Oki C5900n User Guide

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C5700 / C5900

User’s Guide

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REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki Europe website:

http://www.okiprintingsolutions.com

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Hewlett-Packard, HP, and LaserJet are registered trademarks of HewlettPackard Company.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC (EMC), 2006/95/EC (LVD) and 1999/5/EC (R&TTE), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage and Radio & Telecommunications Terminal Equipment.

Please note that Microsoft Windows XP was used to produce all screenshots in this manual. These screenshots may vary if you are using any other operating system, but the principle is the same.

Preface> 2

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MERGENCY FIRST AID

Take care with toner powder:

If swallowed, induce vomiting and seek medical attention. Never attempt to induce vomiting if person is unconscious.

If inhaled, move the person to an ope n area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

MPORTER TO THE

Oki Europe Limited (trading as OKI Printing Solutions)

Central House Balfour Road Hounslow TW3 1HY United Kingdom

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL INFORMATION

Emergency First Aid> 3

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ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . 3

Importer to the EU . . . . . . . . . . . . . . . . . . . . . . . . . 3

Environmental Information . . . . . . . . . . . . . . . . . . 3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Notes, Cautions and Warnings . . . . . . . . . . . . . . . . 7

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printer overview. . . . . . . . . . . . . . . . . . . . . . . . . 10

Changing the display language . . . . . . . . . . . . . . 12

Paper recommendations. . . . . . . . . . . . . . . . . . . . 13

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 14

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . 15

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . 15

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Printer settings in Windows . . . . . . . . . . . . . . . . . 21

PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . 21

Printing preferences in Windows applications. . . . . 21

Secure printing . . . . . . . . . . . . . . . . . . . . . . . . . 24

Store to hard disk . . . . . . . . . . . . . . . . . . . . . . . 28

A Guide to printing . . . . . . . . . . . . . . . . . . . . . . . . 30

How to access the driver screens . . . . . . . . . . . . . 30

Changing the driver defaults . . . . . . . . . . . . . . . . 31

Changing the application’s driver settings . . . . . . . 31

PCL saved driver settings . . . . . . . . . . . . . . . . . . 31

Setting the driver device options . . . . . . . . . . . . . 32

Configuring hardware options from the desktop . . . 33 Configuring hardware options from chooser

(AppleTalk only). . . . . . . . . . . . . . . . . . . . . . . . 34

Blacks and Greys . . . . . . . . . . . . . . . . . . . . . . . . 36

Black printing (black generation) . . . . . . . . . . . . . 38

Fine lines enhancement . . . . . . . . . . . . . . . . . . . 42

Greyscale printing . . . . . . . . . . . . . . . . . . . . . . . 43

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Colour matching . . . . . . . . . . . . . . . . . . . . . . . . . . 47

What this guide describes . . . . . . . . . . . . . . . . . . 48

Printer colour management . . . . . . . . . . . . . . . . . 49

About RGB and CMYK colour . . . . . . . . . . . . . . . . 50

Office colour . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Office colour - RGB options . . . . . . . . . . . . . . . . . 52

Customising RGB office colour

with the colour correct utility (Windows) . . . . . . . 56

Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Types of ICC profile supported. . . . . . . . . . . . . . . 58

Graphic pro workflow – overview . . . . . . . . . . . . . 59

Matching the colour of a monitor, scanner or

camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Simulating another printer - RGB source data . . . . 68

CMYK ink simulations - CMYK source data . . . . . . . 76

Rendering intents. . . . . . . . . . . . . . . . . . . . . . . . 82

Pure black text / graphics . . . . . . . . . . . . . . . . . . 83

Colour match precision . . . . . . . . . . . . . . . . . . . . 83

Printer driver settings for ICC profile creation or no

colour matching . . . . . . . . . . . . . . . . . . . . . . . . 84

Finishing options . . . . . . . . . . . . . . . . . . . . . . . . 87

Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Colour separation. . . . . . . . . . . . . . . . . . . . . . . . 95

Separating queued print jobs. . . . . . . . . . . . . . . . 97

Cover print . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Custom page size. . . . . . . . . . . . . . . . . . . . . . . .101

Duplex (double-sided) printing. . . . . . . . . . . . . . .106

Printing multiple pages on one sheet (N-up) . . . . .109

Poster printing . . . . . . . . . . . . . . . . . . . . . . . . . .112

Scale to page. . . . . . . . . . . . . . . . . . . . . . . . . . .113

Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Print jobs menu . . . . . . . . . . . . . . . . . . . . . . . . .118

Information menu . . . . . . . . . . . . . . . . . . . . . . .118

Shutdown menu. . . . . . . . . . . . . . . . . . . . . . . . .119

Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Media menu. . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Colour menu . . . . . . . . . . . . . . . . . . . . . . . . . . .126

System configuration menu . . . . . . . . . . . . . . . . .128

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . .130

PPR emulation . . . . . . . . . . . . . . . . . . . . . . . . . .132

FX emulation . . . . . . . . . . . . . . . . . . . . . . . . . . .134

USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

Contents> 5

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Network menu . . . . . . . . . . . . . . . . . . . . . . . . . .135

Maintenance menu . . . . . . . . . . . . . . . . . . . . . . .136

Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Job Log Menu . . . . . . . . . . . . . . . . . . . . . . . . . .138

Overlays and Macros (Windows only) . . . . . . . . 139

What are overlays and macros? . . . . . . . . . . . . . .139

Creating PostScript overlays . . . . . . . . . . . . . . . .140

Printing with PostScript overlays . . . . . . . . . . . . .144

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . .145

Printing with PCL overlays . . . . . . . . . . . . . . . . . .149

Replacing consumable items . . . . . . . . . . . . . . . 150

Consumable order details . . . . . . . . . . . . . . . . . .151

Toner cartridge replacement . . . . . . . . . . . . . . . .152

Image drum replacement . . . . . . . . . . . . . . . . . .157

Replacing the belt unit . . . . . . . . . . . . . . . . . . . .161

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . .164

Cleaning the LED head . . . . . . . . . . . . . . . . . . . .166

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . 167

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . .169

Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . .173

Additional paper tray . . . . . . . . . . . . . . . . . . . . .175

Adjusting Windows printer drivers . . . . . . . . . . . .176

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . 178

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . 193

Contents> 6

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OTES

, C

AUTIONS AND

NOTE:

A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product.

ARNINGS

CAUTION!

A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning appears in this manual like this. A warning provides additional information which, if ignored, may result in a risk of personal injury.

Notes, Cautions and Warnings> 7

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NTRODUCTION

Congratulations on buying this Oki Printing Solutions colour printer. Your new printer is designed with advanced features to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of print media for the office.

Your printer includes these features:

> Multi-level technology produces subtler tones and

smoother gradations of colour to lend photographic quality to your documents;

> Up to 20 (C5700) or 26 (C5900) pages per minute in full

colour for fast printing of high impact colour presentations and other documents;

> Up to 32 pages per minute in black and white for fast and

efficient printing of all general purpose documents not requiring colour;

> 600 x 600, 1200 x 600 dpi (dots per inch) and 600 x 600

x 2 bit print resolution for high quality image production showing the finest detail;

> Single Pass colour Digital LED technology for high speed

processing of your printed pages;

> New Profile Assistant utility allows you to download ICC

profiles to the hard disc (Hard Disc Drive required);

> PostScript 3, PCL 5C, PCL 6 and Epson FX emulations for

industry standard operation and wide compatibility with most computer software;

> 10Base-T and 100Base-TX network connection lets you

share this valuable resource among users on your office network;

> Photo Enhance mode to improve printouts of photographic

images (Windows PCL driver only);

> “Ask Oki” – a user-friendly function for Windows that gives

a direct link from your printer driver screen to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer;

Introduction> 8

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> “WebPrint Internet Explorer plugin” - another brand new

function for Windows that enables you to print web pages properly;

> Internal hard disk drive (standard on “h” models, optional

on others) for storage of overlays, macros and downloadable fonts, and automatic collation of multiple copies of multipage documents and the download of ICC Profiles;

> Template Manager 2006 utility for Windows enables the

design and print of Business cards, banners, labels with ease.

