OKI OKIFAX 160 User Guide

Preface

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

ENERGY STAR is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT PRODUCTO LASER DE CLASE 1 APARECCHIO LASER DI CLASSE 1

8 Oki Europe Ltd.

http://www.okiprintingsolutions.com

As an ENERGY STAR Program Participant, the manufacturer has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

Repairs/maintenance: Repairs and maintenance should only be carried out by a qualified technician. There are no user serviceable parts inside the machine. To reduce the risk of electrical shock, you must not carry out these operations yourself. Opening or removing the covers exposes you to two hazards:

- The laser beam can cause irreversible eye damage.

- Contact with electrical components can lead to electrical shock.

For installation conditions and safety precautions, refer to the separate Safety/ Installation Instructions booklet provided.

Declaration of confomity

Notice to Users in EU Countries

This product complies with the requirements of the Council Directives 2004/108/EC (EMC), 2006/95/EC (LVD)and 1999/5/EC (R&TTE), as amended where applicable on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage and Radio & Telecommunications Terminal Equipment.

Environmental Information

Dear Customer,

Starter Cartridge

For printing purposes, your device utilises the most up-todate laser technology. A starter cartridge is provided with the device. For this starter cartridge, you do not require any Plug’n’Print card.

Telephone Book

You can store up to 200 entries in the telephone book of your device. Your device can store 10 different groups with up to 199 entries.

Broadcast Transmissions

With the broadcasting key (= Broadcasting) you can add further numbers during the dialing process and send a message quickly and simply to several recipients.

You can send fax messages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Time Stamp

The device prints the date and the exact arrival time on every incoming fax received. This allows you to document the exact time at which you have received a fax transmission. A memory buffer in the device ensures that the correct date and time of reception will be maintained even after a power loss.

Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies.

You can send SMS messages from your machine if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu.

Text2Fax

You can enter text on your device and send as a fax transmission to another device (in countries and networks without SMS function).

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

We hope you enjoy your machine and its many functions!

About this User Manual

With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.

Symbols Used

Dangers

Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling.

Tips

This symbol designates tips that will help you to use your machine more effectively and easily.

2 OKIFAX 160

Dear Customer, ......................................................... 2

About this User Manual ............................................ 2

1 Installation Guide............................... 4

Contained in the Packing .......................................... 4

Attaching the Document Support .............................. 4

Loading Paper ........................................................... 4

Extending the Printout and Fax Outlet Tray ............. 5

Attaching the Document Outlet Tray ........................ 5

Connecting the Telephone Handset .......................... 5

Inserting Starter Cartridge ......................................... 5

Connecting the Telephone Cable .............................. 6

Connecting the Mains Cable ..................................... 6

Initial Installation ...................................................... 6

2 Overview............................................. 7

Overview of the Menu Functions .............................. 7

Printing Help Pages ................................................... 7

Device Overview ........................................................ 8

Panel with Display ..................................................... 9

3 Telephone Functions....................... 10

Making Telephone Calls on the Machine ................ 10

Getting outside line ................................................. 10

Chain Dialling ......................................................... 10

Insert Dialling Pause ................................................ 10

Dialling with the Handset Replaced ........................ 10

Telephone Book ...................................................... 10

Groups .................................................................... 11

Calling Line Identification (CLIP) ........................... 11

Missed Calls ............................................................ 11

4 Fax..................................................... 12

Sending a Fax .......................................................... 12

Manually Sending a Fax ........................................... 12

Direct Inward Dialling or Selecting Sub-address ...... 13

Listening while a connection is established .............. 13

Broadcasting ............................................................ 13

Sending Fax Later .................................................... 13

Using Fax Templates ............................................... 13

Fax Reception .......................................................... 13

Receiving Fax Manually ........................................... 14

Time Stamp ............................................................. 14

Deactivating Automatic Fax Printout ...................... 14

Polling Faxes ............................................................ 14

Jobs ......................................................................... 15

5 Copier ............................................... 16

Inserting Documents ............................................... 16

Making a Copy ........................................................ 16

Adjusting Copies ..................................................... 16

6 SMS ................................................... 17

SMS Requirements .................................................. 17

Sending SMS ........................................................... 17

Receiving SMS Messages ......................................... 17

Reading SMS Messages ............................................ 17

Printing SMS Messages ............................................ 17

Deleting SMS Messages ........................................... 18

Modifying the Settings ............................................ 18

Sending Text2Fax .................................................... 18

7 Sudoku.............................................. 19

Printing a Game ....................................................... 19

Printing the Last Game Again .................................. 19

Printing the Solution ............................................... 19

Sudoku for Every Day .............................................. 19

8 Settings............................................. 20

Energy Saving Mode ................................................ 20

Selecting the Country .............................................. 20

Selecting the Language ............................................. 20

Entering the Date and Time .................................... 20

Entering Your Telephone Number and Name ......... 20

Locking the Device .................................................. 20

Set Resolution .......................................................... 20

Reducing Transmission Speed ................................. 21

Turning Page Header On/Off .................................. 21

Switches Time Stamp On/Off ................................. 21

Switching Transmission Report On/Off .................. 21

Additional Fax Reception Options ........................... 21

Setting the Ring Tones ............................................ 21

Setting the Fax Reception Mode .............................. 22

Printing Lists and Help Pages .................................. 22

9 Telephone Lines and Additional

Devices .................................................. 23

Configuring Telephone Lines and Services ............... 23

Connecting Additional Devices ................................ 23

Using Additional Telephones (Easylink) .................. 23

10 Service .............................................. 25

Changing the Toner Cartridge ................................. 25

Restart the Recharging Process ................................. 26

Displaying the Toner Level ...................................... 26

Fixing a Paper Jam ................................................... 26

Fixing a Document Jam ........................................... 27

Cleaning .................................................................. 27

Power Cycling .......................................................... 27

11 Glossary ............................................ 29

12 Appendix .......................................... 32

Technical Data ........................................................ 32

Table of Contents 3

1 Installation Guide

Contained in the Packing

1 Device

‚ Device

2 Telephone receiver

ƒ Telephone handset

3 Coiled cable for the telephone receiver

„ Spiral cable for telephone handset

4 Document Support

… Document support

5 Paper Tray

† Paper tray

6 Document Outlet Tray

‡ Document outlet tray

7 Mains Cable

ˆ Mains cable with plug (country-specific)

8 Telephone Cable

‰ Telephone cable with plug (country-specific)

9 Starter Cartridge

Š Starter cartridge

Product information and operating instructions/CD

Product information and operating instructions/CD (not depicted)

Verpackungsinhalt

Loading Paper

Initial operation

Initial operation: Please remove the protective cardboard from the paper tray before loading paper and replacing the paper tray into the device.

Requirements

Before you can receive documents or make copies, you must load paper into the device. Please use only appropriate paper in standard format A4 · 210¦×¦297 millimetre

· preferably80¦g/m nical data.

Loading Paper

Separate the paper sheets by fanning them out, then

. Follow the specifications in the tech-

align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Preparing Paper

1 Remove the cover from the paper tray.

Initial operation: Please remove the protective

cardboard from the paper tray before loading paper and replacing the paper tray into the device.

2 Put in only as much paper as will fit under the raised

limit markers on the upper edge of the paper tray (see also the drawings on the cover of the paper tray). You can load up to 250 sheets.

Packing Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Attaching the Document Support

Insert the document support into the two openings in the cover. The document support should snap securely into place.

Dokumentenhalter anbringen

If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page toward the rear.

Forms that have been printed out by a laser printer are not suitable for further printing. This can lead to a paper jam.

4 OKIFAX 160

3 Press the paper down until the lever (A) snaps into

place at the rear of the paper tray.

4 Place the cover back on the paper tray. Push the paper

tray into the device all the way to the stopping point.

Do not pull out the paper tray while the device is in the process of printing. This can lead to a paper jam.

Extending the Printout and Fax Outlet Tray

Extending the Printout and Fax Outlet T ray

Pull the print-out and fax outlet tray out of the paper tray cover.

Druckausgabe rausziehen

Connecting the Telephone Handset

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Telefonhörer anschließen

Inserting Starter Cartridge

Plug’n’Print Card

Before you can receive documents, make copies, or print, a toner cartridge must be inserted into the device. For this reason, a starter cartridge is supplied with the device. The toner level memory for this starter cartridge was set at the factory. The starter cartridge need not be updated with a Plug’n’Print card. For each additional toner cartridge that you insert into your device, you must update the toner level memory with the Plug’n’Print card provided.

1 Open the cover by taking hold of both document

guides and tipping the cover backward.

Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from

Attaching the Document Outlet Tray

Insert the document outlet tray into the two openings under the operation panel.

Dokumentenausgabe anbringen

clothing or objects with cold water; hot water would only cause the toner to set.

2 Take the new toner cartridge from the package. 3 Remove the black protective foil and other packaging

material, but do not yet remove the protective strip from the cartridge.

4 Shake the new toner cartridge back and forth several

times in order to distribute the toner evenly, thereby improving the print quality.

Installation Guide 5

5Only after completely pull off the protection strip lo-

cated on the left side of the cartridge.

Once you have removed the protection strip, do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air.

6 Place the toner cartridge into your device. The cartridge

should snap securely into position.

7 Close the cover. Make sure that the cover snaps securely

into position on both sides.

Connecting the Telephone Cable

Connect the telephone cord to the device by inserting it in

the socket designated with LINE (RJ-11-Connector). In-

sert the telephone plug into your telephone connection socket.

Telefonkabel anschließen

PABX Systems 1

If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections and additional devices, page 23).

Connecting the Mains Cable

Mains Voltage at Setup Location

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Connecting the Mains Cab le

Insert the mains cable into the connection located on the rear side of the device. Connect the mains cable to the electrical socket.

Netzkabel anschließen

Initial Installation

After you connect your device to the mains, the initial installation commences.

Selecting the Country

Setting the Country Correctly

Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

1 Press OK.

2 Use [ to select the country in which you are operat-

ing the device.

