OKI OKIFAX 610, OKIFAX 660 User Guide

OKIFAX 610/660

User’s Guide

Note to customers

Every effort has been made to ensure that the information in this document is complete, accurate and up to date. Oki assumes no responsibility for the results of errors beyond its control. Oki also can not guarantee that changes in equipment made by other manufacturers will not affect the applicability of the information in this document.

First edition March 1998.

This document has been written and produced by Oki Europe Limited, Central House, Balfour Road, Hounslow, Middlesex TW3 1HY.

OKIFAX 610/660

Note to customers....................................................................2

Precautions.............................................................................. 7

Cleaning and maintenance .....................................................7

Symbols in this book ..............................................................7

Features....................................................................................8

Checking package contents ................................................... 9

Installation ............................................................................ 1 0

Fitting the paper holder/document feeder.......................10

Installing the print ribbon ................................................ 1 1

Installing the handset ....................................................... 1 4

Connecting the telephone line cable ............................... 1 4

Connecting an answering machine or second telephone 14

Connecting your machine to the power supply ..............14

Loading recording paper..................................................15

Changing the Language ................................................... 1 5

Control Panel ........................................................................ 1 6

Loading a document ............................................................. 1 8

Sending a document ............................................................. 2 0

Manual dialling ................................................................ 20

Handsfree dialling ............................................................20

On-hook dialling .............................................................. 2 0

Message confirmation ......................................................21

Last number redial............................................................21

Receiving a document .......................................................... 2 1

TEL mode ......................................................................... 21

F AX mode ......................................................................... 21

TEL/F AX mode ................................................................ 22

T AD/F AX mode ................................................................22

OKIF AX 660 ................................................................ 22

OKIF AX 610 ................................................................ 23

Reception in memory ....................................................... 2 3

Reception via second telephone ..................................... 2 3

Talk request ........................................................................... 2 4

Copying a document ............................................................. 2 4

Making a normal voice call..................................................25

Auto dialling memory numbers............................................25

Dialling one touch numbers ............................................25

Dialling directory numbers .............................................. 2 6

Group dialling .................................................................. 2 6

Settings for an external answering machine......................... 2 7

OKIF AX 660.....................................................................27

OKIF AX 610.....................................................................28

User’s Guide

Using the internal answer machine (OKIF AX 660) .............. 29

Outgoing messages (OGMs)............................................. 29

Recording your outgoing messages ................................30

Playing back your outgoing messages ............................ 3 0

Recording a memo ...........................................................31

T wo-way recording........................................................... 31

Recording incoming voice messages ..............................3 2

Playing back memos and incoming messages ................ 3 3

Erasing memos and incoming messages..........................33

Remote access to voice messages ....................................34

Toll saving feature ....................................................... 3 4

Setting answer machine preferences ..................................... 35

Security code (OKIF AX 660) ...........................................35

Message limit (OKIF AX 660)........................................... 35

External T AD switch (OKIF AX 660) ................................35

T AD monitor (OKIF AX 660) ............................................ 36

Silence detector (OKIF AX 610 and 660) ......................... 36

F AX Detection (OKIF AX 610) ........................................36

Setting user preferences ........................................................37

Ring response ................................................................... 3 7

TEL/F AX Timer................................................................ 37

PSTN/PBX ........................................................................37

Distinctive ring ................................................................ 3 8

Line monitor ..................................................................... 3 8

Sender ID .......................................................................... 38

Call back telephone number............................................38

Calendar form ................................................................... 39

Date and time ................................................................... 39

Language ..........................................................................39

Activity report ..................................................................39

Message confirmation report ........................................... 3 9

RX print mode ..................................................................40

Resolution default ............................................................ 4 0

Contrast default ................................................................ 4 0

Header position ................................................................ 4 1

Tone/pulse dial mode (Not in UK) ...................................4 1

Speaker volume ................................................................ 4 1

Programming Directories ......................................................42

One touch keys.................................................................4 2

To store an entry: ......................................................... 42

To edit an entry............................................................42

To delete an entry ........................................................ 4 3

Directory entries ...............................................................43

To store an entry ..........................................................43

To edit an entry............................................................44

To delete an entry ........................................................ 4 4

Inserting a pause in a one touch or directory number .....45

OKIFAX 610/660

Group set up .....................................................................45

To set up your group.................................................... 45

To add entries .............................................................. 4 5

To delete ent ries ..........................................................46

To delete whole group .................................................46

Unique Characters ............................................................46

Special Features ....................................................................47

Delayed transmission ....................................................... 4 7

Polling transmission ......................................................... 4 7

Polling reception .............................................................. 4 8

File management ..............................................................49

Printing stored files .....................................................49

Printing fax number details.........................................50

Erasing stored files ......................................................50

Printing reports...................................................................... 5 1

Settings .............................................................................51

Activity report .................................................................. 5 1

Transmit confirmation (Confirm TX)...............................52

Receive confirmation (Confirm RX) ............................... 52

Phone book ...................................................................... 5 2

Function list ..................................................................... 52

Function menu settings ......................................................... 5 2

Quick access to functions ................................................5 3

Function menu ................................................................. 5 4

Changing the print ribbon .................................................... 5 9

Removing the print ribbon .............................................. 5 9

Inserting new print ribbon ...............................................60

Problem solving ....................................................................6 3

Print quality problems......................................................63

Cleaning the scanner ...................................................63

Initializing...................................................................6 4

Error messages and solutions ........................................... 65

Error codes........................................................................66

Sending ........................................................................ 66

Receiving ....................................................................66

Clearing jams from the paper holder ............................... 67

Clearing jams from the document feeder ......................... 68

Specifications........................................................................ 69

Statutory User Information (UK only) .................................. 72

Index......................................................................................76

User’s Guide

OKIFAX 610/660

Precautions

Cleaning and maintenance

1. Install the machine in a location away from direct sunlight, which is damp and dust-free.

2. Do not block or cover any openings on the machine, these are provided for ventilation.

3. Do not insert anything into the ventilation slots; you could get a shock or cause a fire.

4. Ensure that no objects are placed on top of the machine and that it is not opened during operation.

5. Remove all paper clips and staples to prevent damage to the scanning equipment.

6. Do not plug the machine into a socket that is shared with a machine producing electrical noise, e.g. air conditioning unit, and ensure that the machine is earthed properly to avoid electric shocks.

7. The machine must be installed near to a power outlet switch which must remain easily accessible at all times.

8. To avoid damaging the power cable, do not put anything on it or place it where it will be walked on. If the cable becomes damaged or frayed, replace it immediately.

9. Do not try to dismantle the machine, if you experience problems please contact your dealer first.

10. During thunderstorms switch the power off and unplug the machine if possible.

User’s Guide

1. Before cleaning disconnect the machine from the power supply. Use a soft damp cloth to wipe over the operation panel and main body of the machine.

DO NOT USE ALCOHOL OR ANY OTHER STRONG CLEANING SOLUTION.

2. Always unplug the machine before trying to remove any objects that may have fallen into it.

3. Never lubricate parts yourself, always contact your dealer first.

Symbols in this book

This symbol marks a ‘note’. Notes are hints or tips which offer additional information to help you.

This symbol marks a ‘caution’. Cautions are special notices which you should read and follow carefully to avoid possible damage to your equipment.

This symbol marks a ‘warning’. Warnings are special notices which you should read and follow carefully to avoid potential danger to yourself or others.

Features

Your new fax machine brings you the latest advances in communication technology, offering a range of features designed to make your telephone communications both easy and efficient.

• Compact design requires minimal space in the home or small office.

• Built-in telephone offers conventional v oice operation with telephone handset.

• 10 one touch memory locations for storage of your most frequently used telephone and fax numbers.

• 99 memory locations for storage of other telephone and fax numbers, together with their names.

• Automatic answering of incoming calls, including automatic detection of voice and fax.

• Delayed fax transmission for sending messages during offpeak charging periods.

• Transmit and receive polling functions for automatic distribution and collection of fax messages.

• Printed reports confirming successful (or unsuccessful) transmission and reception, listing directory entries and configuration settings.

• Simple programming of all features via control panel buttons and LCD display panel.

• Image memory 1MB (50 pages ITU-T#1, 3.85 lines/mm).

• Memory Transmission for sending messages to a preprogrammed group (max. 109 locations) or key-in group (max. 128 locations).

• Built-in digital voice telephone answering system can store up to three outgoing messages for different situations (OKIF AX 660).

• Three separate password protected voice mailboxes with remote telephone access for storing and retrieving incoming voice messages for different users (OKIF AX 660).

• Remote control from an external telephone including toll saver feature (OKIF AX 660).

• Speakerphone facility for handsfree conversation (OKIFAX

660).

OKIFAX 610/660

Checking package contents

Your package should contain the following items:

1. Facsimile machine

2. Paper holder/document feeder

3. Telephone handset

4. Handset adapter cable

5. Print ribbon roll with reusable cog and spigot

6. Telephone line cable

7. This User’s Guide.

8. AC po w er cable

9. Adaptor (UK only)

If any item appears to be missing or damaged, please contact your point of purchase without delay.

User’s Guide

Installation

Choose a location which offers a stable, firm surface for your fax machine. Try to avoid places which are subject to extremes of heat, cold, sunlight and damp. Also, choose a location from which you can run the telephone and power cables safely to suitable nearby connection points.

Fitting the paper holder/document feeder

1. Open the front panel by pushing the button on the top right hand corner and swinging the panel out and towards you.

Front panel access button

Button 1

Scanner

Button 2

Document Scanning Unit

Be careful not to touch the scanner as this can effect the quality of your outgoing faxes and copied documents.

2. Push up with your thumbs on green buttons 1 and 2 simultaneously to release the document scanning unit and swing it out and towards you.

This will reveal the document scanning unit beneath.

Slot for paper holder/document feeder

Tabs

OKIFAX 610/660

3. Hold the paper holder/document feeder with both hands, line up the tabs on the rear panel with the grooves on the sides of the paper holder/document feeder and slide it forwards into position.

Grooves

4. Push gently until it is firmly in place, making sure that it is

fully inserted.

Installing the print ribbon

The print ribbon prints your documents and must be installed before receiving or copying documents.

Use the ribbon roll recommended by your Oki dealer to avoid poor quality printing.

• Ribbon roll dimensions: diameter less than 36mm, width 216mm, length 60m and core 12.7mm.

• A 20m ribbon roll is included with your fax machine. When it needs replacing it should be replaced with a 60m ribbon.

If you have already connected the handset, remove it from the cradle before opening the front panel to prevent it falling off and being damaged.

1. Open the front panel by pushing the button on the top right hand corner and swinging the panel out and towards you.

5. Close the document scanning unit and front panel.

User’s Guide

This will reveal the document scanning unit beneath.

Front panel access button

2. Push up with your thumbs on green buttons 1 and 2

Button 1

Button 2

Document Scanning Unit

the cog is to be inserted and two grooves cut into the end into which the spigot is to be inserted.

Line up the tabs on the cog and spigot to correspond with

Cog

Tab

Groove

Scanner

simultaneously to release the document scanning unit and swing it out and towards you.

Be careful not to touch the scanner as this can effect the quality of your outgoing faxes and copied documents.

3. Remove the print ribbon roll from its packaging and insert the cog and spigot supplied into the smaller front ribbon roll.

The front roll has one groove cut into the end into which

Insert cog

Insert spigot

Grooves

T abs

Spigot

the appropriate grooves and push them home into the tube.

4. Remove the elastic tie from around the ribbon rolls.

5. Keeping both rolls together with the small, front roll at the front and the cog in the front roll to the left, insert the back roll into the upper print ribbon compartment.

Insert the left hand green spindle first, push in against the

OKIFAX 610/660

Upper ribbon compartment

Lower ribbon compartment

Make sure that the ribbon is unrolling from the top of the back roll onto the back of the front roll (see below).

left hand spring and then lower the right hand spindle into the compartment.

6. Lower the front roll into the lower ribbon compartment and press down firmly on both ends to ensure that the cog and spigot are sitting correctly in their housings.

User’s Guide

Front roll

Back roll

7. If there is any slack between the rolls, wind the back roll backwards to take it up.

8. Close the document scanner.

If you cannot close the document scanner properly , check to see that the front ribbon roll is properly inserted.