Additionally, the following optional features are also available:

> External Wireless Print server available - eliminating the

need for network cabling;

> Automatic two-sided (duplex) printing for economical use

of paper and compact printing of larger documents (standard on dn models);

> Additional paper tray for loading a further 530 sheets to

minimise operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media;

> Additional memory allows printing of more complex

pages. For example, high resolution banner printing;

> Internal hard disk drive for storage of overlays, macros

and downloadable fonts, and automatic collation of multiple copies of multipage documents (standard on h models);

> Storage Cabinet.

Introduction> 9

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RINTER OVERVIEW

RONT VIEW

1. Output stacker, face down.

Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Operator panel.

Menu driven operator controls and LCD display panel.

3. Paper tray.

Standard blank paper tray. Holds up to 300 sheets of 80g/m² paper.

4. Multi purpose tray (80g/m²).

Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

5. ON/OFF switch.

6. Front cover release lever.

7. Multi-purpose tray release lever

8. Top cover release button.

The LCD display language can be changed to show different languages. (see “Changing the display language” on page 12).

Introduction> 10

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EAR VIEW

This view shows the connection panel, the rear output stacker and the location of the optional duplex (two-sided printing) unit.

1. ON/OFF switch.

2. AC power socket.

3. USB interface.

* The Network Interface has a protective “plug” which must be removed before connection can be made.

4. Network interface.*

5. Duplex unit (when fitted).

6. Rear, face up, 100 sheet

stacker.

7. Parallel interface (C5900P)

When the rear paper stacker is folded down paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media.

Introduction> 11

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HANGING THE DISPLAY LANGUAGE

The default language used by your printer for display messages and for report printing is English. If required, this can be changed to:

German Danish

French Dutch

Italian Turkish

Spanish Portuguese

Swedish Polish

Russian Greek

Finnish Czech

Hungarian Norwegian

See the information enclosed with the printer on the procedure for changing the language setting.

Introduction> 12

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APER RECOMMENDATIONS

Your printer will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Suitable types are:

• Arjo Wiggins Conqueror Colour Solutions 90g/m²;

• Colour Copy by Neusiedler.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes should b e f r e e from twis t , c u r l or other d e f o r m ations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki Printing Solutions transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are:

• Avery White Laser Label types 7162, 7664, 7666 (A4), or 5161 (Letter);

Paper recommendations> 13

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ASSETTE TRAYS

SIZE DIMENSIONS WEIGHT (G/M²)

A6 (Tray 1 only)

A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm

105 x 148mm

Light 64-74g/m²

Medium 75-90g/m²

Heavy 91-120g/m²

Ultra heavy121-176g/m²

(Tray 2 only)

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi purpose tray) you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. (See “Printer Settings in Windows” later in this guide.) When printing from other systems, this function is enabled in the Print Menu. (See “Menu Functions” later in this guide.)

ULTI PURPOSE TRAY

The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 203g/m². For very heavy paper stock use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths as small as 100mm and lengths up to 1200mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Paper or transparencies should be loaded print side up and top edge into the printer. Do not use the duplex (two-sided printing) function.

Paper recommendations> 14

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ACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 203g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 176g/m².

UPLEX UNIT

This option provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 75-105g/m².

NOTE:

The duplex unit comes as standard with dn models.

Paper recommendations> 15

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OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the printer.

Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

123

Loading paper> 16

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3. Load letter headed paper face down and top edge towards the front of the printer, as shown.

4. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used.

To prevent paper jams:

• Do not leave space between the paper and the guides

and rear stopper.

• Do not overfill the paper tray. Capacity depends on the

type of paper stock.

• Do not load damaged paper.

• Do not load paper of different sizes or types at the

same time.

• Do not pull the paper tray out during printing (except

as described below for the 2nd tray).

• Close the paper tray gently.

5. If you have two trays and you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray. This will cause a paper jam.

Loading paper> 17

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6. For face down printing, make sure the face up (rear) stacker (3) is closed (the paper exits from the top of the printer). Stacking capacity is approximately 250 sheets, depending on paper weight.

7. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

8. Always use the face up (rear) stacker for heavy paper (card stock etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Loading paper> 18

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ULTI PURPOSE TRAY

1. Open the multi purpose tray (1).

2. Fold out the paper supports (2).

3. Press gently down on the paper platform (3) to ensure it is latched down.

4. Load the paper and adjust the paper guides (4) to the size of paper being used.

• For single-sided printing on headed paper load the

paper into the multi purpose tray with pre-printed side up and top edge into the printer.

Loading paper> 19

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•For two-sided (duplex) printing on headed paper load

the paper with pre-printed side down and top edge away from the printer. (Optional duplex unit must be installed for this function.)

• Envelopes should be loaded face up with top edge to

the left and short edge into the printer. Do not select duplex printing on envelopes.

• Do not exceed the paper capacity of about 50 sheets or

10 envelopes. Maximum stacking depth is 10mm.

5. Press the tray latch button (5) inwards to release the paper platform, so that the paper is lifted and gripped in place.

Set the correct paper size for the multi purpose tray in the Media Menu (see “Menu Functions”).

Loading paper> 20

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RINTER SETTINGS IN

Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.

The illustrations in this chapter show Windows XP. Windows 2000 versions may appear slightly different, but the principles are the same.

INDOWS

PCL OR P

Three printer drivers are supplied with your printer: one for PCL5c emulation, one for PCL6 emulation, and the other for PostScript 3 emulation. If you print mainly from general “Office” applications choose one of the PCL drivers. For faster printing of PDF documents, choose PostScript. If you print mainly from professional DTP and graphics applications, choose PostScript.

RINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a Properties button.

When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document.

The window which opens when you click Properties depends on which printer driver has been installed. The PostScript driver offers different choices to the PCL driver.

OSTSCRIPT

Printer settings in Windows> 21

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OSTSCRIPT EMULATION

1. Page orientation sets

portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90

degrees anti-clockwise.

2. When printing double

sided pages (duplex unit required). You can flip the paper either on its long edge or short edge.

3. Pages can be printed in forward or reverse order. If using the face down (top) paper stacker, forward order is usually appropriate to ensure that pages are stacked in numerical order. If using the face up (rear) paper stacker, reverse order would normally stack your pages in numerical order.

4. You can specify how many pages to print on a sheet. Pages will be scaled to fit the number you choose. If you choose booklet printing (requires duplex unit) two pages will automatically be set, and pages will be printed with the correct pages opposite one another so that folding the stacked printout produces a booklet.

5. Advanced options are also available, such as how to download TrueType fonts, and whether advanced options such as booklet printing are available.

The printer driver contains extensive on-line help for these items to help you make the most appropriate choices.

Printer settings in Windows> 22

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PCL

EMULATION

When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document.

Paper size should be the same as the page size of your document (unless you wish to scale the printout

1 2

to fit another size), and should also be the same as the size of paper you will

feed into the printer.

You can choose the source

of the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 (if you have the optional 2nd paper tray installed) or the multi purpose feeder. You can also click on the appropriate part of the screen graphic to select your preferred tray.

3. A variety of document finishing options can be selected, such as normal one page per sheet, or N-up (where N can be any number up to 16) for printing scaled down pages at more than one page per sheet. Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet. Booklet printing requires the duplex unit to be installed in your printer.

Poster printing will print large pages as tiles spread over multiple sheets.

4. For two-sided printing, you can choose to flip the page by the long edge or the short edge. Of course, this requires that a duplex unit be installed in your printer.

5. If you have changed some printing preferences before and saved them as a set, you can recall them to avoid having to set them individually each time you need them.

6. A single on-screen button restores the default settings.

Printer settings in Windows> 23

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ECURE PRINTING

Secure printing allows you to print confidential documents on printers that are shared with other users in a network environment.

The document does not print until a PIN (Personal Identification Number) is entered through the Printer Control Panel. You must go to the printer and enter the PIN.

This feature requires the hard disk drive in your printer, this device must be enabled in the printer driver. (See “Setting the driver device options” on page 32)

The secure printing feature is not available for Mac OS X.

If there is not enough hard disk space for the spooled data, a “Disk Full” message displays, and only one copy prints.

The secure printing feature may not be available from within some PC applications.

If your application software has a collate print option, turn it off. Otherwise secure printing will not work.

There are three parts in secure printing:

Sending the document to the printer (Windows page 24, Mac page 26);

Printing the document (page 27);

Deleting the document when it is not required (page 28).

