OKI OKIFAX 5780, OKIFAX 5980 User Guide
AX
English
User’s Guide
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. The manufacturer assumes no
responsibility for the results of errors beyond its control. The manufacturer
also cannot guarantee that changes in software and equipment made by other
manufacturers and referred to in this guide will not affect the applicability of
the information in it. Mention of software products manufactured by other
companies does not necessarily constitute endorsement by the manufacturer.
Copyright © 2001. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection
Agency.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.
While all reasonable efforts have been made to make this document as
accurate and helpful as possible, we make no warranty of any kind, expressed
or implied, as to the accuracy or completeness of the information contained
herein.
Notice to Users Accessing Analogue PSTN in EEC Countries
This product is designed to access the PSTN in all EEC countries. Local
PSTN compatibility is dependant on software and/or DIP switch settings.
Please contact your service representative if relocating this product to another
country. In the unlikely event of problems, please contact your service
representative in the first instance.
Notice to Users Accessing ISDN in EEC Countries
Should this product be ISDN compatible it may be installed in all EEC
countries without requiring changes to the software and/or DIP switch
settings. In the unlikely event of problems, please contact your service
representative in the first instance.
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC), 73/23/EEC
(LVD) and 1999/5/EC (R&TTE), as amended where
applicable, on the approximation of the laws of the
member states relating to Electromagnetic Compatibility,
Low Voltage and Radio & Telecommunications Terminal
Equipment.
Energy Star
As an Energy Star Program Participant, the
manufacturer has determined that this product meets the
Energy Star guide-lines for energy efficiency.
ii
Table of conten ts
Tableofcontents.........................................iii
Safetyinstructions.........................................x
TonerCartridge&ImageDrumUnitHandling..............xii
EmergencyFirstAid...................................xii
Notes,cautionsandwarnings...........................xiii
Chapter 1 - Introduction
Features.................................................1
Productoptions...........................................3
Componentidentification...................................4
Components...........................................5
Controlpanelkeysandindicators.............................9
One-touchkeypad.....................................12
Using one-touch keys for dialling . . . . . . . . . . . . . . . . . . . . . . 12
Usingone-touchkeysforsearch.......................12
Usingone-touchkeysforprogramming .................12
Second panel of one-touch keys (Model B only) . . . . . . . . . .13
Signaltones.............................................13
Chapter 2 - Functions
Menusandfunctions......................................15
Menulevel1.........................................15
Menulevel2.........................................16
Menulevel3.........................................16
Menulevel4.........................................16
Accessingfunctions ......................................17
Step access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Speed access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Chapter3-Installation
Getting started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Wheretoinstallmachine................................21
Unpacking...........................................21
Setup...............................................22
Insertingthetonercartridge...........................22
Attachingthedocumentstacker .......................25
Connectingthetelephoneline.........................25
Connecting an external telephone/answering machine . . . . . .26
Connectingpowercable .............................27
.................................1
..................................15
.................................21
iii
Loadingpaper.....................................27
Paperstackersettings...............................29
Clockadjustment ..................................29
FaxID...........................................30
Machinesettings.........................................31
Answeringmodes.....................................31
Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Dial/incoming call parameter settings . . . . . . . . . . . . . . . . . . . . . 33
Dialparameters....................................33
Incomingcallparameters............................34
Otherbasicparameters.................................35
Paper size setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Messageconfirmationreportoptions......................36
ISDNG4option......................................36
Setting ISDN parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
ConnectingtoaPBX ..................................38
Setting PBX parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
MFPPCinterfacekit ..................................39
Networkprintkit .....................................39
Internetfaxandnetworkprinter/scanner...................39
ISDNG4board.......................................39
G3Dualline.........................................39
Chapter 4 - Directories and Basic Operations
Programming dialling directories. . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Speeddialnumbers....................................41
Programmingspeeddialnumbers......................42
Chain dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Group dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Programminggroups................................44
Deletingentries....................................44
Dialling groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Basicoperations.........................................45
Preparingdocuments ..................................45
Documentsize.....................................45
Multiplepagedocuments............................45
Loadingdocuments.................................46
Faxingtoasinglelocation..............................47
Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Real-time dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Faxing to multiple locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
