Oki C5900n User Guide
C5700 / C5900
User’s Guide
P
REFACE
Every effort has been made to ensure that the information in this
document is complete, accurate, and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its control. The
manufacturer also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this guide will
not affect the applicability of the information in it. Mention of software
products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as
accurate and helpful as possible, we make no warranty of any kind,
expressed or implied, as to the accuracy or completeness of the
information contained herein.
The most up-to-date drivers and manuals are available from the Oki
Europe website:
http://www.okiprintingsolutions.com
Copyright © 2007. All rights reserved.
Oki and Microline are registered trademarks of Oki Electric Industry
Company, Ltd.
Energy Star is a trademark of the United States Environmental Protection
Agency.
Hewlett-Packard, HP, and LaserJet are registered trademarks of HewlettPackard Company.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple
Computer.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.
As an Energy Star Program Participant, the manufacturer
has determined that this product meets the Energy Star
guidelines for energy efficiency.
This product complies with the requirements of the Council
Directives 89/336/EEC (EMC), 2006/95/EC (LVD) and
1999/5/EC (R&TTE), as amended where applicable, on the
approximation of the laws of the member states relating to
Electromagnetic Compatibility, Low Voltage and Radio &
Telecommunications Terminal Equipment.
Please note that Microsoft Windows XP was used to produce all
screenshots in this manual. These screenshots may vary if you are using
any other operating system, but the principle is the same.
Preface> 2
E
MERGENCY FIRST AID
Take care with toner powder:
If swallowed, induce vomiting and seek medical
attention. Never attempt to induce vomiting if person is
unconscious.
If inhaled, move the person to an ope n area for fresh air.
Seek medical attention.
If it gets into the eyes, flush with large amounts of water
for at least 15 minutes keeping eyelids open. Seek
medical attention.
Spillages should be treated with cold water and soap to
help reduce risk of staining skin or clothing.
I
MPORTER TO THE
Oki Europe Limited (trading as OKI Printing Solutions)
Central House
Balfour Road
Hounslow
TW3 1HY
United Kingdom
For all sales, support and general enquiries contact your local
distributor.
EU
E
NVIRONMENTAL INFORMATION
Emergency First Aid> 3
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . 3
Importer to the EU . . . . . . . . . . . . . . . . . . . . . . . . . 3
Environmental Information . . . . . . . . . . . . . . . . . . 3
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Notes, Cautions and Warnings . . . . . . . . . . . . . . . . 7
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printer overview. . . . . . . . . . . . . . . . . . . . . . . . . 10
Changing the display language . . . . . . . . . . . . . . 12
Paper recommendations. . . . . . . . . . . . . . . . . . . . 13
Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 14
Face down stacker . . . . . . . . . . . . . . . . . . . . . . . 15
Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . 15
Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Printer settings in Windows . . . . . . . . . . . . . . . . . 21
PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . 21
Printing preferences in Windows applications. . . . . 21
Secure printing . . . . . . . . . . . . . . . . . . . . . . . . . 24
Store to hard disk . . . . . . . . . . . . . . . . . . . . . . . 28
A Guide to printing . . . . . . . . . . . . . . . . . . . . . . . . 30
How to access the driver screens . . . . . . . . . . . . . 30
Changing the driver defaults . . . . . . . . . . . . . . . . 31
Changing the application’s driver settings . . . . . . . 31
PCL saved driver settings . . . . . . . . . . . . . . . . . . 31
Setting the driver device options . . . . . . . . . . . . . 32
Configuring hardware options from the desktop . . . 33
Configuring hardware options from chooser
(AppleTalk only). . . . . . . . . . . . . . . . . . . . . . . . 34
Blacks and Greys . . . . . . . . . . . . . . . . . . . . . . . . 36
Black printing (black generation) . . . . . . . . . . . . . 38
Fine lines enhancement . . . . . . . . . . . . . . . . . . . 42
Greyscale printing . . . . . . . . . . . . . . . . . . . . . . . 43
Contents> 4
Colour matching . . . . . . . . . . . . . . . . . . . . . . . . . . 47
What this guide describes . . . . . . . . . . . . . . . . . . 48
Printer colour management . . . . . . . . . . . . . . . . . 49
About RGB and CMYK colour . . . . . . . . . . . . . . . . 50