ENDING THE DOCUMENT

Windows

1. If using the PCL driver, in the [Setup] tab choose any

saved driver settings you wish to use. See “Recalling saved driver settings” on page 32.

2. In the driver’s [Job Options] tab, click [Secure Print].

Printer settings in Windows> 24

Page 25

3. The Job PIN (Personal Identification Number) window opens.

4. If the PIN window does not open, click the [PIN] button.

5. In the Job PIN window, enter a [name] for this print job.

6. The name may be up to 16 alpha-numeric characters. If

you have more than one print job stored on the printer when you come to print, you will need a distinctive name to distinguish between each of your print jobs.

7. If you would like a prompt at the printer for the job name, click the [Request…] checkbox below the name entry.

8. Enter a number from 0000 to 9999 in the [PIN] box.

9. Your PIN must be unique on this printer. Each user should

be allocated a PIN by the system administrator.

10. Click [OK] to accept your changes.

11. Click [OK] to close the Printer Properties window.

12. Print your document.

13. The print job will be sent to the printer, but will not print

at this time.

Printer settings in Windows> 25

Page 26

Mac OS 9

If you use the Apple LaserWriter driver, the printing plug-in for secure printing must first be enabled in the printer driver. This step is not necessary for the Adobe PostScript driver.

To enable the LaserWriter plug-in:

1. On the desktop, click the printer icon for the printer for

which you want to enable the plug-in.

2. Choose [File] Æ [Print Desktop].

2 3

4 5

3. Select [Plug-In Preferences] (1).

4. Select [Print Time Filters] (2) and [Job Type] (3).

5. Click [Save Settings] (4).

6. Click [Cancel] (5) and return to the desktop.

To send the document to the printer:

1. In your application program, choose [File] Æ [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Job Type] (2).

4. Select [Secure Printing] (3).

5. In the [Job Name] field (4), enter a job name to identify

the job on the printer’s control panel.

6. Enter a number from 0000 to 9999 in the [PIN] box and click [Print].

7. Your PIN must be unique on this printer. Each user should be allocated a PIN by the system administrator.

Printer settings in Windows> 26

Page 27

RINTING THE DOCUMENT

Your secure print job is printed using the Printer Control Panel on the front of the printer.

READY

ATTENTION

BACK

ENTER

ON LINE

CANCEL

1. When the printer is idle (“ONLINE” indicated in the display), use the +/- buttons to select the PRINT JOB menu, then press [ENTER].

2. Select “ENCRYPTED/STORED JOB”.

3. Use the +/- buttons to enter the first digit of your PIN,

then press [ENTER].

4. Repeat step 3 to enter the remaining three digits.

5. If you have more than one stored document, all

documents will be printed.

6. Press [ENTER] to confirm you wish to print the document(s).

7. Use the +/- buttons to select the number of collated copies you require.

8. Press [ENTER] to print your document.

When all required copies have been printed your document is automatically deleted from the printer’s hard disk.

It is also possible to print and delete secure documents remotely from your PC using the Storage Device Manager utility.

Printer settings in Windows> 27

Page 28

ELETING A SECURE PRINT DOCUMENT

If you change your mind about printing a secure document, you can delete it from the printer’s hard disk without printing it first.

1. Follow steps 1 to 4 in the above procedure for printing the document.

2. Use the +/- buttons to highlight the DELETE option and press [ENTER].

3. If necessary, use the +/- buttons to highlight the YES choice, and press [ENTER] to confirm the deletion.

Your document is deleted from the printer’s hard disk without printing.

TORE TO HARD DISK

This feature allows print jobs to be created on the PC and stored on the printer’s hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc.

If you use this feature for standard forms, for example, you can walk up to the printer at any time and print off your forms without having to re-send them from the PC.

This feature works in exactly the same way as the secure printing feature described earlier in this Chapter, and is available only in the Windows PostScript and PCL drivers. The difference with job spooling is that the document is not automatically deleted from the printer’s hard disk after printing. It remains there for future use until you delete it from the Printer Control Panel or from your PC with the Storage Device Manager utility.

NOTE:

If this choice does not appear in the driver screens, or if it is greyed out, check to ensure that the hard disk is enabled in the printer driver. (See“Setting the driver device options” on page 32)

Like the secure printing feature, there are three parts in job spooling:

1. Sending the document

2. Printing the document

3. Deleting a stored document

Printer settings in Windows> 28

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ENDING THE DOCUMENT

Follow the same procedures as described in the section “Sending the document” on page 24 for sending a secure document, except that on the [Job Options] tab in step 2, click [Store to HDD].

RINTING THE DOCUMENT

Follow the same procedures as described in the section “Printing the document” on page 27 for printing a secure document. In this case the document will not be deleted from the hard disk after it has been printed.

ELETING A STORED DOCUMENT

Follow the procedure as described in “Deleting a secure print document” on page 28 for deleting a secure print document.

Like secure print documents, any other documents stored on the printer’s hard disk can also be deleted remotely from the PC using the Storage Device Manager utility.

Printer settings in Windows> 29

Page 30

A G

UIDE TO PRINTING

This Chapter provides a convenient on-screen reference to the many features of the driver software supplied with your printer.

HOW TO

ACCESS THE DRIVER SCREENS

Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system.

INDOWS DRIVERS

The driver windows are tabbed dialogue boxes, offering a wide range choices about how you want to print your documents.

There are two ways to access the driver features from within Windows:

1. Directly from the Windows “Printers” folder (“Printers and Faxes” folder in Windows XP).

If you choose this method any changes you make will become the driver defaults. This means they will remain active for all your applications unless you specifically change them from within the application’s Print dialogue.

2. From your application’s Print dialogue.

If you choose this method any changes you make will usually only last for as long as the particular application is running, or until you change them again. In most cases, once you quit the application the driver defaults will return.

NOTE:

Settings made from the printer’s own control panel are the printer defaults. They determine how your printer will behave unless you specify otherwise from your computer.

The driver defaults override the printer defaults.

Application Print settings override both the printer defaults and the driver defaults.

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Page 31

HANGING THE DRIVER DEFAULTS

INDOWS

1. Click [Start] → [Printers and Faxes] to open the Printers

2. In the Printers and Faxes window, right-click on the

INDOWS

1. Click [Start] → [Settings] → [Printers] to open the

2. In the Printers window, right-click on the appropriate

HANGING THE APPLICATION’S DRIVER SETTINGS

INDOWS

1. In your application, open the file you want to print.

2. On the [File] menu, choose [Print…].

3. In the application’s Print dialogue, make sure the printer

XP/2000/S

and Faxes window.

appropriate printer driver icon, and choose [Printing Preferences] from the context menu.

ERVER

2003

98/ME/NT

Printers window.

printer driver icon, and choose [Properties] from the context menu.

shown is the appropriate one, and click [Properties].

ACINTOSH

The Mac user interface is very different to that in Windows. In particular, OS X differs considerably from previous versions. Full instructions are therefore included with each procedure.

PCL

SAVED DRIVER SETTINGS

This feature, unique to the Windows PCL drivers, allows you to save the printer driver settings and reuse them later. This could be useful if you frequently print many different types of document that require different printer driver settings.

Recalling saved settings in the PCL drivers is a simple task that must be done first, before any job-specific changes are made.

A Guide to printing> 31

Page 32

Rather than repeat the procedure throughout this manual, it is described here.

AVING A SET OF DRIVER SETTINGS

1. Make any changes to the driver settings you want, as

described in the relevant section of this manual.

2. In the driver’s [Setup] tab, click [Save…].

3. Enter a meaningful name for the settings you are saving,

and click [OK].

ECALLING SAVED DRIVER SETTINGS

1. In the driver’s [Setup] tab, choose any previously saved

[driver settings] you need.

2. Proceed to make any other adjustments for this job, as described in the relevant section in this manual.

ETTING THE DRIVER DEVICE OPTIONS

This section explains how to ensure that your printer driver can utilize all of the hardware features installed in your printer.

Accessories such as hard disk, duplex unit (two sided printing), additional paper trays, etc., will only be usable if the printer driver on your computer knows they are there.

In some cases the hardware configuration of your printer is automatically detected when the driver is installed. However, it is advisable to at least check whether all of the available hardware features are listed in the driver.

