OKI OKIFAX 5650 User Guide
English
English
User’s Guide
English
Everyefforthasbeenmadetoensurethattheinformationinthisdocumentis
complete, accurate, and up-to-date. The manufacturer assumes no responsibility
for the results of errors beyond its control. The manufacturer alsocannot guarantee
that changes in software and equipment made by other manufacturers and referred
to in this guide will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer.
Copyright © 2001. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection Agency
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
While all reasonable efforts have been made to make this document as accurate
and helpful as possible, we make no warranty of any kind, expressed or implied,
as to the accuracy or completeness of the information contained herein.
his product complies with the requirements of the
T
Council Directives 89/336/EEC (EMC), 73/23/EEC
(LVD) and 1999/5/EC (R&TTE), as amended where
applicable, on the approximation of the laws of the
member states relating to Electromagnetic
Compatibility, Low Voltage and Radio &
Telecommunications Terminal Equipment.
Notice to Users Accessing Analogue PSTN in EEC Countries
This product is designed to access the PSTN in all EEC countries. Local
PSTN compatibility is dependant on software and/or DIP switch settings.
Please contact your service representative if relocating this product to another
country. In the unlikely event of problems, please contact your service
representative in the first instance.
Notice to Users Accessing ISDN in EEC Countries
Should this product be ISDN compatible it may be installed in all EEC
countries without requiring changes to the software and/or DIP switch
settings. In the unlikely event of problems, please contact your service
representative in the first instance.
Energy Star
As an Energy Star Partner, the manufacturer has
determined that this product meets the Energy Star
guide-lines for energy efficiency.
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Table of contents
Tableofcontents.........................................iii
Safetyinstructions.......................................viii
TonerCartridge&ImageDrumUnitHandling...............x
EmergencyFirstAid....................................x
Notes,cautionsandwarnings............................xi
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Chapter 1 - Introduction
Features.................................................1
Productoptions...........................................2
Multi-FunctionPeripheral(MFP)optionkit..................2
ISDN................................................3
Telephonehandset......................................3
Memoryexpansion.....................................3
Secondpapercassette...................................3
Componentidentification...................................4
Components...........................................5
Controlpanelkeysandindicators..........................8
OneTouchkeypad ....................................12
Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Selectingfunctionsandprogramming...................13
Signaltones.............................................14
Chapter2-Installation
Getting started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Wheretoinstallyourfaxmachine ........................17
Unpacking..............................................17
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Installingthedocumentstacker...........................18
Installingthetonercartridge.............................18
Connectingthetelephoneline............................21
Installinganexternalhandset............................22
Connectingtelephoneoransweringmachine................23
Connectingthepowercable .............................23
Paper..................................................24
Papertypes ..........................................24
Loadingpaper...........................................24
Setting the clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
.................................1
.................................17
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Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Answeringmodeoptions...............................27
Changingansweringmode..............................29
Faxmachineidentification.................................30
Setting the fax machine identification . . . . . . . . . . . . . . . . . . . . . 30
Setting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
ConnectingtoaPBX.....................................32
MFPfunction...........................................33
Chapter 3 - Dial Directories
ProgrammingOneTouchkeys..............................35
Chain dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
ProgrammingAutoDialnumbers ...........................38
Programminggroups.....................................40
Chapter 4 - Basic Operations
Preparingdocuments.....................................43
Documentsize .......................................43
Multiple page documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Loadingdocuments ......................................44
Sendingfaxestoasinglelocation...........................45
Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Real-timedialling.....................................47
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Confirmingresults ....................................47
Stoppingatransmission................................47
Receiving faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Receiving faxes in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Memory reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Paperoutmessage ....................................49
Lowtonermessage....................................49
Cancellingmessagesstoredinmemory....................50
Rejectingunsolicitedfaxmessages..........................50
Powerfailuresandmemory................................51
Makingcopies ..........................................51
Makingcopiesusingmanualpaperfeeder..................52
Usingvoicerequest......................................53
Initiating voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Answeringvoicerequest ...............................54
............................35
..........................43
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Chapter 5 - Advanced Operations
Sending faxes to multiple locations and/or groups. . . . . . . . . . . . . . . 55
Delayedsendingoffaxes..................................57
Sendingdelayedfaxestoasinglelocation..................58
Sending delayed faxes to groups and/or multiple individual