3 Confirm twice with OK.

Entering Number

Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

1 Enter your number.

To insert special characters and symbols, press

;ü. Select with [. Confirm with OK.

You can move the cursor using [. Use C to de-

lete individual characters.

2 Confirm with OK.

Entering Name

1 Enter the name using the keys (A—Z).

Enter capital letters by pressing and holding ú

button. You can enter special characters using ½.

To insert special characters and symbols, press

;ü. Press ûü to insert language specific special

characters. Select with [. Confirm with OK.

You can move the cursor using [. Use C to de-

lete individual characters.

2 Confirm with OK.

Entering the Date and Time

1 Enter the date (two digits for each field), for example

31¦05¦25 for May 31th, 2025.

2 Enter the time, e.g. 14 00 for 2 pm.

3 Confirm with OK.

6 OKIFAX 160

2Overview

Overview of the Menu Functions

The following functions are available on your device. There are two ways in which you can call functions.

Menu Navigation

Navigating in the menu: Press OK or one of the two

arrow keys [ to open the function menu. Page through

[ menu entries. Use OK to select a function. Press C to

return to the previous menu level. Press j to close the

menu and return to the starting mode.

Direct Loading

Calling functions directly: You can call a menu func-

tion directly using the function number. Press OK and en-

ter the appropriate function number using the numeric

keypad. Confirm using OK. You will find the function

number in the following list.

1 Installation

12 Selecting the Language

12 Selecting the language................................page 20

13 Entering the Date and Time

13 Entering the date and time ........................page 20

14 Entering Your Telephone Number and Name

Entering your telephone number and name

15 Configuring Telephone Lines and Services

15 Configuring telephone lines and services....page 23

16 Make Various Settings

16 Various settings .........................................page 21

17 Setting the Number of Rings

17 Setting the number of rings .......................page 21

18 Setting the Ring Volume

18 Setting the ring volume .............................page 21

19 Setting the Fax Reception Mode

19 Setting the fax reception mode ..................page 22

2 Fax

21 Reducing transmission speed

21 Reducing transmission speed .....................page 21

22 Fax Polling

22 Fax polling.................................................page 14

23 Polling Send

23 Polling send...............................................page 14

24 Sending Fax Later

24 Sending fax later........................................page 13

25 Settings for Transmission Reports

25 Settings for transmission reports ................page 21

26 Time Stamp

26 Switches Time Stamp On/Off ...................page 21

27 Deactivating Automatic Fax Printout

27 Deactivating automatic fax printout ..........page 14

28 Settings for Fax Reception

28 Settings for fax reception ...........................page 21

29 Using Fax Templates

29 Using fax templates....................................page 13

3 SMS

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

31 Sending SMS

31 Sending SMS.............................................page 17

32 Reading SMS

32 Reading SMS.............................................page 17

33 Deleting SMS

33 Deleting SMS............................................page 18

34 Printing SMS

34 Printing SMS.............................................page 17

35 Settings for sendi ng and receivin g SMS

35 Settings for sending and receiving SMS .....page 18

36 Changing Transmitting and Receiving Numbers

36 Changing transmitting and receiving numbers

.......................................................................page 18

page 20

4 Lists and Reports

41 List of the available functions

41 List of the available functions.................... page 22

42 Printing Fax Journal

42 Printing fax journal................................... page 22

43 Printing the Telephone Book

43 Printing the telephone book...................... page 22

44 Printing the Settings

44 Printing the settings .................................. page 22

45 Printing the Jobs List

45 Printing the jobs list.................................. page 15

5 Jobs

51 Immediate Job Execution

51 Immediate job execution........................... page 15

52 Changing a job

52 Changing a job ......................................... page 15

53 Deleting a Job

53 Deleting a job ........................................... page 15

54 Printing a Job

54 Printing a job............................................ page 15

55 Printing the Jobs List

55 Printing the jobs list.................................. page 15

6 Miscellaneous

61 Locking the Device

61 Locking the device .................................... page 20

62 Installing a new toner cartridge

62 Installing a new toner cartridge ................. page 26

64 Sudoku

68 Sudoku .....................................................page 19

Printing Help Pages

Printing the Functions List

You can also print the functions list by pressing ¨, 1 and

OK.

Printing the Telephone Book

You can also print the telephone book by pressing ¨, 4

and OK.

Printing the Fax Templates

You can also print the fax templates by pressing ¨, 8 and

OK.

Printing Fax Journal

You can also print the fax journal by pressing ¨, 3 and

OK.

Printing the Job List

You can also obtain a print-out of the jobs list by pressing

¨, 6 and OK.

Sudoku: Printing a Game

You can also print a new Sudoku by pressing ¨, 7 and

OK.

Printing the List of Settings

You can also print the list of settings by pressing ¨, 5 and

OK.

Overview 7

Device Overview

1 Cover

‚ Cover

2 Scan: Document Support

ƒ Scan: document support

3 Scan: Document Feed Slot

„ Scan: document feed slot

4 Scan: Document Guide

… Scan: document guide

5 Panel with Display

† Panel with display

6 Document Outlet

‡ Document outlet

7 Printout and Fax outlet

ˆ Printout and fax outlet (extendable)

8 Paper Tray

‰ Paper tray

9 Slot for the Plug’n’Print Card

Š Slot for the Plug’n’Print card

10 Telephone handset with spiral cable

‹ Telephone handset with spiral cable

Außenansicht nummerier t

Œ Toner cartridge

Tonerkartusche No 11

Connections on the Rear Side

1 Telephone Handset Socket

‚ )-Socket—Connection socket for the telephone

handset

2 External Devices

ƒ EXT-Socket—Connection socket for additional de-

vices

3 Telephone Cable

„ LINE-Socket—Connection socket for telephone cable

4 Mains Cable Socket

… Mains cable socket

Außenansicht Rückseite oh ne PC

11 Toner Cartridge

8 OKIFAX 160

Panel with Display

Letter Keypad

Keys (A—Z)—Telephone book register: Calling up telephone book entries / entering letters. Entering capital let-

ters by pressing and holding ú button. Entering a space

using ½. Entering a full stop using .. Entering a break us-

ing Rø.

Special Characters 1

;ü—Entering special characters (punctuation marks

and symbols). Select the entries with [. Confirm with

OK.

Special Characters 2

ûü—Entering language specific special characters (special

letters). Select the entries with [. Confirm with OK.

Shift Key

ú—Shift key: entering capital letters / in combination

with other keys: calling additional functions

Telephone Book

am—Calls up telephone book functions

Red lamp

Red lamp Æ—If the lamp flashes, please read what is in-

dicated on the display

Green Lamp (SMS)

Green Lamp â/_—It flashes whenever an SMS mes-

sage has arrived or when a document is waiting to be retrieved from the fax memory.

Stop

j—Function abort / return to the starting mode / docu-

ments eject

C—Returning to the previous menu level / deleting indi-

vidual digits

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor

OK—Calling the menu functions / confirming input

Start

o—Start a fax transmission or fax reception

Copy

COPY—Press twice: making copies automatically. Press

once: adjusting copies

Help

¨—Print list of functions, jobs, settings / printing fax jour-

nal or telephone book / Sudoku: printing a game / printing the fax templates

SMS (Function is not supported in all countries and networks)

_—Calling up the SMS menu (function is not support-

ed in all countries and networks) / in countries and networks without SMS function: calling up Text2Fax sending

Broadcasting (SMS)

À—Sending to multiple recipients (= Broadcasting):

Sending fax or SMS message to multiple recipients

Resolution

fx—Setting higher resolution for faxes and copying

(NORMAL, h—FINE, f—SFINE, x—PHOTO)

Number Buttons

Numeric keys—Entering digits

Redialling

@ù—List of the last ten numbers dialled (= redialling

list)

Caller List

ú and @ù—List of last ten callers (= caller list)

Speaker

μ—Dialling with the handset replaced

Rø—Insert short line interruption (Hook Flash) as office

index on PABX or for calling special functions in the public telephone network (PSTN)

ú and Rø—Inserting dialling pause

Symbols on the LCD Display

SFine (for documents with many details)

f—SFINE resolution configured (for documents with

many details)

Photo (for photos)

x—PHOTO resolution configured (for photos).

Fine (for documents with small print or drawings)

h—FINE resolution configured (for documents with

small print or drawings)

CLIP

ž—Incoming calls during absence (function is not sup-

ported in all countries and networks)

SMS

_—Incoming SMS messages (function is not supported

in all countries and networks)

L3 Paneel

Overview 9

3 Telephone Functions

Connecting Additional Telephon es

For information on how to connect additional telephones and which functions are available to you, please refer the chapter on Telephone Connections and Additional Devic-

es, Page 23.

Making Telephone Calls on the Machine

Dial the desired telephone number. There are multiple ways to do this. Then lift up the handset.

Direct Dialling

You can also lift up the receiver first, then dial a number. The dialling process begins immediately.

Manual dialling: Dial the desired telephone number with the number pad.

Telephone Book

Telephone book register: with the keys (A—Z) you can access entries saved in the telephone book. Enter the initial letters or the name of the desired entry. Your device will show you the telephone book entries for the corre-

sponding letters. Select an entry using [.

Using the Telephone Book

You can also call the telephone book entries by press-

ing am and select using [

The function Search works even while you are conversing on the telephone.

If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.

Redial List

Redial list: Press @ù. Use [ to select an entry from

the list of the dialled numbers.

Caller List

Calling List: Press ú and @ù. Use the [ to select

an entry from the list of callers.

CLIP Prerequisite

For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.

Getting outside line

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access

code is usually 0.

Outside Line Access Code Error

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be

R (= Flash). Press Rø to enter this outside line ac-

cess code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Setting up an extension

If you operate your device permanently at an extension, store the outside line access code with the 15 function (see page 23).

SEARCH.

Chain Dialling

You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry.