9. Close the front panel.

Installing the handset

Connecting an answering machine or second telephone

1. Plug one end of the telephone adapter cable into the base of the handset and the other into the smaller of the two sockets on the left hand side of the machine.

2. Sit the handset on the cradle on the front panel.

Telephone line cable socket

Handset socket

TEL 2 Socket

Connecting the telephone line cable

1. Plug one end of the telephone line cable into the socket on the back of the machine and the other into the telephone line socket installed by your telephone service provider.

An answering machine or second telephone can be plugged into your machine using the larger of the two sockets on the left hand side of the machine (TEL2 socket). T o accommodate either of these options it may be necessary to use the adaptor supplied in certain countries with your fax machine.

Adaptor

Second telephone

Socket

Connecting your machine to the power supply

1. Plug the power cable into the power socket on the rear panel, and plug the other end into a suitable nearby AC wall socket.

For your safety, the AC power outlet must be nearby and accessible at all times.

When it is connected to the mains your machine will beep and the message NO PAPER will appear in the display.

OKIFAX 610/660

Loading recording paper

Your fax machine prints onto plain paper and will hold up to 50 sheets of 80g/m² A4 paper (210 x 297mm).

1. Extend the paper support at the rear of the paper holder.

Paper Support

Paper Holder

Document Feeder

2. Insert up to 50 sheets of paper in the paper holder.

Paper should be fanned and restacked before insertion to prevent paper jams.

3. Align the stacked paper with the guide on the left hand side of the paper holder and carefully insert it into the paper holder until it comes to rest. Do not attempt to force or push the stacked paper into the paper holder.

The NO PAPER message disappears when the paper is properly inserted.

Changing the Language

You can set the display messages and reports on your machine to appear in one of three languages.

To change the language on your machine see ‘Language’ in the ‘Setting User Preferences’ section.

User’s Guide

Control Panel

1 Keypad

Use to dial numbers and programme machine functions and directories.

2 Display

Shows operating status, time, telephone and fax numbers.

3 One-Touch Keys

Use to store and dial your 10 most frequently used telephone and fax numbers.

4 RECALL/V. REQUEST

RECALL - used in some internal telephone exchanges.

V.REQUEST - used during transmission/reception to call remote operator to the phone

5 PAUSE

Press to insert a pause when dialling a number or entering a number in a directory.

6 FUNCTION

Press to select Function Mode, then use Scroll Keys (

) to select options.

7 Scroll Keys ( )

Use to select options when machine is in Function Mode.

8 Alarm LED

Flashes red to indicate a fault.

9 Message LED (OKIFAX

660) Flashes green to indicate

presence of new Incoming Message or Memo.

10 PLAY/SKIP (OKIFAX 660)

Press to playback or skip through incoming messages and memos.

11 ERASE (OKIFAX 660)

Use to erase a specific or all incoming messages and memos.

12 REC/MEMO (OKIFAX 660)

Press to record memos in voice mail boxes.

13 OGM/VOL (OKIF AX 660)

Use to record or playback outgoing messages. Adjust speaker volume with Scroll Keys (

14 HOOK

Press to connect to line when machine is in standby mode.

15 REDIAL

Press to automatically redial last number dialled.

16 AU TO

Press to select receiving mode.

17 SEARCH

Press to select alphasearch of directory numbers.

18 RESOLUTION

Use to select resolution of transmitted fax or copy.

19 Photo/Fine LEDs

Indicate resolution selected for transmitted documents or copies.

20 STOP

Press to terminate operations or alarms.

21 START/COPY

Press to start transmission or copying and confirm options during function set up.

OKIFAX 610/660

User’s Guide

Loading a document

1. Load single page documents face down into the automatic document feeder (maximum 5 sheets at a time). If your message is longer than 5 sheets it must be divided into more than one message or you can feed in one sheet at a time manually during transmission.

2. Adjust the document guides to fit the sides of the page.

Guides

3. Insert the sheets until you hear a tone and feel the bottom of the first page being drawn a little way into the feeder.

• Only use documents which are in good condition. Do not try to feed torn, badly curled or damp documents.

• Ensure documents to be sent have no wet ink or correcting fluid on them as this could damage the machine.

• Remove any hard objects, such as paper clips or staples. These may jam and damage the machine.

• If your document original is unsuitable, use a photocopy.

Document dimensions:

Width: 147 - 219mm Length: 150 - 600mm Thickness: 0.06 - 0.15mm (single page)

0.07 - 0.11mm (up to 5 pages)

If you make a mistake and want to remove the sheets in the document feeder, press ST OP to cancel the operation, pull all the loose sheets out and then press STOP again to eject the page held in the machine.

4. The display will show DOCUMENT READY.

OKIFAX 610/660

5. If necessary, select the appropriate resolution by pressing

the RESOLUTION key repeatedly to cycle through the following options:

Standard: For normal documents. This is the factory

default setting.

Fine: For documents with small print or other fine

detail.

Extra fine: For documents with exceptionally small print

or other fine detail.

Extra fine transmission may not be compatible with some makes of fax machine.

Photo: For documents containing coloured or grey

elements, including photographs.

The PHOTO and FINE LEDs will light up according to the resolution you select.

RESOLUTION FINE LED PHOTO LED STANDARD OFF OFF FINE ON OFF

6. If you wish to change the contrast of the document to be

transmitted press FUNCTION + 1 and use the Scroll keys ( ) to select NORMAL, DARK or LIGHT. Press the START/COPY key to confirm your selection.

Select DARK if your originals are too dark and you wish to transmit/copy them lighter. Select LIGHT if your originals ar e too light and you need to transmit/copy them darker.

EXTRA FINE FLASHING OFF PHOTO ON ON

User’s Guide

Sending a document

Handsfree dialling

You can dial numbers in three different ways. Which way you use will depend on which function you are performing and your personal preferences.

Load the document as described in the previous section and dial using one of the following methods:

If the called number is busy at the first attempt, your fax machine will try to dial the number several more times (the actual number of redial attempts depends on local regulations).

Manual dialling

1. Lift the handset.

2. Dial the number required using the numeric keypad, one

touch keys or SEARCH key (see ‘Auto dialling Memory Numbers’ section).

3. When the called party answers and you hear the tone, press

the START/COPY key to begin transmission to the remote fax machine, then replace the handset.

4. When transmission is complete the fax machine will beep once, automatically disconnect and return to standby.

You may dial numbers without lifting the handset in handsfree mode.

1. Press HOOK. You will hear the dialling tone on the internal

speaker.

To adjust speaker volume, use the Scroll keys ( ). The volume adjustment has four levels.

2. Dial the number required using the numeric keypad, one

touch keys or SEARCH key (see ‘Auto dialling Memory Numbers’ section).

3. Press START/COPY to begin transmission.

4. When transmission is complete the fax machine will beep once, automatically disconnect and return to standby.

On-hook dialling

You may dial numbers without lifting the handset.

1. Dial the number required using the numeric keypad, one touch keys or SEARCH key (see ‘Auto dialling Memory Numbers’ section).

2. Press START/COPY to begin transmission.

OKIFAX 610/660

3. When transmission is complete the fax machine will beep once, automatically disconnect and return to standby.

Transmission can be halted at any time by pressing STOP. In this case the document will stop immediately and the call will be terminated. A further press of the STOP key will eject the document.

Message confirmation

Message confirmation details appear briefly on the LCD immediately after transmission, or you can check the result of your fax transmission on your LCD screen by navigating to PRINT OUTS - CONFIRM TX in the Function Menu (See ‘Function Menu Settings’ section) or pressing FUNCTION + 0 for quick access to the PRINT OUTS options.

If you wish, you can set a Message Confirmation report to print out after every transmission (see ‘Message Confirmation Report’ in the ‘Setting User Preferences’ section.)

Receiving a document

Y our fax machine has four answering modes, which are selected by repeatedly pressing the AUTO key.

TEL mode

This is a manual receiving mode. Your fax machine will not answer incoming calls automatically, but will emit a ringing sound and wait for you to answer . Lift the handset, press the ST ART/COPY key and then hang up to begin reception. This is most useful when you are in attendance and use the same telephone line for incoming voice and fax calls.

When set to TEL mode, if a call is not answered within 20 rings the OKIF AX 660 will automatically switch to TAD/ F AX mode, OGM1 will be played (see ‘Using the internal answer machine’ section) and the caller will be able to leave a message.

Last number redial

Your machine will automatically redial a busy number several times (the number of redial attempts depends on local regulations), but if you wish to redial manually, simply load your document and press the REDIAL key.

User’s Guide

FAX mode

This is an automatic answering mode. Your fax machine will automatically answer incoming calls after a certain number of rings (the number can be changed under RING RESPONSE in the Function Menu - see ‘Setting User Preferences’ section for details). In this mode your machine will send an audible tone to the caller, designed to be detected by a remote fax machine.

Incoming fax messages are received, and the call is terminated automatically on completion. This mode is most useful when you have a dedicated fax line.

TEL/FAX mode

This is an automatic answering mode. If the incoming call is a voice call, your fax machine will emit a ringing sound to attract your attention.

If you do not answer the call within a set time (see ‘TEL/FAX Timer’ in the ‘Setting User Preferences’ section) your machine will automatically switch to fax receiving mode. If there is no calling fax machine the call will be terminated.

With the OKIFAX 660, the TEL/FAX mode can only be used if you have recorded outgoing message 3 (OGM3) (see ‘Using the Answer Machine’ section for details).

After your fax machine answers the call, any additional phones on the same line will not ring.

If the call is from a remote fax machine your machine will automatically switch to fax receiving mode and receive the incoming transmission.

This mode is most useful if you are in attendance and wish to manually answer incoming voice calls and automatically answer incoming fax calls on the same line.

Note that some older fax machines do not send the initial audible tones necessary to enable automatic detection. In this case your fax machine will ring as for a voice call. If you pick up the handset and hear nothing, press START/

COPY to begin reception.

T AD/FAX mode

This is an automatic answering mode. The OKIFAX 660 uses builtin digital voice answering technology. With the OKIFAX 610 an external answering machine (not supplied) may be connected to handle incoming voice calls.

This mode is most useful if you are not in attendance and wish to automatically receive incoming voice and fax calls on the same line.

OKIFAX 660

The fax machine will answer incoming calls after a set number of rings (the number can be changed under RING RESPONSE in the Function Menu - see ‘Setting User Preferences’ section for details). Outgoing message 1 (OGM1) will be played to the caller. This message must have been pre-recorded for this function to operate correctly .

OKIFAX 610/660

If the incoming call is a voice call, the message will be recorded for you to hear later.

If the call is from a remote fax machine, the fax message will be received automatically and no attempt will be made to record a voice message.

nothing is heard switch to fax receiving mode and receive the incoming transmission from the older machine (see ‘Silence Detection’ in the ‘Setting Answer Machine Preferences’ section to change the waiting period).

Reception in memory

OKIFAX 610

A separate answering machine may be connected to take incoming voice messages. In this case the answering machine will answer all incoming calls.

If the incoming call is a voice call, your answering machine can record a message for you to hear later.

If the call is from a remote fax machine, your fax machine will automatically take over and receive the fax message.

If the answering machine fails to answer within the number of rings set under RING RESPONSE in the Function Menu, f or example when the tape is full, your fax machine will answer the call in case the caller wishes to send you a fax message.

Note that some older fax machines do not send the initial audible tones necessary to enable automatic detection. In this case your fax machine can wait for a number of seconds after the outgoing message for the caller to speak, and if

User’s Guide

If your fax machine is not immediately able to print a received document due to an error such as a printer fault, paper jam, no recording paper or if the printer ribbon is exhausted, then the message will be received in memory and will be printed out when the fault is rectified. Your machine’s memory can hold approximately 50 pages depending on the page content.

Reception via second telephone

If you have a second telephone connected to your machine or to the same incoming line, you may pick up an incoming call simply by lifting the handset to talk. Dial ‘1’ then ‘9’ within 30 seconds of answering to activate fax reception mode.

Your telephone must be set to tone dialling for this function.

This function is not available in some countries.

T alk request

Copying a document

If during fax transmission (or reception) you wish to call the remote fax operator to the telephone, press RECALL/V. REQUEST.

At the end of the fax exchange, your machine will emit an audible tone if the remote party accepts your request. When you hear this, lift the handset and then press RECALL/V. REQUEST to begin your conversation.