locations ............................................60
Cancelling delayed transmission. . . . . . . . . . . . . . . . . . . . . . . . . .62
Confidentialfaxes........................................63
Sendingconfidentialfaxes ..............................64
Receiving confidential faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Creatingaconfidentialmailbox..........................65
Changingthepasswordorclosingapersonalbox............66
Printingconfidentialfaxes ..............................67
Memorypasswordprogramming............................67
Relaybroadcasting.......................................68
Relayinitiatingstation .................................68
Relaykeystation......................................68
Relaybroadcastreport..................................68
Initiating relay broadcast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Polling.................................................70
Polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Cancelling polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Standardone-time/bulletinpolling .....................72
ITU bulletin polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
PrintingITUbulletinmessages...........................73
Dual access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Whilesendingfaxes ...................................74
While receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Whilemakingcopies...................................75
Whileprintingreports..................................75
......................55
Chapter 6 - Programming
Customisingfeaturesandoperations .........................77
Viewingyourcurrentsettings............................77
Userfunctionsettings..................................77
User function settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Changingtheuserfunctionsettings .......................83
Setting distinctive ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Personalmailboxes.......................................85
Creating personal mailbox (bulletin polling transmission) . . . . . . 85
Closing personal mailbox (bulletin polling transmission) . . . . . . 85
..............................77
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Forwardnumberprogramming .............................86
Memorypasswordprogramming............................87
Creatingamemorypassword............................87
Changingamemorypassword...........................87
Deletingamemorypassword............................88
Restricted Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
CreatingrestrictedIDnumber ...........................89
ChangingrestrictedID.................................89
ClosingRestrictedIDnumber...........................90
DialParameterSettings...................................91
Dialparametersettingslist..............................91
Changingdialparametersettings.........................92
Chapter7-Reports
Understandingreports ....................................93
Activityreport .......................................93
Broadcastconfirmationreport...........................94
Activememoryfilesreport..............................94
Telephonedirectory...................................95
Configurationreport...................................95
Messageconfirmationreport............................96
Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Broadcastentryreport .................................97
Poweroutagereport...................................97
Protocoldump .......................................97
Printingreports..........................................97
Printingmessageconfirmationreport .....................97
Printingotherreports ..................................97
Codesusedinreports.....................................98
Resultcodes.........................................98
Communicationcodes .................................98
Chapter 8 - Problem Solving
Clearingdocumentjams...................................99
Clearingprinterpaperjams...............................100
Replacingthetonercartridge..............................103
Replacingtheimagedrumunit ............................106
Readingprintcounters...................................109
Shippingthefaxmachine.................................110
....................................93
...........................99
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Chapter 9 - Problem Checklist
Typicalerrormessages................................114
Appendix A - Specifications
Appendix B - ISDN G4 Option
Specifications..........................................119
ISDNprogrammingflow .................................120
Termdefinitions.....................................120
Othersettings..........................................121
ISDN dial mode for dialling from the keypad (user setting 30) .121
ISDNdialmodeforOneTouchkeyandAutoDial..........121
Speech receive (user setting 31) . . . . . . . . . . . . . . . . . . . . . . . . .121
Otherrelatedfunctions...................................122
Index
..................................................123
........................111
...........................117
.........................119
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Safety instructions
This product has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the product:
• Read the setup instructions in this manual carefully. Be sure to
save it for future reference.
• Read and follow all warning and instruction labels on the product
itself.
• Unplug the machine before you clean it. Use only a damp cloth;
do not use liquid or aerosol cleaners.
• Place the machine on a firm, solid surface. If you put it on
something unsteady, it may fall and be damaged; if you place it on
a soft surface, such as a rug, sofa, or bed, the vents may become
blocked, causing the machine to overheat.
• To protect the machine from overheating, make sure no openings
are blocked. Do not put the machine on or near a heat source, such
as a radiator or heat register. Keep it out of direct sunlight. Allow
enough room around the machine for adequate ventilation and
easy access.
• Do not use the machine near water, or spill liquid of any kind into
it.
• Be certain that your power source matches the rating listed on the
back of the machine. If you are not sure, check with your supplier
or with your local power provider.
• This machine has an earthed plug as a safety feature, and it will
only fit into an earthed outlet. If you can not plug it in, you
probably have an older, non-earthed outlet; contact an electrician
to have the outlet replaced. Do not use an adapter to defeat the
earthing.