iv
.........41
Messageconfirmationreport(MCF) ......................49
Cancelling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Manual receive mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Receiving to memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Printingfrommemory...............................50
No paper reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
No toner reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Cancelling messages stored in memory . . . . . . . . . . . . . . . . . 51
Unsolicitedfaxrejection................................52
Powerfailuresandmemory .............................52
Makingcopies........................................52
CopyingusingADF.................................53
Manualpaperfeeder ................................53
Faceupandfacedownstacking..........................54
Counters ............................................54
Accessing print/scan counters . . . . . . . . . . . . . . . . . . . . . . . . .54
Resetting image drum counter . . . . . . . . . . . . . . . . . . . . . . . . . 55
Printercleaning.......................................55
Chapter 5 - Advanced Operations
GroupTransmission......................................57
SendingaFaxtoGroup(s)oflocations.....................57
Delayedtransmission.....................................57
Sendingdelayedfaxes..................................57
Delayedbatchtransmission..............................58
Cancelling delayed transmissions . . . . . . . . . . . . . . . . . . . . . . . . . 59
Prioritytransmission......................................59
Confidentialfaxes........................................60
Sendingconfidentialfaxes ..............................60
Receiving confidential faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Personal(confidential)mailboxes.........................61
Creating personal (confidential) mailbox . . . . . . . . . . . . . . . . 61
Changingpassword/closingmailbox....................61
Changingpassword.................................62
Closingamailbox..................................62
Printingconfidentialfaxes ..............................62
Relaybroadcasting.......................................63
Sendingrelaybroadcasts................................64
Initiating relay broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Programmingrelayreportdestination......................64
......................57
v
Programmingrelaybroadcastmailboxes...................65
Creatingrelaybroadcastmailboxes....................65
Changing password/location/closing mailbox . . . . . . . . . . . . 65
Changingpassword.................................65
Changinglocation..................................66
Deletingalocation .................................66
Closingamailbox..................................67
Polling transmission/reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Bulletin polling (box) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Creating bulletin polling mailboxes . . . . . . . . . . . . . . . . . . . . 67
Setting bulletin polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Printing documents scanned into memory for bulletin polling . . 68
Memorypolling ......................................69
Memorypolling(bulletin) ..............................69
Document tray polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Polling reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Printing or cancelling faxes polled into memory . . . . . . . . . . . . . 70
Callforwarding .........................................71
Forwarding..........................................71
Setting forwarding number . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Setting Auto Answer mode to forward . . . . . . . . . . . . . . . . . . 71
Forwardingonpaperortonererror .......................71
BackupFileTransmission ..............................72
TosetBACKUPFILETXtoON......................72
TosetBACKUPFILETXtoOFF.....................73
Dual access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Duringfaxtransmission................................74
During fax reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Whenmakingcopies ..................................74
Whenprintingfrommemory............................75
Internetfax.............................................75
Chapter6-Customising
Viewingcurrentsettings ..................................77
Operationfunctions ......................................77
Remotediagnosis.....................................77
Transmission(TX)modedefault.........................77
Memoryfullsave.....................................78
Instantdial ..........................................78
Restrict access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
ECMfunction........................................78
SenderID(ON/OFF) ..................................78
vi
...............................77
Powersavemode......................................79
Pulsedialrate ........................................79
Pulsemakeratio ......................................79
Pulsedialtype........................................79
T/Ftimer............................................79
CNGCount..........................................79
Ringresponse ........................................80
Distinctivering.......................................80
Changingoperationfunctions............................80
Memorypassword.....................................80
Restricted access ID (Department Code) . . . . . . . . . . . . . . . . . . .81
Setting restricted access ID . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Cancelling restricted access ID . . . . . . . . . . . . . . . . . . . . . . . . 81
Servicefunctionsettings...................................82
Long document scanning/transmission (Long Doc. Scan) . . . . . .82
MYD/DMY..........................................82
Time/dateprint .......................................82
TSIprint ............................................83
Options ................................................83
Multi function peripheral (MFP) PC interface kit. . . . . . . . . . . . . 83
Internetfaxandnetworkprinter/scanner ...................83
ISDNG4board.......................................83
G3duallinefunction...................................84
600dpicommunication.................................84
MemoryExpansion....................................84
Chapter 7 - Reports
Understandingreports.....................................85
