [Security], and then [Turn Windows
Firewall on or off].
If the User Account Control dialog box appears, click the [Continue] button.

2 Click the Exceptions tab and then the Add port... button.

3 Specify Add a Port settings.
Enter any name in "Name" (example: Scan to SMB). This will be the name of the new port. Enter "445" in "Port
Number". Select TCP for "Protocol".

4 Click the OK button to close the Folder Options screen.

In Windows 8, follow the procedure below to set the port.

1 In charms on Desktop, click [Settings], [Control Panel], [System and Security], and then [Windows Firewall].
If the User Account Control dialog box appears, click the [Continue] button.

2 Configure the settings, refer to Configuring Windows Firewall (for Windows 7) on page 2-42.

Preparation before Use

2-46

Loading Paper

Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an
option (refer to Overview of Optional Equipment on Appendix-2).

Before Loading Paper

When you open a new package of paper, fan the sheets to
separate them slightly prior to loading in the following steps.

1 Bend the whole set of sheets to swell them in the middle.

2 Hold the stack at both ends and stretch it while keeping

th

e entire stack swelled.

3 Raise the right and left hands alternately to create a gap

and

feed air between the papers.

4 Finally, align the papers on a level, flat table.

If the paper is curled or folded, straighten it before
loading. Paper that is curled or folded may cause a jam.

CAUTION: If you copy onto used paper (paper already used

for copying), do not use paper that is stapled or clipped
together. This may damage the machine.

NOTE: If printouts are curled or not neatly stapled, turn the

stack in the cassette upside down.

Avoid exposing opened paper to high temperatures and
high humidity as dampness can be a cause of problems.
Seal any remaining paper after loading in the multi
purpose tray or cassettes back in the paper storage bag.

If the machine will not be used for a prolonged period,
protect all paper from humidity by removing it from the
cassettes and sealing it in the paper storage bag.

NOTE: If you use special paper such as letterhead, paper

with holes or paper with pre-prints like logo or company
name, refer to Paper on Appendix-9.

2

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Loading Paper in the Cassettes

The standard cassette will each hold plain paper, recycled paper or color paper.

The standard cassette holds up to 250 sheets of A4 or smaller plain paper (80 g/m

2

).

The following paper sizes are supported: Legal, Oficio II, Letter, Executive, Statement, A4, B5, A5, A6, Folio,
216 x 340 mm, 16K, ISO B5, Envelope C5 and Custom.

IMPORTANT:

• You should not use inkjet printer paper or any paper with a special surface coating. (Such pape

rs may cause

p

aper jams or other faults.)

• When using media types other than plain paper (such as recycled or colored paper), always specify the me

dia

t

ype setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-54)

The cassettes can hold paper with weights up to 120 g/m

2

.

• Do not load thick paper that is heavier than 120 g/m

2

in the cassettes. Use the multi purpose tray for paper that is

heavier than 120 g/m2.

NOTE: Statement and A6 can only be used in cassette 1.

1 Pull the cassette completely out of the machine.

IMPORTANT: When pulling the cassette out of the machine,

ensure it is supported and does not fall out.

2 Press the bottom plate down until it locks.

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3 Adjust the position of the paper width guides located on

the left and right sides of the cassette. Press the paper
width adjusting tab on the left guide and slide the guides
to the paper size required.

NOTE: Paper sizes are marked on the cassette.

4 Adjust the paper length guide to the paper size required.

If you are going to use paper that is longer than A4, pull
out the extension paper cassette by pushing the release
lever one by one and adjust it to the desired paper size.

2

Preparation before Use

2-49

5 Load the paper in the cassette. Ensure the side to be

printed is facing down and the paper is not folded, curled,
or damaged.

IMPORTANT: Do not load paper above the triangle mark
located on the width guide.

• Before loading the paper, be sure that it is not curled or
folded. Paper that is curled or folded may cause paper
jams.

• Ensure that the loaded paper does not exceed the le

vel

indicator (see

illustration below).

• When loading the paper, keep the side that

was closest

the

package seal facing up.