• To avoid damaging the power cable, do not put anything on it or
place it where it will be walked on. If the cable becomes damaged
or frayed, replace it immediately.
• If you are using an extension cable or power strip with the
machine, make sure that the total current (amperes) required by
all the equipment on the extension is less than the extension's
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rating. The total ratings of all equipment plugged into the outlet
should not exceed 15 amperes.
• The power outlet into which you plug your machine must remain
accessible at all times.
• It is recommended that the machine be switched off prior to
removing covers.
• Lifting the top cover exposes hot surfaces. Hot surfaces are
clearly labelled. Do NOT touch them.
• Do not poke anything into any ventilation slots; you could receive
an electrical shock or cause a fire.
• Apart from the routine maintenance described in the
accompanying documentation, do not try to service the machine
yourself; opening or removing covers may expose you to shocks
or other hazards.
• Do not make any adjustments other than those outlined in the
manual as you may cause damage requiring extensive repair
work.
If anything happens which indicates the machine is not working properly
or has been damaged, unplug it immediately and contact your supplier.
These are some of the things to look for:
• The power cable or plug is frayed or damaged.
• Liquid has been spilled into the machine, or it has been exposed to
water.
• The machine has been dropped, or the cabinet is damaged.
• The machine does not function normally when you are following
the operating instructions.
Machine Noise Information Ordinance 3. GSGV 18.1.1991:
The maximum sound pressure level is equal or less than 70 dB (A)
according to ISO 7779.
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Toner Cartridge & Image Drum Unit Handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or image
unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose the toner cartridges and image drum units to light
for more than five minutes. Never expose the green drum (inside
the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the
middle. Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, always use original
toner cartridges.
• Exercise care when removing the toner cartridge. Do not let it
touch your clothing or porous materials. The toner powder causes
permanent stains.
• Small amounts of toner spilled on skin or clothing can be readily
removed with soap and cold water. Using heated water will make
removing the stain much more difficult.
Emergency First Aid
• IF TONER IS SWALLOWED: Induce vomiting and seek medical
attention. Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.
• IF TONER IS INHALED: Take the person to an open area for
fresh air. Seek medical attention.
• IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cold water for a minimum of 15 minutes keeping
eyelids open with fingers. Seek medical attention.
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Notes, cautions and warnings
Note: A note appears in this manual like this. A note provides
additional information to supplement the main text which may
help you to use and understand the product.
CAUTION:
A caution appears in this manual like this. A caution provides additional
information which, if ignored, may result in equipment malfunction or
damage.
WARNING
A WARNING APPEARS IN THIS MANUAL LIKE THIS. A WARNING
PROVIDES ADDITIONAL INFORMATION WHICH, IF IGNORED,
MAY RESULT IN A RISK OF PERSONAL INJURY.
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Chapter 1 - Introduction
Thank you for purchasing this fax machine, which uses advanced Light
Emitting Diodetechnology to transfer received and copiedimages to plain
paper. It has been designed to make sending and receiving faxes a fast and
trouble free process.
Features
Your fax machine includes all the following features:
• 40 One Touch keys for automatic, single-key dialling of
preprogrammed telephone numbers.
• 150 AUTO DIAL numbers for automatic dialling of additional
preprogrammed telephone numbers.
• 20 Groups can be programmed to allow you to transmit a document to
multiple locations with a single selection.
• A search feature to allow you to look for pre-programmed telephone
numbers by name.
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• Halftone transmission in up to 64 shades of grey.
• High-speed Fax communication at up to 33,600 bits per second.
• 16 mail boxes for confidential reception or bulletin polling.
• Automatic redial and page re-transmission when a telephone number
is busy or when problems occur in communication.
• Advanced transmission and reception features, including up to 20
delayed transmissions, send to multiple locations, confidential
transmission and reception, relay broadcast initiate and polling.
• Advanced memory transmission and reception features, including
automatic reception into memory with or without password printing.
• Reports to help you keep track of the operations and settings of your
fax machine.
• Automatic power save mode.
Chapter1-Introduction 1
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• Answering modes for manual and automatic fax reception, automatic
switching between incoming voice and fax messages. Also allows an
answering machine to be used with the fax machine.
• Fax forwarding, memory fax reception and, if desired, a 4 digit
password for printing messages.
• The closed network feature allows you to limit where faxes can be
transmitted to and received from.
• Your fax machine can also make 99 copies of an original document
using standard weight (80 gsm
• 2.5Mb of built-in memory (with battery backup).