Reportslist .............................................85
Messageconfirmationreport.............................85
Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Broadcastentryreport..................................86
Broadcastmessageconfirmationreport ....................86
Poweroutagereport ...................................86
Functionlist..........................................86
Configuration ........................................86
Telephonedirectory ...................................87
Groupdirectory.......................................87
Activityreport........................................87
Activememoryfiles ...................................88
Protocoldump........................................88
Helpkeyprintout......................................88
....................................85
vii
Printingreports..........................................89
Codesusedinreports..................................89
Resultcodes ......................................89
Communicationcodes...............................90
Chapter8-Troubleshooting
Clearingdocumentjams...................................91
Clearingpaperjams......................................91
Toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Image drum unit replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Cleaningthescannerpath .................................99
Readingcounters ........................................99
Problemchecklist.......................................100
DisplayErrorMessages...............................103
Packagingfortransport ..................................104
...........................91
Appendix A
Specifications and Functions List
Specifications..........................................107
Userfunctionstree......................................108
.....................107
Appendix B
MFP PC Interface Kit
PCprinter.............................................113
PCscanner............................................114
PCfaxmodem .........................................114
.................................113
Appendix C
Internet Fax and Network Printer/Scanner Kit
Ethernetcompatibility ...................................115
Novell.............................................115
Microsoft ..........................................115
Networkprinterspecifications..........................115
Internetfaxandnetworkscanner...........................116
Transmission........................................116
Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Gatewayfunction.......................................117
E-mailtoG3/G4faxmachine(SMTP) ...................117
E-mailtoG3/G4faxmachine(POP).....................117
G3/G4faxmachinetoE-mail...........................117
........115
viii
Registration.........................................117
Primary user settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Primarynetworksettings...............................119
Displaymessageexamples.............................119
Setupprocedure ........................................119
Appendix D
ISDN G4 Board
Mainspecifications......................................121
G3mode ...........................................121
G4mode ...........................................122
Registration and important settings . . . . . . . . . . . . . . . . . . . . . . . . . 122
Registration.........................................122
Settings ............................................123
ISDNdialmode(usersetting)........................123
ISDN dial mode (communication parameter) . . . . . . . . . . . .123
Speech receive (user setting) . . . . . . . . . . . . . . . . . . . . . . . . .123
ISDNTSI/CSI....................................123
Otherrelatedfunctions ................................124
DisplayMessageExamples.............................125
Explanationofdisplayedtext ........................125
Bottom line of display (20 characters, left to right) . . . . . . . 125
........................................121
Appendix E
G3 Dual Line Function
Generalinformation .....................................127
BenefitsofDualLine....................................127
ConnectingtheSecondTelephoneLine......................127
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Displaysandreports.....................................128
................................127
Appendix F
600 dpi Communication
Index
..................................................131
...............................129
ix
Safety instructions
This product has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the product:
• Read the setup instructions in this manual carefully. Be sure to
save it for future reference.
• Read and follow all warning and instruction labels on the product
itself.
• Unplug the machine before you clean it. Use only a damp cloth;
do not use liquid or aerosol cleaners.
• Place the machine on a firm, solid surface. If you put it on
something unsteady, it may fall and be damaged; if you place it on
a soft surface, such as a rug, sofa, or bed, the vents may become
blocked, causing the machine to overheat.
• To protect the machine from overheating, make sure no openings
are blocked. Do not put the machine on or near a heat source, such
as a radiator or heat register. Keep it out of direct sunlight. Allow
enough room around the machine for adequate ventilation and
easy access.
• Do not use the machine near water, or spill liquid of any kind into
it.
• Be certain that your power source matches the rating listed on the
back of the machine. If you are not sure, check with your supplier
or with your local power provider.
• This machine has an earthed plug as a safety feature, and it will
only fit into an earthed outlet. If you can not plug it in, you
probably have an older, non-earthed outlet; contact an electrician
to have the outlet replaced. Do not use an adapter to defeat the
earthing.
• To avoid damaging the power cable, do not put anything on it or
place it where it will be walked on. If the cable becomes damaged
or frayed, replace it immediately.
• If you are using an extension cable or power strip with the
machine, make sure that the total current (amperes) required by
all the equipment on the extension is less than the extension's
x
rating. The total ratings of all equipment plugged into the outlet
should not exceed 15 amperes.
• The power outlet into which you plug your machine must remain
accessible at all times.