After the conversation, if there are any further messages to be transmitted either party can place documents on the document feeder and press ST ART/COPY to start transmission. The recei ving party must have no documents in the document feeder and simply needs to press ST ART/COPY to be gin reception of the documents.

If your OKIFAX 610/660 is the sending machine and the other party does not respond, your fax machine will instruct their machine to print out your call back number (see ‘Call Back Number’ in the ‘Setting User Preferences’ section for programming instructions) together with a message requesting a telephone call.

If you are sending a fax, you can answer a talk request only after all pages have been transmitted. If you are receiving a fax you can answer a talk request from the remote party after reception of each page.

Your fax machine can also serve as a simple photocopier.

1. Load the document to be copied face down in the automatic document feeder and select your required resolution and contrast, as described earlier in the ‘Loading Documents’ section.

2. Press START/COPY to begin copying. Use the numeric keypad to select the number of copies (maximum 50) you require and press START/COPY again.

The copy process may be halted at any time by pressing

STOP. The document will stop feeding immediately. Press STOP again and the document will be ejected.

OKIFAX 610/660

Making a normal voice call

Auto dialling memory numbers

Your fax machine may be used just like a normal telephone. You can use it to make voice calls using the telephone handset, or with the built-in microphone and speaker for convenient hands free operation (the speakerphone function is available with the OKIF AX 660 only).

1. Pick up the telephone handset, or press HOOK so that you

can hear the dialling tone for hands free dialling. If using hands free operation, you can adjust the speaker

volume by pressing the Scroll keys ( and ).

2. Dial the required number using the numeric keypad, the

one touch or SEARCH key (with no document on the document feeder).

3. When the called party answers, use either the handset or the built-in microphone and speaker (OKIFAX 660 only) to converse. If you dialled with the handset down, you may pick it up at any time to continue your conversation.

4. To end the call, either replace the handset, or press HOOK or STOP if the handset is already down.

If, during a voice conversation, you wish to exchange a fax message with the other party, place the document on the document feeder and either party may press START/COPY to begin the exchange.

Dialling one touch numbers

Y our fax machine has 10 one touch memory locations for storag e of your most frequently used fax and telephone numbers, together with their names. To store these names and numbers see ‘Programming Directories’.

To dial a one touch number:

1. Load the document to be sent.

2. Press the appropriate one touch key and the name will appear on the LCD display. Press the same one touch key again or the START/COPY key to commence dialling.

If you are dialling in handsfree mode using the HOOK key, transmission will start automatically once you have pressed the one touch key.

If you do not load a document, the machine will automatically dial the telephone number rather than the fax number.

User’s Guide

Dialling directory numbers

Group dialling

Your fax machine has 99 memory locations for stora ge of fax and telephone numbers, together with their names. To store these names and numbers see ‘Programming Directories’.

To dial a directory number:

1. Load the document to be sent.

2. Press the SEARCH key and enter the first letter of the name

to be dialled using the alphanumeric keypad.

Press the appropriate keypad key repeatedly to cycle through the entries under the letters marked on it. If you have more than one entry in your directory that begins with the same initial letter, press and hold the key to scroll through the entries starting with the same letter and select.

To scroll slowly through the entries starting with the same letter, press the SEARCH key repeatedly, after pressing the key .

3. To transmit a fax to the fax number press the START/COPY

key and transmission will begin.

If you do not load a document, the machine will automatically dial the telephone number rather than the fax number.

Your fax machine can dial one preprogrammed group of up to 109 numbers (see ‘Group Setup’ in the ‘Programming Directories’section on ho w to set up your group) or one group of up to 128 numbers that are keyed in.

To dial a group:

1. Load the document to be transmitted on to the document feeder.

2. Press the FUNCTION key and use the Scroll keys ( ) to select the MEMORY TX option in the FUNCTION menu and press START/COPY to confirm (or press FUNCTION + 7 for quick access).

3. Set the date and time you require the message to be sent and press START/COPY to confirm.

4. Use the Scroll keys ( ) to select GROUP, press START/ COPY to confirm and the document will be scanned into memory and transmitted to the group of destinations.

If you select KEY IN you can enter the destination(s) manually using the numeric keypad, one touch keys or SEARCH key pressing START/COPY to confirm after each entry. When you have finished, press START/COPY to confirm and the document will be scanned into memory for transmission.

OKIFAX 610/660

T o stop the group transmission, press FUNCTION + 8 to access the FILE MANAGEMENT function. A list of all memory or polling messages waiting for transmission/reception will appear on the display . Use the Scroll keys ( ) to select the appropriate message and press START/COPY. The display will read ERASE?!. Press ST ART/COPY to erase the message and stop transmission.

Settings for an external answering machine

OKIFAX 660

An external answer machine can be connected to your OKIF AX 660 to cope with additional messages when the internal message memory is full.

Use the AUTO key to set your machine to TAD/FAX reception mode and switch the External TAD switch on by navigating to EXT . TAD under ANSWERPHONE in the Functions Menu and selecting ON (see ‘Functions Menu Settings’ section or press FUNCTION + 9 for quick access to the ANSWERPHONE functions).

You are advised to set the ring response of your external answer machine to higher (preferrably one ring) than that of your internal answer machine (see ‘Ring Response’ in the ‘Setting user preferences’ section). This will enable your internal answer machine to always answer calls first if enough memory is available.

User’s Guide

OKIFAX 610

Once you have installed your external answer machine in line with instructions in the “Connecting an answering machine” section, in TAD/FAX mode your answer machine will always answer calls first and your fax machine will take over the call if it detects that it is a fax call.

If you experience any problems in receiving fax messages when the machine is in TAD/FAX reception mode, try changing the FAX DETECTION setting from FA X DETECTOR A to FAX DETECTOR B as per the instructions in ‘F AX DETECTION (OKIF AX 610)’ in the ‘Setting Answer Machine Preferences’ section.

You are advised to set the ring response of your external answer machine to as low as possible (preferable not higher than 2 rings) and your fax machine’s TAD/FAX ring response one ring higher than that of your external answer machine (see ‘Ring Response’ in the ‘Setting user preferences’ section). This will enable your external answer machine to always answer voice calls first and your fax machine to automatically take over and receive calls from remote fax machines.

If your answer machine does not answer a call because its memory is full or it is not turned on, your fax machine will then start reception for incoming fax calls automatically.

OKIFAX 610/660

Using the internal answer machine (OKIF AX 660)

Your OKIFAX 660 has a built-in fully automatic digital voice answering facility. Incoming and outgoing messages are digitised and stored in electronic memory inside the machine. Digital techniques allow more intelligent features than are possible with conventional cassette tape recording.

Your fax machine can record up to a total of 14 minutes of messages (including your outgoing messages and memos).

If power is removed from your machine for more than 8 hours, all outgoing, incoming messages and memos will be lost.

Outgoing messages (OGMs)

The outgoing message (OGM) is the message a caller hears when your fax machine answers a call.

Multi-user example: “Thank you for calling. Please select

the person for whom you wish to leave a message. Dial 01 for Tom, 02 for Dick or 03 for Harry befor e the end of this message, then leave your message after the tone. Alternatively, you may start a fax transmission now, or dial 19 to activate this fax machine.”

OGM2: Played automatically in T AD/F AX mode when memory is full.

For example: “Thank you for calling. I’m sorry but we can’t

recor d your message at this time . Please call again later. If you wish to send us a fax, please start your transmission now, or dial 19 to activate this fax machine.”

OGM3: Played automatically in TEL/FAX mode.

Example: “Please wait a moment for your call to be

answered, or start a fax transmission now, or dial 19 to activate this fax machine.”

You can record three different OGMs to deal with different situations.

OGM1: Played automatically in TAD/FAX mode.

Single user example: “Thank you for calling. Please leave

a message after the tone, or you may start a fax transmission now, or dial 19 to activate this fax machine.”

User’s Guide

If you don’t want callers to hear the OGM 3 message when they call, make sure that your OGM3 message is less than 5 seconds long and it will not be audible (not available in some countries).

If you have not recorded, or have lost any of the OGMs, your answer machine will not operate and your fax machine will automatically go into FAX reception mode.

Recording your outgoing messages

Playing back your outgoing messages

1. Press the OGM/VOL key.

2. Use the Scroll keys ( ) to select RECORD and press

START/COPY to confirm.

3. Use the Scroll keys ( ) to select which of the outgoing messages you wish to record.

4. Press START/COPY and lift the handset to begin recording.

5. Speak clearly into the handset to record your message. The display will show RECORDING and the elapsed recording time. Your message may be up to 20 seconds long.

6. Press STOP or hang up the handset to finish recording.

Your message will be played back to you automatically.

T o change your message, simply record a ne w one. It will replace the old message.

1. Press the OGM/VOL key.

2. Use the Scroll keys ( ) to select PLAY and press START/

COPY to confirm.

3. Use the Scroll keys ( ) to select which of the outgoing messages you wish to replay.

4. Press START/COPY to begin playback.

You may stop playback at any time by pressing STOP.

If a call is received while an OGM is being played or while an incoming message is being recorded, you can adjust the speaker volume (4 levels) by pressing the (down) or (up) keys .

OKIFAX 610/660

Recording a memo

Two-way recording

The voice recording feature may also be used to store messages and reminders for yourself or colleagues or members of the family. Each such memo is limited in duration to 30 seconds, and memos may be stored separately for up to three different users, using the voice mailbox facility.

To record a memo:

1. Press the REC/MEMO key.

2. Use the Scroll keys ( ) to select box number 1, 2 or 3.

3. Press START/COPY and lift the handset to begin recording.

4. Speak clearly into the handset to record your message.

5. Press STOP or replace the handset to finish recording.

Note that memos occupy the same internal memory as incoming voice messages. The more memos you record, the less storage space you will have for incoming messages.

When you answer or initiate a call, your fax machine can record the conversation between yourself and the remote party.

To record during a conversation:

1. Press the REC/MEMO key.

2. Use the Scroll keys ( ) to select the voice box in which you want the message to be recorded.

3. Press START/COPY to begin recording.

4. Press STOP or replace the handset to finish recording.

As a courtesy you should inform the remote party that the call is being recorded. This may be a legal requirement in some countries - if in doubt consult your telephone service provider .

Note that some countries do not permit this function. In these cases this function may not be available.

User’s Guide

Recording incoming voice messages

When your fax machine is operating in TAD/FAX mode, incoming calls will be answered automatically with outgoing message 1 (OGM1). At the end of the outgoing message the machine will listen for a voice message. If the caller does not speak within the period of time set in the SILENCE DETECTION option in the Function Menu (the default is 6 seconds), the machine will switch to fax receiving mode, and will transmit audible fax tones to the line.

Callers should be advised to leave messages of at least 5 seconds’ duration.

If the caller is using a telephone equipped with tone dialling (these tones are usually audible when dialling), the following remote control features are available:

• The caller may dial 01, 02 or 03 before the end of OGM1 to leave a message in voice box 1, 2 or 3 (default is 1).

• The caller may dial ‘1’ then ‘9’ to immediately activate fax receive mode.

This would be useful if the caller had an older fax machine which does not emit audible tones until it ‘hears’ your fax machine. By activating receive mode, your machine will emit fax tones which will enable communication with the caller’s machine.

If the caller uses these remote control codes, each key press will result in an audible beep from your fax machine, so that the caller can tell that the key press has been accepted.

If you wish to interrupt an incoming message and speak to the caller directly, simply pick up the telephone handset on your fax machine.

From a second telephone connected directly to your machine (some countries only), you may also answer by lifting the handset on that telephone.

To interrupt recording from another telephone connected to the same incoming line as your fax machine, lift the handset and dial ‘1’ then ‘0’ (tone dialling telephones only).

OKIFAX 610/660

Playing back memos and incoming messages

Erasing memos and incoming messages

1. Press the PLAY/SKIP key.

2. Use the Scroll keys ( ) to select the required voice box (default is 1), then press START/COPY to begin playback.

Memos will play first, followed by new (unplayed) messages, and then old messages.

During message playback the following options are available:

• To skip one message forward or backward, press PLAY/ SKIP followed by (backward) or (forward).

• To adjust speaker volume, press OGM/VOL followed by (down) or (up). The speaker volume has 10 levels of adjustment.