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Page 33

This procedure is essential if you subsequently add extra hardware features to your printer after the drivers have been installed and set up.

INDOWS

1. Access the driver’s [Properties] window. (See “Changing

the driver defaults” on page 31.)

2. Select the [Device Options] tab.

3. In the Windows XP PostScript driver the tab may be called

“Device Settings”.

4. Set the options for any devices you have installed, including the correct number of paper trays, high capacity feeder, duplex unit, etc.

5. Click [OK] to close the window and save your changes.

MACOS9

There are 2 methods to configure printer hardware options, depending on whether or not you use Desktop Printing:

> Use the desktop printer icon if you use desktop printing;

or…

> Use the Chooser if you do not use desktop printing and

print via AppleTalk.

ONFIGURING HARDWARE OPTIONS FROM THE DESKTOP

Use this method if you have a printer icon on your desktop.

1. Select the printer icon on the Desktop for your printer.

2. From the [Printing] menu, choose [Change Setup…].

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Page 34

3. In the [Change] menu, select the hardware item(s) that you have installed, and change the [To] values as appropriate.

NOTE:

If your printer is connected via USB or AppleTalk, click the [Auto Setup] button. This queries the printer, and sets the options automatically.

4. Click [OK] to save your settings.

ONFIGURING HARDWARE OPTIONS FROM CHOOSER

PPLETALK ONLY

Use this method if you do not use Desktop Printing.

1. In the Apple menu, select [Chooser].

2. Select the printer driver that you use (LaserWriter or

AdobePS) in the left-hand side of the Chooser window.

3. If you are on a network with multiple AppleTalk zones, select the appropriate zone for the printer in the bottom left side of the Chooser.

4. If your network does not have multiple AppleTalk zones, this option will not be visible.

5. Select the name of your printer in the right-hand side of the Chooser.

6. Click [Setup…].

)

7. Click [Configure].

8. Make changes to the installed hardware options as

appropriate for your printer.

9. Click [OK], and close the Chooser window to save your settings.

MACOS XIN C

Printers connected via AppleTalk:

1. Launch a Classic application (such as SimpleText).

2. Click the Apple menu and point to [Chooser].

LASSIC MODE

A Guide to printing> 34

Page 35

3. Select your printer driver on the left-hand pane of Chooser (for example “LaserWriter 8”).

4. Select your printer model in the right-hand pane of Chooser.

5. Click [Setup…].

6. Click [Auto Setup].

7. The printer is queried and additional hardware options

are automatically detected.

Printers connected via USB:

It is not possible to change printer hardware options for printers connected via USB in Classic Mode. If you change the hardware configuration of your printer, you must delete the existing printer and set it up again. When the printer is set up, hardware device options are automatically detected.

Printers connected via LPR (TCP/IP):

It is not possible to change printer hardware options for printers connected via LPR (TCP/IP) in Classic Mode. It is recommended you connect to your printer via AppleTalk instead.

MACOS X

1. Open the Printer Setup Utility (OS X 10.3) or Printer

Center (OS X earlier versions), and ensure that your printer model is selected.

2. Choose [Printers] → [Show Info] → [Installable Options].

3. Select all hardware options appropriate to your printer,

and click [Apply Changes].

A Guide to printing> 35

Page 36

LACKS AND GREYS

LACK OVERPRINT

Black overprint eliminates the white edge between the printed fonts and the coloured background.

Black overprint can only be used when printing 100 percent black text over a background colour.

Black Overprint may not be available with some software applications.

NOTES:

1. The Black Overprint feature is not included in the Windows PCL 6 driver.

2. When the background colour is very dark, the toner may not fuse correctly. Change the background to a lighter colour.

Windows

1. On the [Job Options] tab, click [Advanced].

2. Check [Black Overprint].

A Guide to printing> 36

Page 37

Mac OS 9

1. Choose [File] → [Print].

1 2

2. From the [Printer] menu (1), select your printer model.

3. Select [Colour Options] (2).

4. Select the [Black Overprint] checkbox (3).

Mac OS X

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. Select the [Black Overprint] checkbox (4).

A Guide to printing> 37

Page 38

LACK PRINTING (BLACK GENERATION

)

To use Black Generation, Office Colour or Graphic Pro must be the selected Print Mode.

Your printer prints the colour black in one of two ways:

Composite Black or True Black.

OMPOSITE BLACK

The cyan, magenta, yellow, and black toners are combined to create composite black.

This will sometimes give a glossier finish, due to the increased amount of toner. It can also sometimes appear as a slightly brownish black.

Use composite black when printing photographs.

RUE (PURE) BLACK

Only black toner is used to print true black.

Use True Black when printing a combination of text and graphics. If you use True Black to print photographs, dark sections of the photos may appear black.

Windows (Office Colour)

1. On the driver’s [Colour] tab, select [Office Colour] (1) and

click the [Options] button.

A Guide to printing> 38

Page 39

2. On [Black Finish] (2), make your selection: [Auto] (allow printer to choose the best method depending on page content), [True Black] or [Composite Black].

Windows (Graphic Pro)

1. On the driver’s [Colour] tab, select [Graphic Pro] (1) and

click the [Options] button.

2. From the [Black Finish] menu (2), choose your preferred setting.

Mac OS 9 (Office Colour)

1. From the [File] menu, select [Print].

1 2

2. From the [Printer] menu (1) select your printer.

3. In the next menu (2), select [Colour – Office Colour].

4. For [Black Finish] menu (3), choose your preferred setting.

A Guide to printing> 39

Page 40

Mac OS 9 (Graphic Pro)

1. From the [File] menu, select [Print].

1 2

2. From the [Printer] menu (1) select your printer.

3. In the next menu (2), select [Colour – Graphic Pro 2].

4. For [Black Finish] menu (3), choose your preferred

setting.

Mac OS X (Office Colour)

1. From the [File] menu, select [Print].

2 3

2. From the [Printer] menu (1), select your printer.

3. In the next menu (2), select [Printer Features].

4. From the [Feature Sets] menu (3), select [Colour – Office

Colour].

5. For [Black Finish] menu (4), choose your preferred setting.

A Guide to printing> 40

Page 41

Mac OS X (Graphic Pro)

1. From the [File] menu, select [Print].

2 3

2. From the [Printer] menu (1), select your printer.

3. In the next menu (2), select [Printer Features].

4. From the [Feature Sets] menu (3), select [Colour –

Graphic Pro 3].

5. For [Black Finish] menu (4), choose your preferred setting.

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Page 42

INE LINES ENHANCEMENT

This feature can be used to emphasize the pen width of very fine lines (minimum line width).

With some software applications, if this feature is turned ON, the spaces in bar codes may become too narrow. If this happens, turn [Adjust Ultra Fine Lines] OFF.

1. In the driver’s [Job Options] tab, click [Advanced].

2. Click the checkbox to turn on [Adjust Ultra Fine Lines].

If the option is turned on, a check mark appears in the box.

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Page 43

REYSCALE PRINTING

If you select Greyscale, the printer converts all colours into shades of grey, and prints using only black toner.

Use Greyscale to speed up printing of proof copies or when you do not need to print a colour document in colour.

INDOWS

1. If using the PCL driver, in the driver’s [Setup] tab, choose

any previously saved [driver settings] you need. See “Recalling saved driver settings” on page 32

2. On the driver’s [Colour] tab, click [Greyscale], then click [Options].

Some applications will attempt to set the halftone screen information for the printer. If the option to [use printer halftones] is left at ON, the printer will set its own halftone screen value, giving a smoother result. It is recommended to leave this option on.

[Optimised greyscale halftones] may take slightly longer to print but will give best quality.

A Guide to printing> 43

Page 44

3. If using the PS driver, on the [Colour] tab, click [Greyscale], and then click [Advanced] if you want to adjust brightness and contrast.

MACOS 9

1. In your application program, choose [File] → [Print].

1 2 3

2. From the [Printer] menu (1), select your printer.

3. From the next menu (2), select [Colour Options].

4. From the [Colour Mode] menu (3), select [Greyscale].

5. Select [Always Use Printer Halftone] checkbox (4).

A Guide to printing> 44

Page 45

This ensures best quality when using greyscale.