• It is recommended that the machine be switched off prior to
removing covers.
• Lifting the top cover exposes hot surfaces. Hot surfaces are
clearly labelled. Do NOT touch them.
• Do not poke anything into any ventilation slots; you could receive
an electrical shock or cause a fire.
• Apart from the routine maintenance described in the
accompanying documentation, do not try to service the machine
yourself; opening or removing covers may expose you to shocks
or other hazards.
• Do not make any adjustments other than those outlined in the
manual as you may cause damage requiring extensive repair
work.
If anything happens which indicates the machine is not working properly
or has been damaged, unplug it immediately and contact your supplier.
These are some of the things to look for:
• The power cable or plug is frayed or damaged.
• Liquid has been spilled into the machine, or it has been exposed to
water.
• The machine has been dropped, or the cabinet is damaged.
• The machine does not function normally when you are following
the operating instructions.
Machine Noise Information Ordinance 3. GSGV 18.1.1991:
The maximum sound pressure level is equal or less than 70 dB (A)
according to ISO 7779.
xi
Toner Cartridge & Image Drum Unit Handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or image
unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose the toner cartridges and image drum units to light
for more than five minutes. Never expose the green drum (inside
the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the
middle. Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, always use original
toner cartridges.
• Exercise care when removing the toner cartridge. Do not let it
touch your clothing or porous materials. The toner powder causes
permanent stains.
• Small amounts of toner spilled on skin or clothing can be readily
removed with soap and cold water. Using heated water will make
removing the stain much more difficult.
Emergency First Aid
• IF TONER IS SWALLOWED: Induce vomiting and seek medical
attention. Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.
• IF TONER IS INHALED: Take the person to an open area for
fresh air. Seek medical attention.
• IF TONER GETS IN THE EYES: Flush eyes with large quantities
of cold water for a minimum of 15 minutes keeping eyelids open
with fingers. Seek medical attention.
xii
Notes, cautions and warnings
Note: A note appears in this manual like this. A note provides
additional information to supplement the main text which may
help you to use and understand the product.
CAUTION:
A caution appears in this manual like this. A caution provides additional
information which, if ignored, may result in equipment malfunction or
damage.
WARNING
A WARNING APPEARS IN THIS MANUAL LIKE THIS. A WARNING
PROVIDES ADDITIONAL INFORMATION WHICH, IF IGNORED,
MAY RESULT IN A RISK OF PERSONAL INJURY.
xiii
xiv
Chapter 1 - Introduction
This plain-paper fax machine utilises advanced light-emitting diode
(LED) technology for quick and trouble-free transmission/reception of
data and images. In addition to the abundant standard features common to
our range of fax machines, we now offer a number of optional devices
which expand machine functions and further support your communications needs. These options include MFP (multi-function peripheral) PC
interface kit, Network Print Kit including fax to e-mail), Internet Fax,
ISDN G4 board and a G3 Dual Line.
Note 1: Although the ISDN G4 board is an optional feature, it must be
ordered from the supplier and cannot be installed by the user. If
installed in the fax machine, most parameters will be dealer set
to ensure simplified operation. There are, however, a few items
that must be set by the user in accordance to the region of
product use and user specifications: ISDN TID, ISDN Sub No.,
ISDN Dial Mode, and Speech Receive.
Note 2: The G3 Dual Line board is also an optional feature, but this too
must be ordered from the supplier and cannot be installed by the
user.
Features
The following is a summarised list of the many standard features offered
by your new fax machine:
• User friendly control panel. Special programming keys, 40-key
plate for pre-programmed telephone numbers, 10-key pad for standard dialling and programming, and more.
• 80-character LCD (4 rows × 20 characters). Easy to read display
for operation guidance, clock display, function information, etc.
• Automatic document feeder (ADF). Capacity of up to 50 sheets of
recommended letter/A4 paper.
• Speed dialling. Setupto40(ModelA)or80(ModelB)pre-pro-
grammed telephone numbers for automatic one-touch faxing, as well
as an additional 150 numbers for 2- or 3-digit speed dialling.
Chapter 1 - Introduction 1
• Group dialling. Create as many as 20 groups of telephone numbers
and send documents to multiple locations with a single selection
(broadcast faxing).
• Automatic alternate call. Dials a second (alternative) telephone
number if the number originally dialled is busy.