Office colour . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Office colour - RGB options . . . . . . . . . . . . . . . . . 52
Customising RGB office colour
with the colour correct utility (Windows) . . . . . . . 56
Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Types of ICC profile supported. . . . . . . . . . . . . . . 58
Graphic pro workflow – overview . . . . . . . . . . . . . 59
Matching the colour of a monitor, scanner or
camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Simulating another printer - RGB source data . . . . 68
CMYK ink simulations - CMYK source data . . . . . . . 76
Rendering intents. . . . . . . . . . . . . . . . . . . . . . . . 82
Pure black text / graphics . . . . . . . . . . . . . . . . . . 83
Colour match precision . . . . . . . . . . . . . . . . . . . . 83
Printer driver settings for ICC profile creation or no
colour matching . . . . . . . . . . . . . . . . . . . . . . . . 84
Finishing options . . . . . . . . . . . . . . . . . . . . . . . . 87
Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Colour separation. . . . . . . . . . . . . . . . . . . . . . . . 95
Separating queued print jobs. . . . . . . . . . . . . . . . 97
Cover print . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Custom page size. . . . . . . . . . . . . . . . . . . . . . . .101
Duplex (double-sided) printing. . . . . . . . . . . . . . .106
Printing multiple pages on one sheet (N-up) . . . . .109
Poster printing . . . . . . . . . . . . . . . . . . . . . . . . . .112
Scale to page. . . . . . . . . . . . . . . . . . . . . . . . . . .113
Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Print jobs menu . . . . . . . . . . . . . . . . . . . . . . . . .118
Information menu . . . . . . . . . . . . . . . . . . . . . . .118
Shutdown menu. . . . . . . . . . . . . . . . . . . . . . . . .119
Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Media menu. . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Colour menu . . . . . . . . . . . . . . . . . . . . . . . . . . .126
System configuration menu . . . . . . . . . . . . . . . . .128
PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . .130
PPR emulation . . . . . . . . . . . . . . . . . . . . . . . . . .132
FX emulation . . . . . . . . . . . . . . . . . . . . . . . . . . .134
USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Contents> 5
Network menu . . . . . . . . . . . . . . . . . . . . . . . . . .135
Maintenance menu . . . . . . . . . . . . . . . . . . . . . . .136
Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Job Log Menu . . . . . . . . . . . . . . . . . . . . . . . . . .138
Overlays and Macros (Windows only) . . . . . . . . 139
What are overlays and macros? . . . . . . . . . . . . . .139
Creating PostScript overlays . . . . . . . . . . . . . . . .140
Printing with PostScript overlays . . . . . . . . . . . . .144
Creating PCL Overlays . . . . . . . . . . . . . . . . . . . .145
Printing with PCL overlays . . . . . . . . . . . . . . . . . .149
Replacing consumable items . . . . . . . . . . . . . . . 150
Consumable order details . . . . . . . . . . . . . . . . . .151
Toner cartridge replacement . . . . . . . . . . . . . . . .152
Image drum replacement . . . . . . . . . . . . . . . . . .157
Replacing the belt unit . . . . . . . . . . . . . . . . . . . .161
Fuser replacement . . . . . . . . . . . . . . . . . . . . . . .164
Cleaning the LED head . . . . . . . . . . . . . . . . . . . .166
Installing upgrades . . . . . . . . . . . . . . . . . . . . . . 167
Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .167
Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . .169
Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . .173
Additional paper tray . . . . . . . . . . . . . . . . . . . . .175
Adjusting Windows printer drivers . . . . . . . . . . . .176
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . 178
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Oki contact details . . . . . . . . . . . . . . . . . . . . . . . 193
Contents> 6
N
OTES
, C
AUTIONS AND
NOTE:
A note appears in this manual like this. A note provides
additional information to supplement the main text which
may help you to use and understand the product.
W
ARNINGS
CAUTION!
A caution appears in this manual like this. A caution
provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning appears in this manual like this. A warning
provides additional information which, if ignored, may
result in a risk of personal injury.
Notes, Cautions and Warnings> 7
I
NTRODUCTION
Congratulations on buying this Oki Printing Solutions colour
printer. Your new printer is designed with advanced features to
give you clear, vibrant colour prints and crisp black and white
pages at high speed on a range of print media for the office.