• The paper length and width guides must be adjusted

to

the

paper size. Loading the paper without adjusting these

guides may cause skewed feeding and paper jams.

• Be sure that the paper length and width guides re

st

secu

rely against the paper. If there is a gap, readjust the

guides to fit the paper.

6 Insert the paper cassette into the slot in the machine.

Push it straight in as far as it will go.

There is a paper gauge on the left side of the front of the
paper cassette to indicate the remaining paper supply.
When paper is exhausted, the pointer will go down to the
level of (empty).

NOTE: If the machine will not be used for a prolonged

period, protect all paper from humidity by removing it from
the cassettes and sealing it in the paper storage bag.

7 Select the media type (plain, recycled, etc.) loaded in the

c

assette. (Refer to Specifying Paper Size and Media

Type for the Cassettes on page 2-54.)

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2-50

Loading Paper in the Multi Purpose Tray

The multi purpose tray will hold up to 50 sheets of A4 or smaller plain paper (80 g/m2).

The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement-R, 216 x 340 mm,
and 16K. Be sure to use the multi purpose tray when you print on any special paper.

IMPORTANT: When using media types other than plain paper (such as recycled or colored paper), always specify
the media type setting. (Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-56.) If
you are using a paper weight of 106 g/m2 or more, set the media type to Thick.

The capacity of the multi purpose tray is as follows.

• A4 or smaller plain paper (80 g/m

2

), recycled paper or color paper: 50 sheets

• Hagaki: 15 sheet

• OHP film: 1 sheet

• Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Monarch, Youkei 4, Youkei 2: 1 sheet

NOTE: When you load custom size paper, enter the paper size by referring to Specifying Paper Size and Media

Type for the Multi Purpose Tray on page 2-56.
When you use special paper such as transparencies or thick paper, select the media type by referring to Specifying

Paper Size and Media Type for the Multi Purpose Tray on page 2-56.

1 Pull the MP tray towards you until it stops.

2 Pull out the support tray section of the MP tray.

2

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2-51

3 Adjust the position of the paper guides on the MP tray.

S

tandard paper sizes are marked on the MP tray or
Manual Feed tray. For standard paper sizes, slide the
paper guides to the corresponding mark.

4 Align the paper with the paper guides and insert as far as

it will go.

IMPORTANT: Keep the side that was closest the package
seal facing up.

Curled paper must be uncurled before use.
Straighten the top edge if it is curled.
When loading paper into the multi purpose tray, check that

there is no paper left over in the tray from a previous job
before loading the paper. If there is just a small amount of
paper left over in the multi purpose tray and you want to add
more, first remove the left-over paper from the tray and
include it with the new paper before loading the paper back
into the tray.

Loading Envelopes

1 envelope may be loaded in the multi purpose tray.

Acceptable envelope sizes are as follows.

Acceptable Envelope Size

Hagaki 100 × 148 (mm)

Oufuku Hagaki 148 × 200 (mm)

Youkei 2 114 × 162 (mm)

Youkei 4 105 × 235 (mm)

Monarch 3 7/8" × 7 1/2"

Envelope #10 (Commercial #10) 4 1/8" × 9 1/2"

Envelope DL 110 × 220 (mm)

Envelope C5 162 × 229 (mm)

Executive 7 1/4" × 10 1/2"

Envelope #9 (Commercial #9) 3 7/8" × 8 7/8"

Envelope #6 (Commercial #6 3/4) 3 5/8" × 6 1/2"

Preparation before Use

2-52

1 Pull the MP tray towards you until it stops.

2 Pull out the subtray.

3 Adjust the position of the paper guides on the MP tray.

S

tandard paper sizes are marked on the MP tray or
Manual Feed tray. For standard paper sizes, slide the
paper guides to the corresponding mark.

4 Align the paper with the paper guides and insert as far as

it will go.

2

Preparation before Use

2-53

5 For landscape form envelopes, close the flap. Insert the

envelope all the way along the width guides, keeping the
printing side face-up and the edge with the flap facing
towards you.