• Alphanumeric telephone directory. Search for programmed tele-
phone numbers by name.
• 33.6 Kbps transmission rate. Fast, efficient communications.
• Large-capacity memory. 2.5MB (Model A) or 4.5MB (Model B)
with battery backup.
• Half-tone transmission. Half-tone area of the document is processed
with 64-scale gradation.
• Advanced transmission and reception functions. Includes delayed
transmission, broadcasting (multi-location transmission), confidential
message transmission/reception, relay broadcasting, polling, etc.
• Automatic redial and page re-transmission. Ensures document
transmission when a telephone number is busy or a problem occurs in
the communications process.
• Advanced memory transmission/reception features. Anumberof
convenient features including automatic reception into memory without printing (e.g. ideal for reception of confidential communications).
• Dual-access operations. Allows two tasks to be conducted at once
(e.g. scan and prepare a document for transmission while another
document is being received).
• Power saving. Power supply unit realises energy savings through low
power consumption - only 0.5W in standby state.
Note: Not available or effective if internet fax, network print/scanner
kit or MFP are installed.
• Automatic answering mode detection. Distinguishes between
incoming fax and voice communications, allowing the use of an
answering machine on the same telephone line.
• Closed network. Prevents the reception of unsolicited communica-
tions.
2
• Fax forwarding. Document can be forwarded to a designated loca-
tion after being stored in memory. Setting can also be used to forward
a document when the local fax machine is out of toner or paper.
• No paper reception. Allows continued reception of documents when
toner or paper runs out by storing data not yet printed in the memory
of the fax machine.
• Polling. Allows the transmission and reception of documents from
remote fax machines with polling capabilities.
• Copier function. Make up to 99 copies of a document at one time.
• Progress reports. Enable tracking of transmission status, machine
operations, settings and maintenance requirements.
Product options
The following are optional devices which can be purchased to expand the
functions of your fax machine:
• Second paper tray. Increases paper holding capacity by 500 sheets
(universal size: legal, letter, A4).
• Expanded memory. Adds more memory to increase storage capac-
ity. Available in 2.0, 4.0 or 8.0 Mbyte boards.
• Telephone handset. Connects directly to the machine and operates
like a standard telephone.
Note: This is optional in some countries only and is not available when
the ISDN G4 board is installed.
• MFP PC interface kit. Installation of MFP software (hardware pro-
vided as standard feature) enables a machine to operate as a multifunction peripheral (MFP) providing printer, scanner and fax modem
capabilities when connected to a personal computer. (For further
details, please refer to Appendix B.)
• Internet Fax and Network printer/scanner. Enables your fax
machine to operate as a Network printer via your Local Area Network (LAN), and enables the Fax to E-mail function. (For further
details, please refer to Appendix C.)
• ISDN G4 board. Enables your fax machine to operate over ISDN cir-
cuits in G4 mode at ITU-T G4 specifications while maintaining communications capability with G3 fax machines. This option is supplier
installed. (For further details, please refer to Appendix D.)
Chapter 1 - Introduction 3
• G3 dual line. Installation of this option enables two lines to be used
concurrently. This option is supplier installed. (For further details,
please refer to Appendix E.)
• 600 dpi communication. Allows the sending, receiving and copying
at a resolution of 600 dpi (dots per inch). Can only be used if the
optional 8 Mb of memory is installed. (For further details, please
refer to Appendix F.)
Component identification
Your new fax machine package should contain the following items:
1. Fax machine main unit
2. Toner cartridge
3. Image drum unit (inside main unit)
4. User’s Guide (this manual)
5. Document stacker
6. AC power cable
7. Telephone line cable
If anything appears missing or damaged please contact your supplier as
soon as possible.
1
6
5
4
1
2
7
4
3
Components
1
1. One-touch Keypad - Use for one touch dialling of preprogrammed
telephone numbers and entering alphanumeric and special characters, etc for programming, ID entries and writing e-mail messages.
2
3
4
5
6
7
2. Numeric Keypad - Use to enter telephone numbers, program infor-
mation, manual dialling, etc.
3. Document Guides - Adjust guides to the width of documents to be
faxed or copied.
4. Document Tray - Holds documents to be faxed or copied (above
copy stacker tray).
5. Document Tray Extension - Pull-out extension for supporting long
documents.