• To pause a message, press PAUSE. Press PAUSE again to resume.

• To erase the message being played, press ERASE.

To erase a specific message:

1. Press the ERASE key.

2. Use the Scroll keys ( ) to select the required voice box

(default is 1), then press START/COPY to begin playback.

3. Enter the message number to be erased (the number displayed when the message is being played).

4. Press START/COPY to confirm deletion (or STOP to cancel).

If you press the PLAY/SKIP key in step 1, select the required voice box, and press START/COPY. You can then erase messages while they are playing by pressing the ERASE key.

T o erase all messages:

1. Press the ERASE key.

2. Use the Scroll keys ( ) to select the required voice box (default is 1), then press START/COPY.

3. When you are asked to enter the number of the message to be erased, press the ERASE key again.

User’s Guide

4. Press START/COPY to confirm deletion of all messages in the selected voice box (or STOP to cancel deletion).

Remote access to voice messages

Y our fax machine pro vides full remote access from any telephone, anywhere in the world, equipped with tone dialling (these tones are usually audible when dialling).

1. Dial your fax number and wait for the outgoing message.

2. Whilst the OGM is playing, dial 01, 02 or 03 to select the voice box you wish to access. You will hear one, two or three beeps depending on which box you have selected, followed by a further tone.

• Dial * to activate fax receiving.

• Dial 0 to finish remote access and disconnect.

Toll saving feature

Regardless of the setting of your fax machine’ s ring response, if you have new voice messages stored,in any of the three voice boxes, your fax machine will answer incoming calls after 1 ring (2 rings in some countries). If you set the answer machine’s ring response to 3 rings, your machine will answer after 3 rings if no messages (or no new messages) are stored, or after 1 ring (2 rings in some countries) if you have new messages.

3. Press the [#] key and wait until you hear two beeps. Then enter the voice box password to gain access.

4. After 3 beeps, your machine will start playing incoming messages/memos. If there are no messages/memos, you will hear 7 beeps and the unit will disconnect.

If you do not set passwords for your voice boxes, you will not be able to access them remotely. The default setting ‘000’ disables remote access.

You now have the following options:

• Dial 1 to play back memos and incoming messages (at the end you have 4 seconds to select one of the options listed).

• Dial 2 to skip forward to the next message (3 beeps = end).

• Dial 3 to skip backward to the previous message (3 beeps = end).

• Dial 4 to erase the message being played.

You may then call from a remote location to check for new messages and if the telephone rings more than once (twice in some countries), hang up before the 3rd ring to avoid incurring call charges.

It is recommended that you set your machine’s answer machine ring response to no higher than 3.

Some older fax machines when trying to send to your machine need to hear your fax machine’s answer within 30 seconds or they will automatically disconnect. If you experience this problem, try to ensure that the total time of your ring response, outgoing message and silence detection is less than 30 seconds.

OKIFAX 610/660

Setting answer machine preferences

Security code (OKIF AX 660)

This function allows you to set passwords for each of the three voice mail boxes. If you set passwords you will not be able to gain access to any messages in the boxes without them. The default for all boxes is ‘000’.

T o set a pass wor d:

1. Press the FUNCTION key.

2. Use the Scroll keys ( ) to select ANSWERPHONE and

press START/COPY to confirm (or press FUNCTION + 9 for quick access to the ANSWERPHONE functions).

3. Use the Scroll keys ( ) to select SECURITY CODE

and press START/COPY to confirm.

4. Use the Scroll keys ( ) to select the desired mailbox 01,

02, or 03, and press START/COPY to confirm.

5. Use the keypad to enter your three digit password and press

START/COPY to confirm.

6. Press the STOP key to return to standby mode.

Message limit (OKIFAX 660)

By default, each incoming voice message is allocated 1 minute of recording time. Using this setting you may either increase this time to 3 minutes or remove the time limit. Bear in mind that fewer long messages will fit into the internal memory before it fills up.

You can change this setting under ANSWERPHONE - MESSAGE LIMIT in the Function menu (see ‘Function Menu Settings’ section or press FUNCTION + 9 for quick access).

External TAD switch (OKIFAX 660)

If you frequently run out of memory due to receipt of large numbers of memos and/or incoming voice messages, it is possible to connect an external telephone answering machine to take over when memory is full. This machine may be connected to the TEL 2 socket on the side of your fax machine (only available in certain countries), or to another connection point on the same telephone line (see ‘Connecting an answer machine or second telephone’ earlier in this book). If this function is set to ON, when memory becomes full, your fax machine will halt and let the external machine answer incoming calls.

To change this setting, see ANSWERPHONE - EXT. TAD in the Function menu (see‘Function Menu Settings’ section) or press FUNCTION + 9 for quick access.

User’s Guide

This is useful for some older fax machines which do not send the initial audible tones necessary to enable automatic detection. In this case, your fax machine can wait for a number of seconds after the outgoing message for the caller to speak, and then switch to fax receiving mode and receive the incoming transmission.

T AD monitor (OKIFAX 660)

This function allows you to listen to your incoming voice messages as they are being received.

It can be switched ON or OFF under ANSWERPHONE - TAD MONITOR in the Function menu (see‘Function Menu Settings’ section) or press FUNCTION + 9 for quick access.

Silence detector (OKIFAX 610 and 660)

In TAD/F AX mode y our fax machine will automatically answ er an incoming call with your outgoing voice message. It will then listen for speech. If no speech is detected within a certain number of seconds, your machine will automatically switch to fax receive mode. This is known as silence detection, and may be set to 3, 6 or 9 seconds or disabled if you wish.

You can change this setting under ANSWERPHONE - SILENCE DETECTOR in the Function menu (see ‘Function Menu Settings’ section) or press FUNCTION + 9 for quick access.

F AX Detection (OKIFAX 610)

You can change this setting from FAX DETECTOR A to FAX DETECTOR B under ANSWERPHONE in the Functions Menu

if you are experiencing problems in receiving fax messages. (See ‘Functions Menu Settings’ section or press FUNCTION + 9 for quick access to the ANSWERPHONE functions).

Before you change the setting to FAX DETECT OR B, try setting the ring response of your answer machine as low as possible (preferably not higher than 2 rings) and keep your outgoing message short (less than 20 seconds).

If this does not solve the problem, select FAX DETECTOR B.

OKIFAX 610/660

Setting user preferences

Y our fax machine provides a comprehensi ve range of adjustments which enable the machine to be configured for optimum convenience and compatibility. These are all performed using the push button controls and the display panel.

You can change the settings of the following functions as described below:

Ring response

In F AX and TAD/FAX receiving modes, this feature determines how many rings are required before the fax machine automatically answers an incoming call.

You can set the number of rings between 1 and 9 under LINE SETUP - RING RESPONSE in the Function Menu (see‘Function Menu Settings’ section or press FUNCTION + 3 for quick access).

It is recommended that you set the ring response for the FAX mode no higher than 6 rings.

For OKIF AX 610 set theT AD/F AX ring response 1 ring higher than that of your answering machine.

For OKIFAX 660 set the TAD/FAX ring response as low as possible (preferably not higher than 3 rings)

User’s Guide

TEL/F AX Timer

In TEL/FAX receiving mode, this feature determines how long the ringing sound is emitted with no answer before the machine switches to fax receive mode. You can set the time to between 10 and 30 seconds under LINE SETUP - RING RESPONSE in the Function Menu (see‘Function Menu Settings’ section or press

FUNCTION + 3 for quick access).

PSTN/PBX

This function should be set to PSTN if your fax machine is connected directly to the public switched telephone network, or to PBX if connected via a private branch exchange.

You can change this function to the appropriate setting for your machine under LINE SETUP - PSTN/PBX in the Function Menu (see‘Function Menu Settings’ section or press FUNCTION + 3 for quick access).

Note that some countries do not permit user adjustment of this setting. In these cases this function may not appear in the list.

Distinctive ring

Sender ID

If you subscribe to a distinctive ring service you can have two telephone numbers, each with its own distinctive ring tone, on a single line. This feature allows you to set your machine to respond only to one of the distinctive ring tones.

This would allow you to have a fax number and a telephone number on the same line and the fax machine would only automatically answer the fax number.

You can switch this function ON or OFF under LINE SETUP - DIST. RING in the Function Menu (see ‘Function Menu Settings’ section or press FUNCTION + 3 for quick access).

Note that some countries do not permit user adjustment of this setting. In these cases this function may not appear in the list.

Line monitor

This feature can be set to allow you to monitor the progress of a call. When the line monitor is set to ON you will be able to hear fax tones from the machine until the moment that the document is transmitted. When is it is set to OFF you can only monitor a transmission until dialling has been completed.

This feature allows you to enter your name and fax number so that it can be printed out for fax correspondents at the top of each transmitted page. It may also display on remote fax machines during transmission.

Enter your (or your company’ s) name and number as your Sender ID under USER DATA - SENDER ID in the Function Menu (see ‘Function Menu Settings’ section) or press FUNCTION + 4 for quick access.

Note that some countries do not permit user adjustment of this setting. In these cases this function may not appear in the list.

Call back telephone number

This feature allows you to enter a telephone number on which you can be contacted should your request to a remote party for a telephone conversation (see ‘Talk Request’ section) remain unanswered.

Enter your call back telephone number under USER DAT A - CALL BACK TEL NO in the Function Menu (see ‘Function Menu Settings’ section or press FUNCTION + 4 for quick access).

You can switch this function ON or OFF under LINE SETUP - LINE MONITOR in the Function Menu (see ‘Function Menu Settings’ section or press FUNCTION + 3 for quick access).

OKIFAX 610/660

Calendar form

Activity report

Dates may be formatted in display messages and printed reports in the form Day/Month/Year or Month/Day/Year. You can change this setting under USER DATA - CALENDAR FORM in Function Menu (see ‘Function Menu Settings’ section or press

FUNCTION + 4 for quick access).

Date and time

Correct setting is required for all time sensitive functions, such as delayed transmission, message timing, etc.

You can use the keypad to change any incorrect data under USER DATA - SET DATE/TIME in the Function Menu (see ‘Function Menu Settings’ section or press FUNCTION + 4 for quick access).

Language

The messages and reports on your machine can be set to display in one of three languages.

You can change this setting under USER DATA - LANGUA GE in the Function Menu (see ‘Function Menu Settings’ section or press FUNCTION + 4 for quick access).

Your fax machine stores details of the last 40 fax transactions, including number called, date, time, call duration, number of pages, and result (OK or communication error). If you wish, you can set your machine to automatically print this report after every 40 transactions.

Y ou can set this function to A UTO PRINT ON or AUT O PRINT OFF under FAX FUNCTIONS - ACTIVITY REPORT in the Function Menu (see ‘Function Menu Settings’ section or press

FUNCTION + 5 for quick access).

Message confirmation report

At the end of each fax transmission (TX) or reception (RX) the result is displayed on the control panel for a few seconds. If required, the machine can automatically print a single line report, similar to the activity report above, after each transaction.

You can set your machine to automatically print message confirmation reports either for ALL messages, for messages that have failed for some reason (ERR OR ONLY) or you can switch this option OFF.

This setting can be changed under F AX FUNCTIONS - MESSAGE REPORT in the Function Menu (see ‘Function Menu Settings’ section or press FUNCTION + 5 for quick access).

User’s Guide

RX print mode

When your machine is receiving documents that are more than 10mm longer than a standard A4 sheet, the machine can be set to print the messages out in a variety of ways:

NORMAL will not reduce the contents, but will

print a second sheet if the document is A4 or longer.

AUT O REDUCTION will reduce and fit the contents of the

sheet onto one A4 sheet as long as the original document is not more than 10mm longer than standard A4

Standard: For normal documents. This is the factory

default setting.

Fine: For documents with small print or other fine

detail.

Extra fine: For documents with exceptionally small

print or other fine detail.

Photo: For documents containing coloured or grey

elements, including photographs.

This setting can be changed under FAX FUNCTIONS - RESOLUTION DEF. in the Function Menu (see ‘Function Menu Settings’ section) or press FUNCTION + 5 for quick access.

CUT OVER LENGTH will simply cut off the extra length and

it will not be printed.

This setting can be changed under FAX FUNCTIONS - RX PRINT MODE in the Function Menu (see ‘Function Menu Settings’ section or press FUNCTION + 5 for quick access).