For portrait form envelopes, close the flap. Insert the
envelope all the way along the width guides, keeping the
printing side face-up and the edge with the flap facing the
insertion slot.

IMPORTANT: How to load envelopes (orientation and
facing) will differ depending on the type of envelope. Be sure
to load it in correctly, otherwise printing may be done in the
wrong direction or on the wrong face.

NOTE: When you load envelopes in the multi purpose tray,

select the envelope type by referring to Specifying Paper
Size and Media Type for the Multi Purpose Tray on page 2-

56.

When you load envelopes or cardstock in the multi purpose tray

Load envelope with the print side facing up.

Close the flap.

Landscape form
envelopes

Portrait form
envelopes

Cardstock
(Hagaki)

Return postcard
(Oufuku Hagaki)

NOTE: Use unfolded return postcard (Oufuku Hagaki).

Preparation before Use

2-54

Specifying Paper Size and Media

The default paper size setting for cassette, for multi purpose tray and for the optional paper feeder (cassettes 2 and

3) is [Letter], and the default media type setting is [Plain].

To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying
Paper Size and Media Type for the Cassettes on this page.)

To fix the type of paper to be used in multi purpose tray, specify the paper size setting. (Refer to Specifying Paper
Size and Media Type for the Multi Purpose Tray on page 2-56.)

Specifying Paper Size and Media Type for the Cassettes

To fix the type of paper to be used in cassette or the optional paper feeder (cassettes 2 and 3), specify the paper size.
Also, you use a media type other than plain paper, specify the media type setting.

NOTE:

If using the machine with the fax function, the available media types for printing received faxes are as shown
below.
Plain, Recycled, Bond, Color, High Quality, and Rough

1 Press the System Menu/Counter key on the main unit

ope

ration panel.

When you are performing user management and have
not logged in, a login screen will appear. Then, enter the
user ID and password to log in.

NOTE: Refer to Character Entry Method on Appendix-5 for

details on entering characters.

When you are not performing user management, go to
step 2.

2 In the Sys. Menu/Count. menu, press the  or  key to

se

lect [Common Settings].

Selection Item Selectable Size/Type

Paper Size Select from the standard sizes. Selectable paper

sizes are as follows.
Inch size: Letter, Legal, Statement* and Oficio II
Metric size: A4, A5, A6*, B5, Folio, 216 × 340mm,
16K, ISO B5**, Envelope C5** and Custom

* Statement and A6 can only be used in cassette 1.

Media Type Plain, Rough, Recycled, Preprinted, Bond, Color,

Prepunched, Letterhead, High Quality and
Custom 1~8**

** Envelopes can not be used in the cassette as the media type.

Login User Name:L b

********************

Login Password:

[ Login ]

Sys. Menu/Count.:a b

3

System/Network

4

User/Job Account

*********************

5

Common Settings

2

Preparation before Use

2-55

3 Press the OK key. The Common Settings menu appears.

4 Press the  or  key to select [Orig./Paper Set.].

5 Press the OK key. The Orig./Paper Set. menu appears.

6 Press the  or  key to select from [Cassette 1 Set.] to

[Cassette 3 Set.].

NOTE: [Cassette 2] and [Cassette 3] are shown when the

optional cassettes are installed.

Follow the steps below when you select the main unit
cassette (Cassette 1). Operate in a similar fashion when
you select an optional cassette (Cassette 2 and 3).

7 Press the OK key. The Cassette 1 Set. menu appears.

8 Press the  or  key to select [Cassette 1 Size].

9 Press the OK key. Cassette 1 Size appears.

10

Press the  or  key to select the desired paper size
and then press the OK key.

Completed. is displayed and the screen returns to the
Cassette 1 Set. menu.

Common Settings:a b

*********************

2

Default Screen

3

Sound

[ Exit ]

1

Language

Orig./Paper Set.:a b

*********************

2

Def. Orig. Size

3

Custom PaperSize

[ Exit ]

1

Custom Orig.Size

Cassette 1 Set.:a

b

*********************

2

Cassette 1 Type

[ Exit ]

1

Cassette 1 Size

Cassette 1 Size:a

b

*********************

2

A5

a

3

A6

a

1

*A4

a

Preparation before Use

2-56

11

Press the  or  key to select [Cassette 1 Type].