• During transmissions, your fax machine will begin scanning data into
memory as it begins dialling (called Instant Dialling), thus saving
time since it does not wait for a connection on the receiving end.
• An advanced dual access feature allows you to load and prepare
documents for transmission while your fax machine is sending or
receiving another message.
• High speed scanning of original documents.
• Restricted operation of your fax machine by using a four digit
password.
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) paper.
• A manual paper tray or feeder allows you to load a different type of
paper while making copies. Paper size is dependent on 1st paper size
setting.
• A fax forwarding feature to allow your fax machine to receive
messages into memory and automatically forward them to other
remote fax machines.
Product options
Multi-Function Peripheral (MFP) option kit
This option allows your fax machine to communicate with a computer.
Once the MFP software is installed you can:
• Use your fax machine as a local printer.
• Send fax messages directly from your computer.
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• Receive and store fax messages directly into your computer.
• Scan pages from your fax machine into your computer.
• Carry out optical character recognition (OCR) on received faxes or
scanned pages.
• Easily program dial directories on your fax machine.
ISDN
This optionallows your faxmachine to send and receive digital communications. For details on this option, see Appendix B.
Telephone handset
The telephone handset (optional in some countries), allows you to use
your fax machine as a normal telephone.
Note: This option is not available if the ISDN Option is installed.
Memory expansion
Installing additional memory allows the fax machine to store more pages
of information in memory. If you are constantly seeing a memory
overflow message on your fax machine, you should consider purchasing
additional memory. An optional 2.0/4.0MB memory expansion board is
available.
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The memory expansion board option includes a built-in backup battery.
This feature protects memory operations and other communication
settings for up to 20 hours in the event of a power failure.
Second paper cassette
The second paper cassette option adds an additional 500 pages of paper
capacity to your fax machine. When the main paper cassette runs out of
paper, your fax machine automatically switches to the second paper
cassette to continue printing received faxes or copies.
Chapter1-Introduction 3
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Component identification
Your new fax machine package should contain the following items:
1. Document stacker
2. AC Power cable
3. Telephone cable
4. Fax machine
5. Toner cartridge
6. Image drum unit (inside fax machine)
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Components
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1. One-Touch keypad: Provides one-touch dialling of your most
often used or favourite numbers
2. Document table: Covers the copy stacker and holds original
documents to be faxed or copied.
3. Document table extension: Flips out to support longer documents
to be faxed or copied.
4. Copy stacker: Holds copies or received faxes.
5. Front panel: Gives you access to the manual paper feeder. This
allows you to bypass the paper cassette and feed paper directly into
the machine. Use this feature when you want to use a different type
of paper.
6. Copy stacker extension: Slide this tray out to help support copies
or received faxes.
7. Paper cassette: Holds up to 250 sheets of paper.
8. Paper indicator: Shows how much paper remains in the paper
cassette.
Chapter1-Introduction 5
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9. Power switch: Press to turn the fax machine ON (I) and OFF (O).
10. Document guides: Adjust these guides to the page width of the
documents to be faxed or copied.
11. Control panel: Contains most of the operator controls and
indicators
12. Document stacker: Holds your original documents after they have
been faxed or copied.
13. Paper path icon: Load documents face down here.
14. AC power socket: Connect the power cable supplied with your fax
machine into this socket.
15. Cable run: When installing the optional external handset, feed the
telephone line through this line run to the TEL terminal.
16. TEL terminal - Terminal for connecting an external telephone/
handset or answering machine to the fax machine (not fitted in all
countries).
Note: Only one terminal is available. When the ISDN option is
installed, voice communication is not supported.
17. LINE terminal: Terminal for connecting the fax machine to a
telephone line.
18. Expansion slot cover: Open this cover for access to expansion slots
for the optional PC interface and memory expansion boards.
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19. Image drum unit: The image drum unit contains the
photosensitive drum, which receives images from the LED print
head and transfers these images to the printing paper. You will need
toinstallanewdrumunitwhenpromptedtodosobythedisplay.
20. Toner cartridge: This black cylinder, installed on the image drum
unit, contains black powder, which acts as the ink for your fax
machine. You will need to install a new toner cartridge when
prompted to do so by the display.
21. LED print head: This black bar is the part of your fax machine
which transfers received or copied images onto the image drum
unit. Clean this bar each time you change a toner cartridge.