6. Copy Stacker - Holds document copies after copying process.
7. Copy Stacker Extension - Pull-out extension for supporting long
documents.
Chapter 1 - Introduction 5
15
14
13
12
11
16
8
9
10
8. Front Panel - Fold out for access to manual paper feeder (bypass
paper tray) when needing to feed different types of paper directly
into the machine.
9. Paper Tray - Holds 250 sheets of paper (universal type: legal, let-
ter, A4).
10. Paper Indicator - Indicator to show level of paper remaining in
paper tray.
11. Release Button - Two buttons, one on each side, must be pressed to
gain entry to toner and image drum area.
12. Power Switch -PressI to turn on and O to turn off.
13. Copy Output Lever - In the up position, copies will exit the
machine facedown; in the down position, copies will exit face up.
However, use in the “face up” position is only possible when copying or when using Network Print or PC Print.
14. Document Stacker - Holds original documents after being faxed or
copied.
15. Display Panel - Shows status of machine and operation in progress.
16. Control Panel (Programming Keys) -Mainkeysusedforpro-
gramming machine settings and operations.
6
17
18
A
19
20
B
17. Line Jack - Jack for connection to main outside telephone line.
18. TEL Jacks 1 (upper) and 2 (lower) - Jacks for connecting optional
telephone handset, external telephone or answering machine.
19. IEEE-1284 Parallel Port - Standard hardware for connection to
personal computer and operation of MFP (multi-function peripheral) features.
20. Rear Cover - Remove this cover to expose the expansion slots for
optional memory, ISDN board and network interface card. Use a
Phillips screwdriver to remove screws A and B. DO NOT remove
any other screws. Once you have installed the peripheral equipment,
reattach the rear cover, securing it tightly with screws A and B.
21. AC Power So cket - Plug the AC power cable supplied with the unit
into this socket.
21
Chapter 1 - Introduction 7
22
23
24
22. LED Print Head - This black bar is the transfer mechanism that
writes received/copied information to the image drum. The print
head should be cleaned each time the toner cartridge is changed.
23. Image Drum Unit - The image drum unit contains a photosensitive
drum (green in colour) which receives information from the LED
print head and transfers it to the printing paper.
Note: Only image drums specified for use in this machine and available
from your authorised supplier should be installed.
24. Toner Cartridge - This black cylinder, installed on the upper sec-
tion of the image drum unit, contains the black powder used as the
machine’s ink for printing data. Install a new toner cartridge when
prompted by a message on the display panel.
Note: Only toner cartridges specified for use in this machine and avail-
able from your authorised supplier should be installed.
8
Control panel keys and indicators
1
COPY
1. LCD panel: Shows instructions and information while the machine
is operating, or when entering information or changing settings.
2. Shift (STWX
STWX)keys:Use these keys to move up, down, left or
STWXSTWX
right within the menu system or left/right when entering or editing
information.
3. ALARM indicator: This indicator light will illuminate and an
alarm will sound to notify you if problems occur. To turn off the
alarm indicator, press the STOP key and correct the problem.
4. ENTER key: Use this key to determine/register a menu option or
setting, determine the location of a broadcast operation, display the
results of a transmission or print-out a Message Confirmation
Report when the machine is in the standby mode with no document
set in the document tray.
5. HELP key: Press this key to print out a function list and instruc-
tions on how to carry out the most likely used features on the
machine.
6. RESOLUTION key (PHOTO, EXFINE, FINE, STD indicator
lights): Use this key to set the desired resolution of the fax/copy
after loading your document. Use the PHOTO setting when the
original document includes half-tone images.
7. TYPE OF ORIGINAL key (DARK, NORMAL, LIGHT indicator
lights): Use this key to set the contrast after loading the document.
Use LIGHT for originals that are too light, NORMAL for originals
with good contrast, and DARK for originals that are too dark.
Chapter 1 - Introduction 9
8. CLEAR key: Use this key to cancel ID, telephone number and pro-
gramming entries.
9. MENU/EXIT: Use this key when the machine is in standby state to
activate the Menu mode. When Menu mode is activated, press this
key to exit the mode and return to the standby state.
10. */TONE key: If the machine is set for pulse dialling, pressing this
key will switch from pulse to tone dialling during the current call.
This key can also be used during programming to create numbers
with mixed pulse-tone operation.