12

Press the OK key. Cassette 1 Type appears.

13

Press the  or  key to select the desired paper type
and

then press the OK key.

Completed. is displayed and the screen returns to the
Cassette 1 Set. menu.

Specifying Paper Size and Media Type for the Multi Purpose Tray

To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain
paper, specify the media type.

Cassette 1 Set.:a

b

1

Cassette 1 Size

*********************

[ Exit ]

2

Cassette 1 Type

Cassette 1 Type:a b

*********************

2

Rough

3

Recycled

1

*Plain

Item Description

Paper
Size

Standard
Sizes

Select from the standard sizes. Selectable paper sizes
are as follows.
Inch size: Letter, Legal, Statement, Executive, and Oficio
II
Metric size: A4, A5, A6, B5, B6, Folio, 216 × 340mm,
16K, ISO B5, Envelope #10 (Commercial #10),
Envelope #9 (Commercial #9), Envelope #6
(Commercial #6 3/4), Envelope Monarch, Envelope DL,
Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4,
Youkei 2 and Custom

Size
Entry

Enter the size not included in the standard size.
Selectable paper sizes are as follows.
Inch size
X (Vertical): 5.83~14.02" (in 0.01" increments),
Y (Horizontal): 2.16~8.50" (in 0.01" increments)
Metric size
X (Vertical): 148~356 mm (in 1mm increments),
Y (Horizontal): 70~216 mm (in 1mm increments)

Media Type Selectable media types are as follows.

Plain, Transparency, Rough, Vellum, Labels, Recycled,
Preprinted, Bond, Cardstock, Color, Prepunched,
Letterhead, Envelope, Thick, High Quality and Custom
1~8*

* To change to a media type other than Plain, refer to Media Type Set on page

8-16.

2

Preparation before Use

2-57

NOTE: If using the machine with the FAX function installed and the multi purpose tray is used to print a received

FAX, the available media types are as shown below.
Plain, Recycled, Bond, Color, High Quality, Rough, Labels, Envelope, Cardstock, and Thick

1 Press the System Menu/Counter key on the main unit

ope

ration panel.

When you are performing user management and have
not logged in, a login screen will appear. Then, enter the
user ID and password to log in.

NOTE: Refer to Character Entry Method on Appendix-5 for

details on entering characters.

When you are not performing user management, go to
step 2.

2 In the Sys. Menu/Count. menu, press the  or  key to

se

lect [Common Settings].

3 Press the OK key. The Common Settings menu appears.

4 Press the  or  key to select [Orig./Paper Set.].

5 Press the OK key. The Orig./Paper Set. menu appears.

6 Press the  or  key to select [MP Tray Set.].

7 Press the OK key. The MP Tray Set. menu appears.

8 Press the  or  key to select [MP Tray Size].

Login User Name:L b

********************

Login Password:

[ Login ]

Sys. Menu/Count.:a b

3

System/Network

4

User/Job Account

*********************

5

Common Settings

Common Settings:a b

*********************

2

Default Screen

3

Sound

[

Exit ]

1

Language

Orig./Paper Set.:a b

*********************

2

Def. Orig. Size

3

Custom PaperSize

[ Exit ]

1

Custom Orig.Size

MP Tray Set.:

a

b

*********************

2

MP Tray Type

[ Exit ]

1

MP Tray Size

Preparation before Use

2-58

9 Press the OK key. MP Tray Size appears.

10

Press the  or  key to select the desired paper size
and

then press the OK key.

Completed. is displayed and the screen returns to the
MP Tray Set. menu.

11

Press the  or  key to select [MP Tray Type].

12

Press the OK key. MP Tray Type appears.

13

Press the  or  key to select the desired paper type
and

then press the OK key.

Completed. is displayed and the screen returns to the
MP Tray Set. menu.