Chapter1-Introduction 7
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Control panel keys and indicators
1. LCD panel: Refer to this liquid crystal display (LCD) panel for
instructions and information while your fax machine is operating or
while you are programming your fax machine.
2. RESOLUTION/YES key: This key changes the resolution used
for transmitting and copying documents. Use STD for standard
originals, FINE and EX.FINE for detailed or small print originals,
and PHOTO for originals that include colours or many shades of
grey. You will also use this key as the YES key when confirming
selections or to move your cursor to the left while programming.
3. TYPE OF ORIGINAL/NO key: This key selects document
contrast after loading a document for transmission or copying. Use
LIGHT for originals that are too light, NORMAL for documents
with good contrast, and DARK for originals that are too dark. You
will also use this key as the NO key when making selections or to
move your cursor to the right while programming.
4. AUTO REC. key: This key sets the answering mode of your fax
machine. The answering mode controls how your fax machine
answers incoming calls and receives faxes. The display always
indicates your current selection. See “Setting answering mode” in
“Installation” for more information about the answering modes
available in your fax machine.
5. HYPHEN KEY: When programming One Touch keys and Auto
Dial telephone numbers, use this key to tell your fax machine to
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wait for the dial tone of an outside line before it continues dialling
the rest of the telephone number. When programming the
identification and call back numbers into your fax machine, this key
can also be used to enter a “+” symbol (not available in all
Countries).
6. SEARCH key: The One Touch keys and Auto Dial numbers can be
programmed to have a name or location ID associated with their
telephone numbers. Using this key by itself or in combination with
the numeric keypad, you can search for these numbers
alphabetically. You can also use the Search key to search for
unassigned One Touch keys and Auto Dial numbers.
7. HOOK/V. REQUEST key: During a fax communication, pressing
this key tells the operator at the other fax machine that you want to
talk at the end of your transmission or after reception of any page
has been completed. To use this feature both fax machines must
have an external telephone/handset connected. To answer a voice
request, press this key after lifting your telephone handset. When no
fax communication is taking place, pressing this key opens the
telephone line for manual dialling (not available in some countries).
You will hear the dialling tone through the speaker of your fax
machine.
Note 1: With the ISDN option installed, pressing this key for manual
dialling is not possible. Nor will a dialling tone be heard when
this key is pressed.
Note 2: The voice request feature is not available if fax communication
takes place at speeds greater than 14400 bps, or if the ISDN
option is installed.
8. REDIAL key: Pressing this key redials the last number dialled on
your fax machine.
Note: If your fax machine has been set to enter power save mode
(after the fax machine has been inactive for three minutes), the
manual redial function does not work.
9. AUTO DIAL key: Auto Dial numbers are abbreviated numbers for
rapid dialling. Rather than dialling the entire telephone number, you
can enter a 3-digit code to automatically dial a number instead. You
can also use the Location IDs (names) associated with Auto Dial
numbers to search for these locations by name using the Search key.
This key is also used in combination with the #/Group Key to select
preprogrammed groups when sending faxes to multiple locations.
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10. SELECT FUNCTION key: Using this key activates the advanced
transmission and reception functions of your fax machine to obtain
reports and for programming. To select a function, press the SELECT
FUNCTION key, then press the One Touch key labelled with the
function you want to use. While programming or selecting other
functions, pressing the SELECT FUNCTION key a second time takes
you directly back to the stand-by mode of your fax machine.
11. COPY key: After loading a document, press this key to make a
copy. When no documents are loaded, press this key once to obtain
a Message Confirmation Report about your last transmission on the
LCD Display Panel and a second time to receive a printed report.
You can also use the COPY key as a short-cut for programming One
Touch keys and Auto Dial numbers. After you have manually
dialled a telephone number, press COPY so you can instantly
program that number into an unassigned One Touch Key or Auto
Dial number.
12. STOP key: This key cancels any operation currently in progress
and turns off the Alarm indicator. During programming, pressing
the STOP key takes you back step-by-step through the
programming functions you have already selected. Should the fax
machine run out of paper, fax messages will be received in memory.
The fax machine will automatically print out any messages in
memory when you load paper.
13. START key: Pressing the START key initiates the operation
indicated on the display or confirms information you have entered
into the display. While the fax machine is in power save mode, press
the START key to exit power save mode.
Note: The fax machine also exits power save mode if a document is
placed on the document feeder, the handset is lifted, or if there
is an incoming fax message.