Resolution default

Adjusts default resolution. The setting actually used can be changed for each transmission or copy operation. This function merely adjusts the default setting. Use the following guide to make your choice:

Contrast default

Adjusts document scanner for normal, light or dark original documents.

Y ou can set this option to NORMAL, LIGHT or DARK. This setting can be changed under FAX FUNCTIONS - CONTRAST DEFAULT in the Function Menu (see ‘Function Menu Settings’ section) or press FUNCTION + 5 for quick access.

Select DARK if your originals are too dark and you wish to transmit/copy them lighter. Select LIGHT if your originals ar e too light and you need to transmit/copy them darker.

OKIFAX 610/660

Header position

T one/pulse dial mode

(Not in UK)

The Sender ID is your or your company’ s name and fax number which can be printed out on your transmitted fax messages and which identifies you to remote fax correspondents. This setting controls where your Sender ID is printed:

OUTSIDE: In the top margin, outside of the document area. INSIDE: Inside the top of the document area. Suitable if

your documents normally have a blank top margin.

OFF: Y our Sender ID, date, time and page no. are not

transmitted.

This setting can be changed under FAX FUNCTIONS - HEADER POSITION in the Function Menu (see ‘Function Menu Settings’ section or press FUNCTION + 5 for quick access).

Note that some countries do not permit user adjustment of this setting. In these cases this function may not appear in the list.

Some telephone systems use pulse (sometimes called ‘loop disconnect’) dialling and others use tone (sometimes called ‘DTMF’ or ‘MF’) dialling. Pulse dialling systems usually produce a feint clicking noise during dialling; tone systems usually produce feint but audible tones during dialling. If in doubt, consult your telephone service provider.

This setting controls how the fax machine and telephone handset dials outgoing calls. To adjust, set the tone/pulse switch on the bottom panel of your machine for TONE (T) or PULSE (P) dialling.

Note that some countries do not permit user adjustment of this setting. In these cases this function may not appear.

Speaker volume

Your machine’s speaker volume can be set lower or higher by pressing the HOOK key to hear the current level and using the Scroll keys ( ) to adjust to one of four levels.

User’s Guide

Programming Directories

4. Press START/COPY to confirm your entry.

One touch keys

You can store your ten most frequently used fax and telephone numbers in the one touch locations on your machine.

To store an entry:

1. Press the FUNCTION key.

2. Press the one touch key you wish to programme.

3. Enter the name you wish to store using the keypad.

Press a key repeatedly to cycle through the letters marked on it. The cursor will automatically move to the next position when you press the next letter, however if you need to repeat the same letter twice or use another letter on the same key, you must use the key to move the cursor to the next position first.

To enter unique characters such as à, ç, ö, etc., press the 0 key repeatedly to find the character you want. See the table at the end of this section for further details.

Use the to move the cursor forward or enter spaces and the to delete characters.

5. Use the keypad to enter the fax number and press START/ COPY to confirm.

6. Use the keypad to enter the telephone number and press

START/COPY to confirm.

Use the to move the cursor forward or enter spaces and the to delete numbers.

7. Press another one touch key to continue programming or press the STOP key to return to standby mode.

It is useful to keep a reminder of the names stored in the one touch keys on the label beside them. If you write the details in pencil it is easy to change them whenever necessary.

To edit an entry

1. Press the FUNCTION key.

2. Press the one touch key you wish to edit.

3. Use the keypad to edit the name, fax number or telephone number as required.

OKIFAX 610/660

Directory entries

Use the to move the cursor forward or enter spaces and the to delete characters and numbers.

Press START/COPY to confirm your amendments.

4. Press another one touch key to continue editing or press

the STOP key to return to standby mode.

To delete an entry

1. Press the FUNCTION key.

2. Press the one touch key you wish to delete.

3. Press the repeatedly to delete all the characters of the name.

Press START/COPY to confirm and the whole entry will be deleted.

4. Press another one touch key if you want to continue deleting or press the STOP key to return to standby mode.

You can store up to 99 quick dial names and associated telephone and fax numbers which are stored in alphabetical order and can be retrieved by pressing the SEARCH key .

To store an entry

1. Press the FUNCTION key and then the SEARCH key.

2. Use the Scroll keys ( ) to select NEW ENTRIES? and

press START/COPY to confirm.

3. Enter the name you wish to store using the keypad.

To enter unique characters such as à, ç, ö, etc., press the 0 key repeatedly to find the character you want. See the table at the end of this section for further details.

Use the to move the cursor forward or enter spaces and the to delete characters.

User’s Guide

4. Press START/COPY to confirm your entry.

5. Use the keypad to enter the fax number and press START/ COPY to confirm.

Use the to move the cursor forward or enter spaces and the to delete characters and numbers.

6. Use the keypad to enter the telephone number and press START/COPY to confirm.

Use the to move the cursor forward or enter spaces and the to delete numbers.

7. You may continue to make further entries if you wish or press the STOP key to return to standby mode.

To edit an entry

1. Press the FUNCTION key and then the SEARCH key.

2. Use the Scroll keys ( ) to select EDIT ENTRIES? and press START/COPY to confirm.

3. Use the Scroll keys ( ) or key in the initial letter to select the entry you wish to edit. Use the Scroll keys ( ) to scroll through entries beginning with the same letter. Press START/COPY to confirm.

4. Use the keypad to edit the name, fax number or telephone number as required.

5. Press START/COPY to confirm your amendments.

6. To select another entry for editing press START/COPY

and return to step 3 or press STOP to return to standby mode.

To delete an entry

1. Press the FUNCTION key and then the SEARCH key.

2. Use the Scroll keys ( ) as in the previous step 3 to select

DELETE ENTRIES? and press START/COPY to confirm.

3. Use the Scroll keys ( ) or key in the initial letter to

select the entry you wish to delete and press START/COPY to confirm. The message DELETE ENTRY will appear on the display. Press START/COPY and the entry will be deleted.

4. Select another entry for deletion as in step 3. or press STOP

to return to standby mode.

OKIFAX 610/660

Inserting a pause in a one touch or directory number

T o wait for an outside line after dialling your PBX access digit(s) and for certain banking services, you will need to insert a pause in the number you are programming.

To insert a pause you simply press the PAUSE button at the relevant position in your number. The pause will appear as ‘–’ on your LCD.

T o add several directory entries beginning with the same letter , press the appropriate initial letter on the keypad and then use the Scroll keys ( ) to access all entries under that letter.

4. When you have finished adding entries to your group, press

START/COPY to confirm. Your group is now set up.

To add entries

Group set up

You can set up one preprogrammed group of up to 109 numbers that you can automatically transmit the same message to.

To set up your group

1. Press the FUNCTION key.

2. Use the Scroll keys ( ) to select GROUP SET-UP and press START/COPY to confirm (or press FUNCTION + 2 for quick access).

3. Press the relevant one touch key to add one touch key numbers to your group and the appropriate initial letter keypad key to add directory numbers. Press START/COPY after each individual addition.

User’s Guide

1. Press the FUNCTION key.

2. Use the Scroll keys ( ) to select GROUP SET-UP and

press START/COPY to confirm (or press FUNCTION + 2 for quick access).

3. Use the Scroll keys ( ) to select ADD ENTRIES? and

press START/COPY to confirm.

4. Press the relevant one touch key to add one touch key numbers to your group and the appropriate initial letter keypad key to add directory numbers. Press START/COPY after each individual addition.

5. When you have finished adding entries to your group, press START/COPY to confirm.

6. To return to standby mode press START/COPY again or

STOP.

To delete entries

To delete whole group

1. Press the FUNCTION key.

2. Use the Scroll keys ( ) to select GROUP SET-UP and

press START/COPY to confirm (or press FUNCTION + 2 for quick access).

3. Use the Scroll keys ( ) to select DELETE ENTRIES? and press START/COPY to confirm.

4. To delete one touch key entries press the relevant one touch key. To delete directory entries, search for the entry by pressing the appropriate key on the keypad. To select entries with the same intial letter, use the Scroll keys ( ).

Press START/COPY to confirm.

5. The message DELETED will appear on the display and the entry will be deleted.

6. To delete further entries repeat from step 3. above or press the STOP key to return to standby mode.

1. Press the FUNCTION key.

2. Use the Scroll keys ( ) to select GROUP SET-UP and

press START/COPY to confirm (or press FUNCTION + 2 for quick access).

3. Use the Scroll keys ( ) to select DELETE GROUP?

and press START/COPY to confirm.

4. The message DELETE ALL? will appear on the display.

Press START/COPY and the whole group will be deleted.

5. Press the STOP key to return to standby mode.

Unique Characters

The following unique characters can be obtained by pushing the 0 key repeatedly.

0ьедаДЕжЖц Цс¥ШшЯ ! ” # $%&’ ()*+, – ./:;<=>?@[

\]^_‘

OKIFAX 610/660

Special Features

Delayed transmission

other destinations in the same way. When you have finished press START/COPY and your document will be scanned into memory ready for transmission.

This feature allows you to take advantage of off peak telephone charges, by preparing a document for unattended later transmission. Documents may be prepared up to 24 hours in advance.

1. Load the document to be transmitted on the document feeder and press the FUNCTION key.

2. Use the Scroll keys ( ) to select MEMORY TX and press START/COPY to confirm (or press FUNCTION + 7 for quick access).

3. Use the keypad to set the time for the message to be transmitted.

4. Press START/COPY to confirm and use the Scroll keys (

) to select GROUP or KEY IN (depending on whether

you are sending it to your preprogrammed group or whether you will key in the destination numbers).

5. Press START/COPY to confirm. If you are sending to a group, the document will be scanned into memory ready for transmission. If you are keying in the destination(s), you can enter the destination manually with the numeric keypad, one touch keys or SEARCH key and press START/

COPY to confirm the entry. You can then enter up to 128

User’s Guide

You can check that your message is in the queue for transmission by pressing FUNCTION and scrolling to the FILE MANAGEMENT option (or press FUNCTION + 8). This will show you details of the messages in the machine’s memory.

6. If you wish to delete your delayed transmission from the

queue, press FUNCTION and scroll to FILE MANAGEMENT (or press FUNCTION + 8).

7. Use the Scroll keys ( ) to select your message and press

START/COPY. The message ERASE?! will appear on the display. Press START/COPY to erase your transmission.

Polling transmission

This feature allows your machine to transmit a prepared document on demand from a remote fax machine. You must enter a 4-digit access code to be used by the remote machine. This code must be known by the remote operator, and entered as a polling code on the remote machine. This function allows others in your group or company to automatically collect a prepared document when your machine is unattended, perhaps at night, and the calling party incurs the telephone call charge.

Note that this feature works with many , b ut not all, brands and models of fax machine with remote polling features when no password is set. If you set a password (other than

0000), only a remote OKIFAX 350/450/460/610 or 660 can retrieve your document.

To set up a document for polling transmission:

1. Load the document to be polled on the document feeder.

Use the Scroll keys ( ) to select your message and press START/COPY. The message ERASE?! will appear on the display. Press START/COPY to erase your transmission.

After the remote machine has retrieved your stored document, it will remain in your machine’s memory until you delete it from the transmission queue (see ‘File Management’ section) or until you set up a new document to be polled.

2. Press the FUNCTION key, use the Scroll keys ( ) to select POLLING and press START/COPY to confirm (or press FUNCTION + 6 for quick access).

3. Use the Scroll keys ( ) to select SET POLL TX and press START/COPY to confirm.

4. The machine will request a 4-digit password.

5. Enter the password and press START/COPY to confirm. The document will be scanned into memory. The message POLLING SET will appear on the display.

6. If you wish to cancel your polling transmission, press

FUNCTION and scroll to FILE MANAGEMENT (or press FUNCTION + 8).

Polling reception

This feature allows you to demand a prepared document from a remote fax machine which has been set for polling transmission. It is the remote end of the previous feature.

To set your machine for polling reception:

1. Press the FUNCTION key, use the Scroll keys ( ) to select POLLING and press START/COPY to confirm (or press FUNCTION + 6 for quick access).

2. Use the Scroll keys ( ) to select SET POLL RX.

3. Press START/COPY to confirm and use the keypad to enter the four-digit password given to you by the remote machine operator.

OKIFAX 610/660

4. Press START/COPY to confirm and use the keypad to enter

the time that the machine should start polling reception.