6. From the menu below [Printer] (5), select [Job Options].

7. Select the [Use optimised greyscale halftones] checkbox

(6).

This may slow down printing slightly, but will produce superior results.

MACOS X

1. In your application program, choose [File] → [Print].

4 5

2. From the [Printer] menu (1), select your printer.

3. From the next menu (2), select [Printer Features].

4. From the [Feature Sets] menu (3), select [Colour

Options].

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Page 46

5. From the [Colour Mode] menu (4), select [Greyscale].

6. Select [Always Use Printer Halftone] checkbox (5).

This ensures best quality when using greyscale.

7. Select the [Use optimized greyscale halftones] checkbox

(6).

This may slow down printing slightly, but will produce superior results.

A Guide to printing> 46

Page 47

OLOUR MATCHING

ASICS

There are three methods by which your document’s colour can be managed and adjusted:

Windows / Macintosh

1. Application Colour Management (1).

Some graphics and desktop publishing programs such as Adobe Photoshop, Adobe Illustrator, and Quark Xpress have their own built-in colour management systems. See “Printer driver settings for ICC profile creation or no colour matching” on page 84.

Most applications do not have these colour management features and rely instead on the printer or operating system.

2. Operating System Colour Management (2).

Windows 98, Me, 2000 and XP have Windows ICM Colour Management.

Mac OS and Mac OS X have Apple ColorSync.

Colour matching> 47

Page 48

3. Printer Colour Management (3).

When you print your document and modify settings in the printer driver, the printer performs colour adjustments.

NOTE:

Only use one colour management system if you want the best results from your printer.

If you wish to use your printer’s colour management system, ensure that your application or operating system colour management is switched off.

Applying colour management in multiple places will give unpredictable results.

HAT THIS GUIDE DESCRIBES

This Chapter only discusses the printer colour management system.

Windows / Macintosh

If you wish to learn more about your application program or operating system colour management, please see the documentation that was supplied with your application software or computer.

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Page 49

RINTER COLOUR MANAGEMENT

NTRODUCTION

Your printer has two separate colour management systems – Office Colour and Graphic Pro.

Windows / Macintosh

> Office Colour (3a) –“Office colour” on page 51

> This is a simpler colour management system designed for

ease of use. Office Colour is recommended for users who are not experts in colour but want good results when printing from programs such as Microsoft Office.

> Graphic Pro (3b) – “Graphic pro” on page 56

This is a powerful colour management system based on ICC colour profiles.

Profiles can be down loaded to the printer hard disk using a special utility, and then colour matching can be applied to all incoming print jobs.

The Graphic Pro colour management system is recommended for users who are already familiar with ICC profile-based colour matching and require more control over colour.

Colour matching> 49

Page 50

BOUT

RGB

AND

CMYK

COLOUR

Some application programs give you the choice to create and edit documents using either RGB colour or CMYK colour. Typically, only professional graphics and desktop publishing software support CMYK colour. Most application programs only support RGB colour, for example Microsoft Office programs or web browsers.

If your application program does not give you the choice of RGB or CMYK colour, you should assume that it only supports RGB.

The RGB colour model is based on the three primary colours of light; Red, Green and Blue. This model is used by scanners, digital cameras and computer monitors.

The CMYK colour model is based on Cyan, Magenta, Yellow and

Black printer inks or toners.

BOUT THE PRINTER DRIVERS

Depending on your operating system, you may have the choice of different drivers to use with your printer. You may wish to select a printer driver based on whether it supports CMYK data.

SUPPORT FOR RGB

DATA

PCL 5c driver (Windows) ✔ ✘

PCL 6 driver (Windows) ✔ ✘

PostScript driver (Windows) ✔✔

PostScript driver (Mac) ✔ ✔

Colour matching> 50

SUPPORT FOR CMYK

DATA

Page 51

FFICE COLOUR

This section describes the features in the printer driver for “Office Colour” printer colour management.

There are two different sets of options in Office Colour:

RGB OPTIONS

Monitor (6500K) – Auto SWOP

Monitor (6500K) – Perceptual Euroscale

Monitor (6500K) – Vivid Japan Color

Monitor (9300K)

Digital Camera

sRGB

NOTE:

The options for CMYK data are not present in the Windows PCL 5c or PCL 6 printer drivers. These printer drivers only support RGB colour data.

CMYK OPTIONS (POSTSCRIPT ONLY)

Although the Office Colour options contain controls for CMYK data, it is strongly recommended that you use the Graphic Pro options instead. If you are printing CMYK data, the Graphic Pro options provide more power and flexibility.

Colour matching> 51

Page 52

FFICE COLOUR

- RGB

OPTIONS

Office Colour provides a collection of several different colour matching presets for RGB data.

These presets each change the colour of your print in a slightly different way.

These RGB colour matching options are available in all printer drivers.

PRESET EXPLANATION

Monitor (6500K) – Auto

Monitor (6500K) – Perceptual

Monitor (6500K) – Vivid

Monitor (9300K) Colours are printed with emphasis on Lightness.

Digital Camera Optimized for printing photos taken with a digital

sRGB The printer will try to reproduce the sRGB colour

The best colour match preset will be selected based on the type of document. 6500K - Perceptual will be selected if printing photographs. 6500K - Vivid will be selected if printing graphics and text.

Optimized for printing photographs. Colours are printed with emphasis on saturation.

Optimized for printing photographs and for office graphics. The printer uses even more saturation than the Monitor (6500k) Perceptual setting.

Use this setting if you are having problems achieving the correct colour when printing from Microsoft Office applications.

camera. Your results will vary depending on the subject and the conditions under which the photograph was taken.

space. This may be useful if colour matching from an sRGB input device such as a scanner or digital camera.

Colour matching> 52

Page 53

INDOWS

This information applies to the Windows PCL 5c, PCL 6 and PostScript drivers.

1. On the printer driver [Colour] tab, select [Office Colour] (1) and click the [Options] button.

2. Select a preset from [Colour matching options] (2).

Colour matching> 53

Page 54

MACOS 9

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Colour Options] (2).

4. From the [Colour Mode] menu (3), select [Office Colour].

5. Select [Colour - Office Colour] (4).

6. Select the Office Colour Preset (5) you wish to use.

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Page 55

MACOS X

NOTE:

When printing from some applications on Mac OS X, these RGB colour match options may not affect the colour of your print. If you discover that the colour of your print has not changed after applying one of the Office Colour Match presets, then the application is incompatible with this type of printer colour matching.

As an alternative, Mac OS X 10.3.x users may be able to adjust the colour of their document using ColorSync Quartz filters.

1. In your application program, choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Office Colour].

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Page 56

6. From the [Feature Sets] menu (5), select [Colour – Office Colour].

7. Select the [Office Colour] Preset (6) you wish to use.

USTOMISING

WITH THE COLOUR CORRECT UTILITY

If the Office Colour presets are not sufficient for your needs, the Colour Correct utility provides a means of further adjustment. The Colour Correct utility provides two methods for adjusting the Office Colour settings:

1. You can adjust the overall appearance of the print by

RGB

OFFICE COLOUR

INDOWS

modifying Hue, Saturation and Gamma.

)

2. You can adjust the specific palette colours used in

Microsoft Office applications. These adjustments only affect one specific palette colour at a time.

RAPHIC PRO

This section describes the colour matching options available for Graphic Pro.

The Graphic Pro colour matching system is based around ICC profiles. These profiles are down loaded to the printer using the Profile Assistant utility and then selected in the printer driver.

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Page 57

When a job is sent to the printer, the ICC profiles are applied to the print job on the printer.

NOTE:

Some features of Graphic Pro colour matching can only be used if your printer is fitted with a hard disk. The printer hard disk is required if you wish to download and use your own ICC profiles to the printer.

The printer’s internal hard disk is an optional accessory for some models.

If your printer does not have a hard disk fitted, you will only be able to select the factory default profiles that are built-in to the printer.

HAT CAN YOU DO WITH GRAPHIC PRO COLOUR MATCHING

The Graphic Pro colour matching system is both powerful and flexible. Here are some examples of how the Graphic Pro colour matching system can be used:

ATCHING PRINTER COLOUR TO AN

By using the ICC profiles of a scanner, digital camera or monitor, the printer's colour can be matched to the input device.