Note: Due to local regulations, this key may not be available in some
countries.
11. 0/UNIQUE key: Use this key as “0” when dialling telephone num-
bers. When programming the Sender ID, Location ID, etc., use this
key to enter unique characters (symbols and various European
alphabetic characters).
12. Numeric keypad: These 12 keys work like the keypad on a stand-
ard telephone when dialling a telephone number. They are also used
when programming the machine, and to input speed dial numbers
after pressing the SPEED DIAL key. The “#” key is used for selecting pre-programmed groups of telephone numbers for group dialling (broadcasting).
13. REDIAL key: Press this key to automatically redial the last tele-
phone number dialled on the machine.
14. HOOK key: Use this key to open the telephone line for manual
dialling with the numeric keypad or external telephone handset.
10
After pressing this key, it will be possible to hear the dial tone and
dialling code through the machine’s speaker.
15. SPEED DIAL/SEARCH key: After loading a document, press this
key and then enter the programmed Speed Dial (One-Touch or 2- or
3-digit) number for the location. The speed dialling function will
automatically dial the telephone number and transmit the fax. After
pressing the SEARCH key, it is possible to search corresponding
location IDs when alphanumeric characters are entered. The
SPEED DIAL key can also be used with the # key and numeric keypad for group dialling.
16. E-mail key: This key is enabled when an Ethernet board is
installed. Press this key to enter the e-mail address of the recipient.
17. START/COPY key: Use this key to initiate transmission after load-
ing a document and selecting the location, start manual fax transmission or reception, return the machine to normal operation from
the Power Save mode, or start the copying function.
18. STOP key: Use this key to cancel the operation shown on the dis-
play, cancel the transmission of a fax (press twice within 3sec) or to
cancel an alarm (ALARM indicator light will illuminate). After
loading paper or installing a new toner cartridge or image drum
unit, press this key to cancel the alarm condition. It can also be used
to return to higher operational levels when programming the
machine.
19. One-touch keypad latch to second panel (Model B only): Lift
this latch to reveal a second panel of one-touch keys.
20. One-touch keypad: For a detailed description of the One-touch
keypad functions, please refer to the next section.
21. One-touch labels: After programming a telephone number into a
One-touch key, write the name of the location on the label for the
One-touch key. Remove the plastic covering the label, write the
name using a pencil, and then replace the cover.
Chapter 1 - Introduction 11
One-touch keypad
UNIQUE
DEL
CAPS
%
SPACE
PAUSE
The one-touch keypad is the fax machine’s most convenient tool. Use
these keys for quick, one-touch dialling and programming of other
machine operations. You can also assign telephone numbers (up to 40
digits each) to a one-touch key, and alphanumeric names of up to 15 characters in length.
Using one-touch keys for dialling
To use one-touch keys for dialling, after the telephone number(s) for the
key have been programmed (see “Programming Dialling Directories” in
Chapter 4), simply load the document to be faxed and press the key for the
location where the fax is to be sent. Two telephone numbers can be
programmed for each one-touch key, a primary number which is always
dialled first, and an alternate number which is automatically dialled if the
first number is busy or the call is not answered.
Using one-touch keys for search
After pressing the SEARCH key, use these keys to make an alphabetical
search for names of telephone numbers previously programmed.
Using one-touch keys for programming
The one-touch keys are also useful for programming names and telephone
numbers in the machine’s memory. In addition to the alphanumeric keys,
a number of special keys are provided for programming convenience:
Alphabet keys (one-touch keys #1 to #27, except #20): When programming the Sender ID or Location ID, use these keys to enter alphabet characters.
Unique key (one-touch key #20): Use the same as the “0” of a 10-keypad,
and for entering symbols and special European alphabetic characters.
12
DEL key (one-touch key #30): Use this key to delete characters at the
position of the cursor in the display panel when entering ID, telephone
numbers or programming functions.
CAPS Key (one-touch key #31): Use this key to switch between uppercase and lowercase when entering alphanumeric characters.
SPACE key (one-touch key #36): Use this key to enter spaces when
programming the machine. Unlike the PAUSE key, spaces provide easier
reading only and have no effect on dialling characteristics.