5. Press START/COPY to confirm and use the Scroll keys (

) to select GROUP or KEY IN (depending on whether

you are polling from your preprogrammed group or whether you will key in the destination(s) of the machine(s) to be polled).

6. Press START/COPY to confirm. If you are polling from a

group, the message POLL RX will appear on the display and your machine will return to standby.

7. If you are keying in the destination(s) of the machine(s) to be polled, enter the destination manually with the numeric keypad, one touch keys or SEARCH key and press START/ COPY to confirm the entry. You can then enter up to 128 other destinations in the same way.

When you have finished press START/COPY. The message POLL RX will appear on the display and your machine will return to standby.

8. If you wish to delete your polling operation, press

FUNCTION and scroll to FILE MANAGEMENT and press the START/COPY key to confirm (or press FUNCTION + 8 for quick access).

Use the Scroll keys ( ) to select your message. Press START/COPY. The message ERASE?! will appear on the display. Press START/COPY to erase your polling reception.

File management

Your machine keeps details of communications to be made in a queue system in its memory. This function allows you to print out the messages stored in memory , print the fax number details of the messages, or erase stored polling or fax messages.

Printing stored files

To print out stored files:

1. Press the FUNCTION key and use the Scroll keys (

) to select FILE MANAGEMENT and press START/

COPY to confirm (or press FUNCTION + 8 for quick access).

2. Use the Scroll keys ( ) to select the relevant message

and press START/COPY to confirm.

User’s Guide

3. Use the Scroll keys ( ) to select PRINT FILE and press START/COPY to confirm. The machine will then print out the selected file.

Erasing stored files

To erase a stored file:

4. Press STOP to return to standby mode.

If there are no files stored in memory , the display will read MEMORY FREE 100%, QUEUE EMPTY.

Printing fax number details

To print out details of the fax numbers a job has been programmed to communicate with:

1. Press the FUNCTION key, use the Scroll keys ( ) to select FILE MANAGEMENT and press START/COPY to confirm (or press FUNCTION + 8 for quick access).

2. Use the Scroll keys ( ) to select the relevant message and press START/COPY to confirm.

3. Use the Scroll keys ( ) to select PRINT TEL LIST and press START/COPY to confirm. The machine will then print out the numbers to which that file is to be sent or is to poll from depending on the type of file.

4. Press STOP to return to standby mode.

1. Press the FUNCTION key, use the Scroll keys ( ) to

select FILE MANAGEMENTand press START/COPY to confirm (or press FUNCTION + 8 for quick access).

2. Use the Scroll keys ( ) to select the relevant message

and press START/COPY to confirm.

3. Use the Scroll keys ( ) to select ERASE?!. Press

START/COPY and the file will then be deleted.

4. Press STOP to return to standby mode.

OKIFAX 610/660

Printing reports

This section describes how to print lists of features and functions, including fax activity details and results.

Your fax machine provides a selection of printed reports listing the configuration and adjustment details currently in effect, stored telephone directory details and recent fax transactions. These are all accessed by using the push button controls and the LCD display panel.

These reports are accessed via the FUNCTION button.

1. Press the FUNCTION button, use the Scroll keys ( ) to select PRINT OUTS in the Function Menu and press START/COPY to confirm (see ‘Function Menu Setting’ section or press FUNCTION + 0 for quick access).

2. Use the Scroll keys ( ) to select the report you wish to print and press START/COPY to confirm.

The reports available are:

Settings

This report lists all of the current configuration settings, such as ring response, default reception mode, default contrast, etc. Y ou may wish to print this report before changing settings, so that you can change them back again if they do not work as you wanted.

Activity report

This report lists the last 40 fax transactions, including date and time, remote fax number, call duration, number of pages, and communication result.

NO. DATE TIME TX/RX PAGES DURATION DISTANT STATION ID RESULT

01 24/11 13:03 TX 0 1 002 01’23” 886-3-5956498 O K 02 24/11 13:10 RX 001 00’27” 886-2-68766994 ERROR O1 03 24/11 18:03 TX POLL 00 2 01’24” 886-2-2368908 O K 04 25/11 08:20 TX 0 2 001 01’20” 886-2-6863755 O K 05 25/11 09:25 RX POLL N01D1 003 05’02” 886-2-2221100 O K

TX/RX: TX = Transmission

RX = Reception RX POLL = Polling reception TX POLL = Polled standby TX NxxDy = Nxx = the number of the

destination within a group, e.g.,

NO3 would be the third destination Dy = number of dial attempts, e.g., D02 would be the second attempt TX y = y = number of dial

attempts

User’s Guide

Function menu settings

T ransmit confirmation (Confirm TX)

This is a single line transaction report giving details of the most recent fax transmission.

Receive confirmation (Confirm RX)

This is a single line transaction report giving details of the most recent fax receive operation.

Phone book

This report prints all of your stored fax numbers and their memory locations. If you have many numbers stored, this list kept close to the machine will help you make best use of them.

Function list

This report prints a copy of the Function menu. Most functions are easy to set, using the control panel buttons and LCD display , and this report will help you to operate your machine with minimal reference to this user’ s guide.

You can change the default settings of your fax machine to accommodate your specific preferences. The Function Menu table on the next page shows you all the functions available via the FUNCTION button.

Due to differences in local telephone regulations not all functions are available in every country. To see which functions are present for your country, print out a Function List by following the instructions on the previous page.

The Function Menu structure (see the following table) consists of four levels each containing a set of options which lead to a further sub-set of options at the next level. To change the settings of your machine, press the FUNCTION button then navigate to the option you require using the Scroll keys ( ) to select your choices and pressing the START/COPY key to confirm them.

You move forwards and backwards from level to level by using the STA RT/COPY key and the STOP key respectively (one press of the STOP k ey moves you back one level in the men u). Use the Scroll keys ( ) to select options within a level.

OKIFAX 610/660

For instance to change the NO. RINGS FAX setting:

• press the FUNCTION button

• use the Scroll keys ( ) to select LINE SET UP in Level 1 of the Function menu and press the START/COPY button to confirm and move to Level 2

To enter unique characters such as à, ç, ö, etc., press the 0 key repeatedly to find the character you want. See the ‘Special Characters’ table in the ‘Programming Directories’ section for further details.

Use the to move the cursor forward or enter spaces and the to delete characters. Press ST ART/COPY to conf irm your entry.

• use the Scroll keys ( ) to select to RING RESPONSE and press the START/COPY button to confirm and move to Level 3

• use the Scroll keys ( ) to select NO. RINGS FAX and press the START/COPY button to confirm your selection and move to level 4

use the Scroll keys ( ) to select between 1 and 9 and press press the START/COPY button to confirm the new setting.

You must press START/COPY to confirm your new setting before you press STOP to move back or the setting will not be changed.

Where you need to enter names using the keypad, press a key repeatedly to cycle through the letters marked on it. The cursor will automatically move to the next position when you press the next letter, however if you need to repeat the same letter twice or use another letter on the same key, you must use the key to move to the next position first.

User’s Guide

Quick access to functions

Once you are familiar with the way the function menu works you can carry out quick function setting by pressing the FUNCTION key plus a digit from 0 to 9.

When you use quick access you move directly to level 2 of the Functions menu without needing to press the START/COPY button.

Pressing STOP at any point during a quick access operation will return you to standby mode.

FUNCTION + 0 = PRINT OUTS FUNCTION + 1 = SET CONTRAST FUNCTION + 2 = GROUP SET UP FUNCTION + 3 = LINE SET UP FUNCTION + 4 = USER DATA FUNCTION + 5 = FAX FUNCTIONS FUNCTION + 6 = POLLING FUNCTION + 7 = MEMORY TX FUNCTION + 8 = FILE MNGMNT FUNCTION + 9 = ANSWERPHONE

Function menu

Level 1 Level 2 Level 3 Level 4

PRINT OUTS (FUNCTION + 0)

SET CONTRAST (FUNCTION + 1)

GROUP SET UP (FUNCTION + 2)

FUNCTION LIST ACTIVITY REPORT CONFIRM TX

CONFIRM RX

PHONE BOOK SETTINGS

NORMAL DARK LIGHT

EDIT GROUP

(If a group is already programmed)

(Message confirmation details appear on LCD.)

ADD ENTRIES?

DELETE ENTRIES?

DELETE GROUP?

DESTINATION 0X

[Select directory entries to group by typing initial letter of names with keypad keys or one touch entries by pressing one touch keys.]

SELECT NAME

[Use scroll keys ( select name]

DELETE ALL?

) to

OKIFAX 610/660

Level 1 Level 2 Level 3 Level 4

LINE SET UP (FUNCTION + 3)

USER DATA (FUNCTION + 4)

RING RESPONSE

PSTN/PBX

DIST. RING

LINE MONITOR

SENDER ID

NO. RINGS FAX

NO. RINGS ANSFAX

TEL/FAX TIMER

PSTN PBX

OFF ON

ENTER NAME

[Use keypad to enter name]

ENTER FAX NO.

[Use keypad to enter fax no.]

RING RESP = X

[Use scroll keys ( ) to select 1-9 (some countries 2-9)]

RING RESP = X

[Use scroll keys ( ) to select 1-9 (some countries 2-9)]

TEL/FAX = X

[Use scroll keys ( ) to select between 10 and 30 seconds]

User’s Guide

CALL BACK TEL NO.

[Use keypad to enter tel. no.]

Level 1 Level 2 Level 3 Level 4

USER DATA (cont’d)

FAX FUNCTIONS (FUNCTION + 5)

CALENDAR FORM

SET DATE/TIME LANGUAGE

ACTIVITY REPORT

MESSAGE REPORT

RX PRINT MODE

RESOLUTION DEFAULT

D/M/Y M/D/Y

[Use keypad to edit] (Choice of three languages)

AUTOPRINT = ON AUTOPRINT = OFF

AUTO TX REPORT

AUTO RX REPORT

AUTO REDUCTION CUT OVER LENGTH NORMAL

STANDARD FINE EXTRA FINE

ERROR ONLY OFF ALL

OKIFAX 610/660

Level 1 Level 2 Level 3 Level 4

FAX FUNCTIONS (cont’d)

POLLING (FUNCTION + 6)

MEMORY TX (FUNCTION + 7)

FILE MANAGEMENT (FUNCTION + 8)

CONTRAST DEFAULT

HEADER POSITION

SET POLL RX

SET POLL TX

[Use keypad to enter time]

(Job details appear)

PHOTO NORMAL DARK LIGHT

OUTSIDE OFF INSIDE

PASSWORD = 0000

[Use keypad to set password and then set time]

PASSWORD = 0000

[Use keypad to set]

GROUP KEY IN

[Use keypad, one touch keys or SEARCH key to enter destinations manually]

ERASE?!, PRINT TEL LIST PRINT FILE

(The above options are only available when there are messages in the queue)

GROUP KEY IN

[Use keypad, one touch keys or SEARCH key to enter destinations manually]

User’s Guide

Level 1 Level 2 Level 3 Level 4

ANSWERPHONE (FUNCTION + 9)

SECURITY CODE

MESSAGE LIMIT

EXT. TAD

TAD MONITOR

SILENCE DETECTOR

FAX DETECTION

(OKIFAX 660)

(OKIFAX 610)

SELECT BOX NUM 1 SELECT BOX NUM 2 SELECT BOX NUM 3

1 MINUTE 3 MINUTE NO LIMIT

OFF ON

ON OFF

FAX DETECTOR A FAX DETECTOR B

3 DIGIT PWD = 000 3 DIGIT PWD = 000 3 DIGIT PWD = 000

[Use keypad to enter number]

3 SECONDS 6 SECONDS 9 SECONDS

[Use keypad to set between 0 and 120 seconds]

OKIFAX 610/660

Changing the print ribbon

When the print ribbon needs to be changed the message NO RIBBON will appear on the display. You can still receive

messages in memory, which will be printed out automatically when the ribbon is replaced.

Removing the print ribbon

3. Push up with your thumbs on green buttons 1 and 2 simultaneously to release the document scanning unit and swing it out and towards you, allowing the top of the sheet trapped in the paper feed cover to slide out of the paper holder.

Be careful not to touch the scanner as this can effect the quality of your outgoing faxes and copied documents.