14. ALARM indicator: This indicator glows red and an alarm sound
notifies you of any problem that occurs. To turn the alarm indicator
off, press the Stop key and correct the problem.
15. Plus (+) key (One Touch key 18): Each fax number you enter or
program into your fax machine can be up to 32 digits long. When a
number is longer than 32 digits, it is possible to dial this number
using combinations of One Touch keys, Auto Dial numbers or the
numeric keypad. When programming a chain dial number into a
One Touch key or Auto Dial number, press the Plus key at the end
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of the first part of the number to indicate to the fax machine that this
is a chain dial number. When programming TSI/CSI and call back
numbers into your fax machine, this key is used to enter a “+”
symbol.
Note: With the ISDN option installed, chain dial numbers can be
programmed but cannot be used.
16. PAUSE key (One Touch key 20): Use this key on the One Touch
keypad to enter automatic three second pauses in dialling when
programming telephone numbers. For example, you may want to
use this key to tell your fax machine to wait for an outside line to
open. Pauses in telephone numbers are marked by a “P” symbol.
17. SPACE key (One Touch key 19): Use this key on the One Touch
keypad to enter spaces while programming or to erase previously
programmed information. Unlike the PAUSE key, spaces are used
for easier reading only and have no effect on dialling.
18. One Touch keypad: For a description of all the functions of the
One Touch keypad, including special characters assigned, see the
following section “One Touch keypad”.
19. One Touch labels: After programming a location into a One Touch
key, write the name of the location on the One Touch label. Lift off
the plastic cover and use a pencil to write in the name, then replace
the cover.
20. #/Group key: Once you have programmed some One Touch keys
or Auto Dial numbers, use this key to create groups to allow you to
send the same fax to multiple locations. After you have loaded a
document, press the AUTO DIAL key and use this key to select the
group you want to send your fax to.
21. 0/Unique key: When dialling, use this key to enter a “0”. When
programming your Sender ID or a Location ID, you can use this key
to enter a variety of unique characters, e.g.! # &’ () * +, -. /:; =? · @
\”_%~дЯсцьЖЕШжеш
22. Numeric keypad: When dialling, these twelve keys work like the
keypad on a telephone. You will also use the keypad to enter
numbers, letters and other characters while programming. After
pressing the SEARCH key, you can also use the numeric keypad to
alphabetically search for the names of locations programmed into
your fax machine.
Chapter1-Introduction 11
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23. */Tone key: If your fax machine is set to pulse dialling, this key allows
you to switch the dialling operation of your fax machine
from pulse to
tone dialling during your current call. You can also use this key
while programming to create numbers with mixed pulse-then-tone
operation.
Note 1: This function is not available in some countries.
Note 2: Some One Touch keys have been assigned a number of special
characters. These can be used when programming destinations
into the One Touch keys.
One Touch keypad
The One Touch keys are an important tool on your fax machine. You can
use them for quick, One Touch, dialling and to access the functions and
programming options of your fax machine.
Dialling
To use a One Touch key for dialling,just press the appropriate One Touch
key. For each key, you may program up to two telephone numbers: a
primary number, which will always be dialled first, and an alternate
number which will be automatically dialled if the first number is busy or
if there is no answer.
You can also use the Location IDs (names) associated with One Touch
keys to search for these locations by name using the SEARCH key.
There are 40 One Touch Keys available for programming. To access One
Touch keys 21 to 40, grasp the One Touch keypad latch and swing the
main One Touch panel up and out of the way. When you are finished,
close the One Touch keypad to continue with other options and
programming.
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Selecting functions and programming
You can also use One Touch keys 1 to 10 for selecting special
transmission and reception functions, obtaining reportsand programming.
To select a function from the One Touch keypad, press the SELECT
FUNCTION key, then press the corresponding One Touch key.
1/DELAYEDTXkey:Use this key to delay sending a fax to a time
and date which can be specified up to three days later.
2/PRINT OPERATION key: Your fax machine canbe set to receive
messages into memory and not print them when it runs low on toner.
Using this key you can also force messages to print when toner is low,
but print quality may be poor. Using this key prints out confidential
fax messages received into mailboxes in the memory of your fax
machine after entering the correct password. If memory reception
mode is set on your fax machine, use this key to print faxes that have
been received in memory, without changing the reception mode of
your fax machine. Also use this key to print any bulletin polling
messages that have been stored in memory for transmission.