PLUS (+) key (one-touch key #39): Each fax number entered or
programmed into the machine can be up to 40 digits long. If there is a need
to dial a number longer than 40 digits, it is possible to dial the number
using any combination of Speed Dial numbers or the numeric keypad. To
enter a chain dial number into a Speed Dial number, press the PLUS key
at the 40th position of the first part of the number to indicate it is a chain
dial number, then complete the process by following the procedures
required for entering another Speed Dial number (in which the second part
of the number should be entered). A plus sign (+) in any other position
denotes a PBX, public line, international line or flashing switches.
PAUSE key (one-touch key #40): Use this key to enter automatic 3second pauses in dialling when programming telephone numbers. For
example, use this key to tell the machine to wait for an outside or international line to open. Pauses in a telephone number dialling sequence are
indicated by a “P”.
Other: Specialcharacterkeys(,;@_:/\.+).
Second panel of one-touch keys (Model B only)
To access the second panel of one-touch keys (41-80) grasp the latch at
the bottom of the keypad and lift up on the main panel, swinging it up and
to the rear. After pressing the desired key(s), close the panel.
Signal tones
The machine emits a number of sounds to inform the user of specific
conditions.
Key select tone - This is a short beep emitted each time a key is pressed.
Error tone - If an inappropriate key is pressed, the machine will emit
three short beeps. If there is a problem with operations during communication, the machine will emit five long beeps. Press the STOP key to turn
Chapter 1 - Introduction 13
the error tone off and then print a Message Confirmation Report to check
the source of the problem. To do this, press the ENTER key twice in
succession with no documents loaded.
End of session tone - At the end of each successful faxing session, the
machine will emit a long beep to confirm that there were no errors or problems in the communication.
Off-hook alarm tone - If the machine is equipped with a telephone
handset and if the receiver of the handset is left out of the cradle when not
in use, the machine will emit an intermittent warbling sound. To turn off
the alarm, replace the handset in the cradle.
14
Chapter 2 - Functions
The programming keys on the left side of the control panel are designed
to provide simple operation of the numerous functions provided by the
machine. The following offers a brief explanation of how to use these
keys.
Menus and functions
The programming menu system is designed in a tree like structure with
four different levels. The MENU/EXIT, ENTER, and the four SHIFT
keys (STWX) keys allow navigation up and down the menu, and left or
right to different levels for selecting functions and their settings.
The type of functions displayed in the menus depends on whether or not
a document is loaded in the document feeder. If there is no document
loaded, the menu of functions for operations not related to the actual
sending of documents are shown. (Pressing S key will switch to the menu
of functions for operations related to the actual sending documents). If a
document is loaded in the document feeder, the menu of functions for
operations related to the actual sending of documents are shown.
(Pressing T key will switch to the menu of functions for operations not
related to the actual sending of documents.)
Menu level 1
When first switched on, the machine will wait in standby mode, showing
the time, machine mode and amount of memory available. By pressing
MENU/EXIT, the machine will enter the menu at level 1.
To navigate this layer:
S or T: move cursor up or down to the desired function
W or STOP: return to standby mode
ENTER or X: enter menu level 2 for the function indicated
Note: If the display indicates that the fax machine is in power save
mode, press START first before pressing the MENU key.
Chapter 2 - Functions 15
Menu level 2
At this level up/down navigation is only possible within the function
selected at level 1. To move to a completely different function category
press the W or STOP key to move back to level 1 and then use the S and
T keys to move up or down the menu level to the required function.
To navigate this level:
S or T: move cursor up or down to the desired function
W or STOP: return to level 1
ENTER or X: enter menu level 3 for the function indicated
Menu level 3
This level lists functions or settings specific to the function chosen at
level 2.
To navigate this level:
S or T: move cursor up or down to the desired function
W or STOP: return to level 2
ENTER or X: enter menu level 4 for the function indicated
Menu level 4
Where a further level of detail is required, level 4 lists functions and
settings specific to the function chosen at level 3. If there is a number to
the left of the function title, the function can be accessed by a shortcut
entry (see “Speed Access” later in this chapter).
To navigate this level:
S or T: move cursor up or down to the desired function
W or STOP: return to level 3
ENTER or X: determines or registers the function or setting
indicated and returns to the menu options in level 3
or to standby mode
Note 1: Pressing the STOP key at any time will return to the preceding
level.
Note 2: Pressing MENU/EXIT at any time during the programming
process will exit from the menu system and return the machine to
standby mode.
16
Loading...