1. Remove all loose paper from the paper holder leaving any sheets that may be trapped in the paper feed path for the moment.

Remove the handset from the cradle before opening the front panel to prevent it falling off and being damaged.

2. Open the front panel by pushing the button on the top right hand corner and swinging the panel out and towards you.

This will reveal the document scanning unit beneath.

Button 1

Scanner

User’s Guide

Button 2

Document Scanning Unit

4. To release the bottom edge of the sheet, use your thumbs to press the paper feed cover away from you at the arrows.

Paper Feed Cover

5. Remove the trapped sheet carefully and close the paper feed cover by squeezing it shut at both ends simultaneously.

Care must be taken in removing the trapped sheet or damage may be caused to the paper feed mechanism.

Hook

The cog and spigot in the old printer ribbon roll MUST BE SA VED as they are needed to insert the new ribbon roll.

Inserting new print ribbon

6. Use the green hook stored at the rear of the printer ribbon compartment to hook under the cog on the front ribbon roll and lift the front roll out.

7. Take the ribbon roll out of the back compartment by pushing the roll up against the green spindle on the left hand side and lifting it out.

8. Remove the cog and spigot from the front roll of the old printer ribbon AND SAVE THEM.

Cog

Spigot

1. Remove the new print ribbon roll from its packaging and insert the cog and spigot you have saved into the smaller front ribbon roll.

Insert cog

Insert spigot

The front roll has one groove cut into the end into which the cog is to be inserted and two grooves cut into the end into which the spigot is to be inserted.

Line up the tabs on the cog and spigot to correspond with the appropriate grooves and push them home into the tube.

OKIFAX 610/660

Cog

Tab

Groove

Grooves

Tabs

Spigot

2. Remove the elastic tie from around the ribbon rolls.

3. Keeping both rolls together with the smaller front roll to the front and the cog in the front roll to the left, insert the back roll into the upper print ribbon compartment.

Upper ribbon compartment

Lower ribbon compartment

Insert the left hand green spindle first, push in against the left hand spring and then lower the right hand spindle into the compartment.

User’s Guide

4. Lower the front roll into the lower ribbon compartment and press down firmly on both ends to ensure that the cog and spigot are sitting correctly in their housings.

Make sure that the ribbon is unrolling from the top of the back roll onto the back of the front roll (see below).

Front roll

Back roll

6. If there is any slack between the rolls, wind the back roll backwards to take it up.

7. Close the document scanner.

If you cannot close the document scanner properly , check to make sure that the front ribbon roll is properly inserted.

8. Close the front panel and reinsert the recording paper in the paper holder.

OKIFAX 610/660

Problem solving

If you experience a problem, this section may help you to resolve it quickly . If the problem persists, please consult your equipment supplier or technical service provider.

Print quality problems

If received fax documents are not clear , it may be that the remote party has not selected the correct resolution. If you receive complaints that documents you have sent are unclear, try resending them at a higher resolution, or adjusting contrast (see ‘Setting User Preferences’). You can see what the document looks like after scanning by making a local copy (see ‘Copying’).

Cleaning the scanner

If there is a problem with the quality of a fax you have sent or a copied document, clean the scanner as indicated below:

1. Open the front panel by pushing the button on the top right hand corner and swinging the panel out and towards you.

Front panel access button

This will reveal the document scanning unit beneath.

Document Scanning

Scanner

Unit

2. Clean the scanner glass with a soft cloth such as a VDU screen wipe or a cloth dampened with a specific glasscleaning product (do not pour the product onto the glass and take care not to scratch it).

3. Close the front panel.

4. Test that the scanner is clean by copying a blank sheet of paper. If the copy is still marked, check the glass again. If copies are still not clear, the image sensor may require initializing (see below). If the problems is still not resolved, please call for technical service.

User’s Guide

Initializing

If you see black vertical lines or black spots on copies that were not on the original document, or copies appear completely black or completely white, the image sensor probably requires reinitializing. This is a quick and simple procedure, performed as follows:

1. Switch off or remove mains power from the machine.

2. Check if the scanner is clean (see ‘Cleaning Scanner’ on previous page).

3. Hold down the STOP button and restore power to the machine.

4. Release the STOP button.

5. Load a blank white sheet of A4 paper into the document feeder. The machine will feed the blank document all the way through, the message CIS CALIBRATED will appear on the LCD and the machine will then return to standby.

6. Make a local copy of a normal document and recheck print quality. If the problem still exists call for technical service.

OKIFAX 610/660

Error messages and solutions

If you have an error condition, the red alarm LED will light and an audible alarm will sound. After correcting the problem, press the STOP key to clear the alarm indication.

Message Probable cause Solution

DOCUMENT JAM

COVER OPEN

NO PAPER NO RIBBON INSERT DOCUMENT

DOC. T OO LONG

HEAT ALARM PAPER JAM

If, having followed the above instructions, the problem is still not resolved, please contact your Oki representative.

User’s Guide

Document is jammed or skewed

Operation panel is not properly closed

Recording paper has run out.

The thermal printer ribbon is exhausted

You have prepared for fax transmission but have not yet loaded the document to send

You have tried to send a document longer than 600mm

The thermal printing head has become too hot

Recording paper is jammed or wrongly positioned

Follow instructions in ‘Clearing jams from the document feeder’ later in this chapter

Open and close the operation panel again to ensure that it is properly closed

Insert more A4 paper into the paper holder

Change the printer ribbon

Load the document

Cut the document into smaller lengths before sending

Wait for head to cool before using again

Follow instructions in ‘Clearing jams from the document feeder’ later in this chapter

Error codes

Receiving

These error codes may be reported in the display and in printed reports. Most are related to communication, and could therefore be caused by the machine at either end, or by the telephone network. Try repeating the exchange to see if the problem persists. If it does, try to establish whether the problem also occurs when communicating with other parties. This may help to establish where the problem exists.

Error indications may be cleared by pressing the STOP key.

Sending

Error code Cause

01 Handshaking fails prior to transmission. 02 Document length exceeds 600mm or has misfed. 03 Handshaking fails after transmission of one

page.

04 Receiving result bad after all documents have

been sent.

05 Remote machine has mechanical failure. 06 Remote machine does not support extra fine

resolution. Resend at lower resolution.

19 Polling TX has failed due to incompatibility with

remote machine.

STOP Sender has pressed STOP key .

Error code Cause

11 Handshaking fails prior to reception. 12 Recording paper has run out or jammed during

reception and your machine does not have enough memory to store the message.

13 Handshaking has failed after reception of one

page.

14 Receiving result is bad after all documents have

been received.

17 Remote machine has mechanical failure or

incorrect password used for Polling RX.

19 Polling has failed due to incompatibility with

remote machine.

STOP Recipient has pressed the STOP key.

OKIFAX 610/660

Clearing jams from the paper holder

If a sheet of recording paper becomes jammed when receiving a fax or copying, it can be removed by carrying out the following steps:

1. Holding the jammed sheet of paper forwards and out of the way, grasp the main bundle of recording paper and lift it out of the paper holder.

2. Remove the handset from its cradle to avoid dropping it and open the front panel by pushing the button on the top right hand corner and swinging the panel out and towards you.

This will reveal the document scanning unit beneath.

Button 1

Scanner

Button 2

Document Scanning Unit

Be careful not to touch the scanner as this can effect the quality of your outgoing faxes and copied documents.

3. Push up with your thumbs on green buttons 1 and 2 simultaneously to release the document scanning unit and swing it gently outwards allowing the top of the jammed sheet to come out of the paper holder.

Paper Feed Cover

4. To release the bottom edge of the jammed sheet, use your thumbs to press the paper feed cover away from you at the arrows.

5. Remove the sheet carefully and close the paper feed cover by squeezing it shut at both ends simultaneously.

Care must be taken in removing the trapped sheet or damage may be caused to the paper feed mechanism.

6. Close the document scanning unit and the front panel.

7. Reinsert the recording paper into the paper holder.

User’s Guide

Clearing jams from the document feeder

If a document becomes jammed when sending a fax or copying, try to remove it by pressing the STOP button twice.

If this is not successful, open the front panel by pushing the button on the top right hand corner and swinging the panel out and towards you.

Remove the jammed sheet underneath and close the front panel again.

OKIFAX 610/660

Specifications

General description: Desktop facsimile transceiver. Applicable telephone line: Public switched telephone network (PSTN) or Private branch exchange (PBX). Compatibility: ITU-T group 3. Modem: ITU-T V .33 / V .17/V .29/V .27 ter / V .21

14400 / 12000 / 9600 / 7200 / 4800 / 2400 bit/s Coding scheme: MH / MR / MMR Resolution: Horizontal: 8 dots/mm

Vertical: 3.85 lines/mm (standard)

7.70 lines/mm (fine)

15.40 lines/mm (extra fine)

Transmission speed: 12 sec. for feeder transmission, 8 sec. for memory transmission approx. (ITU-T No.1 chart, 700

characters A4, 3.85 lines/mm, 14400 bit/s, phase C). Scanning method: CIS Printing method: Thermal transfer Document size: 219 x 600mm max.

147 x 150mm min. Document thickness: 0.06 - 0.15mm (single page)

0.07 - 0.11mm (up to 5 pages)

Effective scanning width: 208mm

User’s Guide

Recording paper (max.): A4 - 210mm × 297mm, up to 50 sheets of 80 g/m² Effective printing area: 208mm (width) x 291mm (length) Power supply: 220-240 VAC, 50/60Hz, 1A. Power requirements: Transmit: 25W

Receive: 40W

Copy: 40W

Standby: 10W Battery back-up time: Settings: 30 days

Messages: 8 hours Environment: 5-35°C, 25-85% RH Dimensions: 306 x 320 x 232mm (WxDxH) Weight: 5Kg + Dialling facilities: 10 one touch memories, 99 memory locations with alpha-search, 10-key numeric dial pad, and

redial key. Receive facilities: Manual (TEL mode), automatic fax (FAX mode), automatic voice-fax switching (TEL/FAX

mode), automatic voice-fax messaging (TAD/F AX mode). Voice request: Standard feature. On-hook operation: On-hook dialling (OKIFAX 610 and 660) and hands-free telephone operation (OKIFAX 660 only). Reports: Function List, Machine Configuration, Activity Reports - last 40 transactions plus user

selectable message confirmation, Phone Book, Broadcast List

OKIFAX 610/660

Delayed transmission: Up to 24 hours. Broadcast: 1 group (109 destinations), key-in (128 destinations) Polling facilities: Secure polling with password, free polling. Halftone transmission: 16 grey scales. This product complies with the requirements of the Council Directives 89/336/EEC and 73/23/EEC on the approximation of the

laws of the member states relating to electromagnetic compatibility and low voltage.

User’s Guide

Statutory User Information (UK only)

The OKIFAX 610 and 660 are approved for connection to telecommunications systems specified in the instructions for use subject to the conditions set out in them.

The BABT approv al number for the OKIFAX 610 is:

608344

The BABT approv al number for the OKIFAX 660 is:

608343

The OKIF AX 660 has a REN (ringer equivalence number) v alue of 1. The REN is a customer guide indicating the maximum number of apparatus that should be simultaneously connected to the line. The total REN values of each of the items of apparatus must not exceed a REN value of 4. This value includes a telephone which, unless otherwise stated, has a REN value of 1.

This apparatus has been approved for the use of the following facilities:

- manual call initiation

- operation in the absence of proceed indication

- auto answer

- modem

- series connection

- simple telephone

- handsfree telephony

Any other usage will invalidate the approval of the apparatus if as a result it ceases to conform to the standards against which the approval was granted.

Interconnection circuits should be such that this equipment continues to comply with the requirements of 4.2 of EN 41003 for TNV circuits and 2.3 of EN60950 for SELV circuits after making connections between circuits.

Interconnection points ‘Line/TEL1/TEL2’ are for connection to TNV circuits, and the ‘Power Inlet Socket’ is for connection to a 220-240VAC, 50/60 Hz supply.

The apparatus has been approved for connection to the public switched telephone network provided by British Telecommunications Plc, Kingston Communications Plc, or Mercury Communications Ltd.

The OKIF AX 610 and 660 may be connected to any direct PSTN exchange line except as an extension to a payphone. The exchange line must provide facilities for either loop-disconnect or multi-frequency (MF) dialling.