Insert Dialling Pause

It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Press ú and

Rø. The second part of the number is dialled only after a

short pause.

Dialling with the Handset Replaced

Press μ to dial without lifting up the handset. You will

hear the dial tone from the loudspeaker; the dialling process will commence immediately.

Telephone Book

Help 4 · Telephone book

Press ¨, 4 and OK to print a list of all saved entries

and groups in the telephone book.

Telephone Book

Call the telephone book functions using am: You can

store new entries, search for entries as well as set and edit groups. You can save up to 200 entries in the telephone book of your device.

Cursor navigation 1

You can move the cursor using [. Use C to delete

individual characters. Press j to close the menu and

return to the starting mode.

Saving Entry

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Enter the name using the keys (A—Z).

To insert special characters and symbols, press

;ü. Press ûü to insert language specific special

characters. Select with [. Confirm with OK.

5 Confirm with OK.

6 Enter the number using the number pad.

7 Confirm with OK.

8 Select the speed for fax transmissions to this recipient.

Normally you can select the highest speed. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

9 Confirm with OK. The entry is saved.

ADD NAME.

10 OKIFAX 160

Edit Entry

1 Press am.

2 Using [ select

MODIFY.

3 Confirm with OK.

4 Enter the initial letters or select the entry you would

like to change with [.

5 Confirm with OK.

6 Change the stored name, the number and the transmis-

sion speed.

7 Confirm the changes by pressing OK.

Deleting an Entry

1 Press am.

2 Using [ select

CANCEL.

3 Confirm with OK.

4 Enter the initial letters or select the entry you would

like to delete with [.

5 Confirm with OK.

6 Confirm the deletion with OK.

Groups

You can combine several telephone book entries into a group. A message is sent to all members of this group in succession. Your device can store 10 different groups with up to 199 entries.

Creating Group

1 Press am.

2 Using [ select

ADD LIST.

3 Confirm with OK.

4 Enter a name for the group.

5 Confirm with OK.

6 Press am and add entries from the telephone book.

Enter the initial letters or select using [.

7 Confirm with OK.

8 Press am and add additional recipients to the group.

9 Press OK to end the input.

10 Enter a group number from 1 to 9.

11 Confirm with OK. The group is now saved.

Edit Group

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Using [ select the group you would like to edit.

5 Confirm with OK.

6 If necessary, enter a new name for the group.

7 Confirm with OK.

8 You can delete or add entries. Use C to delete individ-

ual recipients. Press am to add a recipient from the

telephone book.

9 Confirm with OK.

MODIFY.

10 If necessary, enter a new number for the group.

11 Confirm with OK.

Deleting a Group

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Select the group that you would like to delete.

5 Confirm with OK.

6 Confirm the deletion with OK.

Calling Line Identification (CLIP)

Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

CLIP Definition

The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.

Setting the Country

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter Settings, page 20)

Missed Calls

If you receive a telephone call during your absence, the

symbol ž will appear. The caller’s number will appear in

the display. Your device will store the telephone numbers of the last 10 calls.

1 Press ú and @ù.

2 Use the [ to select an entry from the list of callers.

New entries are marked with a star *.

3 To call back, pick up the handset.

If the number of the rings has been set to function 17, then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown.

CANCEL.

0 with

Telephone Functions 11

4Fax

Help 3 · Fax Journal

Press ¨, 3 and OK to print the fax journal of the

last 30 transmissions.

Loading Documents

Do not insert any documents into the machine that...

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

... are written on with a soft pencil, with paint, chalk or charcoal.

... originate from newspapers or magazines (printing ink).

... are held together with office or notebook staples or with tape or glue.

... are pasted with note papers. ... are creased, crumpled or torn.

Sending a Fax

As much as possible, use fax documents printed with darker coloured text (black or dark-blue). Yellow, orange and green are not suitable.

Sending a Fax

Document Formats

Use documents with size A4 · 210¦×¦297 millimetres with 60¦–¦90¦g/m

. Do not use any documents that are

smaller than A4. You can insert up to 20 documents at a time.

The contrast setting is automatically adjusted to the document. If you would like to specify the contrast yourself, use function 24 Sending Fax Later (page 13).

1 Insert the documents face down into the document

feeder. The lower most document will be fed in first. You can insert up to 20 documents at a time.

2 Push the document guide inwards, so that it lies level

on the documents.

Press j to eject the documents without sending

them.

3 Set the desired resolution. Press fx. The symbol of

the selected resolution appears in the display.

You can choose between NORMAL (for documents

without special features), h/FINE (for texts with small

print or drawings), f/SFINE (for documents with many

details) und x/PHOTO (for photos).

With function 16, you can select the default resolution setting (also see chapter Set Resolution, page 20).

4 Dial the desired number. There are multiple ways to do

this:

Manual dialling: Dial the desired telephone number with the number pad.

Telephone Book

sponding letters. Select an entry using [.

Using the Telephone Book

You can also call the telephone book entries by press-

ing am and select using [

SEARCH.

The function Search works even while you are conversing on the telephone.

If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.

Redial List

Redial list: Press @ù. Use [ to select an entry from

the list of the dialled numbers.

Caller List

Calling List: Press ú and @ù. Use the [ to select

an entry from the list of callers.

CLIP Prerequisite

Sending a Fax

Press o. The fax is sent.

Busy Number

If the subscriber is busy, the device dials the number

again after some time. Press j, in order to cancel the

transmission process. After the transmission, the machine prints out a transmission report depending on the settings.

Manually Sending a Fax

1 Insert the document. 2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press μ.

4 Press o.

12 OKIFAX 160

Direct Inward Dialling or Selecting Sub-address

Direct inward dialling or sub-address

You can send a fax to a direct-inward dialling number or a sub addressor or call from a direct-inward dialling number or sub address - for example to use a certain service of a fax database provider. For this purpose, attach the direct-inward dialling number or sub address with a short dialling pause to the fax number.

1 Enter the desired number using the numeric keypad or

select a saved entry.

2 Press ú and Rø.

3 Enter the direct-inward dialling number or sub address.

4 Press o. The direct-inward dialling number or sub ad-

dress is dialled only after a short pause.

Listening while a connection is established

You can listen while a connection is established, for example if a fax transmission constantly fails.

Enter the desired number using the numeric keypad or se-

lect a saved entry. Press μ.

No hands-free operation

Hands-free operation is not possible with this function. You cannot answer if the subscriber picks up.

Broadcasting

You can send one fax to multiple recipients in succession.

Entering Recipients Individually

1 Insert the document. 2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press À.

4 Enter the next telephone numbers. Between the indi-

vidual recipients, press À. You can enter up to 10 re-

cipients.

5 Press o. The device transmits the fax message succes-

sively to all recipients.

You can interrupt the process at any time, by

pressing j.

Sending a Fax to a Group

1 Insert the document.

2 Enter the initial letters or select a group using [.

You can also call the groups by pressing am

and select using [

3 You can enter additional groups or individual numbers.

Press À.

4 Enter the next telephone numbers. Between the indi-

vidual recipients, press À. You can enter up to 10 re-

cipients.

5 Press o. The device transmits the fax message succes-

sively to all recipients.

You can interrupt the process at any time, by

pressing j.

SEARCH.

If your machine cannot reach a recipient, the fax message is sent to the other recipients. After the machine has called all recipients, it once again dials the numbers that previously could not be reached.

Sending Fax Later

Delayed Fax Transmission

If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later time – within 24 hours.

1 Insert the document.

2 Press OK, 24 and OK.

3 Enter the desired number using the numeric keypad or

select a saved entry.

You can enter further recipients. Between the in-

dividual recipients, press À.

4 Confirm with OK.

5 Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.

6 Confirm with OK.

7 Using [, select the desired contrast.

8 Confirm with OK. After a short warm up phase, the

device will read the document into the memory and will send out the fax at the specified time.

Jobs

To cancel a scheduled fax transmission, simply delete the document from the jobs list (also see chapter Jobs, page 15).

Using Fax Templates

Help 8 · Fax Templates

You can also print the fax templates by pressing ¨,

8 and OK.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

1 Press OK, 29 and OK.

2 Use [ to select the template you would like to print.

3 Confirm with OK. The device prints the template.

4 Fill the template and send it to the desired recipient per

fax.

Fax Reception

Fax Switch

The built-in fax switch of your device distinguishes between fax messages and telephone calls. There are several ways to do this (also see chapter Setting the Fax Reception Mode, page 22).

Memory

If you have not changed the factory settings, received faxes will be printed out automatically. If there is no paper or toner in your device, the device will store incoming fax transmissions in its memory. The green lamp

â/_

on the panel will flash whenever there is a fax present in the memory. After you have loaded paper into the device or inserted a new toner cartridge, the saved messages are printed.

Memory Philips

The fax memory can store up to 400 pages. Follow the specifications in the technical data.

Memory

If the message memory is full, no additional messages can be received.

Fax 13

Receiving Fax Manually

Select manual reception under fax reception mode (see Chapter Setting the Fax Reception Mode, page 22). The device will not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected

to a computer. You can start fax reception manually, by

pressing o.

Time Stamp

Switches Time Stamp On/Off

If the time stamp function is activated, incoming faxes will be stored in the fax memory. As soon as the last page has arrived, the arrival time is stored and the device prints out all the pages. You can turn this function off (also see chapter Switches Time Stamp On/Off, page 21).

Deactivating Automatic Fax Printout

You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. Only after entering a PIN code can you print out these fax transmissions.

Entering the PIN Code

If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.

1 Press OK, 27 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter a four-digit PIN code.

Note down your PIN code in a safe place. Should you forget the PIN code, the device must be reset to factory settings, in order to be able to access it again. All personal settings will be deleted.

5 Confirm with OK.

Switching On and Off

1 Press OK, 27 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter the four-digit PIN code.

5 Confirm with OK.

6 Use [ to select whether you would like to turn the

function on or off.

7 Confirm with OK.

ANSWER CODE.

ACTIVATION.