RINTER SIMULATION

Your printer can be used to simulate the colour output of another printer, even when printing RGB documents. For best results, use CMYK documents when simulating the colour output of other printers.

RGB

INPUT DEVICE

CMYK

Your printer can be used to simulate the colour output of a commercial printing press (SWOP, Euroscale or Japan Color inks).

If you have created your own profiles with third-party ICC profile creation software, these can be download to the printer and used when printing.

INK SIMULATION

ORE ACCURATE PRINTER COLOUR

Colour matching> 57

Page 58

YPES OF

ICC

PROFILE SUPPORTED

There are four classes of ICC profile supported by the Graphic Pro colour matching system:

PROFILE TYPE DESCRIPTION

RGB Source (RGB Input)

CMYK Simulation (CMYK input)

Printer (CMYK Output)

Link Profile This is a special type of ICC profile that converts directly

These profiles describe the device that was used to capture RGB data (e.g. scanner or digital camera). The RGB Input Profile may also be your monitor profile if you are trying to match to your screen.

These profiles describe the CMYK device whose colours you are trying to simulate. Typically this would be another manufacturer's printer or an offset printing press. Profiles are already built-in to the printer for commercial printing press inks such as SWOP or Euroscale.

This profile describes the colour characteristics of your own printer. The printer already has factory default profiles built-in, but you can replace these profiles with your own if required.

from CMYK to CMYK. For example, a link profile could convert directly from the CMYK space of another printer to the CMYK space of your printer.

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Page 59

RAPHIC PRO WORKFLOW

–

OVERVIEW

There are three steps to using the Graphic Pro colour matching system:

1. Gather or create ICC profiles (see below)

2. Download ICC profiles to the printer hard disk (page 59)

3. Select the ICC profiles in the printer driver when printing

(page 61)

TEP

1 - G

ATHER OR CREATE THE

ICC

PROFILES

Where can I get the profiles I need?

PROFILE TYPE WHERE TO GET PROFILES

RGB Source (RGB Input)

CMYK Simulation (CMYK input)

Printer (CMYK Output)

Link Profile You can create Link profiles using third-party ICC profile

TEP

2 - D

OWN LOADING

Obtain your RGB source profiles from your scanner, camera or monitor manufacturer.

Obtain the simulation profile from the manufacturer of the printer you wish to simulate.

The factory default profiles for your printer are built-in. If you need greater accuracy, you should create your own printer profile using third-party ICC profile creation software.

creation software. Note that not all ICC profile creation software can create Link profiles.

ICC

PROFILES TO THE PRINTER HARD DISK

You can download profiles to the printer hard disk using the Profile Assistant utility.

Using Profile Assistant

1. Launch Profile Assistant

2. Select a printer

If this is the first time you have used Profile Assistant, you should allow the utility to search for compatible printers.

Select the connection types that you wish to search – USB or Network (TCP/IP), and click [Start].

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If you know the Printer’s IP address, you can enter it manually.

3. The main screen of Profile Assistant displays the profiles resident on the selected printer’s hard disk. To download a new profile to the printer:

(a) Click [Add].

(b) Select an ICC profile from your computer's hard

disk.

the printer as one of the 4 profile types - RGB Source, CMYK Simulation, Printer or Linked.

(d) The options available will depend on which ICC

profile you have selected. For example, if you have selected a CMYK profile, you may only be able to add this to the printer as a CMYK Simulation or Printer output profile.

(e) Select a number from 1 to 12. This number is used

to identify the profile in the printer driver.

(f) Click [OK] to download the ICC profile to the printer.

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TEP

3 - S

ELECT

ICC

PROFILES IN THE PRINTER DRIVER

What you select in the printer driver depends on the colour matching task that you wish to perform.

Examples of selecting ICC profiles for different colour matching tasks are shown in the next sections of this guide.

ATCHING THE COLOUR OF A MONITOR, SCANNER OR CAMERA

The Graphic Pro colour matching system can be used to match the printer colour to an RGB input device such as a monitor, scanner or digital camera.

1 2

5 6

1. RGB data 2. Printed document

3. RGB source profile 4 . S c a n n e r, m o n i t o r, c a m e r a , e t c .

5. Printer output profile 6. Leave on Auto or select your custom profile.

To match an RGB input device, first download the RGB source profile and printer profile (optional) to the printer hard disk using Profile Assistant. See “Using Profile Assistant” on page 59.

Once the profile(s) have been down loaded, make the appropriate selections in the printer driver. These are described in the next section (Windows page 62, Mac OS 9 page 63, Mac OS X page 65).

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INDOWS

This information applies to the Windows PCL 5c, PCL 6 and PostScript drivers.

To match the colour of an input RGB device such as a monitor, scanner or digital camera, make the following selections in the printer driver:

1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options].

2. Select [ICC Profile Colour Matching] (2).

3. Select the ICC profile that corresponds to the device you

are trying to match such as your monitor, scanner or digital camera (3).

Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

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4. Select a Printer Output Profile (4).

If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here.

NOTE:

If you have selected your own printer output profile (4), you will also be able to adjust the rendering intent. See “Rendering intents” on page 82.

MACOS 9

1. In your application program, choose [File] → [Print].

1 2

2. From the [Printer] menu (1), select your printer model.

3. Select [Colour Options] (2).

4. From the [Colour Mode] menu (3), select [Graphic Pro].

5. Select [Colour – Graphic Pro 1] (4).

5 6

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6. From the [Colour Matching Task] menu (5), select [ICC Profile Colour Matching].

7. From the RGB Profile source, select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (6).

Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

8. Select [Colour – Graphic Pro 2] (7).

9. From the [Printer Output Profile] menu (8), select your printer profile.

If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent (see“Rendering intents” on page 82).

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MACOS X

1. Choose [File] → [Print].

2 3

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Graphic Pro].

6. From the [Feature Sets] menu (5), select [Colour -

Graphic Pro 1].

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7. From the [Colour Matching Task] menu (6), select [ICC Profile Colour Matching].

8. From the [Feature Sets] menu (7), select [Colour - Graphic Pro 2].

9. From the [RGB Profile source] (8), select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera.

Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

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10. From the [Feature Sets] menu, select [Colour - Graphic Pro 3] (9).

11. From the [Printer Output Profile] menu, select your printer profile (10).

12. If Auto is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent (see“Rendering intents” on page 82).

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IMULATING ANOTHER PRINTER

The Graphic Pro colour matching system can be used to simulate the colour output of another printer.

- RGB

SOURCE DATA

1 2

5 6

1. RGB data 2. Printed document

3. RGB source profile 4 . S c a n n e r, m o n i t o r, c a m e r a , e t c .

5. Printer output profile 6. Leave on Auto or select your custom profile.

NOTE:

Be aware that if the device you are trying to simulate has different colour capabilities from your own printer, exact colour simulation will not be possible. For example, it may be difficult to reproduce the exact colours of an ink jet printer on a toner-based printer.

Additionally, differences in the range of printable colours between different devices can make simulation using RGB source data inaccurate. To achieve best results when simulating the colour output of other printers, you are strongly advised to use CMYK data as a source. See “CMYK ink simulations - CMYK source data” on page 76.

To simulate the output of another printer, you need to download at least 2 profiles to your printer using Profile Assistant:

> RGB Source Profile

> Simulation Target Profile

> Printer Output Profile (optional)

Once the profile(s) have been down loaded, make the appropriate selections in the printer driver. These are described in the next section (Windows page 69, Mac OS 9 page 71, Mac OS X page 65).

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INDOWS

If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver:

1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options].

2. Select [Printer Simulation] (2).

3. Select the ICC profile that corresponds to the device used

to capture or display your source document - this could be a monitor, scanner or digital camera (3).

4. Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

5. Select a Simulation Target Profile (4).

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6. This profile corresponds to the printer you want to simulate.

7. If you wish to produce black and grey colours that are printed using only black toner, enable the [Preserve Black] option. Although this produces a better quality print, the black and grey colours will not be simulated accurately.

8. Select your printer output profile (5).

9. If [Auto] is selected, the factory default profiles that are

embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent. See “Rendering intents” on page 82.