Your printer includes these features:
> Multi-level technology produces subtler tones and
smoother gradations of colour to lend photographic
quality to your documents;
> Up to 20 (C5700) or 26 (C5900) pages per minute in full
colour for fast printing of high impact colour presentations
and other documents;
> Up to 32 pages per minute in black and white for fast and
efficient printing of all general purpose documents not
requiring colour;
> 600 x 600, 1200 x 600 dpi (dots per inch) and 600 x 600
x 2 bit print resolution for high quality image production
showing the finest detail;
> Single Pass colour Digital LED technology for high speed
processing of your printed pages;
> New Profile Assistant utility allows you to download ICC
profiles to the hard disc (Hard Disc Drive required);
> PostScript 3, PCL 5C, PCL 6 and Epson FX emulations for
industry standard operation and wide compatibility with
most computer software;
> 10Base-T and 100Base-TX network connection lets you
share this valuable resource among users on your office
network;
> Photo Enhance mode to improve printouts of photographic
images (Windows PCL driver only);
> “Ask Oki” – a user-friendly function for Windows that gives
a direct link from your printer driver screen to a dedicated
web site specific to the exact model you are using. This is
where you’ll find all the advice, assistance and support
you could need to help you get the best possible results
from your Oki printer;
Introduction> 8
> “WebPrint Internet Explorer plugin” - another brand new
function for Windows that enables you to print web pages
properly;
> Internal hard disk drive (standard on “h” models, optional
on others) for storage of overlays, macros and
downloadable fonts, and automatic collation of multiple
copies of multipage documents and the download of ICC
Profiles;
> Template Manager 2006 utility for Windows enables the
design and print of Business cards, banners, labels with
ease.
Additionally, the following optional features are also available:
> External Wireless Print server available - eliminating the
need for network cabling;
> Automatic two-sided (duplex) printing for economical use
of paper and compact printing of larger documents
(standard on dn models);
> Additional paper tray for loading a further 530 sheets to
minimise operator intervention, or different paper stocks
for letterhead stationery, alternative paper sizes or other
print media;
> Additional memory allows printing of more complex
pages. For example, high resolution banner printing;
> Internal hard disk drive for storage of overlays, macros
and downloadable fonts, and automatic collation of
multiple copies of multipage documents (standard on h
models);
> Storage Cabinet.
Introduction> 9
P
RINTER OVERVIEW
F
RONT VIEW
8
8
7
2
1
7
6
3
1. Output stacker, face
down.
Standard printed copy
delivery point. Holds
up to 250 sheets at
80g/m².
2. Operator panel.
Menu driven operator
controls and LCD
display panel.
3. Paper tray.
Standard blank paper
tray. Holds up to 300
sheets of 80g/m²
paper.
4
4. Multi purpose tray (80g/m²).
Used for feeding heavier paper
stocks, envelopes and other special
media. Also for manual feeding of
single sheets when required.
5. ON/OFF switch.
6. Front cover release lever.
7. Multi-purpose tray release lever
8. Top cover release button.
5
The LCD display language can be changed to show different
languages. (see “Changing the display language” on page 12).
Introduction> 10
R
1
3
4
EAR VIEW
This view shows the connection panel, the rear output stacker
and the location of the optional duplex (two-sided printing) unit.
6
7
2
1. ON/OFF switch.
2. AC power socket.
3. USB interface.
* The Network Interface has a protective “plug” which must be
removed before connection can be made.
4. Network interface.*
5. Duplex unit (when fitted).
6. Rear, face up, 100 sheet
stacker.
7. Parallel interface (C5900P)
5
When the rear paper stacker is folded down paper exits the
printer through the rear of the printer and is stacked here face
up. This is mainly used for heavy print media. When used in
conjunction with the multi purpose feed tray, the paper path
through the printer is essentially straight. This avoids bending
the paper around curves in the paper path and enables feeding
of up to 203g/m² media.
Introduction> 11
C
HANGING THE DISPLAY LANGUAGE
The default language used by your printer for display messages
and for report printing is English. If required, this can be changed
to:
German Danish
French Dutch
Italian Turkish
Spanish Portuguese
Swedish Polish
Russian Greek
Finnish Czech
Hungarian Norwegian
See the information enclosed with the printer on the procedure
for changing the language setting.
Introduction> 12
P
APER RECOMMENDATIONS
Your printer will handle a variety of print media, including a range
of paper weights and sizes, transparencies and envelopes. This
section provides general advice on choice of media, and explains
how to use each type.