Printing Out Fax Transmissions

1 Press OK, 27 and OK.

2 Using [ select

PRINT.

3 Confirm with OK.

4 Enter the four-digit PIN code.

5 Confirm with OK. The stored fax transmissions are

printed out and deleted from the memory.

Polling Faxes

Fax Polling

With the fax polling function, you can retrieve faxes that lie ready in the dialled fax machine. You can also provide documents on your machine to be polled by others.

Polling Faxes Directly

1 Press OK, 22 and OK.

2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press o.

Time-Deferred Polling

1 Press OK, 22 and OK.

2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Confirm with OK.

4 Enter the time, at which the document should be

polled, e.g. 14 00 for 2 pm.

5 Confirm with OK.

6 The device is now in standby mode. You can continue

to carry on telephone conversations or send other fax transmissions during this time.

Jobs

To cancel a scheduled fax transmission, simply delete the document from the jobs list (also see chapter Jobs, page 15).

Polling Send of Faxes

1 Insert the document.

2 Press OK, 23 and OK.

3 Using [ select

setting once. If you select freely polled any number of times.

4 Confirm with OK.

5 Using [, select the desired contrast.

6 Confirm with OK. After a short warm up phase, the

device will store the document in the fax memory.

Jobs

To cancel a scheduled fax transmission, simply delete the document from the jobs list (also see chapter Jobs, page 15).

SIMPLE or MULTIPLE. With the

SIMPLE, the document can be polled only

MULTIPLE, the document can be

14 OKIFAX 160

Jobs

Help 6 · Jobs

You can also obtain a print-out of the jobs list by

pressing ¨, 6 and OK.

Introduction

All messages that have just been sent, that have been prepared for polling or that are to be sent at a later time are present on in the jobs list.

Display

Jobs appear in the display one-at-a-time. After the job number and job status indicator, you will find the fax number to which a fax is to be sent or from which it is to be polled. Documents on the jobs list can fall into the following categories with regard to their status:

Jobs 1

TX—Time-Deferred Sending

Jobs 2

DOC—Polling send

Jobs 3

POL—Time-delayed Fax Polling

Jobs 4

TR.—Job in progress

Jobs 5

SMS—SMS transmission (function is not supported in all

countries and networks)

Stop

Press j to close the menu and return to the starting

mode.

Immediate Job Execution

1 Press OK, 51 and OK.

2 Using [ select the job that you would like to execute

immediately.

3 Confirm with OK. The transmission or polling will

commence immediately.

Changing a Job

1 Press OK, 52 and OK.

2 Using [ select the job that you would like to modify.

3 Confirm with OK.

4 Enter the desired changes and confirm by pressing OK.

Deleting a Job

1 Press OK, 53 and OK.

2 Using [ select the job that you would like to delete.

3 Confirm with OK.

4 Confirm the deletion with OK.

Printing a Job

1 Press OK, 54 and OK.

2 Using [ select the job that you would like to print

out.

3 Confirm with OK.

Printing the Job List

Press OK, 55 and OK. The device will print out a list

of all pending jobs.

Fax 15

5Copier

Inserting Documents

Document Formats

Use documents with size A4 · 210¦×¦297 millimetres

with 60¦–¦90¦g/m smaller than A4. You can insert up to 20 documents at a time.

1 Insert the documents face down into the document

feeder. The lower most document will be fed in first. You can insert up to 20 documents at a time.

2 Push the document guide inwards, so that it lies level

on the documents.

. Do not use any documents that are

4 Select the desired resolution using [. You have a

higher resolution available to you for copying than you have for fax transmissions.

RESOL.:FAST—For documents without special fea-

tures

RESOL.:QUALITY—For documents with small print

or drawings

RESOL.:PHOTO—For the highest resolution

5 Confirm with OK.

6 You can make copies of the document that are enlarged

or that are compressed in size. Size compression is possible down to 25 percent of the size of the original, and enlargements of up to 400 percent can be made. Enter the the desired value using the numeric keypad.

7 Confirm with OK.

8 Using [, select the desired contrast.

9 Confirm with OK. The copy is created.

Press j to eject the documents without copying

them.

3 Set the desired resolution. Press fx. The symbol of

the selected resolution appears in the display.

You can choose between NORMAL (for documents

without special features), h/FINE (for texts with small

print or drawings), f/SFINE (for documents with many

details) und x/PHOTO (for photos).

With function 16, you can select the default resolution setting (also see chapter Set Resolution, page 20).

Making a Copy

Press COPY twice. The copy is created.

Adjusting Copies

1 Press COPY.

2 Enter the number of times you would like to copy the

document (maximum of 99 copies).

3 Confirm with OK.

16 OKIFAX 160

6SMS

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

SMS Requirements

CLIP for SMS

Your device is preset for using the SMS (Short Messaging Service) services. Caller Line Identification (CLIP) must be activated for the SMS to work. It is possible that you will not be able to send and receive SMS messages from a private branch exchange (depending on the country and network).

SMS with secret number

Should you face problems in sending SMS, the reason for the same could be that you are using a secret number or that the device is connected to an old ISDN System.

SMS Requirements

Ask your telephone service provider... ... whether you must register for the SMS Service. ... to which mobile telephone service providers you

can send SMS ... which costs are applicable. ... which functions are available.

Sending SMS

1 Press _.

2 Using [ select

3 Confirm with OK.

You can also call the function by pressing OK,

31 and OK.

4 Enter the text using the keys (A—Z). You can enter

160 characters.

Enter capital letters by pressing and holding ú

button. You can enter special characters using ½.

To insert special characters and symbols, press

;ü. Press ûü to insert language specific special

characters. Select with [. Confirm with OK.

You can move the cursor using [. Use C to de-

lete individual characters. Press COPY to print

the message before sending it.

5 Press _.

6 Enter the desired number using the numeric keypad or

select a saved entry.

7 Press _. The message is sent.

Sending to Multiple Recipients (= Broadcasting)

1 Press _.

2 Using [ select

3 Confirm with OK.

You can also call the function by pressing OK,

31 and OK.

4 Enter the text as described under Sending SMS.

5 Press _.

6 Enter the desired number using the numeric keypad or

select a saved entry.

SEND SMS.

7 Press À.

8 Enter the next telephone numbers. Between the indi-

vidual recipients, press À. You can enter up to 10 re-

cipients.

9 Press _. The message is sent.

Direct Inward Dialling or Selecting Subaddress

1 Press _.

2 Using [ select

3 Confirm with OK.

You can also call the function by pressing OK,

31 and OK.

4 Enter the text as described under Sending SMS.

5 Press _.

6 Enter the desired number using the numeric keypad or

select a saved entry.

7 Enter the direct-inward dialling number or sub address.

8 Press _. The message is sent.

Receiving SMS Messages

When you have received an SMS, the green light â/_

will shine on your device, and the _ symbol will appear

on the display. Received SMS messages are printed out automatically. If you have turned the automatic printing function off, the SMS messages will be stored. Your device can store up to 30 SMS messages.

SEND SMS.

Reading SMS Messages

1 Press _.

2 Using [ select

3 Confirm with OK.

You can also call the function by pressing OK,

32 and OK.

4 Using [ select the SMS that you would like to read.

Unread SMS messages are marked with a star *.

5 Confirm with OK.

READ SMS.

Printing SMS Messages

1 Press _.

2 Using [ select

3 Confirm with OK.

You can also call the function by pressing OK,

34 and OK.

4 Using [ select the SMS that you would like to print.

SELECTED—Using [ select the message that you

would like to print.

NEW—Prints all unread SMS messages ALL—Prints all received SMS messages

5 Confirm with OK.

PRINT SMS.

SMS 17

Deleting SMS Messages

SMS Deletion Introduction

Your device can store up to 30 SMS messages. If the message memory is full, the device cannot receive any more messages. Delete SMS messages to free up memory.

1 Press OK, 33 and OK.

2 Using [ to select the SMS message you would like to

delete.

SELECTED—Using [ select the SMS that you would

like to delete.

ALREADY READ—Deletes all read SMS messages ALL—All SMS messages will be deleted.

3 Confirm with OK.

Modifying the Settings

Cursor Navigation 6

You can move the cursor using [. Press C to return

to the previous menu level. Press j to close the

menu and return to the starting mode.

Changing Transmitting and Receiving Numbers

Numbers of the SMS Center

All numbers that you need to send and receive SMSs are stored in your device. In case you moved to another telephone service provider, you must change these numbers. You can also receive SMS messages through a second service provider.

1 Press OK, 36 and OK.

2 Using [ select

You can also receive SMS messages through a second service provider. Select Modify the number for receiving SMS as described under step 10.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Enter the number for sending SMSs.

7 Confirm with OK.

8 Using [ select

9 Confirm with OK.

10 Enter the number for receiving SMSs.

11 Confirm with OK.

Sending the Sender’s Name

You can set whether or not your name should be sent with each SMS message—identifying you as the sender. You can enter and save you name with the function 14 (also see chapter Entering Your Telephone Number and Name, page 20).

1 Press OK, 35 and OK.

2 Using [ select

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

SMS CENTER 1.

SMS CENTER 2.

SEND No.

RECEIVE No.

SENDER NAME.

Switching Notification Tone On/Off

Switching Notification Tone On/Of f

You will hear a notification tone whenever an SMS message has arrived. You have the option of turning this function off.

1 Press OK, 35 and OK.

2 Using [ select

BEEP SMS.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Switching Automatic Printing On/Off

Automatic Printing

You can deactivate the automatic printing of SMS messages.

1 Press OK, 35 and OK.

2 Using [ select

AUTO PRINT.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Sending Text2Fax

(in countries and networks without SMS f unction)

(in countries and networks without SMS function)

Text2Fax

You can enter text on your device and send as a fax transmission to another device

1 Press _.

2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Enter the text using the letter keypad. You can enter a

maximum of 70 lines of 80 characters each—a total of

5.600 characters.