MP Tray Size:

a

b

*********************

2

Legal

a

3

Statement

a

1

*Letter

a

MP Tray Set.:

a

b

1

MP Tray Size

*********************

[ Exit ]

2

MP Tray Type

MP Tray Type:

a

b

*********************

2

Transparency

3

Rough

1

*Plain

2

Preparation before Use

2-59

Loading Originals

Follow the steps below to load originals for copying, sending or storing.

Placing Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.

1 Open the original cover or the document processor.

NOTE: Before opening the document processor, be sure

that there are no originals left on the original table or on the
original eject table. Originals left on the original table or on
the original eject table may fall off when the document
processor is opened.

Keep the document processor open if the original is 25 mm
or thicker.

2 Place the original. Put the scanning side facedown and

a

lign it flush against the original size indicator plate with

the back left corner as the reference point.

3 Close the the original cover or the document processor.

IMPORTANT: Do not push the original cover forcefully when

you close it. Excessive pressure may crack the platen glass.
Do not close the document processor when the original is

25 mm or thicker.

NOTE: Shadows may be produced around the edges and in

the middle of open-faced originals.

CAUTION: Do not leave the document processor open as

there is a danger of personal injury.

Preparation before Use

2-60

Loading Originals in the Document Processor

The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are
scanned.

Originals Supported by the Document Processor

The document processor supports the following types of originals.

Originals Not Supported by the Document Processor

Do not use the document processor for the following types of originals.

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases befor

e

load

ing. Failure to do so may cause the originals to jam).

How to Load Originals

IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table. Originals left

on the original eject table may cause the new originals to jam.

1 Adjust the original width guides to fit the originals.

Weight 50 to 120 g/m

2

(duplex: 50 to 110 g/m2)

Size Maximum A4 to Minimum A5

Maximum Legal to Minimum Statement

Capacity Plain paper, Colored paper, Recycled paper,

High quality paper: 50 sheets
Thick paper (110 g/m

2

): 36 sheets

Thick paper (120 g/m

2

): 33 sheets

Art paper: 1 sheet

2

Preparation before Use

2-61

2 Place the originals. Put the side to be scanned (or the

first side of two-sided originals) face-up. Slide the
leading edge into the document processor as far as it will
go.

IMPORTANT: Confirm that the original width guides exactly
fit the originals. If there is a gap, readjust the original width
guides. The gap may cause the originals to jam.

Ensure that loaded originals do not exceed the level
indicator. Exceeding the maximum level may cause the
originals to jam (see the figure).

Originals with punched holes or perforated lines should
be placed in such a way that the holes or perforations will
be scanned last (not first).4

Preparation before Use

2-62

3-1

3 Basic Operation

This chapter explains the following operations.

• Login/Logout................................................................. 3-2

• One-Touch Keys and Program Keys............................ 3-3

• Message Display.......................................................... 3-6

• Copying ........................................................................ 3-7

• Printing - Printing from Applications ........................... 3-16

• Sending ...................................................................... 3-18

• Specifying Destination................................................ 3-25

• Canceling Jobs........................................................... 3-28

• Checking Remaining Toner and Paper....................... 3-29

3-2

Basic Operation

Login/Logout

If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.

NOTE: You will be unable to log in if you forget your login user name or login password. In this event, log in with

administrator privileges and change your login user name or login password.

Login

NOTE: Refer to Embedded Web Server RX on 2-29 for details on entering characters.

1 If the screen shown appears during operations, enter the

login user name.

2 Press the  key. The input cursor moves to Login

Password.

3 Enter the login password.

Press the  key to move the input cursor to Login User
Name.

4 Check the login user name and password are correct,

and press [Login] (the Right Select key).

NOTE: The following administrator is registered in the

machine at the factory.
Login User Name: 30 ppm model:3000, 35 ppm model:3500

Login Password: 30 ppm model:3000, 35 ppm model:3500

Logout

To logout from the machine, press the Logout to return to the
login user name/password entry screen.

Login User Name:L b

*******************

Login Password:

[ Login ]