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MACOS 9 / C

LASSIC

If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver:

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

1 2 3

3. Select [Colour Options] (2).

4. Choose [Colour Mode] → [Graphic Pro] (3).

5. Choose [Colour] → [Graphic Pro 1] (4).

5 6

6. Choose [Colour Matching Task] → [Printer Simulation] (5).

7. From the [RGB Profile source] (6), select the ICC profile

that corresponds to the device you are trying to match such as your monitor, scanner or digital camera.

Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the

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profile using Profile Assistant. See “Using Profile Assistant” on page 59.

8. From the [Simulation Target Profile] menu (7), select the profile of the device you wish to simulate.

Remember that the names “CMYK Source 1”, “CMYK Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

If you wish to produce black and grey colours that are printed using only black toner, enable the [Preserve Black] option. Although this produces a better quality print, the black and grey colours will not be simulated accurately.

9. Choose [Colour] → [Graphic Pro 2] (8).

10. From the [Printer Output Profile] menu (9), select your printer profile.

11. If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent (see “Rendering intents” on page 82).

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MACOS X

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

2 3

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), [Colour Options].

5. From the [Colour Mode] menu (4), select [Graphic Pro].

6. From the [Feature Sets] menu (5), select [Colour –

Graphic Pro 1].

7. From the [Colour Matching Task] menu (6), select [Printer Simulation].

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8. From the [Feature Sets] menu (7), select [Colour – Graphic Pro 2].

9. From the [RGB Profile source] (8), select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera.

Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

10. From the [Simulation Target Profile] menu (9), select the profile of the device you wish to simulate.

Remember that the names “CMYK Source 1”, “CMYK Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

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11. From the [Feature Sets] menu (10), select [Colour – Graphic Pro 3].

12. From the [Printer Output Profile] menu (11), select your printer profile.

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CMYK

INK SIMULATIONS

The ICC-based colour matching system can be used to simulate the output on commercial printing presses.

You can select from the ink types most commonly used in different regions of the world:

> Euroscale – Europe

> Swop – North America

> Toyo – Ja p an

To print CMYK Ink Simulations, you must use PostScript printer driver supplied.

- CMYK

SOURCE DATA

1 2

5 6

1. CMYK data 2. Printed document

3. CMYK input profile 4. CMYK device you wish to simulate (e.g. SWOP

5. Printer output profile 6. Leave on Auto or select your custom profile

Although it is possible to perform CMYK ink simulations using the Office Colour options in the printer driver, we recommend that you use the Graphic Pro colour matching system to perform CMYK ink simulations, as this provides additional controls, such as using the “Preserve Black” feature, or specifying an alternative printer output profile.

Instructions on how to apply Ink Simulations appear in the next section (Windows page 77, Mac OS 9 page 78, Mac OS X page 80).

press)

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INDOWS

NOTE:

This information applies to the Windows PostScript driver only.

If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation:

1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options].

2. Select [ICC Profile Colour Matching] (2).

3. Select the [CMYK Input profile] (3) that corresponds to

the device you are trying to match such as a SWOP or Euroscale Press. If you have another CMYK Ink profile that you wish to use, select it here as the appropriate “CMYK Source x” profile.

Remember that the names “CMYK Source 1”, “CMYK Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

Use the [Preserve Black] option to keep the original grey component (K channel) information. If [Preserve Black] is

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disabled, the grey components may be printed using a mixture of CMYK toner, instead of just K (black) toner.

4. Select a Printer Output Profile (4).

If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here.

If you have selected a profile other than [Auto], select the [Rendering Intent] (5). (See “Rendering intents” on page 82.)

MACOS 9 / C

LASSIC

If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation:

1 2 3

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Colour Options] (2).

4. From the [Colour Mode] menu (3), select [Graphic Pro].

5. Select [Colour – Graphic Pro 1] (4).

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6. From the [Colour Matching Task] menu (5), select [ICC Profile Colour Matching].

From the [CMYK Input Profile source] (6), select the CMYK Input profile that corresponds to the device you are trying to match such as a SWOP or Euroscale Press. If you have another CMYK Ink profile that you wish to use, select it here as the appropriate “CMYK Source x” profile.

Remember that the names “CMYK Source 1”, “CMYK Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

Use the [Preserve Black] option to keep the original grey component (K channel) information. If [Preserve Black] is disabled, the grey components may be printed using a mixture of CMYK toner, instead of just K (black) toner.

7. Select [Colour – Graphic Pro 2] (7).

8. From the [Printer Output Profile] menu (8), select your printer profile.

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MACOS X

If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation:

1. Choose [File] → [Print].

2 3

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Graphic Pro].

6. From the [Feature Sets] menu (5), select [Colour –

Graphic Pro 1].

7. From the [Colour Matching Task] menu (6), select [ICC Profile Colour Matching].

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8. From the [Feature Sets] menu (7), select [Colour – Graphic Pro 2].

8 9

9. From the [CMYK Profile Type] menu (8), select [CMYK Input Profile].

10. From the [CMYK Input Profile source] (9), select the CMYK Input profile that corresponds to the device you are trying to match such as a SWOP or Euroscale Press. If you have another CMYK Ink profile that you wish to use, select it here as the appropriate “CMYK Source x” profile.

Remember that the names “CMYK Source 1”, etc., relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 59.

11. From the [Feature Sets] menu, select [Colour – Graphic Pro 3] (10).

12. From the [Printer Output Profile] menu (11), select your printer profile.

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ENDERING INTENTS

When selecting the Printer Output Profile, if you select any other profile apart from [Auto], you can select the Rendering Intent. The rendering intents are essentially a set of rules that determine how colours that fall outside of the printable colours are treated.

Select the rendering intent that best suits the document you are printing.

ERCEPTUAL

This option is recommended for printing photographs.

Typically, perceptual rendering desaturates all the colours when printing. This brings unprintable colours into the printer’s range, whilst keeping the relationships between the colours the same.

ATURATION

This option is recommended for printing business graphics if you want vivid colours. This will not necessarily produce accurate colour, as the emphasis is on maintaining saturation.

ELATIVE COLORIMETRIC

This option is best for printing solid colours and tints. Use Relative Colorimetric when printing from a drawing program such as Adobe Illustrator, or Macromedia Freehand.

BSOLUTE COLORIMETRIC

This option is recommended if you are proofing images on your printer that are intended for final output on a printing press. This may result in a visible colour cast on your print as it will also try to simulate the paper white of the target device.

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URE BLACK TEXT

When your document is printed, often the pure black colours will not be printed using 100% black toner. Instead, these pure black colours are sometimes converted and printed using a mixture of CMYK toner.

Using the Pure Black Text / Graphics feature ensures that 100% black text or graphics in your document is printed using pure black toner.

This means that the following colours in your documents will be printed using only 100% black toner:

RGB Red = 0, Green = 0, Blue = 0

CMYK Cyan = 0%, Yellow = 0%, Magenta = 0%,

Black = 100%

OLOUR MATCH PRECISION

When the printer performs colour matching, it must do many calculations to convert between different colour formats (RGB, CMYK, etc.). These calculations can take time to process.

The [Colour Match Precision] option allows you to choose between higher quality colour matching (more time consuming) or faster but less accurate colour matching.

GRAPHICS

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RINTER DRIVER SETTINGS FOR

ICC

PROFILE CREATION OR NO

COLOUR MATCHING

If you are creating ICC profiles using third-party software, select [Disable Colour Matching for ICC Profile Creation]. This option switches off all printer colour management and also prevents the printer from restricting toner layer thickness.

If you are using your application colour matching, select [Use Application Colour Matching]. This option switches off all printer colour management. (Mac OS 9 page 85, Mac OS X page 86.)

INDOWS

1. On the printer driver [Colour] tab, select [Graphic Pro] (1)

2. Select [Disable Colour Matching for Profile Creation] (2) if

PCL

and click [Options].

you are creating an ICC profile using third-party profile creation software. Select [Use Application Colour Matching] (3) if you wish to switch off all printer colour management and use your application’s colour matching.

2 3

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MACOS 9

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Colour Options] (2).

4. From the [Colour Mode] menu (3), select [Graphic Pro].

1 2

5. Select [Colour – Graphic Pro 1] (4).

6. From the [Colour Matching Task] menu (5), select [Disable Colour Matching for Profile Creation] if you are creating an ICC profile using third-party profile creation software. Select [Use Application Colour Matching] if you wish to switch off all printer colour management and use your application’s colour matching.