Enter capital letters by pressing and holding ú

button. You can enter special characters using ½.

You can enter a line break using Rø.

To insert special characters and symbols, press

;ü. Press ûü to insert language specific special

characters. Select with [. Confirm with OK.

You can move the cursor using [. Use C to de-

lete individual characters. Press COPY to print

the message before sending it.

4 Press _. The message is sent.

18 OKIFAX 160

7 Sudoku

Help 7 · Sudoku

You can also print a new Sudoku by pressing ¨, 7

and OK.

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution.

Last Solution Only

The solution of the last printed game is saved. The solutions of earlier games are no longer available.

Printing a Game

1 Press OK, 68 and OK.

2 Using [ select

3 Confirm with OK.

4 Using [ select the difficulty level.

5 Confirm with OK.

6 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

7 Confirm with OK.

8 Using [ select if you would like to print the solution.

9 Confirm with OK.

Printing the Last Game Again

1 Press OK, 68 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

5 Confirm with OK.

6 Using [ select if you would like to print the solution.

7 Confirm with OK.

NEW.

LAST.

6 Enter the time, e.g. 14 00 for 2 pm.

7 Confirm with OK.

8 Using [ select the difficulty level.

9 Confirm with OK.

10 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

11 Confirm with OK.

12 Using [ select if you would like to print the solution.

13 Confirm with OK.

Sudoku for Every Day 2

You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 4.

Printing the Solution

1 Press OK, 68 and OK.

2 Using [ select

3 Confirm with OK.

SOLUTION.

Sudoku for Every Day

You can have a new Sudoku automatically printed each day.

1 Press OK, 68 and OK.

2 Using [ select

3 Confirm with OK.

4 Using [ indicate whether you would like to turn

printing on or off.

5 Confirm with OK.

Sudoku 19

AUTO.

8Settings

Help 5 · Settings

Press ¨, 5 and OK to print a list of all settings of

your device.

Cursor Navigation 6

You can move the cursor using [. Press C to return

to the previous menu level. Press j to close the

menu and return to the starting mode.

Energy Saving Mode

Your device switches into the energy saving mode by default. It is not necessary for you to set the device to this mode. Whenever you receive a fax or if you would like to print or make a copy, your device will automatically switch back from its energy saving mode to its operating mode.

Selecting the Country

Setting the Country Correctly

1 Press OK, 11 and OK.

2 Use [ to select the country in which you are operat-

ing the device.

3 Confirm with OK.

Selecting the Language

1 Press OK, 12 and OK.

2 Use [ to select the desired display language.

3 Confirm with OK.

Entering the Date and Time

1 Press OK, 13 and OK.

2 Enter the date (two digits for each field), for example

31¦05¦25 for May 31th, 2025.

3 Enter the time, e.g. 14 00 for 2 pm.

4 Confirm with OK.

Entering Your Telephone Number and Name

Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

Cursor Navigation

To insert special characters and symbols, press ;ü.

Press ûü to insert language specific special charac-

ters. Select with [. Confirm with OK.

1 Press OK, 14 and OK.

2 Enter your number.

3 Confirm with OK.

4 Enter the name using the keys (A—Z).

5 Confirm with OK.

Locking the Device

With the locking function, you can prevent unauthorised persons from using your device. You can lock either the entire keyboard or the number pad of your device. Only after entering of the correct code will it be possible to access functions or enter numbers. The lock will turn itself on again after each use of the device.

Entering the PIN Code

If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.

1 Press OK1, 61 and OK.

2 Using [ select

LOCKING CODE.

3 Confirm with OK.

4 Enter a four-digit PIN code.

Note down your PIN code in a safe place. Should you forget the PIN code, the device must be reset to factory settings, in order to be able to access it again. All personal settings will be deleted.

5 Confirm with OK.

6 Enter the code again for confirmation purposes.

7 Confirm with OK.

Locking the Keyboard

1 Press OK2, 61 and OK.

2 Using [ select

LOCK KEYBD..

3 Confirm with OK.

4 Enter the four-digit PIN code.

5 Confirm with OK.

6 Use [ to select whether you would like to turn the

function on or off.

7 Confirm with OK.

Locking the Number Pad

1 Press OK3, 61 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter the four-digit PIN code.

5 Confirm with OK.

6 Using [ select

7 Confirm with OK.

Set Resolution

Custom settings /default settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

1 Press OK, 16 and OK.

2 Using [ select

3 Confirm with OK.

LOCK NUMBER.

ONLY DIRECT..

RESOLUTION.

20 OKIFAX 160

4 Select the desired resolution using [.

NORMAL—For documents without special features FINE—For documents with small print or drawings SFINE—For documents with many details PHOTO—For photos

5 Confirm with OK.

ALWAYS—The transmission report will be printed after

each successful fax transfer as well as after interrupted transfers.

ON ERROR—The transmission will only be printed if the

fax transfer was not successfully completed or if it was terminated prematurely.

3 Confirm with OK.

Reducing Transmission Speed

Lowering the Transmission Speed

The machine adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

1 Press OK, 21 and OK.

2 Select the desired speed using [.

3 Confirm with OK.

Turning Page Header On/Off

Page Header

Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function off.

1 Press OK, 16 and OK.

2 Using [ select

TX HEADER.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Switches Time Stamp On/Off

Time Stamp

The device prints the date and the exact arrival time on every incoming fax received (also see chapter Time Stamp, page 14). You have the option of turning this function off.

1 Press OK, 26 and OK.

2 Use [ to select whether you would like to turn the

function on or off.

3 Confirm with OK.

Switching Transmission Report On/Off

Transmission Report

After every transmission, the device prints out a transmission report. Four different settings are available for the transmission report.

1 Press OK, 25 and OK.

2 Use [ to select from the following settings:

WITH—After every error-free fax transfer, a transmission

report is printed. A transmission report is also printed in cases in which a fax transfer is not successfully completed because the recipient’s line is busy.

WITHOUT—No transmission report will be printed. Print

the fax journal for an overview of the fax messages sent.

Additional Fax Reception Options

Sorted Print-Outs

If your device receives fax transmissions with multiple pages, it will sort the pages as it prints them. The pages that were received last will be dispensed first. You have the option of turning this function off.

1 Press OK, 28 and OK.

2 Using [ select

SORTED PRINT.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Printing Multiple Copies

You can apply settings to your device whereby multiple copies of fax transmissions are printed out upon reception.

1 Press OK, 28 and OK.

2 Using [ select

NBR OF COPIES.

3 Confirm with OK.

4 Enter a value from 1 to 99.

5 Confirm with OK.

Setting the Ring Tones

Adjusting Volume Level

1 Press OK, 18 and OK.

2 Select the desired volume level using [. To turn off

the ring tone entirely, select

3 Confirm with OK.

Silent Fax Reception

To turn off the ring tone entirely, select OFF. Your device will automatically receive incoming faxes without ringing. If your device is set to the manual reception mode, you can neither hear nor receive incoming fax calls (also see chapter Setting the Fax Reception Mode, page 22).

Setting the Number of Rings

Set the number of rings for the fax reception mode with function 17.

1 Press OK, 17 and OK.

2 Choose from the list of possible ring tones using [.

3 Confirm with OK.

OFF.

Settings 21

Setting the Fax Reception Mode

Fax switch

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on additionally connected devices. While the device is check-

ing the call, it continues to ring.

1 Press OK, 19 and OK.

2 Select the desired option using [.

3 Confirm with OK.

Setting the Fax Reception Mode

You have the following options available. The selected fax reception mode appears on the display.

Fax Switch 2

You should set the device to EXT/Answering device, Fax or Manual Mode if you have additional devices

connected to the EXT socket of your device.

Manual Mode

The device will not receive faxes on its own. You can start

fax reception manually, by pressing o. This setting is use-

ful, when you want to receive faxes via a modem connected to a computer.

Fax Mode

In the fax mode, the device will ring for as many times as you have set with function 17 (also see chapter Setting the Number of Rings, page 21). Then the fax reception switches on. You should select this mode if you primarily receive faxes at your device.

EXT/Answering machine Mode

You should set the device to this mode if you have addi-

tional devices connected to the EXT socket of your device.

If an additionally connected answering machine receives a call, your device will check to determine whether or not the incoming call is a fax transmission. If the device recognises a fax signal, it will automatically receive the fax transmission.

Answering Machine

If you do not have an answering machine connected or if a connected answering machine does not accept the call, the device will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent.

Fax Switch 1

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you

can start the fax reception by pressing *5 on the

additional telephone or pressing o on the device. To

use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Automatic Mode

If the Automatic Mode is active, the device will check to determine whether the incoming call is a fax transmission or a telephone call. The device will automatically receive fax transmissions. While the device is checking the call, it continues to ring. You can accept telephone calls at any time. After a predetermined number of rings, the device will take over the call and automatically receive a possible silent fax transmission.

Printing Lists and Help Pages

Printing the Functions List

Press OK, 41 and OK to print a list of all functions of

your device.

Help 1 · Function List

You can also print the functions list by pressing ¨,

1 and OK.

Printing the Telephone Book

Press OK, 43 and OK to print a list of all saved entries

and groups in the telephone book.

Help 4 · Telephone book

You can also print the telephone book by pressing ¨,

4 and OK.

Printing the Fax Templates

You can also print the fax templates by pressing ¨, 8 and

OK.

Printing Fax Journal

Fax Journal

The journal contains a list of the last 30 message transmissions. The journal is either printed automatically after 30 transmissions or you can print it when needed.

Printing Fax Journal

Press OK, 42 and OK. The fax journal is printed.

Help 3 · Fax Journal

You can also print the fax journal by pressing ¨, 3

and OK.

Printing the Job List

Press OK, 45 and OK. The device will print out a list

of all pending jobs.

Help 6 · Jobs

You can also obtain a print-out of the jobs list by

pressing ¨, 6 and OK.

Sudoku: Printing a Game

You can also print a new Sudoku by pressing ¨, 7 and

OK.