In order to prevent the misdirection of calls and network interference, please ensure that all manually programmed telephone numbers are correctly entered.

OKIFAX 610/660

This apparatus is also approved for use as an extension instrument to compatible PBXs. The supplier of the apparatus should be consulted for an up-to-date list of PBXs with which this apparatus is compatible.

The 2V level indicates the maximum impairment that may be introduced between the terminal apparatus and the Network Terminal Point (NTP) of a Relevant Branch system (RBS) containing the apparatus.

The handset can be used to make “999” calls to the Emergency Services.

The second telephone or answering machine must be connected to the TEL 2 jack by means of the two-way adaptor provided.

The apparatus is suitable for connection to PBXs which return Secondary Proceed Indication. In these situations, please insert pauses between the initial access digit and the number to be dialled to the PSTN.

Series Connection

NOTE 1

The OKIFAX 610/660 causes a voltage drop of 1.35V when passing a PSTN current up to and including 40mA dc. Do not connect the OKIFAX 610/660 with apparatus which, with associated wiring causes the aggregate of the voltage drops to exceed a value of 2V at a PSTN line current of 40mA dc.

Only one OKIFAX 610/660 should be connected between any series connected apparatus and the PSTN.

Difficulties may occasionally be experienced when making calls from other apparatus connected to the PSTN via the series apparatus. Such difficulties may include:

(i) Difficulty in making calls

(ii) Problems in telephone conversion being experienced by

both parties to the call

(iii)Such that any apparatus which forms part of the RBS or

is connected via it, is so connected that no signals of any kind may be conveyed between that apparatus and a PSTN circuit or vice-versa, except by means of other apparatus that does not materially affect the electrical conditions presented to one another by that apparatus and the PSTN.

Further information is contained in the proposed British Standard for RBS to PSTN lines.

User’s Guide

TEL/FAX Change Over

NOTE 2

When the OKIFAX 610 or 660 is in changeover mode, care must be taken to ensure that you only connect the apparatus to telephone lines not listed in the telephone directories issued by the Public Telephone Network Operators.

The telephone number of this apparatus should not be issued to other parties without instructions concerning the correct method of making calls to this apparatus.

While operation may be possible initially, changes to or modernisation of the network taking place in the normal course of events may result in the apparatus being connected to a network service with which it was not designed to be compatible. Failure of the apparatus to work under these circumstances may not be the responsibility of the network operator.

If such difficulties are experienced, please consult your OKIFAX supplier.

A Relevant Branch system (RBS) is a telecommunication system other than a public telecommunication system that is:-

(i) Run under a license granted or having effect under section

7 of the Telecommunications Act 1984.

(ii) Connected to one or more PSTN lines.

OKIFAX 610/660

Line Socket Installation (UK only)

T o request the installation of a socket for the connection of your OKIFAX 610/660 to the telephone network, you should send a postcard containing the following information to your local BT Sales Office:

1) The model no. and approval no. of your fax machine:

Model No. Approval No.

OK IF AX 61 0 608344

OK IF AX 66 0 608343

2) The number of extension sockets you require.

3) Your name, address and telephone number.

The card should be signed and dated.

Note: If your wiring does not belong to British Telecom, then it is not necessary to apply to BT for socket installation.

User’s Guide

IndexIndex

Activity report....................................39, 51

Alarm LED ............................................... 16

Answer machine (OKIFAX 660)

external TAD switch ........................... 35

incoming messages ............................. 32

message limit ....................................... 35

outgoing messages (OGMs) ............... 29

security codes ...................................... 35

silence detector .................................... 36

T AD monitor ....................................... 36

AUTO key ................................................ 16

Calendar form ........................................... 39

Call back number...................................... 38

Cleaning

external panels ....................................... 7

scanner ................................................ 63

Clearing jams

document feeder .................................. 68

paper holder......................................... 67

Connection to power ................................ 14

Contrast default ........................................ 40

Control panel

keys ..................................................... 16

Copying .................................................... 24

Date and time setting ................................ 39

Delayed transmission ............................... 47

Dialling

directory numbers ............................... 26

group ................................................... 26

handsfree ............................................. 20

manual ................................................. 20

on-hook ............................................... 20

one touch numbers .............................. 25

Directory numbers

dialling................................................. 26

editing.................................................. 44

erasing ................................................. 44

programming ....................................... 43

Distinctive ring ......................................... 38

Document

copying................................................ 24

dimensions .......................................... 18

jams ..................................................... 68

loading................................................. 18

receiving .............................................. 21

sending ................................................ 20

ERASE key (OKIFAX 660) .................... 16

Erasing

all messages......................................... 33

incoming voice messages .................... 33

memos ................................................. 33

Error codes ............................................... 66

Error messages ......................................... 65

External answer machine

connecting ........................................... 14

external TAD switch ........................... 27

FAX detection ..................................... 28

External T AD switch ................................ 35

FAX mode ................................................ 21

Features ...................................................... 8

File management

erasing files ......................................... 50

printing files ........................................ 49

printing numbers ................................. 50

FUNCTION key ...................................... 16

Function list .............................................. 52

Function menu .......................................... 52

quick access......................................... 53

Functions

activity report....................................... 39

calendar form....................................... 39

call back number ................................. 38

contrast default .................................... 40

date and time........................................ 39

distinctive ring..................................... 38

header position .................................... 41

line monitor ......................................... 38

message confirmation report ............... 39

PSTN/PBX switch .............................. 37

resolution default................................. 40

ring response ....................................... 37

ring time .............................................. 37

RX print mode..................................... 40

sender ID............................................. 38

Group

dialling................................................. 26

editing.................................................. 45

erasing ................................................. 46

set up ................................................... 45

Handset..................................................... 14

Handsfree dialling .................................... 20

Header position......................................... 41

HOOK key ............................................... 16

Incoming voice messages

erasing ................................................. 33

playing................................................. 33

recording ............................................. 32

remote access....................................... 34

Initializing ................................................. 64

Installation

handset ................................................ 14

paper holder/document feeder ............. 10

print ribbon.......................................... 11

second telephone ................................. 14

telephone line cable ............................. 14

Keypad ..................................................... 16

Language .................................................. 39

Last number redial .................................... 21

LCD .......................................................... 16

Line monitor ............................................. 38

Manual dialling ......................................... 20

Memos

erasing ................................................. 33

playing back ........................................ 33

recording ............................................. 31

Message confirmation

LCD..................................................... 21

printing ................................................ 21

Message LED (OKIFAX 660) ................. 16

Message limit (OKIFAX 660) ................. 35

OGM/VOL key (OKIFAX 660) .............. 16

On-hook dialling ...................................... 20

One touch keys

dialling................................................. 25

editing.................................................. 42

erasing ................................................. 43

programming ....................................... 42

Outgoing messages (OGMs)

playing back ........................................ 30

recording ...................................... 29, 30

Package contents ........................................ 9

Paper holder/document feeder .................. 10

PAUSE key ............................................... 16

Phone book............................................... 52

Photo/Fine LEDs ...................................... 16

PLAY/SKIP key (OKIFAX 660) ............ 16

Playing back

incoming voice messages .................... 33

memos ................................................. 33

outgoing messages (OGMs) ............... 30

Polling reception....................................... 48

Polling transmission ................................. 47

Print quality problems .............................. 63

Print ribbon

changing .............................................. 59

installa tion ........................................... 11

specifications ....................................... 11

Problem solving

cleaning scanner .................................. 63

clearing paper jams....................... 67, 68

error codes........................................... 66

error messages..................................... 65

initializing ............................................ 64

print quality ......................................... 63

PSTN/PBX switch ................................... 37

REC/MEMO key (OKIFAX 660) ........... 16

RECALL/V.REQUEST key .............. 16, 24

Receive confirmation ................................ 52

Receiving a document

FAX mode ........................................... 21

in memory ........................................... 23

TAD/FAX mode .................................. 22

TEL mode............................................ 21

TEL/FAX mode................................... 22

Recording

incoming voice messages .................... 32

memos ................................................. 31

outgoing messages (OGMs) ........ 29, 30

two way............................................... 31

Recording paper

dimensions .......................................... 15

jams ..................................................... 67

loading................................................. 15

REDIAL key .....................................16, 21

Remote access to voice messages............. 34

T oll saving ........................................... 34

Reports

activity ................................................. 51

function list.......................................... 52

message confirmation.......................... 39

phone book.......................................... 52

printing ................................................ 51

receive confirmation ............................ 52

settings ................................................ 51

transmit confirmation .......................... 52

Resolution default..................................... 40

RESOLUTION key.................................. 16

Resolution setting ..................................... 19

Ring response ........................................... 37

Ring time .................................................. 37

RX print mode .......................................... 40

Safety precautions ...................................... 7

Scanner

cleaning ............................................... 63

Scroll keys ................................................ 16

SEARCH key ........................................... 16

Second telephone

installation ........................................... 14

reception .............................................. 23

Security codes........................................... 35

Sender ID ................................................. 38

Settings report........................................... 51

Silence detector......................................... 36

Speaker volume ........................................ 41

Specifications............................................ 69

START/COPY key ................................... 16

STOP key ................................................. 16

T AD monitor ............................................ 36

TAD/FAX mode ....................................... 22

T alk request............................................... 24

TEL mode ................................................. 21

TEL/FAX mode ........................................ 22

T elephone line cable.................................. 14

T oll saving feature .................................... 34

T one/pulse dial mode ................................ 41

Transmit confirmation .............................. 52

T wo-way recording .................................. 31

Unique characters ..................................... 46

V oice call................................................... 25

handsfree (OKIFAX 660) ................... 25

V oice mail bo xes

message limit ....................................... 35

security codes ...................................... 35

Oki Systems Company

Oki Systems (UK) Limited

550 Dundee Road Slough Trading Estate Slough Berkshire SL1 4LE

Tel: 01753 819819 Fax: 01753 819899 http://www.oki.co.uk

Oki Systems (Ireland) Limited

The Square Industrial Complex Tallaght Dublin 24

Tel: (01) 4598666 Fax: (01) 4598840 http://www.oki.ie

Hawthorn Business Centre Adelaide Industrial Estate Falcon Road Belfast BT12 6HP Tel: (01232) 572355 Fax: (01232) 572350 http://www.oki.ie

OKI OKIFAX 610, OKIFAX 660 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Note to customers

Contents

Precautions

Cleaning and maintenance

Symbols in this book

Features

Checking package contents

Installation

Fitting the paper holder/document feeder

Installing the print ribbon

Installing the handset

Connecting an answering machine or second telephone

Connecting the telephone line cable

Second telephone

Connecting your machine to the power supply

Loading recording paper

Changing the Language

Control Panel

1 Keypad

7 Scroll Keys ( )

8 Alarm LED

19 Photo/Fine LEDs

Loading a document

Sending a document

Handsfree dialling

Manual dialling

On-hook dialling

Message confirmation

Receiving a document

TEL mode

Last number redial

FAX mode

TEL/FAX mode

T AD/FAX mode

OKIFAX 660

Reception in memory

OKIFAX 610

Reception via second telephone

T alk request

Copying a document

Making a normal voice call

Auto dialling memory numbers

Dialling one touch numbers

Dialling directory numbers

Group dialling

Settings for an external answering machine

OKIFAX 660

OKIFAX 610

Using the internal answer machine (OKIF AX 660)

Outgoing messages (OGMs)

Recording your outgoing messages

Playing back your outgoing messages

Recording a memo

Two-way recording

Recording incoming voice messages

Playing back memos and incoming messages

Erasing memos and incoming messages

Remote access to voice messages

Toll saving feature

Setting answer machine preferences

Security code (OKIF AX 660)

Message limit (OKIFAX 660)

You can change this setting under ANSWERPHONE - MESSAGE LIMIT in the Function menu (see ‘Function Menu Settings’ section or press FUNCTION + 9 for quick access).

External TAD switch (OKIFAX 660)

T AD monitor (OKIFAX 660)

Silence detector (OKIFAX 610 and 660)

You can change this setting under ANSWERPHONE - SILENCE DETECTOR in the Function menu (see ‘Function Menu Settings’ section) or press FUNCTION + 9 for quick access.

F AX Detection (OKIFAX 610)

Setting user preferences

Ring response

TEL/F AX Timer

PSTN/PBX

Distinctive ring

Sender ID

Line monitor

Call back telephone number