The best performance will be obtained when using standard
75~90g/m² paper designed for use in copiers and laser printers.
Suitable types are:
• Arjo Wiggins Conqueror Colour Solutions 90g/m²;
• Colour Copy by Neusiedler.
Use of heavily embossed or very rough textured paper is not
recommended.
Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the printing
process.
Envelopes should b e f r e e from twis t , c u r l or other d e f o r m ations.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of printer. Window envelopes are not suitable.
Transparencies should be of the type designed for use in
copiers and laser printers. We strongly recommend Oki Printing
Solutions transparencies (Order No. 01074101). In particular,
avoid office transparencies designed for use by hand with marker
pens. These will melt in the fuser and cause damage.
Labels should also be of the type recommended for use in
copiers and laser printers, in which the base carrier page is
entirely covered by labels. Other types of label stock may
damage the printer due to the labels peeling off during the
printing process. Suitable types are:
• Avery White Laser Label types 7162, 7664, 7666 (A4),
or 5161 (Letter);
Paper recommendations> 13
C
ASSETTE TRAYS
SIZE DIMENSIONS WEIGHT (G/M²)
A6 (Tray 1
only)
A5 148 x 210mm
B5 182 x 257mm
Executive 184.2 x 266.7mm
A4 210 x 297mm
Letter 215.9 x 279.4mm
Legal 13in. 216 x 330mm
Legal 13.5in. 216 x 343mm
Legal 14in. 216 x 356mm
105 x 148mm
Light 64-74g/m²
Medium 75-90g/m²
Heavy 91-120g/m²
Ultra heavy121-176g/m²
(Tray 2 only)
If you have identical paper stock loaded in another tray (2nd tray
if you have one, or multi purpose tray) you can have the printer
automatically switch to the other tray when the current tray runs
out of paper. When printing from Windows applications, this
function is enabled in the driver settings. (See “Printer Settings in
Windows” later in this guide.) When printing from other systems,
this function is enabled in the Print Menu. (See “Menu Functions”
later in this guide.)
M
ULTI PURPOSE TRAY
The multi purpose tray can handle the same sizes as the cassette
trays but in weights up to 203g/m². For very heavy paper stock
use the face up (rear) paper stacker. This ensures that the paper
path through the printer is almost straight.
The multi purpose tray can feed paper widths as small as 100mm
and lengths up to 1200mm (banner printing).
For paper lengths exceeding 356mm (Legal 14in.) use paper
stock between 90g/m² and 128g/m² and the face up (rear) paper
stacker.
Use the multi purpose tray for printing on envelopes and
transparencies. Up to 50 sheets of transparencies or 10
envelopes can be loaded at one time, subject to a maximum
stacking depth of 10mm.
Paper or transparencies should be loaded print side up and top
edge into the printer. Do not use the duplex (two-sided printing)
function.
Paper recommendations> 14
F
ACE DOWN STACKER
The face down stacker on the top of the printer can hold up to
250 sheets of 80g/m² standard paper, and can handle paper
stocks up to 176g/m². Pages printed in reading order (page 1
first) will be sorted in reading order (last page on top, facing
down).
F
ACE UP STACKER
The face up stacker at the rear of the printer should be opened
and the tray extension pulled out when required for use. In this
condition paper will exit via this path, regardless of driver
settings.
The face up stacker can hold up to 100 sheets of 80g/m²
standard paper, and can handle stocks up to 203g/m².
Always use this stacker and the multi purpose feeder for paper
stocks heavier than 176g/m².
D
UPLEX UNIT
This option provides automatic two-sided printing on the same
range of paper sizes as tray 2 (i.e. all cassette sizes except A6),
using paper stocks from 75-105g/m².
NOTE:
The duplex unit comes as standard with dn models.
Paper recommendations> 15
L
OADING PAPER
C
ASSETTE TRAYS
1. Remove the paper tray from the printer.
2.
Fan the paper to be loaded at the edges (1) and in the
middle (2) to ensure that all sheets are properly separated,
then tap the edges of the stack on a flat surface to make it
flush again (3).
123
Loading paper> 16
3. Load letter headed paper face down and top edge towards
the front of the printer, as shown.
21
4. Adjust the rear stopper (1) and paper guides (2) to the
size of paper being used.
To prevent paper jams:
• Do not leave space between the paper and the guides
and rear stopper.