Printing the List of Settings

Press OK, 44 and OK to print a list of all settings of

your device.

Help 5 · Settings

You can also print the list of settings by pressing ¨,

5 and OK.

22 OKIFAX 160

9 Telephone Lines and Additional Devices

Configuring Telephone Lines and Services

Private Branch Exchange / PABX

PABX Systems

1 Press OK, 15 and OK.

2 Using [ select

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

Setting Up an Extension

If you are operating the device within a PABX, use function 15 to set the device to the appropriate length for internal numbers and to set the code that must be dialled in order to access a public telephone line (= Outside Line Access Code).

1 Press OK, 15 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter the appropriate length for internal numbers. Use

C to delete individual characters. Assume the longest

internal number, then add one digit to that. If your direct dial numbers consist of four digits, then you should

input5.

5 Confirm with OK.

6 Enter the outside line access code with which you reach

the public telephone network. This is usually 0.

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access

code can be R (= Flash). Press Rø to enter this

outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

7 Confirm with OK.

Outside Line Access Code

Once these settings are in place, you will no longer need to prefix the outside line access code every time you enter an external number. The device will automatically add the outside line access code in front of numbers that are the same length or longer than the configured direct dial numbers.

DSL Connection

In the event that you use a DSL modem: Connect the machine after the modem. For additional information, please consult the operating manual of your DSL system.

NETWORK TYPE.

PSTN or PABX.

PREFIX.

ISDN Connection

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.

Connecting Additional Devices

Additional Devices

You can operate additional devices on a telephone line, such as cordless telephones, answering machines, modems or charge counters.

Additional Telephone and SMS

If you are using a cordless telephone with SMS function on the same line, then the specific device at which you will receive an SMS message will depend on the specific manufacturer. Only one of the devices will receive the SMS message. Try to turn off the SMS reception on your cordless telephone.

Connection to the Device

Connection to the device

You can connect additional devices directly to your device. Insert the telephone cable of the additional device into the

EXT- socket (RJ-11-connection) on the device.

Externe Geräte anschließen

Connecting in Serial

We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices.

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the machine must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order.

Multiple Telephone Sockets

If you have multiple telephone sockets for the same telephone line, the machine must be connected to the first telephone socket.

Using Additional Telephones (Easylink)

Easylink

With the Easylink function you can control your device with additional telephones. To use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Telephone Lines and Additional Devices 23

Starting Fax Reception

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the

fax reception by pressing *5 on the additional tele-

phone or pressing o on the device.

Taking Over the Line

If you pick u p on an addit ional telephone and the machine continues to ring or attempts to receive a fax, you can dis-

connect the machine from the line. Press ** on the ad-

ditional telephone.

24 OKIFAX 160

10 Service

Changing the Toner Cartridge

Use only original consumable materials. These are available from a specialised retailer or through our order service. Other consumable materials can cause damage to the device.

Instructions on the Packaging

Follow the instructions on the packaging of the consumable materials.

Plug’n’Print Card

1 Open the cover by taking hold of both document

guides and tipping the cover backward.

2 Remove the old toner cartridge, by gripping it at the re-

cess in the middle and pulling it upward.

Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

3 Take the new toner cartridge from the package. 4 Remove the black protective foil and other packaging

material, but do not yet remove the protective strip from the cartridge.

5 Shake the new toner cartridge back and forth several

times in order to distribute the toner evenly, thereby improving the print quality.

6Only after completely pull off the protection strip lo-

cated on the left side of the cartridge.

Once you have removed the protection strip, do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air.

7 Place the toner cartridge into your device. The cartridge

should snap securely into position.

8 Close the cover. Make sure that the cover snaps securely

into position on both sides.

NEW CARTRIDGE? appears on the display. Confirm

with OK.

10 Wait until

Push the Plug’n’Print card of the new toner cartridge

Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping. Dispose of old toner cartridges by turning them in at specialised shops or at a waste collection site. Never dispose of toner cartridges by throwing them into fire. Toner cartridges should never be allowed into the hands of children.

Service 25

into the opening on the left side next to the paper tray, with the contacts facing to the left.

INSERTCARD appears on the display.

Should the error message

UNREADABLECARD

appear on the display, you may have inserted the Plug’n’Print card incorrectly. The contacts must face to the left as you insert the card into the device.

11 It may take a moment to update the cartridge. When

the process is completed, the following appears on the display: ACTION COMPLETED / EJECT CARD.

12 Pull the Plug’n’Print card out of the device.

Fixing a Paper Jam

Introduction

Your device is equipped with sensors that quickly recognise a paper or document jam. If trouble of this sort arises, the feeding of the printer paper or document is stopped immediately.

1 Open the cover by taking hold of both document

guides and tipping the cover backward.

You can interrupt the recharging process at any

time, by pressing j. However, the toner level

memory must be updated for each new toner cartridge.

Restart the Recharging Process

1 Press OK, 62 and OK.

2 Using [ select

3 Confirm with OK.

4 Using [ select

ask you to insert the Plug’n’Print card.

Toner Level Memory 3

If the toner level of the cartridge is low, then every time you open and close the cover, the following question will appears on the display:

BLACK=NEW?. If you have not installed a new car-

tridge, press j. If you have installed a new cartridge,

press OK and follow the description set forth above.

Displaying the Toner Level

Toner Level Memory 2

Whenever you insert a new toner cartridge, you must update the toner level memory of your device with the Plug’n’Print card that is included with the new cartridge. Your device registers the extent of toner usage for every print-out and calculates the toner level of the cartridge based on this. The indicated toner level is only meaningful if you update each new toner cartridge with the Plug’n’Print card that is provided with the cartridge.

1 Press OK, 62 and OK.

2 Select with [

3 Confirm with OK. The toner level of the toner car-

tridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

NEW BLACK.

YES. After a short time, the device will

CART CAPACITY.

2 It is possible that you will have to remove the toner car-

tridge in order to reach the paper.

Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

3 Carefully pull out the paper.

In case of a paper jam, do not forcefully remove the paper, but rather pull it gently out of the device and throw it away carefully. It is possible that the toner may not be completely set on the printout, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

26 OKIFAX 160

4 Reinsert the toner cartridge and close the cover. Make

sure that the cover snaps securely into position on both sides.

If the toner level of the cartridge is low, then every time you open and close the cover, the following question will appears on the display:

BLACK=NEW?. If you have not installed a new

cartridge, press j. Whenever you have installed

a new toner cartridge, press OK, and update the

toner level memory (also see chapter Changing the Toner Cartridge, page 25).

Fixing a Document Jam

Introduction

If a document jam should occur in the front area:

1 Lift the panel upwards until it snaps into position. 2 Carefully pull the paper or document forwards until it

is released.

3 Close the panel.

Cleaning

Unplug the device from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.

1 Lift the panel upwards until it snaps into position. 2 Wipe the scanner glass with a soft, dry and lint-free

cloth behind the rollers for the paper guide.

3 Close the panel.

Power Cycling

If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.

1 Pull out the power plug. 2 Wait at least ten seconds, then plug the power plug

back into the socket.

3 If the problems repeats, please contact our technical

customer service or your retailer. Follow the instructions on the display.

Problems with Faxing

No fax transmission No dial tone when lifting the headset

Check the installation of the device. Check that the device is connected to the mains voltage.

Connect the telephone cable to the socket marked LINE.

Insert the telephone plug into your PTT line socket. If possible test your device in another telephone line before

you contact technical customer services. Follow the instructions on the display.

Fax transmissions are constantly interrupted. Try to send the fax manually:

Press μ and dial the number. If the recipient is using an

answering machine, wait until you hear a whistling tone.

Press o.

It is possible that the recipient's device is not ready to receive.

Fax transmission to a fax number is not possible. Call the number and check whether the number is a fax

number and whether the connected fax device is ready to receive (whistling tone or silence). You can eavesdrop while the connection is establish (page 13).

Service 27

Problems with Faxing

Faxes sent are of poor quality. Modify the resolution.

Test the device by making a copy of the document. If the

device is in order, the device of the recipient might be defective.

Test the scanner by printing the functions list (press ¨, 1

and OK). If the function list is printed perfectly, it is pos-

sible the scanner is dirty or defective. Clean the scanner.

No fax reception Check whether the manual fax reception mode is set. The

device will not receive faxes on its own (page 22).

You hear a whistling tone or silence in the handset. The call is a fax. Press o on the device. Press *5 on the

additional telephone. Hang up.

Problems with Printing

No printing Printing is interrupted.

Paper or document jam, no paper or toner cartridge. Follow the instructions on the display.

Copy is blank or the recipient has received a blank sheet Insert the documents face down into the document feeder.

The device produces white lines when printing. Clean the toner drum with a soft cloth.

Clean the scanner (also see chapter Cleaning, page 27).

The device produces black lines when printing. The toner cartridge is damaged and must be replaced. Use

only original consumable materials.

The device makes a noise during printing. The toner cartridge is almost empty and must be replaced.

Use only original consumable materials.

Received faxes and copies are too light. The sender’s device is not set optimally.

If the copy is also too light the toner is almost all gone and must be replaced. Use only original consumable materials.

28 OKIFAX 160

11 Glossary

Additional Devices

You can connect additional devices to your device, such as answering machines, telephones, charge meters and computer modems; these can be connected either in series or in parallel. Parallel connection means that the devices are connected to another telephone socket of the same line. If you connect the devices to the external socket of your device, they are connected in series. The fax switch of your device can control and regulate only devices connected in series.

Broadcasting

see Sending to Multiple Recipients

Call-by-Call

Selection of the telephone service provider for each telephone call. It is possible to place telephone calls through different private service providers. By placing prefixes in front of the actual telephone number, one can choose a different service provider for each telephone call without entering into a firm contract relationship.

Caller List

The numbers of the last callers are stored in the caller list. This function requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmission of his or her telephone number (see Calling Line Identification).