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MACOS X

1. Choose [File] → [Print].

2 3

2. From the [Printer] menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour

Options].

5. From the [Colour Mode] menu (4), select [Graphic Pro].

6. From the [Feature Sets] menu (5), select [Colour –

Graphic Pro 1].

7. From the [Colour Matching Task] menu (6), select [Disable Colour Matching for Profile Creation] if you are creating an ICC profile using third-party profile creation software. Select [Use Application Colour Matching] if you wish to switch off all printer colour management and use your application’s colour matching.

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INISHING OPTIONS

Your printer offers a wide selection of document finishing options that help you to control the final form of your printed document.

Depending on the hardware fitted, either as optional upgrades or included as standard and on which model you have, your system can offer a number of choices.

For detailed information on these options see:

> “Booklet printing (imposition)” on page 87

> “Collating” on page 91

> “Colour separation” on page 95

> “Separating queued print jobs” on page 97

> “Cover print” on page 99

> “Custom page size” on page 101

> “Duplex (double-sided) printing” on page 106

> “Printing multiple pages on one sheet (N-up)” on

page 109

> “Poster printing” on page 112

> “Scale to page” on page 113

> “Watermarks” on page 114

OOKLET PRINTING (IMPOSITION

Booklet printing in the Windows drivers printing allows printing of multi-page documents with their pages ordered and arranged so that final printed output can be folded into a booklet. Typically, A4 pages would be reduced to A5 and printed side by side on both sides of A4 paper, so that the paper can be folded into a booklet.

)

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Since this feature prints on both sides of the page, it requires a duplex unit to be installed in the printer, and 256MB of additional memory (512MB in total).

NOTES:

1. To find out how much memory currently installed, print out a Configuration page from the printer control panel.

2. A few applications do not support booklet printing, but most do.

3. This feature is not available in the Macintosh drivers.

4. This feature is not available in the Windows 98 Postscript

driver.

When using the PostScript driver, if you plan to print a long document, more than about 16 pages, consider printing it in sections of 8 or 16 at a time. This is called the “signature,” and will avoid having too thick a stack of paper to fold to make your booklet. Your document will then be printed in a series of booklets which can be stacked one above the other. This is usually a neater arrangement.

The above considerations do not matter when using the PCL driver as the signature can be set within the driver, and a long document can be printed directly as a series of booklets.

Note that the number of pages in a booklet is always a multiple of four, since two pages are printed on each side of each sheet of paper. If your document is not a multiple of four pages long, the last one, two or three pages in your folded booklet will be blank.

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INDOWS POSTSCRIPT

(Windows 2000/XP/Server 2003 only)

1. In the driver’s [Layout] tab, choose [Booklet] from the [Pages Per Sheet] drop-down list.

2. Check that the duplex option is set to [Flip on Short Edge].

NOTE:

If the Booklet choice is not shown, check that the Duplex option is enabled in the driver. (“Setting the driver device options” on page 32)

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INDOWS

PCL

1. In the driver’s [Setup] tab, recall any saved [driver

settings] you may wish to use.

2. Choose [Booklet] from the [Finishing Mode] drop-down list, then click [Options].

3. In the Options window you can set the [signature] size, the number of [pages] per side of paper and the [binding margin] if your document is going to be thick. The graphic in this window shows the effect of each choice you make.

NOTE:

If the Booklet choice is not shown, check that the Duplex option is enabled in the driver. (See “Setting the driver device options” on page 32.)

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OLLATING

This feature allows multiple copies of a multi-page document to be printed with the pages of each copy in sequence.

Uncollated pages print like this

Collated pages print like this

Application collate—Some application programs have a collate feature in their print options. In this case the application performs the document collation and may send the job multiple times to the printer. Generally, this method is slower but can be more reliable.

Printer collate—This section describes the collate function built into the printer driver. In this case the job is stored temporarily in printer memory or on the printer’s hard disk (if installed), and the printer performs collation. This method is normally faster, but may not work from all applications.

If you experience problems using printer collate, use the collate option in your application’s print options instead.

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INDOWS

1. If using the PCL driver, on the [Setup] tab first choose any

saved [driver settings] that you wish to use. See “Recalling saved driver settings” on page 32.

2. In the [Job Options] tab, choose how many [copies] you want to print from the scrolling list.

3. Click the [Collate] checkbox.

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MACOS9.

1. Choose [File] → [Print].

1 2 3

2. From the printer menu (1), select your printer model.

3. Select [General] (2).

4. Enter the number of [copies] (3) you wish to print.

5. Select [Job Options] (4).

6. Select the [Collate] checkbox (5) to enable printer collate.

NOTE:

The illustrations here show the Apple LaserWriter driver, which uses “printer collate”.

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MACOS X

1. Choose [File] → [Print].

2. From the printer menu (1), select your printer model.

3. Select [Copies & Pages] (2).

The [Collate] option in the [Copies & Pages] dialogue is for application collate. See “Collating” on page 91.

4. Enter the number of [copies] (3) you wish to print.

5. Select [Printer Features] (4).

6. From the [Feature Sets] menu (5), select [Job Options].

7. Select the [Collate] checkbox (6) to enable printer collate.

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OLOUR SEPARATION

The colour separation feature prints each of four primary colours as separate greyscale images. This is a proofing facility that indicates the relative densities of each of the four toner colours in your print document. The darker an area appears, the more of the corresponding toner colour will be used when printing in full colour.

INDOWS POSTSCRIPT

1. In the driver’s [Colour] tab, click [Advanced].

2. Select which [separations] you want to print from the

drop-down list.

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MACOS9

1. Choose [File] → [Print].

1 2

2. From the printer menu (1), select your printer model.

3. Select [Colour Options] (2).

4. From the [Separations] menu (3), select the separations

you wish to print.

MACOS X

1. Choose [File] → [Print].

2 3

2. From the printer menu (1), select your printer model.

3. Select [Printer Features] (2).

4. From the [Feature Sets] menu (3), select [Colour Options]

5. From the [Separations] menu (4), select the separations

you wish to print.

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EPARATING QUEUED PRINT JOBS

When you share a printer with other users it can be useful to print a special page between print jobs to help locate each user’s job in a paper stack at the printer. In Windows this page is called a “separator page”. On the Mac it is called a “cover page”.

NOTE:

Do not confuse Cover Page with “Cover Print”. Cover Print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from a different tray. See“Cover print” on page 99

INDOWS SEPARATOR PAGE

The separator page is set from the printer driver’s default properties window. Access to this is directly from Windows, not from within your application program. See “Changing the driver defaults” on page 31

1. In the driver’s Advanced tab click the [Separator Page…] button (1).

2. Click [Browse] (2) and navigate to a file containing an image of the separator page you wish to use, then click [OK].

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MACOS 9

COVER PAGE

The cover page is accessed from your application’s print dialogue.

1 2

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Cover Page] (2).

4. Select the required options for the cover page (3).

MACOS X

COVER PAGE

The cover page is accessed from your application’s print dialogue.

1. Choose [File] → [Print].

2. From the [Printer] menu (1), select your printer model.

3. Select [Cover Page] (2).

4. Select the required options for the cover page (3).

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OVER PRINT

Cover print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from another paper tray.

This feature is not available in the Windows PostScript Drivers.

Do not confuse Cover Print with “Cover Page”. A Cover Page is an identification sheet inserted between the print jobs of a network printer. See “Separating queued print jobs” on page 97.

INDOWS

1. In the Setup tab, choose any saved driver settings you

2. Click [Paper Feed Options].

PCL

wish to use. See “Recalling saved driver settings” on page 32

3. Check the [Use different source for first page] checkbox.

4. Choose the tray you want to feed the cover page from and

the paper type in the [Source] and [Weight] drop-down lists.

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Page 100

MACOS9.

1. Choose [File] → [Print].

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2. From the [Printer] menu (1), select your printer model.

3. Select [General] (2).

4. From [Paper Source] (3), select the trays or paper types

you wish to use for the first page and remaining pages.

MACOS X

1. Choose [File] → [Print].

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2. From the [Printer] menu (1), select your printer model.

3. Select [Paper Feed] (2).

4. Select the trays or paper types you wish to use for the

first page and remaining pages (3).

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