Note: Changing the answering mode of your fax machine
automatically prints out any non-confidential faxes that have
been received into memory.
English
3/CONFIDENTIAL TX key: Using this key sends a confidential
document to a personal mailbox (a memory storage area) in the
receiving fax machine.
4/RELAY INITIATE TX key: Using this key sets up a relayed fax
transmission. During a relayed fax transmission, your fax machine
initiates the transmission by sending a document to a second fax
machine, which then broadcasts the message to a number of other fax
machines.
5/POLLING key: Using this key sets your fax machine to hold your
document in the document feeder or to scan and store documents in
memory (holding or storing documents depends on how your fax
machine is set). Your fax machine will then wait for another fax
machine to call and request a document to be sent (polling
transmission). When no document is loaded on the document table,
using this key calls another fax machine and requests it to send the
documents it has loaded into memory or document feeder (polling
reception).
Chapter1-Introduction 13
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6/REPORT PRINT key: Using this key manually prints reportsfrom
your fax machine.
7/COUNTER DISPLAY key: Your fax machine keeps track of the
number of pages it has printed and scanned. Using this key checks the
print counters ofyour fax machine and resets the drum counter of your
fax machine after replacing the image drum unit.
8/LOCATION PROG key: Using this key programs One Touch
keys, Auto Dial numbers and groups into your fax machine.
9/USER PROGRAM key: Using this key allows you to program
identification information of your fax machine; set the clock of your
fax machine; set forwarding number; set up mail boxes for
confidential message reception; change your fax machine function
settings and dial parameters or store bulletin polling messages for
transmission; program passwords for printing messages stored in
memory; program forwarding number and, if fitted, ISDN parameters
and to restrict the use of your fax machine.
10/PRINTER CLEANING key: Using this key prints a cleaning
page for clearing any accumulated toner from the image drum of your
fax machine.
Signal tones
Your fax machine emits a number of sounds to inform you of specific
conditions.
Key Select Tone: This is a short beep that occurs each time you press a
key.
Error Tones: If you press a wrong or inappropriate key, your fax
machine will emit three short beeps. If your fax machine experiences a
problem during communications, it will emit three long beeps. Press the
STOP key to turn the error tone off. If the problem occurred during
transmission you can print a Message Confirmation Report to check the
source of theproblem by pressing the COPY key twice withno documents
loaded.
Voice Request Tone: During a fax session, either you or the person at the
remote fax machine can initiate a voice request. When the person at the
remote fax machine either initiates or answers your voice request, your
fax machine emits a repetitive warbling sound, and the display will inform
you what action to take.
14
English
End of Session Tone: At the end of every successful fax session, your fax
machine emits a short beep to inform you that there were no errors or
problems in the communication.
Off-Hook Alarm Tone: If your fax machine is equipped with a handset
and if the handset is left off the hook, your fax machine will emit an
intermittent warbling sound. To turn off the sound, hang up the handset or
press the STOP key.
Chapter1-Introduction 15
English
16
Chapter 2 - Installation
Getting started
To install your new fax machine, follow the instructions from Unpacking
to Setting the Fax Identification. You must complete these steps for your
fax machine to operate properly.
If you havepurchased an option package foryour fax machine, refer to the
documentation you received with that option.
Where to install your fax machine
• Install your fax machine in a dust-free location away from direct sunlight.
• Allow several centimetres on each side of the fax machine to ensure
adequate ventilation.
• Make sure that both power and telephone outlets are available nearby.
• Choose a location where the relative humidity is between 20% and
80%, and where the temperature is between 10°C/50°F and 32°C/
90°F.
English
Unpacking
Before you begin, make sure that all items listed below are included in
your package. Refer to the illustrations in Component Identification and
remove the contents from the carton placing them on a sturdy surface.
1. Fax machine unit
2. Toner cartridge
3. Image drum unit (inside the fax machine)
4. Power cable
5. Telephone line cable
6. Document stacker
7. This handbook
Chapter 2 - Installation 17
English
Note: A telephone handset, handset cradle and handset cable may
also be included. If any items are missing, notify your supplier
immediately for a replacement. Keep your packing materials
and carton in case you ever need to ship or transport the
machine.
Setting up
Installing the document stacker
Slip the document stacker indents over the tabs onthe rear of the unit. You
will feel them lock into place.
Installing the toner cartridge
1. Lift the document table into an upright position.
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