• Do not overfill the paper tray. Capacity depends on the
type of paper stock.
• Do not load damaged paper.
• Do not load paper of different sizes or types at the
same time.
• Do not pull the paper tray out during printing (except
as described below for the 2nd tray).
• Close the paper tray gently.
5. If you have two trays and you are printing from the 1st
(upper) tray, you can pull out the 2nd (lower) tray during
printing to reload it. However, if printing from the 2nd
(lower) tray, do not pull out the 1st (upper) tray. This will
cause a paper jam.
Loading paper> 17
6. For face down printing, make sure the face up (rear)
stacker (3) is closed (the paper exits from the top of the
printer). Stacking capacity is approximately 250 sheets,
depending on paper weight.
7. For face up printing, make sure the face up (rear)
stacker (3) is open and the paper support (4) is extended.
Paper is stacked in reverse order and tray capacity is
approximately 100 sheets, depending on paper weight.
8. Always use the face up (rear) stacker for heavy paper
(card stock etc.).
3
4
CAUTION!
Do not open or close the rear paper exit while printing as
it may result in a paper jam.
Loading paper> 18
M
ULTI PURPOSE TRAY
1. Open the multi purpose tray (1).
2. Fold out the paper supports (2).
1
3
4
2
4
5
3. Press gently down on the paper platform (3) to ensure it
is latched down.
4. Load the paper and adjust the paper guides (4) to the size
of paper being used.
• For single-sided printing on headed paper load the
paper into the multi purpose tray with pre-printed side
up and top edge into the printer.
Loading paper> 19
•For two-sided (duplex) printing on headed paper load
the paper with pre-printed side down and top edge
away from the printer. (Optional duplex unit must be
installed for this function.)
• Envelopes should be loaded face up with top edge to
the left and short edge into the printer. Do not select
duplex printing on envelopes.
• Do not exceed the paper capacity of about 50 sheets or
10 envelopes. Maximum stacking depth is 10mm.
5. Press the tray latch button (5) inwards to release the
paper platform, so that the paper is lifted and gripped in
place.
Set the correct paper size for the multi purpose tray in the Media
Menu (see “Menu Functions”).
Loading paper> 20
P
RINTER SETTINGS IN
Your printer’s operator panel menus provide access to many
options. The Windows printer driver also contains settings for
many of these items. Where items in the printer driver are the
same as those in the operator panel menus, and you print
documents from Windows, the settings in the Windows printer
driver will override those items in the operator panel menus.
The illustrations in this chapter show Windows XP. Windows 2000
versions may appear slightly different, but the principles are the
same.
W
INDOWS
PCL OR P
Three printer drivers are supplied with your printer: one for PCL5c
emulation, one for PCL6 emulation, and the other for PostScript 3
emulation. If you print mainly from general “Office” applications
choose one of the PCL drivers. For faster printing of PDF
documents, choose PostScript. If you print mainly from
professional DTP and graphics applications, choose PostScript.
P
RINTING PREFERENCES IN WINDOWS APPLICATIONS
When you choose to print your
document from a Windows
application program a print
dialogue box appears. This
dialogue usually specifies the
name of the printer on which you
will print your document. Next to
the printer name is a Properties
button.
When you click Properties a new
window opens which contains a short list of the printer settings
available in the driver, which you can choose for this document.
The window which opens when you click Properties depends on
which printer driver has been installed. The PostScript driver
offers different choices to the PCL driver.
OSTSCRIPT
Printer settings in Windows> 21
P
OSTSCRIPT EMULATION
1. Page orientation sets
portrait (tall) or
landscape (wide) page
orientation. The
“rotated” rotates the
paper through 90
degrees anti-clockwise.
2. When printing double
1
2
3
4
sided pages (duplex
unit required). You can
flip the paper either on
its long edge or short edge.
3. Pages can be printed in forward or reverse order. If using
the face down (top) paper stacker, forward order is
usually appropriate to ensure that pages are stacked in
numerical order. If using the face up (rear) paper stacker,
reverse order would normally stack your pages in
numerical order.
4. You can specify how many pages to print on a sheet.
Pages will be scaled to fit the number you choose. If you
choose booklet printing (requires duplex unit) two pages
will automatically be set, and pages will be printed with
the correct pages opposite one another so that folding the
stacked printout produces a booklet.
5
5. Advanced options are also available, such as how to
download TrueType fonts, and whether advanced options
such as booklet printing are available.