Calling Line Identification (CLIP)

There are two types of Calling Line Identification Presentation (CLIP). If someone calls you, your device will show the caller’s telephone number on the display. If another caller places a call to you while you are having a telephone conversation, you will hear a tone. Your telephone company must offer both services and must enable them for your PTT line. The transmission of your telephone number can be turned on and off temporarily or it can be turned off permanently (Calling Line Identification Restriction, CLIR).

Chain Dialling

see Combining Numbers

Chain Dialling

Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number prefix of an inexpensive telephone service-provider (see Callby-Call) as a telephone book entry, select this entry and manually enter the desired telephone number or select another number from the telephone book, the redial list or the caller list.

CLIP

Calling Line Identification Presentation (see Calling Line Identification)

CLIR

Calling Line Identification Restriction (see Calling Line Identification)

CNG

Calling Signal (see Fax Signal)

Dialling Pause

Long-distance numbers or telephone numbers with subaddresses/extensions sometimes require the insertion of a dialling pause to prevent the dialling from occurring too quickly and resulting in a loss of the connection. The second part of the number is dialled only after a short pause.

Direct-Dial Number

Number used to directly dial a specific extension of a private branch exchange.

DTMF

Dual Tone Multi Frequency (see Tone Dialling)

Dual Tone Multi-Frequency (DTMF)

see Tone Dialling

Easylink

The Easylink function offers you additional options for managing external devices that are connected to the same telephone line as your device (starting fax reception, taking over the line, see Additional Devices). To use this function, additional telephones must be set to tone dialling (DTMF tones).

ECM

Error Correction Mode

Encoding

The data of your fax transmission are encoded and compressed for the transmission. The minimum standard is MH (Modified Huffmann). Better encoding methods are MR (Modified Read) or MMR (Modified Modified Read).

Energy Saving Mode

The device is normally in the energy save mode. Whenever you receive a fax or if you would like to print or make a copy, your device will automatically switch back into operating mode (see Warm-Up Phase).

Error Correction Mode (ECM)

The ECM method reduces transmission errors that result, for example, from bad telephone lines, thereby reducing the duration of transmissions. Both of the connected fax machines must support ECM.

Fax Groups

Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed. Connections between two devices of different groups is possible; the lowest common transfer rate is selected. The determination of the speed takes place during the handshake (see Handshake). Fax groups 1 to 3 are analogue fax machines. Nowadays, groups 1 and 2 are hardly to be found any longer; fax machines of group 3—which have a transfer speed that ranges from 9,600 to 33,600¦bps—are currently most standard. Group 4 fax machines are digital devices that function exclusively on ISDN systems. They have a maximum transfer speed of 64,000¦bps.

Glossary 29

Fax Polling

With active fax polling, one can retrieve a document from another fax machine. For fax polling from a larger company offering several polling services, you can also enter subaddresses / direct-dial numbers. In order to do this, you must insert a dialling pause between the fax number and

the sub-address (see Dialling Pause).

Fax Signal, CNG Tone (= Calling Signal)

The tone that a fax machine sends out to announce a fax transmission. When the CNG tone occurs, the fax switch of the device recognises an incoming fax call and starts the fax reception.

Fax Switch

The fax switch checks incoming telephone calls and controls the ringing behaviour of the fax machine. According to the selected mode, fax transmissions will be received either automatically or manually.

Handshake

The handshake is the initial and final phase of a fax transmission. After establishing of the connection, fax machines check the group affiliation and features such as size compression or grey tones. After the fax transmission has been completed and before the connection is terminated, the receiving device confirms receipt of the transmission (see Fax Groups).

Hard modem

The hard modem is a fixed, built-in modem. In contrast to the soft modem, its features and functions are fixed and thus cannot be changed (see Soft Modem, see Modem).

ISDN

Integrated Services Digital Network

ITU

International Telecommunications Union (UN organisation)

Journal

The journal contains information pertaining to the last telephone calls as well as to sent and received faxes and SMS messages. The journal can be printed out manually or the machine can be set to dispense automatic print-outs at specific times.

LCD

Liquid Crystal Display

LED

LED: Light Emitting Diode

Memory

If there is no paper or toner in your device, the device will store incoming fax transmissions in its memory. SMS messages are stored in the SMS memory.

Modified Huffmann (encoding process for faxes, see Encoding)

MHC

Modified Huffmann Code (encoding process for faxes, see Encoding)

MMR

Modified Modified Read (encoding process for faxes, see Encoding)

Modem

A modem converts digital computer signals into acoustic signals and vice versa. Analogue telephone lines transfer only acoustic signals, not digital signals (see Hard Modem, see Soft Modem).

Modified Read (encoding process for faxes, see Encoding)

MRC

Modified Read Code (encoding process for faxes, see Encoding)

Outside Line Access Code

The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connection to the public telephone network (see Private Branch Exchange).

PABX/PBX

Private Automatic Branch Exchange

Parallel Connection

see Additional Devices

Plug’n’Print Card

Smart card used to set the toner level memory to full after installing new toner cartridges.

Polling

see Fax Polling

Private Branch Exchange

Private branch exchanges are common in larger companies. Even private ISDN systems can be branch exchanges. To establish a connection to the public telephone network from a private branch exchange, one must dial a number or press a key before the actual telephone number; in most cases this is zero (see Outside Line Access Code).

PSTN

Public Switched Telephone Network

Pulse dialling

A dialling process that is used in older telephone networks. You hear a clicking for each number dialled (see Tone Dialling).

RAM

Random Access Memory

Resolution

Number of dots per inch (dpi). For sending and receiving faxes, the resolution options available are Normal, Fine, SFine and Photo. For copying, the available resolutions are Fast, Quality and Photo. The higher the resolution, the longer it takes to complete the transmission.

RJ-11

Registered Jack 11 (also called Western plug, standardised telephone plug)

30 OKIFAX 160

Scanning

The reading of a document into the fax memory or into the computer in order to send it, copy it or edit it.

Sender Identification (= Header)

The telephone number and name of the sender as well as the date and time of the fax transmission appear in the upper margin of each received fax.

Sending to Multiple Recipients (= Broadcasting)

With this function, you can send a fax or an SMS message to multiple recipients.

Serial Connection

see Additional Devices

SMS

Short Message Service

soft modem

The device does not contain a fixed, built-in modem. A program executes the modem function on demand and accesses the device memory (RAM). The features and functions of the soft modem can be modified by altering the software (see Hard Modem, see Modem).

Time Stamp

The exact date and time of receipt appear in the page header of each received fax. A memory buffer guarantees that exact data are issued even after a power loss. In this way, you can verify exactly when a fax has reached you.

Tone Dialling (= Dual Tone Multi-Frequency)

In many countries, tone dialling has replaced pulse dialling, in which each number was sent as a corresponding number of pulses. With tone dialling, a specific tone is assigned to each key (referred to as DTMF tones).

Toner Level Memory

Update the toner level memory of your device with the Plug’n’Print card that is included with each new toner cartridge. Your device registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis. The indicated toner level is only meaningful if you update each new toner cartridge with the Plug’n’Print card that is provided with the cartridge.

Transfer Speed

CCITT/ITU has published international standards for the transmission of data over telephone lines. All short names begin with V, so these are also referred to as V standards. The most important transmission speeds for fax transmissions are: V.17—7.200 to 14.400 bps, V.21—max. 300 bps, V.22—max. 1.200 bps, V.22 bis—max. 2.400 bps, V.27 ter—max. 4.800 bps, V.29—max. 9.600 bps, V.32 bis—max. 14.400 bps, V.34—max. 33.600 bps

Warm-Up Phase

Normally, the device is in the energy saving mode (see Ener gy Sav ing Mo de). I n the w arm-up phase, the device heats up the printing unit until it has reached the necessary operating temperature, after which the copy or fax can be printed out.

Glossary 31

12 Appendix

Technical Data

Dimensions

Dimensions (L¦×¦H¦×¦W) ...................370¦×¦200¦×¦330¦mm

Weight

Weight .................................................................7,25¦kg

Power Supply

Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz

Power Consumption

Stand-by mode

Stand-by mode...............................................<¦8,5¦W

Transmission

Transmission ...................................................<¦17¦W

Reception

Reception........................................................<¦20¦W

Recommended Ambient Temperature

Recommended Ambient Temperature...............5¦–¦35¦ºC

Relative humidity

Relative humidity ................ 15¦–¦85¦% (non-condensing)

Type of connection

Type of connection................................... PSTN · PABX

Standards

Safety EN 60950-1

Safety........................................................... EN¦60950-1

Emissions EN 55022 Klasse B

Emissions ........................................... EN¦55022 Class B

Emissions EN 61000-3-2

............................................................ EN¦61000-3-2

Emissions EN 61000-3-3

............................................................ EN¦61000-3-3

Immunity to electrical noise EN 55024

Immunity to electrical noise ............................EN¦55024

Scanner

Type Black-and-White

Type............................Black-and-White · 256 grey tones

Scan width

Scan width..........................................................210¦mm

Horizontal resolution

Horizontal resolution......................................8 dots/mm

Vertical resolution Standard

Vertical resolution .................... Standard: 3,85 lines/mm

Vertical resolution Fine

..................................................... Fine: 7,7 lines/mm

Vertical resolution SFine

................................................. SFine: 15,4 lines/mm

Speed

Speed..................................................6 seconds/A4-page

Printer

Type Class 1 Laser Printer

Type................................................ Class 1 Laser Printer

Warm-Up Time

Warm-Up Time ................................ approx. 15 seconds

Breadth

Breadth...............................................................200¦mm

Resolution

Resolution ........................................................... 600¦dpi

Speed

Speed............................................up to 16 pages/minute

Memory

Telephone book

Telephone book.................................... up to 200 entries

Fax messages

Fax messages...........up to 400 pages (standard test letter)

SMS messages

SMS messages.............................up to 30 SMS messages

Paper

Capacity

Capacity ..........................................................250 sheets

Size

Size.................................................... A4 · 210¦×¦297¦mm

Thickness

Thickness ................................................0,08¦–¦0,12¦mm

Weight

Weight .........................................................60¦–¦90¦g/m²

Document Feeder

Capacity

Capacity ............................................................20 sheets

Breadth

Breadth...............................................................218¦mm

Length

Length................................................................600¦mm

Fax

Type Group 3

Type.................................................................. Group 3

Compatibility

Compatibility...............................................ITU-T¦T.30

Data compression

Data compression ...............................MH · MR · MMR

Transmission speed

Transmission speed.........................................33.600¦bps

Copier

Type Black-and-White

Type ............................. Black-and-White · 64 grey tones

Resolution Fast

Resolution...........................................Fast: 200¦×¦200¦dpi

Resolution Quality

................................................Quality: 400¦×¦200¦dpi

Resolution Photo

.................................................. Photo: 400¦×¦200¦dpi

Multiple Copies

Multiple Copies ........................................up to 99 pages

Subject to Change

Technical specifications subject to change without notice.