The printer driver contains extensive on-line help for these items
to help you make the most appropriate choices.
Printer settings in Windows> 22
PCL
EMULATION
When you click the Properties button from your application’s
Print dialogue, the driver window opens to allow you to specify
your printing preferences for this document.
1.
Paper size should be the
same as the page size of
your document (unless you
wish to scale the printout
1
2
to fit another size), and
should also be the same as
the size of paper you will
feed into the printer.
2.
You can choose the source
3
4
5
of the paper to feed, which
may be Tray 1 (the
standard paper tray), Tray 2 (if you have the optional 2nd
paper tray installed) or the multi purpose feeder. You can
also click on the appropriate part of the screen graphic to
select your preferred tray.
3. A variety of document finishing options can be selected,
such as normal one page per sheet, or N-up (where N can
be any number up to 16) for printing scaled down pages
at more than one page per sheet. Booklet printing prints
two pages per sheet on each side of the paper so that
when folded they make up a booklet. Booklet printing
requires the duplex unit to be installed in your printer.
Poster printing will print large pages as tiles spread over
multiple sheets.
6
4. For two-sided printing, you can choose to flip the page by
the long edge or the short edge. Of course, this requires
that a duplex unit be installed in your printer.
5. If you have changed some printing preferences before and
saved them as a set, you can recall them to avoid having
to set them individually each time you need them.
6. A single on-screen button restores the default settings.
Printer settings in Windows> 23
S
ECURE PRINTING
Secure printing allows you to print confidential documents on
printers that are shared with other users in a network
environment.
The document does not print until a PIN (Personal Identification
Number) is entered through the Printer Control Panel. You must
go to the printer and enter the PIN.
This feature requires the hard disk drive in your printer, this
device must be enabled in the printer driver. (See “Setting the
driver device options” on page 32)
The secure printing feature is not available for Mac OS X.
If there is not enough hard disk space for the spooled data, a
“Disk Full” message displays, and only one copy prints.
The secure printing feature may not be available from within
some PC applications.
If your application software has a collate print option, turn it off.
Otherwise secure printing will not work.
There are three parts in secure printing:
Sending the document to the printer (Windows page 24,
Mac page 26);
Printing the document (page 27);
Deleting the document when it is not required (page 28).
S
ENDING THE DOCUMENT
Windows
1. If using the PCL driver, in the [Setup] tab choose any
saved driver settings you wish to use. See “Recalling
saved driver settings” on page 32.
2. In the driver’s [Job Options] tab, click [Secure Print].
Printer settings in Windows> 24
3. The Job PIN (Personal Identification Number) window
opens.
4. If the PIN window does not open, click the [PIN] button.
5. In the Job PIN window, enter a [name] for this print job.
6. The name may be up to 16 alpha-numeric characters. If
you have more than one print job stored on the printer
when you come to print, you will need a distinctive name
to distinguish between each of your print jobs.
7. If you would like a prompt at the printer for the job name,
click the [Request…] checkbox below the name entry.
8. Enter a number from 0000 to 9999 in the [PIN] box.
9. Your PIN must be unique on this printer. Each user should
be allocated a PIN by the system administrator.
10. Click [OK] to accept your changes.
11. Click [OK] to close the Printer Properties window.
12. Print your document.
13. The print job will be sent to the printer, but will not print
at this time.
Printer settings in Windows> 25
Mac OS 9
If you use the Apple LaserWriter driver, the printing plug-in for
secure printing must first be enabled in the printer driver. This
step is not necessary for the Adobe PostScript driver.
To enable the LaserWriter plug-in:
1. On the desktop, click the printer icon for the printer for
which you want to enable the plug-in.
2. Choose [File] Æ [Print Desktop].
1
2
3
4 5
3. Select [Plug-In Preferences] (1).
4. Select [Print Time Filters] (2) and [Job Type] (3).
5. Click [Save Settings] (4).
6. Click [Cancel] (5) and return to the desktop.
To send the document to the printer:
1. In your application program, choose [File] Æ [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Job Type] (2).
4. Select [Secure Printing] (3).
5. In the [Job Name] field (4), enter a job name to identify
the job on the printer’s control panel.
6. Enter a number from 0000 to 9999 in the [PIN] box and
click [Print].
7. Your PIN must be unique on this printer. Each user should
be allocated a PIN by the system administrator.