The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.

The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt, consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright Follow the statutory regulations of your country with re-

gard to the legal validity of fax transmissions – particularly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc.

Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.

This product is intended for use on an analogue public telecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.

This user manual is a document that does not represent a contract.

32 OKIFAX 160

Oki Systems (UK) Limited

550 Dundee Road Slough Trading Estate Slough, SL1 4LE

Tel:44 (0) 1753 819819 Fax:44 (0) 1753 819899 http://www.oki.co.uk

Oki Systems Ireland Limited

The Square Industrial Complex Tallaght, Dublin 24

Tel:+353 1 4049590 Fax:+353 1 4049591 http://www.oki.ie

Technical Support: Tel:+353 1 4049570 Fax:+353 1 4049555 E-mail: tech.support@oki.ie

OKI Systems (Ireland) Ltd.

(Northern Ireland) 40 Sydenham Park Belfast, BT4 1PW

Tel:+44 (0)28 90 20 1110 http://www.oki.ie

Technical Support: Tel: +44 (0)28 90 221919 E-mail: tech.support@oki.ie

Oki Data Corporation

4-11-22 Shibaura, Minato-ku Tokyo 108-8551

Tel:(81) 3 5445 6158 Fax:(81) 3 5445 6189 http://www.okidata.co.jp

Oki Data (Singapore) Pte. Ltd.

78 Shenton Way, #09-01, Singapore 079120

Tel:(65) 221 3722 Fax:(65)421 1688 http://www.okidata.com.sg

Oki Systems (Thailand) Ltd.

956 Udomvidhya Building 6th Floor Rama IV Rd. Bangkok 10500

Tel:(662) 636 2535 Fax:(662) 636 2536 http://www.okisysthai.com

Oki Hong Kong Limited

Suite 1909, Tower3, China Hong Kong City, 33 Canton Rd., Tsimshatsui, Kowloon, Hong Kong

Tel:(852) 2736 0130 Fax:(852) 2376 3725

The IPL Group

63-85 Victoria Street Beaconsfield NSW 2015, Australia

Tel:(61) 2 9690 8200 Fax:(61) 2 9690 8300 http://www.oki.com.au

Comworth Systems Ltd.

10 Constellation Drive Mairangi Bay, Auckland, New Zealand

Tel:(64) 9 477 0500 Fax:(64) 9 477 0549 http://www.comworth.co.nz

Oki Systems (Czech & Slovak), s.r.o.

IBC - Pobřežní 3 186 00 Praha 8 Czech Republic

Tel.: +420 224 890158 Website: www.oki.cz, www.oki.sk

OKI Printing Solutions (Denmark)

Herstedøstervej 27 2620 Albertslund

Adm.: +44 43 66 65 00 Hotline: +44 43 66 65 40 Salg: +44 43 66 65 30 Fax: +44 43 66 65 90 Website: www.oki.dk

Oki Systems (Deutschland) GmbH

Hansaallee 187 40549 Düsseldorf

Tel: +49 (0) 211 52 66 0 Fax: +49 (0) 211 59 33 45 Drucker Support: +49 (0) 211 5262 501 Fax Support: +49 (0) 211 5262 502 Website:www.oki.de

Oki Systems (Iberica), S.A.

C/Teide, 3 San Sebastian de los Reyes 28700, Madrid

Tel: 91 3431620 Fax: 91-3431624 Atención al cliente: 902 36 00 36 Website: www.oki.es

Oki Systems (Finland) Oy

Kutomotie 18 B, 5. Krs 00380 Helsinki

Tel: +358 (0) 9 5404 420 Fax: +358 (0) 9 5404 4223 Website: www.oki.fi

Oki Systèmes (France) S.A.

44-50 Av. du Général de Gaulle 94246 L'Hay les Roses Paris

Tel: 01 46 15 80 00 Télécopie: 01 46 15 80 60 Website: www.oki.fr

Oki Systems (Magyarország) Kft.

H1134 Budapest Váci út 35

Telefon: +36 1 814-8000 Telefax: +36 1 814-8030 Webhely: www.okihu.hu

OKI Systems (Italia) S.p.A.

via Milano, 11 20084 Lacchiarella (MI)

Tel: 02.90026.1 (R.A.) Fax: 02.90026.344 Website: www.oki.it

Oki Systems (Holland) b.v.

Neptunustraat 27-29 2132 JA Hoofddorp

Helpdesk: 0800 5667654 Tel: 023 5563740 Fax: 023 5563750 Website: www.oki.nl

Oki Systems (Belgium)

Schaarbeeklei 49 - 51 B-1800 Vilvoorde

Helpdesk: 02-2574620 Fax: 02 2531848 Website: www.oki.be

Oki Systems (Norway) A/S

Tevlingveien 23 N-1081 Oslo

Tel: 63 89 36 00 Telefax: 63 89 36 01 Ordrefax: 63 89 36 02 Website: www.oki.no

Oki Systems (Polska) Sp. z o.o.

Leszno 14, 9th Floor 01-192 Warszawa

Tel.: +48 22 535 69 99 Fax: + 48 22 535 69 98 Website: www.oki.com.pl E-mail: oki@oki.com.pl Hotline: 0800 120066 E-mail: tech@oki.com.pl

Oki Systems (Ibérica) S.A. Sucursal Portugal

Edifício Prime Av. Quinta Grande 53,7ºD 2614-521 Amadora

Tel: 21 470 42 00 Fax: 21 470 42 01 Website: www.okiprintingsolutions.com.pt

Oki Service Serviço de apoio técnico ao Cliente

Tel: 808 200 197 e-mail: okiserv@oki.pt

Oki Systems (Sweden) AB

Box 8133 Salagatan 42A

163 50 Spanga Tel. +46 8 634 37 00

e-mail: info@oki.se för allmänna frågor om Oki produkter support@oki.se för supportfrågor rörandes Oki produkter Vardagar: 08.30 - 12.00, 13.00 -

16.00 Website: www.oki.se

OKI Europe Ltd. (Russia)

B. Zlatoustinsky per. 1, bld. 6 Moscow 101000

Tel: +7 495 2586065 Fax: +7 495 2586070 e-mail: info@oki.ru Website: www.oki.ru Technical support: Tel: +7 495 564 8421 e-mail: tech@oki.ru

OKI Europe Ltd. (Ukraine)

20, Velyka Zhytomyrska Street “Panorama” Business Centre 5th Floor Kiev 01025

Tel: +380 44 537-52-88 e-mail: info@oki.ua Website: www.oki.ua

Oki Sistem ve Yazıcı Çözümleri Tic. Ltd. Şti.

Harman Sokak, No:4, Kat:6, 34394 Levent İstanbul

Tel : +90 212 279 2393 Fax : +90 212 279 2366 http://www.oki.com.tr www.okiprintingsolutions.com.tr

CPI S.A. (Greece)

1 Rafailidou str 177 78 Tavros Athens

Tel: +30 210 48 05 800 Fax : +30 210 48 05 801 e-mail: sales@cpi.gr Website: www.cpi.gr

Oki Europe Limited

Blays House, Wick Road

Egham, Surrey

TW20 0HJ, United Kingdom

Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199

www.okiprintingsolutions.com

07094001 iss.2

OKI OKIFAX 160 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Dear Customer,

About this User Manual

Table of Contents

1 Installation Guide

Contained in the Packing

Loading Paper

Attaching the Document Support

Extending the Printout and Fax Outlet Tray

Inserting Starter Cartridge

Attaching the Document Outlet Tray

Connecting the Telephone Cable

Connecting the Mains Cable

Initial Installation

Selecting the Country

Entering Number

Entering Name

Entering the Date and Time

2Overview

Overview of the Menu Functions

1 Installation

2 Fax

3 SMS

4 Lists and Reports

5 Jobs

6 Miscellaneous

Printing Help Pages

Printing the Functions List

Printing the Telephone Book

Printing the Fax Templates

Printing Fax Journal

Printing the Job List

Sudoku: Printing a Game

Printing the List of Settings

Device Overview

Connections on the Rear Side

Panel with Display

Symbols on the LCD Display

3 Telephone Functions

Making Telephone Calls on the Machine

Telephone Book

Getting outside line

Chain Dialling

Insert Dialling Pause

Dialling with the Handset Replaced

Saving Entry

Edit Entry

Deleting an Entry

Groups

Creating Group

Edit Group

Deleting a Group

Calling Line Identification (CLIP)

Missed Calls

4Fax

Sending a Fax

Manually Sending a Fax

Listening while a connection is established

Broadcasting

Entering Recipients Individually

Sending a Fax to a Group

Sending Fax Later

Using Fax Templates

Fax Reception

Receiving Fax Manually

Time Stamp

Deactivating Automatic Fax Printout

Entering the PIN Code

Switching On and Off

Printing Out Fax Transmissions

Polling Faxes

Polling Faxes Directly

Time-Deferred Polling

Polling Send of Faxes

Jobs

Immediate Job Execution

Changing a Job