Printer settings in Windows> 26
P
RINTING THE DOCUMENT
Your secure print job is printed using the Printer Control Panel on
the front of the printer.
READY
ATTENTION
BACK
MENU
ENTER
ON LINE
CANCEL
1. When the printer is idle (“ONLINE” indicated in the
display), use the +/- buttons to select the PRINT JOB
menu, then press [ENTER].
2. Select “ENCRYPTED/STORED JOB”.
3. Use the +/- buttons to enter the first digit of your PIN,
then press [ENTER].
4. Repeat step 3 to enter the remaining three digits.
5. If you have more than one stored document, all
documents will be printed.
6. Press [ENTER] to confirm you wish to print the
document(s).
7. Use the +/- buttons to select the number of collated
copies you require.
8. Press [ENTER] to print your document.
When all required copies have been printed your document
is automatically deleted from the printer’s hard disk.
It is also possible to print and delete secure documents remotely
from your PC using the Storage Device Manager utility.
Printer settings in Windows> 27
D
ELETING A SECURE PRINT DOCUMENT
If you change your mind about printing a secure document, you
can delete it from the printer’s hard disk without printing it first.
1. Follow steps 1 to 4 in the above procedure for printing the
document.
2. Use the +/- buttons to highlight the DELETE option and
press [ENTER].
3. If necessary, use the +/- buttons to highlight the YES
choice, and press [ENTER] to confirm the deletion.
Your document is deleted from the printer’s hard disk
without printing.
S
TORE TO HARD DISK
This feature allows print jobs to be created on the PC and stored
on the printer’s hard disk for printing on demand. This is good for
forms, generic memos, letterhead, stationery, etc.
If you use this feature for standard forms, for example, you can
walk up to the printer at any time and print off your forms without
having to re-send them from the PC.
This feature works in exactly the same way as the secure printing
feature described earlier in this Chapter, and is available only in
the Windows PostScript and PCL drivers. The difference with job
spooling is that the document is not automatically deleted from
the printer’s hard disk after printing. It remains there for future
use until you delete it from the Printer Control Panel or from your
PC with the Storage Device Manager utility.
NOTE:
If this choice does not appear in the driver screens, or if it is
greyed out, check to ensure that the hard disk is enabled in
the printer driver. (See“Setting the driver device options” on
page 32)
Like the secure printing feature, there are three parts in job spooling:
1. Sending the document
2. Printing the document
3. Deleting a stored document
Printer settings in Windows> 28
S
ENDING THE DOCUMENT
Follow the same procedures as described in the section “Sending
the document” on page 24 for sending a secure document,
except that on the [Job Options] tab in step 2, click [Store to
HDD].
P
RINTING THE DOCUMENT
Follow the same procedures as described in the section “Printing
the document” on page 27 for printing a secure document. In this
case the document will not be deleted from the hard disk after it
has been printed.
D
ELETING A STORED DOCUMENT
Follow the procedure as described in “Deleting a secure print
document” on page 28 for deleting a secure print document.
Like secure print documents, any other documents stored on the
printer’s hard disk can also be deleted remotely from the PC using
the Storage Device Manager utility.
Printer settings in Windows> 29
A G
UIDE TO PRINTING
This Chapter provides a convenient on-screen reference to the
many features of the driver software supplied with your printer.
HOW TO
ACCESS THE DRIVER SCREENS
Most of the features described are accessed via the printer driver
screens. How you access them depends on your computer and its
operating system.
W
INDOWS DRIVERS
The driver windows are tabbed dialogue boxes, offering a wide
range choices about how you want to print your documents.
There are two ways to access the driver features from within
Windows:
1. Directly from the Windows “Printers” folder (“Printers and
Faxes” folder in Windows XP).
If you choose this method any changes you make will
become the driver defaults. This means they will remain
active for all your applications unless you specifically
change them from within the application’s Print dialogue.
2. From your application’s Print dialogue.
If you choose this method any changes you make will
usually only last for as long as the particular application is
running, or until you change them again. In most cases,
once you quit the application the driver defaults will return.
NOTE:
Settings made from the printer’s own control panel are the
printer defaults. They determine how your printer will
behave unless you specify otherwise from your computer.
The driver defaults override the printer defaults.
Application Print settings override both the printer
defaults and the driver defaults.
A Guide to printing> 30
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